SPECIAL MEETING OF THE DISTRICT OF TOFINO COUNCIL HELD IN THE COUNCIL CHAMBERS AGENDA: Tuesday, March 14, 2006 @ 1:00 p.m.
1. Call Meeting to Order
2. Additions to or Deletions from the Agenda
3. Adoption of Agenda
4. Delegations 1. Representatives from Indian & Northern Affairs Canada (INAC) re: Municipal Servicing Agreement 2. Pacific Rim Arts Society (PRAS) – Budget Presentation 3. Tarni Jacobson, Wickaninnish Community School – Budget Presentation 4. Penny Barr and Lori Camire, Tofino Housing Corporation (THC) – Budget Presentation 5. Dylan Green, Tofino Bus Proposal
4. Unfinished Business 1. 2006 Budget
5. Reports Staff Reports
6. Bylaws
7. New Business 1. Municipal Servicing Agreement
8. Adjournment
Page 1 Wickaninnish Community School Society Income Statement 07/01/2005 to 08/31/2005
REVENUE
Sales Revenue Computer Lab Revenue 155.55 Equipment Rental 0.00 Gym User Group Fees 0.00 One Time Gym Use - Tournaments 0.00 Laminating Revenue 3.00 Room Rental 0.00 Overnight Room Rental 1,544.05 Photocopying Revenue 236.45 Video Rental 0.00 Total Sales & Rental Revenue 1,939.05
Program Revenue Arts, Dance, Drama Programs 0.00 Computer Class Revenue 0.00 Educational Programs 0.00 Summer Camp 2,082.50 Excursion Revenue 0.00 Just for Girls 0.00 Recreational Programs 0.00 Workforce Programs 0.00 Youth Services 0.00 Dance Revenue 0.00 Early Childhood Programs 0.00 Total Program Revenue 2,082.50
Grant, Donation, Fundraising Revenu Donation Revenue 0.00 Foundation Grants 5,000.00 Fundraising Revenue 0.00 Ministry Grants 11,128.00 Municipal Support 18,000.00 SD 70 Grants 46,000.00 Total Grant, Donation, Fundraising 80,128.00
Other Revenue Damage/Cleaning Deposit Revenue 0.00 Interest & Equity Revenue 0.00 Miscellaneous Revenue 218.34 Undesignated Revenue 0.00 Total Other Revenue 218.34
TOTAL REVENUE 84,367.89
EXPENSE
Program & Project Expense Aboriginal day Expense 0.00 Instructor expense 1,500.00 Art & Music Supplies 0.00 Computer Lab Expense 0.00 Custodial Services 0.00 Dance Expense 50.37 Educational Programs Expense 0.00 Workshops & Honoraria 0.00 Community Garden Expense 2,675.00 Gym Expense 0.00 Literacy Projects 0.00 Miscellaneous Prog Supplies 2.39 Recreation Program Expense 0.00 Summer Camp Expenses 1,344.82 Supplies Expense 388.15 Food Expense 203.21 Workforce Preparation Expense 0.00 Youth Services Progam Expense 557.34 Travel - Programs 666.41 Excursions 581.33 Total Program & Project Expense 7,969.02
Payroll Expenses Previous Year Source Deductions 0.00 Wages & Salaries 15,162.68 Benefits 0.00 EI Expense 413.91
Printed On: 09/22/2005 Page 2 Wickaninnish Community School Society Income Statement 07/01/2005 to 08/31/2005
CPP Expense 656.69 WCB Expense 50.48 Total Payroll Expense 16,283.76
General & Administrative Expenses Accounting & Legal 0.00 Advertising & Promotions 262.90 Bad Cheques 0.00 Board Expense 37.45 Cash Short/Over 0.00 Courier & Postage 10.25 Conference/Workshop Expense 0.00 Depreciation Expense 0.00 Contract Consultants 0.00 Employee Training Expense 0.00 Fundraising Expense 0.00 Insurance 350.00 Interest & Bank Charges 21.19 Government Fees 0.00 GST Expense 0.00 Office Supplies 214.52 Membership Expense 75.00 Miscellaneous 102.73 PST Expense 0.00 Realized Exchange Gain/Loss 0.00 Repair & Maintenance 0.00 SD 70 Maintenance 0.00 Security Expense 0.00 Telephone 284.21 Travel 10.00 Total General & Admin. Expenses 1,368.25
TOTAL EXPENSE 25,621.03
NET INCOME 58,746.86
Printed On: 09/22/2005 Page 1 Wickaninnish Community School Society Balance Sheet As at 06/30/2005
ASSETS
Current Assets Petty Cash 100.00 CIBC 98-15813 374.91 Coastal Community Credit Union 1.73 Total Cash 476.64 Money Market Investment 70,078.70 Coastal Comm GIC 26,340.00 Credit Union Equity Shares 29.41 Accounts Receivable 711.01 Allowance for Doubtful Accounts 0.00 Payroll Advances 0.00 Total Receivable 711.01 Purchase Prepayment 0.00 Total Current Assets 97,635.76
Capital Assets Audio Equipment 2,623.91 Accum Depre. Audio Equipment -2,590.20 Net Audio Equipment 33.71 Computer Equipment/Software 12,200.85 Accum Depre Computer -12,201.89 Net Computer Equipment -1.04 Facility Improvements 23,403.08 Accum Deprec Facility Impro -3,184.53 Net Facility Improvements 20,218.55 General Office Equipment 1,137.59 Accum Depr Office Equip -1,138.00 Net Office Equipment -0.41 Music Equipment 920.20 Accum Depre Music Equipment -920.20 Net Musical Equipment 0.00 Recreational Equipment 10,706.06 Accum Deprec Recreational Equip -10,526.01 Net Recreational Equipment 180.05 Total Capital Assets 20,430.86
Other Non-Current Assets Computer Software 0.00 Goodwill 0.00 Incorporation Cost 0.00 Total Other Non-Current Assets 0.00
TOTAL ASSETS 118,066.62
LIABILITIES
Current Liabilities Accounts Payable 2,745.70 Vacation payable 0.00 EI Payable -304.00 CPP Payable -457.28 Federal Income Tax Payable -844.93 Total Receiver General -1,606.21 WCB Payable -141.58 Prepaid Sales 0.00 Total Current liabilities 997.91
TOTAL LIABILITIES 997.91
EQUITY
Retained Earnings Retained Earnings - Previous Year 119,942.17 Current Earnings -2,873.46 Total Retained Earnings 117,068.71
TOTAL EQUITY 117,068.71
LIABILITIES AND EQUITY 118,066.62
Printed On: 09/21/2005 Wickaninnish Community School Society 431 Gibson Street, P.O. Box 220 Tofino, B.C. V0R 2Z0 Tel: (250) 725.2555 Fax: (250) 725.3264 E-mail: [email protected]
March 9, 2006
Re: Request for $16,245 for the supervision of community recreational programs at the Wickaninnnish Community School by the Wickaninnish Community School Society.
Dear Mayor John Fraser and Councillors: Al Anderson, Peter Ayres, Denise Gibson, Derek Shaw, Owen Strudwick, and Michael Tilitzky;
The Wickaninnish Community School Society (WCSS) is pleased to have the opportunity to thank the District of Tofino for its funding contributions to community recreation in 2004 ($6000) and 2005 ($18,000). Many prevention-based recreational programs for children and youth would not be possible without your support. The funding from the District of Tofino provides for one staff person to oversee after-school and evening recreational programs at the Wickaninnish Community School, allowing the Coordinator to work more on writing proposals and securing other means of funding for youth programming. The WCSS would like to propose continued funding from the District of Tofino, commencing in September, 2006 through April, 2007 to support the supervision of the community’s recreational programs in Tofino’s only gymnasium – an essential service in Tofino.
We have included the WCSS’s 2004-2005 Annual Report in this package for your review of our programs and services; the current Memorandum of Understanding between the District of Tofino and the WCSS: September 2005 – April, 2006; the current Winter Gym Schedule; and the employment costs to date and projections until April for you. To summarize, we have outlined some of the highlights and other pertinent information below:
The Wickaninnish Community School Society was incorporated as a non-profit society in July 1995 and operates out of the Wickaninnish Community School (K-7). The WCSS provides affordable education, cultural, recreation, employment and social programs for children, youth, adults and families in Tofino and outlying communities in Clayoquot Sound. In addition, the WCSS’s mandate includes assessing and delivering programs that achieve the best outcomes for at risk children and youth and utilize community resources to expand lifelong learning opportunities for all ages in an efficient, effective manner. We deliver a broad range of programs and services to people of all ages in our communities. To date, our key program areas have been pre-teen and youth prevention- based life skills and leadership programs, early childhood and family programming, as well as educational, social and recreation programs. We also provide community access to our computer lab and coordinate the rental of space and equipment for community use. This year the WCSS is also starting a Community Garden for all to enjoy. The popularity of WCSS’s programs is evident in the visitor statistics: an average of over 2344 children, youth, adults and seniors access the School District’s facility each month. From July 1, 2004 until June 30, 2005 the Wickaninnish Community School and field had a total of 28,423 participant visits.
1
The WCSS receives its core funding of $46,000 from the Ministry of Education’s Community Link funding which is allocated to three west coast communities, Port Alberni, Bamfield and Tofino, by School District 70 (Alberni). Each year we are unsure if the community school will receive its core funding due to the effects of ongoing Provincial Government cutbacks. In 2002 the WCSS’s yearly funding was reduced by $29,000, a reduction of almost 39%. Each year, the WCSS appeals to the School District for its core funding - an unnerving uncertainty. The core funds are used to cover the Coordinator’s salary and some office expenses. All of our programs operate on a cost recovery basis and/or rely on outside funding sources to be able to run.
The WCSS is responsible for overseeing all programs at the Wickaninnish Community School after-school hours, seven days/week. Typically our programs operate Monday – Friday from 4:00pm – 10:00pm. The gym slots are available from September through April each year. The WCSS has a fall and winter session, each 14 weeks, where community groups may rent out two hour blocks of time in the gym. Each adult gym slot costs $350.00 per session, which is equivalent to a minimal fee of approximately $2 per person per use based on a 12 member team. WE DO NOT CHARGE GYM RENTAL FEES FOR CHILDREN or YOUTH GROUPS. The approximate yearly revenue for ’05 -‘06 for the adult gym slots and drop-in recreational programs is $3745. All gym slots throughout the week (4-6pm, 6-8pm and 8-10pm) are currently booked at maximum capacity by community groups. The WCSS also has one weekend adult gym slot and two morning sessions/week for a pre-school gym time (no charge). In total we currently have 6 children, 7 Youth and 5 adult gym slots as well as several drop-in recreational programs: Badminton ($2), Soccer ($2) and Table Tennis ($1). A usual day at the Wickaninnish Community School sees between 60 and 75 people utilizing the gym facility alone during after-school hours. Youth basketball and youth hockey are the most popular programs in the gym. There are approximately 1200 participant visits to the gym alone each month. We currently have more requests for gym slots than are available. This year, we have started receiving requests for spring bookings in May and June. The WCSS also has several other programs and services which occur in the academic area of the school during the week; tai chi (ave. 5 participants) choir (ave. 5-10 participants) and the community computer lab (ave. 15 children and youth – no charge for this service to individuals under 19 years). The Evening Supervisor supervises all programs in the school each evening.
The approximate cost for one person to supervise the recreational programs Monday through Friday from 4:00pm -10:30pm from September through April at $14/hr is $16,245 This is based on a 32.5 hours/week for 32 weeks/year with two weeks off at Christmas when the school is closed. (Please see the Memorandum of Understanding attached for specific details regarding funding coverage).
2
In addition to providing supervision of the WCSS’s programs we also provide space and supervision to the District of Tofino’s Parks and Recreation Department’s programs that occur at the Wickaninnish Community School at no charge. This is due to insufficient space available at the Tofino Community Hall. Some of these programs over the last several years have included: babysitting courses, cartoon drawing classes, self defense, dog obedience classes, children’s soccer, archery twice/week; as well, the Community Children’s Centre participates in our Pre-school Gym Drop-in program two mornings per week. The Parks and Recreation Department and the WCSS also usually partner on providing two elementary-aged dances per year at the Wickaninnish Community School.
The WCSS was involved in a visioning process that began in February 2004 with our community partners including: SD 70, District of Tofino and its Parks and Recreation Department, North Island College, the Raincoast Education Society and other agencies in the region. Through discussions with our partners we have embraced a new direction that includes less recreational programming; more education and culture–focused programming; and pre-teen and youth programs focused on life skills, mentoring, and leadership. The Central West Coast Vancouver Island Community Needs Assessment, published in November, 2003, suggested that 65% of survey respondents thought the level of youth programs needs improvement or is poor and 61% responded that the level of pre-teen and children’s programs needs improvement or is poor. The WCSS does not want to duplicate or compete for programs with the Parks and Recreation Department, in fact, we would like to continue to work together providing complimentary programming in Tofino.
All in all, the Wickaninnish Community School Society is a valuable organization in Tofino providing children, youth and adults from our communities and visitors alike, a variety of programs and services. The WCSS is fiscally responsible and dedicated to offering quality programs that are responsive to the needs of the community. The WCSS requests continued funding in 2006-2007 for the supervision of community recreation programs in Tofino’s only gymnasium.
Thank you for considering our request. Please contact the WCSS if you require further information.
Sincerely,
Tarni Jacobsen On behalf of the WCSS’s Board of Directors
3 Wickaninnish Community School Society Allocation of District of Tofino Funds
February 28, 2006 Employee Empolyee Employee Net Employer Employer Total Employee Gross Wages CPP EI Income Tax Payroll CPP EI Expense Matt Petzold, Sept 1-15$ 356.72 $ 10.44 $ 6.96 $ - $ 339.32 $ 10.44 $ 9.74 $ 376.90 Matt Petzold, Sept 16-30$ 757.12 $ 30.26 $ 14.76 $ 68.70 $ 643.40 $ 30.26 $ 20.66 $ 808.04 Matt Petzold, Oct 1-15$ 320.32 $ 8.64 $ 6.25 $ - $ 305.43 $ 8.64 $ 8.75 $ 337.71 Matt Petzold, Oct 16-31$ 451.36 $ 15.12 $ 8.80 $ 14.15 $ 413.29 $ 15.12 $ 12.32 $ 478.80 Matt Petzold, Nov 1-15$ 829.92 $ 33.86 $ 16.18 $ 86.10 $ 693.78 $ 33.86 $ 22.65 $ 886.43 Matt Petzold, Nov 16-30$ 698.88 $ 27.38 $ 13.63 $ 54.80 $ 603.07 $ 27.38 $ 19.08 $ 745.34 Matt Petzold, Dec 1-15$ 669.76 $ 25.93 $ 13.06 $ 47.45 $ 583.32 $ 25.93 $ 18.28 $ 713.97 Matt Petzold, January 1-15$ 94.64 $ - $ 1.77 $ - $ 92.87 $ - $ 2.48 $ 97.12 Matt Petzold, January 16-31$ 131.04 - 2.45 - 128.59 - $ 3.43 $ 134.47 Matt Petzold, February 1-15$ 65.52 $ - $ 1.23 $ - $ 64.29 $ - $ 1.72 $ 67.24 Matt Petzold, February 16-28$ 65.52 $ - $ 1.23 $ - $ 64.29 $ - $ 1.72 $ 67.24 Andreane Monette, Oct 16-31$ 276.64 $ 6.48 $ 5.39 $ - $ 264.77 $ 6.48 $ 7.55 $ 290.67 Andreane Monette, Nov 1-15$ 182.00 $ 1.79 $ 3.55 $ - $ 176.66 $ 1.79 $ 4.97 $ 188.76 Andreane Monette, Nov 16-30$ 480.48 $ 16.57 $ 9.37 $ 18.35 $ 436.19 $ 16.57 $ 13.12 $ 510.17 Andreane Monette, Dec 1-15$ 495.04 $ 17.29 $ 9.65 $ 20.70 $ 447.40 $ 17.29 $ 13.51 $ 525.84 Andreane Monette, January 1-15$ 582.40 $ 21.61 $ 10.89 $ 26.10 $ 523.80 $ 21.61 $ 15.25 $ 619.26 Andreane Monette, January 16-31$ 757.12 $ 30.26 $ 14.16 $ 59.35 $ 653.35 $ 30.26 $ 19.82 $ 807.20 Andreane Monette, February 1-15$ 968.24 $ 40.71 $ 18.11 $ 107.85 $ 801.57 $ 40.71 $ 25.35 $ 1,034.30 Andreane Monette, February 16-28$ 822.64 $ 33.50 $ 15.38 $ 74.20 $ 699.56 $ 33.50 $ 21.53 $ 877.67 Tarni Jacobsen, Feb 16-28 (13.33% of pay) $ 245.69 Andreane Monette, March 1-15$ 800.00 $ 32.38 $ 14.96 $ 68.65 $ 684.01 $ 32.38 $ 20.94 $ 853.32 Andreane Monette, March 16-31$ 800.00 $ 32.38 $ 14.96 $ 68.65 $ 684.01 $ 32.38 $ 20.94 $ 853.32 Andreane Monette, April 1-15$ 800.00 $ 32.38 $ 14.96 $ 68.65 $ 684.01 $ 32.38 $ 20.94 $ 853.32 Andreane Monette, April 16-30$ 800.00 $ 32.38 $ 14.96 $ 68.65 $ 684.01 $ 32.38 $ 20.94 $ 853.32 Matt Petzold, March 1-15$ 90.00 $ - $ 1.65 $ - $ 88.35 $ - $ 2.31 $ 92.31 Matt Petzold, March 16-31$ 90.00 $ - $ 1.65 $ - $ 88.35 $ - $ 2.31 $ 92.31 Matt Petzold, April 1-15$ 90.00 $ - $ 1.65 $ - $ 88.35 $ - $ 2.31 $ 92.31 Matt Petzold, April 16-30$ 90.00 $ - $ 1.65 $ - $ 88.35 $ - $ 2.31 $ 92.31
Total$ 12,565.36 $ 449.36 $ 239.26 $ 852.35 $ 11,024.39 $ 449.36 $ 334.96 $ 13,595.37
CPP Contributions$ 898.72 EI Contributions$ 574.22 Tax Deductions$ 852.35 Current Payment$ 1,632.20 Gross Payroll$ 12,565.36 No. of Employees 5
Total from the District of Tofino$ 18,000.00 Total expense on Dede & Matt Pay$ 13,595.37 Amount you still have available$ 4,404.63
Wickaninnish Community School Society’s GYM SCHEDULE January 16, 2006 – April 27th, 2006 TIME SATUR SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY DAY 8:45 – TBF Pre-school Gym Pre-school Gym 10:00 Time Time Closed AM 10:00 am – 8:45 – 9:45 8:45 – 9:45 1:00 pm No Charge No Charge (academic area)
Pre-Teen Gym Pups Hockey 2:30 – Closed Grades 5, 6, 7 3-5yrs Closed 4:00 2:30 -4:00 pm No 3:45-4:15 pm PM Charge $15/term
Co-ed Youth Hockey Youth TFN Youth Junior Hockey Pee Wee 4:00 – Hockey Stan Mickey Basketball Hockey 6-8 yrs Hockey 6:00 5-7pm No Charge Steve/Randal John Tom Jr. 4:15 – 5:00pm 9-12 yrs. Closed PM Gaylene T Frank jr. No Charge $15/term 4:30-6pm $350 No Charge $15/term TFN Queens Aces Hockey Ladies Hockey Mens Hockey Teen 6:00 - Youth Hockey Youth and Adult Gaylene Russell Gibson Drop-In 8:00 Closed Cathy Tom Hockey Thorogood $350 (13-18 yrs) Closed PM No Charge Alice Curley $350 6-10 pm $350 no charge
8:00– Adult Soccer Badminton Youth Weigh West Teen 10:00 Closed Youth/Adults Basketball Adult Hockey Drop-In PM $2 Drop-in $2 Drop-in TFN Lady Warriors Al Rimell (13-18yrs) Closed Table Tennis Francis Frank $350 6-10 pm Youth and Adults No Charge no charge 7:00-9:00 $1 Drop-In
Wickaninnish Community School Society 431 Gibson Street, P.O. Box 220 Tofino, B.C. V0R 2Z0 Tel: (250) 725.2555 Fax: (250) 725.3264 E-mail: [email protected]
District of Tofino October 27, 2005 PO Box 9 Tofino, BC, V0R 2Z0
This Memorandum of Understanding (MOU) is made and entered into by and between the District of Tofino and the Wickaninnish Community School Society (WCSS), a non-profit society, in order to support shared objectives of improving and increasing recreational opportunities in Tofino relating to the Wickaninnish Community School, the facility and the operation of recreational programs.
This MOU specifically relates to the $18,000 being provided by the District of Tofino to the WCSS for the supervision of recreational programs at the Wickaninnish Community School as adopted in the DOT 2005 budget, May 15, 2005.
ARTICLE I: Background:
The Wickaninnish Community School Society (WCSS) operates out of the Wickaninnish Community School (WCS) in Tofino, BC. The WCSS has the mission of providing recreational, educational, cultural, social and work force preparation programs for all community members from Tofino, Opitsaht and Esowista, BC.
There is only one gymnasium in the District of Tofino and it is located at the Wickaninnish Community School. The Wickaninnish Community School Society is responsible for overseeing the gymnasium use outside of regular school hours.
The WCSS and DOT’s Parks and Recreation have in the past shared space both in the WCS and the Community Hall facilities in order to accommodate recreational programs.
The DOT’s Parks and Recreation Department is a municipal office responsible for providing recreational opportunities for community members of all ages in Tofino, BC.
The DOT would like to be able to utilize the gymnasium, underground area and/or classroom space on occasion in order to provide recreational programs when space is unavailable in the Community Hall or when weather is inappropriate for outdoor activities.
The WCSS has the permission to utilize space in the WCS from 4pm – 10 pm Monday through Friday. On occasion the WCSS operates programs outside of those days/hours as stated above but does so with the express permission of the Principal of the WCS.
The WCSS would like to accommodate requests for space at the WCS by the DOT so long as use of the space does not conflict with the WCSS’s use of the space.
The DOT would also like to utilize space in the WCS without having to provide supervision above and beyond the class instructors for their recreational programs.
The WCSS and the Principal of the Wickaninnish Community School would like to request another recreation facility in the District of Tofino equipped with at least one gymnasium and grass fields for community use, as per the DOT’s Official Community Plan.
ARTICLE II: STATEMENT OF WORK
Both parties mutually agree to the following:
The DOT has agreed to provide the WCSS with $18,000 in order to hire a recreational programmer/evening supervisor of the WCS facility to oversee recreational programs.
The WCSS agrees that the Recreation programmer/Evening supervisor will provide supervision for the DOT’s programs while they are within the Monday through Friday, 4:00 pm – 10:00 pm timeframe, so long as the DOT’s programs do not conflict with the WCSS’s programs or space in the WCS.
The DOT would like to have the option to utilize the WCS on the weekends and after-school hours between 2:30 – 4:00 pm Monday through Friday, on occasion. All requests for use of the school during these hours should go directly to Brad Dusseault, the Principal of the Wickaninnish Community School, and would be subject to his approval.
The DOT and WCSS agree to maintain open communication relating to this agreement
NOW, THEREFORE, DOT and the WCSS agree to partner to provide improved and increased opportunities for recreational programs at the WCS. This partnership is subject to approval by the WCSS and the DOT.
ARTICLE III: CONDITIONS
A. PARTICIPATION IN SIMILAR ACTIVITIES. This MOU in no way restricts the parties from participating with other public or private agencies, organizations and individuals on similar agreements. All parties recognize the importance of cooperation and partnership with other organizations and institutions of mutual interest.
B. FORCE AND EFFECT. DOT and WCSS intend to conduct the aforementioned activities in this MOU in accordance with existing authorities. If any provisions of this MOU are determined to be inconsistent with existing laws, regulations, or directives governing the signatories, then only those provisions of this MOU not affected by a finding of inconsistency shall remain in full force and effect.
C. TERM. This MOU shall become effective on DOT’s and the WCSS’s signature and shall expire on April 30, 2006, unless terminated earlier pursuant to Paragraph F, below.
E. AMENDMENT. This MOU shall not be altered, changed, or amended except by written mutual agreement of the parties hereto. F. TERMINATION. This MOU may be terminated by either party upon delivery of a written notice to the other at least thirty (30) days prior to the intended date of termination.
G. CONTACTS
District of Tofino PO Box 9 Tofino, BC V0R 2Z0 Phone: 250.725.3229
Wickaninnish Community School Society PO Box 220 Tofino, BC V0R 2Z0 Phone: 250.725.2555
IN WITNESS THEREOF, the parties herein below set their hand.
District of Tofino
______Dated _____, 2005 Martin Gee, Treasurer.
______Dated _____, 2005 Leif Pedersen, Administrator
Wickaninnnish Community School Society
______Dated ______, 2005 Director, WCSS
______Dated______, 2005 Director, WCSS
Wickaninnish Community School Society 431 Gibson Street, P.O. Box 220 Tofino, B.C. V0R 2Z0 Tel: (250) 725.2555 Fax: (250) 725.3264 E-mail: [email protected]
March 9, 2006
Re: Request for the remainder of the funds from the District of Tofino’s 2005-2006 donation, approximately $4404, to be used for a one time donation to the Wickaninnish Community School Society’s (CALL) Community Action Life Skills and Leadership Program
Dear Mayor John Fraser and Councillors: Al Anderson, Peter Ayres, Denise Gibson, Derek Shaw, Owen Strudwick, and Michael Tilitzky;
On December 13th, 2004, the Wickaninnish Community School Society made a presentation to the District of Tofino’s Mayor and Council requesting $21,530 of yearly funding to be used for the following:
$14, 280 Wages $4250 Gym Maintenance $3000 Custodial Support (at the time the WCSS was paying for a weekend custodian but this is no longer the case)
The District of Tofino generously approved a funding donation of $18,000 to the Wickaninnish Community School Society. These funds were to cover the Evening Supervisor’s wages and employment related costs from September, 2005 through April, 2006. The WCSS projects that we will have spent $13,595.37 by the end of April and calculates that there will be a $4404.63 surplus in funds. The WCSS would like to request a one time donation using this surplus to go towards the Community Action Life Skills and Leadership (CALL) youth program starting in April, 2006.
The CALL Program is a youth leadership program for pre-teens in grades 6 and 7 at the Wickaninnish Community School. Last year was the successful pilot program with almost $26,000 of funding from the Clayoquot Biosphere Trust and the Vancouver Foundation for the research and development of this program. A program manual has been created and will be utilized for the upcoming program. CALL is an experiential, workshop-based after-school program where young people learn valuable tools in order to thrive as healthy, contributing members of society. Life skills learned throughout the program include what it takes to be a leader, excellent communication skills, decision-making, conflict resolution, stress management and alcohol and drug awareness.
This year, due to limited funding, our program will be scaled down to work with the $6000 total budget provided by the CBT and Coastal Community Credit Union. With an additional $4404 funding, the WCSS feels that it could expand on the current program by introducing a mentoring component whereby participants from last year’s programs become leaders to this year’s participants. Additional funding would allow the facilitators the time and flexibility to incorporate new material such as employment readiness information that will assist youth in the skills needed to gain meaningful employment in the community.
Thank you for considering our request. Please contact the WCSS if you require further information.
Sincerely,
Tarni Jacobsen On behalf of the WCSS’s Board of Directors Wickaninnish Community School Society 431 Gibson Street, P.O. Box 220 Tofino, B.C. V0R 2Z0 Tel: (250) 725.2555 Fax: (250) 725.3264 E-mail: [email protected]
Society Number: S-33978, July 25, 1995
AANNUAL RREPORT July 1, 2004 – June 30, 2005
Mission
To participate in and encourage educational, recreational, employment and cultural activities and endeavors which contribute towards the enhancement of the quality of life of community members of all ages.
School District 70 (Alberni)and the Ministry of Education: Our Principle Partners in Community Education
The Wickaninnish Community School Society (WCSS) would like to gratefully acknowledge the British Columbia Ministry of Education and School District 70 (Alberni) for their generous financial and in-kind support. The numerous programs and services the WCSS offers to community members from Tofino, Opitsaht and Esowista would not be possible without their financial support.
The Wickaninnish Community School Society embraces the desired outcomes of the Ministry of Education, the School District’s Accountability Contract, and the Wickaninnish Community School Goals. The Wickaninnish Community School Society provides programs that compliment the school-based programs and support at-risk children and youth. The Wickaninnish Community School Society strives to tract the positive measurable outcomes of raised self-esteem, success for children and youth in the school, home and community and increased knowledge and awareness of community resources. The Wickaninnish Community School Society strives to give clear evidence of positive measurable outcomes.
The Wickaninnish Community School Society (WCSS) was incorporated as a non-profit society in July 1995 and operates out of the Wickaninnish Community School (K-7). The WCSS provides affordable education, cultural, recreation, employment and social programs for children, youth, adults and families in Tofino and outlying communities in Clayoquot Sound. In addition, the WCSS’s mandate includes assessing and delivering programs that achieve the best outcomes for at risk children and youth and utilize community resources to expand lifelong learning opportunities for all ages in an efficient, effective manner. We deliver a broad range of programs and services to people of all ages in our communities. To date, our key program areas have been pre-teen and youth prevention-based life skills and leadership programs, early childhood and family programming, as well as educational, social and recreation programs. We also provide community access to our computer lab and coordinate the rental of space and equipment for community use. The popularity of WCSS’s programs is evident in the visitor statistics: an average of over 2369 children, youth, adults and seniors participate in programs at the Wickaninnish Community School each month.
Overview of WCSS’s Main Funding Sources:
Ministry of Education and School District 70 (Alberni) 46,000 District of Tofino 6,000 Clayoquot Biosphere Trust 9,500 HRSDC 3,420 Vancouver Foundation 16,400
Total: 81,320
Wickaninnish Community School Society: New Directions since February, 2004
The WCSS was involved in a visioning process that began in February 2004 with our community partners including: SD 70, District of Tofino and Parks and Recreation, North Island College and the Raincoast Education Society. Through discussions with our partners we have embraced a new direction that includes less recreational programming; more education and culture–focused programming; and pre-teen and youth programs focused on life skills, mentoring, and leadership. The Central West Coast Vancouver Island Community Needs Assessment, published in November, 2003, suggested that 65% of survey respondents thought the level of youth programs needs improvement or is poor and 61% responded that the level of pre-teen and children’s programs needs improvement or is poor. With financial and in-kind assistance from SD 70, the WCSS’s future directions are dedicated to addressing the needs of children and youth in our community.
The WCSS and its partners have developed a new model that has three key components:
Phase out some recreation programs. The recreation programs and opportunities for gym use are among the most popular of the Community School’s program areas. However, these are also the areas of the greatest overlap and duplication with partner agencies, and specifically Tofino Parks and Recreation. The WCSS has partnered with the District of Tofino’s Parks and Recreation Department to receive financial assistance to oversee all recreational programs that take place at the Wickaninnish Community School. We are still in the process of developing a joint use agreement between all parties – SD 70, District of Tofino and the WCSS.
Strengthen community education programs. Community education programs have to date been undertaken, for the most part, on a responsive basis – that is, in response to community requests for a particular program, or in response to an instructor’s availability. WCSS anticipates that this will continue; however, we also hope to expand the range of arts and cultural programs (including, for example, theatre and music programs) and community skills development programs (for example boating safety and computing skills). WCSS will also continue to coordinate space and equipment rental as well as the use of our computer lab. While these programs can generate a certain amount of revenue, more work is needed to develop budget forecasts and develop fundraising plans to cover budget shortfalls.
Expand life skills and programs for youth at risk. Programs aimed at youth at risk are an essential element of the work to promote healthy communities in our region. The WCSS expanded its programs to include the Community Action Life skills and Leadership Program (CALL) in response to identified community needs in this area. The WCSS delivered a pilot project for pre- teens ages 10 – 12 years beginning in January, 2005 that built life and leadership skills, employment skills. The program brought together individuals from First Nations and non-aboriginal backgrounds as a means of building bridges. The WCSS received two grants from the Clayoquot Biosphere Trust and the Vancouver Foundation in order to deliver these pre-teen and youth programs.
Program Highlights of 04/05
The Community Action Life skills and Leadership (CALL) program was a highlight this past year.
The planning (phase I) of the Community Action Life skills and Leadership Program occurred between September and December of 2004. The goal of this phase was to finalize the content, format and delivery of the program. Some of the activities that were undertaken to accomplish this task were as follows:
• Researching existing programs with similar goals in various other communities in BC • Communication and outreach with targeted youth to engage them in the design of the program and build awareness and enthusiasm for the program • consultation with other community organizations for input and idea sharing and liaising with community health, education, social service, partner agencies and guest speakers
Phase II of the program was the delivery of various programs commencing January ’05 through June, ’06 and included the following highlights:
• CALL Workshops: (22 participants)
The two six-week Call program workshops consisted of bi-weekly after school activities from 2:30 – 4:30pm. Daily workshops consisted of guest speakers and activities with the specific program goals of building life skills and pre employment skills. Workshop topics included: effective communication, decision-making, conflict resolution, stress management, leadership capacity and also drug and alcohol awareness. Transportation and healthy snacks were provided. A CALL Manual was developed and has been revised using the pre-teen’s input. It will be available to community members in December, 2005.
• Pre-teen Drop-in: (Last year, 468 pre-teens accessed this service – ave. 14/day) An after-school drop-in once per week where young people in grades 5, 6 and 7 meet and experience learning opportunities and valuable life skills. Program activities included sports, movies, trips, games, crafts, and computers.
• Tough City Youth Drop-in:
The Youth Drop-in was a huge success with 675 participant visits from Sept 17, 2004 – May 27, 2005 (ave. 23/day with sometimes up to 45 youth visiting each Friday). The youth drop-in is a safe, drug and alcohol free environment where youth 13-18 may hang out with friends, play sports, talk to a youth worker, watch movies, play games and access computers and high speed internet. This drop- in was open on Friday evenings from 6 – 10pm to all youth in the region. Last year a group of 11 youth from Itatsoo regularly joined local youth at the drop-in. Occasional youth from Ahousaht also participated in our programs. The WCSS offered evening transportation home by boat and bus at 10 pm. Youth and parents consistently noted transportation as a key factor in increasing youth participation.
• Pre-teen Advisory Council – PACT: (Last year we had an ave. of 12 participants/daily)
A group of youth interested in project planning (dances, trips etc.), volunteering in the communities and fundraising for trips. The goal of the program was to fundraise, organize and participate in an end of year trip. The group met once/week during lunch. The PACT held two bake and popcorn sales to raise funds for a trip to Nanaimo to see a movie and go shopping. They also organized an end of year dance for all elementary aged students. As part of the dance entrance fee, a donation of perishable goods to be donated to the On the Edge Food Bank was requested for a discounted ticket rate. We started this program in the spring and found that the young people were keenly interested in participating and wished that the program had run longer. Next time we will run the PACT throughout the school year. We would also like to have more time to plan the program content. We found a manual, ‘Youth Power’ from the District of North Vancouver that would be ideal to use for next year.
• Youth Dances:
The WCSS partnered with various organizations such as the WCRS, Tla-o-qui-aht First Nation, and the District of Tofino’s Parks and Recreation Department to provide dances to young people. Over 75 youth attended the youth dance (13 – 18yrs) at the Community Hall last year from as far reaching locations as Ahousaht and Itatsoo.
We also all partnered (WCSS, WCRS, DoT) to provide two elementary school dances at the Wickaninnish Community School each averaging 75 participant visits.
Overall benefits:
Over the long term the WCSS believes that the CALL Life Skills and Leadership Program will have brought a number of benefits to the region:
• Increased capacity among youth: in addition to providing lifeskills training, the program will build an interest in and skills for civic engagement, communication, employment and volunteerism.
• Reduce immediate risk factors for youth: the program helped to address key risk factors facing youth in our region by providing information and strategies to build physical and emotional health, increase self-confidence, avoid substance abuse, and participate respectfully in community development initiatives.
• Greater long-term community health and sustainability: the program gave young people the information and tools they require to contribute to healthy, vibrant communities and respectful interactions among cultures.
Key successes of the Call program (as noted by the facilitators):
• Staff were able to deliver interactive life skills and leadership workshops to pre teens as well as facilitate fun and exciting learning opportunities, activities and out trips for the youth. • That youth from diverse cultural backgrounds were partners in this experience. • That youth grew and matured as a result of being involved and becoming informed. • That youth were provided with a forum where there unique strengths were noted, supported, and where they had opportunities to shine and to excel. • That youth developed social skills, strengthened self esteem and felt empowered, motivated, and supported by membership in the CALL program. • Youth chose to be a part of CALL. • The program was regularly attended by participants for the duration of the program. • Youth demonstrated that they valued and felt connection to their membership in the CALL group. • Youth proudly identified as being a CALL kid. • The CALL group was a catalyst for new friendships. • The CALL kids were regarded as holding prestige and status by other students in the school and were looked to for mentors. • Teachers and school staff regularly approached Cheryl and Heather, the program facilitators, commenting on the noticeable change in their students who were involved in the CALL program (in behaviour, self esteem, communication skills, comfort in class) • After our first CALL group was finished, demand for our second CALL group was very high. Students in all grades had heard about it, were excited about it, and wanted to be a part of it. CALL had become an exciting part of school culture and many children, youth, teachers, staff, and parents were talking about it.
Overall, the Wickaninnish Community School Society fills many needs in Tofino by offering programs for all community members. The Wickaninnish Community School is the only facility in Tofino that has a gym. As well, the WCS has twenty-five computers in its lab with high speed internet access. The Community Computer Lab is an affordable alternative to the local café’s in Tofino and is open four evenings per week. Together, the WCSS and our partners are continually evolving to a new direction that includes less recreation, more opportunities for community education and social programs for pre-teens and youth. Continued learning opportunities for young people will enhance their future success as valuable and contributing members of society. In conclusion, the funding provided by SD 70, the Ministry of Education and other funders are responsible for the quality programs and services offered by the WCSS to all community members
Community Partners:
The Wickaninnish Community School Society partners with a wide variety of community organizations and businesses in order to offer quality programs to community members.
School District 70 (Alberni) Ministry of Education District of Tofino & Parks and Recreation Dept. Tla-O-Qui-Aht First Nations Coastal Family Resource Coalition Make Children First Network Westcoast Community Resources Society (formerly, the Westcoast Women's Resources Society) Vancouver Island Health Authority (Public Health Unit) & Mental Health and Addictions Services (VIHA) Royal Canadian Mounted Police Human Resources Social Development Canada Wickaninnish Elementary School Parent Advisory Committee (WESPAC) North Island College Pacific Care Pacific Rim Arts Society Raincoast Education Society Clayoquot Sound Community Theatre Association Clayoquot Biosphere Trust Vancouver Foundation Wickaninnish Inn & Ancient Cedars Spa
An example of recent partnering between the WCSS and the Westcoast Community Resources Society (WCRS) was the establishment of the Friday night Tuff City Youth Drop-in for youth 13- 18 years. The WCSS contributed one staff and the WCRS contributed one staff to start this gym drop- in in October, 2004. The drop-in also had the assistance of Matt Petzold, volunteer extraordinaire. The WCRS provided healthy snacks and program supplies to the youth participants. As well, the WCRS’s Community Youth Worker provided on-call assistance as needed throughout the eight month program. When the funding from the Vancouver Foundation was approved in January, 2004 the WCSS hired two more staff and had funds for program supplies and snacks to contribute to the program. What began as an opportunity for a youth basketball night blossomed into a plethora of activities for youth at the Wickaninnish Community School complete with youth lounge, tv, dvd player, games donated by the community, pool table, air hockey, shuffleboard, ping pong, access to the computer lab, and a youth dance at the Community Hall in partnership with the Parks and Rec. Dept.
Our Board of Directors:
Chairperson: Bob Hansen -Human – Animal Conflict Specialist, PRNP (retired June, 2005) -Parent of child at WCS
Director: Jack Greig -Manager Long Beach Shellfish -Founding Member of the Society
Director: Brad Dusseault -Principal, Wickaninnish Community School -Founding Member of the Society -Recipient of ACEbc Appreciation Award
Director: Grace George -First Nations Teacher Assistant, WCS -Pre-School Teacher, Esowista -First Nations Representative -WEPAC Treasurer
Director: Meg Stewart -Teacher WCS -Founding member of the WCS Society
Director: Jacquie Olsen -RCMP Sergeant
Director: Peggy Greig -Grandmother of children at WSC -Dedicated school volunteer -Member Half Century Club
Director: Michael Tilitzky -Manages Tofino Chamber of Commerce -District of Tofino representative
Director: Gaylene Thorogood -Parent of three children at the WCS (started April, 2005) -Employed by the RCMP and volunteer
Director: Aaron Rodgers -Community member (started May 2005) -Pilot for Tofino Air
The Wickaninnish Community School Society Board of Directors meets monthly to direct and oversee policies, programs and projects of the Community School.
Our 2004/2005 Staff:
Coordinator: Tarni Jacobsen
Bookkeeping: Ladies of Ledger, Vera Webb
Summer Staff: Melanie Morris - Rec’ N’ Read, teacher Joel Buxton - Day Camp Leader Jeff David - Day Camp Assistant Leader
Youth Staff: Cheryl McLellan – Youth Services Facilitator Matt Petzold – Evening Supervisor/Youth Worker Heather McKay – CALL Facilitator Lisa Jewell – Youth Worker
Program Instructors, Volunteers and Coaches:
Cathy White, Kevin Young, Randy Sadler, Pauline Sadler, Melody Sadler, Russell Gibson, Kim Burkart, Erica Gibson, Tim Tom, Cathy Tom, Francis Frank, Alice Curley, Rob Dixon, Deanna Dixon, Sarah Hogan, Kelly Drabit, Theresa Gereluk, Norine Messer, Gabrielle Springett, Heather McKay, Jess McConnell, Matt Petzold, Becki Saunderson, Joanne Trofananko, Mike White, Rita Law, Charlie Meints, Marnie Helliwell, Darlene Frank, Naomi Frank, Brian Fuller, Tim Cariou, Susan Yates, Jessica Boy, Cheryl McLellan, Meg Stuart, Norine Messer, Collette Harding, Nadia Durig, Margaret Eady, Pam Frazee, Rita Law.
Community Profile
The District of Tofino is officially considered as an "isolated community" at the end of the Trans Canada Highway (Hwy#4) on the west coast of Vancouver Island. Tofino is one and a half hours to the nearest town, Port Alberni and a three hour drive to Nanaimo. Tofino is located on the Esowista Peninnsula in the heart of Clayoquot Sound, a designated UN World Biosphere Reserve. Tofino is bordered on its south by the Tla-o-qui-aht First Nations village of Esowista and across the inlet on Meares Island by the Tla-o-qui-aht Village of Opitsaht.
The population of Tofino according to 2003 BC STATS is 1653. According to the Tla-o-qui-aht Band Office, the 2004 population of Opitsaht is 185 and in Esowista, 160. The Alberni-Clayoquot Regional District is comprised of the communities of Tofino, Opitsaht, Esowista, Ucluelet and Port Alberni. According to the 2003 BC Stats, the Alberni-Clayoquot region is ranked among the top three worst off regions in the categories of overall socio-economic, children at risk, youth at risk, economic hardship, and education indices. Statistics taken from the West Coast Community Services Profile, November 2004 (Adrienne Mason) indicate that 36.1% of 18 year olds did not graduate from high school. As well, only 7.3 % of the population has a bachelors degree or higher. A high proportion of children and youth in this region are in care. In 2003, 29 out of 1000 children/youth ages 0-18 years are in care and this stat does not include those children ‘unofficially’ living in the care of relatives. Teen pregnancies occur in women ages 15-17 at a rate of 34.4 per 1000 (1999-2001). The unemployment rate in this region is 13.8%. Poverty, isolation, lack of services, drug and alcohol abuse, low literacy rates, transportation, unemployment, high percentage of young families, lack of youth programs and services, as well as, a lack of resources for families are all local issues. WCSS Programs and Services: Desired Outcomes and Deliverables
The following tables outline many of the WCSS’s programs and services offered at the Wickaninnish Community School. The School is open Monday – Friday from 2:30 – 10:00 pm for various programs. Unfortunately, the WCSS does not have funding to operate on weekends although there is a strong need in the community for space to run programs. The WCSS’s responsive programs and services are reflective of the community’s needs. Desired outcomes are measured by both qualitative and quantitative evaluations.
Children 0-5 years: Desired Outcomes
Increased opportunities for social and physical skill development Raised self-esteem School readiness
Program or Project Description/ Outcomes Partners Participation Sparks Activities for pre-school age children, Christine Michaud, 222 visits raised self-esteem, school readiness Jennifer Scott, WCSS, SD70 Preschool Gym time Parent participation gym time twice a WCSS, SD70 360 visits week Sept.-June. Social and physical skill development, school readiness Tots Soccer Social and physical skill development, WCSS, SD70, TPR 50 visits raised self-esteem, school readiness T-Ball Social and physical skill development, WCSS, 90 visits raised self-esteem, school readiness SD 70, TPR Family Literacy Day Two Saturday events for children and WCSS, SD70,MCF, 11 visits Activities families focused on increasing literacy Teresa Gereluk, Susan skills using fun activities, stories and Yates crafts Mother Goose A program for caregivers and children WCSS, SD70, Norinne Cancelled due to newborn to 4. Participants learn songs, Messer and Collette low enrollment rhymes and stories Harding Social and physical skill development, raised self-esteem, school readiness Pre-ballet Social and physical skill development WCSS, SD70, Gabrielle 34 visits Springett Pre-school Dance Social and physical skill development WCSS, SD70,TPR, 16 visits Gabrielle Springett Christmas Dance Social and physical skill development WCSS, SD70,TPR 7 visits Here We Come Opportunity for developmental screening, SD70, MCF, WCSS, Approx 100 viisits information about community resources DOT for families, parent resources and fun learning for 3 year olds and their families, raised self-esteem, school readiness Coming Closer Opportunity for literacy and numeracy SD70, MCF, WCSS, Approx 45 visit skills for 4 year olds and their families, DOT raised self-esteem, school readiness Children 0-5 July 1 2004-June 30 2005 Total: 935
Children 6-12 years: Desired Outcomes
Opportunities for social and physical skill development Raised self esteem School readiness and increased literacy skills Cultural, recreation and workforce preparation opportunities Program or Project Description Partners Participation Rec’ N Read Early Literacy program- literacy WCSS, SD70, 404 visits centers & recreation for children / TFN increased literacy, self esteem, school readiness Science Camp Science and computer camp; social WCSS, 50 visits skills; self-esteem SD 70
Art Camp Learned a variety of mediums, WCSS, SD 70, 25 visits increased self-esteem and hand-eye PRAS coordination (CALL) Community Six week program aimed at students WCSS, 120(CALL 1) visits Action Lifeskills and in grades 6 and 7. Workshops, SD 70, Vancouver 144(CALL 2) visits Leadership Workshops activities and events Foundation, CBT Pre-teen Advisory Opportunity for volunteerism, civic WCSS, 62 visits Council meetings engagement, project planning and SD 70, Vancouver fundraising Foundation, CBT Hesquiaht Camping 3 days of camping in Hesquiaht for 60 WCSS, 195 visits Trip children in grades 4, 5, 6, and 7 from SD 70, Meg Stuart the WCS Butterflies in Waiting Opportunity for learning about the WCSS, Cancelled due to low transition from girls to women SD 70, Jessica Boy enrollment
Just for Girls (asset Workshops for girls in grades 5, 6, 7 WCSS, 115 visits building) on health and well being SD 70, WCRS, Cheryl McLellan, Heather McKay Pre-teen Gym Drop-in Gym time/ physical exercise, WCSS, SD 70, 468 visits for 10-14 yr. olds teamwork and cooperation, and Vancouver healthy snacks Foundation, CBT Kids Pottery Built artistic skills, developed hand WCSS, 52 visits eye coordination, self-esteem SD 70, Cathy White Kid Floor Hockey 6-8 & 9-11yrs WCSS,SD 70, 892 visits Physical exercise, cooperation Kevin Young, Randy Sadler Hip Hop Hip Hop dance camp/ self esteem, WCSS, 42 visits 10-12 yr physical exercise SD 70, Nadia Durig Bullying and Esteem Twice offered in Fall and Spring WCSS, Cancelled due to low Building Workshop SD 70, WCRS enrollment Homework Buddies After-school program whereby WCSS, Offered twice & children can get assistance with their SD 70 cancelled due to low homework enrollment Children’s Christmas Social skills, self-esteem, WCSS, 23 visits Choir cooperation, social interaction SD70, Margaret Eady, Pam Frazee Christmas Knitting: Social skills, self-esteem WCSS, 5 visits Granny Slipper SD 70, Rita Law Christmas Dance Social skills, physical fitness, self- WCSS, SD 70, 75 visits All ages esteem, cooperation, social TPR interaction Year End Dance – All Social skills, physical fitness, self- WCSS, SD 70,TPR 75 visits ages esteem Children 6-12 July 1 2004-June 30 2005 2747 visits
Youth 13-19 years: Desired Outcomes
Increased opportunities for social and physical skill development Raised self esteem School success Cultural, recreation, workforce preparation opportunities Reduce use of alcohol and drugs Improve opportunities for local recreation Opportunities for leadership
Program or Project Description Partners Participation TFN Hockey First Nations youth hockey, physical WCSS, 72 visits exercise, social skills, improve self- SD 70, TFN esteem Youth Hockey Physical Skills, cooperation and self- WCSS, SD 70 182 visits esteem Youth Church Group Every second Friday night recreation, WCSS, SD 70, TBF 240 visits cooperation, self-esteem, games TFN Basketball Physical skills and social interaction WCSS, SD 70 113 visits Atleo Family Youth Self-esteem, physical exercise, social WCSS, 300 visits Basketball and recreation skills SD 70 Tournament Youth Conference at Coordinator took two youth to WCSS, Vancouver 9 visits the SFU Centre for Vancouver for 3 days to participate in Foundation Dialogue youth panel for dialoque on the diffences between rural and urban youth. Youth presented a powerpoint presentation Open Computer Lab Open supervised computer lab 4 WCSS, SD 70, 892 visits nights a week. Keyboarding and PAC, NTC literacy skills, social interaction, sef- esteem Tuff City Youth Drop- Self-esteem, physical exercise, social WCSS, WCRS 675 visits in and recreation skills SD 70, Teen Groups Wilderness Groups, Kayak Groups, WCSS, SD 70, 52 visits Overnight in Gym Experiential Outdoor school groups Various Schools Computer Lab Self-esteem, social skills, workforce WCSS, 983 visits preparation, literacy, school readiness SD 70, NTC, WEPAC Slow-Pitch League Physical skills, self-esteem, WCSS, SD 70, 1300 visits cooperation TPR Hip Hop Self -esteem, physical exercise WCSS, SD 70 18 visits Red Cross Skill building relating to safety and WCSS, SD 70, 60 visits Babysitting Course babysitting, self-esteem, social skills, TPR leadership Kick Boxing Self -esteem, physical exercise WCSS, SD 70 42 visits Pre-teen gym time Basketball skills, self-esteem, WCSS, SD 70 82 visits cooperation Youth 13-19 July 1 2004-June 30 2005 Total Visits: 5020
Adults 19 +: Desired Outcomes
Increased opportunities for social and physical skill development Raised self esteem Reduced isolation Improved parenting skills Cultural, recreation, workforce preparation opportunities Improve opportunities for local recreation Opportunities for leadership and employment
Programs or Project Description Partners Participation Pottery Built artistic skills, developed hand WCSS, 60 visits eye coordination, build self-esteem SD 70, Cathy White Intro to Computer Basic technological upgrading, job WCSS, 72 visits Basics and Internet preparation skill development SD 70, Brian Fuller Knitting Beginner knitting skills, social WCSS, SD 70, 10 visits interaction Rita Law “socktober”, scarves etc. Tai Chi Self-esteem, physical exercise WCSS, SD 70, 442 visits Tim Cariou Kung Fu Self-esteem, physical exercise WCSS, SD 70, 72 visits Tim Cariou Jin Shin Do Self –esteem, social interaction, WCSS, Cancelled due to low Accupressure reduce isolation SD 70 enrollment Staff, program Supervising programs for all ages, WCSS, 786 visits instructors, and facilitating some programs for children SD 70 Volunteer Positions and youth, workforce preparation, HRDC employment, self-esteem Open Computer Lab Open supervised computer lab 4 WCSS, 900 visits nights a week, 10 months/ job SD 70, NTC, preparation, literacy skills, hand-eye WEPAC coordination Table Tennis Physical exercise, social interaction WCSS, Charlie 864 visits Meints Badminton Physical exercise, social interaction WCSS, 1480 visits SD 70, Mike White Bullying and Esteem Self –esteem, social interaction, WCSS, Cancelled due to low Building reduce isolation and increase SD 70, WCRS enrollment parenting skills TheatreTechnical A one-day workshop to learn behind WCSS, CSCT 10 visits Training Workshop the scenes of running a small theatre Writing Out Loud A community outreach program WCSS, WCRS Cancelled encouraging people to write from the heart Adult Education Improving literacy and numeracy WCSS, 403 visits skills, social interaction, self-esteem SD 70
Men’s Hockey Physical exercise, social interaction WCSS, 840 visits SD 70
Women’s Hockey Physical exercise, social interaction WCSS, 560 visits SD 70 Slow Pitch League May – July, five nights/week four WCSS, SD 70, 4500 visits teams play each night to build TPR physical and social skills, self-esteem and learn cooperation and teamwork Men’s Basketball Physical exercise, social interaction WCSS, 162 visits SD 70
Soundwaves Music, singing, social interaction, self WCSS, 482 visits Community Choir –esteem, reduce isolation SD 70
Fitness Aerobics, Physical exercise, social interaction, WCSS, 180 visits Beginner and mental health, self esteem SD 70, Advanced Step- Kim Burkart aerobics, Hi/Lo Impact and Cardio & Strength Keys to Literacy Parent 2 Keys to Literacy workshops: support WCSS, SD 70, 11 visits Educational Workshops anddiscussion time for parents/ social Pacific Care interaction Family Literacy Day Two workshops held on 2 Saturdays WCSS, 20 visits Workshops in January around Literacy Day SD 70, MCF Parenting of the Edge Physical exercise, social interaction, WCSS, 4 visits Workshop mental health, increasing parenting SD 70 skills, self-esteem Archery Physical exercise, social interaction WCSS, DOT, 160 visits SD70 Community Meetings Tofino Co-op, District of Tofino, USS WCSS, Approx. 1408 visits and Workshops Parent/Teacher Interviews, Coastal SD 70, various Family Resources Coalition, PAC, organizations PRAS, la Leche , Living with wildlife X3, Overnight Stays Teacher/leader participation from WCSS, 34 visits various school groups SD 70 Pre-school gym time Parent/caregiver participation with SD70, WCSS 203 visits children under 5. Gym time, social and physical skill development. No charge Christmas Knitting: Social interaction, self-esteem, WCSS, SD70 86 visits Granny Slipper reduce isolation Indoor Soccer Opportunity for physical exercise and WCSS, SD70 102 visits social interaction Ultimate frisbee Opportunity for physical exercise and WCSS, SD70 22 visits social interaction Exploring Drawing Exploring different art mediums WCSS, SD70 21 visits including paint, pencil, charcoal… Sushi making Learn to make sushi; social WCSS, SD70 48 visits interaction Gym User Group A meeting with group leaders to WCSS, SD70 9 visits meeting explain new gym guidelines prior to gym rental confirmation Adult July 1 2003-June 30 2004 Total Visits: 13,951
Family & Community: Desired Outcomes
Increased opportunities for social, cultural, spiritual, educational, and physical skill development Reduced isolation and increased social interaction Increased knowledge and awareness of community resources and raising community awareness Venue for community meetings and events Opportunity for community announcements on television Community equipment rentals
Program or Project Description Partners Participation TBF Church Tofino Bible Fellowship meets at the Tofino Bible Fellowship, Approx. 2600 visits Community School every Sunday for WCSS, SD 70 Church and two Sunday school classes TFN Family Hockey 2 day First Nations Family Hockey TFN Band, WCSS, SD 400 visits Tournament Tournament, physical exercise 70 TFN Days Tla-O-Qui-Aht First Nations come WCSS, SD 70, TFN 375 visits together to play sports, engage community spirit and eat delicious food! Slow Pitch Four - weekend tournaments during WCSS, SD 70, TPR 1200 visits Tournaments the summer CBT Community Community members meeting to WCSS, 8 visits Stakeholders Meeting discuss provincial government SD 70 funding Walk for the Earth A celebration of the earth whereby A partnership between 30 visits families walked Chesterman Beach RES, Ancient Cedars with an interpreter. Walk was in Spa/Wickaninnish Inn support of Earth Day. and the WCSS Walk the Prevention A three day Red Cross Abuse WCSS, WCRS, RED 3 visits Circle Training prevention program funded by the CROSS WCRS (based in Ucluelet) Parent – teacher Twice yearly for all three schools in WCSS, 200 visits interviews the region SD 70, UES, USS Venue or Whale Festival, PRAS, Fun Fair, NIC, Whale Festival, PRAS, 984 visits equipment/chairs for District of Tofino, Referendum Info TPR, PAC, WCSS, SD Community Festivals 70 Community Community announcements run on WCSS, SD 70, Over 100 Television community cable channel, no charge. Seaview announcements Announcements Communications Inc. per year; many on- *Channel #3 was transferred back to going 365 days a Seaview Communications as of June, year 2004.*
WCSS, Seaview Communications, Wickaninnish Community School, Lost and Found items, Tofino General Hospital, District of Tofino, Vancouver Island Regional Library, Church activites, Block Parent, USS, Tofino Co-op, West Coast Community Resources Society, RCMP, Crimestoppers, Scouts, Guides, PRAS, Women’s Auxiliary, Family Ties, Children’s Helpline, etc Family & Community July 1 2004-June 30 2005 Total: 5770 All Ages July 1 2004-June 30 2005 Ave. 2344 visits/ mon Total: 28,423
In addition, the District of Tofino’s Parks and Recreation Dept held several programs at the Wickaninnish Community School due to insufficient space at the Community Hall. Programs included: cartoon drawing, self defense, kid’s indoor soccer, and archery.
Abbreviations: WCS: Wickaninnish Community School, WEPAC: Wickaninnish Elementary Parent Advisory Committee, SD70: School District 70, TFN Band: Tla-o-qui-aht First Nation Band, TPR: Tofino Parks and Recreation, District of Tofino: DOT, MCF: Make Children First, NTC: Nuu-Chah-Nulth Tribal Council, PRAS: Pacific Rim Arts Society, CFRC: Coastal Family Resource Coalition, CVHR: Central Vancouver Health Region, NIC: North Island College
Wickaninnish Community School Society Coordinators Report July 1, 2004 – June 30, 2005
2004
Once again, the WCSS’s Board of Directors have been instrumental in providing support, direction and encouragement to me throughout my experience as Coordinator (since October 2003). This year was especially gratifying due to securing additional funding in order to provide pre-teen and youth programs, a new goal for the WCSS since our Visioning Process in November 2004.
An important step for the WCSS was to receive funding from the District of Tofino in order to staff the Evening Supervisor position from September – December 2004. This staff person was key in freeing up the Coordinator to work more on writing proposals and securing the CALL funding. We gratefully acknowledge the District of Tofino and their first time funding contribution to community recreation at the Wickaninnish Community School.
Another highlight was increasing community partnerships including working with the Tla-o-qui-aht First Nation Band on the CALL program. It was exceptional to be able to offer youth programming and have the support from TFN. The Band provided boat transportation to Opitsaht on a weekly basis.
2005…
The highlight this year was facilitating the Community Action Life skills and Leadership (CALL) programs. With almost $26,000 in additional funding from the Clayoquot Biosphere Trust and Vancouver Foundation the WCSS was able to provide a variety of quality, prevention-based programs aimed at 10 – 18 year olds. The two six week CALL workshops were of benefit to 22 grade 6 and 7 students. As well, the popularity of the Tuff City youth drop-in program on Friday nights was noteworthy.
Funding…
Once again we were unsure if the community school would receive its core funding from the Ministry of Education and School District 70 due to the effects of ongoing Provincial Government cutbacks. We continue to work closely with SD 70 and regularly share our successes in the ‘Good News’ reports from the Community Schools. The WCSS gratefully acknowledges the SD 70 for granting the WCSS core funding of $46,000.
This year the WCSS contributed financially to the Wickaninnish Community School by assisting with:
@ New linoleum floor in hallways - $6404.23 renovated in July, ‘04 @ Sports equipment on-going shared costs –approx. $500/yr @ Shared the cost of the new fax machine in the office
The WCSS realizes that gone are the days of $75,000 yearly funding and we are unable to provide the additional financial resources to the Wickaninnish Community School as we once did.
We are grateful to the School District 70 (Alberni) and the Wickaninnish Community School for allowing us to share the office, its equipment and the school space after school hours for community activities. We are grateful to the SD 70 custodians who work so closely with WCSS staff to ensure the cleanliness and security of the school. The whole community benefits from utilizing the school’s assets for recreational and educational purposes. I believe that we are creating healthier and happier individuals and families by allowing access to this incredible resource in Tofino.
Next Steps…
This summer the WCSS will be offering weekly themed camps aimed at giving children a fun, safe and varied experience. Input from parents suggested that daily children’s camps and childcare were needed in the summer. Last year the Rec n’ Read program did not meet our expectations for increasing literacy levels so we are phasing this program out.
I am busy planning and fundraising for next year’s programs including expanding the CALL programs to include a mentoring component and work skills training.
I am looking forward to all the exciting moments and challenges that lie ahead! I am continually learning and evolving and striving to improve upon all areas of the job.
Sincerely,
Tarni Jacobsen Coordinator WCSS
THC Draft Financial Data 2006 - 2008 Total 2006 Total 2007 Total 2008 2,009$ 20,010$ Revenue District of Tofino $ 125,000 $ 100,000 $ 75,000 50,000$ 25,000$ Amenities -$ Western Economic Diversification $ 10,000 Real Estate Foundation of BC $ 35,000 Lot Sales (Lrg. Single Fam.) -$ Mortgage (Infrastructure) $ 450,000 $ 150,000 Mortgage (Accommodation) $ 100,000 $ 537,000 Employer Ann. Lease Commitments -$ $ 17,520 $ 17,520 Employee Accom. Rentals -$ $ 115,200 $ 153,600 Compact Housing Rentals -$ Other -$ TOTAL REVENUES $ 720,000 $ 919,720 $ 246,120 Wage Costs -$ Wages $ 45,000 $ 67,500 $ 67,500 Benefits $ 9,000 $ 13,500 $ 13,500 Moving Expenses $ 10,000 Contractor (Brd & Staff Dev) $ 22,000 Contractor (Site Work) $ 46,000 TOTAL WAGE COSTS $ 132,000 $ 81,000 $ 81,000 Operating Expenses Accounting $ 5,000 $ 5,000 $ 5,000 Advertising $ 1,000 $ 500 $ 500 Bank Charges $ 125 $ 150 $ 150 Bookkeeper $ 1,200 $ 1,800 $ 1,800 Capital Assets $ 3,710 $ 1,000 $ 1,000 Communications $ 1,500 $ 500 $ 500 Computer Software $ 400 $ 400 $ 400 Facility Rent $ 9,600 $ 9,600 $ 9,600 Insurance $ 2,175 $ 2,175 $ 2,175 Internet Fees $ 480 $ 780 $ 780 Legal $ 4,400 $ 2,000 $ 2,000 Materials/Supplies $ 720 $ 960 $ 960 Meetings/Hospitality $ 810 $ 360 $ 360 Membership/Subscriptions $ 330 $ 330 $ 330 Miscellaneous $ 450 $ 600 $ 600 Postage/Delivery $ 220 $ 300 $ 300 Professional Development $ 1,000 $ 1,000 $ 1,000 Repairs/Maintenance $ 450 $ 600 $ 600 Signage $ 2,000 $ 1,500 $ 1,500 Travel $ 1,870 $ 1,960 $ 1,960 Telephone $ 560 $ 720 $ 720 TOTAL OPERATING EXPENSES $ 38,000 $ 32,235 $ 32,235 Site Activities Access Clearing $ 11,000 Geotechnical Investigations $ 11,000 Topographical Survey $ 16,000 Environmental Assessments $ 8,000 Architect -$ DCC's $ 52,000 Ph. 1 Subdivision Infrastructure $ 450,000 $ 150,000 Ph. 1 Sub. Infrastruct. Mort. Pymt. $ 72,446 $ 79,032 4 - Plex Employee Accom. Const. $ 100,000 $ 716,000 4 - Plex Operational Costs (Incl. Mort.) -$ $ 68,280 $ 102,420 TOTAL SITE ACTIVITIES $ 648,000 $ 1,006,726 $ 181,452
RUNNING ACCOUNT
March 7, 2006 THC Detailed Financial Summary 2006
Revenue District of Tofino $ 125,000 74 Western Economic Diversification $ 10,000 6 Real Estate Foundation $ 35,000 21 Total Revenue $ 170,000 100%
Wage Costs Wages $ 45,000 Manager - 8 months ($67,500 annual) Benefits $ 9,000 at 20% Moving Expenses $ 10,000 For new manager Contractors $ 22,000 Business Plan/Interim Management (CFDC)/Board Development/Deciding on Tenure & Land Use Options Contractors $ 46,000 Site Activities Total Wage Costs $ 132,000
Operating Expenses Accounting $ 5,000 Annual Filing Advert./Market./Web Site Dev. $ 1,000 Advert for manager/misc. Bank Charges $ 125 $13.00 Per month Bookkeeper $ 1,200 $150. Per month Capital Assets $ 3,710 Misc. Communications $ 1,500 Communication to community/Website Computer Software $ 400 Program Upgrades Facility Rent $ 9,600 $800. Per month Insurance $ 2,175 Facility @ $600.; Director and Liability @ $1,500 Travel @ $15 per Director Internet Fees $ 480 Instal. @ $80. & $50. Per month Legal $ 4,400 Legal Guidance Materials/Supplies $ 720 $80. Per month Meetings/Hospitality $ 810 Training Space then $30. Per month Membership/Subscriptions $ 330 Real Estate Institute/Chamber of Commerce/Tofino Business Miscellaneous $ 450 $50. Per month Postage/Delivery $ 220 $25. Per month Professional Development $ 1,000 Annual or Relative Conferences Repairs/Maintenance $ 450 $50. Per month Signage $ 2,000 Property Signage/Notices Travel $ 1,870 $30. Per month plus conferences at $1600 Telephone $ 560 Instal. @ $80. & $60. Per month Total Operating Expenses $ 38,000
Total Annual Budget $ 170,000
Capital Asset - Start Up Allowance $ 800 Desk $ 300 Chairs $ 1,000 Computer and Attachments $ 1,000 Printer/Copier $ 350 Filing Cabinet $ 60 Phone $ 200 Office Supplies $ 3,710