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City of Kingston Ordinary Council Meeting Agenda 27 July 2009 1

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City of Kingston Ordinary Council Meeting Agenda 27 July 2009 1 City of Kingston Ordinary Council Meeting Agenda 27 July 2009 Notice is given that an Ordinary Meeting of Kingston City Council will be held at 7.00pm at the Cheltenham Office, 1230 Nepean Highway, Cheltenham, on Monday, 27 July 2009. 1. Apologies 2. Confirmation of Minutes of Previous Meetings Minutes of Ordinary Council Meeting 29 June 2009. 3. Foreshadowed Declaration by Councillors or Officers of any Conflict of Interest [Note that any Conflicts of Interest need to be formally declared at the start of the meeting and immediately prior to the item being considered – type and nature of interest is required to be disclosed – if disclosed in writing to the CEO prior to the meeting only the type of interest needs to be disclosed prior to the item being considered.] 4. Petitions 5. Presentation of Awards A presentation will be made to former Councillors Topsy Petchey and Justin McKeegan 6. Reports from Village Committees A report on issues arising out of the Village Committee meetings in July 2009 is attached. Page 3 7. Reports from Delegates Appointed by Council to Various Organisations 8. Question Time 9. Corporate Services Reports L 93 Audit Committee Annual Report Page 6 L 94 Appointment of External Member to the Audit Committee Page 10 L 95 Proposed Discontinuance and Sale of Road abutting 42-44 Westley Street, Carrum Page 11 L 96 Report of a Section 223 Committee re the proposed discontinuance and Sale of road adjoining 1&2/20 Mentone Parade and 4/1, 8/1, 4/5 and 5/7 Palermo Street, Mentone Page 14 10. Environmental Sustainability Reports L 97 Town Planning Application Decisions Page 18 L 98 KP151/09: 76-78 Balcombe Road, Mentone (Le Gym) Page 27 L 99 KP1014/08: 168-178 Chesterville Road, Moorabbin Page 90 L 100 KP110/06: Chicquita Park (Secondary Consent Application) Page 108 L 101 KP1158/08: 48 Blantyre Avenue, Chelsea Page 113 L 102 KP49/09: 34-94 Oak Avenue, Mentone Page 133 L 103 KP882/08: 42-44 Westley Street, Carrum Page 173 L 104 Amendment C108 – Planning Scheme Errors (Fast Track Amendment) Page 190 L 105 Membership of the Voluntary Carbon Markets Association Page 194 L 106 Review of Road Management Plan Page 198 L 107 Food Sample Analysis Page 204 L 108 Charity Clothing Bins Page 209 1 City of Kingston Ordinary Council Meeting Agenda 27 July 2009 11. Community Sustainability Reports L 109 Draft Disability Action Plan Page 213 L 110 2009/10 Community Grants Program – Recommendations Page 218 L 111 Victorian Universal Housing Alliance Membership Page 224 L 112 Australia Day Awards Criteria Page 230 L 113 Mordialloc Laneway – Proposed Closure Page 234 L 114 Interfaith Advisory Committee Terms of Reference Page 243 12. Organisational Development and Governance Reports L 115 Councillor Ward Funds Applications Page 245 L 116 Appointment of Village Committee Members Page 249 L 117 Quarterly Report to the Council Plan – June 2009 Page 251 13. Notices of Motion 14. Urgent Business 15. Items in Camera L 118 Personnel Matter 2 City of Kingston Ordinary Council Meeting Agenda 27 July 2009 6. Reports from Village Committees PRESENTATION OF VILLAGE COMMITTEE REPORTS 6(a) Cheltenham Village Committee Chairperson - Joe Astbury Report of Meeting held on 30 June 2009 Highlight The response that had been received to traffic concerns around the Kingston Heath Reserve. 6(b) Mordialloc Village Committee Chairperson - Allan Locke Report of Meeting held on 30 June 2009 Highlight: The new lighting of the horse sculpture on the Mordialloc Foreshore and the opening night festivities. 6(c) Mentone/Parkdale Village Committee Chairperson - Reg Marlow Report of Meeting held on 30 June 2009 Public Toilet Required in Mentone Coles Carpark Village Committee Recommendation That Council consider the installation of seven day a week accessible ‘Exeloo’ on Council owned land in Mentone Coles Carpark, and explore sponsorship and partnership opportunities with local businesses to achieve this. Officer Comment The provision of Public Toilets servicing the Mentone Shopping Centre is as indicated below, namely: Rear of Mentone Post Office near Safeway- This toilet is open dusk til dawn 7 days per week – It location is deemed appropriate to cater for the needs of the Mentone Shopping Centre as it can be accessed from a number of directions within the shopping centre, eg. from Mentone pde (through shops such as Newsagent, Scicluna’s & Chemist) from Balcombe Road car park, and also from Florence St via laneways and car park. Mentone Railway Station and Mentone Municipal Offices: These alternative locations provide reasonable opportunities for the Public to have amenities 3 City of Kingston Ordinary Council Meeting Agenda 27 July 2009 The La Porcetta Restaurant: This location whilst not advertised or officially endorsed by the Restaurant Operators has toilet facilities accessible 7 days per week from middle of the day til late. As this restaurant is a popular location for locals it provides a sense of security and level of safety. The lack of toilets servicing the Historical Society Building which is located adjacent the Coles Supermarket Car park is considered a major factor in this request being made for a toilet in close proximity to the Historical Society. This Building is open on Sunday afternoons from 2-4 and Wednesdays from 10.00 til 2.00pm. It is acknowledged the Historical Society Building does not have a toilet servicing the building, however the existing Historical Society Building footprint and land does not lend itself to the addition of an external toilet extension which would benefit the Public and Historical Society Visitors. On this point Council Officers have met with the Historical Society Committee to review opportunities for providing a toilet within the existing floor space and have established an all abilities toilet can be incorporated in the existing floor space. No specific Funding has been provided for this to be implemented immediately. An opportunity has been taken as part of the Federal Government’s Job Fund grants to lodge an application for funding. This was lodged early July and the outcome is envisaged late September. Should this grant application be unsuccessful alternative funding initiatives will need to be investigated/sourced to implement the provision of a toilet. Officer Recommendation That Council notes the information contained in the Officer’s comment Highlight: No Stopping Zones on Beach Road. 6(d) Patterson Lakes/Carrum Village Committee Chairperson - Glen Baker Report of Meeting held on 1 July 2009 Highlight: Support for the retention of the crossing supervisor in Thompson road. 6(e) Dingley/Heatherton Village Committee Chairperson – Allan Harris Report of Meeting held 1 July 2009 Highlight: Request for speed humps in Delaware Drive, Dingley Village, due to excessive vehicle use at high speeds. 4 City of Kingston Ordinary Council Meeting Agenda 27 July 2009 6(f) Moorabbin/Highett Village Committee Chairperson – Robyn Cochrane Report of Meeting held 2 July 2009 Right turning Lane and Arrow – Keys Road / Chesterville Road Intersection Village Committee Recommendation The Committee is again dissatisfied with the response of VicRoads. The Committee thanks Warren Ashdown for his persistent efforts to date and insist that Council take it further with VicRoads. Officer Comment Vic roads have demonstrated they have assessed the concerns of the community and the representations from Council, through exploring short term improvements to the congestion challenges at this intersection, and identifying upgrading requirements and listing the site for future funding consideration. With limited funding resources it is reasonable and appropriate that Vic roads prioritise projects on a statewide basis. Council meets with VicRoads on a regular basis to discuss many arterial road issues, and annually meets with the regional director and his senior staff. This matter will be listed with the other arterial road matters to be regularly followed up with VicRoads Officer Recommendation That Council notes the information contained in the Officer’s comment and Council will continue to pursue this matter and raise with state members. Highlight: Funding submission for Highett Reserve. 6(g) Aspendale/Edithvale/Aspendale Gardens/Waterways Village Committee Chairperson - Kevin Griffiths Report of Meeting held on 2 July 2009 The meeting lapsed for want of a quorum. 6(h) Chelsea/Chelsea Heights/Bonbeach Village Committee Acting Chairperson – Leanne Stray Report of Meeting held on 8 July 2009 Highlight: The Chelsea Slide and river red gums as part of Beazley Reserve. 5 City of Kingston Ordinary Council Meeting Agenda 27 July 2009 9. Corporate Services Reports L 93 Audit Committee Annual Report Approved by: Paul Franklin, General Manager Corporate Services Author: Ray Liggett, Audit Committee Chair Introduction As a part of Council’s governance obligations to its community the Audit Committee was established as an independent Advisory Committee to Council in 1997. The Audit Committee is established to assist the co-ordination of relevant activities of management, the internal audit function and the external auditor to facilitate achieving overall organisational objectives in an efficient and effective manner. As part of Council’s governance obligations to its community, Council has constituted the Audit Committee under a Charter to facilitate the following outcomes as a part of its work program:- 1. The enhancement of the credibility and objectivity of internal and external financial reporting; 2. Effective management of financial and other
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