Municipality of Chatham-Kent

Infrastructure and Engineering Services

Engineering and Transportation Division

To: Mayor and Members of Council

From: Eric Gerrard, P.Eng., Engineering Technologist

Date: March 24, 2021

Subject: Contract Extension: Contract T18-125 – Municipal Bridge Washing (2021 & 2022)

Recommendations

It is recommended that:

1. The contract extension in the amount of $203,852.00 (including HST) for the work associated with Contract T18-125 - Municipal Bridge washing, various communities throughout Chatham-Kent, be awarded to DeAngelo Brothers Limited of Oldcastle, .

2. The Mayor and Clerk be authorized to enter into the recommended agreements.

Background

The Engineering and Transportation Division has contracted the services associated with washing Municipal bridges and culverts for the past several years. The purpose of washing these structures is to clean off the salt and debris that has accumulated over the winter months. This debris can accelerate the deterioration of concrete and steel elements. Additionally, accumulated debris can clog deck drains and expansion joint assemblies, creating further operational issues.

Bridge and culvert washing operations are beneficial and good preventative maintenance because it removes detrimental materials from the structure surfaces in an attempt to extend the lifespan. Furthermore, annual washing operations provide benefits to the bi-annual bridge inspections (as mandated by Provincial Legislation). By clearing the staining and debris, inspectors are provided a clear view of all structural and non- structural components.

Contract Extension: Contract T18-125 2 2021 & 2022 Municipal Bridge Washing

In 2018, contract T18-125 was tendered and awarded to DeAngelo Brothers Limited (DBi Services) for the cleaning of all major bridges and culverts throughout the Municipality of Chatham-Kent. This contract was worded as follows:

“The provision of Municipal Bridge and Culvert Washing services for 116 structures throughout the Chatham-Kent area for a 3 year term, with the option to renew for an additional 2 one-year contracts.”

As of the end of 2020, the original 3-year term of the contract was completed.

Comments

The Engineering and Transportation Division is recommending the renewal of this contract for the remaining two 1-year terms originally stated in the contract. The original contract T18-125 was awarded by Council on May 28, 2018, recommending the original 3-year term, but did not mention the additional two 1-year extensions that were included as provisional in the contract. The recommended renewals are for the upcoming years of 2021 and 2022.

Appendix A, which forms part of the Municipal Bridge washing contract, identifies which structures are to be washed, as well as the washing requirements at each location. The original contract listed 116 structures, however, the structure list has been revised to 110 structures.

The original tender was for $300,631.98 over a 3-year term which equates to an average of $100,210.66 per year. The costs for the additional two 1-year term extensions is in the amount of $203,852.00. This equates to an average of $101,926.00 per year. The slight increase in costs is due to additional costs in labour, materials and equipment over the past three (3) years.

The contract administration and inspection duties required to administer this contract are being completed by Chatham-Kent Engineering staff.

Areas of Strategic Focus and Critical Success Factors

The recommendations in this report support the following areas of strategic focus:

Economic Prosperity: Chatham-Kent is an innovative and thriving community with a diversified economy

A Healthy and Safe Community: Chatham-Kent is a healthy and safe community with sustainable population growth

People and Culture: Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community

Contract Extension: Contract T18-125 3 2021 & 2022 Municipal Bridge Washing

Environmental Sustainability: Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources

The recommendations in this report support the following critical success factors:

Financial Sustainability: The Corporation of the Municipality of Chatham-Kent is financially sustainable

Open, Transparent and Effective Governance: The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership

Has the potential to support all areas of strategic focus & critical success factors

Neutral issues (does not support negatively or positively)

Consultation

This contract extension was reviewed by the Engineering and Transportation Division and with the Purchasing Officer.

Financial Implications

Project fees associated with this contract will be funded as summarized in the following table:

Financial Implications T18-125 Municipal Bridge Washing – 2 year Contract Extension Project Costs Current Project Costs (Including HST) $ 203,852.00 Less HST Rebate 11.24% - $ 20,276.96

Total Current Project Costs $ 183,575.04

Total Current Project Funding $ 183,575.04

The total current project costs listed above will be funded from the Bridge Lifecycle Reserve, which includes funds under the Association of Municipalities of Ontario (AMO) Federal Transfers of Federal Gas Tax Funding Agreement.

Contract Extension: Contract T18-125 4 2021 & 2022 Municipal Bridge Washing

Prepared by: Reviewed by:

______Eric Gerrard, P.Eng. Brendan Falkner, P.Eng. Engineering Technologist, Manager, Engineering Engineering and Transportation Engineering and Transportation

Reviewed by: Reviewed by:

______Chris Thibert, P.Eng. Thomas Kelly, P.Eng., MBA Director, Engineering General Manager, Engineering and Transportation Infrastructure and Engineering Services

Consulted and confirmed the content of the consultation section of the report by:

______Jennifer Scherle Purchasing Officer

Attachments: Appendix A – Structure Summary

P:\RTC\Infrastructure & Engineering\I & ES\2021\4370 – Municipal Bridge washing contract extension.docx

Appendix A

Structure Summary and Bridge Washing Details Appendix A Structure Summary and Bridge Washing Details Chatham Central No. Identifier Bridge Description Remarks Abutments WingWalls Approaches Barriers Curbs Deck Joints Drains Sidewalks Underside Bearing Seats Keil Drive between Grand Ave and CC1 GM404 Keil Drive over Thames River Riverview Drive x x xxxxxxxx x Lacroix Street between King Street CC2 GM714 Lacroix Street over Thames River West and Mary Street x x xxxxxxxx x moveable structure - bascule pits CC3 GM399 Third Street over Thames River must be washed x x xxxxxxxx x Fifth Street between Thames Street CC4 GM385 Fifth Street Bridge over Thames River and King Street West x x xxxxxxxx x William Street between King Street CC5 GM684 William Street over McGregor Creek East and Colbourne Street x x xxxxxxxx x Princess Street between King Street CC6 GM787 Princess Street over McGregor Creek East and Colbourne Street x x xxxxxxxx x Park Avenue East over McGregor CC7 GM152 Park Avenue East over McGregor Creek Creek - 200 m SW of Creek Road x x xxxxxxxx x Chatham Township No. Identifier Bridge Description Remarks Abutments WingWalls Approaches Barriers Curbs Deck Joints Drains Sidewalks Underside Bearing Seats Eberts Line CT1 GM49 Eberts Line over Big Creek 250 m SW of Prince Albert Road x x -xxxxx-x x Booth Road CT2 GM808 Booth Road over Otter Creek 525 m S of Langstaff Line x x -xxxxx- - - Langstaff Line CT3 GM805 Langstaff Line over West Otter Creek 20 m W of Booth Road x x -xxxxx- - - Botting Road CT4 GM425 Botting Road over East Otter Creek 375 m S of Kent Road x x -xxxxx- - - Langstaff Line CT5 GM294 Langstaff Line over East Otter Creek 175 m E of Pond Road x x -xxxxx- - - Pond Road CT6 GM432 Pond Road over East Otter Creek 225 m S of Langstaff Line x x -xxxxx- - - Tupperville Road between Bank CT7 GM803 Tupperville Road over Sydenham River Street and Chesney Line x x xxxxxxxx x Cedar Hedge Line CT8 GM791 Cedar Hedge Line over Little Bear Creek 900 m NE of Prince Albert Road x x -xxxxxxx x Union Line CT9 GM50 Union Line over Little Bear Creek 20 m NE of Prince Albert Road x x -xxxxxxx x Prince Albert Road CT10 GM715 Prince Albert Road over Little Bear Creek 900 m SE of Green Valley Line x x -xxxxxxx x St. George Street between Metcalfe CT11 GM793 St. George Street North over Sydenham River and Camden x x xxxxxxxx x Esterville Road CT12 GM807 Esterville Road over Long Creek 375 m N of Croton Line x x -xxxxx- - - Dawn Mills Road CT13 GM713 Dawn Mills Road over Sydenham River 500 m N of Grove Mills Line x x xxxxxxxx x Dawn Mills Road CT14 GM430 Dawn Mills Road over Long Creek 990 m S of Kent Line x x xxxxxxxx x Base Line CT15 GM174 Base Line over Little Bear Creek Drain 325 m W of Sportmen Line x x xxxxxxx- - Brook Line CT16 GM723 Brook Line over Big Creek 30 m NE of St.Clair Road x x xxxxxxx- - Dover No. Identifier Bridge Description Remarks Abutments WingWalls Approaches Barriers Curbs Deck Joints Drains Sidewalks Underside Bearing Seats Winter Line DO1 GM722 Winter Line over Boyle Drain 360 m SE of St.Phillipes Line x x x-xxxx- - x Marsh Line DO2 GM729 Marsh Line over Hind Relief Drain 625 m E of Winter Line x x xxxxxx- - - Winter Line DO3 GM809 Winter Line over Hind Relief Drain 700 m NW of Marsh Line x x xxxxxxx- - Heritage Line over Whitebread Pumping DO4 GM798 Heritage Line at Bear Line Works x x xxxxxx- - x Bear Line DO5 GM794 Bear Line Road over Little Bear Creek North 425 m NW of Robin Line x x xxxxxxxx x Baldoon Road over Whitebread Pumping DO6 GM728 Baldoon Road at Swan Line Works x x xxxxxx- - - Bear Line DO7 GM790 Bear Line over Little Bear Creek Drain South 35m NW of McLeod Creek Road x x xxxxxx- - - Electric Line DO8 GM789 Electric Line over Little Bear Creek 450 m NE of Bear Line x x xxxxxxx- - Baldoon Road DO9 GM725 Baldoon Road over Little Bear Creek Drain 675m NW of Bush Line x x xxxxxx- - - Meadowvale Line DO10 GM730 Meadowvale Line over Maxwell Creek Drain 700m East of Baldoon Road x x xxxxxxx- - Baldoon Road DO11 GM731 Baldoon Road over Maxwell Creek Drain 700m NW of Meadowvale Road x x xxxxxxxx x Green Valley Line DO12 GM724 Green Valley Line over Little Bear Creek Drain 300 m SW of St.Clair Road x x xxxxxxx- - Bush Line DO13 GM726 Bush Line over Little Bear Creek 725 m SW of St.Clair Road x x xxxxxxx- - Town Line Road DO14 GM818 Town Line over Rivard Drain 100 m SE of Rivard Line x x xxxxxx- x x Heron Line DO15 GM721 Heron Line over Rivard Drain 850 m NE of Town Line Road x x xxxxxx- - - Town Line Road DO16 GM718 Balmoral Road over McFarlane Relief Drain 25 m SE of Balmoral Line xx ---x-x-- - Town Line Road DO17 GM716 Townline Road over McFarlane Relief Drain 30 m SE of Maple Line x x xxxxxxx- - Pain Court Line DO18 GM717 Pain Court Line over McFarlane Relief Drain 1200 m SE of Jacob Road x x xxxxxxx- - Maple Line DO19 GM719 Maple Line over Rivard Drain 25 m NE of Jacob Road x x -x-xxx- - - Given Line DO20 GM738 Given Line over Rivard Drain 20 m NE of Jacob Road x x -x-xxx- - - Belle Rose Line DO21 GM817 Belle Rose Line over Rivard Drain 20 m NE of Jacob Road x x xxxxxxx- - Jacob Road DO22 GM814 Jacob Line over Rivard Drain 20 m SE of Heron Line x x xxxxxxx- - Big Point Road DO23 GM710 Big Pointe Road over Rivard Drain SE of Maple Line x x --xxxxx- - Winter Line Road DO24 GM720 Winter Line over McFarlane Relief 460 m SE of Normandin Line x x -xxxxxx- - Winter Line Road DO25 GM709 Winter Line over Rivard Drain 10 m SE of Maple Line x x --xxxxx- - Kent Centre No. Identifier Bridge Description Remarks Abutments WingWalls Approaches Barriers Curbs Deck Joints Drains Sidewalks Underside Bearing Seats Creek Road KC1 GM691 Creek Road over McGregor Creek (South) 100 m SW of Communication Road x x xxxxxxxx x Creek Road KC2 GM690 Creek Road over McGregor Creek (North) 60 m SE of Maynard Line x x xxxxxxxx x English Line KC3 GM689 English Line over McGregor Creek 325 m SW of Creek Road x x xxxxxx- x x Creek Road over McGregor Creek Diversion Creek Road KC4 GM396 Channel 700 m NW of English Line x x xxxxxxxx x Indian Creek Road over McGregor Creek Indian Creek Road KC5 GM785 Diversion Channel 530 m NE of Creek Road x x xxxxxxxx x Indian Creek Road KC6 GM685 Indian Creek Road over McGregor Creek 180 m SW of Creek Road x x xxxxxxx- - Indian Creek Road KC7 GM686 Indian Creek Road over Indian Creek 425m Southwest of Creek Road x x xxxxxxxx x Colborne Street over McGregor Creek Colborne Street KC8 GM395 Diversion Channel 900 m NE of Sass Road x x xxxxxxxx x Park Avenue East KC9 GM688 Park Avenue over McGregor Creek 235 m NE of Siemens Drive x x xxxxxxxx x Horton Line KC10 GM692 Horton Line over Lucas Drain 210 m SW of Communication Road x x xxxxxxxx x KC11 GM695 Charing Cross Road over Locke Drain Gagner Line at Charing Cross Road x x xxxxxxx- - Mull Road KC12 GM708 Mull Road over McGregor Creek 265 m SE of Pinehurst Line x x xxxxxxxx x Snobelen Road KC13 GM784 Snobelen Road over McGregor Creek 115 m SE of Pinehurst Line x x xxx-xxxx x Raleigh No. Identifier Bridge Description Remarks Abutments WingWalls Approaches Barriers Curbs Deck Joints Drains Sidewalks Underside Bearing Seats Merlin Road RA1 GM418 Merlin Road over Raleigh Plains Drain 75m South of Louden Line x x xxxxxxxx x Third Line RA2 GM21 Third Line over Raleigh Plains Drain 875 m NE of Merlin Road x x -xxxxx- - - Drake Road RA3 GM398 Drake Road over Raleigh Plains Drain 775m SE of Third Line x x -xxxxx-x x RA4 GM836 Queens Line over Government #2 Drain Queens Line at Drake Road x x -xxxxx- - - Queens Line RA5 GM26 Queens Line over Raleigh Plains Drain 1 km NE of Drake Road x x xxxxxxxx x RA6 GM775 Fifth Line East over Government Drain #2 Fifth Line East at Drake Road x x -xxxxx- - - Drake Road RA7 GM774 Drake Road over Government Drain #2 500 m SE of Fifth Line x x -xxxxx-x x Sixth Line West RA8 GM769 Sixth Line West over Finn and Cooper Drain 475 m E of Drake Road x x -xxxxx- - - Dillon Road RA9 GM781 Dillon Road over Raleigh Plains Drain 475 m NW of Sixth Line East x x -xxxxx-x x Fifth Line East RA10 GM780 Fifth Line East over Raleigh Plains Drain 700 m SW of Dillon Road x x xxxxxxxx x Sixth Line East RA11 GM779 Sixth Line over Raleigh Plains Drain 325 m NE of Dillon Road x x -xxxxx-x x Seventh Line RA12 GM782 Seventh Line West over Flook & Hinton Drain 500 m W of Bloomfield Road x x -xxxxx- - - Bloomfield Road RA13 GM816 Bloomfield Road over Flook and Hinton Drain 300 m SE of Highway 401 x x - x x x x x - - moveable structure - chambers RA14 GM420 Jacob Road over Thames River below deck need to be cleaned. x x xxxxxxxx x Ridgetown No. Identifier Bridge Description Remarks Abutments WingWalls Approaches Barriers Curbs Deck Joints Drains Sidewalks Underside Bearing Seats R1 GM154 Littlejohn Road over Thames River Littlejohn Road over Thames River x x xxxxxxxx x

R2 GM419 Clachan Road over Thames River Clachan Road over Thames River x x xxxxxxxx x Kent Bridge Road over Thames R3 GM786 Kent Bridge Road over Thames River River x x xxxxxxxx x Kent Bridge Road R4 GM707 Kent Bridge Road over McLean Drain 315 m NW of Rose Beach Line x x xxxxxxx- - Rose Beach Line R5 GM423 Rose Beach Line over Wilcox Drain 200 m SW of McKinley Road x x xxxxxx- - - Rose Beach Line R6 GM424 Rose Beach Line over Ross Drain 1.3 km NE of Kent Bridge Road x x xxxxxx- - - Victoria Road over Thames River Victoria Road R7 GM161 (Thamesville Bridge) 174 m NW of Magnavilla Line x x xxxxxxxx x Thamesville No. Identifier Bridge Description Remarks Abutments WingWalls Approaches Barriers Curbs Deck Joints Drains Sidewalks Underside Bearing Seats Lambton Line T1 GM429 Lambton Line over Sydenham River 60 m W of Florence Road x x xxxxxxx- - Oakdale Road T2 GM788 Oakdale Road over Sydenham River 100 m N of Cider Mill Road x x xxxxxxxx x Tilbury East No. Identifier Bridge Description Remarks Abutments WingWalls Approaches Barriers Curbs Deck Joints Drains Sidewalks Underside Bearing Seats Tecumseh Line TE1 GM776 Tecumseh Line over Jeannette’s Creek 260 m SW of Poppe Road x x xxxxxxxx x Tecumseh Line TE2 GM765 Tecumseh Line over Baptiste Creek 40 m NE of Baptiste Road x x xxxxxxxx x TE3 GM170 Coutts Line over Government Drain #1 Coutts Line at Pump Road x x -x-xxx-x x

TE4 GM22 Queens Line over Government Drain #1 Queens Line at Merlin Road x x -x-xxx-x x Coutts Line TE5 GM826 Coutts Line over Baptiste Creek 250 m NE of Dashwheel Road x x -xxxxx-x x Middleton Line TE6 GM734 Middleton Line over Two Creeks 175m SW of Harbour Road x x -xxxxx-x x Klondyke Road TE7 GM735 Klondyke Road over Two Creeks 200 m SE of Drovers Road x x -xxxxx- - - 3rd Concession Line TE8 GM737 Third Concession Line over Two Creeks 16 m NE of Klondyke Road x x -xxxxx- - - TE9 GM11 Coutts Line over King & Whittle Drain Coutts Line at Montpettit Road x x -xxxxx- - - No. Identifier Bridge Description Remarks Abutments WingWalls Approaches Barriers Curbs Deck Joints Drains Sidewalks Underside Bearing Seats Payne Road WL1 GM403 Payne Road over Whitebread Tap Drain 680 m S of Whitebread Line x x -xxxxx-x x St.Clair Parkway WL2 GM402 St. Clair Parkway over Whitebread Tap Drain 550 m N of Langstaff Line x x xxxxxxxx x St.Clair Parkway WL3 GM410 St. Clair Parkway over Running Creek 275 m S of Stewart Line x x xxxxxxxx x Dufferin Avenue WL4 GM413 Dufferin Avenue over Running Creek 170 m E of Mirwin Line x x xxxxxxxx x Bluewater Line WL5 GM797 Bluewater Line over Card/Skinner Drain 10 m W of Arnold Road x x xxxxxxx - x Langstaff Line WL6 GM176 Langstaff Line over Sydenham River 75 m E of Nelson Street x x xxxxxxx - x Forham Street WL7 GM800 Forhan Street over Running Creek 145 m N of Jeanne Street x x xxxxxxxx x moveable structure - betweenn WL8 GM411 Baseline Road over Sydenham River Gillard Street and Old Glass Road x x xxxxxxxx x McNaughton Avenue over Sydenham River moveable structure - bascule pits WL9 GM400 (Lord Selkirk) must be washed x x xxxxxxxx x Duncan Street between Wallace and WL10 GM177 L.O. Stonehouse Memorial Walkbridge James x x xxxxxx- - - moveable structure - bascule pits WL11 GM163 Murray Street Bridge over Sydenham River must be washed x x xxxxxxxx x Margaret Street over Sydenham River moveable structure - bascule pits WL12 GM397 (Dundas Bridge) must be washed x x xxxxxxxx x Main Street WL13 GM153 Main Street over Otter Creek 315 m NW of Thomas Avenue x x xxxxxxx- - Nelson Street WL14 GM802 Nelson Street over Running Creek 50 m SE of Sydenham Garden Blvd x x xxxxxxxx x Kimball Road WL15 GM801 Kimball Road over Otter Creek 700 m S of Langstaff Line x x xxxxxxxx x Arnold Road 440m south of Dufferin WL16 GM804 Arnold Road over Running Creek Avenue x x xxxxxxxx x