MINUTES OF ORDINARY MEETING OF YARRIAMBIACK SHIRE COUNCIL HELD ON WEDNESDAY 24 APRIL 2019 AT THE MUNICIPAL OFFICE 34 LYLE STREET WARRACKNABEAL AT 9:30AM

ORDER OF BUSINESS

Item No Precis Page

1 WELCOME 3

2 ACKNOWLEDGEMENT & PRAYER 3

3 PRESENT 3

4 APOLOGIES or REQUEST FOR LEAVE OF ABSENCE 3

4.1 Request for Leave of Absence 3

5 CONFIRMATION OF MINUTES 4

6 DECLARATION OF CONFLICT OF INTEREST 4

7 BUSINESS ARISING 5

7.1 Ongoing and Pending Action List 5

8 PETITIONS 5

9 CORRESPONDENCE 5

10 ASSEMBLY OF COUNCILLORS 6

10.1 Agenda Audit Committee Meeting 08/04/2019 7 10.2 Agenda Council Forum 10/04/2019 8

11 SPECIAL COMMITTEES 10

12 ACTIVITY REPORTS 10

12.1 Mayor’s Report 10 12.2 Councillor’s Reports 11 12.3 Chief Executive Officer Report 13 12.4 General Manager of Infrastructure and Planning 14 12.5 General Manager of Community Development Report 18

13 REPORTS FOR DECISION 24

13.1 Finance Report 24 13.2 Revenue Report 34 13.3 Capital Works Report 39 13.4 Permit Application to keep more than the allowed number of animals 45 13.5 SHARE Grant applications 46 13.6 Instrument of Authorisation under the Planning & Environment Act 1987 48 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

14 OTHER BUSINESS (including General Business)

14.1 Financial Assistance Grant Advocacy 51 14.2 General Business 52

15 REPORTS FOR DECISION – CLOSED SESSION 53

15.1 PiLoR MoU for Murra Wurra Wind farm

M 24 04 2019.docx 2 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

1 WELCOME

2 ACKNOWLEDGEMENT & PRAYER

Cr G Massey opened the meeting at 9:30am by acknowledging the Indigenous Community and offering the opening prayer.

Acknowledging Traditional Owners

‘I would like to acknowledge that this meeting is being held on the traditional lands of the Wotjobaluk, Jaadwa, Jadawadjali, Wergaia and Jupagulk people, and I pay respects to their Elders, both past, present and emerging’

Prayer

Almighty God, without whom no Council can stand nor anything prosper we ask that you be present and guide us in our deliberations today. We pray that we will be fair in our judgements and wise in our actions and that decisions will be made with goodwill and a clear conscience for the betterment and welfare of the people of Yarriambiack Shire. Amen 3 PRESENT

Cr G Massey, Cr C Heintze, Cr J Wise, Cr K Zanker, Cr T Hamilton, Cr S Roberts,

Jessie Holmes (Chief Executive Officer), Gavin Blinman (General Manager Community Services & Development), Anita McFarlane (General Manager of Corporate Services) James Magee (General Manager Infrastructure & Planning), Belinda Penny (Executive Assistant)

4 APOLOGIES or REQUEST FOR LEAVE OF ABSENCE

4.1 Cr H Ballentine – Request for Leave of Absence

Leave of Absence – Report written by Graeme Massey Discussion: Councillor Helen Ballentine has requested a leave of absence from the April and May Ordinary Council meetings to deal with personal matters.

Recommendation

That Council resolve, in the excise of the powers conferred by section 66B of the Local Government Act 1989, that:

M 24 04 2019.docx 3 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

Councillor Helen Ballentine be granted a leave of absence from the Ordinary Council meetings of 24 April 2019 and 22 May 2019.

Resolution

Moved Cr J Wise Seconded Cr C Heintze

That the recommendation be adopted

Carried

5 CONFIRMATION OF MINUTES

Recommendation

That the Minutes of the Ordinary Meeting of Council and Minutes from the Closed Council Meeting held on Wednesday 27 March 2019, as circulated, be taken as read and confirmed.

Resolution

Moved Cr T Hamilton Seconded Cr K Zanker

That the recommendation be adopted

Carried

6 DECLARATION OF CONFLICT OF INTEREST

Direct or Indirect interest ; a ) by close association; b ) that is an indirect financial interest; c ) because of conflicting duties; d ) because of receipt of an applicable gift; e ) as a consequence of becoming an interested party; or f ) because of an impact on residential amenity.

Declaration of direct or indirect interest must also be advised by Councillors at the commencement of discussion of the specific item.

Cr C Heintze declared a conflict of interest with item 13.5 (SHARE Grant Applications)

James Magee declared a conflict of interest with item 13.5 (SHARE Grant Applications)

M 24 04 2019.docx 4 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

7 BUSINESS ARISING

7.1 Ongoing and Pending Action List

Council meeting Recommendation Action Action Taken 23/01/2019 Minyip units – Notice of Intention to No VCAT appeal – Approve Planning Permit Planning Permit issued 27/02/2019 Murtoa Rezone amendment Further information authorisation request from the Department around past uses and contamination concerns prior to the issue of an authorisation number 27/03/2019 Cease of HACC-PYP service letter Letter sent 23/04/2019 to DHHS

8 PETITIONS

Nil

9 CORRESPONDENCE

9.1 State Budget –Warracknabeal Education Precinct Funding Support Letter

Recommendation

That Council write to the Premier Mr Daniel Andrews and Minister for Education Mr James Merlino and Local Member for Lown Ms Emma Kealy including the 5 Upper House members for Western Victoria (Mr Stuart Grimley, Mrs Bev McArthur, Mr Andy Meddick, The Hon Jaala Pulford, The Hon Gayle Tierney) advocating for Stage 2 Funding in the 2019/2020 Budget of the Warracknabeal Education Precinct.

Resolution

Moved Cr J Wise Seconded Cr S Roberts

That the recommendation be adopted

Carried

M 24 04 2019.docx 5 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

10 ASSEMBLY OF COUNCILLORS –

The attached Assembly of Councillors Records are presented as an attachment to the Council agenda for the information of Councillors and recorded at the Council meeting as required under s80A Local Government Act 1989.

Recommendation

That Council accepts the Assembly of Councillors Records as presented

Resolution

Moved Cr K Zanker Seconded Cr C Heintze

That the recommendation be adopted

Carried

M 24 04 2019.docx 6 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

10.1 Agenda Audit Committee Meeting 08/04/2019

AGENDA FOR MEETING OF THE YARRIAMBIACK SHIRE COUCNILLORS AND INDEPENDENT AUDIT COMMITTEE TO BE HELD AT THE MUNICIPAL OFFICE 34 LYLE STREET WARRACKNABEAL AT 5.00pm MONDAY 8th April 2019

 Welcome – James Gregson

 Present –

Cr G Massey, Cr C Heintze, Cr J Wise, Cr K Zanker, Cr T Hamilton, Cr S Roberts,

Brad Ead AFS

James Gregson Diane Connolly, Martin Moynihan

 Apologies -

Cllr Helen Ballentine

 Conflict of Interest

 Audit schedule and progress

 2018/19 Forecast

 2019/2020 Proposed Budget

 General Business

 Next Meeting

 Closed

M 24 04 2019.docx 7 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

10.2 Agenda Council Forum 10/04/2019

COUNCIL FORUM AGENDA

Date: Wednesday, 10 April 2019

Venue: Council Chamber Warracknabeal

Time: 9.30am

Appointments Ben – Valuations Minister Somyurek visit 12 noon

Present: Cr G Massey, Cr S Roberts, Cr T Hamilton, Cr J Wise, Cr C Heintze, Cr K Zanker, J Magee, B Naylor, A McFarlane, C Pitt, M Ferguson, J Turner, M Evans, T Rose

Apologies: Jessie Holmes, Belinda Penny, Cr H Ballentine

Items for Action Officer Outcome YTD & Setting the differential Rates CP

As per the attached report, Tim (on Craig’s behalf) will present a recommendation to not Permit Application to Keep extra TR approve a permit to keep Goats in the Animals township area.

SHARE community Grant applications to be discussed. SHARE Grant Applications MF

Minister Adem Somyurek MP Visit GM

Wimmera Broadband JM

Capital Works Draft JT

Audit Meeting AM

Early Grants Commission Payment AM

M 24 04 2019.docx 8 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

R2R Funding AM

Previous Matters

General Business

Next forum meeting April 24 (after council meeting)

M 24 04 2019.docx 9 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

11 SPECIAL COMMITTEES

Nil

12 ACTIVITY REPORTS

12.1 Mayor’s Report – Prepared by Graeme Massey

1 April Visited the new Police Station at Warracknabeal with Inspector Paul

Margett and Sergeant Kylie Newell

2 April Attended the opening of Willow Lake and fish release, Hopetoun

4 April Attended the Yarriambiack Youth Achievement Award Presentation and Endoreic Short Film Festival at Lake Lascelles, Hopetoun

5 April Attended Seasonal Conditions Meeting in Hopetoun

5 April Attended the Induction of Pastor Arthur Broughton, Southern Mallee Co-operative Parish in Hopetoun

6 April Attended the Warracknabeal Rotary Club, Paddock to Plate Dinner

8 April Met with Internal Audit Committee members

8 April Attended the ‘Let’s Scoot and Skate’ Event at the Warracknabeal Skate Park

8 April Attended the Warracknabeal Town Hall Annual General Meeting

9 April Attended the Warracknabeal Action Group (WAG) meeting

10 April Attended Council Forum where Minister Adem Somyurek introduced himself and discussed Local Government issues

10 April Met with Carol Guttery, journalist from California re: the Silo Art Trail

17 April Attended the Rural Councils Victoria meeting in Melbourne

April 19 Opened the YFEAST Art Show for the Arts Council

April 20-22 Attended the Easter Weekend - YFEST Events

23 April Opened the Hopetoun Bowls Annual Tournament

M 24 04 2019.docx 10 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

12.2 Councillor’s Reports

Cr H Ballentine

Currently on Leave

Cr K Zanker

April 4 Attended the Yarriambiack Youth Achievement Award Presentation and Endoreic Short Film Festival at Lake Lascelles, Hopetoun

April 8 Attended Internal Audit review committee Meeting

April 9 Guest judge for the Volunteering Recognition Awards

April 10 Attended Council Forum where Minister Adem Somyurek introduced himself and discussed Local Government issues

April 10 Guest judge for the Volunteering Recognition Awards

April 15 Guest judge for the Volunteering Recognition Awards

April 16 Attended the Rural Financial Counselling Services Deed and program review with David Evans and Timothy Marley from Department of Agriculture and Water Resources in Melbourne

April 19 Attended the official opening of the Easter Art exhibition and YFest

April 20 Attended the Warracknabeal Street Parade YFest celebrations

April 20 Attended the Warracknabeal Races

Cr T Hamilton

March 30 Attended the Murtoa Stick Shed Dinner

April 5 Attended Grant information session at Murtoa

April 10 Attended Council Forum where Minister Adem Somyurek introduced

himself and discussed Local Government issues

April 10 Attended the Yarrilinks Site Visit

April 10 Attended Murtoa Big Weekend Meeting in Murtoa

April 16 Attended Murtoa Progress Meeting

April 23 Presented awards to students who didn’t attend the Hopetoun

Endoreic Short Film Festival at Lake Lascelles

M 24 04 2019.docx 11 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

Cr S Roberts

April 2 Attended the opening of Willow Lake and fish release, Hopetoun

April 10 Attended Council Forum where Minister Adem Somyurek introduced

himself and discussed Local Government issues

April 8 Attended Internal Audit review committee Meeting

April 16 Attended Neighbourhood House Meeting

April 20-22 Attended the Easter Weekend - YFest

Cr C Heintze

April 2 Attended the Attended the opening of Willow Lake and fish release,

Hopetoun

April 3 Attended the Minyip Progress Meeting

April 8 Attended Internal Audit review committee Meeting

April 8 Attended the Rupanyup Consultative Committee Meeting

April 10 Attended Council Forum where Minister Adem Somyurek introduced

himself and discussed Local Government issues

April 23 Attended the Wimmera Mobility Group as guest speaker in Horsham

April 24 Attended the Minyip RSL sub branch 100 anniversary meet and

greet

April 20-22 Attended the Easter Weekend - YFest Events

Cr Jean Wise

April 4 Attended WSMRP – Early Years Yarriambiack Project Centre Group Meeting

April 8 Attended Internal Audit committee Meeting

April 10 Attended Council Forum where Minister Adem Somyurek introduced himself and discussed Local Government issues

April 11 Attended Centre for Participation Volunteer Awards Judging

April 12 Attended the Wimmera Regional Library Board Meeting

April 12 Attended Centre for Participation Volunteer Awards Judging

April 15 Attended Yarriambiack Grants Assessment

April 20-22 Attended the Easter Weekend - Y-Fest Events

M 24 04 2019.docx 12 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

12.3 CEO’s Report – Prepared by Jessie Holmes

March 28 Attended LGPRO/MAV CEO Meeting

March 30 Attended the Murtoa Stick Shed Dinner

April 1 Visited the new Police Station at Warracknabeal with Inspector Paul Margett and Sergeant Kylie Newell

April 4 Attended Wimmera Southern Mallee Regional Partnership Early

Years Meeting

April 6 – 15 Annual Leave

April 16 Met with Mallee Regional Partnership in relation to Silo Art

April 17 Attended the Rural Councils Victoria Meeting in Melbourne

M 24 04 2019.docx 13 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

12.4 General Manager of Infrastructure & Planning – Prepared by James Magee

Wimmera Broadband

Council met with three representatives of the proponent company Wimmera Broadband. They wish to bring fixed wireless broadband internet to all areas of Yarriambiack Shire who only have current access to satellite services.

They are interested in providing a service to Woomelang, Lascelles, Yaapeet, Sheep Hills, Lubeck, Tempy, Speed, Patchewollock and all the rural areas that cannot reach a wireless service.

They have a Facebook page which includes a details form if you are interested in obtaining a service. The company can then look at designing and costing a system to ensure coverage. The company is currently investigating possible sites as transmission points.

Mobile Blackspot Program

Round 5 of the Mobile Blackspot Program is now open to Mobile Network Operators and close in July 2019. Round 5 will target Public Interest Premises, economic centres, emergency facilities and educational facilities.

I suggest the following priorities for the program within Yarriambiack Shire for discussion purposes: P1. Near Lubeck – gives coverage to the small settlement of Lubeck which includes a CFA station and will also assist in providing coverage to the Stawell Warracknabeal Road between Rupanyup and Glenorchy.

P2. Rosebery – would provide coverage to small settlement which includes CFA shed and I. The Rosebery Silo Art facility also has regular visitors. This location is on the Henty Highway and would assist in providing coverage between Hopetoun and Beulah.

P3. Near Lascelles – would provide coverage to small settlement which includes CFA shed and I, art gallery, caravan park, post office and Hotel. The Lascelles Silo Art facility also has regular visitors. This location is on the Henty Highway and would assist in providing coverage between Hopetoun and Lascelles and also on the Hopetoun Sea Lake Road between Hopetoun and Woomelang.

P4. Brim West area known as Willenabrina – this location is on the Warracknabeal Rainbow Road and would assist in providing coverage between Warracknabeal, Rainbow and Jeparit. It will service the Crymelon CFA shed.

P5. West of Rosebery – this site will service the Hopetoun Rainbow Road between Hopetoun and Rainbow and the Hopetoun West CFA shed.

P6. Reedy Dam – east of Beulah, the site will service Birchip Rainbow Road between Beulah and Birchip.

M 24 04 2019.docx 14 Mobile Phone Towers Mildura Rural City Existing Towers

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P1P1L RO CO O W Kilometres A A U R A TE T S D L D AD BISMARK - LUBECK ROA BISMARK - LUBECK RO Northern Grampians Shire E20E2E200 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

Current Contracts

 Council is participating in a joint Procurement Tender for the Supply of Bituminous Surfacing Works with Horsham Rural City, Hindmarsh, West Wimmera and Northern Grampians Councils. Tenders Close on the 17th May, 2019 This contract will be for a period Three (3) Years with an option for a further two (2) Years.

 Murtoa Swimming Pool Change rooms Upgrade - Council has now received the final design and plans for the Murtoa Project. Specification Documentation has been completed and tenders for Contract C244/2019 being the Murtoa Swimming Pool Change Rooms Upgrade have been advertised with tenders closing on the 10th May, 2019.

 Swimming Pools – The swimming pool season has now finished with all pools now shut down. There are some issues with the Beulah Pool in relation to the sand filter which has split – currently working with committee to see how we can replace it.

 Tammy Smith and Bernie Naylor are currently working on updating our procurement policy and the associated procurement Procedures

 Contract C230/2019 - Supply of two (2) Graders - both these graders have now been delivered.

Caravan Park Occupancy - March 2019

State Warracknabeal Hopetoun Murtoa

VIC 188 136 143 WA 0 0 1 TAS 1 6 0 SA 21 16 72 QLD 32 20 11 NT 0 0 0 NSW 96 0 23 ACT 0 40 1 International 0 0 0 Permanents 4 N/A N/A TOTAL 343 221 251

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COUNCIL MEETING MINUTES 24 APRIL 2019

Caravan Park Occupancy Comparison - March 2018

State Warracknabeal Hopetoun Murtoa

VIC 223 253 142 NSW 48 51 22 WA 1 2 10 QLD 27 8 18 SA 21 20 5 NT 1 0 0 ACT 0 4 0 TAS 4 3 1 International 0 1 0 Permanents 11 N/A N/A TOTAL 336 342 198

Warracknabeal Regional Livestock Exchange

Sales figures

Feb 27th 6788 head March 10th 7034 head Please note April 24th Sale Cancelled Next Sale – May 8th

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COUNCIL MEETING MINUTES 24 APRIL 2019

12.5 General Manager of Community Services & Development – Gavin Blinman

Caravan Parks

Council is continuing the review of all caravan park registrations in accordance with the Residential Tenancies Act. Council has met with all caravan park operators/committees onsite to discuss their obligations under the Act and over coming months, will work towards a satisfactory outcome for all sites.

Cigarette Sales to Minors Program

The Tobacco Unit of DHHS has provided Council with funding to undertake a cigarette sales to minors program. This program involves the use of a minor, who attempts to purchase cigarettes without ID from retailers within the Shire. Council has completed two full days of test purchasing, with reserve funding enabling a third day. Unfortunately, the 15 year old test purchaser had a 66 percent success rate in obtaining cigarettes.

Blue Green Algae

Blue Green Algae in Lake Marma has shown signs of improvement, with the latest results confirming the algae levels are below the threshold set in the State BGA Circular. It is anticipated that final testing will enable signage to be removed.

Local Law

Council’s Local Law Officer attended a truck rollover at Minyip and provided assistance in the management of stock that were being carted in the truck. Unfortunately, a large number of stock sustained significant injuries and were humanely destroyed.

Aged and Disability Services Report prepared by Alannah Lehmann

Volunteer Meals and Transport

Transport

For the month of March 2019 the Shire completed 5 drives and had 2 cancellations. This month elderly were mainly accessing services in Horsham The table below is a comparison over the last three years.

March 2019 5 drives, 2 cancellations March 2018 10 drives, 1 cancellations

March 2017 12 drives, 1 cancellations

Meals on Wheels

March 2019 673 Meals March 2018 556 Meals

March 2017 585 Meals

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COUNCIL MEETING MINUTES 24 APRIL 2019

Centre Base Meals

March 2019 223 Meals March 2018 257 Meals

March 2017 268 Meals

Meal Vouchers

March 2019 108 Vouchers

Assessment Officer Report prepared by Barb Whiteford/Hanna Butuyuyu

GENERAL

o Barb off for 1 week o Ongoing issues with IT and My Aged Care platform dropping out o Client Satisfaction Surveys to be lodged Quarterly with DHHS o MAC NSAF ( National Screening and Assessment Form ) Audit to be lodged Quarterly with DHHS

WAITLIST

 6 with appointments scheduled for all clients

ASSESSMENTS COMPLETED

 Completed: 21  Declined: 0  LAHA Assessments:1

REVIEWS COMPLETED

 Reviews:12

EDUCATION & TRAINING

 Hanna undertaking University of Tasmania bachelor of Dementia care

MEETINGS

 Shared Care Meeting; Cancelled

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COUNCIL MEETING MINUTES 24 APRIL 2019

Youth Officer Report - prepared by Murray McKenzie

Had some big events before I left (Endoreic Film Festival-14 films, Yarriambiack Young Achiever Awards 9 winners across 7 categories, and an unbelievable turn out for the Colour rally in the Mallee, as well as the learn to skate sessions at Murtoa, Hopetoun and Warracknabeal Skate Park before the Scoot and Skate Comp at Warracknabeal which was really well attended)

I would like to thank the councillors for supporting the events, especially the Mayor Graeme Massey and Councillor Kylie Zanker, also councillor Tom Hamilton who has been to Murtoa to help present certificates.

Also CEO Jessie Holmes who helped present certificates on the night and to the other YSC staff such as James Magee who attended to help out.

We have confirmed the Shearing and Wool training dates and we have also been fortunate to receive notification of success with the Vic Road Grants.

The first meeting of the Core Reference Group for the Yarriambiack Engagement Strategy will be on Wednesday May 1st.

Early Years Coordinator Report – prepared by Glenda Hewitt

I was very fortunate to be appointed to the role of Early Years Coordinator, in late February. My initial process has involved re-establishing relationships with all Early Childhood educators in the Shire and consequently I have been paying visits to all services, including supported playgroups and reviewing the latest Assessment and Ratings reports.

This year, Yarriambiack Shire Kindergartens will be subject to unannounced Departmental visits. These are regulatory visits to ensure that all services are maintaining appropriate records and that all regulations are being adhered to. Thus, I have been working with all educators to ensure that necessary documentation has been completed and displayed and regulatory requirements are monitored.

2020 will indeed be a year of new challenges in the Early Years space, as the roll-out of fully subsidised three-year-old Kindergarten is implemented in the Yarriambiack Shire. In preparation for this State Government initiative, Local Governments will be required to contribute to a capacity assessment process to determine staffing, programming, infrastructure requirements and possible constraints, as the process will necessitate changes to some existing programming and provision of services.

Supported Playgroups prepared by Kathryn Camilleri

Warracknabeal and Hopetoun have an increasing number of families attending, around 5-6 families each week. The children enjoyed a special Easter treat of eggs and hot cross buns on the last session of term.

I have made connections with different services including Uniting Wimmera (Wimmera Uniting Care Horsham) and Rural North West Health as well as continuing to work with Michelle, Nanette and Glenda. Uniting Wimmera came for a play in term 1. They spoke with parents about some of the services that they provide and brought along some of their toys. They will visit again on the 13th of May, where they will bring along Family Week activities.

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COUNCIL MEETING MINUTES 24 APRIL 2019

Rural North West Health will visit Warracknabeal and Hopetoun during Family Week 20 May and 22 May with their “Learn To Play” activities and health promotion.

I have completed the Domestic Violence Alert Training, Mental Health First Aid and attended the Playgroup Victoria Conference and Communities Of Practice. Was great to meet other facilitators to discuss what works and does not working in our respective areas.

Will continue Bastow training in Horsham where the project team are looking at forming a directory of all the services available to our shire to be used by professionals (Facilitators, Teachers, Practitioners, Dr etc) to use to assist smooth referral to services for families.

Now that Hopetoun has a good number of families attending regularly, I will introduce some of the ‘Small Talk’ strategies this term which I am excited about. Vince from PRC will visit Hopetoun on the 16th of May

Warracknabeal group is going well and I will look at transitioning away from them allowing them to run with their own group which is also exciting.

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COUNCIL MEETING MINUTES 24 APRIL 2019

Project Report prepared by Andrea Stepney

Project Description Status Stage % comp Installations of Completed- finalising Beulah Cabins two cabins at completion report Project Completed 100 caravan park $120k W’beal Town Replacement, Project commenced 9/4/19. Hall Strong renew floors, wall Project $130k Construction 5 Foundations & ceiling repair Project E-Rup Retail Development of Funding agreement RDV – Development Rupanyup Retail executed ($500k), DCP Precinct agreement executed ($100k). Initiation 90 Final stages of design & finance. Warracknabeal New court Funding agreement with Leisure Centre surfaces Sportaus executed. Project Initiation 95 commences November 2019. Project value $284K Warracknabeal Major Funding agreement Saleyards Refurbishment negotiation completed with Upgrade Project BBRF. Awaiting final Initiation 50 agreement. Project commences December 2019. Project value $272k Warracknabeal Kitchen Upgrade Full refurbishment of kitchen Town Hall Upstairs toilets facility and upstairs toilets. reinstatement. Currently obtaining quotes. Development 75 Funded by YSC. Budget $115k Warracknabeal Leisure Facility Upgrade – Scope pending user group 0 Complex Gym consultation. Funded by YSC. Development Budget $50k

Pipeline % Minyip Refurbishment of Application to SPORTAUS Grandstand grandstand submitted. Application Sourcing 0 unsuccessful. Approximate grant project value $157k Murtoa Netball Install additional Preparing application for Preparing Court netball court Country Football netball 10 Application program Warracknabeal Various Sourcing new funding. Development 50 Town Hall repairs/upgrades Developing new scope and

Upgrade Project priority list. Minyip Rec Irrigation Project Flagged project with SRV. Reserve Interested in progressing project. Feedback on EOI Development 10 provided. Committee to develop project.

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COUNCIL MEETING MINUTES 24 APRIL 2019

Beulah Rec Res New change Project reported to SRV for Change Rooms rooms & toilets for Minor Facilities funding. Football/Netball Committee currently preparing Development 10 plans. Feedback on proposed project provided. Murtoa Netball New change Project reported to SRV for Change Rooms rooms and Major Facilities funding. Netball court Committee has prepared Development 10 concept plans. Feedback provided. Committee to develop project. Beulah Netball Upgrade netball Project reported to SRV for Club Pavilion facilities Minor Facilities funding. Feedback provided. Development 5 Committee to develop project.

Hopetoun Rec New lighting to Project reported to SRV for Res Lighting sports oval Minor Facilities funding. Development 5 Upgrade Feedback provided. Committee to develop project. Hopetoun Golf Sourcing funding. Committee New shed for Club Equipment to develop project Development 5 equipment Shed Brim Bowls Club Promaster Project reported to SRV for synthetic surface Minor Facilities funding. Development 5 Committee to develop project Rupanyup Rec New lighting to Project reported to SRV for Res Lighting sports oval Major Facilities funding. Development 5 Upgrade Committee to develop project Hopetoun Rec Extend sprinkler Project reported to SRV for Reserve system Minor Facilities funding. Development 5 Committee to develop project Hopetoun Bowls Second Synthetic Potential for future SRV Club Synthetic Surface funding who have request a Green 2 Project Schedule of Use to support Development 5 second synthetic green. Committee to develop

Assistance Only Warracknabeal Fencing FRRR funding application submitted Awaiting Showgrounds replacement Outcome Woods Museum Historical Needs funding for climate controlled Sourcing Costume Display costume display. Est $50k Grant Warracknabeal Shared Facilities Funding for Multifunction Children’s Centre Project in Playgroup Project Development

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COUNCIL MEETING MINUTES 24 APRIL 2019

13 REPORTS FOR DECISION

13.1 Finance Report – Prepared by Anita McFarlane

Recommendation

The Finance Report as at March 2019 is received.

Resolution

Moved Cr J Wise Seconded Cr K Zanker

That the recommendation be adopted

Carried

M 24 04 2019.docx 24 YARRIAMBIACK SHIRE COUNCIL INCOME STATEMENT BY RESOURCES FOR MARCH 2019

March 2018/2019 YTD % Actuals Budget YTD Actuals Forecast YTD Variance Variance Income Asset Disposal & Fair Value Adjustments $ (140,000) $ (316,000) $ (246,409) -322,000 $ ( 69,591) 22% Contributions, Donations & Reimbursement $ (74,050) $ (289,678) $ (289,103) -350,316 $ ( 575) 0% Government Grants & Charges $ (465,570) $ (9,913,657) $ (6,675,508) -9,867,894 $ (3, 238,149) 33% Interest Income $ (10,055) $ (89,245) $ (58,726) -89,221 $ ( 30,519) 34% Rates & Charges $ 1,397 $ (12,183,053) $ (13,188,709) -12,254,148 $ 1,005,656 (8%) User Charges, Fees & Fines $ (99,175) $ (1,132,475) $ (815,250) -1,205,796 $ (317, 225) 28% Other Income $ - $ - $ (750) -10,800 $ 750 0% Income Total $ (787,453) $ (23,924,108) $ (21,274,455) $ (24,100,175) $ (2,649,653) 11%

Expenditure Asset Disposal & Fair Value Adjustments $ - $ 338,071 $ - 338,071 $ 338,071 0% Bad & Doubtful Debts $ - $ 500 $ - 500 $ 500 0% Contributions & Donations $ 42,035 $ 802,661 $ 737,690 796,195 $ 64,971 8% Depreciation Amortisation & Impairment $ - $ 7,035,311 $ - 6,015,193 $ 7,035,311 100% Employee Costs $ 631,520 $ 8,692,053 $ 6,642,718 8,730,355 $ 2,049,335 24% Finance Costs $ 1 $ 75,515 $ 5 10,010 $ 75,510 100% Materials $ 410,096 $ 6,119,123 $ 3,467,374 4,945,172 $ 2,651,749 43% Other Expenses $ 81,017 $ 1,413,287 $ 1,163,873 1,386,964 $ 249,414 18% Expenditure Total $ 1,164,669 $ 24,476,521 $ 12,011,660 $ 22,222, 460 $ 12,464, 861 51%

Total $ 377,216 $ 552,413 $ (9,262,794) $ (1,877,715) $ 9, 815,207 YARRIAMBIACK SHIRE COUNCIL INCOME STATEMENT BY DEPARTMENT FOR MARCH 2019

March 2018/2019 YTD % Actuals Budget YTD Actuals Forecast YTD Variance Variance Income Community Services $ (156,089) $ (2,383,136) $ (2,096,832) $ (2,803,457) $ (286,304) 12% Corporate Services $ (51,380) $ (16,207,365) $ (14,299,440) $ (14,063,504) $ (1,907,925) 12% Economic Development $ (17,703) $ (475,927) $ (249,403) $ (410,727) $ (226,524) 48% Engineering $ (513,959) $ (2,540,429) $ (2,850,874) $ (4,547,456) $ 310,445 (12%) Recreation & Culture & Leisure $ (3,804) $ (307,384) $ (146,946) $ (299,290) $ (160,438) 52% Regulatory Services $ (13,874) $ (163,300) $ (137,398) $ (199,292) $ (25,902) 0% Waste & Environment $ (30,644) $ (1,846,567) $ (1,493,561) $ (1,776,449) $ (353,006) 19% Income Total $ (787,453) $ (23,924,108) $ (21,274,455) $ (24,100,175) $ (2,649,653) 11%

Expenditure Community Services $ 209,015 $ 2,965,997 $ 1,982,124 $ 2,946,258 $ 983,873 33% Corporate Services $ 93,800 $ 1,949,349 $ 1,334,879 $ 1,861,739 $ 614,470 0% Economic Development $ 97,886 $ 954,514 $ 646,532 $ 1,004,117 $ 307,982 32% Engineering $ 417,934 $ 12,468,551 $ 4,279,493 $ 10,893,190 $ 8,189,058 66% Governance $ 58,426 $ 1,085,292 $ 748,568 $ 1,120,269 $ 336,724 31% Recreation & Culture & Leisure $ 71,903 $ 1,848,746 $ 975,292 $ 1,532,907 $ 873,454 47% Regulatory Services $ 47,239 $ 582,206 $ 372,825 $ 558,771 $ 209,381 36% Waste & Environment $ 168,466 $ 2,621,866 $ 1,671,951 $ 2,305,209 $ 949,915 36% Expenditure Total $ 1,164,669 $ 24,476,521 $ 12,011,664 $ 22,222, 460 $ 12,464, 857 51%

Total $ 377,216 $ 552,413 $ (9,262,791) $ (1,877,715) $ 9,815,204 Yarriambiack Shire Council Summary of major Income and Expenses by Resources for March

Income Asset Disposal & Fair Value Trade in of Cat Grader $ 65,000 Adjustments Trade in of Cat Grader $ 70,000

Rates & Charges Pensioner Concession $ (1,397)

Contribution & Donations Income protection staff contribution $ 5,810 Income protection insurance recoupment $ 41,561 Long Service Leave - Other Councils $ 23,804 Community Contributions $ 2,875

Government Grants & Charges Dept of Education & Training - Preschools (State) $ 57,788 Dept of Education & Training - Maternal & Child Health (State) $ 27,531 CIR - Immunizations $ 162

Regional Development - Beulah Recreation Reserve Power Supply Upgrade (Drought Funding) (Cwealth) $ 23,250 Dept of Health - HACC grants (State) $ 17,636 Dept of Health - Meals On Wheels grants (State) $ 513 Dept of Health - Senior Citizens grants (State) $ 1,142 Roads to Recovery - 3rd installment (Cwealth) $ 200,290 Mallee Catchment Management Authority - Contract 2308 Milestone 1 $ 6,000 Sustainabilitiy Victoria - LGESP Stream 2 Facility Audits C-1081 $ 19,258 DEDJTR - Local Roads to Market inst 1 Dimboola Minyip Road $ 100,000 DEDJTR - Warracknabeal Birchip Road - Final payment $ 12,000

Interest Income Interest on investments $ 8,155 Interest on rates & FSPL $ 1,900

User Charges Caravan Park Fees $ 17,097 Leaseback $ 6,045 Property Leases $ 2,560 Sporting Fees $ 376 Building Fees & Permits $ 2,826 Rates Certificates $ 658 Planning Permits $ 2,738 Waste Disposal Fees $ 8,983 Scrap Metal $ 17,925 HACC & Brokerage Fees $ 26,229 Saleyard Fees $ 366 Road Opening/Closure Fees $ 200 Membership $ 553 Animal Fees & charges $ 7,719 Other Income $ 3,875

Total Income for March $ 787,453 Expenses Employee Costs Salaries & Wages & Oncosts (includes Annual Leave, Sick $ 550,772 Leave, Long Service Leave etc) Workcover $ 3,221 Superannuation $ 52,162 Allowances $ 15,476 Travelling $ 4,370 Staff Clothing $ 654 Conferences & Training $ 4,428 Other costs $ 437

Materials Contracts - (includes Wimmera Mallee Waste, Civica, Skillinvest, Simpson Personnel, Horsham Rural City Council etc) $ 229,446 Materials $ 107,963 Consultants $ 26,314 External Services $ 12,718 Plant Hire External $ 6,260 Plant Hire Internal $ (90,546) Power $ 14,003 Telephone $ 7,996 Meeting Expenses $ 118 Tools & Equipment $ 11,152 Catering Expenses $ 769 Radio Charges $ 3,421 Cost of Meals $ 12,862 Fuel $ 63,603

Contributions & Donations Wimmera Regional Library - quarterly contribution $ 41,233

Other Expenses Bank Fees $ 7,554 OH& S Supplies $ 1,461 Advertising $ 1,609 Lease Expenses $ 15,680 Postage $ 2,738 Audit Services $ 10,993 Stationery $ 272 Water $ 26,478 Subscriptions $ 4,025 Legal Services $ 5,083 Public Liability $ 173 Printing & Photocopying $ 4,826

Total Expenses for March $ 1,164,669 YARRIAMBIACK SHIRE COUNCIL CAPITAL EXPENDITURE FOR MARCH 2019

March 2018/2019 YTD % Actuals Budget YTD Actuals Forecast YTD Variance Variance 01929 - Administration - Capital 0900 - Building Capital Works $ 6,170 $ 5,000 $ 20,025 $ 18,586 $ (15,025) (301%) 0910 - Furniture & Equipment Capital Works $ - $ 2,000 $ 30,411 $ 31,000 $ ( 28,411) (1421%)

01939 - Asset Management - Capital 0900 - Building Capital Works $ 126 $ 11,000 $ 48,322 $ 56,319 $ ( 37,322) (339%) 0920 - Computer / IT Capital Works $ - $ 6,000 $ - $ 6,000 $ 6,000 100%

01949 - Information Technology - Capital 0920 - Computer / IT Capital Works $ 10,254 $ 42,000 $ 23,557 $ 42,000 $ 18, 443 44%

02919 - HACC Administration - Capital 0910 - Furniture & Equipment Capital Works $ - $ - $ - $ - $ - 0% 0920 - Computer / IT Capital Works $ - $ - $ 3,751 $ 3,751 $ (3,751) 0%

02000 - Housing 0900 - Building Capital Works $ - $ - $ 20,500 $ 20,500 $ ( 20,500) 0%

02929 - MECC - Capital 0910 - Furniture & Equipment Capital Works $ - $ 1,000 $ - $ - $ 1,000 100%

02939 - Senior Citizens - Capital 0900 - Building Capital Works $ - $ 5,000 $ - $ 5,000 $ 5,000 100%

02949 - Environmental Health - Capital 0910 - Furniture & Equipment Capital Works $ - $ 2,000 $ - $ 1,000 $ 2,000 100%

02959 - Animal Pound - Capital 0930 - Animal Pound - Capital Works $ - $ - $ - $ - $ - 0%

02969 - Maternal & Child Health - Capital 0900 - Building Capital Works $ - $ 5,500 $ - $ 5,500 $ 5,500 100% 0920 - Computer / IT Capital Works $ 6,813 $ - $ 7,860 $ 1,047 $ (7,860) 0%

02979 - Fire Hydrants - Capital 0965 - Fire Hydrants - Capital $ - $ - $ - $ - $ - 0%

02989 - Preschools - Capital 0900 - Building Capital Works $ - $ 15,000 $ - $ 5,500 $ 15,000 100% 0920 - Computer / IT Capital Works $ 2,451 $ - $ 2,451 $ 1,500 $ ( 2,451) 0%

03909 - Industrial Estate - Capital 0905 - Industrial Estate Capital Works $ - $ - $ - $ - $ - 0%

03919 - Caravan Parks - Capital 0900 - Building Capital Works $ - $ 40,000 $ 6,498 $ 40,000 $ 33,502 84% 0910 - Furniture & Equipment Capital Works $ - $ 3,500 $ - $ 2,000 $ 3,500 100%

03929 - Public Amenities - Capital 0900 - Building Capital Works $ - $ 5,000 $ - $ - $ 5,000 100%

04909 - Historical Society - Capital 0900 - Building Capital Works $ - $ - $ 5,000 $ 5,000 $ ( 5,000) 0%

04929 - Library - Capital 0900 - Building Capital Works $ - $ - $ 2,615 $ 2,615 $ ( 2,615) 0%

04939 - Hall - Capital 0900 - Building Capital Works $ - $ 65,000 $ - $ 90,000 $ 65,000 100%

05909 - Parks & Playgrounds - Capital 0975 - Playground Capital Works $ - $ 10,000 $ 16 $ 10,000 $ 9,984 100%

05919 - Recreation Reserve - Capital 0900 - Building Capital Works $ - $ - $ - $ - $ - 0%

05939 - Swimming Pool - Capital 0900 - Building Capital Works $ - $ 5,000 $ - $ - $ 5,000 100%

05949 - Sporting Complex - Capital 0900 - Building Capital Works $ - $ - $ 13,038 $ 13,038 $ (13,038) 0% 0910 - Furniture & Equipment Capital Works $ - $ - $ - $ - $ - 0%

05959 - Gymnasium - Capital 0910 - Furniture & Equipment Capital Works $ - $ 4,000 $ - $ 4,000 $ 4,000 100%

05969 - Bowling Clubs - Capital 0900 - Building Capital Works $ - $ - $ - $ - $ - 0%

06909 - Local Roads - Capital 0935 - Urban Road Construction $ 1,568 $ 474,502 $ 404,644 $ 492,000 $ 69, 858 15% 0940 - Rural Road Construction $ 564,220 $ 1,766,001 $ 2,616,467 $ 2,446,091 $ ( 850,466) (48%) 0945 - Reseals $ - $ 429,637 $ - $ 498,000 $ 429,637 100% 0950 - Resheets $ 112,339 $ 1,206,877 $ 721,140 $ 1,183,361 $ 485, 737 40% 0955 - Shoulder Resheets $ - $ 251,904 $ 157,254 $ 759,525 $ 94, 650 38%

06919 - Footpath - Capital 0980 - Footpath Construction $ - $ 70,667 $ - $ 120,000 $ 70,667 100%

06929 - Bridge - Capital 0990 - Bridge Construction $ - $ - $ - $ - $ - 0%

06939 - Kerb & Channel - Capital 0985 - Kerb & Channel Construction $ 3,395 $ 72,360 $ 3,395 $ 200,000 $ 68, 965 95%

06959 - Aerodrome - Capital 0900 - Building Capital Works $ - $ - $ - $ - $ - 0% 0950 - Resheets $ 12,168 $ 500,000 $ 582,504 $ 570,336 $ ( 82,504) (17%) YARRIAMBIACK SHIRE COUNCIL CAPITAL EXPENDITURE FOR MARCH 2019

March 2018/2019 YTD % Actuals Budget YTD Actuals Forecast YTD Variance Variance 06979 - Depot - Capital 0900 - Building Capital Works $ 88 $ 120,000 $ 13,724 $ 70,000 $ 106,276 89%

07909 - Drainage - Capital 0995 - Drainage Construction $ - $ 26,527 $ 26,400 $ 26,527 $ 127 0%

07929 - Transfer Stations & Landfills - Capital 0960 - Waste Site Capital Works $ 27,045 $ 300,000 $ 27,045 $ 260,000 $ 272,955 91%

08909 - Livestock Exchange - Capital 0900 - Building Capital Works $ - $ 205,000 $ 205,000 100% 0920 - Computer / IT Capital Works $ - $ 10,040 $ 10,040 $ (10,040) 0%

69760 - Staff Vehicle Purchases 6800 - Plant Purchases $ 96,981 $ 365,000 $ 292,460 $ 365,000 $ 72, 540 20%

69860 - Works Plant Purchases 6800 - Plant Purchases $ 737,000 $ 975,000 $ 822,344 $ 900,000 $ 152,656 16%

Total $ 1,580,618 $ 6,990,475 $ 5,861,461 $ 8,265,236 $ 1,129,014 Yarriambiack Shire Council Summary of Capital Works for March

Capital Work Administration Installation of LED lights $ 6,170

Informantion & Technology Laptops, Screens & Accessaries $ 8,491 DWN Protect 6TB Appliance $ 1,764

Maternal & Child Health Laptops, Screens & Accessaries $ 6,813

Preschools Laptops, Screens & Accessaries $ 2,451

Urban Road Construction Craig Avenue, Warracknabeal $ 1,568

Rural Road Construction Coorong Swamp Road $ 179,153 Bells Road $ 371,191 Minyip Dimboola Road $ 6,938 Hopetoun Yaapeet Road $ 6,938

Resheets Roscrea Road $ 16,540 Mclean Lane $ 15,335 Lawler Road $ 23,513 Woodwards Road $ 9,432 Lallat North Road $ 1,008 Cannum 5 Chain Road $ 11,736 Mcfarlanes Road $ 8,431 Bangerang Road $ 8,523 Delavedovas Road $ 14,088 Hopefields Road $ 3,733

Kerb & Channel Anderson Street, Warracknabeal $ 3,395

Aerodrome Linemarking for the Hopetoun runway $ 12,168

Transfer Stations & Landfills Warracknabeal E Waste Shed $ 9,015 Murtoa E Waste Shed $ 9,015 Hopetoun E Waste Shed $ 9,015

Staff Vehicle Purchases Hyundai Santa Fe Elite Wagon $ 46,659 Ford Endura ST-Line Wagon $ 50,322

Works Plant Purchases CAT M12 Series Grader $ 368,500 CAT M12 Series Grader $ 368,500

Total Capital Works for March $1,580,618 YARRIAMBIACK SHIRE COUNCIL BALANCE SHEET AS AT 31st MARCH 2019

March 2018/2019 YTD % Actuals Budget YTD Actuals Forecast YTD Variance Variance Current Assets Cash & Cash Equivalents Investments $ (1,918,252) $ 3,573,000 $ 9,904,729 $ 3,573,000 $ (6,331,729) (177%) Rate Debtors $ (310,349) $ 1,053,000 $ 2,553,049 $ 1,053,000 $ (1,500,049) (142%) Debtors $ (80,407) $ 450,000 $ 415,593 $ 450,000 $ 34,407 8% Other Current Accrued Assets $ 4,352 $ 1,206,000 $ 84,139 $ 1,206,000 $ 1,121,861 93% Inventory On Hand $ 41,458 $ 765,000 $ 641,947 $ 765,000 $ 123,053 16% Assets Held for Resale $ - $ 30,000 $ 29,974 $ 30,000 $ 26 0% Current Assets Total $ (2,263,198) $ 7,077,000 $ 13,629,431 $ 7,077,000 $ (6,552,431)

Non Current Assets Non Current Debtors $ - $ 1,000 $ - $ 1,000 $ 1,000 100% Investments $ - $ 496,000 $ 533,738 $ 496,000 $ (37,738) (8%) Fixed Assets $ 1,580,618 $ 163,692,000 $ 148,059,516 $ 163,692,000 $ 15,632,484 10% Non Current Assets Total $ 1,580,618 $ 164,189,000 $ 148,593,254 $ 164,189,000 $ 15,595,746 TOTAL ASSETS $ (682,580) $ 171,266,000 $ 162,222,685 $ 171,266,000 $ 9,043,315

Current Liabilities Creditors $ (307,893) $ 1,707,000 $ 2,580,687 $ 1,707,000 $ (873,687) (51%) Current Loans $ 21,000 $ 20,870 $ 21,000 $ 130 1% Short Term Provisions $ - $ 3,000,000 $ 3,505,004 $ 3,000,000 $ (505,004) (17%) Trust & Deposits $ 4,268 $ 20,000 $ (902,004) $ 20,000 $ 922,004 4610% Current Liabilities Total $ (303,625) $ 4,748,000 $ 5,204,557 $ 4,748,000 $ (456,557)

Non Current Liabilities Long Term Provisions $ - $ 482,000 $ 464,417 $ 482,000 $ 17,583 4% Non Current Loans $ (1,739) $ 79,000 $ 84,548 $ 79,000 $ (5,548) (7%) Non Current Liabilities Total $ (1,739) $ 561,000 $ 548,965 $ 561,000 $ 12,035 TOTAL LIABILITIES $ (305,364) $ 5,309,000 $ 5,753,522 $ 5,309,000 $ (444,522) NET ASSETS $ (377,216) $ 165,957,000 $ 156,469,163 $ 165,957,000 $ 9,487,837

Current Assets Accumulated Surplus/Deficit $ (377,216) $ 61,900,000 $ 75,220,392 $ 61,900,000 $ (13,320,392) (22%) Asset Revaluation Reserve $ - $ 104,057,000 $ 81,248,771 $ 104,057,000 $ 22,808,229 22% TOTAL EQUITY $ (377,216) $ 165,957,000 $ 156,469,163 $ 165,957,000 $ 9,487,837

Investments Bendigo Bank $ 346,896.09 2.30% 03/04/2019 Commonwealth Bank $ 135,612.27 2.60% 01/09/2019 National Australia Bank $ 239,339.79 2.70% 14/07/2019 AMP (oncall) $ 420.39 Oncall $ 722,268.54

Loans Porter Plant - Street Sweeper $ 105,418 5 years Yarriambiack Shire Council Summary of Balance Sheet as at 31st March 2019

Assets Current Assets YTD Actuals Cash & Cash Equivalents The general bank account had a balance of $8.780 million $ 9,904,729 at the 31st March. Council is holding $324,924 in cash and investments of Section 86 Committees. Council has $722,268 invested with the CBA, NAB, AMP and Bendigo Banks.

Rate Debtors For the month of March Rate Debtors decreased by $2,553,049 $310,349. The 3rd rate installment was due on the 28th February. Outstanding rates are still being pursued by debt collection agencies with some accounts advancing to the legal stage. Final Rate notices will be issued in the coming week.

Debtors General Debtors have decreased by $80,407. $415,593

Non Current Assets Fixed Assets Increased by $1.580 million as per the Capital Works report. $148,059,516

Liabilities Current Liabilities Creditors At the time of preparing this report all the March invoices $2,580,687 have been processed.

Net Assets $156,469,163 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

13.2 Revenue Report – Prepared by Chantelle Pitt

Recommendation

The Revenue Report as at April 2019 is received.

Resolution

Moved Cr T Hamilton Seconded Cr C Henitze

That the recommendation be adopted

Carried

M 24 04 2019.docx 34 Rates Report - April 2019 Prepared by Chantelle Pitt Outstanding Rates Rate Classification 2017/2018 Budget 2017/2018 Actuals 2018/2019 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest Total Commercial $ 329,952.32 $ 314,333.31 $ 359,251.86 $ (322,749.87) $ (3,280.98) $ 45,166.89 $ 55,531.22 $ 33,042.65 $ 133,740.76 Farmland $ 8,067,046.45 $ 104,715.86 $ 8,272,096.97 $ (7,906,190.61) $ (3,156.03) $ 489,148.13 $ 132,554.93 $ 25,986.46 $ 647,689.52 Residential $ 2,038,571.57 $ 557,185.91 $ 2,098,915.45 $ (1,617,227.82) $ (124,296.64) $ 445,248.21 $ 422,407.37 $ 116,066.02 $ 983,721.60 Total $ 10,435,570.34 $ 976,235.08 $ 10,730,264.28 $ (9,846,168.30) $ (130,733.65) $ 979,563.23 $ 610,493.52 $ 175,095.13 $ 1,765,151.88

Outstanding Rates Rate Classification 2017/2018 Budget 2017/2018 Actuals 2018/2019 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest Total Kerbside Garbage Charges $ 713,682.94 $ 195,596.47 $ 740,677.47 $ (591,877.93) $ (37,645.66) $ 141,595.48 $ 107,283.87 $ 42,646.63 $ 291,525.98 Kerbside Recycling Charges $ 361,705.40 $ 96,630.29 $ 394,258.80 $ (301,300.49) $ (26,580.37) $ 84,787.75 $ 57,178.80 $ 12,730.18 $ 154,696.73 Municipal Charge $ 357,641.57 $ 176,825.27 $ 366,685.92 $ (284,885.92) $ (16,493.07) $ 79,102.02 $ 119,861.83 $ 37,160.50 $ 236,124.35 Fire Services Fixed Charge $ 732,391.00 $ 203,733.46 $ 748,468.00 $ (592,215.52) $ (45,100.00) $ 133,641.33 $ 144,737.94 $ 26,114.77 $ 304,494.04 Fire Services Levy $ 487,711.25 $ 26,871.90 $ 363,449.08 $ (346,549.56) $ - $ 26,199.28 $ 13,972.66 $ 1,621.83 $ 41,793.77 Credits $ - $ - $ - $ 77,421.44 $ - $ (76,123.83) $ - $ - $ (76,123.83) Total $ 2,653,132.16 $ 699,657.39 $ 2,613,539.27 $ (2,039,407.98) $ (125,819.10) $ 389,202.03 $ 443,035.10 $ 120,273.91 $ 952,511.04

Grand Total $ 13,088,702.50 $ 1,675,892.47 $ 13,343,803.55 $ (11,885,576.28) $ (256,552.75) $ 1,368,765.26 $ 1,053,528.62 $ 295,369.04 $ 2,717,662.92

Breakdown of Outstanding Rates by Ward Dunmunkle Ward 2018/2019 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest Total Commercial Rates $ 91,734.48 $ (75,074.53) $ (1,747.70) $ 15,678.10 $ 46,647.11 $ 27,850.11 $ 90,175.32 Farmland Rates $ 2,707,165.76 $ (2,575,135.48) $ (573.72) $ 177,179.39 $ 30,515.56 $ 1,329.76 $ 209,024.71 Residential Rates $ 635,601.98 $ (474,481.43) $ (40,834.13) $ 152,279.97 $ 138,209.62 $ 34,504.78 $ 324,994.37 Kerbside Garbage Charges $ 204,663.95 $ (153,240.37) $ (12,420.59) $ 45,388.78 $ 37,828.15 $ 15,329.47 $ 98,546.40 Kerbside Recycling Charges $ 118,484.60 $ (86,054.66) $ (8,683.60) $ 28,421.46 $ 22,618.94 $ 4,896.14 $ 55,936.54 Municipal Charge $ 106,781. 76 $ (81,313.17) $ (5,515.54) $ 23,653.33 $ 25,393.45 $ 7,850.83 $ 56,897.61 Credits $ - $ 27,629.66 $ - $ (23,650.83) $ - $ - $ (23,650.83) Fire Services Fixed Charge $ 211,905.00 $ (164,531.76) $ (14,800.00) $ 38,647.72 $ 32,525.25 $ 5,359.24 $ 76,532.21 Fire Services Levy $ 114,148.67 $ (107,799.81) $ - $ 9,503.56 $ 5,336.09 $ 809.06 $ 15,648.71 Total $ 4,190,486.20 $ (3,690,001.55) $ (84,575.28) $ 467,101.48 $ 339,074.17 $ 97,929.39 $ 904,105.04

Hopetoun Ward 2018/2019 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest Total Commercial Rates $ 103,416.09 $ (98,122.69) $ (1,052.50) $ 6,230.23 $ 4,019.63 $ 4,424.16 $ 14,674.02 Farmland Rates $ 2,725,075.76 $ (2,591,683.69) $ (1,345.60) $ 180,176.31 $ 38,801.15 $ 1,792.70 $ 220,770.16 Residential Rates $ 391,592.30 $ (298,568.99) $ (30,213.90) $ 77,296.32 $ 124,418.22 $ 47,856.16 $ 249,570.70 Kerbside Garbage Charges $ 165,887.92 $ (130,389.75) $ (11,557.24) $ 31,837.45 $ 36,654.08 $ 18,614.76 $ 87,106.29 Kerbside Recycling Charges $ 97,917.95 $ (73,657.81) $ (8,336.09) $ 20,045.14 $ 19,449.94 $ 5,543.22 $ 45,038.30 Municipal Charge $ 108,397.44 $ (83,384.74) $ (5,169.45) $ 24,550.10 $ 53,314.67 $ 17,695.86 $ 95,560.63 Credits $ - $ 8,184.79 $ - $ (20,936.84) $ - $ - $ (20,936.84) Fire Services Fixed Charge $ 230,731.00 $ (183,484.64) $ (12,150.00) $ 42,596.53 $ 63,576.12 $ 12,542.50 $ 118,715.15 Fire Services Levy $ 115,376.62 $ (110,440.92) $ - $ 7,692.00 $ 3,456.07 $ 270.06 $ 11,418.13 Total $ 3,938,395.08 $ (3,561,548.44) $ (69,824.78) $ 369,487.24 $ 343,689.88 $ 108,739.42 $ 821,916.54

Warracknabeal Ward 2018/2019 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest Total Commercial Rates $ 164,101.29 $ (149,552.65) $ (480.78) $ 23,258.56 $ 4,864.48 $ 768.38 $ 28,891.42 Farmland Rates $ 2,839,855.45 $ (2,739,371.44) $ (1,236.71) $ 129,876.69 $ 54,902.09 $ 4,982.59 $ 189,761.37 Residential Rates $ 1,071,721.17 $ (844,177.40) $ (53,248.61) $ 217,587.66 $ 168,115.66 $ 51,586.49 $ 437,289.81 Kerbside Garbage Charges $ 370,125.60 $ (308,247.81) $ (13,667.83) $ 64,369.25 $ 32,801.64 $ 8,702.40 $ 105,873.29 Kerbside Recycling Charges $ 177,856.25 $ (141,588.02) $ (9,560.68) $ 36,321.15 $ 18,051.42 $ 2,290.82 $ 56,663.39 Municipal Charge $ 151,506.72 $ (120,188.01) $ (5,808.08) $ 30,898.59 $ 38,212.21 $ 11,613.81 $ 80,724.61 Credits $ - $ 41,606.99 $ - $ (31,536.16) $ - $ - $ (31,536.16) Fire Services Fixed Charge $ 305,832.00 $ (244,199.12) $ (18,150.00) $ 52,397.08 $ 48,636.57 $ 8,213.03 $ 109,246.68 Fire Services Levy $ 133,923.79 $ (128,308.83) $ - $ 9,003.72 $ 5,180.50 $ 542.71 $ 14,726.93 Total $ 5,214,922.27 $ (4,634,026.29) $ (102,152.69) $ 532,176.54 $ 370,764.57 $ 88,700.23 $ 991,641.34

Grand Total $ 13,343,803.55 $ (11,885,576.28) $ (256,552.75) $ 1,368,765.26 $ 1,053,528.62 $ 295,369.04 $ 2,717,662.92 Breakdown of Rates Outstanding $16,000,000

$14,000,000

$12,000,000

$10,000,000

$8,000,000

$6,000,000

$4,000,000 $2,717,662.92 $1,368,765.26 $2,000,000 $990,759.10 $295,369.04 $62,769.52 $- Total Outstanding Current Arrears Interest Legal Costs

Breakdown of Rates Outstanding

$1,053,528.62 $295,369.04

$1,368,765.26

Current 18/19 Outstanding Receipts Prior Years Arrears & Legals Interest -$11,885,576.28

2018/19 Rebates -$4,675.46

-$45,100.00

DHHS Rebates

Fire Services Levy Rebates

-$206,777.29 Council Rebates

MCC Debt Collection Report Summary $600,000

$484,805.21 $500,000 $423,663.15

$400,000

$300,000

$200,000

$100,000 $70,909.04

$9,766.98 $0 Open Amount Total Payments Total Costs Balance

ARL Debt Collection Report Summary $1,400,000 $1,271,945.39

$1,200,000

$1,000,000

$800,000 $743,576.08 $625,185.44 $600,000

$400,000

$200,000 $96,816.13

$0 Open Amount Total Payments Total Costs Balance

YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

13.3 Capital Works Program 30 March 2019 – Prepared by Joel Turner

Roads & Streets

Urban Roads

% Start Completion Funding Project Completed Date Date Comments

South Street Seal shoulder starting Shire 100% August September Church St to Foundry Minyip St

Shire & Flood Levee August Asphalt sections of State/Federal 100% levee bank are Warracknabeal 2018 Gov complete

Rural Roads

Dimboola Minyip 1km x 6.6m Seal YSC/HRCC 100% April March starting 10,315 metres Road from Geodetic Rd

Widen Shoulders Minyip Dimboola Shire/Roads 10.6kms starting 50% February Road to Market Stawell Warracknabeal Rd

1.47km x 6.6m Seal Minyip Banyena Shire/Roads starting 6,955 metres 100% November December Road to Market from Stawell Warracknabeal Rd

1.48km x 6.6m Seal Hopetoun Shire/Roads starting near Yaapeet 100% September October Yaapeet Road to Market North Rd – hot mix intersection

Sea Lake Shire/Roads 1.28km of Seal starting 100% November January 4,545 metres from Lascelles Road to Market Sunraysia Hwy

Seal 1.33km x 6.6m C Loats Road R2R 100% September November starting at Stawell Warracknabeal Rd

Coorong Start construction on FCR 100% February March 1.59km from Donald Swamp Rd Murtoa Rd 4kms, 5m gravel to 6.6m sealed road Bells Rd FCR 100% February February between Molyeaux Rd to Galaquil East Rd, Andersons gravel

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COUNCIL MEETING MINUTES 24 APRIL 2019

Footpaths

Start Completion Funding % Completed Project Date Date Comments Upgrade path to Anderson St concrete – 187m Shire 50% April Warracknabeal Werrigar St to Gardiner St Upgrade path to O’Brien St concrete – 81m Shire 0% May Warracknabeal Campbell St to Beggs St Construct new Miller St quarry dust path – Shire 0% May 167m Murtoa Marma St to Breen St Construct new Lloyd St quarry dust path – Shire 0% May Murtoa 210m TBA Construct new Austin St quarry dust path – Shire 0% May 55m Hopetoun Lake Lascelles to Hope Rd Construct new Kelsall St quarry dust path – Shire 0% June 144m Warracknabeal between Rainbow Rd to Devereux St Construct new Kelsall St quarry dust path – Shire 0% June 109m Warracknabeal Scott St to Devereux St Construct new Wood St quarry dust path – Shire 0% May 265m Warracknabeal Hudgson St to Creek Construct new Hopetoun St quarry dust path – Shire 0% May 160m Beulah Higginbotham St to Lalor St Construct new Hopetoun St quarry dust path – Shire 0% June 105m Beulah School St to Higginbotham St Construct new Hopetoun St quarry dust path – Shire 0% June 160m Beulah Lalor St to Taverner St

M 24 04 2019.docx 40 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

Kerb & Channel

Start Completion Funding % Completed Project Date Date Comments Renew Kerbing Hamilton St left & right hand Shire 0% May sides Murtoa Breen St to Degenhardt St

Gravel Shoulders

Start Completion Funding % Completed Project Date Date Comments

Rosebery East 4km starting R2R 100% March April 460 metres from Road Highway

Sheep Hills 3.2km starting R2R 100% January February Kellalac Road 3km from Highway

Lascelles West 1km starting R2R 0% April 3,950 metres from Road Highway

Gravel Re-Sheets

Start Completion Funding % Completed Project Date Date Comments

1.83km starting 7.3km Alisa Road R2R 100% April April from Borung Hwy Drums Sandstone 600 metres Bangerang starting 23.270km Shire 100% April March Road from Henty Hwy Hewitts Sandstone 870 metres starting 7.82km from Daveys Road Shire 100% August August Donald Murtoa Rd Drums Sandstone 660 metres Cannum Five starting 2.5km from Shire 100% February February Chain Road Blue Ribbon Rd Hewitts Sandstone

Delavedovas 2.4km starting R2R 50% April Donald Murtoa Rd Road Gre Gre Gravel

Donald Laen 1.25km starting R2R 100% October October Minyip Rich Avon Rd Road Gre Gre Gravel

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COUNCIL MEETING MINUTES 24 APRIL 2019

Gravel Re-Sheets (continued)

Start Completion Funding % Completed Project Date Date Comments 1.09km starting 2.46km from Dunlops Road R2R 0% May Matheson Rd Gre Gre Gravel 570 metres starting F Krelle Road Shire 0% May Minyip Banyena Rd Gre Gre Gravel 710 metres starting 4.06km from Hepworth Road Shire 0% April Rupanyup Rd Gre Gre Gravel 830 metres starting 1.28km from Murtoa Hopefields Road Shire 100% April April Glenorchy Rd Gre Gre Gravel 660 metres starting 2.18km from Stawell Kewell East Warracknabeal Rd & Shire 0% May 840 metres starting Road 4.47km from Stawell Warracknabeal Rd Drums Sandstone 1.27km starting Kewell School 3.05km from Shire 0% May Road Donald Murtoa Rd Drums Sandstone 1.64km starting Lallat North 1.84km from Stawell Shire 100% April April Road Warracknabeal Rd Drums Sandstone 1.52km from end of seal Lawler Road Shire 0% March Boolite Sheep Hills Rd Gre Gre Gravel 1.12km starting 3.21km from Loeligers Road R2R 100% March April Horsham Lubeck Rd Gre Gre Gravel 1km starting 16.77km from Stawell Mellis Road Shire 0% June Warracknabeal Rd Hewitts Sandstone 460 metres Minyip Rich starting Stawell Shire 100% October October Avon Road Warracknabeal Rd Gravel 1.63km starting 3.25km from Morgans Rd R2R 100% September September Dalcross Rd Gravel 839 metres starting Roscrea Rd Shire 100% February February Longerenong Rd Drums Sandstone

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COUNCIL MEETING MINUTES 24 APRIL 2019

1.36km starting Schultzs Road 2 Shire 50% March April Donald Murtoa Rd Drums Sandstone Gravel Re-Sheets (continued) % Start Completion Funding Project Completed Date Date Comments

2.5km starting Wallup Hall Road Shire 100% December January Blue Ribbon Rd Drums Sandstone

760 metres starting Watsons Road Shire 100% July July Minyip Rich Avon Rd Gre Gre Gravel 1.15km starting 1.6km from Burdetts Road Shire 100% October October Hopetoun Yaapeet Rd Websters Gravel 1.08km starting 2.52km from Erhardts Road R2R 100% January January Birchip Rainbow Rd Andersons Gravel

Boundary 3.8km starting Geodetic Road 100% March March 24.525km from road Wail East Rd

1.6km starting Goads Lane Shire 100% April April Brim West Rd Hewitts Sandstone

840 metres starting Goads Road Shire 100% April April 3.35km from Highway Hewitts Sandstone

1.4km starting Goyura East Shire 0% April Innes Rd Websters Gravel 1.61km starting 2.42km from Hogans Road Shire 0% May Hopetoun Rainbow Rd Websters Gravel 1.45km starting Hopetoun Rainbow Hopevale Road R2R 100% October October Rd Eys Gravel 1.22km starting 1.29km from Jim Jollys Road R2R 100% September September Sea Lake Patchewollock Rd Moles Gravel 2.2km starting 7.4km Lascelles East from Lascelles Sea R2R 100% August August Road Lake Rd Andersons Gravel

McFarlanes 1.22km starting Shire 0% April 2.75km from Highway Road Hewitts Sandstone

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COUNCIL MEETING MINUTES 24 APRIL 2019

1km starting McLeans Lane Shire 100% February March Galaquil East Rd Websters Gravel

Gravel Re-Sheets (continued)

Start Completion Funding % Completed Project Date Date Comments

2.58km starting from Michael Road R2R 100% August August Pohlners Rd Andersons Gravel 620 metres starting 1.23km from Phelans Road Shire 100% December January Birchip Beulah Rd Andersons Gravel

Rosebery East 1.41km starting R2R 100% November November 11.345km from Highway Road Clugstons Gravel 1.62km starting Shearing Shed Patchewollock Sea Shire 0% May Road Lake Rd Burns Gravel

Turriff East 1.41km starting 4.36km Shire 0% May from Sunraysia Hwy Road Burns Gravel

1.74km starting 2.55km Wirrbibial Road Shire 100% November November from Cambacanya Rd Websters Gravel

Woodwards 600 metres starting Shire 100% February February 1km from Beyal Rd Road Hewitts Sandstone

Yaapeet 2.25km starting R2R 100% September September 9.77km from Cowan St Kenmare Road Eys Gravel

Recommendation

The Capital Works Report as at March 30 2019 is received.

Resolution

Moved Cr T Hamilton Seconded Cr C Heintze

That the recommendation be adopted

Carried

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COUNCIL MEETING MINUTES 24 APRIL 2019

13.4 Permit Application to keep more than the allowed number of animals – Prepared by Craig Byron

On the 26th February 2019, Ms Melissa Ritchie of 45 Munro Street, Murtoa applied for a permit to keep more than the allowed number of animals at her residence; 3 x Goats.

One neighbour has previously objected to the Permit application, on the grounds of noise from the goats and dogs barking because of this.

Clause 412 of our Local Law doesn’t allow Goats to be kept in a township area without a Permit.

Recommendation

That Council does not grant the permit to keep 3 Goats (1 x Mother Goat and 2 x kids), at 45 Munro Street Murtoa.

Whilst the property has a large rear yard with ample room and plenty of shedding. Where the goats are currently housed, is right alongside the fence shared with the neighbour that has objected.

The objection is reasonable as the noise is in close proximity to the neighbours’ house. If we approved this permit application it would open a Pandora’s Box.

Resolution

Moved Cr T Hamilton Seconded Cr J Wise

That the recommendation be adopted

Carried

Moved Cr J Wise Seconded Cr K Zanker that standing orders be suspended at 10.37am. Carried

Moved Cr K Zanker Seconded Cr T Hamilton that standing orders be resumed at 10:52am Carried

M 24 04 2019.docx 45 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

Cr C Heintze and James Magee left Council Chambers at 11:52am due to a declaration of Conflict of Interest in regards to item 13.5 – SHARE Community Grant April 2019 applications.

13.5 SHARE Community Grants, April 2019 – Prepared by Marianne Ferguson

Council extensively advertised the SHARE Community Grants Program for a period of 5 weeks throughout the Shire. The total funding available in this round is $30,000 including GST. The evaluation panel consisted of the following representatives: Cr Jean Wise, Cr Corinne Heintze, Cr Shane Roberts and Community Development Officer Marianne Ferguson. 32 applications were assessed requesting a total of $65,196.52. 19 applications are recommended for funding.

APPLICATION FUNDING NAME OF ORGANISATION DESCRIPTION OF REQUEST NO. ALLOCATED Murtoa Bowls Tournament Sponsorship 1 Murtoa Bowling Club of 1st prize for Men’s fours bowls $200 tournament in January 2020. Rupanyup Major Sunset Banquet – event in paddock for Events current and returning to the region 2 on behalf of residents as a conclusion to the 2020 $1000 Rupanyup 2020 'Back To' celebrations. Catering, 'Back To' Committee marquee, generator and entertainment. Christmas Festival 2019 - costs involved Warracknabeal 3 in hiring sound equipment for Carols by $1000 Action Group Candlelight Yaapeet Community Catering for Auskick nights - approx 4 $800 Club attendance each week 50 people Kitchen Fridge Replacement Beulah Bowling and 5 Purchase a new kitchen fridge to replace $1000 Croquet Club Inc the existing 30 year old one. Beulah CFA replacement footpath on the Beulah Fire Brigade. 6 western side of the shed with a concrete $1100 CFA path. Beulah Public Resurface the 3km walking track around Purpose Reserve the Beulah weir pool. Apply gravel to the Committee of 7 2 new cabins, create adjacent car parks $3000 Management / and resurface caravan park gravel that Beulah Caravan has thinned out to dust / gravel. Park Replacement of the current weather damaged wooden bench seats that line Brim Sports & Social the exterior of the north, east and west 8 $1500 Club Inc walls of the building. Replacement of the football trainers seats in the side field shelters. Install a sprinkler system on the east side of Lake Lascelles surrounding the BBQ Hopetoun Angling 9 area. Volunteers currently use hoses to $2000 Club manually water the area which are often stolen. Hopetoun Table Purchase of event sign - sandwich board 10 $400 Tennis Club to be placed outside venue for 24 hours

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COUNCIL MEETING MINUTES 24 APRIL 2019

prior to sessions to promote Table Tennis and encourage new members. Assist with the purchase of equipment shed for the safe and adequate storage 11 Minyip Golf Club Inc $2000 of golf club and individual member’s equipment. To purchase and install an external Murtoa Progress 12 defibrillator, including cabinet at the $1865 Association Inc Murtoa Police Station Patchewollock Music Festival - assist in Patchewollock Music 13 the costs involved in putting together the $3000 Festival festival. Wood Art Trail - Assist in the cost for one of the carvings. Project to include a total Rupanyup Major 14 of 7 wood art formations on five different $3000 Events sites designed and made by chainsaw artist John Brady. Nick Cave Statue Merchandise and Exhibition Nick Cave subgroup Assist with costs of developing a project 15 -Warracknabeal $1300 logo, print t-shirts, stubby coolers and Action Group stickers to promote the statue project and Cave's connection to Warracknabeal. Warracknabeal Bowling Club Shade Paving Warracknabeal 16 Construct a level surface and install $1500 Bowling Club Inc pavers to create a safe environment to enable maximum use of the area. Boundary Fence Redevelopment Warracknabeal Golf including some fence rails and 40 brush 17 $1500 Bowls Club panels that separate the car park from the bowling green. Warracknabeal Warracknabeal Swimming Club new lane 18 $1500 Swimming Club ropes and trolleys. Overhead Watering System Woomelang Bowling 19 Replace sprinkler heads and the wire $1335 Club Inc supports for the system. Woomelang Returned Soldiers Install an air conditioner in the kitchen at 20 $1000 Rooms and the Hall. Memorial Hall Total $30,000

Recommendation

That Council approve the above nominated projects under the April 2019 SHARE Community Grant Program.

Resolution

Moved Cr K Zanker Seconded Cr J Wise

That the recommendation be adopted Carried

M 24 04 2019.docx 47 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

Cr C Heintze and James Magee returned to Council at 10:59am

13.6 Instrument of Appointment and Authorisation – Report prepared by Jessie Holmes

Discussion

The appointment of authorised officers enables appropriate staff within the organisation to administer and enforce various Acts, regulations or local laws in accordance with the powers granted to them under legislation or a local law.

Instruments of Appointment and Authorisation are prepared based on advice from the Maddocks Authorisations and Delegations Service.

Whilst the appointment and authorisation of authorised officers under other relevant legislation is done by the Chief Executive Officer under delegation, Maddocks recommend that officers enforcing the Planning and Environment Act 1987 be authorised by Council resolution.

Community Considerations

The community expectations are for Council to be well governed and Council staff to exercise their statutory powers within the limits of the appropriate Acts and regulations.

Environmental Considerations

There are no Environmental considerations.

Financial and Risk Considerations

Council subscribes to the Maddocks Authorisations and Delegations Service, and relevant advice has been considered in the preparation of this report.

The costs to prepare and adopt the Instrument are minimal and met within the current Governance departmental budge

Recommendation

That Council resolve, in the exercise of the powers conferred by section 224 of the Local Government Act 1989 and section 147(4) of the Planning and Environment Act 1987, that:

1. The members of Council staff referred to in the Instrument of Appointment and Authorisation (Attachment 1 as annexed to the minutes) be appointed and authorised as set out in the Instrument.

2. The Instrument comes into force immediately once the common seal of Council is affixed to the Instrument, and remains in force until Council determines to vary or revoke it.

3. The Instrument of Appointment and Authorisation be sealed.

Resolution

Moved Cr C Heintze Seconded Cr S Roberts

That the recommendation be adopted Carried

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S11A Instrument of Appointment and Authorisation (Planning and Environment Act 1987)

Yarriambiack Shire Council

Instrument of Appointment and Authorisation

(Planning and Environment Act 1987 only)

S11A Instrument of Appointment and Authorisation (Planning and Environment Act 1987) 23/04/2019 page 1

YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 24 APRIL 2019

14 OTHER BUSINESS (including strategic direction and specific issues)

14.1 Financial Assistance Grant Advocacy

FAGs are a vital part of the revenue base of all councils, and this year councils will receive $2.4 billion from the Australian Government under this important program.

The value of the FAGs has been declining for more than 20 years. In 1996 the level of funding for the FAGs was equal to around 1% of Commonwealth Taxation Revenue but this has steadily fallen since 1996 under successive Federal Governments until it has reached a level now less than 0.55% of Commonwealth Taxation revenue. This decline was exacerbated by a three-year freeze on the indexation of FAGs from 2014-15 to 2016-17 which has cost local government an estimated $925m in foregone FAGs funding.

FAGs are essential for many councils, particularly those in regional and remote areas of Australia which have very limited access to alternative revenue sources such as rates. These councils are dependent on the FAGs for the provision of infrastructure and services for their communities.

At the national level there has been an increasing level of demand from the community for local services and a growing expectation for a higher standard of services. This comes at the same time as cost shifting by state and territory governments onto local government continues to be a problem and state ad territory governments in several states impose revenue restrictions on councils through rate capping.

The Australian Local Government Association has made the restoration of the FAGs and the provision of a Fairer Share for local communities a key election initiative and ALGA and the state and territory local government associations are seeking the support of Council for the campaign and asking Council to engage directly with local candidates in the Federal Election to seek their support for a Fairer share of Federal funding for our community.

Recommendation That the Council:

1. Acknowledges the importance of federal funding through the Financial Assistance Grants program for the continued delivery of council services and infrastructure;

2. Expresses its concern about the decline in the value of Financial Assistance Grants funding at the national level from an amount equal to around 1% of Commonwealth Taxation Revenue in 1996 to a current figure of around 0.55%.; and

3. Calls on all political parties contesting the 2019 Federal Election and their local candidates to support the Australian Local Government Association’s call to restore the national value of Financial Assistance Grants funding to an amount equal to at least 1 % of Commonwealth Taxation revenue and therefore to provide a Fairer Share of Federal funding for our local communities.

Resolution

Moved Cr C Heintze Seconded Cr T Hamilton that the recommendation be adopted

Carried

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COUNCIL MEETING MINUTES 24 APRIL 2019

14.2 General Business

T Hamilton raised the issue of fire design compliance at Murtoa Caravan Park and the potential impact of fire tanks if they were required.

The CEO responded that Council are working with the CFA to meet regulations with the least amount of disruption.

Cr G Massey expresses thanks to the persons who cleaned the windows and cleaned up around the Palace Hotel property to make it presentable to the public for the Easter Parade

Cr J Wise officially thanked the Shire for their assistance in many different ways for the Easter weekend YFest to go smoothly.

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COUNCIL MEETING MINUTES 24 APRIL 2019

Moved Cr K Zanker Seconded Cr T Hamilton that Council move into Closed Session Carried

Moved Cr T Hamilton Seconded Cr S Roberts that Council move back into Open Session Carried

15 REPORTS FOR DECISION – CLOSED SESSION

Moved Cr J Wise Seconded Cr K Zanker that Council adopt the following resolutions from the Closed Session of Council Carried

15.1 PiLoR MoU for Murra Wurra Wind Farm

Recommendation

That Council enters in to the MoU with Murra Wurra Wind farm in relation to Payment in Lieu of Rates.

Resolution

Moved Cr J Wise Seconded Cr S Roberts

That the recommendation be adopted

ATTACHMENTS / REPORTS

NEXT MEETING

The next meeting of Council will be held on Wednesday, 22 May 2019 at 9:30am at Warracknabeal.

CLOSE 11:27am

______Mayor

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