School Board Special Meeting Agenda

School Board Special Meeting

Agenda August 28, 2018 - 6:30 pm

Educational Services Center 20420 68th Ave. West, Lynnwood WA 98036

CALL TO ORDER

6:30 pm

FLAG SALUTE

APPROVAL OF AGENDA

APPROVE SCHOOL BOARD MINUTES

1. School Board Minutes - August 7, 2018

PUBLIC COMMENT

The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time, but may be addressed during the Superintendent's comments section on the agenda. Questions may also be referred to the superintendent or staff for examination and later response. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt or terminate an individual's statement when it is too lengthy or personally directed.

CONSENT AGENDA

Approve Personnel Actions

1. Personnel Actions 8.28.18

Single reading, approve field trips:

1. Edmonds-Woodway High Boys and Girls Cross Country to Monmouth, OR, Sept. 7-9, 2018.

Miscellaneous Consent

1. Single reading, approve contract with Overlake Hospital Center Specialty School for special education services.

2. Single reading, approve contract with Wonderland Developmental Center for special education services.

3. Single reading, approve contract with Kindering Center for special education services.

4. Single reading, approve contract with Childstrive for special education services.

5. Single reading, approve 2018-19 out-of-area endorsements for various certificated staff.

6. Single reading, approve Memorandum of Understanding regarding insurance for Administrative Assistants, Cabinet, Edmonds Education Association, Edmonds Managers Association, Edmonds Principals Association and Professional Technical Employees.

7. Single reading, approve agreement with the Edmonds Education Association (EEA) regarding the 2018-19 salary schedule and other salary items upon ratification by the EEA at their August 28, 2018 meeting.

8. Single reading, approve Interlocal Agreement with Snohomish County for School Resource Officer (SRO) at Lynnwood High School, Resolution No. 18-52.

9. Single reading, approve Memorandum of Understanding regarding stipend for New Administrator mentors.

REPORTS

UNFINISHED BUSINESS

1. Second reading, adopt 2018-2019 Annual Budget.

NEW BUSINESS

1. Single reading, accept public works contract Q17-21CP for technology systems capacity addition at the Educational Services Center (ESC).

2. Single reading, accept public works contract Q17-01CP for playground equipment at Maplewood K-8.

3. Single reading, accept public works contract Q16-06CP for security cameras at Alderwood Middle School.

PUBLIC COMMENTS

BOARD MEMBER COMMENTS

SUPERINTENDENT'S COMMENTS

DISCUSSION TOPIC

FUTURE BOARD MEETING DATES

September 11, 2018 - Regular Business Meeting, 6:30 pm September 25, 2018 - Regular Business Meeting, 6:30 pm October 9, 2018 - Regular Business Meeting, 6:30 pm October 23, 2018 - Regular Business Meeting, 6:30 pm

ADJOURN

EDMONDS SCHOOL DISTRICT BOARD OF DIRECTORS Carin Chase Term Expires Dec. 2019 Director District #1 Ann McMurray Term Expires Dec. 2021 Director District #2 Gary Noble Term Expires Dec. 2019 Director District #3 Deborah Kilgore Term Expires Dec. 2021 Director District #4 Diana White Term Expires Dec. 2019 Director District #5

Special Meeting 1. Meeting Date: 08/28/2018 Submitted By: Christine Hansen

Subject School Board Minutes - August 7, 2018

Recommendation Background

Fiscal Impact Attachments School Board Minutes - August 7, 2018

Form Review Form Started By: Christine Hansen Started On: 08/22/2018 12:10 PM Final Approval Date: 08/22/2018

School Board Regular Business Meeting Minutes August 7, 2018

Educational Services Center 20420 68th Ave. West, Lynnwood WA 98036

CALL TO ORDER

6:30 pm - Regular Business Meeting

President McMurray called the meeting to order at 6:30 pm.

Present: Carin Chase, Deborah Kilgore, Gary Noble, Ann McMurray Absent: Diana White (Excused) Staff Kris McDuffy, Greg Schwab, Justin Irish, Kimberlee Armstrong, Debby Carter, Stewart Mhyre, Present: Dana Geaslen

FLAG SALUTE

APPROVAL OF AGENDA

Moved by Board Member Carin Chase, Seconded by Board Member Deborah Kilgore

Aye: Board Member Carin Chase, Board Member Ann McMurray, Board Member Deborah Kilgore, Board Member Diana White (Excused), Board Member Gary Noble Passed - Unanimously

APPROVE SCHOOL BOARD MINUTES FOR:

1. July 10, 2018

Moved by Board Member Gary Noble, Seconded by Board Member Deborah Moved by Board Member Gary Noble, Seconded by Board Member Deborah Kilgore

Aye: Board Member Ann McMurray, Board Member Deborah Kilgore, Board Member Diana White (Excused), Board Member Gary Noble Other: Board Member Carin Chase (Abstain) Passed

PUBLIC COMMENTS

Katy Waymire, Edmonds resident, addressed the Board regarding the July 25, 2018, Madrona Family Resource Night, stating she feels there is a general lack of understanding and sense of urgency from the district on getting the water issue resolved. Ms. Waymire asked for an update on new deadline for meters, about plans to draft an agreement with OVWSD, if mediation on August 29 is definite, and when the District plans to make a decision about additional transportation needs.

Julie Logosz, Lynnwood resident, addressed the Board regarding the Madrona water issue. She asked if the Department of Health (DOH) is meeting with the District and OVWSD, questioned the October 16 construction completion date, asked about a timeline for moving back to Madrona after October 16, and requested an update on DOH and Department of Ecology (DOE) to develop a stormwater plan with OVWSD and asked if this is also a plan for future wells.

Gina Gale, Edmonds resident, addressed the Board regarding the Madrona water issue stating she attended last week’s OVWSD board meeting and OVWSD stated they want to reach an agreement before mediation and this is not their fault. Ms. Gale expressed hope to move back to the new school Oct. 17.

Elizabeth Brown, Edmonds resident, addressed the Board regarding the Madrona water issue. Ms. Brown stated she is an OVWSD customer and expressed support for OVWSD taking steps to protect the water source. She added she feels OVWSD is being portrayed as the villain and requested the school district act as responsible community members and work actively with OVWSD to protect the water source. Ms. Brown also described bird species nesting in the forest near Madrona and thanked the district for this forest preservation.

Superintendent’s Comments

Superintendent McDuffy thanked those who commented and shared the school district has been working diligently with the Department of Health (DOH), Department of Ecology, and the City of Edmonds and the DOH has been keeping OVWSD fully informed. McDuffy added the development of a monitoring plan is in progress and she remains hopeful for a timely solution. McDuffy clarified the final construction completion date has always been October 16 and reviewed the phase-in plan was to have water service by June 1, noted that window has passed, and a temporary water solution was implemented. McDuffy confirmed construction is on schedule and on budget. McDuffy expressed she is hopeful for a winter break move-in date; confirmed mediation is still scheduled for August 29 and the DOH and DOE are working to facilitate conversations prior to mediation. McDuffy added the transportation department is reaching out to families who have expressed a need and the district will continue to keep the website updated on progress. McDuffy expressed the district remains steadfast as stewards of community resources and she and/or members of the project team are happy to meet with individuals who have questions.

CONSENT AGENDA

Moved by Board Member Gary Noble, Seconded by Board Member Deborah Kilgore Director Noble shared he was pleased to see the agreement with City of Edmonds for SRO services on the Consent agenda in support of student safety.

Aye: Board Member Carin Chase, Board Member Ann McMurray, Board Member Deborah Kilgore, Board Member Gary Noble Passed - Unanimously

Approve Personnel Actions

Approve Bills: Vouchers audited and certified by the auditing office required by RCW 42.24.080, and those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to the Board.

1. General Fund - June 2018

2. Associated Student Body Fund - June 2018

3. Capital Projects Fund - June 2018

4. Private Purpose Trust Fund - June 2018

5. Automated Clearing House (ACH) Remittance of Sales Tax, Payment of Employee Reimbursements and Payroll Direct Deposit; Various Funds - June 2018

6. Payroll Vouchers - June 2018

7. General Fund - July 2018

8. Associated Student Body Fund - July 2018

9. Capital Projects Fund - July 2018

10. Private Purpose Trust Fund - July 2018

11. Automated Clearing House (ACH) Remittance of Sales Tax, Payment of Employee Reimbursements and Payroll Direct Deposit; Various Funds - July 2018

12. Payroll - July 2018

Single reading, approve field trips:

1. Edmonds-Woodway High School, Orchestra, Camp Killoqua, November 8-10, 2018

Miscellaneous Consent Items

1. Single reading, approve surplus of district school buses.

2. Single reading, approve Interlocal Cooperation Agreement with City of Edmonds for School Resource Officer (SRO) Services, Resolution No. 18-32.

3. Single reading, approve Call for Proposals for third party administrator of District Workers' Compensation Program.

4. Single reading, approve annual review and approval of Imprest Fund Accounts.

5. Single reading, approve surplus of district networking equipment.

6. Single reading, approve surplus of Kyocera copiers.

REPORTS

1. Business & Operations - Stewart Mhyre

Stewart Mhyre presented the proposed 2018-19 Annual Budget. A Power Point was presented (attached) that included components of the General, ASB, Transportation Vehicle, Capital Projects, and Debt Service Funds. Additionally, enrollment data, the formula to project enrollment, revenue sources, expenditures and a comparison of the Ending Fund Balance was discussed. Mr. Mhyre shared OSPI now requires districts to produce a 4-year budget projection and walked the Board through the components fpr projecting out four years. Mr. Mhyre provided the Board with a projected year-end General Fund balance for 2020 through 2022 (attached). Board discussion and questions followed. Mr. Mhyre presented a Financial Summary for month-end June 2018. With regard to the financial update, Director Noble commented on an inequity he sees in the requirement of student fees, providing an example whereby technology funds support replacing computers, noting computers are consumables, while students pay for consumables in science. Director Noble encouraged the district to take a look at this inequity.

PUBLIC HEARING PUBLIC HEARING

The Edmonds School District Board of Directors will take public input on the proposed 2018-19 Annual Budget.

President McMurray convened the public hearing at 8:10 pm to accept testimony regarding the 2018-19 Budget, prior to the Board’s vote scheduled for August 28. Steven Keeler, Edmonds resident, thanked Mr. Mhyre for the budget presentation and asked if the information he presented will go on the website. Mr. Keeler commented 70 percent of the Edmonds School District community do not have children in school and based on the presentation today the District should be careful with rationalizing whether the District is fully funded. Mr. Keeler also stated the District has the ability to regulate salaries and the ability to bargain in public and encouraged the Board to keep that in mind. As there was no further public input, President McMurray closed the public hearing at 8:13 pm.

UNFINISHED BUSINESS

NEW BUSINESS

1. First reading (no action), adopt proposed 2018-19 Annual Budget.

2. Single reading, approve adoption of 2018-2023 Capital Facilities Plan.

Moved by Board Member Gary Noble, Seconded by Board Member Carin Chase

Aye: Board Member Carin Chase, Board Member Ann McMurray, Board Member Deborah Kilgore, Board Member Gary Noble Passed - Unanimously

3. Single reading, approve Interlocal Agreement with the City of Mountlake Terrace regarding mutual use of facilities.

Moved by Board Member Deborah Kilgore, Seconded by Board Member Gary Noble

Aye: Board Member Carin Chase, Board Member Ann McMurray, Board Member Deborah Kilgore, Board Member Gary Noble Passed - Unanimously

4. Single reading, adopt Resolution No. 18-49, Food Service debt write-off of uncollectible charges through students' food service accounts.

Moved by Board Member Carin Chase, Seconded by Board Member Gary Noble

Director Noble asked for clarification as to whether the debt write-off clears individual student accounts, adding he agrees with reimbursing Food Services but does not agree with clearing individual student accounts. Megan de Vries clarified the debt write-off clears individual student accounts. Director Chase added she looks forward to working on a plan so the District is not in this situation going forward and urged communication and discussion with legislators on solutions. Director Noble asked what the District is doing compared to what the Legislature requires and Ms. de Vries replied she will be attending an annual training from OSPI for further guidance and considerations for the District’s meal charge policy.

Aye: Board Member Carin Chase, Board Member Ann McMurray, Board Member Deborah Kilgore, Board Member Gary Noble Passed - Unanimously

5. Single reading, approve the purchase of district school buses.

Moved by Board Member Carin Chase, Seconded by Board Member Deborah Kilgore

Director Chase asked is the new buses adapt more readily to adding seatbelts should they become required to which Ben Mount replied they are much easier to retrofit than the older models.

Aye: Board Member Carin Chase, Board Member Ann McMurray, Board Member Deborah Kilgore, Board Member Gary Noble Passed - Unanimously

PUBLIC COMMENTS No additional public comment.

BOARD MEMBER COMMENTS

Board comments included appreciation for concerns shared tonight by Madrona parents, excitement for starting a new school year, looking forward to continued discussion around the 24-credit requirement and hearing what the district will be doing to help students meet this requirement. Additional comments included appreciation for the public engaging in conversation on important issues and being partners in education; appreciation to Mr. Keeler for his public testimony and his attendance at board meetings; and appreciation to business office staff for their work preparing the Annual Budget.

SUPERINTENDENT'S COMMENTS

Superintendent’s comments included appreciation to members of Cabinet and the leadership for their presence at tonight’s meeting; looking forward to this week’s District Leadership Team (DLT) Summer Academy; kicking off a new school year; expressions of hope for a bright future; and expressing appreciation to the Board for their leadership.

DISCUSSION TOPIC

FUTURE BOARD MEETING DATES

August 28, 2018 - Special Meeting, 6:30 pm September 11, 2018 - Regular Business Meeting, 6:30 pm September 25, 2018 - Regular Business Meeting, 6:30 pm

ADJOURNMENT

President McMurray adjourned the meeting at 8:33 pm.

______Ann McMurray, President

______E. Kristine McDuffy, Ed.D., Board Secretary/Superintendent

EDMONDS SCHOOL DISTRICT BOARD OF DIRECTORS

Carin Chase Term Expires Dec. 2019 Director District #1 Ann McMurray Term Expires Dec. 2021 Director District #2 Gary Noble Term Expires Dec. 2019 Director District #3 Deborah Kilgore Term Expires Dec. 2021 Director District #4 Diana White Term Expires Dec. 2019 Director District #5

Consent 1. Special Meeting Meeting Date: 08/28/2018 Submitted By: Victoria Alunni, HR Admin Assistant Submitted For: Debby Carter

Subject Personnel Actions

Recommendation It is recommended that the Board approve the Personnel Actions

Background A Copy of the Personnel Actions is attached for the Board's information and approval.

Fiscal Impact Attachments Personnel Actions

Form Review Inbox Reviewed By Date Superintendent's Office Annie Neilson 08/22/2018 11:54 AM Form Started By: Victoria Alunni Started On: 08/22/2018 10:55 AM Final Approval Date: 08/22/2018 Report to the School Board: Human Resources Activity 28-Aug-18

Classified Elections Effective Date Ending Date **************************************************************************************************** Carbajal, Bertha ECEAP Family Support Specialist 08/13/18 N/A Christensen, Michelle L Counseling Secty/Registrar 08/21/18 N/A Eddy, Rachel Family Support Specialist 08/13/18 N/A George, Richard Heavy Equipment Operator 07/31/18 N/A Hendrix, Ethan Behavior Coordinator 08/27/18 N/A Jackson, Vanessa HR Data Analyst 07/13/18 N/A Palamarchuk, Emiliya Custodian 07/31/18 N/A Pham, Tuyet Nhi ECEAP Early Leaning Spec 08/27/18 N/A Winnem, Bryan Carpenter/Cabinetmaker 07/23/18 N/A Woodson, William Grounds Technician 08/15/18 N/A

Classified Resignations Effective Date **************************************************************************************************** Alvarado, Kim Paraeducator 08/31/18 Bennethum, Michelle Food Service Worker 06/21/18 Brown, Anh Food Service Worker 08/06/18 Critchlow, Julie Food Service Worker 04/24/18 Flegenheimer, Cynthia Paraeducator 08/31/18 Hanson, Freda Food Service Worker 08/06/18 Head, Stacey Paraeducator 08/31/18 Keplar, Erik Paraeducator 08/31/18 Madson, Liam Paraeducator 08/31/18 Mansfield, Colin Paraeducator 08/31/18 Marker, Debbie Paraeducator 08/31/18 Martin, Keith Paraeducator 08/31/18 McDonald, Robert Paraeducator 08/31/18 Miller Woods, Tenoria Paraeducator 08/31/18 Naranjo Jara, Monica Food Service Worker 07/24/18 Naranjo, Monica Food Service Worker 07/17/18 Neuhaus, Annette Food Service Worker 08/20/18 Nguyen, Chuong Systems Administrator 08/01/18 Pinkerton, Madelaine Paraeducator 08/31/18 Truong, Susan Food Service Worker 07/26/18 Wijenayake, Manjula Custodian 07/06/18 Wilkinson, Bernadine Food Service Worker 04/27/18 Wilmes, Sabrina Food Service Worker 04/18/18 Wollan, Jami Paraeducator 08/31/18 Worthington, Ellen Food Service Worker 07/24/18

Classified Retirements Effective Date **************************************************************************************************** Geveshausen, Philip Dispatch Router 09/28/18 Gill, Stephen Carpenter/Cabinet maker 05/31/18 Grant, Susan Paraeducator 08/31/18 Hensel, Cynthia Food Service Worker 06/21/18 Holmes, Melissa Food Service Worker 06/21/18 Jansen, Sharon Paraeducator 08/31/18 Ludig, Gail Food Service Worker 06/29/18

N/A – Individual is in continuing position. Ending Date is not applicable. 1 @BCL@D8144482

Consent 1. Special Meeting Meeting Date: 08/28/2018 Submitted By: Christine Hansen Submitted For: Chris Hansen

Subject Field Trip - Edmonds Woodway High Boys and Girls Cross Country Monmouth, OR Sept 7-9, 2018.

Recommendation Background

Fiscal Impact Attachments Edmonds Woodway High Boys and Girls Cross Country, Monmouth, OR, Sept. 7-9, 2018

Form Review Inbox Reviewed By Date Asst Supt Schwab Leslie Anderson 08/21/2018 03:39 PM Bus Serv -Risk Mgmt - Clint Goodison Clinton Goodison 08/21/2018 03:49 PM Superintendent's Office (Originator) Annie Neilson 08/22/2018 08:27 AM Form Started By: Christine Hansen Started On: 08/21/2018 03:33 PM Final Approval Date: 08/22/2018

Special Meeting 1. Meeting Date: 08/28/2018 Submitted By: Christine Hansen

Subject Overlake Hospital Contract for Special Ed Services

Recommendation It is recommended the Board approve the contract with Overlake Hospital for 2018-19 for special ed services.

Background This agreement is established to provide special education programs and services at the Overlake Hospital Medical Center Specialty School. This educational setting has been determined by a multidisciplinary team to be the appropriate placement for the student, and is the documented educational placement in the student's Individualized Education Program (IEP). Overlake Specialty School is an approved Non-Public Agency through OSPI. Anticipated enrollment is 3 students.

Fiscal Impact: 2018-19 annual tuition $292,136 charged under Sped Ed account code 2100-27-7010-097-3040-000

Fiscal Impact Attachments Overlake Contract

Consent 2. Special Meeting Meeting Date: 08/28/2018 Submitted By: Christine Hansen Submitted For: Bo Zhao

Subject Wonderland Developmental Center Contract for Special Education Services

Recommendation It is recommended the Board approve the contract with Wonderland Developmental Center for Special Education Services.

Background The district contracts with Wonderland Developmental Center for special education services to children from birth through age 2, according to the students' IFSP (Individualized Family Service Plan). This new contract is for 2018-19 school year.

Fiscal Impact 18-19 amount 250,000 charged under Sped Ed account code 2200-27-7010-097-3040-0000

Fiscal Impact Attachments Wonderland Developmental Center Contract

Form Review Inbox Reviewed By Date Student Services Exec Director Jennifer Madsen 08/22/2018 02:13 PM Business & Operations Exec Dir Stewart Mhyre 08/23/2018 02:21 PM Superintendent's Office (Originator) Christine Hansen 08/23/2018 02:36 PM Form Started By: Christine Hansen Started On: 08/22/2018 11:12 AM Final Approval Date: 08/23/2018 Contract for Early Intervention Service Between Edmonds School District # 15 (Hereinafter referred to as the “District”) And Wonderland Developmental Center (Hereinafter referred to as the “Contractor”)

In consideration of the promises and conditions contained herein, the District and the Contractor mutually agree to the following terms and conditions of the agreement (“Agreement”):

I. NATURE, PURPOSE AND TERM 1.1 The purpose of the Agreement is to set forth the terms and conditions under which the Contractor will provide early intervention services as defined in 34 C.F.R. 303 in accordance with Part C of Individuals With Disabilities Education Act (‘IDEA’) and applicable regulations under the Washington Administrative Code. Services under this Agreement shall be provided for infants and toddlers from birth through age two who have disabilities, as defined in 34 C.F.R. 303.16, and who reside within the boundaries of the District and are identified by the District for receipt of Services under this Agreement (“Participating Children”).

1.2 The term of the Agreement is the period indicated in Appendix A (the “Term”).

1.3 Nothing in this Agreement creates any form of partnership, agency or joint venture relationship between the District and Contractor. Neither party to this Agreement is authorized to bind the other party or hold itself out as an agent or representative of the other party.

1.4. The Contractor and its employees and agents shall perform all duties pursuant to this Agreement as an independent contractor. The District shall not control or direct the Contractor’s performance of services under this Agreement. The Contractor shall provide all staff, space, equipment and materials necessary to the performance of its duties under this agreement.

II. SERVICES PROVIDED 2.1 Services provided by the Contractor under this Agreement shall include any and all early intervention services to be provided on behalf of the District to meet the needs of Participating Children under each such child’s Individualized Family Service Plan (“IFSP”), as defined in 34 C.F.R. 303.340 and applicable state regulations (“Services”).

2.2 Contractor shall provide all Services to Participating Children upon request of the District, except for (i) Services expressly excluded as set forth in Appendix A; and (ii) Extraordinary Services, as defined in this Agreement, unless the Agency and District agree that such services shall be provided. Contractor shall provide all facilities,

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equipment and supplies required for provision of the Services, except for (i) facilities, equipment and supplies expressly excluded as set forth in Appendix A; and (ii) Extraordinary Equipment, as defined in this Agreement, unless the Contractor and District agree that such Extraordinary Equipment shall be provided. All Services shall be provided in accordance with the terms and conditions of this Agreement.

III. Contractor 3.1 The Contractor shall provide services as described in this Agreement. Contractor represents and warrants that has all of the required licenses and otherwise meets all of the legal requirements, including without limitation all necessary licenses for a provider of Services. Contractor represents and warrants that it has read and understands the Washington State Early Supports for Infants and Toddlers Application for Federal Assistance (the “State Application”) and further represents and warrants that its entry into this Agreement and performance of Services under this Agreement would not be inconsistent with any of the representations and promises of the Department of Early Learning (“DEL”) under the State Application.

3.2 Contractor shall provide Services in compliance with all applicable laws and regulations, including without limitation, IDEA, Section 504 of the Rehabilitation Act, 34 C.F.R. 303, Americans with Disabilities Act, the Family Education rights and Privacy Act of 1974, the Health Insurance Portability and Accountability Act (HIPAA), Health Information Technology for Economic and Clinical Health Act (HITECH), applicable state special education regulations, and the IFSP with respect to each Participating Child. Contractor shall not, through action or omission, engage in any conduct inconsistent with the representation and/or obligations of the DEL under the State Application.

3.3 Employees or agents of Contractor and its Subcontracted Providers who provide or who are connected with any Services under this agreement shall meet all requirements of law applicable, laws pertaining to fingerprints and criminal record checks, and shall hold any and all state licenses, certifications, and other qualifications required under law for providers of Services including, without limitation, requirements of Federal and State Agencies implementing laws pertaining to early intervention services.

3.4 The Contractor may subcontract its obligations under this Agreement to appropriate providers when requested by District. Subcontractors must agree in writing to be bound by all of the obligations of Contractor under this Agreement and the District has approved in writing of such subcontractor. The District’s agreement to Contractor’s use of subcontractor for any portion of the Services will not relieve Contractor of any of its obligations as a Provider under this agreement. The Contractor’s role as subcontract writer is limited to providing subcontracts and collating and submitting invoices on behalf of all subcontracted providers. The

WDC / 2018-19 Edmonds School District Contract Page 2

District will work directly with and hold accountable subcontracted providers regarding all other matters related to services provided by subcontractors.

3.5 Contractor shall provide the District with supporting documentation necessary for the District’s count of appropriate students accessing state special education funding by the last business day of the month. This includes timely notification of client exit forms, new client enrollment packets, and count rosters.

IV. DISTRICT 4.1 The District shall provide a representative who shall serve as the liaison between Contractor and the District. V. FEES 5.1 The District shall pay Contractor for services at the rate(s) designated in Appendix A based on the OSPI 1220 Special Education 0-2 per student Allocation report less 5% for district costs. See Appendix A for calculation detail.

5.2 Contractor shall invoice the District on a monthly basis for active, eligible students on a consistent date within each billing month (e.g. 15th of each month, first Wednesday of each month). The District shall remit payment to Contractor within thirty (30) days after receipt of an invoice accompanied by all required documentation that is accepted by the District.

VI. TRANSITION FOR PARTICPATING CHILDREN 6.1 Contractor shall cooperate fully with the District in connection with the transition of Participating Children to public school, including without limitation, providing the District copies of all requested records pertaining to the Services and Participating Children and maintain compliance with all laws pertaining to such records, including without limitation, the Family Educational Rights and Privacy Act (20 U.S.C. § 1232g: 34 C.F.R. Part 99) (“FERPA”). Such transition for each Participating Child shall commence no sooner than 160 days prior to and no later than 90 days prior to such child’s third birthday or immediately if a Participating Child is enrolled less than 160 days before his or her third birthday. Transition meetings for individual children will take place within the District boundaries whenever possible, preferably at Alderwood Early Childhood Center.

Under WAC 170-400, the District is aware that provider agencies are not required to send a report or summary to school districts regarding a child’s potential eligibility for Part B services. The District strongly believes that it is in each child’s best interest to have a written summary provided by the Contractor that is not related to eligibility, but includes a child’s present levels of skills. This summary would be most beneficial if written by service providers familiar with the child’s skills, no later than 45 days prior to the child’s third birthday.

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In any event, Contractor shall take all actions necessary to allow transitions to take place in accordance with the requirements of IDEA.

VII. ADMINISTRATION OF PROGRAM 7.1 Contractor’s Director or designee shall work with the person(s) designated by the District to organize and implement Services provided under this Agreement. Contractor shall also coordinate as needed and as required by law with the Family Resources Coordinator (FRC) for each Participating Child and other parties in accordance with the IFSP and the law.

7.2 Contractor and any Subcontracted Provider (if applicable) shall maintain accurate and complete records of its programs conducted pursuant to this Agreement and the requirements of all applicable laws as well as including the requirements of the District and the contract requirements of the local lead agency. For each Participating Child, these records shall include, but not be limited to: . Documentation of eligibility, including any and all IFSPs; . Evidence of enrollment; . Evidence of provision of Services; . Documents relating to any legal matter, proceeding or investigation; . Any and all complaints of any nature.

7.3 Contractor shall submit to the District all written records pertaining to the Services upon request of the District and shall provide to the District upon its request copies of such records. The District shall have the right to audit all records at a time mutually convenient to the parties. Agency shall comply with all obligations.

7.4 Contractor will assist the District in providing any additional information required by DSHS, the Office of the Superintendent of Public Instruction (“OSPI”), or any other governmental agency.

7.5 Contractor shall provide the District written copies of its current policies and procedures pertaining to health and safety compliance. Upon request, Agency shall provide copies of documents pertaining to its personnel policies and procedures, administration or other matters pertaining to the operations of Agency.

7.6 Contractor warrants and agrees that it is and will be in compliance with all state and federal regulations governing its status as an employer and provider of services, including laws and regulations prohibiting discrimination based on race, creed, color, national origin, sex, or presence of any sensory, mental, or physical disability, age, marital status or any other status protected by law.

VIII. BILLING 8.1 Deadlines and inclusion for invoice submission: New client enrollment packets must be uploaded to the Early Learning Portal (ESIT-

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Data Management System), or faxed to Aleta Conrad at (425) 431-7339, by the last business day of each month at 6:00 PM. If there are extenuating circumstances that delay new client enrollment packets from being uploaded or faxed by this deadline, please notify Aleta Conrad at [email protected] or (425) 431-7189.

Invoices are due to the District starting the first day of student instruction in September, and then the 1st business day of the month from October through June. Invoices shall include all children who received services in the previous month, with exception to September’s invoice. September’s invoice shall include children served in the previous month and up to the District’s first day of student instruction. Monthly invoices should be emailed (preferred option) to Aleta Conrad at [email protected] or faxed to Aleta Conrad at 425-431-7339 or sent via US Mail to: Aleta Conrad, Student Services, 20420 68th AVE W, Lynnwood, WA 98036- 7400. The telephone number for Aleta Conrad is (425) 431-7189.

Monthly invoices must include the following information for each client: • Last name, first name • Date of birth • Date of latest IFSP • Units of service • Rate per unit • Invoice total • Executive Director’s signature and date

New client enrollment paperwork must include: • Registration form • Release of information for school district • Copy of IFSP with signature page

IX. MODIFICATION AND TERMINATION OF AGREEMENT 9.1 During the term, the Agreement may be reviewed, altered, extended or terminated only by mutual written agreement of the parties. Upon the expiration of the Term the Agreement shall automatically renew for an additional year (“Renewal Term”), and shall similarly renew after any Renewal Term, unless either party has notified the other in writing at least thirty (30) days prior to the end of such Term or Renewal Term of the intent not to renew. To the extent that the Agreement renews, all terms and conditions pertinent to the State Application shall be constructed to refer to such application in effect at the time of the renewal.

9.2 Notwithstanding the terms of Section 8.1, this Agreement may be terminated at any time by either party in the event of a material breach by the other party, except that if the breach is curable, the terminating party must provide the other party with 21 days notice of the breach and an opportunity to cure the breach prior to termination. In the

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event of a termination by the District for cause, the District may require the suspension of performance of the Agreement by Contractor during any cure period.

9.3 The following provision shall survive the expiration or termination of the Agreement: Sections 1.3, 3.1, 6.1, 7.2, 7.4, 7.5, 10.1, 10.2, 12.1 and 12.2.

X. DISPUTE RESOLUTION 10.1 Any dispute between the parties that the parties cannot informally resolve shall be submitted to mediation. When mediation is required, the parties shall cooperate in good faith in a mediation effort. If mediation fails, the exclusive venue of any litigation arising from or related to this Agreement shall be in Snohomish County of Washington State. This Agreement shall be governed by the law of the State of Washington.

10.2 The parties shall indemnify and hold each other harmless against any and all actions, claims and demands, including claims of personal injury and property damage and attorneys’ fees, to the extent that such actions, claims or demands may result from any negligent acts or omissions of the indemnifying party or the indemnifying party’s breach of any obligations under this Agreement.

XI. INSURANCE 11.1 Agency/Contractor shall procure and maintain for the duration of the Term commercial general liability insurance against claims for injuries to persons or damage to property which may arise from or in connection with its performance under this Agreement as well as any other policies of insurance indicated in Appendix A. Such policy shall identify the District as an additional named insured and shall not be subject to cancellation without provision to the District of at least thirty (30) days notice. Such policy shall be written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence for personal injury, bodily injury and property damage.

11.2 Agency/Contractor shall provide the other party a certificate of insurance and conforming additional insured endorsement indicating compliance with this Section XI.

WDC / 2018-19 Edmonds School District Contract Page 6

XII. NOTICE 12.1 Contractor hall notify the District within 30 days upon the occurrence of any circumstances that threaten or cause the Contractor to be out of compliance with any of its obligations under this Agreement or any applicable law; and potential health or safety threats to any Participating Child; or any complaints pertaining to the Services.

12.2 All notices under this Agreement shall be deemed to have been given on the date of delivery if provided by hand delivery or courier; or upon the third day after having been deposited in the mail if sent by U.S. registered or certified mail, return receipt requested.

Debarment Certification: Both parties to this agreement certify that they are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participating in this agreement by any Federal department or agency.

The undersigned are designated as the coordinators of the services to be provided by the parties and agree to the contents of this agreement.

Wonderland Developmental Center Edmonds School District #15 2402 NW 195th Place 20420 68th AVE W Shoreline, WA 98177 Lynnwood, WA 98036-7400 206-364-3777 FAX 206-364-3999 425-431-7000 FAX 425-431-7339

______Mary Kirchoff Executive Director Name & Title

______Date Date

WDC / 2018-19 Edmonds School District Contract Page 7

Appendix A Contract for Early Intervention Services Between Edmonds School District #15 And Wonderland Developmental Center

1.2 Term of Contract: September 1, 2018 through August 31, 2019.

2.1 Service not provided: list services expressly not to be provided, each item needs to be initialed for approval by the contractor and the program administrator: ______

5.1 Compensation:

Per WAC 170-400-0140(4), the District shall pay 95% of the total public moneys received. Rates will be based off of the May 2018 BEA and multiplied by 1.15 to reach the 0-2 per student allocation. Payments will be spread over 10 months. Based on changes to State apportionment, the rate will be reviewed and revised if the BEA fluctuates 2% or more. The final per month payment will be increased or decreased based on actual amounts paid and changes to State apportionment within the 2018- 2019 school year. An audit to determine the final rate will be completed by ESD no later than August 2019 and adjusted accordingly within 30 days.

Rates based on the May 2018 BEA (revised if 2% change) $7,043.49 BEA Rate will be multiplied by 1.15 $8,100.01 Vendor allocated amount (95%) $7,695.01 Monthly amount per student (Oct-July) $769.50

10.1 Additional insurance requirements, if any: Proof of current certificate of liability insurance required.

Other:

WDC / 2018-19 Edmonds School District Contract Page 8

Consent 3. Special Meeting Meeting Date: 08/28/2018 Submitted By: Christine Hansen Submitted For: Bo Zhao

Subject Kindering Contract for special education services

Recommendation It is recommended that the board approve the Interagency Agreement for special education services with KIndering Center.

Background This is a one year contract for special education/early interventions services with Kindering Center for children from birth through age three, effective until 8/31/2019.

Fiscal Impact Attachments Kindering Contract for Services

Form Review Inbox Reviewed By Date Superintendent's Office (Originator) Christine Hansen 08/21/2018 04:49 PM Superintendent's Office (Originator) Annie Neilson 08/22/2018 08:27 AM Student Services Exec Director Jennifer Madsen 08/22/2018 02:13 PM Business & Operations Exec Dir Stewart Mhyre 08/23/2018 02:21 PM Superintendent's Office (Originator) Christine Hansen 08/23/2018 02:36 PM Form Started By: Christine Hansen Started On: 08/21/2018 04:36 PM Final Approval Date: 08/23/2018 Contract for Early Intervention Service Between Edmonds School District #15 (Hereinafter referred to as the “District”) And Kindering Center (Hereinafter referred to as the “Agency”)

In consideration of the promises and conditions contained herein, the District and the Agency mutually agree to the following terms and conditions of the agreement (“Agreement”):

I. NATURE, PURPOSE AND TERM 1.1 The purpose of the Agreement is to set forth the terms and conditions under which the Agency will provide early intervention services as defined in 34 C.F.R. 303 in accordance with Part C of Individuals With Disabilities Education Act (‘IDEA’) and under the Washington Administrative Code 170-400 Early Supports for Infants and Toddlers. Services under this Agreement shall be provided for infants and toddlers from birth through age two who have disabilities, as defined in Washington’s Annual State Application under Part C of the IDEA, and who reside within the boundaries of the District and are determined eligible for receipt of Services under this Agreement (“Participating Children”).

1.2 The term of the Agreement is the period indicated in Appendix A (the “Term”).

1.3 Nothing in this Agreement creates any form of partnership, agency or joint venture relationship between the District and Agency. Neither party to this Agreement is authorized to bind the other party or hold itself out as an agent or representative of the other party.

II. SERVICES PROVIDED 2.1 Services provided by the Agency under this Agreement shall include any and all early intervention services to be provided on behalf of the District to meet the needs of Participating Children under each such child’s Individualized Family Service Plan (“IFSP”), as defined in 34 C.F.R. 303.340 and applicable state regulations (“Services”).

2.2 Agency shall provide all Services to Participating Children upon request of the District, except for Services not included within IDEA Part C unless the Agency and District agree that such services shall be provided. Agency shall provide all facilities, equipment and supplies required for provision of the Services. All Services shall be provided in accordance with the terms and conditions of this Agreement. III. AGENCY 3.1 Agency represents and warrants that it is a contracting agency that has all of the required licenses and otherwise meets all of the legal requirements, including without limitation all necessary licenses for a provider of Services. Agency represents and warrants that it has read and understands the Early Support for Infants and Toddlers Program Chapter 170-400 WAC and the Washington State Early Supports for Infants and Toddlers Application for Federal Assistance (the “State Application”) and further represents and warrants that its entry into this Agreement and performance of Services under this Agreement would not be inconsistent with any of the representations and promises of the Department of Early Learning (“DEL”) under the State Application.

3.2 Agency shall provide Services in compliance with all applicable laws and regulations, including without limitation, IDEA, Section 504 of the Rehabilitation Act, 34 C.F.R. 303, Americans with Disabilities Act, the Family Education rights and Privacy Act of 1974, the Health Insurance Portability and Accountability Act (HIPAA), Health Information Technology for Economic and Clinical Health Act (HITECH), applicable state special education regulations, WAC 170-400 with regard to Early Support for Infants and Toddlers and the IFSP with respect to each Participating Child. Agency shall not, through action or omission, engage in any conduct inconsistent with the representation and/or obligations of the DEL under the State Application.

3.3 Employees or agents of Agency who provide or who are connected with any Services under this agreement shall meet all requirements of law applicable, laws pertaining to fingerprints and criminal record checks, and shall hold any and all state licenses, certifications, and other qualifications required under law for providers of Services including, without limitation, requirements of Federal and State Agencies implementing laws pertaining to early intervention services.

3.4 Agency may not subcontract its obligations under this Agreement to a subcontractor unless the subcontractor has agreed in writing to be bound by all of the obligations of Agency under this Agreement and the District has approved in writing such subcontract. The District’s agreement to Agency’s use of subcontractor for any portion of the Services will not relieve Agency of any of its obligations under this agreement.

3.5 New client enrollment packets must be uploaded to the Early Learning Portal (ESIT-Data Management System), or faxed to Aleta Conrad at (425) 431-7339, by the last business day of each month at 6:00 PM. If there are extenuating circumstances that delay new client enrollment packets from being uploaded or faxed by this deadline, please notify Aleta Conrad at [email protected] or (425)431-7189.

2 3.6 Agency shall provide the District with supporting documentation necessary for the District’s count of appropriate students accessing state special education funding by the last business day of the month. This includes timely notification of client exit forms, new client enrollment packets, and count rosters.

IV DISTRICT 4.1 The District shall provide a representative who shall serve as the liaison between Agency and the District.

V. FEES 5.1 The District shall pay Agency for services at the rate(s) designated in Appendix A adjusted annually based on the 0-2 per child allocation from the previous year, paid monthly for 10 months. As per WAC 170-400-0140(4) the District will retain five percent of the total public moneys received for administrative indirect expenses.

5.2 Agency shall invoice the District on a monthly basis for active, eligible students on a consistent date within each billing month (e.g. 15th of each month, first Wednesday of each month). The District shall remit payment to Agency within thirty (30) days after receipt of an invoice accompanied by all required documentation that is accepted by the District.

5.3 Monthly invoices may be emailed (preferred option) to Aleta Conrad at [email protected] or faxed to Aleta Conrad at 425-431-7339 or sent via US Mail to: Aleta Conrad, Student Services, 20420 68th AVE W, Lynnwood, WA 98036-7400. Telephone number for Aleta Conrad is 425-431- 7189.

VI. TRANSITION FOR PARTICPATING CHILDREN 6.1 Agency shall cooperate fully with the District in connection with the transition of Participating Children to public school, including without limitation, providing the District copies of all requested records pertaining to the Services and Participating Children and maintain compliance with all laws pertaining to such records, including without limitation, the Family Educational Rights and Privacy Act (20 U.S.C. § 1232g: 34 C.F.R. Part 99) (“FERPA”). Such transition for each Participating Child shall commence no sooner than 160 days prior to and no later than 90 days prior to such child’s third birthday or immediately if a Participating Child is enrolled less than 160 days before his or her third birthday. Transition meetings for individual children will take place within the District boundaries whenever possible, preferably at Alderwood Early Childhood Center.

Under WAC 170-400, the District is aware that provider agencies are not required to send a report or summary to school districts regarding a child’s

3 potential eligibility for Part B services. The District strongly believes that it is in each child’s best interest to have a written summary provided by the Agency that is not related to eligibility, but includes a child’s present levels of skills. This summary would be most beneficial if written by service providers familiar with the child’s skills, no later than 45 days prior to the child’s third birthday.

In any event, Agency shall take all actions necessary to allow transitions to take place in accordance with the requirements of IDEA. In accordance with WAC 170-400-0140 (7), Public funds for the ESIT program may not be used for transition activities required under Part B of the Individuals with Disabilities Education Act.

VII. ADMINISTRATION OF PROGRAM 7.1 Agency’s Director or designee shall work with the person(s) designated by the District to organize and implement Services provided under this Agreement. Agency shall also coordinate as needed and as required by law with the Family Resources Coordinator (FRC) for each Participating Child and other parties in accordance with the IFSP and the law.

7.2 Agency shall maintain accurate and complete records of its programs conducted pursuant to this Agreement and the requirements of all applicable laws as well as including the requirements of the District and the contract requirements of the local lead agency. For each Participating Child, these records shall include, but not be limited to:

. Documentation of eligibility, including any and all IFSP's; . Evidence of enrollment; . Evidence of provision of Services; . Documents relating to any legal matter, proceeding or investigation; and . Any and all complaints of any nature.

7.3 Agency shall submit to the District all written records pertaining to the Services upon request of the District and shall provide to the District upon its request copies of such records. The District shall have the right to audit all records at a time mutually convenient to the parties. Agency shall comply with all obligations it has under law pertinent to the use, maintenance and disclosure of such records.

7.4 Agency will assist the District in providing any additional information required by DSHS, the Office of the Superintendent of Public Instruction (“OSPI”), or any other governmental agency.

4 7.5 Agency shall provide the District written copies of its current policies and procedures pertaining to health and safety compliance. Upon request, Agency shall provide copies of documents pertaining to its personnel policies and procedures, administration or other matters pertaining to the operations of Agency.

7.6 Agency warrants and agrees that it is and will be in compliance with all state and federal regulations governing its status as an employer and provider of services, including laws and regulations prohibiting discrimination based on race, creed, color, national origin, sex, or presence of any sensory, mental, or physical disability, age, marital status or any other status protected by law.

VIII. MODIFICATION AND TERMINATION OF AGREEMENT 8.1 During the term, the Agreement may be reviewed, altered, extended or terminated only by mutual written agreement of the parties. Upon the expiration of the Term the Agreement shall automatically renew for an additional year (“Renewal Term”), and shall similarly renew after any Renewal Term, unless either party has notified the other in writing at least thirty (30) days prior to the end of such Term or Renewal Term of the intent not to renew. To the extent that the Agreement renews, all terms and conditions pertinent to the State Application shall be constructed to refer to such application in effect at the time of the renewal.

8.2 Notwithstanding the terms of Section 8.1, this Agreement may be terminated at any time by either party in the event of a material breach by the other party, except that if the breach is curable, the terminating party must provide the other party with 21 days notice of the breach and an opportunity to cure the breach prior to termination. In the event of a termination by the District for cause, the District may require the suspension of performance of the Agreement by Agency during any cure period.

8.3 The following provision shall survive the expiration or termination of the Agreement: Sections 1.3, 3.1, 6.1, 7.2, 7.4, 7.5, 9.1, 9.2, 11.1 and 11.2.

IX. DISPUTE RESOLUTION 9.1 Any dispute between the parties that the parties cannot informally resolve shall be submitted to mediation. When mediation is required, the parties shall cooperate in good faith in a mediation effort. If mediation fails, the exclusive venue of any litigation arising from or related to this Agreement shall be the county in the State of Washington in which the District’s headquarters are located. This Agreement shall be governed by the law of the State of

5 Washington, excluding its choice of law rules, and applicable federal law.

9.2 The parties shall indemnify and hold each other harmless against any and all actions, claims and demands, including claims of personal injury and property damage and attorneys’ fees, to the extent that such actions, claims or demands may result from any negligent acts or omissions of the indemnifying party or the indemnifying party’s breach of any obligations under this Agreement.

X. INSURANCE 10.1 Agency/Contractor shall procure and maintain for the duration of the Term commercial general liability insurance against claims for injuries to persons or damage to property which may arise from or in connection with its performance under this Agreement as well as any other policies of insurance indicated in Appendix A. Such policy shall identify the District as an additional named insured and shall not be subject to cancellation without provision to the District of at least thirty (30) days notice. Such policy shall be written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence for personal injury, bodily injury and property damage.

10.2 Agency/Contractor shall provide the other party a certificate of insurance and conforming additional insured endorsement indicating compliance with this Section X.

XI. NOTICE 11.1 Agency shall notify the District within 30 days upon the occurrence of any circumstances that threaten or cause the Agency to be out of compliance with any of its obligations under this Agreement or any applicable law; and potential health or safety threats to any Participating Child; or any complaints pertaining to the Services.

11.2 All notices under this Agreement shall be deemed to have been given on the date of delivery if provided by hand delivery or courier; or upon the third day after having been deposited in the mail if sent by U.S. registered or certified mail, return receipt requested.

The undersigned are designated as the coordinators of the services to be provided by the parties and agree to the contents of this agreement.

Consent 4. Special Meeting Meeting Date: 08/28/2018 Submitted By: Christine Hansen Submitted For: Bo Zhao

Subject Childstrive Contract for Special Education/Early Intervention Services

Recommendation It is recommended the Board approve the Childstrive Contract for Special Education/Early Intervention Services

Background This is a one year contract for special education/early interventions services with Childstrive for children from birth through age three, effective until 8/31/2019.

Fiscal Impact 2018-19 $780,000 charged under Sped Ed 2200-27-7010-107-3040-0000

Fiscal Impact Attachments Childstrive Contract

Form Review Inbox Reviewed By Date Student Services Exec Director Jennifer Madsen 08/22/2018 02:13 PM Business & Operations Exec Dir Stewart Mhyre 08/23/2018 02:21 PM Superintendent's Office (Originator) Christine Hansen 08/23/2018 02:36 PM Form Started By: Christine Hansen Started On: 08/22/2018 11:21 AM Final Approval Date: 08/23/2018 Contract for Early Intervention Services Between Edmonds School District #15 (Hereinafter referred to as the “District”) And ChildStrive (Hereinafter referred to as the “Agency”)

In consideration of the promises and conditions contained herein, the District and the Agency mutually agree to the following terms and conditions of the agreement (“Agreement”):

I. NATURE, PURPOSE AND TERM

1.1 The purpose of the Agreement is to set forth the terms and conditions under which the Agency will provide early intervention services as defined in 34 C.F.R. 303 in accordance with Part C of Individuals With Disabilities Education Act (‘IDEA’) and under the Washington Administrative Code 170-400 Early Supports for Infants and Toddlers. Services under this Agreement shall be provided for infants and toddlers from birth through age two who have disabilities, as defined in Washington’s Annual State Application under Part C of the IDEA, and who reside within the boundaries of the District and are determined eligible for receipt of Services under this Agreement (“Participating Children”).

1.2 The term of the Agreement is the period indicated in Appendix A (the “Term”).

II. SERVICES PROVIDED

2.1 Services provided by the Agency under this Agreement shall include any and all early intervention services to be provided on behalf of the District to meet the needs of Participating Children under each such child’s Individualized Family Service Plan (“IFSP”), as defined in 34 C.F.R. 303.340 and applicable state regulations (“Services”).

III. AGENCY

3.1 Agency represents and warrants that it is a contracting agency that has all of the required licenses and otherwise meets all of the legal requirements, including without limitation all necessary licenses for a provider of Services. Agency represents and warrants that it has read and understands the Early Support for Infants and Toddlers Program Chapter 170-400 WAC and the Washington State Early Supports for Infants and Toddlers Application for Federal Assistance (the “State Application”) and further represents and warrants that its entry into this Agreement and performance of Services under this Agreement would not be inconsistent with any of the representations and promises of the Department of Early Learning (“DEL”) under the State Application.

3.5 New client enrollment packets must be uploaded to the Early Learning Portal (ESIT-Data Management System), or faxed to Aleta Conrad (425) 431-7339, by the last business day of each month at 6:00 PM. If there are extenuating circumstances that delay new client enrollment packets from being uploaded or faxed by this deadline, please notify Aleta Conrad at [email protected] or (425) 431-7189.

3.6 Agency shall provide the District with supporting documentation necessary for the District’s count of appropriate students accessing state special education funding by the last business day of the month. This includes timely notification of client exit forms, new client enrollment packets, and count rosters.

IV. DISTRICT

4.1 The District shall provide a representative who shall serve as the liaison between Agency and the District.

V. FEES

5.1 The District shall pay Agency for services at the rate(s) designated in Appendix A based on the OSPI 1220 Special Education 0-2 per student Allocation report less 5% for district costs. See Appendix A for calculation detail.

6.1 Agency shall cooperate fully with the District in connection with the transition of Participating Children to public school, including without limitation, providing the District copies of all requested records pertaining to the Services and Participating Children and maintain compliance with all laws pertaining to such

3 records, including without limitation, the Family Educational Rights and Privacy Act (20 U.S.C. § 1232g: 34 C.F.R. Part 99) (“FERPA”). Such transition for each Participating Child shall commence no sooner than 160 days prior to and no later than 90 days prior to such child’s third birthday or immediately if a Participating Child is enrolled less than 160 days before his or her third birthday. Transition meetings for individual children will take place within the District boundaries whenever possible, preferably at Alderwood Early Childhood Center.

VII. ADMINISTRATION OF PROGRAM

7.1 Agency’s Director or designee shall work with the person(s) designated by the District to organize and implement Services provided under this Agreement. Agency shall also coordinate as needed and as required by law with the Family Resources Coordinator (FRC) for each Participating Child and other parties in accordance with the IFSP and the law.

4 7.3 Agency shall submit to the District all written records pertaining to the Services upon request of the District and shall provide to the District upon its request copies of such records. The District shall have the right to audit all records at a time mutually convenient to the parties. Agency shall comply with all obligations it has under law pertinent to the use, maintenance and disclosure of such records.

7.4 Agency will assist the District in providing any additional information required by DSHS, the Office of the Superintendent of Public Instruction (“OSPI”), or any other governmental agency.

7.5 Agency shall provide the District written copies of its current policies and procedures pertaining to health and safety compliance. Upon request, Agency shall provide copies of documents pertaining to its personnel policies and procedures, administration or other matters pertaining to the operations of Agency.

VIII. MODIFICATION AND TERMINATION OF AGREEMENT

8.1 During the term, the Agreement may be reviewed, altered, extended or terminated only by mutual written agreement of the parties. Upon the expiration of the Term the Agreement shall automatically renew for an additional year (“Renewal Term”), and shall similarly renew after any Renewal Term, unless either party has notified the other in writing at least thirty (30) days prior to the end of such Term or Renewal Term of the intent not to renew. To the extent that the Agreement renews, all terms and conditions pertinent to the State Application shall be constructed to refer to such application in effect at the time of the renewal.

5 District may require the suspension of performance of the Agreement by Agency during any cure period.

8.3 The following provision shall survive the expiration or termination of the Agreement: Sections 1.3, 3.1, 6.1, 7.2, 7.4, 7.5, 9.1, 9.2, 11.1 and 11.2.

IX. DISPUTE RESOLUTION

9.1 Any dispute between the parties that the parties cannot informally resolve shall be submitted to mediation. When mediation is required, the parties shall cooperate in good faith in a mediation effort. If mediation fails, the exclusive venue of any litigation arising from or related to this Agreement shall be the county in the State of Washington in which the District’s headquarters are located. This Agreement shall be governed by the law of the State of Washington, excluding its choice of law rules, and applicable federal law.

X. INSURANCE

10.1 Agency/Contractor shall procure and maintain for the duration of the Term commercial general liability insurance against claims for injuries to persons or damage to property which may arise from or in connection with its performance under this Agreement as well as any other policies of insurance indicated in Appendix A. Such policy shall identify the District as an additional named insured and shall not be subject to cancellation without provision to the District of at least thirty (30) days notice. Such policy shall be written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence for personal injury, bodily injury and property damage.

10.2 Agency/Contractor shall provide the other party a certificate of insurance and conforming additional insured endorsement indicating compliance with this Section X.

XI. NOTICE

11.1 Agency shall notify the District within 30 days upon the occurrence of any circumstances that threaten or cause the Agency to be out of compliance with any of its obligations under this Agreement or any applicable law; and potential

6 health or safety threats to any Participating Child; or any complaints pertaining to the Services.

The undersigned are designated as the coordinators of the services to be provided by the parties and agree to the contents of this agreement.

ChildStrive Edmonds School District #15 14 E Casino Rd 20420 68th Ave W Everett, WA 98208 Lynnwood, WA 98036 425 353-5656 425-431-7000

______Signature Signature

______Print Name Print Name

______Print Title Print Title

______Date Date

7 Appendix A Contract for Early Intervention Services Between Edmonds School District #15 And ChildStrive

1.2 Term of Contract: September 1, 2018 through August 31, 2019, with the option to renew for an additional 4 years.

5.1 Compensation:

Per WAC 170-400-0140(4), the District shall pay 95% of the total public moneys received. Rates will be based off of the June 2017 BEA and multiplied by 1.15 to reach the 0-2 per student allocation. Payments will be spread over 10 months. Based on changes to State apportionment, the rate will be reviewed and revised if the BEA fluctuates 2% or more. The final payment will be increased or decreased based on actual amounts paid and changes to State apportionment within the 2018-2019 school year. An audit to determine the final rate will be completed by ESD no later than August 2019 and adjusted accordingly within 30 days.

Rates based on the June 2017 BEA (revised if 2% change) $7,043.49 BEA Rate will be multiplied by 1.15 $8,100.01 Vendor allocated amount (95%) $7,695.01 Monthly amount per student (Paid Sept-Jun) $769.50

10.1 Additional insurance requirements, if any: Proof of current certificate of liability insurance required.

Other:

Consent 5. Special Meeting Meeting Date: 08/28/2018 Submitted By: Victoria Alunni, HR Admin Assistant Submitted For: Debby Carter

Subject 2018-19 Out of Area Assignments for: Kevin Greear- College Place Middle - English Jeannie Brzovic- Mountlake Terrace High School - Musical Theater Fay Mafnas-Mountlake Terrace High School - CLIP Robert Spence-Mountlake Terrace High School - Math Deb Chapdelaine-Meadowdale High School - Math Corey Thomas- Meadowdale High School - AP and Honors Chemistry John Traxler-Mountlake Terrace High School - AP Chemistry John Chaffee- College Place Middle - Spanish Noah Crofoot-Lynnwood High School - Earth and Space Science Xandra Esko-Lynnwood High School - CLIP Becki Burgesser-eLearning Academy - Art Appreciation, Psychology and Sociology Chuck Gonwa-eLearning Academy - Art History Jay Kirk-eLearning Academy - Health Jacqueline Rudloff at Edmonds-Woodway High School - History Amy Watkins at Edmonds-Woodway High School - History Brandon Gallaher at Edmonds-Woodway High School - Science Jamie Roberts-Jones at Edmond-Woodway High School - Art Anthony Stewart at Edmonds-Woodway High School - Psychology Richard Croxon at Scriber Lake High - Geology Michael Carey at Scriber Lake High School - Math Marjorie Bowker at Scriber Lake High School - Music Appreciation

Recommendation It is recommended that the Board approve Out-of-Area assignments for these staff members.

Background WAC 180-82-110 (School district response and support for non-matched endorsements to course assignment for teachers)

Individuals with initial, residency, endorsed continuing, or professional teacher certificates who are employed with a school district under RCW 28A.405.210 may be assigned to classes other than in their areas of endorsement. If teachers are so assigned, the following shall apply: (1) A designated representative of the district and any such teacher so assigned shall mutually develop a written plan that provides necessary assistance to the teacher, and which provides for a reasonable amount of planning and study time associated specifically with the out-of-endorsement assignment; (2) Such teacher shall not be subject to nonrenewal or probation based on evaluations of their teaching effectiveness in the out-of-endorsement assignment; (3) Such teaching assignment shall be approved by a formal vote of the local school board for each teacher so assigned; (4) A teacher who has completed twenty-four quarter credit hours (sixteen semester credit hours) of course work applicable to a special education endorsement shall be eligible for a pre-endorsement waiver from the special education office per chapter 392-172A WAC which will allow that person to be employed as a special education teacher. All remaining requirements for the special education endorsement shall be completed within five years.

The assignments are attached for the Board's information and approval.

Fiscal Impact Attachments Out of Area Assignments

Form Review Inbox Reviewed By Date Human Resources Exec Director Deborah Carter 08/22/2018 08:37 AM Superintendent's Office Annie Neilson 08/22/2018 08:53 AM Form Started By: Victoria Alunni Started On: 08/22/2018 08:03 AM Final Approval Date: 08/22/2018

Consent 6. Special Meeting Meeting Date: 08/28/2018 Submitted By: Victoria Alunni, HR Admin Assistant Submitted For: Debby Carter

Subject Memorandum of Understanding(MOU) re: insurance for Administrative Assistants, Cabinet, Edmonds Education Association, Edmonds Managers Association, Edmonds Principal's Association and Professional Technical Employees.

Recommendation It is recommended that the Board approve the MOUs re: insurance for the attached groups

Background These MOUs are necessary in order to comply with Washington Law (ESSB 5940). These are renewals for 2018-19. Copies of the MOUs are attached for the Board's information and approval.

Fiscal Impact Attachments MOU Admin Assist insurance MOU Cabinet Insurance MOU EEA Insurance MOU Mangers Insurance MOU Princpal's Insurance MOU Prof Tech Insurance

Form Review Inbox Reviewed By Date Human Resources Exec Director Deborah Carter 08/21/2018 11:59 AM Superintendent's Office Christine Hansen 08/21/2018 03:14 PM Form Started By: Victoria Alunni Started On: 08/21/2018 11:03 AM Final Approval Date: 08/21/2018 MEMORANDUM OF UNDERSTANDING Between EDMONDS SCHOOL DISTRICT NO. 15 and ADMINISTRATIVE ASSISTANTS 2018 - 19

This MEMORANDUM OF UNDERSTANDING is supplemental to the 2016-19 AGREEMENT by and between EDMONDS SCHOOL DISTRICT NO. 15 hereinafter referred to as the District, and ADMINISTRATIVE ASSISTANTS. The District and Administrative Assistants agree to the following provisions in order to make a good faith effort to comply with 2012 Washington Laws Ch. 3 (ESSB 5940): 1. The provisions of this Memorandum of Agreement (MOU) shall supplement the provisions of the current Memorandum of Understanding (MOU), all of which shall remain in full force and effect. If any provision of this Memorandum conflicts with the current MOU, the provisions of this Memorandum shall prevail. 2. To ensure employees selecting richer benefit plans pay the higher premium, and make progress toward the 3:1 ratio goal of full-family to employee-only coverage premiums in ESSB 5940, each employee included in the pooling arrangement within the MOU who elects medical benefit coverage shall pay a minimum out-of-pocket charge by monthly payroll deduction. The minimum monthly charge shall be one percent (1%) of the employee-only coverage premium for the plan chosen by the employee. Such minimum monthly charge shall be paid regardless of the impact of pooling. 3. The parties shall abide by State laws relating to school district employee benefits, and this MOU shall be construed consistent with such laws. 4. This MOU shall be effective for the 2018 -19 school year.

______For the Association Date

______For the District Date

C:\Windows\TEMP\BCL Technologies\Easypdf 7\@BCL@3806BA51\@[email protected] (sj) MEMORANDUM OF UNDERSTANDING Between EDMONDS SCHOOL DISTRICT NO. 15 and THE CABINET 2018 -19

This MEMORANDUM OF UNDERSTANDING is supplemental to the 2018 -19 AGREEMENT by and between EDMONDS SCHOOL DISTRICT NO. 15 hereinafter referred to as the District, and the CABINET.

The District and Cabinet agree to the following provisions in order to make a good faith effort to comply with 2012 Washington Laws Ch. 3 (ESSB 5940):

1. The provisions of this Memorandum of Agreement (MOU) shall supplement the provisions of the current Memorandum of Understanding (MOU), all of which shall remain in full force and effect. If any provision of this Memorandum conflicts with the current MOU, the provisions of this Memorandum shall prevail.

2. To ensure employees selecting richer benefit plans pay the higher premium, and make progress toward the 3:1 ratio goal of full-family to employee-only coverage premiums in ESSB 5940, each employee included in the pooling arrangement within the MOU who elects medical benefit coverage shall pay a minimum out-of-pocket charge by monthly payroll deduction. The minimum monthly charge shall be one percent (1%) of the employee-only coverage premium for the plan chosen by the employee. Such minimum monthly charge shall be paid regardless of the impact of pooling.

3. The parties shall abide by State laws relating to school district employee benefits, and this MOU shall be construed consistent with such laws.

4. This MOU shall be effective for the 2018 -19 school year.

______For the Association Date

______For the District Date

C:\Windows\TEMP\BCL Technologies\Easypdf 7\@BCL@B40E2C7A\@[email protected] (sj) MEMORANDUM OF UNDERSTANDING Between EDMONDS SCHOOL DISTRICT NO. 15 and EDMONDS EDUCATION ASSOCIATION 2018 - 19

This MEMORANDUM OF UNDERSTANDING is supplemental to the 2017-20 AGREEMENT by and between EDMONDS SCHOOL DISTRICT NO. 15 hereinafter referred to as the District, and EDMONDS EDUCATION ASSOCIATION hereinafter referred to as the Association.

The District and Association agree to the following provisions in order to make a good faith effort to comply with 2012 Washington Laws Ch. 3 (ESSB 5940):

1. The provisions of this Memorandum of Agreement (MOU) shall supplement the provisions of the current collective bargaining agreement (CBA), all of which shall remain in full force and effect. If any provision of this MOU conflicts with the current CBA, the provisions of this MOU shall prevail. Any dispute regarding the interpretation or proper implementation of this Memorandum shall be subject to the grievance procedures of the current CBA.

2. To ensure employees selecting richer benefit plans pay the higher premium, and make progress toward the 3:1 ratio goal of full-family to employee-only coverage premiums in ESSB 5940, each employee included in the pooling arrangement within the CBA who elects medical benefit coverage shall pay a minimum out-of- pocket charge by monthly payroll deduction. The minimum monthly charge shall be 1% of the employee- only coverage premium for the plan chosen by the employee. Such minimum monthly charge shall be paid regardless of the impact of pooling.

3. The parties shall abide by State laws relating to school district employee benefits, and this MOU shall be construed consistent with such laws.

4. This MOU shall be effective for the 2018 - 19 school year.

EDMONDS EDUCATION ASSOCIATION EDMONDS SCHOOL DISTRICT NO. 15

For the Association For the District

Date Date

C:\Windows\TEMP\BCL Technologies\Easypdf 7\@BCL@680223B4\@[email protected] (sj) MEMORANDUM OF UNDERSTANDING Between EDMONDS SCHOOL DISTRICT NO. 15 and EDMONDS MANAGERS’ ASSOCIATION 2018 -19

This MEMORANDUM OF UNDERSTANDING is supplemental to the 2017-20 AGREEMENT by and between EDMONDS SCHOOL DISTRICT NO. 15 hereinafter referred to as the District, and EDMONDS MANAGERS’ ASSOCIATION, hereinafter referred to as EMA.

The District and EMA agree to the following provisions in order to make a good faith effort to comply with 2012 Washington Laws Ch. 3 (ESSB 5940):

2. To ensure employees selecting richer benefit plans pay the higher premium, and make progress toward the 3:1 ratio goal of full-family to employee-only coverage premiums in ESSB 5940, each employee included in the pooling arrangement within the MOU who elects medical benefit coverage shall pay a minimum out-of-pocket charge by monthly payroll deduction. The minimum monthly charge shall be one percent (1%) of the employee- only coverage premium for the plan chosen by the employee. Such minimum monthly charge shall be paid regardless of the impact of pooling.

3. The parties shall abide by State laws relating to school district employee benefits, and this MOU shall be construed consistent with such laws.

4. This MOU shall be effective for the 2018 - 19 school year.

______For the Association Date

______For the District Date

C:\Windows\TEMP\BCL Technologies\Easypdf 7\@BCL@6C047B25\@[email protected] (DC/sj) MEMORANDUM OF UNDERSTANDING Between EDMONDS SCHOOL DISTRICT NO. 15 and EDMONDS PRINCIPALS’ ASSOCIATION 2018 -19

This MEMORANDUM OF UNDERSTANDING is supplemental to the 2017-20 AGREEMENT by and between EDMONDS SCHOOL DISTRICT NO. 15 hereinafter referred to as the District, and EDMONDS PRINCIPALS’ ASSOCIATION, hereinafter referred to as EPA.

The District and EPA agree to the following provisions in order to make a good faith effort to comply with 2012 Washington Laws Ch. 3 (ESSB 5940):

3. The parties shall abide by State laws relating to school district employee benefits, and this MOU shall be construed consistent with such laws.

4. This MOU shall be effective for the 2018 -19 school year.

______

For the Association Date

______For the District Date

C:\Windows\TEMP\BCL Technologies\Easypdf 7\@BCL@440FAA95\@[email protected] (DC/sj) MEMORANDUM OF UNDERSTANDING between EDMONDS SCHOOL DISTRICT NO. 15 and PROFESSIONAL-TECHNICAL EMPLOYEES 2018 - 19

This Memorandum of Understanding is supplemental to the 2016-19 Agreement by and between Edmonds School District No. 15 hereinafter referred to as the District, and Professional-Technical Employees.

The District and Professional-Technical Employees agree to the following provisions in order to make a good faith effort to comply with 2012 Washington Laws Ch. 3 (ESSB 5940):

3. The parties shall abide by state laws relating to school district employee benefits, and this MOU shall be construed consistent with such laws.

4. This MOU shall be effective for the 2018 - 19 school year.

______For Professional-Technical Employees Date

______For the District Date

C:\Windows\TEMP\BCL Technologies\Easypdf 7\@BCL@64043606\@[email protected] (sj)

Consent 7. Special Meeting Meeting Date: 08/28/2018 Submitted By: Victoria Alunni, HR Admin Assistant Submitted For: Debby Carter

Subject Approve the agreement with the Edmonds Education Association (EEA) regarding the 2018-19 salary schedule and other salary items upon ratification at the EEA's August 28, 2018 meeting.

Recommendation Upon ratification at the EEA's August 28, 2018 meeting, it is recommended that the Board approve the salary agreement, which is supplemental to the 2017-20 Collective Bargaining Agreement (CBA) with EEA.

Background Tentative Agreement on a new salary schedule and related salary items has been reached with the EEA. Upon ratification of the Tentative Agreement at the EEA's August 28, 2018 meeting, the Edmonds School District Board of Directors will vote on approval of the agreement.

Fiscal Impact Attachments No file(s) attached.

Form Review Inbox Reviewed By Date Human Resources Exec Director Deborah Carter 08/21/2018 10:04 AM Superintendent's Office Annie Neilson 08/21/2018 11:03 AM Form Started By: Victoria Alunni Started On: 08/21/2018 08:46 AM Final Approval Date: 08/21/2018

Consent 8. Special Meeting Meeting Date: 08/28/2018 Submitted By: Leslie Anderson Submitted For: Greg Schwab

Subject Resolution No. 18-52 Interlocal Cooperation Agreement with Snohomish County for the School Resource Officer (SRO).

Recommendation It is recommended that the Board approve Resolution No. 18-52 authorizing the Superintendent to enter an Interlocal Agreement with Snohomish County for providing a School Resource Officer at Lynnwood High School for the 2018-19, 2019-20, and 2020-2021 school years.

Background Snohomish County will provide a full-time School Resource Officer (SRO) with the District providing 75 percent of the cost of the SRO. The District will continue to contract with Snohomish County to provide an SRO at Lynnwood High School at the following cost:

2018-19 = $103,107 2019-20 = $106,200 2020-21 = $109,386

Fiscal Impact Fiscal Year: 2018-2021 Amount Requested: Source of Funds: General Account Code: 0100-25-7010-097-2103 Fiscal Impact: 2018-19 = $103,107 2019-20 = $106,200 2020-21 = $109,386

Attachments 2018-2021 LHS SRO Final RESOLUTION 18.52 Snohomish County Agreement with Edmonds. Form Review Inbox Reviewed By Date Asst Supt Schwab (Originator) Leslie Anderson 08/22/2018 12:44 PM Bus Serv - Tech Review - Manny Juzon Manuel Juzon 08/22/2018 12:50 PM Business & Operations Exec Dir Stewart Mhyre 08/22/2018 01:16 PM Superintendent's Office Annie Neilson 08/22/2018 01:26 PM Form Started By: Leslie Anderson Started On: 08/22/2018 12:32 PM Final Approval Date: 08/22/2018

INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND EDMONDS SCHOOL DISTRICT #15 RELATING TO SCHOOL RESOURCE OFFICER SERVICES

THIS INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND EDMONDS SCHOOL DISTRICT #15 RELATING TO SCHOOL RESOURCE OFFICER SERVICES (the “Agreement”), is made and entered into this 28 day of August, 2018, by and between Snohomish County, a political subdivision of the State of Washington (hereinafter “the County”) and the Edmonds School District, a municipal corporation of the State of Washington (hereinafter “the District”).

WITNESSETH

WHEREAS, The County and the District agree that it is in their mutual best interests to assign a full time School Resource Officer to the Lynnwood High School campus; and

WHEREAS, the County agrees to allocate one full-time deputy sheriff in order to provide school resource officer services to the District; and

WHEREAS, the District agrees to provide funding to offset costs to the County in providing a deputy sheriff to act as School Resource Officer for the days those services are utilized,

NOW, THEREFORE, in consideration of the respective agreements set forth below and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the County and the District agree as follows:

1.0 SCOPE OF SERVICES TO BE PERFORMED

The County will assign one (1) full-time, fully commissioned Snohomish County Deputy Sheriff to act as School Resource Officer (hereinafter “SRO”) for the District during the Term of this Agreement. The County Sheriff (or his/her designee) will select the SRO after considering input from the District.

The SRO will assist with the enforcement, investigation and prevention of criminal activity at the District's Lynnwood High School, and will respond to calls for service at other campuses as needed and available. The SRO will patrol assigned campus and facilities during school hours and during District sponsored events as needed, to deter and help address issues that affect the safety and wellbeing of students, staff, and other community members. The SRO will also serve as a positive resource to students, parents and staff and will be available to teach/assist with selected curricula as appropriate. The SRO will participate as a guest speaker on law enforcement or public safety topics, as needed and agreed upon by the District and the County, in each of the District's elementary, middle and high schools within Snohomish County.

The SRO shall not act as a disciplinarian. If the SRO is confronted with a non-criminal violation, such as a school rule violation, the SRO will inform the High School Administrators or the same and assist only for purposes of providing security for school staff member(s) charged with enforcing school rules and providing testimony in a due process hearing. In the absence of a High School Administrator, the SRO may refer the matter to District Administration.

The SRO will assist in mediating disputes on campus, including working with students to help solve disputes in a non-violent manner.

The SRO will participate in the District multi-disciplinary threat assessment team.

The parties agree that the County will maintain operational control over the SRO at all times, and that the County may call the SRO away from assigned duties for mandatory training, emergency, scheduled vacation, legal summons/subpoena, or as deemed necessary for public safety by the on-duty Sheriff’s Office supervisor. The parties agree that during periods when school is not in session, the County may assign the SRO to other law enforcement related duties within Snohomish County. The parties agree that the scope of this Agreement assumes a traditional 180 day school year and that any significant change in the District's scheduling that results in a school year exceeding 180 days will require a renegotiation of the terms of this Agreement.

All salary, wages and/or other employee compensation for County employees rendering services under this Agreement shall be the responsibility of the County, unless otherwise noted in this Agreement.

The County agrees to provide all law enforcement related training and equipment necessary to support the SRO consistent with that provided to regular patrol deputies in the County Sheriff’s Office. However, the District shall provide job specific training to the SRO to include attendance to the Basic SRO Academy, as well as the annual training conference and other job related training deemed necessary. Funding for this specialized training shall be accounted for by the District as directed in the attached financial addendum.

1.1 Interview and Arrest Procedures. If the SRO plans to interview suspects or victims of crime, the SRO, to the extent practicable, will advise and work with the Principal to minimize disruption to the High School and other students. District employees will make parental notification of such interviews in accordance with District policies and procedures and applicable laws. The Principal or designee may request that she/he or a designee be present during the interview of a student. The presence of a District employee at an interview of a student regarding a criminal matter shall make said employee subject to subpoena as a witness thereto. In the event the SRO arrests a student at the High School, the SRO shall notify the Principal or the Principal’s designee as soon thereafter as practical. In the event that the arrested student is a juvenile, the County will notify the parent or legal guardian pursuant to the County’s policies and procedures. The District may also make notification as necessary under its own policies and procedures.

1.2 Release of Student Information. Upon request by the County, the District will provide directory information relating to its students, to the extent permitted under District policy and state and federal law. Student information and databases will not be utilized by the SRO or by the County for the enforcement of immigration laws or to obtain family data for the purposes of immigration enforcement.

2.0 PURPOSE

By entering into this Agreement the parties intend merely that the County provide one (1) full time deputy sheriff to be assigned to Lynnwood High School. The County does not intend to assume, nor the District expect it to gain, any greater responsibility or liability than that imposed through the limited nature of this Agreement or than that imposed through the normal provision of law enforcement services to the community.

3.0 COMPENSATION

The District agrees to pay the following amount to the County for the performance of the services set forth in this Agreement:

3.1 The District agrees to pay the sum of One Hundred Three Thousand One Hundred Seven Dollars ($103,107) for SRO services rendered during the school year 2018-2019.

3.2 The District agrees to pay the sum of One Hundred Six Thousand Two Hundred Dollars ($106,200) for services rendered during the school year 2019-2020.

3.3 The District agrees to pay the sum of One Hundred Nine Thousand Three Hundred Eight Six Dollars ($109,386) for services rendered during the school year 2020-2021.

3.4 The County agrees that if the SRO is absent from the District for any reason other than SRO related training, the District shall not be charged for the corresponding time absent. Such periods absent shall be reflected on the County’s invoice(s) to the District.

3.5 The District agrees to compensate the County for services rendered under this Agreement outside of the normal 40-hour workweek. The services may include security for athletic events, dances, field trips, or other similar activities. The District shall have the option of using the SRO and/or other fully commissioned Deputy Sheriffs. Compensation for services rendered outside of the 40-hour work week shall be at the County’s established overtime cost.

3.6 The parties agree that their respective accounting personnel shall work out an agreeable invoicing schedule. The District shall pay the County within thirty (30) days of receiving a proper invoice. Payment due to the County shall be mailed to:

Snohomish County Sheriff’s Office Fiscal Division 3000 Rockefeller Avenue MS 606

Everett, Washington 98201

4.0 TIME OF PERFORMANCE

This Agreement shall commence on August 1, 2018, or when executed by the parties and either filed with the Snohomish County Auditor or posted on the County’s Interlocal Agreements website, whichever date is later, and shall continue through July 30, 2021. The term of this Agreement may be extended or renewed for up to two (2) additional one (1) year terms by written notice from the District to the County. The District acknowledges that SRO services being offered by Snohomish County are contingent upon sufficient legislative appropriation during current and subsequent fiscal years.

The County acknowledges that a significant portion of the District's operating funds come from District levies; that such levies require voter approval; are not stable funding and that a failure or failures of such levies would require the District to review its ability to maintain this and/or other programs.

5.0 TERMINATION

Either party may terminate this agreement for any reason by providing written notice to the other party written notice thirty (30) days prior to the effective date of termination, in which case the District shall compensate the County on a pro-rata basis for costs of services provided during the period the Agreement remains in effect.

Selection. The County and the District will cooperate in the selection of an SRO to perform the services under this Agreement. Officer assignment vacancies likewise will be filled in accordance with this section. During the selection process the County may use the following non-exclusive factors:

a. SRO should be considered capable of conveying a positive police presence on the High School campus and in the community.

b. SRO should have the ability to be a positive resource to the school, staff, students, parents, and residents in the surrounding neighborhood.

c. Within one year of appointment, the SRO shall complete the Basic SRO training course. The SRO should also attend the WA CJTC School Safety Officer Course #6216 as scheduling is available through the state. Both the District and the County are committed to continual professional development training for the Officer.

Removal. If the District has cause to believe that a particular officer is not effectively performing in accordance with this Agreement, the Superintendent or designee may recommend in writing to the County that the Officer be removed from the Program. Within ten business days after receiving the recommendation, the Superintendent or designee will meet with the County Sheriff or designee to discuss the recommendation. If in the opinion of the Sheriff or the

Superintendent, or their designees, the problem cannot be resolved, then the SRO shall be removed from the Program.

The County retains the right to remove or re-assign the appointed Officer as needed. Replacement of the Officer is subject to the above described Selection process.

6.0 DISPUTES

Any factual disputes between the County and the District that relate to this Agreement shall be referred for resolution to the Sheriff, or his/her designee, and the Superintendent of the District, or his/her designee. In the event the dispute cannot be resolved between the parties to each party’s mutual satisfaction, the issue shall be submitted to mediation through the Snohomish County Dispute Resolution Center. Both parties agree to utilize this process prior to the institution of any legal action to enforce the terms and conditions of this Agreement. The cost of mediation shall be borne equally by the parties.

7.0 RECORDS

The County shall maintain adequate records to support billings for services set forth in this agreement. Said records shall be maintained for a period of six (6) years after completion of this agreement. The District or its authorized representatives shall have access, during normal working hours, to any County books, documents, papers or records, which directly relate to this agreement.

While school is in session, the County shall provide a monthly report to the District that summarizes the SRO's activities during that previous month.

8.0 LEGAL REQUIREMENTS

Both parties shall comply with all applicable federal, state and local laws in performing this contract.

9.0 APPLICABLE LAW AND VENUE

This Agreement shall be construed under the laws of the State of Washington. Venue of any legal action brought to enforce any of the terms and conditions of this Agreement shall be Snohomish County, Washington.

10.0 PREVAILING PARTY ATTORNEY'S FEES

In any legal action brought to enforce any of the terms and conditions of this Agreement, the prevailing party in said legal action shall be entitled to reasonable attorney's fees and costs incurred.

11.0 NOTICE Any notice to be given to the COUNTY under this agreement shall be either mailed or personally delivered to:

Snohomish County Sheriff 3000 Rockefeller Avenue MS 606 Everett, Washington 98201

Any notice to the DISTRICT shall be mailed or hand delivered to: Superintendent Edmonds School District #15 20420 68th Ave. W Lynnwood, WA 98036

12.0 ENTIRE AGREEMENT

This document comprises the entire agreement between parties and supersedes any provision not contained herein

In witness whereof, the parties have executed this Agreement.

EDMONDS SCHOOL DISTRICT

______DATE______Superintendent

SNOHOMISH COUNTY

______DATE______County Executive

RECOMMENDED FOR APPROVAL

______DATE______Sheriff

APPROVED AS TO FORM

______DATE______Deputy Prosecuting Attorney

REVIEWED BY RISK MANAGEMENT

______DATE______Risk Manager

6 RESOLUTION NO. 18-52 EDMONDS SCHOOL DISTRICT SNOHOMISH COUNTY, WASHINGTON ______

AUTHORIZE INTERDISTRICT COOPERATIVE AGREEMENT WITH SNOHOMISH COUNTY

WHEREAS, RCW 39.34, the Interlocal Cooperative Act, provides for Interlocal cooperation between governmental agencies;

WHEREAS, Snohomish County agrees to provide certain Community-Oriented Policing Agent to the District, specifically School Resource Officer at Lynnwood High School.

NOW THEREFORE, BE IT RESOLVED by the Board of Directors of the Edmonds School District, Snohomish County, as follows:

A. WHEREAS, the District and County desire to cooperate pursuant to Chapter 39.34 RCW, Interlocal Cooperation Act, in order to make the most efficient use of their respective governmental powers within their jurisdiction; and

B. WHEREAS, the County and the District desire to establish a School Resource Officer Program (hereafter referred to as “Program”) to provide security, promote safety, and serve as a positive resource to the District, the participating high school that is named in this Agreement and the surrounding neighborhood; and

C. WHEREAS, the County is desirous to assign a uniformed Deputy Sheriff to serve as a School Resource Officer (hereafter referred to as “Deputy”) to be assigned to the high school location specified herein in order to provide safety, patrol, and assist with certain related duties, in return for a rate of compensation to the County that is agreed upon by the parties hereto;

ADOPTED by the Board of Directors of Edmonds School District, Snohomish County, Washington, at a regular meeting there of this 28th day of August, 2018.

EDMONDS SCHOOL DISTRICT BOARD OF DIRECTORS

Ann McMurray, President

Diana White, Vice President

ATTEST: Carin Chase, Legislative Representative

Deborah Kilgore, Board Member

E. Kristine McDuffy, Ed.D Secretary of the Board Gary Noble, Board Member

Consent 9. Special Meeting Meeting Date: 08/28/2018 Submitted By: Victoria Alunni, HR Admin Assistant Submitted For: Debby Carter

Subject Memorandum of Understanding (MOU) re: stipend for new administrator mentors.

Recommendation It is recommended tat the Board approve the Mou: re stipends for new administrator mentors.

Background This MOU is supplemental to the 2017-20 MOU between the Edmonds School District and the Edmonds Principals' Association regarding a stipend for new administrator mentors. The MOU is attached for the Board's information and approval.

Fiscal Impact Attachments MOU re: Principal Mentor Stipend

Form Review Inbox Reviewed By Date Human Resources Exec Director Deborah Carter 08/21/2018 11:59 AM Superintendent's Office Christine Hansen 08/21/2018 03:14 PM Form Started By: Victoria Alunni Started On: 08/21/2018 11:20 AM Final Approval Date: 08/21/2018 MEMORANDUM OF UNDERSTANDING between the EDMONDS SCHOOL DISTRICT NO. 15 and the EDMONDS PRINCIPALS’ ASSOCIATION 2018-19

THIS MEMORANDUM OF UNDERSTANDING 2018-19 Stipend for New Administrator Mentors shall be effective July 1, 2018 through June 30, 2019 and is supplemental to the 2017- 20 Memorandum of Understanding between the Edmonds School District No. 15 (District) and the Edmonds Principals’ Association (EPA).

WHEREAS, the District has a mentor program for newly-hired administrators; and

WHEREAS, the District is committed to providing ongoing support and training for the new administrators; and

WHEREAS, the District has identified current District administrators to serve as mentors and has outlined a set of expectations regarding time and responsibility for such mentors.

WHEREAS, the expectations for Peer Mentors are: ∑ Monthly meetings with mentees ∑ As needed, attendance at cohort meetings ∑ “On-the-job” support in the new administrator’s building. Topics could include (among others): o Professional Development Planning o TPEP Calibration o General Operations, such as Staffing, Extra Duty, Class Load Relief, etc. o Leadership Cycle of Inquiry o Data Analysis o Learning Walks

THEREFORE the undersigned parties hereby agree as follows:

1. A $1,000 stipend will be provided for each mentor. The stipend will be paid in a lump sum in June 2019.

2. Prior to June 30, 2019, the parties shall meet and confer to determine whether to continue with mentor stipends in subsequent years.

This Agreement shall not hereinafter be invoked by either party as precedent in future negotiations regarding stipends for mentors.

______For the Association Date

______For the District Date

2018-19 Mentors: Emily Moore ( for Leah Bracken), Dan Falk ( for David Friedle), Allison Larsen (for Shannon Hasiak), Sara Schymacher ( for Roberto Figueroa), Sara Lowes ( for Kim Dreier)

C:\Windows\TEMP\BCL Technologies\Easypdf 7\@BCL@B00A98AE\@[email protected] (sj)

New Business 1. Special Meeting Meeting Date: 08/28/2018 Submitted By: April Guentz, Admin Asst, Exec Dir. Mhyre

Subject Res. No. 18-44 Second Reading Adoption of 2018-19 Budget,

Recommendation Res. No. 18-44, draft Annual Budget for the fiscal year 2018-19 is presented to the Edmonds School District Board for review.

Background The 2018-19 budgets for the ASB fund, Transportation Vehicle Fund, Capital Projects Fund and Debt Service Fund are complete and final. The School District has just completed negotiation with the Edmonds Education Association which included a brand new salary schedule beginning in the 2018-19 fiscal year. This new salary schedule is being entered in the District's financial system (Skyward) and the Human Resource Department along with the Business Office are now in the process of compiling, balancing and calculating the final 2018-19 General Fund Budget numbers. This information will produce the final F-195 Budget document as required by OSPI. These final budget numbers will be presented as a part of the second reading of the 2018-19 budget on August 28, 2018.

The 2018-19 General Fund budget numbers presented for the first reading come from a third party software program called Forecast 5. The budget numbers from Forecast 5 are generated from assumptions that may or may not be the same as the final budget numbers. There will be differences in budget numbers between the two systems.

Fiscal Impact Fiscal Year: 2018-19 Amount Requested: Source of Funds: Account Code: Fiscal Impact: None

Attachments Resolution 18-44 - 2018-19 Annual Budget Form Review Inbox Reviewed By Date Bus/Op-Admin - April Guentz (Originator) Jennifer Madsen 08/02/2018 02:39 PM Business & Operations Exec Dir Stewart Mhyre 08/02/2018 02:44 PM Superintendent's Office Christine Hansen 08/02/2018 03:52 PM Superintendent's Office Christine Hansen 08/02/2018 03:52 PM Form Started By: April Guentz Started On: 07/30/2018 01:56 PM Final Approval Date: 08/21/2018 RESOLUTION NO. 18-44 OF EDMONDS SCHOOL DISTRICT NO. 15 SNOHOMISH COUNTY, WASHINGTON

ADOPTION OF 2018-19 ANNUAL BUDGET

A RESOLUTION of the Board of Directors of Edmonds School District No. 15, Snohomish County, Lynnwood, Washington to fix and adopt the 2018-19 budget.

WHEREAS, WAC 392-123-054 requires that the Board of Directors of every school district meet for the purpose of fixing and adopting the budget of the district for the ensuing fiscal year; and

WHEREAS, public notices were published on July 24, 2018 and July 31, 2018 announcing that the Board of Directors of Edmonds School District No. 15, Snohomish County, Washington, would meet in a public meeting on August 7, 2018 for the purpose of holding a required public hearing regarding the 2018–2019 Fiscal Budget of the district; and

WHEREAS, all persons in attendance were given the opportunity to be heard for or against any part of said budget; and

WHEREAS, the hearing was declared closed; and

WHEREAS, pursuant to RCW 28A.320.330 the Board of Directors has been requested to approve operating transfers from the Capital Projects Fund up to the amount of $1,635,000 to the General Fund for certain major renovations, facility repairs and technology related expenditures; and

WHEREAS, the budget document contains a certification of General Fund and Capital Projects Fund excess levy requirements approved by the voters for 2019 collection and Debt Service Fund requirements to be levied for 2019 collection; and

WHEREAS, the budget document contains necessary fee schedules to support the community use of facilities, food services, summer school, and other fee-supported programs,

NOW THEREFORE, BE IT RESOLVED, that the Edmonds School Board of Directors has determined that the final appropriation level of expenditures for each fund in 2018–2019 will be as follows:

APPROPRIATION LEVEL A. General Fund $ 321,620,747 B. Transportation Vehicle Fund $ 2,000,000 C. Capital Projects Fund $ 56,165,435 D. Debt Service Fund $ 2,622,445 E. Associated Student Body Program Fund $ 3,088,846

RESOLVED, that the Edmonds School Board of Directors hereby adopts the 2018-19 budget, the four-year budget plan summary, and the four-year enrollment projection and the appropriations as fixed and determined above, all of which are on file with the District and incorporated herein by this reference.

RESOLVED that the Board of Directors of Edmonds School District No. 15, Snohomish County, Washington, approves, in a meeting thereof held August 28, 2018, a Capital Projects Fund transfer up to the amount of $1,635,000 to the General Fund.

ADOPTED by the Board of Directors of Edmonds School District No. 15, Snohomish County, Washington, at a regular open public meeting thereof, held this 28th day of August, 2018, the following Directors being present and voting in favor of the resolution.

EDMONDS SCHOOL DISTRICT No. 15 SNOHOMISH COUNTY, WASHINGTON

______Ann McMurray, President

______Diana White, Vice President

______Carin Chase, Legislative Representative

______Deborah Kilgore, Board Member

______Gary Noble, Board Member ATTEST:

______E. Kristine McDuffy, Ed.D., Superintendent Secretary, Board of Directors Edmonds School District No. 15 Snohomish County, Washington

New Business 1. Special Meeting Meeting Date: 08/28/2018 Submitted By: Jane Cooke Submitted For: Ed Peters

Subject SUBJECT: ACCEPTANCE OF PUBLIC WORKS CONTRACT: Technology Systems Capacity Additions at Educational Service Center, Project Q17-21CP

Recommendation RECOMMENDATION: It is recommended that the Board of Directors accept the Public Works Contract for Systems Capacity Additions at Educational Service Center, Project Q17-21CP, by adopting Resolution #18-46.

Background BACKGROUND: The contract with Edentics Inc. for Technology Systems Capacity Additions at Educational Service Center. This work was completed on June 29, 2018 in the final amount of $102,415.36 including sales tax.

The Capital Projects Department recommends that the referenced project be accepted by adopting a resolution stating that the work has been completed satisfactorily, and that final payment be authorized, subject to the lien laws of the State of Washington.

During the 45-day period following the Board’s acceptance, the District will notify the Department of Revenue, Department of Labor and Industries and Department of Employment Security, giving notice of completion of the work. After 45 days, the statutory retainage (5% of the cost) will be released to the Contractor, less any liens or claims filed by the State of Washington Departments named above.

Fiscal Impact Fiscal Year: Amount Requested: Source of Funds: Account Code: Fiscal Impact: There is no fiscal impact this is the process for Closing Out Public Works There is no fiscal impact this is the process for Closing Out Public Works Projects

Attachments Resolution 18-46

Form Review Inbox Reviewed By Date Capital Projects Director Edward Peters 08/02/2018 04:13 PM Business & Operations Exec Dir Stewart Mhyre 08/22/2018 01:15 PM Superintendent's Office Annie Neilson 08/22/2018 01:26 PM Form Started By: Jane Cooke Started On: 08/02/2018 11:25 AM Final Approval Date: 08/22/2018

New Business 2. Special Meeting Meeting Date: 08/28/2018 Submitted By: Jane Cooke Submitted For: Matt Finch

Subject SUBJECT: ACCEPTANCE OF PUBLIC WORKS CONTRACT: Playground Equipment at Maplewood K-8 School, Project Q17-01CP

Recommendation RECOMMENDATION: It is recommended that the Board of Directors accept the Public Works Contract for Playground Equipment at Maplewood K-8 School, Project Q17-01CP, by adopting Resolution #18-47.

Background BACKGROUND: The contract with Gametime Inc. for Playground equipment at Maplewood K-8 School. This work was completed on March 25, 2018 in the final amount of $63,098.31 including 2 change orders and sales tax.

The Facilities and Operations Department recommends that the referenced project be accepted by adopting a resolution stating that the work has been completed satisfactorily, and that final payment be authorized, subject to the lien laws of the State of Washington.

Fiscal Impact Fiscal Year: Amount Requested: Source of Funds: Account Code: Fiscal Impact: There is no fiscal impact, this is the process for Closing Out Public Works Contracts Attachments Resolution 18-47

Form Review Inbox Reviewed By Date Business & Operations Exec Dir Stewart Mhyre 08/23/2018 02:21 PM Superintendent's Office Christine Hansen 08/23/2018 02:36 PM Form Started By: Jane Cooke Started On: 08/02/2018 11:40 AM Final Approval Date: 08/23/2018

New Business 3. Special Meeting Meeting Date: 08/28/2018 Submitted By: Jane Cooke Submitted For: Ed Peters

Subject SUBJECT: ACCEPTANCE OF PUBLIC WORKS CONTRACT: Security Cameras at Alderwood Middle School, Project Q16-06CP

Recommendation RECOMMENDATION: It is recommended that the Board of Directors accept the Public Works Contract for Security Cameras at Alderwood Middle School, Project Q16-06CP, by adopting Resolution #18-48

Background BACKGROUND: The contract with Edentics Inc. for Security Cameras at Alderwood Middle School. This work was completed on June 29, 2017 in the final amount of $98,038.32 including two change orders and sales tax.

Form Review Inbox Reviewed By Date Capital Projects Director Edward Peters 08/02/2018 04:14 PM Business & Operations Exec Dir Stewart Mhyre 08/22/2018 01:16 PM Superintendent's Office Annie Neilson 08/22/2018 01:26 PM Form Started By: Jane Cooke Started On: 08/02/2018 11:33 AM Final Approval Date: 08/22/2018