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Council 26 March 2015

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Council 26 March 2015 CHRISTCHURCH CITY COUNCIL AGENDA THURSDAY 26 MARCH 2015 9.30AM COUNCIL CHAMBER, CIVIC OFFICES, 53 HEREFORD STREET Watch Council meetings live on the web: http://councillive.ccc.govt.nz/live-stream AGENDA - OPEN CHRISTCHURCH CITY COUNCIL Thursday 26 March 2015 at 9.30am in the Council Chamber, Civic Offices, 53 Hereford Street Council: The Mayor, (Chairperson). Councillors Vicki Buck, Jimmy Chen, Phil Clearwater, Pauline Cotter, David East, Jamie Gough, Yani Johanson, Ali Jones, Raf Manji, Glenn Livingstone, Paul Lonsdale, Tim Scandrett and Andrew Turner ITEM DESCRIPTION PAGE NO. NO. 1. APOLOGIES 1 2. DECLARATION OF INTEREST 1 3. CONFIRMATION OF MINUTES - COUNCIL MEETING OF 10 AND 12 MARCH 2015 1 4. PUBLIC PARTICIPATION 19 5. PRESENTATION OF PETITIONS 19 6. REPORT OF THE CHIEF EXECUTIVE 21 7. APPROVAL OF NEW CENTRAL LIBRARY BUSINESS CASE AND CONCEPT DESIGN 31 8. REPORT OF THE INFRASTRUCTURE, TRANSPORT AND ENVIRONMENT COMMITTEE 185 MEETING OF 5 MARCH 2015 9. REPORT OF THE COMMUNITIES, HOUSING AND ECONOMIC DEVELOPMENT COMMITTEE 194 MEETING OF 5 MARCH 2015 10. RICCARTON RACECOURSE – LOCAL BILL TO AMEND THE CHRISTCHURCH RACECOURSE 218 RESERVE ACT 1878 11. REPORT OF THE HEARINGS PANEL ON THE PARKS AND RESERVES BYLAW 2015 220 12. DUDLEY CREEK FLOOD REMEDIATION UPDATE 252 13. VISITOR STRATEGY REVIEW 258 14. CHRISTCHURCH EARTHQUAKE MAYORAL RELIEF FUND: APPLICATIONS 326 15. NOTICES OF MOTION 330 16. RESOLUTION TO EXCLUDE THE PUBLIC 330 1 COUNCIL 26. 03. 2015 1. APOLOGIES 2. DECLARATION OF INTEREST Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. 3. CONFIRMATION OF MINUTES - COUNCIL MEETINGS OF 10 AND 12 MARCH 2015 Attached. 2 COUNCIL 26. 03. 2015 3 MINUTES MINUTES OF A MEETING OF THE CHRISTCHURCH CITY COUNCIL HELD AT 9.37AM ON TUESDAY 10 MARCH 2015 PRESENT: Lianne Dalziel, The Mayor, (Chairperson). Councillors Vicki Buck, Jimmy Chen, Phil Clearwater, Pauline Cotter, Jamie Gough, Yani Johanson, Ali Jones, Glenn Livingstone, Paul Lonsdale, Raf Manji, Tim Scandrett and Andrew Turner. 1. APOLOGIES An apology for absence was received from Councillor East It was resolved on the motion of Councillor Scandrett, seconded by Councillor Livingstone, that the apology be accepted. 2. DECLARATION OF INTEREST Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. The meeting adjourned at 10am and resumed at 10.20am. 3. CONSULTATION DOCUMENT FOR THE 2015-25 LONG TERM PLAN The Mayor moved, seconded by Councillor Buck, that the Council: 3.1 Receives Consultation Document the 2015-25 Long Term Plan tabled at the meeting. 3.2 Notes the recommendations from the reconvened Audit and Risk Management Committee meeting on 9 March 2015 and further notes that the Mayor and the Chief Executive have signed the Letter of Representation 3.3 Approves the changes to the underlying information made since the Council meeting 26th February 2015, and adopts the Audit NZ report. 3.4 Adopts the Consultation Document for the 2015-25 Long Term Plan, including the unqualified audit report for public consultation 3.5 Authorises the Mayor, The Chairperson Audit and Risk Management Committee and the Chief Executive to make non material amendments to the Consultation Document to allow for consistency and alignment across the various documents reviewed and cleared previously by Audit NZ 3.6 Agrees to run concurrent consultation processes for those documents and policies that need to be consulted on as part of the development of the final Long Term Plan and adopts the following additional documents for public consultation: 3.6.1 Proposals for changes to the development contributions policy and for and Schedule of Fees and Charges. 3.6.2 Information specific to the Revenue and Financing Policy, Rates Remissions Policy, Rates Postponement Policy, Policy on Remission or Postponement of Rates on Maori Freehold Land. 3.7 Approves the following process for consultation including: 3.7.1 Public notification in the Star, the Press and the Council’s website by 17 March 2015. 4 COUNCIL 26. 3. 2015 CHRISTCHURCH CITY COUNCIL 10.3.2015 - 2 - 3 Cont'd 3.7.2 All of the draft documents and proposals made available at Council offices, libraries and on Council’s website Closing date for submission being 12 noon Tuesday 28 April 2015. 3.7.3 Hearing of submissions between 11 – 24 May. 3.7.4 Council to meet to adopt the 2015-2015 Long Term Plan by 30 June 2015. 3.8 Approves a joint Governance (including Community Board representation) and Management Review of the Long Term Plan process in order to capture lessons learned and establish a robust process for the future to be reported to Council by 31 August 2015. Councillor Johanson moved by way of an amendment, seconded by Councillor Turner: That appendix 3 be amended so that Council continue including on the strategic assets list: · Addington Arena (currently called Horncastle Arena) · Lancaster Park · All off street parking facilities owned and operated by Council · The Council’s shareholding in Vbase as strategic assets in accordance with its current significance and engagement policy. The Amendment when put to the meeting was declared lost on electronic vote No. 1 by 6 votes to 7, the voting being as follows: For (6): Councillors Chen, Clearwater, Cotter, Johanson, Livingstone and Turner. Against (7): The Mayor and Councillors Buck, Gough, Jones, Lonsdale, Manji and Scandrett. The original motion when put to the meeting was declared carried. The meeting concluded at 11.06am. CONFIRMED THIS 26TH DAY OF MARCH 2015 MAYOR 5 MINUTES MINUTES OF A MEETING OF THE CHRISTCHURCH CITY COUNCIL HELD AT 9.33AM ON THURSDAY 12 MARCH 2015 PRESENT: Councillors Vicki Buck, Jimmy Chen, Phil Clearwater, Pauline Cotter, Jamie Gough, Yani Johanson, Ali Jones, Glenn Livingstone, Paul Lonsdale, Raf Manji, Tim Scandrett and Andrew Turner. The open agenda was dealt with in the following order. 1. APOLOGIES Apologies for absence were received from The Mayor (for all of the meeting apart from item 44) and Councillor East for the entire meeting. Apologies for lateness were received from Councillors Cotter and Manji. It was resolved on the motion of Councillor Clearwater, seconded by Councillor Ali Jones, that the apologies be accepted. Councillor Cotter arrived at the meeting at 9.34am after this item. 2. DECLARATION OF INTEREST Nil. 3. CONFIRMATION OF MINUTES - COUNCIL MEETING OF 29 JANUARY 2015, 12 FEBRUARY 2015 AND 26 FEBRUARY 2015 It was resolved on the motion of Councillor Gough, seconded by Councillor Chen, that the open minutes of the Council Meetings of 29 January 2015, 12 February and 26 February 2015 be adopted. 4. DEPUTATIONS BY APPOINTMENT 4.1 Robert Jugovac, Spokesperson for Tumara Park Neighbours, and Chris Cole, Chairperson of the Avondale Residents’ Association, addressed the Council regarding agenda item 13.2 - Eastern Recreation and Sports Centre - from the Burwood/Pegasus Community Board's report of its meeting of 16 February 2015. 4.2 Eric Banks and Janice Beaumont, Marine Parade residents, addressed the Council regarding item 27, “Freedom Camping Investigation”. 5. PRESENTATION OF PETITIONS Nil were received. 12. REPORT OF THE BURWOOD/PEGASUS COMMUNITY BOARD MEETING OF 2 FEBRUARY 2015 Andrea Cummings, Chairperson, joined the table for discussion of this item. 1. FINAL NEW BRIGHTON CENTRE MASTER PLAN It was resolved on the motion of Councillor Livingstone, seconded by Councillor Cotter, that the Council: 1.1 Receive the report and Attachments 1 and 2. 6 COUNCIL 26. 03. 2015 CHRISTCHURCH CITY COUNCIL 12. 03. 2015 - 2 - 1.2 The amended New Brighton Centre Master Plan be adopted subject to the following amendment: the Board recommends the retention of the pedestrianised portion of Seaview Mall and that associated references to a shared space slow street in the longer term be removed from the Master Plan. It was resolved on the motion of Councillor Livingstone, seconded by Councillor Cotter, that the report as a whole be adopted. 39. RESOLUTION TO BE PASSED - SUPPLEMENTARY REPORTS It was resolved on the motion of Councillor Scandrett, seconded by Councillor Buck, that the Council receive and consider the following reports at the meeting of the Council on 12 March 2015: · Progress on the Development of a Single, Cohesive Christchurch Wide Vision · City Housing Revenue · Spencer Park Capital Substitution · Establishment of a Development Authority · Provision of Financial Advisory Services. 13. REPORT OF THE BURWOOD/PEGASUS COMMUNITY BOARD MEETING OF 16 FEBRUARY 2015 Andrea Cummings, Chairperson, joined the table for discussion of this item. 1. EASEMENT TO ORION OVER WITHELLS ISLAND RESERVE It was resolved on the motion of Councillor Livingstone, seconded by Councillor Johanson, that the Council in its capacity of holding the Minister of Conservations delegation resolve that: 1.1 Public notification of the intended easement through the recreation reserve be waived in terms of the exemptions provided for in Section 48(3) of the Reserves Act 1977. 1.2 That it gives the consent of the Minister of Conservation to grant an easement in favour of Orion over part of Withells Island Reserve being the land edged yellow on the plan provided to the Board for conveying electricity. 2. EASTERN RECREATION AND SPORT CENTRE Councillor Manji arrived at the meeting at 10.17am during discussion of this item. Councillor Livingstone moved, seconded by Councillor Scandrett, that the Council: 2.1 Approve the high level scope of the Eastern Recreation and Sport Centre as detailed in section 3.9 of this report. 2.2 Instruct the Director of Facilities and Infrastructure Rebuild to: 2.2.1 Proceed with the appointment of consultants and the design of the facility including any enabling works necessary to allow this to happen.
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