Holy Trinity Church, Thornhill 1830 - 2015

Celebrating Our Past, Embracing Our Future

“Something good is happening here!!”

MEETING OF THE ADVISORY BOARD

Tuesday, May 19, 2015 – 7:30pm

AGENDA

Issue/Action (a) Opening Devotions (Ian Downer) 1. Opening (b) Identify devotion leader for next meeting (May 19) (c) Approval of Agenda 2. Main Item Stewardship Presentation – Peter Misiaszek Review of Minutes (April 21, 2015) 3. Minutes (a) Confirmation (b) Matters Arising 4. Deputations & Correspondence (a) Financial Update (a) Churchwardens & Incumbent (b) Committees & Ministry Areas 5. Reports & Discussion  185th Anniversary Committee  The ACW  Other (a) Coffee Hour 6. Other Business (b) 7. Closing Adjournment & Closing Prayer

ABOUT PETER MISIASZEK Peter Misiaszek, CFRE, is the Director of Stewardship Development for the Anglican Diocese of Toronto. He is responsible for parish stewardship education, annual giving, legacies of faith, The Bishop’s Company of Toronto and oversight of The Anglican Diocese of Toronto Foundation. His department has produced numerous parish-based resources in support of stewardship education including: “The Narrative Budget – Writing Your Parish’s Sacred Story” and “A Program to Encourage Joyful Giving in Your Parish.” In 2010, the Diocese of Toronto launched a diocesan-wide major fundraising campaign toward a goal of $50,000,000 – the largest ever fundraising effort in the history of the Anglican Church of Canada. He and his wife Ginette live in Whitby, Ontario with their three young children. He is a member of Christ Memorial Anglican Church in Oshawa.

140 Brooke Street  Thornhill, Ontario L4J 1Y9 E-mail: [email protected] Tel: 905 889 5931  Fax: 905 889 5632 www.holytrinity-thornhill.ca 1 Growing Healthy Stewards - Covenant Introduction Stewardship education is an important aspect of healthy parish ministry. The generous giving of our time, talent and treasure ensures that parishes have the resources to be vibrant, attractional and missional. Our stewardship is a part of how we live out our discipleship – essentially our call to be fully-committed followers of Jesus Christ. As stewards we commit to a life of generosity in all aspects of our lives. But how do we do that? Or more importantly, where do we learn to do that? Too often parish leadership is inclined to leave personal stewardship to chance, the hope being that congregants want to give, know what they are giving to and give at an appropriate level. Leaving stewardship to chance, however, is not a practical or reasonable approach to ensuring generous giving; (the likely outcome being that givers will consistently give the same amount of their time, talent and treasure and usually at less than optimum levels). Growing Healthy Stewards is a stewardship education program that does not leave personal stewardship to chance. Amid a myriad of stewardship programs, Growing Healthy Stewards has three unique features: it is coached; its programs have been widely tried, tested and refined by parishes in the diocese of Toronto; and, the outcomes are measurable.

The benefit of a coached program The most unique feature of this program – one that sets it apart from others – is that it is coached. Each parish that commits to the program is teamed with an experienced lay volunteer who has a proven track-record of stewardship leadership in their own parish. Over the course of the program, parish leadership can expect to meet with their coach at least quarterly to evaluate campaign progress, assess the various program modules and plan for subsequent engagements with the broader parish community. The coach will help motivate the leadership, keep them focused on the program outline and offer advice on how best to respond to the challenges that every parish encounters when introducing a year-round stewardship education program.

Tried and tested Each program module has been tested in a parish environment. Whether the monthly focus is on pledging or voluntarism, legacy giving or joyful giving, outreach or education every part of the plan has been developed, used, critiqued and refined by Anglican parishes in the diocese of Toronto over the past ten years. Over one hundred parishes in our diocese have used some part of the program at some point with consistently positive outcomes. As you study the various components of the program, you will notice that the stories and experiences of other parishes are woven throughout its narrative. All size typologies are reflected and from different parts of the diocese: St. Peter’s Carleton Street in inner-city Toronto; St. John the Evangelist in Peterborough; St. John, Craighurst in rural Huronia and St. Clement, Eglinton – the list goes on. Growing Healthy Stewards represents the bringing together of several stewardship modules into a focused year-round effort that will inspire church members to be more generous in their giving, incline them to become more familiar with their parish ministries and encourage them to become more committed to the life of the parish community.

2 Measurable and results oriented Best practices are guidelines. They allow us to assess our successes and our shortcomings. In stewardship we use statistics from our Church Warden and Incumbent Returns each year to evaluate overall trends in the diocese and to forecast outcomes years into the future. At the very foundation of Growing Healthy Stewards program is an understanding that each parish has the capacity to grow healthy stewards. In order to do this we evaluate current stewardship experience against fourteen measurable best practices. These best practices are indicators of parish health – each essential to fruitful and lasting parish success. These variables give a snapshot of financial, congregational, ministry and leadership health. The fourteen best practices include:

• Parish has an active stewardship committee • Parish clergy committed to stewardship education • Parish conducts an annual joyful/intentional giving campaign • Through time and talent, full congregational participation is encouraged • At least 4 sermons/year are presented on stewardship themes • Development of an annual narrative budget • Distribution of the proportionate giving work-sheet to all identifiable givers • Individual giving to parish is at the optimal level of $1,450 • Parish offertory equals at least 2% of gross family income • 40% of identifiable givers are on pre-authorized giving • 70% of operating revenue comes from free-will offerings • Parish directs 10% of revenue to outreach (with 5% to FaithWorks) • Parish has a new-member ministry/orientation program • Legacy giving is promoted in the parish

It should be noted that very few parishes score well in all categories at an initial evaluation. Yet when parishes commit the time and energy required to develop stewardship education in their congregation, many of these goals are attainable. Our objective is to move parishes from a baseline “C” grade to an “A” grade in three years or less. Most parishes already achieve a high level of performance on some areas, through a dedicated year- round format and with the benefit of coaching; we endeavour to achieve a high level of performance in all areas.

What you can expect This program is designed to make your parish healthy. Its year-round format ensures that members of the congregation are exposed to all aspects of stewardship education and that they are given the opportunity to fully embrace the life of the Christian steward. The program is intensive, requires dedication and should be followed as outlined to gain optimum benefit. The various components of the program have been tested and refined by parishes in the Diocese of Toronto and beyond. To date, we have no evidence of a negative outcome being experienced when the program is used as instructed. The components of the program are user-friendly, self-explanatory and organized according to the liturgical calendar. All templates, letters, forms, worksheets and brochures necessary to introduce

3 the Growing Healthy Stewards program to your parish members are included in your resource manual or on your jump-drive. You are welcome to use these. Over the course of the program year you can expect the following support from the Stewardship Office: 1) A dedicated and experienced stewardship coach who is familiar with the Growing Healthy Stewardship program 2) A program orientation meeting between parish leadership, your stewardship coach and the diocesan Director of Stewardship 3) An initial assessment of parish best practices 4) At least 4 quarterly meetings with your coach to evaluate program progress, plan activities and ask questions 5) Access to professionals in the diocesan stewardship office.

What we expect of you In order for the Growing Healthy Stewards program to work it must be followed. As a participant in this new diocesan initiative we expect each parish to commit to following the program as it is laid out with minor variations (e.g. switching of dates on the calendar). These are the things we expect from you: 1) Each member of the parish stewardship committee complete a personal stewardship audit and commit to a life of generous stewardship 2) All leaders are boosters of the program and lead by example 3) Clergy are proponents of the program and endeavour to speak often from the pulpit about discipleship and the importance of Christian stewardship 4) Meetings made with your Coach be planned and kept We are committed to ensuring success in each of our parishes. Your commitment to the program will help ensure that success.

______Committee Chair Stewardship Coach

______Incumbent Date

4 Year-round Stewardship Education Calendar

The following itemized schedule indicates when the key components of the Growing Healthy Stewards program need to be implemented and where they can be found in the manual.

May • Preaching (tab 13) • Thank one specific group of volunteers each week (ongoing/each week through the year) • Begin regularized cycle (monthly) of promoting Stewardship Education in parish communications (tab 12) • Recruit Stewardship Committee/Confirm members – committee leadership signs “Covenant” (tab 4) • Orientation – meet with Stewardship Education Coach; preliminary evaluation against diocesan benchmarks (tab 5) • Personal Stewardship Audit of Committee Members (tab 6)

June • Ongoing Preaching (tab 13) • Diarize Time and Talent for Narrative Budget (tab 7) • Pre-Summer Parish “event” to thank volunteers • Plan Joyful Giving Campaign, secure lay witness (tab 8)

July/August • Update parish database • Finalize/Publish Narrative Budget (tab 7)

September • Ongoing Preaching (tab 13) • Order Offering Envelopes for following year • If doing an every-member visitation, hold training meeting (tab 9) • Meet with Stewardship Education Coach (tab 15)

October • Commence Joyful Giving Campaign (Sunday after Thanksgiving) (tab 8) • Preach two sermons on stewardship/lay witness

November • Continue Joyful Giving Campaign (tab 8) • Commitment Sunday (includes Time/Talent/Treasure pledge) • Promote PAG (tab 14) • Meet with Stewardship Education Coach – mid-year evaluation (tab 15)

December • Ongoing Preaching (tab 13)

January • Ongoing preaching (tab 13) • Book FaithWorks Speaker (tab 10) • Visit any people who began to worship at your church over the holidays. Bring last year’s narrative budget as an introduction • Prepare/Update Legacy Giving Brochure (tab 11)

February • Ongoing preaching (tab 13) • Issue tax receipts to all donors with a thank you letter signed by the Incumbent • Send PAG brochure to all givers (tab 14) • Provide stewardship update at Vestry. Include time, talent and treasure milestones • Legacy Giving Sunday (tab 11) • Meet with Stewardship Education Coach (tab 15)

March • Ongoing preaching (tab 13) • FaithWorks Campaign during Lent (tab 10)

April • Ongoing preaching (tab 13) • Parish ministry fair • Time and Talent Auction (tab 17) • Long-range planning conference (every three years)

Annual Highlights

• Meet with Stewardship Education Coach Quarterly • Legacy Giving Sunday – February • FaithWorks Campaign – Lent • Time and Talent Focus – April • Joyful Giving Campaign – October • Highlight Stewardship Programs in all communications • Semi-annual evaluation to assess progress against benchmarks

6 Parish Stewardship Committee Roles & Responsibilities – Chair

Summary

The Parish Stewardship Committee is responsible for the planning, review and execution of the annual plan for stewardship education and development (Growing Healthy Stewards). The objectives of that plan include: the introduction of a broader and deeper understanding of Christian Stewardship, to offer guidance for the implementation of that understanding, and to emphasize that Christian Stewardship is a matter of concern throughout the year. Comprised of a Chair, Vice Chair, Secretary, Information Coordinator, Arrangements Coordinator and Commitment Coordinator, the committee maintains a regular meeting schedule in order to monitor the program through the year.

Role

The Chair oversees the implementation of the year-round plan for Stewardship Education and ensures that each member of the committee is tasked accordingly and follows through with their responsibilities. He/she assists in the recruitment of other committee members.

Responsibilities

Each member of the committee is expected to demonstrate personal commitment to Our Lord, Jesus Christ, through regular prayer, church attendance, and a daily life of stewardship of God’s creation.

1. Chairs regular meetings of the Parish Stewardship Education Committee. 2. Becomes as fully informed as possible regarding all aspects of the Campaign. 3. Assists the Vice Chair in the organization of Joyful Giving Campaign and drafts the Narrative Budget. 4. Along with incumbent, is the primary contact to Diocesan Director of Stewardship Development and the Stewardship Education Coach. 5. Reviews external campaign communications that require his/her signature including: narrative budget, proportionate giving worksheet and all thank you letters. 6. Contacts Campaign Committee members to ensure a timely follow-up of appointed tasks. 7. Secure Lay Witness for Joyful Giving Campaign

Key Skills

Real leadership ability and identified as leader in parish, organized, reliable, accessible and trustworthy.

Term

The Chair is appointed for a two-year term.

7 Parish Stewardship Committee Roles & Responsibilities – Vice Chair

Summary

Role

The Vice-Chair, an understudy to the Chair, serving in this position for two years, then succeeding the Chair, is also responsible for the Joyful Giving Campaign (JGC)

Responsibilities

Each member of the committee is expected to demonstrate personal commitment to Our Lord, Jesus Christ, through regular prayer, church attendance, and a daily life of stewardship of God’s creation.

1. Becomes as fully informed as possible regarding all aspects of the Campaign. 2. Works closely with Chair to ensure overall success of the year-round stewardship program. 3. Chairs and organizes Joyful Giving Campaign. 4. Assists in drafting narrative budget.

Key Skills

Real leadership ability and identified as leader in parish, organized, reliable, accessible and trustworthy. Committed to the long-term success of the initiative.

Term

The Vice Chair is appointed for a two-year term.

8 Parish Stewardship Committee Roles & Responsibilities – Secretary

Summary

Role

The Secretary keeps minutes of all committee meetings and oversees the production and distribution of letters and materials to the parish.

Responsibilities

Each member of the committee is expected to demonstrate personal commitment to Our Lord, Jesus Christ, through regular prayer, church attendance, and a daily life of stewardship of God’s creation.

1. Becomes as fully informed as possible regarding all aspects of the Campaign. 2. Take minutes of committee meetings and ensures their timely distribution to committee members. 3. Drafts the following correspondence: Pledge Mailing Letters for Joyful Giving Campaign, recruitment letter for visitation volunteers (if you are doing this step), Commitment Sunday Invitation and Thank You Letters for year-end tax receipting. 4. Assists Communications Coordinator as appropriate.

Key Skills

Organized, reliable, good writing and record keeping skills. Some experience with parish communications would be considered an asset.

Term

The Secretary is appointed for a two-year renewable term.

9 Parish Stewardship Committee Roles & Responsibilities – Arrangements Coordinator

Summary

Role

The Arrangements Coordinator is responsible for planning and hosting the parish “event”

Responsibilities

Each member of the committee is expected to demonstrate personal commitment to Our Lord, Jesus Christ, through regular prayer, church attendance, and a daily life of stewardship of God’s creation.

1. Becomes as fully informed as possible regarding all aspects of the Campaign. 2. Organize Spring Parish Ministry Fair, Time and Talent Auction and pledge of Time and Talent 3. Works with parish secretary to ensure that parish database is accurate for Joyful Giving Solicitations(letter or visitation)

Key Skills

Strong organizing and delegating skills. Able to prioritize details and comfortable with event management.

Term

The Arrangement Coordinator is appointed for a renewable two-year term.

10 Parish Stewardship Committee Roles & Responsibilities – Commitment Coordinator

Summary

Role

The Commitment Coordinator is responsible for ensuring that each household is contacted and participates in the commitment process.

Responsibilities

Each member of the committee is expected to demonstrate personal commitment to Our Lord, Jesus Christ, through regular prayer, church attendance, and a daily life of stewardship of God’s creation.

1. Becomes as fully informed as possible regarding all aspects of the Campaign. 2. Ensures the clerical cleaning of the parish list and isolation of identifiable givers. 3. Designs Commitment Cards. 4. Ensures parish-wide distribution of proportionate giving worksheets. 5. Recruits canvassers for family visitations and/or creates telephone lists for follow-up after in-pew commitment Sunday(s). 6. Sends thank-you letter to all those who pledged during campaign. 7. Logs time and talent results and forwards information to appropriate volunteer committee coordinator

Key Skills

Strong organizational and delegating skills. Comfortable with personal contact.

Term

The Arrangement Coordinator is appointed for a renewable two-year term.

11 Parish Stewardship Committee Roles & Responsibilities – Information Coordinator

Summary

Role

The Information Coordinator is responsible for planning and implementing a program which informs the congregation in regard to the work of the Church at all levels.

Responsibilities

Each member of the committee is expected to demonstrate personal commitment to Our Lord, Jesus Christ, through regular prayer, church attendance, and a daily life of stewardship of God’s creation.

1. Becomes as fully informed as possible regarding all aspects of the Campaign. 2. Provides a variety of means through which to achieve a greater awareness and understanding of the mission of the church and its fulfillment in the local congregation, deanery, diocese, province, national church, or worldwide Anglican Communion. 3. Utilizes bulletin-board displays, videotapes posters, and other visual means of presenting information. 4. Ensures that a steady offering of stewardship related information is made available to the congregation on a weekly basis (e.g. in bulletin, church announcements and develops Legacy Giving brochure) 5. Books FaithWorks Speaker. 6. Provides Stewardship update to Vestry.

Key Skills

Provides an opportunity for involvement of church members who have expertise or special interest in gathering and communicating knowledge of the life of the church at all levels.

Term

The Information Coordinator is appointed for a renewable two-year term.

Revised, March 25, 2013

Attendees: Canon Stephen Fields, Bishop Peter Fenty, Dave Bezant, Bobbie Creber; Nancy Cutler; Anne Thompson; Susan Hogeboom, Kate Pamenter, Hillary Irving-Brown, Iverson Grimes, Andrea Holder-Bent, Robin Parravano; Ian Downer, Vivienne Hansford,

Regrets: Jewell Coy; Jane Winstanley, Dirk Drieberg, Eric Preston, Ingrid Carter ______Bobbie Creber opened the meeting.

Opening – Devotional: Susan. The Golden Rule

Next Month Devotional: Ian Downer

Anniversary prayer God of our ancestors we thank you for those who established, led and served this parish over the past 185 years. We celebrate their commitment. For all that has been, All: We thank you. We give thanks for our priest and this present congregation, for their diverse ministries at home and abroad. We celebrate the present. For all that is, All: We thank you. Fill us with your Holy Spirit that we may grow in passion and confidence. Empower us to carry the gospel into our neighbourhood and beyond as we embrace each new day. For what will be, All: We thank you. Amen.

Approval of Agenda: Moved by Nancy, seconded by Anne. Main Item: Bishop Peter Fenty He expressed his gratitude to everyone involved on the Advisory Board for their leadership roles and contributions. Wanted to discuss “where we feel we are in the life of the diocese, and where do we feel we need to go?” HTC is one of the strongest parishes in the Area; “What is Christ’s mission for you and for your parish?” A parish must have courage & will that it is not business as usual – things cannot stay the same. A parish has to own that faith in Jesus Christ; we are willing to study scripture to be witnesses to God. Do not be discouraged; We need to recognize that Jesus Christ is our foundation, and that faith must inform our foundation. He encouraged us, as leaders, to take a day for a parish retreat, and name the issues.

14 Previous Minutes: Moved by Iverson, seconded by Ian to accept the February Minutes.

Matters Arising from the Minutes:

Audited financial statements are not ready, and may not be until June.

• The statements will just need to received by Vestry, so we may be able to do this at the end of a service.

Email Request for Refugee Sponsorship:

The request is to guarantee $8000.00. Moved by Nancy that we commit to financially support the refugee family if required, the funds to be allocated by Vestry and sources could include Outreach or direct solicitation. Seconded by Hillary. Moved.

Warden’s Report: Dave - attached

Heavy emphasis on planning to organize the key processes, particularly for the Wardens.

Finance Committee is in place; Darryl continues as Treasurer with Peter Jones as Asst Treasurer.

Vaughn Culture Days Sept 25/26, 2015. Wardens have supported Linda Robertson convening a committee to participate in this.

Incumbent’s Report: Stephen - attached

Committee to review worship service is being convened: Malcolm Shiner, Elaine Pudwell, Rebecca Jones, Jaquie Getfield,

ACW

$5700 raised from the Rummage Sale – a record!

Moved by Anne, seconded by Vivienne, that the meeting be closed.

Adjournment and Closing Prayer

2015 Meeting Schedule: 7:30 p.m. May 19 June 16 September 15 October 20 November 17 December 15

Draft Meeting Guidelines: for discussion

• Everyone should come prepared for the meeting having reviewed the minutes and reports prior to the meeting and noted questions to be raised • When the Chair asks for questions, raise your hand to be recognized. • Debate cannot begin until the Chair has stated the motion or resolution and asked "are you ready for the question?" If no one rises, the chair calls for the vote. • Before the motion is stated by the Chair (the question) members may suggest modification of the motion; the mover can modify as they please, or even withdraw the motion without consent of the seconder; if mover modifies, the seconder can withdraw the second. • No member can speak twice to the same issue until everyone else wishing to speak has spoken to it once. • All remarks must be directed to the Chair. Remarks must be courteous in language and deportment - avoid all personalities, never allude to others by name or to motives. • The agenda and all committee reports are merely recommendations. When presented and the question is stated, debate begins and changes can occur. • All Board members must support decisions taken in the meeting.

16 Holy Trinity Church, Thornhill 1830 - 2015

Celebrating Our Past, Embracing Our Future

“Something good is happening here!!”

Report of the Meeting of The Corporation held on May 5th 2015

Financial Update  Darryl Thompson was not present at this meeting, however he submitted the following financial report for the year ending April 30th, 2015. 2015 Budget 2015 2014 Income Envelope Receipts 96 69 96 Open 4 3 4 Property 19 12 18 Our Faith/Our Hope 0 0 8 Bequests 0 0 0 Endowment Fund 0 0 0 Grants 0 0 0 Other 2 0 11 121 84 136 Expense Administrative 9 6 9 Church Premises 32 15 24 Major Repairs 0 0 0 Ministry/Missions 2 1 5 Diocesan Allotment 20 16 25 Personnel 77 60 98 140 98 161 Income over Expense (19) (14) (25) (Cash Basis) Amortization - 8 -6 -8 Income over expense (27) (20) (33)  Darryl reported that in 2014 column (other income) the rectory trust quarterly dividend was received. He was unable to update the budget column because he is unable to update the accounts program until the completion of the 2014 audit. The figures in that budget column are for January to March 2015.

Portfolio Reports, Issues and Discussions  Insurance Report: The master property insurance policy wording has been amended. There is no longer a requirement for damage to occur at the church to trigger a service interruption claim and the 24 hour waiting period is clearly described as a qualifier rather than an additional deductible. Marsh has been asked if they are satisfied that a future outage similar to the December 21, 2013 situation will be covered.

 TNSK: Repairs to the playground fence damaged by a snow plow have been completed with oversight from Iverson. TNSK are satisfied.

 Accounting Plus: (our neighbours at Elizabeth and Centre) made an enquiry to park 5-6 cars 5 days per week during daytime. We reduced our offer to $250 per month and nothing has transpired.

 Field of Dreams (Summer Baseball Camp): will use the north end of nursery school for extreme weather days for board games, movies etc. at $75 per day (50% to TNSK). The agreement has been approved by the Diocese including Trust Committee.

 CPR/First Aid Training: This was reported last month. The trainer arranged a rental at the library at $45 for the two days.

 Nar-Anon: This eventually did materialize and the group will start meetings in May. Swan has sent the agreement to the Diocese for approvals. Meanwhile, we have issued a temporary agreement.

 2014 Audited Financials. We still do not have definite date (from Will Molson, Auditor) for the audited financial statements for this year end, our deadline to submit to the diocese has passed. Kathy Garrison at the Diocese has been informed of the delay in providing the final audited statement to file with the Parochial Return. Alternative service providers are being explored. In the future this function will be handled by the Finance Committee although the Wardens will have to sign off on the financial statements.

 Workplan Schedule: The work plan schedule has been fine-tuned as needed.

 Documentation of Policies & Procedures: Jewell has commenced working with Swan to document administrative procedures. Other policies and procedures will be worked on as scheduled in the work plan schedule

 Culture Days: Linda Robertson has volunteered to organize this event and is assembling a committee and volunteers. This event, which will be a historical tour of HTC, will take place on Saturday September 26 (10:00 am-4:00pm) and Sunday 27 (12:00 to 4:00pm). A request to use the auditorium on Sunday will be made to the Korean Church

 Finance Committee: The committee has been revamped as follows Dominic Parravano (Chair) Canon Stephen Fields, Incumbent Ron Tolhurst, Recording Secretary Eric Preston, Co-Link Warden Darryl Thompson, Treasurer Dave Bezant, Co-Link Warden Peter Jones, Assistant Treasurer Enid Corbett Bobbie Creber Murray Hogeboom Brian Pound The committee anticipates 4 meetings per year. The first meeting was held on April 8 and the next will be held on June 10. Some key activities for this year include: i. Work plan Schedule (March 2015 to March 2016) ii. Documentation of financial policies, procedures and schedules iii. Monitoring and control of the 2015 budget (a $31,000 deficit is currently projected) iv. Preparation of the 2016 Budget v. Stewardship Campaign for Fall of 2015 vi. Selection of the external auditor vii. Financial Statement Presentation viii. Revenue Generation potential The Chair will be seeking guidance from the wardens re agenda items for future meetings.

 Audio Visual Project: We have now received quotes on the project from three potential suppliers: HD Source ($25,763), Alectro Systems ($26,935.91) and Logix ($32,856.42).

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I. HD Source and Alectro are proposing a dropdown screen above the altar and four TV monitors for the side aisles. II. Logix is proposing a large TV screen mounted high up in the centre above the choir, smaller screens on either side above the choir mirrors and one screen on each side for the side pews. III. HD Source is ‘leading edge’ technology while Alectro is offering older projector and screen technology

Ron and Eric met with Logix to go over their proposal and to preview the presentation software they are recommending (www.renewedvision.com/propresenter.php). The ProPresenter software is similar to PowerPoint and has a lot of interesting possibilities but would probably require a lot of work to set up each week and may need someone other than the priest or presenter to control the flow. Alectro uses a software called EasyWorship that look similar.

Though Canon Stephen has indicated that he could control while leading the service, it would also necessary to train other persons to operate the system.

It has been suggested that members visit services at other churches to see how they run their systems. The proposals will be sent to the Property Committee for evaluation, to seek any clarification or amendment to the quotes where required, to make them as comparable as possible, and make their recommendation to the wardens and Advisory Board.

One of the major challenges continues to be the problem of obscuring the stained glass windows when the screen is in use. Logix proposes to mount the centre TV screen high enough to avoid this problem but it would be a permanent fixture and very visible at all times.

 Ministry After 185 Years: We have received correspondence from LOFT enquiring about when they can come out to meet with us. We will confirm a convenient time for the meeting. LOFT has presented a couple of agencies with whom we can work. These agencies provide housing and services to seniors. We will follow up to see what options are available to us for involvement.

Canon Stephen continues to attend school council meetings of the Thornhill Public School. A report of the March meeting is attached.

 Fire Safety Plan: Vaughan Fire Dept. has requested some additional information that Eric is in the process of putting together. Tyco has provided a quote on upgrading the Fire Safety Panel to ULC standards as per Vaughan Fire Dept. Requirement is to upgrade our alarms to meet the standard, the expected one time installation cost is $1,500 and to the annual service fee is expected to increase to $1295 from the current cost of $1,136.

 Faded Signs and Wardens Board: Faded signs (malicious damage with spray can) on the compound including the parking lot need replacing. The Wardens’ Board needs updating. These two tasks will be passed on to Swan for costing and completion.

 Cemetery Land Title Registration: We continue to address this matter as we now await for advice from our lawyer.

 Re shingling of the Auditorium Roof: We have awarded the contract for roof re shingling work to T. Simpson Roofing Ltd. at a total cost of $14,677 including HST.

It has been suggested that we explore the possibility of using the Eva Rae Fund to pay for the re shingling of the roof and any future large building maintenance project. The suggestion will be taken to the next finance committee meeting.

 Cemetery Spring Clean up: The perimeter of the cemetery and church grounds have been cleaned for the spring using the services of volunteer students and parishioners. The five crosses for historical grave sites are to be replaced by May 31. 3 | P a g e

 Snow Removal and Salting: The final cost came in 16% higher than expected. We will be seeking three quotes for the next season before deciding on a supplier. There is some minor damage to the far end of the parking lot curb which may have been caused by snowplowing contractors. This is being addressed.

 Climate Change Motion: Work has begun on the collection of data for this initiative. This data will be sent to Stephen Law who will determine the next steps.

 Fence Repair: Damaged fence, during snow removal, was fixed to the satisfaction of TNSK and ourselves by CASA and a sub-contractor Frank Amini.

 Advisory Board Agenda: Peter Misiaszek, the Director of Stewardship in the Diocese will be attending the next meeting of the Board

 Coffee Hour: Coffee hour is extending longer than normal. The purpose of coffee hour is not being met, newcomers are not being welcomed the way they should be. This will be taken up at the Advisory Board meeting.

 Wardens Half Yearly Report: The Wardens’ report is due to the congregation in June 2015.

 The Fred and Joan Winter Foundation: The question was raised as to how we could support the Fred and Joan Winter Foundations which assists taking students travelling to Greece on archeological projects. This is to be explored.

Incumbent’s Report  Canon Stephen presented his report (attached). Among the issues addressed were the following. i. 185th Anniversary: provided the meeting with a report from the Anniversary Committee. ii. Loonies & Toonies for Lent: Donations totaling $1,430 were given to support the Thornhill Public School’s nutrition program, our 185th anniversary outreach project. iii. Anniversary Project: In light of the support received through the Lenten project, a donation and the contribution from Footlights, the Wardens agreed that $1,000 would be donated to the Thornhill Public School every year for the next three years. iv. Worship Review Group: The group has been constituted comprising Jacqui Getfield, Rebecca Jones, Elaine Pudwell, Malcolm Shiner, Jane Winstanley and Rowena Zealey. v. Sabbath Leave: Canon Stephen will begin his Sabbath Leave on June 1 (until September 30). He provided the wardens with details of the arrangements made with him. vi. Clergy Conference (May 2016): The biennial Diocesan Clergy Conference will be held in May 2016. The York-Simcoe Episcopal Area is responsible for planning the 2016 conference and Canon Stephen has been invited to be a part of the planning committee. He recommended that Swan Li be invited to assist with the planning of the conference if the wardens concur. It was agreed that the extent of her involvement would inform a decision to grant her permission vii. Pilgrimage to Jerusalem (May 2017): Bishop Fenty has issued an invitation to all Incumbents, Associate Priests, Assistant Curates, other salaried Clergy, and interested lay persons in our Episcopal area to join him on a pilgrimage to Jerusalem in May 2017. The pilgrimage will take the form of a course "The Palestine of Jesus" at St. George's College, Jerusalem.

The bishop has asked parishes to provide $800 for the next three years to facilitate the participation of clergy and laity.

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Incumbent’s Report

185TH ANNIVERSARY  On May 10, The Rev. Ruthanne Ward, an Assistant Curate during the Incumbency of Canon Linda Nicholls (now Bishop). will be the celebrant and preacher at both services. She was recently appointed as The Missional Associate at Christ Church, Bolton.  On the Feast of Pentecost, May 24, The Most Rev. Colin Johnson, Archbishop of Toronto and Metropolitan of the Ecclesiastical Province of Ontario, will be the celebrant and preacher at 10 a.m.  The month concludes on Trinity Sunday, May 31, when we welcome back Canon Bob Grisdale, Rector from 1976-1991. It will also be our Community Day. An invitation is extended to friends and past members of our parish to share with us on this day. The service will be followed by a time for conversation, reminiscing and light refreshments.  We will journey over to the Holy Trinity Cemetery (at Royal Orchard Blvd. and Yonge), the site of the original church for a memorial service at 1:30 p.m. The 20 minute service will be followed by tours of the historic monuments and burial places of the founders of Thornhill our church, and other faithful members of our parish family. The tours will be led by Vic Stecyk, Adam Birrell and Danielle Terbenche.

LOONIES & TOONIES FOR LENT  Thanks to all who participated on the Lenten exercise. Donations totaling $1,430 were givento support the Thornhill Public School’s nutrition program, our 185th anniversary outreach project.

WORSHIP REVIEW GROUP  I am pleased to announce that Jacqui Getfield, Rebecca Jones, Elaine Pudwell, Malcom Shiner, Jane Winstanley and Rowena Zealey have accepted the invitation to engage in this important piece of work. The preliminary meeting of the group will be on May 6.

JERUSALEM SUNDAY  In 2013 General Synod passed a resolution to “observe the Seventh Sunday of Easter, commonly known as the Sunday after Ascension Day, as Jerusalem Sunday. Jerusalem Sunday is an opportunity for Anglicans in Canada to learn more about and support God’s mission in the Diocese of Jerusalem. This year, we will observe Jerusalem Sunday on May 17.

SABBATH LEAVE ARRANGEMENTS  I begin my Sabbath Leave on June 1 (until September 30). I have met with Fr. Paul Walker for a briefing and I’m attaching a copy of the arrangements made with him.

CLERGY CONFERENCE (May 2016)  A Diocesan Clergy Conference is held every two years. The next conference will be in May 2016. The York-Simcoe Episcopal Area is responsible for planning the 2016 conference and I have been invited to be a part of the planning committee.  At our first meeting, I suggested that if Swan Li is willing and the Wardens support the idea, she would be a be a good source of experience and support as far as planning logistics is concerned. That idea excited the members of the committee who know Swan.  Swan is willing to assist should the wardens give their permission.

PILGRIMAGE TO JERUSALEM (May 2017)  Bishop Fenty has issued an invitation to all Incumbents, Associate Priests, Assistant Curates, other salaried Clergy, and interested lay persons in our Episcopal area to join him on a pilgrimage to Jerusalem in May 2017. The pilgrimage will take the form of a course "The Palestine of Jesus" at St. George's College, Jerusalem.  The letter of invitation is attached. The Corporation is invited to consider the request. May 5, 2015 5 | P a g e

NOTES FROM ANNIVERSARY COMMITTEE MEETING May 4, 2015

Present: Bobbie Creber, Malcolm Shiner, Vic Stecyk, Elaine Stecyk, Jane Winstanley & Canon Stephen.

Display Project  Vic has purchased a suitable album in which the congratulatory letters from various government levels will be displayed. He suggested that we place some pictures and other relevant material (calendar of events, etc.) to the album. Malcolm will suggest what these other materials might be.  The Flemings (of the Archives Committee) can’t be present at the May 31 celebration or the other major dates, for personal reasons, but Judy would assist from home regarding the display project. Vic will check with Linda Robertson (of the committee) and Danielle Terbenche and Adam Birrell regarding their possible assistance.

Community Day/BBQ (May 31)  At the beginning of the service on that day, Vic will give the welcome and read the letter from the Governor General. He will also describe the structure of the day  M.P. Peter Kent will be invited to read the letter from the Prime Minister and his own letter.  We had a conference call with Michael Davidson whop will provide, 300 patties, and 100 (each) plantain tarts, coconut, tarts and rum cake and cookies.  Members of the Advisory Board will be invited to provide sandwiches.  Malcolm will arrange for an anniversary cake.

T-Shirts/Souvenirs  Susan experienced some challenges with the T-Shirt project and has suggested that we not proceed at this time. Committee agreed.  Vic suggested that we produce an updated version of the bookmark which could also be used a “favours” at the luncheon in October and “give-aways” at the Thornhill Festival

Luncheon (Sunday, October 25)  Bobbie has visited the caterers (Karen Henderson) at Holy Trinity School.  We will be using round tables and food, chicken dinner & salad, will be at cost.  Members of the committee will visit the school for a food-tasting session at a date to be determined.  Special dietary needs will be ascertained at the time of ticket purchase.  There will be a wine bar and Ron Tolhurst will be asked to secure a permit.  The bar will open at 12:45 p.m. and food service will begin at 1:15 p.m.  There are some parents at the school who are in the winery business and will be approached, through Canon Stephen Crowther, for donations.  Students will assist with greeting and coats (if weather conditions require)  Attention will be paid to the costs of table decorations.  The committee decided that complimentary tickets be made available to The Primate, the Area Bishop, Bishop George Elliott, Canon Stephen Crowther, Canon Kevin Robertson, Canon Stephen Fields and their spouses.  It is hoped that tickets will cost about $25. It was suggested that wealthy parishioners be invited to donate tickets.  Bobbie will speak to Enid Corbett regard the printing of the tickets. It was suggested that members of the Advisory Board, and Finance Committee be asked to assist with ticket sales.

Next Meeting – (as needed).

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INFORMATION FOR FR. PAUL WALKER (INTERIM PRIEST-IN-CHARGE

SERVICES 1. Sunday Services are held at 8:00 a.m. (Said Eucharist with Homily) and 10:00 a.m. Sung Eucharist and Sermon 2. Wednesday Service is at 10:00 a.m. until July 29 (Said Eucharist. Worshippers are encouraged to reflect with the celebrant briefly on the Gospel reading). Will resume on September 2.

On June 3rd, the service will be at 11 a.m. followed by the Seniors’ Picnic Lunch 3. Weddings and other services by appointment. The wedding of Erin Andrews and Philip Bachli has been arranged for Saturday, August 15th at 3:00 p.m. 4. On the third Sunday of (June, July and September, during the 10 a.m. service, the lay anointers engage in prayer for healing at the time of the administration of communion. This is done in the vicinity of the chapel.

Prayers shawls are blessed on the third Sunday (when there is “prayer for healing” or third Wednesday at the 10 a.m. service. The prayer of blessing is found at the back of the Altar Book. 5. Hymns have been chosen by the Organist for the period of June to September. (see attached) 6. Use of Eucharistic Prayers: Several parishioners access the service via the website. To keep it stress free (preparation) the following Eucharistic Prayers will be used: Month 8:00 a.m. 10:00 a.m. June A 1 July B 2 August A 3 (Preface for Lord’s Day # 1) September B 4

RETIREMENT/SENIORS HOMES 7. Eucharist at Glynnwood Retirement Home on Third Thursday @10:45) – (June 18 & September 17 8. Eucharist at Oakridges Retirement Community on Third Thursday @2:00 pm) – (June 18 & September 17

BULLETINS 9. Service Bulletins will be prepared by office administrator. There will be monthly bulletins for June to September.

TIME AT THE CHURCH 10. In addition to the two units served on Sunday, to provide for any pastoral support or any aspects of administration that may be necessary, it is suggested that you are available on those days when you may have liturgical of other commitments in the parish. (Tuesdays, Wednesdays and Thursdays may be days you may want to use to serve the remaining 4 units for pastoral ministrations and/or liturgical preparation

ADMINISTRATION 11. Wardens’ meetings - June 2 & September 1 (First Tuesdays). These meetings will be held during the day 12. Advisory Board meetings - June 16 & September 22 (Third Tuesdays at 7:30 p.m.)

COMPUTER INFORMATION 13. Email: [email protected] 14. Website updates/information to be sent to Rebecca Jones or Keith Semple, webmaster.

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23 THORNHILL P.S. COUNCIL MEETING MINUTES – TUESDAY, MARCH 10, 2015

In Attendance: Marisa Litvack, Leslie Tan-Man, Stephanie Zemell, Synthia Goldfarb, Stephen Fields Regrets from: Michelle Kendall, Michelle Parham, Anna Sit, Grant Smith

Treasurer’s Report Debits = $14,664.32, Credits = $18, 088.00 , Working balance = $19,918.60  13 of 23 teachers took advantage of the $75 allotted to each teacher from council.  Only 5 teachers have teacher websites. Some teachers are using moodle or google docs. Do we allocate money for teacher websites again next year?  Track and field will be taking place in June. Supply teachers and taxis will be needed.  Slush fund money will be used to support a few families for the Grade 8 Niagara day trip. The need for this fund is increasing each year due to different economic situations.

Year End Celebration If we have a year-end celebration, it would have to be in early June and would not be for funraising purposes, but just cost recovery. If the staff decide to go ahead with an Arts night, then we could do a BBQ or pizza the same night. If not, we could have a BBQ or pizza and then BINGO. Council could draft a letter to parents asking for support.

Principal's Report

Arts Package  Thursday, March 12: Aboriginal and Nature dance/drumming to make up for the presentation that was cancelled in the fall  presentations are tied to the curriculum and foster an appreciation of the arts and a respect for diversity

Upcoming Events  Rock Star Day: Thursday, March 12  EQAO: May 25 – June 5  Track and Field, Jump Rope for Heart, Twin Day, Light it up Blue, Special Needs Track Meet, Kindergarten evening

Tribes  revisiting Tribes within the school  listening, participation, appreciation, mutual respect  every child is our child within the school  the curriculum involves a lot of collaboration, so have to teach how to communicate  need to model first (e.g., how to respectfully disagree and work cooperatively when people have different perspectives and opinions)  focus is moving from teacher directed teaching to facilitating  encouraging student voice and helping students know that their voice will be respected and acknowledged

Enrollment  numbers are up which is good for the school  about 40 staff at the school (23 teachers plus support staff)

Other Canon Fields asked about the new health curriculum and what the feeling is from the community. Al said they're waiting for more direction from the ministry and the board. There will likely be professional development opportunities for the staff. In the meantime, they're focused on implementing this year's curriculum.

Next meeting: Tuesday, May 12th at 7:00 PM in the library 24 Holy Trinity Church, Thornhill 1830 - 2015

Celebrating Our Past, Embracing Our Future

“Something good is happening here!!”

Report of the Meeting of The Corporation held on April 7th 2015

Financial Update  Darryl Thompson presented the financial statement for the period ending March 31, the numbers were reviewed and discussed. 2015 Budget 2015 2014 Income Envelope Receipts 72 69 68 Open 2 3 2 Property 14 12 14 Our Faith/Our Hope 0 0 8 Bequests 0 0 0 Endowment Fund 0 0 0 Grants 0 0 0 Other 1 0 0 89 84 92 Expense Administrative 8 6 7 Church Premises 22 15 15 Major Repairs 0 0 0 Ministry/Missions 1 1 3 Diocesan Allotment 16 16 19 Personnel 58 60 73 105 98 117 Income over Expense (16) (14) (25) (Cash Basis) Amortization - 6 -6 -6 Income over expense (22) (20) (31)

 Darryl reported that envelope receipts are up due to a $1,000 cheque that was received, he is not sure if this is an annual donation or it is a donation for the this period.  Fairly substantial ministry/worship items should be shown specifically on our operating statement as Worship. Going forward Darryl will include these items.  We have a $60,000 operating profit, Darryl took $55,000 over to Equity on the balance sheet to cover a rainy day situation. Darryl will get input from vestry on this item  $56,000 donation has been put into capital reserve to take care of major repair item, since this money has already been spent on major repairs, Darryl is questioning if this amount should be written off. He will take this to the auditors

 Darryl provided the following breakdown of the various heads.

Income Other Administrative Expense Church Premises Interest Bank Charges Gas Stole Fees Insurance Hydro ACW/Footlights/Mission Outreach (Lenten etc.) Office Telephone Housing Income Maintenance Diocese Grant Other (Free Will-Pancake etc.)

Ministry/Missions Personnel Christian Education-Library Housing Incumbent Communications Salaries Mission Outreach Salaries Other Music Travel

Other Expense (pancake etc.) Health Ministry General Ministry

Outreach Parish Nurse Seniors Luncheon Sunday Service Youth Ministry-David Youth Ministry-Sunday

 Date for the Presentation of Audited Statements at Vestry: The date for the continuation of the vestry will be on Sunday, April 26th, subject to the audited statements being available. Canon Stephen will email Keith Madill for him to advise the auditor of this date.

Portfolio Reports, Issues and Discussions  Insurance Report: The increased Directors’ & Officers’ Liability limit (from $2 million to $5 million) has been approved and bound by Ecclesiastical. We have received the endorsement and paid the additional pro rata premium of $130. Dave continues to push Marsh for needed wording changes to our Property Insurance in particular to have contract certainty prior to the next power outage. Archdeacon Hardy has been copied on this matter.

 TNSK: Repairs to the playground fence damaged by a snow plow are expected to be completed in April by Casa at a mutually convenient time.

 Accounting Plus (our neighbours at Elizabeth and Centre) made an enquiry to park 5-6 cars 5 days per week during daytime. We reduced our offer to $250 per month. They are pursuing other options.

 Summer Baseball Camp will use the north end of nursery school for extreme weather days for board games, movies etc. at $75 per day (50% to TNSK). TNSK have agreed and the agreement is with the Diocese for approval.

 CPR/First Aid Training: We have had an enquiry for 2 full days…class size 10-20 offering $150 per day.

 Cemetery Legal Issue: Copies of two documents – an Indenture of the sale of the church land from Thorne and Parsons to the Lord Bishop of Toronto and a Memorial from the wives of Thorne and Parsons giving their consent to be barred from any dower interest in the land – were obtained from the Diocesan archives and given to what our legal team. They’ll examine the documents and hopefully be able to submit them to the Land Registry as proof that the Diocese has title to the land. From that point on they can follow the trail to the disputed documents and hopefully resolve the issue between us and the Thornhill G&CC. This process is taking a lot more effort that originally envisaged but our counsel has 2 | P a g e

assured us that he will keep costs to a minimum. The Diocese has advised that they will not help with any legal costs incurred on this issue. We have given copies of the two documents to our Archives and have included PDFs as an attachment to the minutes.

 Fire Safety Plan: Fire Safety Plan: The relevant documents have been assembled and the updated Fire Safety Plan was submitted to Vaughan Fire and Rescue for their review and approval. Eric is working with Vaughan Fire and Rescue to get approval. The fire inspector advised that we must prove that our monitoring company (Tyco) is ULC certified. We have proof however that our fire alarm system is not ULC certified. Vaughan F&RS advised that this is now a requirement, and Tyco is preparing a cost estimate. The work involves placing the telephone wires from the alarm box to the office in a metal conduit and upgrading one of the pieces of telephone equipment in the office. Tyco can do the work and certify that it is ULC compliant we must seek the property committee approval before we proceed. The fire department may be flexible on timing but not on getting the work done. Having an approved fire safety plan may be relevant for insurance purposes.

We identified the need to have two fire drills and suggested one in May and one in October when (presumably) the weather will be cooperative they must be scheduled around the our 185th anniversary events.

 Audio Visual Project: Our team (Eric Preston, Ron Tolhurst, Ian Downer from Advisory Board, Elaine and Iverson) have met on site with three potential suppliers (Logix, HD Source and Alectro). Both HD Source and Alectro have said that flat screens won’t work and that the only option for the middle of the church is a drop down screen and projector. Flat screen monitors may work for the side aisles although smaller projectors and screens may be better there as well. All three are now preparing quotations and have been instructed to submit them to the Property Committee.

 Auditorium: There would be coverage in the auditorium. There would be a projector for the auditorium. The auditorium is audio system is malfunctioning and needs some servicing

 Ministry after 185 Years: Eric contacted York Regional Police, United Way of York Region and LOFT to see if they can suggest community opportunities for us to get involved in. LOFT seems to be the most promising as they have a number of churches that work with LOFT housing units or other services. Eric is working with these sources to explore our options and to have a speaker to come out to meet with our informal ‘missional’ committee. A tentative date is set for some time in late April.

Several parishioners have volunteered to assist in the library at Thornhill Public School. Their manes have been sent to the school.

 Cemetery Update: Damaged crosses have been removed and concrete bases put in place. Target date by May 01 to replace the old wooden crosses with concrete ones. An Anniversary booklet highlighting selected monuments has been drafted and is being edited/reformatted by Danielle Terbenche. The booklet will also include pictures of monuments and deceased (if pictures available). Copies will be distributed (May 31st, after the BBQ) at the memorial service and also at the church.

 The Gardens: The aging members of the Garden Committee are finding it difficult to pull weeds and turn the soil. The committee will explore the possibility of Neighbourly Lane doing the maintenance of the grounds

 Snow removal and salting – Snow removal is on a fixed price, but salting is at $90 per application. Since this separation, we have observed that salting costs are higher than anticipated. We are awaiting the invoice for March.

 Climate Change Motion: Iverson and Steven Law had a preliminary meeting. Several options were discussed. The Wardens agreed that the focus should be local. Further discussion is needed on this issue to determine the changes we are going to make to support this initiative.

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 Healing/Health & Wellness: There was a very informative Lunch and Learn session on Elderly rights. It focused on their rights, contacts, fees, escalation processes, etc. Persons with elderly relatives should contact Susan for copies of slides/brochures. Issues such as emergency phone instructions, AED (Automated External Defibrillator) and elevator processes have been forwarded for possible inclusion in the sides persons manual.

 Auditorium Lights: One of the side lights in the auditorium is not working. Due to the age of the fixture it is difficult to find a replacement blub in the normal retail establishments. We may have to replace all the lights to make them the same. Eric will take this up with Ron to discuss costs to replace the damaged light vs replacing all. Jesús determined that there was a loose wire and fixed it

 Work Plan Schedule: We are developing a comprehensive work plan schedule. This is still in the early stages, the spread sheet was presented to the Wardens for their input on dates and assignment of tasks and updates were done, some modifications are still required as this document is a work in progress.

 Stewardship Campaign: Canon Stephen invited –Peter Misiasek, Diocesan Director of Stewardship Development to the May Advisory Board meeting to provide input on our plan for the campaign for stewardship.

 Vaughan Culture Days: The Warden's recommendation needed by May for participation in this event

 Recognition: The Wardens suggested May 31 as a date to recognize Malcolm for the work that he has done with Footlights

Incumbent’s Report  Canon Stephen presented his report (attached). Among the issues addressed were the following. i. Worship Review Group: I am in the process of assembling a Worship Review Group as suggested at Vestry. I hope to have the group fully constituted by the time of our next meeting ii. Town Hall meetings: Episcopal areas will hold Town Hall meetings in April to prepare for the next Regular Session of Synod. The focus of the Town Hall meetings are to present the proposed revisions to The Constitution and Canons (namely, eliminating mandatory retirement and changes to Synod composition) and to provide an opportunity for Synod members to have their questions answered in a smaller setting. The intention is to provide a full and open process for obtaining feedback on the proposed changes before they are presented to Diocesan Council for recommendation to Synod. iii. Holy Trinity School Presentation: After much consultation with the wardens, advisory board, organist, Canon Crowther and Ms. Danielle Stock, and the unavailability of two of the students, who were initially scheduled to performed, a decision has been made to incorporate the schools presentation in Morning Prayer on April 26

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Incumbent’s Report

185TH ANNIVERSARY  This month we welcome Bishop Peter Fenty on April 5 (Easter Day), as our guest preacher and celebrant at the 10 am service. Bishop Bill Hockin will be with us on April 19. During the month of May we will welcome The Rev. Ruthanne Ward, Archbishop Colin Johnson and Canon Bob Grisdale.

CORPORATE WORSHIP  On April 19 at the 10:00 a.m. service the Churchwardens, Advisory Board and Sidespersons will share in corporate worship. Where possible, they will sit together and receive the sacrament together.

WORSHIP REVIEW GROUP  I am ion the process of assembling a Worship Review Group as suggested at Vestry. I hope to have the group fully constituted by the time of our next meeting

TOWN HALL MEETINGS  Episcopal areas will hold Town Hall meetings in April to prepare for the next Regular Session of Synod. You may select whichever date is most convenient for you. The dates are as follows: Saturday, April 11, 2015 i. Trent Durham – 9:00 a.m. to 11:30 a.m. at St. Luke, Peterborough ii. York-Scarborough – 2:00 p.m. to 4:30 p.m. at St. Andrew, Scarborough

Saturday, April 25, 2015 i. York-Simcoe – 9:00 a.m. to 11:30 a.m. at St. George, Allandale ii. York-Credit Valley – 1:30 p.m. to 4:00 p.m. at St. Stephen, Downsview  The focus of the Town Hall meetings are to present the proposed revisions to The Constitution and Canons (namely, eliminating mandatory retirement and changes to Synod composition) and to provide an opportunity for Synod members to have their questions answered in a smaller setting. The intention is to provide a full and open process for obtaining feedback on the proposed changes before they are presented to Diocesan Council for recommendation to Synod.  More information may be found on the diocesan website at toronto.anglican.ca/about-the-diocese/corporate-information/synod/2015-regular-synod/town-hall/  Registration and check-in will take place or to each meeting. Town Halls are open to anyone interested in attending.

HOLY TRINITY SCHOOL PRESENTATION  After much consultation with the wardens, advisory board, organist, Canon Crowther and Ms. Danielle Stock, and the unavailability of two of the students, who were initially scheduled to performed, a decision has been made to incorporate the schools presentation in Morning Prayer on April 26.

VISITS BY ASSOCIATION  In light of our schedule for April 26th, the proposed visit by the Toronto branch of the ruling parting of the government of Barbados to celebrate the 60th anniversary of the foundation of the party, has been canceled. They have opted for another church.

LUNCH WITH ARCHBISHOP JOHNSON (May 24)  When Archbishop Johnson comes to us on May 24, my wife Lucy and I propose to host him and his wife (should she accompany him) to lunch at Santorini (288 John St, off Bayview) after the service. I invite you and your spouses to join us, should you so desire. There is no budget for such events, so you will be expected to cover your meal. April 7, 2015 5 | P a g e

29 REPORT: FROM ANNIVERSARY COMMITTEE MEETING April 16, 2015

ANNIVERSARY LECTURE  Dr. Danielle Terbenche, historian and parishioner, will present a Breakfast Lecture on Saturday, April 25. The lecture is titled “The financial challenges of Rev. George Mortimer and Rev. Dominick Blake, the first rectors of Holy Trinity Anglican Church, Thornhill (1832-1844; 1844-1859)”. Breakfast begins 9 a.m. followed by the lecture at 9:30 a.m.

Letters from Government Officials  We have received eight letters from various government levels: The Governor General, Prime Minister, Lieutenant Governor, Premier, M.P. Peter Kent, and the mayors of Vaughan, Markham and Richmond Hill. We are exploring the possibility of putting these letters in a single frame.

Community Day/BBQ (May 31)  M.P. Kent will be attending the service. He will be invited to read his letter at an appropriate time in the service.  Michael Davidson, a parishioner, has offered to provide patties for the occasion. It was queried if we need hotdogs/hamburgers also. He will provide samples for us on May 3 at Coffee hour.  The committee was of the view that the fare/spread should be as simple as possible like coffee hour (based in the auditorium, outside if weather is good)  There is need for a committee to run this event. It was suggested that the Advisory Board be asked to host the afternoon.  The idea of an ice-cream truck being invited to park in the parking lot was raised.

The Rev. David Sismore  A parishioner has enquired if the Rev. David Sismore, who once served at HTC had been invited. There was no clear indication as to his current location.

T-Shirts  Susan Hogeboom will confirm the font type to be used to accompany the price of the T-Shirts and logo.

Footlights  The Footlights presentation was a financial success. Of the proceeds which exceeded$4,000, $500 will go to the Anniversary Outreach Project.

Luncheon (Sunday, October 25)  Bobbie will visit the school this week to do some costing with the caterers. Every effort will be made to keep the cost at $30. She will be discussing centre pieces with Robion Parravano  We estimate that about 200 persons will attend.  For transportation we will encourage car-pooling, especially for seniors.  We will work to have tickets available for May 24th, the day when Archbishop Colin Johnson visits

Next Meeting – Monday, May 4, 2015, at 1:00 p.m.

30 CELEBRATING 185 YEARS OF MINISTRY AT HOLY TRINITY CHURCH, THORNHILL

(APRIL TO NOVEMBER) APR 19 Bishop Bill Hockin 25 Prayer Breakfast: Danielle Terbenche, PhD Lecture - The financial challenges of Rev. George Mortimer and Rev. Dominick Blake, the first rectors of Holy Trinity Anglican Church, Thornhill (1832-1844; 1844-1859) MAY 3 Hymns The Original Church would have sung 10 The Rev Ruthanne Ward 24 Day of Pentecost: Archbishop Colin Johnson (May 22, 1951 Re-Dedication of Church at new location 31 Trinity Sunday: Canon Bob Grisdale Community Day 1:30 pm Memorial Service in the Cemetery OCT 25 Archbishop Fred Hiltz Anniversary Luncheon – Bishop George Elliott (Keynote Speaker) NOV 15 Fr. Daniel Graves Holy Trinity School Founders’ Sunday 22 Reign of Christ - Archbishop Terence Finlay

PHOTO DIRECTORY to be published in the Fall