Ethiopian Diaspora Trust Fund

ETHIOPIAN DIASPORA TRUST FUND

STANDARD GRANT APPLICATION FORM UNDER THE CALL FOR PROJECTS ETHIOPIAN DIASPORA - PARTNERSHIP TO IMPROVE SOCIAL AND ECONOMIC WELLBEING OF ETHIOPIANS IN NEED

EDTF SECRETARIAT JULY 2019, ADDIS ABABA PART ONE APPLICANT INFORMATION

1. MAIN APPLICANT

Name of Applicant1 Pro Development Network

Organizational type2 Civil Society Organization (Consortium)

Year of establishment3 2010

Place of establishment Addis Ababa, Ethiopia

Registration number 1701

Taxpayer identification number 0007260600

Telephone number +251 118 302890

Mobile phone number +251 912 138427

E-mail [email protected]

Office address Addis Ababa, Kolfe Keranyo Sub-city, Torhailoch, Near to Showa (Street/Woreda/Kebele/House Shopping Center, Woreda 09 House Number 34 No/City) P.O. Box 12661, Addis Ababa

Contact Person Ahmed Hussen Mohammed

2. CO-APPLICANTS4

Name of the Co-applicant5 Give Water

Organizational type6 Ethiopian Residents Charity (NGO)

Place of establishment Addis Ababa, Ethiopia

Registration number 1795

Taxpayer Identification number 0016849600

Office telephone number +251 118 303845

Mobile Phone number +251 911 786612

E-mail [email protected]

Office address Addis Ababa, Kolfe Keranyo Sub-city, Torhailoch, Woreda 09 Emu (Street/Woreda/Kebele/House Tower First Floor No/City) P.O. Box 41575, Addis Ababa, Ethiopia

Contact Person Abdurahman Teka Alabo

1 Name as stated on the legal registration/incorporation certificate of the organization 2 Specify as indicated on the registration/incorporation certificate of the organization. e.g. NGO, association, government entity, private sector etc. 3 In Gregorian calendar 4 If there are more than one co-applicant, please copy and paste the same table to provide the information of each co-applicant 5 Name as stated on the legal registration/incorporation certificate of the organization 6 Specify as indicated on the registration/incorporation certificate of the organization (e.g. NGO, association, government entity, private sector etc. EDTF | CALL FOR PROPOSALS | STANDARD GRANT APPLICATION FORM | JULY 2019 PAGE 1 OF 24

3. CO-APPLICANTS7

Name of the Co-applicant8 Lemi Consulting and Engineering PLC

Organizational type9 Private Limited Company

Place of establishment Addis Ababa, Ethiopia

Registration number k/k/AA/14/667/496965/2007

Taxpayer Identification number 0046157686

Office telephone umber

Mobile Phone number +251 911 713388 +251 922 780609

E-mail [email protected]

Office address Addis Ababa, Kolfe Keranyo Sub-city, Woreda 13, House Number (Street/Woreda/Kebele/House 1464 No/City) P.O. Box 160079, Addis Ababa, Ethiopia

Contact Person Hussen Endre Gebeyehu

7 If there are more than one co-applicant, please copy and paste the same table to provide the information of each co-applicant 8 Name as stated on the legal registration/incorporation certificate of the organization 9 Specify as indicated on the registration/incorporation certificate of the organization (e.g. NGO, association, government entity, private sector etc. EDTF | CALL FOR PROPOSALS | STANDARD GRANT APPLICATION FORM | JULY 2019 PAGE 2 OF 24

PART TWO PROJECT INFORMATION

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1. PROJECT SUMMARY Promotion of Safe Water Supply, Hygiene & Sanitation 1.1. Title of the Project for Hard-to-reach Communities Using Renewable Energy in Afar and Tigray Regional States

1.2. Summary of the Proposed Project (Not exceeding 500 words) Highlight: the need and objective of the proposed project, expected results and key methods/approaches and activities that will be implemented to achieve the stated result(s) It is reiterated that most of diseases in our country are related to potable water, sanitation and hygiene practices. The detrimental effect of inaccessibility of safe water is pronounced for women, children, the elderly and persons with disability. It gets worst in the cases of rural residents of hard-to-reach regions where healthcare service is usually constrained. The felt-need to safe water in the project area is justified, apart from the prevailing low rate (28.2%) of access to potable water, by predominance of waterborne diseases. Currently listed top-ten diseases include Cholera, Mallaria, Typhus, Bacteria, Ameba, Figure 1 Location of Proposed Project Area Trachoma, in the descending order of importance. The proposed project is ultimately aiming at improved lifestyle of households, attributed to increased income from enhanced productivity of labour & livestock, reduced costs of healthcare, increased school enrolment rate of children due principally to prevention of waterborne diseases through hygienic practices of personal healthcare, and bypassed long distance walking for many hours to get safe and sufficient water for both human & livestock use within acceptable distance from home. Therefore, the proposal herein considers improving access to sufficient potable water from ground water sources for 6,750 people residing in Dilile & Diraro, Adal & Wederage, and Kulil & Deteklaita Kebeles of Mille, Dewe & Telalak Woredas in Afar Regional State; and 310 (50 mentally disabled, 52 elderly, 60 children and 150 volunteer service provider) persons in Frimnatos Elders, Mentally Disabled and Children Charity Organization in Mekele Town of Tigray Regional State. Currently, animals in the project area are herded to long distances in search of drinking water that usually results in significant amount of loss in livestock meat and milk production. The project will curb this problem by constructing animal water trough juxtaposed with water distribution points to humans. The project, as methodological cornerstones, will employ: Stakeholders’ participation right from planning to evaluation of overall project implementation. Evidence-based and transparent decision making supported by studies; Community ownership of project outputs and capacity for proper management thereof; and Integrate indigenous knowledge to ensure sustainability of benefits of the project. The intended project will be implemented jointly by Pro Development Network (a lead), Give Water, and Lemi Consulting and Engineering PLC. The proposed project will have a lifespan of 2 years (24 months) with a total implementation cost of Birr 10,434,620.00 (ten million four hundred thirty four thousand six hundred twenty) where 96.0% of which is expected from EDTF Secretariat while the remaining 4% is to be covered by implementing partners.

1.3. Duration of the project in months 24 months

1.4. Grant amount requested from EDTF 7,565,580.00 in Ethiopian Birr Requested/Expected Secured

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1.5. Financing secured from other 0.00 0.00 sources 1.6. Matching fund contributed by the 1,359,200.00 applicant (Total in ET birr) 1.6.1 In Cash (amount in ET birr) 800,000.00 1.6.2 In kind contribution 559,200.00 (15% work time employees and 13% of office Write estimated cash value in ET Birr rent) Dilile & Diraro, Adal & Wederage, and Kulil & Deteklaita 1.7. Location of the Project Kebeles in Mille, Dewe & Telalak Woredas of Afar Region, city/Woreda, Kebele Regional State; and Mekele Town of Tigray Regional State

1.8. Planned starting date of the project 01st of January 2020

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2. PROJECT DESCRIPTION 2.1. Statement of the problem (Not exceeding 300 words) a. Describe the problem the project intends to solve and its scale/magnitude b. Present and explain the evidence justifying the need for intervention According to UNICEF (2016), about 80% of diseases in Ethiopia were related to water, sanitation and hygiene practices. Detrimental effect of denied access to safe water is high for women, children, the elderly and persons with disability. It gets worst in the cases of rural residents of hard-to-reach regions where healthcare service is constrained. The traditional responsibility of women to shoulder the burden of household chores makes them spend most of their days fetching water from distant sources, endangering their health due to frequent and long walks carrying heavy load of water while being prone to sexual harassment along the way. Children are engaged in water fetching & herding livestock that obliges them to stay away from schooling. Due to sickness from waterborne diseases, costs are incurred for healthcare from the already meagre resources of the family and productive labor is wasted due to morbidity. The current access to safe water in the project area is marked very low, 34.3%. The problem is critical in Mile, Dewe & Telalak Woredas where access is rated 28.2, 30.5 & 34.0%, respectively. The distance of household from safe water supply is beyond 2.2km on average, fourfold of the standard limit (0.5km) set for accessibility. In dry season, women travel up to 6kms of round trips in search of unprotected water (BoFED, 2018). The felt-need to safe water is justified by the predominance of waterborne diseases. Currently listed top- ten diseases include Cholera, Mallaria, Typhus, Bacteria, Ameba, Trachoma, in the descending order of importance. Meanwhile, communities of Frimnatos Elders, Mentally Disabled and Children Charity Organization in Mekele Town of Tigray Regional State are suffering from lack of clean water while there is a deep well drilled left without distribution systems in the compound. Hence, calls for measures to improve potable water supply & sanitation practices. 2.2. Relevance of the Proposed Project (Not exceeding 500 words) a. Explain how the solutions and measures proposed by the project will positively contribute to resolve/alleviate the problem b. Discuss the evidence that the proposed intervention is the right and best measure to address the problem c. Describe the altered scenario as a result of the intervention your project is proposing. d. Explain how your approach or intervention is different or unique from all others so far tried to deal with similar problems

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The proposed project area is located in Ethiopian Rift Valley closer to the foot of Western escarpment characterized by rugged topography where deep groundwater exploration is not suitable. Similarly, construction of dams on streams for community water supply is not sound from economic and population settlement points of view. However, the recent sediments and highly weathered and fractured volcanic rocks that are found at selected sites closer to the community villages in Mille, Dewe & Telalak Woredas of Afar Regional State it is advisable to extract groundwater through shallow wells. During inception phase, the project proposal development incorporated brief visits to and consultations with Bureaus of Water Resources, Finance & Economic Development, and Women & Children for Afar Regional State; and line offices of same in the three Woredas that the project will be targeting at. Hence, it is learnt that the problem intended to deal with is a high-time issue while the proposed intervention is the felt-need of the local communities. Therefore, the proposal herein considers improving access to sufficient potable water harvested from ground water sources through three shallow wells and 12km of distribution systems to serve 6,750 people residing in 3 rural (Dilile & Diraro, Adal & Wederage, and Kulil & Deteklaita) Kebeles of three (Mille, Dewe & Telalak) Woredas; and 310 persons in Frimnatos Elders, Mentally Disabled and Children Charity Organization in Mekele Town of Tigray Regional State. The establishment of those water schemes will be guided by proper studies on the natural (hydrological, meteorological, geological, environmental) and anthropogenic (population, stakeholders, beneficiaries, basic public services) aspects of the project area. Moreover, those physical facilities will be accompanied by community capacity enhancement on pertinent knowledge & skills regarding the proper management (use, administration & maintenance) of the water scheme on a sustained basis. It is also noted that currently animals in the project area are herded to a long distance in search of drinking water that usually results in a significant amount of loss in livestock meat and milk production. The project will curb this problem by constructing animal water trough juxtaposed with water distribution points to humans. It is expected that access to clean water in the project area will be improved by 3.2%. This will result in significant reduction of cases of waterborne diseases thereby morbidity of productive force, mortality of infants & children, class absenteeism of school going children due to such diseases. Ultimately, the project area will exhibit improvement in productivity of labour, children school enrolment & their performance in education, decrement in costs of family healthcare, reduction of work burden on women, and enhanced sedentary farming in the project area. Unlike the practices of intervention on access to safe water supply so far, the intended project deals with a multi-sector problem in an integrated manner through engagement of stakeholders right from the inception through planning to implementation of the project at large, supply of clean water, training on hygiene & sanitation, and environmental measures like tree planting nearby the water schemes. 2.3. Describe the mid or long-term social, economic, environmental and other impacts of the project. (Not exceeding 200 words) The proposed project is ultimately aiming at improved lifestyle of targeted HHs attributed to increased income from enhanced productivity of labour & livestock, reduced costs of healthcare, increased school enrolment rate of children due principally to prevention of waterborne diseases through hygienic practices of (proper bathing, toilet use, hand washing) personal healthcare, bypassed long distance walking for many hours to get safe and sufficient water for both human & livestock use within acceptable distance from home. Added to, sustainability of the said impact will be ensured by enhanced capacity of beneficiary communities through training on knowledge about & skills of proper management (use, administration, maintenance, expansion) of the water schemes as well as practicing physical & biological measures of recharging the groundwater. 2.4. Describe the overall objective of the project and related indicators to assess progress and achievement of results. (Not exceeding 150 words) The overall objective is betterment of lifestyle of HHs by promoting sedentary livelihoods of pastoral and semi-pastoral communities while improving the yield per unit livestock by avoiding losses from staying for long time without and walking long distance to get drinking water. The expected affirmative change in productivity of a HH in the project area is exhibited by: • Change in annual number (monetary value) of days that economically active (15-55 years old) family member stayed in bed due to sickness with water-borne and/ or faeces-borne diseases; • Change in annual income of a HH; • Change in school enrolment rate of children in the project area.

2.5. Outline and describe the specific objectives of the project and related indicators to assess achievement of the overall objective. (Not exceeding 150 words)

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The specific objectives will be to: Improve health status – depicted in minimized rates of morbidity & mortality of infants, children & productive members of a family due to infection with water-borne diseases Reduce the work burden on & risk of sexual harassment of women & children – given by reduced distance of safe water supply point from home, time spent on water fetching by women, children ; Improve productivity of livestock – increased size of live weight of fully-grown cattle, camel, sheep or goat owned by a household; meat and milk produced from same; Establish sound and sustainable environmental services in water supply and sanitation – community water committees operating, frequency of hand & face washing practices of a person.

2.6. Describe the main results of the project. (Not exceeding 150 words) The following are major outputs of the proposed project: 1. A report on feasibility study of potable water sources & their designs produced encompassing pertinent themes on the natural & socio-economic features of the proposed project area; 2. Three shallow wells of potable water sources created; 3. 12kms of potable water distribution systems constructed comprising of 3 masonry reservoirs of 50m3 capacity each, installation of 12km pipes, 12 concrete water distribution points, and installation of 3 electro mechanical equipment (solar pumps); 4. 6 concrete troughs constructed for livestock to drink water; 5. 18 community water committee members & water technicians trained on proper management (use, administration & maintenance) of potable water scheme on sustainable basis. 2.7. Discuss the methodologies that will be used to generate the desired results and to achieve the project objectives. (Not exceeding 300 words) The project will employ the following as methodological cornerstones: Stakeholders’ participation right from planning through progress monitoring to evaluation of overall project implementation; Evidence-based and transparent decision making supported by studies; Community ownership of project outputs and capacity for proper management thereof; Integrate indigenous knowledge to ensure sustainability of benefits of the project. Implementation of the project will follow phasing approach. Study phase: the importance here lies on ensuring that the proposed project is in accordance with national & regional development objectives and priorities, is technically valid, financially feasible, economically viable, environmentally sound, and socially acceptable. It will incorporate detail feasibility study of potable water sources, socio-economic (population, livelihoods, demand for and supply of water) and environmental features of the proposed area based on secondary and primary data. Primary data will be acquired using different methods of sampling depending on nature & source of data required. Questionnaire, structured interview of key informants & checklists of focus group discussions will be major tools of data collection for socio-economic information. First-hand objective data will also be collected through on-site observation & structural measurements using scientific instruments. Software to be applied in data processing & analyses include Grapher, Aquatest, Global Mapper, Auto CAD, Water CAD, GWW, Sulfer, Strata, Aquachem, IPI2 Win Resist, SPSS. The draft report on feasibility study will be presented at stakeholders’ workshop for review; comments from the review will be incorporated to produce the final report. Construction phase: will include: Shallow wells Drilling, water quality test and well construction & its supervision; Water distribution systems construction & contract administration; Electromechanical equipment supply & installation; Construction of livestock water troughs; Capacity enhancement phase: refers to establishment and training of community water committees and water technicians. 2.8. Highlight new or modified approaches the project introduces and the benefits, added values and opportunities these approaches offer to the beneficiaries of the project. (Not exceeding 300 words)

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The project herein is about not only improvement of human health through providing people with access to safe & sufficient water supply at close vicinity, but will be also an integrated multi-sector intervention on encompassing promotion of sedentary livelihood by creating access to permanent and sufficient water for livestock husbandry in a hard-to-reach pastoralist farming systems. 2.9. Define the key milestones of the project and corresponding dates. (Not exceeding 200 words) 1. Project implementation plan – end of 1st month

2. Final feasibility report – end of 5th month

3. Drilling & construction of 3 water wells – end of 12th month

4. Mid-term project evaluation – end of 12th month

5. Detail report on design and technical specification with A3 drawing album – end of 14th month

6. 12km water distribution system construction – end of 21st month

7. 3 sets of electro mechanical equipment (solar pump) installation – end of 23rd month

8. 27 community water committee members & water technicians training – mid of 24th month

9. End-term project evaluation – end of 24th month

10. Project results handing over – end of 24th month 2.10. Risk Analysis (Not exceeding 500 words) Identify and discuss: (a) The possible risks of the operation, (b) How they affect the project activities and results, (c) Prevention and mitigation strategies planned by the project Risk 1: Absence of sufficient amount & acceptable quality of potable ground water at shallow (up to 100m) depth in the project area. If this incident happens, the proposed project will not provide the target communities with intended access to water both for human & livestock uses thereby fail to achieve the desired objectives. As preventive measure some exploratory works has been done at project inception stage on relevant study reports and through brief consultative meetings with relevant government bodies in the proposed project area. The result showed that the above mentioned risk in the targeted three Woredas is minimal or insignificant. In addition, this will be verified with evidences from preliminary & detailed feasibility studies using reliable technologies that will be conducted at the early stage of project implementation and come up with at least 5 locations of water source options for drilling wells. Risk 2: Unsustainability of benefits reaped from project outputs due to unwise utilization of water schemes & sanitary facilities by the target communities. The occurrence of this danger might not affect the execution of any activity of the proposed project since the benefits come after completion of project lifespan. However, short-lived benefits of the project will deny the achievement of the overall and specific objectives thereof. To avert this risk, the proposed project considers the critical importance of ensuring community ownership of the problem as well as the irreplaceable role of same in dealing with the problem, successful implementation of the project otherwise. Hence, the project will be implemented with proper transparency & participation of the beneficiary communities, relevant government bodies, community-based organizations, traditional leaders in the project area. This will happen throughout the project life – during planning, monitoring of progress, evaluation of project implementation and handing over the project outputs to the community. The proposed project also incorporates beneficiary communities’ capacity enhancement as one of the main components whereby sustainable management (use, administration, maintenance & expansion) of water schemes will be institutionalized by creating & training community water committees, community water technicians, and providing them with basic water scheme maintenance tools and spare parts. Risk 3: Unavailability of communal land or unwillingness of individuals to allow their land to be used free of charge for placing physical structures of water schemes (water well, reservoir, water pipes, water distribution faucets, livestock water trough) & sanitary facilities (buildings with bathrooms toilets). The occurrence of this danger will affect by increasing the costs of construction of those structures due to compensation payment demanded by the land owners. To avert this risk, the proposed project considers the critical importance of ensuring ownership of the problem by the beneficiary community & local government as well as the irreplaceable role of same in dealing with the problem. Hence, if the problem arises, the additional cost of the project will be covered by the beneficiary communities and/or local government.

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2.11. Stakeholders (Not exceeding 500 words) Describe: (a) the key stakeholders of the action, (b) their role and contribution in the project and (c) how they will perform/implement their role in the project cycle Local Communities: refer to beneficiary HH heads, especially women, in 3 rural kebeles in Mille, Dewe & Telalak Woredas; and Frimnatos Elders, Mentally Disabled and Children Charity Organization community members in Mekele Town. They will be responsible for sustainability of benefits they reap from. Their roles will include: Be source of sufficient & reliable information required for feasibility study, mid-term & end-term project evaluations; Properly manage water schemes & environmental protection areas; Participate in stakeholders’ workshops to monitor progress & evaluate project implementation; Make land needed for construction of physical structures of the proposed project available. Government Actors: will represent public organizations mandated to oversee the problem intended to deal with. These will be: 1. Afar Region Bureaus of Finance & Economic Development, Water Resources, Health, Women & Children which will be responsible for ensuring the pertinence of proposed intervention to public policies & strategies in the sectors. Their roles will be: Monitoring progress & evaluating project implementation through on-site observation, report from PDN, stakeholders’ review meetings & evaluation workshops. 2. Offices of Finance & Economic Development; Water Mines & Energy; Women & Children; and Health will be responsible for successful implementation of the project. Their roles will be: • Providing technical assistance in community capacity enhancement; • Monitoring the progress and evaluating overall implementation of project through on-site observation, report from PDN, stakeholders’ review meetings & evaluation workshops. Project Implementers: will be PDN, GW and LCE Plc. They will be accountable for proper, transparent & timely planning, monitoring, evaluation, learning & communicating the financial & physical aspects of project implementation. The partnership is deliberate to enhance effectiveness & efficiency of project implementation since each in the group has got distinct thematic speciality the project will demand. PDN will: Prepare project implementation plan jointly with key stakeholders and request for project implementation agreement from Afar Region BoFED; Administer the project budget allocated for all project activities; Conduct socio-economic and environmental surveys under the feasibility study; Establish community water committees & organize training on management of project outputs; Prepare & communicate quarterly reports on financial & physical progress monitoring and evaluation of project implementation; Conduct annual financial audit by external body. LCE Plc. Will: Conduct feasibility study on potable water sources; Conduct water quality tests for wells; Prepare design of water distribution systems; Submit monthly report to PDN on physical & financial execution of activities. GW will: Construct 12km water distribution systems; Supply and install solar pumps for water schemes; Construct 6 concrete water troughs for livestock with one km interval; Construct water distribution systems for the deep well drilled for Frimnatos Rehabilitation Center; Submit monthly report to PDN on physical & financial execution of activities. EDTF will: Provide financial support for project implementation timely; Monitor the progress and evaluate overall implementation of project through on-site observation, report from PDN, stakeholders’ review meetings & evaluation workshops. 2.12. Beneficiaries (Not exceeding 300 words) Explain: (a) the main beneficiaries of the project and their actual/approximate number, (b) how they will benefit from the project and their role in the planning/implementation process

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The proposed project will serve the residents of 3 rural kebeles in the three target Woredas with clean water for drinking & other household uses, livestock, and basic public service facilities operating therein. The current total human population of those 3 kebeles is estimated at about 7062 persons or 1,110 rural households, and is projected to become 9,488 by the end of the project design period or after 10 years. Of the current total population of the project area, 51.5% or 3,636 are women, 15.0% or 1,059 are children under 15 years old, 5.0% or 353 are elderly while 15% or 1,059 are expected to be persons with disability. These estimates are projected to be 4,887 for women, 1,423 for children, 474 for elderlies, and 1,423 for persons with disability. There are 1,500 rural households currently rearing a total of 45,000 cattle, camel goats and sheep that will be served with drinking water using animal trough. The number of livestock that will be provided with water as a result of this project is expected to rise up to 60,480 by the end of the design period. Moreover, currently there is 1 formal education facility (primary school) while there are 2 healthcare facilities (health centres) with a capacity of serving 25,000 persons operating in the project area that will be provided with potable water. 2.13. Sustainability of results (Not exceeding 500 words) Explain how the results and benefits generated by the project intervention will be maintained and continued. Provide evidence on how financial, operational, environmental and social sustainability of the project will be guaranteed after the project implementation phase. The project proposed herein will be dealing with the critical felt need, potable water, of the pastoralist communities in one of the most disadvantaged administrative regions of Ethiopia. This nature of the problem lends the results and benefits of the project the chance of sustainability. However, there are some approaches and activities that are considered in the process of developing the project and also will be taken in to account during the implementation of the project. Preliminary consultation on the intended project and possible risks has been made with pertinent and key government actors at regional and Woreda levels during the project inception stage. This insured the prevalence of the problem and the relevance of the proposed project. Moreover, in order to insure the sustainability of proper services water and sanitary schemes will be enhanced by the direct involvement of the beneficiary communities in the planning, execution and evaluation of the project implementation in general. Hence, they will be taking part being reliable & sufficient sources of information during baseline survey of the area, feasibility study of water sources, mid-term and end-term project evaluation surveys. Added to, the project out puts or the water schemes and sanitary facilities will be transferred to the beneficiary communities to be managed by them right after completion of the project lifespan. To ensure the proper management of the project outputs, the beneficiary communities will be capacitated by establishing 3 community water committees and training them on management of the water schemes and sanitary facilities in collaboration with relevant local government organizations. Juxtaposed with these committees, community water technicians will be selected by and from the beneficiaries, trained on basic water schemes maintenance skills, and provided with basic maintenance tools and spare parts. The beneficiaries of the water schemes, especially potable water users, will be charged with service fee based on the amount of water collected from the water points. The rate of payment for water supply service will be decided by the community water committees in consultation with the beneficiary communities. 2.14. Crosscutting themes (Not exceeding 500 words) Describe: (a) how the project addressed crosscutting themes, (b) the added values or impact of the proposed actions on women, youth disadvantaged/marginalized members of the society and the environment.

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The proposed project will be dealing with such crosscutting issues as environment, gender, physical disability, and the rights of children and elderlies to be, healthy, protected, and educated. As to the issue environment, the intended project will have insignificant, if not nothing, negative consequences on environment. Rather it will have significant affirmative impacts on the local environment since it incorporates the execution of biological and physical soil and water conservation activities to enhance the recharging capacity of the water well catchments. Added to, the project will supply and install solar pumps to promote the use clean energy free of service charges. The proposed project will also deal with the issue of gender because it is women and girls that mostly have the responsibility of fetching water for the family use. Hence, by implementing the would-be project successfully, potable water will be available within half a kilometre distance from home thereby the work burden and risk of sexual harassment on women and girls will be reduced in terms of at least 2 hours of travel on foot carrying 10 to 20 litres of water. The girls will have sufficient time to enrol in schools and study or do their homework. Needless to say, it is the physically disabled and elderly that would be most affected in the cases of absence of safe water supply at a reasonable distance from home. The project will benefit 310 such persons and volunteer service providers at Frimnatos Elders, Mentally Disabled and Children Charity Organization community members in Mekele Town of Tigray Regional State. Since it is estimated that 10 – 15% and 2.5 – 3.0% of the country’s population are estimated to be persons with disability and aged beyond 60 years old, respectively, the importance of this project would significant, referring to the current 1,155 persons and 1,552 persons at the 10th year (end of project design period) from both categories. Moreover, the construction of structures such as potable water points and sanitary facilities will take in to account the needs of persons with disability, elders and children. Similarly, the proposed project is expected to minimize the occurrence and prevalence of waterborne and faeces-borne diseases in the area, to which children are the most susceptible segment of the community therein. The project will, therefore, reduce the rates of morbidity and mortality of infants and children under five years to a significant level.

3. RESULTS FRAMEWORK OF THE PROJECT Complete the results framework of the project as per the template in ANNEX 2. You can add more rows for indicators, activities and outputs. You can copy and paste the table if you have more objectives. DOWNLOAD ANNEX 2. The template is also available under the ‘Projects>Call for Project Proposals’ menu of the EDTF website.

4. KEY MILESTONES OF THE PROJECT Complete the key milestones using the template in ANNEX 3. Copy and paste the table for projects with more than one-year duration. DOWNLOAD ANNEX 3 The template is also available under the ‘Projects>Call for Project Proposals’ menu of the EDTF website.

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PART THREE BUDGET PLAN

1. DETAILED BUDGET

Complete the standard budget template in ANNEX 4. DOWNLOAD ANNEX 4 The template is also available under the ‘Projects>Call for Project Proposals’ menu of the EDTF website. Budget plan should present detailed budget items and their corresponding costs. Budget should be presented in Ethiopian Birr. If the budget items include procurement of goods and services from abroad, the equivalent amount of budget in USD can be indicated. The standard budget template is provided in 3 of the guidelines for applicants.

2. CO-FINANCING

List the financing requested and secured from other sources/donors for the project (if any). Indicate which activity of the project will be financed by the secured or requested grant. Insert more lines if required. Status Amount Secured/ Project activity(s) that will be Source of grant (Requested requested in ETB financed by this particular grant. /Secured) - - - -

3. MATCHING FUND

Indicate the amount of matching fund provided by the applicant and co-applicants (if any). In case of an in-kind contribution, clearly indicate the type of in-kind contribution and provide estimated financial value in ET Birr. 1.1. Matching fund 800,000.00 contributed in Cash (amount in ET birr) 1.2. Matching fund Type of in-Kind Contribution Value in ET Birr contribution in-kind 10% of the working time of Executive 120,000.00 List the in-kind contribution Directors of PDN & GW and the corresponding 10% of the working time of Executive 96,000.00 value in ET Birr Directors of PDN & GW 10% of the working time of Monitoring 72,000.00 and Learning Officer of PDN & GW 25% working time of accountant of PDN 60,000.00 25% working time of secretary cashier of 60,000.00 PDN & GW Office rent 151,200 Total 559,200.00

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PART FOUR ORGANIZATIONAL CAPACITY

1. COMPANY/ORGANIZATION PROFILE 1.1. Profile Please write short profile of your organisation/company (Not Exceeding 200 words) Pro Development Network (PDN) is a local non-governmental umbrella organization of civil society organizations, established in 2010 and certified by Ethiopian Charities and Societies Agency with a registration number of 1701. It is one of the leading networks of civil societies in the country that adds values to its members through building their technical and managerial capacities, creating better access to resources, and establishing strategic alliance with key stakeholders. PDN strives to solicit funds from different local and international development actors to fulfil the needs of member organizations to contribute to the national development endeavours. As a result, the number of those organizations which was just 14 few years ago has now exceeded 33. The member organizations are engaged in a wide range of development intervention themes while they are operating almost in all regional states of the country in general, emphasising hard-to-reach regions (such as Afara, Somali, Oromia) and communities living in the lowlands of those regions or pastoralists in particular.

1.2. Please attach: a. Organisational structure of the applicant b. Memorandum of Incorporation/association or bylaw of the applicant organization approved by the organization’s governing body c. Registration/license of the applicant and co-applicants valid for the current fiscal year d. Taxpayer Identification Certificate of the applicant and co-applicants e. VAT registration certificate of the applicant and co-applicants (for VAT registered entities only)

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2. EXPERIENCE

2.1. Applicant’s Experience Briefly describe the experience of the main applicant in implementing social and economic development projects comparable to the proposed project. (Not exceeding 500 words) In the last five years, PDN has managed to solicit about Birr 27.2 million to implement about 15 projects in various sectors like education, potable water and health as well as such cross cutting issues as governance, gender, illegal migration and forced internal displacement of citizens. PDN intervene in societal development in partnership with its member CSOs and special emphasis to hard-to-reach communities in the country; especially, pastoralists in Afar, Somali, Oromia Regional States. With the aim of enhancing the operational and resource mobilization capacities of its member organizations, PDN designed and implemented a medium term project with the assistance of European Commission Civil Society Fund II (CSF II) program that revisited, up-graded & developed organizational policies, operational manuals, codes of conducts & strategies for successful domestic resource mobilization to ensure the active participation of 33 non-state actors in the efforts of sustainable and inclusive development in the country at large. Moreover, the inward accountability systems of PDN and member organizations strengthened; number of PDN members having tested and functioning domestic resource mobilization strategies increased; the cooperation and solidarity among PDN members increased; and the networking and capacity strengthening roles of PDN are enhanced. PDN has implemented a number of projects in the promotion of rural potable water supply, sanitation and hygiene in partnership with Give Water, one among its member CSOs. These are: Kebul WaSH project in Geta woreda of Guraghe zone, SNNPR, being implemented since August 2019 with total budget of 6.5 million Birr incorporates drilling of a deep well, installation of pump, supply and installation of hydro-electric power, construction of 100m3 reservoir, construction of 18.5km waterline, and of 20 water points. Gerbaja WaSH project in Kebena Woreda of Guraghe Zone, SNNPRS, was implemented Nov. 2018 – Aug. 2019 with total cost of 1.51 million Birr resulted in Expansion of existing water distribution systems including construction of 10km waterline and 12 water points with 4 faucets; and maintenance of pressure line and generator. Bozebar WaSH project in Eza Woreda of Guraghe Zone, SNNPRS, was implemented in 2017 – 2018 at a total cost of 3.3 million Birr including upgrading power supply from diesel to HPE by supplying transformer, 6km waterline, 5 water points; expansion of existing water distribution system with of 5km waterline, construction of 35 water points. Darcha WaSH project in Eza Woreda of Guraghe Zone in SNNPRS, implemented during 2016 – 2017 at a total cost of 1.85 million and resulted in expansion of existing water distribution systems with construction of 15km waterline, 13 water points; replacement of diesel generator with electric power supply from the main grid line. Deamir WaSH project in Enemore Woreda of Guraghe Zone in SNNPRS that was implemented during 2015 – 2016 with a cost of 2.15 million Birr ended up with potable water supply scheme including spring development, construction of 50m3 reservoir, 12km of waterline, 12 water points.

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2.2. Applicant’s Project Portfolio List projects that are similar or relevant to the proposed project the applicant organisation has implemented or is implementing in the past five years. Insert more lines if necessary.

Years of implementation Brief description of the Total project Main results achieved by the (starting and project budget project ending dates/year) Training on Sewing Machine & Computer for Vulnerable Women in Addis Ababa, and The project benefited 300 2017 – 2018 implemented in partnership 350,000 Birr vulnerable women & children with Selam Counseling & Support Organization, one of the members of PDN Up-graded & developed organizational policies, operational manuals, codes of Strengthen CSOs’ Capacities 200,000 Euro conducts & strategies for to have an Active Role to Play (150,000 Euro successful domestic resource April 2014 – to Support Country provided by mobilization to ensure the February 2016 Development. EU – under active participation of 33 non- CSF II state actors in the efforts of sustainable and inclusive development in the country at large. Emergency Relief and Food Security Assistance to Benefited 643 households with Internally Displaced People in total family members of 2,179 Laga Tafo, Oromia Regional persons who were displaced August – October State. The project was 943,350 Birr from Somali Regional State as 2018 executed in partnership with a a result of conflict between member of the network or Oromo and Somali ethnic Model Graduates Initiative for groups. Education and Training Emergency relief assistance project to internally displaced February – July Benefited 6,642 households people in Sewena and Rayitu 851,750 Birr 2018 with 29,889 family members Woredas of Bale zone, Oromia Regional state Provided students with soft skills that included Personal Development, Study Skills, & Time Management. Community conversations conducted on illegal migration practice as an issue & the possible means of dealing with Combating Illegal Migration it. Hence, 60 (30 girls) high October 2017 – through Social & behavioural 500,000 Birr school students from Gassera, September 2018 Change in Bale Zone Agarfa, Sinana Woredas benefited from the project. Anti-migration clubs established in 3 high schools while elders, religious leaders; idir leaders committed to engage themselves in the prevention of illegal migration practices.

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Local Scholarship & Capacity The project enabled 15 (7 Building project with an overall female) public servants to join objective of enhancing the Samara University for their 2015 – 2018 professional capacities of 947,732 Birr study for Master of Business native public servants of hard- Administration by providing to-reach or disfavoured region, them full scholarship support Afar regional State

2.3. Co-applicant’s Experience Briefly describe the experience of co-applicants in implementing social and economic development projects comparable to the proposed project. Add more tables if there are more co-applicants.

2.3.1. Experience of Co-applicant 1 – Give Water Give Water (GW) is a local non-government development actor, established in 2010 by volunteer Ethiopians who are professionals in the areas of water, environment and other natural resources with the aim of societal welfare through promotion of integrated water resources development in general, and access to potable water supply, sanitation, hygiene, and environmental protection in particular. Unlike its infancy, GW has successfully implemented about 8 WaSH projects in SNNPR, Oromia and Afar Regions at a total cost of Birr 18.8 million in the last five years. Those projects resulted, among others, in development of 12 water wells and one large spring, construction of 80km waterline and 110 concrete water points with 4 faucets. 2.3.2. Experience of Co-applicant 2 – LCE Plc. Lemi consulting and engineering PLC is a consulting firm legally established in 2014 by two Ethiopians to provide consultancy services on water and water related works with Grade-6 and later upgraded to Grade- 5 on 09/08/2017. The PLC is legally and officially registered at Addis Ababa city administration Trade and Industry Development Bureau with license number k/k/AA/14//667/496965/2007 based on the new business/trade law of the country (renewed). Since its Establishment the PLC has completed 19 projects (17 on groundwater investigation, one on business plan preparation & one on capacity building training) as a company. Individual company member has ample work experience both in different Regions in Ethiopia in coordinating and participating in the study and design of the similar projects. Especially, the hydro geologist & founder of the firm has ample work experience in coordinating and participating in both groundwater investigation (as Hydro geologist & Geophysist) well site selection and drilling & pumping test supervision projects in different regions (Afar, Oromia, Amhara, SNNPR, Benshangul Gumuze, Gambela Somali and Addis Abeba) and giving capacity building training in water sectors.

2.4. Co-applicant’s Project Portfolio List projects that are similar or relevant to the proposed project the co-applicant organisation has implemented or is implementing in the past five years. Insert more lines if necessary. Add more tables if there are more co-applicants.

Project Portfolio – Co-applicant 1 – Give Water

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Years of Brief description of Total project Main results achieved by the implementation the project budget project (starting and ending dates/year) August 2019 and is Kebul WaSH project in 6,500,000 Birr Drilling a deep well, installation being implemented Geta woreda of (2,500,000 Birr of pump, supply and installation Guraghe zone, SNNPR community of electric power from the main contribution in cash grid, construction of 100m3 & kind, 500,000 Birr capacity reservoir, construction Government of 18.5km waterline and 20 contribution in cash) water points with 4 faucets November 2018 – Gerbaja WaSH project 1,510,000 Birr Expansion of water distribution August 2019 in Kebena Woreda of (310,000 Birr systems with construction of Guraghe Zone, SNNPR community 10km waterline & 12 water contribution in kind points with 4 faucets; and cash) Maintenance of pressure line and generator September 2017 – Bozebar WaSH project 3,300,000 Birr Maintenance of potable water August 2018 in Eza Woreda of (700,000 Birr scheme including upgrading Guraghe Zone, SNNPR community power supply from diesel to contribution in cash electric power from main & kind and 400,000 gridline, construction of 11km Birr Government waterline, 40 water points contribution in cash) January – March Dera woreda WaSH 480,000 Birr Construction of one deep well 2017 project in Semen and installation of hand pump Shewa Zone Oromia Region September 2016 – Gewane woreda WaSH 722,700 Birr Construction of 10 hand-dug February 2017 project in Afar Region wells October 2016 – Darcha WaSH project 1,850,000 Birr Expansion of existing water September 2017 in Eza Woreda of (550,000 Birr distribution systems with Guraghe Zone, SNNPR community construction of 15km water line, contribution in cash 13 water points with 4 faucets; and kind) replacement of diesel generator with electric power from the main gridline September 2015 – Deamir WaSH project 2,152,789.96 Birr Spring development and water August 2016 in Enemore Woreda of (350, 000 distribution system construction Guraghe Zone, SNNPR community including 50m3 capacity contribution in kind) reservoir, 12km of water line & 12 water points with 4 faucets February 2014 – Adeb WaSH project in 2,250,000 (750,000 Expansion of existing water January 2015 Gumer Woreda of Birr community distribution systems with Guraghe Zone, SNNPR contribution in kind construction of 13km waterline and cash) & 13 water points

Project Portfolio – Co-applicant 2 – LCE Plc

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Years of Brief description of the project Total project Main results achieved implementation budget by the project (starting and ending dates/year) July 2019 work on Atrsawu Anteneh Water Supply Report on groundwater progress Project: Ground water investigation investigation produced in Bole Sub-city Addis Ababa City Administration (AACA) May 2019 – July Ethiopian Toll Roads Enterprise 174,282.50 Birr Groundwater source 2019 Water Supply Project: Groundwater investigation report investigation in Akaki Kality Sub- produced where 3 deep city, AACA; & in Adea Wereda of well sites and 3 electro- East Shoa Zone, Oromia Regional mechanical designs were State included June 2019 Mag International PLC Water 49,450.00 Birr Well drilling supervision Supply Project: Water well drilling report produced wherein supervision in Nifas Silk Lafto Sub- 1 deep well was Drilled city, AACA and constructed February 2019 – GIZ–Ethiopia Water Supply Project: 320,666.00 Birr Report on water supply March 2019 Water supply study & design for 8 study & design for 8 Health Centres in Jimma Zone, health centre produced, Oromiya Regional State wherein 3 shallow wells & 2 springs powered by solar energy stated. January 2019 Teyiba Muze & Family, Water Report on groundwater Supply Project: Ground water investigation produced investigation in Welete Area, Southwest Shoa Zone, Oromiya Regional State, January 2018 Hamza Mosque Water Supply Report on groundwater Project: Ground water investigation investigation produced in Kolfe keranyo Sub-city, AACA November 2018 – GIZ–Ethiopia, Water Supply Project: 162.897.50 Birr Report on groundwater December 2018 Groundwater investigation for 10 (excluding field investigation for 10 health Health Centres in Jimma Zone, car & related centres produced where Oromiya Regional State, costs, covered 6 springs, 3 borehole & 1 by client) hand-dug well recommended October 2018 – CJA Agricultural Harvest PLC 104,885.75 Birr Report on groundwater November 2018 Water Supply Project: Ground water (excluding field investigation produced investigation in Chencha Wereda car & related incorporating 3 deep well SNNPRS costs covered sites & bill of quantities for by client) the 3 wells July 2018 – August Mag International PLC Water Supply Report on groundwater 2018 Project: Ground water investigation investigation produced in Nifas Silk Lafto Sub-city, AACA. June 2018 – August Erta-Ale Food & Beverage Industry Reports on groundwater 2018 PLC Ground Water Investigation investigation & business and Business Plan Preparation in plan produced Mile Woreda, Afar Regional State April 2018 – May Medina PLC Water Supply Project: Report on groundwater 2018 Ground water investigation in investigation produced Awash–7 town of Awash Fentale Wereda, Afar Regional State March 2018 – April Daleti_Haleltu Water Supply Report on groundwater 2018 Project: Groundwater investigation investigation produced in Wegide Woreda of South Wello Zone, Amhara Regional State

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Completed in Fahm Bottled Water Project: Ground Report on groundwater March-2018 water investigation in Sebeta Hawas investigation produced Woreda, Addis Ababa Zuria Special zone, Oromia Regional State Completed in Al-Birr Development Cooperation & Groundwater study January-2018 Association Gerema Kebel Water revision, design & drilling Supply Project: Groundwater study supervision report revision, design & drilling produced supervision in Halaba Special Woreda, SNNPRS January 2018 – Christian Missionary Fellowship 100,000.00 Birr Water wells drilling February 2018 International Epar & Badore Water supervision report Supply Project: Water wells drilling produced, hence 3 wells supervision in Bullen Woreda of drilled, constructed & Metekel Zone, Benshangul Gumuze fitted with hand-pumps Regional State (BGRS) Completed in Temo & Its Surrounding Community Groundwater feasibility December 2017 Water Supply Project: Groundwater study report produced feasibility study in Geta Woreda of Guraghe Zone, SNNPRS October 2016 – Al-Birr Development Cooperation & 127,520.00 Birr Groundwater feasibility November 2016 Association Holekeba Kuke Kebele (excluding field study & water well site Water Supply Project: Groundwater car & related selection & drilling feasibility study, well drilling site costs covered supervision reports selection, and drilling supervision in by client) produced where 1 deep Halaba Special Woreda, SNNPRS well site, its bill of quantity, drilling and construction of 1 deep well were included. February 2017 – Christian Missionary Fellowship 242,920.00 Birr Groundwater feasibility March 2017 International Epar, Badure & (excluding field study & water well site Chilanko Villages Water Supply car & related location report produced Project: Groundwater feasibility costs covered where 6 water well sites, study & drilling site location in Bulen by client) bill of quantities for the 6 Woreda of Metekel Zone, BGRS deep wells, drilling & construction of 3 deep wells included.

2.5. Profession and Experience of Key Managerial, Technical and Administrative Staff 2.5.1. Complete the profile form for each managerial staff (Annex 5) that will be engaged in the project. DOWNLOAD ANNEX 5 The template is also available under the ‘Projects>Call for Project Proposals’ menu of the EDTF website. 2.5.2. Complete the profile form for each technical staff (Annex 6) that will be engaged in the project. DOWNLOAD ANNEX 6 The template is also available under the ‘Projects>Call for Project Proposals’ menu of the EDTF website. 2.5.3. Compete the profile form for each administrative staff (Annex 7) that will be engaged in the project. DOWNLOAD ANNEX 7 The template is also available under the ‘Projects>Call for Project Proposals’ menu of the EDTF website. 2.5.4. Attach the full CV of managerial, technical, key administrative and finance staff of the project for additional reference.

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3. FINANCIAL AND ADMINISTRATIVE CAPACITY

Please provide the following document[s] as proof of financial capacity: 1.1. Financial management and procurement guideline approved by the relevant governing body or the applicant organization; 1.2. Balance sheet of the applicant organization for the last year for which accounts have been closed; 1.3. Income statement of the applicant organization for the last year for which accounts have been closed; 1.4. Audit report of the organization for the last financial year or the year before. (Applicants can submit, internal audit report, external audit report or both)

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PART FIVE REPORTING AND COMMUNICATION

1. MONITORING AND SUPERVISION PLAN Describe the monitoring and supervision plan of the project Provide: monitoring and supervision tools, key milestones, reporting schedules and products of the reporting and supervision process. The monitoring exercise is principally required for timely treatment of (identification, informing about & acting on) problems arising along the way of project implementation. Hence, it becomes a continuous exercise (right from the beginning) throughout the implementation period. The essence of evaluation, on the other hand, rests on the effectiveness, efficiency, impact and sustainability of benefits attributed to the project implementation, and providing lessons for future project planning and implementation exercises. Hence, the following approaches will be adopted for the monitoring and evaluation of the implementation of the project proposed herein. Monitoring of the project implementation will be done at all levels of stakeholders operation – from the donor down to local communities at the lowest level of administrative operation in the project area (kebele level). Thus, regardless of the frequency and the tools applied, the monitoring task will be the concern of all partners expected to have a stake. By and large, the following are suggested as guidelines for monitoring exercise at the various levels of operation. PDN & implementing partners are expected of: Prepare project implementation plan jointly with stakeholders that incorporates the monitoring and evaluation framework – actors, tools, variables, frequency,; Sign (enter) project implementation agreement with Regional Bureau of Water Resources and other relevant government organizations, Assigning a resident engineer at the project site for the entire period of execution of construction activities; Carrying out monthly field visit to the project area for monitoring and consultation on the progress of project implementation; Produce monthly reports on progress of project implementation; Produce a monthly financial & quarterly narrative activity reports on the status of project implementation plan execution; Communicate the result of financial & activity (quarterly) monitoring exercise to Afar Bureau of Water Resource and EDTF. EDTF and Afar Bureau of Water Resource are expected: To monitor the progress of project implementation quarterly through reports produced & submitted by PDN & other mechanisms considered necessary thereof; To respond to the findings of quarterly monitoring report on the status of project implementation plan execution (performances and challenges) by PDN. Unlike monitoring, evaluation is exercised with time interval on a regular basis. The evaluation of proposed project implementation will be done annually. Hence, there will be two events of such exercise, referring to a mid-term and an end-term evaluation of project implementation. The evaluation tasks will principally be carried out by PDN (and its implementing partners), will be reviewed by all stakeholders through workshops organized by PDN. Hence, PDN is expected to: Assess, measure and value the project implementation performance for the first-half, second-half and entire period of project life with reference to indicators and targets set forth for each activity; Assess and evaluate the achievement of the predefined outcomes and objectives of the project; Organize mid-term and end-term joint review meetings, for all stakeholders, on PDN report of evaluation of project implementation; Produce final reports on mid-term and end-term evaluation of project implementation.

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2. COMMUNICATION 2.1. Communication activities, tools and products (Not exceeding 500 words) Describe the (a) project’s communication approach/strategy for this project, (b) the communication products that will be produced, (c) how the communication products will be disseminated and (d) the targeted result of each communication activity/product.

Among the main outcomes of a project as development intervention is lessons learnt right away by the implementer that would help to enhance the efficacy of interventions in the future, and lessons to be learnt by other development actors which might be interested to implement similar projects. The lessons could be picked from either the drawbacks or successes of the project implemented. Hence, those lessons together with the actors or stakeholders, inputs, processes and results of the project need to be properly documented and communicated to potential users at local, national and global levels. Secondly, it would be worthwhile appreciating the roles played by the stakeholders in the success of the project and achievement of the pre-stated objectives thereof by disseminating the information on inputs, methods, actors and products the project implemented. Hence, brief and precise communication strategy document will be developed for the intended project. The document will mainly focus on the proper identification messages to be communicated, proper targets for or recipients of the intended messages, the proper tools or means of communication to be used for each target audience or viewer, the identification of proper products, times and places to be used vis-à-vis the subject of and target for communication. Generally, the following will be the subjects, tools, products and targets of communication efforts of the implementers during and after the proposed project lifespan. Communication subjects: will include project purpose, beneficiaries, supporters (financial, material and technical), implementing partners, works-on-progress, results, significant changes & lessons. Communication targets: the public, beneficiary community, supporters, government bodies, CSOs, CBOs, traditional leaders, religious institutions in and beyond the proposed project area. Communication tools: mainstream media (TV, radio), social media (Facebook, twitter, YouTube accounts of PDN, GW & LCE Plc.), website of PDN, e-mail accounts (of PDN, GW & LCE Plc.) gathering events of the proposed project such as meetings, workshops, experience sharing visits Communication products: printed project documents (significant change story booklet, work-on- progress & evaluation reports, study report), documentary film & website, audio records, pictures, brochures PDN & GW, indication posts (Tapela).

2.2. Perception and Feedback of Stakeholders (Not exceeding 500 words) a. Describe the communication and other tools, systems and processes the project will use to capture perception and feedback of project stakeholders and beneficiaries at different stages of the project cycle management. b. Describe products that will be generated from the process. Communication requires being multi-dimensional to be most effective or at least two-way for its considerable effect. The proposed project, apart from disseminating its communication products, is expected to look for the possible feedbacks from the various recipients of information on the project implementation during and after project period. The communication strategy to be developed for the intended project will also consider identification of the critical thematic aspects of the project that require feedbacks, how and when they should be captured from stakeholders of the proposed project and other development actors. However, it is believed that the issues of transparency of the process & comprehensiveness of stakeholders group considered in project implementation, the pace of progress in execution of project activities with respect to time scheduled for, and whether it is moving towards the achievement of predefined objectives will require opinions, comments and suggestions of stakeholders in the form of reactions to communication products disseminated regarding project implementation. Communication tools intended to use to capture the feedbacks includes interviews of key informants, focus group discussions, questionnaires, audio & video records and meant for acquiring information for documentary film, sound & booklet production; and data for mid & end term project evaluations. Moreover, there will be opportunities to capture feedbacks during quarterly project monitoring meetings as well as mid and end term evaluation workshops organized for stakeholders. Documentary film & audio records, monitoring & evaluation reports, workshop proceedings reports, and significant change story booklet will be communication products on feedbacks.

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LIST OF ANNEXES

ANNEX 1: Standard Application Form ANNEX 2: Result Framework Template ANNEX 3: Key Project Milestones Template ANNEX 4: Budget Template ANNEX 5: Profile form: Management Staff ANNEX 6: Profile form: Technical Staff ANNEX 7: Profile form: Key Administration and Finance Staff ANNEX 8: Declaration of Honour ANNEX 9: Grant Application Checklist

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Ethiopian Diaspora Trust Fund: Project Action Plan

Name of Applicant Project title

No. Objective/Activity/Sub Activity Budget I ET Birr 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 5th Quarter6th Quarter7th Quarter8th Quarter M1 M2 M3 M1 M2 M3 M1 M2 M3 M1 M2 M3 1 Objective 1 1.1 Activity 1: Organize project implementation plan workshop with stakeholders 1.1.1 Sub activity 1.1 1.1.2 Sub activity 1.2

1.2 Activity 2 1.2.1 Sub activity 2.1 1.2.2 Sub activity 2.2

1.3 Activity 3 1.3.1 Sub activity 3.1 1.3.2 Sub activity 3.2

2 Objective 2 2.1 Activity 1 2.1.1 Sub activity 1.1 2.1.2 Sub activity 1.2

2.2 Activity 2 2.2.1 Sub activity 2.1 2.2.2 Sub activity 2.2

2.3 Activity 3 2.3.1 Sub activity 3.1 3.3.2 Sub activity 3.2

3 Objective 3 3.1 Activity 1 3.1.1 Sub activity 1.1 3.1.2 Sub activity 1.2

3.2 Activity 2 3.2.1 Sub activity 2.1 3.2.2 Sub activity 2.2

32.3 Activity 3 3.3.1 Sub activity 3.1 3.3.2 Sub activity 3.2 4 Objective 4 4.1 Activity 1 4.1.1 Sub activity 1.1 4.1.2 Sub activity 1.2

4.2 Activity 2 4.2.1 Sub activity 2.1 4.2.2 Sub activity 2.2

4.2.3 Activity 3 4.3.1 Sub activity 3.1 4.3.2 Sub activity 3.2

5 Salaries 5.1 Management staff 5.2 Technical staff 5.3 Admin and finance staff

6 Other Costs 6.1 Audit 6.2 6.3 Ethiopian Diaspora Trust Fund: Project Action Plan

Notes/Remarks Objective 1

Objective 2

Objective 3 Objective 4

Salaries

Other Costs Monthly Activity Execution Schedule

Name of Project: Promotion of safe water supply, hygiene & sanitation for hard-to-reach communities using renewable energy in Afar & Tigray Regional State Duration of project (in months): 24 Year I (2020/21) Measrment Total # of No. Activity description Quarter 1 Quarter 2 Quarter 3 Quarter 4 unit units May June July Aug Sep Oct Nov Dec Jan Feb 1 FEES 1.1 Fees of management and technical staff/consultants 1.1.1 Salary for executive director Personmonth 48 2 2 2 2 2 2 2 2 2 2 1.1.2 Salary for finance & administartion department head Personmonth 48 2 2 2 2 2 2 2 2 2 2 1.1.3 Salary for program coordinator Personmonth 24 1 1 1 1 1 1 1 1 1 1 1.1.5 Salary for monitoring & learning officer Personmonth 48 2 2 2 2 2 2 2 2 2 2 1.2 Fees of administrative and support staff 1.2.1 Salary for accountant Personmonth 48 2 2 2 2 2 2 2 2 2 2 1.2.2 Salary for secretary cashier Personmonth 48 2 2 2 2 2 2 2 2 2 2 2 TRAVEL AND PER DIEMS 2.1 Air/ground transportation 2.1.1 Vehicle milage Km 10,000 1,250 1,250 1,250 2.1.2 Fuel Liter 1,500 188 188 186 2.2 Daily Subsistence Allowance 2.2.1 Monitoring visit to project sites by project implementing partners Personday 216 9 9 9 9 9 9 9 9 9 9 3 OFFICE, EQUIPMENT AND SUPPLIES 3.1 Laptop computer Number 2 2 3.2 Office table Number 1 1 3.3 Office chair Number 1 1 4 CAPITAL EQUIPMENT Supply basic water supply scheme maintenance tools to community water 4.1 Set 3 technicians 5 WORKSHOPS AND TRAININGS 5.1 Organize project implementation plan workshop with stakeholders Number 1 1 Organize quarterly project implementation progress monitoring meeting of 5.2 Number 6 1 1 1 stakeholders Organize mid-term and end-term project implementation evaluation workshops 5.3 Number 2 for stakeholders 5.4 Organize training for community water technicians Number 1 Organize training for community water committee members on proper 5.5 Number 1 management of water supply facilities 6 COMMUNICATION/PUBLICATION AND DISSEMINATION 6.1 Publish significant change stories Publication 1 6.2 Produce documentary film on project implementation & outputs Number 1 7 FINANCIAL SERVICES 7.1 Conduct annual financial audit by external firm Round 2 EDTF | CALL FOR PROPOSALS | STANDARD GRANT APPLICATION FORM | ANNEX 4 | JULY 2019 PAGE 5 OF 19 Monthly Activity Execution Schedule

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PromotionName of safe of waterProject: supply, hygiene & sanitation for hard-to-reach communities using renewable energy in Afar & Tigray Regional State Duration of project (in months): Year I (2020/21) Activity description Quarter 4 Mar Apr FEES Fees of management and technical staff/consultants Salary for executive director 2 2 Salary for finance & administartion department head 2 2 Salary for program coordinator 1 1 Salary for monitoring & learning officer 2 2 Fees of administrative and support staff Salary for accountant 2 2 Salary for secretary cashier 2 2 TRAVEL AND PER DIEMS Air/ground transportation Vehicle milage 1,250 Fuel 188 Daily Subsistence Allowance Monitoring visit to project sites by project implementing partners 9 9 OFFICE, EQUIPMENT AND SUPPLIES Laptop computer Office table Office chair CAPITAL EQUIPMENT Supply basic water supply scheme maintenance tools to community water technicians WORKSHOPS AND TRAININGS Organize project implementation plan workshop with stakeholders Organize quarterly project implementation progress monitoring meeting of stakeholders Organize mid-term and end-term project implementation evaluation workshops 1 for stakeholders Organize training for community water technicians Organize training for community water committee members on proper management of water supply facilities COMMUNICATION/PUBLICATION AND DISSEMINATION Publish significant change stories Produce documentary film on project implementation & outputs FINANCIAL SERVICES Conduct annual financial audit by external firm EDTF | CALL FOR PROPOSALS | STANDARD GRANT APPLICATION FORM | ANNEX 4 | JULY 2019 PAGE 7 OF 19 Monthly Activity Execution Schedule

PromotionName of safe of waterProject: supply, hygiene & sanitation for hard-to-reach communities using renewable energy in Afar & Tigray Regional State Duration of project (in months): Year I (2020/21) Activity description Quarter 4 OTHER ACTIVITIES Water well drilling and supervision Conduct baseline study on the prevailing situation of the project area Feasibility study on water sources Design water distribution systems Construct 50 meter cube water reservoir 2 Supply and install water pipe for distribution line Construct concrete water points with 4 faucets Supply and install electro-mechanical equipment Conduct mid-term project implementation evaluation 1 Conduct end-term project implementation evaluation Construct livestock water trough Office rent 1 1

EDTF | CALL FOR PROPOSALS | STANDARD GRANT APPLICATION FORM | ANNEX 4 | JULY 2019 PAGE 8 OF 19 Monthly Activity Execution Schedule

Promotion of safe waterName supply, of Project: hygiene & sanitation for hard-to-reach communities using renewable energy in Afar & Tigray Regional State Duration of project (in months): Year II (2021/22) Activity description Quarter 1 Quarter 2 Quarter 3 Quarter 4 May June July Aug Sep Oct Nov Dec Jan Feb Mar Apr FEES Fees of management and technical staff/consultants Salary for executive director 2 2 2 2 2 2 2 2 2 2 2 2 Salary for finance & administartion department head 2 2 2 2 2 2 2 2 2 2 2 2 Salary for program coordinator 1 1 1 1 1 1 1 1 1 1 1 1 Salary for monitoring & learning officer 2 2 2 2 2 2 2 2 2 2 2 2 Fees of administrative and support staff Salary for accountant 2 2 2 2 2 2 2 2 2 2 2 2 Salary for secretary cashier 2 2 2 2 2 2 2 2 2 2 2 2 TRAVEL AND PER DIEMS Air/ground transportation Vehicle milage 1,250 1,250 1,250 1,250 Fuel 186 188 188 188 Daily Subsistence Allowance Monitoring visit to project sites by project implementing partners 9 9 9 9 9 9 9 9 9 9 9 9 OFFICE, EQUIPMENT AND SUPPLIES Laptop computer Office table Office chair CAPITAL EQUIPMENT Supply basic water supply scheme maintenance tools to community water 3 technicians WORKSHOPS AND TRAININGS Organize project implementation plan workshop with stakeholders Organize quarterly project implementation progress monitoring meeting of 1 1 1 stakeholders Organize mid-term and end-term project implementation evaluation workshops 1 for stakeholders Organize training for community water technicians 1 Organize training for community water committee members on proper 1 management of water supply facilities COMMUNICATION/PUBLICATION AND DISSEMINATION Publish significant change stories 0.5 0.5 Produce documentary film on project implementation & outputs 0.5 0.5 FINANCIAL SERVICES Conduct annual financial audit by external firm 1 1 EDTF | CALL FOR PROPOSALS | STANDARD GRANT APPLICATION FORM | ANNEX 4 | JULY 2019 PAGE 9 OF 19 Monthly Activity Execution Schedule

EDTF | CALL FOR PROPOSALS | STANDARD GRANT APPLICATION FORM | ANNEX 4 | JULY 2019 PAGE 10 OF 19 Ethiopian Diaspora Trust Fund: Project Action Plan Name of Applicant Pro Development Network (PDN) Project title Promotion of safe water supply, hygiene & sanitation for hard-to-reach communities using renewable energy in Afar & Tigray Regional State

Objectives 1st Quarter 2nd Quarter Main Activities Budget Main Activities Budget Objective 1 1,331,838.00 1,209,142.00 Organize project implementation plan 75,000.00 Drill and construct 3 929,142.00 workshop with stakeholders shallow wells

Conduct baseline study on the prevailing 50,000.00 Prepare detail design of 180,000.00 situation of the project area water distribution systems

Conduct feasibility study on potable water 201,113.00 sources Drill and construct 3 shallow wells 910,000.00 Organize quarterly progress monitoring 50,000.00 Organize quarterly progress 50,000.00 workshops of project implementation monitoring workshops of project implementation

Monitoring visit to project sites by project 45,725.00 50,000.00 implementing partners (perdiem, vehicle & Fuel)

Objective 2 0.00 0.00 Objective 3 0.00 0.00

Objective 4 0.00 0.00

Salaries 15,000.00 15,000.00 Salary for executive director 2,500.00 2,500.00

Salary for finance & administartion 2,000.00 2,000.00 department head

Salary for program coordinator 9,000.00 9,000.00

Salary for monitoring & learning officer 1,500.00 1,500.00

Other Costs 73,045.00 0.00 Laptop computer 50,000.00 Office table 7,000.00 Office chair 5,000.00 Price discripancy due to remoteness of the 11,045.00 project area

Conduct annual financial audit by external firm Total 1,419,883.00 1,224,142.00 Ethiopian Diaspora Trust Fund: Project Action Plan Pro Development Network (PDN) Promotion of safe water supply, hygiene & sanitation for hard-to-reach communities using renewable energy in Afar & Tigray Regional State

3rd Quarter 4th Quarter 5th Quarter Main Activities Budget Main Activities Budget Main Activities Budget 1,085,000.00 170,000.00 1,106,250.00 Drill and construct 3 875,000.00 Drill and construct 3 shallow 70,000.00 Construct 50 meter cube water 500,000.00 shallow wells wells reservoir

Prepare detail design of 110,000.00 Conduct mid-term project 50,000.00 Construct 12km water 506,250.00 water distribution implementation evaluation distribution systems systems

Organize quarterly 50,000.00 Organize mid-term workshop 50,000.00 Organize quarterly progress 50,000.00 progress monitoring for stakeholders on review of monitoring workshops of workshops of project report on project project implementation implementation implementation

Monitoring visit to 50,000.00 Monitoring visit to project sites 50,000.00 project sites by project by project implementing implementing partners partners (perdiem, vehicle & (perdiem, vehicle & Fuel) Fuel)

0.00 0.00 0.00 0.00 0.00 0.00

0.00 90,000.00 0.00

Supply basic water supply 90,000.00 scheme maintenance tools to community water technicians

15,000.00 15,000.00 15,000.00 Salary for executive 2,500.00 Salary for executive director 2,500.00 Salary for executive director 2,500.00 director Salary for finance & 2,000.00 Salary for finance & 2,000.00 Salary for finance & 2,000.00 administartion administartion department administartion department department head head head Salary for program 9,000.00 Salary for program 9,000.00 Salary for program coordinator 9,000.00 coordinator coordinator Salary for monitoring & 1,500.00 Salary for monitoring & 1,500.00 Salary for monitoring & 1,500.00 learning officer learning officer learning officer 11,045.00 20,000.00 11,045.00 Price discripancy due to 11,045.00 Price discripancy due to 11,045.00 remoteness of the project remoteness of the project area area Conduct annual financial 20,000.00 audit by external firm 1,111,045.00 295,000.00 1,132,295.00 Ethiopian Diaspora Trust Fund: Project Action Plan

6th Quarter 7th Quarter 8th Quarter Main Activities Budget Main Activities Budget Main Activities Budget 825,000.00 920,000.00 110,000.00 Construct 50 meter cube 205,000.00 Supply and install 645,000.00 Conduct end-term project 60,000.00 water reservoir electro-mechanical implementation evaluation equipment Construct 12km water 500,000.00 Organize end-term 50,000.00 distribution systems workshop for stakeholders on review of report on project implementation

Organize quarterly 50,000.00 Organize quarterly 50,000.00 progress monitoring progress monitoring workshops of project workshops of project implementation implementation Publish Significant Change 20,000.00 Produce documentary 175,000.00 Stories film on project outputs Monitoring visit to project 50,000.00 Monitoring visit to 50,000.00 sites by project project sites by project implementing partners implementing partners (perdiem, vehicle & Fuel) (perdiem, vehicle & Fuel) 300,000.00 0.00 0.00 Construct 12 concrete 300,000.00 water distribution points with 4 faucets with a km distance interval between the two 0.00 45,000.00 0.00 Construct livestock 45,000.00 water trough 0.00 107,170.00 0.00 Organize training for 56,560.00 community water committee members on proper management of water supply facilities

Organize training for 50,610.00 community water technicians

15,000.00 15,000.00 15,000.00 Salary for executive 2,500.00 Salary for executive 2,500.00 Salary for executive 2,500.00 director director director Salary for finance & 2,000.00 Salary for finance & 2,000.00 Salary for finance & 2,000.00 administartion administartion administartion department department head department head head Salary for program 9,000.00 Salary for program 9,000.00 Salary for program 9,000.00 coordinator coordinator coordinator Salary for monitoring & 1,500.00 Salary for monitoring & 1,500.00 Salary for monitoring & 1,500.00 learning officer learning officer learning officer 0.00 11,045.00 20,000.00 Price discripancy due to 11,045.00 remoteness of the project area Conduct annual financial 20,000.00 audit by external firm 1,140,000.00 1,098,215.00 145,000.00