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Gravesham Borough Council

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Gravesham Borough Council Public Document Pack Council Members of the Council of Gravesham Borough Council are summoned to attend a meeting to be held at the Civic Centre, Windmill Street, Gravesend, Kent on Tuesday, 27 April 2010 at 7.00 pm when the business specified in the following agenda is proposed to be transacted. S Kilkie Assistant Director (Communities) Agenda Part A Items likely to be considered in Public 1. Prayer 2. Presentation of Awards The Mayor will acknowledge and congratulate on behalf of the Council the recipients of the under mentioned awards which have been received in respect of the Cobham Ashenbank Management Scheme:- Country Life ‘Country House of the Year 2009’ RTPI South East Region Planning Awards 2009: Winner; Heritage and Rural Regeneration Winner; Overall Awards RTPI National Planning Awards 2009: Commendation; Heritage Kent Design Awards 2009 Winner; Restoration Winner; Lord Sandy Bruce Lockhart Award, Project of the Year 3. Apologies for absence 4. Minutes of meeting Tuesday, 2 March 2010 of Council (Pages 1 - 12) 5. Minutes of meeting Tuesday, 9 March 2010 of Council (Pages 13 - 20) Civic Centre, Windmill Street, Gravesend Kent DA12 1AU 6. To declare any interests members may have in the items contained on this agenda. When declaring an interest a member must state what their interest is 7. To answer any questions received from members of the public of which notice has been given under Council Procedure Rule 13 8. Minutes To receive and adopt the proceedings, reports and recommendations of the following committees, except those items reserved under Council Procedure Rule 5.2 (6) and to ratify and confirm the orders made by them. a) Minutes of meeting Monday, 8 March 2010 of Cabinet (Pages 21 - 26) b) Minutes of meeting of 11 March 2010 of Crime and Disorder (Pages 27 - 30) Scrutiny Committee c) Minutes of meeting Wednesday, 17 March 2010 of Regulatory (Pages 31 - 44) Board d) Minutes of meeting Thursday, 25 March 2010 of Overview Scrutiny (Pages 45 - 48) Committee e) Minutes of meeting Tuesday, 30 March 2010 of Finance and Audit (Pages 49 - 56) Committee f) Minutes of meeting Tuesday, 6 April 2010 of Cabinet (Pages 57 - 64) g) Minutes of meeting Wednesday, 14 April 2010 of Regulatory Board - to follow. h) Minutes of meeting Thursday, 15 April 2010 of Overview Scrutiny Committee - to follow. i) Minutes of meeting Monday, 19 April 2010 of Regulatory Board - to follow. 9. Minutes of the Gravesham Joint Transportation Board a) Minutes of meeting Wednesday, 24 March 2010 of Gravesham (Pages 65 - 72) Joint Transportation Board 10. Reserved Minutes To receive and adopt the proceedings, reports and recommendations of committees contained in the list of items reserved under Council Procedure Rule 5.2(6) and to ratify and confirm the orders made by them. The reserved minutes will be dealt with in the following order:- The Cabinet Regulatory Board Finance & Audit Committee Overview Scrutiny Committee Crime & Disorder Scrutiny Committee 11. To consider reports from Officers of the Council a) Amendments to the Constitution - 2.7 Contract Procedure Rules (Pages 73 - 76) b) Review of Scrutiny Procedure Rules (Pages 77 - 86) 12. To consider questions from Members of the Council of which notice has been given under Council Procedure Rule 14. 13. To receive the Mayor's Announcements. This page is intentionally left blank Page 1 Agenda Item 4 Gravesham Borough Council Council Tuesday, 2 March 2010 7.00pm Present: The Worshipful the Mayor Cllr Bronwen McGarrity The Deputy Mayor Cllr William Lambert Cllrs: Graeme Biggs Sara Langdale Ronald Bowman Rosemary Leadley Lesley Boycott John Loughlin Conrad Broadley Diane Marsh John Burden Lyn Milner John Caller Alex Moore Harold Craske Patricia Oakeshott Jane Cribbon Anthony Pritchard Lee Croxton Makhan Singh John Cubitt Narinderjit Singh-Thandi Tanmanjeet Singh Dhesi Richard Smith William Dyke Michael Snelling Greta Goatley Bryan Sweetland Glen Handley Robin Theobald Leslie Hills David Turner Les Howes Adrian Warburton Susan Howes Andrea Webb David Hurley Michael Wenban Kenneth Jones Glyn Thomson - Chief Executive Nick Brown - Director (Transformation & Finance) Kevin Burbidge - Director (Business) Melanie Norris - Director (Communities) Cheryl Russell - Director (Housing and Environment) Mike Hayley - Assistant Director (Business & Law) Andy Chequers - Assistant Director (Housing & Environment) Julie Gibbs - Service Manager, Finance Stuart Bobby - Principal Accountant Sue Hill - Committee & Elections Manager Nick Channon - Committee Services Officer Graham Cole - Communications Manager 55. Prayer The Mayor's Chaplain opened the meeting with Prayer. Council Page 2 2.03.2010 56. Apologies Apologies for absence were received from Councillors Colin Caller, Samir Jassal, Laura Hryniewicz and Derek Sales. 57. Minutes The minutes of the meeting held on 8 December 2009 were signed by the Mayor. 58. Declarations of Interest No declarations were made. 59. Reports of Committees Motions that proceedings, reports and recommendations of committees, except those reserved under Council Procedure Rule 5.2(b) as referred to below, be received and adopted and where applicable the Orders made by them be ratified and confirmed were duly proposed, seconded and resolved in each case. Regulatory Board of 9 December 2009 Cabinet of 21 December 2009 Cabinet of 11 January 2010 Overview Scrutiny Committee of 12 January 2010 Regulatory Board of 13 January 2010 Overview Scrutiny Committee of 21 January 2010 Cabinet of 8 February 2010 Finance & Audit Committee of 15 February 2010 Regulatory Board of 17 February 2010 Overview Scrutiny Committee of 18 February 2010 60. Gravesham Joint Transportation Board The minutes of the Gravesham Joint Transportation Board held on 16 December 2009 were noted. 61. Reserved Minutes It was moved by Cllr Michael Snelling and seconded by Cllr David Turner that - the reserved minute of the Cabinet meeting held on 21 December 2009 be ratified and confirmed. It was moved by Cllr Leslie Hills and seconded by Cllr Diane Marsh that - the reserved minutes of the Finance & Audit Committee held on 15 February 2010 be ratified and confirmed. 2 Council Page 3 2.03.2010 It was moved by Cllr John Burden and seconded by Cllr Alex Moore that - the reserved minute of the Overview Scrutiny Committee held on 18 February 2010 be ratified and confirmed. 62. Order of Agenda The Mayor stated that the Council would now deal with agenda items 9, 10 and 11 before returning to the minute contained on the list of Minutes that have been reserved. 63. Council Tax Motion The Council consented under Council Procedure Rule 17.4.1 to an extension of time being given to Cllr Michael Snelling and to an equal amount of time being given to Cllr John Burden in his response. It was moved by Cllr Michael Snelling and seconded by Cllr David Turner that - the motion circulated and now before the Council be approved as set out on pages 79 to 90 in the order paper and that minutes 116 (General Fund Revenue Estimates and Capital Programme) and 117 (Housing Revenue Account Estimates and Housing Capital Programme 2010/11) of the Cabinet held on 8 February 2010 be adopted. It was moved by Cllr John Burden and seconded by Cllr Lee Croxton that - (1) the Medium Term Financial Strategy 2010/11 to 2012/13 be adopted as a policy document although the rates increase for the financial year 2010/11 be set at 0%; (2) the Council ratify the attached Council Tax Base as identified in Appendix B; (3) the application of the Equal Installments Methodology for Minimum Revenue Provision (MRP) calculation on all new capital expenditure be approved for 2010/11 and beyond in accordance with the Authority’s Capital Programme; (4) Members note that the government will be providing £160,000 additional funding to that required for the forthcoming financial year in respect of Concessionary Travel costs, any excess in income over the cost of keeping the Council Tax levy at 0% be transferred to the councils reserves; (5) the Council sets the Council Tax level increase for the financial year 2010 to 2011 at 0%; 3 Council Page 4 2.03.2010 (6) the Council notes no car park strategy has been produced which demonstrates the provision of a temporary car park at Lord Street at £196,000 is required as such this cost not expended in this financial year as detailed be returned to the reserves; (7) the Council supports the health strategy of getting under 16’s fit, as such it will provide free swimming to under 16’s during the forthcoming year, as supported in other authorities, at a cost of £147,000 to be taken from the reserves. The amendment was put to the meeting and declared to be lost by 23 votes to 15. The substantive motion was put to the meeting and declared to be carried by 23 votes to 15. It was therefore resolved:- (1) that it be noted that on 15 January 2010 the Service Manager, Finance calculated the following amounts for the year 2010/11 in accordance with regulations made under Section 33(5) of the Local Government Finance Act, 1992:- (a) £35,048.94 being the amount calculated, in accordance with Regulation 3 of the Local Authorities (Calculation of Council Tax Base) Regulations 1992 (as amended), as its council tax base for the year. (b) Part of the Council's area: Cobham 665.41 Higham 1,611.56 Luddesdown 103.98 Meopham 3,055.13 Shorne 1,172.48 Vigo 729.53 being the amounts calculated, in accordance with Regulation 6 of the Local Authorities (Calculation of Council Tax Base) Regulations 1992 (as amended), as the amounts of its council tax base for the year for dwellings in those parts of its area to which one or more special items relate. (2) that the following amounts be now calculated by the Council for the year 2010/11.
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