** WARNING ** WARNING ** WARNING ** WARNING ** This document is intended for informational purposes only. Users are cautioned that California Department of Transportation (Department) does not assume any liability or responsibility based on these electronic files or for any defective or incomplete copying, exerpting, scanning, faxing or downloading of the contract documents. As always, for the official paper versions of the bidders packages and non-bidder packages, including addenda write to the California Department of Transportation, Plans and Bid Documents, Room 0200, P.O. Box 942874, Sacramento, CA 94272-0001, telephone (916) 654-4490 or fax (916) 654-7028. Office hours are 7:30 a.m. to 4:15 p.m. When ordering bidder or non-bidder packages it is important that you include a telephone number and fax number, P.O. Box and street address so that you can receive addenda. Caltrans etric STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION __________________________________________________________ NOTICE TO CONTRACTORS AND SPECIAL PROVISIONS FOR CONSTRUCTION ON STATE HIGHWAY IN THE CITY AND COUNTY OF SAN FRANCISCO AT YERBA BUENA ISLAND DISTRICT 04, ROUTE 80 __________________________________________________________ For Use in Connection with Standard Specifications Dated JULY 1999, Standard Plans Dated JULY 1999, and Labor Surcharge and Equipment Rental Rates. __________________________________________________________ (INFORMAL BIDS CONTRACT) CONTRACT NO. 04-0120E4 04-SF-80-13.4,13.8 ACBRIM-080-(094)N Bids Open: December 16, 2003 Dated: October 17, 2003 OSD ************************************************************************************************* IMPORTANT SPECIAL NOTICES ************************************************************************************************* ACCESS TO PROJECT SITE Prospective bidders may make arrangements to visit the project site by contacting the Duty Senior, District 04 Office, 111 Grand Avenue, Oakland, CA 94612, email: [email protected], telephone number (510) 286-5209. ALTERNATIVE BIDS This project provides for alternative bids for foreign and domestic steel and iron materials, as provided in 23 CFR 635.410(b)(3). The bidder's attention is directed to "Alternative Bids," "Award and Execution of Contract," and "Buy America Requirements" of the special provisions. A+B BIDDING: The bidder's attention is directed to Section 2, "Proposal Requirements and Conditions," Section 3, "Award and Execution of Contract," and Section 4, "Beginning of Work, Time of Completion and Liquidated Damages," in the special provisions. In addition to the item prices and totals, the proposal shall set forth the number of working days bid to complete the work on the contract. Bids will be compared on the basis of the sum of the item totals on the Engineer's Estimate for the work to be done (TOTAL BID (A)), plus the product of the number of working days bid to complete all work and the cost per day shown on the Engineer's Estimate (TOTAL BID (B)). The lowest bid will be determined on the basis of the "Total Basis for Comparison of Bids (A+B)" set forth in the Engineer's Estimate. Bids in which the number of working days bid for completion of the work exceed the maximum number of days specified will be considered non-responsive and will be rejected. DBE ASSISTANCE: Effective September 2, 2003, Triaxial Management Services will no longer provide lists of certified DBEs to contractors bidding on projects or provide DBEs with assistance in preparing bids for subcontracting or supplying materials. Triaxial provided these services for contracts in Districts 01, 02, 03, 04, 05 (except San Luis Obispo and Santa Barbara Counties), 06 (except Kern County), 09 and 10. Contractors bidding on projects in these Districts may obtain lists of certified DBEs from the Department's Website at http://www.dot.ca.gov/hq/bep. The Department also publishes a quarterly directory of certified firms that may be ordered from the Publications Unit at (916) 445-3520. Special Provisions Section 2-1.02B "Submission of DBE Information" requires DBE information to be submitted on the 'CALTRANS BIDDER-DBE INFORMATION' form included in the proposal. To meet the DBE goal or to establish that good faith efforts to meet the DBE goal have been made, bidders are reminded that DBE participation should be identified for all items of work performed by DBE's. In this regard, bidders are reminded that utilization of DBE's may be reflected in such bid items as "Establish Marine Access", "Mobilization" and "Time-related Overhead. The extent of DBE participation in such items of work may be credited towards the DBE contract goal. SUBMISSION OF DBE INFORMATION: Attention is directed to Section 2-1.02B, "Submission of DBE Information," of the special provisions, regarding submittal of the "CALTRANS BIDDER - DBE INFORMATION" form and GOOD FAITH EFFORT (GFE) DOCUMENTATION form. ALL bidders shall complete the "CALTRANS BIDDER - DBE INFORMATION" form included in the Proposal and submit it WITH THE BID. The apparent successful bidder (low bidder), the second low bidder and the third low bidder shall submit the GOOD FAITH EFFORT (GFE) DOCUMENTATION form by THE FOURTH DAY following bid opening. The bidder shall submit written confirmation from each DBE that the DBE is participating in the contract, and include the confirmation with the submittal of the bid or submit it by the time specified for submittal of the GOOD FAITH EFFORT (GFE) DOCUMENTATION form. FAILURE TO SUBMIT THE REQUIRED DBE INFORMATION AND THE GFE DOCUMENTATION, IF REQUIRED, BY THE TIMES SPECIFIED WILL BE GROUNDS FOR FINDING THE BID OR PROPOSAL NONRESPONSIVE. The provisions regarding the information and supporting documents the bidder should submit to establish the bidder's good faith efforts to meet the DBE goal, and the "DBE Information Good Faith Efforts" form in the Proposal, have been enhanced for clarification. CONTRACTORS AND DBE'S In order to assure timely award of the contract, it is imperative that the apparent low bidder, second low bidder and third low bidder, and their respecticve subcontractors and suppliers have personnel available during the award period to answer question relevant to DBE status and good faith effort attainment. WORKING DAYS: The definition of a working day has been re-defined for this project. (See Section 4 of these special provisions.) The time limit specified in the special provisions for the completion of work contemplated herein is considered insufficient to permit completion of the work by the Contractor working a normal number of hours per day or week on a single shift basis. It is expected that additional shifts will be required throughout the life of the contract to the extent deemed necessary to ensure that the work will be completed within the time limit specified. (See Section 4 of these special provisions.) AWARD OF CONTRACT: Attention is directed to Section 3, "Award and Execution of Contract," of the special provisions regarding the time in which the contract will be awarded. SMALL BUSINESS AND DVBE REPORTING: Attention is directed to Section 2-1.02C, "Small Business and Disabled Veterans Business Enterprise Utilization and Reporting," of thespecial provisions. MONITORING: The bidder's attention is also directed to the monthly report required in Section 5-1.14, "Monitoring," of the special provisions. The monthly report will be made available to interested local agencies. A monthly forum will be conducted by Caltrans at which the report will be reviewed. The Contractor is required to attend the monthly forum and present the monthly report. TABLE OF CONTENTS NOTICE TO CONTRACTORS...........................................................................................................................................1 COPY OF ENGINEER'S ESTIMATE.................................................................................................................................3 SPECIAL PROVISIONS .....................................................................................................................................................7 SECTION 1. SPECIFICATIONS AND PLANS ................................................................................................................7 AMENDMENTS TO JULY 1999 STANDARD SPECIFICATIONS.................................................................................7 SECTION 2. PROPOSAL REQUIREMENTS AND CONDITIONS ..............................................................................54 2-1.01 GENERAL ......................................................................................................................................................54 2-1.015 FEDERAL LOBBYING RESTRICTIONS ..................................................................................................54 2-1.02 DISADVANTAGED BUSINESS ENTERPRISE (DBE) ..............................................................................55 2-1.02A DBE GOAL FOR THIS PROJECT .............................................................................................................56 2-1.02B SUBMISSION OF DBE INFORMATION..................................................................................................57 2-1.02C SMALL BUSINESS AND DISABLED VETERAN BUSINESS ENTERPRISE UTILIZATION AND REPORTING...............................................................................................................................................................58 2-1.03 ESCROW OF BID DOCUMENTATION ......................................................................................................59