COMMUNITY DEVELOPMENT COMMITTEE MEETING
Commencing at 9.30am
on
Tuesday 24 July 2012
Council Chamber Timaru District Council King George Place Timaru
TIMARU DISTRICT COUNCIL
Notice is hereby given that a meeting of the Community Development Committee will be held in the Council Chamber, District Council Building, 2 King George Place, Timaru on Tuesday, 24 July 2012, at 9.30am.
Committee Members:
Clrs Odey (Chairman), Kennedy (Deputy Chairman), Coughlan, Earnshaw, Fraser, Lyon, Mulvey, Oliver, Taylor, Tierney and the Mayor.
LOCAL AUTHORITIES (MEMBERS’ INTERESTS) ACT 1968 Committee members are reminded that if you have a pecuniary interest in any item on the agenda, then you must declare this interest and refrain from discussing or voting on this item, and are advised to withdraw from the meeting table.
Peter Nixon CHIEF EXECUTIVE
COMMUNITY DEVELOPMENT COMMITTEE
24 JULY 2012
AGENDA
Item Page No No
1 Apologies
2 Identification of Items of Urgent Business
3 Identification of Matters of a Minor Nature
4 Chairman’s Report
5 1 Confirmation of Minutes
6 7 South Canterbury Museum 2011 Activity Report
7 19 Geraldine Community Board Recommendation: Pine Crops on Pit Road Reserve
8 31 Motorhome Friendly Town
9 37 Possible Caroline Bay Café
10 43 Alpine Energy Stadium Facilities
11 Consideration of Urgent Business Items
12 Consideration of Minor Nature Matters
Timaru District Council Community Development Committee Doc # 776205 24 July 2012
COMMUNITY DEVELOPMENT COMMITTEE
FOR THE MEETING OF 24 JULY 2012
Report for Agenda Item No 5
Prepared by Sharon Matson Community Services Manager
Confirmation of Minutes (File G3/1/1)
______
Minutes of Community Development Committee.
Recommendation
That the minutes of a meeting of the Community Development Committee held on 12 June 2012, be confirmed as a true and correct record.
Timaru District Council Community Development Committee Doc # 776205 1 24 July 2012
TIMARU DISTRICT COUNCIL
MINUTES OF A MEETING OF THE COMMUNITY DEVELOPMENT COMMITTEE HELD IN THE COUNCIL CHAMBER, DISTRICT COUNCIL BUILDING, KING GEORGE PLACE, TIMARU ON TUESDAY 12 JUNE 2012 AT 9.30AM
PRESENT Clrs Odey (Chairman), Kennedy, Coughlan, Earnshaw, Fraser, Lyon, Mulvey, Oliver, Taylor and Tierney, and the Mayor
IN ATTENDANCE Chief Executive (PH Nixon), Community Services Manager (S Matson), Customer Services Manager (J Ensor)(for items 8, 9 & 10), Youth Workers (J South & K Henderson)(for item 4), Parks and Recreation Manager (for item 7) and Council Secretary (JM Brownie)
ADBT representatives – Chief Executive Wendy Smith, Business Development Manager Sam Callander (for items 5 & 6)
1 CHAIRMAN’S REPORT The Chairman reported on various duties he had carried out and meetings he had attended since the last Committee meeting including: Meetings with the Mayor, Chief Executive, Community Services Manager, Property Manager, Art Gallery Director, Parks and Recreation Manager, Customer Services Manager, Timaru Retail Association, Ultra Fast Broadband roll out launch, Fraser Park AGM, ADBT, Aorangi Park Association AGM, Leaders Forum at Aoraki Polytechnic, and also made decisions on two minimal grants.
2 CONFIRMATION OF MINUTES
Proposed Clr Kennedy Seconded Clr Earnshaw
“That the minutes of the Community Development Committee meeting held on 24 April 2012, be confirmed as a true and correct record.”
MOTION CARRIED
3 CORRESPONDENCE RECEIVED The Committee considered thank you letters for financial assistance from the Geraldine Returned Services Association, NZ Federation of Roller Sports Inc, SC Car Club, SC Bike Wise Group, Order of St John and the Victoria Trust.
Proposed Clr Odey Seconded Clr Coughlan
“That the correspondence be received and noted.” MOTION CARRIED
Timaru District Council Community Development Committee Doc # 776205 2 24 July 2012
4 TIMARU DISTRICT YOUTH WORKER PRESENTATION (File C3/19/2) Youth workers made a presentation to the Committee on their role in the community.
Proposed Clr Odey Seconded Clr Coughlan
“That the presentation be received and noted.”
MOTION CARRIED
5 AORAKI DEVELOPMENT BUSINESS AND TOURISM – TIMARU TELL A FRIEND CAMPAIGN (File E3/11) The Committee considered a report by the Chief Executive on a special request from Aoraki Development Business and Tourism for an additional $30,000 per year for two years to implement a campaign to attract Christchurch people and business to Timaru.
Proposed the Mayor Seconded Clr Earnshaw
“That it be recommended to the Policy and Development Committee that the ‘Tell a Friend’ Campaign be supported through a $30,000pa financial contribution from Council for two years and be funded from the Economic Development Fund.”
MOTION CARRIED
6 AORAKI DEVELOPMENT BUSINESS AND TOURISM QUARTERLY REPORT (File E3/11) The Committee considered a report from the Chief Executive presenting the Aoraki Development Business and Tourism Quarterly Report for the period January to March 2012.
Proposed Clr Kennedy Seconded Clr Coughlan
“That the Aoraki Development Business and Tourism quarterly report, be received and noted.”
MOTION CARRIED
7 TEMUKA DOMAIN DEVELOPMENT PLAN (FILE P3/25/1) The Committee considered a report by the Parks and Recreation Manager on a recommendation from the Temuka Community Board on the Temuka Domain Development Plan. Clr Mulvey and Mr Steans explained the changes that have been made to the plan following consultation with the community.
Proposed Clr Mulvey Seconded Clr Lyon
Timaru District Council Community Development Committee Doc # 776205 3 24 July 2012
“That the Temuka Domain Development Plan be adopted subject to the following amendments -
Inclusion of the option to fence the oval subject to prior consultation All weather surfacing of the northern section of the netball courts Possible relocation of the petanque court No reduction of the sealed area to the north of the events centre Delete the three trees to the north of the events center and extend the raised area to cover the existing grassed area Incorporate section 31 (southeast of Rugby Club) into the raised embankment.” MOTION CARRIED
8 FUNDS AVAILABLE (File G3/1) The Committee considered a report by the Customer Services Manager detailing funds available as at 30 May 2012.
Proposed Clr Odey Seconded Clr Earnshaw
“That the information be received and noted.”
MOTION CARRIED
9 FUNDING APPLICATIONS CONSIDERED UNDER DELEGATED AUTHORITY (File G3/1) The Committee considered a report by the Customer Services Manager advising of a grant to the SC RSA of $200 for the Caroline Bay Soundshell hire and a grant to the Geraldine RSA of $200 for refreshments for Anzac Day functions, approved under delegated authority.
Proposed Clr Odey Seconded Clr Kennedy
“That the grants made under delegated authority be noted.”
MOTION CARRIED
10 FUNDING APPLICATIONS TO BE CONSIDERED (File G3/1) The Committee considered applications for Council funding as outlined in a report by the Customer Services Manager.
Timing of Eligibility The Committee discussed the timing of the funding rounds, noting that the amount in the general grant fund is low as the end of the financial year approaches and also that grant applications are no longer considered at every meeting of the Committee. Reference was made to the Grants and Loans Policies and the application requirements in regard to Retrospective Applications.
Proposed the Mayor Seconded Clr Earnshaw
Timaru District Council Community Development Committee Doc # 776205 4 24 July 2012
“That the Grants and Loans Policies clause 2 item 3 be amended to “Retrospective Applications: For an application to be eligible for consideration it must be lodged prior to completion and/or final payment of the project/event.”
MOTION CARRIED
The Geraldine Players Inc The Committee noted that in terms of the grants policies, while the project has actually commenced, it has not yet been completed, and therefore falls within the policy.
Proposed Clr Tierney Seconded Clr Kennedy
“That a Community Development loan of $40,000 be offered to the Geraldine Players Inc towards building an atrium on the side of the Lodge Theatre, Talbot Street, Geraldine.”
MOTION CARRIED
South Canterbury Car Club Inc
Proposed Clr Mulvey Seconded the Mayor
“That a Substantial Grant of $10,000 be granted to the South Canterbury Car Club Inc towards costs for stage five of the track resurfacing project at Levels Raceway.”
MOTION CARRIED
South Canterbury International Festival Inc Clr Earnshaw declared an interest in the application and withdrew from the Committee table for consideration of this application.
Proposed the Mayor Seconded Clr Odey
“That the application from South Canterbury International Festival Inc be deferred for consideration at the next funding round in September as the event is not until October 2012.”
MOTION CARRIED South Canterbury Hospice Inc
Proposed Clr Coughlan Seconded Clr Oliver
“That Council allocates a grant to South Canterbury Hospice Inc to cover the actual costs of the Caroline Bay Hall Hire for the mid winter ball on 26 May 2012.”
MOTION CARRIED
Timaru District Council Community Development Committee Doc # 776205 5 24 July 2012
Te Ana Whakairo Ltd The meeting was advised that since the lodging of the application, Te Ana Whakairo has unexpectedly been offered sponsorship from NZ Post. Consequently the request for funding has been amended to $500 for promotion.
Proposed the Mayor Seconded Clr Lyon
“That a grant of $500 be allocated to Te Ana Whakairo Ltd towards promotion costs to hold an event to celebrate Matariki/Maori New Year at the Landing Services Building forecourt on 23 June 2012.”
MOTION CARRIED Eastern Districts Swimming
Proposed the Mayor Seconded Clr Tierney
“That a grant of $1,000 and a guarantee against loss of $1,562 be approved for Eastern Districts Swimming towards costs to host the 2012 South Island Swimming Championships at CBay on 31 August to 2 September 2012.”
MOTION CARRIED
11 WOMEN’S COMMUNITY CENTRE TRUST – ANNUAL REPORT (File C5/34) The Committee considered a report by the Community Services Manager presenting the annual report from the Council appointee on the Women’s Community Centre Trust.
Proposed Clr Odey Seconded Clr Fraser
“That the Annual Report of the Women’s Community Centre Trust, presented by Council’s representative on the Trust, be received and noted.”
MOTION CARRIED
12 SAFER COMMUNITIES COMMITTEE MINUTES (File C3/19/3) The Committee considered the minutes of a meeting of the Safer Communities Committee together with relevant reports.
Proposed Clr Taylor Seconded Clr Oliver
“That the minutes of a meeting of the Safer Communities Committee held on 16 May 2012 be received and noted.”
MOTION CARRIED
The meeting concluded at 12.05pm.
Chairman
Timaru District Council Community Development Committee Doc # 776205 6 24 July 2012
COMMUNITY DEVELOPMENT COMMITTEE
FOR THE MEETING OF 24 JULY 2012
Report for Agenda Item No 6
Prepared by Philip Howe Museum Director
South Canterbury Museum 2011 Activity Report (File M3/3) ______
Introduction 2011 saw another busy year for the Museum as it carried out its key roles of collection development and research, exhibitions, education programmes, public programmes and events, publication, local and regional collaborations, and carrying out a wide range of tasks behind the scenes to ensure that a professionally-operated museum service was provided for the District’s residents and visitors to the region. 2011 achievements included:
• 1,559 items added to the collections • 5 temporary exhibitions mounted • 4 school holiday programmes conducted • 13 public talks, events and programmes conducted • 2 external public events participated in • More than 1,900 volunteer hours worked in or for the Museum • 19,454 users of our services • Over 180 current Friends of the Museum (SC Historical Society) • Over 370 Museum current Explorers Club members • Design, printing and sale of 1,000 copies (1,500 total) of a new book The Streets of Timaru by December 31.
Museum service users consistently give very positive feedback for the quality and impact of the Museum’s exhibitions, services and programmes. The Museum’s achievements and value to the community result from the continuing development and use of its three prime resources – people, facilities and collections.
Timaru District Council Community Development Committee Doc # 776205 7 24 July 2012
1. Personnel
1.1 The Museum Team: Staff and Volunteers for 2011
Museum Director (full-time) Philip Howe Curator of Collections (full-time) Davina Davis Curator of Documentary History (full-time) Tony Rippin Museum Educator (LEOTC-funded) Wendy Hurst and Keely Kroening Technician (part-time) Rob Tulley (until September) Russell Armstrong (from October) Cleaner (part-time) Mariaan Gericke Weekend supervisors Alistair Pike, Christopher Templeton, Dianne Shields, Elaine Aitcheson and David Batchelor WINZ Employment Scheme Monica Bedford, Linda Roberts and Janelle Taylor Museum Intern Lianne Maitland (Canada) Volunteers Mark Denne, Lee Keeley, David Batchelor, Elaine Aitcheson, Barbara Hertnon, Rodger Laycock, Susan Scott, Joanne Knight, Aaron Howard and John Nichol SC Museum Development Trust Trustees Mrs Bobby Ivey, Craig Perkins, Ross Parkes, John Oliver, John Simpson, Christopher Templeton and Philip Howe
The Museum has been greatly assisted by our volunteers, interns and Taskforce Green workers who have worked on a wide range of collection care, exhibition and information access projects behind the scenes. The hours worked by these additional personnel equate to the equivalent of more than a full-time staff position for the year. A highlight in 2011 was the winning of a Trust Power Community Award by the South Canterbury Museum Volunteers for their efforts.
The South Canterbury Historical Society continues to play an important role in supporting the Museum as the Friends of the Museum. Individual members and the Committee have contributed considerable time towards Museum programmes. In addition, the Society actively advocates for the Museum in the wider community.
The major contribution to the Museum’s success made by the commitment and dedication of all members of the wider Museum team cannot be stressed enough.
1.2 Personnel Development
Specific museum training courses are few and far between, but a number of training and networking opportunities were taken by staff and volunteers during the year. These included:
• Costume and Textiles Symposium, Napier • Museums Aotearoa Conference, Nelson • Project Management in Museums seminar, Dunedin • Two one-day museum technique courses held at the South Canterbury Museum • In-house Timaru District Council staff training • National Digital Forum, Wellington
Timaru District Council Community Development Committee Doc # 776205 8 24 July 2012
2. Collection Care and Development
Care and management of the Museum’s unique local heritage collections continues to be a major part of the work carried out by staff and volunteers. The Museum’s collections are at the heart of all that we do; they are the raw material for research, exhibition and education. Considerable effort is put into improving standards of collection care, organising storage for easier access and updating collection records on computer database.
A total of 226 accessions have been recorded for 2011, and 1,159 individual items catalogued from these in total, consisting of:
• 137 books • 590 photographic images • 80 archival documents or groups of records • 216 social history artefacts • 536 natural history specimens Above: 1920s vehicle puzzle block set and box.
The great majority of these items were donated to the Museum by their owners, or collected by staff. Some purchases were made, particularly of appropriate reference books and materials. Items added to the collections in 2011 included:
• A 1930s infant’s rayon dress, worn by members of the Raymond family, including former Mayor Wynne Raymond • Above: 45 million year-old leaf An important collection of 50 Eocene leaf fossils fossils from Kakahu recovered from a site at Kakahu • A 1920s-era block puzzle set depicting vehicles • 482 glass plate negatives from Clayton Station near Fairlie, depicting early station life • An 1860s stoneware crock made for the Temuka firm of Lawry and Co. • A 1950s child cowboy costume worn by Philip Brownie as a boy • A large collection of local Post Office Circulars and Department Lists 1884 – 1957 • Toki pounamu – greenstone adze blade – with post-European wire handle • 400 local insect specimens • Objects and documents relating to Major D. Grant of Timaru, killed at Gallipoli 1915 • Records from the Timaru Beautifying Society 1968 – 2010 • An early 20 th century celluloid ornamental fan
In addition significant progress generally has been made in earlier clearing cataloguing backlogs, updating data and carrying out a host of minor improvements in most collection areas. Above: The drawing room, Clayton Station, c.1900.
Timaru District Council Community Development Committee Doc # 776205 9 24 July 2012
2.1 Collection management projects
Work continued behind the scenes on a range of projects to better house, document and make available the heritage in our collections. One significant milestone was reached with the completion of cataloguing of the Bremford & Kalksma collection of photographic negatives. Volunteer Mark Denne spent hundreds of hours to build an index to the 300,000 negatives held in this collection of local commercial photography images from the late 20 th century.
2.2 Collection digitisation
The Museum commenced work on a project to provide digital access to parts of its collections. This work was undertaken from September 201 to March 2012 by Canadian Museum Intern Lianne Maitland, working in conjunction with Museum curatorial staff, and continues today. When completed, on-line visitors will be able to browse many parts of the Museum’s collection catalogues through the Past Perfect Online programme that will be linked to the Museum’s pages on the TDC website. Further access will be provided through another programme, Virtual Exhibit, and also through an external site, New Zealand Museums Online, which now has over Above: Canadian Intern 140 items from our collections featured. Lianne Maitland photographing collection items 3. Exhibitions
3.1 Temporary Exhibitions
Five temporary exhibitions were mounted during the year. Two were produced in-house using items from the Museum’s collections, two in collaboration with outside parties, and one travelling exhibition loaned from elsewhere. Exhibition work is very intensive and involves considerable research, with nearly all labels, graphics and display furniture prepared on site by Museum staff. The exhibitions were:
Wild Things! An exhibition that drew upon creatures weird and wonderful from the Museum’s stored natural history collections, including an array of exotic reptiles and other amazing creatures that had found their way into the collection in earlier times.
Retro Techno Dozens of helpful household gadgets from the mid 20 th century, giving visitors a chance to explore the recent past or to reminisce.
Timaru District Council Community Development Committee Doc # 776205 10 24 July 2012
Richard Pearse Rediscovered Drawing upon the Museum’s recently obtained Pearse research archives, this exhibition explored how the story of Richard Pearse was discovered and told over several decades form the 1950s after his death.
Student Ex! A changing showcase of local high school students’ achievements and performances, including winners from the regional Schools Science Fair.
Growing Timaru An in-depth look at how Timaru took shape over the last 150 years, with maps, plans and photographs; linking in with the newly-launched The Streets of Timaru book.
3.2 Long-term Exhibitions
Planning continues for the next major upgrade of the Museum’s long-term display areas upstairs, scheduled for instalment in 2013-14.
4. Heritage Education Service
4.1 Ministry of Education Contract
The Museum’s LEOTC contract with the Ministry provides for the delivery of education services both in the Museum and at other museums and heritage sites from Mid Canterbury to North Otago. All programmes are developed by the Museum’s Heritage Education Service staff and are linked to the curriculum and carefully designed to meet identified outcomes in consultation with schools. In 2011 there were two Museum educators delivering the Museum’s Heritage Education Service programmes, one full-time and one part-time. These positions are fully funded by the Ministry of Education through the LEOTC contract.
The Heritage Education Service reports regularly to the Ministry, and is inspected once a year by an external evaluator. It has received positive feedback about the quality of the services provided by both client schools and the Ministry of Education.
4.2 On-site Education Programmes
A wide variety of topics were taught in the Museum, using exhibition areas and the Education Space located in the Museum’s Heritage Theatre. Students ranged from New Entrants to Senior High School level. Programmes were able to utilise specimens and artefacts from the stored collections, often providing students with a hands-on approach to learning. The audio-visual system in the Education Space proved very useful for many programmes.
Timaru District Council Community Development Committee Doc # 776205 11 24 July 2012
Students were also able to use the Heritage Education Service’s growing collection of replica historic costume, which saw students dressing as Victorian school children or native birds.
4.3 Off-site Programmes
A number of schools worked with Heritage Education Staff at several local sites for natural history studies, including Raincliff, the Otipua Wetlands, Centennial Park and Washdyke rocky shore area. Cultural sites visited included local rock art sites, Timaru inner-city heritage buildings, Caroline Bay and the harbour area. Classroom teachers have appreciated the specific expertise and student centred approach that Museum staff can provide in these settings. Several programmes were also delivered in other local museums in the region including the Te Ana Rock Art Centre, Pleasant Point, Oamaru, Waimate, Kurow, Geraldine, Staveley and Ashburton. This particularly benefited schools that were unable to travel to Timaru.
5. Public Programmes
5.1 User Statistics
A total of 19,454 users of the Museum’s services were recorded for 2011. Figures are recorded for on-site visitors and service users, off-site outreach to schools and groups, and distance users of our services, via mail and email requests.
Service user numbers for 2011 were down against a 3-year average target of 22,266. This appears to be mainly due from a significantly reduced uptake of off-site outreach school programmes during the year. Other areas remain close to target.
2011 user numbers break down as follows:
Casual visitors 10,837 On-site research service users 810 Visiting groups 1,428 On-site schools 3,667 Off-site outreach schools and groups 2,467 Distance information service users 225
5.2 Archives/Research
810 in–person visits were recorded for the year, ranging from genealogists to professional historians and authors. The South Canterbury Branch New Zealand Society of Genealogists, whose material is housed in the Research library, continues to provide voluntary staffing to assist genealogists on Sunday afternoons.
In addition, 225 written or emailed inquiries from outside of the region have been received and dealt with by Museum staff, as well as many casual telephone and front desk inquiries. These range from questions on how to preserve family treasures to identifying yet more spiders in jars.
Timaru District Council Community Development Committee Doc # 776205 12 24 July 2012
5.3 Museum Tours and Talks
A number of community groups have been taken on “behind the scenes” tours of the Museum’s Collection Wing, often during pre-arranged evening visits. This has proven valuable for educating local people about the preservation work carried out by Museum staff and the need for storage and workspaces to protect our region’s heritage. Some groups have offered significant donations and individuals have taken up Friends of the Museum membership as a result of these tours.
Museum staff gave several talks to visiting groups at the Museum focussing on displays or visited offsite service clubs and community groups to provide talks about the Museum.
5.4 Museum events
13 different events were held at the Museum during the year, including exhibition openings, public talks, and an antique valuation session. Many of these events were put on with the assistance of the Friends Above: Richard Pearse historian Gordon Ogilvie gives a public talk of the Museum. There is considerable potential for in October increasing the type and number of such events in order to widen audiences and generate revenue.
5.5 School Holiday Programmes
Successful programmes were run in the three end- of-term breaks during the school year, with both organised programmes and self directed activities for visiting families. The Museum has become an important resource for local families during the holidays, with many children being repeat visitors. Many positive comments have been received from grateful caregivers.
5.6 Museum Explorers Club
The Museum Explorers Club, aimed at primary school-aged children, continues to be popular with over 370 members at present. Members receive a Museum Passport, which is stamped every time they visit the Museum, earning them a small Museum souvenir after five visits. Members can also attend a monthly after-school programme was developed, with in-depth hands-on sessions that focussed on particular Museum topics. A number of Explorers took part in the Museum’s early Caroline Bay-themed Christmas Parade float in December.
Timaru District Council Community Development Committee Doc # 776205 13 24 July 2012
5.7 Eniwa Historical Museum exchange
In early July the Museum hosted a visit by Eniwa Historical Museum curator Chiharu Obayashi. This followed a 2009 to Eniwa Historical Museum by South Canterbury Museum Director Philip Howe. Chiharu toured our facility, observed holiday programmes in action, met staff and discussed matters of mutual interest through an interpreter. She also gave a well- attended public talk in the Council Chambers about the history of the Eniwa region, and exchanged local heritage DVDs with Above: Yasuko Ohbayashi Philip Howe. (Eniwa City Council) and Chiharu Obayashi (Eniwa 5.8 External events Historical Museum)
The Museum had a presence at the November Rose Festival and with a wilderness explorers theme in the December Christmas Parade (see left). Taking part in these events is an effective way to promote the Museum and its programmes. Volunteers from the Friends of the Museum, Museum Development Trust and the Museum Explorers Club all helped to ensure success.
5.9 End of year event
An open public end of year party was held on Saturday 10 December. Jointly organised by the Friends of the Museum and Museum Staff, it attracted nearly 200 people to take part in various competitions for donated prizes view new exhibitions and enjoy free refreshments. A number signed up to become Friends of the Museum. It was a highly successful day that brought in a number of local residents who had either not used the Museum before or not for a very long time, including a number of family groups.
6. Development
6.1 South Canterbury Museum Development Trust
The Trust has continued to promote and raise funds for specific Museum projects. A further short film was completed for the Heritage Theatre. The Trust continues to raise money to support the Museum’s forthcoming exhibition overhaul and publishing programme through earned income and targeted grant applications. Long-serving trustee Mrs Roberta Ivey retired at the end of the year. She had been with the Trust since its inception in 1997.
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6.2 Strategic planning
A report was presented to the Community facilities committee in October outlining future strategic issues at the Museum. Following discussion at the meeting, these were presented in the draft Long Term Plan for further consideration.
7. Management and facilities
7.1 Administration and Maintenance
Standard Timaru District Council planning and budgeting procedures were carried out during the period. Regular building inspections and checks were carried out in accordance with requirements, along with necessary Health and Safety reports and checks. A number of small maintenance tasks were carried out during the year to repair minor problems.
7.2 Participation in Timaru District Council activities
Museum staff participated as members of the following Council activities:
• Timaru District Emergency Management Team (public information management) • Training Committee
Staff members Philip Howe and Tony Rippin have attended specific training courses in Public Information Management for Emergency Management, and continue to work with other Council staff to develop the Council’s capacity in this area. Philip was involved with the Council’s response to assist relocated Christchurch residents after the February 22 nd earthquake. The Museum also provided a family-friendly venue for a noticeable number of Christchurch families during this time.
Museum staff also provided access to Museum images, resources such as display cases, and information services for other Council departments when requested. Display cases were loaned to Aigantighe Art Gallery and Timaru Public Library for their own programme use.
8. Marketing and Communications
8.1 Museum Newsletter
The Museum continued to produce a quarterly illustrated newsletter. This was sent to members of the South Canterbury Historical Society, Timaru District Council elected representatives and management, individuals connected with the Museum, local media and selected New Zealand museums and heritage organisations. Visitors to the Museum also took copies on offer. The newsletter is a useful communication tool for reaching a number of audiences.
8.2 Media Relations and marketing
Close relations were maintained with local media, and the Museum featured in a significant number of newspaper articles and several radio news items. Museum exhibitions also featured in several national publications looking at events and exhibitions around the country.
Paid advertising was placed in a number of national tourist guides, along with local advertising in newspapers and radio, particularly for special exhibitions or holiday events.
Timaru District Council Community Development Committee Doc # 776205 15 24 July 2012
8.3 Media Articles
Museum staff contributed regular articles, usually weekly, focussing on local heritage and Museum topics to both the Timaru Herald and Courier newspapers. These have received positive attention from members of the public and are an effective medium for communicating about our region’s heritage and the work of the Museum. Of particular significance are the articles regularly contributed to the Timaru Herald for its Saturday edition “Museum Piece”. These, along with the material regularly supplied to local reporters have ensured a wide audience for the Museum’s information and collection resources.
8.4 Museum Publications
2011 saw outstanding success with the printing, launch and record sales of the book The Streets of Timaru . This book was a joint production between the South Canterbury Historical Society and the Museum. The first edition’s text had been significantly updated by former TDC staff member Keith Bartholomew, commissioned by the Historical Society. Keith then worked with Museum Curator Tony Rippin who designed the book, added images and graphics, and oversaw the book’s production. Launched by Councillor Damon Odey at the end of October, the book sold quickly, and was widely distributed through various local retail outlets. By June 2012 fewer than 80 copies from the original 1500 printed are still held at the Museum.
8.5 Social Media and Internet
The Museum continues to have its main web access hosted on the Council website. Here visitors can find information about the Museum, download information resources and obtain contact details. In addition, the Heritage Education Service has a separate website which allows schools to review and place bookings for particular programmes, post feedback and develop student galleries of images and resources.
At the end of 2011, the Museum began a Face Book page which provided an informal way of communicating news, posting images and developing a wider audience for the Museum and its services.
9. External Relations
9.1 Organisational Partnerships
The South Canterbury Museum has continued in its close relationship with the Friends of the Museum, as part of the South Canterbury Historical Society. Museum Friends and Society members have supported the Museum through attending events and exhibition openings, and through raising funds for projects. Society members act as Museum advocates in the community, and provide a focus for members of the public who wish to become more involved with the Museum and local heritage.
The Museum continues to host the South Canterbury Branch of the New Zealand Society of Genealogists, whose research material is housed in the Museum’s research library. Volunteers from the Branch assist with enquiries on Sunday afternoons in the Research Library at the Museum. Both the Historical Society and the Genealogists make regular use off the Museum’s meeting room.
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9.2 Local Museums
The Museum has continued to provide assistance for local museums through jointly co-ordinating, along with Ashburton Museum, the Central South Island Museums Group. In addition it has provided advice to individual local museums as well as providing storage materials at cost.
The Museum was a venue for the delivery of two training workshops for local museum workers held with the support of Te Papa’s National Services Department. These workshops provided valuable training opportunities for local museums and their voluntary workers, with a number of attendees coming from around the South Island.
The Museum Director has continued to be active in promoting the establishment of a national support network for directors of smaller and medium-sized museums. There is a clear need for an organisation like this that can assist museum professionals in situations that call for multiple roles, such as leader, curator, administrator, chief cook and bottle washer.
9.3 Other Organisations
Contact has been maintained between the Museum and a number of local and national organisations including:
• Central South Island Tourism • Te Ana Rock Art Centre • Te Runaka o Arowhenua • Te Runaka o Waihao • Caroline Bay Association • Local schools • Aoraki Polytechnic and South Canterbury Community College • National Services Te Paerangi (Te Papa) • Local Rotary and Probus clubs • Ministry of Culture and Heritage
The Museum, or individual staff members, belonged to the following professional organisations during 2011:
• Museums Aotearoa • Museum Educators Association of New Zealand • Archives and Records Association of New Zealand • New Zealand Archaeological Association • National Oral History Association of New Zealand • The New Zealand Costume and Textile Section, Auckland Museum Institute • Entomological Society of New Zealand • New Zealand Military History Society • New Zealand Cartographic Society • New Zealand Teachers Council • Geological Society of New Zealand • Museums Association (UK) • American Association for State and Local History
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10. Conclusion
The South Canterbury Museum and the wide team of people associated with it continue to provide a highly effective and popular service to a wide range of local and out of district users. The Museum’s collections, exhibitions, programmes and resources continue to receive very favourable comment from users.
After several years of relative developmental stability, it is important to carefully plan for future development, both physically and operationally. We need to ensure that the present level of service can be maintained and user expectations met, and future opportunities can be responded to for the benefit of the District.
Recommendation
That the information be received and noted.
Timaru District Council Community Development Committee Doc # 776205 18 24 July 2012
COMMUNITY DEVELOPMENT COMMITTEE
FOR THE MEETING OF 24 JULY 2012
Report for Agenda Item No 7
Prepared by Gary Foster Parks Liaison Officer
Geraldine Community Board Recommendation: Pine Crops on Pit Road West Reserve (File P10/12)
______
Purpose of Report The appended report investigates issues and options for the removal of pine trees at Pit Road West Reserve, Coopers Creek, to protect and enhance underlying native plant remnants of significance.
The report was presented to the Geraldine Community Board on 30 May 2012 at which time the following additional information was also tabled:
“after seeking advice from industry sources it is now confirmed that the tree crops growing at the reserve are not suitable for harvest as a post wood proposition due to tree sizes being too small and timber density not at the required standard, (trees too young)”
After discussing the report the Geraldine Community Board expressed its support for the removal of pine trees and resolved:
“a) That it be recommended to the Community Development Committee that the clearance of pines from the 2 hectares as identified in Appendix 2 of the report be undertaken, with costs being met from the forestry account.
b) That it be recommended to the Community Development Committee that the removal of pines from all the reserve be considered (with the assistance of volunteers).”
The felling of pine trees within the reserve as recommended above is only viable if the cut pines are retained within the reserve area and placed either in windrows, in areas of the base of the pit where there would be minimal ecological disturbance, or beneath any pine trees which may remain (or a mixture of all three).
Such an approach maximises opportunities to prioritise areas for tree removals, and to involve the use of volunteer community assistance.
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Retaining the cut pines within the reserve also removes potentially high costs which may be involved in transporting them off site, and also minimises the required use of heavy equipment which in turn may also damage plant remnants.
NB. Since the report was considered by the Geraldine Community Board in May, a funding grant application to the Environment Canterbury Immediate Steps programme has been made and approved to:
• Provide fencing for grazing trials to assess the effectiveness of this method for controlling the impact of exotic plant species on the native remnants, and • Provide additional stone mounds for the improvement of lizard habitats within the reserve.
Work is progressing on the implementation of both these initiatives and should be completed by this Spring.
Recommendations
1. That recommendation a) from the Geraldine Community Board:
“That the clearance of pines from the 2 hectares as identified in Appendix 2 of the report be undertaken, with costs being met from the forestry account.”
be approved and implemented immediately, and
2. That recommendation b) from the Geraldine Community Board:
“That the removal of pines from all the reserve be considered (with the assistance of volunteers).”
be investigated and implemented at the earliest opportunity and to the fullest extent possible.
Timaru District Council Community Development Committee Doc # 776205 20 24 July 2012
GERALDINE COMMUNITY BOARD
FOR THE MEETING OF 30 MAY 2012
Report for Agenda Item No 7
Prepared by Gary Foster Parks Liaison Officer
Pine Crops at Pit Road West Reserve (File P10/12)
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Purpose of Report To review the pine crops growing at the Pit Road West reserve and to investigate options for the removal of some or most of these to protect the underlying significant native flora.
Background A summary of activity at the Pit Road West reserve is as follows:
Up to 1986 Used as a reserve for gravel extraction 1986 to 2004 Vacant site. Grazed and used for storage 2004 Unmined areas of reserve planted in Pinus radiata (10ha) 2011 Reserve set aside by Council for the protection/enhancement of native fauna/flora.
As part of the background work undertaken prior to and following the area being set aside in 2011, botanic surveys have shown a diverse range of native remnant plants growing at this site.
Concern has been expressed that the pine crop currently growing on part of the reserve has the potential to degrade (and has already in some cases) the underlying native plant remnants. See attached report ex Mike Harding, Appendix 1.
These trees were planted in 2004 on Rural 1 zoned land. Removal of some or all these trees is being called for. The tree crop is planted in rows at 4 metre centres with a stocking rate of 1250 stems per hectare.
Some limited pruning of trees in perimeter rows has been undertaken to reduce branch size (enhance log values) while the balance of the trees will be grown on a single thin only regime.
At this time most trees are between 6 to 8 metres in height with a diameter at breast height of between 125 to 180mm.
Under the current growing regime a single thin to waste will result in a final stocking of between 500 to 550 stems per hectare, and will be undertaken when the trees attain an average height of 12 metres.
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The cut trees will be left to breakdown beneath the remaining trees and canopy closure will follow shortly after.
The trees are scheduled for harvest between age 25 to 30 (2029 to 2034).
These trees are not currently registered in the Emissions Trading Scheme.
Options 1) Do nothing. Existing botanical values in the unplanted area of the reserve will be retained, or possibly enhanced by controlled grazing and other management practices.
Botanic values in those areas planted in pines will continue to degrade and will largely disappear once full canopy closure of the pines occurs which will take another two or three years.
Cost $0.
2) Partial clearance of pines (up to 2 hectares)
In February this year Mike Harding, Environmental Consultant, identified two key areas of the reserve where botanical values beneath the pine trees still largely remain but where removal of the pines (approx 2ha) will preserve these values. See attached recommendation – Appendix 2.
These trees could be felled and placed by hand beneath the canopy of adjacent pine plantings where they could be left to decompose.
If undertaken by contractor then costs in the order of $1,000 to $1,300 per hectare could be expected based on placement beneath adjacent crop trees.
Total cost for 2 hectares would be $2,000 to $2,600 plus GST.
There is some indication that clearance of these trees could be undertaken by volunteer groups. It should be noted that current tree sizes are such that at least 2 persons would be needed to handle each tree.
3) Clearance of pines over a larger area (removing trees from plantation site).
Removal of pines from a larger area (approx 9ha) is an option, however the problem arises of how to deal with the cut material as it would amount to a significant volume.
Ideally it would be removed from the site altogether but this is not financially viable.
Alternatively it could be placed in an area of the pit containing the least botanical and habitat values but this would require significant space and mechanical equipment to achieve.
Mechanical movements would need to be carefully managed to reduce as far as possible damage to the native remnants.
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Conservatively costs in the order of $2,500 per hectare could be incurred to mechanically move trees to the pit area.
4) Clearance of pines over a large area (leaving cut trees on site).
A further option may be to leave 3 or 4 rows of trees along the southern boundary amounting to just over one hectare.
This would help to mitigate the effects of irrigation from the adjacent properties by providing a physical barrier, but would also provide some area for felled trees to be placed beneath them.
Any material from felled trees could be placed into one or two windrows selecting sites of the least botanical value.
While the majority of this could be achieved by cutting and placing the trees by hand, some mechanical assistance may be required to build the windrows to minimize their footprint.
It may be possible to further reduce the amount of tree residue on site by allowing firewood removals from the lower portions of the trees. This would, however need to be managed in a way that ensured all remaining residue was collected and placed in the windrows, and that access for vehicles onto and around the reserve was well managed.
Costs for this option would be similar to option 2 at $1,000 to $1,300 per hectare, or less if volunteer labour was able to be used.
The total area of trees that would be felled under this option is approx 9 hectares (see Appendix 3) so a total cost of approx $9,000 to $12,000 could be anticipated unless undertaken by volunteers.
5) The option of selling the trees for post wood or similar has been investigated but the current age of the trees means most are likely to be too small to produce good post grades.
Additionally the majority of trees are unpruned and the branched nature of these makes post wood even more costly to extract.
Given the high level of mechanical assistance required to harvest and process any suitable trees it is likely that considerable damage could be done to the underlying native remnants.
Additionally there would still be a high level of tree waste to deal with and much of this would be more difficult and time consuming to deal with than entire individual trees.
Returns from post sales are dependent on a range of factors and whether this would be a viable option at Pit Road West would require further investigation.
Again it would only be viable if it could be undertaken in a manner that does not unduly damage the underlying remnants.
Any costs incurred to tidy up after a post harvest operation could be met from income, and possibly be undertaken with the assistance of volunteers.
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It is acknowledged that the botanical values beneath the existing pines are significant and will degrade over time to the point where they will be substantially lost over the period of the crop rotation – 25 to 30 years.
In some instances this is already occurring, particularly along the southern boundary where adjacent irrigation has promoted tree growth and cover.
Any pine removals need to be affordable, and if undertaken, avoid as much as possible any damage to the underlying remnants and unplanted areas of the reserve.
Identification of Relevant Legislation, Council Policy and Plans The area has a Rural 1 zoning and no consent for planting was sought at the time of crop establishment.
The botanical values now known to be present were only quantified in 2011 during the investigative work undertaken to have the area set aside for the protection/enhancement of flora and fauna.
It may be necessary to apply for retrospective resource consent for the tree crop if it is to remain in its entirety or in part.
Assessment of Significance The matter is not deemed significant in terms of Council’s Significance Policy.
Consultation The topic of pine removals has been voiced previously by other stakeholders in the reserve. Generally there is support for any moves to maintain or enhance the biodiversity values at the site.
More recently support for the site and the removal of pines has been voiced by other interested parties with offers of volunteer assistance and possibly cash contribution.
Other Considerations There are no other considerations relevant to this matter.
Funding Implications Funding implications can be broken into two areas: • Costs associated with the removal of the pines • Longer term costs in terms of the potential lost revenue for the forestry account.
1) Costs associated with the felling and removal of the pines to elsewhere within the planted plantation area
As identified under options the following costs are estimated to be applicable for removal of pines: − To fell and drag by contractor – approx $1,000 to $1,300 plus GST per hectare − To fell by contractor and drag with volunteers – approx $350 plus GST per hectare − To fell and drag by volunteers $0?
In addition some mechanical assistance with windrowing may be required.
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2) Long Term Costs
To date $10,219.00 has been spent by Council on the establishment and maintenance/silviculture of the existing tree crop.
Further thinning of the pine crop will be required in 2 to 3 years time when a final thin to 500-550 stems per hectare will be required at a cost of around $280.00 per hectare.
All expenditure to date (and projected) will come from the forestry account which is self funding from forest timber sales. There is no rates input into the forestry account.
Council’s forestry estate is not large so any loss of productive area will have an impact on budgets at some future time.
On today’s prices the reserve is projected to provide approximately $100,000.00 in revenue from about 2029.
Any impact on the forestry account will not be incurred until that date and given the constant fluctuations in the global timber markets any impact cannot be more accurately assessed until that time.
Currently forestry expenditure/income projections do not extend beyond 2025.
Conclusion The native remnants present at the Pit Road West site represent ecosystems now largely gone from the Canterbury Plains.
The existing pine crop is compromising these ecosystems and will in time reduce their quality markedly.
Removal of some or the majority of the pines is the only way these ecosystem values can be retained.
Recommendations
1) That further investigation into harvesting of 9ha of the trees for post wood be undertaken and pursued if it can be achieved with minimal damage to the underlying remnants; if not then:
2) The clearance of pines from the 2 hectares as identified in Appendix 2 be undertaken, with costs being met from the forestry account.
3) The removal of pines from a larger area of the reserve be considered if this can be achieved in a cost neutral way and/or with the assistance of volunteers.
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Appendix 1
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Appendix 2
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COMMUNITY DEVELOPMENT COMMITTEE
FOR THE MEETING OF 24 JULY 2012
Report for Agenda Item No 8
Prepared by Bill Steans Parks and Recreation Manager
Motorhome Friendly Town (File M2/5)
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Purpose of Report The purpose of this report is to consider an approach from the New Zealand Motor Caravan Association Incorporated to designate Timaru as a Motorhome Friendly Town.
Background This is a new initiative by the Association to recognize those locations which meet minimum criteria.
The criteria are:
• Overnight parking for large vehicles • A public dump station • Access to potable water for filling fresh water tanks • Refuse and recycling facilities • I-site tourist information centre • Shopping area including a supermarket • Access to medical facilities • Vehicle service centre.
Options There are two options: 1 To register Timaru as a Motorhome Friendly Town. This may encourage more visits by members of the New Zealand Motor Caravan Association. There are currently 43,000 members of this organisation. If the application is accepted, Timaru would be entitled to erect two Motorhome Friendly signs. The first 25 towns to register will be provided with free signs. Examples of the signs are at the top right corner of the attached information. 2 Decline the offer to register as a Motorhome Friendly Town. This may avoid the overuse of overnight parking facilities.
Identification of Relevant Legislation, Council Policy and Plans Signage on State Highway one would be dependent on the provisions of the Timaru District Plan and New Zealand Transport Authority regulations.
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Assessment of Significance This matter is not deemed significant under the Council’s Significance Policy.
Consultation The writer met with a New Zealand Motor Caravan Association board member and a local branch representative. They were both keen for Timaru to register as a Motorhome Friendly Town.
Other Considerations There are no other considerations relevant to this matter.
Funding Implications If the signs are donated then the cost of installation would likely be $500.00 which could be funded from the Street Signage budget.
Conclusion By becoming a Motorhome Friendly Town Timaru would likely attract more free independent travellers. This group travelling by owned motorhomes and rented campervans, currently contributes $600 million to the economy.
There may also be a down side if large numbers of large motorhomes were to visit at once. If this were to occur, more specific on street parking may be required. In saying that there is a trend of increasing motorhomes numbers and so more parking could be required in the future anyway.
Recommendation
That the approach to register Timaru as a Motorhome Friendly Town be considered.
Timaru District Council Community Development Committee Doc # 776205 32 24 July 2012
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COMMUNITY DEVELOPMENT COMMITTEE FOR THE MEETING OF 24 JULY 2012
Report for Agenda Item No 9
Prepared by Bill Steans Parks and Recreation Manager
Possible Caroline Bay Café (File P3/8/3)
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Purpose of Report This report is prepared to enable consideration of possible locations and criteria for any operator that may wish to establish a café at Caroline Bay.
Background There has been some interest in establishing a café at Caroline Bay. The Committee has previously decided that the Council will not invest in the facility. Preliminary sites for the café have also been considered.
Options Attached is a marked aerial photo identifying potential sites for a café in yellow hatching. The Committee could agree to these sites as being suitable for a potential café or vary the potential sites.
The Council’s vision for a café operation is likely to include the three tenets listed below: Quality Service Quality Fare Quality Environment for Café and other Caroline Bay Users.
With this in mind it is important that the building is appropriate for the location and any development is compatible with the Caroline Bay design. When viewing the plan there are two areas nominated for potential sites. The eastern side can be serviced from the toilet block beside the Roller Skating Rink as there is sewer, water and power supply available to this point. The ability to connect to these services for a café would depend on the capacity required for the café. The mains for these services are in Marine Parade. At the western end servicing would be dependent on the actual site and the capacity required. There are potential issues with electrical loading over the Carnival period and if service connections are required from Virtue Avenue the clearance under the viaduct may be tight.
Establishment Guidelines To achieve a well functioning and aesthetically pleasing development the following guidelines are suggested: 1. Removable building if standalone, otherwise incorporated within another facility. 2. Minimal additional sealed areas. It is acknowledged that a café will need to be accessible for delivery of supplies and patrons. 3. A location that avoids disturbance to the roped off sand dune beach stabilization area.
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4. Building design, exterior materials and colour schemes would need to be compatible with the Caroline Bay setting. 5. Any signage should be clear, but not excessive. 6. Both indoor and outdoor settings, with the ability to establish windscreens of a sympathetic design, would be permitted. 7. It may be desirable for the café to have a landscaped site to assist the development blending into the environment. 8. An ability to hire recreational or beach equipment could be included with the proposal. 9. The site and improvements shall be well maintained. 10. If the business ceases trading or improvements become dilapidated the improvements shall be removed and the site reinstated at the cost of the owner of the improvements.
Identification of Relevant Legislation, Council Policy and Plans Resource consents for land use may be required from Environment Canterbury and/or Timaru District Council depending on the exact position.
The Canterbury Regional Coastal Environment Plan, Timaru District Plan, Caroline Bay Development Plan and Caroline Bay Management Plan will all impact on the site.
The Caroline Bay Management Plan will need to be amended to allow for the activity in the identified potential sites.
Assessment of Significance This matter is not deemed significant under the Council’s Significance Policy.
Consultation Attached are responses from Environment Canterbury and PrimePort Timaru Ltd to the suggestion of a café being established at Caroline Bay.
Preliminary discussions were held with two interested parties.
Other Considerations Evidence of Little Blue Penguins has recently been found in the roped off area of the dunes and these areas would need to be avoided.
Funding Implications There are no funding implications apart from advertising and administration costs.
Conclusion The Committee may now consider the location and guidelines for development.
The Caroline Bay Management Plan can then be updated which will be necessary to allow for this activity in the proposed locations. Following these steps, expressions of interest could be called for.
Recommendation
That the potential café locations and establishment guidelines be approved and expressions of interest be called for.
Timaru District Council Community Development Committee Doc # 776205 38 24 July 2012
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From: David Gregory [mailto:[email protected]] Sent: Monday, 21 May 2012 8:35 a.m. To: Bill Steans Subject: Café Location, Caroline Bay
The situation with the potential location of a café in Hazard Zone 1 is that it is a Restricted Discretionary Activity under Rule 9.2 in Chapter 9 of the Regional Coastal Environment Plan (RCEP) (extract attached). This means that it is quite possible to locate a café building within any of the areas you have indicated.
As you will appreciate, the Hazard Zones in the RCEP were drawn up some time ago and are well overdue for review. Currently, a full review of the RCEP is due to commence in 2013.
Discussions with Ecan's Coastal Scientist, Justin Cope indicates that a review would place the line seaward of its current location due to the stability of the beach area and the continued accretion.
Kind regards
David Gregory Principal Planner (Coastal) Environment Canterbury PO Box 345, Christchurch david [email protected] Tel 0275642386
Regional Coastal Environment Plan, Chapter 9
Rule 9.2 Discretionary Activities for which Discretion is Restricted Except where the activity is a Permitted Activity in accordance with Rule 9.1 of this Plan, or a Prohibited Activity in accordance with Rules 9.3 or 9.4 of this Plan, the following activities within Hazard Zone 1 or within Hazard Zone 2 are Discretionary Activities for which Environment Canterbury has restricted the exercise of its discretion: (a) The erection, reconstruction, placement, alteration, or extension of any structure; (b) The disturbance (burning, grazing, or removal) of vegetation within active beach systems; (c) The formation of access tracks (including board walks) across an active beach system; (d) The artificial adjustment of a beach profile, (including dune re-contouring), within an active beach system; (e) The excavation, filling, or disposal of spoil in volumes greater than 5 cubic metres per 100 square metres of land area; (f) The removal of sand, rocks, shingle, shell, or other natural material from an active beach system in volumes greater than 5 cubic metres by any person within any 12 month period.
Note Hazard Zone 1 and Hazard Zone 2 are shown on the Coastal Hazard Zone Maps in Volume 3 of this Plan.
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Restriction of Discretion for Rule 9.2 Environment Canterbury restricts its discretion to the following matters when considering an application for a resource consent in accordance with Rule 9.2 of this plan and in imposing conditions in accordance with Section 108 of the Act: (a) whether the activity is likely to exacerbate coastal erosion; and (b) whether the activity is likely to lead to adverse effects from natural hazards on any other property, (where property has the same meaning as in Section 2 of the Building Act 1991); (c) provision for the removal of any structure or parts of any structure that are rendered unusable through coastal erosion.
Notification In accordance with Section 94D(2) of the Act, an application for a resource consent for an activity that is sought in accordance with Rule 9.2 of this plan need not be notified in accordance with Section 93 of the Act, and in accordance with Section 94D(3) of the Act, notice of such an application does not need to be served.
Principal Reason To reduce the effects of coastal hazards by controlling the location and size of developments in designated hazard zones subject to erosion. Controls are needed because the activities may exacerbate coastal erosion or lead to the natural hazards adversely affecting other properties.
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COMMUNITY DEVELOPMENT COMMITTEE
FOR THE MEETING OF 24 JULY 2012
Report for Agenda Item No 10
Prepared by Bill Steans Parks and Recreation Manager
Alpine Energy Stadium Facilities (File O2/6)
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Purpose of Report This report is prepared to facilitate discussion that will give feedback to Council appointed trustees on the Fraser Park Trust relative to the future direction of the facilities and operation of Alpine Energy Stadium (formerly Fraser Park). This report specifically addresses issues associated with the sportsfields.
Background The Fraser Park Trust Board was established on 1 April 1989 with Council holding approximately 27% of the capital investment in the facility. The balance is held by the South Canterbury Rugby Football Union.
The Trust is interested in furthering sport and recreation in South Canterbury through increased use of the facilities at Alpine Energy Stadium.
There is an agreement in place between the Trust and the South Canterbury Rugby Football Union for use of the park for rugby. However, the Trust is keen to have other complementary users rather than just rugby.
At times the ground is poorly drained. This can result in limited use over the winter period. While rugby is rarely cancelled on the ground, there is no training and it is only used for a limited time each week. The usage is generally less than Council grounds.
The Trust is particularly interested in understanding where the Council and the community see the future of Alpine Energy Stadium relative to other sporting and recreation facilities. This is particularly relevant to increasing usage with a wider range of sporting and recreation usages should the Trust proceed with upgrading the facility. This would have the ability to benefit the community as a whole.
Currently Alpine Energy Stadium is the largest fenced venue in South Canterbury with the most seating in its grandstands. For the two super rugby games last year a gate of approximately 15,000 people per game was accommodated. There is certainly a desire amongst the community to have a venue capable of holding that number of people and being able to charge for admission easily. A crucial consideration for Council is whether or not it considers such a facility is important for South Canterbury and if so should Alpine Energy Stadium continue as the preferred site.
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Options 1. Status quo which could see facilities deteriorate over time and usage continue to decline.
2. Relocate to another site such as Sir Basil Arthur Park. This would incur major costs for new facilities.
3. Improve the existing facilities. This has the benefit of retaining a good community facility which is centrally located and readily accessible by children. It is also close to schools.
In addition to upgrading the building facilities there are two options to improve the sportsfield(s):
a) Install one or two artificial turfs which will overcome any drainage issues and accommodate greater usage, of course the usage would need to increase to warrant the capital cost, maintenance and scheduled replacement of the turf surface;
Advantages - All year round use − Ability to host successive games throughout the day or week without having to consider over use of the grass − Ability to host rugby club training sessions and mid-week games − A wet weather training venue for other sports − Able to host games for other sports
Disadvantages - High up front capital investment ($2m – 3m per field) − Funding for replacement turf over its 10 – 12 year life span (cost is 45% of capital cost) − Possibly eliminating some uses such as fireworks displays
b) Upgrading the existing grass field(s). The primary requirement is to improve drainage. The first stage of drainage upgrade would be to install pipe drains. Gravel and or sand slits could be added to these drains in a crisscross pattern. Alternatively a sand carpet field could be installed, which grows grass in a free draining sand surface. The capital cost would vary from $80,000 to approximately $400,000 per field, depending on the extent of work undertaken. Maintenance work would also need to increase;
Advantages - Ability to increase rugby games over the current level − Ability to host a variety of other users − Lower capital cost
Disadvantages - May need a period with no play to allow the field to recover − There could still be some constrained use in adverse weather conditions
To assist the Trust in working through options for the sportsfields, it is suggested that advisors from the New Zealand Sports Turf Institute be engaged to provide more detail for options 3(a) and 3(b). This organisation has the ability to advise on grass and artificial turfs.
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The extent of upgrading required to the buildings is unknown but will likely include players and officials changing facilities and spectator facilities.
Identification of Relevant Legislation, Council Policy and Plans As this is not directly a Council project most policies and plans are not directly applicable to this matter other than the District Plan and Building regulations.
Submissions to the Long Term Plan suggested that Council produce a Sport and Recreation Strategy. This has been referred to the next financial year’s annual plan process. If produced this document would acknowledge the role of Alpine Energy Stadium in the Timaru District and South Canterbury.
Assessment of Significance This matter is not deemed significant under the Council’s Significance Policy.
Consultation This report forms part of the Trust’s consultation on this matter.
Other Considerations There are no other considerations relevant to this matter.
Funding Implications The Trust is not seeking large sums of money to upgrade the facilities at Alpine Energy Stadium, but would welcome financial assistance with engaging the services of the New Zealand Sports Turf Institute to fully investigate options and costs. To pursue this a formal request from the Trust for funding would be required.
Conclusion The Fraser Park Trust would welcome feedback from the Committee on the continuing significance of Alpine Energy Stadium for South Canterbury. The Trust would also like to receive feedback on the options in the report, or other options, for Alpine Energy Stadium’s future use and development. The Trust will then be better placed to continue with its planning.
Recommendation
That the Committee consider options for the future of Alpine Energy Stadium and advise the Trust of its views.
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