Board of Commissioners Board of Commissioners 400 Colorado Ave. Morris, MN 56267 District 1 Bob Kopitzke District 2 Jeanne Ennen Ph 320-208-6583 Districts Ron Staples District 4 Donny Wohlers STEVENS District 5 Neil Wiese C O U N T Y

STEVENS COUNTY BOARD OF COMMISSIONERS REGULAR MEETING Tuesday, May 4, 2021 9:00 a.m.

1. 9:00 am CONVENE PLEDGE • Additions to the Agenda/Approve • Approve Minutes of the 4/20/2021Regular Meeting • Public Comment Period

2. 9:00 am Aaron Jordan - County Attorney • CHIPS Informational Only

3. 9:05 am Stephanie Buss - Auditor/Treasurer • Auditor Warrants for Review • Cost Allocation Plan Agreement for Approval • NSF Fee for Approval

4. 9:10 am Todd Larson - County Engineer • Highway Update • Gravel Crushing and Stockpile Contract for Approval

5. 9:20 am Bill Kleindl - Planning and Zoning • Bois de Sioux/Mustinka Fiscal Agent Agreement for Approval • MPCA Organics Grant Update

6. 9:30 am Solid Waste Committee • Demolition Debris Closure Contract for Approval

7. 9:40 am Jason Dingman - Sheriff • Out of State Travel Permission for Approval • Squad Car Discussion • Accept Donation for Approval

8. 9:55 am Rebecca Young- County Administrator • 20211st Quarter Budget Update • Operational Update www.co.stevens.mn.us Equal Opportunity Employer Board of Commissioners Board of Commissioners 400 Colorado Ave. Morris, MN 56267 District 1 Bob Kopitzke District 2 Jeanne Ennen Ph 320-208-6583 Districts Ron Staples District 4 Donny Wohlers STEVENS District 5 Neil Wiese COUNTY

9. 10:05 am Commissioners Reports

Regular Meetings: • May 18, 2021 at 9:00 am • June 1, 2021at 9:00 am

Upcoming Meetings: • County Board of Appeal and Equalization, June 14, 2021at 6:30 pm • Association of Minnesota Counties, District 4 Meeting, June 18, 2021, 8:00 am-12:00 pm

Adjourn

PLEASE NOTE: The Stevens County Courthouse is open to the public as of June 22, 2020. The public is allowed to attend meetings in person, but the county reserves the right to limit attendance to 10 total people in the room in addition to the board. This is to ensure social distancing measures are met.

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www.co.stevens.mn.us Equal Opportunity Employer STEVENS COUNTY BOARD OF COMMISSIONERS Regular Meeting Official Proceedings Tuesday, April 20, 2021 9:00 a.m.

The regular meeting of the Stevens County Board of Commissioners was called to order at 9:00 a.m., Tuesday, April 20, 2021, by Chair Donny Wohlers. Members in attendance were: Ennen, Wohlers, Wiese, Kopitzke and Staples. Four private landowners and others via Zoom.

The Pledge of Allegiance was recited.

Commissioner Kopitzke moved to approve the Agenda with removal from item number 3; staff introduction. Commissioner Staples seconded the motion with all members voting aye, motion carried.

Commissioner Ennen moved to approve minutes of 04/16/2021 regular meeting with changes. Commissioner Kopitzke seconded the motion with all members voting aye, motion carried.

The Chair opened the meeting for public comment.

Landowners, Kelly Zimmerman, Mike Bruer and Jon Hallman spoke during public comment on some concerns on the Findings and Final Order for CD25.

Emergency Management Director Dona Greiner gave an update on the current pandemic statistics, vaccinations, testing and administration. Greiner fielded questions.

Human Service Director Liberty Sleiter, presented the list of warrants for approval. Human Service warrants were approved in the amount of $120,024.80 on a motion by Ennen, second by Wiese and all members voting aye, motion carried. Auditor/Treasurer Stephanie Buss presented the list of Auditor’s Warrants for the 04/07/21 and 04/17/21 time periods for review.

Buss presented the Commissioner Warrants for approval. Buss fielded questions. Commissioner Ennen motioned to approve Old No. 1 warrant. Commissioner Kopitzke seconded the motion. The motion passed upon the following vote: Staples, Wiese, Kopitzke, and Ennen - Ayes. Wohlers abstain.

Kopitzke moved to approve the Commissioner Warrants in the following amounts:

FUND AMOUNT Revenue $87,501.15 Special Reserves Fund $831.30 County Road & Bridge Fund $97,524.66 Solid Waste Service $22,973.45 County Ditches Fund $71,108.42 TOTAL $279,938.98

Warrants $2000 or more: Counties Providing Technology $6,599.00 PMC Wear Parts LLC $3,137.12 Dorweiler, Lauren $2,575.00 Engebretson & Sons Disposal Service, $32,334.62 Inc. I + S Group, Inc $15,549.75 Jerry’s U-Save $19,150.15 McLeod County Solid Waste $2,303.40 Northland Trust Services, Inc. $88,683.31 Pope County Auditor/Treasurer $9,315.24 RDO Equipment Company $3,642,83 Regents of The University of $19,114.00 Minnesota Stevens Co Auditor Treasurer $9,822,00 Stevens County Times $4,528.66 Traverse County Sheriff $4,302.76 Traverse County Sheriff $22,777.74 West Central Regional Juvenile Center $3,980.00 Payments for less than $2000 $32,123,40 TOTAL $279,938.98

Ennen seconded the motion with all members voting aye, motion carried. Buss requested approval of loan advance from CD18 to CD5 and CD25 in the amount of $35,000. Commissioner Wiese motioned to approve loan advance from CD18 to CD5 in the amount of $8,000 and to CD25 in the amount of $27,000 for a total of $35,000. Commissioner Kopitzke seconded the motion with all members voting aye, motioned carried. Buss presented the quarterly ditch balances for information only.

Chair Wohlers called the Continued Final Hearing for CD 25 to order at 9:30 a.m. for the Stevens County Board of Commissioners acting as the Drainage Authority.

Kale Van Bruggen, attorney from Rinke Noonan, gave an procedural overview on actions taken at the 4/6/2021 meeting. Kale stated that a motion was adopted to continue today with option 1 and directing legal counsel to draft final findings and orders. Kale noted for the record that at the last hearing there were no comments during public comment period and board closed public comment time. After some discussion, Kale gave an overview of the draft findings and final order.

Commissioner Kopitzke motioned to approve draft findings and order for CD25 with amended clerical changes and inserting $10,000 paragraph D, the total cost of change order. Commission Staples seconded the motion. The motion passed upon the following vote: Staples, Wiese, Kopitzke, Ennen and Wohlers - Ayes. Nays - None

Commissioner Kopitzke motioned for engineers to delay bidding for CD25 for late fall early winter of 2021. Commissioner Wiese seconded the motion with all members voting aye, motion carried.

Chair Wohlers adjourned hearing at 10:05 a.m.

Assisted County Engineer Jon Maras requested approval for informal bids. Maras fielded questions. Commissioner Ennen motioned to award 2021 shouldering to apparent low bidder, Riley Bros Construction Inc. in the amount of $45,600. Commissioner Kopitzke seconded the motion with all members voting aye, motion carried.

Commissioner Ennen motioned to award 2021 Rubberized Asphalt Crack Filling to apparent low bidder, Midwest Asphalt Maintenance in the amount of $9,965.69. Commissioner Wiese seconded the motion with all members voting aye, motioned carried.

Commissioner Kopitzke motioned to approve the 2020 Highway Annual Report as presented on April 6, 2021. Commissioner Staples seconded the motion with all members voting aye, motion carried.

Nick Young Facilities Manager requested approval for bids for Lee Center remodel. Young stated the remodel will consist of replacement of doors that are rusted through and replace damaged steel siding. Commissioner Kopitzke motion to approve an approximate bid of $119,687 to Piotter Construction from Holloway for the Lee Center Remodel. Commissioner Wiese seconded the motion with all members voting aye, motion carried.

Bill Kleindl Planning and Zoning Director requested approval for Chippewa River Watershed Resolution of Support.

Commissioner Ennen moved the following resolution:

RESOLUTION NO. 210420-12 TO SUPPORT A CHIPPEWA RIVER WATERSHED ONE WATERSHED, ONE PLAN

WHEREAS, the Minnesota Board of Soil and Water Resources has developed policies for coordination and development of comprehensive watershed management plans, also known as One Watershed, One Plan, consistent with Minnesota Statutes, Chapter 103B.801, Comprehensive Watershed Management Planning Program; and

WHEREAS, Minnesota Statutes, Chapter 103B.301, Comprehensive Local Water Management Act, authorizes Minnesota Counties to develop and implement a local water management plan; and

WHEREAS, Minnesota Statutes, Chapter 103D.401, Watershed Management Plan, authorizes Minnesota Watershed Districts to develop and implement a watershed management plan; and WHEREAS, Minnesota Statutes, Chapter 103C.331, subdivision 11, Comprehensive Plan, authorizes Minnesota Soil and Water Conservation Districts to develop and implement a comprehensive plan; and

WHEREAS, the counties, soil and water conservation districts, and watershed districts within the Chippewa River watershed, watershed # 20 as delineated in the attached One Watershed, One Plan Suggested Boundary Map, have interest in developing a comprehensive watershed management plan for this area.

WHEREAS, the counties, soil and water conservation districts, request that the Minnesota Board of Water and Soil resources accept the proposed boundary change as delineated in the attached watershed map for the Chippewa #20 to include the hashed portion #16 within the Upper Minnesota River Watershed be adopted into the Chippewa 1W1P. This area has been removed from the Minnesota River-Headwaters one watershed, one plan (1W1 P) planning boundary. The Chippewa River Watershed Association JPB at their February 21, 2020 board meeting approved the recommended inclusion of the hashed portion in area #16 as represented on the map into the suggested planning boundary #20. Local Government Units that will be represented through this one believe these changes will allow for a more localized approach to One Watershed, One Plan. It will not affect the existing number of Local Government Units already participating in the Chippewa 1W1P planning effort.

NOW, THEREFORE, BE IT RESOLVED, that the Stevens County Board recognizes and supports watershed-scale planning efforts consistent with Minnesota Statutes, Chapter 103B.801, also known as One Watershed, One Plan; and

BE IT FURTHER RESOLVED that the Stevens County Board welcomes the opportunity to collaborate with the counties, soil and water conservation districts within the Chippewa River Watershed for watershed- scale planning efforts in the future; and

BE IT FURTHER RESOLVED that the Stevens County Board supports an application to the Board of Water and Soil Resources for a planning grant to develop a comprehensive watershed management plan has entered into a Joint Powers Agreement with the counties, soil and water conservation districts within the Chippewa River Watershed, to collaborate on this effort, pending selection as a recipient of a planning grant.

Commissioner Wiese seconded the motion with all members voting aye, motion carried.

County Administrator Rebecca Young gave a staffing update.

Commissioners were provided an opportunity to update on assigned committee activities. Having no further business, the meeting was adjourned at 10:23 a.m. on a motion by Staples, second by Kopitzke and all members voting aye.

Rebecca Young, County Administrator Donny Wohlers, Chair Board of Commissioners

District 1 - Bob Kopitzke STEVENS District 2 - Jeanne Ennen District 3 - Ron Staples COUNTY District 4 - Donny Wohlers, Chair District 5 - Neil Wiese 400 Colorado Avenue Morris, MN 56267 Ph 320-208-6557

Stevens County Board of Commissioners Agenda Request

Requested May 4, 2021 Meeting Date: Agenda Item: Update of Child Protection Cases. Submitted By: Aaron Jordan Department: County Attorney Presenter: None Estimate of Time Needed: None Issue Summary: Spreadsheet showing the status of Stevens County child protection cases that are currently in the court system. Attached Spreadsheet is something Stevens County Attorney's Office, Allison specifically, put together to track cases. Presenting for an FYI so you can see the activity the office processes for CHIPS caseload. Usually, you only get once a year during my year end, but this is a good snapshot of activity as courts ramp up post CoVID.

Financial Impact:

Yes or No? N/A Was this budgeted for 2021? How will this be paid for?

Recommended Action/Motion: No action needed. Informational item only.

www.co.stevens.mn.us Equal Opportunity Employer Last updated 4/26/20214:27 PM

Case name Social Case Plan Removal Date Status-Next Pending Issues & Status Date Due/Next worker Due & 180 or 335 Date Hearing Hearing Date & CFN Filed N/A N/A Post Permanency transitioning to different permanent 5/24/21 (doing home. Awaiting adoption home study for rill reports) handle)

19-96 N/A N/A Post Permanency Awaiting adoption home study. 5/17/21 (doing will reports) Court judicial notice sibling separation and handle) indicate that granted in next court order. 20-154 N/A N/A Post Permanency TPR'd. Affirmed by COA. PFR period until 5/24/21 3/9 and then decision is final. Adoption 19-99 petition can begin then. 20-47 1 I 9/24/20 8/25/2020 Post Permanency Signed contact agreements need to be filed 7/12/21 20-231 by 5/3. Need to review final order Post Perm Filed 9/25 180= 2/21/21 21-90 335= 7/26/21 3/5 or 2/2/21 CHIPS: Voluntary TPRs placed on record. Those CHIPS: AND 4/5 IDH 6/7 need to be filed and the subsequent order IDH 6/7 Due to prior OOH: reviewed. Filed 4/2 335 = 2/8/21 Post Permanency TPR: 21-43 365= 3/10/21 TBD (?) (CHIPS)

21-48 (TPR) 12 11 20 / / 11/12/20 PPR Working case plan. OOHP continued 5/3/21 ( 11 1/ PPR 20-104 extended) 180= 5/11/20 335= 10/13/21 Filed 1/5/21 Case name Social Case Plan Removal Date Status-IMext Pending Issues & Status Date Due/Next worker Due & 180 or 335 Date Hearing Hearing Date & CFN Filed 10/30/20 10/2/20 IDH Timelines extended. Inpatient treatment 7/19/21 ordered (presumably). OOHP continued. 20-256 Filed 180= 3/31/21 (90 days from 2/1) 11/24 335= 9/2/21 Relative search update needed. Need to demand D from EW. 12/4/20 I: 11/6/20 PPR Working case plan. OOHP continued. 5/3/21 PPR 20-279 Filed 180= 5/5/21 12/17 335= 10/7/21 (3/19 update) 2/21/21 i: 1/21/21 IDH 5/3 Working case plan. OOHP continued. 5/3/21 (Set for PPR, not sure PPR is needed this PPR 21-34 Filed 3/20 180= 7/20/21 early.) 335= 12/22/21 1/7/21 12/10/20 PPR PPR status. 6/7/21 PPR 20-303 Filed 180=6/8/21 1/15/21 335=11/10/21 2/5/21 *Only and IDH 5/24 Working case plan. OOHP continued for 5/24/21 (30 days) are OOH. two children. IDH next. 21-12 (1/6/21) Filed 2/24, 180= 7/5/21 2/26 335= 12/7/21 3/1 ; 2/7/21 1/7/21 7/12 Court maintains jurisdiction. VPA expected 7/12/21 to be signed by 2/18. Court review on 7/12 21-15 Filed 18 years old on may be cancelled if case dismissed. 1/28/21 2/18/21 signed by MB 3 31 / Removal 3/1 7/12 IDH Working case plan. OOHP continued. 7/12 IDH (30 Days) 335 = 3/8 6 month extension Filed 4/13 ordered. (About 9/8) Case name Social Case Plan Removal Date Status-Next Pending Issues & Status Date Due/Next worker Due & 180 or 335 Date Hearing Hearing Date & CFN Filed 21-70 4/30 3/31/21 IDHTBD Working case plan. OOHP continued. IDHTBD ANI (30 days) 180= 9/27/21 5/30 335= 3/1/22 21-99 (60 days)

Timelines Notes: • 180 = Permanency progress review • 335 = Permanency petition filed • 365 = A/D hearing • 425 = trial start (within 60 days of A/D)

Voluntary Placement Cases Social VP Date or Status-Next Hearing Pending Issues & Status Date Due/Next Worker Last Court Approval Hearing Date & CFN Truancy/Runaway Cast; Plan filed? I ili il } ' ' /M u n i pilpu iiirneiiiltMi ai Iasi hear ini’,

Needed mil Working cose jjlon.A !is|io

i I IV .’I 247 ( ) Needed 4/ 25 ? IDH Working LrTs# plan i/tlispu

2,J ol I iloii l ! l / IDH Working cose plan/dc.;Mt

n ss ? Needed IDH Working case plan/dispo 7/12 IDH

21-107 ? Needed IDH Working case plan/dispo 7/12 IDH

21-108

t STJULIE •kirfrk INTEGRATED 04/19/2021 10:51 AM Stevens County El FINANCIAL SYSTEMS Warrant Form WF75 WARRANT REGISTER Approved 04/19/2021 Page 1 Auditor's Warrants Auditor Warrants Pay Date 04/19/2021

Description Account Number Invoice # PO # lx Vendor # Vendor Name Amount OBO# On-Behalf-of-Name From Date To Date 454 Treasurer School Dist #611 445.06 FISH & WILDLIFE IN LIEU 76-801-000-0000-6817 N Warrant # 101203 Total... 445.06 449 Treasurer, Baker Township 15.17 FISH & WILDLIFE IN UEU 77-801-000-0000-6817 N Warrant # 101204 Total... 1 5 . 1 7

120 Treasurer, Damen Township 109.60 FISH & WILDLIFE IN UEU 77-801-000-0000-6817 N Warrant # 101205 Total... 109.60

Warrant Form WF75 Total... 569.83 3 Transactions

Copyright 2010-2020 Integrated Financial Systems STJULIE INTIGRATtD 04/19/2021 10:51 AM Stevens County FINANCIALSYSTEMS Warrant Form WF75-ACH WARRANT REGISTER Approved 04/19/2021 Page 2 Auditor's Warrants Auditor Warrants Pay Date 04/19/2021

Description Account Number Invoice # PO # lx Vendor # Vendor Name Amount OBO# On-Behalf-of-Name From Date To Date 456 MN TRUST-SD 2769 6,449.78 FISH & WILDLIFE IN LIEU 76-801-000-0000-6817 N Warrant # 404970 Total... 6,449.78

452 Treasurer School Dist #264 150.93 FISH & WILDLIFE IN LIEU 76-801-000-0000-6817 N Warrant # 404971 Total... 150.93 451 Treasurer School Dist #2888 52.44 FISH & WILDLIFE IN LIEU 76-801-000-0000-6817 N Warrant # 404972 Total... 52.44

455 Treasurer School Dist #768 520.78 FISH & WILDLIFE IN LIEU 76-801-000-0000-6817 N Warrant # 404973 Total... 520.78 457 Treasurer School Dist #771 407.89 FISH & WILDLIFE IN LIEU 76-801-000-0000-6817 N Warrant # 404974 Total- 407.89 211 Treasurer, Donnelly Township 495.86 FISH & WILDLIFE IN LIEU 77-801-000-0000-6817 N Warrant # 404975 Total- 495.86 408 Treasurer, Eldorado Township 19.69 FISH & WILDLIFE IN LIEU 77-801-000-0000-6817 N Warrant # 404976 Total- 19.69 147 Treasurer, Everglade Township 61.55 FISH & WILDLIFE IN LIEU 77-801-000-0000-6817 N Warrant # 404977 Total- 61.55 344 Treasurer, Framnas Township 159.44 FISH & WILDLIFE IN LIEU 77-801-000-0000-6817 N Warrant # 404978 Total- 159.44 257 Treasurer, Hancock City 13.00 FISH & WILDLIFE IN UEU 77-801-000-0000-6817 N Warrant # 404979 Total- 13.00 364 Treasurer, Hodges Township 235.99 FISH & WILDLIFE IN UEU 77-801-000-0000-6817 N Warrant # 404980 Total- 235.99 310 Treasurer, Horton Township 21.02 FISH & WILDUFE IN UEU 77-801-000-0000-6817 N Warrant # 404981 Total- 21.02 307 Treasurer, Moore Township 82.17 FISH & WILDUFE IN UEU 77-801-000-0000-6817 N Warrant # 404982 Total- 82.17 235 Treasurer, Morris Township 96.63 FISH & WILDUFE IN UEU 77-801-000-0000-6817 N Warrant # 404983 Total- 96.63

Copyright 2010-2020 Integrated Financial Systems STJULIE INTIGRATED 04/19/2021 10: 51 AM Stevens County 0 FINANCIAL SYSTEMS - Warrant Form WF75 ACH WARRANT REGISTER Approved 04/19/2021 Page 3 ' Auditor s Warrants Auditor Warrants Pay Date 04/19/2021

Description Account Number Invoice # PO # Tx Vendor # Vendor Name Amount QBO# On-Behalf-of-Name From Date To Date 205 Treasurer, Pepperton Township 383.70 FISH & WILDLIFE IN LIEU 77-801-000-0000-6817 N Warrant # 404984 Total... 383.70

225 Treasurer, Rendsville Township 134.67 FISH & WILDLIFE IN LIEU 77-801-000-0000-6817 N Warrant # 404985 Total... 134.67

199 Treasurer, Scott Township 325.03 FISH & WILDLIFE IN LIEU 77-801-000-0000-6817 N Warrant # 404986 Total... 325.03

242 Treasurer, Stevens Township 159.84 FISH & WILDLIFE IN LIEU 77-801-000-0000-6817 N Warrant # 404987 Total... 159.84

396 Treasurer, Swan Lake Township 117.27 FISH & WILDLIFE IN LIEU 77-801-000-0000-6817 N Warrant # 404988 Total... 117.27

363 Treasurer, Synnes Township 182.99 FISH & WILDLIFE IN UEU 77-801-000-0000-6817 N Warrant # 404989 Total... 182.99

Warrant Form WF75-ACH Total... 10,070.67 20 Transactions

Final Total... 10,640.50 23 Transactions

I hereby certify that the above amounts have been approved and allowed by the county welfare board for payment to the claimant as in each instance stated, that said county welfare board authorizes and instructs the county auditor and comity treasurer of said county to pay the same.

Signed Director

Copyright 2010-2020 Integrated Financial Systems STJULIE INTEGRATED 04/19/2021 10:51AM Stevens County El FINANCIAL SYSTTMS Warrant Form WF75-ACH WARRANT REGISTER Approved 04/19/2021 Page 4 Auditor's Warrants Auditor Warrants Pay Date 04/19/2021

WARRANT RUN WARRANT STARTING ENDING DATE OF DATE OF PPD CTX INFORMATION FORM WARRANT NO. WARRANT NO- PAYMENT APPROVAL COUNT AMOUNT COUNT AMOUNT

3 569.83 WF75 101203 101205 04/19/2021 04/19/2021 20 10,070.67 WF75 ACH - 404970 404989 04/19/2021 04/19/2021 0 20 10,070.67 10,640.50 TOTAL

Copyright 2010-2020 Integrated Financial Systems STJULIE •frkirk INTIGRATED 04/19/2021 10:51AM Stevens County FINANCIAL SYSTEMS l Warrant Form WF - 75 ACH WARRANT REGISTER Approved 04/19/2021 Page 5 Auditor' s Warrants Auditor Warrants Pay Date 04/19/2021

RECAP BY FUND

FUND AMOUNT NAME ACH AMOUNT NON-ACH AMOUNT

76 8, 026.88 Current/School District 7,581.82 445.06 77 2,613.62 Townships And Cities 2,488.85 124.77

10,640.50 TOTAL 10,070.67 TOTAL ACH 569.83 TOTAL NON-ACH

Copyright 2010-2020 Integrated Financial Systems STJULIF kirkk • 04/21/ Jckiek INTIGRATtD 2021 11:40AM Stevens County S FINANCIAL SYSTEMS Warrant Form WF75 WARRANT REGISTER Approved Auditor's Warrants 04/21/2021 Page 1 Auditor Warrants Pay Date 04/21/2021

Description Account Number Invoice # Vendor # Vendor Name PO # lx Amount OBO# On-Behalf-of-Name From Date To Date 6479 Anderson Larson Saunders Klaassen 20.00 ATTORNEY FEES 01-003-000-0000-6294 70618 N Warrant # 101206 TotaL.. 20.00

6698 Canon Financial Services, Inc 12.19 COPIER LEASE 01-030-000-0000-6342 26547820 6698 N 12.19 COPIER LEASE 01-035-000-0000-6342 26547820 N 6698 COPIER 59.75 LEASE 01-100-000-0000-6342 26542647 N 6698 12.19 COPIER LEASE 01-103-000-0000-6342 26547820 N 6698 12.20 COPIER LEASE 01-390-000-0000-6342 26547820 N Warrant # 101207 TotaL.. 108.52 791 Centerpoint Energy 155.33 SERVICE - HORIZON PH 01-110-000-0000-6251 791 N 57.53 SERVICE - COURTHOUSE 01-110-000-0000 6251 791 - N 426.54 FUEL/HEATING—MORRIS 03-340-000-0000-6412 STATEMENT N Warrant # 101208 TotaL.. 639.40

6911 Dawn M. Weber, Attorney at Law PA 1,425.00 ATTORNEY FEES 01-003-000-0000-6294 1826 6911 N 275.00 ATTORNEY FEES 01-003-000-0000-6294 1849 N Warrant # 101209 Total... 1,700.00 6829 Dutcher Law Office, LLC 125.00 ATTORNEY FEES 01-003-000-0000-6294 FEBRUARY 2021 6829 N 234.55 ATTORNEY FEES 01-003-000-0000 6294 MARCH 2021 6829 - N 294.60 ATTORNEY FEES 01-003-000-0000-6294 FEBRUARY 6829 2021 N 85.75 ATTORNEY FEES 01-003-000-0000-6294 MARCH 2021 6829 N 75.55 ATTORNEY FEES 01-003-000-0000 6294 FEBRUARY 6829 - 2021 N 379.70 ATTORNEY FEES 01-003-000-0000-6294 FEBRUARY 2021 6829 N 351.60 ATTORNEY FEES 01-003-000-0000 6294 MARCH 2021 6829 - N 477.40 ATTORNEY FEES 01-003-000-0000-6294 FEBRUARY 2021 6829 N 118.30 ATTORNEY FEES 01-003-000-0000 6294 MARCH 2021 6829 - N 50.00 ATTORNEY FEES 01-003-000-0000-6294 FEBRUARY 2021 6829 N 74.05 ATTORNEY FEES 01-003-000-0000-6294 FEBRUARY 2021 6829 N 1,705.10 ATTORNEY FEES 01-003-000-0000 6294 MARCH 2021 6829 - N 763.15 ATTORNEY FEES 01-003-000-0000-6294 FEBRUARY 2021 N Warrant # 101210 Total... 4,734.75 2802 Ehlers/Doug 60.00 EXTENSION COMMUTE MEETING 01-600-000-0000-6106 N Warrant # 101211 Total... 60.00

3781 Glenwood Police Dept 300.00 INSTRUCTOR COURSE - REIMBURSE 65-212-000-0000-6815 N Warrant # 101212 Total... 300.00

Copyright 2010-2020 Integrated Financial Systems STJULIE 04/21/2021 INUGRATCO 11:40AM Stevens County UNANCIAI SYSTEMS Warrant Form WF75 WARRANT REGISTER Approved Auditor's Warrants 04/21/2021 Page 2 Auditor Warrants Pay Date 04/21/2021

Description Account Number Vendor # Vendor Name Invoice # PO # lx Amount OBO# On-Behalf-of-Name From Date To Date 4186 Id Wholesaler 579.00 PROXIMITY FOBS 01-060-000-0000-6481 INV6575902 N Warrant # 101213 Total... 579.00

6877 Jennifer L. Thompson 550.00 ATTORNEY FEES 01-003-000-0000-6294 2004984 N 6877 320.00 ATTORNEY FEES 01-003-000-0000-6294 2005113 N 6877 1,290.00 ATTORNEY FEES 01-003-000-0000-6294 21-030 N Warrant # 101214 Total... 2,160.00

6238 Kampmeier/Jenna 60.00 EXTENSION COMMOTE MEETING 01-600-000-0000-6106 N 6238 15.68 MILEAGE 01-600-000-0000-6331 N Warrant # 101215 Total... 75.68

6243 Law Offices of Douglas R. Hegg, PC 770.00 ATTORNEY FEES 01-003-000-0000-6294 21-046 N 6243 360.00 ATTORNEY FEES 01-003-000-0000-6294 20-077 N 6243 180.00 ATTORNEY FEES 01-003-000-0000-6294 21-034 N Warrant # 101216 Total... 1,310.00

6934 Marco Technologies LLC 164.00 COPIER LEASE 01-600-000-0000-6342 72194983 N Warrant # 101217 Total... 164.00

5090 Morris Area Community Education 60.00 SOFTBALL FEE 02-479-000-0000-6815 N Warrant # 101218 Total... 60.00

5863 Morris Baseball Association 60.00 LITTLE LEAGUE FEE 02-479-000-0000-6815 N Warrant # 101219 Total... 60.00

298 Morris Coop Association 17.92 FUEL 01-109-000-0000-6566 N Warrant # 101220 Total... 17.92

1759 Northstar Bottled Water Solutions Inc 286.70 WATER 01-110-000-0000-6411 N Warrant # 101221 Total... 286.70

6160 Office of MN IT Services 1,604.50 VOICE SERVICES - MARCH 01-060-000-0000-6210 W21030542 N Warrant # 101222 Total... 1,604.50 34 Ottertail Power Company 4,892.35 SERVICE - COURTHOUSE 01-110-000-0000-6251 N Warrant # 101223 Total... 4,892.35

2250 Sleiter/Dennis EXTENSION 60.00 COMMOTE MEETING 01-600-000-0000-6106 N 2250 MILEAGE 7.84 01-600-000-0000-6331 N Warrant # 101224 Total... 67.84

Copyright 2010-2020 Integrated Financial Systems STJULIE irkirft ideicie INTEGRATED 04/21/2021 11 :40AM Stevens County flNANCIAL SYSTEMS Warrant Form WF75 WARRANT REGISTER Approved Auditor's Warrants 04/21/2021 Page 3 Auditor Warrants Pay Date 04/21 /2021

Description Account Number Invoice # Vendor # Vendor Name PO # lx Amount OBQ# On-Behalf-of-Name From Date To Date 6961 Staples/Madison EXTENSION 60.00 COMMUTE MEETING 01-600-000-0000-6106 N Warrant # 101225 Total... 60.00 1200 Stevens County Recorder 93.65 JOYCE MEYER RECORDING FEE 03-320-000-0000-6307 8460 N Warrant # 101226 Total... 93.65 1544 Thomson Reuters - West 33.73 LIBRARY PLAN CHARGES - APRIL 01-090-000-0000-6245 844181746 1544 N 381.12 WEST INFO CHARGES - MARCH 01-090-000-0000-6245 844089696 N Warrant # 101227 Total... 414.85

6718 Thorton, Dolan, Bowen, Kleckner&Burkhair 210.00 ATTORNEY FEES 01-003-000-0000-6294 91087 6718 N 1,258.00 ATTORNEY FEES 01 003-000-0000 6294 91088 6718 - - N 60.00 ATTORNEY FEES 01-003-000-0000-6294 91085 N Warrant # 101228 Total- 1,528.00 Warrant Form WF75 Total- 20,937.16 51 Transactions

Copyright 2010-2020 Integrated Financial Systems STJULIE ickjck INITGRAUD 04/21/2021 11:40AM - Stevens County FINANCIAL SYSTEMS Warrant Form WF75-ACH WARRANT REGISTER Approved Auditor's Warrants 04/21/2021 Page 4 Auditor Warrants Pay Date 04/21/2021

Description Account Number Invoice # Vendor # Vendor Name PO # lx Amount OBO# On-Behalf-of-Name From Date To Date 3755 American Solutions For Business 2, 578.75 TAX STATEMENTS, ENVELOPES 01-040-000-0000-6261 INV05211505 N Warrant # 404990 TotaL.. 2,578.75

6775 Amundson, Johnson & Schrader, PA 60.00 ATTORNEY FEES 01-003-000-0000-6294 N Warrant # 404991 TotaL.. 60.00

6487 Cintas Corporation 25.92 SUPPLIES 01-110-000-0000-6411 4081154870 N Warrant # 404992 Total... 25.92 5985 Erickson/Scott 35.00 APRIL CELL PHONE 03-300-000-0000-6203 N Warrant # 404993 TotaL.. 35.00 7123 Federated Telephone 490.41 SERVICE - COURTHOUSE 01-060-000-0000-6210 7123 N 22.37 SERVICE - HUMAN SERVICES 01-060-000-0000-6210 7123 N 2.27 SERVICE - LE CENTER 02-290-000-0000-6210 7123 N 207.32 TELEPHONE 03-300-000-0000-6203 STATEMENT N Warrant # 404994 Total- 722.37

1707 Government Management Group, Inc 3, 500.00 COST ALLOCATION PLAN 2020 01-003-000-0000-6261 2058 N Warrant # 404995 Total- 3,500.00 8114 Innovative Office Solutions, LLC 120.99 RETURN TONER 01-100-000-0000-6401 SCN-105619 8114 N 191.18 DRUM, DOORSTOP 01-105-000-0000-6401 IN3313859 8114 N 11.38 DESK NAME PLATE 01-105-000-0000-6401 IN3312932 8114 N 48.54 3 HOLE PUNCH, TRAY, PENS 01-105-000-0000-6401 IN3321529 N 8114 58.50 BLACK INK CARTRIDGE 01-105-000-0000-6401 IN3320765 N Warrant # 404996 Total- 188.61 6212 Johnston/Judy 60.00 EXTENSION COMMITTE MEETING 01-600-000-0000-6106 6212 N 9.52 MILEAGE 01-600-000-0000-6331 N Warrant # 404997 Total- 69.52 809 Lindstrom/Evelyn 60.00 EXTENSION COMMITTE MEETING 01-600-000-0000-6106 N Warrant # 404998 Total- 60.00 1003 Marco Technologies LLC 28.02 COPIES 01-600-000-0000-6301 INV8636841 N Warrant # 404999 Total- 28.02 851 Mn Benefit Association 46.84 LIFE INSURANCE - MAY 01-003-000-0000-6871 2021-0127878 N Warrant # 405000 Total- 46.84

6977 Nelson/Kelsey 20.00 FINGERPRINT REIMBURSEMENT 05-430-700-4800-6369 N Copyright 2010-2020 Integrated Financial Systems STJULIE irk kic INTIGRATID 04/21/2021 11:40AM - Stevens County FINANCIALSYSTEMS Warrant Form WF75-ACH WARRANT REGISTER Approved 04/21/2021 Page 5 Auditor' s Warrants Auditor Warrants Pay Date 04/21/2021

Description Account Number Invoice # PO # Vendor Name lx Vendor # Amount QBQ# On-Behalf-of-Name From Date To Date Warrant # 405001 Total... 20.00 6947 Quadient Finance , USA Inc 100.23 POSTAGE FEES 7900044080S09882 01-003-000-0000-6215 N Warrant # 405002 Total... 100.23

2242 Retrofit Companies Inc/The 449.25 ELECTRONICS 01-390-000-0377-6352 N Warrant # 405003 Total... 449.25

257 Treasurer, Hancock City 54.58 HEATING HANCOCK SHOP 03-340-000-0000-6412 202105 N Warrant # 405004 Total... 54.58

Warrant Form WF75-ACH Total- 7,939.09 23 Transactions

Final Total.. 28,876.25 74 Transactions

I hereby certify that the above amounts have been approved and allowed by the county welfare board for payment to the claimant as in each instance stated, that said county welfare board authorizes and instructs the county auditor and county treasurer of said county to pay the same.

Signed _ Director

Copyright 2010-2020 Integrated Financial Systems STJULIE kkkk INTEGRATED 04/21/2021 11:40AM Stevens County FINANC1AI SYSTEMS Warrant Forrc - WF75 ACH WARRANT REGISTER Approved 04/21/2021 Page 6 ' Auditor s Warrants Auditor Warrants Pay Date 04/21/2021

WARRANT RUN WARRANT STARTING ENDING DATE OF DATE OF PPD CTX INFORMATION FORM WARRANT NO. WARRANT NO. PAYMENT APPROVAL COUNT AMOUNT COUNT AMOUNT

23 20,937.16 WF75 101206 101228 04/21/2021 04/21/2021 15 7,939.09 WF75-ACH 404990 405004 04/21/2021 04/21/2021 4 184.52 11 7,754.57 28,876.25 TOTAL

Copyright 2010-2020 Integrated Financial Systems STJULIE kidrk ra INTEG RATIO 04/21/2021 11:40AM Stevens County u FINANCIAL SYsmts Warrant Form WF75-ACH WARRANT REGISTER Approved Auditor's Warrants 04/21/2021 Page 7 Auditor Warrants Pay Date 04/21/2021

RECAP BY FUND

FUND AMOUNT NAME ACH AMOUNT NON-ACH AMOUNT

1 , 27 616.89 County Revenue Fund , 7 619.92 19,996.97 2 122.27 Special Reserves Fund 2.27 120.00 3 817.09 County Road And Bridge Fun 296.90 520.19 5 20.00 Human Services Fund 20.00 65 300.00 West Central Swat 300.00

28,876.25 TOTAL 7 , 939.09 TOTAL ACH 20,937.16 TOTAL NON-ACH

Copyright 2010-2020 Integrated Financial Systems STJULDE kkick INTtGRArtD 04/27/2021 10:52AM **** Stevens County riNANCLU SYSTEMS Warrant Form WF75-ACH WARRANT REGISTER Approved 04/27/2021 Page 1 Auditor' Warrants s Auditor Warrants Pay Date 04/27/2021

Description Account Number Invoice # PO # Vendor # Vendor Name lx Amount 0B0# Qn-Behalf-of-Name From Date To Date 6310 Finance Director- Morris, Settlement 1,753.06 WILDWOODS IN LIEU 77-801-000-0000-5273 N 6310 2,558.29 GRANDVIEW IN LIEU 77-801-000-0000-5273 N Warrant # 405053 TotaL.. 4,311.35

456 MN TRUST-SD 2769 1,102.25 WILDWOODS IN LIEU 76-801-000-0000-5273 N 456 1,608.53 GRANDVIEW IN LIEU 76-801-000-0000-5273 N Warrant # 405054 Total... 2,710.78

Warrant Form WF75-ACH Total... 7,022.13 4 Transactions

Final Total .. 7,022.13 4 Transactions

I hereby certify that the above amounts have beat approved and allowed by the county welfare board for payment to the claimant as in each instance stated, that said county welfare board authorizes and instructs the county auditor and county treasurer of said county to pay the same.

Signed _ Director

Copyright 2010-2020 Integrated Financial Systems STJULIE ick-k-k INTEGRATED 04/27/2021 10:52AM Stevens County FINANCIAL SYSTEMS Warrant Form WF75-ACH WARRANT REGISTER Approved 04/27/ Auditor's Warrants 2021 Page 2 Auditor Warrants Pay Date 04/27/2021

WARRANT RUN WARRANT STARTING ENDING DATE OF DATE OF PPD CTX INFORMATION FORM WARRANT NO. WARRANT NO. PAYMENT APPROVAL COUNT AMOUNT COUNT AMOUNT

2 7,022.13 WF75-ACH 405053 405054 04/27/2021 04/27/2021 0 2 7,022.13 7,022.13 TOTAL

Copyright 2010-2020 Integrated Financial Systems STJULIE INFEGRAITD 04/27/2021 10:52AM Stevens County FINANCIAL SYSTEMS Warrant Form WF75-ACH WARRANT REGISTER Approved Auditor's Warrants 04/27/2021 Page 3 Auditor Warrants Pay Date 04/27/2021

RECAP BY FUND

FUND AMOUNT NAMF. ACH AMOUNT NON-ACH AMOUNT

76 2, 710.78 Current/School District 2,710.78

4, 77 311.35 Townships And Cities 4, 311.35

7,022.13 TOTAL 7 ,022.13 TOTAL ACH TOTAL NON-ACH

Copyright 2010-2020 Integrated Financial Systems STJULIE INTCGRATtD 04/28/2021 10:44AM Stevens County FINANCIAL SYSTEMS Warrant Form WF75 WARRANT REGISTER Approved 04/28/2021 Page 1 Auditor' s Warrants Auditor Warrants Pay Date 04/28/2021

Description Account Numher Invoice # PO # Vendor # Vendor Name Jx Amount OBO# On-Behalf-of-Name From Date To Date 2717 Centurylink 65.04 SERVICE 02-290-000-0000-6210 N Warrant # 101350 Total... 65.04 Finance 296 Director, City Of Morris 89.74 SERVICE - HORIZON PH 01-110-000-0000-6251 296 N 335.41 SERVICE - COURTHOUSE 01-110-000-0000-6251 N Warrant # 101351 Total... 425.15 3781 Glenwood Police Dept 157.30 FIRE EXTINGUISHER SPRAY REIMB 65-212-000-0000-6815 N 3781 564.15 TRAINING/MEALS REIMB 65-212-000-0000-6815 N Warrant # 101352 Total... 721.45

24068 Jeffrey Kuhn Law Office, LTD 2,000.00 ATTORNEY FEES 01-003-000-0000-6294 1106 N Warrant # 101353 Total... 2,000.00

6315 Leads Online 1,758.21 ANNUAL SERVICE AGREEMENT 01-200-000-0000-6341 318325 N Warrant # 101354 Total... 1,758.21 6979 LSQ Funding Group, L.C. 3,015.62 PRISONER TRANSPORTATION 01-200-000-0000-6362 4089 N Warrant # 101355 Total... 3,015.62 6164 MACATFO 30.00 CONFERENCE REGISTRATION FEE 01-040-000-0000-6331 N Warrant # 101356 Total... 30.00 6797 Meyer Estate /Joyce 560.00 PARCEL 24-LAND 03-320-000-0000-6307 6797 N 15.00 PARCEL 24-RIGHT OF WAY 03-320-000-0000-6307 N Warrant # 101357 Total... 575.00

2499 NCPERS Group Life Ins 64.00 LIFE INSURANCE - MAY 01-003-000-0000-6871 N Warrant # 101358 Total... 64.00 1662 Northland Business Systems Inc 583.78 TRANSCRIPTION SERVICE CONTRACT 01-090-000-0000-6245 IN102066 1662 N 1,751.32 TRANSCRIPTION SERVICE CONTRACT 01-200-000-0000-6341 IN102066 N 1662 2,406.00 VERINT CONTRACT AGREEMENT 02-290-000-0000-6341 IN101999 N Warrant # 101359 Total... 4,741.10 16019 Pope County Sheriff's Office 16.08 SUPPLIES REIMBURSEMENT 65-212-000-0000-6815 N Warrant # 101360 Total... 16.08 18155 Stevens County Treasurer 2.00 OVERPAY TAX 23-0011-000 02-040-000-0000-5006 N Warrant # 101361 Total... 2.00

6437 US Bank Equipment Finance 205.00 COPIER LEASE 02-102-000-0000-6815 441013844 N Copyright 2010-2020 Integrated Financial Systems STJULIE irkkk INTtGRArtD 04/28/2021 10:44AM **** Stevens County FINANCIAI SYSTEMS Warrant Form WF75 WARRANT REGISTER Approved 04/28/2021 Page 2 ' Auditor s Warrants Auditor Warrants Pay Date 04/28/2021

Description Account Nnmher Invoice # PQ # Vendor lx Vendor # Name Amount OBQ# On-Behalf-of-Name From Date To Date Warrant # 101362 Total... 205.00

Warrant Form WF75 Total... 13,618.65 18 Transactions

Copyright 2010-2020 Integrated Financial Systems STJULIE icfcldc kifick INTtGRATCD 04/28/2021 10:44AM Stevens County FINANCIAL SYSTEMS Warrant Form WF75 ACH - WARRANT REGISTER Approved 04/28/2021 Page 3 Auditor' s Warrants Auditor Warrants Pay Date 04/28/2021

Description Account Number Invoice # PO # Vendor lx Vendor # Name Amount QBO# On-Behalf-of-Name From Date To Date 6487 Cintas Corporation 25.92 SUPPLIES 01-110-000-0000-6411 4082475670 N Warrant # 405055 Total... 25.92 Cps Technology 24227 Solutions 96.00 MAINTENANCE - MAY 01-060-000-0000-6261 380152 N Warrant # 405056 Total... 96.00

7123 Federated Telephone 315.00 TELEPHONE SERVICE 02-290-000-0000-6210 N Warrant # 405057 Total... 315.00 8114 Innovative Office Solutions, LLC 32.23 CORRECTION TAPE, POST ITS 01-100-000-0000-6401 IN3328496 N Warrant # 405058 Total... 32.23

3204 Maras /Jonathan R 35.00 CELL PHONE REIMBURSEMENT 03-300-000-0000-6203 N Warrant # 405059 Total... 35.00

419 Town & Country Supply 49.99 MEASURING WHEEL 01-200-000-0000-6481 181833/1 N Warrant # 405060 Total... 49.99

275 Treasurer, Donnelly City 411.59 REFUND SPECIAL ASSESSMENT 70-855-000-0000-6810 N Warrant # 405061 Total... 411.59

5970 West Central Shredding 71.00 PAPER SHREDDING - COURTHOUSE 01-110-000-0000-6411 17615 N Warrant # 405062 Total... 71.00

Warrant Form WF75-ACH Total... 1,036.73 8 Transactions

Final Total... 14,655.38 26 Transactions

I hereby certify that the above amounts have been approved and allowed by the county welfare board for payment to the claimant as in each instance stated, that said county welfare board authorizes and instructs the county auditor and county treasurer of said county to pay the same.

Signed Director

Copyright 2010-2020 Integrated FinancialSystems STJULIE irkirk INTEGRATED 04/28/2021 10:44AM Stevens County flNAN'ClAt SYSTEMS Warrant Form WF75- ACH WARRANT REGISTER Approved 04/28/2021 Page 4 ' Auditor s Warrants Auditor Warrants Pay Date 04/28/2021

WARRANT RUN WARRANT STARTING ENDING DATE OF DATE OF PPD CTX INFORMATION FORM WARRANT NO. WARRANT NO. PAYMENT APPROVAL COUNT AMOUNT COUNT AMOUNT

13 13,618.65 WF75 101350 101362 04/28/2021 04/28/2021 8 , 1 036.73 WF75-ACH 405055 405062 04/28/2021 04/28/2021 1 35.00 7 1,001.73 14,655.38 TOTAL

Copyright 2010-2020 Integrated Financial Systems STJULIE INTKRATtD 04/28/2021 10:44AM Stevens County FINANCIAL SYSTEMS Warrant Form WF75-ACH WARRANT REGISTER Approved 04/28/2021 Page Auditor's Warrants 5 Auditor Warrants Pay Date 04/28/2021

RECAP BY FUND

FUND AMOUNT NAME ACH AMOUNT NON-ACH AMOUNT

1 9,903.22 County Revenue Fund 275.14 9,628.08 2 2,993.04 Special Reserves Fund 315.00 2,678.04 3 610.00 County Road And Bridge Fun 35.00 575.00 65 737.53 West Central Swat 737.53 70 411.59 TaxCollections Fund 411.59

14,655.38 TOTAL 1,036.73 TOTAL ACH 13,618.65 TOTAL NON-ACH

Copyright 2010-2020 Integrated Financial Systems Board of Commissioners

District 1 — Bob Kopitzke STEVENS District 2 - Jeanne Ennen District 3 - Ron Staples COUNTY District 4 - Donny Wohlers, Chair District 5 — Neil Wiese 400 Colorado Avenue • Morris, MN 56267 • Ph 320-208-6557

Stevens County Board of Commissioners Agenda Request

Requested May 4, 2021 Meeting Date: Agenda Item: Cost Allocation Plan Agreement Submitted By: Stephanie Buss Department: A/T Presenter: Stephanie Buss Estimate of Time Needed: 2 mins Issue Summary: Annually the County is required to have a Cost Allocation Plan performed and filed in conformance with Title 2 CFR Part 200. We have used Government Management Group in the past and have been very satisfied with their services. They monitor federal payments to ensure that the county receives all eligible recoveries. The cost is $3,750, a slight increase from the last 6 years. The previous two 3-year contracts were $3500. This agreement will be for the years 2021, 2022 and 2023. Financial Impact:

Yes or No? Yes Was this budgeted for 2021? Yes, $3500 How will this be paid for? budgeted

Recommended Action/Motion: Please motion to approve the cost allocation plan agreement.

www.co.stevens.mn.us Equal Opportunity Employer Government Management Group

April 13, 2021

Ms. Stephanie Buss Stevens County Auditor-Treasurer 400 Colorado Avenue, Box 530 Morris, MN 56267

Dear Ms. Buss,

This letter will confirmour understanding of the engagement arrangements for Government ManagementGtmq> to prepare Stevens County’s 2021-2023 central services cost allocation plans. Government ManagementGroup will prepare Stevens County’s Central Services Cost Allocation Plans for the fiscal years ending December 31, 2021, 2022, and 2023 in conformance with Title 2 CFR Part 200 requirements. We will assist the County in negotiating the plan with the designated cognizant agency and make any revisions that may be necessary. We will monitor federal payments to ensure the County receives all eligible recoveries. Annually upon completion, we will deliver to the County an electronic (Adobe.pdf) copy of the plan.

The fee for this service will be a fixed fee of $3,750 (three thousand seven hundred fifty dollars) for each plan year. We will invoice the County annually upon completion of the plan. This fee includes all costs incurred by us.

I am pleased to have the opportunity to serve you.

If this letter correctly expresses your understanding, please sign below and return one copy to me.

Sincerely, GovernmentManagementGroup

Dennis Pond President

APPROVED:

By:

Title:

Date:

9685 Norway Hills Trail | Lakeville, MN 55044 | (612) 386-0283 | [email protected] Board of Commissioners

District 1 - Bob Kopitzke STEVENS District 2 - Jeanne Ennen District 3 - Ron Staples COUNTY District 4 - Donny Wohlers, Chair District 5 - Neil Wiese 400 Colorado Avenue Morris, MN 56267 • Ph 320-208-6557

Stevens County Board of Commissioners Agenda Request

Requested May 4, 2021 Meeting Date: Agenda Item: NSFFee Submitted By: Stephanie Buss Department: A/T Presenter: Stephanie Buss Estimate of Time Needed: 2 mins Issue Summary: Back in 2009, there was a resolution passed to establish NSF fee of $30.00. Currently, the fee is $35.00 and I was unable to find a resolution accepting that fee and there is nothing on the Auditor/Treasurer's Fee Schedule either. Financial Impact:

Yes or No? N/A Was this budgeted for 2021? Flow will this be paid for?

Recommended Action/Motion: Motion to approve the resolution establishing $35.00 NSF Fee.

www.co.stevens.mn.us Equal Opportunity Employer RESOLUTION TO ESTABLISH NSF FEES

BE IT RESOLVED, that the Stevens County Board of Commissioners hereby establishes the policy that checks returned to the County as NSF or any other reason, be assessed a $35 service fee to cover county costs of pursing payment. Stevens County Highway Department

May 4, 2021 Board Meeting

Maintenance -

Weight restrictions were lifted on the Central Region on Monday April 26th .

Motor graders are out on their second round of shaping up roads. Shoulders are being disked and shaped on County Roads. We have had some townships request shoulder disking as well.

Maintenance has been working on the building site. They are finishing up on the sub cutting around the area previously blocked by overhead utilities. We have removed two lines of trees North of the shop to make room to extend the sewer to the new building. County Forces are also in the process of constructing the sediment pond, underground seepage lines and 300 ft of underground drainage associated with the pond design.

Checks continue to come in for the 2021 Dust Control. Cutoff for payment to receive dust control is May 7th.

Engineering -

SAP 075-601-033, Bituminous Paving and ADA work in the City of Hancock is at State Aid for final review and approval. March 18"’ is the bid date for that project.

Administration -

CRRSAA Funding Distribution amounts were released from State Aid last week. Stevens County will receive $127,654 to Road and Bridge thru our State Aid account after July 1. More details regarding the process and documentation that will be required with these funds will follow.

I am recommending that CP 2021-01, Gravel Crushing and Stockpile be awarded to the apparent low bidder, Commerford Gravel Inc. of Danvers MN for the amount of $1.79/CuYd. Abstract for bids is included in your board packet. CxP.

Todd Larson Board of Commissioners

District 1 - Bob Kopitzke STEVENS District 2 - Jeanne Ennen District 3 - Ron Staples C O U N T Y District 4 - Donny Wohlers,Chair District 5 - Neil Wiese 400 Colorado Avenue • Morris, MN 56267 • Ph 320-208-6557

Stevens County Board of Commissioners Agenda Request

Requested May 4, 2021 Meeting Date: Agenda Item: Award CP 2021-01, Gravel Crushing and Stockpile Submitted By: Todd Department: Highway Presenter: Todd Estimate of Time Needed: 5 minutes Issue Summary: Request approval to award the 2021Gravel Crushing and Stockpile to the apparent low bidder. Financial Impact:

Yes or No? Yes Was this budgeted for 2021? Yes How will this be paid for? 330-6311, Maintenance Contracts

Recommended Action/Motion: Approval to award CP 2021-01, Gravel Crushing and Stockpile Contract to Commerford Gravel Inc, for the amount of $1.79/CuYd. ($89,500 Plan Quanity)

www.co.stevens.mn.us Stevens County Highway Department Project Bid Abstract

Owner: STEVENS COUNTY HIGHWAY DEPT Project Nos.: CP 2021-01 Bid Opening: 04/20/2021 11:00 A.M. Contract No.: 303

Ferguson Aggregate & Crushing, CP 2021-01Crushing and Stockpiling Engineer's Estimated amount Commerford Gravel Inc Brown Excavating, Inc. J.R.Ferche, Inc. Base Bid Inc. Line Number Description Unit Contract Quantity Unit Price Bid Amount Total Amount Bid Amount Total Amount Bid Amount Total Amount Bid Amount Total Amount 1 2104-000 CRUSHING & STOCKPILING AGGREGATE CUYDS 50.000 $2.25 112,500 $1.79 89,500 $L88 94,000 S255 117,500 52.78 139,000 Total: 112500 Total:89300 Total:94.000 Total: 117,500 Total: 139.000

Engineer's Estimated Amount Commerford Gravel Inc Brown Excavating, Inc Ferguson Age & Crushing, Inc. J.R. Ferche, Inc. Totals For Contract 303 $112500.00 Sa9.500.Q0 $94,000.00 $117500-00 $139,000.00 % of Estimate for Contract 303 20.44% UNDER 16.44% UNDER 4.44% OVER 2356% OVER

Wm D Scepanlak Inc Hard Rock Screening LLC. Central Specialties Inc. Mark Sand & Gravel CO.

Bid Amount Total Amount Bid Amount Total Amount Bid Amount Total Amount Bid Amount Total Amount $2.83 141,500 $2.97 148500 $3.62 181,000 $4.84 242,000 Total:141500 Total:148500 Total:181,000 Total: 242,000

Wm D Scepanlak Inc Hard Rock Screening LLC Central Specialties Inc. Mark Sand & Gravel CO. Totals For Contract 303 $141500-00 $148500.00 S18L000.00 $242.000.00 % of Estimate for Contract 303 25.78% OVER 32% OVER 60.89% OVER 115.11% OVER

1 hereby certify that this is an exact reproduction of bids received.

Certified By: License No. 43885 Date: 4/20/2021 Board of Commissioners

District 1 — Bob Kopitzke STEVENS District 2 - Jeanne Ennen District 3 - Ron Staples COUNTY District 4 - Donny Wohlers, Chair District 5 — Neil Wiese 400 Colorado Avenue • Morris, MN 56267 • Ph 320-208-6557

Stevens County Board of Commissioners Agenda Request

Requested May 4, 2021 Meeting Date: Agenda Item: Bois de Sioux/Mustinka Fiscal Agent Agreement Submitted By: Bill Kleindl Department: P/Z Presenter: Kleindl Estimate of Time Needed: 5 Issue Summary: The Bois de Sioux/Mustinka Watershed Policy Committee appointed the BdS Watershed District to act as the Fiscal Agent. Responsibilities include performing functions related to grant administration, fiscal monitoring, execution of contracts, accounting, and record management. Each LGU in the Comprehensive Watershed Management Plan agreement needs to approve this fiscal agent agreement. Financial Impact:

Yes or No? N/A Was this budgeted for 2021? NA How will this be paid for? NA

Recommended Action/Motion: Recommend approval of the Agreement.

www.co.stevens.mn.us Equal Opportunity Employer FISCAL AGENT AGREEMENT

THIS FISCAL AGENT AGREEMENT (this “Agreement”) is made and entered into this day of , 2021, (the “Effective Date”), by and between Big Stone, Grant, Otter Tail, Stevens, Traverse, and Wilkin Counties (the “Counties”); and Big Stone, Grant, West Otter Tail, Stevens, Traverse, and Wilkin Soil and Water Conservation Districts (the “Conservation Districts”); and the Bois de Sioux Watershed District (the “Watershed District”), all Minnesota political subdivisions, collectively referred to herein as the Parties.

RECITALS

WHEREAS, on January 27, 2021, the Parties implemented the BOIS DE Sioux - MUSTINKA RIVER COMPREHENSIVE WATERSHED MANAGEMENT PLAN (the “Plan”) to conserve soil and water resources through the implementation of practices, programs, and regulatory controls that effectively control or prevent erosion, sedimentation, and siltation in order to reduce damages cause by floods, protect the tax base, protect water quality, preserve and conserve natural resources, and ensure continued soil productivity; and

WHEREAS, on March 2, 2021, the Parties entered into the Bois DE SIOUX - MUSTINKA JOINT COMPREHENSIVE WATERSHED MANAGEMENT PLAN IMPLEMENTATION AGREEMENT (the Implementation Agreement) which provides structure and guidance in implementing the Plan; and

WHEREAS, the Plan and the Implementation Agreement reference and establish a Policy Committee derived from members of each Party to the Implementation Agreement; and

WHEREAS, the Policy Committee is responsible for appointing one of the Parties to serve as a Fiscal Agent responsible for performing various functions related to grant administration, fiscal monitoring, execution of contracts, accounting, and record management; and

WHEREAS, the appointed party may accept or reject the appointment; and

WHEREAS, under this Agreement, the Policy Committee hereby appoints the Watershed District to act as the Fiscal Agent in accordance with the terms and conditions outlined herein; and

WHEREAS, the Watershed District hereby accepts the appointment to serve as the Fiscal Agent, in accordance with the terms and conditions outlined herein, until such time as a successor is appointed.

NOW,THEREFORE, the Parties agree that the above recitals are true and correct, and in consideration of the foregoing recitals and mutual covenants, promises, and agreements under this Agreement, the Parties hereby agree as follows: AGREEMENT

1. Purpose. The purpose of this Agreement is to outline the rights and responsibilities of the Watershed District in serving as the Fiscal Agent in accordance with the Plan and Implementation Agreement.

2. Term. The Watershed District will serve as the Fiscal Agent until such time as a successor is appointed, the Watershed District desires to resign from the position, or this Agreement is terminated as provided herein. In the event of resignation, the Policy Committee will appoint a new member, from one of the Parties, to serve as the Fiscal Agent. If the Policy Committee is not satisfied with the current Fiscal Agent, it may remove that Fiscal Agent and appoint a different Fiscal Agent from one of the Parties.

3. General Responsibilities. The Fiscal Agent agrees to:

A. Convene meetings, as needed.

B. Ratify Policy Committee actions, as needed.

C. Perform any other responsibilities requested by the Policy Committee.

4. Grant Administration & Management. The Fiscal Agent agrees to:

A. Apply for collaborative, competitive or non-competitive, grants in coordination with the Parties. In cases where the purpose of an implementation program aligns with the objectives of various state, local, non-profit, or private programs, these dollars will be used to help fund the implementation programs described under the Plan.

B. Prepare and submit BWSR implementation grant applications and funding requests.

C. Accept fiscal responsibilities associated with grant agreements and execute the grant agreements in conjunction with the respective party receiving grant funds.

D. Execute subcontracts with grant recipients describing how funds will be disbursed for the respective projects.

5. Grant Reporting. The Fiscal Agent agrees to:

A. Provide for and meet reporting requirements.

B. Provide the Policy Committee with such records as are necessary to describe the financial condition of the various grant agreements.

C. Provide interim/fmal reports and a full and complete audit report to the Policy Committee and the Parties’ respective governing bodies, annually.

2 6. Fiscal Responsibility. The Fiscal Agent agrees to:

A. Be strictly accountable for all funds and regularly report all receipts and disbursements and annually provide interim/final reports and a full and complete audit report to the Policy Committee and the Parties’ respective governing bodies in accordance with Minn. Stat. § 471.59, subd. 3.

B. Perform financial transactions as part of Plan implementation.

C. Pay claims according to the claims policy of the Watershed District, if the claims are incurred through approved workplans and budgets. Claims for work completed outside of the workplans and budgets will be brought to the Policy Committee and/or Steering Committee for review and action.

7. Records Retention.

A. The Policy Committee and Steering Committee’s official records and any grant agreements shall be maintained by the Fiscal Agent in accordance with the Implementation Agreement. Records initiated, received, and stored by individual committee members (emails, notices, etc.) shall be kept and retained by their respective local government unit (LGU) offices, in accordance with the requirements of the Minnesota Government Data Practices Act found under Chapter 13 of the Minnesota Statutes.

B. The Fiscal Agent will be responsible for fiscal records retention consistent with the Fiscal Agent’s records retention schedule and in accordance with Minn. Stat. § 138.17.

8. Reimbursable Expenses. Local grant administration, management, and reporting that is directly related to and necessary for implementation are considered grant eligible activities. The Watershed District will provide direct time tracking on an hourly basis and billing for direct related expenses, and shall be reimbursed from active grants. Time will be reimbursed at the Watershed District’s annual approved billable rate.

A. Eligible expenses: Eligible activities must be directly for the purposes of providing services to the Plan development effort and may include activities such as: contracts and/or staff reimbursement for plan writing; technical services; preparation of Policy Committee, Steering Committee, or public meeting agendas and notices; taking meeting minutes; facilitating and preparing/planning for facilitation of Policy Committee or Steering Committee meetings, or public meetings; grant reporting and administration, including fiscal administration; facility rental for public or committee meetings; materials and supplies for facilitating meetings; reasonable food costs (e.g. coffee and cookies) for public meetings; publishing meeting notices; and other activities which directly support or supplement the goals and outcomes expected with development of the Plan.

3 B. Ineligible expenses: Ineligible expenses include staff time to participate in committee meetings specifically representing an individual’s LGU; staff time for an individual, regularly scheduled, county water plan task force meeting where the Plan will be discussed as part of the meeting; and stipends for attendance at meetings.

9. Termination. The Policy Committee may terminate this Agreement by providing thirty (30) days’ advance written notice of its intent to terminate to the Watershed District. The Watershed District may also terminate this Agreement by resigning as the Fiscal Agent upon thirty (30) days’ advance written notice to the Policy Committeeof its intent to resign. If this Agreement is terminated, the Watershed District will be paid for work rendered up to the date of termination, and any work rendered completing active grant agreements. The Parties acknowledge their respective and applicable obligations, if any, under Minn. Stat. § 471.59, subd. 5 after the purpose of this Agreement has been terminated.

10. Compliance with Laws. The Parties agree to abide by all federal, state, and local laws, statutes, ordinances, rules, and regulations now in effect, or hereafter amended or adopted, pertaining to this Agreement, the Plan, and the Implementation Agreement.

11. Indemnification. Each party to this Agreement shall be liable for the acts of its officers, employees, contractors, subcontractors, or agents and the results thereof to the extent authorized or limited by law and shall not be responsible for the acts of any other party, its officers, employees, contractors, subcontractors, or agents. The provisions of the Municipal Tort Claims Act found under Minn. Stat. Ch. 466, and other applicable laws, govern liability of the Parties. To the fullest extent permitted by law, actions by the Parties, and their respective officers, employees, contractors, subcontractors, and agents pursuant to this Agreement, are intended to be and shall be construed as a “cooperative activity.” It is the intent of the Parties that they shall be deemed a “single governmental unit” for the purpose of liability, as set forth in Minn. Stat. § 471.59, subd. la(a) and does not create any liability or exposure of one party for the acts or omissions of any other party.

12. Employee Status. The Parties agree that the respective employees or agents of each party shall remain the employees or agents of each individual respective party.

13. Amendment. Any amendment, addition, alteration, or deletion of any part of this Agreement must be made in writing and signed by all Parties hereto.

14. Severability. In the event that any term, part, or provision of this Agreement is held to be invalid or unenforceable, all other terms, parts, and provisions will nevertheless continue to be valid and enforceable with the invalid or unenforceable term, part, or provision severed from the remainder of this Agreement.

15. Governing Law. This Agreement will be governed by and construed in accordance with the laws of the State of Minnesota.

4 16. Entire Agreement. This Agreement, the Plan, the Implementation Agreement, the Operating Guidelines, and any exhibits and amendments thereto, contain the entire and exclusive understanding of the Parties with respect to implementation of the Plan and supersedes all prior agreements, understandings, statements, representations, and negotiations, in each case oral or written, between the Parties with respect to their subject matter, except as otherwise provided herein.

17. Assignment. The terms of this Agreement are hereby made binding upon the Parties hereto, their successors and assigns, and no party under this Agreement may assign their interest in this Agreement to any other person or entity without the written consent of the other Parties.

18. Rules of Construction. The Parties acknowledge that they have had the opportunity to review this Agreement, and that they have an equal bargaining position in this transaction. No rule of construction that would cause any ambiguity in any provision to be construed against the drafter of this document will be operative against any party to this Agreement.

19. Representation. The Parties, having been represented by counsel or having waived the right to counsel, have carefully read and understand the contents of this Agreement, and agree they have not been influenced by any representations or statements made by any other Parties.

20. Counterparts. This Agreement may be executed in counterparts, meaning that the Agreement is valid if signed by each party even if the signatures of the Parties appear on separate copies of the same Agreement rather than on a single document.

21. Effective Date. The Effective Date of this Agreement is the date of the last signature appearing below.

IN TESTIMONY WHEREOF, the Parties have executed this Agreement on the dates written below.

[Signatures appear on the following pages.]

5 Bois de Sioux Watershed District

Date [ 5 , 2021 • j \ \ y ( 4* i . - 1 L - Linda Vavra, President —

Attest .

Date: Ap&tL IS , 2021 V J Beyer, Administrator

18 Stevens County

Date: , 2021 , Chair

Attest:

Date: . 2021 , Auditor

[Signatures continue on the following pages.]

12 Board of Commissioners

District 1 — Bob Kopitzke STEVENS District 2 - Jeanne Ennen District 3 - Ron Staples COUNTY District 4 - Donny Wohlers, Chair District 5 - Neil Wiese 400 Colorado Avenue • Morris, MN 56267 • Ph 320-208-6557

Stevens County Board of Commissioners Agenda Request

Requested May 4, 2021 Meeting Date: Agenda Item: MPCA Organics Grant Update Submitted By: Bill Kleindl Department: Solid Waste Presenter: Kleindl Estimate of Time Needed: 5 minutes Issue Summary: The MPCA has notified the County that we were selected for a $250,000 grant award to implement an organics compost collection program. The next step is submittal and MPCA approval of a final project work plan, budget, and timeline. Upon state approval of these items the state will initiate the process for execution of the grant agreement. Financial Impact:

Yes or No? Yes Was this budgeted for 2021? For intern salary How will this be paid for? Grant, in-kind and local cash match.

Recommended Action/Motion: Information only.

www.co.stevens.mn.us Equal Opportunity Employer MINNESOTA POLLUTION m CONTROL AGENCY 520 Lafayette Road North | St. Paul, Minnesota 55155-4194 | 651-296-6300 800-657-3864 | Use your preferred relay service | [email protected] | Equal Opportunity Employer

April 23, 2021

Bill Kleindl Environmental Services/Planning and Zoning Director Stevens County Solid Waste Department 400 Colorado Avenue Morris, MN 56267

RE: Contingent Grant Award

Dear Mr. Kleindl:

On behalf of the Minnesota Pollution Control Agency (MPCA),I would like to thank you for your participation in Greater Minnesota Recycling and Composting Grant Program.

I am pleased to inform you that Stevens County has been selected for a contingent grant award for $250,000.00 for its application: Stevens County Organic Compost Collection Program.

The grant award is contingent on your submittal, and MPCA approval, of a final project work plan, budget, and timeline. If you are unable to attain MPCA approval, or not able to execute a grant agreement with the MPCA, the grant award offer will be subject to withdrawal. Upon MPCA approval of the final project work plan, budget, timeline, and confirmation of your being a registered vendor in SWIFT, we will initiate the process for execution of the Grant Agreement.

If you are not registered in the State's Statewide Integrated Financial Tools (SWIFT) procurement system as a grantee (vendor), you will need to start this process immediately. If you need assistance, please call the SWIFT Help Desk at 651-201-8100, option 1.

Tim Farnan has been assigned as your MPCA Project Manager. If you accept this award, he will be contacting you shortly to provide assistance in the finalization of the necessary project documents.

Please be reminded that you must refrain from acting on activities related to your project until a Grant Agreement is executed by the MPCA. Any costs incurred prior to the MPCA's execution of your Grant Agreement will be ineligible as both project grant costs and as your matching funds.

If you have questions or concerns, please contact me, Heidi Ringhofer at heidi.ringhofenS?state.mn.us. Please reply via email that Stevens County accepts the grant.

Thank you for your participation in our Greater Minnesota Recycling and Composting Grant Program and your continued efforts to preserve Minnesota's environment.

Sincerely,

Heidi Ringhofer MPCA Planner Principal Board of Commissioners

District 1 - Bob Kopitzke STEVENS District 2 - Jeanne Ennen District 3 - Ron Staples COUNTY District 4 - Donny Wohlers, Chair District 5 - Neil Wiese 400 Colorado Avenue • Morris, MN 56267 Ph 320-208-6556

Stevens County Board of Commissioners Agenda Request

Requested 05/04/2021 Meeting Date: Agenda Item: Demolition Debris Landfill Construction Closure Contract Submitted By: Becky Young Department: Administrator Presenter: Solid Waste Committee Estimate of Time Needed: 10 minutes Issue Summary: The Board has previously approved the linear purchase for the closure required by MPCA. Linear started arriving (4/29). Our consultant, Wenck, put together construction documents and bid the work. The committee received one bid for the work, Riley Bros. Construction. The committee met with the contractor and are recommending proceeding.

Riley Brothers is the apparent low bid in the amount of $476,867.00. This amount is adjusted down from original submittal based clarifications and some value engineering that the SW committee, consultant, and Joe Riley were able to agree on. Financial Impact:

Yes or No? YES Was this budgeted for 2021? NA How will this be paid for? Solid Waste Service Fund - if we run short until fees catch up we will borrow from general fund

Recommended Action/Motion: Motion for the board to approve and accept

www.co.stevens.mn.us Equal Opportunity Employer Board of Commissioners

District 1 - Bob Kopitzke STEVENS District 2 - Jeanne Ennen District 3 - Ron Staples COUNTY District 4 - Donny Wohlers, Chair District 5 - Neil Wiese 400 Colorado Avenue Morris, MN 56267 Ph 320-208-6557

Stevens County Board of Commissioners Agenda Request

Requested May 4, 2021 Meeting Date: Agenda Item: Request for out-of-state travel Submitted By: Dingman Department: Sheriff's Office Presenter: Dingman Estimate of Time Needed: 3 minutes Issue Summary: Per County policy,I am requesting authorization for Deputy Curfman to travel to Deadwood, SD for a trainingconference. Financial Impact: No. The conference and travel will be paid for out of our schooling and training budget.

Recommended Action/Motion: Authorize Deputy Curfman for the out of state travel to attend the conference.

www.co.stevens.mn.us Equal Opportunity Employer STEVENS COUNTY SHERIFF’S OFFICE f x j Jason Dingman, Sheriff

400 Colorado Avenue, Suite 401, Morris, MN 56267 Phone: 320-208-6500 Fax: 320-589-1157

Proposal

The Stevens County Sheriffs Office needs to purchase two squad cars this year to stay in line with our replacement schedule. I am proposing that we purchase 2 Ford F-150 Police Responder vehicles. The following is a list of reasons why I think you should support this proposal.

Both vehicles will be fully marked patrol vehicles, therefore they are tax-exempt. The bid from Valu Ford in Morris for the F-150 Police Responder is $34,290. The bid for the Police Responder Utility (Explorer) is $33,307. The F-150 is only $980 more than the Utility. I would anticipate recouping at least $5,000 more than we get for selling a Utility on auction. The last Utility that we sold on MNBid sold for $5,400. Attached you will find a MNBid record that shows a 2014 Ford F-150 that recently sold for $14,850. We would confidently make a considerable amount more on resale than the $980 up-front cost. The 2021 F-150 gets 1mpg better than the 2021Utility according to fueleconomy.gov. See attached. The F-150 is 4-wheel drive versus the Utility being All-wheel drive. The F-150 has higher ground clearance for snow covered roads, minimum maintenance roads, and other areas that we need to get to, all while still being a pursuit rated vehicle. The F-150 has much more interior room for the driver. We will use a 1/3 cage in the backseat. This will allow for 2/3 of the backseat to be used for warm storage of gear such as defibrillators, medical bags, cameras, and other temperature sensitive equipment. I have $68,000 budgeted for vehicle replacement in 2021. If we purchased 2 Utility (Explorers) it would cost $66,614. One Utility and one F-150 would be $67,597. Two F-150's would be $68,580. The cost of lighting and equipping the F-150 would be the same as the Utility.

Many rural Sheriff's Offices in Minnesota are transitioning to the F-150 for a patrol vehicle. I do not think the public perception of this would be negative, due to us living and working in a rural, farming community and for the reasons listed above.

As always, please contact me if you have any questions.

Thank you,

Sheriff Dingman Search Sold Items| State of Minnesota Surplus Services Page 1 of 1

Search Sold Items

D Search Sold Items

Category

Truck 4X4 V

Year Make Model 2014 Ford F150

Date Sold From Date Sold To 04/12/2021 04/14/2021

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Lot # 36252 Online Auction

Truck 4X4 (2014 Ford F150)

Closing Date 04/13/2021

Sold For: $14850.00

© 2021 State of Minnesota. Terms & Conditions (/Mobile/Terms). Developed by Web Data Corporation (http://www.surpluspropertysoftware.com).

https://www.minnbid.org/Mobile/SearchSold 4/20/2021 4/7/2021 Online Auction Lot TEST | State of Minnesota Surplus Services

Lot # 36252 BACK (https:,

Please login to bid in Online Auction. If you don't have a bidder account yet, please click here to complete your registration and receive your password (/Mobile/Register).

Closing Time 04/13/2021 11:00 AM Countdown 6 Days 1 Hours 28 Mins 42 Sec

High Bid Bid Increment $7275.00 $25.00 Next Bid $7300.00

Watching Bids High Bidder 23 76 30753

Bid History

Bidder # Amount Bid Time 30753 $7275.00 04/06 9:44:59 PM 1265 $7250.00 04/06 9:44:59 PM 30753 $7225.00 04/06 4:26:31 PM 43934 $7200.00 04/06 4:26:31 PM

Images Description Questions

Category Truck 4X4 QTY / UOM 1 Condition Good VIN 1FTFW1EF4EKF10830 Odometer 134.251 Equipment # 813PBN Year 2014 Make Ford Model F150 Description 2014 Ford F150 VIN:1FTFW1EF4EKF10B30 Style / Body: Super Crew 4D Engine: 5.0L V8 SMPI Vehicle run6 and drives. 4x4, AM/FM/CD, AC, CC, PW, PM, PDL, some scratches and dings.

Shipping No. Pickup only Location Department of Administration Surplus Services, 5420 Old Highway 8 Arden Hills MN 55112 Special Terms

https://www.minnbid.org/Mobile/AuctionLot/36709 1/2 4/6/2021 Compare Side-by-Side Hi.MnUIURI Of Energy Efficiency & Transportation CUCD/ V I Office of I U.S. ENVIRONMENTAL tNCKuY' | Renewable Energy & Air Quality | PROTECTION AGENCY kviww.fueleconomy.gov Mobile Espannl Site Map Links FAQ Videos Contacts tile official U.S. government source for fuel economy information

Find a CarSave Money & FuelBenefitsMv MPGAdvanced Vehicles & FuelsAbout EPA RatlnosMore.

You are here: Find a Car Home > Side-bv-5ide Select > Compare Side-by Side - I Share Compare Side-by-Side Fuel Economy Energy and Environment I Safety , Specs

2021 Ford Explorer FFV j x ! 2021 Ford F150 Pickup x AWD 4WD E8S Flexible-Fuel Vahid . Guolln Vahid Gnokn-EthinolfEaS) . . i. 1 Personalize Add a Vehicle

3.5 L cyl Automatic 10 3.3 L, 6 cyl, Automatic (S10) , 6 , (S ), Turbo

Regular Gasoline Regular Gasoline

MPG MPG 19 16 23 20 18 23 combined city highway combined city highway clty/hlghway clty/hlghway 5.3 gal/lOOml 5.0 gal/lOOml

1 Gasclnc 353 miles 460 - 520 miles Total Range^ Total Range EPA Fuel Economy E85

MPG 13 11 15 combined city highway clty/hlghway 7.7 gal/lOOmi

| ESS Only 242 miles Total Range

Unofficial MPG Estimates from Vehicle Owners User MPG estimates are not yet User MPG estimates are not yet available for this vehicle available for this vehicle Disclaimer

You SPEND You SPEND You save or spend* $3,250 $2,750 Note: The average 2021 vehicle more in fuel costs over 5 years more in fuel costs over 5 years gets 27 MPG compared to the compared to the average new vehicle average new vehicle Gas: $2,250 $2,150 Annual Fuel Cost* E85: $2,300 Gas: $3.78 $3.59 Cost to Drive 25 Miles E85: $3.83 Gas: $53 $66-$75 Cost to Fill the Tank E85: $37 Tank Size 18.6 gallons 23.0-26.0 gallons *Based on 45% highway, 55% city driving, 15,000 annual miles and current fuel prices. Personalize. Five year cost savings for flexible fuel vehicles assume you drive on gasoline only. MSRP and tank size data provided by Edmunds.com,Inc. Range on a tank and refueling costs assume 100% of fuel in tank will be used before refueling.

Mobile | Download Data | USA.gov | Info for Auto Dealers | Prlvacv/Securltv | Feedback This website is administered by Oak Ridge National Laboratory for the U.S. Department of Energy and the U.S. Environmental Protection Agency.

https://www.1ueleconomy.gov/feg/Find.do?action=sbs&id=43290&id=43463 1/1 I VI. i Ml V1RTC1DP EN CNGP530 VEHICLE ORDER CONFIRMATION 03/31/21 09:00:16 ==> Dealer: F58520 2021 F-150 Page: 1 of 2 Order No: 0001 Priority: F4 Ord FIN: QS031 Order Type: 5B Price Level: 135 Ord PEP: 150A Cust/Flt Name: STEVENS CO PO Number: RETAIL RETAIL W1 P F150 POL RESP $44430 FLEET SPCL ADJ NC 145" WHEELBASE FRT LICENSE BKT NC UM AGATE BLACK 41H ENG BLOCK HTR 90 P POLICE SEAT 425 50 STATE EMISS NC B BLACK 47P POLICE ENG IDLE 260 150A EQUIP GRP 62E KEYD ALIKE 1435 50 .XL SERIES 794 PRICE CONCESSN .18" SILVER ALUM 998 3.5L V6 GTDI TOTAL BASE AND OPTIONS 46525 44G ELEC 1 O-SPDAUTO TOTAL 46525 .LT265/70R 18 *THIS IS NOT AN INVOICE* .3.31 ELEC LOCK *TOTAL PRICE EXCLUDES COMP PR LT CAPABILITY 7050# GVWR * MORE ORDER INFO NEXT PAGE * JOB #2 ORDER F8=Next F1 =Help F2=Return to Order F3/F12=Veh Ord Menu F4=Submit F5=Add to Library F9=View Trailers S006 - MORE DATA IS AVAILABLE. QC08445

V1DP0329 2,6 • \ ; i M.sr, rgai ' urji ; .> >— i VIRTC1DP S43i \EH CNGP530 VEHICLE ORDER CONFIRMATION 03/31/ 21 09:00:22 ==> Dealer: F58520 2021 F-150 Page: 2 of 2 Order No: 0001 Priority: F4 Ord FIN: QS031 Order Type: 5B Price Level: 135 Ord PEP: 150A Cust/Flt Name: STEVENS CO PO Number: RETAIL RETAIL REMARKS TRAILER SP DLR ACCT ADJ SP FLT ACCT CR FUEL CHARGE B4A NET INV FLT OPT NC DEST AND DELIV 1695

TOTAL BASE AND OPTIONS 46525 TOTAL 46525 *THIS IS NOT AN INVOICE* *TOTAL PRICE EXCLUDES COMP PR

F7=Prev F1=Help F2=Return to Order F3/F12=Veh Ord Menu F4=Submit F5=Add to Library F9=View Trailers S099 - PRESS F4 TO SUBMIT QC08445

V1DP0329 2, 6 VIRTC1DP IS CNGP530 VEHICLE ORDER CONFIRMATION 02/04/ 21 08 :35:46 ==> Dealer : F58520 2021 EXPLORER 4-DOOR Page: 1 of 2 Order No: 0001 Priority: D1 Ord FIN: QS031 Order Type : 5B Price Level: 125 Ord Code: 500A Cust /Flt Name : STEVENS CO PO Number : RETAIL RETAIL K8A 4DR AWD POLICE $40845 43D COURTESY DISABL $25 .119" WHEELBASE 51T SPT LAMP DR LED 420 J1 KODIAK BROWN 549 PWR MIRR HTD 60 9 CLTH BKTS / VNL R 59E KEY CODE 1435X 50 6 EBONY 60A GRILL WIRING 50 500A EQUIP GRP 68G RR DR/ LK INOP 75 .AM/ FM STEREO 794 PRICE CONCESSN 99B 3.3L V6 TI-VCT ( 3530) 44U 10SPD AUTO TRAN NC TOTAL BASE AND OPTIONS 39485 JOB #2 ORDER TOTAL 39485 FLEET SPCL ADJ NC *THIS IS NOT AN INVOICE* 18D GBL LOCK /UNLOCK NC *TOTAL PRICE EXCLUDES COMP PR 19K H8 AGM BATTERY 110 41H ENG BLK HEATER 90 * MORE ORDER INFO NEXT PAGE * 425 50 STATE EMISS NC F8=Next F1=Help F2=Return to Order F3 / F12=Veh Ord Menu F4=Submit F5=Add to Library F9=View Trailers S006 - MORE DATA IS AVAILABLE. QC08445

V1DP0212 2, 6

^ 33,So /' V4.5S tea • VIRTC1DP S4& EN ] CNGP530 VEHICLE ORDER CONFIRMATION 02/04/ 21 08:35:55 ==> Dealer : F58520 2021 EXPLORER 4-DOOR Page: 2 of 2 Order No: 0001 Priority: D1 Ord FIN: QS031 Order Type: 5B Price Level: 125 Ord Code: 500A Cust /Flt Name : STEVENS CO PO Number : RETAIL RETAIL REMARKS TRAILER 85R RR MOUNT PLATE 45 87R RR VIEW MIR/CAM NC FLEX - FUEL 153 FRT LICENSE BKT NC SP DLR ACCT ADJ SP FLT ACCT CR FUEL CHARGE B4A NET INV FLT OPT NC DEST AND DELIV 1245

TOTAL BASE AND OPTIONS 39485 TOTAL 39485 *THIS IS NOT AN INVOICE* *TOTAL PRICE EXCLUDES COMP PR F7=Prev F1=Help F2=Return to Order F3 / F12=Veh Ord Menu F4=Submit F5=Add to Library F9=View Trailers S099 PRESS F4 TO SUBMIT QC08445

V1DP0212 2 , 6

Responding with the best payload capacity2 (2,030lbs.) andbest standard towingcapability3 (7,000 lbs.) of any pursuit-rated police vehicle, this powerful pickup is bolstered by the FX4" Off-Road Package that includes off-road-tuned shock absorbers, underbody skid plates, and an electronic- locking rear axle A high-strength, military-grade, aluminum-alloy- body and cargo box reinforce its Built Ford Tough reputation for quality, durability and muscle. Aluminum resists corrosion, and this grade fends off dents and dings; a fully boxed, high-strength- steel frame sets the foundation. Need more towing capability? Then go for the available Trailer Tow Package and tow up to 11,200 lbs.

With131.9 cu.ft.of interior volume- shoulder room, hip room and rear leg room are the most of any pursuit-rated police vehicle. The F-150 Police Responder can comfortably seat 5 - even while wearing body armor and holsters. The driver's seat is 8-way powered, and both front seats - with reduced bolsters for comfort - are outfitted in heavy-duty dark cloth. Front seat backs have steel intrusion plates. Amenities extend to an available Remote Keyless Entry System that includes 4 key fobs , as well as an available keyed-alike option. Add the new available Interior Work Surface for a flat workspace in the center console area that can slide to either the driver or front-passenger side.

New technology on the F-150 Police Responder includes a police engine idle feature that allows the key to be removed from the vehicle while it still idles. Also inside, new SYNC ' 4 features an 8" touchscreen in the center stack and can include available cloud connectivity as well as Over-the-Air Updates. A built-in Ford modem allows for the addition of an available Ford Telematics subscription for manufacturer- grade data and insights into each vehicle’s operation. Available Pre-Collision Assist with Automatic Emergency Braking includes a temporary disable switch for law enforcement, while available BUS" (Blind Spot Information System) with Cross-Traffic Alert can alert drivers to vehicles in their blind spots before making a lane change.

2021F-150POLICERESPONDER •www.ford.com/police-vehicles/fl50-police-truck 2021 FORD F-150® POLICE RESPONDER STANDARD FEATURES — SuperCrew* 4x4 with 5.5' box POWERTRAIN -speed torque 2 -on-demand 4x4 transfer case FX4* Off-Road Package includes electronic- Seats -Police grade - heavy-duty cloth,8-way Engine 3.5L EcoBoost V6 12V powerpoInts, front (2) locking rear axle; Hill Descent Control ; power driver and 4-way manual front-passenger * off-road-tuned shock absorbers; fuel Transmission 10-speed 18" Silver painted aluminum wheels and tank, with reduced bolsters and center seat section - transfer case and front differential skid plates deleted (40/blank/40 front seats) SelectShift* automatic AdvanceTrac withRSC* (Roll Stability Control ) Keys - Simple fleet keys (4) Seat - Rear vinyl bench Horsepower 400 @ 6,000 Built-In steel Intrusion plates In both front LT265/ ® (hp @ rpm) seat backs 7OR10C BSW all-terrain tires SecuriLock Passive Anti-Theft System Mirrors Torque 500 @ 3,500 Class IV trailer - Power sideview Selectable Drive Modes: Normal, Tow/Haul, hitch receiver with 4-pln/7-pin (lb.-ft. @ rpm) wiring harness and Smart Trailer Tow Connector Perimeter alarm Snow/Wet, EcoSelect and Sport Column-mounted shifter Personal Safety System for driver and front SOS Post-Crash Alert System passenger with dual-stage 2 Engine-hour and -idle meters front airbags Speedometer - Police-calibrated with Power lug under rear seat for upfitting ( digital readout Ford Telematics modem1 80-amp) DIMENSIONS & CAPACITIES6 Red/ SYNC 4 with 8 LCD Flooring white task lighting in overhead console * ” center stack touchscreen, - Black vinyl cloudconnectivityand EXTERIOR (in.) SuperCrew Reinforced universalI/P top tray Over-the-Air Update capability Front-seat side airbags2 and Safety Canopy for "* mounting equipment Tire Pressure Monitoring System Length 231.7 System side- airbags2 with curtain and (TPMS;excludes spare) rollover sensor Wheelbase 145.4 Upgraded power 4-wheel vented disc brakes Width with - 79.9 Anti Lock Brake System (ABS) (standard mirrors folded) STANDARD FORD CO-PILOT360 TECHNOLOGY Height 77.2 Autolamp (Automatic On/Off Rear View Camera with Dynamic Reverse SensingSystem Approach angle Headlamps) Hitch Assist 24.3 Trailer Sway ° Control Departure angle 25.3° AVAILABLE FEATURES3 Ground clearance 9.4 Backup alarm system ( 85H) INTERIOR (In.) Interior Upgrade Package* (61A) Remote Keyless Entry System with 4 key fobs Front/Rear Badge delete (41A) Interior Work Surface (50M) (67P) Head room Bed divider (dealer-installed option) Keys - Keyed alike Seat - 8-way power front-passenger (61P) 40.8/40.4 Bedllner - Plastic drop-in (96P) (62B/62C/62D/62E/62F/62G/62J) Stowable loading ramps5 (90R) Leg room (max.) 43.9/43.6 Bedliner - Tough Bed® spray-ln (96W) LED warning strobes (Red/Blue 94R; SYNC* 4 with cloud connectivity - wireless Hip room 62.5/62.6 Amber 94S; Amber/White 94W) phone connection, Black platform running boards (18B) 911 Assist,” AppLink* with App Shoulder room 66.7/66.0 Mirrors - Manually folding, power, heated Catalog, wireless Apple CarPlay compatibility, ® ( Spot " BLIS Blind Information System) with sideview with integrated turn signal indicators, wireless Android Auto compatibility,and digital CAPACITIES Cross-Traffic Alert (91B) owner high-intensity LED security approach lamps, LED 's manual (524/582) Passenger volume (cu. ft.) 131.9 with premium spotlights,driver s side auto dimming , BoxLink 4 locking cleats (55B) ’ - feature Tailgate step with tailgate work surface (63T) Fuel (gal.) and black mirror caps (54R/59S/17T) 26.0 Chrome front and rear bumpers (17C) Tonneau cover - Hard-folding by Advantage5 Seating Mirrors Manually folding/telescopingtrailer tow ( 5 Daytime running lamps - Non-configurable (942) - 96X) with power, heated glass;integrated turn signal Payload (lbs.) 2,030 Tonneau 5 Engine block heater (41H) indicators; high-intensity cover - Retractable (96J) LED security approach Std. towing (lbs.) 7,000 Fixed rear window with privacy glass lamps; LED spotlights: and black mirror caps Tonneau cover - Soft-folding by Advantage5 ( (96 ) Max. towing (lbs.) and defroster (924/57Q) 54Y/59S) T 11.2007 Police engine idle ( Toolbox - Aluminum crossbed5 (90B) GVWR (lbs.) 7,050 Flooring - Carpet with carpeted floor mats (168) feature 47P) ^ Power sliding Toolbox Premium 5 Flooring - Floor liners (47R) - rear window (435) - aluminum crossbed (90P) Tow Technology Package Fog lamps (595) Pre-Collision Assist with Automatic Emergency * (17T) Braking (AEB) with temporary disable switch Trailer Tow Package with Pro Backup Integrated trailer brake controller ( ) Trailer 67T (60C) Assist* (53A)

fleet.ford.com Just the facts;fordpolicevehicles.com

F-150 Police Responder was designed and developed to meet the same federal system fuel crash standards as retail vehicles and other manufacturers’ police vehicles Ford Police on the market designed for the 75-mph rear-impact crash test. . Interceptor Utility is the only vehicle Horsepower, torque, payload and towing are independent attributes and may not be achieved simultaneously Ford Telematics andFord Data Services; available on vehicles with embeddedmodem or equipped with plug-in device (PID) Requires modem ’ subject to agreement . activation. Ford Telematics andFord Data Services are subscription services to FSM terms and conditions. Subscription subject to monthly charge Subject to OFAC . and credit check for subscription eligibility.Connected service and features, access to data depend on subscription and compatible AT&T network availability Evolving technology/ and vehicle . cellular networks/vehicle capability may limit functionality and prevent ' safety belt and follow airbag warning label operation of connected features. - Always wear your instructions. Restrictions may apply. See your dealer for details.'Visit fleet ford com for complete shownmay vary due optional ’ . . package content. •Ford Licensed Accessory. ’'Dimensions and capacities MIX to features and/or production variability Requires available Trailer Tow Package. Max.towing ’ ’ varies based on cargo, vehicle configuration, accessories and number of passengers ar from Ford and Oval , 911 roBp Device Assist, AdvanceTrac, AppLink , BLIS, BoxLink, Built Ford Tough,EcoBoost,F 150, F Series, Ford Co Pilot 3ble sources Backup Stability - - - 360,Ford Telematics, FX4,Hill Descent Control,Personal Safety System,Pro Trailer FSC Assist, Roll Control, RSC, Safety Canopy, SecuriLock , 5electShift, SOS Post Crash Alert System FSC* C013976 - , SuperCrew, SYNC, Tough Bed and related marks are trademarks of Ford Motor Company. Android Auto is a trademark of Google LLC, Apple CarPlay is a trademark of Apple Inc., registered in the U.S. and other countries. (02021Ford Motor Company 21FLTPRB. Printed in the USA.Please recycle. Board of Commissioners

District 1 - Bob Kopitzke STEVENS District 2 - Jeanne Ennen District 3 - Ron Staples C O U N T Y District 4 - Donny Wohlers, Chair District 5 - Neil Wiese 400 Colorado Avenue • Morris, MN 56267 • Ph 320-208-6556

Stevens County Board of Commissioners Agenda Request

Requested 05/04/2021 Meeting Date: Agenda Item: 20211st Quarter Budget Update Submitted By: Becky Young Department: Administrator Presenter: Becky Young Estimate of Time Needed: 5 minutes Issue Summary: Provide a first quarter budget update for overall operations

Financial Impact:

Yes or No? YES Was this budgeted for 2021? NA How will this be paid for?

Recommended Action/Motion: For information only.

www.co.stevens.mn.us Equal Opportunity Employer Board of Commissioners

District 1 - Bob Kopitzke STEVENS District 2 - Jeanne Ennen District 3 - Ron Staples C O U N T Y District 4 - Donny Wohlers, Chair District 5 - Neil Wiese 400 Colorado Avenue Morris, MN 56267 Ph 320-208-6556

Stevens County Board of Commissioners Agenda Request

Requested 05/04/2021 Meeting Date: Agenda Item: Operational Update Submitted By: Becky Young Department: Administrator Presenter: Becky Young Estimate of Time Needed: 5 minutes Issue Summary: Quick update on the following: -Telecommuting policy went into effect. Made some modifications to the forms EE's are required to complete. It is a learning process for all as this is deployed. We are currently processing 8 requests and will keep board posted. -Reapproval of the temporary policy will be on or before July6 for the board. -Last 1Vi have brought many quarantines to staff for both work exposure and home exposure. In addition we have had numerous staff affected by school quarantines of children who need to attend school remotely. -Quick building update...things are moving along. We have a partial go ahead with building permit and will continue to work on final items as we move forward.

Financial Impact:

Yes or No? YES Was this budgeted for 2021? NA How will this be paid for?

Recommended Action/Motion: For information only.

www.co.stevens.mn.us Equal Opportunity Employer