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Whalsay Community Council

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Whalsay Community Council Whalsay Community Council Minutes of meeting held on Tuesday 4th February 2020. Meeting held in Whalsay School meeting room from 7pm Present: Minute Taker: CCllr Jackie Leslie (JL) Ellie Simpson - Clerk CCllr John Dally (JD) Apologies: CCllr Margaret Hughson (MH) CCllr Pete Gaines (PG) CCllr Anne Huntley (AH) CCllr William Polson (WP) Roselyn Fraser (RF) Michael Duncan – CC Liaison Officer 1 member of the public SIC Cllr Alec Priest (AP) SIC Cllr Duncan Simpson (DS) Angela Manson (Police) Welcome Chair CCllr JL opened the meeting and welcomed all attendees. Apologies were noted. Declaration of Interest Participatory Budgeting Event – JL, AH, JD, RF Approval of Previous Minutes Minutes of the Meeting held 14th January 2020 were approved by CCllr JL and seconded by CCllr JD. Matters Arising Road/Pedestrian Safety Concerns ASCC meeting on 10th March – agenda items include Active Travel Project. Possibility of cycle path from Huxter to school if funding can be secured through the Active Travel Project. We hope to hear further information after this meeting. There has been no further communication from Robina Barton. Concerns around Heatherlea Junction/Sandwick Junction as road is being undermined by water. Clerk to email about this again. School House Road - CCllr MH raised concern at last meeting over section of road opposite School house, Brough. Clerk awaiting response from roads department. North Voe Road - CCllr WP previously raised concerns of drain subsiding underneath the road at the North Voe. Clerk awaiting response from roads department. Policing Concerns Clerk to compile list of upcoming public events and forward this to Police. Concerns around recent car crashes raised. Clerk to email Lindsay Tulloch about not receiving monthly policing report, and to be added to the mailing list. Police report received. 2 calls, no crimes recorded. Police to be in the isle more frequently due to firearm licenses being checked. Community Ferry Hires 1 ferry hire to be used before end of financial year, 31st March. Clerk advertise again, reminding public that ferry can be hired through the day. It doesn’t have to be a late run. CCllr JD discussed the requesting two ferries to operate on weekends when Linga is scheduled for annual maintenance. Clerk to email about this. Surface Dressing, Re-Surfacing and Reconstruction Road Programme 2019 Installation of the small crane on the Pelagic Pier at Symbister- email received. Awaiting confirmation of date work will begin. Street Lighting Housing scheme street light repairs began on Monday 3rd February and are expected to take 4-5 weeks to complete. Harlsdale street light to be fixed during this time. Conventional lanterns elsewhere in Whalsay will be replaced during the next financial year. North Voe Beach – Street light bulb removed a while ago as end of path nearest to Saltness. Clerk previously emailed regarding street lighting and need for pavement as this area is within walking distance of School. Email received stating that the council is drawing up a list of possible footpath improvements that will be considered for a participatory budgeting exercise in the future. Project The ‘Welcome to Whalsay’ sign is planned to be placed on grass area below public toilets, just in front of ferry terminal. CCllrs JL, AH and MH met with Gail Rainey, Art Teacher, to discuss design of sign. It was decided that the sign would be a collaboration of all school bairns and not a competition. CCllr JL to contact Art Machine for updated costings on possibility of extending size of sign. Discussion held around possibility of fundraising towards cost of bigger sign. Clerk to look into costings/design for tourist leaflet. Repair - Old Dock/North Voe Erosion Email received form SIC Cllr AP, stating that he will contact Amenity Trust for update regarding repair of Old Dock. Clerk awaiting response to email about deterioration of North Voe. Harbison Park Mast CCllr JD reported that he had emailed Beatrice Wishart regarding the mast. Nothing further on other companies using mast. FOISA Requests Report to be reworded and sent in again. Ferries 1. Hot drinks machine on Linga – one has been ordered and awaiting delivery/installation. 2. Laxo Terminal- dive survey to take place on 10th February. WCC to be updated following this. 3. No Show Data- vehicle numbers to be collected from 29th January to 28th February. WCC to receive results once completed. Community Skip Hires 2019/20 Next community skip on Friday 21st February, 11-1.30pm. Advertised of Facebook and in local areas. Whalsay Heritage Centre meeting re. roofs Roof plans updated and submitted. Hopeful of response within 4 weeks. Once passed they can begin to fundraise for this project. Transport Email received regarding transport poll. Clerk to email local councillors and push for poll to be undertaken by SIC. Email received from Cllr DS regarding possible informal meeting. Area Transport Forum Email received form Cllr AP. Regarding some people being left behind by service bus, transport planning are to contact the bus company and ferry crew to better communication between. Clerk to contact bus company and question why they do not reverse down to ferry. Clerk to email requesting shuttle bus to/from Vidlin to assist commuters to retrieve cars when ferry changes terminal due to weather. ASCC Agenda Items Dates for upcoming meetings: -10th March 2020 -9th June 2020 -8th September 2020 Documentary on Whalsay Documentary put forward for funding. Awaiting confirmation. If accepted then Katrina will be up at end of March to start filming. CCllr MH in contact with Katrina. Wild Garden Clerk received email from Roads Department. This stated that a path around the Wild Garden in Whalsay will be added to the Participatory Budgeting list for the whole of Shetland and this will be voted on by the public. The date for this event is yet to be decided. Clerk forwarded this response to Roselyn Fraser to chase up. SCBF Feedback Meeting monthly. CCllr JD nominated to continue attending meeting on WCC behalf. CCllr JD asked if WCC could supply ferry tickets to attend meetings. Clerk to purchase book of ferry tickets for use by all community councillors attending any meeting out of the isle. Fence at Clate, Dump Response from amenity trust. Amenity Trust to visit and assess fence. Clerk to email to confirm this. Main Agenda Meeting Dates for 2020 Dates confirmed. First Tuesday of each month accept April, August and December. Clerk to forward these dates to all relevant people. Participatory Budgeting Event Applications 5 applications. Each reviewed and confirmed to meet criteria. It was decided that each group would get a share of the £3000 of available funding. This means that each group will receive £600. CCllr JL to double check with Michael Duncan that sharing out funding is ok. WCC decided that event would still be held and this would be an opportunity for the public to see how the funding would be spent. No vote to be held. Clerk to contact all applicants and produce posters for event. Gravel Applications All applications reviewed. Clerk to contact successful and unsuccessful applicants. Clerk to contact local contractor to deliver gravel. Meeting closed at 9.20pm Next meeting to take place 7pm on Tuesday 3rd March at Whalsay School Meeting Room. .
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