Christchurch City Council MINUTES

Date: Thursday 27 September 2018 Time: 9.36am Venue: Council Chambers, Civic Offices, 53 Hereford Street,

Present Chairperson Mayor Deputy Chairperson Deputy Mayor Andrew Turner Members Councillor Councillor Jimmy Chen Councillor Phil Clearwater Councillor Pauline Cotter Councillor Mike Davidson Councillor David East Councillor Anne Galloway Councillor Jamie Gough Councillor Yani Johanson Councillor Aaron Keown Councillor Glenn Livingstone (via video conference) Councillor Raf Manji Councillor Tim Scandrett Councillor Deon Swiggs Councillor Sara Templeton

27 September 2018

Principal Advisor Dr Karleen Edwards Chief Executive Tel: 941 8554

Jo Daly Council Secretary 941 8581 [email protected] www.ccc.govt.nz

Watch Council meetings live on the web: http://councillive.ccc.govt.nz/live-stream

Council 27 September 2018

The agenda was dealt with in the following order.

A Minute’s Silence in Memory of Ronald Bruce Wright JP:

 Ron was a City Councillor for the Fendalton ward for seven terms from 1983 to 2004 serving under Mayors Sir , Vicki Buck and .  While in council, he became Chairman of the Property and Major Projects Committee, which oversaw the new city art gallery, convention centre and the refurbishment of Cathedral Square.  Ron was also a director of Jade Stadium and the Canterbury Sports Foundation.  Ron will also be remembered for his regular appearance as Santa Claus in the annual Christchurch Christmas parade.  Ron passed away suddenly on 12 September 2018.

1. Apologies Council Resolved CNCL/2018/00193

That the apologies from Councillor Clearwater, Councillor Galloway, Councillor Gough and Councillor Manji for early departure be received. Deputy Mayor/Councillor Keown Carried

2. Declarations of Interest Deputy Mayor Turner declared an interest in Item 27.

3. Public Participation 3.1 Public Forum

3.1.1 Ross Harland presented to the Council regarding the Cathedral levy in rates.

Councillor Davidson joined the meeting at 9.40am during item 3.1.1.

3.1.2 Michael Bell presented to the Council regarding the Big Band Festival at Labour weekend and Little Andromedia.

3.2 Deputations by Appointment

3.2.1 Historic Places Canterbury (HPC) Mark Gerrard on behalf of Historic Places Canterbury (HPC) presented to the Council regarding item 28. Draft Heritage Strategy – Approval for Public Consultation.

3.2.2 Inner City West Neighbourhood Association (ICON) and Restore Christchurch Cathedral Neil Roberts representing Inner City West Neighbourhood Association (ICON) and David Collins representing Restore Christchurch Cathedral presented to the Council regarding item 29. Citizens War Memorial – request for relocation.

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Councillor Templeton left the meeting at 10.10am and returned at 10.14am during item 3.2.3.

Councillor Gough left the meeting at 10.11am and returned at 10.15am during item 3.2.3.

3.2.3 Christchurch Civic Trust and Historic Places Canterbury Ross Gray representing the Historic Places Canterbury and Christchurch Civic Trust presented to the Council regarding item 29. Citizens War Memorial – request for relocation.

3.2.4 Christchurch Coastal Residents United Warwick Schaffer representing Christchurch Coastal Residents United presented to the Council regarding item 31. Proposed process to provide policy support to the Residential Unit Overlay.

Councillor Galloway left the meeting at 10.33am and returned at 10.36am during item 3.2.4.

3.2.5 Tim Sintes, Sally Buck and Darrell Latham presented to the Council regarding item 31. Proposed process to provide policy support to the Residential Unit Overlay.

4. Presentation of Petitions There was no presentation of petitions.

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5. Council Minutes - 23 August 2018 Council Resolved CNCL/2018/00194

That the Council receives the Minutes from the Council meeting held 23 August 2018.

AND

That the Council confirm the Minutes from the Council - Metropolitan Funding meeting held 24 August 2018.

AND

That the Council confirm the Minutes from the Council meeting held 6 September 2018.

AND

That the Council receives the Minutes from the Council meeting held 13 September 2018.

AND

That the Council receives the Minutes from the Regulatory Performance Committee meeting held 7 September 2018.

AND

That the Council receives the Minutes from the Social, Community Development and Housing Committee meeting held 5 September 2018.

AND

That the Council receives the Minutes from the Finance and Performance Committee meeting held 5 September 2018.

AND

That the Council receives the Minutes from the Audit and Risk Management Committee meeting held 31 August 2018.

AND

That the Council receives the Minutes from the Infrastructure, Transport and Environment Committee meeting held 12 September 2018. Deputy Mayor/Councillor Chen Carried

6. Council - Metropolitan Funding Minutes - 24 August 2018 Council Decision

Refer to item 5.

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7. Council Minutes - 6 September 2018 Council Decision

Refer to item 5.

8. Council Minutes - 13 September 2018 Council Decision

Refer to item 5.

11. Regulatory Performance Committee Minutes - 7 September 2018 Council Decision

Refer to item 5.

12. Social, Community Development and Housing Committee Minutes – 5 September 2018 Council Decision

Refer to item 5.

17. Finance and Performance Committee Minutes - 5 September 2018 Council Decision

Refer to item 5.

20. Audit and Risk Management Committee Minutes - 31 August 2018 Council Decision

Refer to item 5.

24. Infrastructure, Transport and Environment Committee Minutes – 12 September 2018 Council Decision

Refer to item 5.

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28. Draft Heritage Strategy - Approval for Public Consultation Council Resolved CNCL/2018/00195

That the Council: 1. Adopt the attached draft Heritage Strategy for public consultation. 2. Agree that a hearings panel of five members be convened to receive and hear submissions on the draft Heritage Strategy, and report back recommendations to the Council on the final form of the Strategy. 3. Appoint Councillors Johanson, Clearwater and Chen to the Hearings Panel. 4. Request that staff work with Hearings Panel members to ensure advisory input from the Youth Council and heritage representatives. 5. Approve that Rūnanga be approached to nominate the final two members of the hearings panel. Should the Rūnanga not wish to nominate hearings panel members, the hearings panel membership will remain at three. Councillor Scandrett/Councillor Keown Carried

29. Citizens War Memorial - request for relocation Council Resolved CNCL/2018/00196

That the Council leave the report to lie on the table until a future meeting to enable additional information and advice to be provided. Mayor/Councillor Davidson Carried Councillors Galloway and Scandrett requested their votes against the resolution be recorded.

The meeting adjourned at 11.32am and reconvened at 11.56am.

Councillor Clearwater left the meeting at 12.41pm during consideration of item 31.

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31. Proposed process to provide policy support to the Residential Unit Overlay Council Resolved CNCL/2018/00197

That the Council: 1. Agrees to use the process in section 71 of the Greater Christchurch Regeneration Act 2016 to provide the policy to support the Residential Unit Overlay within the High Flood Hazard Management Area. 2. Direct staff to prepare a proposal to amend the District Plan and engage with strategic partners and Regenerate Christchurch as required under the Greater Christchurch Regeneration Act 2016. 3. Instruct staff with urgency to report back to the Council at an additional meeting of the Council to be held on 23 October 2018 at the latest for approval of an initial draft S71 proposal (including input from some former IHP members); to then consult with strategic partners immediately thereafter; and then to report back to the Council as soon as that advice has been received so that a final draft proposal to submit to the Minister for Greater Christchurch Regeneration can be submitted as soon as possible. 4. Note that staff are required to continue to process any resource consent applications in accordance with the current decisions, policy and rules of the District Plan, until such time as any new decisions are operative, but will continue to provide supportive advice to applicants including publication of information on the website. Councillor East/Mayor Carried

Councillor Galloway left the meeting at 12.47pm during consideration of item 18 for the remainder of the meeting.

Report from Audit and Risk Management Committee - 31 August 2018

18. Internal Audit Charter update Council Resolved CNCL/2018/00198

That the Council: 1. Approves the circulated updated Internal Audit Charter. Councillor Manji/Councillor East Carried

Report from Finance and Performance Committee - 5 September 2018

13. Chairperson's Report Council Resolved CNCL/2018/00199

That the Council: 1. Requests Christchurch City Holdings Limited to report to the Council on any current considerations of its financial strategy, including its Capital Release strategy. Councillor Manji/Deputy Mayor Carried Councillors Johanson and Scandrett requested their votes against the resolution be recorded.

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The Mayor and Councillors Buck, Gough and Turner declared an interest in item 15 and took no part in discussion or consideration of this item.

Councillor Manji assumed the Chair for consideration of item 15.

Report from Finance and Performance Committee - 5 September 2018

15. Christchurch City Holdings Ltd - Final Statement of Intent Paul Munro, Chief Executive Christchurch City Holdings Ltd joined the table for discussion on this item. Council Resolved CNCL/2018/00200

That the Council: 1. Notes the final Statement of Intent for Christchurch City Holdings Ltd which was delivered in accordance with the statutory timing of 30 June, and meets the minimum content requirements set out in clause 9 of Schedule 8 of the Local Government Act 2002; 2. Notes that the Christchurch City Holdings Ltd Group’s Statements of Intent have addressed the comments made by the Council on the draft documents; 3. Notes that the financial information recorded in the final Statements of Intent for the Christchurch City Holdings Ltd Group has been fully reflected in the Long Term Plan 2018- 2028; and 4. Notes that the Statements of Intent for the Christchurch City Holdings Ltd Group can be located on each company’s website or a request for a hard copy can be made to Council Finance staff. Councillor Manji/Councillor Swiggs Carried The Mayor and Councillors Buck, Gough and Turner declared an interest and took no part in discussion or consideration of this item.

The Mayor returned to the Chair.

32. Resolution to Exclude the Public Council Resolved CNCL/2018/00201

That Paul Munro of Christchurch City Holdings Limited, remain after the public have been excluded for Item 40. Christchurch City Holdings Ltd – Appointment of Director to the Board of Christchurch International Airport Ltd of the public excluded agenda as he has knowledge that is relevant to that item and will assist the Council.

AND

That at 1.01pm the resolution to exclude the public set out on pages 557 to 559 of the agenda be adopted.

Mayor/Deputy Mayor Carried

The meeting adjourned in public excluded session at 1.27pm and reconvened in open session at 2.31pm. Councillors Chen, East, Galloway, Scandrett and Swiggs were not present at this time.

Councillors Gough and Livingstone left at 1.27pm for the remainder of the meeting.

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Councillor Chen returned to the meeting at 2.33pm during consideration of item 25.

25. Kart Club Relocation and Consent Application Council Resolved CNCL/2018/00202

That the Council: 1. Receive the information in this report. 2. Resolve to continue with the Kart Club relocation process, and agree to provide additional funds of up to $70,000 for the consent process (Option 1). Mayor/Councillor Buck Carried Councillor Johanson requested his vote against the resolution be recorded.

Councillors East and Swiggs returned to the meeting at 2.35pm during consideration of item 14.

Report from Finance and Performance Committee - 5 September 2018

14. Final Statements of Intent - ChristchurchNZ Holdings Ltd and Central Plains Water Trust Council Resolved CNCL/2018/00203

That the Council: 1. Notes the final Statement of Intent for 2018/19 for ChristchurchNZ Holdings Ltd is a substantially different document to its draft Statement of Intent and is therefore appended to the report as Attachment A; 2. Requests Council staff and ChristchurchNZ to hold a workshop with the Council on proposed new levels of service before the end of 2018. 3. Notes that the final Statement of Intent for 2018/19 for Central Plains Water Trust is identical to the draft Statement of Intent and can be accessed on the Central Plains Water Trust’s website or a hard copy can be sought from Council staff; and 4. Notes that the final Statements of Intent for 2018/19 for Central Plains Water Trust and ChristchurchNZ Holdings Ltd were delivered to the Council in accordance with the statutory timeframe and meet the content requirements of clause 9, schedule 8 of the Local Government Act 2002. Councillor Manji/Councillor Keown Carried The Deputy Mayor and Councillors, Cotter, East and Scandrett declared an interest in interest and took no part in discussion and consideration of this item.

Councillor Scandrett returned to the meeting at 2.39pm during consideration of item 16.

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Report from Finance and Performance Committee - 5 September 2018

16. Financial Performance report for the year ended 30 June 2018 Council Resolved CNCL/2018/00204

That the Council: 1. Receives the information in the report. 2. Approves operational carry forward requests from 2017/18 of $12.8 million (as detailed in Attachment B), to enable completion of projects in 2018/19 and beyond. 3. Approves (as detailed in Attachment D) net capital carry forwards from 2017/18 of $116.2 million to enable completion of capital projects in 2018/19 or later as indicated, noting that: a. $105.9 million moves to 2018/19 and replaces a projected $122.4 million already included in the LTP for the 2018/19 year. b. $17.5 million moves to 2019/20 and $7.2 million is brought back from the years’ 2021/22 – 2022/23. 4. Approves net capital revenue and funding carry forwards from 2017/18 of $16.9 million to align with the capital programme, noting this includes $12.8 million for development contribution rebates. 5. Notes that the capital programme after carry forwards results in $15.7 million less borrowing than budgeted which allows the borrowing capacity to be used to fund the Town Hall rebuild, previously approved by Council resolution. 6. Requests staff to provide a full and final report on SCIRT to the Council, including reference to the HIGG independent Chair’s report, independent assessor’s report and OAG report, and noting any other reports that have been published. Councillor Manji/Councillor Chen Carried

27. Angels Rest Bach removal update Council Resolved CNCL/2018/00205

That the Council: 1. Amend the 10 March 2016 resolution CNCL/2016/00140, resolution 2 with reference to the costs of the Bach removal being covered by the owners, ie: revoke the reference to ‘at no cost to Council’ 2. Agrees that staff will arrange for the cost of removal of the Bach to be absorbed by the parks enhancement project which is due to commence September/October 2018. Mayor/Councillor Scandrett Carried Deputy Mayor Turner declared an interest and took no part in discussion or consideration of this item.

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Report from Audit and Risk Management Committee - 31 August 2018

19. Critical Judgements, Estimates and Assumptions in the 2018 Annual Report Council Resolved CNCL/2018/00206

That the Council: 1. Notes this report on Critical Judgements, Estimates and Assumptions in the 2018 Annual Report. Councillor Manji/Councillor Chen Carried

The Mayor and Councillors Buck, Gough and Turner declared an interest in item 30 and took no part in discussion or consideration of this item.

Councillor Manji assumed the Chair for consideration of item 30.

30. Christchurch City Holdings Ltd - Instrument to Appoint a Proxy for voting on behalf of the Council at the 2018 Annual General Meeting Council Resolved CNCL/2018/00207

That the Council: 1. Notes Christchurch City Holdings Ltd’s Annual General Meeting will be held on Wednesday 14 November 2018 in the Function Room, Level 1, Civic Offices; 2. Appoints a proxy Councillor Manji and an alternate Councillor Davidson to exercise the Council’s voting rights at the Annual General Meeting by executing the Instrument to Appoint a Proxy as set out in Attachment A of this report by Friday 9 November to ensure it reaches Christchurch City Holdings Ltd no later than 48 hours before the meeting; 3. Agrees to direct the proxy and alternate to vote in favour of the matters to be put to Christchurch City Holdings Ltd’s shareholders at the Annual General Meeting. Councillor Scandrett/Councillor Cotter Carried The Mayor and Councillors Buck, Gough and Turner declared an interest and took no part in discussion or consideration of this item.

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The Mayor returned to the Chair.

Councillor Manji left at 2.48pm during consideration of item 9. for the remainder of the meeting.

Councillor Cotter left the meeting at 2.52pm and returned at 2.55pm during consideration of item 9.

Report from Regulatory Performance Committee - 8 August 2018

9. 2018 Review of the Gambling and TAB Venue Policy Council Resolved CNCL/2018/00208

That the Council: 1. Receive the report “Background Information and Report on the Social Impacts of Gambling in Christchurch” 2. Receive the summary of stakeholder feedback provided through a questionnaire on the Council’s current Gambling and TAB Venue Policy (2015) 3. Retain the existing Gambling and TAB Venue Policy for a further three years. Councillor Templeton/Deputy Mayor Carried Councillors East and Keown requested their votes against the resolutions be recorded.

Councillor Clearwater returned to the meeting at 3pm during consideration of item 10.

Report from Regulatory Performance Committee - 7 September 2018

10. Earthquake-prone Buildings - Priority Thoroughfares and Routes Consultation Council Resolved CNCL/2018/00209

That the Council: 1. Approve the draft Earthquake-prone Buildings – Priority thoroughfares and routes map: ccc.govt.nz/thoroughfareandstrategicroutes. 2. Adopt the Statement of Proposal (Attachment A) and agree to it being the subject of a special consultative procedure. 3. Agree that a Hearings Panel be convened at the completion of the consultation period to receive and hear submissions on the draft policy, deliberate on those submissions, and to report back recommendations to the Council on the final form of the policy. Councillor Scandrett/Councillor Templeton Carried

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Report from Infrastructure, Transport and Environment Committee - 12 September 2018

21. Draft Suburban Parking Policy Council Resolved CNCL/2018/00210

That the Council: 1. Approve the draft suburban parking policy for public consultation in the document attached (Attachment 1). 2. Agree that a Hearings Panel be convened at the completion of the consultation period to receive and consider written and verbal public submissions, and make a recommendation to the Council on the Suburban Parking Policy. 3. Receive the information on the proposed public consultation process. Councillor Cotter/Councillor Davidson Carried

Councillor East left the meeting at 3.25pm and returned at 3.26pm during consideration of item 22.

Report from Infrastructure, Transport and Environment Committee - 12 September 2018

22. Cathedral Square Public Realm Improvement Project Council Resolved CNCL/2018/00211

That the Council: 1. Confirm the commencement of the Cathedral Square Public Realm Improvement Project to deliver public realm improvements, especially to the South and South East portion of Cathedral Square adjacent to – and coordinated with – the existing and in construction private developments in this area. 2. Confirm that the scope of the public realm improvement project will include reuse of existing materials and investigate new elements where it is cost effective to do so and spatially focussed as follows: i. Phase 1 South East Corner: from Worcester Street – ii. Phase 2 South West Corner: from Colombo Street – Strand Lane iii. Phase 2a: immediately in front of the former Warner’s Hotel

3. Approve the funding to initiate the project from the LTP capital project ID 2735 – The Square & Surrounds, and request a report back for confirmation on the design proposals. 4. Note that the unspent portion of LTP capital project ID 2735 will be retained for future stages of the Cathedral Square public realm improvements. Councillor Cotter/Councillor Swiggs Carried Councillor Keown requested his vote against the resolutions be recorded.

The Mayor left the meeting at 3.46pm at which point Deputy Mayor Turner assumed the Chair.

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Report from Infrastructure, Transport and Environment Committee - 12 September 2018

23. LDRP515 Estuary Drain Revised Concept Council Resolved CNCL/2018/00212

That the Council: 1. Progress the preferred minor works option (option 1) to construction. 2. Modify the works upstream of the Breezes Road Drain in the previously resolved ‘Repair and Limited Remediation Option’ from 23 June 2016, resolution CNCL/2016/00284 . 3. Return any surplus funds to the Land Drainage Recovery Programme that are not required to deliver the reduced Estuary Drain Works. Councillor Cotter/Councillor Keown Carried

Councillor Clearwater left at 3.51pm during consideration of item 26 for the remainder of the meeting.

26. 2018/19 Metropolitan Discretionary Response Fund Council Resolved CNCL/2018/00213

That the Council: 1. Approves a grant of $20,000 from the 2018/19 Metropolitan Discretionary Response Fund to Christchurch Children's Christmas Parade Trust towards rent and insurance costs. Councillor Buck/Councillor Templeton Carried

The public were re-admitted to the meeting at 2.31pm.

Meeting concluded at 3.58pm.

CONFIRMED THIS 25TH DAY OF OCTOBER 2018.

MAYOR LIANNE DALZIEL CHAIRPERSON

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