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Community Development Committee Meeting

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Community Development Committee Meeting COMMUNITY DEVELOPMENT COMMITTEE MEETING Commencing at 9.30am on Tuesday 24 July 2012 Council Chamber Timaru District Council King George Place Timaru TIMARU DISTRICT COUNCIL Notice is hereby given that a meeting of the Community Development Committee will be held in the Council Chamber, District Council Building, 2 King George Place, Timaru on Tuesday, 24 July 2012, at 9.30am. Committee Members: Clrs Odey (Chairman), Kennedy (Deputy Chairman), Coughlan, Earnshaw, Fraser, Lyon, Mulvey, Oliver, Taylor, Tierney and the Mayor. LOCAL AUTHORITIES (MEMBERS’ INTERESTS) ACT 1968 Committee members are reminded that if you have a pecuniary interest in any item on the agenda, then you must declare this interest and refrain from discussing or voting on this item, and are advised to withdraw from the meeting table. Peter Nixon CHIEF EXECUTIVE COMMUNITY DEVELOPMENT COMMITTEE 24 JULY 2012 AGENDA Item Page No No 1 Apologies 2 Identification of Items of Urgent Business 3 Identification of Matters of a Minor Nature 4 Chairman’s Report 5 1 Confirmation of Minutes 6 7 South Canterbury Museum 2011 Activity Report 7 19 Geraldine Community Board Recommendation: Pine Crops on Pit Road Reserve 8 31 Motorhome Friendly Town 9 37 Possible Caroline Bay Café 10 43 Alpine Energy Stadium Facilities 11 Consideration of Urgent Business Items 12 Consideration of Minor Nature Matters Timaru District Council Community Development Committee Doc # 776205 24 July 2012 COMMUNITY DEVELOPMENT COMMITTEE FOR THE MEETING OF 24 JULY 2012 Report for Agenda Item No 5 Prepared by Sharon Matson Community Services Manager Confirmation of Minutes (File G3/1/1) _______________________________ Minutes of Community Development Committee. Recommendation That the minutes of a meeting of the Community Development Committee held on 12 June 2012, be confirmed as a true and correct record. Timaru District Council Community Development Committee Doc # 776205 1 24 July 2012 TIMARU DISTRICT COUNCIL MINUTES OF A MEETING OF THE COMMUNITY DEVELOPMENT COMMITTEE HELD IN THE COUNCIL CHAMBER, DISTRICT COUNCIL BUILDING, KING GEORGE PLACE, TIMARU ON TUESDAY 12 JUNE 2012 AT 9.30AM PRESENT Clrs Odey (Chairman), Kennedy, Coughlan, Earnshaw, Fraser, Lyon, Mulvey, Oliver, Taylor and Tierney, and the Mayor IN ATTENDANCE Chief Executive (PH Nixon), Community Services Manager (S Matson), Customer Services Manager (J Ensor)(for items 8, 9 & 10), Youth Workers (J South & K Henderson)(for item 4), Parks and Recreation Manager (for item 7) and Council Secretary (JM Brownie) ADBT representatives – Chief Executive Wendy Smith, Business Development Manager Sam Callander (for items 5 & 6) 1 CHAIRMAN’S REPORT The Chairman reported on various duties he had carried out and meetings he had attended since the last Committee meeting including: Meetings with the Mayor, Chief Executive, Community Services Manager, Property Manager, Art Gallery Director, Parks and Recreation Manager, Customer Services Manager, Timaru Retail Association, Ultra Fast Broadband roll out launch, Fraser Park AGM, ADBT, Aorangi Park Association AGM, Leaders Forum at Aoraki Polytechnic, and also made decisions on two minimal grants. 2 CONFIRMATION OF MINUTES Proposed Clr Kennedy Seconded Clr Earnshaw “That the minutes of the Community Development Committee meeting held on 24 April 2012, be confirmed as a true and correct record.” MOTION CARRIED 3 CORRESPONDENCE RECEIVED The Committee considered thank you letters for financial assistance from the Geraldine Returned Services Association, NZ Federation of Roller Sports Inc, SC Car Club, SC Bike Wise Group, Order of St John and the Victoria Trust. Proposed Clr Odey Seconded Clr Coughlan “That the correspondence be received and noted.” MOTION CARRIED Timaru District Council Community Development Committee Doc # 776205 2 24 July 2012 4 TIMARU DISTRICT YOUTH WORKER PRESENTATION (File C3/19/2) Youth workers made a presentation to the Committee on their role in the community. Proposed Clr Odey Seconded Clr Coughlan “That the presentation be received and noted.” MOTION CARRIED 5 AORAKI DEVELOPMENT BUSINESS AND TOURISM – TIMARU TELL A FRIEND CAMPAIGN (File E3/11) The Committee considered a report by the Chief Executive on a special request from Aoraki Development Business and Tourism for an additional $30,000 per year for two years to implement a campaign to attract Christchurch people and business to Timaru. Proposed the Mayor Seconded Clr Earnshaw “That it be recommended to the Policy and Development Committee that the ‘Tell a Friend’ Campaign be supported through a $30,000pa financial contribution from Council for two years and be funded from the Economic Development Fund.” MOTION CARRIED 6 AORAKI DEVELOPMENT BUSINESS AND TOURISM QUARTERLY REPORT (File E3/11) The Committee considered a report from the Chief Executive presenting the Aoraki Development Business and Tourism Quarterly Report for the period January to March 2012. Proposed Clr Kennedy Seconded Clr Coughlan “That the Aoraki Development Business and Tourism quarterly report, be received and noted.” MOTION CARRIED 7 TEMUKA DOMAIN DEVELOPMENT PLAN (FILE P3/25/1) The Committee considered a report by the Parks and Recreation Manager on a recommendation from the Temuka Community Board on the Temuka Domain Development Plan. Clr Mulvey and Mr Steans explained the changes that have been made to the plan following consultation with the community. Proposed Clr Mulvey Seconded Clr Lyon Timaru District Council Community Development Committee Doc # 776205 3 24 July 2012 “That the Temuka Domain Development Plan be adopted subject to the following amendments - Inclusion of the option to fence the oval subject to prior consultation All weather surfacing of the northern section of the netball courts Possible relocation of the petanque court No reduction of the sealed area to the north of the events centre Delete the three trees to the north of the events center and extend the raised area to cover the existing grassed area Incorporate section 31 (southeast of Rugby Club) into the raised embankment.” MOTION CARRIED 8 FUNDS AVAILABLE (File G3/1) The Committee considered a report by the Customer Services Manager detailing funds available as at 30 May 2012. Proposed Clr Odey Seconded Clr Earnshaw “That the information be received and noted.” MOTION CARRIED 9 FUNDING APPLICATIONS CONSIDERED UNDER DELEGATED AUTHORITY (File G3/1) The Committee considered a report by the Customer Services Manager advising of a grant to the SC RSA of $200 for the Caroline Bay Soundshell hire and a grant to the Geraldine RSA of $200 for refreshments for Anzac Day functions, approved under delegated authority. Proposed Clr Odey Seconded Clr Kennedy “That the grants made under delegated authority be noted.” MOTION CARRIED 10 FUNDING APPLICATIONS TO BE CONSIDERED (File G3/1) The Committee considered applications for Council funding as outlined in a report by the Customer Services Manager. Timing of Eligibility The Committee discussed the timing of the funding rounds, noting that the amount in the general grant fund is low as the end of the financial year approaches and also that grant applications are no longer considered at every meeting of the Committee. Reference was made to the Grants and Loans Policies and the application requirements in regard to Retrospective Applications. Proposed the Mayor Seconded Clr Earnshaw Timaru District Council Community Development Committee Doc # 776205 4 24 July 2012 “That the Grants and Loans Policies clause 2 item 3 be amended to “Retrospective Applications: For an application to be eligible for consideration it must be lodged prior to completion and/or final payment of the project/event.” MOTION CARRIED The Geraldine Players Inc The Committee noted that in terms of the grants policies, while the project has actually commenced, it has not yet been completed, and therefore falls within the policy. Proposed Clr Tierney Seconded Clr Kennedy “That a Community Development loan of $40,000 be offered to the Geraldine Players Inc towards building an atrium on the side of the Lodge Theatre, Talbot Street, Geraldine.” MOTION CARRIED South Canterbury Car Club Inc Proposed Clr Mulvey Seconded the Mayor “That a Substantial Grant of $10,000 be granted to the South Canterbury Car Club Inc towards costs for stage five of the track resurfacing project at Levels Raceway.” MOTION CARRIED South Canterbury International Festival Inc Clr Earnshaw declared an interest in the application and withdrew from the Committee table for consideration of this application. Proposed the Mayor Seconded Clr Odey “That the application from South Canterbury International Festival Inc be deferred for consideration at the next funding round in September as the event is not until October 2012.” MOTION CARRIED South Canterbury Hospice Inc Proposed Clr Coughlan Seconded Clr Oliver “That Council allocates a grant to South Canterbury Hospice Inc to cover the actual costs of the Caroline Bay Hall Hire for the mid winter ball on 26 May 2012.” MOTION CARRIED Timaru District Council Community Development Committee Doc # 776205 5 24 July 2012 Te Ana Whakairo Ltd The meeting was advised that since the lodging of the application, Te Ana Whakairo has unexpectedly been offered sponsorship from NZ Post. Consequently the request for funding has been amended to $500 for promotion. Proposed the Mayor Seconded Clr Lyon “That a grant of $500 be allocated to Te Ana Whakairo Ltd towards promotion costs to hold an event to celebrate Matariki/Maori New Year at the Landing Services Building forecourt on 23
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