City Council AGENDA Monday, November 27, 2017 7:00 PM Page
A. ROLL CALL
B. PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE
C. CONSENT AGENDA
1. Approve Minutes from the City Council Meeting of November 13, 2017. 5 - 44 11-13-2017 City Council Minutes
2. Review minutes from the Planning Commission meeting of November 6, 45 - 91 2017. 11-06-2017 Planning Commission Minutes
3. Consider the Acceptance of Dedication of Land for Public Purposes 92 - 103 Contained in FP-17-17-11, the Final Plat of Willow Ridge West, a senior independent living housing development, located in the 7200 Block of Silverheel Street. At their November 6, 2017 meeting, the Planning Commission recommended 9-0 that the Governing Body accept the dedications of land, or an interest therein, for public purposes contained in the final plat.
Recommendation: Accept dedications of land, or an interest therein, for public purposes contained in FP-17-17-11.
Council Memo Planning Commission Staff Report Plat Map
D. MAYOR'S ITEMS
1. The Mayor may present items for consideration.
E. APPOINTMENTS
1. Consider appointments to the Parks and Recreation Advisory Board and 104 - 134 the Shawnee Downtown Partnership. Policy Statement, PS-72, Boards and Commissions Recruitment and Appointment Process, updated the methods used to recruit volunteers to serve on boards/commissions and streamlined the process for approving the appointments. One motion will approve the entire slate as presented.
Recommendation: Approve the slate of candidates for the Parks and Recreation Advisory Board and the Shawnee Downtown Partnership Committee.
Page 2 of 204 City Council Meeting – Nov. 27, 2017
Council Memo Slate of Candidates
F. BUSINESS FROM THE FLOOR
G. PUBLIC ITEMS
1. Consider amending a Shawnee Entrepreneurial and Economic 135 - 137 Development (SEED) Agreement with Vision Care Associates, LLC. On September 26, 2016, the Governing Body approved Vision Care’s request to participate in the Loan Fee Repayment Program through the SEED Program for a new facility at 22407 W. 66th Street. Due to increased construction costs related to an underground sanitary sewer structure and an increase to loan fees, Vision Care has requested to modify the eligible amount of reimbursement from $24,796 to $32,169.
Recommendation: Approve Vision Care Associates, LLC, for the Loan Fee Repayment Program, and authorize the payment to Landmark National Bank of a sum not to exceed $32,169 of qualifying loan fees on behalf of Vision Care Associates, LLC, upon final receipt of verification of program qualifications by the City’s Finance Director.
Council Memo Letter/Request
2. Consider Contract No. 2017-0128, a Shawnee Entrepreneurial and 138 - 149 Economic Development Agreement with InkCycle, Inc. Pursuant to policy, InkCycle, Inc., has formally requested to be considered for the Loan Fee Repayment Program in the amount of $22,400. They intend to relocate their headquarters to Shawnee.
Recommendation: Approve substantive terms of Contract No. 2017-0128 with InkCycle, Inc., for the Shawnee Entrepreneurial and Economic Development (SEED) Loan Fee Repayment Program in the amount of $22,400, and authorize the Mayor to sign a final agreement as approved by the City Attorney.
Council Memo Agreement
3. Consider Contract No. 2017-0129, an Excise Tax Abatement Agreement 150 - 159 with RM 64 Holdings, LLC, for Willow Ridge West. Pursuant to policy, RM 64 Holdings has formally requested to be considered for the conditional abatement for of the excise tax on 8.55 acres of land generally located in the 7200 Block of Silverheel for the purpose of developing a 132 unit independent living facility.
Recommendation: Approve substantive terms of Contract No. 2017-0129, an Excise Tax Abatement Agreement with RM 64 Holdings, LLC, and authorize the Mayor to sign a final agreement as approved by the City Attorney.
Council Memo Agreement
4. Consider Resolution No. 1821, consenting to the Sale of the Prairie Lakes 160 - 166 Page 3 of 204 City Council Meeting – Nov. 27, 2017
Apartments Project relating to the City’s $16,700,000 Multifamily Housing Revenue Bonds, Series 2002, and $3,587,900 Subordinate Multifamily Housing Revenue Refunding Bonds, Series 2006A. In 2002 and 2006, the City issued Multifamily Housing Revenue Bonds and Refunding Bonds for the Prairie Lakes Apartments Project. The Project is being sold to Shawnee Pavilions, LLC, and the Governing Body must approve a Third Supplemental Trust Indenture and a consent to an Assignment and Assumption Agreement related to the sale. A Resolution is required.
Recommendation: Adopt Resolution No. 1821, consenting to the sale of the Prairie Lakes Apartments Project and the redemption of the Series 2006 Bonds and authorizing the Mayor to sign the above-referenced documents, subject to the conditions set forth therein and final approval of Bond Counsel and the City Attorney.
Council Memo Resolution 1821
H. ITEMS FROM THE PLANNING COMMISSION MEETING OF NOVEMBER 6, 2017
1. Consider SUP-07-17-11, a special use permit for Goddard School to 167 - 170 operate a commercial child care center for up to 141 children, located at 22885 W. 68th Terrace. The Planning Commission voted 9-0 to recommend that the Governing Body approve the special use permit subject to the conditions listed in the staff report.
Recommendation: Approve SUP-07-17-11 subject to the conditions listed in the staff report.
Council Memo Planning Commission Staff Report Map
I. STAFF ITEMS
1. Consider 2018 Property and Casualty Insurance Proposals. 171 - 172 On November 28, 2016, the Governing Body awarded the 2017 Property and Casualty Insurance contract to Brit-State National and Chubb. The City's broker requested proposals to renew coverage for 2018 and recommends awarding the 2018 property and casualty insurance to Brit-State National/Chubb in the approximate amount of $267,125.
Recommendation: Award the 2018 property and casualty insurance to Brit-State National/Chubb in the approximate amount of $267,125.
Council Memo
2. Consider bids and Contract No. 2017-0130 for the Municipal Facility 173 - 175 Janitorial Services Agreement. Bids were received from two vendors and staff is recommending awarding the contract to Heartland Building Maintenance for an estimated cost of $203,294.40.
Recommendation: Approve substantive terms of Contract No. 2017-0130 with Heartland Building Maintenance for Municipal Facility Janitorial Services in the amount Page 4 of 204 City Council Meeting – Nov. 27, 2017
of $203,294.40 and authorize the Mayor to sign a final agreement as approved by the City Attorney.
Council Memo Bid Recap
3. Consider bids and Contract No. 2017-0131 for the Nieman Road Corridor 176 - 178 North Storm Drainage Improvements, P.N. 3425, SMAC TC-21-074. This project is on the Capital Improvement Plan. Nine bids were received on November 17, 2017. Staff is recommending VF Anderson, LLC, in the amount of $2,570,277.86.
Recommendation: Approve substantive terms of Contract No. 2017-0131 with VF Anderson, LLC, for the Nieman Road Corridor North Storm Drainage Improvements, P.N. 3425, SMAC TC-21-074, in the amount of $2,570,277.86 and authorize the Mayor to sign a final agreement as approved by the City Attorney.
Council Memo Bid Recap
J. MISCELLANEOUS ITEMS
1. Ratify semi-monthly claim for November 27, 2017, in the amount of 179 - 204 $2,149,825.68. Check Register 11-27-2017
2. Miscellaneous Council Items
K. ADJOURNMENT
Agenda Item #C.1. Page 5 of 204
Journal 76, Volume 21-2017, Page 1 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 CITY OF SHAWNEE CITY COUNCIL MEETING MINUTES November 13, 2017 7:00 P.M.
Michelle Distler - Mayor
Councilmembers Present Staff Present Councilmember Pflumm City Manager Gonzales Councilmember Neighbor Deputy City Manager Charlesworth Councilmember Jenkins Assistant City Manager Sunderman Councilmember Kemmling City Clerk Powell Councilmember Vaught City Attorney Rainey Councilmember Meyer Finance Director Rogers Councilmember Sandifer Public Works Director Whitacre Councilmember Kenig IT Director Bunting Planning Director Chaffee Police Chief Moser Human Resource Director Barnard Human Resource Manager Dawald Transportation Manager Manning Assistant Public Works Director Gard
(Shawnee City Council Meeting Called to Order at 11:36 a.m.)
A. ROLL CALL
MAYOR DISTLER: Good evening and welcome to tonight's meeting of the Shawnee City Council. I would ask that you please silence your electronic devices at this time.
I am Mayor Michelle Distler and I will be chairing this meeting. I will do a roll call at this time. Councilmember Neighbor.
COUNCILMEMBER NEIGHBOR: Present.
MAYOR DISTLER: Councilmember Pflumm.
COUNCILMEMBER PFLUMM: Present.
MAYOR DISTLER: Councilmember Jenkins.
COUNCILMEMBER JENKINS: Present.
MAYOR DISTLER: Councilmember Kemmling.
COUNCILMEMBER KEMMLING: Present.
MAYOR DISTLER: Councilmember Vaught.
COUNCILMEMBER VAUGHT: Present.
Agenda Item #C.1. Page 6 of 204
Journal 76, Volume 21-2017, Page 2 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 MAYOR DISTLER: Councilmember Meyer.
COUNCILMEMBER MEYER: Present.
MAYOR DISTLER: Councilmember Sandifer.
COUNCILMEMBER SANDIFER: Present.
MAYOR DISTLER: Councilmember Kenig.
COUNCILMEMBER KENIG: Present.
MAYOR DISTLER: Thank you.
B. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
MAYOR DISTLER: Please stand and join us in the Pledge of Allegiance followed by a moment of silence.
(Pledge of Allegiance and Moment of Silence)
MAYOR DISTLER: Thank you.
At this time, I'd like to explain our procedures for public input. During the meeting I will offer the opportunity for public input. If you would like to speak to the Council at any of those times, please come forward to the microphone. I will ask that you state your name and address for the record, then you may offer your comments. So that members of the audience can hear your comments, I would ask that you speak directly into the microphone. By policy, comments are limited to five minutes and no person may speak more than twice to any one agenda item. After you are finished, please sign the form on the podium to ensure we have an accurate record of your name and address.
In addition, while we won't do a roll call vote on every vote, I will state Councilmembers’ names who vote in minority so that our listening audience will have a clear and accurate record of the vote.
C. CONSENT AGENDA
1. APPROVE MINUTES FROM THE CITY COUNCIL MEETING OF OCTOBER 23, 2017. 2. APPROVE MINUTES FROM THE SPECIAL CITY COUNCIL MEETING OF NOVEMBER 6, 2017. 3. REVIEW MINUTES FROM THE PLANNING COMMISSION MEETING OF OCTOBER 16, 2017. 4. REVIEW MINUTES FROM THE PARKS AND RECREATION ADVISORY BOARD MEETING OF OCTOBER 5, 2017. 5. CONSIDER EXTENSION OF SUP-05-16-09, THE SPECIAL USE PERMIT FOR YESSICA CONTRERAS FOR BIG SMILE DAY CARE, AN IN-HOME DAY CARE FACILITY FOR UP TO TWELVE CHILDREN LOCATED AT 11943 W. 66TH STREET. 6. CONSIDER EXTENSION OF SUP-06-92-09, THE SPECIAL USE PERMIT FOR PEGGY REMY TO OPERATE A ONE-CHAIR BEAUTY SALON AS A HOME OCCUPATION LOCATED AT 7307 STEARNS. 7. CONSIDER EXTENSION OF SUP-11-96-09, THE SPECIAL USE PERMIT FOR CROWN CASTLE (FORMERLY T- MOBILE) TO OPERATE A 90-FOOT MONOPOLE COMMUNICATIONS TOWER AT THE NORTHEAST CORNER OF 53RD STREET AND I-435. 8. CONSIDER EXTENSION OF SUP-14-08-10, THE SPECIAL USE PERMIT FOR T-MOBILE TO ALLOW A 120-FOOT CANISTER MONOPOLE TOWER LOCATED ON THE RIVERVIEW ELEMENTARY SCHOOL PROPERTY AT 21500 W. 47TH STREET. 9. CONSIDER THE ACCEPTANCE OF DEDICATION OF LAND FOR PUBLIC PURPOSES CONTAINED IN FP-16-17- 10. THE FINAL PLAT OF BITTERSWEET ESTATES BEYER REPLAT LOCATED AT 6944 KIMBERLY LANE.
Agenda Item #C.1. Page 7 of 204
Journal 76, Volume 21-2017, Page 3 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 MAYOR DISTLER: The next item on the agenda is the Consent Agenda. Does anyone have an item they would like to remove from the Consent Agenda? Seeing none, I will accept a motion to approve the Consent Agenda.
COUNCILMEMBER SANDIFER: Motion to approve.
COUNCILMEMBER NEIGHBOR: Second.
MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.
COUNCILMEMBERS: Aye.
MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Sandifer and seconded by Councilmember Neighbor to approve the Consent Agenda. The motion carried 8-0.]
D. MAYOR'S ITEMS
1. SMALL BUSINESS SATURDAY PROCLAMATION.
MAYOR DISTLER: The next item on the agenda is Mayor’s Items. I have three items tonight.
First, I'd like to remind everyone about the Ribbon Cutting for Clear Creek Parkway tomorrow afternoon at 2 p.m. This is an exciting project and I hope many of you can attend.
Second is the Small Business Saturday Proclamation. It is my pleasure tonight to read this proclamation in honor of Small Business Saturday in Shawnee. I believe we have several small business owners, Chamber of Commerce staff and Executive Board members here. So, would you please join me at the podium?
From the Office of the Mayor, a Proclamation in Recognition of Small Business Saturday.
WHEREAS, the City of Shawnee, Kansas, celebrates and supports our local small businesses and the contributions they make to our local economy and community; and
WHEREAS, according to the United States Small Business Administration, there are currently 28.8 million small businesses in the United States that represent more than 99.7 of all businesses with employees in the United States, and responsible for 63 percent of net new jobs created over the past 20 years; and
WHEREAS, small businesses employed 48 percent of the employees in the private sector in the United States: and
WHEREAS, on average 33 percent of consumers’ holiday shopping will be done in small independently owned retailers and restaurants, and 76 percent of all consumers plan to go to one or more small business as part of the holiday shopping; and
Agenda Item #C.1. Page 8 of 204
Journal 76, Volume 21-2017, Page 4 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 WHEREAS, 91 percent of all consumers believe that supporting small independently owned restaurants and bars is important; and
WHEREAS, most consumers in the United States agree that is important for people to support the small businesses in their community; and
WHEREAS, the Shawnee Chamber of Commerce, as well as public and private organizations across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday.
NOW, THEREFORE, I, Michelle Distler, the Mayor of the City of Shawnee, Kansas do hereby proclaim November 25, 2016, as "Small Business Saturday" and urge the residents of our community, and communities across the country, to support small businesses and merchants on Small Business Saturday and throughout the year.
(Applause)
And I would like to encourage everyone, besides just our Small Business Saturday obviously to shop our local businesses as often as you can because it’s very important for this community, so.
2. 2017 SERVICE AWARDS
The next item is the presentation of Employee Service Awards. So, I will ask City Manager Gonzales to join me by the podium to present the awards.
CITY MANAGER GONZALES: Good evening. Many of you know that this is my favorite meeting of the year, so I’m very glad this year especially to be here tonight to recognize our fantastic employees and volunteers that serve the City. You know, each year when I read these briefs on people I think, well, next year can’t be this good. And each year it’s that good. So, those of you who haven’t been able to be here for this before, listen carefully and be amazed like I am at the variety of education, skills, experience that serves your city, the City of Shawnee. I think you’ll be pretty amazed. So, I want to start also by thanking all the family members who are here with their individual who is being recognized because we all know that you provide support for all these years that they have been serving this community. So, I wanted a special shout- out to all the family. So, we’re going to start with ten years.
Ten Year Service Award
Tige Lamb - Fire Department
Firefighter Lamb was hired on January 2, 2007. He currently holds the rank of Firefighter III and serves as an acting officer. Tige has served on the Facilities Maintenance Committee, Station 74 Building Committee, and is the Glaser Run Coordinator. Firefighter Lamb helped achieve the bronze status for the City of Shawnee as a bicycle-friendly community and has a SCBA technician certification and serves on the SCBA committee. He is also a certified swift water rescue instructor and ice rescue instructor. Tige and his wife Vicky have two teenage children, son Griffin and daughter Amelia. And a little known fact about Tige is that during his junior and senior year at Shawnee Mission Northwest he competed in both the Kansas State Choir and wrestling championships. And congratulations to Tige.
Agenda Item #C.1. Page 9 of 204
Journal 76, Volume 21-2017, Page 5 SHAWNEE CITY COUNCIL MINUTES November 13, 2017
Nick Pike - Police Department
Officer Nick Pike began his law enforcement career with the City of Leavenworth in 2007, spending time on both the SWAT team and as a field training officer. Officer Pike was hired by the City of Shawnee on December 13, 2010, and since that time he has held many positions, including patrol, field training officer, firearms instructor, STAR team sniper, and has worked in the Criminal Interdiction Unit and on the SMART Policing team. He is currently a detective. Officer Pike has been awarded four unit citations, a medal of valor, a commendation and the gold award from the Kansas Association of Chiefs of Police. Nick is married to wife Mary. They have two children, daughter Cadence and a son Rex. Here tonight? No. A little known about the fact about the Pikes is that his wife runs a business out of their home making rustic American flags shipping them all over the county. Congratulations to Officer Pike.
Melissa Shelton - Administration
Legal Assistant Melissa Shelton began her public service career with both Jackson and Cole County as a court clerk before we were fortunate enough to hire her as a court clerk for the Shawnee Municipal Court on April 23, 2007. Melissa served in that position until 2015 when she was promoted to legal assistant, the position she holds today. Melissa is an invaluable member to the IMPACT committee and has been instrumental in keeping things running smoothly this last year during staffing changes in municipal court. Melissa and her husband Mike have a son Easton, who I think is here tonight. And she almost didn’t know if she’d be here tonight, but she made it with a baby girl on the way any day now. In her free time Melissa enjoys spending time with her family and attending concerts. Thank you, Melissa for ten years of service.
Fifteen Year Service Awards
Phil Benak - Fire Department
Firefighter Phil Benak began his service to the City as a volunteer firefighter in 2002. I can’t believe you’ve been here that long. He was hired as a full-time firefighter on May 11, 2011. He currently holds the rank of Firefighter III and is an acting officer. Firefighter Benak is a part of the Shawnee Water Rescue team and served on the Station 74 Building Committee. Phil and his wife Becky have a son Miller and a daughter Layla. Phil loves spending time with his family camping, watching his son’s baseball and lacrosse games and his daughter’s basketball and soccer games. Congratulations, Phil, on 15 years of service.
Bruce Bienhoff - Planning Commission
Bruce Bienhoff. Bruce celebrates 15 years of volunteer service tonight. Bruce was a member of the Park and Recreation Advisory Board from July 2002 until February 2005, serving one term as its chairman. He currently serves on the Planning Commission, a position he has held since February 2005. Bruce has also served the community in many other ways, especially by volunteering for Old Shawnee Days for many years. He stays busy and active with his wife Stacy and two sons Brandon, who is a 2016 K State grad, EMAW, and Tyler who is a senior at the University of Nebraska. I don’t know
Agenda Item #C.1. Page 10 of 204
Journal 76, Volume 21-2017, Page 6 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 what they say. Go Huskers. And enjoys taking backpacking trips on the Appalachian Trail. Thank you, Bruce for 15 years of volunteer service.
Augie Bogina - Planning Commission
Augie Bogina is being recognized this evening for 15 years of service, of volunteer service. Augie was a member of the Planning Commission from January 2002 through June of 17. He served as secretary of the Commission from 2005 to 2007, vice- chairman from 2007 to 2012, and acting chairman and chairman in 2012 until he left in 2017. Prior to moving to Shawnee in 1987, he was a member of the Johnson County Planning Commission from 1984 to 1986, who has seen a lot of change in these times. Augie is in real estate development business and reconstructs historic buildings. He and his wife Terrie live in the LaCrosse subdivision here in Shawnee. Thank you, Augie, for 15 years of service.
Sue Campbell - Police Department
Sue Campbell. Sue was hired by the City as a community service officer on March 11, 2002. She was promoted in 2010 to her current position of Police Services Supervisor. Sue has served on the BOB, IMPACT and United Way Campaign committees. She has been recognized as a Support Services Employee of the Month twice and was chosen as the Support Services Employee of the Year in 2016. A little known fact about Sue is that prior to joining the City she worked in India, South Africa and the UK. She also worked all over the U.S., including on the Titan missile launch pad at Cape Canaveral in Florida. Congratulations, Sue, and thank you for 15 years of service.
Paul Gunja - Fire Department
Paul Gunja. Paul is celebrating -- we’re celebrating Paul’s 15 years of service tonight. He began his fire service career as a volunteer with the City of Shawnee in 2002 and was hired full-time on January 3 of 2003. He was promoted to his current rank of Fire Captain in 2013 and recently became a credential fire officer. Congratulations. Paul currently serves on the IMPACT committee and is part of the water rescue team. He and his wife Kate have two kids, son Cooper and daughter Charley. In his free time he enjoys running and camping with his family. Congratulations and thank you, Paul, on 15 years of service.
Bridget Moser - Administration
Bridget Moser. Bridget began her career with the City on November 5, 2001, as a Citizen Information Specialist. My, time has flown, hasn’t it? Bridget’s graphic design talents were quickly recognized and she was promoted to the position of Project Specialist in 2003, and again to her current position of Graphic and Digital Media Specialist in 2013. During that time Bridget has been responsible for developing the professional and innovative design image that the city is known for today. She received the Savvy Award of Excellence for the CityLine in 2007. She is a Paul Harris Fellow Recognition recipient and a former Employee of the Quarter. Bridget is a graduate of Pittsburgh State University with a Bachelor of Science in Technology degree in commercial graphics. While at Pitt State Bridget was a member of the PSU softball team. Bridget and her husband Rob have two sons Caleb and Tanner and a daughter Grace. Bridget loves to travel and spend time at the lake. Congratulations Bridget and thank you for 15 years of service.
Agenda Item #C.1. Page 11 of 204
Journal 76, Volume 21-2017, Page 7 SHAWNEE CITY COUNCIL MINUTES November 13, 2017
Dan Pflumm - City Council
Councilmember Dan Pflumm is being recognized tonight for 15 years of service. Dan was sworn into office as a Ward I Councilmember on April 12, 2002. During his time on the Council Dan has served as chair of the Finance Administration Committee as well as the Public Works and Safety Committee. He holds an associate’s degree from Johnson County Community College and a bachelor’s degree in engineering from K State. Dan is a native of Shawnee and owns DanCo Systems, Inc. He and his wife Julie have a daughter Jill, four sons Austin, Bud, Tanner and Josh, and two grandsons. Shout-out to Henry and Wade because they’re back there today. Congratulations, Dan, on 15 years of service.
Stephen Powell - Administration
Stephen Powell celebrates 15 -- we’re celebrating Stephen’s 15 years of municipal service tonight. He was hired June 17, 2002 as the City’s right-of-way technician. He was promoted to Deputy City Clerk in 2006 and then to City Clerk in 2009. He left us for a short time, but we forgave him because he came back as court administrator in 2012. Since that time Stephen has returned also to his City Clerk role while continuing to provide oversight to municipal court. Stephen has served on a number of internal committees including Sustainability Committee, Records Management Committee. He provides a strong presence for the City, both community and state-wide, serving on MARC’s Mobility Advisory Committee, as the current treasurer for the Shawnee Lions Club, the former treasurer for the Kansas Association for Court Managers, and the current secretary for the City Clerk and Municipal Finance Officers Association of Kansas. Stephen holds a Bachelor of Arts degree from UMKC, a master’s of Public Administration degree from Park University and is a Master Municipal Clerk. Stephen and his husband David enjoy traveling all over the United States and Canada by Amtrak. Congratulations, Stephen, on 15 years of service.
Kevin Taylor - Public Works
Kevin Taylor. He’s back in the cheap seats. Come on down. Kevin Taylor is celebrating 15 years of municipal service tonight. Kevin began his public service career with the City of Merriam in 2002. To Shawnee’s great fortune he was hired as a Field Operations Manager in the Public Works Maintenance Division in June 2010, a position he continues to hold today. Kevin has served on the Public Works TQM Committee as a member of the American Public Works Association. He is a graduate of Baker University with a bachelor’s degree in business as well as a graduate of the American Public Works Association Institute. Kevin and his wife Jodie have six kids, Kelsey, Jayden, Samantha, Ryan, Blake and Jeremy. Kevin is an avid biker who bikes to and from work, which is up and down Johnson Drive I might add, all those hills, and bikes there and back. He spends most of his free time with his family. Congratulations, Kevin, and thank you on 15 years of service.
Karen Torline - Administration.
Karen Torline celebrates 15 years of service tonight. Karen was hired in April 2002 as the city prosecutor and has served as both the senior prosecutor and assistant city
Agenda Item #C.1. Page 12 of 204
Journal 76, Volume 21-2017, Page 8 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 attorney. In July of this year, Karen was promoted to municipal judge. Karen’s public service extends well beyond Shawnee though. She has worked for Johnson County as an assistant district attorney for the cities of Lake Quivira, Roeland Park, Prairie Village and Edgerton as a judge a judge pro tem in Olathe, Overland Park, Lenexa, Merriam, and with the Johnson County District Court. You can see we’re very fortunate to have her in Shawnee. Karen and her husband Paul have four children, Hannah, who is a law student at Notre Dame, Maddie, a senior at Truman State University, a high-schooler Jack, and a middle-schooler Sam, as well as a foster daughter Tiera[ph], who is a junior at DeSoto High School. In Karen’s spare time she enjoys yoga. We understand why. Thank you, Karen.
Twenty Year Service Awards
Bettina Jamerson - Administration
Bettina began her public service career in 1995 with the Johnson County Sheriff’s Office as a deputy sheriff. She then took a break from municipal service before joining the city of Merriam in 1987 as a court and police records clerk. In 2001, she was hired by the city of Prairie Village and served as their deputy court administrator and eventually court administrator before again the City of Shawnee got lucky and hired her on April 14, 2014 as a municipal court supervisor. In 2006, Bettina was appointed by the Supreme Court of Kansas to the Municipal Court Clerks Education Committee where she continues to serve by training new clerks across Kansas as well as maintaining and updating the court clerk’s manual. She’s a current participant in the Shawnee’s LEED program and in 2012, received the Outstanding Court Clerk award from the Kansas Association of Court Management. Bettina and her husband Lindsey have two kids Sedona and Jordan. And in her free time she volunteers for the Okay Program, which is a mentoring program that empowers African-American men and boys to improve their communities. Congratulations, Bettina, on 20 years of public service.
Kent McCord - Board of Zoning Appeals
Kent McCord. We’re celebrating Kent’s 20 years of volunteer community service tonight. Kent has given his time to serve on the Board of Zoning Appeals since April of 1997, and he’s been vice-chairman of the board since 2005. He is the owner of McCord Conveyor Systems, which is a full-service bulk material handling conveyor firm that provides quality conveyor equipment and systems through the extensive use of standardized component sets. Did I get that right? Sounds cool. His business is located in Shawnee. He and his wife Terry have been residents of Shawnee since 1983 and have recently purchased a home in Deer Ridge Estates subdivision. They have three children. Thank you, Kent, for your 20 years of volunteer service.
Travis Meats - Police Department
Master Police Officer Travis Meats. Is Travis out there in the cheap seats? He began his law enforcement career with the Ottawa Police Department in 1997 and was hired by the City of Shawnee as a police officer on September 20, 1999. He has moved successfully through the ranks of position of Master Police Officer and the last few years has served as a training officer to the Johnson County Regional Police Academy. He’s been doing that since 2011. It’s a wonderful service and Travis is great at it. Officer Meats has been a member of the Entry Element of the Shawnee STAR team for 15 years and is currently assistant team leader. He’s also served as a field training officer.
Agenda Item #C.1. Page 13 of 204
Journal 76, Volume 21-2017, Page 9 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 In 2012, he was recognized with the life safety award and has received two unit citations. He volunteers regularly for city events including the Ryan Benninghoven Police Liaison and the Snow Removal Squad. He is currently a member of both BOB and IMPACT committees. Travis and his wife Helen have two sons, T.J. and Gavin, and his free time is spent coaching both of his sons’ baseball teams. Congratulations to Master Police Officer Meats on 20 years of service.
Corey Sands - Fire Department
Fire Marshal Corey Sands, celebrating 20 years of service. Corey began his career as a volunteer firefighter in 1997. You were about ten then?
MR. SANDS: Roughly.
CITY MANAGER GONZALES: Yeah. That’s what I thought. He was hired as a full- time fighter with the city in 1999 and was promoted to the position of Fire Prevention Officer in June 2002. In 2012, Corey was promoted to fill the role of the City’s Fire Marshal. Corey serves on the Board of Directors for the Kansas City Arson Task Force and the Kansas Chapter of the International Association of Arson Investigators, and is the chairperson for the Eastern Kansas Multi-County Arson Task Force. He was appointed by Kansas Governor Sam Brownback to serve as a representative for the Fire Marshals Association of Kansas on the Firefighter Memorial Committee. In 2004, Corey received Fire Horse award. Corey is a graduate of Mid-America Nazarene University with a bachelor’s degree in management and human relations and holds numerous national and international designations. He is two classes away from earning his master’s degree in criminal justice administration from Columbia Southern University. Corey and his wife Elizabeth have two children, Alison and Andrew. Congratulations, Corey, on 20 years of service.
Donna Sawyer - Parks and Recreation Advisory Board
Donna Sawyer. Donna has served on the Shawnee Parks and Recreation Advisory Board for 20 years. As a member of the board she has participated in a variety of Parks and Recreation events including the Shawnee Bar-B-Que Contest, Cinderella’s Ball, Historical Hauntings, Christmas around Town, Neighborwood, and the Annual Tour de Shawnee. And any other event that we have Donna is there volunteering. Donna has also served as a chairperson of the Shawnee Sesquicentennial Celebration Committee, was a member of the Shawnee’s Recycling Task Force in the mid-90s, and is currently on the board of the Friends of Shawnee Town. Other contributions to our community include serving as co-chairperson for the Shawnee St. Patrick’s Day Parade and being an active member in the Irish-American and Shawnee German-American clubs. In 2011, Donna received the Good Starts Here award from Visit Shawnee for her work on the Old Shawnee Days committee. Donna and her husband Neal have been married for 42 years. They have two daughters, Stephanie and Emily, and three grandchildren, Stella, Eli and Jill. Thank you, Donna, for 20 years of dedicated community service.
Brian Stanley - Fire Department
Master Firefighter Brian Stanley has 20 years of service with the City. Brian was a volunteer firefighter for the City of Shawnee from January 1997 to May of 2003. He was hired as a full-time firefighter in May of 2003. Master Firefighter Stanley has served as the vice-president of the FRA as a shift investigator and as a member of the Firehouse
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Journal 76, Volume 21-2017, Page 10 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 software committee. During his employment Brian has earned several specialized certifications including Instructor I, driver-operator-pumper, driver-operator-aerial, Leadership II, Leadership III, Incident Safety Officer, Hazmat Operational Level, Ice Rescue I, Swift Water Rescue and he is NIM certified. Brian and his wife Brooke have three children, Jake, Dylan and Madison. Congratulations, Brian.
Twenty-five Years’ Service Awards
Rob Moser - Fire Department
Twenty-five years. Police Chief Rob Moser celebrates 25 years of service tonight. He was hired on January 20th, 1992 as a police officer and has risen through the ranks being named Deputy Police Chief in 2011 and Police Chief in 2015. During his tenure Rob has been assigned to the patrol, investigations, criminal interdiction, support services, and professional standards divisions. Rob earned both an undergraduate and graduate degree from the University of Central Missouri in criminal justice administration. He is also a graduate of the 230th Session of the FBI National Academy. Rob has earned numerous awards including Award for Valor, Certificate of Commendation from the Metropolitan Chief and Sheriff’s Association, the Bronze Award Merit for police service from the Kansas Association Chiefs of Police, the Award for Valor Lifesaving Certificate from the Metropolitan Chiefs and Sheriffs Association, and earned seven top three placements at the Submachine Gun Championships in Columbia, Missouri. This always amazes me. You? Between 1998 and 2003. It wasn’t that long ago. He’s a graduate of the Shawnee Tomorrow Leadership Program, a member and past president of the Shawnee Rotary Club. Chief Moser and his wife Bridget have three children Caleb, Tanner and Grace and live in western Shawnee. And a not so little known fact about Rob is that he is a huge Pittsburgh Steelers fan. And through his connections we were able to get a grant for one of our K-9s, which was cool. And he actually works the sidelines when they come to Arrowhead. So, he was there the last couple weeks ago when they were here. Who won that game? Congratulations, Rob, on 25 years of service.
Doug Simms - Fire Department
Fire Captain Doug Simms began his fire career with Shawnee as a volunteer firefighter in 1992. He was hired as a full-time firefighter on January 7, 1995. In February of this year Doug was promoted to fire captain. During his 25 years of service he is involved in numerous committees including Honor Guard, Hazmat, extraction, imaging camera, equipment and the city-wide MSDS Committee for the Safety Committee. Captain Simms served as a sergeant first class in the U.S. Army and completed three tours of duty to Kosovo, Iraq and Afghanistan. In 1993, he was awarded the John Hall award. He is an ESGR award nominee. And November 28, 2006, he was honored by Mayor Meyers who proclaimed that day as Doug Simms Day. Doug is an active member in veterans’ affairs with the VFW. He enjoys spending time with his wife Laura and two children Lydia and Wesley. Congratulations, Doug, on 25 years of service.
Joyce Thompson - Bicycle Advisory Board
Joyce Thompson. Celebrating 25 years of Joyce’s volunteer service this evening. Joyce was a charter member of the Shawnee Parks and Recreation Advisory Board that began in 1992. She served on that board for a number of years before beginning service on the newly formed Bicycle Advisory Board, a board she continues to serve on
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Journal 76, Volume 21-2017, Page 11 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 today. She and her husband have been wonderful supporters of Shawnee Town 1929. She’s a graduate of the Shawnee Tomorrow program. Her working years were spent in midtown Kansas City, Missouri in the redevelopment and management of historic buildings and she is past president of the Main Street Corridor Development Corporation. Bicycling has been a long-time passion as has been her enthusiasm for the dedication to fun in the outdoors. Joyce and her husband Dr. Wayne Thompson moved to Shawnee in 1973 following the opening of Wayne’s orthodontic practice. They have two sons, Dr. Robert Thompson and Dr. Trevor Thompson, and four grandchildren. Thank you, Joyce, for your many years of volunteer service.
Thirty Years’ Service Awards
Randy Martin - Public Works
Randy Martin was hired on April 20, 1987 as a laborer for the Parks Department. You were really only ten years old then. He soon transferred to the Public Works Department where he has spent his career. He was promoted to foreman in 1995 and then to Public Works Coordinator in 2009, which is the position he serves in today. One of his most significant responsibilities is serving as the snow boss, ensuring a full plan is in place and implemented for any snow storm. Randy has been a member of both the IMPACT and the TQM committees and was instrumental in a successful corporate challenge campaign this year. In 2011, he received the APWA Kansas City Metro Chapter Field Supervisor Excellence Award. Randy has two sons, John and Jake and one daughter Kayla. He enjoys spending time with his three grandkids Tucker, Mattox and Raelynn. He loves to go bow hunting, fishing, and playing pool, and has coached youth baseball, football, basketball and softball for over 25 years. Congratulations and thank you, Randy for 30 years of service.
Bill Richerson - Public Works
Bill Richerson. Billy was hired by the City of Shawnee on February 9, 1997 in the Public Works Department. He was hired as a laborer and moved through the ranks of truck driver and equipment operator being promoted to foreman in 1999, the position where he spent the majority of his career. In February of this year, Bill joined us at City Hall as the Senior Pavement Inspector for the City of Shawnee Pavement Program. He has become an integral part of an outstanding team that manages the ongoing maintenance of 780 miles of streets in the city. Billy is an IMSA traffic control technician and American Concrete Institute Field Testing technician. Bill has served on the IMPACT and Safety committees. He’s responded to tornado clean-ups in Gladstone, Missouri in 2003, in Greensburg, Kansas in 2007, and Harveyville, Kansas in 2012. Bill is married to his wife Christine and has a daughter Madison and a son Wyatt. They also have two granddaughters, Aubrey and Veda. And in Bill’s spare time he loves spending time at the Lake of the Ozarks with family and friends. Congratulations, Bill, and thank you on 30 years of service.
Forty Years’ Service Award
Paul Chaffee - Planning
And finally, drum roll. Forty years of service. Good job. Planning Director Paul Chaffee is being recognized tonight for 40 years of distinguished service. Paul began his career in municipal service in 1977 in Dodge City, Kansas. He worked there until 1988 when
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Journal 76, Volume 21-2017, Page 12 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 he was hired by the City of Shawnee as a city planner. In 1994, he was promoted to Planning Director, the position he holds today. It’s probably not quite the same job as you had in 1994. Paul has served on numerous committees including the Mid-America Regional Council Technical Advisory Committee, the Creating Quality Places Advisory Board and the Kansas Downtown Development Association Board of Directors. Paul is the historian at the city and is the one who always knows the answer to what or where did that use to be. He is also an invaluable member of both the Management and Economic Development teams. A little known fact about Paul is that once he was an elected official serving on the U.S.D. 443 Board of Education for 3½ years when they lived in Dodge City. Paul and his wife Marsha have two daughters, Ashley and Jennifer, sons-in-law Ryan and Mike, and five grandchildren, Hayden, Kensley, Riley, Alison and Cutler. Thank you, Paul and congratulations on 40 years of dedicated service.
(Applause)
CITY MANAGER GONZALES: Pretty amazing, wasn’t it? Yeah. Thank you all for being here, families, friends. And so I’ve been asked to ask all the recipients of the awards tonight if you could move out into the lobby over in front of Candy’s area that we want to do a big group picture, so thank you all.
MAYOR DISTLER: Not yet. Don’t move. So, first you get over here.
CITY MANAGER GONZALES: Oh.
MAYOR DISTLER: So, tonight we also need to recognize Carol Gonzales for 30 years in public service and 19 of those years with the City of Shawnee and 12 years as our City Manager. After over 800 City Council meetings, tonight is her last City Council meeting with us. And she has given her time, her talent, her heart to this City. And on behalf of the Governing Body and the citizens of Shawnee, I want to thank you and wish you all the best in your future endeavors.
(Applause)
CITY MANAGER GONZALES: Now, go for the picture. Thank you all very much.
E. BUSINESS FROM THE FLOOR
MAYOR DISTLER: Okay. The next item is Business from the Floor. Is there anyone who has comments on an issue that is not on tonight's agenda? Okay. Seeing none.
F. PUBLIC ITEMS
1. CONDUCT A PUBLIC HEARING AND CONSIDER PASSING ORDINANCE NO. 3201 TO CONSIDER ESTABLISHING A TAX INCREMENT FINANCING (TIF) REDEVELOPMENT DISTRICT AT THE NORTHEAST CORNER OF 75TH STREET AND QUIVIRA ROAD.
MAYOR DISTLER: The next item on the agenda is Public Items. Item Number 1 is to Conduct a Public Hearing and Consider Passing Ordinance No. 3201 to Consider Establishing a Tax Increment Financing (TIF) Redevelopment District at the Northeast Corner of 75th Street and Quivira Road.
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Journal 76, Volume 21-2017, Page 13 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 On October 9, 2017, the Governing Body adopted Resolution No. 1816 scheduling tonight's public hearing.
(a) Conduct a Public Hearing
There are three recommended actions. The first is conduct a Public Hearing to consider establishing a TIF Redevelopment District at the northeast corner of 75th Street and Quivira Road.
I will accept a motion.
COUNCILMEMBER KENIG: So moved.
COUNCILMEMBER SANDIFER: Second.
MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.
COUNCILMEMBERS: Aye.
MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Kenig and seconded by Councilmember Sandifer to Conduct a Public Hearing. The motion carried 8-0.]
MAYOR DISTLER: We are now in a public hearing. This is a formal public hearing required by law. The public hearing will begin with a presentation by Tom Kaleko from Springsted. After Mr. Kaleko's presentation, I will ask Councilmembers if they have any questions related to establishment of the District. I will then ask if there are any comments from the public.
Once the public hearing is closed, we will have Council discussion, followed by a motion.
Mr. Kaleko, please go ahead.
MR. KALEKO: Well, pardon me. I was waiting for the crowd to go out and I thought, you know, surely that would happen before, well before I got to this item, but I guess I figured wrong. Mayor, City Council, Tom Kaleko at Springsted, Incorporated, good to be with you this evening to talk about the establishment of a TIF district at the corner of 75th Street and Quivira Road.
Establishment of a Tax Increment Financing (TIF) Redevelopment District
[Tonight’s Action Items slide] So, the purpose -- the action that you’ll be asked to consider this evening is an ordinance establishing the TIF district. It’s the first step in the tax increment financing process. We’ll talk a little bit more about this at the end, but there are some additional steps that will need to be taken. So, this is, like I say, just the first step in a multi-step process. The areas of focus for this evening are the description of the project, a finding of blight, which is a statutory requirement, and then the but-for determination asking -- answering the question would the project happen, but for the incentive that’s being
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Journal 76, Volume 21-2017, Page 14 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 requested through tax increment financing. That is actually not a statutory requirement, it is a City policy requirement. So, those will be our areas of focus. After we hold the public hearing you’ll have an opportunity to consider an ordinance establishing the TIF district and consider a resolution calling a public hearing regarding the TIF project plan and a creation of a community improvement district. Those are some additional steps that I alluded to a moment ago.
[Redevelopment Project Location slide] You’re probably familiar with the project area, but for those who might not be, this project is -- well, this map is not oriented north, so I’ll help you a little bit. On the right- hand side is 75th Street and then running along the bottom is Quivira. So, this is as I said the corner of 75th and Quivira. The site of the Westbrooke Village Shoppes.
[Redevelopment Overview slide] So, the project that’s being proposed is first and foremost to clear a majority of the existing improvements. I believe there will be one building that’s currently standing that will be remodeled. But for the most part the project will be cleared. The developer proposes to construct ten new retail/office buildings. We’re using the slash because it’s still somewhat fluid. But the uses will be retail office. Those are estimated to total 89,000 square feet. As I said redevelop an existing commercial building of about 19,500 square feet and construct five new multi-family buildings, which are expected to contain approximately 530 units. And then, of course, to build the associated infrastructure to serve the new development.
[Redevelopment Site Plan slide] So, this is a site plan of the proposed development. The projects that appear in the orangish color, the buildings in the orangish color are the multi-family buildings. The red is the retail. There will be both surface and structured or underground parking associated with the project. And again, 75th on your right and Quivira running along the bottom.
[Developer slide] The developer is an entity called MP Westbrooke North, LLC. As is common for projects of this type, it’s a new entity created specifically for the project. The member entities are Mission Peak Capital, which is based in Kansas City and New York. It was founded in 2011. As you can see they have a significant amount of assets under management and a significant amount of square feet of retail and office that they have developed.
Extell Development Company is the other partner. They are New York based founded in 1989. They have about 30 million square feet of completed projects or in various stages of development. So, both experienced development entities.
[Requested Incentives slide] I’m going to talk just briefly about the incentives. Understand that for purposes of this evening, and just doing the -- creating the district, that’s not really a question for this evening. But just because it’s so part and parcel to TIF, we wanted to at least give you a little bit of a preview of what you can expect to hear when you consider the redevelopment project plan, which will be your next step if you decide to proceed this evening.
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Journal 76, Volume 21-2017, Page 15 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 So, the total estimated project costs are a little over a $110 million. The total incentive request is a little over 25 million. It’s important to remember that as with all TIF projects, this one in particular is a pay-as-you-go. We’re not anticipating issuing any debt for this.
Yes.
COUNCILMEMBER JENKINS: I don’t want to really interrupt your presentation, but I had a question while we were on this slide because there was something I didn’t understand. And that’s the -- where you say -- you’ve got the asterisk there on the $25,457,559.
MR. KALEKO: Right.
COUNCILMEMBER JENKINS: And down here it says, “Plus interest on funds borrowed by Developer to finance reimbursable costs.”
MR. KALEKO: Right.
COUNCILMEMBER JENKINS: And that’s part of the incentives requested. What is -- what’s the number for that and where is that coming from?
MR. KALEKO: I don’t have the number at my fingertips. But this is common in tax increment financing. So, the developer is asking for, as I said, about 25 million in reimbursable project costs.
COUNCILMEMBER JENKINS: But this is reimbursable costs as well.
MR. KALEKO: Right. So, to finance --
COUNCILMEMBER JENKINS: It’s not added to that, it’s just kind of out there somewhere.
MR. KALEKO: So, to finance that 25 million in reimbursable project costs the developer is going to go out and get a bank loan. At least that’s the intention at this point. Go out and get a bank loan to which, of course, they will pay interest to the bank while they are getting the reimbursement from the TIF.
COUNCILMEMBER JENKINS: And we’re going to pay their interest?
MR. KALEKO: Yes.
COUNCILMEMBER JENKINS: And where is that money coming from?
MR. KALEKO: That is part -- that part of --
COUNCILMEMBER JENKINS: Coming out of the General Fund --
MR. KALEKO: No.
COUNCILMEMBER JENKINS: -- or the Economic Development Fund or --
MR. KALEKO: That will be paid --
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Journal 76, Volume 21-2017, Page 16 SHAWNEE CITY COUNCIL MINUTES November 13, 2017
CITY MANAGER GONZALES: It’s coming out of the taxes that they pay.
MR. KALEKO: Right.
COUNCILMEMBER JENKINS: Well, we already -- that is the 25 million in taxes that they pay. So, this is in addition to that. So, where is this coming from?
MR. KALEKO: You will see when you review the feasibility study, which again you’re going to be able to be part of the project plan, the next step. But I believe you have a copy of the feasibility study.
COUNCILMEMBER JENKINS: Yes, and I read it.
MR. KALEKO: The feasibility study actually specifically shows that the projected increment from the TIF and the CID will be sufficient to pay the 25 million in principal amount plus any interest.
COUNCILMEMBER JENKINS: Okay.
MR. KALEKO: So, I alluded to it, but let me come back to where that 25 million will be paid from. It’s multiple project sources. One of them is tax increment financing increment, which is going to be from two sources, the incremental increase in property taxes. So, that increase from the base, what property taxes the site is currently producing. Once it’s developed, of course, it will produce a higher level of property taxes. That difference between the two being the increment, so that increment then is paid by the developer. So, we’re not talking about tax abatement. We’re talking about tax redirection. So, the taxes are still paid and then they’re redirected to pay the reimbursable project costs. Similarly, we’ll be producing increment from the City’s one percent general sales tax. So, it’s not affecting the City’s special purpose taxes, only the one purpose, one percent general sales tax.
The other source is a community improvement district, which is also one of the other steps that we’ll talk about the end. Creation of a community improvement district which will impose a new 1½ percent sales tax within the district boundaries. So, the boundaries of the community improvement district, or CID as they’re often referred to, will be co-terminus with the TIF district. So, this will be a tax paid in addition to other sales taxes currently being collected.
[Requested Incentives cont. slide] As I alluded to, the intention at this point is to pay the TIF on a pay-as-you-go basis. In other words, as the tax increment is collected, it’ll then be available to reimburse the developer. The developer is taking the risk that the increment will be sufficient. There is language in the plan that speaks to the possibility of bonds. But our understanding from the developer at this point is that they intend to be reimbursed on a pay-as-you-go basis.
The maximum term of tax increment financing by statute is 20 years. The maximum for a community improvement district is 22. That doesn’t mean that this necessarily will go that long. That’s the maximum it could go if it were to perform better than projected. It could be a lesser term.
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Journal 76, Volume 21-2017, Page 17 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 The developer has also requested a sales tax exemption on construction materials that would be available through the issuance of industrial revenue bonds. Industrial revenue bonds are not backed in any shape or form by the City’s credit worthiness. They are strictly -- the City in that particular case is a conduit issuer. So, basically just helping in the process of issuing the industrial revenue bonds which are then backed solely by the development entity. We estimate that the sales tax exemption on construction materials would have a value of about $3.2 million to the development.
[Blight Study slide] Okay. One of the statutory findings that has to be made to be eligible to create a TIF district is the finding of blight. The developer brought to the City a blight study dated September of this year. And the finding of blight in Kansas rests on finding that a majority of blighting factors are present on the site. There are nine blighting factors and the study found that seven of the nine are present at the subject site. A table there enumerates them. I believe you also have a copy of the study.
[Need for Assistance (“But-For”) slide] The City by policy asks the question would this project happen, but for the assistance that’s being requested. Springsted was asked to prepare a Need for Assistance analysis, or a but-for study to answer that question. Our conclusions are based essentially on the anticipated net income that would be produced by the development and the resulting internal rate of return that would be generated for the development entity. We answered the question by saying, okay, if we look at this project without the incentive that’s being requested. So, I know this requires a little bit of a shift. We always -- when we’re talking about TIF we always tend to think about the “with” incentive. But in this case I’m going to ask you to just redirect your minds for just a moment and think about, okay, what if they tried to do this project without the incentive, what the return to them would be like. And what we found is that after studying their proforma, making some minor adjustments that we thought were appropriate, we found that the without assistance internal rate of return would be 4.34 percent. A market range for a project of this type would be 5.5 percent to 10 percent with an average of 7.28 percent. And we find that from the Korpacz/Price Waterhouse Cooper Real Estate Investor Survey, which is a survey of investors asking them what types of returns they would demand for certain kinds of projects. So, you can see that the “without assistance” return is below the market range and certainly well below the average.
[Need for Assistance cont. slide] But we know that we’re talking about a future event here. And with future events things can vary. So, we do a little bit of sensitivity analysis to ask the question, okay, well, how much would results have to vary in order for this project to be feasible again without assistance. So, we look at first what if costs were decreased. Well, costs would have to decrease by 18 percent below what is projected in order to bring it to the reasonable range. On the revenue side we’d have to see a 22 percent increase in revenues. And if we were to combine them we’d need a ten percent decrease in cost, a ten percent increase in revenues. These are various levels that we think are unlikely. And so we do come to the conclusion that the project would not be taken at this time without the requested incentive.
[Next Steps - Timeline slide] Your next steps after holding the public hearing would be to take several actions at your December 18th meeting. Consider the Planning Commission’s rezoning recommendation. Hold a public hearing on the TIF project plan. Hold a hearing on the
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Journal 76, Volume 21-2017, Page 18 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 creation of the community improvement district. And then consider an ordinance adopting the project plan and a development agreement with the development entity.
[Tonight’s Action slide] So, again, tonight’s action you have before you Ordinance 3201, establishing a tax increment financing district at the subject site.
With that, I’d be happy to respond to any questions.
MAYOR DISTLER: Does anyone on the Council have any questions specifically related to the TIF? Mr. Jenkins.
COUNCILMEMBER JENKINS: Yes. Just to some of the slides you had there. I was curious about the amount of the IRB. Because you talk about how much tax savings there is as a result of the IRB.
MR. KALEKO: Right.
COUNCILMEMBER JENKINS: But what is the amount of the IRB?
MR. KALEKO: You know, I don’t have that. Perhaps somebody representing the developer might have that at their fingertips. I don’t think I have that. About three million I’m being told.
COUNCILMEMBER JENKINS: A $3 million IRB is going to produce $3.2 million in sales tax savings. That doesn’t like it’s --
MR. KALEKO: That doesn’t sound right either.
COUNCILMEMBER JENKINS: -- that makes -- doesn’t seem to make sense, but.
MR. KALEKO: Let me double-check my figures. It’s possible I brought it over to the plan incorrectly.
COUNCILMEMBER JENKINS: I mean we dealt with this same issue on the Bellmont Promenade and it was 19 million I think for the IRB to produce the same kind of -- similar type of savings, so that’s why it kind of comes to my mind.
MR. KALEKO: Yeah. Councilman --
CITY MANAGER GONZALES: The Bellmont was a different kind of bond too. So, it was the bonds to actually fund the project where these are the bonds that pay for the construction. So, it’s a different kind of --
COUNCILMEMBER JENKINS: Yeah. I got that. I certainly have that. I also want to know who performed the blight study.
MR. KALEKO: Polsinelli.
COUNCILMEMBER JENKINS: The firm that’s proposing the project?
MR. KALEKO: The firm that’s counsel to the developer, correct.
Agenda Item #C.1. Page 23 of 204
Journal 76, Volume 21-2017, Page 19 SHAWNEE CITY COUNCIL MINUTES November 13, 2017
COUNCILMEMBER JENKINS: Okay.
MR. KALEKO: I’ll double-check that. I mean I’m thinking the IRB is going to be more than three million.
COUNCILMEMBER JENKINS: I would think. I mean just --
MR. KALEKO: It’s going to be well, I mean, the project if the project is 110, it’s going to fund all the vertical construction and some of the site, so it’s -- yeah. I can -- I’ll get that number for you. I just don’t have it handy.
COUNCILMEMBER JENKINS: Well, it’s not really all that pertinent. I’m just curious about it because, you know, just trying to get all the numbers and facts into my head at one time while we’re talking about.
MR. KALEKO: Right.
COUNCILMEMBER JENKINS: Okay. Thank you.
MAYOR DISTLER: Any other questions or comments from the Council regarding the TIF? Anyone from the audience that would like to speak to this item?
(b) Close the Public Hearing
MAYOR DISTLER: The second action is to close the public hearing. I will accept a motion.
COUNCILMEMBER KENIG: Move for approval.
COUNCILMEMBER SANDIFER: Second.
MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.
COUNCILMEMBERS NEIGHBOR, PFLUMM, KEMMLING, VAUGHT, MEYER, SANDIFER, KENIG: Aye.
MAYOR DISTLER: Opposed nay.
COUNCILMEMBER JENKINS: Nay.
MAYOR DISTLER: Motion passes. Mr. Jenkins voting in dissent.
[Therefore, the motion was made by Councilmember Kenig and seconded by Councilmember Sandifer to close the Public Hearing. The motion carried 7-1 with Councilmember Jenkins voting no.]
Agenda Item #C.1. Page 24 of 204
Journal 76, Volume 21-2017, Page 20 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 (c) Pass Ordinance No. 3201
MAYOR DISTLER: The final action is to consider passing Ordinance No. 3201, establishing a Tax Increment Financing (TIF) Redevelopment District at the northeast corner of 75th Street and Quivira Road.
Does anyone on the Council have any questions? I will accept a motion.
COUNCILMEMBER KENIG: Move for approval.
COUNCILMEMBER SANDIFER: Second.
MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.
COUNCILMEMBERS NEIGHBOR, VAUGHT, MEYER, SANDIFER, KENIG: Aye.
MAYOR DISTLER: Opposed nay.
COUNCILMEMBERS PFLUMM, JENKINS, KEMMLING: Nay.
MAYOR DISTLER: Motion passes with Councilmembers Pflumm, Jenkins and Kemmling voting in dissent.
[Therefore, the motion was made by Councilmember Kenig and seconded by Councilmember Sandifer to pass Ordinance No. 3201, establishing a Tax Increment Financing (TIF) Redevelopment District at the northeast corner of 75th Street and Quivira Road. The motion carried 5-3 with Councilmembers Pflumm, Jenkins and Kemmling voting no.]
2. CONSIDER ADOPTING RESOLUTION NO. 1818, PROVIDING NOTICE FOR A PUBLIC HEARING TO CONSIDER ADOPTION OF THE 75TH AND QUIVIRA TAX INCREMENT FINANCING (TIF) PROJECT PLAN, AND RESOLUTION NO. 1819, PROVIDING NOTICE FOR A PUBLIC HEARING TO CONSIDER CREATION OF THE 75TH STREET AND QUIVIRA ROAD COMMUNITY IMPROVEMENT DISTRICT (CID) AND TO LEVY A CID SALES TAX.
MAYOR DISTLER: Item Number 2 is to Consider Adopting Resolution No. 1818, Providing Notice for a Public Hearing to Consider Adoption of the 75th and Quivira Tax Increment Financing (TIF) Project Plan, and Resolution No. 1819, Providing Notice for a Public Hearing to Consider Creation of the 75th Street and Quivira Road Community Improvement District (CID) and to Levy a CID Sales Tax.
A funding agreement with MP Westbrooke North, LLC, was approved by the Governing Body on September 11, 2017. Tonight the Council approved establishment of the TIF District. On September 18, MP Westbrooke North, LLC, submitted a completed petition for creation of a community improvement district. The next step is to adopt Resolutions setting public hearing dates to consider the adoption of the TIF Project Plan and the creation of a CID.
(a) Adopt Resolution No. 1818
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Journal 76, Volume 21-2017, Page 21 SHAWNEE CITY COUNCIL MINUTES November 13, 2017
There are two recommend actions. The first is to consider adopting Resolution No. 1818, providing notice for a public hearing at 7:00 p.m. on December 18, 2017 to consider adoption of the 75th and Quivira TIF Project Plan.
Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.
COUNCILMEMBER KENIG: Move for approval.
COUNCILMEMBER SANDIFER: Second.
MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.
COUNCILMEMBERS PFLUMM, NEIGHBOR, VAUGHT, MEYER, SANDIFER, KENIG: Aye.
MAYOR DISTLER: Opposed nay.
COUNCILMEMBERS JENKINS, KEMMLING: Nay.
MAYOR DISTLER: Motion passes with Mr. Jenkins and Mr. Kemmling voting in dissent.
[Therefore, the motion was made by Councilmember Kenig and seconded by Councilmember Sandifer to adopt Resolution No. 1818, providing notice for a public hearing at 7:00 p.m. on December 18, 2017, to consider adoption of the 75th and Quivira TIF Project Plan. The motion carried 6-2 with Councilmembers Jenkins and Kemmling voting no.]
(b) Adopt Resolution No. 1819
MAYOR DISTLER: The second recommended action is to consider adopting Resolution No. 1819, providing notice for a concurrent public hearing at 7:00 p.m. on December 18, 2017 to consider the creation of the 75th Street and Quivira Road Community Improvement District (CID) and to Levy a CID Sales Tax.
Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? I will accept a motion.
COUNCILMEMBER KENIG: Move for approval.
COUNCILMEMBER SANDIFER: Second.
MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.
COUNCILMEMBERS: Aye.
MAYOR DISTLER: Opposed nay.
Agenda Item #C.1. Page 26 of 204
Journal 76, Volume 21-2017, Page 22 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 COUNCILMEMBERS JENKINS, KEMMLING: Nay.
MAYOR DISTLER: Motion passes with Mr. Jenkins and Mr. Kemmling voting in dissent.
[Therefore, the motion was made by Councilmember Kenig and seconded by Councilmember Sandifer to adopt Resolution No. 1819, providing notice for a concurrent public hearing at 7:00 p.m. on December 18, 2017 to consider the creation of the 75th Street and Quivira Road Community Improvement District (CID) and to Levy a CID Sales Tax. The motion carried 6-2 with Councilmembers Jenkins and Kemmling voting no.]
3. CONSIDER PASSING ORDINANCE NO. 3202, AMENDING ORDINANCE NO. 3165 MODIFYING AND APPROVING CERTAIN PUBLIC IMPROVEMENTS RELATED TO THE NIEMAN NOW! PROJECT.
MAYOR DISTLER: Item Number 3 is to Consider Passing Ordinance No. 3202, Amending Ordinance No. 3165 Modifying and Approving Certain Public Improvements Related to the Nieman Now! Project.
On September 12, 2016, the Governing Body passed Ordinance No. 3165, authorizing and approving the design and construction of various improvements related to the Nieman Now! project. SMAC funds have offset some of the cost but as discussed when the Council approved underground utilities an additional $1,735,464 will need to be debt financed.
The recommend action is to consider passing Ordinance No. 3202, amending Ordinance No. 3165 modifying and approving certain public improvements related to the Nieman Now! project.
Does anyone on the Council have any questions? Mr. Neighbor.
COUNCILMEMBER NEIGHBOR: I just suggest -- as it’s pointed out here and then reading the ordinance this, correct me if I’m wrong, this just picks up a lot of loose ends of things that we’ve had to do over a period of time and have approved before, but this puts it into the package for the financing to go forward.
CITY MANAGER GONZALES: That’s absolutely correct. In order to issue the bonds, we have to have a corrected amount. And through the various months as the project has progressed there have been a few changes. And so this incorporates the new total so that we can issue the bonds.
COUNCILMEMBER NEIGHBOR: Thank you.
MAYOR DISTLER: Any other questions or comments from the Council? Mr. Jenkins.
COUNCILMEMBER JENKINS: I’ve got a question. I was looking at the cost, it was like 3.7 million or something. I don’t have the number right off the top of my head, but I read it earlier today. But those numbers, you said a lot of it was covered by the stormwater fund from the county. That was kind of confusing how that work, how that worked out. Because these costs were -- weren’t these for underground utilities?
Agenda Item #C.1. Page 27 of 204
Journal 76, Volume 21-2017, Page 23 SHAWNEE CITY COUNCIL MINUTES November 13, 2017
CITY MANAGER GONZALES: Some of it was, but not all of it. So, some of it were like the homes that we purchased for Nieman North and SMAC was able to cover some of those. I think there was some additional stabilization on the 6200 project that we were able to get additional SMAC funding for. They actually increased the allocation to us, so.
COUNCILMEMBER JENKINS: Yeah. I was trying to get that figured out for myself because I knew we increased the cost for the burying of the underground utilities.
CITY MANAGER GONZALES: Right.
COUNCILMEMBER JENKINS: And it went up about another $2 million, so we wound up about 3.7. That’s where that number was kind of jumping out of me like, wow, how did we get that paid for with SMAC. That’s great if it is.
CITY MANAGER GONZALES: Yeah. No. No.
COUNCILMEMBER JENKINS: But, you know, I was just trying to figure out how the thread went through that thing and got with the project. So, thank you for clarifying.
MAYOR DISTLER: Any other comments or questions from the Council? Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.
COUNCILMEMBER PFLUMM: So moved.
COUNCILMEMBER NEIGHBOR: Second.
MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.
COUNCILMEMBERS: Aye.
MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Pflumm and seconded by Councilmember Neighbor to pass Ordinance No. 3202, amending Ordinance No. 3165 modifying and approving certain public improvements related to the Nieman Now! project. The motion carried 8-0.]
4. CONSIDER ADOPTING RESOLUTION NO. 1820 AND PASSING ORDINANCE NO. 3203 AUTHORIZING ACQUISITION OF PRIVATE PROPERTY BY CONDEMNATION FOR THE ELIMINATION OF A PUBLIC STREET CROSSING OVER THE BURLINGTON NORTHERN SANTA FE RAILWAY TRACKS AT 55TH STREET.
MAYOR DISTLER: Item Number 4 is to Consider Adopting Resolution No. 1820 and Passing Ordinance No. 3203 Authorizing Acquisition of Private Property by Condemnation for the Elimination of a Public Street Crossing over the Burlington Northern Santa Fe Railway Tracks at 55th Street.
Agenda Item #C.1. Page 28 of 204
Journal 76, Volume 21-2017, Page 24 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 In continuing efforts to implement a quiet zone along the Emporia Subdivision rail line, the City must acquire the property northeast 55th Street and the Burlington Northern Santa Fe Railway right-of-way. After many negotiations, staff and the property owner could not come to an agreement on the value of the property. Therefore, acquiring the property through the Eminent Domain Procedure Act is the only remaining option. A Resolution and Ordinance are required.
(a) Adopt Resolution No. 1820
There are two recommended actions. The first is to consider adopting Resolution No. 1820 to acquire the property as described and shown on the attached Certificate of Survey through condemnation for the establishment of a Railroad Quiet Zone.
Does anyone on the Council have any questions? Mr. Pflumm.
COUNCILMEMBER PFLUMM: I don’t know that I have a question. I just -- I don’t know whether -- I guess the property owner doesn’t believe that we offered him a fair market value through this condemnation process. Hopefully will the judge will determine that number.
MAYOR DISTLER: Any other questions or comments from the Council? Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.
COUNCILMEMBER SANDIFER: Motion to approve.
MAYOR DISTLER: Do I have a second?
COUNCILMEMBER NEIGHBOR: Second.
MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.
COUNCILMEMBERS: Aye.
MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Sandifer and seconded by Councilmember Neighbor to adopt Resolution No. 1820 to acquire the property as described and shown on the attached Certificate of Survey through condemnation for the establishment of a Railroad Quiet Zone. The motion carried 8-0.]
(b) Pass Ordinance No. 3203
MAYOR DISTLER: The second recommend action is to consider passing Ordinance No. 3203 to acquire the property as described and shown on the attached Certificate of Survey through condemnation for the establishment of a Railroad Quiet Zone.
Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.
COUNCILMEMBER SANDIFER: Motion to approve.
Agenda Item #C.1. Page 29 of 204
Journal 76, Volume 21-2017, Page 25 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 COUNCILMEMBER NEIGHBOR: Second.
MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.
COUNCILMEMBERS: Aye.
MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Sandifer and seconded by Councilmember Neighbor to pass Ordinance No. 3203 to acquire the property as described and shown on the attached Certificate of Survey through condemnation for the establishment of a Railroad Quiet Zone. The motion carried 8-0.]
5. CONSIDER PASSING ORDINANCE NO. 3204, EXTENDING THE EXCISE TAX ABATEMENT PROGRAM.
MAYOR DISTLER: Item Number 5 is to Consider Passing Ordinance No. 3204, Extending the Excise Tax Abatement Program.
On October 23, 2017, the Governing Body voted 7-1 to extend the excise tax abatement program for a period of three years, ending on March 19, 2021. An Ordinance is required.
The recommended action is to consider passing Ordinance No. 3204, extending the Excise Tax Abatement Program for three years, ending on March 19, 2021.
Does anyone on the Council have any questions? Mr. Neighbor.
COUNCILMEMBER NEIGHBOR: Actually it’s more of a statement. I was originally the one opposed to this moving it forward. Originally I thought when we talked about it this was more of a temporary fix to get things going. I think three years is a long time. However, based on recent events it’s my perception that the rate of growth of Shawnee is going to be good going forward and I think this will be an excellent tool to keep in our tool box. I, therefore, will be voting for it tonight.
Any other questions or comments from the Council? Anyone from the audience that would like to speak to this item? I will accept a motion.
COUNCILMEMBER PFLUMM: So moved.
COUNCILMEMBER JENKINS: Second.
MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.
COUNCILMEMBERS: Aye.
MAYOR DISTLER: Opposed nay. Motion passes.
Agenda Item #C.1. Page 30 of 204
Journal 76, Volume 21-2017, Page 26 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 [Therefore, the motion was made by Councilmember Pflumm and seconded by Councilmember Jenkins to pass Ordinance No. 3204, extending the Excise Tax Abatement Program for three years, ending on March 19, 2021. The motion carried 8-0.]
6. CONSIDER CONTRACT NO. 2017-0124, A REVISED AGREEMENT WITH THE SHAWNEE CHAMBER OF COMMERCE FOR ECONOMIC DEVELOPMENT SERVICES.
MAYOR DISTLER: Item Number 6 is to Consider Contract No. 2017-0124, a Revised Agreement with the Shawnee Chamber of Commerce for Economic Development Services.
The Chamber recently worked through an organizational restructuring process. Language in the agreement has been updated to reflect those changes. The revisions do not impact the funding approved in the 2018 budget.
The recommended action is to consider approving and authorizing the Mayor to sign the contract.
Does anyone on the Council have any questions? Mr. Kenig.
COUNCILMEMBER KENIG: Not so much a question as a statement. Just very excited about this reorganization of the chamber and the intense focus on economic development and the new president and CEO and Economic Development Director, and looking forward to see those ideas for how we can use that fund to roll over balance as well. So, very excited about that. Thank you.
MAYOR DISTLER: Thank you. Any other questions or comments? Mr. Neighbor.
COUNCILMEMBER NEIGHBOR: Just to pile on there. I like the new revisions. I like the idea of having members of the Governing Body involving with the SEDC, that way to improve communications on a timely basis, and also an explanation of how the rollover funds work.
MAYOR DISTLER: Any other questions or comments from the Council? Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.
COUNCILMEMBER KENIG: So moved.
COUNCILMEMBER MEYER: Second.
MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.
COUNCILMEMBERS: Aye.
MAYOR DISTLER: Opposed nay. Motion passes.
Agenda Item #C.1. Page 31 of 204
Journal 76, Volume 21-2017, Page 27 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 [Therefore, the motion was made by Councilmember Kenig and seconded by Councilmember Meyer to approve and authorize the Mayor to sign the revised agreement with the Shawnee Chamber of Commerce for Economic Development Services. The motion carried 8-0.]
7. CONSIDER APPROVING THE 2018-2023 CAPITAL IMPROVEMENT PLAN (CIP).
MAYOR DISTLER: Item Number 7 is to Consider Approving the 2018-2023 Capital Improvement Plan (CIP).
The City reviews and updates the CIP each year. The Council heard a presentation in October related to the CIP and the Planning Commission reviewed it at their last meeting.
The recommended action is to consider approving the 2018-2023 CIP. Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.
COUNCILMEMBER MEYER: Move for approval.
COUNCILMEMBER SANDIFER: Second.
MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.
COUNCILMEMBERS: Aye.
MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Meyer and seconded by Councilmember Sandifer to approve the 2018-2023 Capital Improvement Plan (CIP). The motion carried 8-0.]
G. COUNCIL ITEMS
1. CONSIDER CONTRACT NO. 2017-0125, AN EMPLOYMENT AGREEMENT FOR AN INTERIM CITY MANAGER.
The next item on the agenda is Council Items. Item Number 1 is to Consider Contract No. 2017-0125, an Employment Agreement for an Interim City Manager.
A Special City Council meeting was held on November 6, 2017 and the Governing Body unanimously voted to enter into a contract with Vicki Charlesworth to serve as Interim City Manager.
The recommended action is to consider approving and authorizing the Mayor to sign the contract. Anyone from the audience that would like to speak to this item? I will accept a motion.
COUNCILMEMBER VAUGHT: Move for approval.
Agenda Item #C.1. Page 32 of 204
Journal 76, Volume 21-2017, Page 28 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 COUNCILMEMBER SANDIFER: Second.
MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.
COUNCILMEMBERS: Aye.
MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Vaught and seconded by Councilmember Sandifer to approve substantive terms of Contract No. 2017-0125, an employment agreement with Vicki Charlesworth to serve as Interim City Manager, and authorize the Mayor to sign a final agreement as approved by the City Attorney. The motion carried 8-0.]
H. STAFF ITEMS
1. CONSIDER CONTRACT NO. 2017-0126 FOR CONSTRUCTION MANAGER FOR FIRE STATION 74.
MAYOR DISTLER: The next item on the agenda is Staff Items. Item Number 1 is to Consider Contract No. 2017-0126 for Construction Manager for Fire Station 74. This project is on the City's Capital Improvement Program. Requests for Qualifications were received from seven firms. A selection committee is recommending McCownGordon Construction in the amount of $12,500. Although the fee for pre-construction services is within the City Manager's approval authority, the contract is presented to the Governing Body since execution of the Guaranteed Maximum Price Amendment will exceed $50,000.
The recommended action is to consider approving and authorizing the Mayor to sign the contract.
Does anyone on the Council have any questions? Ms. Meyer.
COUNCILMEMBER MEYER: Not a question, but I just wanted the record to reflect that I would like to abstain from this item. Thank you.
MAYOR DISTLER: Thank you. Anyone from the audience that would like to speak to this item? I will accept a motion.
COUNCILMEMBER VAUGHT: Move for approve.
COUNCILMEMBER KENIG: Second.
MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.
COUNCILMEMBERS: Aye.
MAYOR DISTLER: Opposed nay. Motion passes.
Agenda Item #C.1. Page 33 of 204
Journal 76, Volume 21-2017, Page 29 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 [Therefore, the motion was made by Councilmember Vaught and seconded by Councilmember Kenig to approve substantive terms of Contract No. 2017-0126 with McCownGordon Construction for Construction Manager for Fire Station 74 in the amount of $12,500 and authorize the Mayor to sign a final agreement as approved by the City Attorney. The motion carried 7-0-1 with Councilmember Meyer abstaining.]
2. CONSIDER CONTRACT NO. 2017-0127, A DESIGN-BUILD CONTRACT FOR PATROL CAR SHELTERS, P.N. 3440.
MAYOR DISTLER: Item Number 2 is to Consider Contract No. 2017-0127, a Design Build Contract for Patrol Car Shelters, P.N. 3440.
This project is on the City's Capital Improvement Program. On September 11, 2017, the Governing Body approved the use of Design-Build for the project. Requests for Qualifications were received from one firm. A selection committee is recommending Complete Construction, LLC, in the amount of $232,702. Once final plans are complete those will be brought back to the Governing Body for approval.
The recommended action is to consider approving and authorizing the Mayor to sign the contract. Does anyone on the Council have any questions? Is there anyone in the audience who would like to speak to this item? Seeing none, I will accept a motion.
COUNCILMEMBER MEYER: Move for approval.
COUNCILMEMBER SANDIFER: Second.
MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.
COUNCILMEMBERS NEIGHBOR, JENKINS, KEMMLING, VAUGHT, MEYER, SANDIFER, KENIG: Aye.
MAYOR DISTLER: Opposed nay.
COUNCILMEMBER PFLUMM: Nay.
MAYOR DISTLER: Motion passes with Councilmember Pflumm voting in dissent.
[Therefore, the motion was made by Councilmember Meyer and seconded by Councilmember Sandifer to approve substantive terms of Contract No. 2017-0127 with Complete Construction, LLC, Design-Builder for the Patrol Car Shelter Project, P.N. 3440, in the amount of $232,702 and authorize the Mayor to sign a final agreement as approved by the City Attorney. The motion carried 7-1 with Councilmember Pflumm voting no.]
3. CONSIDER APPROVING FINAL PLANS AND AUTHORIZING STAFF TO BID THE 2018 STORMWATER PIPE REPAIR PROJECT.
MAYOR DISTLER: Item Number 3 is to Consider Approving Final Plans and Authorizing Staff to Bid the 2018 Stormwater Pipe Repair Project.
Agenda Item #C.1. Page 34 of 204
Journal 76, Volume 21-2017, Page 30 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 Final plans are complete and the estimated total cost of the project is $1,300,000 funded in the Stormwater Utility. The project includes the highest priority repairs.
The recommended action is to consider approving the final plans and authorizing staff to bid the project. Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.
COUNCILMEMBER VAUGHT: Move for approval.
COUNCILMEMBER PFLUMM: So moved.
MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.
COUNCILMEMBERS: Aye.
MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Vaught and seconded by Councilmember Pflumm to approve the final plans and authorize staff to advertise the 2018 Stormwater Pipe Repair Project for bids. The motion carried 8-0.]
I. MISCELLANEOUS ITEMS
1. RATIFY SEMI-MONTHLY CLAIM FOR NOVEMBER 13, 2017, IN THE AMOUNT OF $3,519,687.75.
MAYOR DISTLER: The next item is Miscellaneous Items. Item Number 1 is to the Ratify Semi-Monthly Claim November 13, 2017, in the Amount of $3,519,687.75.
Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? I’ll accept a motion.
COUNCILMEMBER VAUGHT: Move for approval.
COUNCILMEMBER MEYER: Second.
MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.
COUNCILMEMBERS: Aye.
MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Vaught and seconded by Councilmember Meyer to ratify the Semi-Monthly Claim for November 13, 2017, in the amount of $3,519,687.75. The motion carried 8-0.]
2. MISCELLANEOUS COUNCIL ITEMS.
MAYOR DISTLER: Item Number 2 is Miscellaneous Council Items. Does anyone on the Council have an item they would like to discuss? Mr. Jenkins.
Agenda Item #C.1. Page 35 of 204
Journal 76, Volume 21-2017, Page 31 SHAWNEE CITY COUNCIL MINUTES November 13, 2017
COUNCILMEMBER JENKINS: Yes, I have an item I want to discuss. This deals with our process and procedures and our policy on creating TIFs and CIDs and all these taxes, all these incentives for development. And I would like to just point out a couple things.
We’ve raised taxes the last two years because we didn’t have enough money to meet expenses. And in the last year since then we’ve had two projects presented to us that total over $200 million. And these projects will not bring one cent in revenue to our community. So, as our prices continue to go up, we have additional health insurance costs that are coming up every year, additional -- like we have the salary raise to the employees. There’s all these additional expenses that we get from year to year. How are we going to pay for those expenses other than going back and raising taxes on the homeowners in this community again. We have to be more sensitive to that I believe. But I don’t think we’re being sensitive enough to that.
And I would just like -- do I like the project. The project is fine. But can we just continue to give everything away and receive nothing in return as a community. That’s about our only asset really is developable property in this community and that’s where we drive our revenues, that and taxes. I mean if we’re not receiving any taxes for it, our costs are continuing to go up and we’ve got no money to pay the bills, so therefore, we’re going to be raising taxes again. And I have a problem with that. I have just a real serious issue with that. This is not personally directed toward the project that was -- that I voted against this evening. The project may be a great project. But how long can we sustain this community if we’re giving complete tax abatements to every significant project that is put before us. I just don’t see how that’s sustainable and how we can make ends meet by doing that. And it’s really not a comment on the actual work. And of course we do want it developed. I mean everybody is like, yeah, we need it develop Westbrooke and get it fixed again and that’s very attractive. It really is. But I still have this nagging, geez, who’s going to pay for this. You know, how are going to continue to support our community and do the right thing as stewards of our taxpayers’ dollars if we continue to just grant blanket exemptions to all the potential income increases the community could receive. So, that’s where I’m having a problem with it.
And I also wasn’t that crazy about the public hearing coming up in December because I still feel that the new council when it’s seated should deal with that. I think they really need to be involved in that process. We’ve got several new people that are going to be joining this Council in January. And I feel just as strongly now as I did the last meeting that those people should weigh in on this. They should put their name on the dotted line. I’m either for it, I’m against it. This is my feelings on that. Because they owe that to our citizens that voted them into office. So, I don’t know. I’m having a number of problems with this whole deal and I just wanted to voice those during the opportunity with miscellaneous council.
COUNCILMEMBER MEYER: Yeah. I would just say without going into specific projects as we’re in Miscellaneous Items. I think there is just a fundamental disagreement on the Council about economic development. I would argue strongly against the classification that we are just giving away blanket tax abatements and that we’re not going anything to help the citizens. One of the biggest concerns that we have is the level of property taxes that we all pay. We all know it. The best and most effective way to lower our citizens’ property taxes is to broaden our business tax base.
Agenda Item #C.1. Page 36 of 204
Journal 76, Volume 21-2017, Page 32 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 COUNCILMEMBER JENKINS: Uh-huh.
COUNCILMEMBER MEYER: In order to broaden our business tax base, we have to bring additional businesses into the community.
COUNCILMEMBER JENKINS: They have to pay taxes, yeah.
COUNCILMEMBER MEYER: In order to that the reality of it is we have to do some level of economic development. I’m sorry, Eric. We just disagree on this. And I think if we can go into the specifics about it, but assume we’re going to do a TIF. We’ll call out one specific project. The level of taxes that we are going to get from, we’d say Westbrooke, are going to equal exactly what we were going to get before, but we’re going to get sales tax. We’re going to get increased business. We’re going to have a number of other wonderful benefits of it that’s going to generate other development there. It isn’t just a one-off situation. And I hate the classification that we’re looking at economic development as this is a tax give away. That is absolutely untrue and I will fight you every time you say. We just completely disagree on that issue.
COUNCILMEMBER JENKINS: We do.
MAYOR DISTLER: And the special assessment taxes as well, we’ll still continue to get those. Mr. Kenig.
COUNCILMEMBER KENIG: Yes. I would just echo Councilmember Meyer, I don’t have much to add to that other than to emphasize that statement was factually incorrect because we will continue collecting the taxes that we are collecting today. By definition, TIF is increment, so it’s the increase in expected taxes that go back into the project.
COUNCILMEMBER JENKINS: Yeah. Well, that’s kind of ludicrous really because this --
MAYOR DISTLER: Mr. Jenkins. Mr. Jenkins. Mr. Kenig has the floor.
COUNCILMEMBER JENKINS: We’re not collecting any more taxes really.
MAYOR DISTLER: Mr. Kenig has the floor. Mr. Jenkins, Mr. Kenig has the floor.
COUNCILMEMBER KENIG: And the special assessment taxes continue to be collected. So, you know, on point factually taxes continue to be collected. It’s not a tax give away. It’s not like we’re just completely losing out on that tax revenue.
COUNCILMEMBER JENKINS: Twenty-five million.
COUNCILMEMBER KENIG: And the other thing is that economic development has an impact on the neighborhoods and areas around it. When you do economic development strategically and do it in a smart manner, you want to see areas that maybe haven’t been enhanced or that are in decline or possibly going to soon be in decline. It incentivizes those areas to also enhance their façades, their facilities, their buildings and get those in line. So, you don’t look at economic development in a vacuum. You look at the impact it has not just on that one area, but on the surrounding neighborhoods and on the City as a whole.
Agenda Item #C.1. Page 37 of 204
Journal 76, Volume 21-2017, Page 33 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 MAYOR DISTLER: Mr. Vaught.
COUNCILMEMBER VAUGHT: I’m going to echo what Ms. Meyer and Kenig said. And I totally agree, and I’ve, you know, I’ve fought for this for year. I just heard you under your breath Mr. Jenkins say that we’re giving away 25 million. We’re not giving away $25 million with taxpayer money that’s sitting in the bank right now doing nothing. They are going to create $25 million of revenue through their efforts and through the revenue they collect on their development. And they will be able to use that revenue, which would otherwise come to us in property tax and sales tax, some of the sales tax, and they’ll be able to use that revenue to pay for the project. It goes back to the but-for test. We can sit here and say, well, if we don’t incentivize it we’re going to get that additional 25 million. No. Because the project won’t happen. I’ve said it before, it’s a necessary evil. Nobody likes incentives. They really don’t. You sit up here and you approve them and it sucks because you’re going, really, we’ve got to give away this much money. Corporate welfare happens everywhere, massive amounts of it.
If we’re going to compete, if we’re going to compete with our neighboring cities who on every side is passing incentives and doing deals like this, then we have to. We can dig into -- we can stick our head in the sand and we can say, you know, so I’m adamantly opposed to economic development, I think they’re wrong. That’s fine. And you just sit here and watch nothing happen in Shawnee, or nothing of any scale. It’s the financial reality of what we’re dealing with now. I mean you look at a project that costs $110 million. You can’t get the return. So, then the question becomes, well, just build a smaller project. Well, a smaller project means you have less return. So, that scale just keeps moving. I don’t care if you do a $50 million project or a $100 million project. The $100 million project has x-amount of units, x-amount of retail, x-amount of return, we need x-amount of dollars to get to it, to get to a return that makes sense, or we go someplace else.
It’s just money. It’s a return on investment. And if a developer can’t come into this community and get the incentives to get a decent return on investment -- if you can only get a four percent return, then why would you build here when you can go to Lenexa or Overland Park or Olathe and get a seven percent return? I mean it’s almost twice as much. And that’s all that business is. It’s just like anything else.
But they also have a huge risk. It’s their fortune. They could pull the trigger on this project and we could hit another recession and they got to figure out how to deal with it. And so we all look at developers like, oh, you know, these incentives and -- well, let’s look back to the last recession because I know several developers that went bankrupt, lost everything. A lot of money in it when they succeed, but they lose everything when a recession hits and they’re caught in the wrong time. It’s a risk versus reward. We’re not giving anything away. We’re letting them take back what they create in value. Nothing comes out of the General Fund. Checks aren’t written to them. That’s taxpayer money. They create value, pay it, and that money is used to fund the project.
MAYOR DISTLER: Mr. Neighbor and then Mr. Jenkins.
COUNCILMEMBER NEIGHBOR: Okay. I would point out for any of you to go to City website, the Chamber website, look at the Economic Development discussion that talks about a number of different developments. You look at Pinnacle Park who have incentives and abatements and look at the amount of monies coming from Bayer, Pinnacle Park, and I can’t think of the others off the top of my head. But it’s a dramatic
Agenda Item #C.1. Page 38 of 204
Journal 76, Volume 21-2017, Page 34 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 amount of revenue that is generated. This conversation I’m sure was at the same dais ten years ago and doing now, but it’s rolling off. It’s a strategic thing. It’s looking and planning and going forward and I echo what Councilman Vaught, Meyer and Kenig said also.
MAYOR DISTLER: Mr. Jenkins and then Mr. Kenig.
COUNCILMEMBER JENKINS: Yes. I just wanted to point out too that these tax abatements aren’t just for the City of Shawnee. When we do a TIF, we are also abating the taxes that go for our public schools. We’re abating those taxes that go to county parks and rec, those that go to the county library, executive airport, et cetera. And we’re doing that here in Shawnee. We’re taking that away. Now, to put things in proper context, the Supreme Court of the State of Kansas just declared to the legislature it’s inadequately funding our schools. Well, you know, who is funding the schools? This is the kind of stuff that funds schools. Like I mentioned earlier, you either grow your tax base or you raise taxes on people to meet revenue requirements. Well, if you’re developing and you’re trying to increase your tax base, but that tax base isn’t actually contributing any money into the City’s coffers, I’m having a real trouble with this math that I’m being told that somehow we’re making out on this because we’re not making out on this at all. We’re getting absolutely zero the money that would have come to the City in taxes are going back to the developer to help pay the cost of the development so that he can make it. And I understand the feasibility and he’s got to have that to make it work and all this. But somehow -- what about us? We’ve got to make it work too. And I think we’ve gone to the well a bunch of times with the community and the people and told them we need more money. But, you know, at some point we’ve got to be able to show the City that we can generate the income, our growth can generate income and we can pay the bills.
So, I mean, we can talk all day. I guess we got different philosophies on this. Councilmember Meyer sees it differently than I do. We use different mathematics I guess, I don’t know what it is. But we’re definitely coming up with different numbers on this thing because I don’t see it providing anything to the community whatsoever other than the amenities. It will be nice to have that fixed out there and have the development these guys are proposing. That would look really good out there and that would be a significant improvement to an area that really needs to be fixed up. So, I’m not denying that at all. In fact, I’m very aware of that.
But I’m still aware of this other problem we got too, like how are we going to pay the bills, guys. I mean that’s still a really big issue.
MAYOR DISTLER: Mr. Kenig, Mr. Vaught and Ms. Meyer.
COUNCILMEMBER KENIG: Okay. So, the first point. On one point as it relates to schools, and I may be incorrect on this, but I believe the legislature has mandated that there’s eight mills that go to schools that we cannot draw from when it comes to incentives, number one. Number two, I’d like to dispel another misconception that’s swirling out there as it relates to public-private partnerships and incentives. This idea that at some point the City funds 50, 60, 70, 80 percent when it comes to these developments, absolutely not true. If you look at the most recent projects that have come before us at the City level, we have funded 22 to 25 percent of those project costs, which means the developer is fronting anywhere from 75 to 80 percent of those costs. So, you know, there’s a portion when it comes to these financing agreements,
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Journal 76, Volume 21-2017, Page 35 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 but in all of these recent cases the City has taken a very small portion. And the developer, as part of these agreements, has funded the bulk of the cost, usually well over three-fourths of the total cost. So, in no case is the City fronting a majority of the cost for these projects.
MAYOR DISTLER: Mr. Vaught and Ms. Meyer.
COUNCILMEMBER VAUGHT: I want to correct Mr. Jenkins again. The statement that zero dollars is going to the City is not true. Whatever revenue, whatever property tax it’s currently generating it will continue to pay plus the additional sale tax. The specials on our sales tax cannot be redirected. So, the three-eighth cent sales tax and the Parks and Pipes tax, that will all continue to generate revenue that goes to the City.
As long as you’re talking about legislature let’s all keep in mind that the rules we play by for TIF that’s state. That’s the legislature that approves that. The state of Kansas says this is what you’re allowed to do. We just had a few years ago the most conservative legislature we probably ever had in the state of Kansas. They didn’t change that. We swung the other way. They’re not -- we’ve had legislatures that have been both sides of the fence. We’ve had governors on both sides of the fence and these laws continue to sit in place that give us the economic development tools like TIF and IRBS and everything else. So, this isn’t like something we made up. The state -- this is state. This is, yes, you can do this. These are the rules to play by. If it’s such an issue, then the state needs to change it. But to sit there and say that everybody else in the state of Kansas can do it, but, you know, in Shawnee, we’re just not going to do that. I don’t know. I think it puts us in the background.
MAYOR DISTLER: Ms. Meyer.
COUNCILMEMBER MEYER: Yeah. I just wanted to correct the comment. We do have a disagreement. We do have different math. For me though the math that I come back to is the increase in taxes the City would be receiving if nothing is done and that is zero. And so zero percent of zero is the same as a hundred percent of zero. So, there is no City dollars that’s being put into this, not taxpayer dollars. The City isn’t losing anything. The school district isn’t losing anything. And I think that it is reckless and dangerous to be putting out those complete misstatements of fact about economic development here. We are talking about revenue that would not be generated but for the development of that project. That is no change. The amount of dollars the City is bringing in from that TIF district do not change at all. That’s it.
MAYOR DISTLER: Additionally, I want to add too, correct me if I’m wrong. We have development going on every day in the City of Shawnee and we have two active TIFs.
CITY MANAGER GONZALES: Uh-huh.
MAYOR DISTLER: Two active TIFs in 42 square miles. We’re the third largest city in the county, seventh largest in the state. We have two active TIFs. So, we have all kinds of development going on in this city. So, we don’t give -- well, we don’t give any money to any developer. But making a statement that nobody develops without an incentive is not true because we have all kinds of development going on without incentives. These are bigger projects that -- and again, we are not giving one dollar of taxpayer money to any developer.
Agenda Item #C.1. Page 40 of 204
Journal 76, Volume 21-2017, Page 36 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 Any other comments or questions from the Council? Anyone from the audience that would like to speak to this item? Please come forward. State your name and address for the record.
Public Comments:
MR. ERLICHMAN: Ray Erlichman (Address Omitted). I’ll try to keep it short and sweet and use the KISS theory. The project that they’re referring to is probably something that does need to be done. I think one thing that most people in Shawnee would agree upon is something has got to be done over there. It’s a mess. As far as the methodology of TIFs and CIDs, et cetera, it is a fact, and I agree. It’s probably only the third time in eight years with Mr. Vaught. Thank God it ain’t going to happen much longer. That there would be no increase in property taxes. So, if the project wasn’t done we’d still get -- let’s round it off. We’ll say we still get $100 in property taxes and there’s still $50 in sales taxes coming in from the businesses and what have you. Like I said, I wanted to keep it simple. If the project goes in, the property taxes increase only because of the project. So, that’s where this money goes. The sales taxes increase only because of the project and that’s where this goes. My problem is the percentage of those increases that would be going to the developer. I’m not saying get rid of the TIFs. Believe it or not, in this particular case I think there’s a definite need and a requirement for them. I have no problem with that. What I have a problem with is the percentage. And because of the way things are handled, I can’t go into total detail tonight and going to have to wait till December 18th. But you’re going to have an increase in City services. So, the property taxes we get are going to stay flat. The sales taxes that we get are going to stay flat. But we’re going to be increasing City services. We’re going to have approximately 1,600-1,800 cars a day coming out of the apartments going down that corridor. In a five-day week that’s going to be 8,000-9,000 vehicles just in five days. Visitors, trucks delivering goods to the businesses that are there. You’re going to have an increase in fire calls. You’re going to have an increase in police calls. We’re talking about renting to empty nesters. There’s three people on the Council that age-wise would probably fall into that category, Mr. Neighbor, Mr. Jenkins and Mr. Sandifer.
COUNCILMEMBER MEYER: [Inaudible; talking off mic]
MR. ERLICHMAN: You’re not an empty-nester yet. But what happens when people hit that age limit? Health concerns. We’re going to have more ambulance calls. We’re going to have more EMT calls. If we have a fire call, right now the fire station that has to handle that is running three people on a truck bare minimum. If they get to a fire call, unless there’s an absolute life and death situation in a place, they can’t send anybody inside. They have to wait for the second vehicle because it’s two in and two out and they have to rotate them. So, I’m not against the TIF per se. I’m against the total amount that they’d be getting on it. I think we need to re-look at the percentages. Give them that TIF. Let them get some of that money from the increase in the property taxes to put back into the project. Let them get some of that sales tax. Well, the one percent sales tax in my opinion, they shouldn’t get anything, but that’s another story. But give them some of that, but don’t give it all to them. And in my opinion, for what it’s worth, and some people like it and some people don’t, the way we deal with developers in Shawnee and a lot of places in Kansas, it’s almost like the young lady who turns around to her parents and says, gee, mom and dad, if I don’t accept Billy’s proposal of marriage nobody else will marry me. You know, we see that with the sports stadiums and things like that. What I think we need to look at is different alternatives and different percentages on those TIFs. Not eliminate them. Don’t eliminate them. Just let’s look at
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Journal 76, Volume 21-2017, Page 37 SHAWNEE CITY COUNCIL MINUTES November 13, 2017 us getting some of the benefits of those increased property taxes and some of the benefits of those increased sales taxes to cover the extra City services that we’re going to be hit with. I don’t want to see another sales tax specific for the city street maintenance. Signalization at 73rd and Quivira is just going to help control traffic. It’s not going to do anything to repave the City streets that get beat up.
MAYOR DISTLER: You’re at your five minutes.
MR. ERLICHMAN: Anyway, I think I’ve probably went over my five minutes. Thank you for your time. And that’s all I got to say.
MAYOR DISTLER: Thank you. And I want to clarify too, and again, correct me if I’m wrong. But my understanding is with the additional retail we would be bringing in additional sales tax with the exception of the CID and the one percent. Right. So, we would be getting some increased revenue from what is currently there now to help cover the extra use of services.
CITY MANAGER GONZALES: The additional specials, I just looked up that number, over that period would generate $1.4 million that we would collect.
MAYOR DISTLER: So, we are getting an additional 1.4 million that we would not have been getting. So, that helps to cover the additional fire service and police service and streets. Mr. Vaught.
COUNCILMEMBER VAUGHT: I just lost my train of thought. Now, what was I going to say? I’ll think of it. Never mind.
MAYOR DISTLER: Okay. So, any other comments on this particular item? Okay. Seeing none.
3. CONDUCT AN EXECUTIVE SESSION FOR THE DISCUSSION OF A NON-ELECTED PERSONNEL MATTER.
MAYOR DISTLER: Item Number 3 is to Conduct an Executive Session for the Discussion of a Non-elected Personnel Matter.
(a) Recess to Executive Session
MAYOR DISTLER: I will accept a motion to recess to Executive Session for 15 minutes for the purpose of discussing personnel matters of non-elected officials in accordance with K.S.A. 75-4319(b)(1), for the purpose of protecting the privacy interest of such personnel. At the conclusion of the Executive Session, the meeting will reconvene in the City Council Chambers.
Do I have a motion?
COUNCILMEMBER SANDIFER: Motion to approve.
COUNCILMEMBER VAUGHT: Second.
MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.
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Journal 76, Volume 21-2017, Page 38 SHAWNEE CITY COUNCIL MINUTES November 13, 2017
COUNCILMEMBERS: Aye.
MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Sandifer and seconded by Councilmember Vaught to recess into Executive Session. The motion carried 8-0.]
(Shawnee City Council in Executive Session from 8:36 p.m. to 8:44 p.m.)
(b) Conclude the Executive Session
MAYOR DISTLER: The next action is to conclude the Executive Session. Do I have a motion?
COUNCILMEMBER PFLUMM: So moved.
COUNCILMEMBER NEIGHBOR: Second.
MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.
COUNCILMEMBERS: Aye.
MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Pflumm and seconded by Councilmember Neighbor to conclude the Executive Session. The motion carried 8-0.]
(c) Reconvene the meeting.
MAYOR DISTLER: The next action is to reconvene the meeting. Do I have a motion?
COUNCILMEMBER PFLUMM: So moved.
COUNCILMEMBER JENKINS: Second.
MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.
COUNCILMEMBERS: Aye.
MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Pflumm and seconded by Councilmember Jenkins to reconvene the meeting. The motion carried 8-0.]
J. ADJOURNMENT
COUNCILMEMBER VAUGHT: Motion to adjourn.
COUNCILMEMBER SANDIFER: Second.
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Journal 76, Volume 21-2017, Page 39 SHAWNEE CITY COUNCIL MINUTES November 13, 2017
MAYOR DISTLER: A motion has been made and seconded to adjourn. All those in favor say aye.
COUNCILMEMBERS: Aye.
MAYOR DISTLER: Opposed nay. Motion passes. We are adjourned. Thank you.
[Therefore, the motion was made by Councilmember Vaught and seconded by Councilmember Sandifer to adjourn. The motion carried 8-0.]
(Shawnee City Council Meeting adjourned at 8:45 p.m.)
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Journal 76, Volume 21-2017, Page 40 SHAWNEE CITY COUNCIL MINUTES November 13, 2017
CERTIFICATE
I certify that the foregoing is a correct transcript from the electronic sound recording of the proceedings in the above-entitled matter.
/das November 22, 2017
Deborah A. Sweeney, Recording Secretary
APPROVED BY:
______
Stephen Powell, City Clerk
Agenda Item #C.2. Page 45 of 204
Page 1 APPROVED PLANNING COMMISSION MEETING MINUTES November 6, 2017
CITY OF SHAWNEE PLANNING COMMISSION MEETING MINUTES November 6, 2017 7:30 P.M.
PLANNING COMMISSIONERS PRESENT STAFF PRESENT Commissioner Bruce Bienhoff Planning Director Chaffee Commissioner Randy Braley Deputy Planning Director Doug Allmon Commissioner Dennis Busby Planner Mark Zielsdorf Commissioner John Montgomery Admin. Asst. Angie Lind Commissioner Rusty Mudgett Commissioner Kathy Peterson Commissioner Brian Roth Commissioner Les Smith Commissioner Alan Willoughby
COMMISSIONERS ABSENT Commissioner John Smith Commissioner Steven Wise
(Planning Commission Meeting Called to Order at 7:33 p.m.)
A. ROLL CALL
CHAIRMAN BUSBY: Good evening. In case you’re wondering, this part is public participation. Good evening.
AUDIENCE: Good evening.
CHAIRMAN BUSBY: Thank you. Welcome to the November 6 2017 meeting of the Shawnee Planning Commission. We’ll start with roll call. Commissioner Montgomery
COMMISSIONER MONTGOMERY: Here.
CHAIRMAN BUSBY: Commissioner Roth.
COMMISSIONER ROTH: Here.
CHAIRMAN BUSBY: Commissioner Peterson.
COMMISSIONER PETERSON: Here.
CHAIRMAN BUSBY: Commissioner Willoughby
Agenda Item #C.2. Page 46 of 204
Page 2 APPROVED PLANNING COMMISSION MEETING MINUTES November 6, 2017
COMMISSIONER WILLOUGHBY: Here.
CHAIRMAN BUSBY: Commissioner Bienhoff
COMMISSIONER BIENHOFF: Here.
CHAIRMAN BUSBY: Commissioner Busby is here. Commissioner Wise is absent. Commissioner Braley.
COMMISSIONER BRALEY: Here.
CHAIRMAN BUSBY: Commissioner Les Smith.
COMMISSIONER L. SMITH: Here.
CHAIRMAN BUSBY: Commissioner Mudgett.
COMMISSIONER MUDGETT: Here.
CHAIRMAN BUSBY: Commissioner John Smith is absent.
B. PLEDGE OF ALLEGIANCE
CHAIRMAN BUSBY: Please join me in reciting the Pledge of Allegiance.
(Pledge of Allegiance)
CHAIRMAN BUSBY: Thank you. Two notes before we start, and that is, please, if you haven’t already, vote tomorrow. The second thing is Saturday is Veteran’s Day. For all the veterans, thank you for your service.
C. CONSENT ITEMS
1. APPROVE MINUTES FROM THE PLANNING COMMISSION MEETING OF OCTOBER 16, 2017. 2. FP-17-17-11; FINAL PLAT APPROVAL FOR WILLOW RIDGE WEST, A SENIOR INDEPENDENT LIVING HOUSING DEVELOPMENT, LOCATED IN THE 7200 BLOCK OF SILVERHEEL STREET. THE APPLICATION IS FILED BY SCHLAGEL & ASSOCIATES FOR CALAMAR ENTERPRISES, DEVELOPER. 3. SP-27-17-11; SITE PLAN APPROVAL FOR CONSTRUCTION OF A 3,208 SQUARE FOOT DAIRY QUEEN DRIVE-THROUGH RESTAURANT, LOCATED AT 22520 MIDLAND DRIVE. THE
Agenda Item #C.2. Page 47 of 204
Page 3 APPROVED PLANNING COMMISSION MEETING MINUTES November 6, 2017
APPLICATION IS FILED BY JSO ARCHITECTURE FOR ABDUL QUDDUS, PROPERTY DEVELOPER.
CHAIRMAN BUSBY: Consent Agenda. The Consent Agenda Items 1 through 3 are listed under the Consent Items Agenda. Unless there is a request to remove one of these items from the Consent Agenda, the items will be approved in one motion. Is there a request to remove any of these items from the Consent Agenda? If not, is there a motion to approve the Consent Agenda? Mr. Bienhoff.
COMMISSIONER BIENHOFF: Thank you, Mr. Chairman. I move to approve the Consent Agenda as presented by staff and subject to the conditions.
CHAIRMAN BUSBY: Thank you. Is there a second? Commissioner Montgomery.
COMMISSIONER MONTGOMERY: Second.
CHAIRMAN BUSBY: There’s a motion and a second to approve the Consent Agenda. All in favor say aye.
COMMISSIONERS: Aye.
CHAIRMAN BUSBY: Opposed nay. Motion carried.
[Therefore, the motion was made by Commissioner Bienhoff and seconded by Commissioner Montgomery to approve the Consent Items Agenda. The motion carried 9-0.]
D. NEW BUSINESS
1. SUP-07-17-11; SPECIAL USE PERMIT APPROVAL FOR AN EXISTING 8,000 SQUARE FOOT CHILDCARE FACILITY LOCATED AT 22885 W. 68TH TERRACE. THE REQUEST IS TO INCREASE THE ALLOWED NUMBER OF CHILDREN AT THE FACILITY FROM 139 TO 141. THE APPLICATION IS FILED BY TIM PEACHER FOR PRIMAX PROPERTIES LLC, PROPERTY OWNER.
CHAIRMAN BUSBY: New Business. SUP-07-17-11, Special Use Permit Approval for an Existing 8,000 Square Foot Childcare Facility, located at 22885 W. 68th Terrace. The request is to increase the allowed number of children at the facility from 139 to 141. The application is filed by Tim Peacher for Primax Properties LLC, property owner.
Doug.
MR. ALLMON: Good evening. Doug Allmon, Planning staff.
Agenda Item #C.2. Page 48 of 204
Page 4 APPROVED PLANNING COMMISSION MEETING MINUTES November 6, 2017
SPECIAL USE PERMIT REVIEW
When the Goddard School plans and special use permit were approved in 2005, the estimated occupancy of the childcare facility was set at 139 children. After construction of the building, KDHE subsequently licensed the facility to care for up to 141 children. The applicant is now requesting their special use permit be revised so that the SUP conditions of approval will match the number of children allowed by their state license.
The facility is located directly on the southeast corner of 68th Terrace and Silverheel. The property is zoned POC (Planned Office Commercial) and childcare centers are allowed in the POC zoning district with approval of a special use permit. Hours of operation for the center, which are 6 a.m. to 7 p.m. Monday through Friday, will not change.
The character of the area will not be changed by the addition of two children to the facility. The facility is surrounded by other office and retail uses, and has operated for the past several years with no issues or concerns.
RECOMMENDATION
In terms of a recommendation, Planning staff recommends approval of SUP-07-17-11, special use permit for the Goddard School childcare facility, located at 22885 W. 68th Terrace, subject to the following conditions:
1. SUP-02-05-03 shall be withdrawn. The number of children enrolled at the center shall not exceed 141 at any one time. The center will operate from 6 a.m. to 7 p.m., Monday through Friday;
2. The owner shall maintain all required State licenses and Fire inspections, and supply the Planning Department with copies of those licenses and inspections upon their completion. The center will maintain a valid, annual City business license with City Clerk's office;
3. Review of the special use permit in four (4) years.
That completes our report.
CHAIRMAN BUSBY: Thank you, Doug. Is the applicant present? If you’d come forward and state your name and address, please.
MS. PEACHER: Lysanne Peacher. And the business address or residential? Business, 22885 W. 68th Terrace, Shawnee, Kansas 66226.
CHAIRMAN BUSBY: Thank you. Are you in agreement with staff recommendations?
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Page 5 APPROVED PLANNING COMMISSION MEETING MINUTES November 6, 2017
MS. PEACHER: Yes.
CHAIRMAN BUSBY: Thank you. Does the Commission have any questions for staff or applicant? If not, I’ll hear a motion. Commissioner Peterson.
COMMISSIONER PETERSON: I move --
CHAIRMAN BUSBY: Oh, I’m sorry.
MR. ALLMON: This is a public hearing.
CHAIRMAN BUSBY: My apologies. Thank you. This is a public hearing item. Does anybody from the public wish to speak on this matter? Seeing none then, Commissioner Peterson, please.
COMMISSIONER PETERSON: I move that we approve SUP-07-17-17, Special Use Permit for Goddard School of Shawnee Crossings per recommendations by staff.
CHAIRMAN BUSBY: Thank you. Is there a second on the motion?
COMMISSIONER BRALEY: Second.
CHAIRMAN BUSBY: Commissioner Braley.
COMMISSIONER BRALEY: Second.
CHAIRMAN BUSBY: Thank you. There’s a motion and second to approve SUP-07- 17-11, Special Use Permit approval for an existing 8,000 childcare facility located at 22885 West 68th Terrace. All in favor say aye.
COMMISSIONERS: Aye.
CHAIRMAN BUSBY: Opposed nay. Motion carried. Thank you, ma’am.
MS. PEACHER: Thank you.
[Therefore, the motion was made by Commissioner Peterson and seconded by Commissioner Braley to approve SUP-07-17-11; Special Use Permit for an existing 8,000 square foot childcare facility located at 22885 W. 68th Terrace. The motion carried 9-0.]
2. Z-05-17-11, SP-26-17-11, PUD-02-17-11; REZONING FROM CN (COMMERCIAL NEIGHBORHOOD) TO RHR (RESIDENTIAL HIGH- RISE), AND SITE PLAN APPROVAL FOR CONSTRUCTION OF A MULTI-FAMILY RESIDENTIAL PROJECT, LOCATED
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APPROXIMATELY IN THE 7200-7400 BLOCKS OF QUIVIRA ROAD. AND APPROVAL OF REZONING FROM CN (COMMERCIAL NEIGHBORHOOD) TO PUDOC (PLANNED UNIT DEVELOPMENT OFFICE-COMMERCIAL), AND PRELIMINARY DEVELOPMENT PLAN APPROVAL FOR AN 11-BUILDING COMMERCIAL DEVELOPMENT FOR WESTBROOKE GREEN. THE APPLICATION IS FILED BY POLSINELLI LAW FOR MP WESTBROOKE LLC, DEVELOPER.
CHAIRMAN BUSBY: The next item of business is Z-05-17-11 and SP-26-17-11 and PUD-02-17-11; Rezoning from Commercial Neighborhood to Residential High-rise, and Site Plan Approval for Construction of a Multi-family Residential Project, Located Approximately in the 7200-7400 Blocks of Quivira Road; and Approval of Rezoning from Commercial Neighborhood to Planned Unit Development Office-Commercial, and Preliminary Development Plan Approval for an 11-building Commercial Development for Westbrooke Green. The Application Is Filed by Polsinelli Law for MP Westbrooke LLC, Developer.
Doug.
MR. ALLMON: Again, Doug Allmon, Planning staff.
Just to kind of go over the process that we’re going to use for this, I’m going to go over the two rezoning factors for both sections of the Mixed Use Development. Mark is then going to give an overview of the residential portion of the Mixed Use Development, and then I will finish up with the Planned Office-Commercial portion and the conditions of approval. Then I believe the applicant has a presentation and would be available to answer questions that you may have.
This project uses a combination of zoning districts to provide a mixture of residential and commercial uses that are integrated into one development site. The intent is to create a cohesive development that is connected with pedestrian, vehicular and common space access through the entire property.
Z-05-17-11 (CN to RHR) REZONING FACTORS
The RHR rezoning factors are as follows:
The subject property is generally located on the east side of Quivira Road, north of 75th Street. The property was zoned CN in 1986 to accommodate construction of the Westbrooke Village Shopping Center in 1988. The 29 acre retail shopping center flourished for many years and included a large grocery store as one of its anchor tenants. Prior to purchase of the property by the current owner, the center had an extremely high vacancy rate, and the center had became blighted. The current owners obtained the property earlier this year and began cleanup of the site, which had become
Agenda Item #C.2. Page 51 of 204
Page 7 APPROVED PLANNING COMMISSION MEETING MINUTES November 6, 2017
the target of vandals. The current owners also prepared plans for redevelopment of this infill site. MP Westbrooke seeks approval for a "horizontal" mixed use development that would include a residential component.
This rezoning represents the residential component of the mixed-use proposal. The applicant is requesting to rezone 17.98 acres for the construction of a residential high- rise development that consists of 530 apartment units in 5 buildings. Other improvements shown on the residential portion of the plan include covered parking garages, a structured parking garage, a large courtyard swimming pool, a small amphitheater and large common green. Approximately 2.6 acres at the southeast corner of the requested area of rezoning is vacant land that is platted as part of the Fenton Professional Plaza.
Surrounding property to the north is zoned R-1 (Single Family Residential) and contains single-family homes built in the mid-1960s in the San Miguel Place subdivision. Property to the east is zoned a combination of R-1 and RGA (Residential Garden Apartments) and is developed with single-family homes constructed in the early 1970s in the Homestead Estates subdivision, and multi-family dwelling units in the Westbrooke Glen apartment complex. Property to the south and west is zoned CN and contains buildings and improvements related to the existing Westbrooke Village Shopping Center as well as two office buildings that are located in the Fenton Professional Plaza. The Westbrooke Village portion is proposed to be rezoned to PUDOC in a separate request. Property on the west side of Quivira Road is zoned R-1 and contains a church and related parking lot. The Land Use Guide of the Comprehensive Plan designates the area as appropriate for development of mixed-use/destination type uses. The provision of RHR dwelling units as part of a horizontal mixed use development would be in compliance with the Land Use Guide. The applicant is proposing a residential development consisting of 530 multi-family dwelling units on 17.98 acres. This yields an overall density of 29.48 dwelling units per acre on the RHR tract. By definition, the RHR district allows up to 54.45 dwelling units per acre for buildings four or more stories in height, and that is 800 square feet of land area per dwelling unit.
Primary access to the site is provided from Quivira Road by two separate driveway entrances. Two secondary points of access through the development also connect to 75th Street. A traffic study of the development was prepared by a professional engineer that showed warrant for a traffic signal at the northern-most Quivira Road entrance. The developer will be installing this signal as part of their site improvements. The Fire Department and City traffic manager have also reviewed the site plan for fire access, circulation and impact on the adjacent street system. They have determined access is adequate for circulation and public safety purposes.
The rezoning itself may have some impact on surrounding properties, although the developer has undertaken efforts to redevelop the site in a positive manner that takes
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adjacent properties into account. The project is separated on the north side by a 160- foot wide KCP&L overhead power line easement. Because of this easement, building setbacks from the north property line are in excess of 160 feet. Building setbacks of more than 45 feet are provided between the east property line and the closest building, which is the structured parking garage. This exceeds the minimum rear building setback of 38 feet required in the RHR district for structures six stories or less in height. Site grading necessary for the development will place the finished floor elevations of proposed structures and parking areas anywhere from 10 to 12 feet below adjacent residences. This should lessen the impact of the overall structure heights on adjacent properties. The preliminary landscape plan also shows massing of evergreen and deciduous trees along the north and east property lines to supplement existing offsite trees and onsite trees that will be preserved. Also, the existing 74th Street stub will not be extended into the site. This will eliminate the possibility of development traffic cutting through the adjacent residential neighborhood to the east. Lastly, staff is recommending the developer remove and replace the existing shopping center privacy fence with a new 8-foot tall solid board privacy fence. The developer has agreed to this condition of approval.
Denial of the request would not appear to benefit the health and welfare of the overall community. At a recent economic development strategy session, City leaders prioritized the creation of new mixed use developments as an economic development goal. The mixed use task force that was formed as a result of that strategy session identified the vacant Westbrooke Village site as a candidate for infill mixed use development. Creation of a cohesive, mixed used development will provide a market- rate housing option for new and existing residents of Shawnee on an infill piece of ground. At the same time, these residents will have walkable access to newly revamped commercial, retail and restaurant uses that will be reconstructed on other portions of the site. Approval of the request will allow infill construction of a mixed use development in place of a vacant shopping center that has gradually become blighted over time.
PUD-02-17-11 (CN to PUDOC) REZONING FACTORS
In terms of the CN to PUDOC Rezoning Factors:
The subject property is generally located on the east side of Quivira Road, north of 75th Street. The property was zoned CN in 1986 to accommodate construction of the Westbrooke Village Shopping Center. The commercial area is located to the south and west of the proposed RHR rezoning area.
For the commercial component of the mixed-use proposal, the applicant is requesting to rezone 13.75 acres for the construction of a commercial development consisting of retail and restaurant uses in 11 buildings. Total building area shown on the plan is 111,300 square feet. The commercial area will have vehicular and pedestrian connectivity with
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the small amphitheater and large common green proposed in conjunction with the residential area. Only a portion of one existing building from the original shopping center would be preserved by the project. That building is located at the south end of the site adjacent to the 75th Street entrance, and would be remodeled with new exterior treatments to match new commercial buildings in the development.
Surrounding property to the north is zoned Commercial Neighborhood, with a request to rezone to RHR. Property to the east is also zoned CN and contains property in the RHR area, as well as two office buildings located in the Fenton Professional Plaza. Property to the southwest is zoned CN and is developed with a bank and pharmacy. Property on the west side of Quivira Road is zoned R-1 and contains a church and related parking lot, and single family homes that back to Quivira Road in the Governours Square subdivision.
The Land Use Guide of the Comprehensive Plan designates the area as appropriate for development of mixed-use/destination type uses. The provision of retail and restaurant uses that are cohesively integrated with a multi-family residential component as part of a horizontal mixed use development would be in compliance with the Land Use Guide.
Primary access to the site is provided from Quivira Road by two separate driveway entrances, and two points of access that connect to 75th Street. A traffic study of the development was prepared by a professional engineer that showed warrant for a traffic signal at the northern-most Quivira Road entrance.
The rezoning itself should have little, if any, detrimental effect on surrounding properties. The commercial uses are similar to those that have existed on the site in the past. The existing 74th Street stub will not be extended into the site. This will eliminate the possibility of commercial traffic cutting through the adjacent residential neighborhood to the east.
Denial of the request would not appear to benefit the health and welfare of the overall community. As I stated earlier, at a recent economic development strategy session, City leaders prioritized the creation of new mixed use developments as an economic development goal. The mixed use task force that was formed as a result of that strategy session identified the vacant Westbrooke Village site as a viable candidate for infill mixed use development.
That completes the rezoning factors. I’m going to turn it over to Mark to go over the residential portion of the development.
CHAIRMAN BUSBY: Thank you, Doug.
MR. ZIELSDORF: Mark Zielsdorf with City Planning staff. Like Doug said, I’m going to go over the Residential component of this, the site plan.
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RESIDENTIAL (RHR) SITE PLAN REVIEW
The applicant proposes to construct a multi-family high-rise residential development on 17.98 acres. The development will consist of five, 4 to 5-story apartment buildings containing a total of 530 residential units. The developer has indicated the project will consist of a combination of 1 and 2-bedroom units. The plan also includes a 4-story parking structure, six small single-story garages, surface parking, attached below unit garages, common community green, walking trails and landscaping. Trash services for the residential dwellings will be internal to the building that feed to trash compactors so that exterior dumpsters are not necessary.
The plan indicates that the residential portion of the property will be owned and managed as one property, and it will be platted as one lot. The common open space, including the walking trail, the Building M amenity space, and the community lawn and amphitheater area will be owned and maintained by the owner of the apartment development. A reciprocal access easement will be created for the community lawn and amphitheater area and a cost sharing mechanism will be implemented by covenant so that the commercial business owner(s) will have access and utilization of the space for their patrons. The pool and amenities within Building M will be exclusive to the residents of the apartment development. The walking trail will not be restricted and will be accessible to the public.
Area requirements for the RHR zoning district have been met. The RHR district requires a minimum lot area of 800 square feet per dwelling unit. The plan provides 530 dwelling units on 17.98 acres, which equates to 1,478 square feet per dwelling unit. The lot provides 100 feet of frontage along Quivira Road, thus meeting minimum lot width requirements for the RHR district.
Bulk requirements have been satisfied as shown on the plan. The minimum building setback requirements of the RHR district are 25 feet front yard, 38 feet for the rear yard and 28 feet for the side yards. All structures are set back approximately 165 feet from the north property boundary. Along the east property boundary, the northern most apartment building sets back approximately 94 feet, the parking structure is setback approximately 47 feet, and the southernmost apartment building is approximately 67 feet at the closest point. The closest apartment building is setback approximately 155 feet from Quivira Road right-of-way line. All apartment structures are setback from interior property lines a minimum of 45 feet, and have at a minimum of 73 feet between each building.
Subject to approval of this project, the applicant has indicated the construction will be completed in phases. The applicant has provided a preliminary phasing schedule that includes the demolition and grading of the entire site, as well as, the renovation of commercial Building A as the first phase, which is expected to begin in late 2018. The second phase would include the construction of apartment Buildings M and L, and the
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structured parking. Phase 3 will include apartment Building N, O, and P. And then the commercial buildings would be completed within the same time frame. Proposed completion of all construction is anticipated by fall of 2020.
The applicant has provided 957 parking spaces for the residential development, including 442 spaces in the structured parking, 81 spaces in attached garages, 38 spaces in detached garages, and 396 surface parking spaces. Based on total dwelling units in the development, 1,060 parking spaces are the maximum to be provided based on 2 stalls per residential unit. However, the development schedule indicates that approximately 65 percent (342 of the 530 units) will be one-bedroom in design. It is unlikely that the majority of one bedroom units will need parking for two vehicles. And based on this, and the fact that cross access parking agreements exist between this site and the commercial portion of the site, staff is comfortable with the parking count provided. The Planning Commission can grant up to a 20 percent deviation in required parking when a rational basis is used to arrive at the proposed parking number.
Conceptual architectural elevations for the apartments indicate a modern, contemporary design with flat roofs. Buildings consist of rectangular and cubed geometry with large balcony areas on many of the units. All structures contain significant amounts of glass on all stories. Overall height of the 4-story buildings is approximately 45 feet to the top of the main roofline, rising to 49 feet where the parapet bumps up to break up the roofline. Overall height of the 5-story buildings is approximately 56 feet to the top of the main roofline, rising to 60 feet where the parapet bumps up. As a comparison, a 4-story multi-family building with a pitched roof is approximately 56 feet tall to the peak of the gable roof end.
The materials and colors submitted for consideration mimic those proposed for the commercial portion of the project. Materials include smooth cementitious panels, dark and light gray stucco, blue stucco, simulated wood panels and gray stone/masonry components. The structured parking facility incorporates wood slats at regimented intervals so that it harmonizes with other buildings in the development, and has a softer exterior appearance.
(Showing design in packet)
Kind of a rendering there of the parking structure from the back side.
Detailed materials, colors and architectural design will be reviewed with each building's final site plan submittal. The air-handling and mechanical units for the apartment buildings will be roof mounted and screened by the building parapet walls or enclosed within the buildings. No exterior ground mounted equipment is proposed to serve these structures.
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The applicant has provided a landscape plan for the entire development. The site will be heavily landscaped upon completion of the project, and the plan meets requirements of the landscape code. Based on total frontages for all streets (Quivira Road and 75th Street), a total of 42 street trees are required for the development (one street tree per 40 feet of frontage). The plan depicts four new and four existing trees adjacent to 75th Street, and 34 new trees along Quivira Road to the west of the new retaining walls.
The plan also provides 159 additional site trees within parking islands and adjacent to buildings for accenting to satisfy open space tree and parking lot tree requirements. The plan provides a wide variety of ornamental and deciduous tree types to satisfy species mix requirements. And all tree calipers and heights presented in the plan meet minimum requirements of the landscape ordinance.
While the submitted preliminary landscape plan complies with City code, the developer has indicated a willingness to work with adjacent property owners for specific tree species, sizes and locations that provide maximum buffering impact. These details will be addressed with submittal of the first final site plan. The developer has also agreed to remove the existing shopping center fence located along the north and east property lines. This fence will be replaced with a new 8-foot tall solid board privacy fence.
The multi-family amenity policy suggests that multi-family developments -- multi-family developments provide amenities as listed in the policy. The policy suggests that at least four amenities would be expected for a development with over 200 dwelling units. The plan indicates the inclusion of ample open space with walking trails, a common community lawn area with amphitheater and other decorative features, a large courtyard pool area, and internal clubhouse area. In addition to the amenities provided, the plan appears to encourage pedestrian friendly walkability to the proposed adjacent commercial and retail uses. Staff is of the opinion that the amenities to be provided will be in conformance with intent of the City’s multi-family amenity policy.
The development is not subject to the provisions of SMC, Chapter 12.26, Excise Tax. The property is currently platted and the replat will not increase the number of lots nor the area of the original subdivision(s). Therefore, the property is not subject to the excise tax.
Likewise, the subdivision is not subject to the provisions of SMC 12.14, Park and Recreational Land Use Fund. This property was previously platted and developed; therefore, open space fees are not required.
And that concludes the overview of the residential component. And Doug is going to finish the commercial portion.
PRELIMINARY DEVELOPMENT PLAN (PUDOC) REVIEW
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MR. ALLMON: Again, the project area contains approximately 13.75 acres of land for the commercial portion of the total 31.73 acre horizontal mixed use site.
The preliminary development plan depicts a project of 11 retail and restaurant buildings totaling 111,300 square feet. The following is a breakdown of the 11 buildings by potential use and building area:
We’ve got Building A, which is the existing multi-tenant retail that will have a finished area of 19,500 square feet.
Building B is 14,800 square feet of new retail.
Building C, 14,800 square feet of new retail.
Building D, 5,200 square feet of new retail.
Building E, 8,400 square feet of new retail.
Building F is 5,200 square feet of new restaurant area.
Building G, 8,400 square feet of new retail.
Building H, 2,500 square feet of a new coffee area with a drive-thru.
Building I, 3,900 square feet with a new restaurant and drive-thru.
Building J, 24,700 square feet of a potential new grocery store.
And Building K, 3,900 square feet of new restaurant area with a drive-thru.
The developer has indicated that all existing buildings, except a portion of building A, all asphalt, concrete, and building service utilities will be demolished initially on the entire site. New public storm and sanitary systems will be installed concurrent with mass grading of the entire site. The main underground detention "zone" and site wall adjacent to Quivira Road will also be installed concurrent with mass grading. Other internal underground detention zones and site walls will be installed as needed based on each phase. When mass grading and the above mentioned utilities are complete, all areas will be stabilized and seeded until construction of each phase begins.
The final site layout and building elevations for all buildings shall require subsequent final site plan approval by the Planning Commission. The buildings will be expected to match the general color and material palette approved for use with the PUD rezoning, and the layout shall generally conform to that shown on the submitted preliminary development plan.
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All buildings are set back at least 30 feet from adjacent public street rights-of-way, and all buildings are separated by 10 or more feet. The lot has 100 feet of frontage on both 75th Street and Quivira Road. The plan provides a common fountain area and various common outdoor seating and pedestrian areas around the site. In combination, these open space areas represent 11.5 percent of the commercial site. The zoning code suggests that 15 percent common open space be provided, but allows the Planning Commission to deviate from this amount under appropriate circumstances. The 11.5 percent figure does not include rooftop dining areas, and given the interplay between the commercial and residential community green component of the development that is shared by covenant, staff is supportive of the open space deviation.
Several retaining walls are shown on the plan for this development. Maximum wall heights vary between 3 and 18 feet. All walls will be of beige modular block design. The construction of all retaining walls shall comply with the SMC, Chapter 15.04, the International Building Code.
The applicant has provided 519 parking spaces for the commercial development. Based on total square footage of the commercial development, preliminary review of the parking provided indicates that it slightly exceeds maximum parking requirements by approximately 70 stalls. However, the development schedule indicates that at least four buildings will house restaurant uses that are exempted from maximum parking requirements. Based on this, and the fact that cross access parking agreements exist between this site and the bank and pharmacy located on the corner, staff is comfortable with the parking count provided. Parking for each building will be reevaluated when final site plans are submitted for approval.
All drive aisles, parking stalls and driveway approaches have been designed to meet zoning requirements. All two-way drives are a minimum 24 feet in width, and all parking spaces are 18 to 20 feet in depth.
To aid pedestrian access to the development, the applicant will also install a sidewalk on the on the south side of the 74th Street stub to connect to existing sidewalk improvements located on the south side of that road. Final design and details of the sidewalk connection will be determined with the first final site plan.
Locations for parking lot lighting have been indicated on the plan. Site lighting shall comply with requirements of SMC 17.70.
To establish the material and design scheme for the development, the applicant has provided conceptual elevations for the grocery building J and the multi-tenant building B. Both structures contain significant amounts of glass at the ground level that is divided by vertical masonry columns. Upper building walls incorporate simulated brown wood siding, and wooden louver systems. The multi-tenant building B also includes
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rooftop outdoor seating above some tenant spaces. Overall height of the two buildings is between 27 and 30 feet. The developer has indicated HVAC units will be mounted on the roof and completely screened by the building's parapet wall.
The materials and colors submitted for consideration mimic those proposed for the residential portion of the project. Materials include smooth cementitious panels, dark and light gray stucco, blue stucco, simulated wood panels and gray stone/masonry components.
Detailed materials, colors and architectural design will be reviewed with each building's final site plan submittal.
Wall signs are allowed on building elevations that either have adjacent street frontage, or where the building faces a primary parking area/drive aisle wider than 40 feet. Wall signage shall not exceed seven percent of the wall area.
One shopping center monument sign may be placed along each street frontage. Based on the size of the shopping center, the monument sign, including the base, shall not exceed 15 feet in height and the sign face cannot exceed 100 square feet. The applicant has provided a conceptual elevation of a monument sign that shows it will be constructed of materials to match the buildings. The sign concept provides space for various tenants in the development. Individual tenants will not be allowed to have their own monument signs. All signage for the site shall meet requirements of SMC 5.64 and permits shall be obtained from the Planning Department prior to installation of any signage on the site or buildings.
Three trash enclosures for the commercial development have been located along the west edge of the site, and have been integrated with the 9 to 12-foot tall retaining walls that will be built above the adjacent Quivira Road. These locations keep the dumpsters out of sight from Quivira Road, and at a significant distance from existing and proposed residential areas. Final details and locations of all trash enclosures, including those for the internal commercial buildings will be re-evaluated with each final site plan. OVERALL SITE CIVIL AND TRAFFIC REVIEW
In terms of overall site, civil and traffic review, I’ll briefly go over this.
A traffic impact study has been submitted to the City for review. The traffic impact study estimates the amount of traffic expected to be generated by the development, distributes this traffic over the existing roadway network, and determines the expected operation of the roadway system as a result of the increase in traffic. The Transportation Manager is working with the developer's traffic engineer to determine what public improvements will be required based on the results of the traffic impact study. At a minimum, the traffic study of the development prepared by a professional engineer that showed warrant for a traffic signal at the northern-most Quivira Road
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entrance. The extent of any other improvements will be finalized with submission of the first final site plan for the development.
The street improvements required for this development shall be designed in accordance with the standards of the Shawnee Design and Construction Manual, Division 2200 Streets, as specifically shown on Table 2205-1 and all applicable Standard Details.
The commercial driveway approaches that will be located along Quivira Road and 75th Street shall be designed in accordance with the Shawnee Design and Construction Manual.
The storm drainage improvements required for this development shall be designed in accordance with Shawnee Design and Construction Manual, Division 2300 Storm Drainage.
The applicant has submitted a preliminary storm drainage study showing a conceptual grading plan, a drainage system, and a drainage area map. The study is adequate for the purpose of reviewing the PUD.
The development is subject to the provisions of SMC, Chapter 11.16, Stormwater Treatment, which pertains to the implementation of Stormwater Treatment Facilities. The impervious area is being increased as part of the redevelopment of this shopping center; therefore, STFs are required.
This development is subject to the provisions of SMC, Chapter 11.24, Stormwater Detention, which pertains to the construction and maintenance of on-site stormwater detention facilities. The existing shopping center has two on-site above ground detention facilities serving the existing shopping center and one on-site above ground detention facility that is detaining off-site run-off from the southeast. The applicant's engineer reviewed the existing shopping center's development plans to determine the current release rate. The existing shopping center's current release rate was used as a base level of discharge for the detention modeling that was done for the proposed shopping center. The final drainage patterns for the proposed development vary just slightly from the existing conditions. The proposed development will utilize underground detention in lieu of above ground detention. However, the proposed release rates for the new development will not exceed the current release rates for the existing shopping center.
The applicant is responsible for submitting separate land disturbance plans for review and acceptance by the Codes Administration Division.
The site grading and erosion control measures depicted on those plans must be prepared in accordance with SMC, Chapter 15.04 and the International Building Code.
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The applicant is required to provide a construction phasing plan for the development. Additionally, the applicant is required to provide traffic control and signage during construction. Detailed traffic control plans are required to be prepared. The plans need to ensure that access is provided to all businesses and residences impacted during the construction of this development. Additionally, the plans need to ensure that emergency personnel can access all existing businesses and residences at all times.
That brings us to our recommendation.
RECOMMENDATION
Staff is supportive of the project and the efforts the developer has made in creating a quality in-fill mixed use development consisting of modern apartments and new commercial development. The redevelopment of Westbrooke Village in a viable manner has been a City priority for some time. Westbrooke Green represents a cohesive project that mixes residential and commercial uses with common open space and other place-making amenities.
Staff recommends approval of Z-05-17-11, rezoning from CN (Commercial Neighborhood) to RHR (Residential High Rise) and SP-26-17-11, Site Plan for construction of 530 apartment units generally located in the 7200-7400 blocks of Quivira Road. Staff also recommends approval of PUD-02-17-11, rezoning from CN (Commercial Neighborhood) PUDOC (Planned Unit Development Office-Commercial), and preliminary development plan for a 111,300 square foot commercial area located approximately within the 7200-7400 blocks of Quivira Road, subject to the following conditions:
1. This item shall be forwarded to the December 18, 2017 Governing Body meeting; 2. Publication of the rezoning ordinances; 3. The residential high rise buildings shall be constructed in accordance with the submitted site plan and building elevations. Any deviation from the general layout or architectural design shall require the area to be rezoned again. Final site plans for each phase shall be submitted for Planning Commission approval prior to construction; 4. All bulk regulations of the RHR and PUDOC zoning districts will be met; 5. The commercial buildings shall be constructed as depicted on the submitted building elevations, including architectural elements, building materials, and colors. Final site plans for each phase shall be submitted for Planning Commission approval prior to construction; 6. The developer shall remove the existing shopping center fence and replace it with a new 8-foot tall solid board along the entire north and east property lines in the first phase of development. The fence shall either be double sided or constructed with the finished side facing toward the property line;
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7. The property has previously been platted and developed. Therefore, no excise tax or open space fees are applicable to the project; 8. No certificate of occupancy shall be issued for each phase until all parking lots for that phase of development are constructed, striped and marked with ADA signage; 9. All landscaping as depicted on the landscape plans shall be planted prior to issuance of a final Certificate of Occupancy of each phase, and all disturbed areas shall be sodded at the completion of each phase. The developer will work with adjacent property owners for specific tree species, sizes and locations that provide maximum buffering impact. These details will be addressed with submittal of the first final site plan. Trees planted adjacent to single family properties shall be enhanced in size, and shall be planted prior to issuance of the final certificate of occupancy for the first residential building; 10. Upon completion of the mass grading of the entire site in phase one, all areas will be stabilized and seeded until construction of each phase begins; 11. The off-site sidewalk connection at the 74th Street stub shall be completed prior to issuance of a final certificate of occupancy for the first residential building; 12. The common walking trail shall be constructed of asphalt or some other hard surface material and shall be installed prior to issuance of the final certificate of occupancy for the first residential building; 13. The site's monument signs and wall signage shall conform to SMC 5.64, and a sign permits shall be obtained from the Planning Department prior to installation; 14. All utilities shall be placed underground; 15. The street improvements required for this development shall be designed according to the standards in the Shawnee Design and Construction Manual. Final street improvement requirements will be determined with submission of the first final site plan for phase one; 16. The applicant is responsible for submitting street improvement plans to the Development Services Department for review and acceptance prior to preparing the signature copies of the final plat; 17. The applicant is required to provide construction phasing plans for the development. Additionally the applicant is required to provide traffic control and signage during construction; 18. This development is subject to the provisions of SMC, Chapter 11.08, Stormwater Management, which pertains to the City's stormwater utility regulations. Final BMP (Best Management Practices) design will be determined with the first final site plan submitted for phase one; 19. The applicant is responsible for preparing an impervious area plan in accordance with the Shawnee Design and Construction Manual, Division 2300, Storm Drainage; 20. The storm drainage improvements required for this development shall be designed in accordance with Shawnee Design and Construction Manual, Division 2300, Storm Drainage, and as outlined within the staff report. Final storm design will be determined with the first final site plan submitted for phase one;
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21. This development is subject to the provisions of SMC, Chapter 11.24, Stormwater Detention, which pertains to the construction and maintenance of on- site stormwater detention facilities. Final detention design will be determined with the first final site plan submitted for phase one; 22. This development is subject to the provisions of SMC, Chapter 11.16, Stormwater Treatment, which pertains to the implementation of Stormwater Treatment Facilities and as outlined within the staff report; 23. This development is subject to the provisions of SMC, Chapter 11.20, Land Disturbance Activity, which pertains to site grading and erosion control measures; 24. The applicant or landowner is responsible for obtaining a land disturbance permit as required by Codes Administration prior to undertaking any land disturbance or construction activities on the development site; 25. All private and public improvements for this development shall be constructed according to the applicable standards in the Shawnee Design and Construction Manual. A public improvement permit will be required for all public street, storm, and streetlight improvements; 26. Final site lighting details will be reviewed with submittal of each final site plan. Site lighting shall comply with requirements of SMC 17.70; and 27. All fire hydrants with compliant fire-flows, and fire lanes as required by the Fire Department, shall approved prior to issuance of a building permit. Minimum fire- flow and flow duration shall be as specified in Table B105.1 of the International Fire Code. Fire-flow is measured at a 20 psi residual pressure.
That completes our report.
CHAIRMAN BUSBY: Doug, thank you. That was quite a yeoman’s effort on that lengthy deal.
MR. ALLMON: I need a drink of water.
CHAIRMAN BUSBY: Is the applicant present?
MR. PETERSON: Mr. Chairman, Commissioners, good evening to you. Kurt Peterson here with Polsinelli, 6201 College Boulevard in Overland Park. Here on behalf of MP Westbrooke, LLC.
CHAIRMAN BUSBY: Thank you. Are you and the applicant in agreement with the staff recommendations?
MR. PETERSON: If you don’t mind, Mr. Chairman, for purposes of order, I was going to end with that after our team gives an overview, if that’s okay.
CHAIRMAN BUSBY: Please proceed then. Thank you.
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MR. PETERSON: Yes, sir. So, just to introduce a few of the people on the team here as they may or may not answer any questions that you might have tonight. First, we have Patrick Ventola with Mission Peak Capital, which is one of our principals with the developer side. On our architectural team, which is NSPJ, we have Tim Homburg who is the principal architect, and then Katie Martinovich, which is the landscape architect. And then lastly, our civil engineer Olsson Associates is represented by Brad [inaudible] here tonight.
So, in terms of what we agree on tonight, I think I’m not going too far out on a limb to say that this is -- we could all agree this is a transformative project no matter where you’re coming from. Certainly in-fill project of this scale and scope, taking over what has become, depending on how you define it, you know, somewhat of a blighted, or at least a problem commercial site that certainly needs attention, investment and focus. Everyone agrees on that.
What we are here tonight to do though is to hope, at least our team, hopefully seek and receive your recommendation to the Governing Body for approval of both the rezoning and also the site plan and the preliminary development plan.
What we’ll spend our time on is first Tim will come up and walk you through site, even give you some visuals that you haven’t seen yet, and hopefully give you even a better idea of what this project will entail. And then Katie will follow. We don’t always ask the ever-important -- it’s very important to have the landscape architect always involved in the project. But we don’t always have a landscape architect actually address the Commission tonight. It’s for purposes of showing how important we think that is when you are next to neighborhoods on multiple sides of your project. You have to do it right and we took the transition, including the landscape aspect of the transition very seriously. So, Katie will walk through some of the details about how we’ve done that with landscape architecture.
As I intimated, Chairman, it will be very brief. But after those two individuals are done with their presentation, I will come back before you and draw attention really to briefly two of the recommendations that staff had made, mainly just to make clarifications for the record. And then we’ll be ready to answer any questions that you might have as a team.
So, if that works, then, Tim, if you want to walk us through the plan.
MR. HOMBURG: I’m [inaudible] getting everything put together here for the presentation. Again, thank you for the opportunity to present our vision for the project here this evening. Again, my name is Tim Homburg. I’m a principal architect with NSPJ Architects. We’re a 56-year-old company who has specialized in all things residential and excellence in residential design over the 56 years we’ve been in business.
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What we’ve been able to do is we’ve been able to transition that expertise in residential design into what we like to term as mixed use neighborhoods. And I think that statement is very key is when we look at every project, we want to create a sense of neighborhood. We want to create -- we always like to use the term ‘create a sense of place’ for everything that we really dive into the design of these mixed use neighborhoods.
The first slide you see here this evening is obviously the existing Westbrooke Shopping Center. As kind of alluded to by staff again, I would also like to thank staff for the exemplary job they did. It was a very thorough staff report. You know, great information that they placed here, really I don’t have a lot to speak about because they covered everything so very well. Kind of running through the slides, again kind of familiarizing yourself. You’ve had a chance to drive by it most recently. You know, the buildings are getting long in the tooth, they’re aging. And it’s kind of part of a, you know, a concept of the big in-rail in-line strip centers that’s kind of -- its time has passed. And really kind of embracing that mixed use neighborhood is kind of a transition to longevity of retail and how that works in that mixed use neighborhood. And so just a few more slides of the existing buildings and kind of their current state.
Here is overview of what we are proposing. We’re going to have several other overview images as well as we’re going to run through a short movie that kind of winds us through the entire development. To be able to use the cursor obviously to orient yourselves, 75th Street along the right-hand side. And then along the bottom is Quivira. The existing entrances coming along those two thoroughfares. To really take you briefly through the development, they did a really -- the staff did an excellent job of kind of explaining the components of it. But what I want to do is step into how we approach the design of the layout of the, you know, of the neighborhood. And what we took into account was that feeling of sense of place and sense of neighborhood. So, we lined up with the existing throat drives. We created kind of axis points along from 75th Street going to the north. The Quivira, what we’re calling the south gateway off Quivira, in through the development and then the north gateway from Quivira coming into the development.
Walking through obviously the first building, the A building. We’re envisioning that as going to be the existing building. We’re going to reface that with materials that are going to match the rest of the development and the neighborhood. And then giving an opportunity for some of the existing retailers to potentially shift over there if they deem it desirable.
Kind of one of the first anchors on the south end is we’re proposing a concept of having a neighborhood grocer. And then what we think is the gateway into what we call the, you know, kind of the city square or the community green area, which is kind of defined by the four nodes kind of along the four corners of the two-acre center green area. We really took a lot of emphasis on, you know, having the buildings kind of focus around the
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center green area. As you can see from the site plan, the buildings kind of come and hug the corners on the edges as well as along the faces of the street with both the retail buildings as well as the residential buildings on the other sides. And so we’re really kind of creating that intimacy between the buildings and the streetscape was things that we really wanted to focus on with kind of the core part of this development.
One other thing to kind of note that I wanted to walk through was the slope of the site. You know, it’s a 32-acre site and it has quite a bit of slope from one edge to the other. The highest point of the site is on the northeast corner up here. And that’s at, you know, for purposes of, you know, baseline, it’s at 1,058 elevation just to kind of put that in your minds. As we come down to the old 74th Street entrance we’re at 1,042, and then we come back up a little bit at the 75th Street entrance back to 1,054. But then as we wind around 75th Street onto the Walgreens entrance we’re down at 1,046. The south gateway is at 1,024. The north gateway is all the way down to 1,014. So, going from the top corner down to this entrance we have a 44-foot grade differential on the site. That plays itself into the concept of kind of creating this, you know, the community lawn and kind of the town square because we want to have that be pretty much a flat plain area to be able to be utilized by the residents and the neighbors.
So, what we did is along what we call the east and north sides we dug down into the site. We basically cut that area out to flatten off. And then obviously we built up along the Quivira side to get the site somewhat flat. And so that plays into the residential buildings where they are, as the staff said, you know, anywhere from 12-14 feet from the floor -- from the existing grade on the adjacent to this first building in. One thing I want to touch on just briefly is that all the residential buildings are four-story buildings. There are a couple of locations where it transitions to five stories and that’s because of how the grade drops. Starting at the top, you know, just kind of as a for instance, the building as it faces the neighborhood facing east here is all four stories. The building on the back side here is all four stories. To be able to terrace ourselves down the building transitions to what we call, you know, envision like a one-story or two-story house where you have a walkout lower level. It transitions down a level as the grade drops. So, along what we say this south face of this building, the south face of this building, and then along the west face of this building, those are the only what qualify as that walkout portion. All of the other roof lines of the heights of all the buildings all match four story. So, you know, the entire Building L, the entire Building M and the entire Building P are all four stories all the way across, with the exception of those two areas that I just spoke about before.
I think one of the other things that we really want to look at and just, you know, creating this, you know, sense of place, you know, creating that live, work, play. You know, you’ve probably heard it a thousand times. But really that’s at the core of what we want to develop here is where the residents that live here have the opportunity to go out into the communal spaces and enjoy, you know, a cup of coffee with friends in the morning,
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a glass of wine with friends in the evening. And really kind of, you know, engage and activate the whole community across the boundaries of the neighborhood.
Maximizing greenspace, obviously very evident with the amount of green that you see on the site plan. The large area that we have to the north boundary with the setbacks for the power lines created a great opportunity to create a nice walking trail that was for community use. And then again the two-acre greenspace in the center, and then abundant areas of greenspace and lush landscaping all the way around all the buildings and in the perimeters. And I’ll let Katie talk a little more in depth on that as well.
I think before we go to this slide I’m going to cue up the movie for everybody to kind of walk us through that here. So, as we’re down, you know, basically intersection of Quivira and 75th Street. We’re going to enter into the development kind of coming in through, again, what we’re calling the south gateway, into the property. Obviously the Walgreens, the Brotherhood Bank are the kind of shaded outbuildings as we’re coming down on the left. You see first the existing inline retail that we’re going to be re-facing like we spoke about earlier. And then coming into the development we start to see kind of what we also consider the first transitional point into the core of the neighborhood, which is going to be, you know, conceptualized as the neighborhood grocer, which is the building that you see coming up on the right here. Again, you start to see the indication of what really is the core of this development with, you know, lots of raised planter beds, lots of plantings, you know, perennials, annuals, you know, really kind of activating that streetscape, you know, for that neighborhood. Now, we’re kind of coming into what are the buildings that are adjacent to what is the north end of kind of that community lawn or kind of the city square area. A clock tower was a focal point at the south end of that center green to kind of be a visual cube for people outside the development to see something is interesting and to, you know, pique their interest and come into the community. The change of the color along the boulevards on the east and west sides of the community lawn are going to be allowed to bollard off at the ends of the nodes of the street to be able to have community activities go from the center green out into the street fare areas to be able to allow for a number of different kind of community activities.
As we’re coming along to the west side of the development you see the one story inline retail. And then again another important component is the creation of kind of these pocket park areas or pocket community areas where you can see fountains. You can see again much more, you know, heavy landscaping. Areas where the street side café is going to, again, residents can come in there and enjoy the activated community.
And as we kind of look back across the two-acre lawn area we kind of come up and then we’re kind of coming over the top of the amphitheater again like staff spoke about. It’s a great opportunity for having a movie night for the community, for having, you know, a string quartet play. Just, you know, any kind of activities you can imagine happening there. And then as we’re coming down, we’re now again heading west at
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what we call the north gateway, then we’re going to turn around and kind of see the signage that is going to be at the three main gateway entrances -- or the two main gateway entrances that then come onto the property.
And I’ll kind of stop it here so everyone can kind of get a good idea kind of as to the overview and kind of the massing. And this really tells a lot about how we push the buildings up to the street fronts, how we engage the buildings and how we use different types of parking to create different opportunities throughout the development.
Kind of going back to the last few slides. I think staff did a great job explaining the concepts for the architecture and the materials used. What we really wanted to do is create a forward-thinking design. You know, we didn’t want to kind of replicate kind of what is the status quo right now for retail. We wanted to create something that was kind of that next step in the look and design of a contemporary neighborhood. What we wanted to do is really kind of hone in on, you know, the level of finishes and the level of materials. As staff said, we’re going to use, you know, materials that have a propensity to gray -- to age gracefully is the word we like to use. You know, to where when the building ages the materials still hold their luster, they still hold their appeal, they don’t become a maintenance issue. You know, bricks and stones and stuccos and composite panels that don’t rot. I mean those are very key to the look and the longevity of the buildings over time.
And this here is kind of looking down. You see the edge of one of the nodes at one of the corners of the town center that then has a second floor restaurant, potential restaurant area that then can look down upon the town square area. And again, talking about that activation of the community at large.
Again, with a few points on the multi-family. I think one thing that we want to make sure and reiterate to the Commission is that this is going to be a Class A development. This is going to be Class A market rate development. Basically market rate means it’s going to be market rate rents on apartments, which means it’s going to be very nice, very high quality. Inside the unit high-end finishes with nine-foot ceilings, stainless steel appliances, quartz countertops. You know, wood-look floors. Outside the common amenities within the community, inside the clubhouse it’s going to be -- we kind of say resort style is the best way to term the amenities where, you know, we’re going to have, you know, a large pool area with spa. We’re going to have outdoor seating areas that have fire pits, potentially outdoor TVs. Inside the clubhouse large extra size facilities, communal kitchens where they can do an exhibition in the kitchen area. Media rooms that have what we like to say teleconferencing capabilities for people who work from home and can teleconference into work. Therapy areas including massage and tanning. And then really all the things that you -- that are exhibited by that Class A type facility.
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And the materials, again, we want to make sure that, you know, we understand that we’re trying to convey a warm contemporary here. We want to make sure that the looks and finishes across the board, not only in the multi-family, but also the retail components are very, very harmonious and very, very much rich with texture and feel.
Again, a couple of other looks into the facility, into the neighborhood green. Again, we’re standing in the middle of the community lawn looking to the north in between the two multi-family buildings and at the amphitheater area. Again, kind of down a street level looking up towards the clock tower element. And then high over head looking at the bank of the grouping of the retail and restaurant buildings that are going to be along that west edge of the center green.
And then down into the area. And then a little bit of extra, you know, texture with an evening shot.
Obviously one of the concerns with the design was how we engage with the neighborhood and how the parking garage engages with the neighborhood. We wanted to make sure that the articulation of the garage was softened and made to be, you know, as unimposing as possible. And so with the use of the wood elements, with the use of landscaping, with the use of making sure that the curbs are high enough so no car lights, you know, wash out into the adjacent neighborhoods. Those are all things that we made sure and looked at all the details as we were designing these transitional elements. Another thing that was very important with us in the neighborhood meetings that we had was, you know, how do the buildings compare to the adjacent neighbors. This here is a section cut through what is the end building which is the far northeast corner building. The redline depicts where the section cut is being made. Again for reference, the 1,054 is what would be the first floor of that house. And then if you look the adjacent building is 1,042. You know, so in that specific entrance our finished floor is 14 feet below that. Whereas, if you look at the top of the room we’re at 1,085. If you add 25 to 28 feet to a two-story house that is in that neighborhood, you know, we’re not very much higher than an adjacent single-family home.
Again, this one here is a secondary look through again this east boundary. And then cutting a section through where the parking garage is adjacent. Most telling to this is that you can see with the grade line, the grade line drops an entire story at that parking garage. So, the first level of the parking garage is actually buried in the ground. And that’s again a product of balancing out that entire site to make sure it’s fairly level. And so a product of that became that we actually cut into the ground to buy that first level of the garage. So, really we only have three levels of garage that are above grade. And then when you look at the differential in height as the ground goes up to the adjacent neighbors, not great impact at all with the height because of how we’ve integrated that into the hillside.
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And then again, the final look is at the north boundary that is adjacent the multi-family building. Again, a large area of greenspace first. And then obviously you can see how the hillside comes down. Again, 1,042 at this specific adjacent house. With this specific house it actually berms up to 1,046. And then we look at our finished floor at 1,038 and 1,034. So again, not only with this graphic are we a great distance away, but also we’re again lower than the adjacent neighborhoods.
And then with that, I’m going to invite up Katie Martinovich to talk a little bit about the landscape buffering and the landscape design.
MS. MARTINOVICH: Good evening. Thank you. I’ll try to be brief. But I just wanted to reiterate some of the things that have already been said as far as the landscaping and how we were -- tried to create a unique sense of place as well as a quality development with a green part of this neighborhood as well.
So, like Tim said, the architecture is four-sided, so therefore the landscape is as well. And we really wanted this landscaping to not only enhance the center green part of the community, but also the streets as well as the adjacent buffers. So, the first thing we did when we got involved was walk those landscape buffers and see what’s out there. So, we looked at what trees are out there. These are some images of the existing pine trees that are about as tall as they’re going to get because of the overhead power lines on the north. But there are some pretty mature trees there. And all of the trees along the north buffer will remain. So, all those existing trees. This is another shot of that north buffer where you can see there’s some existing vegetation both on our property and the neighbor’s property that is pretty mature. As well as you can see some of the existing grade there, that also will remain -- there’s an existing berm along that buffer in particular along the north. That will all stay there because of the power lines. So, they have that benefit.
This is another shot kind of from the northeast corner that looks back towards the west that shows the existing building and then the existing topography and power lines and the trees. And then this is looking down the east buffer. So again, some of the existing trees along that buffer and the existing building you see today.
So, to get into more of the specifics along those buffers, this is an enlargement of the north buffer with the landscape plan we’re proposing. There’s 43 existing trees along that buffer that all are going to stay. We’re also adding 71 new trees. You’ll see they’re mostly evergreens because there are a lot of deciduous trees on the neighbor’s property. And we thoughtfully placed those within the prime backyard areas of the adjacent homes to provide screening for those neighbors. And like I mentioned, we’ve already met with one neighbor and we’re willing to work with the neighbors to continue to place those in the locations that make the most sense for their views.
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So, on the -- this is an enlargement of the east buffer. And this buffer has 42 existing trees, 22 of those will remain. Many of the trees that we’re actually taking out along that buffer are trees that have sprouted up over time, so they’re natives that have kind of came in and invaded or dead. There is a few dead trees along there. And there is a few with vines all of them that really just need to be cleaned up. So, we’re paying special attention to that. And along that buffer we’re adding 104 new trees to make up for some of those trees that we’re taking out that are and/or that are dead. And the same thing we looked -- paid special close attention to the single family neighbors to make sure that we’re providing as much privacy and screening for them as possible through the landscaping.
This is the section Tim showed you earlier. But what we added here was some of the views. So, the dash lines indicate -- standing in your backyard and you look up over that eight-foot fence, which we are agreeing to replace and improve as part of this in the first phase. You really will only see the top floor of the adjacent buildings. So, this is Building N for instance. And then at the parking garage, a similar situation. When you’re on the first floor of the home in your backyard looking out over the fence you really only see the upper level of the parking garage as well because of the existing grade change and -- if you can see through the trees that are there. And there are some places where you can, but.
And then lastly, the north buffer. This house, you can see the view. You really only see the top half of, or the top floor of the building on that Building O as well.
So, in closing, the staff mentioned that we’re providing 159 trees, but -- and required street trees. But in addition to the required street trees along Quivira and 75th, we’re also providing internal street trees. And just within our two buffers to our neighbors to the north and the east we’re providing well over the required 159 trees for the open space requirement, plus many, many, many more throughout the site to truly make it a green neighborhood and development.
So, with that, I’m think I’m turning it back to Kurt.
MR. PETERSON: And, Mr. Chairman, before quickly hitting those two recommendations that I had mentioned earlier, I was remiss to note something that is very important, and I know it’s very important to the developer that although not required by the code, the developer did hold a neighborhood meeting on October 4th at the Civic Centre, and then held another meeting that was [inaudible] style, the community meeting that was beyond just the 200-foot notice group. And that was held November 1st at City Hall because again we want to make sure everybody at least has all the facts. Not everybody will like the project, but we hope that everybody operates with all the facts. And this full presentation was given to those in attendance.
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So again, briefly on these two recommendations. So, looking at first Recommendation Number 3. And I will state, always start with the conclusion, right? So, the conclusion is we are -- we accept all of staff’s recommendations. But we found it a key and important enough to provide a little color on two of them for something that’s more than a $100 million project. We thought we could take a few seconds for clarification for the record going forward. So, Recommendation Number 3 is the first, and I’ll very speed read for context. “The residential high rise buildings shall be constructed in accordance with the submitted site plan and building elevations. Any deviation from the general layout or architectural design shall require the area to be rezoned again. Final site plans for each phase shall be submitted for Planning Commission approval prior to construction.” Again, that’s acceptable. Our clarification would be, and after talking to staff I know they’re amenable to this in saying that when it says “any deviation from the general layout or architectural design shall require the area to be rezoned again,” that certainly is indicating material changes such as something very important like a setback to the neighborhoods or the height of a building. You all know with, again, multi-phase 100-plus million dollar project, I promise you there will be several changes to architecture and color and what not that almost always are just there for staff review. But just wanted to note that in the record, so that both the public and all of us are on the same page.
MR. ALLMON: I can comment to that. I had a discussion with the developer today. The RHR district is not a planned district and so we’re wanting to tie this plan down. As I told the developer this afternoon there would be a concern if the unit count increased or if the general layout changed or if the architecture changed to pitch roofs. We’re being presented a package. The neighbors are being presented a package and deviation from that overall conceptual package would certainly require rezoning.
CHAIRMAN BUSBY: Thank you, Doug.
MR. PETERSON: And we absolutely agree. Thank you.
The final comment has to do with Recommendation Number 15. Again, we’re in agreement with it. It states, “The street improvements required for this development shall be designed according to the standards in the Shawnee Design and Construction Manual. Final street improvement requirements will be determined with submission of the first final site plan for phase one.” You heard already about the signal that we’ve agreed, based on the traffic study, to put in at that northernmost entrance on Quivira. There is some discussion about some possible improvements to the intersection of 75th and Quivira. You know, there’s some money in the CIP I think for 2019 for the City to do some turn lane improvements. We have been very, you know, hands wide open with respect to that. And our statement, and staff knows this, is if going forward it’s determined that this development would cause the need for any incremental improvements or changes to that intersection that we won’t participate. But it was that
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key not with everything that we’re doing, we want to make sure that we all are in agreement that it’s something that was caused by this development. And with that, Mr. Chairman, we are at your disposal and the Commission’s disposal for any questions you might have at the appropriate time.
CHAIRMAN BUSBY: Thank you, Mr. Peterson. Does the Commission have any questions for staff or applicant? Commissioner Braley.
COMMISSIONER BRALEY: Yes. Thank you, Mr. Chairman. I really have it looks like three questions. The first one is probably for the architect to address. In a development like this with regards to deliveries, you have a restaurant, I don’t see any -- what you typically would see as a service alley for deliveries to come through the back door. It would appear there are some tight radiuses. In a development like this, how are deliveries handled for food service if you’ve got the dairy guy showing up and the produce guy showing up? I mean where are they going? Let’s just taking Building F, for example, in the layout. How would that be handled?
MR. HOMBURG: I’ll get myself to a site plan here real quick. So, basically, and your question was, I’m trying to think here. So, Building F is this one I presume?
COMMISSIONER BRALEY: It’s the middle one, isn’t it?
MR. HOMBURG: Okay. The middle one.
COMMISSIONER BRALEY: Yeah.
MR. HOMBURG: Well, what we basically have is it’s almost like a Plaza-esque concept where 99 times out of a hundred all the delivery trucks are coming in early morning and so there’s not going to be conflicts with, you know, people coming in for the usability of the facility. So, deliveries will generally come in early morning. And so they’ll pull up into the back sides of the facilities and again bring stuff in. A lot of the, you know, a -- a lot of the projects of this that are four-side architectures we don’t necessarily have a back of house side or a back side of the architectures. So, deliveries will be taken in through a back door per se but not through a service alley. Now, for the bigger component where we’ve got the grocer where we are going to, in fact, have larger trucks, you know, figure most retailers or most restaurants are going to have like the Cisco trucks and smaller than that.
COMMISSIONER BRALEY: Right.
MR. HOMBURG: So, really it’s not going to be the maneuverability of a big over-the- road truck. So, with the bigger trucks obviously then we’ve got the existing back alley here that then creates the loading dock for this to where then big, you know, big deliveries for a potential grocer can take care of those, but then all the smaller retailers
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generally have the smaller Cisco trucks coming off hours and then don’t interact generally with the public and parking lots. COMMISSIONER BRALEY: Okay. And then for your sizing for, you know, the trash on the back side of the grocery, how do you determine the size and number of bins needed for a grocery store when they’ve got lots of packaging that they’re dealing with and a lot of times traditional, when you go around the back there are stacks of pallets and boxes and things that -- so, are they to accommodate that in the interior of the building?
MR. HOMBURG: I think it’ll be part of the loading dock area. And likely, you know, more and more people are utilizing the efficiencies of compactors rather than having roll-aways. And so I think that’s something we’ll probably look at as making sure that, you know, all of those things are in that loading dock area.
COMMISSIONER BRALEY: Okay. Well, then a follow-along question then to the developer then, would there be requirements or guidelines or I guess rules that you’re going to lay out to your tenants as they move in as to what’s appropriate and keeping their area clean on the perimeter?
MR. HOMBURG: Yes. It’s kind of two layers. One, we always have a declaration that was referred to earlier as an REA or a declaration right that sets general framework for the entire site. But then within that you’ll have, you know, usually an architectural review board as well as a body that can create rules and regulations that govern these sorts of things. It could be hours of deliveries. It could be, you know, when you can -- when you can put things out on the, quote, sidewalk, if you know what I mean and things like that.
COMMISSIONER BRALEY: Uh-huh.
MR. HOMBURG: So, yes. This will be just like any other big development like this, yeah.
COMMISSIONER BRALEY: A covenant or something. Okay. Okay. Next question regarding the parking garage. I didn’t see in the rendering or the fly-through, any sort of light standards. What is sort of the light output? How is that going to impact adjacent properties, those types of things?
MR. HOMBURG: Right. I think, you know, the parking structure will not necessarily be any different than a surface lot where you’re going to have adequate foot candles of light for safety and security, but it’s not going to be a atrociously lit up. So, that’s the first thing is that. And then also I believe that the City has rules for light spillover onto the adjacent neighborhood. So, I believe our final photometric will be applicable to the City standards and then provide adequate enough foot candles for safety and security.
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MR. ALLMON: I can comment to that and just some general things about the overall layout. This is a preliminary site plan. We are going to see each phase and each building in detail. For instance, your question about delivery at the potential grocery store, we would be looking at potential wing walls, screen walls, additional landscape islands, lighting within the center as well as the structured parking facility would have to meet our lighting requirements, a half foot candle or less at the property line. All of those would be looked at in detail with each final site plan. And so we will see this again in great detail before anything comes out of the ground.
COMMISSIONER BRALEY: Okay. Thanks, Doug. Thank you. That’s all I have. Thank you, Mr. Chairman.
CHAIRMAN BUSBY: Thank you. Any other questions for staff or applicant? Commissioner Bienhoff.
COMMISSIONER BIENHOFF: Thank you, Mr. Chairman. Just curious. You mentioned the mix of the one and two-bedroom apartments conceptually, 65 percent one bedroom. Just kind of curious to learn more about how you came up with that mix and what’s driving that mix.
MR. HOMBURG: It’s really a very common mix that we see pretty much throughout what is kind of the modern Class A development. The demographic is kind of two-fold. It’s going to be the young professional and/or the empty-nester. The young professional desires that place to have a place of their own. So again, that need for the one bedroom. And then occasionally you’re going to have a young family without any children that will desire the two-bedroom and/or we’re finding that the empty nesters really gravitate greatly towards that two-bedroom because it’s not such a great downsizing from their single-family home. So, I mean these are historic averages that really have historically appealed to the marketplace.
COMMISSIONER BIENHOFF: Thank you. Question about the landscaping. Curious about the size of the trees that will be coming in, and the maturity of them.
MS. MARTINOVICH: We have met all the code requirements for the size to start. And then as staff mentioned, we’re willing to work with the neighbors in those buffers to plant larger trees as they request, and the species that they’re interested in as well. So, I think we have a five-foot minimum for the height requirements for the evergreen and 2½ calipers for the over-story trees.
COMMISSIONER BIENHOFF: Thank you.
CHAIRMAN BUSBY: Commissioner Mudgett.
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COMMISSIONER MUDGETT: Yeah. I just wanted to say, Mr. Peterson, Brad, Katie, you guys did a great job. You put an awful lot of work into a very professional presentation and we really appreciate that. So, thanks very much.
CHAIRMAN BUSBY: Thank you. Commissioner Peterson.
COMMISSIONER PETERSON: This has to do with the residential element. And I know that this is -- and the rezoning is high rise in the commentary. But you’re talking basically five stories including the grade, correct? Any changes to that will be reviewed in a final plat.
MR. ALLMON: Yeah. The building heights, as he said, are predominately four story with it going to a five-story height with walk-out.
COMMISSIONER PETERSON: Right.
MR. ALLMON: If you mean changing that significantly, then they would have to rezone. But that I haven’t heard --
COMMISSIONER PETERSON: But that is the only reason for the designation of high rise? It’s not 25 stories.
MR. ALLMON: No. It’s not a high --
COMMISSIONER PETERSON: Thanks.
MR. ALLMON: -- as you think of a downtown area of a high rise. It’s a zoning district --
COMMISSIONER PETERSON: Right.
MR. ALLMON: -- that basically allows them a slightly taller than three-story building.
COMMISSIONER PETERSON: Great. The follow-up question. With a Class A rating, one of the things that we were talking about in mixed use with other and our senior developments was the need for more amenities such as you don’t put in a tennis court anymore in most developments. You don’t do certain things. Could you speak to amenities that you are, I mean, obviously it’s not final, but what you’re looking for for these residents?
MR. HOMBURG: Sure. Yeah. And the vast majority, again speaking historically since we’re in a preliminary development stage, the Class A again, I talked about inside the clubhouse. You start with, you know, a very nice and luxurious communal spaces, you know, lots of TVs on the walls and, you know, large indoor fireplaces. Those move into a communal kitchen area where you’ve got high-end appliances and a cooking area
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where some of the things they do with that is they have maybe a chef from one of the nearby restaurants comes in there and has a cooking exhibition for the residents. We’ve had that happen historically in our developments. Large scale fitness facilities. Not only just with the typical exercise bikes, stair climbers, stuff like that, they also have virtual training rooms where you’ve got a yoga studio with a screen on the wall and you punch a button that says I want to do a Pilates class or I want to do a yoga class and a virtual trainer comes up on the wall and runs you through a 45-minute class. Again, at the convenience of the resident you can do that. The fitness facilities are open 24 hours a day. Spin studios. Again, that same concept. You walk into the spin studio, a big TV, and you push a button and a virtual trainer walks through a spin class. And so kind of stepping back from that looking at the residential or the telecommuters, I mean, the industry is slowing percolating to not have to show up to work every day. You know, having a, for lack of a word, a business center or a media area where they can sit down. They can cue with a Go To Meeting and have a camera there to where they can interact on meetings, you know, from inside the, you know, the clubhouse and not have to go into work. And we haven’t even touched on, you know, some of the other things like, you know, bike repair areas with bike washes and secure bike storage. Pet salons is another really popular amenity because a great deal of the residents have pets. So, inside the pet salons they’ve got, you know, doggie wash areas, doggie blow-dry areas. They’ve got, you know, pet watching facilities. And that’s like another thing that is probably of kind of that, you know, the Four Seasons effect where you kind of put out your hand and whatever you want is there. They have, you know, in some of the developments we’ve done to date they have had pet watching, whereas, you decide to leave town, the management staff will watch the dog for you. They’ll come in -- they provide house cleaning. They provide, you know, concierge service. A lot of them have a shared car. You know, some concepts that we’re even seeing coming out to the industry right now are shared car concepts where in the more urban areas, or even for the younger demographic that maybe doesn’t want to have a second car, you can have an app on your phone and you push a button and say I want to schedule this car from this time to this time and there’s a communal car that’s in the garage that you can share. Uber, you know, Uber lounges for people to wait in the clubhouse to have their Uber ride come and pick them up. And, you know, that’s just kind of touching on the high level ones. But really the competitive nature of the Class A amenity set is, you know, it’s what sets the tone for what the residents expect when they’re comparing facilities.
COMMISSIONER PETERSON: Thank you.
MR. HOMBURG: Sure.
CHAIRMAN BUSBY: I have a couple questions and a couple comments. Mr. Peterson, if you could address this. Interestingly enough, two days ago I drove behind the building over there. And behind the building in the northeast corner is an old couch sitting out there. And I would really appreciate if that couch doesn’t become a bed nor
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an article of keeping somebody warm. So, if they could take care of that I’d appreciate it very much.
MR. PETERSON: I was nervous that you were going to want to incorporate it into the project. I’m glad you weren’t going in that direction.
CHAIRMAN BUSBY: Right. And some of the other things I’m curious about and hopeful that we can incorporate this into it. And one of them is the 74th Street stub. Rather than just a walking lane, make it also a bicycle lane which would probably change the plans a little bit. But I think that would be a nice combination. And I think it would give access to the development from the people over in that area to the east of it.
MR. PETERSON: Yeah. We’ll be happy to look at that with staff. That’s a definite final plan issue that we’d be open to addressing.
CHAIRMAN BUSBY: Thank you. Another thing is, is on the north and east sides of the property, is that is where we’re going to have the trees that you’re putting in. And I would like to change a couple things with that. And that is to use 3½ inch minimum caliper deciduous trees, which is the upper end of what our requirements are because 2½ is actually the minimum. So, I’d like to move that to 3½, which gives us larger trees. And then on evergreen trees eight foot or taller. Anything above that takes a chance that the trees really don’t survive well I believe, and the landscape architect can address that part of it. Anything bigger than that and the survival rate of some of those trees won’t be very good.
MR. PETERSON: Why don’t you speak to that, Katie? Because I know just from being on projects all the time that Chairman is exactly right when you hit certain sizes then you start risking longevity.
MS. MARTINOVICH: That’s an interesting subject because there’s a lot of cities that require much larger trees. But I’ve actually talked to many of the foresters in those cities and they actually prefer to the 2 to 2½ caliper trees because there’s all kinds of studies out there that show when you transplant a 2-inch caliper tree next to a 4-inch caliper tree, in five years the 2-inch caliper tree outperforms the four. So, even though you get the instant landscaping, for the longevity of the project, the 2½-inch, 3-inch caliper trees are better long term because they don’t have such transplant shock, so when they dig them. And the same thing, the available species in the 8-foot size range for evergreens is harder to find, so you’re going to get less variety and less options, so we can’t accommodate what people request. But we can sure look at beyond the minimums if the developers would like to.
CHAIRMAN BUSBY: On the evergreen trees what would you normally plant? What are out, I’m sorry. Doug, can you address that as what’s our minimum?
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MR. ALLMON: Our minimum is five to six-foot for an evergreen tree. We see pine plantings and blue spruce are predominately what we see in the terms of evergreen trees. I think that an eight-foot pine or evergreen or blue spruce is not that uncommon at the time of planting to be very honest with you.
CHAIRMAN BUSBY: And what this is in reference to is on the north and east sides where we’re trying to give as much buffer as possible to the residents that currently live there. So, from 74th Street north on the east side and on that other side, I would prefer that we use a larger caliper tree.
MS. MARTINOVICH: Okay.
CHAIRMAN BUSBY: We need to protect our citizens from that. And I think I would hopefully that we would be at least in the neighborhood of 3½-inch on deciduous trees and 8-foot or taller on evergreens. The other thing is because this [inaudible] buffer from current residents, I would like to see the landscaping on these trees done for all of the east side, north of 74th Street and all of the north side completed in the first phase. Because that would give those trees the ability to grow up enough even at their small size, that that would help with when you get to phase -- the phase with N, O and P in there. Then at that point in time those trees will enhance what you’ve already showed us, but that would also enhance the ability that they will have a heck of a time and that should be a very good buffer for them.
MS. MARTINOVICH: Uh-huh. I think -- I believe that was part of the stipulations in those buffers.
MR. PETERSON: Yeah. The good news is staff was thinking the same was as you.
CHAIRMAN BUSBY: Good.
MR. PETERSON: So, that’s something before [inaudible] I think Doug was --
MR. ALLMON: Yeah. That’s addressed in Condition Number 9.
CHAIRMAN BUSBY: Thank you.
MR. ALLMON: Adjacent to those existing single family residential areas that those plantings will be done in the first phase as well as the fence.
CHAIRMAN BUSBY: Great. Thank you very much, Doug.
MR. PETERSON: Doug, we’ll look forward to working with you on the Chairman’s comments as we get to the final plan on landscaping size and location.
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CHAIRMAN BUSBY: Very good. Commissioner Roth.
COMMISSIONER ROTH: I just had one question. Have we had discussions with the Fire Department as far as accessibility, response times, even turn around. It seems like it’s pretty tight corners. Just kind of curious.
MR. ALLMON: I can comment to that and they may want to even say more. Their engineer may want to say more. But, yes, we had preliminary meetings prior to them submitting the application. The Fire Marshal participated in those. And in this case we actually were provided a fire access plan, which is -- because of the nature of this development is a little unusual, we don’t usually require that. But we have that document and he was very comfortable with the widths for outriggers, the turning movements for the size of trucks that they have, and also even the building height and building separations. He’s excited because I believe all the residential buildings will be fully sprinkled. And fire suppression is his goal on just about every project. But I don’t know if the engineer wants to add any more of that. But he’s satisfied and happy with the layout and we have a plan in place for that.
UNIDENTIFIED SPEAKER: Doug nailed it. That’s exactly right.
COMMISSIONER ROTH: Thank you.
CHAIRMAN BUSBY: Commissioner Bienhoff.
COMMISSIONER BIENHOFF: Doug, could you clarify on the streets, will those streets internal to the development be public streets or will they be private streets?
MR. ALLMON: There are no public streets within this development.
CHAIRMAN BUSBY: So, it’s all private.
MR. ALLMON: They’re privately maintained.
COMMISSIONER BIENHOFF: So, the development will be responsible for all maintenance and snow removal, et cetera?
MR. ALLMON: Correct. And with final platting and final site plan, I imagine we will be reviewing their covenants for that as well. We don’t approve them, but we certainly review them to make sure that they have cross-access, that they have cross- maintenance. The developer in this case is going to want that because they want that cohesive type of development. But, yes, that will be addressed.
COMMISSIONER BIENHOFF: Thank you. And one more, one final clarification for my purposes. On the final -- we have mentioned several times a final site plan will come in
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for review and approval. Is it intended that each building will come individually, or could there be a group of buildings? MR. ALLMON: That’s up to the developer. If they were wanting to get permits for, say, the three eastern most building, or three northern most buildings first, we would get detailed site plans and building elevations for those three buildings and they could be covered with one site plan. But each building will have a specific set of plans that will be reviewed by you before they’re approved for permit.
COMMISSIONER BIENHOFF: And compared with existing surrounding build-out.
MR. ALLMON: Yes. We would be looking at buffering and all of that in detail.
COMMISSIONER BIENHOFF: Thank you.
CHAIRMAN BUSBY: Any other questions for applicant or staff? If not, this is a public - - we will open the public hearing and anybody from the public that wishes to weigh in on this matter, please come forward and state your name and address. However -- I’m sorry? And there’s a sign-in sheet up here. However, we’re not a taxing authority. So, if it has to do with TIF or CID or any of that stuff, please do not say it because we have no opinion on it. Please, sir.
Public Comments:
MR. COULTER: I’m John Coulter and I live at (Address Omitted). I’ve come to a lot of these different meetings through -- I was at the City Council, at the neighborhood meetings, at the Planning Commission meetings. And up to this point all’s I’ve heard was this was going to be rezoned for mixed use/residential. Tonight it’s been drilled home that it’s residential high -- yeah. Residential high rise. And when I try to go on the website all’s I could find was about 12 classifications under your commission and zoning. And none of them had a RHR classification listed there. And high rise to me, and I think you’ve touched on it a little bit, based on the IBC, kind of indicates that you’ve got a building that’s 75 feet or higher. I don’t see the need for listing -- zoning this for high rise unless there’s a completely different meaning to it.
Another issue somebody mentioned about the trees. I live right across Shawanoe School and they put in new trees there. There’s already two of them that are dead and gone and there’s probably a third one about gone, just doesn’t know it yet. So, it’s a very good point that you bring with going in with larger trees.
But right now my main concern, and I think a lot of residents is, is how high these buildings are. They’re kind of downplaying it. But when you look, there’s 20-30 feet higher than what the residents looking out their building. And if you say this is the high rise, then that means that later on they could build any building higher than six, you
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know, than 75 feet on this property. So, with that, I’d like to hear a definition of what that is.
CHAIRMAN BUSBY: Thank you, Doug. Would you address that?
MR. ALLMON: Yes. The RHR district is a zoning district in our municipal code. It’s in Chapter 1730. It permits buildings that are taller than three stories in height. In this case we’ve specifically stipulated that anything change in height-wise from what we’ve been presented tonight would require a second rezoning, which would require notification of the neighbors. And to be quite honest, I don’t know that staff would be comfortable going taller, and I can say that in earnest. What he is referring to I believe, I’m not an expert, but the high rise construction standard is in the building code. We’re not talking about building code issues tonight. We’re talking about zoning and the layout and the elevations that they provided to be approved in conjunction with this rezoning. So, essentially what you see is what you’re approving and that’s what can be built on the site.
MR. COULTER: Okay. So --
CHAIRMAN BUSBY: Did that help you, sir?
MR. COULTER: Can I ask a question now? It says -- you’re saying that it’s indicating that’s three stories, at least three stories. Is there any limitation to what that maximum level can be?
CHAIRMAN BUSBY: John, let me answer that. If there was any kind of change to this, what would happen is we’d have to come back and redo this. Okay. But it would have to be okayed, so.
MR. COULTER: For this particular developer. But you now have class -- have zoned this property for RHR, which tells me that later 20 years down the line somebody else comes into this property and it’s zoned for high rise, so they could put in a lot taller building.
CHAIRMAN BUSBY: Doug.
MR. ALLMON: I can try to address that again.
CHAIRMAN BUSBY: Okay.
MR. ALLMON: The conditions of approval are tied to the zoning. That’ll be a matter of the public record. The public record has been agreed to by this developer and it runs with the property. The zoning runs with the property as does the condition of approval. If it’s varied, if it’s deviated, then the property is rezoned again and we go through this
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process all over. And that would include notification of surrounding property owners within 200 feet, again by statutory requirement.
CHAIRMAN BUSBY: Thank you, Doug.
MR. COULTER: I have one other comment. It’s completely different. You talked about having the bike path going through there. If you ever go down the end of 74th Street a lot of that ground underneath the pavement is all washing out from underneath there. Somebody pulls down a car there, the weight of that can crush that through. It’s in need of vast repair there, so.
CHAIRMAN BUSBY: Thank you, John.
MR. COULTER: Thank you.
CHAIRMAN BUSBY: Does anyone else from the audience care to weigh in on the matter?
MR. LONG: I’m Leo Long, (Address Omitted), the first street north of this. I’ve been there for the last 25 years. I’m concerned a little bit about sound decibels, music, things like that. So, when I hear amphitheater I’m a little concerned. In the past, many of the restaurants had bars. The bars had bands at midnight. People living on 72nd Street couldn’t get their kids to bed at night, it was just simply too loud. And so when I hear amphitheater I’m just wondering about decibel range. It’s probably not amplified, how noisy will it be. That’s my question. Thank you.
CHAIRMAN BUSBY: Thank you. Does anybody else from the audience wish to be heard on this matter? If not, we’re in Commission discuss then. I’m sorry. Ma’am, do you want to speak on this matter?
MS. TAM: Hi. I’m Kim Tam. I’m at 7110 Cody. My question is regarding, one, I was hoping to get an answer to Leo’s question. And then I was also wanting to know about the lighting on that park area. How are we going to make that safe? So, are we going to have it lit up and then how much of that lighting is going to be shining in the back of their houses and into their bedrooms? And are we sure that the semis that are going to come into that grocery store are going to have enough room to turn around and back out again? Because I have worked in retail and some of those trucks are very large and they don’t always come first thing in the morning. You take your route whenever you can get it. And it can be ten o’clock in the morning, it can be three o’clock in the afternoon. So, how are we going to be able to get those trucks in and out of there?
CHAIRMAN BUSBY: As I think that’s part of what we’re dealing with is this is a conceptual plan. And when we get into specifics as in the site plan, then again, we will deal with that to make sure that the trucks, there’s adequate space for the trucks and
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adequate space for parking, et cetera. So, as it is now as the conceptual plan says there will be room for it. And then the specific site plan will deal with exactly how much area and how much turnaround there is. But we will be sure to note that we want -- be able to have these trucks turn around without creating an incident over there if that helps you, ma’am.
MS. TAM: What about the lights?
MR. ALLMON: I can try to address that.
CHAIRMAN BUSBY: Doug.
MR. ALLMON: The trail isn’t required to be lit. That would be something that we would look in final plan. But I would say that the City has numerous parks throughout the City adjacent to residential that has trail systems. There’s a way to provide low level lighting that is safe, but does not put out a glare source to light those trails. Our Parks Director is very familiar with those standards as well as I’m sure their landscape architect is. But that’s the sort of thing that we’ll look at with a final plan. We will not want to be creating a landing strip or a glare source for anybody that lives around there because we don’t want to have an impact on their backyards or their lives to be honest with you.
CHAIRMAN BUSBY: Thank you, Doug. Does anybody else from the audience wish to be heard on this matter? If not -- Commissioner Mudgett.
COMMISSIONER MUDGETT: Doug, do you want to briefly address Leo’s question about how we would handle noise issues, both with the amphitheater as well as new tenants who may be operating bar restaurant operations?
MR. ALLMON: I can talk about a bar with live entertainment in this area would require - - be required to have a special use permit. A special use permit would regulate the hours of operations, the days of operation. We have approved those type of permits in the past. If issues come up, we have the ability to review those special use permits. We can require interior sound baffling, those kind of things. The amphitheater itself, I believe its intent is to be passive in nature. If they were going to have special events, they would have to get a special event permit per City code. We also have noise standards, nuisance standards that the police enforce. And that would be typical of any development in Shawnee. So, that’s kind of a general answer. But we do have your regulations that control that. I couldn’t tell you today what the decibel reading would be from one of their events. I honestly have no idea. But I would think that the developer would want their residents to not be disturbed as well because they have a residential component. So, you might have them answer that as well. But they would have to comply with City noise code and special event code.
COMMISSIONER MUDGETT: Thank you, Doug.
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CHAIRMAN BUSBY: Thank you. We’re in Commission discussion. Now, we’re finished and we’re in Commission discussion now, ma’am. Mr. Les Smith. Commissioner Les Smith.
COMMISSIONER L. SMITH: Thank you. I wish they wouldn’t put these tall monitors in front of us little guys. I would have broken it. You know, I have looked as hard as I can for some reason to be opposed to this project and I can’t find it. I understand people’s concerns. I understand, you know, their concern of the unknown. I understand the concern about something that we don’t have necessarily in a particular area. I mean, good grief. This is a blighted depressed area and this is a transforming project. Not only for that part of Shawnee, but for a lot of the rest of us. The economic impact, you know, from what I’ve read will just be astounding. And it will not only be astounding for commercial businesses around us, but there’s also a lot of evidence, and probably four out of every five articles I’ve found that these new mixed use developments that create a sense of place actually increase the value of the single-family residential around it because people want to be there. And not everyone can live in those apartments and not everyone has enough space to live in the apartments. The one thing that doesn’t change without the residential is what can’t drive the commercial and that is people. There’s an old adage that rooftops bring retail. Retail being restaurants and everything of the such. And that’s exactly right. So, no matter what they would do with the retail portion, it can’t be supported without the people, so it goes hand-in-hand. I can tell you from my involvement in volunteering with Mid-America Regional Council there are communities in this region that would do anything for a project like this because it is a game changer. And it’ll be a game changer for all of us in that area. I live in the area just down the hill. So, I guess what I’m trying to do is what I’ve heard is the residential might be a bit more of a problem than the commercial for some of the folks. But you really can’t have the commercial without the residential. The economic impact just from the additional residents that you read is unbelievable. You take a project like this, I saw something today that, from MIT I believe, that over the lifetime of this project, the economic impact to the state is, because they didn’t have Kansas City in the city range. They had St. Louis and nobody wants to talk about St. Louis. So, the state of Kansas in the tens of millions of dollars because that’s how wide-ranging of an impact these projects can have on the local economy. And that helps all of us. So, the commercial is really neat. I mean how cool would it be to finally have some places to go and do things without driving to 119th and wherever. And the residential is first class high quality residential, generates less traffic than single-family homes quite honestly. I just don’t see any down sides. In fact, I think that for the Governing Body to even take a second look at this would be a mistake. This should get approved in my opinion. And it will benefit everyone here, plus the other 60,000 people in the city who aren’t here.
CHAIRMAN BUSBY: Thank you. Any other discussion? Commissioner Bienhoff.
COMMISSIONER BIENHOFF: Thank you, Mr. Chairman. I agree with the comments. High class, seems to be a well thought out development. I think a lot of good things can
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come of it. And to speak of the noise, I know we’re all concerned about noise and neighbors. And as Doug mentioned, the special use permits are used for live entertainment and special event permits are used as well. And I think the City has done a good job, the staff has done a good job of making sure that we talk about those issues. And as we bring them up for renewal we talk about any concerns each time. And we do have the ability, if it does become a nuisance, to have a review at any time that makes sense. So, I think that is a good way to control that, to make sure of that and I would agree, you know, the developer is not going to want their own residents to have noise concerns either. And I think as we all work together this is going to be a very successful development.
CHAIRMAN BUSBY: Commissioner Braley.
COMMISSIONER BRALEY: A couple of comments. I want to mirror what Commissioner Mudgett was saying regarding the developer’s presentation today. I think this is -- should be an example that staff should share with future developers when they come to the City to provide us enough information so that we can effectively evaluate the project. The unknowns is what makes us uncomfortable and puts us in a difficult position sometimes. So, I appreciate the graphics, the content and thank you for that. To those that showed up today from the public to offer your comments, I appreciate that as well. They were heard. They will continue to be in my mind as we move forward with the developer and make sure that those concerns continue to be heard by them as they progress with the development. But I too of late have been wanting to see a project like this come before us for the City. I’ve recently been photographing Lenexa’s project, their city center. Seeing people enjoy that and their community to have that and the smiles on their faces with their kids, with their grandparents, the events that they have there, I want that for our city and I think this is where it’s going to take place. So, I’m very much excited about this project. Thank you.
CHAIRMAN BUSBY: Well, I’m going to disagree. I’m going to disagree from one standpoint and this isn’t a perfect project, and I’ll tell you why it isn’t. It doesn’t have a Katz’s Drug or a Trader Joe’s. You might get a Trader Joe’s, but the Katz’s Drug ain’t happening. And when we look at these projects, the one thing that I really have in my mind is this. It might not be perfect, but you know what? We cannot let perfect be the enemy of good. And this is a damn good project.
UNIDENTIFIED SPEAKER: Wow.
CHAIRMAN BUSBY: Any other Commission discussion? Commissioner Peterson.
COMMISSIONER PETERSON: Don’t act so surprised. One of the things that I really like about this project is, first of all, the blending of the different elements. That’s a very difficult balancing act and it seems like a great -- so, you’ve contacted the right people and got them together as a team. I really like that. But the other thing too is I really like
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the way they addressed stormwater. I know that sounds very exciting. But there’s a detention pond there right now. When you drive down Quivira you see grass right away. And when you first look at this development you see one of the first things, obviously there’s a berm, obviously there’s landscaping, but the parking lot is against the wall because you’re trying to commute an attraction, a magnet in the middle, which my right brain and left brain are arguing right now. But you have zero impact to what you’re doing by taking that stormwater underground and the base that you’re building there was really impressive to me. It’s not going to become a problem where it’s going to create a flood issue on Quivira or adjoining neighborhoods by doing a development like this. And yet bringing life to something that desperately needs it. It’s one of things where you just don’t even look to that side when you’re driving down the street and it’s unfortunate, but it is true. So, those are my thoughts. But thank you for thinking of stormwater. I know that’s not very sexy.
COMMISSIONER L. SMITH: Mr. Chairman.
CHAIRMAN BUSBY: Commissioner Les Smith.
COMMISSIONER L. SMITH: Thank you. If I may, and not trying to go overboard here, but two things to the developer. Number one is, you know, we’re kind of making promises to these folks that you’re going to do what you said you’re going to do plus some. And we’re going to kind of hold you to that. The second thing being is, again, because I’ve seen a lot of communities that would beg for this type of development. I actually want, and I think we all should appreciate the developer for being willing to invest more than $100 million in our community. And as this goes forward with other issues, he’s investing in us and we need to think about how worthwhile it is for us to invest in ourselves. And I just want to thank you for coming to Shawnee.
CHAIRMAN BUSBY: Thank you. If there’s no further discussion, I’ll accept some motions. Commissioner Mudgett.
COMMISSIONER MUDGETT: Mr. Chairman, I’d like to make a motion to move that Z- 05-17-11 and SP-26-17-11, rezoning from Commercial Neighborhood to Residential High Rise and site plan for Westbrooke Green be approved after receiving public comment.
CHAIRMAN BUSBY: Is there a second? Commissioner Roth.
COMMISSIONER ROTH: I second it.
CHAIRMAN BUSBY: There’s a motion and a second to approve Z-05-17-11, rezoning of Commercial Neighborhood to RHR Residential High Rise, and approve SP-26-17-11, site plan for Westbrooke Green, 7200-7400 blocks of Quivira Road. All in favor say aye.
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COMMISSIONERS: Aye.
CHAIRMAN BUSBY: Opposed nay. Motion carried. Thank you.
[Therefore, the motion was made by Commissioner Mudgett and seconded by Commissioner Roth to approve Z-05-17-11, rezoning of Commercial Neighborhood to RHR Residential High Rise, and approve SP-26-17-11, site plan for Westbrook Green, 7200-7400 blocks of Quivira Road. The motion carried 9-0.]
CHAIRMAN BUSBY: Next, we have to -- I need a motion on the Planned Unit Development. Commissioner Peterson.
COMMISSIONER PETERSON: I move --
CHAIRMAN BUSBY: If you don’t mind staying quiet, we’re still having a meeting here, people. Thank you.
COMMISSIONER PETERSON: I move PUD-02-17-11, rezoning from Commercial Neighborhood to Planned United Development Office/Commercial be approved after receiving the public comment and consideration to the golden factor subject to staff conditions.
CHAIRMAN BUSBY: Thank you. Is there a second?
COMMISSIONER L. SMITH: Second.
CHAIRMAN BUSBY: Thank you, Commissioner L. Smith for the second. There’s a motion to approve PUD-02-17-11, rezoning from Commercial Neighborhood to Planned Unit Development Office/Commercial and preliminary development plan for Westbrooke Green, 7200 to 7400 blocks of Quivira Road. All in favor say aye.
COMMISSIONERS: Aye.
CHAIRMAN BUSBY: Opposed nay. Motion carried. Thank you.
[Therefore, the motion was made by Commissioner Peterson and seconded by Commissioner L. Smith to approve PUD-02-17-11, rezoning from Commercial Neighborhood to Planned Unit Development Office/Commercial and preliminary development plan for Westbrooke Green, 7200 to 7400 blocks of Quivira Road. The motion carried 9-0.]
3. DETERMINE CONSISTENCY OF A PROPOSED PROJECT PLAN WITH THE COMPREHENSIVE PLAN, TO BE DEVELOPED IN THE WESTBROOKE GREEN TIF (TAX INCREMENT FINANCING)
Agenda Item #C.2. Page 89 of 204
Page 45 APPROVED PLANNING COMMISSION MEETING MINUTES November 6, 2017
DISTRICT, GENERALLY LOCATED AT THE NORTHEAST CORNER OF QUIVIRA ROAD AND 75TH STREET.
CHAIRMAN BUSBY: We’re into other business. Does the staff have any other business for -- oh, I have so many pages I messed up. Geez.
We also need to Determine Consistency of a Proposed Project Plan with the Comprehensive Plan, to Be Developed in the Westbrooke Green TIF (Tax Increment Financing) District, Generally Located at the Northeast Corner of Quivira Road and 75th Street.
Paul. My apologies on that.
MR. CHAFFEE: Paul Chaffee, Planning Director.
MP Westbrooke North, LLC, has submitted a “Project Plan” for the proposed Westbrooke Green TIF district located at the northeast corner of 75th and Quivira Road. Prior to the Governing Body setting a date to hold a public hearing on the project plan, the Planning Commission reviews the submitted “Project Plan” to determine if the proposed uses listed in the “Project Plan” generally conform to the intent of the Comprehensive Plan. The “Project Plan” consists of the following items in general terms: Construction of approximately 112,000 square feet of retail/restaurant space in ten new and one renovated building;
Construction of approximately 530 market rate multi-family residential units in 5 multi- story buildings;
Construction of a village green open space, a walking trail system, carports for residential tenants and a multi-story parking structure;
Infrastructure improvements including traffic signalization, stormwater treatment facilities, stormwater collection facilities, parking areas, landscaping, lighting and utilities. These improvements include the installation of a traffic signal at the northern entrance of the development.
The action by the Planning Commission is to make comment to the Governing Body, indicating the types of proposed uses appear to meet the intent of the Comprehensive Plan.
The Land Use Guide of the Comprehensive Plan indicates mixed use development as appropriate for the site. The “Project Plan” contains a comprehensive development by the property owner of the site with residential, commercial, open space and restaurant uses.
Agenda Item #C.2. Page 90 of 204
Page 46 APPROVED PLANNING COMMISSION MEETING MINUTES November 6, 2017
RECOMMENDATION
The Planning Commission shall make a finding to be forwarded to the Governing Body determining if the “Project Plan” is consistent with the intent of the Comprehensive Plan. A motion in the affirmative should state that the Planning Commission finds that the anticipated uses, as presented, appear to generally meet the intent of the Comprehensive Plan, and authorize the Chairman to sign the attached resolution.
CHAIRMAN BUSBY: Thank you, Paul. And this is strictly a Commission discussion, correct?
MR. CHAFFEE: You’re correct.
CHAIRMAN BUSBY: Thank you. Does the Commission have any questions for staff? If not, I’ll entertain a motion. Commissioner Bienhoff.
COMMISSIONER BIENHOFF: Thank you, Mr. Chairman. I would like to make a motion in the affirmative that the Planning Commission finds that the anticipated uses as presented appear to generally meet the intent of the Comprehensive Plan and authorize the Chairman to sign the attached resolution.
CHAIRMAN BUSBY: Thank you. Is there a second?
COMMISSIONER L. SMITH: Second.
CHAIRMAN BUSBY: Commissioner Les Smith, thank you for the second. There’s a motion and a second to forward to the Governing Body the finding that we, in the affirmative -- that the Planning Commission finds the anticipated uses as presented appear to generally meet the intent of the Comprehensive Plan, and authorize me to sign it. All in favor say aye.
COMMISSIONERS: Aye.
CHAIRMAN BUSBY: Opposed nay. Motion carried. Thank you.
[Therefore, the motion was made by Commissioner Bienhoff and seconded by Commissioner L. Smith that the Planning Commission finds that the anticipated uses as presented appear to generally meet the intent of the Comprehensive Plan and authorize the Chairman to sign the attached resolution. The motion carried 9-0.]
E. OTHER BUSINESS
COMMISSIONER PETERSON: Are we in general discussion now?
CHAIRMAN BUSBY: I’m sorry? Commissioner Peterson.
Agenda Item #C.2. Page 91 of 204
Page 47 APPROVED PLANNING COMMISSION MEETING MINUTES November 6, 2017
COMMISSIONER PETERSON: Are we in general discussion now?
CHAIRMAN BUSBY: Yes, we are. Does the staff have anything for the Commission? Does the Commission have anything for the staff? If not, you know how this works.
F. ADJOURNMENT
COMMISSIONER L. SMITH: Mr. Chairman.
CHAIRMAN BUSBY: Commissioner Les Smith. He’s back in my good graces by the way.
COMMISSIONER L. SMITH: Commissioner Mudgett would like to move that we adjourn and I will second it.
COMMISSIONER MUDGETT: Thank you, Les.
CHAIRMAN BUSBY: That was very, very nice. All in favor say aye.
COMMISSIONERS: Aye.
CHAIRMAN BUSBY: Opposed nay. We’re out of here. Thank you.
(Shawnee Planning Commission Adjourned at 9:34 p.m.)
Agenda Item #C.3. Page 92 of 204
CITY OF SHAWNEE CITY COUNCIL MEMORANDUM
TO: Vicki Charlesworth, Interim City Manager
FROM: Paul Chaffee, Planning Director
DATE: November 27, 2017
SUBJECT: Acceptance of Dedication of Land or an Interest Therein for Public Purposes Contained in the Final Plat for Willow Ridge West, 7200 block of Silverheel
BACKGROUND The applicant has requested acceptance of the dedications of land, or an interest therein for public purposes, contained in FP-17-17-11, final plat for Willow Ridge West, located in the 7200 block of Silverheel.
DISCUSSION The final plat has been submitted and was heard by the Planning Commission on November 6, 2017, and approved subject to the conditions listed in the staff report. In compliance with Kansas State Statute, the Governing Body must now consider acceptance of land for public purposes for FP-17-17-11, the final plat for Willow Ridge West subdivision. This plat contains 1 lot and a tract of previously unplatted property. The plat contains 8.55 acres. The property is located between K-7 Highway and Silverheel, south of 71st Street. A copy of the Planning Commission staff report is attached.
RESULTS The City has established key Results or goals to achieve on behalf of its citizens. This item contributes to the result of Economic Growth and Vitality.
RECOMMENDATION The Planning Commission, by a vote of 9-0 approved the final plat of Willow Ridge West, and recommended the Governing Body accept dedications of land, or an interest therein for public purposes, contained in FP-17-17-11, final plat for Willow Ridge West, located in the 7200 block of Silverheel, subject to conditions as listed in the staff report. Agenda Item #C.3. Page 93 of 204
City of Shawnee
TO: PLANNING COMMISSION DATE: NOVEMBER 6, 2017
FROM: PLANNING STAFF
SUBJECT: FP-17-17-11; FINAL PLAT WILLOW RIDGE WEST 7200 BLOCK OF SILVERHEEL STREET SCHLAGEL & ASSOCIATES FOR CALAMAR ENTERPRISES, DEVELOPER
This is a consent item.
The applicant requests final plat approval for Willow Ridge West, a senior independent living housing development, located in the 7200 Block of Silverheel Street. The application is filed by Schlagel & Associates for Calamar Enterprises, developer.
FINAL PLAT REVIEW
1. The property is located in the 7200 Block of Silverheel Street, between K-7 Highway and Silverheel Street. The property is zoned PUDMR (Planned Unit Development Mixed Residential). The final plat includes one lot and one tract on 8.95 acres.
2. The applicant proposes to construct a 132 unit, three-story, senior living building on Lot 1. Tract A will contain stormwater detention and stormwater treatment facilities to serve Lot 1 and future Lot 2. Tract A will be owned and maintained by a business owner’s association for the Willow Ridge West subdivision. The applicant is responsible for preparing and submitting the appropriate business owner’s association documents along with the signature copies of the final plat for recording with the Johnson County Register of Deeds office. This document(s) shall address at a minimum, the membership and administration of the business association, the architectural and property use restrictions, as well as the ownership, use, and maintenance of the private tract contained within this plat.
3. All bulk requirements of the PUDMR have been satisfied. Lot 1 is 6.93 acres in size and has approximately 316 feet of frontage along Silverheel Street. Tract A is 1.62 acres in size. The plat includes a 30-foot peripheral boundary around the perimeter of the lot as required in the PUDMR district.
4. Access will be from Silverheel Street, which is a minor service collector. A commercial driveway approach will be shared between Lot 1 and future Lot 2. A second shared commercial driveway will be provided in the future with the development of the adjacent property to the south. Access control has been shown Agenda Item #C.3. Page 94 of 204
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along the 71st Street right-of-way and along Silverheel Street north of 72nd Street. This will restrict direct vehicular access along these streets except at the approved designated points of access. Access is adequate for circulation and public safety purposes.
5. All utilities, including public sanitary sewer, are available to this site.
6. Surrounding land uses include right-of-way for future 71st Street to the north. Future commercial development is anticipated on the property north of 71st Street that is zoned CH (Commercial Highway). A future Lot 2 of the approved preliminary plat for this Willow Ridge West development is adjacent to the northeast. It is zoned AG (Agricultural), although it is anticipated to be rezoned and developed with office /commercial use in the future. Silverheel Street is adjacent on the east. Silverheel Street is a designated minor service collector street. Property east of Silverheel Street is zoned PUDMR and developed with owner occupied duplex and triplex homes of Willow Ridge subdivision. Property to the south is zoned AG and remains undeveloped. K-7 Highway and its associated right-of-way is located to the west.
7. The Land Use Guide of the Comprehensive Plan currently designates the area as appropriate for office and commercial uses. This development consists of a 132 unit, three-story senior living building. This will yield a density of 17.5 dwelling units per acre. While this use is contrary to the office and commercial use designation currently shown on the Land Use Guide, the Planning Commission and Governing Body determined the use of a senior living facility to be compatible with existing and future surrounding land uses. This final plat is in conformance with the approved rezoning and preliminary development plan of PUD-01-17-10.
8. The street improvements required for this development shall be designed in accordance with the standards of the Shawnee Design and Construction Manual, Division 2200 Streets, as specifically shown on Table 2205-1 and all applicable Standard Details.
a. There are no public street improvements required as part of this project. However, the applicant is responsible for dedicating 40 feet of Right-of-Way along 71st street as part of the final plat for this development. No additional Right-of-Way is required along Silverheel as part of this development.
b. A 5-foot concrete sidewalk shall be installed on the west side of Silverheel Street as part of this development. The sidewalk shall extend from the north property line to the south property line of Lot 1.
c. The commercial driveway approach for this development shall be designed in accordance with the Shawnee Design and Construction Manual. A 1:10 blow- up of the commercial driveway approach shall be included in the site civil plans that meets the requirements of Standard Detail 3227-1. The blow-up shall Agenda Item #C.3. Page 95 of 204
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include flow arrows indicating direction of flow, dimensions, elevations, and other pertinent information. The drive approach will be shared between Lot 1 and future Lot 2.
9. There are no public streetlights required as part of this project.
10. The storm drainage improvements required for this development shall be designed in accordance with Shawnee Design and Construction Manual, Division 2300 Storm Drainage.
a. The enclosed and open components of the commercial drainage system must be designed to convey the stormwater runoff from a 4 percent chance (25-year return period) storm.
b. All overflow components must be designed to convey the runoff from a 1 percent annual chance (100-year return period) storm.
c. The applicant has submitted a preliminary storm drainage study showing a conceptual grading plan, a drainage system, a drainage area map, and a drainage table summarizing the hydrologic and hydraulic analysis for the site. The study is substantially complete and adequate for the purposes of reviewing the plan. The following design issues were noted:
. A complete hydrologic and hydraulic drainage table will need to be prepared according to the standards of the Shawnee Design and Construction Manual for the final construction drawings. . A plan and profile of the proposed public and private storm sewers must be included as part of the final storm drainage plans prepared for the final construction drawings. d. The applicant is responsible for providing public drainage easements for any portion of the public storm system that is located outside of a public street right- of-way. The drainage easements will be recorded as part of the final plat for this development.
e. The applicant is responsible for submitting final storm drainage plans as an integral part of the final construction drawings. The design issues discussed above and any additional issues discovered during the review of final construction drawings must be resolved prior to the issuance of a public improvement permit or a building permit.
11. This development is subject to the provisions of SMC, Chapter 11.08, Stormwater Management, which pertains to the City’s stormwater utility regulations. Agenda Item #C.3. Page 96 of 204
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a. The applicant is responsible for preparing an impervious area plan in accordance with Shawnee Design and Construction Manual, Division 2300, Storm Drainage, using coordinates based in the Kansas North State Plane Coordinate System of 1983, North Zone (NAD-83). The plan must accurately depict the limits of all parcels that comprise the development site and indicate the applicable Johnson County parcel identification numbers. Use crosshatching for existing impervious areas and halftone shading for proposed impervious areas. All existing and proposed impervious areas must be summarized in a table, by parcel number, including the proposed total impervious area per each parcel.
b. The applicant is responsible for submitting the impervious area plan as an integral part of the final construction plans for review and acceptance by the Development Engineer. Once the plan is accepted, the applicant is responsible for submitting a separate printed copy and an electronic copy in AutoCAD© format prior to the issuance of a building permit.
12. This project is subject to the provisions of SMC, Chapter 11.16, Stormwater Treatment, which pertains to the implementation of Stormwater Treatment Facilities (STF) to preserve and enhance the quality of stormwater runoff.
a. The lot is required to meet a minimum Level of Service of 6 based on Shawnee Design and Construction Manual. The applicant is proposing the installation of a bio-retention cell, establishing native vegetation on the west property line, and retrofitting the existing detention basin so that it meets the design standards for an extended dry detention basin.
b. The applicant is responsible for meeting with the Development Engineer to discuss any applicable issues prior to preparing a Final Stormwater Treatment Facility Report, which must be submitted for review and acceptance prior to the issuance of a public improvement permit or a building permit.
c. All STFs required for this project shall be designed in accordance with the Shawnee Design and Construction Manual. The applicant’s consulting engineer is responsible for certifying that both the design and construction of such facilities complies with all applicable regulations. Additionally, at the discretion of the City Engineer, a Third Party inspector might be required to inspect the construction of the STFs. The applicant would be responsible for the cost of any third party inspections that might be required.
d. The applicant is required to execute and record with the Johnson County Register of Deeds the City’s standard form entitled “Declaration of Stormwater Treatment Facility Maintenance Restrictions and Covenants” prior to the Agenda Item #C.3. Page 97 of 204
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building permit and/or public improvement permit being issued. This project is required to have its own covenant recorded at the County.
e. The applicant’s consulting engineer is responsible for preparing an as-built certification of each STF, which requires City acceptance prior, to the City issuing any building permits for this development.
13. This development is subject to the provisions of SMC, Chapter 11.20, Land Disturbance Activity, which pertains to site grading and erosion control measures.
a. The applicant (landowner) is responsible for obtaining a land disturbance permit as required by Codes Administration Division prior to undertaking any land disturbance or construction activities on the development site.
b. Prior to the issuance of a land disturbance permit for development sites greater than one acre, the applicant is responsible for submitting separate land disturbance plans for review and acceptance by Code Administration Division. The site grading and erosion control measures depicted on those plans must be prepared in accordance with SMC, Chapter 15.04, International Building Code, the Shawnee Design and Construction Manual, and all other applicable policies statements and administrative rules.
c. The applicant is responsible for submitting a site-specific Stormwater Pollution Prevention Plan prepared in accordance with SMC, Chapter 15.04, International Building Code, the Shawnee Design and Construction Manual, and in compliance with the Kansas Department of Health and Environment (KDHE) General Permit for the U.S. Environmental Protection Agency’s National Pollutant Discharge Elimination System Permit (NPDES) program for stormwater runoff from construction activities.
d. For development sites greater than one acre, the applicant is responsible for submitting a Notice of Intent (NOI) for Storm Water Runoff from Construction Activities and obtaining such permits as required by KDHE prior to undertaking any land disturbance or construction activities on the development site. The applicant must submit to the City a copy of the NOI prior to the issuance by the City of a Land Disturbance Permit for the development site.
e. The applicant is responsible for obtaining such permits as may be required by the U.S. Army Corps of Engineers (USACE) for grading activities covered by Section 401 (Water Quality Certification), Section 402 (Wetlands), and Section 404 (Waters of the United States) of the Clean Water Act. Agenda Item #C.3. Page 98 of 204
PLANNING COMMISSION RE: FP-17-17-11; WILLOW RIDGE WEST; 7200 BLOCK OF SILVERHEEL STREET NOVEMBER 6, 2017 PAGE 6
14. This development is subject to the provisions of SMC, Chapter 11.24, Stormwater Detention, which pertains to the construction and maintenance of on-site stormwater detention facilities.
a. The original development of the Willow Ridge Subdivision located on the east side of Silverheel Street included the construction of the existing detention basin located on the west side of Silverheel Street within Tract A of this plat. The applicant’s engineer has reviewed the design of this detention facility and determined that the drainage area for this basin was 10.28 acres including the property contained within this plat. As such, additional detention is not required.
b. Although additional detention is not required, the applicant is proposing a retrofit to the existing basin to allow it to serve as both detention and treatment for this plat. Portions of the southwest part of the basin will be graded and filled to better accommodate the development plan proposed for Lot 1. To compensate for this encroachment on the existing basin, the northwest portion of the basin will be expanded. Additionally, the existing control structure will be modified to meet the release rate design standards for extended dry detention.
c. An as-built plan certified by the engineer of record must be submitted for the stormwater detention facility prior to the issuance of any certificate of occupancy for any commercial or residential building. The as-built plan shall be prepared in accordance with the Shawnee Design and Construction Manual.
15. This development is not subject to the provisions of SMC, Chapter 11.32, Floodplain Management, which pertain to development within a Special Flood Hazard Area (SFHA), as designated by the Federal Emergency Management Agency (FEMA), or the provisions of the Shawnee Design and Construction Manual, Division 2300 Storm Drainage, which, in part, pertain to development within other flood-prone areas.
16. This development is not subject to the provisions of the Shawnee Design and Construction Manual, Division 2300 Storm Drainage, which, in part, pertain to the preservation of natural streams and the establishment of stream corridors.
17. The applicant is responsible for scheduling a pre-design meeting with the Development Engineer prior to preparing the final construction drawings. The final plans for this development shall be submitted for review and acceptance by the City prior to the issuance of a public improvement permit or building permit.
18. All private and public improvements for this development shall be constructed according to the applicable standards in the Shawnee Design and Construction Manual. A public improvement permit will be required for all public street, storm, and streetlight improvements. Agenda Item #C.3. Page 99 of 204
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19. All fire hydrants with compliant fire-flows, and fire lanes as required by the Fire Department, shall approved prior to issuance of a building permit. Minimum fire-flow and flow duration shall be as specified in Table B105.1 of the International Fire Code. Fire-flow is measured at a 20 psi residual pressure.
20. This development is subject to the provisions of SMC Chapter 12.26, which pertains to the City’s excise tax on new subdivision plats.
a. There is no street right-of-way, nor street improvements required for the development that would be eligible for a credit towards the excise tax.
b. The estimated excise tax for this development is $83,858.91 calculated based on an area of 390,041.45 square feet (8.95 acres), at the current rate of $0.215 per square foot.
c. The excise tax is due prior to obtaining the Mayor’s signature on the signature copy of the final plat. The final calculation of excise tax will be figured using the excise tax rate in effect at the time final plat is recorded.
d. The developer may enter into an Excise Tax Abatement Agreement with the City that would allow for the suspension, partial or in full, for the excise tax due, provided the final plat is approved and recorded prior to expiration of the suspension of the excise tax as set by the City. This agreement between the property owner and the City shall be created, agreed upon, and executed prior to obtaining the Mayor’s signature on the recording copy of the final plat.
21. This subdivision is subject to the provisions of Shawnee Municipal Code (SMC) 12.14, Park and Recreational Land Use Fund. Open space fees calculated at $400 per residential unit ($52,800), or the open space fee rate in effect at the time the final plat is recorded, shall be paid prior to issuance of a building permit, as provided by SMC 12.14.
RECOMMENDATION
Staff recommends approval of FP-17-17-11, final plat for Willow Ridge West located in the 7200 Block of Silverheel Street, subject to the following conditions:
1. Acceptance of the final development plan (final plat) and the dedications on the final plat by the Shawnee Governing Body and recording of the final plat with the Johnson County Register of Deeds shall be completed prior to issuance of any building permits; Agenda Item #C.3. Page 100 of 204
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2. The final plat will contain one lot and one tract on 8.95 acres. The development of Lot 1 shall be limited to 132 senior residential units in a single, three-story building on 6.93 acres;
3. All bulk regulations of the PUDMR zoning district, including the thirty-foot peripheral boundary, will be met;
4. All conditions of approval associated with the approval of PUD-01-17-10 shall apply except as noted herein;
5. All site utilities shall be placed underground;
6. All disturbed areas shall be sodded, except for the bioretention basin and an approximately 50-foot wide strip along the K-7 Highway frontage that will be seeded using a native grass mix as part of the Stormwater Quality Facility plan.
7. The street improvements required for this development shall be designed according to the standards in the Shawnee Design and Construction Manual and as detailed within the staff report;
8. The applicant is responsible for dedicating 40 feet of right-of-way for 71st Street as part of the plat;
9. The storm drainage improvements required for this development shall be designed in accordance with Shawnee Design and Construction Manual, and as detailed within the staff report;
10. This development is subject to the provisions of SMC, Chapter 11.08, Stormwater Management, which pertains to the City’s stormwater utility regulations;
11. The applicant is responsible for preparing an impervious area plan in accordance with the Shawnee Design and Construction Manual, Division 2300, Storm Drainage;
12. This development is subject to the provisions of SMC, Chapter 11.16, Stormwater Treatment, which pertains to the implementation of Stormwater Treatment Facilities. All STFs required for this project shall be designed in accordance with the Shawnee Design and Construction Manual and as detailed within the staff report;
13. This development is subject to the provisions of SMC, Chapter 11.20, Land Disturbance Activity, which pertains to site grading and erosion control measures;
14. The applicant or landowner is responsible for obtaining a land disturbance permit as required by Codes Administration prior to undertaking any land disturbance or construction activities on the development site; Agenda Item #C.3. Page 101 of 204
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15. This development is subject to the provisions of SMC, Chapter 11.24, Stormwater Detention, which pertains to the construction and maintenance of on-site stormwater detention facilities;
16. An as-built plan of the modified stormwater detention facility, certified by the Engineer, is required to be submitted prior to a certificate of occupancy for the building. The as-built shall be prepared in accordance with the Shawnee Design and Construction Manual;
17. The applicant is responsible for scheduling a pre-design meeting with the Development Engineer prior to preparing the final construction drawings, which must show all proposed site improvements. The final construction drawings for this development must be submitted for review and acceptance by the City prior to the issuance a public improvement permit and/or building permit;
18. All private and public improvements for this development shall be constructed according to the applicable standards in the Shawnee Design and Construction Manual. A Public Improvement Permit is required for all public street, storm, and streetlight improvements;
19. The applicant is responsible for obtaining all such permits as may be required by all Federal, State and Local agencies, including by but limited to the Kansas Department of Health and Environment (KDHE), Kansas Division of Water Resources (DWR), Kansas Department of Transportation (KDOT), and the U.S. Army Corps of Engineers (USACE);
20. All fire hydrants with compliant fire-flows, and fire lanes as required by the Fire Department, shall be approved prior to issuance of a building permit. Minimum fire- flow and flow duration shall be as specified in Table B105.1 of the International Fire Code. Fire-flow is measured at a 20 psi residual pressure;
21. The provisions of the excise tax shall be satisfied prior to the Mayor signing the recording copies of the final plat. The developer may enter into a developer’s agreement with the City that would allow for the suspension, partial or in full, of the excise tax provided the final plat is approved and recorded prior to expiration of the suspension of the excise tax as set by the City. This agreement between the property owner and the City shall be created, agreed upon, and executed prior to obtaining the Mayor’s signature on the recording copy of the final plat; and
22. Open space fees calculated at $400 per residential unit ($52,800) shall be paid prior to issuance of a building permit(s), as provided by SMC 12.14. Agenda Item #C.3. Page 102 of 204
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Page 103 of 204 PI CH PUDOC Location CH AG AG W 71ST ST W 71ST ST T S T A S D Y N W 71ST TER I M O C M E C A A D M O PUDMR W 71ST TER W PSF V I E W T S W S 7 L 2 T ND E ST E H R E V L I PUDMR S Y W H 7 K H W 72ND TER S E D G E L A N W 73RD E ST T E R AG T S AG A RS D T N I S AG M Y A O C C M AG FP-17-17-11 Calamar-Willow Ridge 0 125 250 500 750 7200 Block of Silverheel St. Feet Schlagel & Associates Agenda Item #E.1. Page 104 of 204 CITY OF SHAWNEE CITY COUNCIL MEMORANDUM TO: Vicki Charlesworth, Interim City Manager FROM: Elizabeth Griffith, Volunteer Coordinator DATE: November 27, 2017 SUBJECT: Boards and Commission Appointments (Parks and Recreation Advisory Board, Downtown Partnership) BACKGROUND Policy Statement, PS-72, Boards and Commissions Recruitment and Appointment Process, was approved by the Governing Body on September 25, 2017. It updated the methods used to recruit volunteers to serve on boards/commissions and streamlined the process for approving the appointments. One motion will approve the entire slate as presented. The City Council may choose to remove one or more recommendations and vote for that position separately, similar to a Consent Agenda item. There are vacancies on the Parks and Recreation Advisory Board, the Shawnee Downtown Partnership and Visit Shawnee Advisory Committee. Appointments to the Visit Shawnee Advisory Committee are scheduled to be presented at the December 11, 2017 City Council meeting. Shawnee Municipal Code 2.42 creates the Parks and Recreation Advisory Board and requires all nine members be citizens of the City with two representatives from each Ward and one At-Large. The names for appointment shall be submitted by Council members and shall be appointed by the Mayor with consent of the Council. Terms of office are three years. Chapter 2.46 of the Shawnee Municipal Code establishes the Shawnee Downtown Partnership. The Downtown Partnership is an advisory committee to aid in promoting and encouraging the enhancement of Shawnee’s Downtown. The committee develops events for the downtown area to encourage awareness and growth, reviews and proposes existing incentive programs, and provides general guidance to further the goal in creating a vibrant downtown. DISCUSSION The Parks and Recreation Board currently has four vacancies and one reappointment. The At-Large position, recommended by the Mayor and currently held by Brian Bolen, has a term expiring December 31, 2017. Agenda Item #E.1. Page 105 of 204 TO: Vicki Charlesworth, Interim City Manager FROM: Elizabeth Griffith, Volunteer Coordinator DATE: November 27, 2017 SUBJECT: Boards and Commission Appointments PAGE: 2 One Ward I position, recommended by Councilmember Pflumm and currently held by Peter Ehrlich, has a term expiring December 31, 2017. Mr. Ehrlich has decided to end his service. One Ward II position, recommended by Councilmember Jenkins and currently held by Denise Shannon, has a term expiring December 31, 2018. Ms. Shannon no longer resides in Ward II. One Ward III position, recommended by Councilmember Vaught and currently held by Jennifer Riggs, has a term expiring December 31, 2017. Ms. Riggs no longer resides in Ward III. One Ward IV position, recommended by Councilmember Kenig and currently held by Kevin Makalous, has a term expiring December 31, 2018. Mr. Makalous has decided to end his service. The Downtown Partnership currently has three reappointments and four new appointments. Chris Calkins has served on the Partnership since November 2011. His term expired on November 14, 2017. Scott Harvey has served on the Partnership since November 2011. His term will expire on November 28, 2017. Connie Harrell has served on the Partnership since November 2011. Her term expired on November 14, 2017. After recruitment appeals, volunteers expressed interest in serving on the Partnership. The following four were selected at the August 31st meeting of the Downtown Partnership: Carolyn Vivian, Matthew Grippen, Jeremy Whitley and Thomas Seberger. RESULTS The City has established key Results or goals to achieve on behalf of its citizens. This item contributes to the Result of Good Governance. RECOMMENDATION The Mayor and appointing Councilmembers are recommending the following reappointments and appointments: Parks and Recreation Advisory Board Mayor Distler recommends the reappointment of Brian Bolen to the At-Large position with a term expiring December 31, 2020. Councilmember Pflumm recommends Jennifer Riggs be appointed to the Ward I position with a term expiring December 31, 2020. Councilmember Jenkins recommends Peter Grassl be appointed to the Ward II position to fill an unexpired term ending December 31, 2018. Councilmember Vaught recommends Toby Green be appointed to the Ward III position with a term expiring December 31, 2020. Councilmember Kenig recommends Douglas Waltman be appointed to the Ward IV position to fill an unexpired term ending December 31, 2018. Agenda Item #E.1. Page 106 of 204 TO: Vicki Charlesworth, Interim City Manager FROM: Elizabeth Griffith, Volunteer Coordinator DATE: November 27, 2017 SUBJECT: Boards and Commission Appointments PAGE: 3 Shawnee Downtown Partnership Committee Mayor Distler recommends the reappointment of: Chris Calkins, with a term expiring November 28, 2020. Connie Harrell, with a term expiring November 28, 2020. Scott Harvey, with a term expiring November 28, 2020. Mayor Distler recommends the appointment of: Carolyn Vivian, with a term expiring November 28, 2020. Matthew Grippen, with a term expiring November 28, 2020. Jeremy Whitley, with a term expiring November 28, 2020. Thomas Seberger, with a term expiring November 28, 2020. Agenda Item #E.1. Page 107 of 204 Slate of Candidates to Appointed Boards and Commissions for the November 27, 2017 City Council Meeting The following volunteers are recommended for appointment to various Boards and Commission of the City of Shawnee, Kansas. Supporting documentation for new appointments is attached. Parks and Recreation Advisory Board Mayor Distler recommends the reappointment of Brian Bolen to the At-Large position with a term expiring December 31, 2020. Councilmember Pflumm recommends Jennifer Riggs be appointed to the Ward I position with a term expiring December 31, 2020. Councilmember Jenkins recommends Peter Grassl be appointed to the Ward II position to fill an unexpired term ending December 31, 2018. Councilmember Vaught recommends Toby Green be appointed to the Ward III position with a term expiring December 31, 2020. Councilmember Kenig recommends Douglas Waltman be appointed to the Ward IV position to fill an unexpired term ending December 31, 2018. Shawnee Downtown Partnership Committee Mayor Distler recommends the reappointment of: Chris Calkins, with a term expiring November 28, 2020. Connie Harrell with a term expiring November 28, 2020. Scott Harvey with a term expiring November 28, 2020. Mayor Distler recommends the appointment of: Carolyn Vivian, with a term expiring November 28, 2020. Matthew Grippen, with a term expiring November 28, 2020. Jeremy Whitley, with a term expiring November 28, 2020. Thomas Seberger, with a term expiring November 28, 2020. Agenda Item #E.1. Page 108 of 204 21405 W. 54th Street Shawnee, KS 66218 (913)522-1106 [email protected] Jennifer Knapp Riggs Professional Experience Sprint, Overland Park, KS Litigation Counsel, October 2011-present . One of two attorneys overseeing all of Sprint patent litigation . Evaluate exposure of company in potential and existing litigation . Work with business units to evaluate risk associated with vendor and equipment manufacturer litigation as they affect our business needs . Member of team evaluating Sprint’s patent portfolio . Negotiate licensing agreements Shook, Hardy & Bacon L.L.P., Kansas City, MO Intellectual Property Litigation Associate, November 2007- September 2011 . Supervise and manage all aspects of complex patent, copyright, and trademark infringement litigations and trade secret litigations . Develop and implement case strategy by managing discovery teams, finding and developing experts, participating in claim construction and supervising overall case management . Analyze potential prior art and prepare opinion letters for clients regarding patentability of product development ideas . Active participant in SHB’s Diversity Committee, Retention Committee, and Women’s Management Council; Co-chair of the Diversity Recruiting Committee Jennings, Strouss & Salmon, P.L.C., Phoenix, AZ Commercial Litigation Associate, August 2004-July 2007 . Supervised and managed all aspects of commercial litigation matters . Represented clients in hearings and oral arguments before state and federal court, mediations and arbitrations . Directed and supervised discovery including taking and defending depositions, written discovery and motion practice . Member of the JSS Associates’ Committee, Recruiting Committee, and Diversity Committee Shook, Hardy & Bacon L.L.P., Kansas City, MO Product Liability Associate, September 2002-July 2004 . Represented national pharmaceutical companies on trial team by preparing witnesses for trial, drafting motions and preparing trial exhibits . Managed discovery, drafted legal briefs and memoranda on complex legal issues including summary judgment motions, motions to exclude witnesses and evidence and motions to compel discovery . Prepared and took depositions, worked with local counsel and opposing counsel to manage day to day activity of cases Professor Laura Hines, University of Kansas, Lawrence, KS Research Assistant 2001-2002 . Researched and compiled a fifty state survey on class action law for use in publication of several articles including Laura J. Hines, Challenging the Issue Class Action End-Run, 52 Emory L.J. 709 (2003). 1 Agenda Item #E.1. Page 109 of 204 Chief Judge John W. Lungstrum, U.S. District Court, Kansas City, KS Judicial Clerkship Clinic, Summer 2000 . Researched and drafted memoranda on various civil topics such as attorney client privilege, preliminary injunctions, qualifications for expert witnesses, and health care fraud issues Education University of Kansas School of Law, Lawrence, KS J.D. awarded 2002, graduated top 20% of class . University of Kansas Law Review, staff member 2000-2001 . Student Bar Association, Vice President 2001-2002 . Kansas Trial Lawyers Association Trial Advocacy Award 2001 Baker University, Baldwin City, KS B.S. awarded 1998, cum laude Major: Biology; minors: Chemistry, Sociology, Physical Education . Baker University Student Senate, Class President . Organization for Women Leaders, charter member . Zeta Tau Alpha social sorority, Vice President . University Admissions Assistant . parMentor, Head parMentor (student host organization) Bar Admissions & . United States Federal Circuit, 2011 Memberships . Licensed attorney with the United States Patent and Trademark Office, 2009 . Arizona, September 2004 (inactive); United States District Court for the District of Arizona, 2004 (inactive) . Kansas, April 2003; United States District Court for the District of Kansas, 2003 . Missouri, September 2002; United Stated District Court for the Western District of Missouri, 2002 . Missouri Bar Association, Kansas Bar Association, Kansas City Metropolitan Bar Association, American Bar Association, American Intellectual Property Law Association, Johnson County Bar Association Publications . Jennifer Riggs and Marianne Trost, Working Outside the Box, Women Legal, June - August 2010, at 34. . Jennifer Riggs and Marianne Trost, A Balancing Act, Women Legal, September –November 2010, at 34. Community Activities . Johnson County Economic Research Institute, 2011-present . Board of Directors, 2011-present . Clear Creek Elementary School PTA, Vice President, 2013-present . Girl Scouts Daisy Troop Leader, 2014-present . Atonement Lutheran Sunday School teacher, 2010-present . Johnson County Bar Association, Director 2013-2014 . Shawnee Tomorrow Leadership Program graduate, 2011 . Attorney Advocate for Association of Women Lawyer’s STEP UP program in Kansas City Missouri Municipal Court, 2010-2011 . Zeta Tau Alpha social sorority, General Advisor, 2008-2011 . Participant in legal diversity recruitment efforts in Kansas City, including Heartland Legal Diversity Job Fair and law school recruitment, 2009-11 . Maricopa County Volunteer Center, 2003-2006 . Board member, 2003-2006 . Marketing and Fundraising chair, 2005-2006 . Arizona High School Mock Trial Competition 2004-2006 . Regional Coordinator 2 Agenda Item #E.1. Page 110 of 204 7 November 2017 13424 W 70th Ter Shawnee KS 66216-2683 Mayor’s Office Shawnee City Hall 11110 Johnson Drive Shawnee, KS 66203 To Whom It May Concern: This is an application for a position on the Parks & Recreation Advisory Board from Ward II. I am interested in this opportunity because I want to contribute to a better Shawnee by sharing my knowledge, skills, and abilities. I believe that Shawnee is moving forward and continuing amenities, like quality parks and recreational opportunities, is what separates our city from other residential options. And with a variety of life experiences, I can bring another perspective to the Board. It appears that activities are part of the Parks and Recreation function in Shawnee. My Event Planning experiences might be helpful in that regard. In 2006, I arranged for a booth for the Sons of the American Revolution and that resulted in the formation of a new chapter. By the way, I organized recently a picnic for the chapter at Erfurt Park, a unique setting. I am a worker. While there is evidence of my leadership in a variety of organizations, one reaches those positions through productive contributions. So, I would be an active participant. Thank you for considering this application. Sincerely, Peter O. Grassl Agenda Item #E.1. Page 111 of 204 Peter O. Grassl 13424 West 70th Terrace, Shawnee KS 66216-2683 [email protected] 913.481.5469 An individual with a variety of life experiences to share for community service. EXPERIENCE SUMMARY PROFESSIONAL CAREER EXPERIENCES Event Planning Bowman & Marshall, Inc. Group Picnics A service company I formed initially for the purpose of assisting companies to attract human capital. Meetings from 30 for dinner to hundreds • Staffing, training, and management of a small company with up to Meeting site selection 10 employees. Hotel negotiations & contract review • Daily supervision of sales, finance, and data processing. • Revamped company to pursue commercial equipment financing Master of Ceremonies Bartlett & Company Leadership A diversified agri-business company with operations in nine states. Manager of Staffing Secretary, Treasurer, and President of • Led the staffing function at headquarters and facilitated staffing chapters and state-wide groups. at locations around the United States. Leading & working with others in a American Italian Pasta Company committee setting. A leading pasta manufacturing company. Chairman of committee for national Manager of Staffing & Training organization • Led the staffing function for headquarters and plants. Developed Newsletter editing training process and new member orientation. Finance COMMUNITY SERVICE Public Relations Sons of the American Revolution Press release creation A Patriotic, Educational, Historical Society whose members trace Computer & Social Media their ancestry to the men and women who formed this country. 35,000 members. • Chapter & State Society positions held: Secretary, Treasurer, Vice Mechanical ability President, & President. Genealogy • Co-organizer of two chapters now with nearly 200 members Active home gardener • National Society Committee chair for Public Relations, New Co-organizer of an industry trade Chapter Development, and annual national meeting. association • National Event Planner; meetings had hundreds of attendees over five nights and a thousand meals, tours, and meeting coordination. BSA Youth Protection trained • Numerous awards. Recipient of the National Society’s highest Competitive horse rider award for volunteer service (one of six in 2015). Joining the Shawnee Garden Club Boy Scouts of America Shawnee resident for 36 years Trailhead District Advancement Chair & Eagle Scout Committee Chair Education Assistant Scoutmaster – Troop 284 in Overland Park • Eagle Scout Coach (50+) • Court of Honor Planner BSBA Accounting, University of South • Advancement Chair • Master of Ceremony Dakota • Variety of outdoor activities • Leader training MBA, University of Missouri – Kansas City • Recipient of the District Award of Merit (Trailhead) Agenda Item #E.1. Page 112 of 204 Toby Green 21301 West 51 st Terrace Shawnee, KS 66218 (913) 961-6757 [email protected] November 2, 2017 Elizbeth Griffith, Volunteer Coordinator City of Shawnee 11110 Johnson Drive Shawnee, KS, 66203 Dear Ms. Griffith, I am a resident Ward 3 and want to express my interest in representing Ward 3 on the Parks & Recreation Advisory Board. My family has been Johnson County Residents for 15 years and we have been residents of Shawnee for the past 10 years. The parks of Shawnee as well as the facilities of the Parks and Recreation have been an important part of our time in Shawnee. We have used the parks for many activities from recreation (i.e., playgrounds, biking, etc.) to using fields at various parks for our softball team practices and soccer practices. I feel it is important for citizens to take pride in their community and give back where they can which is why I would like to be a part of this board. I feel it is important to support, promote, and encourage excellence in our parks, recreation facilities through educational and recreation programs as well as special events. I have been an estimator and project manager for a steel construction company for the past 15 years. In the past 15 years I have learned a great deal about working as part for a common goal. I get along well with others when working in a group and appreciate the different views and backgrounds that are presented in a group working for common goals. My contact information is noted above. I look forward to the possibilities of being a member of the Parks and Recreation Advisory Board. With Regards, Toby Green Enclosure: Resume Agenda Item #E.1. Page 113 of 204 TOBY GREEN 21301 W 51 st Terrace, Shawnee, KS 66218 | [email protected] | (913) 961-6757 SKILLS & ABILITIES Strong Microsoft Office knowledge; proficient in Microsoft Project, Bluebeam, On-Screen Take-off; project estimating, creating proposals, word documents, preparation of submittals and RFI’s; currently have OSHA 30-hour training, proficient with excel documents and formulas EXPERIENCE PROJECT MANAGER/ESTIMATOR LICO STEEL INC. AUGUST 2015-PRESENT Estimated and Managed Structural Steel Projects. Responsible for estimating steel construction projects. Once sold, responsibilities included coordination of shop drawings, coordinating information with general contractors, our subcontractors, and other subcontractors on project, responsible for maintaining project schedule and budgets. PROJECT MANAGER SCHUFF STEEL CO. JUNE 2014 – AUGUST 2015 Managed Structural Steel Projects. Responsible for coordination of shop drawings, coordinating information with general contractors, our subcontractors, and other subcontractors on project, responsible for maintaining project schedule and budgets. PROJECT MANAGER BUILDING ERECTION SERVICE CO. OCTOBER 2011-JUNE 2014 Responsibilities included estimating, sales, project management for a multitude of structural steel projects. Ran day to day operations of company when General Manager was away. PROJECT MANAGER/ESTIMATOR BSC STEEL, INC. JANUARY 2007 – OCTOBER 2011 Estimated and Managed steel projects in both commercial and heavy highway. Responsible for AISC certification program ESTIMATOR THE BRATTON CORPORATION AUGUST 2002 – JANUARY 2007 Estimated and sold structural steel and miscellaneous projects up to a value of $9,000,000 in value. Responsibilities included preparing estimate and proposal, scope review with customer and turnover to project management team. EDUCATION KANSAS STATE UNIVERSITY, MANHATTAN, KS B.S., Construction Science and Management INTERESTS Coaching softball and basketball, being active outdoors (biking, hiking, etc.) political history books, WWII history books REFERENCES References available upon request Agenda Item #E.1. Page 114 of 204 Elizabeth, I am interested in being considered for the upcoming opening on the Parks and Recreation Advisory Board representing Ward IV. Attached is my resume for consideration. I have been a resident of Shawnee for the past 17 years and we have certainly enjoyed raising our family here. One of the many elements we have enjoyed as a family over the years is the tremendous parks and recreation opportunities provided to all citizens. Without a doubt, those opportunities are a true gem of the city and one I would like to more actively support through leadership on the advisory board if selected. Thank you for the consideration of my resume and qualifications. If you need any additional information, I can be contacted at this email address or via cell phone, 913-991-8083. Kind Regards, Doug Waltman Agenda Item #E.1. Page 115 of 204 Douglas D. Waltman 14219 W. 74th Terrace Shawnee, Kansas 66216 Home phone: (913) 631-1573 Work phone: (913) 991-8083 Email: [email protected] EDUCATION M.B.A., University of Kansas, July 1991. B.S.B.A., Cum Laude, University of Missouri – Columbia, May 1983. COLLEGE Mortar Board (a national honorary) HONORS AND University Scholar ACTIVITIES Alumni Association Student Board CIVIC AND Junior Achievement of Mid America, Board of Directors PROFESSIONAL University of Missouri, Columbia, MBA Advisory Board (Chair) ACTIVITIES (Past St. Paul’s United Methodist Church, Staff Parish Relations (Chair) & Present) Coaches Collective International, Board of Directors (Co-Chair) University of Missouri, Columbia, Executive MBA faculty member Eagle Scout WORK EXPERIENCE 6/08-Present Leadership Institute of Kansas City Founder, President. Leadership development firm specializing in the facilitation of leadership development programs and team retreats, consulting, and executive coaching. 12/99-6/08 Applebee’s International Dean, Applebee’s Leadership Institute. Launched the Applebee’s Leadership Institute (ALI), providing leadership training, development and coaching for company and franchise restaurant leaders, as well as Support Center leaders. Delivered leadership development programs, coaching, conference keynotes, as well as leadership program design and development. Vice President, Training and Organizational Development. Responsible for the development and administration of management and associate training programs for Support Center and restaurant operations. Training programs used in over 1900 company and franchise restaurants. Reported to the Chief People Officer and Chief Operating Officer. 9/96-12/99 H&R Block, Inc. Vice President, Human Resources. Responsible for the administration of recruitment, associate relations, benefits, Agenda Item #E.1. Page 116 of 204 compensation and training programs. Directly supervised seven department managers/directors. Reported to the CEO and served as a member of the executive committee. Assistant Vice President, Education. Responsible for the development and administration of management and associate training programs, as well as tax research and education. Training programs provided for over 80,000 associates throughout the U.S. Directly supervised five department managers/directors. Reported to the President of H&R Block Tax Services, Inc. 5/93–9/96 Westlake Ace Hardware, Inc. Director of Training and Development. Responsible for the development, implementation and evaluation of all store and corporate office training. The training targeted store associates, store management, corporate office staff and executive staff. Directly supervised four trainers. 8/87–4/93 Cone Resource Group, Inc. Director of Training Resources. Conducted organizational analysis to determine training needs and objectives. Also designed and presented training programs to a diverse group of both public and private sector organizations. Primary focus of training, consulting and research in the areas of quality and customer service, team processes, and leadership skills. Training Consultant. Provided training programs and keynotes for public and private sector organizations through in-house and public seminars. 6/83-8/87 Federal Reserve Bank of Kansas City Banking Services Consultant. Established and maintained account relationships with approximately 100 financial institutions in the states of Kansas and Missouri. Check Processing Manager. Directly supervised two unit supervisors and indirectly supervised 30 associates engaged in the processing of financial institution deposits. Developed operating budgets and conducted studies concerning production efficiency and quality. Responsible for the hiring, training, evaluation and coaching of all associates. Human Resources/Training Staff Analyst. Developed in-house training schedule and administered training-related programs. Also recruited and interviewed applicants, conducted new associate orientations, developed salary and benefits budgets and conducted job studies. Agenda Item #E.1. Page 117 of 204 Carolyn J. Vivian 13612 W. 50th Street Shawnee, KS 66216 City of Shawnee Mayor’s Office 11110 Johnson Drive Shawnee, KS 66203 07/08/2017 To whom it may concern, As a resident to Shawnee for over 12 years, I am very interested in becoming more involved in my community. I am interested in being a part of the Downtown Partnership Committee or the Parks and Recreation Advisory Board. Currently I am the treasurer of my Homes Association. When I first moved to Shawnee I was looking for a way to become more involved in order to get to know my neighbors. I became the treasurer of the Forest Trace Homes Association within a year of moving into the neighborhood. I left the post of treasurer several years ago, but was recently asked to step up again. I readily agreed. Previously, when I lived in Carrboro, North Carolina I was a board member of the Parks and Recreation committee. This was a very rewarding experience to be directly involved in the community. During my time as a member of the Parks and Recreation I helped vote on and witnessed the opening of a new off-leash dog park in Carrboro. I hope that my volunteering experiences will fit with what you are looking for. Sincerely, Carolyn Vivian Agenda Item #E.1. Page 118 of 204 Carolyn Julia Vivian, M.S. 2005 Wahl Hall East MS 1071 Kansas City ,KS 66160 [email protected] 913-945-7797 13612 W. 50th St Shawnee, KS 66216 [email protected] 913-940-7684 Education University of Texas M.D. Anderson Cancer Center, Master of Science in Genes and Development Houston, TX May 2001 Siena College, Bachelor of Science in Biology Loudonville, NY May 1992 Community and Volunteer Experience Treasurer – Forest Trace Homes Association – 2017-2019 Shawnee, KS Treasurer – Ray Marsh Elementary PTA – Board Member – 2013-2017 Shawnee, KS Treasurer – Forest Trace Homes Association – 2007-2010 Shawnee, KS City of Carrboro Parks and Recreation – Board Member – 2002-2004 Carrboro, NC Professional Experience Senior Research Associate July 2012-present University of Kansas Medical Center Kansas City, KS Research focus: Studying the effect of different mitochondrial DNA backgrounds on the same nuclear background on DNA methylation and gene expression utilizing the MNX mouse model. Senior Research Associate October 2008-July 2012 University of Kansas Medical Center Kansas City, KS Research focus: Understanding the role macrophages play in the progression of Polycystic Kidney Disease. Laboratory Manager January 2008-October 2008 Stowers Institute for Medical Research Kansas City MO Research focus: Study of Caspase-2, PIDD, and DNA-PKcs in DNA damage pathway and the G2/M checkpoint. Study of BRUCE involvement in the MRN complex and its role in DNA damage response. Research Technician August 2004-December 2007 Stowers Institute for Medical Research Kansas City MO Research focus: Study of Caspase-2, PIDD and DNA-PKcs and their role in DNA damage pathway and the G2/M checkpoint. Agenda Item #E.1. Page 119 of 204 Research Analyst September 2001 –July 2004 University of North Carolina Chapel Hill NC Research focus: Identification of genes upregulated in Cystic Fibrosis airway epithelia in a mouse model Graduate Research Assistant August 1998 – June 2001 University of Texas M.D. Anderson Cancer Center Houston TX Research focus: Use of a transgenic mouse model to examine the role of p19ARF function in the Mdm2 pathway in mammary epithelia Research Assistant October 1995 - August 1998 University of Texas M. D. Anderson Cancer Center Houston TX Research focus: Study of human pedigrees and p53 mutations in Li-Fraumeni patients Honors and Awards Research Poster Achievement Award 2001 Genes and Development Graduate Program M.D. Anderson Cancer Center, Houston TX John P. McGovern Poster Award – Second Place 2000 University of Texas-Houston Graduate School of Biomedical Sciences SOCIETIES AND MEMBERSHIP American Association for Cancer Research 2014-2016 Texas Genetics Society 2000 Published Abstracts Vivian, C.J., Brinker, A. E., Graw, S, Koestler, D.C., Gooden, G.C., Legendre, C., Sahlia, B., Welch, D.R. (2017) Understanding the role that different mitochondrial backgrounds have on nuclear DNA methylation and gene expression. Keystone Symposia Vivian, C.J., Brinker, A. E., Graw, S., Legendre, C., Gooden, G.C., Koestler, D.C., Salhia, B., and Welch, D.R. (2016) Mitochondrial genomic backgrounds affect nuclear DNA Methylation and gene expression. American Association for Cancer Research. Vivian, C.J., Brinker, A. E., Sahlia, B., Gooden, G.C., Legendre, C., Welch, D.R. (2015) The role of mitochondrial genome in the epigenetic regulation of the nuclear genome. American Association for Cancer Research. Swenson-Fields, K, Vivian, C.J., Wallace, D.P. and Fields, T.A. (2012). MCP-1 is the primary macrophage recruitment factor produced by human and mouse polycystic kidney cells and promotes disease progression in cpk mice. American Society of Nephrology. Swenson-Fields, K., Peda, J.D., Salah, S.M., Vivian, C.J., Wallace, D.P., and Fields, T.A. (2011). An ADPKD cyst epithelial cell secreted factor activates STAT3 and promotes M2-like polarization in macrophages. American Society of Nephrology. Agenda Item #E.1. Page 120 of 204 Swenson-Fields, K., Wallace, D.P., Vivian, C.J., Pinto, C.S., Reif, G.A., Magenheimer, B.S., Calvet, J.P., and Fields, T.A. (2010). Wnt5a is upregulated in ADPKD cyst epithelial cells and stimulates cAMP production and in vitro cyst growth. American Society of Nephrology. Shi, M., Vivian, C.J., Morotomi-Yano, K., Swanson, S, Lee, K., Sato, S., Sato, C., Haug, J., Chen, D., Chen, B., Washburn, M., Florens, L., Du, C. (2008). A prosurvival role of nuclear Caspase-2 in response to DNA damage. Keystone Symposia Foster, C.J., Martsen, E., Randell, S.H., O’Neal, W.K., and Gabriel, S.E. (2002). Differential gene profiling by microarray and SSH to identify ion transport related genes in CF vs. normal murine tracheal epithelial cells. Pediatric Pulmonology 24, 124. Foster, C.J., and Guillermina, L. (2000). Loss of p19ARF enhances the defects of Mdm2 overexpression in the mammary gland. Cold Spring Harbor Laboratory Press. Evans, S.C., El-Naggar, A., Foster, C.J., and Lozano, G. (1998). An alternative mechanism of MDM2 overexpression. American Association for Cancer Research 39, 25. Evans, S.C., Mims, B., Foster, C.J., Amos, C., Strong, L.C., and Lozano, G. (1997). Lack of p53 germline mutations on Li-Fraumeni families. American Association for Cancer Research 38, 168. Publications Vivian, C.J., Brinker, A.E., Graw, S., Koestler, D.C., Gooden, G.C., Legendre, C., Sahlia, B., Welch, D.R. (2017) Mitochondrial genomic backgrounds affect nuclear DNA methylation and gene expression. American Association for Cancer Research Lui, W, Vivian, C.J., Brinker, A.E., Hampton, K., and Welch, D.R. (2014). Microenvironmental influences on metastasis suppressor expression and function during a metastatic cell’s journey. Journal of Cancer Microenvironment. Swenson-Fields, K.I., Vivian, C.J., Salah, S.M., Peda, J.D., Davis, B.M., van Rooijen, N., Wallace, D.P., and Fields, T.A. (2013). Macrophages Promote Polycystic Kidney Disease Progression. Kidney International. 83(5):855-64. Foster, C.J. and Lozano, G. (2002). Loss of p19ARF enhances the defects of Mdm2 overexpression in the mammary gland. Oncogene 21, 3525-3 Lott, S.T., Chandler, D.S., Curley, S.A., Foster, C.J., El-Naggar, A., Frasier, M., Strong, L.S., Lovell, M., and Killary, A.M. (2002). High frequency loss of heterozygosity in von Hippel-Lindau (VHL)-associated and sporadic pancreatic islet cell tumors: evidence for a stepwise mechanism for malignant conversion in VHL tumorigenesis. Cancer Research 62, 1952-5. Evans, S.C., Foster, C.J., El-Naggar, A., and Lozano, G. (1999). Analysis of the human TAF2G gene encoding a p53 cofactor. Genomics 57, 182-3. Evans, S.C., Mims, B., McMasters, K.M., Foster, C.J., deAndrade, M., Amos, C.I., Strong, L.C., and Lozano, G. (1998). Exclusion of a p53 germline mutation in a classic Li-Fraumeni syndrome family. Human Genetics 102, 681-6. References Danny R. Welch Professor and Chair University of Kansas Medical Center Agenda Item #E.1. Page 121 of 204 3901 Rainbow Blvd Kansas City, KS 66160 (913) 945-7739 [email protected] Timothy Fields, M.D. Ph.D. Associate Professor University of Kansas Medical Center 3901 Rainbow Blvd Kansas City, KS 66160 (913) 588-7169 [email protected] Guillermina (Gigi) Lozano, Ph.D. Professor and Chair Mattie Allen Fair Research Chair Department of Cancer Genetics The University of Texas M.D. Anderson Cancer Center 1515 Holcombe Boulevard Houston TX 77030 (713) 834-6386 [email protected] Agenda Item #E.1. Page 122 of 204 Matthew Jesse Grippen 7100 Woodland Dr, Shawnee KS 66218 970-980-5503 [email protected] To whom it may concern, This letter is to indicate my desire to volunteer to participate on any of the below City Boards or Commissions. City Ride Task Force Downtown Partnership My desire to participate on these commissions/boards is to become more involved and active with my community. I have participated in other volunteer groups prior to relocating to Shawnee 3 years ago and would like to take this step with the City of Shawnee. I have attached my resume to this letter of intent as well to better detail my background and education. If you would like an opportunity to discuss my qualifications and goals further or have any questions, please contact me at (970) 980-5503 at your convenience. . Thank you for all you help and guidance. Sincerely, Matthew J. Grippen Agenda Item #E.1. Page 123 of 204 MATTHEW J. GRIPPEN 7100 Woodland Drive, Shawnee KS 66218 970-980-5503 [email protected] Director / Manager – Human Resources/Training and Development Process Reengineering / Policy Analysis / Training / Program Design / Leadership Development Recruitment & Retention / Compliance / Employee Relations / Grant Management Broadly experienced training and talent manager with background in telecommunications. Record of accomplishments analyzing training needs and designing programs and processes to enhance employee performance. Skilled in performance management and tracking. Experienced in restructuring operations for improved productivity and customer service. Outstanding Service Award Nominee 2014 Primary Training Manager for Retail Training for third largest communications company Bachelor of Arts, University of Northern Colorado: Sociology Bachelor of Arts, University of Northern Colorado: History Additional studies at the University of Middlesex, London UK. SELECTED ACCOMPLISHMENTS Designed and implemented leading Leadership Development simulation: Designed and managed leading leadership development program for third largest telecommunications company. CenturyLink 2014 Outstanding Service Provider Nominee. Nominated for exclusive top honor for providing excellent service in training Produced consistent month over month improvements for all metrics within the CenturyLink Retail/Outside Program Set all time customer service records. Helped set all time customer service records with 85+% customers completely satisfied with their Qwest Retail visit. Story 1. Designed a new Retail Curriculum. Developed Distance Learning Online Training, New Interactive face to face training environment. Enabled CenturyLink Retail to save cost and maintain higher quality Retail New Hire Graduates. Story 2. Partnered with internal and external leaders to achieve organization and business alignment within the new hire program Story 3. Partnered with program clients to develop post training development which has resulted in record low churn percentage for program graduates Story 4: Maintained recorded breaking percentage average for overall and 1st month results for Retail New Hire graduates in the 2009-2015 calendar years Story 5: Partnered with the development team to design customer segmentation training, driving sales through technology and an experiential sales process. Story 6: Provided consistent virtual/distance and face to face continuation training for over 150+ Retail locations which resulted in a $300,000 per year increase in profitably from $1,000,000 per year in 2012 to $1,300,000 in 2015. Agenda Item #E.1. Page 124 of 204 CAREER SUMMARY CenturyLink: Lead Talent Development Consultant: (March 2017-Present) Leadership Development Program development and implementation. Merger integration management, process improvement. Onboarding and educational design and implementation. CenturyLink: Senior Marketing Manager: Lead Trainer manager in charge of Retail New Hire Training. Strategic Partner, Outside Sales, Vendor and Door to Door Sales Training. Online/Distance Learning Training Development and Delivery. Human Resources, Manager Development/Certification, Coaching and hiring practices (April 2011- March 2017) Qwest Communications: Lead Senior Corporate Trainer: Lead Retail Trainer for Field Sales Training for Alternative Markets and Mass Markets. (April 2008-April 2011) (Qwest Merged with CenturyLink) Qwest Communications: Store Manager: Recruited to manage multiple retail outlets inline and mall locations. (July 2007-April 2008) Earlier Career: Sprint: Sales Manager: In charge of one Retail location along with Retail/Small Business sales for the Northern Colorado Area. (Sept 2005-July 2007) Volunteer Work Rotary International member (2010-Present) Weld County Colorado Sherriff Jail Training Intern (Sept 2003-May 2004) Agenda Item #E.1. Page 125 of 204 I am really open to any but ones with vacancies that are of interest are: CityRide Task Force Downtown Partnership Committee Planning Commission ' Agenda Item #E.1. Page 126 of 204 Jeremy F. Whitley 11308 W. 57th St. (816) 509-0547 Shawnee, KS 66203 [email protected] Career Objective Seeking a position where I can use my education and experience to develop a long term relationship with a stable, progressive company that will provide the opportunity for professional development and career growth. Summary of Qualifications Possess excellent management experience. Experience and duties include: staff training, sales forecasting, strategic planning, customer service, client resolution and customer client development, maintaining existing and developing new business. Professional Experience ExamOne, a Quest Diagnostics Company Supervisor, Collection Services, Insurer and Employer Solutions August 2012 to Present Oversees the order management process of all adjacent market business. This includes ensuring that order details are received in a timely manner from the Employer Solutions, Clinical Trials and Clinical Business Units, as well as external customers and that these details are in turn dispatched to the respective ExamOne field office in a manner that allows them to successfully staff the collection. Project manages the implementation of new national clients with the assistance of the ExamOne Field Management team. Works closely with the ExamOne Quality Assurance group to ensure that all performance metrics for adjacent market collections are accurately reported and tracked for each office. Manages the deployment of new adjacent market products and services to our field network. This includes managing all aspects of the deployment, from process development, training, and equipment procurement and distribution to ensure that it is a success. Travel to Key Accounts for Quarterly Business Reviews or New Business Presentations. Develops and distributes key account metrics as well as department metrics. ExamOne, a Quest Diagnostics Company Operations Specialist October 2010 to 2012 Operations Specialist for the global leader in diagnostic testing, information, and services. Manage 24/7 collection network for Employer Solutions key clients that ExamOne services. Utilized metrics and leadership skills to turn the perception of several customers from not so great to great. Instrumental in bridging the relationship gap between Adjacent Markets and Blueprint for Wellness. Collaborated with ExamOne offices and the Blueprint for Wellness team to help to improve service levels. Agenda Item #E.1. Page 127 of 204 ExamOne, a Quest Diagnostics Company Case Manager March 2009 to October 2010 Case Manager for the global leader in diagnostic testing, information, and services. Responsible for daily auditing of life insurance applications. Assist underwriters with any outstanding issues. Follow-up on outstanding issues with exam offices and proposed insurers. Volunteered to serve on an employee action survey team to better develop a positive work environment with-in case management and quality assurance. Labconco Corporation Product Services Representative July 2005 to October 2008 Product Services Representative for a privately held laboratory equipment manufacturer. Provided on-site and service call support for distribution channel and end users worldwide. Tracked product failures and provided input to help revise and improve existing engineering design of products. Responsible for maintaining product warranty service records. Trained and provided technical support for international dealers. Maintained weekly spreadsheet of product service requests. Responsible for documenting shipping and assembly errors and making suggestions to improve efficiency. Generated weekly reports for upper management with a focus on customer, client and product issues; with the goal of improving company efficiency and the company supply chain. Detail at Retail Field Service Representative January 2005 to July 2005 Field Service Representative for a merchandising company contracted by Home Depot. Responsible for the professional layout of the lighting departments. Responsible for displaying fixtures and point of purchase material. Communicated with store management on daily tasks. Trained stores associates on new products. Agenda Item #E.1. Page 128 of 204 Budget Car and Truck Rental Branch Manager August 2002 to December 2004 Branch Manager for downtown Kansas City office. Attended weekly manager meeting at the main office. Responsible for employee schedules and office budget. Maintained and analyzed revenue spreadsheet. Responsible for maintaining existing clients and developing new business. Increased car rentals by over 50%. Increased one way truck rentals by almost 300%. Responsible for maintaining a professional presentation of the branch office and a customer friendly environment. Bushnell Performance Optics Key Accounts Specialist April 2000 to January 2002 Key Accounts Specialist for a privately held sports optics manufacturer. Provided technical product information upon request to dealers, clients, customers and sales representatives. Reduced the abandonment rate of calls to 1% by fielding a high volume of calls. Improved shipping efficiency by reducing shipping errors, which increased customer satisfaction. Education Baker University Baker University Bachelor of Science, 1999 Masters of Business Administration, 2011 Major: Mass Communications Minor: Speech Communications Agenda Item #E.1. Page 129 of 204 Agenda Item #E.1. Page 130 of 204 Thomas Micheal Seberger 22621 West 64th Terrace Work Phone: 816-329-4078 Shawnee, KS 66226-3119 Cell Phone: 913-710-9757 Email Address: [email protected] Home Phone: 913-422-4043 WORK EXPERIENCE:______Manager 10/03/2013 to Present U. S. Government Agency Security Information Security and Privacy/Cybersecurity Operations/Cybersecurity Services Kansas City, MO 64106 Manager: Provided upon request Serve as the manager for the Information Security and Privacy Service, Security Operations (SO), Cyber Security Services supervising federal and contractor employees focusing across the Agency's tactical execution of day-to-day security activities intended to mitigate information security and privacy risk at the technical level. Activities include 24x7 monitoring and evaluation of vulnerability and risk and recommending appropriate enterprise changes, develop design requirements for specific requirements and recommendations for implementation. Focus on continuous monitoring providing technical solutions supporting the Continuous Diagnostics and Mitigation Program. Perform policy and legislative review for cyber security requirements, vulnerability assessment, code review; penetration testing, and patch management scans periodically for systems throughout the enterprise providing the results to the vulnerability management and compliance teams or other customers, and the responsibility to include and ensure both inputs and outputs are complete concise and available for customers. Provide knowledge cloud and storage network management and support for the cyber security operations division. Activities also include monitoring and scanning for personally identifiable information on the enterprise network and systems and perform an evaluation and recommendations of the findings to the appropriate customer. Provide SO contract and program management with supervision and management of the cyber security operations center facility. Responsible for the facility security, emergency operations, and facility property and maintenance, which includes a multi-million dollar staffing contract, and the security operations center multi-million dollar budget. Manager 09/23/2012 to 11/18/2012 and 05/19/2013 to 10/03/2013 U.S. Government Agency Office of Quality, Integration & Exec IT Division/IT Risk Management Branch Kansas City, MO 64106 Manager: Provided upon request Serve as the Information System Security Manager and as the manager for the Information Technology (IT) Risk Management Branch supervising two supervisors with 17 employees ensuring information system security across the Agency Office enterprise. Activities include development and delivery of IT security policy, architecture, standards and best practices, privacy management, ensuring the security of the expanding environment, compliance with Agency and Federal FISMA and security assessment requirements and security training. A section has risk assessment and security management responsibility for conducting required security assessments of all Office systems, ensuring appropriate security controls are addressed, managing remediation efforts, developing and interpreting security policy, standards and guidelines, tracking required information security training, and managing, maintaining and communicating program information. Another section has responsibility for ensuring that business continuity and disaster recovery plans exist and are appropriately coordinated for all Office systems, information security incident processes exist and are continuously improved, information security and privacy requirements are incorporated into the Office System Development Life Cycle and other Office IT/ISO processes, appropriate security monitoring is conducted, and compliance audits are effectively coordinated. Collaborate with internal and external stakeholders and on complex studies resulting in solutions to meet the division's business goals and Agency business plan goals relating to information security and privacy. Manage branch budget, staff, and communications, to accomplish goals and objectives to ensure mission accomplishment. Apply labor management principles in day-to-day activities. Perform other duties as assigned. Supervisor 09/11/2011 to 10/02/2013 U. S. Government Office of Quality, Integration & Exec IT Division/IT Risk Management Branch – Business Continuity and Life Cycle Management Section Kansas City, MO 64106 Manager: Provided upon Request Serve as supervisor for the Business Continuity and Lifecycle Management Section supervising seven employees responsible for ensuring that business continuity and disaster recovery plans exist and are appropriately coordinated for all Office systems, that information security incident processes exist and are continuously improved; that information Agenda Item #E.1. Page 131 of 204 Thomas M. Seberger (cont’d page 2 of 5) Security and privacy requirements are incorporated into the Office System Development Life Cycle and other Office IT/ISO processes; that appropriate security monitoring is conducted; and that compliance audits are effectively coordinated. Apply technical expertise and knowledge and provides management oversight on all administrative and technical program/projects to carry out all associated tasks related to the section. Collaborate with internal and external stakeholders and conduct independent complex studies resulting in solutions to meet the division's business goals and Agency business plan goals relating to information security and privacy. Assist with assuring all IT security and privacy mandates and guidelines are met and adhered to across the Office organization. Manage programs/projects to include estimating costs, allocating staff, establishing schedules and milestones, drafting communications, and identifying deliverables to accomplish goals and objectives and adjusting section resources to ensure mission accomplishment. Serve as the technical official for all program-related issues under my purview including Microsoft SharePoint administration for the branch. Lead a multi-disciplined team, set goals, allocates resources, evaluate outcomes, and take action to ensure planned results are achieved. Implement quality control standards and processes. Conducts post implementation reviews to collect information on the level of success during solution implementation effort. Perform policy analysis and review and provide feedback to management or develop Office policy recommendations. Perform the full range of supervisory responsibilities. Apply labor management principles in day-to-day activities. Periodically act as the Branch Manager. Perform other duties as assigned. Volunteer Webmaster 2011 - 2014 Shawnee Soccer Club As needed per week Shawnee, KS Responsible for the maintaining and support of the Soccer Club website updates and changes as needed during the soccer seasons. Served on the governing board for the Soccer Club as technical advisor for the web page and [providing computer support to the Soccer Club. Lead Computer Specialist, 08/31/2008 to 09/11/2011 U. S. Government Agency Office of Quality, Integration & Exec IT Division/IT Risk Management Branch – Team Lead for Business Continuity and Life Cycle Management Team Kansas City, MO 64106 Supervisor: Provided upon Request Server as Team Lead supervising seven employees, who are responsible for Business Continuity and Life Cycle Management ensuring that business continuity and disaster recovery plans exist and are appropriately coordinated for all the Office systems, information security incident processes exist and are continuously improved, information security and privacy requirements are incorporated into the Office System Development Life Cycle and other Office IT/ISO Processes, appropriate security monitoring is conducted, and compliance audits are effectively coordinated. Assist with Certification and Accreditation of Office required systems. Team is responsible for risk monitoring and assurance – segregation and separation of duties in development, testing, and operational environments handling of network security, access control – user access management for applications, operating systems and network access through mobile computing devices, security requirements, analysis and specifications – correct processing in applications, cryptography controls and security of system files and processes, information security incident management – reporting information security events and weaknesses, business continuity management – disaster recovery, business continuity risk assessment, and developing and implementing continuity plans, and compliance – ensuring that the Office Division is in compliance with all legal requirements of the National Institute of Standards, Office of Management and Budget, and all other guidance set forth by the government entities and to include intellectual property, data protection and privacy of personal information. Then the team develops the appropriate policy for Office to meet the requirements from those Directives. Serve as a security member to the Office IT Standards Board, Office ITIL Incident and Problem Management Team developing procedures and policy for the Office Organization. Serve as Contract Officer Technical Representative for a branch contractor. Serve as a member of the Agency Data Loss Prevention Team. Develop and update policy/procedures/processes/standards for Office from Presidential Directives, Congressional Mandates, NIST, OMB, Department, Agency policies, standards, directives, and guidance. Computer Specialist, 05/30/2004 to 08/30/2008 U. S Government Agency Directorate Kansas City, MO 64106 Supervisor: Frank Ruth A member of the Directorate IT Branch, which is an ISO 9001:2000 Certified organization. Incident Management – monitor the LAN and the subnets for viruses, trojans, worms and any abnormal activity and perform problem resolution of the LAN, ensuring that Agenda Item #E.1. Page 132 of 204 Thomas M. Seberger (cont’d page 3 of 5) any network or computer incidents are investigated and resolved. Problem Management – perform general system maintenance, troubleshooting, and scheduling and coordinating in-house repairs with outside vendors/contractors. Serve as a team member for emergency/ pandemic/disaster recovery, submitting input for the Directorate server/client recovery plan. Security Management – manage the Trend Micro OfficeScan antivirus software server by configuring the software and firewall. Manage the Directorate Active Directory, editing, adding/removing systems, users, and groups. Head up the team which determined policy for the Directorate mobile users for the use of VPN software and wireless access. A team member of the Office division Firewall configuration team providing technical, procedural, and policy recommendations to Office enterprise of 7000 clients and 200 servers. Service Desk Management – serve as the focal point for approximately 290 employees in 17 offices, responsible for providing end user support and monitor staff ensuring assistance with troubleshooting all issues. Maintain the Directorate inventory and tracking of equipment/software and ensure that pool equipment is maintained. Administer the Directorate SharePoint sites ensuring content and access is accurate equipment/software and ensure that pool equipment is maintained. Administer the Directorate SharePoint sites ensuring content and access is accurate. Configuration management – Network administrator for 26 servers handling Citrix MetaFrame, Lotus Domino Notes, file, print, web, and backups. Ensure that all hardware and software is up-to-date, to include pandemic systems also ensure that the clients for all user within Directorate have the latest configuration and patches on their systems, manage and support the Polycom Video conferencing equipment, VPN Access software and AirCard management. Change Management – manage projects, hardware/software testing and adapting for installation, configuration, upgrading, and Directorate- wide standardization by creating images for distribution and quality control of these images and the release of the new images and hardware to the offices of the Directorate. Serve as the backup Software Mentor for the Directorate training staff, on an as needed basis, on a wide variety of computer related software. Release Management – manage the Directorate System Management Server (SMS), by packaging Microsoft and other software updates for distribution and use SMS to query equipment for configuration, inventory and licensing compliance. Capacity Management – manage and maintain the Directorate backups and disaster recovery. Monitor all the servers are available and not approaching capacity. Financial Management – assist with the IT budget for by researching the requirements of hardware/software to match mission requirements and approval and acquisition for purchase of approved IT request. Also served as NATCA AFL/CIO office union representative. Information Technology Specialist System Analyst, GS-2210 09/22/2002 to 05/29/2004 U.S. Department of Commerce/NOAA/Central Administrative Support Center (CASC) Hrs per week: 40 601 East 12th Street Room 1735 Kansas City, MO 64106 Supervisor: Dail R. Hobbs Responsibilities as the backup Network/System Administrator for the domain servers, including file servers, FTP, DHCP, and DNS and MS SQL Server database administration. Assisted in configuration and installation of cabling, switches and routers. Served as primary print server administrator responsible for installing and configuring as well as administering the server, while maintaining numerous drivers for the local and network printer/scanner/copiers. Administered the Image cast server for PC deployment and image creation. Installed and provided Operating System (OS) and Application security for servers and PCs. Created, updated and administered user profiles, and e-mail accounts. Provided support for web page creation/maintenance on the web server. Administered and monitored the network communications and the Lucent VPN. Provided backup administration of the ArcServe and TLM backups. Assisted with property inventory and maintenance of the property database. Provided video conferencing equipment support. Designed and conducted training of IT staff as well as CASC staff in applications, equipment, and other areas as determined by supervisor's necessities conferring with the end-user that training would meet the objective. Primarily provided the Director’s office and Human Resource division troubleshooting support, as well as troubleshooting support to the remainder of the administrative support center. Served as the AED/CPR Coordinator for CASC. Lead member of the Records Management team and the team for configuration, testing and deployment of Windows XP Pro Operating system throughout CASC. Programmer/Analyst 10/08/2001 to 08/16/2002 Computer Services, Inc. Hrs per week: 40 P.O. Box 82414 Lincoln, NE 68521 Supervisor: Daniel Rieker Wrote unique software programs on a UNISYS mainframe, in COBOL 70, for the Vice President of the Systems department per his requirements. Responsible for assisting the Operations Department, who ran the Deadbeat Parent and Office of Foreign Control (OFAC) software for contracted banks in compliance with Federal regulations and state laws. Responsible for maintaining and updating the Deadbeat Parent and the OFAC programs. Volunteer Technical Team Coordinator 09/01/1999 - 09/01/2002 St. Mark's United Methodist Church 10 hours per week Lincoln, NE Supervisor: Anita Elliot Responsible for the training and support of the technical support teams in audio/visual, lighting, multimedia presentations, sound, and video for worship services to a congregation of about 4000. Assist with network and desktop problems, as needed. Assist as technical advisor for the web page team, which is responsible for the St. Mark’s web page. Agenda Item #E.1. Page 133 of 204 Thomas M. Seberger (cont’d page 4 of 5) Tier III End-user Support 06/04/2001 to 10/06/2001 PrairieiNet Hrs per week: 50 4601 Westown Pkwy Ste. 200 West Des Moines, IA 50266 Supervisor: Brian Johnson Responsible for the states of Nebraska and Kansas in providing end user troubleshooting Tier III level support for hardware and software setup and configuration problems from installation of ASI and PCI cards with wireless cards, resolving IRQ and I/O conflicts in all Windows operating systems and training of contract installers. Ensured quality control and assessment of contracted install teams. Assist with the installation, setup and troubleshooting of the 2.4 GHz radio towers for the WAN. Ran beta field test of new equipment and procedures in a real world environment. Computer Science Student Trainee, GS-0399-05 04/04/1999 to 06/01/2001 U.S. Department of Interior - Geological Survey - Water Resource District Hrs per week: 39 5231 South 19th Street Lincoln, NE 68512 Supervisor: John Eno Assistant System Administrator. Responsible for the daily backups and maintenance of the tape library and restorations. Computer hardware/software configurations, installations, upgrades and security. Network hardware configuration and installation and maintenance. Documentation of software and hardware within the district to comply with licensing. District troubleshooter for the district and field offices in the state of Nebraska. Troubleshooting of system and software problems. Training of district personnel on new software and equipment. Analyzed, designed and installed the present LAN within the district office. Co-webmaster for the Nebraska District Web Pages, designing, programming and maintenance of the Internet and Intranet pages and server. U.S. Army 05/23/1975 to 04/22/1994 Fire Direction Control Chief Physician Assistant Practical Nurse Prescribed Load List Clerk Teletypewriter Repairman EDUCATION:______National Defense University, Certification in Cyber Security, current student University of Kansas, Master in Public Administration University of Nebraska - Lincoln, Bachelor's Science Degree, Computer Science, Minor: German Lexington High School, 1975 CERTIFICATIONS:______Contract Officer Representative Certificate for Information Assurance NSTISSI No. 4011, Information Security Professionals Certificate for Information Assurance CNSSI No. 4012, Senior System Managers Certificate for Information Assurance NSTISSI No. 4015, System Certifiers Certificate for Information Assurance CNSSI No. 4016, Risk Analysts National Defense University Cyber Security Information Security Officer TRAINING:______College Classes: (2016) Cyber Law (2014) Roles, Context and Ethics in Public Administration (2013)Resource Allocation and Control; Information Technology Project Management, Quantitative Methods Analysis (2012) Public Policy Analysis and Evaluation, Continuity of Operations; (2011) Public Policy and Urban Administration, Public Management and Organizational Analysis, Approval to Operate: Information System Certification and Accreditation (2010) Organizational Performance and Governance, Personnel Management, Law & Public Management, Global Enterprise Networking and Telecommunications, Cyber Security for Information Leaders, Enterprise Information Security and Risk Management, Information Assurance and Critical Infrastructure Protection; (2009) Public Finance, Human Resource Management (1996 to 2001) Computer Organization and Architecture, Operating Systems Principles, Programming Language Concepts, Design Analysis of Algorithms, Data Structures Algorithms, Database Systems, Internet Programming, and Business (web) Programming. Agenda Item #E.1. Page 134 of 204 Thomas M. Seberger (cont’d page 4 of 5) Other classes: (2016) Business Writing, Leading Virtual and Remote Teams (2015) Strategic Decision Making (2012) Agency Front Line Manager Course for High Performance Management, Contract Officer Representative, Information Systems Security Professional, Agency Front Line Manager for New Managers (2010) The Principles of Plain Language Writing, Reasonable Accommodations in the Federal Workforce (2009) Agency Team Leader Course, Agency Front Line Managers Course, Contract Officer Technical Representative (2008) DOD Contract Officer Technical Representative, (2007) ITMS/ITIL Management Systems, Certified Ethical Hacking and Countermeasures (2006) MS Course 2272C Implementing & Supporting MS Windows XP Professional, MS Course 8036A Designing Collaborative Applications with MS SharePoint Server, MS Course 2278B Planning and Maintaining a Microsoft Server 2003 Network Infrastructure, MS Course 2273B Managing and Maintaining a MS Server 2003 Environment, MS Course 2276 Implementing a MS Server 2003 Network Infrastructure: Network Host, Computer Hacking Forensic Investigator, NOAA Manager and Supervisor course, Agency/Office Central Region Leadership Enhancement and Development Program (2004) MS Course 2281A Applying Microsoft Security Guidance (1981) U.S. Army Leadership and Management Development Course AWARDS:______Agency – (2016) Department Team Award for significant contribution to the Department mission, two Individual Performance Cash Awards (2015) Individual performance cash award, Assistant Agency Administrator Special Recognition Award (2014) Mid-year performance pay raise, Letters of Appreciation (2013) Performance Award; Incremental Performance pay raise under Agency Core Comp pay system; Letter of Appreciation from Agency Deputy Administrator (2012) Outstanding Contribution Award (2011) Superior Contribution Performance pay raises under Agency Core Comp pay system, Time-off award for coordination of office moves, Outstanding Contribution Award, Department Central Region third quarter nominations for ONE Department Award for Professional Excellence and Customer Service (2010) Superior Contribution Performance pay raises under Agency Core Comp pay system, Performance Award, Group Superior Accomplishment Award, Performance Award (2009) Performance Award, Superior Accomplishment Award, Outstanding Contribution Award, Outstanding Contribution Award, Superior Contribution Performance pay raises under Agency Core Comp pay system; (2008) Time off Award for job performance, Superior Accomplishment Award (2007) nominated for Agency Central Region Administrator Award and the Kansas City Public Employee Recognition Award, Certificate of Appreciation for EAA Airshow, Superior Accomplishment Award (2006) Time-off award for design of Agency/Office recruitment brochure, Superior Contribution Performance pay raises under Agency Core Comp pay system (2005) Quality Step pay increase, Superior Contribution Performance pay raises under Agency Core Comp pay system DOC/NOAA/CASC – (2004) Performance Award, Time-off award for the Windows XP OS deployment throughout CASC (2003) Award for excellent performance, Customer Service award, Customer Service Award, FY03 and FY04 employee of the year nominee U.S. Geological Survey – (2001) Star award for excellent performance. U.S. Army – Army Service Ribbons, Expert Field Medic Badge, American and British Parachutist Badges, National Defense Service Medals, Good Conduct Medals, Army Achievement Medals, Southwest Asia Service Medal, Kuwait Defense Ribbon, Valorous Unit Awards AFFILIATIONS:______National Institute of Standards and Technology (NIST) Federal Computer Security Program Managers’ Forum (FCMS) Aviation-Information Sharing & Analysis Center (A-ISAC) Veterans of Foreign Wars The American Legion Agenda Item #G.1. Page 135 of 204 CITY OF SHAWNEE CITY COUNCIL MEMORANDUM TO: Vicki Charlesworth, Interim City Manager FROM: Ann Smith-Tate, President/CEO, Shawnee Chamber of Commerce DATE: November 27, 2017 SUBJECT: Amend SEED Loan Fee Repayment Program for Vision Care Associates, LLC BACKGROUND On June 11, 2012, the Governing Body, through adoption of Policy Statement 65, Economic Development Fund, established the Shawnee Entrepreneurial and Economic Development (SEED) program. The purpose of the program is to encourage expansion of existing businesses and attraction of new employers by supporting job creation and new payroll. The SEED Program consists of a Forgivable Loan Program and a Loan Fee Repayment Program. The Loan Fee Repayment Program is designed to encourage small business development by alleviating some of the initial costs of financing for small businesses and entrepreneurs that choose to locate and grow in Shawnee. The Loan Fee Repayment Program provides an upfront payment of designated Small Business Administration (SBA) and Microloan Program loan fees for eligible applicants. The City makes the payment directly to the loan source following verification of the eligibility qualifications. In order to be eligible for the Loan Fee Repayment Program, the requesting business must be located in or have a commitment to purchase or lease property within the City limits of Shawnee. The applicant must be current on all local, county and state taxes and meet all provisions of the Kansas Act Against Discrimination. The applicant may not have more than 50 employees or gross revenues more than $5 million. Additionally, the applicant must meet one of the following criteria: Create at least two new (full time equivalent) jobs within the City of Shawnee Commit to construct or purchase a commercial building within the City of Shawnee Sign a lease at a commercial building with the City of Shawnee, equal to the term of the SBA guaranteed loan. Vision Care Associates is a locally owned and operated optometry office that has been in Shawnee since its inception. They are currently located at 22407 W. 66th Street in the Bank of America building. Vision Care Associates has purchased land between Arby’s and Tanner’s in the Monticello West commercial development and is constructing an approximately 8,000 square foot building. Agenda Item #G.1. Page 136 of 204 TO: Vicki Charlesworth, Interim City Manager FROM: Ann Smith-Tate, President/CEO, Shawnee Chamber of Commerce DATE: November 27, 2017 SUBJECT: Amend SEED Loan Fee Repayment Program for Vision Care Associates, LLC PAGE: 2 Dr. Andrew Franken and Dr. Chris Arnold, the owners of Vision Care Associates, LLC, are working with Landmark National Bank to finance the project through the SBA 504 loan program. With the expansion, Vision Care Associates will retain their 10 current employees with plans to hire one new technician, one new optician, and a new full-time optometrist. Vision Care Associates doubly qualifies for the Loan Fee Repayment Program by creating at least two new full time equivalent jobs, and by constructing a new commercial building in the City. On September 26, 2016, the Governing Body approved Vision Care’s request for estimated fees of $24,796. DISCUSSION The pre-construction cost estimate for the project was approximately $2 million. As the project progressed, the need arose for an underground sanitary sewer structure required by Johnson County Wastewater. Construction estimates have increased to $2,436,348. The cost increase requires a larger loan, which in turn increases the loan fees. Vision Care and Landmark National Bank would like to modify their request to $32,169, an increase of $7,373 over the amount originally approved. FINANCIAL INFORMATION The financial impact to the City would be $32,169 in 2017 or 2018. Funding is available in the Economic Development Fund. The City will release the loan fees to Landmark National Bank only after completion of underwriting by the bank and final receipt and verification of the amount of qualifying loan fees by the Finance Director. Staff will review progress toward the Loan Fee Program goals at the end of one year. RESULTS The City has established key Results or goals to achieve on behalf of its citizens. This item contributes to the Economic Growth and Vitality. RECOMMENDATION Recommend approval of Vision Care Associates, LLC for the Loan Fee Repayment Program and authorize the payment to Landmark National Bank of a sum not to exceed $32,169 of qualifying loan fees on behalf of Vision Care Associates, LLC, upon final receipt of verification of program qualifications by the City’s Finance Director. Agenda Item #G.1. Page 137 of 204 ?r NATIONALBANK November 09, 2017 Ms. Carol Gonzales City of Shawnee 11110 Johnson Drive Shawnee, KS66203 RE:SEED Financing Assistance Program Dear Members of the Governing Body: This letter is to request the use of the SEED Financing Assistance Program from the City ofShawnee, Kansas. Vision Care Associates, LLC,a locally owned and operated Optometry office, purchased land in September 2016 which will house a newly constructed medical office building. Vision Care Associates (VCA)is currently located at 22407 W 66”‘St, Shawnee, KS66226 (Bank of America Building) and the future building will be located on what is now vacant ground due north of their current location known as Lot 27—MonticelloVillage. Doctors Christopher Arnold and Andrew Franken have owned VCAfor more thaneight years. They have been located in their current location in Shawnee since the beginning. Drs. Arnold and Franken have outgrown their office and are looking to expand into a new facility and hire additional staff. in September 2016, Landmark and the doctors of VCAwent before the Shawnee City Council with the request to receive SEEDfunds for their project and were approvedfor $24,796 which would coverthe SBA fees. At the time, the bank and doctors were under the assumption that the project would be around $2 million. However, once cost estimates from the contractors began to come in it was determined that the project was going to be $2,436,348. The additional cost of construction means that the loan is going to be larger and in turn the SBA fees will be larger which is why the additional funds are requested. According to Troy Roberts, Executive Director of Wakarusa Valley Development a Certified Development Company, the increased construction cost will add an additional $7,373 in SBA fees. Drs. Arnold and Franken are requesting a total amount of $32,169 to cover the SBAfees. VCA has been approved by Landmark National Bank and the US Small Business Administration to finance the construction and permanent loan on the new building. Landmark National Bank is a Kansas community banking organization dedicated to providing quaiity financial and banking services to its locai communities. Landmark Nationai Bank is headquartered in Manhattan, Kansas and has 29 community banking locations in 23 communities across the state of Kansas. With roots dating back to 1885, Landmark has been a stable bank with a consistent track of earnings and has totai assets of $894 million as of 12/31/2016. Tlhank you for your consideration in heiping this business expand and remain in Shawnee. Sincerely, ' Brandon Prestia Vice President Commercial Banking Agenda Item #G.2. Page 138 of 204 CITY OF SHAWNEE CITY COUNCIL MEMORANDUM TO: Vicki Charlesworth, Interim City Manager FROM: Ann Smith-Tate, President/CEO, Shawnee Chamber of Commerce DATE: November 27, 2017 SUBJECT: SEED Program Agreement for InkCycle, Inc. BACKGROUND On June 11, 2012, the Governing Body, through adoption of Policy Statement 65 (PS-65), Economic Development Fund, established the Shawnee Entrepreneurial and Economic Development (SEED) program. The purpose of the program is to encourage expansion of existing businesses and attraction of new employers by supporting job creation and new payroll. The SEED program provides for an initial one-time payment to the business, with increments of the loan forgiven over time as job creation and other targets are met. (A variation of the program allows payments in annual allotments rather than a one-time forgivable payment.) In order to be eligible, an employer/owner must be a business in good standing, current with tax and assessment payments and must meet all provisions of the Kansas Act Against Discrimination. The business must project that a minimum of ten new (full time equivalent) jobs will be created with a combined average salary that exceeds the minimum average salary in Johnson County as defined by the Kansas Department of Labor. The Policy states that the amount of the Forgivable Loan will be determined by the Governing Body and set out in the Agreement, but for a new business shall generally be 1.5% of committed new payroll. An additional 0.5% may be awarded for meeting other local contribution criteria beneficial to the community, such as 1) 25% of new hires are Shawnee residents, 2) significant use of Shawnee-based or partnering contractors and/or vendors or 3) substantial contribution made to a Shawnee-based charitable organization. DISCUSSION InkCycle, Inc. has provided products to office and computer products resellers, office products superstores, other national chain stores and printer service companies for the past 25 years. They are an industry leader in toner and inkjet print cartridge technology. InkCycle is currently located in Lenexa at 11100 W. 82nd Street, and is hoping to relocate to 10601 W. 79th Street in southeastern Shawnee. They would move at least 20 new full time positions to Shawnee with the average salary of $74,590, a Agenda Item #G.2. Page 139 of 204 TO: Vicki Charlesworth, Interim City Manager FROM: Ann Smith-Tate, President/CEO, Shawnee Chamber of Commerce DATE: November 27, 2017 SUBJECT: SEED Program Agreement for InkCycle, Inc. PAGE: 2 total annual payroll of $1.49 million. InkCycle is active and in good standing with the Kansas Secretary of State’s Office. InkCycle has requested the loan to build out the necessary offices, work stations, cubicles, and equipment, not only for current needs but for future growth. A letter from Rick Krska, owner of InkCycle, indicating the company’s intention to move their headquarters to Shawnee is included as Exhibit A to the attached proposed agreement. Keith Riley and Milton Jeffrey from InkCycle will attend the City Council meeting to answer any questions. The agreement provides for a 1.5% forgivable loan of $22,400 paid in 2017 with the loan forgiven in 2019, after the City verifies that the proposed jobs are relocated and retained during 2018. Anticipated job creation is shown below: Calendar Year New Jobs to Shawnee Annual Average Salary 2018 At least 20 (verify retention) $ 74,590 InkCycle is not requesting the additional 0.5% loan option for local contribution credit. FINANCIAL INFORMATION The financial impact to the City would be $22,400 in 2017. Funding is available in the Economic Development Fund. RESULTS The City has established key Results or goals to achieve on behalf of its citizens. This item contributes to the Result of Economic Growth and Vitality. RECOMMENDATION Staff recommends the Governing Body approve and authorize the Mayor to sign the SEED Agreement with InkCycle, Inc. Agenda Item #G.2. Page 140 of 204 * AGREEMENT FOR DISTRIBUTION OF A SHAWNEE ENTREPRENEURIAL & ECONOMIC DEVELOPMENT LOAN INKCYCLE, INC. THIS AGREEMENT is effective this 27th day of November, 2017 (the “Effective Date”) and is hereby made and entered into by and between the City of Shawnee, a municipal corporation of the State of Kansas, hereinafter referred to as “City",and lnkCycle, lnc., a corporate entity lawfully registered with and authorized to do business in Kansas since 1993. WHEREAS, the Governing Body of the City has created the Shawnee Economic Development Fund (the “Fund”) within the treasury of the City; and WHEREAS, the City has established the Shawnee Entrepreneurial & Economic Development Program (the “SEED Program”) pursuant to Policy Code No. PS—65for the purpose of making loans from the Fund to encourage expansion of existing businesses and to attract new office and industrial employers by supporting job creation; and WHEREAS, lnkCycle is in good standing and qualified to do business under the laws of Kansas; and WHEREAS, lnkCycle is planning to relocate its company to a new office at 10601 W. 79”‘Street, Shawnee, Kansas 66214 (the “Facility”) located within the City; and WHEREAS, lnkCycle is planning to relocate to the City at least twenty (20) new full time jobs in the 2018 calendar year, and the combined average salary of those positions willexceed the minimum average salary in Johnson County; and WHEREAS, lnkCycle has made a request to the City for a loan from the Fund in accordance with the SEED Program for the purpose of supporting job creation in the City, based on one and one—halfpercent of |nkCyc|e’s committed total new payroll as a business relocation to the City, $22,400 (approximately 1.5% of $1,491,800) as determined under this Agreement. A letter of request from lnkCycle is attached to this Agreement as Exhibit A; and WHEREAS, the City has the entire amount of $22,400 that is the subject of this Agreement actually on hand and available in the Fund in the City Treasury; NOW, THEREFORE, in consideration of such mutual benefits and of the mutual covenants and agreements expressed herein, the parties covenant and agree as follows: 1. Definitions. The following terms are defined as follows for purposes of this Agreement: “Number of Additional Jobs” means as set forth in the Exhibit C Schedule of Events, lnkCycle agrees it will relocate at least twenty (20) positions of employment to Agenda Item #G.2. Page 141 of 204 the City of Shawnee during the 2018 calendar year, with an annual average salary and a total new combined average annual payroll as set forth in the Exhibit C Schedule of Events; lnkCycle will maintain at least those twenty (20) new positions of employment in the City of Shawnee at the stated annual average salary, and total combined average annual payroll through the calendar year of 2018. 2. Loan Amount. The City hereby agrees to loan to lnkCycle from the Fund in accordance with the SEED Program the total amount of not—to—exceed$22,400 (the “Loan Amount”), subject to the terms and conditions of this Agreement. Payment of the full amount will be made within ten business days of approval of the Agreement by both parties. 3. Certification. On or before April 1 of 2019, lnkCycle shall report to the City on the Employment Certification form attached hereto as Exhibit B, the number of positions of employment, annual average salary, and the total combined average annual payroll of the immediately preceding year 2018, sufficient to demonstrate compliance with the Exhibit C Schedule of Events. 4. Forgiveness of the Loan. When lnkCycle timely files the required Annual Employment Certification for 2018 and demonstrates it is in compliance with the Number of Additional Jobs, average annual salary, and total combined average annual payroll requirements of this Agreement as set forth on the Exhibit C Schedule of Events, the City agrees that the $22,400 Loan Amount repayable to the City under paragraph 5 of this Agreement shall be forgiven in full. The City will provide written confirmation of the paid status on or before April 15, 2019. 5. Loan Repayment. If the Annual Employment Certification indicates that lnkCycle failed to meet either the required Number of Additional Jobs average annual salary, or total combined average annual payroll requirements, lnkCycle shall repay the $22,400 loan to the City no later than April 30, 2019. 6. Audit. The City shall have the right to audit and examine the records of lnkCycle for the sole purpose of and as necessary to verify the information submitted to the City by lnkCycle pursuant to this Agreement. Discovery by the City, through an audit or othen/vise, of failure of lnkCycle to comply with the Number of Additional Jobs or the Average Annual Salary requirements of this Agreement shall trigger the repayment obligation contained in paragraph 5 above. The failure of lnkCycle to provide access to such records upon reasonable request of the City shall trigger the repayment obligation contained in paragraph 5 above. 7. Term. The Term of this Agreement shall commence on the Effective Date and terminate on April 30, 2019, unless sooner terminated as provided herein. City Attorney reviewed template 11-16-17 Agenda Item #G.2. Page 142 of 204 8. Anti-Discrimination. lnkCycle agrees that: lnkCycle shall observe the provisions of the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and shall not discriminate against any person because of race, religion, color, sex national origin, ancestry or age; and In all solicitations or advertisements for employees, lnkCycle shall include the phrase, “Equal Opportunity Employer,” or a similar phrase to be approved by the Kansas Human Rights Commission (“Commission”). lnkCycle further agrees that it shall abide by the Kansas Age Discrimination ln Employment Act (K.S.A. 44-1111 et seq.) and the applicable provision of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) as well as all other federal, state and local laws, ordinances and regulations and to furnish any certification required by any federal, state or local laws, ordinances and regulations and to furnish any certification required by federal, state or local governmental agency in connection therewith. If lnkCycle is found guilty of a violation of the Kansas Act Against Discrimination under a decision or order of the Kansas Human Rights Commission which has become final, lnkCycle shall be deemed to have breached this Agreement, and this Agreement may be canceled, terminated or suspended, in whole or in part, by the City. In the event of a cancellation, termination or suspension by the City upon the failure of lnkCycle to comply with the provisions of this paragraph, such event shall trigger the repayment obligation contained in paragraph 5 above. 9. Indemnity, Litigation and Claims. lnkCycle shall indemnify, protect, defend and save the City harmless from and against any and all claims, demands, liability and costs, including attorneys’ fees, arising from the negligence or willful misconduct in its performance under this Agreement. 10. Notices. Any notices required or permitted to be given pursuant to this Agreement may be delivered in person or mailed, certified mail, return—receipt requested, to the following: To: lnkCycle, Inc. 11100 W. 82”“Street Lenexa, Kansas 66214 Attention: Rick Krska, Owner Telephone: (913) 894-8387 City Attorney reviewed template 11-16-17 Agenda Item #G.2. Page 143 of 204 To: City of Shawnee, Kansas 11110 Johnson Drive Shawnee, KS 66203 Attention: Vicki Charlesworth, Interim City Manager Telephone: (913) 742-6242 Facsimile: (913) 631-7351 With copies to: City Attorney City of Shawnee, Kansas 11110 Johnson Drive Shawnee, KS 66203 Attention: Ellis Rainey Telephone: (913) 962-8800 Facsimile: (913) 962-8801 11. Miscellaneous. The following miscellaneous provisions shall apply to this Agreement: Counterparts. This Agreement may be executed in several counterparts, each of which shall be deemed an original, and all of which shall be deemed to constitute one and the same instrument. Binding Effect. This Agreement shall bind and benefit the City and |nkCycle and their respective legal representatives, successors and assigns. Integrated Agreement. This Agreement represents the complete and entire understanding and agreement between the parties hereto with regard to the Award of Funding, and supersedes any and all prior or contemporaneous agreements, whether written or oral with respect thereto. There are no promises, agreements, conditions, undertakings, warranties, or representations, oral or other than as set forth in this Agreement. Modification; Waiver. This Agreement may not be modified orally or in any manner other than by an agreement in writing signed by the parties hereto, or their respective successors in interest. Interpretation. The headings used in this Agreement are for convenience only and shall not affect its interpretation. No Third-Party Beneficiaries. The recitals set forth above are incorporated in and made a part of the Agreement. Nothing contained in this Agreement shall be deemed to be for the benefit of any third parties. City Attorney reviewed template 11-16-17 Agenda Item #G.2. Page 144 of 204 Notification of Material Change. |nkCycle shall provide prompt advance notice to City of any contemplated material change in |nkCycle ownership, control or management, including issues of insolvency or bankruptcy, or other material changes that could reasonably result in a default by lnkCyc|e under any agreement to which it is a party related to the matters set forth herein. Severability. in the event any provision in this Agreement is found to be unenforceable or unconstitutional, all other provisions shall remain in full force and effect. Authority. By signing this Agreement, the parties affirm that they have the authority of their respective entities to enter into this Agreement and bind their respective entities. Assignment. The parties acknowledge and agree that lnkCyc|e shall not assign, transfer, hypothecate or otherwise encumber this Agreement and its rights hereunder, without the prior written approval of City. Taxability. The City makes no representation as to the taxability or tax effect of this Agreement and the incentive payments hereunder. Cash Basis. This Agreement, and the obligations of the City hereunder, are subject to the Kansas Cash Basis Law (K.S.A. 10-1100, et seq.) and Budget Law (K.S.A. 75-2529, etseq.). The City is obligated only to make payments under this Agreement as may be lawfully made from funds budgeted and appropriated for the purposes as set forth in this Agreement, in accordance with the foregoing and other applicable laws and regulations. ’ Time of Essence. Time is of the essence of this Agreement and in the performance of all conditions, covenants, requirements, obligations and warranties to be performed or satisfied by the parties hereto. Governing Law. This Agreement shall be construed and the rights and obligations of the parties shall be determined under the laws of the State of Kansas. [Remainder of page intentionally left blank.] City Attorney reviewed template 11-16-17 Agenda Item #G.2. Page 145 of 204 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. |nkCycle, Inc. By: Name: Title: ATTEST: Name: Title: IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF SHAWNEE, KANSAS By‘- Michelle Distler, Mayor (SEAL) ATTEST: By: Stephen Powell, City Clerk Agenda Item #G.2. Page 146 of 204 EXHIBIT A Agenda Item #G.2. Page 147 of 204 Lifgli/_5—)1{:l‘i:]Cfé’9z ?tnl; dc. November 6, 2017 Ms. Carol Gonzales City of Shawnee 11110 Johnson Drive Shawnee, KS66203 Re: Shawnee Entrepreneurial &Economic Development (SEED)— Forgivable Loan Program Dear Members of the Governing Body: On behalf of lnkCycle lnc., I am formally requesting consideration for the City of Shawnee's SEED Forgivable Loan Program. The program and associated funding of $22,400 will be instrumental in our company's decision to relocate from our Lenexa, KSlocation to 10601 West 79"‘Street, Shawnee, KS 66214. Speci?cally, we will "bui|d—out" the necessary offices, workstations, cubicles, and equipment - not only for our current needs, but also our planned growth needs. TonerCycle/|nkCycle provides products to office and computer products resellers, office products superstores, other national chain stores, and printer service companies. Our team has become an industry leader in toner and inkjet print cartridge technology. Since the company’ 5 creation 25 years ago. quality has been. and continues to be. the focus of every activity. We believe that consumers want two things from their aftermarket purchase: true cost savings and cartridges that print great the first time and every time. With these guiding beliefs, Tonercycle/lnkcycle continues to be the partner of choice for companies that are both desirous and capable of reselling premium quality aftermarket cartridges. Our firm has a formal, focused, and driven vision. The avenues we focus on are: "For our Customers", "For our Team Members", and "For our Community". Thank you for your consideration. RickKrska Owner TDNERBYGLE INKCYCLE, INC. 11 IUD W. B2"'° ETREI-_—r. LENEXA KS 56214 (BUD) 735-5877. (913) 394-8337 WWW.|NKE2YDLE.l.'.!DM Agenda Item #G.2. Page 148 of 204 EXHIBIT B ANNUAL EMPLOYMENT CERTIFICATION AND LOCAL CONTRIBUTION CREDIT CERTIFICATION FOR THE AGREEMENT YEAR Date: |nkCyc|e, lnc. hereby certifies that, during the calendar year indicated above at the Shawnee Facility, it achieved and maintained Full Time Jobs with a combined average salary of , for a total annual payroll of as required by the term of this Agreement. Name: Title: Agenda Item #G.2. Page 149 of 204 EXHIBIT C SCHEDULE OF EVENTS Anticipated Date Event Loan Balance April 1, 2019 lnkCyc|e submits Annual Employment Certification to the City verifying at least 20 full time jobs relocated to and retained at the Shawnee Facility during the 2018 calendar year with an average annual salary of $74,590 and a total annual payroll of $1,491,800. April 15, 2019 City notifies inkCycie of forgiveness of $22,400 ofthe loan. $0 Agenda Item #G.3. Page 150 of 204 CITY OF SHAWNEE CITY COUNCIL MEMORANDUM TO: Vicki Charlesworth, Interim City Manager FROM: Paul Chaffee, Planning Director DATE: November 27, 2017 SUBJECT: Excise Tax Abatement Agreement with RM64 Holdings, a Delaware Limited Liability Corporation, Willow Ridge West, 7200 Block of Silverheel BACKGROUND For the purpose of stimulating development activity of unplatted parcels within Shawnee, the Governing Body approved Ordinance 3168 at the October 24, 2016, City Council meeting extending a suspension of the City’s excise tax charged on the platting of real property for one year. The conditional abatement will be provided in accordance with the attached Excise Tax Abatement Agreement, which provides for the Scope of Work and the required amount of development necessary to satisfy the Governing Body's intent of the conditional abatement. DISCUSSION RM64 Holdings, a Delaware Limited Liability Corporation, has formally requested to be considered for the conditional abatement of the excise tax. RM64 Holdings is seeking to develop property located generally in the 7200 block of Silverheel for the purpose of developing a 132 unit independent living facility. The development subject to this Excise Tax Abatement Agreement is located on 8.55 acres of previously unplatted land. The improvements being undertaken include construction of a 132 unit independent senior living facility and associated public and private improvements. The attached Excise Tax Abatement Agreement provides that the senior living building and associated public and private facilities be completed by December 1, 2019. The obligations set forth in the Excise Tax Abatement Agreement will be of record and are covenants that run with the property, and are thus transferred to a subsequent owner. FINANCIAL INFORMATION The calculated excise tax for the proposed Willow Ridge West Subdivision is $83,858.91. The impact of the abatement is in the form of foregone revenue; there is no cash payment from the City associated with this transaction. Agenda Item #G.3. Page 151 of 204 TO: Vicki Charlesworth, Interim City Manager FROM: Paul Chaffee, Planning Director DATE: November 27, 2017 SUBJECT: Excise Tax Abatement Agreement with RM64 Holdings, a Delaware Limited Liability Corporation, Willow Ridge West, 7200 Block of Silverheel PAGE: 2 RESULTS The City has established key Results or goals to achieve on behalf of its citizens. This item contributes to the result of Economic Growth and Vitality. RECOMMENDATION Staff recommends consideration of an Excise Tax Abatement Agreement with RM 64 Holdings, a Delaware Limited Liability Corporation. Agenda Item #G.3. Page 152 of 204 EXCISE TAX ABATEMENT AGREEMENT THIS EXCISE TAX ABATEMENT AGREEMENT (hereinafter the "Agreement") is entered into by and between the City of Shawnee, Kansas (the "City") a municipal corporation organized and existing under the laws of the State of Kansas, and RM64 Holdings, LLC, a Delaware Limited Liability Corporation, (the “Developer”) WHEREAS, the City, pursuant to Ordinance No. 3168 approved the conditional abatement of excise taxes on the act of platting individual real properties in the City of Shawnee authorized under Chapter 12.26 of the Shawnee Municipal Code (the "Excise Tax"); WHEREAS, Developer is the owner of or will be the owner at the time of the act of platting of that certain property located generally in the 7200 block of Silverheel, within the City of Shawnee, Kansas, and more particularly described on Exhibit A, attached hereto and incorporated herein (the "Property"); WHEREAS, Developer desires to plat the Property in anticipation of the development of an residential lot within the Willow Ridge West Subdivision; WHEREAS, the development subject to this Excise Tax Abatement Agreement includes the construction of a 132 unit senior independent living building within the Willow Ridge West Subdivision (the “Project”); WHEREAS, the City and Developer desire to outline the terms and conditions under which the City will conditionally abate the Excise Tax pursuant to Ordinance No. 3168; and, WHEREAS, the City is authorized to enter into this Agreement with Developer pursuant to Article 12, § 5 of the Kansas Constitution and Ordinance No. 3168. NOW THEREFORE, to encourage development and construction activities within the City by conditionally abating the collection of the Excise Tax to, among other things, enhance the tax base of the City, and in consideration of the premises and mutual covenants and agreement herein set forth, the City and Developer do hereby covenant and agree as follows: 11-7-2013 / revised 9-27-2016 Standard Format Agenda Item #G.3. Page 153 of 204 Section 1. Incorporation of Recitals and Exhibits. The representations, covenants and recitations set forth in the foregoing recitals and the exhibits attached to this Agreement are material to this Agreement and are hereby incorporated into and made a part of this Agreement as though they were fully set forth in this Agreement. Section 2. Project Schedule. Developer hereby agrees to complete the entire Scope of Work (“Scope of Work”) below on or before the designated dates set forth herein, (the "Project Schedule"). The Scope of Work shall be in accordance with the conditions set forth in the Planning Commission staff report dated November 6, 2017. For purposes of this Agreement, the Public Improvements set forth in the following Scope of Work shall be deemed completed when the Public Improvements have been accepted in writing by the City of Shawnee, Kansas as evidenced by a Letter of Acceptance issued by the City Department of Development Services Director. As a condition to the abatement of the Excise Tax, the Scope of Work for the Public Improvements shall be completed by Developer in accordance with a public improvement permit on or before December 1, 2019. For purposes of this Agreement, the Private Improvements set forth in the following Scope of Work shall be deemed completed upon issuance of a final certificate of occupancy for a 132 unit independent senior living building on or before December 1, 2019. As a condition to the abatement of the Excise Tax, the Scope of Work for the Private Improvements shall be completed by Developer through timely completion of a 132 unit senior living building on or before December 1, 2019 by issuance of final certificates of occupancy on or before December 1, 2019, and acceptance of private infrastructure improvements by December 1, 2019. Scope of Work Public Improvements: Installation of a five-foot sidewalk along the west side of Silverheel, commercial driveway approach, stormwater drainage improvements, and required fire hydrants. All such Public Improvements shall be constructed in accordance with the terms of a public improvement permit, the Planning Commission staff report dated November 6, 2017 and the Shawnee Design and Construction Manual. Private Improvements: Construction of a 132 unit independent senior living building, landscaping, parking lots, on-site stormwater detention facilities, and stormwater treatment facilities. Section 3. Excise Tax. Developer further agrees that the amount of the Excise Tax imposed pursuant to Chapter 12.26 is $ 83,858.91. 11-7-2013 / revised 9-27-2016 Standard Format Agenda Item #G.3. Page 154 of 204 Section 4. Tax Abatement. The City hereby agrees to abate the Excise Tax as provided herein in the amount set forth in Section 3 for the Property, provided that the terms and conditions set forth herein are timely met. Upon satisfactory timely completion of the Project Schedule and Scope of Work as set out in Section 2 and in accordance with other requirements of this Agreement, the City will issue a letter confirming the permanent abatement of the Excise Tax, which shall be in recordable form as shown in Exhibit B. Section 5. Default. The abatement authorized herein shall be conditioned on Developer’s full timely compliance with the Project Schedule identified in Section 2. If the conditions set out in the Project Schedule are not met by the stated timelines, City shall notify Developer in writing of any such default and give Developer sixty (60) days from the date of the notice to correct any deficiencies. In the event the deficiencies are not remedied within the sixty (60) days, the full amount of the Excise Tax identified in Section 3 shall immediately become due and owing to the City by Developer. Section 6. Tax Lien. In the event of a default, if Developer fails to pay the Excise Tax or remedy any deficiencies within sixty (60) days of receipt of a written notice by the City of the default, in the City's sole discretion, Developer, by execution of this Agreement, agrees to the imposition of and that the City may file a lien against the Property in an amount up to the amount of the Excise Tax set forth in Section 3. Said lien shall be subordinated to the lien of any mortgage or deed of trust. Section 7. Compliance with Laws. Developer agrees to comply with all relevant laws, ordinances and regulations in the construction of the Project. Section 8. Performance of Additional Acts. In addition to the acts and deeds recited herein and contemplated to be performed by the City or Developer, each agree to perform those acts as may be reasonably necessary to consummate the terms of this Agreement. Section 9. Notices. All notices shall be sent either by certified mail, return receipt requested, personal messenger or overnight delivery via a reputable overnight delivery service. Any notice sent by (a) certified mail, return receipt requested shall be deemed delivered two (2) days after deposited in the United States Mail; (b) personal messenger shall be deemed delivered when actually received; and (c) an overnight delivery service shall be deemed delivered on the business day following the date the notice is deposited with the overnight delivery service addressed as specified below: All notices to the City to be sent to: City of Shawnee, Kansas Attn: Director of Finance 11110 Johnson Drive Shawnee, Kansas 66203 11-7-2013 / revised 9-27-2016 Standard Format Agenda Item #G.3. Page 155 of 204 With copies to: City Attorney 11110 Johnson Drive Shawnee, Kansas 66203 All notices to Developer to be sent to: Jerry Hill RM64 Holdings 3949 Forest Parkway, Suite 100 Wheatfield, New York 14120 Such address may be changed by a party by giving the other party ten (10) days' notice of such change in writing. Section 10. Binding Effect. This Agreement shall be binding upon and inure to the benefit of each of the parties hereto and their respective successors and assigns. Section 11. Controlling Law/Venue. This Agreement shall be governed, construed and enforced in accordance with the laws of the State of Kansas, and any lawsuit, action, or proceeding arising under this Agreement shall be brought exclusively in the District Court of Johnson County, Kansas, if remanded to Federal Court the venue shall be the Federal District Court in Kansas City, Kansas. Section 12. Severability. If any portion of this Agreement is held invalid or inoperative, then so far as is reasonable and possible, the remainder of this Agreement shall be deemed valid and operative, and effect shall be given to the intent manifested by the portion held invalid or inoperative. Section 13. Amendments. The parties to this Agreement may amend or modify this Agreement only by written instrument duly executed by the parties hereto. Section 14. Recording of Agreement. Upon full execution by the City and Developer, this Agreement shall be recorded by the City in the Johnson County, Kansas Office of Register of Deeds. Section 15. Run With The Land. The provisions of this Agreement shall be covenants running with the land. Its provisions shall be binding, to the fullest extent permitted by law and equity, for the benefit and in favor of, and be enforceable by, the City, its successors and assigns, against Developer, its successors and assigns, and every successor in interest to the subject real property, or any part of it or any interest in it and any party in possession or occupancy of the Property. Further, the benefits of this Agreement shall extend to Developer, its successors and assigns, and every successor 11-7-2013 / revised 9-27-2016 Standard Format Agenda Item #G.3. Page 156 of 204 in interest to the subject real property, or any part of it or any interest in it and any party in possession or occupancy of the Property. Section 16. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall constitute an original and all of which, when taken together, shall constitute one agreement. Section 17. No Waiver. No waiver of any provision of this Agreement will be deemed or constitute a waiver of any other provision, nor will it be deemed or constitute a continuing waiver unless expressly provided for by a written amendment to this Agreement signed by both City and Developer; nor will the waiver of any defect under this Agreement be deemed a waiver of any subsequent default or defaults of the same type. Section 18. Entire Agreement. This Agreement, together with the exhibits hereto, constitutes the entire agreement of the parties with respect to the subject matter hereof and supersedes and replaces all prior oral or written agreements concerning the subject matter hereof. It is agreed by all parties that in the event of a conflict between the Agreement and any other referenced documents that this Agreement shall govern with regard to the Abatement of Excise Taxes. Section 19. Remedies. Should there be a default by Developer, as set forth in Section 5, the City may avail itself of any and all remedies available at law or in equity to collect the Excise Tax amount owed pursuant to Section 6 hereof. Notwithstanding the forgoing, upon payment by Developer of the Excise Tax, whether or not Developer is in default hereunder at the time the Excise Tax is paid, neither party shall have any further rights or obligations hereunder and this Agreement shall terminate. No further text on this page – signature page follows 11-7-2013 / revised 9-27-2016 Standard Format Agenda Item #G.3. Page 157 of 204 IN WITNESS WHEREOF, the undersigned have executed or caused this Agreement to be executed and delivered as of the date(s) indicated below their respective signatures. DEVELOPER, CITY RM64 Holdings, LLC, a Delaware CITY OF SHAWNEE Limited Liability Corporation By: ______Jerry Hill, Managing Member Michelle Distler, Mayor Date: Date: ______ STATE OF ______) COUNTY OF ______) This ______day of ______, 2017, before me personally came ______, as the owner of property contained in the final plat for Willow Ridge West subdivision to be known and known to me to be the person described as who executed the foregoing Agreement as she duly acknowledged to me that he/she executed the same. ______NOTARY PUBLIC My appointment expires: ______ Approved as to Form: ______Ellis Rainey, City Attorney 11-7-2013 / revised 9-27-2016 Standard Format Agenda Item #G.3. Page 158 of 204 EXHIBIT A LEGAL DESCRIPTION OF THE PROPERTY Lot 1and Tract A, Willow Ridge West 11-7-2013 / revised 9-27-2016 Standard Format Agenda Item #G.3. Page 159 of 204 EXHIBIT B FORM OF RELEASE AND SATISFACTION Notice of Satisfaction of Project Schedule and Scope of Work THIS RELEASE AND SATISFACTION is dated this ______day of ______, 201___, by the City of Shawnee, Kansas, a Kansas municipal corporation (the “City”). WHEREAS, the City and RM64 Holdings, a Delaware Limited Liability Corporation (the “Developer”) previously entered into that Excise Tax Abatement Agreement dated the 27th day of November, 2017 (the “Agreement”) that was recorded with the Johnson County, Kansas Office of Register of Deeds, on ______, 2017 as Document No. ______in Book ______at Page ______, concerning real property legally described on Exhibit A attached hereto and incorporated herein by reference; and WHEREAS, the City had conditionally agreed to abate certain Excise Taxes for the Developer upon the Developer’s timely satisfaction of the Project Schedule and Scope of Work, all as provided in the Agreement; and WHEREAS, the Developer has timely completed the Project Schedule and Scope of Work as required by the Agreement. NOW, THEREFORE, the City hereby declares that the Developer has satisfied the Project Schedule and the Scope of Work as required by the Agreement. As a result, the City has now issued its letter confirming the permanent abatement of the Excise Tax (as defined in the Agreement). CITY OF SHAWNEE, KANSAS, A KANSAS MUNICIPAL CORPORATION By: Printed Name: Title: ATTEST: City Clerk 11-7-2013 / revised 9-27-2016 Standard Format Agenda Item #G.4. Page 160 of 204 CITY OF SHAWNEE CITY COUNCIL MEMORANDUM TO: Vicki Charlesworth, Interim City Manager FROM: Joseph D. Serrano, Bond Counsel DATE: November 27, 2017 SUBJECT: Resolution consenting to the Sale of the Residential Apartment Project relating to the City’s $16,700,000 Multifamily Housing Revenue Bonds, Series 2002 (Prairie Lakes Apartments Project) and $3,587,900 Subordinate Multifamily Housing Revenue Refunding Bonds (Prairie Lakes Apartments Project), Series 2006A BACKGROUND In 2002, the City issued $16,700,000 of Multifamily Housing Revenue Bonds (the “Series 2002 Bonds”) to finance the acquisition, construction, installation, furnishing and equipping of a multifamily residential rental housing project located generally at Lackman Road and 67th Street within the City (the “Project”), for Prairie Lakes Apartments, LLC (the “Company”). In 2006, the City issued $3,587,900 of Subordinate Multifamily Housing Revenue Refunding Bonds (the “Series 2006 Bonds”) to refund a portion of the outstanding Series 2002 Bonds. DISCUSSION The Company is authorized to sell the Project only with the written prior consent of the City. The Company has requested the City’s consent to the sale of the Project from the Company to Shawnee Pavilions, LLC (the “Purchaser”), and to authorize the Mayor to sign a Third Supplemental Trust Indenture related to Series 2002 Bonds and a consent to an Assignment and Assumption Agreement (Series 2002 Bonds) between the Borrower and the Purchaser which has the effect of substituting the Purchaser for the Borrower under the documents related to the Series 2002 Bonds and provides for the assumption by the Purchaser of the Borrower’s duties, obligations and liabilities under said documents. The documents to be approved by the Resolution have been prepared by Bond Counsel and reviewed by the City Attorney and the execution and delivery will fulfill the City’s obligations under the documents related to the Series 2002 Bonds and the Series 2006 Bonds. The City acted only as a conduit for tax-exempt debt on this project. There was no property tax abatement associated with these bonds. Agenda Item #G.4. Page 161 of 204 TO: Vicki Charlesworth, Interim City Manager FROM: Joseph D. Serrano, Bond Counsel DATE: November 27, 2017 SUBJECT: Resolution consenting to the Sale of the Residential Apartment Project relating to the City’s Multifamily Housing Revenue Bonds, Series 2002 (Prairie Lakes Apartments Project) and Subordinate Multifamily Housing Revenue Refunding Bonds (Prairie Lakes Apartments Project), Series 2006A PAGE: 2 FINANCIAL INFORMATION The Purchaser will pay all expenses including the fees of Bond Counsel and the City Attorney. RESULTS The City has established key Results or goals to achieve on behalf of its citizens. This item contributes to the Results of Economic Growth and Vitality, and Good Governance. RECOMMENDATION Bond Counsel recommends that the Governing Body adopt the Resolution consenting to the sale of the project and the redemption of the Series 2006 Bonds and authorizing the Mayor to sign the above-referenced documents, subject to the conditions set forth therein and final approval of Bond Counsel and the City Attorney. Agenda Item #G.4. Page 162 of 204 CITY OF SHAWNEE RESOLUTION NO. 1821 A RESOLUTION CONSENTING TO THE SALE OF THE RESIDENTIAL APARTMENT PROJECT RELATING TO THE CITY’S $16,700,000 MULTIFAMILY HOUSING REVENUE BONDS, SERIES 2002 (PRAIRIE LAKES APARTMENTS PROJECT) AND SUBORDINATE MULTIFAMILY HOUSING REVENUE REFUNDING BONDS (PRAIRIE LAKES APARTMENTS PROJECT), SERIES 2006A, AND AUTHORIZING AND APPROVING THE EXECUTION AND DELIVERY OF CERTAIN DOCUMENTS RELATED THERETO AND THE TAKING OF OTHER ACTIONS IN CONNECTION WITH SAID SALE. WHEREAS, the City of Shawnee, Kansas (the “City”), is authorized and empowered pursuant to the provisions of K.S.A. 12-1740 to 12-749d, inclusive, as amended (the “Act”), to acquire, purchase and construct certain facilities (as defined in the Act) for the stated statutory purposes, to enter into leases or lease-purchase agreements with any person, firm or corporation for said projects, and to issue revenue bonds and refunding bonds for the purpose of paying or refinancing the cost of such facilities; WHEREAS, the City passed Ordinance No. 2641 on November 25, 2002 authorizing the issuance of its Multifamily Housing Revenue Bonds, Series 2002 (Prairie Lakes Apartments Project) (the “Series 2002 Bonds”), in the principal amount of not to exceed $17,000,000 (and currently outstanding in the principal amount of $8,850,000), pursuant to a Trust Indenture dated as of December 1, 2002 (as amended by the First Supplemental Trust Indenture dated as of October 1, 2006 and the Second Supplemental Trust Indenture dated as of September 1, 2007, collectively, the “Series 2002 Indenture”), by and between the City and The Bank of New York Mellon Trust Company, N.A., formerly known as BNY Trust Company of Missouri, as trustee (the “Trustee”), for the purpose of providing funds to finance the acquisition, construction, installation, furnishing and equipping of a multifamily residential rental housing project located generally at Lackman Road and 67th Street in the City (the “Project”); WHEREAS, the City passed Ordinance No. 2825 on September 25, 2006 authorizing the issuance of its Subordinate Multifamily Housing Revenue Refunding Bonds (Prairie Lakes Apartments Project), Series 2006A (the “Series 2006 Bonds” and together with the Series 2002 Bonds, collectively, the “Bonds”), in the principal amount of $3,587,000, pursuant to a Subordinate Trust Indenture dated as of October 1, 2006 (the “Series 2006 Indenture”), between the City and the Trustee, which Series 2006 Bonds were issued for the purpose of refunding a portion of the outstanding Series 2002 Bonds; WHEREAS, in connection with the issuance of the Series 2002 Bonds, the Project was (i) leased by Prairie Lakes Apartments, LLC, a Kansas limited liability RESOLUTION NO. 1821 PAGE 1 Agenda Item #G.4. Page 163 of 204 company (the “Borrower”), to the City pursuant to a Base Lease Agreement dated as of December 1, 2002 (the “Original Base Lease”), and (ii) subsequently leased back to the Borrower by the City pursuant to a Sublease Agreement dated as of December 1, 2002 (the “Original Sublease”); WHEREAS, the City loaned the net proceeds from the sale of the Series 2002 Bonds (the “Loan”) to the Borrower pursuant to a Financing Agreement dated as of December 1, 2002 (the “Financing Agreement”), among the City, the Borrower and the Trustee, which net Series 2002 Bond proceeds were used to finance the Project; WHEREAS, the Borrower entered into a Regulatory Agreement and Declaration of Restrictive Covenants dated as of December 1, 2002 (as amended by the First Amendment to Regulatory Agreement and Declaration of Restrictive Covenants dated as of October 1, 2006, collectively, the “Regulatory Agreement”), with the City and the Trustee, imposing certain restrictive covenants upon the Project in order to preserve the tax-exempt status of the interest payable on the Bonds and under Section 103(b)(4)(A) of the Internal Revenue Code of 1954; WHEREAS, the Borrower entered into (i) a Standby Credit Enhancement Instrument dated December 27, 2002 (the “Fannie Mae Credit Facility”) with Fannie Mae to provide credit enhancement for the Series 2002 Bonds, and (ii) a Reimbursement Agreement with Fannie Mae dated December 1, 2002, related to the Fannie Mae Credit Facility (as amended by a First Amendment to Reimbursement Agreement dated as of October 1, 2006 (collectively, the “Reimbursement Agreement”), between the Borrower and Fannie Mae, for the purposes of amending the Reimbursement Agreement and the Fannie Mae Credit Facility to cover the Series 2006 Bonds); WHEREAS, in connection with the issuance of the Series 2006 Bonds, the Original Base Lease was amended by a First Amendment to Base Lease Agreement dated as of October 1, 2006 (the “Base Lease Amendment,” and together with the Original Base Lease, collectively, the “Base Lease”), and the Sublease was amended by a First Amendment to Sublease Agreement dated as of October 1, 2006 (the “Sublease Amendment,” and together with the Original Sublease, collectively, the “Sublease”); WHEREAS, the Series 2002 Indenture, the Financing Agreement, the Base Lease, the Sublease and the Regulatory Agreement, together with all other security, loan and financing documents, agreements, instruments and certificates which evidence, secure or otherwise relate to the Bonds or the Project are herein referred to, collectively, as the “Existing Bond Documents”); WHEREAS, the Borrower desires to (i) sell the Project (the “Sale”) to Shawnee Pavilions LLC, a Delaware limited liability company (the “Purchaser”), and (ii) provide for the redemption of the Series 2006 Bonds from the proceeds of the Sale; RESOLUTION NO. 1821 PAGE 2 Agenda Item #G.4. Page 164 of 204 WHEREAS, in connection with the Sale, the Borrower desires to assign its rights, duties and obligations under the Existing Bond Documents to the Purchaser and the Purchaser desires to assume the rights, duties and obligations of the Borrower under the Existing Bond Documents, effective as of the date of the Sale, and to take certain other actions required for the transfer of the Project under the Existing Bond Documents, subject in all respects to (i) the provisions of the Assignment and Assumption Agreement (Series 2002 Bonds) dated the date set forth therein (the “Bond Assumption Agreement”), between the Borrower and the Purchaser and consented to by the Trustee, the City and Fannie Mae, and (ii) the restrictions and limitations of the Regulatory Agreement and the other Existing Bond Documents; WHEREAS, the Borrower has requested that the City consent to (i) the sale of the Project to the Purchaser, (ii) the execution of the City Documents (as defined below), and (iii) the redemption in full of the Series 2006 Bonds; and WHEREAS, the Governing Body of the City desires to consent to (i) the Sale of the Project to the Purchaser, (ii) the entering into and execution of the City Documents, and (iii) the redemption in full of the Series 2006 Bonds. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF SHAWNEE, KANSAS, AS FOLLOWS: Section 1. Consent to Sale of Project. The Governing Body of the City hereby consents to the sale of the Project and the conveyance thereof by the Borrower to the Purchaser. The foregoing consent is contingent upon the satisfaction of all other requirements for the Sale contained in (i) the Bond Assumption Agreement, (ii) the Existing Bond Documents, (iii) the Purchase and Sale Agreement and Joint Escrow Instructions dated the date set forth therein, between the Borrower and the Purchaser, and (iv) the Assumption and Release Agreement (Full Property and Loan Assumption Agreement) dated the date set forth therein, between the parties thereto and related to the Fannie Mae documentation; including, without limitation, the delivery to the City and the Trustee of (i) reasonable evidence satisfactory to the City and the Trustee that the Purchaser has assumed in writing and in full, and is reasonably capable of performing and complying with, the Borrower’s duties and obligations under the Existing Bond Documents, (ii) an opinion of counsel of the Purchaser that the Purchaser has duly assumed the obligations of the Borrower under the Existing Bond Documents and that such obligations and the Existing Bond Documents are legal, valid and binding obligations of the Purchaser, and (iii) an opinion of Bond Counsel that such action will not adversely affect the exclusion from gross income for federal and State income tax purposes of the interest on the Series 2002 Bonds. Section 2. Authorization of Documents. The City is hereby authorized to enter into or approve the following documents (collectively, the “City Documents”), in substantially the forms presented to and reviewed by the Governing Body of the City at this meeting (copies of which documents shall be filed in the records of the City) with such changes therein as shall be approved by the officials of the City executing such RESOLUTION NO. 1821 PAGE 3 Agenda Item #G.4. Page 165 of 204 documents, such officials’ signatures thereon being conclusive evidence of their approval thereof: (a) The Bond Assumption Agreement; and (b) Third Supplemental Trust Indenture dated as of the date set forth therein, between the City and the Trustee, further amending and supplementing the Series 2002 Indenture. Section 3. Execution of City Documents. The Mayor is hereby authorized and directed to execute and deliver the City Documents and such other documents, certificates and instruments as may be necessary or desirable to carry out and comply with the intent of this Resolution, for and on behalf of and as the act and deed of the City. The City Clerk is hereby authorized and directed to attest to and affix the seal of the City to the City Documents and such other documents, certificates and instruments as may be necessary or desirable to carry out and comply with the intent of this Resolution. Section 4. Redemption of Series 2006 Bonds. The City hereby consents to the redemption in full of the Series 2006 Bonds on the earliest practicable date and in accordance with the provisions of the Series 2006 Indenture. Section 5. Further Authority. The City shall, and the officials and agents of the City and Kutak Rock LLP, Bond Counsel, are hereby authorized and directed to, take such action, expend such funds and execute such other documents, certificates and instruments as may be necessary or desirable to carry out and comply with the intent of this Resolution and to carry out, comply with and perform the duties of the City with respect to the Series 2002 Bonds and the City Documents. Section 6. Effective Date. This Resolution shall take effect and be in full force and effect from and after its adoption by the Governing Body of the City. [Remainder of Page Intentionally Left Blank] RESOLUTION NO. 1821 PAGE 4 Agenda Item #G.4. Page 166 of 204 THIS RESOLUTION is hereby adopted by the Governing Body of the City of Shawnee, Kansas, this 27th day of November, 2017. CITY OF SHAWNEE, KANSAS By: ______Michelle Distler {Seal} Mayor ATTEST: By: ______Stephen Powell City Clerk APPROVED AS TO FORM: By: ______Ellis Rainey Assistant City Attorney RESOLUTION NO. 1821 PAGE 5 Resolution Consenting to Sale – Prairie Lake Apartments Project – 2017 Agenda Item #H.1. Page 167 of 204 CITY OF SHAWNEE CITY COUNCIL MEMORANDUM TO: Vicki Charlesworth, Interim City Manager FROM: Paul Chaffee, Planning Director DATE: Novwember 27, 2017 SUBJECT: SUP-07-17-11; Special Use Permit; Goddard School, 22885 West 68th Terrace BACKGROUND The applicant has requested a special use permit to operate a commercial child care center for up to 141 children in the POC (Planned Office Commercial) zoning district, located at 22885 West 68th Terrace DISCUSSION The Planning Commission held a public hearing at their November 6, 2017 meeting to consider a request from the Goddard School to increase the capacity for an existing commercial child care center for up to 141 children in the POC (Planned Office Commercial) zoning district at 22885 West 68th Terrace. This location is in the Shawnee Crossings retail center and the child care center has been in operation since 2005. The increase in capacity to 141 children will match the capacity approved by the state. RESULTS The City has established key Results or goals to achieve on behalf of its citizens. This item contributes to the result of Economic Growth and Vitality. RECOMMENDATION The Planning Commission voted 9-0 to recommend that the Governing Body approve SUP-07-17-11, a special use permit for Goddard School to operate a commercial child care center for up to 141 children, located in the 22885 block of West 68th Terrace, subject to the conditions listed in the staff report. Agenda Item #H.1. Page 168 of 204 City of Shawnee TO: PLANNING COMMISSION DATE: NOVEMBER 6, 2017 FROM: PLANNING STAFF SUBJECT: SUP-07-17-11; SPECIAL USE PERMIT GODDARD SCHOOL AT SHAWNEE CROSSINGS 22885 W. 68TH TERRACE TIM PEACHER FOR PRIMAX PROPERTIES, OWNER The applicant requests special use permit approval for an existing 8,000 square foot childcare facility located at 22885 W. 68th Terrace. The request is to increase the allowed number of children at the facility from 139 to 141. The application is filed by Tim Peacher for Primax Properties LLC, property owner. SPECIAL USE PERMIT REVIEW 1. When the Goddard School plans and special use permit were approved in 2005, the estimated occupancy of the childcare facility was set at 139 children. After construction of the building, KDHE subsequently licensed the facility to care for up to 141 children. The applicant is now requesting their special use permit be revised so that the SUP conditions of approval will match the number of children allowed by their state license. 2. The facility is located directly on the southeast corner of 68th Terrace and Silverheel. The property is zoned POC (Planned Office Commercial) and child care centers are allowed in the POC zoning district with approval of a special use permit. Hours of operation for the center, which are 6 a.m. to 7 p.m. Monday through Friday, will not change. 4. The Land Use Guide of the Comprehensive Plan designates commercial uses as appropriate for this area, thus the use is in compliance with the plan. 5. The character of the area will not be changed by the addition of 2 children to the facility. The facility is surrounded by other office and retail uses, and has operated for the past several years with no issues or concerns. 6. Approval of the special use permit should no detrimental effect upon surrounding properties. The addition of 2 children to the facility will have an insignificant effect on traffic circulation, parking and drop-off / pick-up of children at the site. Agenda Item #H.1. Page 169 of 204 PLANNING COMMISSION RE: SUP-07-17-11; GODDARD SCHOOL; 22885 W. 68TH TERRACE NOVEMBER 6, 2017 PAGE 2 7. Denial of the special use permit as presented would not appear to benefit the community as a whole. The facility provides a daycare option for parents who live and work in Shawnee, and has operated without any negative incidents in the past. RECOMMENDATION Planning staff recommends approval of SUP-07-17-11, special use permit for the Goddard School childcare facility, located at 22885 W. 68th Terrace, subject to the following conditions: 1. SUP-02-05-03 shall be withdrawn. The number of children enrolled at the center shall not exceed 141 at any one time. The center will operate from 6 a.m. to 7 p.m., Monday through Friday; 2. The owner shall maintain all required State licenses and Fire inspections, and supply the Planning Department with copies of those licenses and inspections upon their completion. The center will maintain a valid, annual City business license with City Clerk’s office; 3. Review of the special use permit in four (4) years. Agenda Item #H.1. Page 170 of 204 SHAWNEE MISSION PKWY SHAWNEE MISSION PKWY R D T D S S AN L N K ID O 7 M S H R W E Y D N A PUDOC W 68TH TER PI T S L E E H R E Location CH V AG L I S SUP-07-17-11 Goddard School 0 75 150 300 450 Feet 22885 W. 68th Ter. Tim Peacher Agenda Item #I.1. Page 171 of 204 CITY OF SHAWNEE CITY COUNCIL MEMORANDUM TO: Vicki Charlesworth, Interim City Manager FROM: Debbie Kelly, Assistant Finance Director DATE: November 27, 2017 SUBJECT: Consider 2018 Property and Casualty Insurance Proposals BACKGROUND The Governing Body approved a contract for the current property and casualty insurance program to Brit-State National (Package Policy) and Chubb (Fiduciary Liability and Cyber Liability) on November 28, 2016. The current program expires December 31, 2017, and includes policies for Property, Inland Marine, General Liability, Automobile, Crime, Terrorism, Fiduciary Liability and Cyber Liability. Staff periodically markets broker services and coverage. This process was done in 2013 for a three-year term, with an option for two additional one-year terms. 2018 will be the second of the two additional one-year terms. For the interim years during the term of the broker’s contract, the practice is to annually market the City's insurance program, as detailed below. This year, CBIZ, the City’s risk management consultant, recommended that the City renew with Brit-State National and Chubb. Since their proposal is competitive, it is preferable in the market to remain with the current carrier. DISCUSSION The City’s insurance broker, CBIZ, requested package proposals from the following insurance carriers that write municipal insurance. The City received the following proposals and/or indications: Carrier 2018 Premium Travelers $257,500 One Beacon Opted Not to Quote Glatfelters $300,000-$350,000 Estimate Brit-State/Chubb provided the following renewal proposal for 2018. The broker fee remains the $17,200 billed in 2017. Broker Carrier 2018 Broker Fee Total Premium CBIZ Brit-State National /Chubb $249,926 $17,200 $267,125 Agenda Item #I.1. Page 172 of 204 TO: Vicki Charlesworth, Interim City Manager FROM: Debbie Kelly, Assistant Finance Director DATE: November 27, 2017 SUBJECT: Consider 2018 Property and Casualty Insurance Proposals PAGE: 2 Brit-State/Chubb’s 2018 proposal is $7,801 (3.0%) higher than the 2017 bound premium. However, due to changes made to property throughout the year, CBIZ estimates the annualized premium for the 2017 term would have been approximately $272,079 for all lines of coverage, reflecting an overall rate decrease of 1.8% for 2018. FINANCIAL INFORMATION The following table shows historical costs for the City’s property and casualty insurance program. Costs have varied over the years based on changes in the market and exposures. Events such as natural disasters cause costs to trend upward. Year Cost 2003 293,760 2004 290,684 2005 294,782 2006 262,030 2007 232,346 2008 212,814 2009 224,113 2010 187,772 2011 201,484 2012 214,592 2013 279,919 2014 259,246 2015 264,566 2016 262,370 2017 259,324 2018 267,125 RESULTS The City has established key Results or goals to achieve on behalf of its citizens. This item contributes to the Result of Good Governance. RECOMMENDATION Staff recommends awarding the 2018 property and casualty insurance to Brit-State National/Chubb in the approximate amount of $267,125. This amount may vary slightly due to minor changes to inventory. Agenda Item #I.2. Page 173 of 204 CITY OF SHAWNEE CITY COUNCIL MEMORANDUM TO: Vicki Charlesworth, Interim City Manager FROM: Caitlin Gard, Assistant Public Works Director DATE: November 27, 2017 SUBJECT: Consider an Agreement for Janitorial Services BACKGROUND The City contracts for janitorial services for City buildings including City Hall, Public Works Service Center, Justice Center, Shawnee Town Hall, Shawnee Town Visitor’s Center and Farmhouse, Civic Centre, Old Fire Station on Midland Drive, and the Public Works Facility on Hedge Lane Terrace. DISCUSSION The City’s current janitorial services contract will expire on December 1, 2017. Bids were solicited from vendors in November 2017 and staff received two responses. A recapitulation of the bids is attached. The difference between Heartland, the City’s current janitorial service and the low bid was $480.40. Heartland is a Shawnee company that has cleaned various City buildings since 2009, with the exception of eleven months in 2013 when the City contracted with another company. Although Heartland Building Maintenance is not the low bid, staff is recommending that the Mayor execute an agreement for one year, with the option of two one-year renewals with Heartland. Each year of the two additional one-year renewal options shall be subject to the agreement of both parties and subject to Governing Body approval. Staff has been extremely satisfied with the work performed at all facilities. Because of the City’s experience with Heartland, and the time and costs involved with conducting background checks for a new janitorial service, staff is recommending that the Mayor execute an agreement with Heartland. FINANCIAL INFORMATION Below are the proposed costs for 2018 cleaning services. Funds for janitorial services are budgeted out of various departments’ Building Operations and Maintenance line items. The total estimated cost for the year is $203,294.40. This is an increase of 2.36% and the addition of one facility over the 2017 contract. Agenda Item #I.2. Page 174 of 204 TO: Vicki Charlesworth, Interim City Manager FROM: Caitlin Gard, Assistant Public Works Director DATE: November 27, 2017 SUBJECT: Consider Agreement for Janitorial Services PAGE: 2 City Hall Service Justice Civic Town Hall Visitor’s Old Fire Public Ancillary Center Center Centre Center & Station – Works – Services Farmhouse Midland* Hedge (hourly) Lane Terrace* $42,255.00 $20,624.40 $74,080.32 $41,433.00 $18,120.96 $6,762.72 $0 $0 $18.00 * included in Public Works Service Center Pricing RESULTS The City has established key Results or goals to achieve on behalf of its citizens. This item contributes to the Result of Good Governance. RECOMMENDATION Staff recommends the Governing Body authorize the Mayor to sign an agreement with Heartland Building Maintenance for the Janitorial Services for the City of Shawnee, Kansas facilities. Agenda Item #I.2. Page 175 of 204 ITY OF HAWNEE C S JANITORIAL SERVICES RECAPITULATION OF BIDS LETTING DATE: NOVEMBER 17, 2017 LETTING TIME: 10:00 AM CONTRACTOR'S BID BOND ADD ADD ADD ADD BASE BID NAME & ADDRESS SUBMITTED 1 2 3 4 Riteway Maintenance & Supply Y Y Y Y Y 202,814.00 Heartland Building Maintenance Y Y Y Y y 203,294.40 Agenda Item #I.3. Page 176 of 204 CITY OF SHAWNEE CITY COUNCIL MEMORANDUM TO: Vicki Charlesworth, Interim City Manager FROM: Cynthia Moeller-Krass, P.E., Senior Engineer – Storm Drainage DATE: November 27, 2017 SUBJECT: Construction Award for the Nieman Road Corridor North Storm Drainage Improvements, PN 3425, SMAC TC-21-074. BACKGROUND The 2017 Capital Improvements Plan (CIP) includes the Nieman North Storm Drainage Improvements project. The Northeast Johnson County Watershed Study, completed in 2006, investigated flooding in the Turkey Creek Watershed. The study identified 27 homes and businesses as flooding between Goddard and Shawnee Mission Parkway to 57th and Flint. This project is immediately upstream of the Nieman Middle project and includes widening of the channel from Nieman to west of Flint. The existing system is undersized and inadequate and is contributing to the flooding of ten homes and apartment buildings and one street. Johnson County Stormwater Management Advisory Council (SMAC) offered the City of Shawnee 2017 funding for this project. The Governing Body authorized signature of the Intent to Proceed on the Nieman Road Corridor North Storm Drainage Improvements project with SMAC on June 27, 2016. The Governing Body approved the engineering design contract with Olsson Associates on October 24, 2016, preliminary plans on August 14, 2017, and final plans on October 23, 2017. The project includes four new 12’x 6’ reinforced box culverts under Flint Street and widening of the existing open channel, gravity retaining walls, concrete channel liner, sanitary sewer relocation, storm sewers, handrail, fencing, recreational trail, playground equipment pad, parking lot replacement, curb and gutter, street paving, and other appurtenant work. Construction of this project requires purchase and removal of three homes. DISCUSSION Sealed electronic bids were received on Friday, November 17, 2017 at 10:00 a.m. from nine contractors. A summary of bids is included on the attached bid recapitulation. Bids for the project ranged from $2,570,277.86 to $3,661,730.00. The Engineer’s Estimate was $3,743,610.75. The low bidder was VF Anderson Builders LLC, Harrisonville, Missouri. VF Anderson has worked successfully for the City of Shawnee on several projects including the Nieman Middle drainage project. Staff recommends Agenda Item #I.3. Page 177 of 204 TO: Vicki Carol Gonzales, City Manager FROM: Cynthia Moeller-Krass, P.E., Senior Engineer – Storm Drainage DATE: November 27, 2017 SUBJECT: Construction Award for the Nieman Road Corridor North Storm Drainage Improvements, PN 3425, SMAC TC-21-074. PAGE: 2 awarding this contract to VF Anderson LLC. Olsson Associates will be providing construction engineering, surveying and inspection. FINANCIAL INFORMATION The approved 2018 – 2023 Capital Improvement Plan includes the following financial plan for this project. This project is partially funded through SMAC funds and the remaining portion is debt financed with payments made from the Parks and Pipes Sales Tax. Capital Improvement Plan Project Summary Project Financing Funding Sources Estimated Expenditure Schedule Description 2018 2019 Total Description 2018 2019 Total Right-of-Way $ 92,000 $ - $ 92,000 General Fund $ - $ - $ - Construction $ 2,786,000 $ - $ 2,786,000 Debt $ 1,692,228 $ - $ 1,692,228 Legal $ - $ - $ - Benefit District $ - $ - $ - Engineering $ 593,000 $ - $ 593,000 County CARS $ - $ - $ - Miscellaneous / Utility $ 50,000 $ - $ 50,000 County SMAC $ 2,268,772 $ - $ 2,268,772 Equipment $ - $ - $ - Special Revenues $ - $ - $ - Contingencies $ 395,000 $ - $ 395,000 State / Federal / CDBG $ - $ - $ - Contract Administration $ 45,000 $ - $ 45,000 Other $ - $ - $ - Financing $ - $ - $ - $ - $ - $ - Total Cost $ 3,961,000 $ - $ 3,961,000 Total $ 3,961,000 $ - $ 3,961,000 Based on the low bid of $2,570,277.86, the construction of the drainage improvements is within the established budget. Staff anticipates starting construction in January 2018 and completing all improvements except final landscaping in August, approximately 210 days. Sod installation will occur later in September when the sod is more likely to thrive. RESULTS The City has established key Results or goals to achieve on behalf of its citizens. This item contributes to the Results of Attractive, Healthy, and Well-Maintained Community; Economic Growth and Vitality; Effective Mobility and Reliable Infrastructure. RECOMMENDATION Staff recommends the Governing Body award the contract to VF Anderson LLC, for the amount of $2,570,277.86 and authorize the Mayor to sign an agreement on behalf of the City for the Nieman Road Corridor North Storm Drainage Improvements, P.N. 3425, SMP TC-021-074. Agenda Item #I.3. Page 178 of 204 ITY OF HAWNEE C S NIEMAN ROAD CORRIDOR NORTH STORM DRAINAGE IMPROVEMENTS P.N. 3425 RECAPITULATION OF BIDS LETTING DATE: November 17, 2017 LETTING TIME: 10:00 AM CONTRACTOR'S BID BOND ADDENDA BASE BID NAME & ADDRESS SUBMITTED 1-5 VF Anderson Builders X X $2,570,277.86 Linaweaver Construction, Inc. X X $2,915,127.50 Amino Brothers Co., Inc. X X $2,956,375.45 Pyramid Contractors, Inc. X X $2,998,142.75 Emery Sapp & Sons, Inc. X X $3,039,667.00 Kansas Heavy Construction X X $3,135,821.10 Leath & Sons, Inc. X X $3,343,758.35 Miles Excavating, Inc. X X $3,521,897.05 MEGA Industries Corporation X X $3,661,730.00 ENGINEER’S ESTIMATE $3,743,610.75 Page 179 of 204 CITY OF SHAWNEE CHECK REGISTER NOVEMBER 27, 2017 COUNCIL MEETING CHECK NUMBERS 290436 - 290654 WIRE NUMBERS 17000353 - 17000372 Vendor Name Transaction Description Account Account Name Invoice Amount Pay_Date Check # Department Division Fund Name CITY OF SHAWNEE PD DONATION PASS THRU 2017 101.000.000.11158.000000 Donation Pass Thru 10,000.00 08-Nov-17 290436 UNCLASSIFIED UNCLASSIFIED GENERAL FUND PAYROLL CLEARING CITY OF SHAWNEE - HSA PR#23 HSA EE 203.000.000.22634.000000 HSA EE 2,339.17 08-Nov-17 290437 UNCLASSIFIED UNCLASSIFIED FUND PAYROLL CLEARING CITY OF SHAWNEE-SECTION 125 PR#23 DEP 136 EE 203.000.000.22623.000000 Dep125 EE 2,504.00 08-Nov-17 290438 UNCLASSIFIED UNCLASSIFIED FUND PAYROLL CLEARING CITY OF SHAWNEE-SECTION 125 PR#23 MED 136 EE 203.000.000.22624.000000 Med125 EE 6,103.75 08-Nov-17 290438 UNCLASSIFIED UNCLASSIFIED FUND EMERGENCY PUBLIC SAFETY 911 CUSTOM, LLC 201.260.000.54410.000000 Motor Vehicles Lic. 12,090.92 09-Nov-17 290439 FIRE UNCLASSIFIED LIGHTING/BUMPER EQUIPMENT FUND 911 CUSTOM, LLC VEHICLE EQUIPMENT #343 101.240.500.52531.000000 Repair Motor Vehicles 190.10 09-Nov-17 290439 POLICE PATROL GENERAL FUND 2017 SYS STORM SEWER VIDEO A-1 SEWER & SEPTIC SERVICE, INC. 213.220.010.52851.SV17-1 Professional Services 10,851.34 09-Nov-17 290440 PUBLIC WORKS ADMINISTRATION STORMWATER FUND INS A-1 SEWER & SEPTIC SERVICE, INC. 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RECREATION REFUNDS BOND REFUND E17025391 101.000.000.43411.000000 Municipal Court 240.00 09-Nov-17 290491 UNCLASSIFIED UNCLASSIFIED GENERAL FUND NEIGHBORHOOD LAWRENCE JOURNAL-WORLD 10/4 SCARECROW FESTIVAL AD 215.200.000.52330.000000 Legal & Classified Advertising 343.00 09-Nov-17 290492 PLANNING UNCLASSIFIED REVITALIZATN FUND LAWRENCE JOURNAL-WORLD 10/11-10/25 PUBLICATIONS 101.120.030.52330.000000 Legal & Classified Advertising 357.30 09-Nov-17 290492 ADMINISTRATION LICENSING GENERAL FUND LEAGUE OF KANSAS MUNICIPALITIES REGISTRATION-SUNDERMAN 101.110.000.52310.000000 Printing 160.00 09-Nov-17 290493 CITY COUNCIL UNCLASSIFIED GENERAL FUND PARKS & RECREATIONAL LEE, JANET L. 10/3-11/9 PIYO CLASS 101.290.730.52851.INSTRU Professional Services - Instructors 420.00 09-Nov-17 290494 GENERAL FUND RECREATION PROGRAMMING LEXISNEXIS RISK SOLUTIONS INC. OCTOBER ACA LICENSE FEE 101.240.010.52851.000000 Professional Services 437.42 09-Nov-17 290495 POLICE ADMINISTRATION GENERAL FUND MINOR GEAR GUARDIAN PUBLIC SAFETY LOOMIS BROTHERS EQUIPMENT CO. 201.260.000.54420.000000 Operations Equipment >10K 3,465.60 09-Nov-17 290496 FIRE UNCLASSIFIED WASHER EXT EQUIPMENT FUND PARKS & LOWE'S BLDG SUPPLIES 101.290.700.52520.000000 Buildings - Operations & Maint 670.70 09-Nov-17 290497 PARK MAINTENANCE GENERAL FUND RECREATION 10/7-11/18 SKATEBOARDING PARKS & RECREATIONAL MAPES, DANIEL 101.290.730.52851.INSTRU Professional Services - Instructors 262.50 09-Nov-17 290498 GENERAL FUND CLASS RECREATION PROGRAMMING EST #4 CONSTRUCTION 6200 BLOCK OF MEGA INDUSTRIES CORPORATION 652.220.000.55200.SD3401 Construction 789,317.00 09-Nov-17 290499 PUBLIC WORKS UNCLASSIFIED CONTRACT NIEMAN CULVERTS METRO POLYGRAPH LLC OCTOBER POLYGRAPHS 101.240.510.52851.000000 Professional Services 1,200.00 09-Nov-17 290500 POLICE SUPPORT SERVICES GENERAL FUND MHC KENWORTH - OLATHE MAINT REPAIRS #72 101.260.600.52531.000000 Repair Motor Vehicles 1,150.64 09-Nov-17 290501 FIRE OPERATIONS GENERAL FUND MID-AMERICA REGIONAL COUNCIL 2017 OPERATION GREEN LIGHT 101.220.420.52851.000000 Professional Services 11,600.00 09-Nov-17 290502 PUBLIC WORKS TRAFFIC GENERAL FUND PARKS & MIDWEST LASER LEVELING LLC INSTALL INFIELD MATERIAL 101.290.700.52540.000000 Land Improvement Maintenance 3,500.00 09-Nov-17 290503 PARK MAINTENANCE GENERAL FUND RECREATION MIDWEST OFFICE TECHNOLOGY, INC. 10/5-12/4 COPIER 101.240.510.52532.000000 Repair Operations Equipment 222.25 09-Nov-17 290504 POLICE SUPPORT SERVICES GENERAL FUND Repair Office Furniture & MIDWEST OFFICE TECHNOLOGY, INC. 10/3-12/2 COPIER 101.120.050.52534.000000 132.93 09-Nov-17 290504 ADMINISTRATION GENERAL OVERHEAD GENERAL FUND Equipment MOBILFONE 10/25-11/24 PAGER RENTAL 101.260.600.52120.000000 Telecommunications 109.00 09-Nov-17 290505 FIRE OPERATIONS GENERAL FUND REFUNDS REFUND CBK PAYMENT 101.000.000.43411.000000 Municipal Court 46.53 09-Nov-17 290506 UNCLASSIFIED UNCLASSIFIED GENERAL FUND PARKS & RECREATIONAL MUNSON, SANDRA 10/12-11/16 YOGA CLASS 101.290.730.52851.INSTRU Professional Services - Instructors 150.00 09-Nov-17 290507 GENERAL FUND RECREATION PROGRAMMING 10/16-11/6 KISS MITTS-HATS PARKS & RECREATIONAL MURRAY, CHERYL 101.290.730.52851.INSTRU Professional Services - Instructors 168.00 09-Nov-17 290508 GENERAL FUND CLS RECREATION PROGRAMMING NATIONAL FLEET TESTING SERVICES, GROUND LADDER INSPECTION 101.260.600.52531.000000 Repair Motor Vehicles 1,787.50 09-Nov-17 290509 FIRE OPERATIONS GENERAL FUND INC. PARKS & RECREATIONAL NICKS, BILL TOUR GUIDE-ABELINE TRIP 101.290.730.52851.INSTRU Professional Services - Instructors 315.00 09-Nov-17 290510 GENERAL FUND RECREATION PROGRAMMING OFFICE DEPOT OFFICE SUPPLIES 101.120.020.53110.000000 Office Supplies 120.86 09-Nov-17 290511 ADMINISTRATION LEGAL GENERAL FUND OFFICE DEPOT TONER CARTRIDGE 101.120.050.53110.000000 Office Supplies 82.99 09-Nov-17 290511 ADMINISTRATION GENERAL OVERHEAD GENERAL FUND OFFICE DEPOT OFFICE SUPPLIES 101.120.020.53110.000000 Office Supplies 25.49 09-Nov-17 290511 ADMINISTRATION LEGAL GENERAL FUND 2017 SW MGMT PROFESSIONAL OLSSON ASSOCIATES 213.220.010.52851.SMP117 Professional Services 11,165.42 09-Nov-17 290512 PUBLIC WORKS ADMINISTRATION STORMWATER FUND SERV 2017 SW MGMT PROFESSIONAL OLSSON ASSOCIATES 213.220.010.52851.SMP117 Professional Services 14,274.15 09-Nov-17 290512 PUBLIC WORKS ADMINISTRATION STORMWATER FUND SERV Agenda Item #J.1. NIEMAN CORRIDOR - OLSSON ASSOCIATES ENGINEERING SERVICES 687.220.000.55400.SD3424 Professional Services 40,118.84 09-Nov-17 290512 PUBLIC WORKS UNCLASSIFIED MIDDLE OLYMPIC CAR WASH OF SHAWNEE OCTOBER CAR WASHES 101.240.500.52531.000000 Repair Motor Vehicles 295.12 09-Nov-17 290513 POLICE PATROL GENERAL FUND OLYMPIC CAR WASH OF SHAWNEE OCTOBER CAR WASHES 101.240.510.52531.000000 Repair Motor Vehicles 138.88 09-Nov-17 290513 POLICE SUPPORT SERVICES GENERAL FUND OLYMPIC CAR WASH OF SHAWNEE OCT CAR WASHES 101.260.600.52531.000000 Repair Motor Vehicles 75.00 09-Nov-17 290513 FIRE OPERATIONS GENERAL FUND Page 184 of 204 CITY OF SHAWNEE CHECK REGISTER NOVEMBER 27, 2017 COUNCIL MEETING CHECK NUMBERS 290436 - 290654 WIRE NUMBERS 17000353 - 17000372 Vendor Name Transaction Description Account Account Name Invoice Amount Pay_Date Check # Department Division Fund Name PARKS & PACIFIC TELEMANAGEMENT SERVICES 268-9701 DEC SERVICE 101.290.700.52120.000000 Telecommunications 78.00 09-Nov-17 290514 PARK MAINTENANCE GENERAL FUND RECREATION PHOENIX FIRE SYSTEMS, INC. FIRE SUPPRESSION BATTERIES 101.240.510.52520.000000 Buildings - Operations & Maint 46.00 09-Nov-17 290515 POLICE SUPPORT SERVICES GENERAL FUND PUBLIC SAFETY PINNACLE PUBLIC FINANCE, INC. 2012 PIERCE FIRETRUCK 6/10 201.260.000.53990.000000 Transfer to Lease Purchase 70,519.37 09-Nov-17 290516 FIRE UNCLASSIFIED EQUIPMENT FUND R&S LAWNCARE MOW 8000 WOODLAND 101.200.100.52851.000000 Professional Services 40.00 09-Nov-17 290517 PLANNING CODES GENERAL FUND R&S LAWNCARE MOW 7638 WOODLAND 101.200.100.52851.000000 Professional Services 80.00 09-Nov-17 290517 PLANNING CODES GENERAL FUND TEMP CONSTRUCTION NIEMAN RD. - NORTH RAGAN, JR, WILLIAM L. 688.220.000.55100.SD3425 Land Acquisition 700.00 09-Nov-17 290518 PUBLIC WORKS UNCLASSIFIED EASEMENT SDI NIEMAN RD. - NORTH RAGAN, JR, WILLIAM L. PERMANENT EASEMENTS 688.220.000.55100.SD3425 Land Acquisition 1,800.00 09-Nov-17 290518 PUBLIC WORKS UNCLASSIFIED SDI RAINEY & RAINEY CONTRACT REVIEW 101.120.020.52851.000000 Professional Services 3,118.50 09-Nov-17 290519 ADMINISTRATION LEGAL GENERAL FUND RAINEY & RAINEY STORMWATER RELATED ISSUES 101.120.020.52851.000000 Professional Services 528.00 09-Nov-17 290519 ADMINISTRATION LEGAL GENERAL FUND RAINEY & RAINEY NIEMAN CORRIDOR PROJECT 101.120.020.52851.000000 Professional Services 5,016.00 09-Nov-17 290519 ADMINISTRATION LEGAL GENERAL FUND RAINEY & RAINEY FRANCHISE AGREEMENTS 101.120.020.52851.000000 Professional Services 990.00 09-Nov-17 290519 ADMINISTRATION LEGAL GENERAL FUND REVIEW-PREP ORDINANCE RAINEY & RAINEY 101.120.020.52851.000000 Professional Services 495.00 09-Nov-17 290519 ADMINISTRATION LEGAL GENERAL FUND DOCUMNTS RAINEY & RAINEY ZONING REGULATIONS 101.120.020.52851.000000 Professional Services 1,056.00 09-Nov-17 290519 ADMINISTRATION LEGAL GENERAL FUND RAINEY & RAINEY FIRE DEPT 101.120.020.52851.000000 Professional Services 49.50 09-Nov-17 290519 ADMINISTRATION LEGAL GENERAL FUND RAINEY & RAINEY EXCISE TAX 101.120.020.52851.000000 Professional Services 561.00 09-Nov-17 290519 ADMINISTRATION LEGAL GENERAL FUND PROPERTY MAINT RAINEY & RAINEY 101.120.020.52851.000000 Professional Services 49.50 09-Nov-17 290519 ADMINISTRATION LEGAL GENERAL FUND ENFORCEMENT RAINEY & RAINEY WESTBROOKE VILLAGE 101.120.020.52851.000000 Professional Services 264.00 09-Nov-17 290519 ADMINISTRATION LEGAL GENERAL FUND RAINEY & RAINEY CLARK VS SHAWNEE 101.120.020.52851.000000 Professional Services 49.50 09-Nov-17 290519 ADMINISTRATION LEGAL GENERAL FUND RAINEY & RAINEY RIGHT OF WAY AGREEMENTS 101.120.020.52851.000000 Professional Services 280.50 09-Nov-17 290519 ADMINISTRATION LEGAL GENERAL FUND CELL TOWERS-WIRELESS RAINEY & RAINEY 101.120.020.52851.000000 Professional Services 1,567.50 09-Nov-17 290519 ADMINISTRATION LEGAL GENERAL FUND TELECOMM RAINEY & RAINEY RAILROAD QUIET ZONE 101.120.020.52851.000000 Professional Services 610.50 09-Nov-17 290519 ADMINISTRATION LEGAL GENERAL FUND RAINEY & RAINEY OFFICE OF CITY ATTORNEY 101.120.020.52851.000000 Professional Services 2,978.25 09-Nov-17 290519 ADMINISTRATION LEGAL GENERAL FUND RAINEY & RAINEY PERSONNEL ISSUES 101.120.020.52851.000000 Professional Services 2,227.50 09-Nov-17 290519 ADMINISTRATION LEGAL GENERAL FUND TEMP CONSTRUCTION NIEMAN RD. - NORTH RASINS, MICHAEL 688.220.000.55100.SD3425 Land Acquisition 800.00 09-Nov-17 290520 PUBLIC WORKS UNCLASSIFIED EASEMENT SDI NIEMAN RD. - NORTH RASINS, MICHAEL PERMANENT EASEMENT 688.220.000.55100.SD3425 Land Acquisition 50.00 09-Nov-17 290520 PUBLIC WORKS UNCLASSIFIED SDI PARKS & RECREATIONAL RAY, KATHY D. 10/2-11/6 YOGA CLASS 101.290.730.52851.INSTRU Professional Services - Instructors 180.00 09-Nov-17 290521 GENERAL FUND RECREATION PROGRAMMING RECYCLE CONTAINER REPAIR PARKS & RECYCLE CLEAR 101.290.700.52540.000000 Land Improvement Maintenance 228.27 09-Nov-17 290522 PARK MAINTENANCE GENERAL FUND PARTS RECREATION MOUND CLAY FOR BASEBALL PARKS & REINDERS, INC. 101.290.700.52540.000000 Land Improvement Maintenance 734.40 09-Nov-17 290523 PARK MAINTENANCE GENERAL FUND FIELDS RECREATION PARKS & REYNOLDS LAWN & LEISURE INC. GATOR REPAIR PARTS #4004 101.290.700.52532.000000 Repair Operations Equipment 24.24 09-Nov-17 290524 PARK MAINTENANCE GENERAL FUND RECREATION ROLL EASY DOOR COMPANY INC. REPAIR BAY DOOR 101.260.600.52520.000000 Buildings - Operations & Maint 300.40 09-Nov-17 290525 FIRE OPERATIONS GENERAL FUND ROLLING ACRES MEMORIAL GARDENS, DEAD ANIMAL DISPOSAL 101.240.500.52851.000000 Professional Services 175.00 09-Nov-17 290526 POLICE PATROL GENERAL FUND INC. Agenda Item #J.1. 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PARK SIGNS 101.290.700.52540.000000 Land Improvement Maintenance 891.16 09-Nov-17 290529 PARK MAINTENANCE GENERAL FUND RECREATION SHAWNEE COPY CENTER, INC. WINDOW ENVELOPES 101.120.050.52310.000000 Printing 281.00 09-Nov-17 290529 ADMINISTRATION GENERAL OVERHEAD GENERAL FUND PARKS & RECREATIONAL SHEARER, DEBBIE 10/23-11/5 AEROBIC CLASS 101.290.730.52851.INSTRU Professional Services - Instructors 460.00 09-Nov-17 290530 GENERAL FUND RECREATION PROGRAMMING Agenda Item #J.1. 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REFUNDS REFUND CLASS FEE 101.000.000.43382.000000 Sports 60.00 16-Nov-17 290567 UNCLASSIFIED UNCLASSIFIED GENERAL FUND INFORMATION EMPLOYEES T/E CHICAGO, IL-BEDSAUL 101.140.000.52130.000000 Transportation/Reception 507.07 16-Nov-17 290568 UNCLASSIFIED GENERAL FUND TECHNOLOGY CONSTRUCTION CONTRACT PD PATROL CAR BHC RHODES 708.240.000.55400.PB3440 Engineering 7,040.00 16-Nov-17 290569 POLICE UNCLASSIFIED ADMIN SHELTER FLINT ST - JO DR TO BHC RHODES ENGINEERING/CONSULTING 697.220.000.55400.ST3432 Engineering 6,160.00 16-Nov-17 290570 PUBLIC WORKS UNCLASSIFIED 62ND CLEAR CREEK PKWY BRAUN INTERTEC CORPORATION TESTING SERVICES CLEAR CREEK 671.220.000.55400.ST3413 Engineering 775.00 16-Nov-17 290571 PUBLIC WORKS UNCLASSIFIED IMPROVEMENTS CLEAR CREEK PKWY BRAUN INTERTEC CORPORATION TESTING SERVICES CLEAR CREEK 671.220.000.55400.ST3413 Engineering 2,417.00 16-Nov-17 290571 PUBLIC WORKS UNCLASSIFIED IMPROVEMENTS REFUNDS REFUND CLASS FEE 101.000.000.43382.000000 Sports 60.00 16-Nov-17 290572 UNCLASSIFIED UNCLASSIFIED GENERAL FUND INFORMATION EMPLOYEES T/E CHICAGO, IL-BUNTING 101.140.000.52130.000000 Transportation/Reception 25.00 16-Nov-17 290573 UNCLASSIFIED GENERAL FUND TECHNOLOGY CRAFCO, INC. CRAFCO POLYFLEX II 101.220.410.53780.000000 Asphalt & Road Oil 10,780.80 16-Nov-17 290574 PUBLIC WORKS STREET MAINTENANCE GENERAL FUND CROFT TRAILER SUPPLY, INC. GREASE SEALS #129 101.220.410.52532.000000 Repair Operations Equipment 7.80 16-Nov-17 290575 PUBLIC WORKS STREET MAINTENANCE GENERAL FUND CULLIGAN OF GREATER KANSAS CITY 11/1-11/28 BOTTLED WATER 101.200.100.53110.000000 Office Supplies 50.07 16-Nov-17 290576 PLANNING CODES GENERAL FUND ELECTRONIC TECHNOLOGY INC. GENETEC 3 YR MAINT RENEWAL 101.240.510.52854.000000 Professional Services Technology 14,625.00 16-Nov-17 290577 POLICE SUPPORT SERVICES GENERAL FUND GENETEC PLAN MANAGER ELECTRONIC TECHNOLOGY INC. 101.240.510.52854.000000 Professional Services Technology 8,150.00 16-Nov-17 290577 POLICE SUPPORT SERVICES GENERAL FUND ADVANCED ENVIRONMENTAL MECHANICAL 11/1 HVAC MAINT 101.240.510.52520.000000 Buildings - Operations & Maint 1,731.02 16-Nov-17 290578 POLICE SUPPORT SERVICES GENERAL FUND SERVICE, INC. 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PROF SVCS STORM SEWER RPRS 689.220.000.55400.SD3426 Professional Services 1,526.50 16-Nov-17 290585 PUBLIC WORKS UNCLASSIFIED MUND PIPE REPAIR HEARTLAND BUILDING MAINTENANCE CLEAN WINDOWS 101.240.510.52520.000000 Buildings - Operations & Maint 1,458.74 16-Nov-17 290586 POLICE SUPPORT SERVICES GENERAL FUND IBT INC. SNOW DEFLECTOR BELTING 101.220.410.52532.000000 Repair Operations Equipment 408.26 16-Nov-17 290587 PUBLIC WORKS STREET MAINTENANCE GENERAL FUND INSIGHT PUBLIC SAFETY CONSULTING, JOB FIT EVALUATIONS 101.240.510.52851.000000 Professional Services 1,800.00 16-Nov-17 290588 POLICE SUPPORT SERVICES GENERAL FUND LLC INTEGRITY LOCATING SERVICES, LLC OCTOBER SERVICES 101.220.420.52851.000000 Professional Services 2,941.00 16-Nov-17 290589 PUBLIC WORKS TRAFFIC GENERAL FUND 12/17-11/18 PROSPERA PROF J.J. KELLER & ASSOCIATES, INC. 101.120.040.52720.000000 Dues & Subscriptions 1,695.00 16-Nov-17 290590 ADMINISTRATION HUMAN RESOURCES GENERAL FUND LIC WEIGHT-LOCKER ROOM JAN-PRO CLEANING SYSTEMS MIDWEST 101.240.510.52520.000000 Buildings - Operations & Maint 1,335.00 16-Nov-17 290591 POLICE SUPPORT SERVICES GENERAL FUND CLEANING JAY'S UNIFORMS UNIFORM ITEMS-FRANKE 101.260.600.53610.000000 Uniforms & Wear Appl. 500.70 16-Nov-17 290592 FIRE OPERATIONS GENERAL FUND 0020773607 OCT SEWER PARKS & JOHNSON COUNTY WASTEWATER 101.290.700.52510.000000 Utilities 29.89 16-Nov-17 290593 PARK MAINTENANCE GENERAL FUND SERVICE RECREATION 0020773508 OCT SEWER PARKS & JOHNSON COUNTY WASTEWATER 101.290.700.52510.000000 Utilities 26.80 16-Nov-17 290593 PARK MAINTENANCE GENERAL FUND SERVICE RECREATION 0020773510 OCT SEWER PARKS & JOHNSON COUNTY WASTEWATER 101.290.740.52510.000000 Utilities 24.37 16-Nov-17 290593 SHAWNEE TOWN GENERAL FUND SERVICE RECREATION 0023155856 OCT SEWER PARKS & JOHNSON COUNTY WASTEWATER 101.290.700.52510.000000 Utilities 21.34 16-Nov-17 290593 PARK MAINTENANCE GENERAL FUND SERVICE RECREATION 0020770504 OCT SEWER PARKS & JOHNSON COUNTY WASTEWATER 101.290.740.52510.000000 Utilities 58.18 16-Nov-17 290593 SHAWNEE TOWN GENERAL FUND SERVICE RECREATION 0020776489 OCT SEWER JOHNSON COUNTY WASTEWATER 101.260.600.52510.000000 Utilities 319.41 16-Nov-17 290593 FIRE OPERATIONS GENERAL FUND SERVICE 0021532456 OCT SEWER JOHNSON COUNTY WASTEWATER 101.240.510.52510.000000 Utilities 125.30 16-Nov-17 290593 POLICE SUPPORT SERVICES GENERAL FUND SERVICE 0021520120 OCT SEWER JOHNSON COUNTY WASTEWATER 101.260.600.52510.000000 Utilities 91.08 16-Nov-17 290593 FIRE OPERATIONS GENERAL FUND SERVICE 0020773386 OCT SEWER JOHNSON COUNTY WASTEWATER 101.120.050.52510.000000 Utilities 883.32 16-Nov-17 290593 ADMINISTRATION GENERAL OVERHEAD GENERAL FUND SERVICE 0020770714 OCT SEWER PARKS & JOHNSON COUNTY WASTEWATER 101.290.720.52510.000000 Utilities 156.23 16-Nov-17 290593 CIVIC CENTRE GENERAL FUND SERVICE RECREATION 0020771564 OCT SEWER JOHNSON COUNTY WASTEWATER 101.220.010.52510.000000 Utilities 184.90 16-Nov-17 290593 PUBLIC WORKS ADMINISTRATION GENERAL FUND SERVICE 0020771564 OCT SEWER JOHNSON COUNTY WASTEWATER 213.220.440.52510.000000 Utilities 79.24 16-Nov-17 290593 PUBLIC WORKS STORMWATER UTILITY STORMWATER FUND SERVICE 0020770677 OCT SEWER JOHNSON COUNTY WASTEWATER 101.220.010.52510.000000 Utilities 40.27 16-Nov-17 290593 PUBLIC WORKS ADMINISTRATION GENERAL FUND SERVICE Agenda Item #J.1. 0020770677 OCT SEWER JOHNSON COUNTY WASTEWATER 213.220.440.52510.000000 Utilities 17.26 16-Nov-17 290593 PUBLIC WORKS STORMWATER UTILITY STORMWATER FUND SERVICE 0020771700 OCT SEWER PARKS & JOHNSON COUNTY WASTEWATER 101.290.700.52510.000000 Utilities 58.18 16-Nov-17 290593 PARK MAINTENANCE GENERAL FUND SERVICE RECREATION Page 190 of 204 CITY OF SHAWNEE CHECK REGISTER NOVEMBER 27, 2017 COUNCIL MEETING CHECK NUMBERS 290436 - 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HVAC REPAIRS 101.220.010.52520.000000 Buildings - Operations & Maint 252.00 16-Nov-17 290611 PUBLIC WORKS ADMINISTRATION GENERAL FUND METRO AIR CONDITIONING INC. HVAC REPAIRS 213.220.440.52520.000000 Buildings - Operations & Maint 108.00 16-Nov-17 290611 PUBLIC WORKS STORMWATER UTILITY STORMWATER FUND MID AMERICA PERIPHERAL SUPPORT, TONER CARTRIDGES 101.200.000.53110.000000 Office Supplies 891.00 16-Nov-17 290612 PLANNING UNCLASSIFIED GENERAL FUND INC. MIDWAY FORD TRUCK CENTER, INC. CHECK VALVE 101.260.600.52531.000000 Repair Motor Vehicles 38.07 16-Nov-17 290613 FIRE OPERATIONS GENERAL FUND REFUNDS BOND REFUND CN1601463 101.000.000.22299.000000 Court Bonds 500.00 16-Nov-17 290614 UNCLASSIFIED UNCLASSIFIED GENERAL FUND WESTGLEN ANNUAL ECONOMIC OAK MEADOWS, LLC 217.000.000.52851.000000 Professional Services 150,000.00 16-Nov-17 290615 UNCLASSIFIED UNCLASSIFIED INSTALLMENT 1 DEVELOPMENT FUND PARKS & OFFICE DEPOT OFFICE SUPPLIES 101.290.740.53110.000000 Office Supplies 30.84 16-Nov-17 290616 SHAWNEE TOWN GENERAL FUND RECREATION PARKS & OFFICE DEPOT OFFICE SUPPLIES 101.290.740.53110.000000 Office Supplies 34.99 16-Nov-17 290616 SHAWNEE TOWN GENERAL FUND RECREATION OFFICE DEPOT JANITORIAL SUPPLIES 101.120.050.52520.000000 Buildings - Operations & Maint 77.10 16-Nov-17 290616 ADMINISTRATION GENERAL OVERHEAD GENERAL FUND PARKS & OFFICE DEPOT OFFICE SUPPLIES 101.290.740.53110.000000 Office Supplies 60.88 16-Nov-17 290616 SHAWNEE TOWN GENERAL FUND RECREATION PAUL VIELHAUER PLUMBING CLEAN DRAIN 101.120.050.52520.000000 Buildings - Operations & Maint 143.75 16-Nov-17 290617 ADMINISTRATION GENERAL OVERHEAD GENERAL FUND PET CREMATION SERVICES INC. OCTOBER DEER CREMATION 101.240.500.52851.000000 Professional Services 158.00 16-Nov-17 290618 POLICE PATROL GENERAL FUND PHOENIX CONCRETE & CONCRETE REPAIRS 101.240.510.52520.000000 Buildings - Operations & Maint 4,778.50 16-Nov-17 290619 POLICE SUPPORT SERVICES GENERAL FUND UNDERGROUND, LLC INFORMATION EMPLOYEES T/E CHICAGO, IL-POPP 101.140.000.52130.000000 Transportation/Reception 298.61 16-Nov-17 290620 UNCLASSIFIED GENERAL FUND TECHNOLOGY POWERPLAN REPAIR DEMO EXCAVATOR 213.220.440.52532.000000 Repair Operations Equipment 3,234.29 16-Nov-17 290621 PUBLIC WORKS STORMWATER UTILITY STORMWATER FUND PARKS & REINDERS, INC. GRASS SEED 101.290.700.52540.000000 Land Improvement Maintenance 2,480.00 16-Nov-17 290622 PARK MAINTENANCE GENERAL FUND RECREATION REPUBLIC SERVICES OCTOBER TRASH STICKERS 101.000.000.22282.SUPERI Superior Trash Stickers 304.00 16-Nov-17 290623 UNCLASSIFIED UNCLASSIFIED GENERAL FUND REPUBLIC SERVICES SEPT TRASH STICKERS 101.000.000.22282.SUPERI Superior Trash Stickers 536.00 16-Nov-17 290623 UNCLASSIFIED UNCLASSIFIED GENERAL FUND REYNOLDS LAWN & LEISURE INC. YOKE #4023 101.220.410.52532.000000 Repair Operations Equipment 184.00 16-Nov-17 290624 PUBLIC WORKS STREET MAINTENANCE GENERAL FUND SAFETY-KLEEN INC. GUN CLEANING MAINT 101.240.510.53760.000000 Guns & Ammunition 84.73 16-Nov-17 290625 POLICE SUPPORT SERVICES GENERAL FUND SALTUS TECHNOLOGIES, LLC 12/17-11/18 DIGITICKET MAINT 101.120.070.53875.000000 Technology 5,382.06 16-Nov-17 290626 ADMINISTRATION MUNICIPAL COURT GENERAL FUND REFUNDS BOND REFUND E15005467 101.000.000.22299.000000 Court Bonds 500.00 16-Nov-17 290627 UNCLASSIFIED UNCLASSIFIED GENERAL FUND OCT ST1929 CLEANING PARKS & Agenda Item #J.1. SCHMIDT, MARY L. 101.290.740.52520.000000 Buildings - Operations & Maint 588.00 16-Nov-17 290628 SHAWNEE TOWN GENERAL FUND SERVICES RECREATION REFUNDS REFUND CLASS FEE 101.000.000.43382.000000 Sports 60.00 16-Nov-17 290629 UNCLASSIFIED UNCLASSIFIED GENERAL FUND ADDITIONAL FURNITURE-CODE EQUIPMENT & SCOTT RICE - OFFICE WORKS 216.200.100.52520.000000 Buildings - Operations & Maint 644.07 16-Nov-17 290630 PLANNING CODES DEPT FACILITIES RESERVE Page 192 of 204 CITY OF SHAWNEE CHECK REGISTER NOVEMBER 27, 2017 COUNCIL MEETING CHECK NUMBERS 290436 - 290654 WIRE NUMBERS 17000353 - 17000372 Vendor Name Transaction Description Account Account Name Invoice Amount Pay_Date Check # Department Division Fund Name PARKS & SEASONAL SOLUTIONS PARKS/CITY FACILITIES LANDSCP 101.290.710.52540.000000 Land Improvement Maintenance 343.00 16-Nov-17 290631 AQUATICS GENERAL FUND RECREATION PARKS & SEASONAL SOLUTIONS PARKS/CITY FACILITIES LANDSCP 101.290.720.52520.000000 Buildings - Operations & Maint 155.00 16-Nov-17 290631 CIVIC CENTRE GENERAL FUND RECREATION PARKS & SEASONAL SOLUTIONS PARKS/CITY FACILITIES LANDSCP 101.290.710.52540.000000 Land Improvement Maintenance 567.00 16-Nov-17 290631 AQUATICS GENERAL FUND RECREATION PARKS & SEASONAL SOLUTIONS PARKS/CITY FACILITIES LANDSCP 212.290.000.52540.000000 Land Improvement Maintenance 103.00 16-Nov-17 290631 UNCLASSIFIED CEMETERY FUND RECREATION SEASONAL SOLUTIONS PARKS/CITY FACILITIES LANDSCP 101.260.600.52520.000000 Buildings - Operations & Maint 50.00 16-Nov-17 290631 FIRE OPERATIONS GENERAL FUND PARKS & SEASONAL SOLUTIONS PARKS/CITY FACILITIES LANDSCP 101.290.740.52540.000000 Land Improvement Maintenance 343.00 16-Nov-17 290631 SHAWNEE TOWN GENERAL FUND RECREATION SEASONAL SOLUTIONS PARKS/CITY FACILITIES LANDSCP 101.120.050.52520.000000 Buildings - Operations & Maint 268.00 16-Nov-17 290631 ADMINISTRATION GENERAL OVERHEAD GENERAL FUND SEASONAL SOLUTIONS PARKS/CITY FACILITIES LANDSCP 101.240.510.52520.000000 Buildings - Operations & Maint 439.00 16-Nov-17 290631 POLICE SUPPORT SERVICES GENERAL FUND PARKS & SEASONAL SOLUTIONS PARKS/CITY FACILITIES LANDSCP 101.290.700.52540.000000 Land Improvement Maintenance 247.00 16-Nov-17 290631 PARK MAINTENANCE GENERAL FUND RECREATION PARKS & SEASONAL SOLUTIONS PARKS/CITY FACILITIES LANDSCP 101.290.700.52540.000000 Land Improvement Maintenance 199.00 16-Nov-17 290631 PARK MAINTENANCE GENERAL FUND RECREATION PARKS & SEASONAL SOLUTIONS PARKS/CITY FACILITIES LANDSCP 101.290.700.52540.000000 Land Improvement Maintenance 151.00 16-Nov-17 290631 PARK MAINTENANCE GENERAL FUND RECREATION PARKS & SEASONAL SOLUTIONS PARKS/CITY FACILITIES LANDSCP 101.290.700.52540.000000 Land Improvement Maintenance 82.25 16-Nov-17 290631 PARK MAINTENANCE GENERAL FUND RECREATION PARKS & SEASONAL SOLUTIONS PARKS/CITY FACILITIES LANDSCP 101.290.700.52540.000000 Land Improvement Maintenance 68.75 16-Nov-17 290631 PARK MAINTENANCE GENERAL FUND RECREATION SEASONAL SOLUTIONS PARKS/CITY FACILITIES LANDSCP 101.260.600.52520.000000 Buildings - Operations & Maint 103.00 16-Nov-17 290631 FIRE OPERATIONS GENERAL FUND PARKS & SEASONAL SOLUTIONS PARKS/CITY FACILITIES LANDSCP 101.290.700.52540.000000 Land Improvement Maintenance 247.00 16-Nov-17 290631 PARK MAINTENANCE GENERAL FUND RECREATION PARKS/CITY FACILITIES PARKS & SEASONAL SOLUTIONS 101.290.700.52540.000000 Land Improvement Maintenance 55.00 16-Nov-17 290631 PARK MAINTENANCE GENERAL FUND LANDSCAP RECREATION PARKS/CITY FACILITIES PARKS & SEASONAL SOLUTIONS 101.290.700.52540.000000 Land Improvement Maintenance 103.00 16-Nov-17 290631 PARK MAINTENANCE GENERAL FUND LANDSCAP RECREATION PARKS/CITY FACILITIES PARKS & SEASONAL SOLUTIONS 101.290.700.52540.000000 Land Improvement Maintenance 103.00 16-Nov-17 290631 PARK MAINTENANCE GENERAL FUND LANDSCAP RECREATION PARKS/CITY FACILITIES PARKS & SEASONAL SOLUTIONS 101.290.700.52540.000000 Land Improvement Maintenance 103.00 16-Nov-17 290631 PARK MAINTENANCE GENERAL FUND LANDSCAP RECREATION PARKS/CITY FACILITIES PARKS & SEASONAL SOLUTIONS 101.290.700.52540.000000 Land Improvement Maintenance 103.00 16-Nov-17 290631 PARK MAINTENANCE GENERAL FUND LANDSCAP RECREATION PARKS/CITY FACILITIES PARKS & SEASONAL SOLUTIONS 101.290.700.52540.000000 Land Improvement Maintenance 100.00 16-Nov-17 290631 PARK MAINTENANCE GENERAL FUND LANDSCAP RECREATION SHAWNEE COPY CENTER, INC. BUSINESS CARDS-NEMCHIK 101.240.510.52310.000000 Printing 50.00 16-Nov-17 290632 POLICE SUPPORT SERVICES GENERAL FUND SHAWNEE MISSION FORD INC. REPAIR MOTOR MOUNT #401 101.240.500.52531.000000 Repair Motor Vehicles 217.87 16-Nov-17 290633 POLICE PATROL GENERAL FUND SHAWNEE MISSION FORD INC. LESS SALES TAX 101.240.500.52531.000000 Repair Motor Vehicles -19.08 16-Nov-17 290633 POLICE PATROL GENERAL FUND NEIGHBORHOOD SIGNCO INC CHRISTKINDLMARKT BANNER 215.200.000.52790.000000 Other Contractual Services 880.00 16-Nov-17 290634 PLANNING UNCLASSIFIED Agenda Item #J.1. REVITALIZATN FUND STORYTELLING PROG-HIST PARKS & SLATER, JOYCE 101.290.740.52142.000000 Education Programming 150.00 16-Nov-17 290635 SHAWNEE TOWN GENERAL FUND HAUNTNG RECREATION DEVELOPMENT SPRINT 10/3-11/2 PHONE SERVICE 101.210.010.52120.000000 Telecommunications 303.84 16-Nov-17 290636 ADMINISTRATION GENERAL FUND SERVICES Page 193 of 204 CITY OF SHAWNEE CHECK REGISTER NOVEMBER 27, 2017 COUNCIL MEETING CHECK NUMBERS 290436 - 290654 WIRE NUMBERS 17000353 - 17000372 Vendor Name Transaction Description Account Account Name Invoice Amount Pay_Date Check # Department Division Fund Name SPRINT 10/3-11/2 PHONE SERVICE 101.220.010.52120.000000 Telecommunications 303.84 16-Nov-17 290636 PUBLIC WORKS ADMINISTRATION GENERAL FUND SPRINT 10/3-11/2 PHONE SERVICE 101.220.410.52120.000000 Telecommunications 253.20 16-Nov-17 290636 PUBLIC WORKS STREET MAINTENANCE GENERAL FUND SPRINT 10/3-11/2 GPS SERVICE 101.220.410.52120.000000 Telecommunications 72.00 16-Nov-17 290636 PUBLIC WORKS STREET MAINTENANCE GENERAL FUND SPRINT 10/3-11/2 PHONE SERVICE 101.220.420.52120.000000 Telecommunications 50.64 16-Nov-17 290636 PUBLIC WORKS TRAFFIC GENERAL FUND SPRINT 10/3-11/2 PHONE SERVICE 101.220.450.52120.000000 Telecommunications 50.64 16-Nov-17 290636 PUBLIC WORKS FLEET MANAGEMENT GENERAL FUND SPRINT 10/3-11/2 PHONE SERVICE 213.220.010.52120.000000 Telecommunications 50.64 16-Nov-17 290636 PUBLIC WORKS ADMINISTRATION STORMWATER FUND SPRINT 10/3-11/2 PHONE SERVICE 213.220.440.52120.000000 Telecommunications 303.84 16-Nov-17 290636 PUBLIC WORKS STORMWATER UTILITY STORMWATER FUND SPRINT 10/3-11/2 PHONE SERVICE 101.240.500.52120.000000 Telecommunications 1,164.78 16-Nov-17 290636 POLICE PATROL GENERAL FUND SPRINT 10/3-11/2 COMM AIR CARDS 101.240.500.52120.000000 Telecommunications 74.79 16-Nov-17 290636 POLICE PATROL GENERAL FUND SPRINT 10/3-11/2 PHONE SERVICE 101.240.510.52120.000000 Telecommunications 506.40 16-Nov-17 290636 POLICE SUPPORT SERVICES GENERAL FUND SPRINT 10/3-11/2 PHONE SERVICE 101.260.600.52120.000000 Telecommunications 50.64 16-Nov-17 290636 FIRE OPERATIONS GENERAL FUND PARKS & SPRINT 10/3-11/2 PHONE SERVICE 101.290.010.52120.000000 Telecommunications 50.64 16-Nov-17 290636 ADMINISTRATION GENERAL FUND RECREATION PARKS & SPRINT 10/3-11/2 PHONE SERVICE 101.290.710.52120.000000 Telecommunications 50.64 16-Nov-17 290636 AQUATICS GENERAL FUND RECREATION Repair Communications SPRINT 10/3-11/2 ADJUSTMENT 101.240.510.52533.000000 -99.00 16-Nov-17 290636 POLICE SUPPORT SERVICES GENERAL FUND Equipment SPRINT 10/3-11/2 PHONE SERVICE 101.120.010.52120.000000 Telecommunications 50.64 16-Nov-17 290636 ADMINISTRATION ADMINISTRATION GENERAL FUND SPRINT 10/3-11/2 PHONE SERVICE 101.150.200.52120.000000 Telecommunications 50.64 16-Nov-17 290636 FINANCE FINANCE GENERAL FUND SPRINT 10/3-11/2 PHONE SERVICE 101.200.000.52120.000000 Telecommunications 101.28 16-Nov-17 290636 PLANNING UNCLASSIFIED GENERAL FUND SPRINT 10/3-11/2 PHONE SERVICE 101.200.100.52120.000000 Telecommunications 202.56 16-Nov-17 290636 PLANNING CODES GENERAL FUND PW SVC CTR-RMV TILE EQUIPMENT & STAMPCRETE OF KANSAS CITY 216.220.010.52520.000000 Buildings - Operations & Maint 500.00 16-Nov-17 290637 PUBLIC WORKS ADMINISTRATION FLR/FNSH C FACILITIES RESERVE PW SVC CTR-RMV TILE EQUIPMENT & STAMPCRETE OF KANSAS CITY 216.220.010.52520.000000 Buildings - Operations & Maint 14,726.00 16-Nov-17 290637 PUBLIC WORKS ADMINISTRATION FLR/FNSH C FACILITIES RESERVE SUMNERONE - DBA-DATAMAX & PARKS & 11/2-12/1 COPIER 101.290.720.52630.000000 Rent Equipment 86.00 16-Nov-17 290638 CIVIC CENTRE GENERAL FUND UNISOURCE RECREATION SUMNERONE - DBA-DATAMAX & PARKS & 10/4-11/3 COPIER 101.290.700.52630.000000 Rent Equipment 85.42 16-Nov-17 290638 PARK MAINTENANCE GENERAL FUND UNISOURCE RECREATION GEOTECHNICAL 53RD ST-ROBERTS TO TERRACON, INC. 706.220.000.55400.ST3439 Engineering 4,500.00 16-Nov-17 290639 PUBLIC WORKS UNCLASSIFIED INVESTIGATIONS WOODSONIA THYSSENKRUPP ELEVATOR 11/17-1/18 ELEVATOR MAINT 101.260.600.52520.000000 Buildings - Operations & Maint 405.23 16-Nov-17 290640 FIRE OPERATIONS GENERAL FUND CORPORATION THYSSENKRUPP ELEVATOR 11/17-1/18 ELEVATOR MAINT 101.120.050.52520.000000 Buildings - Operations & Maint 405.23 16-Nov-17 290640 ADMINISTRATION GENERAL OVERHEAD GENERAL FUND CORPORATION THYSSENKRUPP ELEVATOR PARKS & 11/17-1/18 ELEVATOR MAINT 101.290.720.52520.000000 Buildings - Operations & Maint 405.23 16-Nov-17 290640 CIVIC CENTRE GENERAL FUND CORPORATION RECREATION 11/8-12/7 ACT #20505- TIME WARNER CABLE 101.260.600.52120.000000 Telecommunications 294.49 16-Nov-17 290641 FIRE OPERATIONS GENERAL FUND 012927601 11/8-12/7 ACT #20505- TIME WARNER CABLE 101.260.600.52120.000000 Telecommunications 1,080.92 16-Nov-17 290641 FIRE OPERATIONS GENERAL FUND 110106001 PARKS & Agenda Item #J.1. TIRE TOWN INC. VALVE STEMS 101.290.700.52532.000000 Repair Operations Equipment 15.00 16-Nov-17 290642 PARK MAINTENANCE GENERAL FUND RECREATION TIRE TOWN INC. TRACK #4004 213.220.440.52532.000000 Repair Operations Equipment 702.00 16-Nov-17 290642 PUBLIC WORKS STORMWATER UTILITY STORMWATER FUND TIRE TOWN INC. REPAIR TIRE #120 213.220.440.52531.000000 Repair Motor Vehicles 40.00 16-Nov-17 290642 PUBLIC WORKS STORMWATER UTILITY STORMWATER FUND Page 194 of 204 CITY OF SHAWNEE CHECK REGISTER NOVEMBER 27, 2017 COUNCIL MEETING CHECK NUMBERS 290436 - 290654 WIRE NUMBERS 17000353 - 17000372 Vendor Name Transaction Description Account Account Name Invoice Amount Pay_Date Check # Department Division Fund Name TOTAL ELECTRIC CONTRACTORS INC. STREET LIGHT REPAIRS 101.220.420.52512.000000 Traffic Signals 927.00 16-Nov-17 290643 PUBLIC WORKS TRAFFIC GENERAL FUND TOTAL ELECTRIC CONTRACTORS INC. STREET LIGHT REPAIRS 101.220.420.52512.000000 Traffic Signals 1,390.50 16-Nov-17 290643 PUBLIC WORKS TRAFFIC GENERAL FUND TOTAL ELECTRIC CONTRACTORS INC. STREET LIGHT REPAIRS 101.220.420.52512.000000 Traffic Signals 2,311.32 16-Nov-17 290643 PUBLIC WORKS TRAFFIC GENERAL FUND 55TH QZ/STUMP TRANSYSTEMS CORPORATION PROFESSIONAL SERVICES 701.220.000.55400.SD3435 Engineering 6,450.00 16-Nov-17 290644 PUBLIC WORKS UNCLASSIFIED PARK TRL/COMM CT 55TH QZ/STUMP TRANSYSTEMS CORPORATION PROFESSIONAL SERVICES 701.220.000.55400.SD3435 Engineering 4,840.00 16-Nov-17 290644 PUBLIC WORKS UNCLASSIFIED PARK TRL/COMM CT 55TH QZ/STUMP TRANSYSTEMS CORPORATION PROFESSIONAL SERVICES 701.220.000.55400.SD3435 Engineering 5,552.00 16-Nov-17 290644 PUBLIC WORKS UNCLASSIFIED PARK TRL/COMM CT SEEDING-AERATION FOR POND TRUGREEN LIMITED PARTNERSHIP 101.240.510.52520.000000 Buildings - Operations & Maint 2,800.00 16-Nov-17 290645 POLICE SUPPORT SERVICES GENERAL FUND AREA UPS SHIPPING 101.240.510.52110.000000 Postage 10.99 16-Nov-17 290646 POLICE SUPPORT SERVICES GENERAL FUND WALTER P. MOORE AND ASSOCIATES BARTON ST - 66TH DESIGN/PLAN PREPARATION 691.220.000.55400.ST3428 Engineering 5,352.50 16-Nov-17 290647 PUBLIC WORKS UNCLASSIFIED INC. TERR TO 67TH POLICE IN CAR VIDEO WATCHGUARD VIDEO 4RE IN CAR VIDEO SYSTEMS 673.240.000.53875.PDTECH Technology 6,445.00 16-Nov-17 290648 POLICE UNCLASSIFIED PROJECT POLICE IN CAR VIDEO WATCHGUARD VIDEO 4RE IN CAR VIDEO SYSTEMS 673.240.000.53875.PDTECH Technology 6,655.00 16-Nov-17 290648 POLICE UNCLASSIFIED PROJECT REFUNDS BOND REFUND T15261495 101.000.000.22299.000000 Court Bonds 500.00 16-Nov-17 290649 UNCLASSIFIED UNCLASSIFIED GENERAL FUND REFUNDS REFUND CITYRIDE 101.000.000.22283.000000 City-Ride Tickets 12.00 16-Nov-17 290650 UNCLASSIFIED UNCLASSIFIED GENERAL FUND WEAVER'S A-OK EXTERMINATORS, INC. 10/12 PC 5840 RENNER RD 101.260.600.52520.000000 Buildings - Operations & Maint 40.00 16-Nov-17 290651 FIRE OPERATIONS GENERAL FUND WEAVER'S A-OK EXTERMINATORS, INC. 11/6 PC 6805 HEDGE LN TERR 101.260.600.52520.000000 Buildings - Operations & Maint 40.00 16-Nov-17 290651 FIRE OPERATIONS GENERAL FUND PARKS & WESTLAKE HARDWARE LIGHT BULBS 101.290.700.52520.000000 Buildings - Operations & Maint 83.91 16-Nov-17 290652 PARK MAINTENANCE GENERAL FUND RECREATION INFORMATION WEX BANK OCTOBER GASOLINE 101.140.000.53530.000000 Gasoline, Diesel 82.58 16-Nov-17 290653 UNCLASSIFIED GENERAL FUND TECHNOLOGY PARKS & WEX BANK OCTOBER GASOLINE 101.290.700.53530.000000 Gasoline, Diesel 1,803.64 16-Nov-17 290653 PARK MAINTENANCE GENERAL FUND RECREATION WEX BANK OCTOBER GASOLINE 101.220.010.53530.000000 Gasoline, Diesel 522.57 16-Nov-17 290653 PUBLIC WORKS ADMINISTRATION GENERAL FUND WEX BANK OCTOBER GASOLINE 213.220.440.53530.000000 Gasoline, Diesel 223.96 16-Nov-17 290653 PUBLIC WORKS STORMWATER UTILITY STORMWATER FUND WEX BANK OCTOBER GASOLINE 101.200.000.53530.000000 Gasoline, Diesel 35.81 16-Nov-17 290653 PLANNING UNCLASSIFIED GENERAL FUND WEX BANK OCTOBER GASOLINE 101.200.100.53530.000000 Gasoline, Diesel 551.76 16-Nov-17 290653 PLANNING CODES GENERAL FUND DEVELOPMENT WEX BANK OCTOBER GASOLINE 101.210.010.53530.000000 Gasoline, Diesel 368.99 16-Nov-17 290653 ADMINISTRATION GENERAL FUND SERVICES WEX BANK OCTOBER GASOLINE 101.260.600.53530.000000 Gasoline, Diesel 1,880.85 16-Nov-17 290653 FIRE OPERATIONS GENERAL FUND WEX BANK OCTOBER GASOLINE 101.240.510.53530.000000 Gasoline, Diesel 13,289.31 16-Nov-17 290653 POLICE SUPPORT SERVICES GENERAL FUND REFUNDS REFUND CLASS FEE 101.000.000.43382.000000 Sports 60.00 16-Nov-17 290654 UNCLASSIFIED UNCLASSIFIED GENERAL FUND TOTAL CHECKS 1,651,663.32 Agenda Item #J.1. KCP&L 6614302072 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 29.17 03-Nov-17 17000353 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 7062058487 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 69.36 03-Nov-17 17000353 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 7081439199 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 64.66 03-Nov-17 17000353 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 7087020255 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 143.32 03-Nov-17 17000353 PUBLIC WORKS TRAFFIC GENERAL FUND Page 195 of 204 CITY OF SHAWNEE CHECK REGISTER NOVEMBER 27, 2017 COUNCIL MEETING CHECK NUMBERS 290436 - 290654 WIRE NUMBERS 17000353 - 17000372 Vendor Name Transaction Description Account Account Name Invoice Amount Pay_Date Check # Department Division Fund Name KCP&L 7758557430 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 154.75 03-Nov-17 17000353 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 8655023735 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 38.35 03-Nov-17 17000353 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 8857619514 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 18.50 03-Nov-17 17000353 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 9239854736 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 185.89 03-Nov-17 17000353 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 9638881440 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 202.09 03-Nov-17 17000353 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 9653762401 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 87.77 03-Nov-17 17000353 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 9727805259 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 42.57 03-Nov-17 17000353 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 9801148882 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 123.77 03-Nov-17 17000353 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 569049839 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 52.57 03-Nov-17 17000353 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 590244972 OCT ELECTRIC 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KCP&L 8437033897 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 69.35 03-Nov-17 17000355 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 8744809434 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 42.21 03-Nov-17 17000355 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 8842826734 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 50.30 03-Nov-17 17000355 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 9310543687 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 18.64 03-Nov-17 17000355 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 9857103740 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 46.06 03-Nov-17 17000355 PUBLIC WORKS TRAFFIC GENERAL FUND Page 196 of 204 CITY OF SHAWNEE CHECK REGISTER NOVEMBER 27, 2017 COUNCIL MEETING CHECK NUMBERS 290436 - 290654 WIRE NUMBERS 17000353 - 17000372 Vendor Name Transaction Description Account Account Name Invoice Amount Pay_Date Check # Department Division Fund Name KCP&L 9935509383 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 18.50 03-Nov-17 17000355 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 4930746376 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 50.54 03-Nov-17 17000355 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 5065067778 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 36.03 03-Nov-17 17000355 PUBLIC WORKS TRAFFIC GENERAL FUND PARKS & KCP&L 6040769919 OCT ELECTRIC 101.290.700.52510.000000 Utilities 2.22 03-Nov-17 17000355 RECREATION PARK MAINTENANCE GENERAL FUND KCP&L 6075895109 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 270.21 03-Nov-17 17000355 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 6333896462 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 56.52 03-Nov-17 17000355 PUBLIC WORKS TRAFFIC GENERAL FUND PARKS & KCP&L 6860696861 OCT ELECTRIC 101.290.700.52510.000000 Utilities 412.29 03-Nov-17 17000355 RECREATION PARK MAINTENANCE GENERAL FUND KCP&L 7058517882 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 49.21 03-Nov-17 17000355 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 7272914996 OCT 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18.50 03-Nov-17 17000356 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 8541343028 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 49.91 03-Nov-17 17000356 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 8641256008 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 29.49 03-Nov-17 17000356 PUBLIC WORKS TRAFFIC GENERAL FUND Agenda Item #J.1. 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17000356 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 132247132 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 9.01 03-Nov-17 17000356 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 284507426 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 3.74 03-Nov-17 17000356 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 366338517 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 71.38 03-Nov-17 17000356 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 538566453 OCT ELECTRIC 101.260.600.52510.000000 Utilities 19.51 03-Nov-17 17000356 FIRE OPERATIONS GENERAL FUND KCP&L 708368405 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 272.37 03-Nov-17 17000356 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 748248332 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 80.09 03-Nov-17 17000356 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 803803614 OCT ELECTRIC 101.260.600.52510.000000 Utilities 19.35 03-Nov-17 17000356 FIRE OPERATIONS GENERAL FUND KCP&L 868798927 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 18.64 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104.70 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND PARKS & KCP&L 4458347043 OCT ELECTRIC 101.290.740.52510.000000 Utilities 368.83 03-Nov-17 17000358 RECREATION SHAWNEE TOWN GENERAL FUND KCP&L 4790817297 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 29.12 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 4819925522 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 129.44 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 4980185991 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 18.64 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND PARKS & KCP&L 5617046545 OCT ELECTRIC 101.290.740.52510.000000 Utilities 177.86 03-Nov-17 17000358 RECREATION SHAWNEE TOWN GENERAL FUND KCP&L 5751253265 OCT ELECTRIC 101.260.600.52510.000000 Utilities 19.65 03-Nov-17 17000358 FIRE OPERATIONS GENERAL FUND PARKS & KCP&L 2207689604 OCT ELECTRIC 101.290.740.52510.000000 Utilities 403.82 03-Nov-17 17000358 RECREATION SHAWNEE TOWN GENERAL FUND KCP&L 2263573292 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 18.50 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 2958750902 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 18.64 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 6060361093 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 78.42 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 6120358032 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 47.74 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 6207692312 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 18.50 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 6592366780 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 60.61 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 6630476785 OCT ELECTRIC 101.260.600.52510.000000 Utilities 18.63 03-Nov-17 17000358 FIRE OPERATIONS GENERAL FUND KCP&L 6905089202 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 65.12 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND PARKS & KCP&L 6995975140 OCT ELECTRIC 101.290.740.52510.000000 Utilities 76.17 03-Nov-17 17000358 RECREATION SHAWNEE TOWN GENERAL FUND Agenda Item #J.1. KCP&L 7387028808 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 406.49 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 7545245720 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 29.98 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 7745038406 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 18.50 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 7928413816 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 52.27 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 8389057116 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 237.50 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND Page 199 of 204 CITY OF SHAWNEE CHECK REGISTER NOVEMBER 27, 2017 COUNCIL MEETING CHECK NUMBERS 290436 - 290654 WIRE NUMBERS 17000353 - 17000372 Vendor Name Transaction Description Account Account Name Invoice Amount Pay_Date Check # Department Division Fund Name KCP&L 8657314696 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 38.59 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 8776701306 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 12.98 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 9067510442 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 592.58 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND PARKS & KCP&L 9273965490 OCT ELECTRIC 101.290.700.52510.000000 Utilities 170.83 03-Nov-17 17000358 RECREATION PARK MAINTENANCE GENERAL FUND KCP&L 9869798308 OCT ELECTRIC 101.260.600.52510.000000 Utilities 32.99 03-Nov-17 17000358 FIRE OPERATIONS GENERAL FUND KCP&L 9892561188 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 13.84 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 9939678716 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 18.50 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 293104880 OCT ELECTRIC 101.120.050.52510.000000 Utilities 2,785.51 03-Nov-17 17000358 ADMINISTRATION GENERAL OVERHEAD GENERAL FUND PARKS & KCP&L 467005840 OCT ELECTRIC 101.290.740.52510.000000 Utilities 18.36 03-Nov-17 17000358 RECREATION SHAWNEE TOWN GENERAL FUND PARKS & KCP&L 508736881 OCT ELECTRIC 101.290.700.52510.000000 Utilities 49.32 03-Nov-17 17000358 RECREATION PARK MAINTENANCE GENERAL FUND PARKS & KCP&L 578498115 OCT ELECTRIC 101.290.700.52510.000000 Utilities 38.45 03-Nov-17 17000358 RECREATION PARK MAINTENANCE GENERAL FUND KCP&L 731483972 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 99.38 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 1345820496 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 138.44 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 1434094160 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 136.52 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 1608828614 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 95.49 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 1945892416 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 18.64 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND PARKS & KCP&L 2034951196 OCT ELECTRIC 101.290.700.52510.000000 Utilities 68.58 03-Nov-17 17000358 RECREATION PARK MAINTENANCE GENERAL FUND KCP&L 2138924894 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 67.84 03-Nov-17 17000358 PUBLIC WORKS TRAFFIC GENERAL FUND KCP&L 2276368899 OCT ELECTRIC 101.220.420.52512.000000 Traffic Signals 39.55 03-Nov-17 17000359 PUBLIC WORKS TRAFFIC GENERAL FUND PARKS & KCP&L 6947609707 OCT ELECTRIC 101.290.700.52510.000000 Utilities 77.66 03-Nov-17 17000360 RECREATION PARK MAINTENANCE GENERAL FUND KANSAS DEPARTMENT OF REVENUE OCTOBER SALES TAX 101.120.050.52810.000000 Sales Tax 8.06 14-Nov-17 17000361 ADMINISTRATION GENERAL OVERHEAD GENERAL FUND KANSAS DEPARTMENT OF REVENUE OCTOBER SALES TAX 101.220.410.52810.000000 Sales Tax 157.66 14-Nov-17 17000361 PUBLIC WORKS STREET MAINTENANCE GENERAL FUND PARKS & KANSAS DEPARTMENT OF REVENUE OCTOBER SALES TAX 101.290.710.52810.000000 Sales Tax 70.57 14-Nov-17 17000361 RECREATION AQUATICS GENERAL FUND PARKS & KANSAS DEPARTMENT OF REVENUE OCTOBER SALES TAX 101.290.740.52810.000000 Sales Tax 76.48 14-Nov-17 17000361 RECREATION SHAWNEE TOWN GENERAL FUND PAYROLL CLEARING INTERNAL REVENUE SERVICE PR#23 FED EE TAX/EFT 203.000.000.22601.000000 Fed Tax EE 94,177.94 14-Nov-17 17000362 UNCLASSIFIED UNCLASSIFIED FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.220.450.51120.000000 FICA 150.21 14-Nov-17 17000363 PUBLIC WORKS FLEET MANAGEMENT GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.240.010.51120.000000 FICA 260.10 14-Nov-17 17000363 POLICE ADMINISTRATION GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.240.500.51120.000000 FICA 2,649.59 14-Nov-17 17000363 POLICE PATROL GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.240.500.51120.COPSGR FICA 130.73 14-Nov-17 17000363 POLICE PATROL GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.240.510.51120.000000 FICA 1,374.61 14-Nov-17 17000363 POLICE SUPPORT SERVICES GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.260.600.51120.000000 FICA 2,387.18 14-Nov-17 17000363 FIRE OPERATIONS GENERAL FUND PAYROLL CLEARING SOCIAL SECURITY ADMINISTRATION PR#23 FICA/MEDICARE 203.000.000.22602.000000 FICA Tax EE 59,910.97 14-Nov-17 17000363 UNCLASSIFIED UNCLASSIFIED FUND PARKS & RECREATIONAL SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.290.730.51120.000000 FICA 112.63 14-Nov-17 17000363 RECREATION PROGRAMMING GENERAL FUND PARKS & Agenda Item #J.1. SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.290.740.51120.000000 FICA 777.94 14-Nov-17 17000363 RECREATION SHAWNEE TOWN GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 213.220.010.51120.000000 FICA 455.95 14-Nov-17 17000363 PUBLIC WORKS ADMINISTRATION STORMWATER FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 213.220.440.51120.000000 FICA 1,410.30 14-Nov-17 17000363 PUBLIC WORKS STORMWATER UTILITY STORMWATER FUND Page 200 of 204 CITY OF SHAWNEE CHECK REGISTER NOVEMBER 27, 2017 COUNCIL MEETING CHECK NUMBERS 290436 - 290654 WIRE NUMBERS 17000353 - 17000372 Vendor Name Transaction Description Account Account Name Invoice Amount Pay_Date Check # Department Division Fund Name SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.110.000.51120.000000 FICA 54.87 14-Nov-17 17000363 CITY COUNCIL UNCLASSIFIED GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.120.010.51120.000000 FICA 238.20 14-Nov-17 17000363 ADMINISTRATION ADMINISTRATION GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.120.020.51120.000000 FICA 142.33 14-Nov-17 17000363 ADMINISTRATION LEGAL GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.120.030.51120.000000 FICA 208.06 14-Nov-17 17000363 ADMINISTRATION LICENSING GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.120.040.51120.000000 FICA 107.64 14-Nov-17 17000363 ADMINISTRATION HUMAN RESOURCES GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.120.070.51120.000000 FICA 121.25 14-Nov-17 17000363 ADMINISTRATION MUNICIPAL COURT GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.120.080.51120.000000 FICA 80.06 14-Nov-17 17000363 ADMINISTRATION COMMUNICATIONS GENERAL FUND INFORMATION SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.140.000.51120.000000 FICA 562.76 14-Nov-17 17000363 TECHNOLOGY UNCLASSIFIED GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.150.200.51120.000000 FICA 202.93 14-Nov-17 17000363 FINANCE FINANCE GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.200.000.51120.000000 FICA 236.45 14-Nov-17 17000363 PLANNING UNCLASSIFIED GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.200.100.51120.000000 FICA 315.89 14-Nov-17 17000363 PLANNING CODES GENERAL FUND DEVELOPMENT SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.210.010.51120.000000 FICA 457.92 14-Nov-17 17000363 SERVICES ADMINISTRATION GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.220.010.51120.000000 FICA 378.77 14-Nov-17 17000363 PUBLIC WORKS ADMINISTRATION GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.220.410.51120.000000 FICA 312.93 14-Nov-17 17000363 PUBLIC WORKS STREET MAINTENANCE GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.220.420.51120.000000 FICA 121.41 14-Nov-17 17000363 PUBLIC WORKS TRAFFIC GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.110.000.51120.000000 FICA 234.67 14-Nov-17 17000363 CITY COUNCIL UNCLASSIFIED GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.120.010.51120.000000 FICA 592.76 14-Nov-17 17000363 ADMINISTRATION ADMINISTRATION GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.120.020.51120.000000 FICA 608.61 14-Nov-17 17000363 ADMINISTRATION LEGAL GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.120.030.51120.000000 FICA 532.75 14-Nov-17 17000363 ADMINISTRATION LICENSING GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.120.040.51120.000000 FICA 460.19 14-Nov-17 17000363 ADMINISTRATION HUMAN RESOURCES GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.120.070.51120.000000 FICA 518.49 14-Nov-17 17000363 ADMINISTRATION MUNICIPAL COURT GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.120.080.51120.000000 FICA 342.27 14-Nov-17 17000363 ADMINISTRATION COMMUNICATIONS GENERAL FUND INFORMATION SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.140.000.51120.000000 FICA 2,406.28 14-Nov-17 17000363 TECHNOLOGY UNCLASSIFIED GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.150.200.51120.000000 FICA 867.70 14-Nov-17 17000363 FINANCE FINANCE GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.200.000.51120.000000 FICA 670.90 14-Nov-17 17000363 PLANNING UNCLASSIFIED GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.200.100.51120.000000 FICA 1,350.67 14-Nov-17 17000363 PLANNING CODES GENERAL FUND DEVELOPMENT SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.210.010.51120.000000 FICA 1,958.04 14-Nov-17 17000363 SERVICES ADMINISTRATION GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.220.010.51120.000000 FICA 1,619.50 14-Nov-17 17000363 PUBLIC WORKS ADMINISTRATION GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.220.410.51120.000000 FICA 1,338.01 14-Nov-17 17000363 PUBLIC WORKS STREET MAINTENANCE GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.220.420.51120.000000 FICA 519.12 14-Nov-17 17000363 PUBLIC WORKS TRAFFIC GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.220.450.51120.000000 FICA 642.22 14-Nov-17 17000363 PUBLIC WORKS FLEET MANAGEMENT GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.240.010.51120.000000 FICA 783.99 14-Nov-17 17000363 POLICE ADMINISTRATION GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.240.500.51120.000000 FICA 11,050.77 14-Nov-17 17000363 POLICE PATROL GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.240.500.51120.COPSGR FICA 558.93 14-Nov-17 17000363 POLICE PATROL GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.240.510.51120.000000 FICA 5,877.69 14-Nov-17 17000363 POLICE SUPPORT SERVICES GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.260.600.51120.000000 FICA 10,207.16 14-Nov-17 17000363 FIRE OPERATIONS GENERAL FUND PARKS & SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.290.010.51120.000000 FICA 598.94 14-Nov-17 17000363 RECREATION ADMINISTRATION GENERAL FUND PARKS & SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.290.700.51120.000000 FICA 1,280.54 14-Nov-17 17000363 RECREATION PARK MAINTENANCE GENERAL FUND Agenda Item #J.1. PARKS & SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.290.710.51120.000000 FICA 153.20 14-Nov-17 17000363 RECREATION AQUATICS GENERAL FUND PARKS & SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.290.720.51120.000000 FICA 297.21 14-Nov-17 17000363 RECREATION CIVIC CENTRE GENERAL FUND Page 201 of 204 CITY OF SHAWNEE CHECK REGISTER NOVEMBER 27, 2017 COUNCIL MEETING CHECK NUMBERS 290436 - 290654 WIRE NUMBERS 17000353 - 17000372 Vendor Name Transaction Description Account Account Name Invoice Amount Pay_Date Check # Department Division Fund Name PARKS & SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.290.010.51120.000000 FICA 140.07 14-Nov-17 17000363 RECREATION ADMINISTRATION GENERAL FUND PARKS & SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.290.700.51120.000000 FICA 299.48 14-Nov-17 17000363 RECREATION PARK MAINTENANCE GENERAL FUND PARKS & SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.290.710.51120.000000 FICA 35.83 14-Nov-17 17000363 RECREATION AQUATICS GENERAL FUND PARKS & SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.290.720.51120.000000 FICA 69.51 14-Nov-17 17000363 RECREATION CIVIC CENTRE GENERAL FUND PARKS & RECREATIONAL SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.290.730.51120.000000 FICA 26.35 14-Nov-17 17000363 RECREATION PROGRAMMING GENERAL FUND PARKS & SOCIAL SECURITY ADMINISTRATION PR#23 FICA 101.290.740.51120.000000 FICA 181.93 14-Nov-17 17000363 RECREATION SHAWNEE TOWN GENERAL FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 213.220.010.51120.000000 FICA 106.64 14-Nov-17 17000363 PUBLIC WORKS ADMINISTRATION STORMWATER FUND SOCIAL SECURITY ADMINISTRATION PR#23 FICA 213.220.440.51120.000000 FICA 329.84 14-Nov-17 17000363 PUBLIC WORKS STORMWATER UTILITY STORMWATER FUND PAYROLL CLEARING KANSAS DEPARTMENT OF REVENUE PR#23 STATE EFT 203.000.000.22603.000000 State Tax EE 33,581.04 14-Nov-17 17000364 UNCLASSIFIED UNCLASSIFIED FUND KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.110.000.51165.000000 Unemployment Insurance 5.62 14-Nov-17 17000365 CITY COUNCIL UNCLASSIFIED GENERAL FUND KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.120.010.51165.000000 Unemployment Insurance 17.51 14-Nov-17 17000365 ADMINISTRATION ADMINISTRATION GENERAL FUND KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.120.020.51165.000000 Unemployment Insurance 7.74 14-Nov-17 17000365 ADMINISTRATION LEGAL GENERAL FUND KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.120.030.51165.000000 Unemployment Insurance 18.97 14-Nov-17 17000365 ADMINISTRATION LICENSING GENERAL FUND KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.120.040.51165.000000 Unemployment Insurance 14.25 14-Nov-17 17000365 ADMINISTRATION HUMAN RESOURCES GENERAL FUND KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.120.070.51165.000000 Unemployment Insurance 15.49 14-Nov-17 17000365 ADMINISTRATION MUNICIPAL COURT GENERAL FUND KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.120.080.51165.000000 Unemployment Insurance 6.85 14-Nov-17 17000365 ADMINISTRATION COMMUNICATIONS GENERAL FUND INFORMATION KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.140.000.51165.000000 Unemployment Insurance 46.47 14-Nov-17 17000365 TECHNOLOGY UNCLASSIFIED GENERAL FUND KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.150.200.51165.000000 Unemployment Insurance 18.97 14-Nov-17 17000365 FINANCE FINANCE GENERAL FUND KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.200.000.51165.000000 Unemployment Insurance 21.66 14-Nov-17 17000365 PLANNING UNCLASSIFIED GENERAL FUND KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.200.100.51165.000000 Unemployment Insurance 32.33 14-Nov-17 17000365 PLANNING CODES GENERAL FUND DEVELOPMENT KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.210.010.51165.000000 Unemployment Insurance 48.83 14-Nov-17 17000365 SERVICES ADMINISTRATION GENERAL FUND KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 213.220.010.51165.000000 Unemployment Insurance 12.12 14-Nov-17 17000365 PUBLIC WORKS ADMINISTRATION STORMWATER FUND KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 213.220.440.51165.000000 Unemployment Insurance 27.84 14-Nov-17 17000365 PUBLIC WORKS STORMWATER UTILITY STORMWATER FUND Agenda Item #J.1. KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.220.010.51165.000000 Unemployment Insurance 27.05 14-Nov-17 17000365 PUBLIC WORKS ADMINISTRATION GENERAL FUND KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.220.410.51165.000000 Unemployment Insurance 34.01 14-Nov-17 17000365 PUBLIC WORKS STREET MAINTENANCE GENERAL FUND KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.220.420.51165.000000 Unemployment Insurance 18.74 14-Nov-17 17000365 PUBLIC WORKS TRAFFIC GENERAL FUND Page 202 of 204 CITY OF SHAWNEE CHECK REGISTER NOVEMBER 27, 2017 COUNCIL MEETING CHECK NUMBERS 290436 - 290654 WIRE NUMBERS 17000353 - 17000372 Vendor Name Transaction Description Account Account Name Invoice Amount Pay_Date Check # Department Division Fund Name KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.220.450.51165.000000 Unemployment Insurance 15.15 14-Nov-17 17000365 PUBLIC WORKS FLEET MANAGEMENT GENERAL FUND KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.240.010.51165.000000 Unemployment Insurance 20.76 14-Nov-17 17000365 POLICE ADMINISTRATION GENERAL FUND KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.240.500.51165.000000 Unemployment Insurance 224.93 14-Nov-17 17000365 POLICE PATROL GENERAL FUND KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.240.500.51165.COPSGR Unemployment Insurance 22.45 14-Nov-17 17000365 POLICE PATROL GENERAL FUND KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.240.510.51165.000000 Unemployment Insurance 150.29 14-Nov-17 17000365 POLICE SUPPORT SERVICES GENERAL FUND KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.260.600.51165.000000 Unemployment Insurance 247.38 14-Nov-17 17000365 FIRE OPERATIONS GENERAL FUND PARKS & KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.290.010.51165.000000 Unemployment Insurance 12.57 14-Nov-17 17000365 RECREATION ADMINISTRATION GENERAL FUND PARKS & KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.290.700.51165.000000 Unemployment Insurance 26.94 14-Nov-17 17000365 RECREATION PARK MAINTENANCE GENERAL FUND PARKS & KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.290.710.51165.000000 Unemployment Insurance 3.26 14-Nov-17 17000365 RECREATION AQUATICS GENERAL FUND PARKS & KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.290.720.51165.000000 Unemployment Insurance 6.62 14-Nov-17 17000365 RECREATION CIVIC CENTRE GENERAL FUND PARKS & RECREATIONAL KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.290.730.51165.000000 Unemployment Insurance 2.69 14-Nov-17 17000365 RECREATION PROGRAMMING GENERAL FUND PARKS & KANSAS EMPLOYMENT SECURITY FUND P/R #23 UNEMP TAX 101.290.740.51165.000000 Unemployment Insurance 14.93 14-Nov-17 17000365 RECREATION SHAWNEE TOWN GENERAL FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 101.110.000.51130.000000 KPERS 256.71 14-Nov-17 17000366 CITY COUNCIL UNCLASSIFIED GENERAL FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 101.120.010.51130.000000 KPERS 1,619.97 14-Nov-17 17000366 ADMINISTRATION ADMINISTRATION GENERAL FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 101.120.020.51130.000000 KPERS 651.43 14-Nov-17 17000366 ADMINISTRATION LEGAL GENERAL FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 101.120.030.51130.000000 KPERS 1,421.83 14-Nov-17 17000366 ADMINISTRATION LICENSING GENERAL FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 101.120.040.51130.000000 KPERS 673.45 14-Nov-17 17000366 ADMINISTRATION HUMAN RESOURCES GENERAL FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 101.120.070.51130.000000 KPERS 865.25 14-Nov-17 17000366 ADMINISTRATION MUNICIPAL COURT GENERAL FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 101.120.080.51130.000000 KPERS 566.98 14-Nov-17 17000366 ADMINISTRATION COMMUNICATIONS GENERAL FUND KANSAS PUBLIC EMPLOYMENT INFORMATION RETIREMENT SYSTEM P/R #23 KPERS 101.140.000.51130.000000 KPERS 3,800.18 14-Nov-17 17000366 TECHNOLOGY UNCLASSIFIED GENERAL FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 101.150.200.51130.000000 KPERS 1,375.68 14-Nov-17 17000366 FINANCE FINANCE GENERAL FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 101.200.000.51130.000000 KPERS 1,605.41 14-Nov-17 17000366 PLANNING UNCLASSIFIED GENERAL FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 101.200.100.51130.000000 KPERS 1,723.71 14-Nov-17 17000366 PLANNING CODES GENERAL FUND KANSAS PUBLIC EMPLOYMENT DEVELOPMENT Agenda Item #J.1. RETIREMENT SYSTEM P/R #23 KPERS 101.210.010.51130.000000 KPERS 3,157.39 14-Nov-17 17000366 SERVICES ADMINISTRATION GENERAL FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 101.220.010.51130.000000 KPERS 2,608.33 14-Nov-17 17000366 PUBLIC WORKS ADMINISTRATION GENERAL FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 101.220.410.51130.000000 KPERS 2,087.75 14-Nov-17 17000366 PUBLIC WORKS STREET MAINTENANCE GENERAL FUND Page 203 of 204 CITY OF SHAWNEE CHECK REGISTER NOVEMBER 27, 2017 COUNCIL MEETING CHECK NUMBERS 290436 - 290654 WIRE NUMBERS 17000353 - 17000372 Vendor Name Transaction Description Account Account Name Invoice Amount Pay_Date Check # Department Division Fund Name KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 101.220.420.51130.000000 KPERS 823.17 14-Nov-17 17000366 PUBLIC WORKS TRAFFIC GENERAL FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 101.220.450.51130.000000 KPERS 1,031.77 14-Nov-17 17000366 PUBLIC WORKS FLEET MANAGEMENT GENERAL FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 101.240.010.51130.000000 KPERS 762.73 14-Nov-17 17000366 POLICE ADMINISTRATION GENERAL FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 101.240.500.51130.000000 KPERS 410.49 14-Nov-17 17000366 POLICE PATROL GENERAL FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 101.240.510.51130.000000 KPERS 3,440.63 14-Nov-17 17000366 POLICE SUPPORT SERVICES GENERAL FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 101.260.600.51130.000000 KPERS 199.96 14-Nov-17 17000366 FIRE OPERATIONS GENERAL FUND KANSAS PUBLIC EMPLOYMENT PARKS & RETIREMENT SYSTEM P/R #23 KPERS 101.290.010.51130.000000 KPERS 948.35 14-Nov-17 17000366 RECREATION ADMINISTRATION GENERAL FUND KANSAS PUBLIC EMPLOYMENT PARKS & RETIREMENT SYSTEM P/R #23 KPERS 101.290.700.51130.000000 KPERS 2,051.10 14-Nov-17 17000366 RECREATION PARK MAINTENANCE GENERAL FUND KANSAS PUBLIC EMPLOYMENT PARKS & RETIREMENT SYSTEM P/R #23 KPERS 101.290.710.51130.000000 KPERS 243.26 14-Nov-17 17000366 RECREATION AQUATICS GENERAL FUND KANSAS PUBLIC EMPLOYMENT PARKS & RETIREMENT SYSTEM P/R #23 KPERS 101.290.720.51130.000000 KPERS 296.31 14-Nov-17 17000366 RECREATION CIVIC CENTRE GENERAL FUND KANSAS PUBLIC EMPLOYMENT PARKS & RECREATIONAL RETIREMENT SYSTEM P/R #23 KPERS 101.290.730.51130.000000 KPERS 204.39 14-Nov-17 17000366 RECREATION PROGRAMMING GENERAL FUND KANSAS PUBLIC EMPLOYMENT PARKS & RETIREMENT SYSTEM P/R #23 KPERS 101.290.740.51130.000000 KPERS 1,173.76 14-Nov-17 17000366 RECREATION SHAWNEE TOWN GENERAL FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 213.220.010.51130.000000 KPERS 755.50 14-Nov-17 17000366 PUBLIC WORKS ADMINISTRATION STORMWATER FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS 213.220.440.51130.000000 KPERS 2,212.14 14-Nov-17 17000366 PUBLIC WORKS STORMWATER UTILITY STORMWATER FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS-RETIRED 14.46% 101.200.100.51130.000000 KPERS 403.69 14-Nov-17 17000366 PLANNING CODES GENERAL FUND KANSAS PUBLIC EMPLOYMENT RETIREMENT SYSTEM P/R #23 KPERS-RETIRED 8.46% 101.120.020.51130.000000 KPERS 295.47 14-Nov-17 17000366 ADMINISTRATION LEGAL GENERAL FUND KANSAS PUBLIC EMPLOYMENT PAYROLL CLEARING RETIREMENT SYSTEM P/R #23 KPERS EE 203.000.000.22604.000000 KPERS EE 23,446.70 14-Nov-17 17000366 UNCLASSIFIED UNCLASSIFIED FUND KANSAS PUBLIC EMPLOYMENT PAYROLL CLEARING RETIREMENT SYSTEM P/R #23 KPERS SERV PURCH 203.000.000.22605.000000 KPERS Svc Purch EE 265.72 14-Nov-17 17000366 UNCLASSIFIED UNCLASSIFIED FUND KANSAS POLICE & FIRE P/R #23 KPF 101.240.010.51135.000000 KP&F 2,004.53 14-Nov-17 17000367 POLICE ADMINISTRATION GENERAL FUND KANSAS POLICE & FIRE P/R #23 KPF 101.240.500.51135.000000 KP&F 35,551.12 14-Nov-17 17000367 POLICE PATROL GENERAL FUND KANSAS POLICE & FIRE P/R #23 KPF 101.240.500.51135.COPSGR KP&F 1,726.98 14-Nov-17 17000367 POLICE PATROL GENERAL FUND KANSAS POLICE & FIRE P/R #23 KPF 101.240.510.51135.000000 KP&F 12,102.48 14-Nov-17 17000367 POLICE SUPPORT SERVICES GENERAL FUND KANSAS POLICE & FIRE P/R #23 KPF 101.260.600.51135.000000 KP&F 32,522.59 14-Nov-17 17000367 FIRE OPERATIONS GENERAL FUND PAYROLL CLEARING KANSAS POLICE & FIRE P/R #23 KP&F 203.000.000.22608.000000 KP&F EE 31,526.01 14-Nov-17 17000367 UNCLASSIFIED UNCLASSIFIED FUND PAYROLL CLEARING KANSAS POLICE & FIRE P/R #23 KP&F SERV PURCH 203.000.000.22609.000000 KP&F Svc Purch EE 840.84 14-Nov-17 17000367 UNCLASSIFIED UNCLASSIFIED FUND PAYROLL CLEARING GREAT WEST PR#23 ING 203.000.000.22612.000000 Ing 457 EE 24,174.84 14-Nov-17 17000368 UNCLASSIFIED UNCLASSIFIED FUND Agenda Item #J.1. PAYROLL CLEARING FAMILY SUPPORT PAYMENT CENTER PR#23 GARNISHMENT EE 203.000.000.22615.000000 Garnishment EE 230.77 14-Nov-17 17000369 UNCLASSIFIED UNCLASSIFIED FUND PAYROLL CLEARING KANSAS PAYMENT CENTER PR#23 GARNISHMENT EE 203.000.000.22615.000000 Garnishment EE 4,528.16 14-Nov-17 17000370 UNCLASSIFIED UNCLASSIFIED FUND Page 204 of CITY OF SHAWNEE CHECK REGISTER NOVEMBER 27, 2017 COUNCIL MEETING CHECK NUMBERS 290436 - 290654 WIRE NUMBERS 17000353 - 17000372 Vendor Name Transaction Description Account Account Name Invoice Amount Pay_Date Check # Department Division Fund Name OFFICE OF CHILD SUPPORT PAYROLL CLEARING ENFORCEMENT PR#23 GARNISHMENT EE 203.000.000.22615.000000 Garnishment EE 222.00 14-Nov-17 17000371 UNCLASSIFIED UNCLASSIFIED FUND CALIFORNIA STATE DISBURSEMENT PAYROLL CLEARING UNIT PR#23 GARNISHMENT EE 203.000.000.22615.000000 Garnishment EE 145.84 14-Nov-17 17000372 UNCLASSIFIED UNCLASSIFIED FUND TOTAL WIRES 498,162.36 GRAND TOTAL 2,149,825.68 Agenda Item #J.1.