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AUSTRALIAN ELECTORAL COMMISSION 2000–2001 ANNUAL REPORT

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Australian Electoral Commission Annual © Copyright Commonwealth of Australia, Report 2000–2001 2001 Published by the Australian Electoral This work is copyright. Apart from any use Commission permitted under the Copyright Act 1968, no part may be reproduced by any process Central Office address without prior written permission from the Commonwealth available from Info West Block Offices forProducts. Requests and inquiries Queen Victoria Terrace concerning reproduction and rights should Parkes ACT 2600 be addressed to the Manager, Legislative Services, Info Products, Department of Postal address Finance and Administration, GPO Box 1920, PO Box E201 Canberra, ACT, 2601. Kingston ACT 2604 ISSN 0814–4508. ISBN 0 642 51888 2. Telephone (02) 6271 4411 from overseas + 61 2 6271 4411 Cover: Certificate received by Robert Adams from the Victorian Government to National telephone enquiry number commemorate his participationonly as a voter in the 1899 referendum—Private collection, 13 23 26 Mr David Williams Facsimile Design and artwork by Design Direction, Canberra (02) 6271 4558 Archivedfrom overseas + 61 2 6271 4554 . AEC website historical www.aec.gov.au

AEC email [email protected]

Australian Business Number 21 133 285 851 research

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only Archived Watching Federal Poll 'Argus' Office Melbourne— Souvenir of the Inauguration of the Australian 2000 – 2001 Commonwealth p.26historical National Library of Australia

ANNUAL REPORT

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Contents

Letter of transmission ...... Before title page

About this report ...... 1

Our readers ...... 1

Contact officer ...... 1

Review by Electoral Commissioner ...... 3

Overview of the Australian Electoral Commissionfor ...... 6 Description of the Australian Electoral Commission ...... 6

Role and functions ...... 6

The AEC’s organisational structure ...... 7

The Commissioners ...... 8

Senior executives and their responsibilities ...... 8

AEC offices ...... 9

AEC phone numbers and addresses ...... 11 Outcome and output structure ...... only ...... 13 Report on performance ...... 15

Outcome 1—Electoral roll management ...... 15

Performance information for AEC outputs

Output 1.1.1—Electoral roll (RMANS) ...... 21

ArchivedOutput 1.1.2—Electoral roll updates (ERR/CRU) ...... 25 Output 1.1.3—Rollhistorical products and services ...... 28 Output 1.1.4—Support services for electoral redistributions ...... 32

Outcome 2—Elections, ballots and referendums ...... 35 Performance information for AEC outputs

Output 2.1.1—Federal elections, referendums and by-elections ...... 40

Output 2.1.2—Party registrations ...... 43

Output 2.1.3—Funding and disclosure services ...... 46 Output 2.1.4—Publicresearch awareness campaigns, media releases ...... 49 Output 2.1.5—Information services ...... 52

Output 2.1.6—Industrial elections and ballots for organisations ...... 55

Output 2.1.7—ATSIC elections ...... 58

Output 2.1.8—State and local government elections ...... 61

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Output 2.1.9—Advice and assistance in overseas elections ...... 65

Outcome 3—Electoral education ...... 71 Performance information for AEC outputs

Output 3.1.1—Electoral Education Centres (EEC) ...... 75

Output 3.1.2—School and community programs ...... 79

Other performance information ...... 83

Analysis of the AEC’s financial performance ...... 84

Developments that have affected or may affect the AEC’s operations in the future ...... 86

Management and accountability ...... for ...... 87 Corporate governance ...... 88

External scrutiny ...... 99

Management of human resources ...... 100

Purchasing ...... 104

Assets management ...... 104

Consultants and competitive tendering and contracting ...... 105

Providing access to people with disabilities ...... 106

Financial statements ...... only...... 107

Other information ...... 157

Matters required by legislation ...... 159

Other information ...... 159 ArchivedAppendices ...... 160 Appendix A—Staffing overview ...... 160 Appendix B—Occupationalhistorical health and safety ...... 162 Appendix C—Freedom of information ...... 164

Appendix D—Advertising and market research ...... 166

Appendix E—Provision of Electoral Roll information ...... 167

Appendix F—Ecologically sustainable development ...... 186

Appendix G—Consultancies applicable to 2000–2001 financial year ...... 187

Appendix H—Industrial and commercial election statistics ...... 190 Appendix I—Aboriginalresearch and Torres Strait Islander Commission election statistics ...... 193

Glossary ...... 195

Index ...... 199

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About this report

he annual report of the Australian The financial statements can be found on Electoral Commission (AEC) page 107. documents the AEC’s performance for T A glossary of terms and abbreviations can the financial year ending 30 June 2001. be found on page 195.

The report is presented in five main parts. Our readers The first part provides a review by the Electoral Commissioner. It includes a forThis report is presented for tabling in both summary of significant developments, an Houses of the Parliament of the overview of the AEC’s performance and the Commonwealth of Australia. The report also outlook for the year 2001–2002. focuses on meeting the information needs of the AEC’s other stakeholders and The second part provides an overview of the customers, for example: AEC including its legislative basis and structure. • voters, including new voters; The third part provides a report on the AEC’s • political participants (Members of performance and is structured around the Parliament, political parties, candidates AEC’s outcomes and outputs framework as and interest groups); identified in the AEC’s 2000–2001 Portfolio Budget Statements (PBS), Corporate Plan • State, Territory and internationalonly 1999–2002 and National Operational Plan electoral authorities; 2000–2001. Under each outcome, the report • other government agencies (federal, lists: State and local); • financial and staffing resources • the media; summaries; Archived • students; and • descriptions of the outcome and performance information;historical and • AEC staff. • the outputs that were produced in Contact officer achieving planned outcomes. The fourth part reports on management This report is available on the AEC website and accountability in the areas of corporate at www.aec.gov.au. For all other inquiries governance, external scrutiny, management contact the Director, Information, Australian of human resources, purchasing of assets Electoral Commission, PO Box E201, and consultants and competitive tendering Kingston, ACT, 2604, or by telephoning and contracting. (02) 6271 4411 or by faxing (02) 6271 4558. The fifth part providesresearch information on matters required to be reported by legislation and other reporting requirements. This part of the report also includes appendices containing specific information or statistics required to be reported in departmental annual reports.

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Review by electoral commissioner

At the close of a century of development it remains true that the primary focus of the AEC is on the conduct of Commonwealth electoral events, for which an accurate roll and fair electoral boundaries are prerequisites. Not surprisingly the methodologies have changed and the vista forexpanded such that the AEC today registers and funds political parties and candidates, monitors electoral expenditure, conducts industrial and commercial elections and provides technical assistance to many emerging democracies. For much of the reporting year, media and public attention were focused on the integrity of the electoral rolls, following allegations and subsequent convictions Andy Becker for electoral fraud in Queensland. A Queensland Criminal Justice Commission inquiry and another by the onlyJoint Standing n this year of celebration of the Committee on Electoral Matters, found no Centenary of Federation and of the evidence of systematic electoral fraud but Australian Public Service, it is did highlight the need for vigilance. The I AEC concurs with the latter view; after all, appropriate that throughout this report, it was the vigilance of our staff that led to we reflect upon the contribution of the the prosecutions. Archivedstaff of the AEC and its predecessors to the development of our democratic A further review of roll quality and processes and electoralhistorical administration. enrolment practices, is being undertaken by the Australian National Audit Office As one would expect, among the earliest (ANAO). We are confident that our pieces of legislation passed by the first approach to roll management is ‘world’s federal Parliament were the best practice’ and that the ANAO review is Commonwealth Franchise and Electoral unlikely to find otherwise. However, we Acts of 1902. These not only set the recognise that a fresh set of eyes may see framework for electoral administration but better ways of doing things and we look also gave rise to the forerunner of the AEC, forward to the outcome of that study. the Commonwealth Electoral Office in the While discussing enrolment issues, it Department of Homeresearch Affairs. From rather would be remiss of me not to recognise the humble beginnings, the office quickly contributions of our State and Territory developed into a sophisticated organisation colleagues and fellow members of the capable of maintaining an accurate register Electoral Council of Australia. The of electors and conducting elections and information that the AEC has obtained by referendums with little notice. having access to State and Territory based

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data has proved invaluable in maintaining consultation with senior management, comprehensive and accurate rolls. Of the staff and other stakeholders. The new 2.6 million additions, deletions and strategic plan to be introduced in the next amendments to the rolls during financial year, will be a living document, 2000–2001, 1.7 million were a direct result capable of modification as changes in of federal and State data-matching priorities inevitably dictate. We will initiatives. continue to rely on our staff to implement these priorities over the coming year. The On the international front and with AEC’s second Certified Agreement has significant support from the Australian recognised their dedicated efforts through Agency for International Development competitive remuneration and conditions, (AusAID), the AEC continues to provide as well as providing the basis for further assistance and advice to emerging nations efficiency and productivity gains. within Australia’s sphere of influence. While for Papua New Guinea will remain our major A significant area of AEC activity, often focus for some time, we feel privileged to overshadowed by National and have been asked to assist in the Federated International electoral events, is covered by States of Micronesia, Solomon Islands, Fiji our Non-Parliamentary Elections (NPE) and East Timor. Section. In any year, this being no exception, NPE staff oversee hundreds of industrial, The United Nations mission in East Timor commercial, Certified Agreement and local has provided us with the opportunity to government ballots. Rarely is there a evaluate the effectiveness of a number of challenge to the way in which a ballot is electoral administration training modules conducted. That in itself, speaks volumes for developed with assistance from the the professionalism of those involved. International Institute for Democracy and However, with the next federalonly election Electoral Assistance, and the Electoral looming the operational focus for the Assistance Division of the United Nations. organisation must be on ensuring that The effectiveness of that training will not everything is in place regardless of the be measurable until polling day on 30 timing of the issuing of writs. August this year. We are, nevertheless, optimistic. During the year we bade farewell to Mr Archived Mark Cunliffe, First Assistant It is appropriate at this stage to recognise a Commissioner. Mark made a significant staff member who has contributed greatly historicalcontribution to the AEC, particularly in the to the reputation of the AEC—Mr Michael Funding and Disclosure and Certified Maley our Director, Research and Agreement areas. We greatly appreciated International Services. Michael was his advice and friendship and his presence awarded the Public Service Medal in the and expertise will be missed. Australia Day Honours and on 11 May, was appointed to the Independent Electoral Finally, it was very pleasing to see Mr Paul Commission of East Timor by the Secretary- Dacey appointed Deputy Electoral General of the United Nations. Such Commissioner. Paul’s wealth of experience recognition does not come without and management style will be a great asset commitment and abilityresearch and Michael has for the further development of the AEC. both in no short measure. A major focus for the administration of the AEC over the past year has been on corporate governance and leadership Andy Becker development. This has involved close Electoral Commissioner

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Centennial Park, Sydney at the Proclamation of Federation, 1 January 1901—Album 321/7 National OVERVIEW Library of Australia only

THE AUSTRALIAN ELECTORAL Archived COMMISSION historical The Australian Electoral Commisssion (AEC) is responsible for providing the Australian people with an independent electoral service researchcapable of meeting their needs, while enhancing their understanding of and participation in the electoral process 2445 AEC a/r 2001 cmyk 19/10/01 11:06 AM Page 6

Overview of the Australian Electoral Commission

Description of the Australian Canberra and a Head Office in each State Electoral Commission capital city and Darwin. There are 150 House of Representatives Electoral Divisions and each has its own Divisional he Australian Electoral Commission Office. (AEC) is responsible for providing the TAustralian people with an Role and functions independent electoral service capable of for meeting their needs, while enhancing Legislative basis and power their understanding of and participation in the electoral process. The authority under which the AEC operates is contained in the following The AEC operates as an independent legislation: statutory authority under the • the Commonwealth Electoral Act 1918 Commonwealth Electoral Act 1918 and has responsibility for the federal electoral for: system in Australia. The Commonwealth – conducting federal elections, Electoral Act was amended in 1984, which established the Commission with three – maintaining the electoral roll, Commissioners. As at 30 June 2001 these – promoting public awarenessonly of were: electoral education and information • the Chairperson (who must be either a programs and by other means, judge or retired judge of the Federal – providing international electoral Court of Australia)—the Hon. Trevor assistance in cases approved by the Morling QC; Minister for Foreign Affairs and Trade, Archived• the Electoral Commissioner, who is the – registering political parties, Chief Executive Officer—Mr Andy Becker; and historical– paying public funding to election candidates and parties and disclosing • one other part-time, non-judicial financial details for political parties member—Mr Dennis Trewin, Australian and others, Statistician. – determining representation Mr Dennis Trewin, the incoming Australian entitlements, Statistician was appointed non-judicial member of the Commission from 10 July • the Referendum (Machinery Provisions) 2000. Mr Trewin replaced Mr Bill McLennan Act 1984 for conducting referendums; AM who retired as the Australian • Commonwealth Electoral Legislation Statistician on 30 Juneresearch 2000 and as such (Provision of Information) Act 2000 also ceased to be a member of the relating to the provision of elector Commission. information on tape or disk under the The AEC operates over a wide geographical Commonwealth Electoral Act 1918; base, with a Central Office situated in

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• the Representation Act 1983 increasing industrial organisations and various the number of Senators for each State other bodies; to 12; • assisting with the conduct of some • the Aboriginal and Torres Strait Islander State, Territory and local government Commission Act 1989 for conducting elections; elections for the Aboriginal and Torres • providing electoral information and Strait Islander Commission (ATSIC); and education programs; • the Workplace Relations Act 1996 for • providing party registration and conducting industrial elections. funding and disclosure services to It is from this legislation that the AEC’s parties, candidates and others; and Mission, Purpose and Functions have been • conducting and promoting research developed. for into electoral matters. Mission The responsibility of the AEC also extends The AEC’s mission is: beyond Australia’s coastline by providing international electoral assistance in cases • to provide the Australian people with approved by the Minister for Foreign an independent electoral service which Affairs. meets their needs, and which encourages them to understand and Values participate in the electoral process; and In pursuit of its mission, the AEC focuses on • to enhance free and fair electoral providing excellent levels of service to its processes throughout the world. clients. The AEC underpins itsonly service, relationships and accountability by Purpose fostering integrity, professionalism, openness, respect and innovation amongst The AEC’s purpose is: its staff. • to maintain the electoral roll; The AEC’s organisational Archived• to conduct elections and referendums; structure and historical • to provide electoral information, The AEC provides the Australian people education programs and related with an independent electoral service, services. which meets their electoral needs and which encourages them to participate in Functions the electoral process. The organisational structure through which the AEC

The AEC aims to serve the Australian undertook this role in 2000–2001 is shown people by: in Figure 1 on page 12. • maintaining the Commonwealth The membership of senior management Electoral Roll underresearch arrangements with committees, and their roles, is shown in State and Territory electoral bodies; Figure 7 on page 90 under the • conducting federal parliamentary ‘Management and accountability’ section elections and referendums; of this report. Further information on the AEC’s organisation is shown under ‘AEC • conducting elections for ATSIC, offices’ on page 9.

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The Commissioners Electoral Officers for each State and the Northern Territory. The Commissioners are shown on page 6 under the heading ‘Description of the Deputy Electoral Commissioner Australian Electoral Commission’. Mr Paul Dacey is the Deputy Electoral The functions and powers of the Commissioner (DEC) and was appointed for Commission are contained in section 7 of a five-year term from 5 April 2001. The the Commonwealth Electoral Act 1918. position became vacant in March 2000 and The Commission meets as required in has been filled by various senior executives accordance with section 15 of the on a temporary basis. The DEC has Commonwealth Electoral Act 1918. responsibility to: The Electoral Commissioner, as Chief for• assist the Electoral Commissioner in Executive Officer, has the powers of a the conduct of federal parliamentary Secretary of a Department of the elections and referendums, and the Commonwealth and has responsibility for conduct of certain other elections, the management of and strategic including for ATSIC, and for industrial leadership in relation to: organisations; • the AEC’s enrolment and election • work closely with the Electoral activities; Commissioner with respect to the day- • the conduct of: to-day management of the AEC; – federal parliamentary elections and • conduct the business of the AEC in referendums, accordance with policy and procedures that are approved by theonly Electoral – certain other elections including for Commissioner and the Commission; ATSIC and for industrial organisations, • represent the AEC in a range of forums, locally, nationally and as appropriate, – electoral education programs, internationally; and Archived• the conduct of electoral research; • play a key role in meeting the • the administration of the AEC’s human, challenges of a service-oriented agency financial and otherhistorical resources; operating within a modern public sector framework. • the AEC’s provision of assistance for elections and referendums in foreign First Assistant Commissioner, countries; and Finance and Support Services • the nation-wide dissemination of Until early June 2001, this position was electoral information and education filled by Mr Mark Cunliffe, who has since services. taken up a senior position with the Department of Defence. Ms Barbara Davis, Senior executives and their who is the Assistant Commissioner researchCorporate Services, is temporarily occupying responsibilities this position pending its permanent filling. This position has responsibility to: The Electoral Commissioner is assisted by a Deputy Electoral Commissioner, a • manage the Finance and Support First Assistant Commissioner, three Services for the AEC; Assistant Commissioners and Australian

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• provide high level leadership in and • represent the Electoral Commissioner advice on corporate governance issues, at conferences and meetings with with the capacity to foster and Commonwealth Government and State implement an effective corporate Government officials, industrial governance framework across the AEC; organisation representatives and the press. • provide senior executive assistance in the management of the AEC, The occupants of the Australian Electoral particularly in the area of financial Officer positions are: input to strategic and business New South Wales Ms Frances Howat planning; and Victoria Dr David Muffet • represent the AEC’s interests in briefings, representations, negotiations, forQueensland Mr Bob Longland committees, at conferences and Western Australia Mr Andrew Moyes seminars and in other forums. South Australia Mr Geoff Halsey Other senior executives and key staff Tasmania Mr Alex Stanelos In Central Office, the Deputy Electoral Northern Territory Mr Bill Shepheard Commissioner and the First Assistant Commissioner are assisted by three AEC offices Assistant Commissioners with responsibility for: The AEC’s offices are organised on a • Elections and Enrolment, Mr Tim geographic basis: the Central Office is in Pickering; Canberra, a Head Office is inonly each State and the Northern Territory, and a Divisional • Corporate Services, Ms Marie Nelson office is in or near each of the 150 House of (Acting); and Representatives Electoral Divisions.

• Information Technology, Ms Sue Sayer Central Office (Acting). The AEC’s Central Office is organised ArchivedIn addition to these senior executives, the functionally into branches, each managed Electoral Commissioner is assisted by by an Assistant Commissioner, namely: Australian Electoralhistorical Officers in the States and the Northern Territory who hold • Elections and Enrolment Branch; statutory appointments. The Australian • Corporate Services Branch; and Electoral Officers have responsibility to: • Information Technology Branch. • manage the AEC’s activities within the State; In addition, there are Internal Audit, Information and Education Sections which • administer, within the State or Territory, report directly to the Deputy Electoral all Acts and Regulations relating to the Commissioner, and a Funding and Commonwealth electoralresearch system and Disclosure Section which reports directly to the conduct of elections and the First Assistant Commissioner Finance referendums; and Support Services. • exercise statutory powers under the various Acts; and

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AEC organisation in the States and election in 1998, there have been the Northern Territory redistributions of electoral boundaries in Australian Electoral Officers for each State New South Wales, Western Australia, South and the Northern Territory are responsible Australia, Tasmania, and the Northern for the management of activities within Territory. As a result of these redistributions the State or Territory, including the conduct in which the number of Divisions in of elections for the Senate and the House Western Australia and the Northern of Representatives and the conduct of Territory both increased by one, there are referendums. now 150 electoral Divisions. This is an increase of two Divisions from the 1998 Each State and Territory is divided into Federal Election. However, parliamentary electoral Divisions that correspond to the representatives for these Divisions will not number of members of the House of be elected until the next federal election. Representatives to which the State or for Territory is entitled. Since the last federal

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AEC phone numbers and addresses

The AEC national enquiry centre is 13 23 26.

Central Office South Australia Australian Electoral Commission 9th Floor, AMP Building West Block Offices, Queen Victoria Terrace 1 King William Street PARKES ACT 2600 ADELAIDE SA 5000 (02) 6271 4411 (08) 8237 6555 New South Wales forWestern Australia Level 1, Roden Cutler House 28 Thorogood Street 24 Campbell Street BURSWOOD WA 6100 SYDNEY NSW 2000 (08) 9470 7299 (02) 9375 6333 Tasmania Victoria 8th Floor, AMP Building Level 22, Casselden Place 86 Collins Street 2 Lonsdale Street HOBART TAS 7000 MELBOURNE VIC 3000 (03) 6235 0500 (03) 9285 7171 Northern Territory Queensland 9th Floor, AANT Building only 7th Floor, Collection House 79–81 Smith Street 488 Queen Street DARWIN NT 0800 BRISBANE QLD 4000 (08) 8982 8000 Archived(07) 3834 3400 historical

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Figure 1: Organisation chart

Australian Electoral Commission

Electoral Commissioner

Deputy Electoral First Assistant Commissioner, Commissioner Finance and Supportfor Services

Central Office management State/Territory management

Elections and Corporate Information Australian Electoral Officers Enrolment Services Technology (AEOs) for the States and the Assistant Assistant Assistant Northern Territory Commissioner Commissioner Commissioner only Financial Enrolment Funding and IT Business State/Territory Disclosure Management Services number of Divisions New South Wales/ACT* 52 Parliamentary Corporate IT Victoria 37 Elections Internal Audit Systems and Applications Support Queensland 27 Western Australia 15 ArchivedNon- South Australia 12 Parliamentary Information Strategic Elections Planning and Tasmania 5 historicalPerformance Northern Territory 2 Improvement Total 150 Research and Education International * The 2 ACT Divisions (included in NSW Services Human figures) are managed by AEO NSW, Resources except during election periods when Management an AEO ACT is appointed. Parliamentary and Litigation

Government and Legal research

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Outcome and output structure

The AEC’s outcome and output structure is based on three outcomes. An overview is provided at Figure 2.

Figure 2: AEC’s outcome and output structure

Electoral roll Elections, ballots Electoral management and referendums education 1. Australians have 2. Stakeholders/ 3. An Australian an electoral roll customers have community which which ensures their access to and is well informed voter entitlement advice on impartial about electoral and provides the and independentfor matters basis for the electoral services Outcomes planning of electoral and participate in events and electoral electoral events redistributions

• 95% of people • 96% of voters • High level of eligible to vote are turnout at electoral perceived on the electoral roll events understanding of • A high level of • Legislative electoral events and stakeholder and requirements are processes by customer met participants in education forums satisfaction with • Customer Service electoral products • High onlylevel of Charter standards and services are met to a high customer level satisfaction Outcome Outcome performance

Output group 1.1 Output group 2.1 Output group 3.1 Archived1.1.1 Electoral roll 2.1.1 Federal elections, 3.1.1 Electoral Education (RMANS) referendums and Centres (EEC) 1.1.2 Electoralhistorical roll updates by-elections 3.1.2 School and (ERR/CRU) 2.1.2 Party registrations community 1.1.3 Roll products and 2.1.3 Funding and programs services disclosure services 1.1.4 Support services for 2.1.4 Public awareness electoral campaigns, media redistributions releases 2.1.5 Information services

Outputs 2.1.6 Industrial elections and ballots for researchorganisations 2.1.7 ATSIC elections 2.1.8 State and local government elections 2.1.9 Advice and assistance in overseas elections

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Electoral roll management

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Outcome 1—Summary of resources

Table 1: Outcome 1—Electoral roll management

Budget* Actual Budget** 2000 – 2001 expenses 2001 – 2002 $’000 2000 – 2001 $’000 $’000 Price of departmental outputs Commonwealth Electoral Act 1918— Electoral Roll Review—Special Appropriation Output 1.1.2—Electoral Roll Review for8,850 8,850 9,000 (ERR/CRU) Total special appropriations 8,850 8,850 9,000 Departmental appropriations Output Group 1.1—Electoral roll management Output 1.1.1—Electoral roll (RMANS) 28,126 16,184 21,924 Output 1.1.2—Electoral roll updates (ERR/CRU) 9,286 17,329 9,286 Output 1.1.3—Roll products and services 214 707 650 Output 1.1.4—Support services for electoral 758 685 316 redistributions Total Output Group 1.1 38,384 34,905 only32,176 Total revenue from Government (appropriation) 47,234 43,755 41,176 contributing to price of departmental outputs Revenue from other sources 3,885 4,871 3,500 Total price of departmental outputs 51,119 48,626 44,676 (Total revenue from Government and from Archivedother sources) Total estimated resourcing for Outcome 1 51,119 48,626 44,676 (Total price of outputshistorical and administration expenses) 2000–2001 2001–2002 Average staffing level (number) 402 294

In addition, the AEC employs casual staff to assist with enrolment and roll review activities. Full-time equivalent number for 2000–2001 was 102 and estimate for 2001–2002 is 58. The variation between budget and actual expenses for Output 1.1.1 is due to the delays associated with the implementation of the Electoral Referendum Amendment Act (No. 1) 1999, and the increasing emphasis on Continuousresearch Roll Update (see Output 1.1.2 increase). It is anticipated that staff resources will be allocated to Outcome 2 during the election period, hence the decrease shown in Budget 2001–2002. * Full-year budget was reduced due to a change of accounting treatment for the recognition of appropriation revenue. The sum of $3.437 million has been deducted from budget figures, as that revenue was recognised in 1999–2000 actuals. ** Budget prior to additional estimates

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Outcome 1

Electoral roll management information to ensure that the electoral roll remained accurate and up-to-date. The activities undertaken included the timely ustralians have an electoral roll, processing of enrolment forms received which ensures their voter from the public, the stimulation of Aentitlement and provides the basis enrolment and checking of enrolment for the planning of electoral events, and details under the Continuous Roll Update electoral redistributions. for(CRU) program, and the processing of enrolment forms received at the State In 2000–2001 the AEC continued its elections in Western Australia and ongoing enrolment activities including Queensland and at the federal by-elections processing of enrolments and the in the Divisions of Isaacs, Ryan and Aston. amendment of elector and address

Overall performance results

Table 2: Outcome 1—Electoral roll management Output group Performance indicator Performance target Performance results only Electoral roll Percentage of people 95% 12.56 million persons enrolled at 30 management eligible to vote on the June 2001, an estimated 95% of electoral roll eligible persons enrolled (based on regular Newspoll surveys and matches with ABS data) ArchivedExtent to which 100% It is considered that 100% of eligible Australians have Australians have access to their access to their voting voting entitlement. This is based on entitlementhistorical 100% coverage of eligible voters in informing them of their voter entitlement, roll updates and the provision of convenient and accessible polling arrangements

Extent to which the Meets 90% of Enrolment data used to successfully electoral roll provides requirements complete redistributions of electoral the basis for planning boundaries in WA and NT. Enrolment of electoral events data also used to successfully run and electoral polling place and staffing estimates redistributionsresearch for the next federal election Level of stakeholder Meets Customer Continuous liaison with key and customer Service Charter stakeholders throughout the year satisfaction with requirements ensured regular feedback on AEC electoral products service provision. The majority of this and services feedback was very positive

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The achievement of Outcome 1 was outputs from those contained in the measured by the continued high percentage 2000–2001 Portfolio Budget Statements. of eligible persons enrolled, the maintenance of a high level of enrolment activity Purchaser/provider throughout the year, and the provision of arrangements accurate rolls for use at a range of electoral events including the two State elections. There are no purchaser/provider What follows is a report of performance arrangements in place for Outcome 1. results for 2000–2001 for Outcome 1 in relation to its output group of electoral roll External scrutiny of electoral management, namely: matters • electoral roll (RMANS); forThe management of the Commonwealth • electoral roll updates (ERR/CRU); Electoral Roll by the AEC came under intense parliamentary and media scrutiny from • roll products and services; and August 2000 to June 2001. This followed an • support services for electoral allegation by a person convicted of redistributions. enrolment forgery that there was widespread political party branch stacking Analysis: Electoral roll for candidate preselection purposes in management Queensland, and that this involved defrauding the electoral rolls. This allegation gave rise to formal inquiries into enrolment During 2000–2001 the principal outputs to fraud by the Queensland Legislative meet the outcome of an accurate and up­ Assembly Legal, Constitutionalonly and to-date roll were the expansion and Administrative Review Committee (the consolidation of the Continuous Roll Update LCARC inquiry), by the Queensland Criminal (CRU) program, the supply of roll products Justice Commission (the Shepherdson CJC for a range of electoral events, the printing inquiry), and by the Federal Parliamentary of rolls for sale to the public in accordance Joint Standing Committee on Electoral with section 91 of the Commonwealth Matters (the JSCEM inquiry). ArchivedElectoral Act 1918 and the maintenance of Joint Roll Arrangements with the State It was concluded by these various inquiries, Governments and Territoryhistorical Governments. on the basis of the evidence available, that the cases of enrolment fraud in Queensland At 30 June 2001 there were 12.56 million for the purposes of political party persons enrolled, being an estimated 95 per preselection ballots could not have affected cent of those eligible to enrol. The the results of any parliamentary elections, participation rate combined with a high State or federal. Although the management level of enrolment transactions, 2.6 million of the electoral rolls by the AEC, under the for the year including deletions, is evidence existing provisions of the Electoral Act, was that the roll has a high level of currency and not found to be at fault in these inquiries, accuracy. and widespread and organised electoral researchfraud in order to affect the results of federal Variations to performance targets elections was not uncovered, various administrative improvements and amendments to electoral law have been There have been no changes in performance recommended. targets for Outcome 1 and its supporting

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For example, the Queensland CJC Electoral inquiries recommended an increase in federal penalties for electoral fraud, the From September 2000 to May 2001, the Queensland LCARC recommended Shepherdson inquiry of the Queensland increased funding for the Electoral Criminal Justice Commission (CJC) Commission of Queensland (ECQ) to investigated allegations of electoral fraud enable technical upgrades for the joint made by a person convicted of enrolment AEC/ECQ management of the forgery in Queensland. The CJC report of 1 computerised rolls, and the JSCEM May 2001 found that there was no recommended the implementation of evidence that the electoral fraud uncovered enrolment identification, the early close of by the inquiry was intended to affect the the rolls, and for party preselection ballots result of federal elections, but that it was to be conducted by the AEC on request and forintended to affect the results of party on a cost recovery basis. preselection ballots. The CJC report also recommended increased penalties for Parliamentary review federal electoral offences so as to extend the time limits for prosecution. Joint Standing Committee on Electoral From August 2000 to November 2000, the Matters Legal, Constitutional and Administrative Inquiry into the Integrity of the Electoral Review Committee (LCARC) of the Roll: On 9 September 2000, the Joint Queensland Legislative Assembly made Standing Committee on Electoral Matters inquiries into the prevention of electoral (JSCEM) commenced an inquiry into the fraud. The November interim report of Integrity of the Electoral Roll. The terms of LCARC endorsed Continuous Roll Updating reference were to inquire into and report and recommended several measuresonly to on the adequacy of the Commonwealth improve its effectiveness in preventing Electoral Act 1918 for the prevention and electoral fraud, including an increase in detection of fraudulent enrolment; funding to the Queensland Electoral incidents of fraudulent enrolment; and the Commission for joint roll management need for legislative reform. The JSCEM purposes. received 87 written submissions and held Archived Administrative review eight public hearings. The AEC filed seven written submissions, published on the AEC historicalOmbudsman website, and provided oral evidence at two public hearings. As reported by the AEC to the JSCEM On 18 June 2001, the JSCEM Report, entitled inquiry into the Integrity of the Electoral ‘User friendly, not abuser friendly’ was Roll, in October 2000 the AEC asked the tabled in the Parliament. The JSCEM made Commonwealth Ombudsman to 18 recommendations for administrative and investigate an allegation that there was an legislative change, including the ‘Electoral Commission insider’ assisting in implementation of enrolment the perpetration of electoral offences identification, the early close of the rolls, associated with political party branch- and for party preselectionresearch ballots to be stacking in Queensland. The allegation was conducted by the AEC, on request and on a made by a person convicted of enrolment cost recovery basis. The dissenting report forgery to the Queensland Criminal Justice was highly critical of the conduct of this Commission (CJC) inquiry into electoral JSCEM inquiry. fraud. On 23 January 2001, the

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Commonwealth Ombudsman advised the The Commonwealth Ombudsman was AEC that no evidence had been found to involved in the settlement of two separate support the allegation. A similar conclusion complaints about AEC staff members, and a was reached independently by the complaint about information provided by Queensland CJC in its May 2001 report. the AEC on several complex questions about compulsory voting. for

only Checking the electoral roll Archived historical

research

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Output 1.1.1—Electoral roll (RMANS)

The Electoral Roll is fundamental to • produces information required for conducting parliamentary elections. It is electoral redistributions. maintained on a computerised Roll The performance indicators and Management System (RMANS). It is the key performance targets forecast in the to voter entitlement at the federal, State 2000–2001 Portfolio Budget Statements and Territory level and is the basis for and the performance results achieved are electoral redistributions. set out in Table 3. To meet this output, the AEC undertakes a for number of activities, namely: Analysis: Electoral roll (RMANS) • processes enrolment and address data; AEC Divisional office staff continuously • surveys the requirements of internal and process enrolment information and enter it external users of roll-based products; into the computerised Roll Management • investigates and implements new roll System (RMANS) so that an accurate and management strategies and systems; up-to-date roll can be maintained. This includes the entry of enrolment forms • renegotiates joint roll arrangements received from newly eligible persons and with State and Territory electoral electors changing address, and deletions authorities; arising from electors having left their • uses a range of information to update enrolled address or from death.only In addition, and review the roll; and staff process information received from

Table 3: Output 1.1.1

Output group Performance indicator Performance target Performance results

ArchivedOutput 1.1.1 % of people eligible 95% Estimated 95% at 30 June 2001 (based Electoral roll to vote are on the on regular Newspoll surveys and (RMANS) electoralhistorical roll matches with ABS data) RMANS availability 99.5% Target exceeded, 99.83% availability

Number of Greater than 2.5 Total of 2,624,229 made up of enrolment million 2,286,506 enrolment forms and transactions amendments and 337,723 deletions processed per annum (objections, death deletions and duplicate removals)

Processing time for Less than 5 days Target met enrolment forms from researchreceipt

Cost of entries on the Less than $2.50/entry. Costs attributed are direct RMANS database $2.75/entry costs and do not include AEC infrastructure, support and staffing costs

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CRU activities and elections and collect and electors on the Commonwealth Electoral update address and electoral area Roll. This is an increase in the number of boundary information contained on the electors enrolled during 1999–2000 of RMANS Address Register. 124,291 mainly due to the CRU program. A summary of persons enrolled by State and At 30 June 2001 there were 12,555,142 Territory is shown in Table 4.

Table 4: Number of persons enrolled by State/Territory 1994–2001

State/Territory 30/Jun/94 30/Jun/95 30/Jun/96 30/Jun/97 30/Jun/98 30/Jun/99 30/Jun/00 30/Jun/01

NSW 3,826,483 3,876,330 3,997,657 3,989,416 4,054,003 4,133,129 4,187,911 4,154,672 VIC 2,892,013 2,977,197 3,028,943 3,018,089for 3,015,405 3,106,115 3,153,514 3,199,570 QLD 1,993,339 2,009,332 2,094,850 2,110,149 2,144,981 2,183,729 2,241,387 2,326,846

WA 1,040,779 1,063,318 1,104,162 1,119,266 1,124,910 1,156,691 1,169,243 1,203,847

SA 1,007,874 1,003,607 1,012,652 1,006,034 989,884 1,018,589 1,030,970 1,024,112

TAS 324,651 315,512 331,080 322,127 320,479 326,374 324,838 325,535

ACT 192,383 198,545 204,969 203,632 205,328 209,063 215,212 214,949

NT 97,792 93,943 103,124 104,151 104,648 106,101 107,776 105,611 Total 11,375,314 11,537,784 11,877,437 11,872,864 11,959,638 12,239,791 12,430,851only 12,555,142

During the year, AEC Divisional staff Improved roll management systems and techniques processed 2,286,506 enrolment forms and amendments and 337,723 deletions to the In January 2001, the AEC signed a three- roll to give a total of 2,624,229 transactions. year contract with Security Mailing Services ArchivedEnrolment transactions comprised 462,004 for the imaging, storage and retrieval of additions to the roll, 698,472 transfers of enrolment documents. This contract enrolment betweenhistorical Divisions and 1,126,030 included the conversion of existing changes of address and other amendments electronic enrolment document images to to electors’ details. The deletion a standard transportable format. The transactions were made up of 105,470 system provides online access to archived deaths, 5,811 duplicated entries and 226,442 enrolment documents to authorised users objections or removals from the roll, the in Divisional Offices, Head Offices, Central majority being for electors no longer Office and by State and Territory electoral resident at their enrolled address. A feature authorities. The conversion of existing of enrolment activity in the year was the image holdings as well as the imaging, 299,966 enrolments received from new or storage and retrieval of documents under ‘first time’ electors. researchthis contract commenced in January 2001 and will be completed in January 2002. The Enrolment activity for the year is shown in introduction of this new system represents Table 5 (on page 23). a significant change in the way archived copies of enrolment forms are stored and accessed by authorised users.

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Table 5: Enrolment activity for the period 1/7/00 to 30/6/01

NSWVIC QLD SA WA TAS ACT NT Total Enrolment transactions additions to the roll New enrolments 79,792 70,633 77,845 19,567 37,794 6,576 5,074 2,685 299,966 Reinstatements 2,286 754 1,174 524 391 188 154 92 5,563 Re-enrolments 38,184 30,102 53,008 5,672 21,219 3,983 2,093 2,214 156,475 Total additions 120,262 101,489 132,027 25,763 59,404 10,747 7,321 4,991 462,004 Transfers between divisions Intrastate 160,941 139,017 137,466 41,613for 73,555 7,705 2,983 – 563,280 Interstate 31,708 26,298 39,687 8,560 10,787 4,436 7,995 5,721 135,192 Intradivision movement/amendment 251,795 183,648 254,968 85,134 107,120 28,662 15,536 10,292 937,155 Total transfers 444,444 348,963 432,121 135,307 191,462 40,803 26,514 16,013 1,635,627 No change enrolment 37,851 28,867 51,581 32,369 18,623 15,565 2,466 1,553 188,875 Total enrolment forms processed 602,557 479,319 615,729 193,439 269,489 67,115 36,301 22,557 2,286,506 Deletion transactions Objections 102,274 31,995 38,793 19,176 15,925 5,974 6,252 only 6,053 226,442 Deaths 39,286 25,288 18,169 10,206 7,343 3,288 1,198 692 105,470 Duplications 1,427 1,187 1,736 305 798 64 70 224 5,811 Total deletions processed (not including transfers) 142,987 58,47058,698 29,687 24,066 9,326 7,5206,969 337,723 ArchivedTotal elector transactions 745,544 537,789 674,427 223,126 293,555 76,441 43,821 29,526 2,624,229 National and State/Territory totals for enrolment activity are subject to minor statistical adjustment and application of totals forhistorical additions and deletions to the roll will show minor differences.

The AEC continued to apply Australia Post reporting capabilities in 2000–2001 and Delivery Point Identifiers (DPID) to its developed and circulated National Address Address Register in order to achieve the Register Maintenance Procedures to Head best possible postage discounts. In Offices and Divisions. addition, the AEC, through the Electoral Council of Australia, is contributing toward Trends the development of a Geocoded National Address file and has had input into the At the end of the financial year, an development of a newresearch standard entitled estimated 95 per cent of the eligible ‘Geographic Information—Property Street population was enrolled. The number of Addressing’ to apply in Australia and New electors on the roll increased, by Zealand. Once finalised, improvements in approximately 125,000. This increase is less Address Register accuracy are expected. than that in 1999–2000, a year in which there were significant electoral events to The AEC strengthened its Address Register boost enrolment. However, deletions from

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the Electoral Roll (by objections) arising Western Australia contributed an from the 1999 Referendum were delayed additional 80,000 and 40,000 enrolments in a number of States for operational respectively, with additional enrolment reasons, which contributed to an offset to forms collected on polling day. In addition, increases in the number of persons on the the trend to the use of postal ballots for roll in 2000–2001. Compared to local government elections, particularly in 1999–2000, there were only two Victoria, South Australia and Tasmania, significant elections (State elections in has provided the AEC with an increasing Queensland and Western Australia) to volume of enrolment and address stimulate enrolment in the financial year. information, and it is anticipated that this Enrolment by new electors remained source of enrolment information will steady at approximately 300,000 as a increase in future years. result of the AEC’s CRU program. A forPerformance against Customer significant feature of 2000–2001 is that it Service Charter standards is the first year since detailed statistics have been available that there has been During the year there were no significant an increase in the number of persons performance issues that relate to the enrolled without the stimulation of a Customer Service Charter standards for major election or a full habitation review Output 1.1.1. (see year-end enrolments at Table 4 for Developments since end of historical comparisons). The AEC estimates financial year that have that participation by young electors remained steady at approximately 66 per affected or may significantly cent of those eligible in the 18 to 20-year­ affect the AEC’s operations or old age group. In contrast to activity in financial results in futureonly previous years, enrolments were generally spread proportionally between the States The Electoral and Referendum Amendment and Territories and throughout the year, Act (No.1) 2001 received Royal Assent on 28 with the only clear peak being in early April 2001, but does not commence until 2001 in Queensland and Western Australia Proclamation (which occurred on 16 July in connection with State elections. 2001). This Act contains provisions, which Archived will provide the AEC with discretionary Significant changes in the nature of functions/services power to refuse to include inappropriate historicalnames in the roll. That is, names that are: Other than the new enrolment document imaging, storage and retrieval system • fictitious, frivolous, offensive or there were no significant changes in the obscene; or nature of the functions or services of • not the name by which the person is electoral roll management during the usually known; or year. • not written in the alphabet used for Factors, events or trends the English language; or influencing performance • if it would be contrary to the public The major trend during 2000–2001 was interest to include the name in the the increase in enrolmentresearch activity and the roll. steady flow of enrolment work in all months arising from the expansion and The AEC will also have the power to consolidation of the CRU program in all review names that may fall into the above States and Territories. Roll closure for the categories and that are already on the roll State elections in Queensland and in light of the new provisions.

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Output 1.1.2—Electoral roll updates (ERR/CRU)

During 2000–2001, the principal output to The performance indicators and meet the outcome of an accurate and up­ performance targets forecast in the to-date electoral roll was the consolidation 2000–2001 Portfolio Budget Statements and expansion of the Continuous Roll and the performance results achieved are Update (CRU) program. This follows on set out in Table 6. from the door-knock based Electoral Roll Review (ERR) held biennially in earlier years.

Table 6: Output 1.1.2 for

Output group Performance indicator Performance target Performance results

Output 1.1.2 Vacant addresses Less than 10% At 30 June 2001 an estimated 8.9% of Electoral roll eligible for enrolment addresses on the RMANS Address updates Register were vacant (ERR/CRU) Number of habitations 3.75 million An estimated 3.5 million habitations reviewed per annum were reviewed

Cards and 700,000 Of the total 2.3 million enrolment amendments transactions processed in RMANS, 1.6 processed million were the resultonly of CRU activities Cost per habitation Less than $4.50 Costs were $2.60 per habitation reviewed reviewed

ArchivedAnalysis: Electoral roll updates of 700,000 enrolment forms were received (ERR/CRU) from normal enrolment activity such as forms collected from Post Offices and historicalelectors attending Divisional Offices. The expansion and consolidation of CRU activities during the year has resulted in During 2000–2001, the number of external steady enrolment activity in each month of data sources matched on RMANS was the year, with greater activity in the increased by three to include Centrelink months following very large mail-outs or 17 and 18-year-old clients, Queensland fieldwork. Rental Tenancy Board and Queensland Of the 2.3 million enrolment forms Motor Transport. In addition, the AEC processed during 2000–2001, over 1.6 introduced a ‘Reminder Letter’ facility to million resulted from CRU activities. These mail to addresses that had not responded were made up of 1,316,450research from AEC to previous mail-outs. Overall mailing from enrolment reminder mailings, 171,139 from data matching was increased from 1.3 fieldwork, 39,423 from AEC attendance at million letters in 1999–2000 to over 2.9 Citizenship ceremonies and 138,600 from million in 2000–2001, with enrolments CRU activities undertaken by State and from mailings increasing from 500,000 to Territory electoral authorities. The balance over 960,000.

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The extraction and use of enrolment and doorknocked as a result of this type of address information held on the fieldwork, or fieldwork targeted at remote computerised enrolment system (RMANS) or high turnover areas. Some States and by ‘data mining’, was extended from Territories will complete fieldwork in the national mailings to Vacant Addresses second half of 2001. (valid addresses on RMANS where no-one is enrolled) to include mailings to addresses Trends where there are multiple surnames of The number of enrolment forms received electors and a set enrolment limit is from CRU compared to that received from exceeded (MELimit mailing). Overall, the previous two-yearly habitation reviews AEC mailed enrolment reminder letters to indicates that CRU is providing a more over 1 million addresses from these two accurate and up-to-date roll. However, data mining facilities, which resulted in fortargeted habitation reviews involving door- over 300,000 enrolments and the receipt of knocks at specific addresses have been other address and elector information, undertaken in this period and will continue particularly in the case of electors who had to be undertaken as required. Further left their enrolled address. expansion and consolidation of CRU The Vacant Address mailings reduced the facilities in 2001–2002 will mean that it number of such addresses on the RMANS should exceed expectations of providing an Address Register by 115,000 during the year. electoral roll that is continuously up-to date As at 30 June 2001 there were 990,242 not only for federal elections, but also for addresses valid for enrolment at which State and Territory electoral events, there were no current electors resident, something that the previous reviews alone that is, addresses vacant for enrolment could not do. purposes. The gross figure of 990,242 only vacant addresses was further reduced by Significant changes in the nature of functions/services an estimated 400,000 to account for residences occupied solely by persons who There were no significant changes in the are not eligible for enrolment, in most cases nature of functions or services relating to non-citizens. electoral roll updates during the reporting ArchivedThe AEC estimates that of the 6.7 million period. addresses on the RMANS Address Register Factors, events or trends that are valid for enrolment,historical and after influencing performance allowance for non-citizens, approximately 600,000 (8.9 per cent) are vacant, that is, During 2000–2001, the existing CRU addresses with no elector enrolled. activities and data sources were consolidated and new data sources and A pilot Supplementary Mail Review of Divisional procedures were introduced and addresses identified by Divisional Returning expanded. This resulted in a 60 per cent Officers was also undertaken in South increase in the number of enrolments Australia and enrolment reminders were arising from CRU. included as part of the national Reviews of Silent Electors and Generalresearch Postal Voters. The most significant development was the commencement of targeted fieldwork at A national program of fieldwork targeted at those addresses, which remained vacant on addresses which had not responded to the RMANS Address Register. In South enrolment reminder letters was also Australia an extensive mail review of instituted in 2001. By 30 June 2001, well in addresses took place in addition to the excess of 300,000 addresses had been

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normal CRU mailings. In the Northern Performance against Customer Service Charter standards Territory, roll review by field officers took place in all remote communities and for During the year there were no significant selected high growth areas in Darwin and performance issues that relate to the other urban areas. Also, the AEC, in Customer Service Charter standards for partnership with the State and Territory Output 1.1.2. electoral authorities in all jurisdictions except New South Wales and Victoria, Developments since end of commenced data-matching with financial year that have information sourced from a range of State affected or may significantly and Territory departments covering motor affect the AEC’s operations or vehicle licensing, schools, rental tenancy financial results in future and land management depending on the for State. This has allowed the better targeting of electors who change address and Since the end of the financial year, there persons who have recently become eligible, have been no significant developments and the ‘background’ review or impacting on operations or financial results confirmation of the current enrolment for the future of Output 1.1.2. details of electors who have not changed address. The use of external databases for the purposes of background review is to be extended in the 2001–2002 financial year. only Archived historical

research

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Output 1.1.3—Roll products and services

The Client Services Unit (CSU) provides a agencies and authorities, the public and the service characterised by a high level of AEC itself. accuracy and efficiency in producing Roll The performance indicators and Products and Services for Joint Roll Partners, performance targets forecast in the federal Senators and Members of 2000–2001 Portfolio Budget Statements Parliament, registered political parties, and the performance results achieved are medical and social researchers, government forset out in Table 7. Table 7: Output 1.1.3

Output group Performance indicator Performance target Performance results

Output 1.1.3 Accuracy of products Greater than 98% Over 99.9% accuracy of products Roll products delivered delivered and services Delivery deadlines Greater than 98% Over 99.9% of delivery deadlines achieved achieved

Level of stakeholder Customer Service Continuous liaison with key and customer Index 4.0 or stakeholders throughout the year satisfaction with greater ensured regular feedback on AEC electoral products service provision. The onlymajority of this and services was very positive

% of ordered 100% Target achieved for all electoral roll products that are products requested in line with supplied legislative provisions. However, the supply of certain confidential electoral Archived roll information was suspended pending legislative amendments. A number of medical/social researchers historicalcould not be supplied with certain confidential information they required until amendments were given Royal Assent

Analysis: Roll products and In accordance with costing provisions in services the respective arrangements, negotiations to review payment to the Commonwealth based on the number of electors enrolled Joint roll arrangements researchand the roll services provided were The Commonwealth has arrangements undertaken between the AEC and a with all States and the Territories for the number of the State and Territory electoral maintenance of a joint roll or joint authorities. Agreement was reached during enrolment procedure, and for the sharing 2000–2001 with electoral authorities in the of agreed enrolment costs. Australian Capital Territory, the Northern

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Territory, South Australia and Tasmania on two federal redistributions were processed the new rates that would apply for the for the Northern Territory and Western next three years. A feature of the Australia. agreements was provision by the State and Electoral roll products were provided for Territory authorities of CRU data to the majority of the year to: complement data available to the AEC from Commonwealth sources, and for cost • medical and social researchers for offsets for the supply of such data and for medical and social research purposes; CRU activities undertaken at the local level • members of the public and in support of the joint roll. departmental agencies where data was Scanning of a statistical or address nature; In accordance with Optical Mark Reading for• Commonwealth Departments and (OMR) scanning contracts held with a agencies specified in Schedule 2 of the number of the States and Territories, the Electoral and Referendum Regulations AEC’s certified list scanning system was 1940; used for the production and subsequent • Members of the House of checking of rolls for the Western Australian Representatives, Senators and political State Election and State By-election, the parties in the form of the Elector Tasmanian Legislative Council Elections Information Access System (ELIAS), a and for various New South Wales local database system. government by-elections. The system provides information on apparent non­ The CSU continued to produce microfiche voters and enables follow up of cases for public inspection at AEC offices and where voters may have voted more than State Electoral Offices biannually.only once. Microfiche was also provided to the national and State libraries for the same Client Services Unit purpose. The Client Services Unit (CSU) of the After the receipt of legal opinions reversing Information Technology Business Services previous legal advice in the 1999–2000 ArchivedSection provided a significant number of financial year the AEC changed its practices electoral products to Joint Roll Partners. in relation to the provision of electoral roll These included rollshistorical for State and local information. The suspension of supply of government elections and by-elections, and roll products to medical researchers and specific products as required, to support also of ELIAS to Members of the House of electoral activities and redistributions in Representatives, Senators and federally States and Territories. registered political parties, continued The CSU also produced certified list pending amendments to the information as at the Close of Rolls for the Commonwealth Electoral Act 1918. Provision federal by-elections of Isaacs, Ryan and of electoral information to Commonwealth Aston. The CSU produced extracts of the departments and scheduled agencies was electoral roll for use in the production of also suspended until a new regulation was researchmade. The supply of electoral roll the National Roll Print in accordance with the Commonwealth Electoral Act 1918 information recommenced in late October which states that the AEC must print rolls 2000, however there were significant at least once in the first two years of the changes in the level of access to clients. first sitting of a new Parliament. In addition Previously all Members of the House of Representatives and Senators received

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Australia-wide elector information, • Queensland (local government); however due to the amendments to the • New South Wales (State and local legislation, provision of elector information government); was limited to Members and Senators only being entitled to information for the • Australian Capital Territory (Territory); Divisions, States and Territories that they and represent. • Western Australia (federal). Other clients were no longer entitled to information they previously received, due to Trends legislative changes and the AEC policy regarding availability/access to microfiche The volume of work sustained by the CSU is name and address details. The policy was comparable with previous years. However, updated because the Commonwealth fordue to the legislative amendments Electoral Act 1918 did not provide specific mentioned earlier, the duplication of ELIAS authority to sell rolls in microfiche or CD-ROMs was moved from being supplied CD-ROM format, nor does it authorise the by an external organisation to being public release of electoral roll information created and reproduced by CSU from the for non-electoral or commercial purposes. end of the first quarter of the financial year. This has resulted in additional The CSU’s primary performance measure, administrative procedures and processes the Client Survey, was not conducted in this for the CSU. Policy decisions made financial year as it was recommended that regarding the provision of address any changes in client perception would not information extracted from the electoral be as noticeable in such a short time- roll to the public decreased the production frame. However, continuous liaison with of such products. However, thereonly was no key stakeholders throughout the year significant change in workload as a result provided positive feedback on the level of of this. AEC service provision. Areas of future improvement identified in the previous Significant changes in the survey included design improvements, nature of functions/services wider marketing of available products and The functions of the CSU have not Archivedimproved flows of communication between changed, however the services and the AEC and clients of the ELIAS product. processes provided have changed due to Enhancements to CSUhistorical products were legislative amendments limiting the range restricted to only those changes permitted of elector information available to the in the legislation. Marketing of products CSU’s client base. was also limited due to the review of the availability of many products. Factors, events or trends influencing performance Elections and redistributions Legal opinion and amendments to the Work in support of various Tasmanian and Commonwealth Electoral Act 1918 resulted New South Wales by-elections at the State in the temporary suspension of, and and local governmentresearch level was subsequent changes to, the supply of undertaken. The following redistributions electoral information to federal were applied to the Roll Management parliamentarians and registered political System (RMANS): parties, prescribed Commonwealth agencies and authorities and medical • Northern Territory (federal); researchers and public health screening

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programs from the first quarter of the Performance against Customer Service Charter standards financial year. The provision of elector information to The CSU monitor performance on the prescribed Commonwealth agencies and provision of elector names and addresses authorities resumed on 25 July 2000, the for public inspection by ensuring that all date of gazettal of a regulation under AEC Offices, State and Territory Electoral subsection 91A(1) of the Commonwealth Offices and national and State libraries Electoral Act 1918 to permit certain receive updated copies of microfiche prescribed authorities to use the biannually. information provided in electronic format The CSU also provides electoral roll data to for specified purposes. Members of Parliament, Senators, The provision of elector information to registered political parties, government foragencies and authorities, medical and federal parliamentarians, registered political parties, medical researchers and social researchers and State Electoral public health screening programs resumed Authorities. Such provision is in accordance on 26 October 2000, the date of Royal with the requirements of the Assent to the Commonwealth Electoral Commonwealth Electoral Act 1918. Amendment Act (No.1) 2000 that allowed the provision of information in a form Developments since end of determined by the AEC. financial year that have affected or may significantly affect the AEC’s operations or financial results in futureonly Since the end of the financial year, there have been no significant developments impacting on operations or financial results Archived for the future of Output 1.1.3. historical

research

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Output 1.1.4—Support services for electoral redistributions

The redistribution of federal electoral Act 1918 provides for the timing of the boundaries is carried out in accordance commencement of redistributions. with Part IV of the Commonwealth Electoral The performance indicators and Act 1918. To ensure equal representation performance targets forecast in the among electoral Divisions, the boundaries 2000–2001 Portfolio Budget Statements are redrawn (redistributed) periodically. and the performance results achieved are Section 59 of the Commonwealth Electoral forset out in Table 8. Table 8: Output 1.1.4

Output group Performance indicator Performance target Performance results

Output 1.1.4 Number of 2 Support services were provided to Support Redistribution 2 Redistribution Committees. Two services for Committees for which redistributions were concluded electoral services are provided during the year redistributions Redistribution High level of A high level of satisfaction was Committees’ satisfaction reported satisfaction with services provided only Services to In accordance with Support services to Redistribution Redistribution timetable Committees were provided in Committees accordance with timetable Archivedcompleted on time

historicalTrends Analysis: Support services for electoral redistributions Section 59 of the Commonwealth Electoral Act 1918 provides for the timing of the Redistributions were concluded in Western commencement of redistributions. Australia and the Northern Territory. These redistributions were carried out under The next redistribution required under section 59(2)(a) of the Commonwealth section 59(2)(c) (seven years since the last Electoral Act 1918, which provides for a State redistribution) will be in Victoria. The or Territory to be redistributed as a result of redistribution is due to commence in population changes betweenresearch the States December 2001. and Territories. Depending on the timing of the next The electoral boundaries in Western federal election, current population trends Australia and the Northern Territory were indicate that redistributions in South adjusted to provide for equitable Australia and Queensland may be required representation in each electoral Division.

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under section 59(2)(a) and would Performance against Customer Service Charter standards commence around 13 months after that election. During the year there were no significant performance issues that relate to the Significant changes in the nature of functions/services Customer Service Charter standards for Output 1.1.4. The AEC’s website was used extensively to publish redistribution information, making Developments since end of this material more accessible to the public. financial year that have There were no other significant changes in affected or may significantly the delivery of redistribution functions. affect the AEC’s operations or financial results in future Factors, events or trends for influencing performance Since the end of the financial year, there There were no significant changes, factors, have been no significant developments events or trends influencing performance impacting on operations or financial results relating to redistribution services during for the future for Output 1.1.4. the reporting period. only Archived historical

research

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for

only Archived historical

research

34 AEC Annual Report 2000 – 2001 2445 AEC a/r 2001 cmyk 19/10/01 11:06 AM Page 35

for

only Archived OUTCOME 2 historicalREPORT ON PERFORMANCE Elections, ballots and referendums

Stakeholders/customers have access to and advice on researchimpartial and independent electoral services and participate in electoral events 2445 AEC a/r 2001 cmyk 19/10/01 11:06 AM Page 36

Outcome 2—Summary of resources

Table 9: Outcome 2—Elections, ballots and referendums

Budget* Actual Budget** 2000 – 2001 expenses 2001 – 2002 $’000 2000 – 2001 $’000 $’000 Price of departmental outputs Administered appropriations: Commonwealth Electoral Act 1918—Election 0224 39,924 Public Funding Total administered expenses for0 224 39,924 Departmental appropriations Output Group 2.1—Elections, ballots and referendums Output 2.1.1— Federal elections, referendums 28,685 21,906 75,476 and by-elections Output 2.1.2—Party registrations 407 510 421 Output 2.1.3—Funding and disclosure services 1,115 825 1,037 Output 2.1.4—Public awareness campaigns,982 1608,856 media releases Output 2.1.5—Information services 943 6,234 5,609 Output 2.1.6—Industrial elections and ballots 5,556 7,416 5,403 for organisations only Output 2.1.7—ATSIC elections – 272 – Output 2.1.8—State and local government – – – elections Output 2.1.9—Advice and assistance in overseas 816 – 838 elections ArchivedTotal Output Group 2.1 38,504 37,323 97,640 Total revenue from Government (appropriation) 38,504 37,323 97,640 contributing to pricehistorical of departmental outputs Revenue from other sources 2,492 7,719 2,801 Total price of departmental outputs 40,996 45,042 100,441 (Total revenue from Government and from other sources) Total estimated resourcing for Outcome 2 40,996 45,266 140,365 (Total price of outputs and administration expenses)

2000–2001 2001–2002 Average staffing level (number) 352 474

In addition, the AEC employs casual staff to assist with the conduct of elections. Full-time equivalent number for 2000–2001 researchwas 14 and 2001–2002 is 708. The variations between the budget figures for 2000–2001 and 2001–2002 is due to the election scheduled at the end of 2001. Some activities were undertaken in 2000–2001 in preparation for the election. The increase in revenue from other sources is primarily due to the increase in overseas projects conducted with funding from AusAID. * Full-year budget was reduced due to a change of accounting treatment for the recognition of appropriation revenue. The sum of $7.093 million has been deducted from budget figures, as that revenue was recognised in 1999–2000 actuals. ** Budget prior to additional estimates

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Outcome 2

Elections, ballots and relation to its output group of elections, referendums ballots and referendums, namely: • federal elections, referendums and takeholders/customers have access by-elections; to and advice on impartial and • party registrations; Sindependent electoral services and participate in electoral events. for• funding and disclosure services; • public awareness campaigns, media The AEC provides impartial and releases; independent electoral services for parliamentary elections, non-parliamentary • information services; elections and ballots, including for the • industrial elections and ballots for Aboriginal and Torres Strait Islander organisations; Commission (ATSIC) and industrial elections, services for registering political • ATSIC elections; parties, and international advice and • State and local government elections; assistance in overseas elections. and What follows is a report of performance results for 2000–2001 for Outcome 2 in • advice and assistance inonly overseas elections.

Overall performance results

Table 10: Outcome 2—Elections, ballots and referendums

ArchivedPerformance indicator Performance target Performance results Output group Elections, Percentagehistorical of voter 96% Turnout at Isaacs By-election was 82% ballots and turnout at electoral and Ryan By-election was 89%. The referendums events percentage of voter turnout at by- elections is traditionally lower than the standard 96% for general elections

Extent to which 100% 100% of legislative requirements were legislative met requirements are met

Extent to which 100% Customer Service Charter standards Customerresearch Service were met at a very high level Charter standards are met

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Analysis: Elections, ballots and Variations to performance referendums targets

The achievement of Outcome 2 was There have been no changes in measured in part by the success of the performance targets for Outcome 2 and its Isaacs and Ryan By-elections conducted in supporting outputs from those contained August 2000 and March 2001. In addition in the 2000–2001 Portfolio Budget the first stages of the process for the Aston Statements. By-election commenced, with an issue of a writ on 1 June 2001. Successful ballots were Purchaser/provider also conducted for various industrial arrangements organisations and a number of local government elections in Victoria were run forThe Aboriginal and Torres Strait Islander on a fee-for-service basis by the AEC. Commission Act 1989 tasks the AEC with Significant assistance was provided to the the conduct of elections for ATSIC. In Tasmanian Electoral Office in the conduct recognition of that requirement, Output of local government and local council 2.1.7 was identified as one of the AEC’s elections in Tasmania. outputs. The purchaser provider In addition, several key preparatory relationship between ATSIC and the AEC activities for the federal election expected works well and performance achievements by 12 January 2002 were also completed related to this arrangement are contained including the successful month-long ‘trial in the section of this report devoted to election’ involving AEC staff across Australia Output 2.1.7 starting on page 58. in a ‘dress rehearsal’ of most of the system based activities associated with a federal External scrutiny of onlyelectoral election. The AEC has already organised the matters production and delivery of cardboard polling equipment and ballot paper to be Parliamentary review used at the next federal election. Preparations in other key activities to Joint Standing Committee on Electoral support the federal election such as the Archived Matters (JSCEM) development of public awareness campaigns are also well advanced. historicalFunding and Disclosure Inquiry: On 9 Preparations are also well advanced to September 2000, the JSCEM commenced conduct the next ATSIC election. an inquiry into the Funding and Disclosure Party registration activities are covered in (FAD) provisions of the Act. The AEC filed more detail in Output 2.1.2 (see page 43). submission No. 7 of 7 October 2000, which Amendments to the political party is published on the AEC website. However, registration provisions of the soon after the receipt of submissions the Commonwealth Electoral Act 1918 have had JSCEM resolved to postpone the FAD a major impact on the AEC’s processing of inquiry. new applications. researchGovernment response to JSCEM Report on A number of AEC staff were involved in the 1998 Federal Election: On 1 March 2001 providing advice and support for overseas the Government tabled in the Parliament electoral activity, particularly in Papua New its response to the 59 recommendations for Guinea, East Timor, Solomon Islands and administrative and legislative change in the Fiji. These activities are covered in more June 2000 JSCEM Report on the 1998 detail in Output 2.1.9 (see page 65). Federal Election.

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Other Federal Parliamentary committees party. The AAT set aside the decision of the AEC on 6 March 2001. On 1 May The AEC provided two written submissions 2001 ‘liberals for forests’ was added to to the Senate Finance and Public the register of political parties. Administration Committee inquiry into Bills concerning Political Honesty and Judicial review Accountability, and gave oral evidence at a public hearing. The committee has not yet Federal by-elections tabled its report. Submission No. 14 of 23 February 2001 is published on the AEC There were no petitions to the Court of website. Disputed Returns or prosecutions for major electoral offences arising from the by- The AEC provided a written submission to elections in the Divisions of Isaacs and Ryan the Joint Standing Committee on the for during 2000–2001. National Capital and External Territories inquiry into Norfolk Island Electoral Industrial elections and ballots for Matters. The committee has not yet tabled organisations its report. Submission No. 3 of 2 March 2001 is published on the AEC website. There were three election inquiries during Administrative review the year. The Federal Court dismissed one application for inquiry. In the second, the Court overturned a decision that a Administrative Appeals Tribunal candidate was ineligible, and a new ballot was ordered. The candidate who sought Certain administrative decisions made by the inquiry did not nominate. A third the AEC are subject to review under the resulted from the returningonly officer following legislation: Administrative postponing the commencement of the Appeals Tribunal Act 1975 (AAT Act), election. The postponement was necessary Ombudsman Act 1976, Administrative until a previous Court decision, concerning Decisions (Judicial Review) Act 1977, Freedom membership eligibility, was determined. of Information Act 1982 and Privacy Act The Federal Court found that the returning 1988. Archived officer’s action did not constitute an During 2000–2001, the AEC dealt with the irregularity. following matters: historical ATSIC elections • a Federal Court matter, on appeal from the Administrative Appeals Tribunal There were no election petitions for ATSIC (AAT), relating to a decision to reject a during the year. claim for electoral enrolment; • an appeal to the Full Court of the Federal Court relating to a decision by the Federal Court to dismiss an application, on appeal from the AAT, relating to a decisionresearch to reject a claim for electoral enrolment; and • ‘liberals for forests’ appealed the decision of the AEC to reject its application for registration as a political

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Output 2.1.1—Federal elections, referendums and by-elections

Output 2.1.1 covers issues related to the In particular, a national trial election was planning, management, evaluation and successfully conducted during May and reporting of the conduct of federal June 2001. elections, referendums and by-elections. The performance indicators and During 2000–2001, two by-elections were performance targets forecast in the conducted, another by-election was 2000–2001 Portfolio Budget Statements announced (with polling day to be held in and the performance results achieved are the following financial year), and planning forset out in Table 11. was finalised for the next federal election.

Table 11: Output 2.1.1

Output group Performance indicator Performance target Performance results

Output 2.1.1 Operational systems, In accordance with Systems, equipment and procedures Federal equipment and timetables, 100% have been finalised in readiness for elections, procedures are in the next federal election; trial election referendums place and on time for was successfully conducted and by- the electoral event elections Extent to which 100% All legislative requirements at these legislative by-elections were metonly and there were requirements are met no challenges during the year by the AEC

Logistical capacity to 100% of by- Systems, equipment and procedures conduct by-elections elections were in place to successfully conduct the Isaacs, Ryan and Aston by- Archived elections Maintain a level of One federal Systems, equipment and procedures preparedness,historical which election and were in place for all federal electoral will enable the associated by- events. Timetables were met conduct of one elections federal election (if called) and any associated by- elections

Analysis: Federal elections, Preparations for the conduct of the next referendums andresearch by-elections federal election have been finalised. The major preparatory activity undertaken The AEC is required to conduct in this year was a trial election held in May parliamentary elections in accordance with and June. During this period, parliamentary the requirements of the Commonwealth elections staff across Australia followed a Electoral Act 1918. program, which required them to

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undertake most of the computer-based Roll Management System (RMANS). This activities involved in conducting a federal application is used to check the enrolment election. These activities included using entitlements of electors casting declaration most of the 12 applications, which comprise votes and will save duplication and manual the AEC’s computerised Election work in the post-election period. Training Management System (ELMS). Related and testing is scheduled for July and activities included providing electronic data August 2001. These enhancements will be to interested media organisations so that used at the next federal election. they could test their systems for use on Various enhancements to the automated Election Night at the National Tally Room Senate scrutiny system were programmed and running a ‘fail-over test’ in which the during the year and will be tested early in main computer was disabled so that back­ the 2001–2002 financial year for use at the up facilities could be tested. fornext federal election. The Automated Postal Voting System Major purchases of ballot paper stock and (APVIS), which was trialled at the 1999 cardboard polling equipment have been Referendum, was reviewed and improved undertaken and the materials delivered to for the forthcoming federal election. The AEC stores. Training materials for polling main enhancements were to the format officials have been reviewed, edited and and production of the postal vote printed. certificate envelope and other printed materials to obtain greater efficiencies. Most forms for use at the next election These enhancements were used have been finalised and placed on the successfully at the by-elections. AEC’s Intranet to coordinate version control, save costs and make them more accessible The AEC’s computerised Election to AEC offices in remote areas.only A conference Management System (ELMS) is subject to of AEC materials planning officers met in continual review and improvement. During late June 2001 to coordinate the production the year, the Polling Place Materials (PPMs) and distribution of election materials for sub-system, which is a national inventory the next federal election. This meeting will system, was successfully tested. In addition, be followed in July 2001 by a national enhancements were programmed to the operations conference to finalise Archiveddeclaration vote scrutiny application in the arrangements. historicalThe Divisional Offices Procedures Manual (DOPE) has been successfully placed on the AEC’s Intranet in a development environment as part of a technical test. Once this test is finalised, it is expected that the manual will be available to all AEC staff on the Intranet. It will be amended prior to the federal election to take into account legislative and procedural change and will be retitled the Election Procedures researchManual (EPM). Publishing the manual electronically will ensure accuracy, enable instant updates and assist in version control.

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Significant efforts were made during the Significant changes in the nature of functions/services year to raise awareness of staff about the status of election preparations and the There were no significant changes in the implications of changes to major systems nature of functions or services relating to such as ELMS. Various internal publications federal elections, referendums and by- were distributed to keep staff abreast of elections during the reporting period. developments, to promote a better understanding of ELMS, and to generate Factors, events or trends interest among staff. influencing performance

Trends During the period, AEC resources were involved in the conduct of three by- There were three by-elections, which elections, and ongoing assistance with occurred in full or in part during this period. foroverseas electoral events, in particular The AEC has conducted electoral events Papua New Guinea and East Timor. These over the past five years, as follows: activities were successful and the AEC was able to meet these demands without • Federal Election—March 1996; compromising performance or delivery • Constitutional Convention Election— standards. November 1997; Performance against Customer • Federal Election—October 1998; Service Charter standards • ATSIC elections—October 1999; During the year there were no significant performance issues that relate to the • Referendum—November 1999. Customer Service Charter standards for In addition, the following by-elections have Output 2.1.1. only been held or announced in the period 2000–2001: Developments since end of financial year that have • Isaacs By-election—12 August 2000; affected or may significantly • Ryan By-election—17 March 2001; affect the AEC’s operations or Archived financial results in future • Aston By-election (writ issued 1 June 2001, polling dayhistorical 14 July 2001). Since the end of the financial year, there have been no significant developments impacting on operations or financial results for the future of Output 2.1.1. research

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Output 2.1.2—Party registrations

A Register of Political Parties is maintained • identification of parties required to by the AEC for the following purposes: submit annual returns of income, expenditure and debts. • facilitation of nominations, verification of endorsement and printing of ballot The performance indicators and papers; performance targets forecast in the 2000–2001 Portfolio Budget Statements • identification of parties eligible to and the performance results achieved are receive public funding and which may forset out in Table 12. be eligible to receive electoral roll products; and

Table 12: Output 2.1.2

Output group Performance indicator Performance target Performance results

Output 2.1.2 Capable of processing 12 applications and 6 applications were processed Party all applications and 24 changes will be comprising 4 which were approved, registrations changes to the processed 1 which was rejected and 1 which was Register of Political withdrawn Parties during the year 8 parties were deregistered (3 voluntarily) only 25 changes were processed, comprising 13 changes to registered officer details, 10 appointments of deputy registered officers, and 2 party name/abbreviation changes ArchivedCost per application Less than $11,300 Average cost per application was or change to the $7,500. The average cost to process Registerhistorical a change to the register was $130 Extent to which 100% All applications for the registration legislative of a political party or for changes to requirements are met existing registered details were processed in accordance with the provisions of the Commonwealth Electoral Act 1918

Analysis: Party registrationsresearch receives is the likelihood of an election in the reporting period. The number of applications received is As a result of changes to party registration dependent on factors outside the control of provisions of the Commonwealth Electoral the AEC. One of the major factors affecting Act 1918, which were proclaimed on 26 the number of applications the AEC October 2000 but were effective from

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3 October 2000, a review of the continuing As a result, there were a number of eligibility of all currently registered political applications for registration, which were parties was undertaken. A number of either on hand at the time of or received parties or branches of parties were after the changes to the legislation in deregistered as a result of this review, October 2000 still pending finalisation. however, as a result of legal challenge to the AEC’s power to conduct such a review, Trends the review was not finalised. It is expected There are no significant trends to report that further legislative amendments for Output 2.1.2. awaiting proclamation will clarify this aspect of the AEC’s powers and allow the Significant changes in the review to be finalised. nature of functions/services One of the changes to the party forChanges to the party registration registration provisions resulting from the provisions of the Commonwealth amendments in October 2000 is that Electoral Act 1918 have had a significant parties cannot rely on the same member impact on the way in which the AEC or members for the purposes of must process applications for registration. This does not affect people’s registration of political parties because ability to be members of more than one of the requirement for members party but simply means that the member sponsoring the registration to be unique or members sponsoring the registration of to a party. These changes have also raised a party must be unique to that party. This some questions in relation to the AEC’s change and the above mentioned legal legislative power to review currently challenge to the AEC’s power to review the registered parties. It is hoped that these continuing eligibility of parties to be questions will be resolved onlyby the registered, have had a major impact on the amendments to the Commonwealth AEC’s ability to process new applications Electoral Act 1918 currently awaiting for registration. Now, before an application proclamation. can be accepted, the AEC must be satisfied that the member or members sponsoring Factors, events or trends Archivedthe application are unique to that party. influencing performance This means that the AEC must know who The costs per application or change to the member or membershistorical are sponsoring the Register were lower than anticipated the continued registration of currently as a result of the AEC being able to registered parties. As this information was utilise discounts offered for advertising. not previously required, the AEC had to obtain this information as part of its There were no other significant changes review of all currently registered political in factors, events or trends influencing parties. Not all parties provided this performance relating to party information and the legal challenge that registration services during the reporting resulted from the AEC’s attempt to period. deregister parties which had not provided the information, indicated a gap in the Performance against Customer researchService Charter standards legislative powers provided to the AEC by the Commonwealth Electoral Act 1918.As During the year there were no significant indicated above, it is expected that further performance issues that relate to the amendments currently awaiting Customer Service Charter standards for proclamation will resolve this matter. Output 2.1.2.

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Developments since end of financial year that have affected or may significantly affect the AEC’s operations or financial results in future

Since the end of the financial year, there have been no significant developments impacting on operations or financial results for the future for Output 2.1.2. for

only Archived historical

research

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Output 2.1.3—Funding and disclosure services

The purpose of the funding and disclosure candidates and the major expenditures of provisions of the Commonwealth Electoral those involved in the electoral process. Act 1918 is to enhance the integrity of the The performance indicators and performance electoral process by allowing the electorate targets forecast in the 2000–2001 Portfolio to be well informed concerning the major Budget Statements and the performance donors to political parties, groups and results achieved are set out in Table 13.

Table 13: Output 2.1.3 for

Output group Performance indicator Performance target Performance results

Output 2.1.3 Level of compliance 100% The AEC’s program of compliance Funding and with legislative audits seeks to assess the extent of disclosure requirements by the compliance by political parties and services AEC associated entities with their disclosure responsibilities. During the year these audits did not uncover any instances of proven offences against the disclosure provisions of the Commonwealth Electoral Act 1918

% of payments are 100% Payments were madeonly in respect of correct and within the Isaacs and Ryan By-elections timeframes correctly and on time

% of annual returns 100% All annual returns received by the AEC available for public by the relevant cut off dates were inspection on the available for public inspection on Archivedfirst working day in schedule. In addition, a number of February returns provided after the cut off historicaldates were available Number of annual 120 174 annual returns were processed, returns processed comprising 99 political party returns (of which 24 were from party branches) and 75 associated entity returns. Two amendments have been lodged to associated entity returns and 31 amendments to political party returns

Number of donor 350 705 donor returns were processed. returnsresearch processed 20 amendments have been lodged Being capable of 60 85 compliance investigations were conducting compliance carried out investigations in accordance with requirements

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Analysis: Funding and continue to review the functionality of the disclosure services website to ensure that information is readily accessible and easy to understand. The AEC continued to undertake a program The popularity of the website has meant of compliance investigations of political that the public, and the media in particular, parties and associated entities based on are able to more readily and closely risk assessments. This was done in order to examine and analyse the disclosure returns more efficiently utilise its limited resources and this has impacted directly on the work yet still ensure public confidence that the of the AEC. The number of inquiries in disclosure provisions of the Commonwealth relation to these returns has increased in Electoral Act 1918 are being met. complexity and detail, and the AEC has had As previously reported a number of to review its ability to and the manner in recommendations aimed at improving the forwhich it responds. effectiveness of party registration, the Trends funding and disclosure legislation and the administration of those schemes were There are no significant trends to report for made in the Funding and Disclosure Report Output 2.1.3. on the 1998 Federal Election. This report was tabled in Parliament in June 2000 and Significant changes in the can be accessed on the AEC’s website. nature of functions/services The Joint Standing Committee on Electoral There were no significant changes in the Matters invited submissions to an ‘Inquiry nature of functions or services relating to into Electoral Funding and Disclosure’ by funding and disclosure services during the advertising in all major national reporting period. only newspapers on 9 September 2000. The closing date for submissions was 13 Factors, events or trends influencing performance October 2000. The AEC made a submission to this inquiry which can be accessed on There were no significant changes in the AEC’s website. The inquiry was deferred factors, events or trends influencing the by the Committee, and the AEC is looking performance relating to funding and Archivedforward to recommencement of the inquiry disclosure services during the reporting in order to discuss with the Committee the period. recommendations historicalcontained in the above mentioned report and issues that have Performance against Customer since arisen. Service Charter standards The availability of disclosure returns lodged During the year there were no significant by registered political parties, associated performance issues that relate to the entities and donors to political parties on Customer Service Charter standards for the AEC’s website has continued to be Output 2.1.3. popular, with many members of the public and the media accessing this information. In the reporting periodresearch the total number of page views was approximately 128,214 (271,501 hits). The website was further enhanced during the reporting period to provide more advanced flexibility in searching power for users. The AEC will

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Developments since end of financial year that have affected or may significantly affect the AEC’s operations or financial results in future

Since the end of the financial year, there have been no significant developments impacting on operations or financial results for the future for Output 2.1.3. for

only Archived historical

research

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Output 2.1.4—Public awareness campaigns, media releases

Public awareness campaigns include The performance indicators and advertising, public relations and performance targets forecast in the publications undertaken with the objective 2000–2001 Portfolio Budget Statements of increasing public knowledge of, and and the performance results achieved are participation in the electoral process. set out in Table 14.

Table 14: Output 2.1.4

Output group Performance indicator Performance fortarget Performance results

Output 2.1.4 % voter turnout at 96% An 82% voter turnout was recorded Public electoral events for the Isaacs By-election on 12 awareness August 2000 and an 89% voter campaigns, turnout was recorded for the Ryan media By-election on 17 March 2001. The releases percentage of voter turnout for by- elections is traditionally lower than the standard 96% target for federal elections

% of votes that are 96% Some 92% of votes cast at the Isaacs formal By-election were formal and some 97% of votes cast at theonly Ryan By- election were formal

Awareness and 80% It is estimated that at least 82% of understanding by the electors were aware of, and some 92% public of AEC understood, the AEC’s electoral Archivedelectoral campaigns campaigns Information provided 100% 100% accuracy was achieved is accuratehistorical % of AEC stories that 75% of AEC stories It is estimated that 100% coverage attract media attract media was achieved coverage coverage

Analysis: Public awareness campaign, were developed on the basis of campaigns, media releases this research. The results were very positive showing that the campaign was emotive A new advertising campaignresearch was so that people felt they really wanted to developed for use at the forthcoming participate in the election process. These federal election. All new ideas were early findings will be tested against ‘concept tested’ in December 2000 and the industry benchmarks during the advertisements, covering the enrolment, forthcoming election period. voting services and formality phases of the

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There were six media releases issued for 2001 Sydney Royal Easter Show. The AEC the Ryan By-election, four for the Isaacs exhibition provided visitors, estimated at By-election and three for the Aston over 1,000,000, with an opportunity to By-election. These received good coverage enrol or update their enrolment details in major metropolitan, local and for the forthcoming federal election. A community media. The public awareness link from the AEC’s website to the show’s campaigns relied on broad dissemination website also enabled visitors to download of information in the press together with an enrolment form or access information the publication and distribution of a for the purpose of updating personal householder leaflet. enrolment information. A photographic display of Centenary events of the first As a result of the heightened level of federal election was featured at the interest seen through press, radio and stand, which enabled electors to see television it is estimated that 100 per for various changes that have occurred in cent of electors would have been reached. one hundred years of electoral It is believed that 100 per cent accuracy administration in Australia. was achieved in the material published. The exhibition stand proved very This has been measured on the basis that successful and of the 4,412 enrolment there were no inaccuracies identified by forms collected during the two-week clients. show period, 1,313 were from 17 and 18­ Other public awareness campaigns also year-olds enrolling for the first time. A included the AEC’s exhibition stand at the further 703 enrolment formsonly have been Archived historical

research

AEC exhibition stand at the Royal Easter Show 2001

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returned through the mail of which 283 Trends have been from young people. Some 450 Overall, there has been an increase in the hits were received to the AEC’s website number of people accessing the AEC’s from the show link. website particularly to view election results The AEC’s stand won second prize for the on the Virtual Tally Room. best government stand. Judging was based on 80 per cent for design and effectiveness Significant changes in the nature of functions/services and 20 per cent for the professionalism of the staff. There were no significant changes in the Various other awareness strategies nature of functions or services relating to successfully targeted youth enrolment. public awareness campaigns or media These included enrolment drives and forreleases during the reporting period. educational displays at university Factors, events or trends orientation days, which proved to be influencing performance successful. For example, some 1,160 enrolment forms were collected from new There were no significant changes in students at these events in New South factors, events or trends influencing the Wales. A further 1,221 enrolment forms performance relating to public awareness were also collected from the Illawarra campaigns or media releases. Credit Union Career Market, Inner Western Careers and Tertiary Market, Career search Performance against Customer Service Charter standards 2001 and the Career Expo in Wellington. In an attempt to ensure maximum reach While there were numerous compliments across a diverse range of clients, received and no complaintsonly of a significant advertisements were also placed in the nature, there were several complaints of a street newspaper The Drum Media and in minor nature. Relevant officers followed up the 3D World Magazine and AMIDA,a these complaints and appropriate magazine for students from a non-English procedural changes were implemented. speaking background. AMIDA is distributed Developments since end of to all major universities and training Archived financial year that have centres across Australia and embassies in Canberra with readership levels estimated affected or may significantly at over 500,000. Advertisementshistorical were also affect the AEC’s operations or placed in the Silent Messenger, a magazine financial results in future produced by the Deaf Community of New South Wales, which reaches an audience of 100 per cent of community members. AEC Since the end of the financial year, there staff also attended Citizenship ceremonies have been no significant developments around Australia to assist new citizens with impacting on operations or financial results enrolment inquiries. researchfor the future for Output 2.1.4.

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Output 2.1.5—Information services

Information services, such as the AEC’s The performance indicators and national telephone enquiry service, performance targets forecast in the telephone interpreting service and website 2000–2001 Portfolio Budget Statements are provided to ensure the public has and the performance results achieved are ongoing access to accurate and timely set out in Table 15. information about the electoral process. Table 15: Output 2.1.5 for Output group Performance indicator Performance target Performance results

Output 2.1.5 Accuracy of 100% accuracy 100% accuracy was achieved Information information provided services % of calls to the AEC 90% 95%—based on the call centre Call Centres that are established for the Western answered Australian State election where the AEC was contracted to provide a call centre. Of the 61,484 calls received 58,558 were answered

All information, 100% All information was considered to be including the website accurate. This has beenonly measured on is up to date, user the basis that there were no significant friendly and accessible inaccuracies identified by clients

Capability to answer Greater than This is a federal election specific all calls to Call 500,000 indicator. The AEC remained capable Centres in the to establish a call centre if a federal Archivedelection period election had been held Level of access to the 900,000 page This is a federal election specific AEChistorical website views/users/ indicator. However, it should be noted downloads that there were in excess of 5,700,000 hits and over 2,155,000 page views recorded during the year

Average cost per Call Less than $2.40 No call centres were established. Call Centre call centres are only established for major federal electoral events. For the Isaacs, Ryan and Aston By-elections, calls were researchhandled by the State Head Offices Analysis: Information services election has been developed. Strategies have been adopted to ensure electors with A public relations plan and package of a print disability and those electors from media releases and background non-English speaking backgrounds have information for the forthcoming federal access to information for the federal

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election in an appropriate format. client satisfaction with both the Information will be made available through Candidates’ Handbook and Scrutineers’ alternate formats including large print, Handbook, a questionnaire will be Braille, audiocassettes, ASCII disc and incorporated into the handbooks seeking language specific translations. The plan will feedback, comments and suggestions on be evaluated following the election. A the format and content of these range of promotional materials has also publications. The information received will been developed to raise awareness of the be used to improve the usefulness of these election process and to maintain a publications for future events. consistent image across all public media Dissemination of electoral information is for the forthcoming federal election. provided in various formats and one Election specific publications, such as the medium, the AEC website, is becoming Candidates’ Handbook, Scrutineers’ formore dynamic. Since its adoption by the Handbook, Electoral Newsfiles and Electoral AEC some three years ago it is now a Backgrounders, have been reviewed to source of daily interaction between the AEC ensure that all information is relevant, and many of its clients. As a result, the AEC accurate and reflective of current legislative initiated a review of its website to change provisions. In order to assess the degree of the layout, colour scheme and navigation only Archived historical

research

The AEC website

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to increase accessibility and enhance Significant changes in the nature of functions/services aesthetics. These aspects were identified as requiring attention following a survey of There were no significant changes in the site users. While over 95 per cent of survey nature of functions or services relating to respondents indicated that the site was information services during the reporting very informative and useful, some period. improvements are required to ensure that it remains relevant and continues to meet Factors, events or trends the needs of clients. influencing performance To celebrate the Centenary of Federation During the recent Western Australian State the AEC embarked on a project which will Election in February 2001, the AEC include the compilation of election established a call centre, on a fee-for-service statistics since 1901 and a history of the forbasis, for the Western Australian Electoral electoral law in place at each election. The Commission. There were 61,484 calls data will be presented in an historical received with 58,558 calls being answered. election statistics CD-ROM for easy access and storage. The CD-ROM will be made Performance against Customer Service Charter standards available by June 2002 following the inclusion of official results from the During the year there were no significant forthcoming federal election. This will performance issues that relate to the ensure that historic election results are Customer Service Charter standards for preserved in an up-to-date medium for Output 2.1.5. future generations. Developments since end of Trends financial year that haveonly As was evidenced for Output 2.1.4, there affected or may significantly has been an increase in the number of affect the AEC’s operations or people accessing the AEC’s website to view financial results in future a range of AEC materials such as publications, historical results and general Archivedinformation. Since the end of the financial year, there have been no significant developments historicalimpacting on operations or financial results for the future for Output 2.1.5.

research

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Output 2.1.6—Industrial elections and ballots for organisations

The AEC conducts industrial elections and The performance indicators and ballots for registered organisations under performance targets forecast in the the Workplace Relations Act 1996 (WR Act), 2000–2001 Portfolio Budget Statements as well as ‘fee-for-service’ elections and and the performance results achieved are ballots, including certified agreement set out in Table 16. ballots, for government authorities and other organisations. Table 16: Output 2.1.6 for Output group Performance indicator Performance target Performance results

Output 2.1.6 Extent to which 100% Target achieved. In the only election Industrial legislative and other inquiry that concerned legislative elections and requirements are met requirements (section 215, WR Act), ballots for the Federal Court found that the organisations action taken by the Returning Officer was consistent with the application of that section of the WR Act

% of elections which Less than 1% Target achieved. Of the 518 industrial are successfully elections there were only 3 election challenged in court inquiries in 2000–2001only are the result of AEC procedural faults

Level of satisfaction 98% On the basis that the AEC has by stakeholders received no formal or significant complaints and positive comment Archived about the AEC has been received, it is considered that Customer Service historicalCharter standards have been met Capability to conduct 750 (estimated) 662 conducted, comprising 518 all elections and industrial elections, 117 certified certified ballots agreement ballots and 27 other fee-for-service ballots

Full cost recovery for Full cost recovery Target achieved. All quotations for commercial elections elections and ballots conducted were and ballots fully costed. All costs expended researchduring the year were recovered Analysis and trends: Industrial ballots for registered industrial elections and ballots for organisations. This was considerably less organisations than the previous year. In the 1998–1999 Annual Report, it was suggested that the The AEC conducted 518 elections and figures might be part of a four-year

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election cycle. Based on the previous four- Significant changes in the nature of functions/services year cycle, it was expected that there would be a slight increase in the number of A computer based voting system, E-vote, elections conducted in 1999–2000. It is not was used for the first time to conduct clear why the number has decreased. One certified agreement ballots. E-vote was possible reason is that the reduction in originally developed by the Department of trade union membership numbers has led Defence for use in the conduct of their to simplified organisational structures, certified agreement ballot. That ballot was resulting in fewer elections. It is also conducted by the AEC. As part of the feasible that there has been continued agreement for conducting the ballot, the organisational restructures following the AEC was given ownership of the system. period of amalgamations in the mid-1990s The system has since been enhanced and and that this has led in turn to simplified forwas used for the conduct of the CSIRO’s organisational structures and fewer certified agreement ballot in June 2000. elections. In that regard, it is noted that the pattern of elections is reflective of the The E-vote system allows one or more pattern, which occurred, in the early 1990s. members of an electorate to vote using a It follows then that as both 1993–1994 and web browser in their secure Intranet 1997–1998 represented the four-year low in environment. The electoral roll from the the cycle, the number of elections and client is incorporated into the system with ballots should decrease further in members of the electorate voting using a 2001–2002. web browser over an encrypted system. The system marks the roll and stores the vote in The proportion of ballot papers returned a server database. The system enables the was 31.00 per cent, which is slightly lower returning officer to monitor the progress of than the average over the past 10 years and the election using a securedonly web page. At represents a 1.05 per cent decrease over the the end of the election, the data is exported previous year. The figure resulted in a to a Microsoft Access database, from which decrease of the ten-year average from the returning officer obtains the result. 32.04 per cent to 31.90 per cent. Factors, events or trends For certified agreement ballots, 60,722 influencing performance Archivedballot papers were issued and 44,389 (73.10 per cent) returned. This is an increase The AEC reviewed the policy and of 2.74 per cent on thehistorical previous year. procedures manual for industrial elections and ballots and planned for major elections For other commercial ballots, 55,097 ballot to ensure national consistency in the papers were issued and 19,090 (34.64 per application of rules. cent) returned. Although this represents a significant decrease in the number of ballot A draft version of a voting systems booklet papers issued compared to 1999–2000, it was developed. As its title suggests, the should be noted that the bulk of ballot booklet provides guidelines on different papers issued in that year were for the types of voting systems and the processes NRMA elections, which was the second to be followed for conducting ballots using biggest postal ballot inresearch Australian history. those systems. Of the percentage of returned votes, 34.64 The AEC provided input into proposed per cent represented an increase of 8.35 per legislative change, arising from the cent. Registered Organisations Bill 2000 and the Overall, 144 certified agreement and fee-for­ Workplace Relations (Registered service ballots were conducted. Organisations) Bill 2001.

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Work continued on the development of a previous Court decision, concerning nationally integrated events management membership eligibility, was determined. system for non-parliamentary elections. The Federal Court found that the returning Benefits of the proposed system will officer’s action did not constitute an include: irregularity. • ability to better meet current and Of votes cast, 97.93 per cent were admitted anticipated legislative requirements; to scrutiny. That is, only 2.07 per cent of returned votes were informal. Given that • enhanced budgetary control/event industrial elections voting systems are costing/resource utilisation; often complicated and are less familiar to • improved uniformity of procedural and voters than the federal election ballot this policy implementation; suggests that ballot paper instructions and foradvice on election procedures was clear • improved record-keeping and reporting and accurate. functions; Developments since end of • improved information provision to AEC senior management; and financial year that have affected or may significantly • improved productivity. affect the AEC’s operations or Information about the AEC’s industrial financial results in future election service was provided in the ACTU National Directory and the AEC’s register of industrial elections legal decisions and There were no developments introduced advice was updated. that significantly affected the AEC’s operations during the year. only Performance against Customer Service Charter standards However, the Workplace Relations (Registered Organisations) Bill 2001 The rules of industrial organisations and contains provisions that, if passed, will have the provisions of the Workplace Relations both short-term and long-term impact on Act 1996 were complied with. There were the AEC’s operations, including the Archivedthree election inquiries during the year. development of model electoral rules, the One application for inquiry was dismissed conduct of elections for non-office by the Federal Court.historical In the second, the positions, mandatory declaration voting (a Court overturned a decision that a proposal sought by the AEC) and the candidate was ineligible, and a new ballot provision of detailed post-election reports was ordered. The candidate who ordered to organisations. the inquiry did not nominate. A third resulted from the returning officer postponing the commencement. The postponement was necessaryresearch until a

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Output 2.1.7—ATSIC elections

The AEC is responsible for the conduct of regional council officeholders. The last Aboriginal and Torres Strait Islander round of Regional Council elections were Commission (ATSIC) Regional Council and conducted in October 1999, and the Torres Strait Regional Authority (TSRA) elections for the two Torres Strait Regional elections. These elections are conducted Authority positions were conducted in April every three years in accordance with the 2000. Aboriginal and Torres Strait Islander The performance indicators and Commission Act 1989 (the ATSIC Act), the forperformance targets forecast in the Regional Council Election Rules and TSRA 2000–2001 Portfolio Budget Statements Election Rules. The AEC also conducts and the performance results achieved are elections for zone representatives and set out in Table 17. Table 17: Output 2.1.7

Output group Performance indicator Performance target Performance results

Output 2.1.7 Extent to which 100% All legislative requirements were fully ATSIC legislative met elections requirements are met

% of electors which Less than 1% No challenges were made to AEC’s are successfully conduct of elections only challenged in court that are the result of AEC procedural faults

Level of stakeholder 98% Only positive comments have been satisfaction received from stakeholders. On this Archived basis the AEC considers that its targets under the Customer Service historicalCharter have been achieved Capability to conduct 2 (estimated) No elections were conducted in this all ATSIC elections period

Estimated number of 20 casual There were 19 casual vacancies casual ATSIC vacancies vacancies that will require processing by the AEC

Analysis: ATSIC electionsresearch councillor passes away, retires or is otherwise removed from the regional In addition to conducting elections the AEC council. Previously unsuccessful candidates also conducts recounts when casual from that ward are advised of the vacancy vacancies occur on regional councils. A and are invited to declare to have their casual vacancy occurs when a regional names included in the recount of the

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previous councillor’s ballot papers to Following a series of application determine the successful candidate for the development meetings it was concluded position. It should be noted that where no that the most cost-effective solution was declarations have been received by the to utilise the current parliamentary close of nominations a councillor is election system and adapt it to meet the selected by conducting a by-election. specific ATSIC requirements. The proposed adaptation would be to replicate the Of the 19 casual vacancies the AEC existing systems, adapt the shell and insert conducted 18 casual vacancy recounts. For ATSIC information for testing. the other vacancy at Jayida Buru in Derby Western Australia no nominations were Consultants (CSC) were used to replicate received, and therefore advice of a by- the system and initiate the coding of the election has been forwarded to the Minister. modified system. Details of casual vacancies are in Appendix I. for Factors, events or trends Trends influencing performance

Information gathered from the last three To ensure that the strong working ATSIC Regional Council elections has relationship that has been developed provided various trend indicators. One between the AEC and ATSIC continues to example has been the indication that the meet the requirements and expectations of higher the population of younger people in both parties, discussions have been a State/Territory, the higher the voter initiated to formalise tasks and turnout is likely to be. It has also shown responsibilities. A Memorandum of that the higher the population of older Understanding (MOU) has been drafted people (45–64 years of age) the lower the which will continue the strong cooperation percentage of voter turnout. that has developed betweenonly the AEC and ATSIC. It is expected to be signed early in Information also indicates that the 2001–2002. geographic location of a region has an impact on voter numbers in that non- Performance against Customer metropolitan areas record a larger Service Charter standards percentage of votes received than Archived All casual vacancies were completed within metropolitan regions. A range of reasons time and in accordance with the has been suggested for these trends, legislation. The relationship between the providing the AEC withhistorical valuable AEC and ATSIC, outside of the legislated information on which to base targeted functions, has been informal. To ensure that public awareness campaigns. all of the customer service standards Significant changes in the continue to be met, discussions have been nature of functions/services initiated to outline agreed tasks and responsibilities. A MOU has been drafted Following the 1999 round of elections and which will foster the strong cooperation as a result of Y2K compliance testing it was that has developed between the AEC and determined that the existing ATSIC election ATSIC. The AEC considers that all of its database could not beresearch guaranteed to be obligations under the Customer Service Y2K compliant, and an undertaking was Charter have been fulfilled. made by Non-Parliamentary Elections section of the AEC to decommission this system in December 1999.

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Developments since end of financial year that have affected or may significantly affect the AEC’s operations or financial results in future

Since the end of the financial year, there have been no significant developments impacting on operations or financial results for the future of Output 2.1.7. for

only Archived historical

research

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Output 2.1.8—State and local government elections

During the year, the AEC conducted local The performance indicators and government elections in Tasmania and performance targets forecast in the Victoria and was involved in the conduct of 2000–2001 Portfolio Budget Statements State government elections in Tasmania and the performance results achieved are and Western Australia. set out in Table 18. Table 18: Output 2.1.8 Output group Performance indicator Performance fortarget Performance results Output 2.1.8 Extent to which 100% Target met. In Tasmania, assistance was State and legislative and other provided for 27 of the 29 local local requirements are met government elections and the 3 government Legislative Council elections held this elections year. All legislative and other requirements were met. In Western Australia, all legislative and other requirements for State government elections were met.Western Australia did not conduct local government elections. In Victoria, all legislative and other requirements were metonly Level of satisfaction 98% In Tasmania, no formal complaints were by stakeholders received. The Tasmanian Electoral Office has expressed satisfaction with overall performance. In both Victoria and Western Australia, no formal complaints were received and local government clients were fully satisfied with the Archived AEC’s performance Maintainhistorical a state of Estimated number The AEC continues to maintain a state of readiness to conduct is 40 readiness.The target has been exceeded or assist in all with 49 elections being conducted or elections where the assistance provided.The extent to which requests are agreed the AEC conducts or assists in State and by the AEC local government elections depends on a number of factors, including—but not limited to—achieving the AEC’s legislative requirements, the extent to which State or local government legislation enables AEC involvement in State or local government elections, and researchthe extent to which the AEC successfully tendered for local government elections conducted on a commercial basis. As indicated above, the workload is variable across States

Extent to which AEC Cost recovery All costs were recovered costs are recovered

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Analysis: State and local processing of candidate’s nominations and government elections candidate’s statements. A rigorous checking process of the statements was undertaken in collaboration with the Tasmanian Tasmania Electoral Office who then organised the In Tasmania, the Tasmanian Electoral Office printing and post-out of ballot material to (TEO) has direct responsibilities for the eligible electors. conduct of State and local government The AEC managed the collection and elections. Since 1994, the AEC has entered account of returned postal votes utilising a into formal contractual arrangements with computerised markback system. At the the TEO to provide assistance in the prescribed time, returning officers conduct of these elections. The AEC’s conducted preliminary scrutinies followed involvement centres upon utilisation of the forimmediately by preferential scrutinies for expertise and field resources of its Mayor and Deputy Mayor positions as well returning officer network in dealing with as Hare-Clark scrutinies for councillors. either full postal or conventional elections. These final processes for four to six councils per returning officer, at the one time, were State government conducted to a demanding timetable. Nevertheless all legislative and contractual The AEC assisted in the conduct of three obligations were met to a high level of periodic legislative council elections in client satisfaction. Tasmania during May 2001. All legislative and contractual requirements were met Victoria and a high level of customer service was achieved. Local government only AEC staff were required to recruit and train polling staff and election casuals; accept In Victoria, voting in local government and declare nominations; hire polling elections is compulsory for residents and places; issue postal and pre-poll votes; council elections are held on a three-year arrange the supply and removal of polling cycle, with three councils going to election Archivedplace equipment; recheck counted votes; in the first year, 21 in the second year and 54 manage declaration vote scrutinies; in the third. The legislation allows each undertake the scrutiny and distribution of council, or the Australian Electoral historicalCommission or the Victorian Electoral preferences; and, declare the poll. Other administrative functions were also Commission, to conduct local government undertaken. elections. During the year 1 July 2000 to 30 June 2001, Local government four by-elections were conducted for Buloke (Mount Jeffcott Ward), Northern In October 2000, the AEC in Tasmania Grampians (Grampians Ward), Southern assisted in the conduct of local government Grampians and Yarriambiack (Beulah elections for 27 of the 29 councils. These Ward). Of these four by-elections, two were elections were conductedresearch by post. All of the uncontested: Buloke and Yarriambiack. AEC’s Divisional staff as well as staff from the industrial elections section were In May 2001, the AEC won the tender for assigned specific elections to manage and the elections for the restructured conduct. The returning officers’ initial Melbourne City Council to be held in July functions involved the receipt and 2001. A Leadership Team comprising of Lord

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Mayor and Deputy Lord Mayor will be conducted the roll close and has also directly elected. In addition, there will be an provided pre-poll voting facilities due to the election of seven councillors by AEC’s diversified office network. proportional representation (using a The AEC also contracted with the WAEC to system similar to the Senate). For the first provide a call centre infrastructure for the time political parties will appear on the period of the State election. ballot papers. Trends Western Australia In Western Australia, the change in LGA Local government elections to a mostly postal voting election as opposed to attendance ballots has seen Local Government Association (LGA) fora rise in the number of electors voting in elections are held bi-annually in Western LGA elections in Western Australia. This was Australia and by-elections are held as not surprising. Similar results occurred in vacancies occur. Voting is not compulsory. Victoria, in previous years, where local The AEC has traditionally conducted roll government elections switched from closures for the Western Australian attendance to postal ballots. Electoral Commission (WAEC). For by- elections, the AEC has a minimal Significant changes in the nature of functions/services involvement. The AEC is involved in LGA roll closes for the There were no significant changes in the full LGA elections and also for all LGA by- nature of functions or services relating to elections. The AEC takes no further part in State and local government election LGA elections other than processing services during the reportingonly period. information received as a result of the Factors, events or trends election as it pertains to the Continuous influencing performance Roll Update (CRU) process. The AEC met all expectations fully. There were no significant changes factors, events or trends influencing performance ArchivedState government relating to State and local government election services during the reporting period. For the first time, the AEC in Western Australia was contractedhistorical to conduct 14 of Performance against Customer Service Charter standards the 57 State Lower House elections. The elections were conducted by the Divisional For Tasmania, both AEC and Tasmanian Returning Officer whose Divisional office Electoral Office management were fully was located in the State district or, where satisfied with the level of service provided. this could not be accommodated, by a Divisional Returning Officer whose office For Western Australia, the performance was was nearby the State district. Feedback by linked to the requirements and timetable the WAEC indicated satisfaction with the of the Western Australia Electoral Office, arrangement. but in all other respects was conducted to researchthe same standard required for federal Western Australian State elections are held elections. All requirements of the Customer every four years for each of the 57 Service Charter were met. Legislative Assembly seats and for the legislative council regions. Voting is For Victoria, all legislative and other compulsory. The AEC has traditionally requirements were met.

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Developments since end of financial year that have affected or may significantly affect the AEC’s operations or financial results in future

Since the end of the financial year, there have been no significant developments impacting on operations or financial results for the future for Output 2.1.8. for

only Archived historical

research

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Output 2.1.9—Advice and assistance in overseas elections

One of the AEC’s functions under the Output 2.1.9 was specifically developed to Commonwealth Electoral Act 1918 is: address this function and in 2000–2001 advice and assistance in overseas elections to provide, in cases approved by the was pursued and provided through various Minister for Foreign Affairs and Trade, means in a number of different locations. assistance in matters relating to elections and referendums (including the The performance indicators and secondment of personnel and the supply or performance targets forecast in the loan of material) to authorities of foreign for2000–2001 Portfolio Budget Statements countries or to foreign organizations. and the performance results achieved are set out in Table 19. Table 19: Output 2.1.9

Output group Performance indicator Performance target Performance results

Output 2.1.9 Extent to which 100% All targets were met and activities Advice and operational and other were successfully undertaken assistance in requirements are met overseas elections Level of stakeholder 98% According to the information from satisfaction various stakeholders and recipients of the AEC’s advice and onlyassistance, the level of satisfaction was 100%. This is assessed from the overwhelming number of positive comments that the AEC received. No negative comments have been received ArchivedMaintain an ability to Assistance will be During 2000–2001 a total of 5 countries assist with requests provided to an requested and received assistance from for advice and estimated 4 the AEC, including East Timor, Papua assistancehistorical in overseas countries New Guinea, Solomon Islands, Fiji and elections from clients the Federated States of Micronesia. In in accordance with addition to these a joint conference was Australian foreign conducted by the Electoral Commission policy of Thailand and the AEC. A number of other regional electoral bodies were also present at this conference

Capability of 200 staff weeks The total number of staff weeks providing services per annum exceeded the performance indicator and advice to clients target. A total of 300 staff weeks per researchannum were required to provide services required. This increase was in response to long-term AEC involvement in countries such as Papua New Guinea

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Analysis: Advice and assistance During 2000–2001, a total of 25 AEC in overseas elections officers travelled to PNG as part of the capacity building project. A significant number of these officers remained in PNG East Timor for periods of two to three months at a The AEC has undertaken a capacity building time. A number of these officers also project with East Timor to ensure that travelled to PNG several times, in particular sufficient skills and resources are available the project director and project coordinator. within the East Timor community to carry Currently the AEC has a team of four out the requirements for the planned officers based in Port Moresby. Constituent Assembly election and to provide Team members worked closely with their a skill and resource base for future elections counterparts to achieve the project goals to be conducted by the East Timorese. This forand have established strong links with their project is anticipated to run until the end of PNGEC colleagues. Joint activities included: 2001 and is funded by AusAID. devising work plans, strategies and Currently there are two AEC officers in East monitoring systems for the electoral roll Timor as part of the AEC electoral capacity update and election preparations; building project supporting the August 30 supporting information technology systems Constituent Assembly election. Elements of for recording and managing the roll; this particular mission foreshadowed the developing and revising enrolment provision of ad hoc assistance from other procedures and manuals; training provincial AEC officers. To date a further five officers enrolment staff; producing community have at various times travelled to East awareness materials; and procuring Timor to provide additional support. Part of equipment and materials for field work and this project has been the involvement of data management purposes.only The AEC also the AEC Electoral Administrators Course conducted an introductory Electoral (EAC) Coordinator in providing workshops Administrators’Training Course for PNGEC in English and Tetum based on the eight modules of the EAC. By June 2001, six of the modules were presented. This project is Archivedfunded by AusAID. Papua New Guineahistorical The AEC continues to support the activities of the Papua New Guinea Electoral Commission (PNGEC) through a technical assistance project funded by AusAID. The long-term project, which commenced in April 2000, is a capacity building exercise, which seeks to impart skills and knowledge so the PNGEC will be better equipped to prepare for and conductresearch its electoral events. The major focus of the project during 2000–2001 was to assist the PNGEC to update its Common Roll. A quality electoral roll is fundamental to sound and transparent elections. PNG electoral official

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staff, which received excellent feedback from a submission from the Solomon Islands participants. These activities have been Government to the Australian Government, undertaken on schedule, within budget, and the AEC sent two officers in June (10–16) to to the required performance standard. conduct a scoping mission to ascertain the level of assistance required. It is anticipated Significant progress has been made on the that the AEC will be involved further in the update of the electoral roll and targets Solomon Islands in the second half of 2001. remain achievable. This and subsequent missions will be Efforts to support PNGEC staff to further funded by AusAID. develop their skills and confidence have been particularly successful and the AEC Fiji plans to continue to emphasise this Following the political unrest of May 2000 capacity building. forin which the democratically elected An Aide-Mémoire prepared in May 2001 on government was forced from office, the behalf of AusAID by an external consultant AEC, in response to a request from the stated: Minister for Foreign Affairs and the Caretaker Government of the Republic of The Project is a well-administered project. Fiji, through the Supervisor of Elections, The AEC is complying with its obligations agreed to provide technical assistance. under the Record of Understanding (ROU) Preparations began in May 2001 for the and completing the activities as planned. dispatch of AEC officers to assist in the The AEC team has excellent rapport with conduct of a general election. In June 2001 the PNGEC and counterpart staff. The (24–30), the AEC sent three officers to Design Team has no concerns about the conduct various seminars for senior quality of the AEC’s technical, planning and election officials as well as providingonly input capacity building advice. The AEC has been into the procedures and forms utilised for able to make available to the PNGEC an the forthcoming election in August 2001. impressive range of advisers. This is the first phase of a larger mission, The Design Team’s ‘very strong which will be concluded in the second half recommendation’ is that AusAID continue of 2001. This mission has been funded Archivedto engage the AEC to work on the project entirely by AusAID. until at least December 2002, adding: ‘This is the PNGEC’s stronghistorical request’. Federated States of Micronesia This report, together with ongoing positive During March 5 to 26 a technical assistance feedback from the PNGEC Executive and mission consisting of two AEC officers was AusAID, indicates a high level of sent to the Federated States of Micronesia satisfaction with the AEC’s performance. (FSM) to implement a voter registration system for the Pohnpei State Electoral In addition to the joint capacity building Commission (PSEC). Prior to this mission a project two AEC officers travelled to PNG to scoping mission was conducted in early assist the PNG’s Central Funding Board of November 2000 to ascertain the level of Management regarding political party assistance that the AEC may be able to registration processes and procedures. The researchprovide to the PSEC. Both of these missions project was funded by AusAID. were funded by AusAID. The voter Solomon Islands registration system was developed by these AEC officers in Canberra, prior to its The Solomon Islands are scheduled to go to installation in Pohnpei. Subsequent the polls by December 2001. In response to training of PSEC staff has facilitated a

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smooth transition in terms of operation International delegation briefings and maintenance of the system. The AEC A number of delegations visited the offices was also able to develop a website for the of the AEC to inquire about various aspects PSEC, and assist the PSEC to produce a of electoral governance. These delegations registration procedures manual. The came from countries, communities and mission was highly successful in both the organisations as diverse as the South technical implementation of the database, African Independent Electoral Commission as well as capacity building. The voter (July), Electoral Assistance Division of the registration system was successfully United Nations (July and September), New implemented in the State of Pohnpei. If Zealand (October), Peoples Republic of funding is available the AEC hopes to China (October), International (IDEA) establish the system in the other three (December), Papua New Guinea (February), States of FSM. This voter registration forJapan (February), Vietnam (February), program has the capability of being utilised Namibia (March), Samoa (May), East Timor elsewhere in small geographically disparate (June), United States of America (June), communities. Indonesia (June) and South Korea (June). Thailand A number of these delegations were arranged under the auspices of the In January 2001, the Chairman of the AEC Australian Political Exchange Council. and the Australian Electoral Officer for Queensland visited Thailand to observe the Peacekeeping Thai general election. As a result of this Since 1994, the AEC has helped the visit, the AEC was subsequently invited to Australian Defence Force to provide co-host the Electoral Officials International training to officers on electoral aspects of Conference, which was held in Bangkok in only peacekeeping operations. This program June 2001. Four Senior AEC officials continued during 2000–2001. attended, including the Chairman, Electoral Presentations were again given at the Commissioner, Deputy Electoral international peacekeeping seminar Commissioner and the Australian Electoral conducted by the Australian Defence Force Officer for Queensland. Attendance at this Peacekeeping Centre, and at the Australian conference contributed to strengthening Archived Army Command and Staff College, ties between electoral management bodies Queenscliff. Feedback indicated that the within the South Asia-Pacific region. historicalAEC’s input made a positive contribution to Delegates came from India, Bangladesh, the outcomes of the training programs. Thailand, Malaysia, Indonesia and Australia, as well as one delegate from the Electoral Administrators Course International Institute for Democracy and Electoral Assistance (IDEA). Observers from In December 1999, the AEC convened an Sri Lanka and Brunei also attended. Expert Advisory Group to advise on the development of curriculum for a short United State of America course targeted at electoral administrators from developing countries. Throughout In November 2000, two officers from the 2000–2001 development on the actual AEC visited the USA toresearch undertake a study curriculum continued with a total of three on electronic voting and observe the USA officers being assigned to this task. presidential election held on November 7, Introductory modules of the course have 2000. A report on the visit can be viewed been presented in East Timor, Papua New on the AEC’s website at www.aec.gov.au. Guinea and Fiji and have been very well

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received by the participants. In March the operational requirements. This will impact Expert Advisory Group met in Darwin to on the capacity of the AEC to firstly, agree discuss development in the curriculum. to provide assistance and secondly, the Participants came from Fiji, Indonesia, availability of suitable staff to undertake United Nations and International IDEA. the overseas missions as required.

Trends Performance against Customer Service Charter standards During 2000–2001 there was an increased demand placed upon the AEC, in terms of Performance against the Customer Service its capacity to provide electoral assistance Charter can be rated as excellent. This is to foreign countries. The focus of this trend evident through the day-to-day service that continues to be the South-East Asian and the AEC provided to overseas organisations Pacific regions. There are now at least four forwhere the AEC continued to respond AEC officers overseas (currently based in promptly and appropriately for requests for Papua New Guinea) at any given point in information. The AEC acted with honesty time. The reason for this trend, which is and integrity when dealing with foreign expected to continue in the foreseeable counterparts, acted with care and diligence future, is from two sources: requests when sending officials overseas on originating from countries themselves, and assistance missions, and complied with all direct requests from the Minister for applicable Australian laws. The AEC has not Foreign Affairs for the AEC to be involved in received any complaints in regards to its electoral assistance. In addition, the AEC provision of advice and assistance in receives requests for the supply of staff to overseas elections. take part in various electoral related Developments since end of missions for diverse international only organisations, including the United financial year that have Nations, International IDEA and the affected or may significantly International Federation of Electoral affect the AEC’s operations or Systems (IFES). financial results in future

Significant changes in the Archivednature of functions/services Since the end of the financial year, there During 2000–2001 there have been no have been no significant developments historicalimpacting on operations or financial results significant changes in the functions for Output 2.1.9. for the future of Output 2.1.9.

Factors, events or trends influencing performance

The only event/s that may influence the delivery of service as described earlier is when demand for overseas electoral assistance coincides with the conduct of a federal election or otherresearch significant

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for

only Archived historical

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only Archived OUTCOME 3 historicalREPORT ON PERFORMANCE Electoral education

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Outcome 3—Summary of resources

Table 20: Outcome 3—Electoral education

Budget* Actual Budget** 2000 – 2001 expenses 2001 – 2002 $’000 2000 – 2001 $’000 $’000

Price of departmental outputs

Departmental appropriations Output Group 3.1—Electoral education for Output 3.1.1— Electoral Education Centres (EEC) 1,798 1,741 1,698

Output 3.1.2—School and community programs 3,561 6,327 3,561

Total Output Group 3.1 5,359 8,068 5,259

Total revenue from Government (appropriation) 5,359 8,068 5,259 contributing to price of departmental outputs

Revenue from other sources 15 284 50

Total price of departmental outputs 5,374 8,352 5,309 (Total revenue from Government and from other sources) only Total estimated resourcing for Outcome 3 5,374 8,352 5,309 (Total price of outputs and administration expenses)

2000–2001 2001–2002 ArchivedAverage staffing level (number) 72 46 In the lead up to the election more resources were directed to this activity in 2000–2001. It is anticipated that those staff resourceshistorical will be allocated to Outcome 2 during the election period. * Full-year budget was reduced due to a change of accounting treatment for the recognition of appropriation revenue. The sum of $0.390 millon has been deducted from budget figures, as that revenue was recognised in 1999–2000 actuals. ** Budget prior to additional estimates research

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Outcome 3

Electoral education a high level of customer satisfaction with all the programs.

n Australian community which is A particular highlight during the year was well informed about electoral the completion of a new Electoral Amatters. Education Centre at Old Parliament House in Canberra. This centre was funded The AEC provides a range of effective through the Commonwealth’s Federation programs aimed at different target groups forFund. within the Australian community. These What follows is a report of performance programs are divided into two main areas: results for 2000–2001 for Outcome 3 in Electoral Education Centres and school and relation to its output group of electoral community programs. An external education, namely: evaluation of the AEC’s education programs was completed during the year and this • Electoral Education Centres (EEC); and evaluation clearly indicated that there was • school and community programs.

Overall performance results Table 21: Outcome 3—Electoral education only Output group Performance indicator Performance target Performance results

Electoral The level of 75% Target met. It is estimated that at education understanding by the least 82% of electors were aware of, Australian community and some 92% understood, the AEC’s Archivedof electoral matters electoral campaigns The level of 75% Target met. The recent electoral understandinghistorical of education program evaluation, plus electoral events and evaluation questionnaires at the end processes by of sessions and activities, indicate participants in that this indicator is exceeded education sessions

Level of customer 95% Target met. The recent electoral satisfaction education program evaluation, plus evaluation questionnaires at the end of sessions and activities, indicate researchthat this indicator is exceeded Analysis: Electoral education programs generally. As indicated by a range of data gathered by an external evaluation The AEC’s electoral education programs of the AEC’s electoral education programs, operated very effectively throughout the and many positive comments at major year with high participation levels across education events such as the 2001

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Discovering Democracy Forum, the Variations to performance programs are highly regarded by targets participants and stakeholders alike. Particular highlights during the year were a There were no significant changes to the significant increase in participant numbers performance targets for Outcome 3. for the school and community visits program plus the number of ‘Your Vote Purchaser/provider Counts’ teacher’s workshops and sessions arrangements conducted. There are no purchaser/provider forarrangements in place for Outcome 3.

only Archived historical

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Output 3.1.1—Electoral Education Centres (EEC)

A very important component of the AEC’s Evaluation questionnaires completed at the education programs are the EECs in end of each EEC session or activity, plus the Canberra, Melbourne and Adelaide. In Electoral Education Programs Evaluation, all addition, the AEC provides support for an indicated that the EEC programs were very EEC operated by the Western Australian effective and that clients were highly Electoral Commission. At these centres satisfied. groups normally participate in a 90-minute The performance indicators and session that includes an introduction to forperformance targets forecast in the Australian democracy, a display room 2000–2001 Portfolio Budget Statements activity, and a mock election or referendum. and the performance results achieved are Sessions designed to fit in with curriculum set out in Table 22. requirements are also presented.

Table 22: Output 3.1.1

Output group Performance indicator Performance target Performance results

Output 3.1.1 % of participants leave 95% Feedback from evaluation Electoral AEC education sessions questionnaires, plus the Electoral Education with an enhanced Education Programs Evaluation, Centres (EEC) understanding of indicated that this target was achieved electoral events and only processes

Estimated number of 110,000 The total number of visitors for visitors to EECs 2000–2001 was 107,564 plus 18,300 participants in outreach activities Archived% of requests for 95% While this target was met overall, education sessions some schools were unable to attend thathistorical are met the Canberra EEC due to its relocation to the new facility and being fully booked for some weeks during the second half of the year

Cost per education Less than $600 The cost per EEC session was $234 per session session for 3494 sessions

Level of customer 98% Evaluation questionnaires, plus the satisfaction Electoral Education Programs Evaluation, indicated that this researchindicator was achieved

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Analysis: Electoral Education also enable the EEC to provide curriculum- Centres (EEC) based sessions for senior secondary students. A public display area is in the process of construction and is due for Canberra EEC completion in late 2001. A new EEC was constructed at Old Melbourne EEC Parliament House in Canberra during the year. The cost, with funds provided from the The Melbourne EEC had another strong Commonwealth’s Federation Fund, was year with 38,564 visitors plus EEC staff approximately $1 million. The new EEC undertaking various outreach activities features state of the art audio-visual and such as onsite school elections, adult computer technology. The new EEC education, sessions with community commenced operation in March 2001. forgroups, assisting with student Canberra EEC numbers of 60,475 for the Constitutional conventions, a political year were down on the previous year due to studies student seminar and teacher effects of the Olympics and a longer than professional development. A further 18,300 normal closure period over Christmas while participants were involved in these the new Canberra EEC was constructed. activities. The new EEC will allow for a significant The Centenary of Federation provided the increase in student visitor numbers and will impetus for a large number of first-time only Archived historical

research

Students at the Canberra EEC

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visits to the EEC with a specific session with are popular with teachers, and strongly a federation focus being developed and supported during each school holiday break. added to the EECs standard presentations. Educators are responding to school Strong links were either developed or demands for sessions, which are appropriate maintained with Studies of Society and its to the curriculum. In particular the content Environment (SOSE) curriculum, will meet the requirements of the new Department of Education, Training and South Australian Curriculum Standards and Youth Affairs (DETYA) initiatives, the Civics Accountability Framework which drives the and Citizenship Network and the Victorian curriculum content in schools. Social Studies Teachers Association (VASST). An extensive marketing program was Adelaide EEC undertaken in the early part of this forcalendar year, resulting in a number of first- The Adelaide EEC continued to grow from time visitors to the centre. strength to strength, shown by an increase The Adelaide EEC is jointly funded by the in the total number of electoral education AEC and the South Australian Electoral sessions conducted, and a small overall Commission. increase in visitor numbers. However, of significance is the comparable visitor Perth EEC number for the period January to June in each financial year. In the current year, this Funding for a new federal elections display total was 5238, compared with 3857 for the plus AEC resource materials were provided corresponding period in 2000, an increase to the Western Australian Electoral of 35 per cent. Commission’s Perth EEC during the year. This EEC is operating very successfully with Professional development programs offered approximately 12,000 studentsonly attending in conjunction with the State Electoral sessions per year. Office and Local Government Association

Trends ArchivedFigure 3: Visitors to the Canberra EEC

68,000 historical67,029 66,000 65,612 65,450 65,110

64,000 63,572 62,932 62,000 60,475 60,000

58,000 56,690 56,000 research 54,000

52,000

50,000 1993–1994 1994–1995 1995–1996 1996–1997 1997–1998 1998–1999 1999–2000 2000–2001

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Figure 4: Visitors to the Melbourne EEC

45,000

38,564 40,000

35,000 32,500

30,000 24938 25,000 20,415 20,000

14,013 14490 15,000 10,269 10,562 10,000 for 5,000

0 1993–1994 1994–1995 1995–1996 1996–1997 1997–1998 1998–1999 1999–2000 2000–2001

Figure 5: Visitors to the Adelaide EEC 10,000 8,525 8,230 8,000 6,927 6,000 4,000 only 2,000

0 1998–1999 1999–2000 2000–2001

Significant changes in the Performance against Customer Archivednature of functions/services Service Charter standards There were no significant changes in the The Electoral Education Programs Evaluation, nature of functionshistorical and services provided. plus other information obtained through evaluation questionnaires, letters and verbal Factors, events or trends feedback, indicated that appropriate influencing performance customer service standards were achieved. As with the previous year the Government’s national Discovering Democracy civics and Developments since end of citizenship education project continued to financial year that have generate significant interest and affected or may significantly participation in the AEC’s EEC activities. In affect the AEC’s operations or Melbourne in particular,research the Centenary of financial results in future Federation was used as a drawcard. Since the end of the financial year, there have been no significant developments impacting on operations or financial results for the future of Output 3.1.1.

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Output 3.1.2—School and community programs

The AEC has a commitment to extending present electoral education and its reach into the community through information sessions. These programs also targeted programs, in particular school include some activities with an indigenous programs. An important component of the focus. AEC’s education programs is the School and The performance indicators and Community Visits Program (SCVP). This performance targets forecast in the program involves AEC staff, in the main 2000–2001 Portfolio Budget Statements from Divisional Offices but also from Head forand the performance results achieved are Offices and EECs, visiting schools and set out in Table 23. community groups within their Division to

Table 23: Output 3.1.2

Output group Performance indicator Performance target Performance results

Output 3.1.2 % of participants 95% The Electoral Education Programs School and leave SCVP sessions Evaluation has indicated an increased community with an enhanced level of understanding by session programs understanding of participants and this target has been electoral events and met processes only Level of customer 98% The Electoral Education Programs satisfaction Evaluation, plus verbal comments and letters from client groups, has indicated that this target has been met

Number of 100,000 The number of participants for Archivedparticipants in SCVP 2000–2001 was 176,985 sessions Numberhistorical of teacher 20 The number of ‘Your Vote Counts’ development professional development activities sessions conducted was 34. Evaluation questionnaires indicated that these activities were very effective

Analysis: School and community working party. The Electoral Education programs Programs Evaluation provided considerable useful information on the operation of this researchprogram and was taken into account by the School and community visits program working party. New resources, resulting from the working party meetings, were Strategies to improve both the quality and developed and distributed during the year. number of visits were refined during the A ‘Peer Support Scheme’ operated year through two meetings of a national throughout the year and mainly involved ‘School and Community Education Visits’

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experienced Divisional office staff members children from 13 primary and secondary accompanying less experienced Divisional high schools were able to cast their vote at staff on school and community visits to Maitland Town Hall as part of the provide advice and support. recreation of the first federal election in the Division of Hunter, in which Australia’s first The steady increase in the number of SCVP Prime Minister, Edmund Barton, stood as a participants, mainly school students, has candidate. continued. In particular, New South Wales and Western Australia recorded strong The AEC also assisted current Mayor Peter increases while both Queensland and Blackmore, acting in the role of Returning South Australia maintained the gains made Officer of the time Colonel Alexander the previous year and also recorded Wilkinson, in the draw for positions on the increases. ballot paper using the double forrandomisation method of the current An example of the diverse work undertaken legislation, the Commonwealth Electoral under this program was in the Hunter Act 1918. Valley in New South Wales. During the Maitland Centenary of Federation In the lead up to the Maitland Centenary of celebrations the AEC provided a historical Federation celebrations, Divisional display of electoral memorabilia, produced returning officers for Hunter and Paterson ballot papers and conducted simulated visited all schools participating in the elections. A total of 1400 local school re-enactment to present sessions on the historical background of the election as well as training students to act as polling officials. A commemorative pencil celebratingonly the first federal election in 1901 was distributed to New South Wales’ school children. The AEC also undertakes a limited range of education activities with an indigenous focus. In particular, information and Archived education officers in both Sydney and Darwin have been very active in this area, historicalas has some Divisional staff in States such as Queensland and Western Australia. As an example of indigenous activities, services provided in New South Wales included eight indigenous community information days at Minto Koori Expo, Penrith Koori Expo, NAIDOC (National Aboriginal and Islander Day Observance Committee) week celebrations at Penrith researchand Redfern Park and the Indigenous Women’s information day at Chatswood. Ricky Wighton, AEC New South Wales, was nominated by the indigenous community and won a combined award from the Primary school students casting their votes as Aboriginal and Torres Strait Islander part of the recreation of the first federal election

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Commission and Department of Education, by the Department of Immigration and Training and Youth Affairs for services Multicultural Affairs to produce the course, provided to the indigenous community in which is to be delivered through the AMEP. New South Wales. This award was In March 2001 the AEC participated in a presented during NAIDOC week national forum for the Federal celebrations in 2000. Government’s ‘Discovering Democracy’ (DD) Education projects civics and citizenship course. This forum considered future directions for the DD project, in particular the focus on Curriculum professional development for teachers over the next four years. The AEC through its The AEC continues to have input into and ‘Your Vote Counts’ program is providing provide materials for various curriculum forprofessional development in the area of projects. Resources were provided for a electoral education to teachers social education curriculum being implementing civics and citizenship developed for isolated secondary students. programs in their schools and classrooms. This curriculum has been produced by the Northern Territory Open Education Centre Professional development for the National Materials Development Network. The ‘Your Vote Counts’ professional The AEC has also had ongoing input into development program has been conducted the development of a curriculum and nationally to both in-service and pre- accompanying resources for a course in service teachers over the last twelve citizenship for adult migrant learners. The months. Thirty-nine sessions were Australian Migrant English Program (AMEP) presented with total numberonly of 1,089 Research Centre at Macquarie University educators participating. Comments from New South Wales has been commissioned participants indicate that satisfaction with

ArchivedFigure 6: Participants in School and Community Visits Program sessions and activities

200,000 historical 176,985 180,000 165,885 160,000

140,000 123,157 128,747 120,000 99,907 100,000 87327 72,054 80,000 67,565 60,000 40,000 research 20,000 0 1993–1994 1994–1995 1995–1996 1996–1997 1997–1998 1998–1999 1999–2000 2000–2001

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‘Your Vote Counts’ continues to be very high Significant changes in the nature of functions/services and that there is still an ongoing need for such a program in the primary and There were no significant changes in the secondary education sectors. nature of functions and services provided. Testimonies from participants stated: Factors, events or trends It was a well-organised and informative influencing performance course and I would highly recommend it to The AEC was again able to widely publicise continue in the future. (Darwin May 2001) its electoral education outreach programs Excellent speakers who knew their role and through the Government’s Discovering their topic. (Adelaide April 2001) Democracy civics and citizenship initiative and through a range of education This program was presented by trained forpublications, forums and conferences. staff from the AEC’s education section and many participants have commented Performance against Customer favourably on the presenters’ Service Charter standards professionalism and expertise. The Electoral Education Programs Other professional development workshops Evaluation, plus other information obtained addressing various aspects of electoral through evaluation questionnaires, letters education were presented by staff at the and verbal feedback, indicated that AEC’s Electoral Education Centres. These too appropriate customer service standards have received very positive responses from were achieved. participating teachers. AEC staff has also participated in various Developments since end of financial year that haveonly education conferences over the last year presenting activities such as workshops affected or may significantly and poster sessions. affect the AEC’s operations or financial results in future Trends ArchivedInformation on trends for the School and Since the end of the financial year, there Community Visits Program is contained in have been no significant developments Figure 6 on page 81.historical impacting on operations or financial results for the future for Output 3.1.2.

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only Archived OTH E R I N FORM ATION historicalREPORT ON PERFORMANCE Financial performance

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Analysis of the AEC’s financial performance

he AEC’s Financial Statements which cyclical nature of some electoral assistance commence on page 107 have been activities undertaken, such as the provision Taudited without adverse comment of assistance to ATSIC. The level of revenue by the Australian National Audit Office. is higher than that forecast in the Portfolio Budget Statements 2000–2001. The The AEC’s Statement of Financial estimated 2000–2001 actual revenue was Performance for the period ended 30 June reviewed in preparing the 2001–2002 2001 shows a net surplus. This surplus is forPortfolio Budget Statements. due to the required accounting treatment The Statement of Financial Performance for funds provided to implement some also shows a large increase in other provisions of the Electoral and Referendum revenue over 1999–2000. This increase Amendment Act (No.1) 1999. As the reflects the provision of funding for the fit- regulations pertaining to the enrolment out of the Electoral Education Centre at Old provisions are not yet in place, the AEC has Parliament House, under an arrangement not utilised the funding provided. The with the Department of Communication, accounting treatment required recognises Information Technology and the Arts to use the appropriation revenue in the year in Federation Fund assistance. which it is provided. The corresponding total is shown in reserves, representing Operating expenses shown in the funds held to implement the provisions. Statement of Financial Performance vary from 1999–2000 figures largelyonly due to the A different accounting treatment was used in 1999–2000. That treatment has been 1999 Referendum influencing expenditure reversed and the revenue from that year’s in 1999–2000. Expenditure is consistent appropriation also recognised as revenue in with estimates in the 2000–2001 and 2000–2001, contributing the major portion 2001–2002 Portfolio Budget Statements. of the surplus. It is anticipated that The Statement of Financial Position as at Archivedexpenditure for this activity will increase 30 June 2001 shows a cash balance when the Act and associated regulations consistent with that held at the end of are proclaimed laterhistorical in 2001. 1999–2000. This represents a material The surplus for 2000–2001 is a variation variation from that forecast in the from the Portfolio Budget Statements 2000–2001 and 2001–2002 Portfolio 2000–2001 due to the change of Budget Statements. The variation is due accounting treatment outlined above. It is largely to the delays associated with the also significantly higher than the forecast Electoral and Referendum Amendment Act result in the Portfolio Budget Statements (No.1) 1999, as indicated above. In addition, 2001–2002. Those statements showed an funds in the Departmental Account expected loss, based on considerably higher relating to 1999–2000 revenue are retained expenses for 2000–2001, which did not to cover future employee leave and asset researchreplacement. eventuate. The 2000–2001 result is much lower than the 1999–2000 result. The Statement of Financial Position also The Statement of Financial Performance shows some movement in asset figures. In shows a large decrease in sales revenue particular, information technology desktop over 1999–2000. This decrease is due to the assets under lease have been recognised as

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finance leases by the AEC. As a Agreement 2001–2003. Other payables consequence, these assets and the have decreased significantly due to the corresponding liabilities representing change in treatment of the appropriation obligations for lease payments are reflected associated with the Electoral and in the Statement of Financial Position. This Referendum Amendment Act (No.1) 1999. change in accounting treatment follows This is a significant variation to the advice from the Australian National Audit Portfolio Budget Statements 2000–2001 Office that the leases entered into are and 2001–2002 as the new treatment was finance leases, because the AEC guarantees only implemented during the preparation the residual value of the items and of the financial statements. The AEC’s therefore bears the major risks associated reserves have increased materially as a with ownership. This treatment was consequence of this change. introduced at the end of the financial year, forThe Schedule of Administered Revenues therefore there is significant difference to and Expenses for the year ended 30 June the Portfolio Budget Statements 2001 shows a small contribution to 2000–2001 and 2001–2002. Government, being the revenue collected Provisions in the Statement of Financial by AEC on behalf of Government. This Position are significantly higher than in result is consistent with the 2000–2001 1999–2000 due to the recognition of estimates and the forecast 2000–2001 employee liabilities following actuals published in the Portfolio Budget implementation of the AEC Certified Statements 2001–2002. only Archived historical

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Developments that have affected or may affect the AEC’s operations in the future

Electoral and Referendum The delay in finalising the Regulations is Amendment Act (No.1) 1999 due to lengthy negotiations by the Federal Government with the State Governments and Territory Governments in an effort to he Electoral and Referendum seek complementary State and Territory Amendment Bill (No.2) 1998 was for electoral legislation to ensure continuance introduced into the 38th Parliament T of the Joint Roll Arrangements. on 14 May 1998. The Bill contained the balance of the legislative amendments, The Australian Capital Territory mostly of a reform nature, flowing from Government and the Northern Territory the Federal Government’s response to the Government have agreed to adopt the Joint Standing Committee on Electoral Commonwealth provisions (their Matters report on its inquiry into the 1996 legislation currently provides that the Federal Election. Commonwealth provisions also apply to Territory enrolment). The South Australian The Bill did not pass through the Parliament Government recently introduced legislation before it was dissolved for the 1998 Federal that is substantially the sameonly as the Election. The Bill was reintroduced into the Commonwealth provisions. The remaining 39th Parliament on 26 November 1998. It was passed by the Parliament on 29 State Governments have indicated that September 1999 and received Royal Assent they do not consider the reforms necessary on 13 October 1999, becoming the Electoral and that they will not be amending their and Referendum Amendment Act (No.1) 1999 legislation to adopt the Commonwealth Archived(the amending Act). position. The majority of thehistorical provisions of the At the time that the Government Response amending Act commenced either on Royal to the Joint Standing Committee on Assent or 28 days after Royal Assent. Electoral Matters’ report on the 1998 However, a number of provisions affecting Federal Election was approved and tabled, the electoral enrolment process have yet to the Government indicated that it was of be proclaimed. These provisions will require the view that the Commonwealth should first-time enrolment applicants to provide proceed with the enrolment reforms with proof of identity, overseas born electors will be required to provide proof of citizenship or without State agreement. The majority and witnessing of enrolment applications report of the Joint Standing Committee on will be restricted to electorsresearch in a prescribed Electoral Matters on its Inquiry into the class. Integrity of the Electoral Roll (tabled in the Parliament on 18 June 2001) also Proclamation of these changes will proceed recommended that the Government unless the related Regulations, expected to proceed with the enrolment reforms with be made in the second half of calendar year 2001, are disallowed by the Parliament. or without State agreement.

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for

only

ArchivedMANAGEMENT AND historicalACCOUNTABILITY

research 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 88

Corporate governance

Corporate governance practices Electoral Officer and comprises a State/Territory Head Office and Divisional Offices for each of the electorates. he corporate governance framework in the Australian Electoral As an independent statutory authority, the TCommission (AEC) encompasses AEC is a fully funded agency of the mechanisms designed to ensure the AEC Commonwealth and has embraced all of meets its management obligations in an the management, accountability, financial, efficient and effective manner. The forand employment reforms common to Australian Public Service (APS) agencies in framework is aimed at establishing recent years. This has involved a refocus of accountability, providing focus on strategic planning processes and corporate Government priorities, managing governance mechanisms. resources, and ensuring that decisions and actions occur quickly. As a budget funded agency, the AEC has developed clear links between The AEC operates a hierarchical structure parliamentary expectations in the delivery under the Electoral Commissioner, who has of outputs, actual appropriations and the power of a Secretary of a Department organisational performance in the delivery of the Commonwealth. The Electoral of its outcomes. The AEC has employed Commissioner is assisted principally by the strategies which: only Deputy Electoral Commissioner and the • establish the output basis for funding; First Assistant Commissioner, Finance and Support Services. The Electoral • develop, maintain and use information Commissioner is also supported by the on the full accrual costs and values Management Board, which is the Electoral created in the delivery of outputs; Commissioner’s highest-level consultative • establish responsibility for the Archivedand advisory forum and a key element in the corporate governance framework. The management of resources; and Management Boardhistorical now meets bimonthly • establish accountability to the to consider issues of strategic importance parliament and other stakeholders for to the Commission and is supported by the agency’s performance in the other senior management committees. delivery of outputs. High level planning and policy functions Like most government organisations, the are conducted by Central Office, which is AEC focuses on output-driven located in Canberra. In addition to the management of resources against Deputy Electoral Commissioner and the predefined and agreed performance First Assistant Commissioner, there are measures and targets for time, cost and three Assistant Commissionersresearch in Central quality. Specific priorities this year included: Office with responsibility for the following three areas of Elections and Enrolments, • refining the AEC’s strategic direction Corporate Services and Information and priorities; Technology. Each State and the Northern • ongoing facilitation of electoral reform; Territory is managed by an Australian

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• the strengthening of relationships with development of the AEC’s subordinate one- electoral organisations in Australia and year business plan, the National overseas; and Operational Plan 2000–2001. This plan provided the national focus for the AEC’s • continuously improving the AEC’s priorities, strategies, performance measures capacity to satisfy the community’s and targets, in pursuit of high-level needs for electoral information. outcomes during 2000–2001. At the strategic level, the AEC’s Corporate As well as facilitating the development of Plan, covering the period to the end of these strategic plans and other corporate 2002, communicates the overall direction governance issues, sections within the AEC that the AEC is taking within the context of also assist the senior executives to meet achieving the AEC’s mission in an their responsibilities by overseeing the environment of continuing change. The fordevelopment and implementation of plans Corporate Plan provides a strategic and and policies in support of the AEC’s operational focus that outlines the outcomes and outputs. These are operating environment, improvement integrated within the core processes priorities, strategies, performance measures through which the AEC operates and are and targets in pursuit of national supportive of its strategic directions. The outcomes. The AEC’s Corporate Plan is an focus is to coordinate, propose and review integral part of the performance planning appropriate methodologies and best process in that it provides the appropriate practice then implement agreed level of guidance without impeding methodologies into the AEC’s planning and innovative or creative planning and evaluation framework. As well as internal management practices. evaluation and reporting processes, the A revised strategic planning and leadership annual report also reports progressonly of framework is being developed to cover the achievements and delivery of outcomes period 2001–2004. The process has and outputs against targets forecast in the revisited the AEC’s mission, vision, purpose AEC’s Portfolio Budget Statements and and improvement priorities and the new National Operational Plan. framework will be based on the strategic Archivedthemes, namely: Senior management committees and their roles • engaging and involvinghistorical AEC people; • promoting leadership; The composition of the senior management committees that contribute • improving core business processes; to decision-making within the AEC is • managing relationships with shown in Figure 7 on page 90. customers and stakeholders; Management Board • promoting a performance culture; and The Management Board is the Electoral • promoting confidence in the AEC. Commissioner’s consultative and advisory The AEC’s outcomes/outputs framework, forum. It now meets bimonthly to consider researchstrategic planning and future directions, to which was developed in 1998, remains unchanged, but will require review in the make strategic policy decisions and to near future. consider progress with major projects and events. The current Corporate Plan provided the high level direction that led to the

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Figure 7: Senior management committees as at 30 June 2001

Management Executive Budget and Information Audit Board Committee Performance Technology Committee Management Steering Committee Committee

Electoral Commissioner Electoral Deputy Electoral First Assistant Deputy Deputy Electoral Commissioner Commissioner Commissioner, Electoral Commissioner Deputy Electoral First Assistant Finance and Commissioner Support Services First Assistant Commissioner Commissioner, Assistant Commissioner, Finance First Assistant Finance and Deputy Electoral Commissioners and Support Services Commissioner, Support Services Commissioner • Elections and Enrolment Assistant Finance and Assistant Assistant Commissioners Support Services Commissioner,for Commissioners • Information Elections and • Elections and Assistant • Elections and Technology Enrolment Enrolment Commissioners Enrolment • Corporate Secretariat • Information • Elections and • Information Services Corporate Services Technology Enrolment Technology Branch Australian • Information • Corporate • Corporate Services Electoral Technology Services Officer for Australian Electoral • Corporate Australian South Australia Officers Services Electoral Officer Representative • New South Wales from one State from • Victoria Director • One State • Queensland • IT Applications • Central Office • Western Australia only • South Australia • Tasmania • Northern Territory

Director Financial Management ArchivedDirector Strategic Policy Two staff members historical

Executive Committee funding in the AEC. Responsibilities of the BPMC include: The Executive Committee meets weekly to consider current issues and their progress, • consideration and approval of business and to provide policy and management planning and budget documentation; advice to the Electoral Commissioner. • periodic determination of allocations Budget and Performance against business plans and Management Committeeresearch Government and AEC priorities; The Budget and Performance Management • performance reviews; and Committee (BPMC) advises the Electoral • monitoring the AEC’s overall financial Commissioner on key financial and performance issues, and promotes a position. consistent and transparent approach to

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Information Technology advice to the Electoral Commissioner and Steering Committee Management Board. It will actively The AEC relies on information technology promote the value and importance of the (IT) to support many core processes that internal audit function in providing ultimately result in the delivery of the independent, objective assurance and AEC’s outcomes. In addition to technology advisory services that add value and that supports routine administration, improve business operations. there is a number of IT systems that assist in the management of specific functions. Corporate and operational These include the Roll Management plans System (RMANS), an Election Management System (ELMS), finance and The AEC has a hierarchy of plans and personal management systems and a forassociated performance measuring and number of other specialist systems. The monitoring processes in its performance Information Technology Steering management framework. A summary of Committee (ITSC) ensures a consistent the planning and reporting framework is approach to information technology provided in Figure 8 (on page 93). The key across the AEC in accordance with document in the hierarchy is the AEC’s corporate interests, priorities, legislative Corporate Plan. This plan has a three-year requirements and systems architecture. focus and currently covers the period 1999–2002. It is in this document that the The ITSC also appraises the viability and AEC’s mission, purpose and values are business value of IT projects and systems, proclaimed, as well as the outcomes to be monitors progress of approved projects and delivered and outputs produced. Priorities systems against objectives, budgets and for improvement of the AEC’s performance measures, and reports and makes only over the life of the plan are also included. recommendations to BPMC for funding In support of the achievement of these consideration. objectives, the plan also includes Audit Committee strategies that will be used and the criteria for measuring performance. It is The Audit Committee advises on the from this plan that all subordinate plans Archivedestablishment and maintenance of a are derived and linked. As previously framework of risk management, internal mentioned, a revised strategic planning audit coverage, internalhistorical control and ethical and leadership framework is being standards for the management of the developed that will cover the period AEC. The committee also monitors the 2001–2004. quality and reliability of financial The National Operational Plan (NOP) is information for inclusion in the financial similar to the Corporate Plan but has a statements and of key operational one-year focus. It emphasises the services. achievement of the AEC’s outputs for that To better reflect the changing role of audit year and which improvement priorities are and assurance functions, from 1 July 2001 to be progressed. It is in this plan that the Audit Committeeresearch will cease to exist output performance measures and targets and will be replaced with the Business are developed in detail. The Portfolio Assurance Committee. Budget Statements contains similar information, which is reported externally The Business Assurance Committee will as part of the Government’s budgetary function as a forum for the review of risk processes. It is from the NOP that the and assurance issues and to provide AEC’s yearly business plans are developed.

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Business plans are developed at the State Performance review and branch levels and list the actual While individual plans include specific activities that will be conducted during the evaluation processes for the area of interest year to realise the achievement of the AEC’s covered by the plan, review of the overall outcomes, outputs and improvement performance of the AEC against the priorities. Resources are allocated against achievement of the outcomes and the these activities and each has its own provision of outputs is assessed biannually. performance measures. At these reviews, output coordinators In addition to the NOP there are a number report progress towards the achievement of other high support plans that address of their outputs. Each output is assessed specific business functions in the AEC. Most against the external performance are long-term plans and some of the more measures contained in the Portfolio Budget important plans are, as follows: forStatements and NOP and against further internal measures also contained in the • Strategic Property Plan—The three- NOP. An analysis of the information is year Strategic Property Plan provided to the AEC Budget and communicates the strategic direction Performance Management Committee for the long-term management of AEC (BPMC), which compiles an overall report property. on the AEC’s performance for consideration • Corporate Information Technology by the Management Board. As part of the Plan—This plan outlines the direction process, short-term priorities are revised of IT development within the AEC for and excess resources moved to areas with a the period 1999–2002. developing priority. As well as these internal review processes the AEC’s performance is • Internal Audit Strategic Plan—The also publicly reported in theonly annual report. IASP outlines the audit coverage for the Strategic performance issues that arise period 2000–2003 as approved by the from the performance review process are Audit Committee and covers key areas considered by Management Board, which is for quality improvement. supplemented by other key staff, each year • Fraud Control Plan 2000–2003 — in a strategic management workshop. The ArchivedThis plan identifies areas of risk and workshop reassesses the long-term contains strategies to prevent or direction the AEC is taking, reviews the minimise the incidencehistorical of fraud within outcomes and outputs of the AEC and, as the AEC. appropriate, amends the improvement priorities. An enhanced Management Board • Business Risk Management Plan considered such issues at a workshop held 2000–2003—This plan identifies areas in December 2000, which was convened as of business risk within the AEC and part of the initial process to develop a new how this risk will be managed. All strategic framework for the AEC. sections of the AEC have developed risk profiles as part of developing the plan to assist in the management of risk at all levels of the AEC.research

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Figure 8: AEC’s Planning, operating and reporting framework

Enabling legislation Commonwealth Referendum Commonwealth Representation Aboriginal Workplace Electoral Act (Machinery Electoral Act 1983 and Torres Relations Act 1918 Provisions) Act Legislation Strait Islander 1996 1984 (Provision of Commission Information) Act 1989 Act 2000

Three-year AEC Corporate Plan The reference point for the development of lower level plans, forfor setting priorities, allocating resources and for forecasting higher level performance

Biannual Output National Strategic Portfolio Budget Annual Performance Review Operational Plan Plans Statements Report

Review High level focus on High level focus Provide agency Detailed performance national outcomes, on specific level budgetary information about against the strategies, strategic issues information, and the operation and achievement responsibilities, identified in the forthcoming year’s performance of of outcomes resources and Corporate Plan performance the AEC and outputs performance forecasts only indicators for the forthcoming year

State, Territory and Portfolio Additional ArchivedBranch Business Plans Estimates Statements

Detailed contribution of Refines or amends historicalindividual work groups information in the towards achieving Portfolio Budget national outcomes, Statements required resources and indicators of performance

Performance Functional Agreements, Personal Development Plans Plans

Personal statements of Detailed planned achievementsresearchcontributions of and development specific activities programs which cross organisational and structural boundaries

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Internal audit arrangements regular monitoring of risks and plans and reassessment following any changes or proposed introduction of new systems or Internal Audit services. Internal reviews are conducted by Internal Audit, which is an independent section Ethical standards responsible to the Electoral Commissioner through the Internal Audit All AEC employees are expected to act with Committee. The aim of the Internal Audit the utmost integrity and maintain ethical section is to work with management to standards. The AEC has developed and improve the performance and promulgated two new policies specifically accountability of the AEC at all levels, in related to conduct and ethical behaviour. attaining goals and developing better forThe first is the AEC Standard of Conduct, practices as outlined in AEC strategic and which clarifies the expectations that apply business plans. to employees and reinforces the APS Values and Code of Conduct. The second new During 2000–2001, internal audit activity policy is the Conflict of Interest policy, focused on value added reviews of postal which assists employees to identify and voting systems, overseas aid projects, resolve actual or potential conflict of financial arrangements for the Continuous interest situations. The AEC’s employment Roll Update (CRU) system, debt contracts specifically refer to the standards management, motor vehicle fleet of workplace behaviour expected of all management, finalisation of AEC Business employees. The policies have been Risk and Fraud Control Plans, quality control promulgated widely and are accessible to work on annual financial statements, all employees through the Intranet. The reviews of head office administration and a only AEC’s induction process has been revised to control review of the Financial ensure that all new employees are made Management Information System. aware of the location of the suite of Recommendations for the reviews Human Resource Management policies. resulted in enhancements to system The Management Board has considered capabilities, improved business processes and revised the AEC’s values, which are Archivedand the identification of cost savings to promulgated through the Strategic Plan. the AEC. historical Internal control framework Senior executives’ remuneration

The Business Risk and Fraud Control Plans The basic rate of salary for the Electoral for 2001–2003 were approved by the AEC Commissioner is determined by the Management Board in June 2001. The risk Remuneration Tribunal under the assessment process and management Remuneration Tribunal Act 1973. plans comply with guidelines issued by MAB/MIAC, the Attorney-General’s Since April 2001 other statutory appointees Department and the Australian New are part of the Principal Executive Officer Zealand Standard 4360:1999 on Risk structure under the Remuneration Tribunal researchAmendment Act 2001. The remuneration Management. The risk management plans assist management in identifying and conditions for these appointees are and managing risks likely to confront the determined by the Commission in AEC in undertaking business operations. accordance with guidelines issued by the The risk management plans call for Remuneration Tribunal.

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The basic salary rate and salary range for has been measured through feedback other senior executives is determined by processes of face-to-face, phone, email and the Electoral Commissioner. The Electoral website queries. The 466 instances of Commissioner is able to vary senior community, stakeholder and staff feedback executives’ salaries from time to time in received during the year were comprised of accordance with their Australian Workplace 81 complaints, 286 compliments and 99 Agreements and with reference to, for suggestions. Customer feedback is referred example, changes in remuneration levels to the relevant area for attention and applying to statutory appointees and salary where appropriate, incorporated in the levels for senior executive staff in the development of the AEC’s operational Australian Public Service. plans, and contributes to process improvement within the organisation. It is the Electoral Commissioner who determines performance pay for the AEC’s forDuring the year the AEC’s Customer Service non-statutory appointed senior executive Charter and the associated Customer staff. Table 24 identifies the current base Relations Brochure underwent revision and rate of salary in remuneration bands for redesign. Final production activities will statutory appointees and senior executive commence after an executive review of the staff of the AEC. AEC’s strategic planning framework, which is scheduled for completion in early July Table 24: Base salary bands* for statutory 2001. As part of the Charter/Brochure appointees and senior executive staff review, research is being conducted on the within AEC feasibility of developing a customer Remuneration Number feedback database that could provide more band in $ of staff readily accessible specific management 70,000–79,999 2 information. If found to be feasible,only the 80,000–89,999 4 database will be developed and implemented during 2001–2002 replacing 90,000–99,999 3 current arrangements. 100,000–109,999 2 110,000–119,999 1 The new strategic planning framework 120,000–129,999 0 includes customer feedback workshops as Archived an integral component. The first workshop 130,000–139,999 0 was conducted in March 2001 and these 140,000–149,999 1 historicalwill be conducted on a regular basis supplementing the customer feedback * These bands do not represent total mechanisms outlined in the Customer remuneration, that is, they include Service Charter. Analysis of feedback from superannuable salary but do not include other the March workshop shows that these components of salary packaging, for example cars and superannuation. types of consultative forums may enhance the AEC’s feedback gathering processes and Customer Service Charter give the AEC ability to elicit data specific enough to target specific information campaigns where needed. More frequent The AEC’s Customer Service Charter is workshops combined with the introduction available, in both hardresearch copy and website of the customer feedback database and formats, to the Australian and international associated evaluation processes should community. The organisation’s enable the AEC to better determine the performance against the AEC’s 38 customer needs of customers. service standards outlined in the charter,

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The new charter, which is in the process of – provide a workplace that is free from being developed, will emphasise that the discrimination and harassment, AEC is committed to seeking feedback from – recognise and utilise the diversity of primary customers and stakeholders and is working to address issues that have been the Australian community that the raised through unsolicited feedback, AEC serves, surveys and workshops. For example, it is – eliminate employment disadvantage necessary to reassess the effectiveness of on the basis of gender, race or advertising and communications activities ethnicity, being an indigenous around election times and there is concern Australian, or physical or mental over accessibility to polling places for disability, elderly and disabled voters. Both of these issues will be addressed in time for the for– be family friendly, next major federal electoral event. – promote equity in employment. Workplace diversity and Equal The AEC has implemented a Human Employment Opportunity (EEO) Resources Home Page on the AEC Intranet to provide managers and staff with The AEC released a new Workplace information on human resource policies, Diversity Policy in April 2001 to reflect better practice initiatives and services changes arising from the introduction of including: the Australian Public Service Act 1999 and • the AEC Standard of Conduct, which the inclusion of APS Values and Code of clarifies the expectations that apply to Conduct in the legislation. Public Service employees and reinforces the APS Commissioner’s directions under the Act Values and Code of Conduct;only require agency heads to put measures in place to prevent discrimination and to • workplace diversity policies and the AEC recognise, and make best use of, the Workplace Diversity Program; and diversity in the workplace and the • details of services to assist employees Australian community. to balance their work, family and other ArchivedThe policy complements the AEC’s caring responsibilities, including access Workplace Diversity program and to childcare referral services and family incorporates the Equalhistorical Employment room facilities. Opportunity (EEO) program. The following initiatives have also been The principles underpinning the AEC’s progressed during the year, in line with the workplace diversity initiatives include: objectives of the AEC’s Workplace Diversity • the AEC will meet its obligations under program: the relevant Commonwealth • There has been ongoing review of legislation; recruitment and selection exercises • the AEC is committed to implementing within the AEC to ensure they are free workplace diversity initiatives that from discriminatory barriers. This researchincludes ensuring all selection panels uphold the APS Values and Code of Conduct; and are appropriately balanced. • workplace diversity initiatives which • A range of training activities and aim to: opportunities for career advancement are regularly notified to employees

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through internal communication such as multilingual registers, newsletters devices. and information sessions for staff. • Reiteration of a zero tolerance policy in Gender equity is another element of the relation to workplace harassment, AEC’s diversity program. A reporting including the introduction of specific process is in place in the AEC to monitor strategies designed to reduce incidences. progress on gender equity and other This includes the contracting of a new initiatives including networking for a provider for the Employee Assistance balanced membership of working parties Program and raising the awareness of and selection committees and promotion employees through displaying posters of staff development opportunities. In and conducting regular information addition, the AEC’s Intranet site has been upgraded to raise the profile of information sessions on how to both manage and foravailable on gender and equity issues. avoid unacceptable behaviour. An information booklet titled A Harassment Table 25 represents the EEO profile of AEC Free Work Environment is also available to staff (Australian Public Service Act 1999 and all AEC staff on the Intranet. Commonwealth Electoral Act 1918) by nominal classification as at 30 June 2001 • There are quarterly meetings of State and Table 26 benchmarks the AEC against Workplace Diversity Committees to the APS average as at 30 June for the years review and progress diversity initiatives 2000 and 2001.

Table 25: EEO profile by nominal classification1, including ongoing and non-ongoing staff, at 30 June 2001 Salary range Total staff Women CLDB ATSIonly PWD Above $79,421 13 2 1 00 (Senior Executive staff including Holders of Public Office) 15.4% 7.7% 0% 0% $70,036–$79,421 24 8 1 0 0 (Exec Level 2) 33.3% 4.3% 0% 0% Archived$60,752–$67,577 65 22 8 0 4 (Exec Level 1) 33.8% 12.7% 0% 6.3% $48,646–$54,524 historical206 53 29 1 8 (APS Level 6) 25.7% 14.1% 0.5% 3.9% $43,946–$48,162 49 207 00 (APS Level 5) 40.8% 14.3% 0% 0% $39,401–$43,178 53 37 7 1 0 (APS Level 4) 69.8% 13.2% 1.9% 0% $35,352–$38,742 198 125 26 2 6 (APS Level 3) 63.1% 13.3% 1% 3.1% $31,037–$34,419 257 225 12 2 5 (APS Level 2) research87.5% 4.7% 0.8% 2% Up to $30,310 5 3 1 0 0 (APS Level 1) 60% 20% 0% 0% Total 870 495 92 6 23 56.9% 10.6% 0.7% 2.6% Equivalent full-time 826 1 Source: Perspect HR system Excludes internal temporary assignments at higher level.

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Table 26: Benchmarking AEC EEO representation against APS average

Target group AEC % 2000 – 2001 AEC % 1999 – 2000 APS average

Women 56.9 55.2 49.6

CLDB 10.6 11.5 11.6

Indigenous 0.7 0.7 2.3

PWD 2.6 2.7 4.2

Key to tables 25 and 26: APS Australian Public Service CLDB People from culturally or linguistically diverse backgroundsfor PWD People with disabilities

When comparing the data in Table 26 for Social justice and equity 2000–2001 to the previous year’s data, representation of women has increased The AEC’s draft disability discrimination within the AEC and is 7.3 percentage points plan was amended, following input from higher than the APS average. The increase 42 organisations/individuals with an in representation of women occurred interest in disability issues, and the primarily at the APS6 and APS4 levels. amended draft was provided to the Human People from culturally or linguistically Rights and Equal Opportunity Commission diverse backgrounds have decreased by (HREOC) for any final comments.only The plan 0.9 of a percentage point and people with will be finalised and distributed shortly. AEC disabilities have decreased only slightly by staff, together with representatives from 0.1 of a percentage point from the previous the Electoral Council of Australia, met with year. Aboriginal and Torres Strait Islander the Commonwealth Deputy Discrimination representation has remained static. Commissioner to discuss a range of polling Archived place access issues arising from a HREOC inquiry. These issues included assessment, classification and advertising of polling historicalplaces.

research

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External scrutiny

s judicial decisions, decisions of within the Commonwealth and the AEC administrative tribunals and was one of ten agencies examined. associated committees primarily A The principal objective of the performance relate to the management of the electoral audit was to form an opinion on the roll and conduct of elections, ballots and adequacy of Commonwealth agencies’ referendums (which are deliverable under management of Internet security. Outcomes 1 and 2), comments on these decisions have been included in the forThe official report had not been tabled in introductory sections of both Outcomes. the Parliament as at 30 June 2001. The Auditor-General also commenced a Reports by Auditor-General preliminary study for a performance audit to examine the effectiveness of the AEC’s management of the electoral roll, in Financial statements audit particular the effectiveness of the AEC’s controls and procedures undertaken to The audit of the AEC’s 2000–2001 financial ensure the roll’s integrity and accuracy. statements, under section 57 of the Financial Management and Accountability The official report had not been finalised as Act 1997, was carried out by a contract at 30 June 2001. audit firm appointed by the Auditor- No other major Auditor-General reports General. The audit report on the only relating to the AEC were issued during the 2000–2001 financial statements was year. unqualified (see page 84).

Performance audits ArchivedDuring 2000–2001 the Auditor-General conducted a cross-portfolio performance audit of Internet securityhistorical management

research

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Management of human resources

Effectiveness in managing and A National Induction Program has been developing human resources to developed this year to ensure all employees achieve the AEC’s objectives are made aware of, and remain familiar with, the AEC’s mission, values and structure and operations, their rights and uman resource management plays responsibilities and their role in the a key role in the achievement of organisation. The AEC considers induction Hbusiness outcomes in the AEC. It forand orientation to be a high priority for provides a framework for efficient and new employees, enabling them to integrate effective people management and assists quickly and effectively into the AEC and to in building the AEC’s capability to realise contribute to the AEC’s business outcomes. organisational improvement priorities. Employees’ job satisfaction and the knowledge that they are making a Workforce planning, staff contribution are important outcomes which can be improved through retention and turnover meaningful and ongoing induction and orientation processes. The AEC’s workforce planning, retention and turnover activities have focused on In addressing the skills required to build identifying key positions that might be at organisational capability, employees have risk, due to an increasing APS-wide trend undertaken training in contractonly for employees to resign or retire around establishment and management, project their 55th birthday to take advantage of management and change management; favourable superannuation arrangements. and have benefited from a continuing partnership with Griffith University by A comprehensive review was undertaken of undertaking studies in electoral age profiles, separation patterns and governance. Seven employees are Archivedvacancy filling trends. This identified a undertaking a Certificate Course in potential risk of losing some key employees Electoral Governance, while a further four at the APS6 level. Shorthistorical and long-term employees have completed the Certificate succession strategies are being developed Course and are working their way towards to address any staffing shortfalls should a Diploma in Electoral Governance. A the potential losses eventuate. program called ‘Bridge the Gap’ has also been developed in New South Wales to Training and development enable staff at the APS3 level to gain the undertaken and its impact skills necessary for advancement to positions of Divisional Returning Officer. A training and development strategy Individual skill and career development has linking effective and efficient people researchcontinued under the provisions of the management to organisation improvement Studybank program. Several employees priorities has continued during the participated in job application and reporting year. The focus of this strategy in interview skills training and information 2000–2001 has been on achieving the technology training. Other employees have improvement priorities identified in the participated in staff development programs AEC Corporate Plan 1999–2002.

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sponsored by the Public Service and Merit 2003 but the provisions will continue after Protection Commission, including Senior that date, until such time as the next CA is Women in Management and the Public certified. Sector Management Course. ‘Fighting Fit’ The CA provides a framework which programs are also run in New South Wales enables the AEC to attract, retain and to help with stress management and to develop high quality, productive employees, encourage healthy eating and general who will assist in the delivery of effective, fitness. independent electoral services that meet As part of the AEC’s strategy of matching client needs and encourage their staff capabilities to future organisational participation in the electoral process. needs, the AEC’s Graduate Program again Features of the CA that contribute to recruited three participants during the year effective human resource management for Central Office. The graduates undertake forand development are equitable a significant external training program that remuneration and competitive and flexible complements the broad work experience working arrangements for employees. opportunities provided by the AEC. Australian Workplace Agreements (AWAs) A new Training and Development Policy contain a number of benefits and provide was developed during the year and was flexible arrangements that allow posted on the AEC Intranet in April 2001. employees to arrange their remuneration The policy outlined key principles that packages to suit individual circumstances. underpin the AEC’s training and development initiatives for people engaged Number covered by agreements as non-Senior Executive Service (SES) The number of APS employees covered by ongoing or non-ongoing employees under the CA at the time of certificationonly was 870. section 22 of the Australian Public Service Act 1999. Salary ranges The AEC is also developing a leadership The current salary ranges available for APS behavioural model for leaders at all levels. employees by classification structure under The model includes multi-level feedback the CA are: Archivedfrom managers, peers and subordinates and is designed to help leaders become Employee Remuneration more effective by increasing their self- classification band in $ awareness and self-understanding.historical It also gives leaders useful information about the APS1 27,424–30,310 way they lead and helps them identify their APS2 31,037–34,419 strengths and developmental needs. APS3 35,352–38,742 Certified agreements and Australian Workplace APS4 39,401–43,178 Agreements APS5 43,946–48,162

APS6 48,646–54,524 Features and impactresearch EL1 60,752–67,577 The AEC Certified Agreement 2001–2003 (CA) applies to staff employed under the EL2 70,036–79,421 Australian Public Service Act 1999. The nominal expiry date of the CA is 30 June

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Non-salary benefits Remuneration Tribunal under the Remuneration Tribunal Act 1973. While the The CA contains non-salary benefits that majority of these appointees are now include: Principal Executive Officers, their • flexible working arrangements (for commencing remuneration had not been example, part-time work); finalised as at June 30. These appointees have not been subject to performance pay. • the ability to purchase up to four weeks additional leave and shutdown of all For other senior executive staff employed offices between the period of under the Commonwealth Electoral Act Christmas and New Year (employees 1918, basic salary is determined by the are not required to utilise Annual Electoral Commissioner having regard to Recreation Leave or Flextime for the rates applicable in the Australian Public forService senior executive bands. Under the working days during this period); terms of AWAs for the senior executive the • study assistance to employees Electoral Commissioner is able to vary the undertaking an approved course of salary from time to time having regard to study; movements across the Australian Public Service and general economic pay • reimbursement of the cost for indicators. Six senior executive staff are membership of certain professional eligible for performance pay. The six senior organisations; executive staff comprise one First Assistant • provision of family room facilities in Commissioner, three Assistant Central Office; Commissioners and two Deputy Australian Electoral Officers. • reimbursement of costs associated with only dependant care while travelling on During the period 1 July 2000 to 30 June business; 2001 senior executive staff performance pay averaged 6.6 per cent of actual salary. • access to a confidential, professional The aggregated amount of performance counselling service to employees and pay during the period 1 July 2000 to 30 their families at no cost to the June 2001 was $35,056. Archivedemployee; • provision of a childcarehistorical referral service Productivity gains for employees; The recently implemented Certified • reimbursement for loss or damage to Agreement 2001–2003 identifies several clothing or personal effects which occur performance improvement issues which during the course of employment; and will be addressed over the period of the agreement, including: • temperate clothing allowance. • continuous improvement of business Performance pay processes in preparation for market testing; There are no employees engaged under the Australian Public Serviceresearch Act 1999 who • achievement of performance receive performance pay. improvement targets identified in the Strategic Plan and the National Salary of the statutory appointees Operational Plan; employed under the Commonwealth Electoral Act 1918 is determined by the • ongoing reviews of employee

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conditions, streamlining of internal OH&S matters. Successful achievement of processes and enhanced contractual the objectives of the plan will ensure the arrangements; and AEC provides a safe and healthy workplace for all employees and fulfils its legal • improved processes for the provision of obligations. electronic information to internal and external clients. Increased focus on OH&S matters through more regular committee meetings, Training and development activities will improved information on the Intranet and focus on these performance improvement an increased profile in AEC documentation initiatives to ensure AEC employees are has resulted in increased awareness of and equipped to deal with the changing nature vigilance in workplace safety. of their workplace. The AEC is also developing a new forStatistics on staffing Occupational Health and Safety (OH&S) Strategic Plan for the years 2001–2003 to A staffing overview is provided in provide a focus for its responsibilities in Appendix A.

only Archived historical

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Purchasing

Assessment of performance Executive Instructions, which are designed against key purchasing to ensure the effective application of the objectives relevant core principles. The AEC has significantly improved its performance in relation to the gazettal of he letting of AEC major contracts for business opportunities on the Government the provision of supplies is managed advertising website. Tutilising the expertise of a for contracting cell. This cell was created to The AEC’s performance under the above ensure that the AEC meets its obligations arrangements has been largely effective in including the core principles articulated in meeting the fundamental requirements of Government purchasing policy. Commonwealth Procurement guidelines and its supporting core principles. Small value purchases are undertaken locally in accordance with AEC Chief

Assets management only

Effectiveness of assets of the AEC. It contains the electoral rolls for Archivedmanagement federal, State and Territory elections and the range of computer programs required for the entry, storage and extraction of iven the outsourcinghistorical of the elector and geographical information majority of the AEC’s information including addresses and boundaries of Gtechnology assets, the remaining electoral areas. fixed assets base is not significant to the During the financial year the RMANS strategic business of the AEC. application programs have been effectively maintained and documented so that the The computerised roll management system is stable and is able to provide system (RMANS) is the key strategic asset researchaccurate election data in a timely manner.

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Consultants and competitive tendering and contracting

Consultancy services contracts The MTACO team assisted in re-tendering awarded and expenditure the AEC’s outsourced Property Management contract, issued a Request for Tender (RFT) for Internal Audit and Related uring the financial year, the AEC let Services and is working on Office Services 50 consultancy contracts to a total and Human Resource re-engineering and Dvalue of $5,501,381 and the total CTC processes. amount actually paid against these forRecommendations from a review of contracts during the year was $4,210,266. property management arrangements conducted by PSI Consulting at a value of Appendix G contains individual information less than $100,000 were incorporated into for each of the consultancy contracts let to the request for tender for property the value $10,000 or more. management services. Internal Audit Competitive tendering and corporate governance improvements contracting (CTC) contracts identified during the preparation of the RFT are being implemented in conjunction with that tender process. PSI Consulting Pty Ltd conducted a Performance Improvement Cycle (PIC) Acumen Alliance undertook a review of Review of AEC corporate and support arrangements for employmentonly of functions over the period January to August temporary casuals under the 2000. The cost of this contract was $35,280. Commonwealth Electoral Act 1918. In the main, the AEC will continue with its current This review found the cost of these arrangements for the foreseeable future, functions (10.09 per cent of the AEC non- which effectively cater for short-term electoral event operating budget) to be employment of some 60,000 people over Archivedwithin acceptable limits and made an electoral event. Process improvements recommendations aimed at improving the identified in the review recommendations corporate policy andhistorical strategic planning are being implemented. focus, and operational efficiency, through restructuring, business process re- There were also other contracts let as part engineering and CTC. of the CTC process, for example, provision of some services and materials for the These recommendations are being forthcoming federal election, the imaging, reviewed and implemented as appropriate storage and retrieval of enrolment by a high-level AEC steering committee and documents and general office services. dedicated team established to give effect to Market Testing and Contracting Out Electoral education (MTACO) policies announced in the 2000 Commonwealth Budget.research The Electoral Education Program Evaluation was completed during the year. The Ernst&Young have been appointed organisation undertaking the evaluation business adviser, Acumen Alliance probity has been tasked with undertaking adviser and Blake Dawson Waldron legal additional work on the report and this will adviser to the MTACO process. None of be finalised during the second half of 2001. these contracts are valued over $100,000.

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Providing access to people with disabilities

Commonwealth Disability change address are sent enrolment Strategy information in the post, has been of benefit to people with a disability. Enrolment information is also available though the he AEC has participated in a Joint Internet and enrolment forms may be sent Roll Council sub-committee in by post or facsimile, which avoids the Testablished to review and report on need to visit an AEC office. various disability issues. In addition, the forIt has been decided that all static polling AEC has had discussions with staff from places for the next federal election will the Human Rights and Equal Opportunity have a wheelchair-accessible voting screen Commission about access to the electoral and these have been ordered. These screens process for people with a disability. were used in many locations during the 1999 Referendum and proved highly The AEC continues to make a range of acceptable to relevant voters. information about the electoral process available in different formats, including The AEC has continued its efforts to printed material, and through the AEC’s maximise the number of polling places national enquiry number and telephone with good access arrangements and to typewriter facilities. Changes to the have these clearly marked in polling place electoral enrolment process through the advertising for the next federalonly election. Continuous Roll Update, where people who Archived historical

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for

only Archived historicalFINANCIAL STATEMENTS and accompanying notes research 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 108

for

only Archived historical

research

108 Financial statements 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 109

for

only Archived historical

research

Financial statements 109 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 110

for

only Archived historical

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110 Financial statements 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 111

for

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Financial statements 111 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 112

Australian Electoral Commission Statement of financial performance

for the year ended 30 June 2001 2000-2001 1999-2000 Notes $’000 $’000 Revenues from ordinary activities Revenues from government 3A 96,140 155,997 Interest 3B 1,328 1,190 Sales of goods and services 3C 10,084 15,363 Proceeds from disposal of assets for3D 377 472 Other 1,085 249 Total revenues from ordinary activities 109,014 173,271

Expenses from ordinary activities Employees 4A 51,560 75,591 Suppliers 4B 40,430 71,852 Depreciation and amortisation 4C 8,624 6,865 Write-down of assets 4D 85 236 Disposals of assets 3D 488 647 Other 4E 758 – Total expenses from ordinary activities 101,945only 155,191 Borrowing Costs and other expenses Finance lease interest 5 75 – Total borrowing costs and other expenses 75 –

ArchivedNet Operating surplus (deficit) from ordinary activities 6,994 18,080 Equity Interests Net surplus (deficit)historical attributable to the Commonwealth 6,994 18,080 Net transfers (to) from deferred activities reserve 11 (7,163) – Net credit (debit) to asset revaluation reserve 11 134 – Net credit (debit) to recognise existing non-financial assets 7D – 490 Capital Usage Charge 11 (2,529) (3,905) Total revenues, expenses and valuation adjustments (9,558) (3,415) recognised directly in equity Total changes in equity other than those resulting (2,564) 14,665 from transactions withresearch owners as owners

The above statement should be read in conjunction with the accompanying notes

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Australian Electoral Commission Statement of financial position

as at 30 June 2001 2000-2001 1999-2000 Notes $’000 $’000 Assets Financial assets Cash 31,455 28,976 Receivables 6A 2,307 1,969 Total financial assets for 33,762 30,945 Non financial assets Land and buildings 7A,D 6,216 6,669 Infrastructure, plant and equipment 7B,D 4,543 5,040 Intangibles 7C,D 13,088 16,581 Inventories 7E 4,574 1,799 Other 7F 1,236 2,089 Total non- financial assets 29,657 32,178 Total assets 63,419 63,123 Liabilities Interest Bearing Liabilities Leases 8A 901only – Other 8B 1,043 1,257 Total Interest Bearing Liabilities 1,944 1,257 Provisions Capital Usage charge – 1,941 Employees 9A 19,519 17,534 ArchivedTotal provisions 19,519 19,475 Payables Suppliers historical10A 5,087 3,117 Other 10B 898 5,402 Total Payables 5,985 8,519 Total Liabilities 27,448 29,251 Equity Parent Entity Interest Capital 4,230 4,230 Reserves 24,614 17,317 Accumulated surplus (deficits) 7,127 12,325 Total Parent Entity Interestresearch 11A 35,971 33,872 Total Equity 35,971 33,872 Current Liabilities 16,235 13,579 Non-Current Liabilities 11,213 15,672 Current Assets 39,384 31,650 Non-Current Assets 24,035 31,473 The above statement should be read in conjunction with the accompanying notes

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Australian Electoral Commission Statement of cash flows

for the year ending 30 June 2001 2000-2001 1999-2000 Notes $’000 $’000 Operating Activities Cash received Appropriations for outputs 90,947 161,139 Sales of goods and services 10,665 15,581 GST Refunds 6,119 – Interest 1,677 809 Other for 1,088 293 Total cash received 110,496 177,822 Cash used Employees (49,447) (74,610) Suppliers (47,102) (71,383) Borrowing costs (75) – Total cash used (96,624) (145,993) Net cash from (used by) operating activities 12 13,872 31,829

Investing Activities Cash received Proceeds from sales of property, plant and equipment 377only 458 Total cash received 377 458 Cash used Purchase of property, plant and equipment (1,687) (3,388) Purchase of intangibles (1,620) (2,266) ArchivedTotal cash used (3,307) (5,654) Net cash from (used by) investing activities (2,930) (5,196)

Financing Activitieshistorical Cash received Other – 4,230 Total cash received – 4,230 Cash used Repayment of debt (1,170) – Capital use paid (4,793) (1,964) Dividends paid (2,500) – Total cash used (8,463) (1,964) Net cash from (used by)research financing activities (8,463) 2,266

Net increase (decrease) in cash held 2,479 28,899 Cash at the beginning of the reporting period 28,976 77 Cash at the end of the reporting period 31,455 28,976

The above statement should be read in conjunction with the accompanying notes

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Australian Electoral Commission Schedule of commitments

as at 30 June 2001 2000-2001 1999-2000 Notes $’000 $’000 BY TYPE Capital commitments Land and buildings – 114 Infrastructure, plant and equipment 171 11 Intangibles 98 6 Total capital commitments 269 131 Other commitments for Operating leases 1, 2 29,686 52,073 Project commitments 33,170 1,515 Total other commitments 62,856 53,588 Commitments receivable3 (9,572) (7,421) Net commitments 53,553 46,298 BY MATURITY All net commitments One year or less 15,018 12,844 From one to five years 37,520 28,345 Over five years 1,015only 5,109 Net commitments 53,553 46,298 Operating Lease Commitments One year or less 9,831 16,998 From one to five years 18,740 29,966 Over five years 1,115 5,109 ArchivedNet commitments 29,686 52,073 NB: All Commitments are GST inclusive where relevant. 1 The variation betweenhistorical 1999–2000 Operating Lease Commitments and those reported in 2000–01 relates to a reclassification between Operating Leases and Project related commitments. 2 Operating leases included are effectively non-cancellable and comprise: Leases for office accommodation • Lease payments are generally subject to annual increase in accordance with upwards movements in the consumer price index • The initial periods of office accommodation are still current and each may be renewed for a period of up to 3 to 5 years at the AEC’s option, following a once off adjustment of rentals to current market levels Agreements for the provision of • No contingent rentals exist motor vehicles to senior executive • There are no renewal or purchase options available to the AEC officers • The lessor provides all computer equipment and software designated as necessary under A lease in relation to computer contract for 5 years plus a further two years at the AEC’s option. The equipment supplied under equipment held as at 30 June this contract has an average useful life of 3 years from the commencement of the contract 1998 which was leased back on 1 • The AEC may vary its originally designated requirement, subject to three months notice, at no July 1998 researchpenalty 3 Commitments receivable by the AEC relate to arrangements with each State and Territory for the sharing of certain electoral costs associated with the maintenance of the joint Commonwealth, State and Territory electoral rolls. Whilst these arrangements are ongoing, estimates have only been provided for one year due to uncertainty regarding changes in parameters such as elector population. Departmental commitments receivable include operational items, such as GST and Project related items.

The above statement should be read in conjunction with the accompanying notes

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Australian Electoral Commission Schedule of contingencies

as at 30 June 2001 2000-2001 1999-2000 Notes $’000 $’000

Contingent Losses Restoration costs – Office Leases 1 1,347 332 Claims for damages/costs 2 495 942 Total contingent losses 1,842 1,274

Contingent Gains 3 for Claims for damages/costs (99) (149) Net contingencies 1,743 1,125

1 A number of property leases held require the AEC, at the conclusion of those leases, to restore, or ‘make good’, those premises to a similar state as that when first occupied. 2 The amount represents an estimate of the AEC’s liability based on precedent cases. The AEC is defending the claims. 3 The AEC is expecting to succeed in claims against suppliers, although the cases are continuing. The estimate is based on precedent in such cases. only

Schedule of unquantifiable Archivedcontingencies At 30 June 2001, thehistorical AEC had a number of legal claims against it relating to Public Liability Claims at polling locations. The AEC has denied liability and is defending the claims. It is not possible to estimate the amounts of any eventual payments that may be required in relation to these claims. research

The above statement should be read in conjunction with the accompanying notes

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Australian Electoral Commission Schedule of administered revenues and expenses

for the year ending 30 June 2001 2000-2001 1999-2000 Notes $’000 $’000

Revenues from ordinary activities Non-taxation Revenue from Government 19A 224 121 Sales of goods and services 19B 3,801 3,440 Other sources of non-taxation revenues for19C 267 1,726 Total non-taxation 4,292 5,287 Total revenues from ordinary activities 4,292 5,287

Expenses from ordinary activities Other 20A 224 121 Total expenses from ordinary activities 224 121 Cash transferred to Official Public Account (4,163) (5,194) Net increase (decrease) in administered net assets (95)only (28) Archived historical

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The above statement should be read in conjunction with the accompanying notes

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Australian Electoral Commission Schedule of administered assets and liabilities

as at 30 June 2001 2000-2001 1999-2000 Notes $’000 $’000

Assets Financial assets Cash 1 1 Receivables for21A 776 871 Other 21B 26 52 Total financial assets 803 924 Total assets 803 924

Liabilities Payables Suppliers 22A 15 15 Other 22B 32 58 Total payables 47 73 Total liabilities 47 73 Equity only Capital – – Accumulated Results 756 851 Reserves – – Total equity 23 756 851 Current liabilities 47 73 ArchivedNon-current liabilities – – Current assets 803 924 Non-current assets historical – –

research

The above statement should be read in conjunction with the accompanying notes

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Australian Electoral Commission Schedule of administered cash flows

for the year ending 30 June 2001 2000-2001 1999-2000 Notes $’000 $’000

Operating Activities Cash received Sales of goods and services 3,897 3,451 Cash from the Official Public Account 228 121 Other for 266 2,141 Total cash received 4,391 5,713

Cash used Cash to Official Public Account (4,163) (5,194) Other (228) (535) Total cash used (4,391) (5,729) Net cash from operating activities 24 0 (16)

Net increase(decrease) in cash held 0 (16) Cash at the beginning of the reporting period 1 17 Cash at the end of the reporting period only1 1 Archived historical

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The above statement should be read in conjunction with the accompanying notes

Financial statements 119 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 120

Australian Electoral Commission Schedule of administered commitments

as at 30 June 2001 2000-2001 1999-2000 Notes $’000 $’000

BY TYPE Capital commitments – – Other commitments for Operating leases – – Other commitments1 123 – Total other commitments 123 – Commitments receivable2 (3,500) (3,646) Net commitments (3,377) (3,646)

BY MATURITY All net commitments One year or less (3,377) (3,646) From one to five years –only – Over five years – – Net commitments (3,377) (3,646)

ArchivedNB: All commitments are GST inclusive where relevant 1 Other commitmentshistorical relate to election public funding payable with respect to the Aston by-election. 2 Commitments receivable relate to arrangements with each State and Territory for the sharing of certain electoral costs associated with the maintenance of the joint Commonwealth, State and Territory electoral rolls. research

The above statement should be read in conjunction with the accompanying notes

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Australian Electoral Commission Notes to and forming part of the financial statements

for the year ending 30 June 2001

Note Description Note Description

1. Summary of Significant 16. Average Staffing Levels Accounting Policies 17. Act of Grace Payments, Waivers 2. Events Occurring after Balance and Defective Administration Date forScheme 3. Operating Revenues 18. Financial Instruments 4. Operating Expenses 19. Administered Revenue 5. Borrowing Cost Expenses 20. Administered Expenses 6. Financial Assets 21. Administered Assets 7. Non-Financial Assets 22. Administered Liabilities 8. Interest Bearing Liabilities 23. Administered Equity 9. Provisions 24. Administered Cash Flow Reconciliation 10. Payables only 25. Administered Remote 11. Equity Contingencies 12. Cash Flow Reconciliation 26. Administered Financial 13. Remote Contingencies Instruments Archived14. Executive Remuneration 27. Appropriations 15. Services Provided by the Auditor- 28. Trust Moneys General historical 29. Reporting of Outcomes

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Notes to and forming part of the financial statements

Note 1 Summary of Significant Accounting Policies

1.1 Objectives of the Australian of items controlled or incurred by the Electoral Commission Government. The Australian Electoral Commission (AEC) Administered items managed for the is an independent statutory body Government by the AEC are primarily the established under the Commonwealth collection of Electoral Fees and Fines under Electoral Act 1918 for the purpose of the operations of Outcome 2 (Impartial and conducting elections and referendums, independent electoral services). In addition, maintaining the electoral roll and providing forunder current funding arrangements electoral information, education programs revenue received by the AEC relating to the and related services. sale of joint roll data is split between Departmental and Administered. Joint roll While the AEC is predominantly funded by sales are managed under Outcome 1 (An Parliamentary appropriations, revenue is effective electoral roll). also received for the provision of electoral services to other organisations. 1.2 Basis of Accounting The AEC is structured to meet three The financial statements are required by outcomes: section 49 of the Financial Management Outcome 1 (An effective electoral roll) and Accountability Act 1997 and are a Australians have an electoral roll which general purpose financial report. ensures their voter entitlement and only The statements have been prepared in provides the basis for the planning of accordance with: electoral events and electoral redistributions. • Schedule 1 of the Financial Management and Accountability Outcome 2 (Impartial and independent electoral services) (Financial Statements 2000-01) Orders Archived made under the Financial Management Stakeholders/customers have access to, and advice on, impartial and independent and Accountability Act 1997; electoral services andhistorical participate in • Australian Accounting Standards and electoral events. Accounting Interpretations issued by Outcome 3 (An informed community) Australian Accounting Standards An Australian community which is well Boards; informed about electoral matters. • other authoritative pronouncements of Agency activities contributing toward these the Boards; and outcomes are classified as either • the Consensus Views of the Urgent departmental or administered. Issues Group. Departmental activities involve the use of assets, liabilities, revenueresearch and expenses controlled by or incurred by the Agency in The statements have been prepared having its own right. Administered activities regard to: involve the management or oversight by • Statements of Accounting Concepts; the agency, on behalf of the Government, and

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Notes to and forming part of the financial statements

• the Explanatory Notes to Schedule 1 2000, with the exception of: and Guidance Notes issued by the Department of Finance and Non-financial Assets – fair value Administration. During the 2000-01 financial year the AEC The AEC Statements of Financial revised the classification of asset classes to Performance and Financial Position have remove the ‘at cost’ asset categories. The been prepared on an accrual basis and are balances that were previously reported as in accordance with the historical cost ‘at cost’ have been combined in existing ‘at convention, except for certain assets which, valuation’ categories. Comparative figures as noted, are at valuation. Except where for the previous reporting period have been stated, no allowance is made for the effect foradjusted to retrospectively reflect this of changing prices on the results or the change throughout this document. financial position. Intangible Assets – Software Assets and Liabilities are recognised in the In accordance with provisions under AEC Statement of Financial Position when Australian Accounting Standard 38 the AEC and only when it is probable that future has chosen to reclassify previous ‘at economic benefits will flow and the valuation’ in house developed software amounts of the assets or liabilities can be asset categories to an ‘at cost’ classification. reliably measured. Assets and liabilities The balances of previous ‘at valuation’ asset arising under agreements equally classes have been deemed to be ‘at cost’ proportionally unperformed are however figures from 1 July 2000 and have been not recognised unless required by an combined with the previous ‘at cost’ Accounting Standard. Liabilities and assets only balances. Comparative figures for the that are unrecognised are reported in the previous reporting period have been Schedule of Commitments and the adjusted to retrospectively reflect this Schedule of Contingencies (other than change throughout this document. remote contingencies, which are reported Archivedat notes 13 and 25). 1.4 Revenue Revenues and expenses are recognised in the The revenues described in this Note are AEC’s Statement of Financial Performance revenues relating to the core operating when and only whenhistorical the flow or activities of the AEC. consumption or loss of economic benefits has occurred and can be reliably measured. Revenues from Government – Agency Appropriations The continued existence of the AEC in its present form, and with its present Appropriations for departmental outputs programs, is dependent on Government are recognised as revenue to the extent policy and on continuing appropriations by that the Finance Minister is prepared to Parliament for the AEC’s administration release appropriations for use (that is, the and programs. full amount of the appropriations passed researchby the Parliament less any savings offered 1.3 Changes in Accounting Policy up at Additional Estimates and not subsequently released). The accounting policies used in the preparation of these financial statements Appropriation drawn down from the are consistent with those used in 1999­ Official Public Account by the AEC during

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Notes to and forming part of the financial statements

1999-00 and 2000-01 in respect of the service is recognised by reference to the Electoral and Referendum Amendment Act stage of completion of contracts or other (No. 1) 1999 meet the requirements of agreements to provide services to Finance Brief 1 with respect to the carry Commonwealth bodies. The stage of forward of appropriations. Consequently a completion is determined according to the Deferred Activities Reserve has been proportion that costs incurred to date bear established as the result of a declaration by to the estimated total costs of the management . An amount representing transaction. unused revenue, resulting from Parliamentary approval processes for 1.5 Transactions by the Government enabling regulations remaining incomplete, as Owner has been credited to the Reserve. for Appropriations designated as ‘Capital Resources received free of charge –equity injections’ are recognised directly in equity to the extent drawn down as at the Services received free of charge are reporting date. recognised as revenue when and only when a fair value can be reliably determined and Net Assets received under restructuring of the service would have been purchased if it administrative arrangements are had not been donated. Use of these designated by the Finance Minister as resources are recognised as an expense. contributions by owners and adjusted directly against equity. Net Assets Contributions of assets at no cost of relinquished are designated as distributions acquisition or for nominal consideration to owners. Net assets transferred are are recognised at their fair value when the initially recognised at the amountsonly at asset qualifies for recognition, unless which they were recognised by the received from another government agency transferring agency immediately prior to as a consequence of a restructuring of the transfer. administrative arrangements (refer to ArchivedNote 1.5). 1.6 Employee Entitlements Other Revenue Leave Revenue from the salehistorical of goods and The liability for employee entitlements services is recognised upon delivery of includes provision for annual leave and goods to customers. long service leave. No provision has been Interest revenue is recognised on a made for sick leave as all sick leave is non- proportional basis taking into account the vesting and the average sick leave taken in interest rates applicable to the financial future years by employees of the AEC is assets. estimated to be less than the annual entitlement for sick leave. Dividend revenue is recognised when the right to receive a dividend has been The liability for annual leave reflects the established. researchvalue of total annual leave entitlements of all employees at 30 June 2001 and is Revenue from disposal of non-current recognised at the nominal amount. assets is recognised when control of the asset has passed to the buyer. The non-current portion of the liability for long service leave is recognised and Agency revenue from the rendering of a measured at the present value of the

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Notes to and forming part of the financial statements

estimated future cash flows to be made in minimum lease payments at the inception respect of all employees at 30 June 2001. In of the lease and a liability recognised for determining the present value of the the same amount. Leased assets are liability, the AEC has taken into account amortised over the period of the lease. attrition rates and pay increases through Lease payments are allocated between the promotion and inflation. principal component and the interest expense. Separation and redundancy Operating lease payments are expensed on Provision is also made for separation and a basis which is representative of the redundancy payments in circumstances pattern of benefits derived from the leased where the AEC has formally identified forassets. The net present value of future net positions as excess to requirements and a outlays in respect of surplus space under reliable estimate of the amount of the non-cancellable lease agreements is payments can be determined. expensed in the period in which the space becomes surplus. Superannuation Lease incentives taking the form of ‘free’ Staff of Australian Electoral Commission leasehold improvements and rent holidays contribute to the Commonwealth are recognised as liabilities. These liabilities Superannuation Scheme and the Public are reduced by allocating lease payments Sector Superannuation Scheme. Employer between rental expense and reduction of contributions amounting to $3,962,441 the liability. (1999-2000: $4,573,732) in relation to these schemes have been expensed in these 1.8 Borrowing costs only financial statements. All borrowing costs are expensed as No liability for superannuation is incurred except to the extent that they are recognised as at 30 June 2001 as the directly attributable to qualifying assets, in employer contributions fully extinguish the which case they are capitalised. The accruing liability which is assumed by the amount capitalised in a reporting period Commonwealth. Archived does not exceed the amount of costs Employer Superannuation Productivity incurred in that period. Benefit contributionshistorical totalled $1,092,182 (1999-2000: $1,053,503). 1.9 Cash Cash includes notes and coins held and any 1.7 Leases deposits held at call with a bank or A distinction is made between finance financial institution. leases which effectively transfer from the lessor to the lessee substantially all the 1.10 Financial instruments risks and benefits incidental to ownership Accounting policies for financial of leased non-current assets and operating instruments are stated at Notes 18 and 26. leases under which theresearch lessor effectively retains substantially all such risks and 1.11 Acquisition of Assets benefits. Assets are recorded at cost on acquisition Where a non-current asset is acquired by except as stated below. The cost of means of a finance lease, the asset is acquisition includes the fair value of assets capitalised at the present value of

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Notes to and forming part of the financial statements

transferred in exchange and liabilities leasehold improvements are revalued undertaken. every three years. The last revaluation was conducted as at 30 June 2001. Assets acquired at no cost, or for nominal consideration, are initially recognised as • Plant and equipment assets were assets and revenues at their fair value at revalued as at 30 June 2001. All assets the date of acquisition, unless acquired as a currently included in this class will be consequence of restructuring revalued again prior to June 2004. administrative arrangements. In the latter case, assets are initially recognised as Assets in each class acquired after the contributions by owners at the amounts at revaluation will be initially recorded at which they were recognised in the foracquisition cost until the next revaluation. transferor agency’s accounts immediately Annual review of net fair value and useful prior to the restructuring. lives until the next revaluation will be conducted to ensure that the carrying 1.12 Property, plant and equipment amounts of assets will reflect current values and that depreciation charges will Asset recognition threshold reflect the current cost of service potential consumed in each period. Purchases of property, plant and equipment are recognised initially at cost in the In accordance with the deprival Statement of Financial Position, except for methodology, land is measured at its purchases costing less than $1,000, which current market buying price. Property other are expensed in the year of acquisition than land, plant and equipment are (other than where they form part of a measured at depreciated replacementonly cost. group of similar items which are significant Where assets are held which would not be in total). replaced or are surplus to requirements, measurement is at net realisable value. At Revaluations 30 June 2001, the AEC had no assets in this Land, buildings, infrastructure, plant and situation. Archivedequipment are revalued in accordance with All valuations are independent except the ‘deprival’ method of valuation in where noted. successive 3-year cycles,historical so that no asset has a value greater than three years old. Recoverable amount test The AEC is implementing the requirements Schedule 1 requires the application of the of Schedule 1 as follows: recoverable amount test to departmental non-current assets in accordance with AAS • Freehold land and buildings and

Depreciation and amortisation rates applying to each class of depreciable asset are based on the following useful lives: research2000 – 2001 1999 – 2000 Buildings on freehold land 40 years 40 years Leasehold improvements Lease term, or intention Lease term, or intention Plant and equipment 5 to 10 years 5 to 10 years Intangibles 3 to 5 years 3 to 5 years

126 Financial statements 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 127

Notes to and forming part of the financial statements

10 Accounting for the Revaluation of Non- of direct materials and labour plus Current Assets. The carrying amounts of attributable costs that are capable of being these non-current assets have been allocated on a reasonable basis. reviewed to determine whether they are in excess of their recoverable amounts. In 1.14 Taxation assessing recoverable amounts, the The AEC is exempt from all forms of relevant cash flows have been discounted taxation except Fringe Benefits Tax and the to their present value. Goods and Services Tax. Depreciation and Amortisation 1.15 Capital Usage Charge Depreciable property plant and equipment forA capital usage charge (CUC) of 12% is assets are written-off to their estimated residual values over their estimated useful imposed by the Commonwealth on the net lives to the AEC using, in all cases, the departmental assets of the AEC. The straight line method of depreciation. charge is adjusted to take account of asset Leasehold improvements are amortised on gifts and revaluation increments during the a straight-line basis over the lesser of the financial year and any adjustment relating estimated useful life of the improvements to unfunded CUC resulting from variations or the unexpired period of the lease. between budget estimated and actual net departmental assets at year end. Depreciation/amortisation rates (useful lives) and methods are reviewed at each 1.16 Foreign Currency balance date and necessary adjustments are recognised in the current, or current Transactions denominated inonly a foreign and future reporting periods, as currency are converted at the exchange appropriate. Residual values are re­ rate at the date of the transaction. Foreign estimated for a change in prices only when currency receivables and payables are assets are revalued. translated at the exchange rates current as at balance date. Associated currency gains The aggregate amount of depreciation and losses are not material. Archivedallocated for each class of asset during the reporting period is historicaldisclosed in Note 4C. 1.17 Insurance 1.13 Inventories The Australian Electoral Commission has insured for risks through the Government’s No inventory is held for resale. insurable risk managed fund, called Inventories not held for resale are valued at ‘Comcover’. Workers compensation is cost, unless they are no longer required, in insured through COMCARE Australia. which case they are valued at net realisable value. 1.18 Comparative Figures Costs incurred in bringing each item of Comparative figures have been adjusted to inventory to its present location and conform to changes in presentation in researchthese financial statements where required. condition are assigned as follows:

raw materials and stores – purchase costs 1.19 Rounding on a first-in-first-out basis; and Amounts have been rounded to the nearest finished goods and work in progress – cost $1,000 except in relation to the following:

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Notes to and forming part of the financial statements

• act of grace payments and waivers; • an amount determined by the Finance Minister – this amount is determined • remuneration of executives; having regard to the expenses incurred • remuneration of auditors; and for the reporting period. • appropriations. Where unlimited, revenue is recognised to the extent that expenses have been 1.20 Administered Revenue incurred. Similarly, appropriations credited to administered special accounts All revenues described in this note are are recognised as revenue to the extent revenues relating to the core operating that expenses are incurred. activities performed by the agency on for behalf of the Commonwealth. Other Revenue Revenue from Government – Administered Revenue from the sale of goods and Appropriations services is recognised upon delivery of goods to customers. Appropriations for administered expenses may be unlimited or limited as to Administered fines are recognised in the amount. Where the appropriation is the period in which the breach occurs. annual appropriation and limited as to amount, revenue is recognised to the 1.21 Administered Capital extent of the lesser of: Appropriations of ‘Administered Capital’ • the amount appropriated by are recognised in Administered Equity as parliament; and the amounts appropriated onlyby Parliament are drawn down.

ArchivedNote 2 Events Occurring after Balance Date historical Electoral and Referendum Amendment Act 2001/02. Funds appropriated to date are (No. 1) 1999 and associated regulations may currently held against the Deferred be proclaimed before the end of 2001. Activities Reserve. Related expenditure will commence in research

128 Financial statements 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 129

Notes to and forming part of the financial statements 2000-2001 1999-2000 $’000 $’000

Note 3 Operating Revenues Note 3A Revenues from Government Appropriations for outputs 96,089 155,945 Resources received free of charge 51 52 Total 96,140 155,997

Note 3B Interest Interest for 1,328 1,190 Note 3C Sales of Goods and Services Goods 3,773 4,211 Services 6,311 11,152 Total 10,084 15,363

Note 3D Proceeds & Expenses from Sales of Assets Non-financial assets – Land & Buildings: Revenue (proceeds) from Sale 373 427 Expenses from Sale 379 399 Total (6) 28 Non-financial assets – Infrastructure, plant & equipment: only Revenue (proceeds) from Sale 4 45 Expenses from Sale 108 248 Total (104) (203) Non-financial assets – Intangibles: ArchivedRevenue (proceeds) from Sale – – Expenses from Sale 1 – Total historical (1) – Total of all revenue received from asset sales 377 472 Total of all cost associated with the sale of assets 488 647 Total (111) (175) research

Financial statements 129 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 130

Notes to and forming part of the financial statements 2000-2001 1999-2000 $’000 $’000

Note 4 Operating Expenses

Note 4A Employee Expenses Remuneration (for services provided) 49,911 72,807 Separation and redundancy 24 282 Total remuneration 49,935 73,089 Other employee expenses 1,625 2,502 Total 51,560 75,591 Note 4B Suppliers Expenses for Supply of goods and services 26,812 60,426 Operating lease rentals 13,618 11,426 Total 40,430 71,852

Note 4C Depreciation and Amortisation Depreciation of property, plant and equipment 2,652 2,355 Amortisation of leased assets 879 – Amortisation of software 5,093 4,510 Total 8,624 6,865

The aggregate amounts of depreciation or amortisation expensed during the reporting period for each class of depreciable asset are as follows: only Buildings on freehold land 11 25 Leasehold improvements 1,518 1,356 Plant and machinery 42 28 IT equipment 1,062 153 Computer software 5,093 4,510 ArchivedOffice equipment 628 502 Furniture & fittings 270 291 Total historical 8,624 6,865

No depreciation or amortisation was allocated to the carrying amounts of other assets.

Note 4D Write down of assets Financial assets Receivables – 6 Non-financial assets Plant & equipment – write-off 85 26 Intangibles – write-off – 204 Total research 85 236

Note 4E Other Recognition of Finance Lease for the first time 758 –

130 Financial statements 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 131

Notes to and forming part of the financial statements 2000-2001 1999-2000 $’000 $’000

Note 5 Borrowing Cost Expenses

Finance lease of IT Equipment (Desk Top) 75 –

Note 6 Financial Assets

Note 6A Receivables – Agency Goods and services 1,606 1,558 Interest 32 381 Capital Usage Charge for 323 – Other debtors 352 36 2,313 1,975 Less: Provision for doubtful debts (6) (6) 2,307 1,969 Receivables (gross) are aged as follows: Not Overdue 1,917 1,919 Over due by: less than 30 days 16 9 30 to 60 days 161 – 60 to 90 days 191 – more than 90 days 28only 47 2,313 1,975

Note 7 Non-financial assets

Note 7A Land and buildings ArchivedFreehold Land – at valuation 40 220 Total land 40 220 Buildings on freeholdhistorical land – at valuation 54 285 Accumulated depreciation (11) (32) 43 253 Leasehold Improvements – at valuation 12,690 12,579 Accumulated Amortisation (6,590) (6,406) 6,100 6,173 Leasehold Improvements in progress 33 23 Total Buildings (net) 6,176 6,449 Total Land and Buildingsresearch 6,216 6,669

Financial statements 131 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 132

Notes to and forming part of the financial statements 2000-2001 1999-2000 $’000 $’000

Note 7B Infrastructure, plant and equipment Plant and equipment – at valuation 12,389 10,693 Accumulated depreciation (7,846) (5,653) Total Plant and Equipment (net) 4,543 5,040

Leasehold improvements and plant and equipment, including Plant and Equipment under Finance Lease, was subject to independent valuation during 2000–01. The carrying amount is included in the valuation figures above and is separately disclosed in Tablefor B of Note 7D (below). Freehold land and buildings was subject to Management Valuation during 2000–01. The revaluations were in accordance with the revaluation policy stated at Note 1 and were completed by an independent valuer, the Australian Valuation Office (AVO). The revaluation resulted in a decrement of $532,041 for Infrastructure, Plant and Equipment and an increment of $666,535 for Leasehold Improvements. Previous revaluations had resulted in Infrastructure, Plant and Equipment having had revaluation increments totalling approximately $1.5 million credited to the Asset Revaluation Reserve, the $0.5 million for 2000-01 was offset against this. The net impact of the revaluation undertaken during 2000-01 was an increase in the Asset Revaluation Reserve of $134,494.

Note 7C Intangibles Computer software External software (at Cost) 251only 479 Accumulated depreciation (134) (326) 117 153 Internally developed software (at Cost) 42,855 40,979 Accumulated depreciation (29,884) (24,871) 12,971 16,108 ArchivedInternally developed software – in progress (at Cost) – 320 Total Intangibles (net)historical 13,088 16,581 The Australian Electoral Commission is undertaking some internal software development.

research

132 Financial statements 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 133

1,758 1,758 3,076 3,076 (2,320)

2 – – (2,186)

1,758 1,758 3,076 3,076 Plant and

for Total Total Buildings

(2) (2) 778 778 911 1,620 3,309 (18) (18) (109) (30) (18) (157) (18) (24) (9) (51) (60) (60) (511) (262) (833) (245) (425) (619) (263) (1,307) 1,530 1,530 2,001 5,093 8,624 (623) (623) (1,563) 6,176 6,176 6,216 4,543 13,088 23,847 6,601 6,601 7,846 30,018 44,465 12,777 12,777 12,817 12,389 43,106 68,312 6,438 6,438 5,653 25,196 37,287 6,449 6,669 5,040 16,581 28,290 Total Total 12,887 13,107 10,693 41,777 65,577 (1,289) (1,289) (1,031)

– (2) (15) 778 (18) (18) (28) Buildings

only – – – (1,289) 11 1,519 11 6,590 32 6,406 (32) Land Improvements Buildings – – – – – – (623) – – 40 55 12,722 40 44 6,132 220 253 6,196 220 285 12,602 Land on Freehold Leasehold Buildings Land and Equipment Intangibles Total (180) (230) Archived$’000 $’000 $’000 $’000 $’000 $’000 $’000 $’000 historical

Item research

Analysis of Equipment and Plant, Intangibles Property, Gross value Gross as value at 1 July 2000 in Assets (out) transferred Write-offs Accumulated Depreciation /Amortisation as Accumulated Depreciation /Amortisation at 1 July 2000 charge for the year Depreciation/Amortisation Revaluations: write-ups (write-downs) Assets transferred in Assets (out) transferred Disposals Write-offs Write-offs Other Adjustments – of recognition finance leased assets Disposals Other Adjustments – of recognition finance leased assets Revaluations: Revaluations: write-ups (write-downs) Accumulated Depreciation/Amortisation as at Accumulated Depreciation/Amortisation 30 June 2001 Net book as value at 30 June 2001 Net book as value at 1 July 2000 Additions: – Purchases – of Purchases assets Additions: Gross value Gross as value at 1 July 2000 Note 7D A – Movement TABLE summary 2000–01 for all assets irrespective of basis valuation Notes to and forming part of the financial statements

Financial statements 133 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 134

– – – – hasbut , -2000 , hasbut 10,759 10,759

tal. – – (12,091) – 23,800 – 25,206 – – 11,709 – – – – (14,447) – – – – enr 1999 lease ting lease during

aoper

– existed existed as ted eporr ted as Plant and Plant and

equipment equipment – 1,643 – (1,415) – 228 – – – – –

for w as Total Total Total eased ts l Buildings Buildings

Finance . Finance – – – – – – angemen ev arr 6,176 6,176 6,216 4,543 12,777 12,777 12,817 12,389 6,449 6,669 5,040 Total Total Total 12,887 13,107 10,693 (6,601) (6,601) (7,846) (6,438) (6,438) (5,653) aboB aboB lease

– – Table in Table

finance – – – – – – to t subjec t to 2001June 30 t aas lease aas t 30 2001June Buildings Buildings included t also

onlyts arand e – 2001June 30 t aas tion valuat aassets of aassets valuat tion aas t 30 2001June equipmen Land Improvements Land Improvements Buildings Buildings the this

amoun – – – (32) (6,406) – (11) (6,590) – – – – – – – – – to Prior to 40 55 12,722 40 44 6,132 220 220 285 253 12,602 6,196 Land on Freehold Leasehold Buildings Land and Equipment Intangibles Total Land on Freehold Leasehold Buildings Land and Equipment Intangibles Total $’000 $’000 $’000 $’000 $’000 $’000 $’000 $’000 $’000 $’000 $’000 $’000 $’000 $’000 $’000 $’000 valued valued finance e . Archived ar re 2000 under held assets of assets held under ts temensta ts

historical 1 July shown ts om frts frts Amoun 01. - 01. temen Sta financial 2000 the f ot par ot f the in balances balances inancial F inancial of y Summar y of of y Summar y of valued e valued the r

in e Item researchItem werleases werleases forming forming

ognised ec ognised

– –

rbeen rbeen and to Notes to and B C

LE ABT LE LE ABT LE finance Accumulated Depreciation/ Accumulated amortisation Depreciation/ Net Book Value As at 30 June 2000 Gross value Net Book Value Net Book Value As at 30 June 2001 Gross value As at 30 June 2001 Gross value Accumulated amortisation Depreciation/ Accumulated Depreciation/ Accumulated amortisation Depreciation/ Net Book Value Net Book Value As at 30 June 2000 Gross value Net Book Value Accumulated Depreciation/ Accumulated amortisation Depreciation/ All only

134 Financial statements 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 135

–

– 33 – – 33 – –

– Plant and

– – for– Total Total Buildings

– – 33 33 – 33 33 – 23 23 – 320 343 23 23 – 320 343 Total Total

– – – 33 33 23 23 Buildings 2001June 30 t aas tion aas t 30 2001June

only

– – Land Improvements Buildings

– – – – – – – – – – Land on Freehold Leasehold Buildings Land and Equipment Intangibles Total Archived$’000 $’000 $’000 $’000 $’000 $’000 $’000 $’000 . evaboB Table in Table evaboB . construc

ts historical under temensta assets of included financial also e artion artion e also the f ot ot f the balances of

par y

researchItem construc forming forming

Summar

– D –

and under

to LE ABT LE assets All assets Accumulated Depreciation/ Accumulated amortisation Depreciation/ Net Book Value Net Book Value As at 30 June 2001 Gross value As at 30 June 2000 Gross value Accumulated Depreciation/ Accumulated amortisation Depreciation/ Net Book Value Net Book Value Notes

Financial statements 135 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 136

Notes to and forming part of the financial statements 2000-2001 1999-2000 $’000 $’000

Note 7E Inventories Inventories not held for sale Election Equipment at cost (ie., ballot paper and ballot boxes) 4,574 1,799 All Australian Electoral Commission inventories are current assets.

Note 7F Other Prepayments 1,236 2,089

Note 8 Interest bearing liabilities for Note 8A Leases Finance Lease Commitments Not Later than one year 955 – Later than one year and not later than five years – – Later than five years – – Minimum lease payments 955 – Deduct: future finance charges (54) – Lease liability 901 – Lease liability is represented by: Current 901only – Non-current – – 901 –

Finance leases exist in relation to desk top computer equipment. The leases are non-cancellable and for fixed term of 5 years with an asset refreshment due at the end of 3 years. The AEC guarantees the Archivedresidual values of all assets leased. There are no contingent rentals. Note 8B Other Lease incentives historical 1,043 1,257

Note 9 Provisions

Note 9A Employee Provision Salaries and wages 1,017 897 Leave 18,359 16,427 Superannuation 143 140 Workers’ compensation – – Separation and redundanciesresearch – 70 Aggregate employee entitlement 19,519 17,534 Other – – Total 19,519 17,534

Current 8,306 7,604 Non-current 11,213 9,930

136 Financial statements 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 137

Notes to and forming part of the financial statements 2000-2001 1999-2000 $’000 $’000

Note 10 Payables

Note 10A Suppliers Payables

Trade creditors 4,353 2,185 Operating lease rentals 734 932 5,087 3,117

Note 10B Other Payables Unearned Revenue – Other 898 260 Unearned Revenue – Payments for outputs (Finance) for – 5,142 898 5,402

only Archived historical

research

Financial statements 137 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 138

– – – 589 490 18,618 33,872 18,080 18,080 (3,905) $’000 99–00 99–00

– – – Total Total endum erefr1999 of sion of erefr1999 endum Equity 134 – 35,971 6,994 33,872 (2,529) (2,500) (2,500) $’000 00 01 – – – – – –

17,317 17,317 17,317 17,317 $’000 99–00 99–00 – – – – reserves reserves 134 onclucor fed equirrnot as wt that, ounAccting Operaficial Ofthe to , 00–1999 , to Ofthe Operaficial ounAccting that, wt as equirrnot fed onclucor 7,163 7,163 – 17,317 17,317 24,614 $’000 00 01 – – – – – – for 17,317 17,317 17,317 17,317 – $’000 99 00 – – – – – 134 – 17,317 17,317 17,451 17,451 00 01 $’000 Asset revaluation Asset revaluation Total

– – – – – – – –

$’000 99–00 99–00 – – – – – – Deffered Deffered 7,163 7,163 7,163 7,163 – $’000 Activities reserve reserves 00 01 only

– – – – 490 490 12,325 18,080 18,080 (2,340) (3,905) $’000 99–00 99–00 results results – – – Accumulated Accumulated – 7,127 12,325 6,994 (7,163) (7,163) (2,529) $’000 00 01 Archived (2,500) – – – – – during 589 ts temensta ts 3,641

historical 4,230 $’000 99–00 99–00 earned – – – – – – Capital Capital – 4,230 4,230 enue verf ot ymeneparthe to ymeneparthe ot verf enue $’000 00 01 financial

the Equity f o f

in t ts par

emen research tivities. v

acup acup Item forming forming tes 1 Mo

elarThis elarThis Equity and

11A 11 to follow follow Capital Capital Use Charge to (from) Reserves Transfers increments Net revaluation (decrements) Balance 30 June 2001 1 Adjustment Adjustment to accumulated results Note Balance at 1 July 2000 Net Surplus (deficit) after extraordinary items extraordinary Equity injection appropriation Dividends Note Notes

138 Financial statements 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 139

Notes to and forming part of the financial statements 2000-2001 1999-2000 $’000 $’000

Note 12 Cash Flow Reconciliation Reconciliation of Cash per Statement of Financial Position to Statement of Cash Flows Cash at year end per Statement of Cash Flows 31,455 28,976 Statement of Financial Position items comprising above cash: ‘Financial Asset – Cash’ 31,455 28,976 Reconciliation of operating surplus to net cash provided by operating activities Operating surplus (deficit) 6,994 18,080 Depreciation/Amortisation for 8,624 6,865 Loss (Profit) on sale of non-current assets 111 175 Provision for bad and doubtful debts – 6 Write down of assets 85 235 Decrease (increase) in receivables (15) 4,064 Decrease (increase) in inventories (2,775) (150) Decrease (increase) in prepayments 853 (497) Increase (decrease) in employee liabilities 1,985 210 Increase (decrease) in suppliers liability 1,970 923 Increase (decrease) in other liabilities (4,718) 1,347 Decrease (increase) in other assets – 571 Recognition of finance lease 758only – Net cash provided by operating activities 13,872 31,829

Note 13 Remote Contingencies No remote contingencies were identified by the AEC at reporting date. ArchivedExecutive Remuneration Note 14 The number of Executivehistorical who received or were due to receive total remuneration of $100,000 or more: 2000-2001 1999-2000 Number Number $100,000 to $110,000 1 – $110,001 to $120,000 2 2 $120,001 to $130,000 4 2 $130,001 to $140,000 1 2 $140,001 to $150,000 1 4 $150,001 to $160,000 3 – $160,001 to $170,000 1 1 $170,001 to $180,000 research 1 1 $180,001 to $190,000 – – $280,001 to $290,000 – 1 The aggregate amount of total remuneration of Executives shown above. $ 1,920,734 $ 1,944,545 The aggregate amount of separation and redundancy payments during the year to Executives shown above. – $144,100

Financial statements 139 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 140

Notes to and forming part of the financial statements 2000-2001 1999-2000 $ $

Note 15 Remuneration of Auditors

Financial statement audit services are provided free of charge to the AEC.

The Fair Value of audit services provided was: 50,000 50,000 No other services were provided.

Note 16 Average Staffing Levels

The average staffing level for the AEC in 2000/01 was 826for (817 for 1999-00).

Note 17 Act of Grace Payments and Waivers and Defective Administration Scheme

No Act of Grace payments were made during the reporting period. No waivers of amounts owing to the Commonwealth were made pursuant to subsection 34(1) of the Financial Management and Accountability Act 1997 during the year ended 30 June 2001. No payments were made under the Defective Administration Scheme during the year ended 30 June 2001. Note 18 Financial Instruments only Note 18A Terms, conditions and accounting policies

Financial Accounting Policies and Methods Nature of underlying instrument Instrument (including recognition criteria and (including significant terms & conditions affecting measurement basis) the amount, timing and certainty of cash flows) ArchivedFinancial Assets Financial assets are recognised when control over future economic benefits is established and the amount of the historicalbenefit can be reliably measured. Cash Deposits are recognised at their The AEC invests funds with the Reserve Bank of nominal amounts. Interest is credited Australia at call. Monies in the Agency’s bank to revenue as it accrues. accounts are swept into the Official Public Account nightly. The AEC is able to invest monies in Term Deposits as well as receiving interest on the daily account balance. During 2000–01 the average interest rate on combined term and normal deposits was 5.48% for the year (1999–00: 5%). Interest is paid in arrears on the first business day after the end of each quarter for normal account balances and at maturity of term deposits.

Receivables for goods These receivables are recognised at the Receivables are with entities external to and and services nominalresearch amounts due less any provision within the Commonwealth. Credit terms are net for bad and doubtful debts. 30 days (1999–2000: 30 days). Collectability of debts is reviewed at balance date. Provisions are made when collection of the debt is judged to be less rather than more likely.

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Notes to and forming part of the financial statements

Note 18A Terms, conditions and accounting policies (cont.)

Financial Accounting Policies and Methods Nature of underlying instrument Instrument (including recognition criteria and (including significant terms & conditions affecting measurement basis) the amount, timing and certainty of cash flows)

Financial liabilities Financial liabilities are recognised when a present obligation to another party is entered into and the amount of the liability can be reliably measured.

Finance leases Liabilities are recognised at the present At reporting date the AEC had finance leases value of the minimum lease payments with terms of 5 years with an asset refreshment at the beginning of the lease. The fordue at the end of 3 years. The interest rate discount rates used are estimates of the implicit in the leases averaged 6% (1999–00: interest rates implicit in the leases. 6%). The lease assets secure the lease liabilities. Receivables are with entities external to and within the Commonwealth. Credit terms are net 30 days (1999–2000: 30 days).

Lease Incentives The lease incentive is recognised as a The AEC has received lease incentives, on liability on receipt of the incentive. The entering into various leases for commercial amount of the incentive is reduced on a properties throughout Australia, in the form of straight-line basis over the life of the rent-free periods and cash payments. Lease lease by allocating lease payments payments are made monthly in advance. between rental expense and reduction of the liability.

Trade creditors Creditors and accruals are recognised at All creditors are entities that are not part of the their nominal amounts, being the Commonwealth legal entity. Settlement is amounts at which the liabilities will be usually made net 30 days. settled. Liabilities are recognised to the only extent that the goods or services have been received (and irrespective of having been invoiced). Archived historical

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Financial statements 141 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 142

– – – – – – – – – % 5.0 5.0 99–00 99–00

– – – – – – – – – % 5.48 6.00 00 01 Weighted Average Effective Interest Rate Interest Effective

– – – 30 381 260

3,117 1,257 1,558 11,717 11,717 $’000 7,083 7,083 99–00 99–00 63,123 63,123 29,251 30,945 28,976 Total Total – – 32 – 323 901 346 346 898 1,043 1,043 7,929 7,929 $’000 5,087 5,087 1,606 00 01 31,455 33,762 33,762 63,419 27,448 27,448 – – – – for 30 381 260 3,117 1,257 1,558 11,717 11,717 7,083 7,083 1,969 $’000 99–00 99–00 – – – Bearing 32 43 – 323 346 346 898 Non- Interest 1,043 1,043 7,028 7,028 2,350 $’000 5,087 5,087 00 01 1,606 – – – – – – – – – – – – – $’000 99–00 99–00 – – – – – – – – – – – – – – $’000 00 01 – – – – – – – – – – – – – $’000 99–00 99–00

– – – – – – – – – – – – –

– only 2 to 5 years > 5 years 00 01 $’000 – – – – – – – – – – – – – Fixed Fixed $’000 99–00 99–00 Interest Rate

– – – – – – – – – – – – – – 1 to 2 years $’000 00 01 – – – – – – – – – – – – Archived– $’000 99–00 99–00 – – – – – – – – – – historical– – 901 901 1 year or less $’000 00 01

– – – – – – – – – – – $’000 99–00 99–00 28,976 28,976 – – – – – – – – – – – – Floating Floating $’000 00 01 31,412 31,412

6A 6A Note Interest Rate

research

Interest Interest Rate Agency Risk : Financial Financial Instrument

Total Liabilities Total Total Financial Liabilities Total (Recognised) Other liabilities Other creditors 10B Trade creditors Trade 10A Lease incentives Lease incentives 8B Total assets Total Total Financial Assets Total (Recognised) Financial Liabilities Finance lease 8A Other 6A Interest Interest 6A Capital Capital Usage Charge Goods and Services Receivables for: for: Receivables Appropriations Appropriations Note 18B Financial Assets Cash Notes to and forming part of the financial statements

142 Financial statements 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 143

Notes to and forming part of the financial statements 2000-2001 1999-2000 $’000 $’000

Note 18C Net Fair Values of Financial Assets and Liabilities

Note Total Aggregate Total Aggregate carrying net fair carrying net fair Agency amount value amount value Departmental Financial Assets Cash 31,455 31,455 28,976 28,976 Receivables for Goods and Services 6A 2,307 2,307 1,969 1,969 Total Financial Assets for33,762 33,762 30,945 30,945 Financial Liabilities (Recognised) Finance lease 8A 901 901 – – Lease incentives 8B 1,043 1,043 1,257 1,257 Creditors 10A 5,087 5,087 3,117 3,117 Other 10B 898 898 7,343 7,343 Total Financial 7,929Liabilities 7,929 11,717 11,717 (Recognised)

Financial assets The net fair values of cash and non-interest bearing monetary financial assets approximate their carrying amounts. only Financial liabilities The net fair values of the finance lease, surplus space and lease incentive liabilities, and guarantees are based on discounted cash flows using current interest rates for liabilities with similar risk profiles. (Where the liability is on a floating rate of interest, the method returns the principal amount).

ArchivedThe net fair values for trade creditors and other financial liabilities are approximated by their carrying amounts. historical Note 18D Credit Risk Exposure

The AEC’s maximum exposure to credit risk at reporting date in relation to each class of recognised financial assets is the carrying amount of those assets as indicated in the Statement of Financial Performance. The AEC has no significant exposure to any concentrations of credit risk. All figures for credit riskresearch referred to do not take into account the value of any collateral or other security.

Financial statements 143 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 144

Notes to and forming part of the financial statements 2000-2001 1999-2000 $’000 $’000

Note 19 Administered Revenues

Note 19A Administered Revenue from Government Election public funding 224 121

Note 19B Administered Sales of Goods and Services Goods 3,801 3,440 Services – – Total for 3,801 3,440 Note 19C Other Administered Revenues Candidate deposits forfeited – Federal Election – 6 Electoral fines and penalties 156 1,254 Other 111 466 Total 267 1,726

Note 20 Administered Expenses

Note 20A Other Administered Expenses Election public funding 224only 121 Note 21 Administered Assets

Note 21A Receivables Sales of goods and services 776 871 ArchivedNo administered receivables were overdue at 30 June 2001 or 30 June 2000 Note 21B Other financial assets Administered Specialhistorical Account Balance 26 52 Note 22 Administered Liabilities

Note 22A Payables – Suppliers Trade creditors 15 15

Note 22B Payables – Other Administered Special Account Balance 26 52 Overpaid Administeredresearch Transfer to Finance 6 6 Total 32 58

144 Financial statements 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 145

– $’000 99–00 99–00

Total Total Equity – – $’000 00 01

– 4,068 5,166 – (4,163) (5,194) –

$’000 99–00 99–00 Total Total

– – – – – – – – 851 879 – for– – – – – 00 01 $’000 $’000 99–00 99–00

– – – – – – – – – – 756 851 – Administered Administered $’000 00 01

$’000 only 99–00 99–00 – – – – – – 163) (5,194) – $’000 in administered net investment reserve reserves 00 01 assets from operations Accumulated Accumulated net change

– (4, – 4,068 5,166 – – 851 879 – – Archived – 756 851 $’000 99–00 99–00 ts temensta ts historical

Capital Capital – – – – – – – $’000 00 01 financial Equity Equity the f o f in t

ts tered tered par sinAdmi

researchvemen Item forming forming Mo

and 23A 23 to Transfers to (from) reserves Transfers assets from operations assets from operations Net change in administered net Amount to Official Commonwealth – Public Account Public Changes in policy accounting Injection of Capital Balance at 1 July 2000 Balance 30 June 2001 Note Note Notes

Financial statements 145 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 146

Notes to and forming part of the financial statements 2000-2001 1999-2000 $’000 $’000

Note 24 Administered Cash Flow Reconciliation

Reconciliation of Cash per Schedule of Financial Position to Schedule of Cash Flows Cash at year end per Schedule of Administered Cash Flows 1 1 Schedule of Financial Position items comprising above cash: ‘Financial asset – Cash’ 1 1

Reconciliation of ‘Net change in administered net assets’ from schedule of administered Revenues and Expenses to net cash fromfor operating activities

Net increase (decrease) in administered net assets (95) (28) Decrease (increase) in grant liabilities – (9) Increase (decrease) in suppliers provisions and payables – 15 Increase (decrease) in other provisions (25) 58 Decrease (increase) in other financial assets 25 (52) Decrease (increase) in receivables 95 Net Cash from Operating Activities –only (16) Note 25 Administered Remote Contingencies

There were no Administered Remote Contingencies during the year ended 30 June 2001 or 30 June Archived2000. historical

research

146 Financial statements 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 147

Notes to and forming part of the financial statements

Note 26 Administered Financial Instruments

Note 26A Terms, conditions and accounting policies

Financial Accounting Policies and Methods Nature of underlying instrument Instrument (including recognition criteria and (including significant terms & conditions affecting measurement details) the amount, timing and certainty of cash flows)

Financial Assets Financial Assets Financial assets are recognised when control over future economic benefits is established and the amount of benefit can be reliably measured. for Cash Deposits are recognised at their The balance of the administered cash account is nominal amounts. non interest bearing.

Financial liabilities Financial liabilities are recognised when a present obligation to another party is entered into and the amount of the liability can be reliably measured.

Trade creditors Creditors and accruals are recognised at the nominal amounts, being the amounts at which the liabilities will be settled. Liabilities are recognised to the extent that the good or services have been received (and irrespective of having only being invoiced). Archived historical

research

Financial statements 147 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 148

– % 99–00 99–00

01

– – % 00 Weighted Average Effective Interest Rate Interest Effective

1 – – 15 – – 73 73 52 – – 58 – – 871 924 924

$’000 99–00 99–00 1 Total Total 01 15 32 47 47 26 – 776 803 803 $’000 00 1

for 15 73 73 52 58 871 924 924 $’000 99–00 99–00 1 01 15 Bearing 32 47 47 26 – 776 803 803 Non- Interest $’000 00

– – – – – $’000 99–00 99–00

– – – – – 01 – $’000 00

– – – – – $’000 99–00 99–00

– – – – – 01 – only 2 to 5 years > 5 years 00 $’000

– – – Fixed Fixed $’000 99–00 99–00 Interest Rate

– – – 01 – 1 to 2 years $’000 00

– – – – – – – – Archived – $’000 99–00 99–00

tstemen –

historical01 – ed 1 year or less $’000 00

sta $’000 99–00 99–00

– – – – – – – – – – – – – – – – – – – – – – – – – 01 – : Administer : Floating Floating financial $’000 00 the f the Risk ot ot 21B – – – – 21A – – – Note Interest Rate te aRest ter aRest par research In forming forming

Financial Financial and Instrument 26B to Notes to

Note Total Liabilities Total Other creditors 22B – – – – – – – – – – Total Financial Liabilities Total (Recognised) assets Total Financial Liabilities creditors Trade (Recognised) 22A – – Total Financial Assets Total Other Receivables Receivables Financial Financial Assets Cash

148 Financial statements 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 149

Notes to and forming part of the financial statements 2000-2001 1999-2000 $’000 $’000

Note 26C Net Fair Values of Financial Assets and Liabilities

Note Total Aggregate Total Aggregate carrying net fair carrying net fair amount value amount value Administered Financial Assets Cash 1 1 1 1 Receivables 21A 776 776 871 871 Other for21B 26 26 52 52 Total Financial Assets 803 803 924 924

Financial Liabilities (Recognised) Creditors 22 47 47 73 73 Total Financial Liabilities (Recognised) 47 47 73 73

Note 27 Appropriations

Note 27A Agency appropriations Annual appropriations for Departmental items 2000-2001 1999-2000 (price of outputs) $’000 only$’000 Appropriation Acts No 1 & 3 credits Section 7 – Act 1 – basic appropriations (budget) 82,097 146,872 Section 7 – Act 3 – basic appropriations – 8,283 ArchivedSection 10 – adjustments – 4,230 Section 11 – Advance to the Finance Minister – – Section 12 – Comcoverhistorical receipts 19 – Departmental Special Appropriation 8,850 5,984

Add: FMA Act Section 30 – appropriations – – Section 30A – appropriation (GST Recoverables) 6,119 – Section 31 – appropriations 13,411 16,830 Total appropriations availableresearch for the year 110,496 182,199 Balance brought forward from the previous period 28,588 – Total appropriations available for payments 139,084 182,199 Payments during the year (cash) 108,396 153,611 Balance of appropriations (unspent) at 30 June carried 30,688 28,588 to next period

Financial statements 149 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 150

– – – – $ 99–00 99–00 4,230,000 4,230,000 4,230,000 4,230,000 Total Total

– 589,000 – 4,230,000 – 3,641,000 – – – – – – 01 – $ 00

– – – – – $ 99–00 99–00

3,641,000 3,641,000 for

– – 3,641,000 – – – – – 3,641,000 – 3,641,000 – Carryovers Carryovers 01 – $ 00

– – – – – – – – – $ 99–00 99–00 Loans Loans

– – – – – – – – – 01 – $

00 only

Items – – – – – $ 99–00 99–00

Archivedtal Capital

– – – 589,000 – 589,000 – – – 589,000 – 01 ts – $ Equity injections

historicaltmen 00 temensta

Depar or ftions ftions or financial

the f o f the

opria

t par t Appr research forming forming

Annual and 27B to Notes to Balance of at appropriations 30 June 2001 Note ActAppropriations no 2 & 4 Section 10 – Acts No 2 (Budget) Advance to the Finance Minister Section 10 – Act No 4 Add: FMA Act appropriations s30 appropriations s30A appropriations (GST recoverables) recoverables) s30A (GST appropriations Total Current Current ActsAppropriations Total Total appropriations available for the available appropriations year Total – 589,000 Expenditure debited during Expenditure the year carried to the next period

150 Financial statements 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 151

– – 121 121 121 $’000 99–00 99–00 Total Total – – 224 224 – 00 01 $’000 – – – – $’000 99–00 99–00 for – – – – Outcome Outcome 3 – $’000 00 01 – – 2.or 1 2.or 121 121 items. $’000 99–00 99–00 ts Ac ts apital C tion – – Outcome Outcome 2 ed – 224 224 $’000 00 01

opria only Appr items Administer ed or items – – – – under ftions $’000 99–00 99–00 tions apital Archived Ced opria opria administer Outcome Outcome 1 – – – – or f or Appr Appr ts – historical) ed ed $’000 00 01 temen Administer sta or tions f (unlimited Administer Administer opria financial tions tions Annual Annual y y the appr f opria an an o opria t ed e e par Appr Appr Item eceiv receiv researchr not not orming f Annual Administer Special does does and 27C 27D 27E to AEC AEC Note The Note The Note Electoral Commonwealth Act 1918 Budget estimate Payments made Payments Total for unlimited Special Appropriations Total Budget estimate Payments made Payments Notes

Financial statements 151 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 152

Notes to and forming part of the financial statements 2000-2001 1999-2000 $ $

Note 27F Special Accounts Funds Held Pending Refund

Legal authority– Financial Management and Accountability Act 1997 , s20 Purpose – for receipt of moneys temporarily held for possible future repayment, for example, candidate deposits. Balance as at 1 July 2000 51,522 260,264 Add: Receipts from appropriations – – Receipts from other sources for36,122 214,532 Total available for expenditure 87,644 474,796

Less: Expenditure in prior year 61,138 423,274 Balance as at 30 June 2001 26,506 51,522

Note 28 Trust Moneys

The AEC does not receive any money that is held in trust. only Archived historical

research

152 Financial statements 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 153

– – 224 224 1,996 $’000 Actual 61,100 61,100 (6,770) (6,770) (6,994) Total Total – – – – – – 4,190 4,190 4,190 (6,770) $’000 Budget – – – – – (690) (690) $’000 Actual for – – – – – Outcome Outcome 3 364 364 364 (690) $’000 Budget – – – 224 224 $’000 (2,291) Actual (2,067) (2,067) – – – – – Outcome Outcome 2 )12.9 & )12.9 1,786 1,786 1,786 1,786 $’000

Budget only

7 12.29 S AAand 1 AAand S 12.29 – – – – 1,996 $’000 Actual (4,013) Archived (4,013)

Outcome Outcome 1 – – – – –

tstemensta historical $’000 2,040 2,040 2,040 2,040 2,040 2,040 (4,013) 1,786 (2,067) Budget Schedule of 6 of mes

o

financial

Outc (Clause (Clause the f o f of t par t omes ng Item

researchOutc

orming by f Reporti

and ting 29 to epor expenses Outcome before extraordinary items extraordinary Outcome before items Extraordinary Net Cost to Budget Outcome Outcome Outcome specific assets deployed R as at 30/6/01 as at 30/6/01 Assets that are not outcome specific deployed as at 30/6/01 Net Subsidies, benefits Net and grants Subsidies, Other administered expenses Add Net cost of entity outputs Total net administered expenses Total Note Notes

Financial statements 153 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 154

9,272 2,790 2,790 41,188 41,188 51,560 10,084 10,084 96,140 96,140 TOTAL TOTAL 480 5,912 6,986 $’000 $’000 91,097 91,097 48,336 Budget Actual 48,897 97,489 97,489 109,014 104,219 102,020

– 711

for284 3,159 8,758 8,758 8,352 4,482 9,042 9,042 $’000 Actual Outcome Outcome 3 Output Group 3.1 1,271 4,238 6,448 47,333 47,333 21,976 18,828 39,614 $’000 Actual 45,042 45,042 Outcome Outcome 2 OUTCOMES OUTCOMES only ome outcby outcby ome 1 1,235 4,323 3,636 $’000

Archived 19,201 25,102 Actual 52,639 47,768 48,626 Outcome Outcome 1 tstemensta

historicalOutput Group 1.1 Output Group 2.1 Expenses Expenses & financial venues eR venues the f ot par ot f gency gency AMajor AMajor research forming forming and 29A to Notes to Operating Revenues Operating

Revenues from Government from Government Revenues Note Sale of Good and Services Other non-taxation revenue Revenues Operating Total Major expenses Employees Suppliers Other Expenses Operating Total 1 This figure includes $5.142m of in received appropriation in advance 1999-00 and as in recognised revenue 2000-01.

154 Financial statements 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 155

491 224 3,802 TOTAL TOTAL

– 4,293 – – – 224 $’000 $’000 Budget Actual

– – – – for – $’000 Actual Outcome Outcome 3 Output Group 3.1 – 224 224 408 408 $’000 Actual Outcome Outcome 2 OUTCOMES OUTCOMES only ome outcby outcby ome – – 83 3,885 Archived 3,802 $’000 Actual Outcome Outcome 1 xpenses Output Group 1.1 Output Group 2.1 historicalE ts & temen sta venues eRed eRed venues financial the f ot par ot f the

researchAdminister Major forming forming 29B and to Operating expenses Operating Other Expenses Operating Total Other non–taxation revenue Other non–taxation revenue Revenues Operating Total Note Revenues Operating from Government Revenues Notes

Financial statements 155 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 156

for

only Archived historical

research

156 AEC Annual Report 2000 – 2001 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 157

for

only Archived historicalOTHER INFORMATION Matters required by legislation

Other information researchAppendices 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 158

for

only Archived historical

research

158 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 159

Matters required by legislation

For information on specific statutory • Advertising and market research—refer provisions relating to: to Appendix D; • Occupational health and safety—refer • Provision of Electoral Roll information— to Appendix B; refer to Appendix E; and • Freedom of information—refer to • Ecologically sustainable development— Appendix C; forrefer to Appendix F.

Other information only

Discretionary grants • Consultancies applicable to 2000–2001 Archived Appendix G financial year—refer to ; The AEC does not administer any • Industrial and commercial elections discretionary grants.historical statistics—refer to Appendix H; and Other • Aboriginal and Torres Strait Islander Commission election statistics—refer For information on specific provisions to Appendix I. relating to: research

Other Information 159 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 160

Appendix a Staffing overview

Staff profile by nominal classification, gender and location at 30 June 2001

Classification Total Total Total Ongoing staff Non-ongoing and Total women men staff temporary staff staff F/T P/T F/T P/T Operative staff1

Electoral Commissioner 01 1 1 0 0 0 1

Deputy Electoral Commissioner 0 1 1 1 0 0 0 1 Senior Executive Staff2 2 9 for11 11 000 11 Executive Level 2 8 15 23 23 0 0 0 23

Executive Level 1 20 43 63 59 1 3 0 63

Australian Public Service Level 6 53 152 205 194 3 6 2 205

Australian Public Service Level 5 20 29 49 43 3 2 1 49

Australian Public Service Level 4 37 16 53 28 2 3 20 53

Australian Public Service Level 3 123 73 196 178 3 12 3 196

Graduate 2 1 3 3 0 0 0 3 Australian Public Service Level 2 220 31 251 161 49 only 27 14 251 Australian Public Service Level 1 3 2 5 4 0 1 0 5

Operative staff total 488 373 861 706 61 54 40 861

Inoperative staff3 ArchivedExecutive Level 2 01 1 1 000 1 Executive Level 1 historical2 0 2 1 1 0 0 2 Australian Public Service Level 6 0 1 1 1 0 0 0 1

Australian Public Service Level 3 2 0 2 2 0 0 0 2

Australian Public Service Level 2 3 0 3 3 0 0 0 3

In0perative staff total 7 2 9 8 1 0 0 9

Grand total 495 375 870 714 62 54 40 870

Equivalent full-time staff

Notes: research 1 Operative staff: Staff who were actually at work as at 30/6/2001; also includes temporary staff employed under the Commonwealth Electoral Act 1918. 2 This includes senior executive staff engaged under section 35(1)(b) of the Commonwealth Electoral Act 1918 and Australian Electoral Officers. 3 Inoperative staff: Includes staff on long-term leave absences. 4 The difference between ‘equivalent full-time staff’ (826) and ‘total staff’ (870) is due to job sharing and part-time employment.

160 Other Information | Appendices 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 161

Central Office Head Offices Divisional Offices Total Women Men Total Women Men Total Women Men Total staff

0 1 1 0 0 0 0 0 0 1

0 1 1 0 0 0 0 0 0 1 1 1 2 1 8 for9 0 0 011 7 9 16 1 6 7 0 0 023

17 19 36 3 24 27 0 0 063

17 25 42 8 16 24 28 111 139 205

11 10 21 9 1827 0 1 149

8 7 15 27 9 36 2 0 253

17 5 22 28 11 39 78 57 135 196

2 1 3 0 0 0 0 0 0 3 3 3 6 35 8 43 182 20 202only 251 0 0 0 3 2 5 0 0 0 5

83 82 165 115 102 217 290 189 479 861

Archived0 1 1 0 0 0 0 0 0 1 2 0 historical2 0 0 0 0 0 0 2 0 1 1 0 0 0 0 0 0 1

0 0 0 1 0 1 1 0 1 2

0 0 0 1 0 1 2 0 2 3

2 2 4 2 0 2 3 0 3 9

85 84 169 117 102 219 293 189 482 8704 research 8264 Source: Perspect HR system

Other Information | Appendices 161 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 162

Appendix b

Occupational health and safety • Hazard Management Policy is to be developed in accordance with This report relates to section 74 of the COMCARE recommendations; Occupational Health and Safety • an information strategy to advise AEC (Commonwealth Employment) Act 1991 staff on OH&S issues and raise their (OH&S Act). awareness was developed; and The AEC has an Occupational Health and Safety (OH&S) policy that recognises its for• management systems to improve duty of care as outlined under the OH&S OH&S reporting and awareness were Act. The AEC revised its Occupational developed. Health and Safety Agreement in COMCARE premium consultation with the CPSU. The new Occupational Health & Safety Agreement The AEC’s 2001–2002 COMCARE premium was signed by the Electoral Commissioner increased from the 2000–2001 premium of on 13 October 2000. $378,685 to $550,907 (including GST). The increase was due partly to the Activities methodology for calculating premiums to During the year, the following activities adopt changes to increase the influence of were undertaken to ensure the health, each agency’s average cost claim. The changes make the premiumonly more safety and welfare of employees: responsive to each agency’s claim • the AEC National OH&S Committee performance, particularly duration of continued to meet every three months; incapacity (time off work). • State OH&S committees continued to Archivedmeet on a regular basis; • relevant staff undertook COMCARE case management training,historical OH&S training and information courses during the year to maintain the AEC’s technical skills in this area and to raise staff awareness of OH&S; • staff attended COMCARE client network meetings to maintain contacts with other OH&S professionals and to keep up-to-date with the latest developments in theresearch field; • an OH&S module for the AEC’s induction course was developed; • an OH&S Strategic Plan was developed by the National OH&S Committee;

162 Other Information | Appendices 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 163

Reportable OH&S statistics

Selection of Occupational Tests carried out on Reportable dangerous State Health and Safety equipment representatives occurrences

NSW 10 1 0

QLD 6 0 1

WA 4 0 0

SA 2 0 0 TAS 1 for0 1 NT 0 0 0

Central 0 0 0 Office

Totals 23 1 2 only

Investigations person were given to the AEC under section 45 of the OH&S Act during the year. Nor There were no investigations conducted by were any notices issued concerning the COMCARE under section 41 of the OH&S duties of the employer in relation to health Act. Archived and safety representatives, or prohibitions OH&S directions and notices notices or improvement notices under historicalsections 30, 46, or 47 of the OH&S Act. No directions concerning an immediate threat to the health and safety of any research

Other Information | Appendices 163 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 164

Appendix c

Freedom of information of the AEC where they will be sent promptly to the FOI Officer in Canberra. The Freedom of Information Act 1982 (FOI Unless you are seeking access to Act) requires Commonwealth information about yourself, you will need Government agencies to publish a to pay the standard FOI application fee of statement setting out their roles, $30 when applying. Additional structure and functions, the documents processing charges may also apply. If it available for public inspection, and the forproves difficult to either identify the procedures for access to the documents. document or provide access in the form Section 8 of the FOI Act requires each requested, the FOI officer will contact agency to publish information on the you to try to satisfy your inquiry. way it is organised, its powers, decisions made and arrangements for public Major documents involvement in its work. The legislation from which the AEC’s This statement, in conjunction with activities derive is shown in the information contained in this annual ‘Overview of the Australian Electoral report, meets the requirements of Commission’ of this report (see page 6). section 8 of the FOI Act. Another key document is the AEC’s Availability of access Corporate Plan 1999–2002.only The AEC makes information about its Files and information functions and responsibilities freely available to the public. The AEC produces printed and microfiche versions of the electoral roll, maps of People seeking information should, in the electoral Divisions and other electoral first instance, contact either the AEC’s publications. These may be inspected at ArchivedInformation section in Central Office or the information sections at the AEC’s the Head Office in their State or Territory. Central Office and Head Offices, and at Addresses and telephonehistorical numbers are on Divisional Offices. Copies of the printed page 11 or on the AEC’s website at roll are available for sale at relevant www.aec.gov.au Divisional Offices only. Making an FOI request The AEC maintains files on topics Inquiries on FOI matters, and any formal relating to its management functions. requests under the FOI Act, should be The Head Office in each State or Territory lodged with: is responsible for the files it holds. The Freedom of Information Officer General information is available through Australian Electoral Commission the AEC’s Internet home page at researchwww.aec.gov.au. It has links to other PO Box E201 KINGSTON ACT 2604 Australian and overseas sites offering Telephone: (02) 6271 4687 electoral information. Fax: (02) 6271 4457 For more information, please contact an FOI requests can be lodged at any office office of the AEC listed on page 11.

164 Other Information | Appendices 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 165

Arrangements for public involvement legislative and procedural matters to the Joint Standing Committee on Electoral Readers are invited to make their views on Matters, Parliament House, Canberra, ACT, current policies and procedures known to 2600. This parliamentary committee either the Electoral Commissioner or the periodically investigates and reports on the Special Minister of State, who is the AEC’s operations. Minister responsible for electoral matters. The public can also present views on for

only Archived historical

research

Other Information | Appendices 165 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 166

Appendix d

Advertising and market research

a) Advertising agencies

Name of agency Details ($) Amount paid

Whybin TBWA Develop and produce public awareness campaigns for two federalfor electoral events $2,008,033

b) Market research organisations and polling organisations

Name of agency Details ($) Amount paid

The Research Forum Concept testing of the planned ‘Election 2001’ advertising campaign only$39,900

c) Public Relations agencies

Name of agency Details ($) Amount paid

ArchivedMichels Warren Development of ‘Election 2001’ public historicalrelations campaign $250,000

research

166 Other Information | Appendices 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 167

Appendix e

Provision of Electoral Roll defined in the Guidelines for the Protection information of Privacy in the Conduct of Medical Research issued by the National Health and In accordance with section 17(1A) of the Medical Research Council under section Commonwealth Electoral Act 1918, the AEC 95(1) of the Privacy Act 1988. is required to report on the particulars of ‘Medical research’ is defined in the those persons and/or organisations who guidelines as ‘systematic investigations for receive electoral roll information under forthe purpose of adding to the generalised subsection 91(4A) of the legislation. medical knowledge pertaining to human Provision of Electoral Roll information health and includes epidemiological to medical and social researchers research’.

In accordance with paragraphs 91(4A)(e) Before providing the elector information, and 91A(2A)(c) of the Commonwealth the AEC must be provided with evidence of Electoral Act 1918 and Regulation 10 of the ethical approval for the studies. Electoral and Referendum Regulations 1940 the AEC provided elector information in electronic format to the following organisations for use in medical research as only

Institution/contact Data received

University of Sydney, Department of ACT, with gender ArchivedPsychological Medicine University of Sydney, Department of ACT in five-year age ranges from 18 to 42 years Psychological Medicine and 43 to 45 years, with gender. This extract historicalreplaces data previously supplied without age range

The University of Newcastle, ACT, NT, SA, TAS, WA and NSW Federal Divisions 1 Women’s Health Australia to 20, with gender

The University of Newcastle, NSW, SA, WA and VIC Federal Divisions 1 to 20, Women’s Health Australia with gender

The University of Newcastle, Australia wide data for age ranges 20–29 and Women’s Health Australia 50–59, with gender. This extract replaces previous researchdata supplied without age ranges The University of Newcastle, Faculty of Federal Divisions of Charlton, Newcastle, Medicine and Health Sciences Shortland, Paterson and Hunter, with gender

CSIRO, Division of Health Sciences and SA by Federal Division, with gender Nutrition (SA)

Other Information | Appendices 167 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 168

Institution/contact Data received

CSIRO, Division of Health Sciences and SA by Federal Division for age range 40 to 60 Nutrition (SA) years. This data replaces previous extract without age range

Royal Prince Alfred Hospital, Institute of NSW in age ranges 0 to 19, 20–29, 30–39, 40–49, Respiratory Medicine, (NSW) 50–59, 60–69, 70–79, 80–89, 90–99 and 100–110

CSIRO, Division of Health Sciences and Australia wide random sample of electors Nutrition (SA)

Southern Cross University, Home of Natural and Australia wide data in five year age ranges from Complementary Medicine 65for to 99, with gender Australian National University, NHMRC Psychiatric Federal Division of Canberra, Fraser and Eden- Epidemiology Research Centre Monaro in age range 60 to 64 years, with gender

James Cook University, Public Health and Tropical Australia wide data in age ranges 18 to 19 years Medicine and in ten year ages ranges from 20 to 99, with gender

CSIRO, Health Sciences and Nutrition Federal Divisions of Adelaide, Makin, Sturt, Port Adelaide, Hindmarsh and Boothby in ten year age ranges from 20 to 69 years and 70 to 74 years, with gender

The Queensland Institute of Medical Research, State of QLD in five year age ranges from 18 to 82 Epidemiology and Population Research Unit years, with gender only

Flinders University, Dept of Rehabilitation and Federal Divisions of Adelaide, Bonython, Boothby, Aged Care Hindmarsh, Makin, Port Adelaide and Sturt in five year age ranges from 55 to 89 years, with gender

Australian National University, Centre for Mental Federal Divisions of Canberra, Fraser, Eden- ArchivedHealth Monaro and Hume in five year age ranges from 18 to 82 years and 83 to 90 years, with gender

The University of Queensland,historical National Research Federal Division of Longman, in five year age Centre for Environmental Toxicology ranges from 18 to 82 years and 83 to 90 years, with gender research

168 Other Information | Appendices 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 169

Provision of Electoral Roll information the criminal law or of a law imposing to Schedule 2 agencies and authorities pecuniary penalty or for the protection of Schedule 2 of the Electoral and Referendum the public revenue. Regulations 1940 relating to the In accordance with paragraphs 91(4A)(e) Commonwealth Electoral Act 1918, sets out and 91A(2A)(c) of the Commonwealth the Commonwealth agencies and Electoral Act 1918 and Regulations 7, 8, 9 and authorities that are entitled to receive 10 and Schedules 2 and 3 of the Electoral elector information made available by the and Referendum Regulations 1940 (the AEC, that is, full name, residential address, Regulations): gender and date of birth of electors. the AEC has provided elector Schedule 2 agencies and authorities are information in electronic format to the granted access to confidential elector following (Commonwealth) agencies information after providing justification for for and authorities set out in Schedule 2 of access to the AEC in terms of Information the Regulations for the purposes set Privacy Principle 11 (IPP11) of the Privacy Act out in Schedule 3 of the Regulations. 1988. IPP11 includes the disclosure of personal information for enforcement of

Institution Electoral roll information supplied Date supplied

Australian Customs Service National 27/9/00 30/10/00 (replacement) only 28/11/00 22/2/01 23/5/01

Australian Federal Police National 13/9/00 28/11/00 22/2/01 Archived 22/5/01 Australian Securities and Investments National 27/3/01 Commission historical 30/5/01

Centrelink National 25/10/00 21/11/00 20/2/01 23/5/01

ComSuper National 16/3/01 23/5/01

Department of Education, Training National 28/9/00 and Youth Affairs research 28/11/00 22/2/01 23/5/01

Department of Employment, National 28/11/00 Workplace Relations and Small Business 20/2/01 23/5/01

Other Information | Appendices 169 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 170

Institution Electoral roll information supplied Date supplied

Department of Foreign Affairs and National 28/11/00 Trade (Passports) 21/2/01 28/5/01

Department of Immigration and National 23/2/01 Multicultural Affairs 22/5/01

Department of Veterans Affairs National 10/1/01 22/2/01 for 22/5/01

only Archived historical

research

170 Other Information | Appendices 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 171 theto tion ormainfoll ral torelec ral ormainfoll tion theto Cycle date Cycle October 2000–June 2001 October 2000–June 2001 October 2000–June 2001 2001–June 2001 September 2000–June 2001 September 2000 September 2000 September 2000–June 2001 September 2000, March September 2000, October 2000–February 2001 September 2000 September 2000–June 2001 September 2000 September 2000

ties. for arP ors onic tSena trelec olitical d Ped Ped an es vti es Data Data supplied Richmond, Page Page Richmond, Gwydir, Calare, New England Calare, Gwydir, October 2000–January 2001 Calare Gwydir Calare, Grey Wakefield, Lyons, Bass, Braddon, Braddon, Bass, Lyons, Franklin Denison, Watson Lowe, Grayndler, October 2000–June 2001 supplied aRepresent Register has ally AEC the feder of 1918 and only t Ac t tors House al e tor Sena , Political Political party Liberal Liberal Party of Australia Victoria Independent Australian Democrats Democrats Australian National Party of Australia Victoria Gwydir Australian Labor Australian Party Lyons of th es Elec Archivedtivtaesen wealth Members

o epr historical R ommon of C tion t the of the House forma ni the Constituency Constituency Member for McEwen Liberal Party of Australia McEwen Senator for Victoria Victoria Senator for Senator for Victoria Victoria Senator for of 91(4A) oll R tion oral sec Members Elect al research with of eder f dance ision or v accIn accIn Pro ollowing f ollowing The Hon Neil Andrew MP Wakefield Member for The Hon Larry MP Anthony Member for Richmond Liberal Party of Australia Ms Bailey MP Fran National Party of Australia Wakefield Richmond The Hon John Anderson MP Member for Gwydir Mr Andren Peter MP Member for Calare Mr Anthony Mr Albanese Anthony MP Member for Grayndler Allison Senator Lyn Senator the Hon Richard Alston Labor Australian Party Grayndler Recipient Recipient The Hon Dick Adams MP Member for Lyons

Other Information | Appendices 171 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 172 Cycle date Cycle September 2000 October 2000–June 2001 October 2000–June 2001 September 2000 September 2000–June 2001 September 2000–June 2001 September 2000 September 2000–December 2000 January 2001–June 2001 January 2001–June 2001 September 2000–June 2001 September 2000–December 2000 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000 September 2000–June 2001 for September 2000–June 2001 September 2000–June 2001 Data Data supplied Cook, Hughes Cook, Lindsay Macquarie, Brand, Canning Canning Brand, Mackellar, Warringah Warringah Mackellar, Stirling Curtin, October 2000–June 2001 Kingsford Smith, Grayndler, Grayndler, Smith, Kingsford Sydney October 2000–June 2001 only Political Political party Liberal Liberal Party of Australia Deakin Liberal Liberal Party of Australia Cook Australian Labor Australian Party Brand Archived Liberal Party of Australia Dunkley Liberal Party of Australia Curtin historical Constituency Constituency Member for Kingsford Member Smith for Kingsford Labor Australian Party Smith Kingsford Member for Curtin research Mr Phillip Barresi MP Senator Andrew Bartlett Mr BartlettKerry MP Member for Deakin Senator for Queensland Member for Macquarie Democrats Australian Liberal Party of Australia Queensland Macquarie Recipient Recipient The Hon Bruce Baird MP Member for Cook The Hon Kim Beazley MP Member for Brand The Hon Arch Bevis MP Member for Brisbane Labor Australian Party Senator Mark Bishop Brisbane Australia Western Senator for Labor Australian Party Australia Western Mr Bruce Billson MP Member for Dunkley Ms Julie Bishop MP Senator the Hon Nick Bolkus Senator for South Australia Boswell Senator Ronald Labor Australian Party Senator for Queensland South Australia National Party of Australia Queensland The Hon Bronwyn Bishop MP Member for Mackellar Liberal Party of Australia Mackellar Bourne Vicki Senator Senator George Brandis The Hon Laurie MP Brereton Senator Wales for New South Senator for Queensland Democrats Australian Liberal Party of Australia Wales New South Queensland

172 Other Information | Appendices 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 173 September 2000–June 2001 September 2000–June 2001 Cycle date Cycle September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 2001–JuneFebruary 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000 September 2000 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000 September 2000–June 2001 September 2000–June 2001 May 2001–June 2001 for Data Data supplied Page, Cowper, New England Cowper, Page, October 2000–June 2001 Mitchell, Berowra, Macquarie Berowra, Mitchell, October 2000–June 2001 Bennelong, Parramatta, Mitchell October 2000–June 2001 only Political Political party Australian Labor Australian Party Victoria Liberal Liberal Party of Australia Labor Australian Party Trobe La Victoria Labor Australian Party Isaacs National National Party of Australia Page Australian Labor Australian Party Victoria Australian Labor Australian Party Holt Archived Liberal Party of Australia Mitchell historical Constituency Constituency Member for La Trobe Member Trobe for La Senator for Victoria Victoria Senator for Senator for Tasmania Tasmania Senator for Member for Chisholm National Party of Australia Tasmania Labor Australian Party Chisholm research Senator Senator Stephen Conroy Victoria Senator for Senator Senator Jacinta Collins Victoria Senator for Senator the Hon Cook Peter Australia Western Senator for Senator Helen Coonan Labor Australian Party Senator Wales for New South Liberal Party of Australia Australia Western Wales New South Mr Bob Charles MP MP Ms Ann Corcoran Member for Isaacs Senator Grant Senator Grant Chapman Senator for South Australia Liberal Party of Australia South Australia The Hon Ian MP Causley Member for Page Recipient Recipient The Hon Alan Cadman MP Member for Mitchell Mr Ross Cameron Mr MP Cameron Ross Member for Parramatta Senator George Campbell Senator Wales for New South Liberal Party of Australia Labor Australian Party Parramatta Wales New South Mr Anthony Mr Byrne Anthony MP Member for Holt Senator the Hon Ian Campbell Australia Western Senator for Liberal Party of Australia Senator Kim Carr Australia Western The Hon Mal Brough MP Member for Longman Liberal Party of Australia Longman Senator Senator Bob Brown Buckland Senator Geoffrey Ms Anna Burke MP Senator for South Australia Labor Australian Party South Australia

Other Information | Appendices 173 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 174 Cycle date Cycle September 2000–June 2001 September 2000–June 2001 October 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000 October 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–December 2000 September 2000 for September 2000–June 2001 Data Data supplied Kingston, Mayo Mayo Kingston, Fowler, Chifley, Prospect, Reid Parramatta, Greenway, October 2000–June 2001 Bonython Makin, Cowan, Curtin, Hasluck, Perth Perth Hasluck, Curtin, Cowan, January 2001–June 2001 only Political Political party Liberal Liberal Party of Australia Labor Australian Party Forde Rankin Liberal Liberal Party of Australia Makin Archived Labor Australian Party Cowan historical Constituency Constituency Member for Forde Member for Forde Territory Territory Senator for South Australia Labor Australian Party South Australia Senator for Western Australia Australia Western Senator for Liberal Party of Australia Australia Western Member for Kingston Labor Australian Party Kingston research The Hon Warren Entsch MP Warren The Hon Member for Leichhardt Liberal Party of Australia Leichhardt Mr Craig Emerson MP Member for Rankin Christopher Ellison Mrs Elson Kay MP The Hon Simon Crean MP Member for Hotham Labor Australian Party Hotham The Hon Janice Crosio MP Member for Prospect Crossin Trish Senator Labor Australian Party Senator the Hon Crowley Rosemary Senator for the Northern Mr Michael Danby MP Prospect Labor Australian Party Denman Senator Kay Draper MP Trish Mrs Member for Melbourne Ports Labor Australian Party Territory Northern Tasmania Senator for Member for Makin Melbourne Ports Labor Australian Party Tasmania Senator Senator the Hon Ms Annette Ellis MP Member for Canberra Labor Australian Party Canberra Senator Senator Alan Eggleston Australia Western Senator for Liberal Party of Australia Australia Western Recipient Recipient The Hon MP Graham Edwards Member for Cowan Mr David Cox Mr MP David Cox

174 Other Information | Appendices 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 175 eptember 2000–December 2000 Cycle date Cycle September 2000 October 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000 September 2000–June 2001 September 2000 September 2000–June 2001 September 2000–June 2001 September 2000 S September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 forSeptember 2000–June 2001 Data Data supplied Gilmore, Hume Gilmore, Hasluck Curtin,Canning, January 2001–June 2001 Bonython, Port Port Bonython, Adelaide October 2000–June 2001 Lowe Parramatta, Reid, October 2000–June 2001 Gwydir, Charlton, Hunter, Paterson Newcastle, October 2000–June 2001 only Political Political party Australian Labor Australian Party Labor Australian Party Reid Batman National Party of Australia Mallee Liberal Party of Australia Liberal Party of Australia Petrie Gilmore Labor Australian Party Bendigo Archived Labor Australian Party Hunter historical Constituency Constituency Member for Canning Labor Australian Party Canning Senator for New South Wales Senator Wales for New South Labor Australian Party Wales New South Member for Mallee research

Mr Steve Mr Gibbons Steve MP Member for Bendigo Recipient Recipient Mr Georgiou MP Petro Ms Jane Gerick MP Member for Kooyong Liberal Party of Australia Kooyong Senator Senator Christopher Evans Mr Martyn MP Evans Australia Western Senator for Labor Australian Party Senator the Hon John Faulkner Member for Bonython Mr MP Laurie Ferguson Australia Western Mr MartinMP Ferguson Member for Reid Labor Australian Party Senator Jeannie Ferris Member for Batman Bonython Senator for South Australia Liberal Party of Mr Australia John MP Forrest South Australia The Hon Christine Gallus MP Member for Hindmarsh Mrs Joanna Gash MP Liberal Party of Australia Hindmarsh Member for Gilmore Senator Brenda Gibbs Senator for Queensland Labor Australian Party Queensland Mr Joel Fitzgibbon MP Member for Hunter Senator Michael Forshaw Senator Wales for New South Gambaro MP Labor Teresa Australian Ms Party Member for Petrie Wales New South

Other Information | Appendices 175 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 176 Cycle date Cycle October 2000–June 2001 September 2000 September 2000–June 2001 September 2000 October 2000–June 2001 September 2000–June 2001 September 2000–June 2001 October 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000 September 2000 September 2000 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 for September 2000–June 2001 Data Data supplied Throsby, Cunningham Throsby, October 2000–June 2001 Shortland, Charlton Shortland, Watson Blaxland, North Sydney, Bradfield Bradfield North Sydney, October 2000–June 2001 Tasmania Tasmania Newcastle Charlton, only Political Political party Australian Labor Australian Party Throsby Archived Labor Australian Party Labor Australian Party Lalor Bruce historical Constituency Constituency Member for Throsby Throsby Member for Senator Senator for Queensland Hanson's Pauline One Nation Queensland Senator Senator for Queensland Labor Australian Party Queensland Senator for Western Australia Australia Western Senator for Democrats Australian Australia Western Senator for Tasmania Tasmania Senator for Liberal Party of Australia Member for Bruce Member for Kalgoorlie Tasmania Liberal Party of Australia Kalgoorlie Senator Wales for New South Liberal Party of Australia Wales New South Member for Lalor Member for Shortland Labor Australian Party Shortland Member for Charlton Labor Australian Party Charlton

research Mr David Hawker MP Wannon Member for Liberal Party of Australia Wannon Mr Colin Hollis MP Mr Gary Hardgrave Mr MP Gary Hardgrave Senator Brian Harradine Member for Moreton Tasmania Senator for Liberal Party of Australia Independent Moreton Senator Senator Len Harris Mr Michael Hatton MP Member for Blaxland Labor Australian Party Blaxland Recipient Recipient Senator the Hon Brian Gibson Senator the Hon Bill Heffernan Senator Senator John Hogg Senator Senator Brian Greig The Hon Joe MP Hockey Member for North Sydney Liberal Party of Australia North Sydney Mr Alan Griffin MP Mr Barry Haase MP Ms Julia Gillard MP Ms Jill Hall MP Senator the Hon John Herron Senator for Queensland Ms Hoare MP Kelly Liberal Party of Australia Queensland

176 Other Information | Appendices 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 177 September 2000–June 2001 Cycle date Cycle October 2000–June 2001 September 2000–June 2001 October 2000–June 2001 September 2000 September 2000 October 2000–June 2001 September 2000–June 2001 September 2000 September 2000–June 2001 September 2000–June 2001 September 2000 September 2000 October 2000–June 2001 September 2000 September 2000–June 2001 September 2000 forSeptember 2000–June 2001 September 2000–June 2001 Data Data supplied Lindsay, Prospect Prospect Lindsay, Fowler, Werriwa, Prospect Prospect Werriwa, Fowler, October 2000–June 2001 Lyons Denison, Macarthur Fowler, Werriwa, October 2000–June 2001 Paterson, Hunter Hunter Paterson, Gwydir Parkes, Bennelong, North Sydney Bennelong,North Sydney October 2000–June 2001 only Political Political party Liberal Liberal Party of Australia Labor Australian Party Victoria Dickson Australian Labor Australian Party National Party of Australia Scullin Liberal Party of Australia Dawson Lindsay National National Party of Australia Parkes Archived Labor Australian Party Fowler historical Constituency Constituency Member for Paterson Member for Paterson Labor Australian Party Paterson Member for Parkes Member for Fowler Member for Fowler

research

The Hon Jackie MP Kelly Member for Lindsay Ms Cheryl MP Kernot Member for Dickson The Hon Dr MP David Kemp Member for Goldstein Senator the Hon Kemp Rod Victoria Senator for The Hon Duncan MP Kerr Liberal Party of Australia Member for Denison Senator Susan Knowles Goldstein Mr Mark Latham MP Australia Western Senator for Labor Australian Party Liberal Party of Australia Werriwa Member for Australia Western Denison Labor Australian Party Werriwa Mr Harry Jenkins MP The Hon Robert MP Katter Mrs De-Anne MP Kelly Member for Kennedy Member for Scullin Member for Dawson National Party of Australia Kennedy Recipient Recipient Mr Bob Horne MP Lawler MP Tony Mr Mrs Julia Irwin MP The Hon John MP Howard Member for Bennelong Senator Hutchins Steve Liberal Party of Australia Senator Wales for New South Labor Australian Party Bennelong Wales New South

Other Information | Appendices 177 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 178 Cycle date Cycle October 2000–June 2001 September 2000–December 2000 April 2001–June 2001 October 2000–March 2001 September 2000 January 2001–June 2001 September 2000 October 2000–June 2001 September 2000 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 for September 2000–June 2001 Data Data supplied National National Barton, Grayndler Grayndler Barton, Fremantle, Tangney Tangney Fremantle, Shortland Dobell, South Australia Cunningham, Throsby Throsby Cunningham, October 2000–June 2001 only Political Political party Australian Labor Australian Party Dobell Australian Labor Australian Party Barton Archived Labor Australian Party Territory Capital Australian September 2000–June 2001 Liberal Party of Australia Groom historical Constituency Constituency Senator Senator for South Australia Democrats Australia Member for Cunningham Labor Australian Party Cunningham Senator Senator for Queensland Labor Australian Party Queensland Senator Senator for the Territory Capital Australian Senator for Queensland Liberal Party of Australia Queensland research Recipient Recipient The Hon Dr Stephen Martin MP The Hon Dr Carmen Member for Fremantle Labor Australian Party Fremantle Lawrence Lawrence MP Lightfoot Senator Ross Ms Kirsten MP Livermore Australia Western Senator for Member for Capricornia Liberal Party of Australia Labor Australia Australian Western Party Capricornia The Hon Michael Lee MP Member for Dobell Senator Meg Lees Senator Joe Ludwig Senator Kate Lundy Senator Kate Senator Senator Brett Mason Senator for Queensland Liberal Party of Australia Queensland Mr Robert McClelland MP Member for Barton Senator Senator Sue Mackay Ms Jenny Macklin MP Tasmania Senator for Member for Jagajaga Labor Australian Party Labor Australian Party Tasmania Jagajaga Senator Senator the Hon Ian Macdonald Senator Sandy Macdonald The Hon MP Ian MacFarlane Senator Wales for New South Member for Groom National Party of Australia Wales New South

178 Other Information | Appendices 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 179 September 2000 October 2000–June 2001 Cycle date Cycle September 2000 September 2000–December 2000 September 2000–June 2001 September 2000 September 2000–June 2001 September 2000–June 2001 September 2000–January 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 January 2001–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 for Data Data supplied Greenway, Chifley Chifley Greenway, Watson, Blaxland, Lowe, Bennelong,Reid October 2000–June 2001 Stirling, Moore Stirling,Moore Watson, Banks, Barton Banks, Watson, October 2000–June 2001 only Political Political party Australian Labor Australian Party Watson Labor Australian Party Banks Liberal Party of Australia Ryan Labor Australian Party Lowe National National Party of Australia Victoria Australian Labor Australian Party Fraser Archived Labor Australian Party Stirling historical Constituency Constituency Senator Senator for South Australia Liberal Party of Australia Member for Newcastle South Australia Labor Australian Party Newcastle Member for Eden-Monaro Liberal Party of Australia Eden-Monaro research The Hon Leo MP McLeay Watson Member for Mr Daryl Melham MP Senator the Hon Member for Banks Mr Allan Morris MP Mr Mossfield Frank MP Member for Greenway Senator Shayne Murphy Labor Australian Party Senator Andrew Murray Tasmania Senator for Mr Gary Nairn MP Greenway Australia Western Senator for Democrats Australian Labor Australian Party Australia Western Tasmania Senator Senator Jim McKiernan Australia Western Senator for Labor Australian Party Australia Western Nicholas Minchin The Hon John Moore MP Member for Ryan Mr John Murphy MP Member for Lowe Senator Senator Julian McGauran The Hon McGauran MP Peter Victoria Senator for Member for Gippsland National Party of Australia Gippsland Recipient Recipient Ms MP Jann McFarlane Member for Stirling Senator Senator Jan McLucas Senator for Queensland Labor Australian Party Queensland The Hon Bob McMullan MP Member for Fraser

Other Information | Appendices 179 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 180 September 2000–June 2001 Cycle date Cycle October 2000–June 2001 September 2000–February 2001 September 2000 October 2000–June 2001 September 2000–December 2000 September 2000 October 2000–June 2001 September 2000 September 2000–June 2001 September 2000–June 2001 October 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000 September 2000–June 2001 September 2000 September 2000–June 2001 forSeptember 2000–June 2001 Data Data supplied Forrest, O’Connor, Pearce Pearce O’Connor, Forrest, January Lyons 2001–June Franklin, 2001 Sydney, Grayndler, Wentworth Wentworth Grayndler, Sydney, October 2000–June 2001 Prospect Chifley, Bradfield, Mackellar Mackellar Bradfield, Bass, Lyons Lyons Bass, only Liberal Liberal Party of Australia Forrest Political Political party Australian Labor Australian Party Victoria Australian Labor Australian Party Franklin National National Party of Australia Hinkler Liberal Liberal Party of Australia Victoria Labor Australian Party Labor Australian Party Sydney Chifley Australian Labor Australian Party Corio Australian Labor Australian Party Bass Archived Labor Australian Party Burke historical Constituency Constituency Senator for Victoria Victoria Senator for Member for Franklin Member for Franklin Member for Bradfield Liberal Party of Australia Bradfield Member for Hinkler Tasmania Senator for Liberal Party of Australia Tasmania Senator for Victoria Victoria Senator for research Senator Senator John Quirke Senator Robert Ray Senator for South Australia Labor Australian Party South Australia Mr Harry Quick MP The Hon Geoffrey Prosser MP The Hon Geoffrey Member for Forrest The Hon Price Roger MP Member for Chifley Recipient Recipient The Hon Dr Brendan Nelson MP Mr Paul Mr Neville Paul MP Senator the Hon Jocelyn Newman O'Brien Senator Kerry Ms Michelle O'Byrne MP Tasmania Senator for Member for Bass Labor Australian Party Senator Marise Payne Tasmania Senator Wales for New South Liberal Party of Australia Wales New South Ms Tanya Plibersek MP Tanya Ms Member for Sydney Mr Gavan Mr O'Connor MP Gavan The Hon MP Neil O'Keefe Member for Corio Member for Burke Senator Senator the Hon Patterson Kay

180 Other Information | Appendices 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 181 tober 2000–June 2001 Cycle date Cycle September 2000–April 2001 October 2000–March 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000 September 2000–June 2001 September 2000 for Data Data supplied Barker, Wakefield Wakefield Barker, Hume, Calare, Eden-Monaro, Eden-Monaro, Calare, Hume, Farrer Riverina, Parkes, October 2000–June 2001 Berowra, Bennelong, Bradfield Bennelong,Bradfield Berowra, Oc only Political Political party Liberal Liberal Party of Australia Flinders Liberal Liberal Party of Australia Hume Liberal Party of Australia Barker Archived Labor Australian Party Liberal Party of Australia Oxley Ballarat Labor Australian Party Griffith historical Constituency Constituency Senator Senator for the Australian Territory Capital Liberal Party of Australia Territory Capital Australian December 2000–June 2001 Member for Hume Member for Ballarat Member for Ballarat Member for Griffith Member for Oxley Member for Oxley Senator Senator for South Australia Labor Australian Party South Australia

research Mr Bob MP Sercombe Senator the Hon Nick Sherry Tasmania Senator for Member for Maribyrnong Labor Australian Party Labor Australian Party Maribyrnong Tasmania Mr Bernie Ripoll MP Recipient Recipient Senator the Hon Margaret Reid The Hon MP Reith Peter Senator Aden Ridgeway Member for Flinders Senator Wales for New South Democrats Australian Wales New South Mr Alby Schultz MP The Hon Con Sciacca MP The Hon Bruce Scott MP Member for Bowman Secker Mr MP Patrick Member for Maranoa Labor Australian Party Member for Barker National Party of Australia Bowman Maranoa The Hon Michael MP Rudd Mr Kevin The Hon Phillip MP Ruddock Member for Berowra Liberal Party of Australia Berowra Ronaldson MP Ronaldson MP Ms Nicola Roxon Member for Gellibrand Labor Australian Party Gellibrand Mr Rodney Mr Sawford MP Rodney Senator the Hon Chris Schacht Member for Port Adelaide Labor Australian Party Port Adelaide

Other Information | Appendices 181 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 182 Cycle date Cycle April 2001–June 2001 October 2000–June 2001 April 2001–June 2001 September 2000 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–April 2001 September 2000–June 2001 September 2000–March 2001 September 2000–June 2001 September 2000–December 2000 March 2001–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 for Data Data supplied Braddon, Lyons Lyons Braddon, National National Perth, Hasluck, Pearce, Stirling Pearce, Hasluck, Perth, January 2001–June 2001 Solomon Lingiari, Calwell Calwell only ustralian ustralian Labor Party Territory Northern Political Political party Australian Labor Australian Party Ryan Australian Labor Australian Party Liberal Party of Australia Wills Victoria Australian Labor Australian Party Lilley Liberal Liberal Party of Australia Fisher NT Country NT Liberal Party Country Territory Northern Liberal Party of Australia Independent Victoria Archived Labor Australian Party Perth historical Constituency Constituency Senator Senator for South Australia Democrats Australian South Australia Northern Territory Territory Northern Member for Calwell Senator Senator for the research Recipient Recipient Senator Natasha Stott Despoja Ms Leonie Short MP Ryan Mr Sid Sidebottom MP The Hon Slipper Peter MP Member for Braddon Member for Fisher Labor Australian Party Braddon Senator John Tierney Tierney Senator John MP Truss Warren The Hon Senator Wales for New South Liberal Party of Australia Wide Bay Member for Wales New South National Party of Australia Wide Bay Theophanous MP Thomson MP Mr Kelvin Wills Member for Senator the Hon Troeth Judith Victoria Senator for The Hon Kathy Sullivan The MP Sullivan Hon Kathy MP Swan Wayne Mr Member for Moncrieff Liberal Party of Australia Member for Lilley Moncrieff Mr Stephen Smith MP Member for Perth The Hon Warren Snowdon MP Warren The Hon Member for Territory Northern A Grant Tambling Tambling Grant MP Tanner Mr Lindsay Member for Melbourne Labor Australian Party Melbourne Senator Tsebin Tchen Tchen Tsebin Senator The Hon Dr Andrew Victoria Senator for Senator Senator the Hon

182 Other Information | Appendices 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 183 Cycle date Cycle September 2000–December 2000 January 2001–June 2001 September 2000–June 2001 September 2000–December 2000 September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 January 2001–June 2001 September 2000–June 2001 September 2000 for Data Data supplied Swan, Hasluck Swan, Moore, Cowan, Pearce Pearce Cowan, Moore, January 2001–June 2001 Hughes, Cook, Cunningham Cook, Hughes, October 2000–June 2001 Queensland only Political Political party Liberal Liberal Party of Australia Liberal Party of Australia Grey Moore Labor Australian Party Swan Archived Liberal Party of Australia Hughes historical Constituency Constituency Member for Moore Member for Swan Senator for New South Wales Senator Wales for New South Labor Australian Party Wales New South Member for Hughes Senator for South Australia Liberal Party of Australia South Australia research Recipient Recipient Senator John Woodley Woodley Senator John Mr Christian MP Zahra Senator for Queensland Member for McMillan Democrats Australia Labor Australian Party McMillan Dr Mal Washer MP Washer Dr Mal Watson Senator John Wilkie MP Mr Kim Tasmania Senator for Liberal Party of Australia Tasmania Amanda Vanstone Amanda MP Wakelin Mr Barry Member for Grey West Senator Sue Mrs Danna Vale MP Mrs Vale Danna Senator the Hon

Other Information | Appendices 183 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 184 September 2000–June 2001 November 2000 November September 2000–June 2001 Cycle date Cycle September 2000–June 2001 September 2000–March 2001 April 2001–June 2001 2001–JuneFebruary 2001 September 2000–June 2001 forSeptember 2000–June 2001 September 2000–June 2001 National National Data Data supplied Queensland, Western Australia, Western Queensland, Tasmania, South Australia, Territory Capital Australian (Supplied to Data Bureau) Northern Territory Territory Northern (Supplied to Data Bureau) es tiarPPolitical tiarPPolitical es only tered Regis tered Political Political party Archived Law Natural Party federally federally

o historical formation t formation nioll Roral Electof vision Pro vision Electof Roral nioll Constituency Constituency National National Party of Australia— National Party of Australia Australia Western Australian Labor Australian Party— Labor Australian Party South Australia South Australia South Branch Australia Citizens Electoral Council Labor Australian Party— Territory Capital Australian Citizens Electoral Council Branch Labor Australian Party Victoria Inc Australia Western Territory Capital Australian 2001–June February 2001 New South Wales Division Wales New South Liberal Party of Australia— Secretariat Federal Liberal Party of Australia Victoria, Wales, New South National Party of Australia— September National 2000–June Party of Australia 2001 Wales New South Liberal Liberal Party of Australia— Liberal Party of Australia Wales New South National National Party of Australia— National Party of Australia Queensland Branch Wales New South National Party of Australia— Victoria Branch National Party of Australia Law Natural Party Victoria Queensland Branch research Mr Ian Hunter Mr Craig Isherwood Mr Michael Kerrisk James Kronborg Mr Lynton Crosby Mr Lynton Mr Davey Paul Mr Mark Connell Mr Malcolm Fearn Mr Malcolm Fearn Ms Sonja Holland Recipient Recipient Mr Andrew Bibb Ms Suzanne Cavanagh NT Liberal Party Country NT Liberal Party Country Territory Northern

184 Other Information | Appendices 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 185 eptember 2000–February 2001 Cycle date Cycle September 2000–June 2001 September 2000–June 2001 September 2000–June 2001 May May 2001–June 2001 March March 2001–June 2001 S for September 2000–June 2001 2001–MarchFebruary 2001 Data Data supplied Australian Capital Territory Territory Capital Australian September 2000 Australia, Western Queensland, Australian South Australia, Territory Capital Australia, South Australia, Australia, Capital Australian Tasmania, Territory South Australia South Australia

only Political Political party Pauline Hanson’s Hanson’s Pauline One Nation Party (Fred Nile (Fred Group) Archived Greens Australian historical Constituency Constituency Queensland Branch Secretariat Federal Liberal Party of Australia— Liberal Party of Australia Victoria Victoria Victoria Division Hanson’s Pauline One Nation Party Labor Australian Party— Labor Australian Party Secretariat Federal Queensland Christian Democratic Christian Party Democratic Nile (Fred Group) Christian Party Democratic Western Wales, New South Labor Australian Party— December 2000 Victoria Branch Labor Australian Party Victoria Victoria Division Labor Australian Party— Labor Australian Party Wales New South National National Party of Australia— National Party of Australia Victoria, Wales, New South September 2000–June 2001 Tasmania Division Tasmania New South Wales Branch Wales New South Liberal Party of Australia— Liberal Party of Australia Tasmania (South Australia) (South Australia) Australian Greens Australian research Ms Sue Mitchell Mr Andrew Navakas Mr Poggioli Peter Labor Australian Party— Labor Australian Party National Recipient Recipient Mr Mackay Peter Mr Milner Cameron Ms Kylie Lawrence Ms Kylie Mr John Lenders Mr Brian Loughnane Liberal Party of Australia— Liberal Party of Australia Victoria Mr Eric Roozendaal Ms Wendy Stothers Wendy Ms Mr David Rowell Mr David Rowell

Other Information | Appendices 185 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 186

Appendix f

Ecologically sustainable operations is minimal. The AEC complies development with government business and operational programs in the areas of greenhouse and The AEC is an office-based service provider energy usage, procurement methodologies, and its direct use of natural resources and and waste management/recycling and subsequent ecological impact from its forinformation technology.

only Archived historical

research

186 Other Information | Appendices 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 187

Appendix g

Consultancies applicable to Before the Delegate gives approval to 2000–2001 financial year engage a consultant, the following criteria must be met: The Australian Electoral Commission (AEC) • the consultancy must meet AEC may engage consultants under section corporate planning objectives; 35(2) of the Commonwealth Electoral Act 1918 and determine the terms and • alternatives to the use of consultants conditions of these consultants under formust have been fully considered; section 35(4). Consultants may also be • the required skills are not readily engaged in accordance with the Financial available in the AEC; Management and Accountability Act 1997. • the consultancy must not be used to The AEC defines a consultant as an circumvent other processes within the individual, partnership, or corporation, engaged by the AEC from outside the AEC; Australian Public Service, for the following • cost and timeframes must be purposes: reasonable; • provision of expert advice on policy, • selection arrangements must: technical and professional matters; – be publicly defensible, • undertaking research projects, surveys, only – result in fair competition, fact finding investigations and management reviews; – provide effective services, • providing additional professional – provide value for money, resources to undertake priority tasks for – promote open and effective Archivedwhich suitably skilled permanent, competition, temporary or casual staff are not available; and historical• the consultancy must have been budgeted for; • provision of staff training services except where the training is an off-the­ • clear and comprehensive specifications shelf package and available to any and outcomes developed; and other organisation without any change • the criteria for evaluation of responses in content. have been developed. The Executive must approve proposed researchconsultancies in excess of $200,000.

Other Information | Appendices 187 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 188

Consultancy contracts over $10,000 let during 2000 –2001

Name of Nature/purpose Contract Selection Publicly Reason for consultant of consultancy price process used advertised consultancy

Allectus Personnel Report on GAA $10,000 Open tender Yes * recruitment Acumen Alliance Evaluation of $70,488 Open tender Yes * P/L AECPAY system Siller Systems Review of disposal $61,600 Select tender No ** Administration authorities Michels Warren Advice on federal $250,000 Select tender No ** election for Whybin TBWA Provision of $2,008,033 Select tender No * & Partners advertising services Pty Ltd for 2001 and beyond Netimpact Online Develop electronic $61,435 Select tender No * Publishing Pty Ltd reporting for funding and disclosure Value Creation Assist with the $51,750Select tender No * Group development and conduct of an AEC Strategic Planning and Leadership Workshop only Linclone Scott Detailed plans of $35,000 Restricted No * Consulting upgrade to air tender Engineers conditioning Australian Review of central $40,000 Select tender No * Protective office security Services ArchivedHousley Prepare RFT for $45,535 Restricted No * Consulting National Call Centre tender historicaltender Davidson and Employee Assistance $27,500 Open tender Yes * Trahaire Program— Counselling service for AEC employees Corinella Services Provide technical $130,000 Select tender No * Pty Ltd advice on software applications Mastech Asia Provide technical $472,500 Select tender No * Pacific Pty Ltd advice on software applications Spherion Provideresearch technical $306,000 Select tender No * Recruitment advice on software Solutions Pty Ltd applications Tarakan Consulting Provide technical $151,500 Restricted No * Pty Ltd advice on software tender applications

188 Other Information | Appendices 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 189

Name of Nature/purpose Contract Selection Publicly Reason for consultant of consultancy price process used advertised consultancy

Wizard Information Provide technical $1,316,500 Select tender No * Services Pty Ltd advice on software applications The Value Creation Provide assistance to $88,000 Select tender No * Group develop an AEC Strategic Planning and Leadership Framework Arii Smits and Project Management $14,958 Direct quotes No * Associates and Architectural forfrom a Services number of companies Market Solutions Testing of Forms $53,130Select tender No * Goninan and Quality Assurance $16,018 Restricted No * Associates Pty Ltd 1999–2000 tender Financial Statements PSI Consulting Review of Property $27,000 Restricted No * Management tender Arrangements Australian Valuation of AEC $35,800 Select tender No * Valuation Office property Ernst&Young Market test a range $49,754 Select tender No only* of corporate and support services Blake Dawson Legal advice on $23,950Select tender No * Waldron market testing Studio Seven Accommodation $10,758 Select tender No * review ArchivedThe Research Public awareness $39,900 Select tender No * Forum campaign Mercer Cullen historicalEstablish pay rates for $20,600 Select tender No * Egan and Dell electoral educators and undertake a job evaluation in Central Office

Key reason for consultancy * Expertise not available in the AEC ** Need for independent study *** Government initiativeresearch **** Need for independent survey ***** Audit expertise

Other Information | Appendices 189 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 190

Appendix h

Industrial and commercial elections statistics

Statistics by State/Territory, for elections and ballots completed in 2000–2001

VIC NSWQLD SA WA TAS ACT NT TOTAL

Elections and ballots Number of contested 27 19 4 107 8 7 3 85 industrial elections Number of uncontested 108 70 66 49 47 56 25 12 433 industrial elections for Certified Agreement Ballots 36 26 14 7 1 7 26 0117 Other commercial elections 3 18 03 1 1 1 0 27 and ballots Total number of elections 189 118 84 69 56 72 59 15 662 and ballots completed 1/7/2000 to 30/6/2001 Candidates Number of candidates for 391 402 185 151 59 30 68 47 1,333 contested offices (industrial) Number of candidates for 1,249 1,182 424 618 461 330216 22 4,502 uncontested offices only (industrial) Total number of candidates 1,6401,584 609 769 520360 284 69 5,835 Ballot papers Number of voters to whom 290,308 145,278 46,328 84,183 17,858 7,314 16,648 3,980 611,897 ballot papers issued (industrial) ArchivedNumber of voters who returned 87,891 47,93017,574 22,152 5,785 2,816 3,764 1,752 189,664 ballot papers (industrial) Number of voters tohistorical whom 9,255 19,093 7,217 2,384 435 2,206 20,132 0 60,722 ballot papers issued (certified agreements) Number of voters who returned 6,579 13,5405,448 1,687 2,172 14,716 247 044,389 ballot papers (certified agreements) Number of voters to 5,333whom 14,145 01,261 32,645 213 1,500 055,097 ballot papers issued (other commercial) Number of voters who3,885 7,569 0618 5,845 139 19,0 1,034 0 90 returned ballot papers (other commercial) research Total number of ballot papers 304,896 178,516 53,545 87,828 50,938 9,733 38,280 3,980 727,716 issued Total number of ballot papers 98,355 69,039 23,022 24,942 11,877 4,642 19,514 1,752 253,143 returned

190 Other Information | Appendices 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 191

Trend in numbers of industrial and commercial elections and ballots conducted

900 841

800 759 738 740 690 698 700 668 662 590 600 533 500 for 400

300

200

100

0 1991–1992 1992–1993 1993–1994 1994–1995 1995–1996 1996–1997 1997–1998 1998–1999 1999–2000 2000–2001

Number of ballot papers issued and returned in elections and ballots only

Year Ballot papers Ballot papers issued returned

1991–1992 1,865,421 620,438 Archived1992–1993 1,715,508 574,475 1993–1994 1,522,216 478,896 1994–1995 1,298,598historical 422,547 1995–1996 940,626 271,748 1996–1997 1,204,770 362,825 1997–1998 728,571 231,800 1998–1999 864,036 296,847 1999–2000 1,044,991 334,887 2000 - 2001 727,716research 253,143

Other Information | Appendices 191 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 192

Percentage of ballot papers returned in elections and ballots

35.00

34.00

33.00

32.00 31.00 for 30.00 % returned % returned 29.00

28.00

27.00 Actual % returned Average % returned = 32.2 26.00

25.00 1991–1992 1992–1993 1993–1994 1994–1995 1995–1996 1996–1997 1997–1998 1998–1999 1999–2000 2000–2001 Years only Archived historical

research

192 Other Information | Appendices 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 193

for 3 29/Oct/99 19/Nov/99 2 3 18/May/01 8/Jun/01 0 8 25/Oct/00 15/Nov/00 2 2 14/Dec/00 4/Jan/01 1 6 15/Dec/00 5/Jan/01 2 candidates candidates date date received

Gregory Gregory Garlett 11 8/May/01 29/May/01 4 Wunungmurra only Angie Edward Rex 6 16/May/01 6/Jun/01 3

Geoff Geoff Clark Chatfield Tim 12 23/Dec/99 13/Jan/00 5 Jeffrey Malawa Jeffrey Gapirrun Jack 7 22/Jan/01 12/Feb/01 1 Dhamarranydji Dhamarranydji Gurralpa Doug Johnson Willie Johnson 2 28/Mar/01 18/Apr/01 1

Archived South Johncock historical 5 Ward Rogers Walter Friday Roddy Hedland research Queensland Indigenous Wilurrara Wilurrara Queensland Yarndu Yarndu Yunti date date Council 21/Dec/99 Tumbukka 16/Mar/00 Jabiru VIC Ballarat NT Tumbukka Jabiru Jabiru Jonathan Nadji Miller Lynette 3 7/Apr/00 28/Apr/00 2 28/Oct/99 28/Oct/99 Wangka SA Ceduna Pulka Wangka Jennifer Johncock Barry (Jack) 11/Oct/00 11/Oct/00 West Gulf & 8/Nov/00 QLD Sydney 22/Nov/00 Mt Isa Garrak-Jarru NT Mornington NSW Katherine Sydney Susan Sewter Coogee Cameron Peter Charles Perkins 3 Lachlan Ingram 25/Oct/00 15/Nov/00 5 2 10/Nov/00 1/Dec/00 5 31/Mar/00 31/Mar/00 Rreung Yilli 1/May/00 South East NT Darwin 11/Oct/00 QLD Brisbane Rreung Yilli Darwin Brisbane Metro NT Les Malezer Darwin Greg Bonson Coolwell Fred Darwin Damaso Rose 15 Josie Crawshaw Joe Daby 9 18/May/00 8/Jun/00 17/Apr/00 8/May/00 9 3 16/Mar/00 16/Mar/00 Ngarda-Ngarli- WA South Roebourne John Cedar Hicks Wilfred 4 10/Apr/00 1/May/00 3 17/Jan/01 17/Jan/01 24/Jan/01 Miwatj Rreung Yilli NT NT Darwin Nhulunbuy Barra Darwin Yitirri James Damaso Rose Devow Lynette David Marpiyawuy 7 7 22/Jan/01 12/Feb/01 1/Feb/01 22/Feb/01 1 1 22/Nov/00 22/Nov/00 Miwatj 20/Dec/00 Miwatj NT Nhulunbuy NT Bulunu Nhulunbuy Barra Gatjil Djerrkura Richard B 17/Apr/01 17/Apr/01 Perth Noongar 10/May/01 Warra WA Patpa Perth SA Adelaide Gnangara Murrundi Hayward Karen Robert Buckskin 7/Mar/01 7/Mar/01 Garrak/Jarru NT Katherine 10/May/01 Malarabah 2 7/May/01 Perth Noongar WA WA Derby Perth Jayida Buru Walunga Hunter Vic Williams Garry Owen Hansen N/A 9 11/Jun/01 2/Jul/01 5 Appendix i Islander Strait Commission election statistics Aboriginal Torres and Council casual vacancy statistics—2000–2001 ATSIC—Regional Notification Notification R egional State Region Ward Former member New member Eligible Post Declaration Declarations

Other Information | Appendices 193 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 194

for

only Archived historical

research

194 AEC Annual Report 2000 – 2001 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 195

for

only Archived historicalGLOSSARY

research 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 196

AAT Administrative Appeals Tribunal CRU Continuous Roll Update

AEC Australian Electoral Commission CSC Computer Science Corporation Australia Pty Ltd AECPAY The staffing management and payroll processing application CSU Client Services Unit used in the employment and payment of casual staff (in Delegate A person with legal authority to particular election casuals carry out certain actions polling officials, and electoral roll review officers) employed under EEC Electoral Education Centre the Commonwealth Electoral Act 1918 EEO Equal Employment Opportunity ANAO Australian National Audit Office for ELIAS Electoral Information Access System APS Australian Public Service ELMS Computerised Federal Election APVIS Automated Postal Vote Issuing Management System System ERC Estimates Review Committee ATSIC Aboriginal and Torres Strait Islander Commission ERR Electoral Roll Review AWAs Australian Workplace Financial From 1 July to 30 June inclusive Agreements year CCD Census Collection District FMIS Financial Managementonly Information System CEIs AEC’s Chief Executive Instructions FOI Freedom of Information COMCARE The body corporate established by section 68 of the Safety, Funding This has two main parts: public Rehabilitation Compensation Act and funding of election campaigns Archived Disclosure and disclosure of certain 1988, which administers compensation arrangements for financial details by candidates, Commonwealthhistorical employees political parties and other persons and groups who submit returns to the AEC. It helps to Corporate Processes encompassing manage public funding and governance authority, accountability, disclosure provisions in stewardship, leadership, accordance with the direction and control Commonwealth Electoral Act of an organisation 1918 Court of A candidate, elector or the AEC Disputed may dispute the validity of an IT Information technology Returns election by a petition to the High Court sittingresearch as the Court of JSCEM Joint Standing Committee on Disputed Returns. The court has Electoral Matters wide powers to resolve the matter New Addition to the roll of the names enrolments of electors who have no CPSU Community and Public Sector enrolment history Union

196 Glossary 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 197

Nominations The system accepts candidate referendum A proposal to alter the system details and produces data for Constitution put to the vote. The other systems that are used in Australian Constitution can only the conduct of the election. It be altered by a majority of also automatically produces electors in a majority of States camera-ready ballot papers for passing the proposed both ordinary and postal ballot amendment papers re-instatements Addition to the roll of the names OH&S Occupational Health and Safety of electors who have been removed from the roll incorrectly. Polling Place The system maintains a national This includes people who have Management polling place register. It provides been removed from the roll by System a management system for the objection action but are appointment, abolition change forsubsequently found to have of name and change of location moved to another address of polling places. The system also within the same subdivision maintains historical data relevant to each polling place, RMANS Computerised federal Electoral and is used by other Election Roll Management System Management Systems (ELMS) roll The list of voters eligible to vote redistribution A redistribution is the redrawing at an election of the boundaries of the federal electoral Divisions for a State or roll-based Products generated by computer Territory. The size of these products from the federal electoral roll Divisions is determined by population. To ensure equal representation the boundaries the Act Commonwealthonly Electoral Act must be re-drawn periodically 1918

re-enrolments Addition to the roll of the names transfers Transfer of enrolment details of of electors who are not currently currently enrolled electors when enrolled but who have a history they move to an address in Archivedof enrolment another Division historicalTSRA Torres Strait Regional Authority

research

Glossary 197 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 199

for

only Archived historical INDEX

research 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 200

A Assistant Commissioners 9, 88, 90, 102

Aboriginal and Torres Strait Islander Aston by-election 17, 29, 38, 42, 50 Commission (ATSIC) 7, 37, 58, 81, 196 ATSIC see Aboriginal and Torres Strait casual vacancies 58–59, 193 Islander Commission elections 8, 13, 38, 39, 42, 58–60 Attorney-General’s Department 94 Memorundum of Understanding 59 audiocassettes 53 Regional Council 58 Audit Committee 90, 91 Aboriginal and Torres Strait Islander see also Australian National Audit Office Commission Act 1989 7, 38, 58 Auditor-General performance audit 99 access and equity 98 report 99 see also electoral education; Equal Employment Opportunity forAusAID 4, 66, 67 program; polling places—accessibility; Australia Post Delivery Point Identifiers translation (DPID) 23 advice and assistance in overseas elections Australian Accounting Standards 122, 123 see elections, overseas Australian Agency for International ACTU National Directory 57 Development see AusAID Acumen Alliance 105, 188 Australian Army Command and Staff College 68 Address Register 23, 26 Australian Capital Territory 28, 30, 86 Adelaide, SA 75, 77, 78 Australian Customs Service 169 Administrative Appeals Tribunal 39, 196 Australian Defence Force Administrative Appeals Tribunal only Peacekeeping Centre 68 Act 1975 39 Australian Electoral Officers 88, 90 Administrative Decisions (Judicial Review) Act 1977 39 Queensland 68 adult education 76 Australian Federal Police 169 Archivedadvertising 49, 96, 166 Australian Migrant English Program 81 AECPAY 196 Australian National Audit Office (ANAO) 3, 84, 85, 109, 110, 196 AEC Standard of Conducthistorical 94, 96 Australian National University 168 AMIDA magazine 51 ANAO see Australian National Audit Australian New Zealand Standard on Office Risk Management 94 annual report 1, 92, 93 Australian Political Exchange Council 68 appropriations see funding Australian Public Service 88, 95, 101, 196 APS Values and Code of Conduct 94, 96 Australian Public Service Act 1999 96, 101, 102 APYIS see Automated Postal Voting Australian Securities and Investment System researchCommission 169 ASCII disc 53 Australian Statistician 6 asset replacement 84 Australian Workplace Agreements 95, 101, 196 assets and liabilities 118, 123, 149 Automated Postal Voting System (APVIS) 41, 196 assets management 104, 123, 125–126, 134

200 Index 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 201

B CD-ROMs 30, 54

ballot paper 38, 41, 43, 56 Centenary of Federation 3, 50, 54, 76–77, 78, 80 draw for positions 80 Central Office 6, 88, 101, 169 industrial elections 57 address 11 school elections 80 family room facilities 102 Bangladesh 68 organisation 9 Barton, Edmund PM 80 Centrelink 25, 169 Becker, Andy 3–4, 6 Certified Agreement 4, 101 Biannual Output Performance Review 93 certified agreement ballots 55, 56 Bills concerning Political Honesty and Chief Executive Instructions 104, 196 Accountability 39 forChristmas to New Year shutdown 102 Blackmore, Mayor Peter 80 Citizenship ceremonies 25, 51 Blake Dawson Waldron 105, 189 citizenship courses 81 Board see Management Board Civics and Citizenship Network 77 Braille 53 Client Services Unit (CSU) 28–31, 196 ‘Bridge the Gap’ program 100 Client Survey 30 Brunei 68 Close of Rolls 29 Budget and Performance Management COMCARE Australia 127, 162, 163, 196 Committee 90, 92 Commissioners 6, 8 budgets 16, 36 see also Electoral Commissioneronly Business Assurance Committee 91 commitments 120 business plans 92 Commonwealth Budget 105 Business Risk Management Plan Commonwealth Electoral Act 1918 6, 8, 93 2001–2003 92, 94 amendments 18, 28–30, 43, 44, 86 by-elections 17, 29, 41, 42 Archived Part IV 32 see also Aston; Isaacs; Ryan section 7 8 historicalsection 15 8 C section 17 167 Call Centres 52 section 35 160, 187 section 59 32, 33 Canberra, ACT 75, 76 section 91 18, 31, 167, 168 candidates 3 Commonwealth Electoral Legislation public funding 6 (Provision of Information) Act 2000 6 Candidates Handbook 53 Commonwealth Electoral Office 3 capital usage charge 127 Commonwealth Franchise and career development research100 Electoral Acts 1902 3 Career Expo 51 Commonwealth Ombudsman 19–20 Career search 2001 51 Communication, Information Technology and the Arts, Department of 84 cash flows 114, 119, 139, 146

Index 201 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 202

community education see advertising; D education projects; public relations Dacey, Paul 4, 8 community programs 79–81 Darwin, NT 27, 69 competitive tendering and contracting 1, 105 data-matching 4, 25, 27 compliance investigations 46, 47 data mining 26 compulsory voting 20 Davis, Barbara 8 computer based voting 56 debt management 94 computerised markback 62 declaration votes 41 ComSuper 169 Defence, Department of 56 Conflict of Interest policy 94 fordemocratic processes 3, 75 Constitutional Convention Election 1997 42 departmental agencies Constitutional conventions for students 76 see government agencies consultancy contracts 105, 187–189 Deputy Australian Electoral Officers 102 Continuous Roll Update (CRU) 16, 17, 18, 19, Deputy Electoral Commissioner 8, 9, 88, 90, 160 25, 106, 196 deregistration see political parties— financial arrangements 94 deregistration core business processes 89 disability issues 106 corporate and operational plans 91 Discovering Democracy Forum 74, 78, 81, 82 corporate governance 1, 4, 88–91, 196 Division of Hunter 80 Corporate Information Technology Plan 92 only Division of Paterson 80 Corporate Plan 1999–2002 89, 91, 93, 164 Divisional Offices 6, 22, 25, 79 Corporate Services/Branch 9, 88, 90 Divisional Offices Procedures Manual cost recovery 61 (DOPE) 41 ArchivedCourt of Disputed Returns 39, 196 Divisional Returning Officers 26, 100 CRU see Continuous Roll Update DPID see Australia Post Delivery Point Identifiers CSIRO historical56, 167, 168 The Drum Media 51 CSU see Client Services Unit culturally or linguistically diverse backgrounds 98 E Cunliffe, Mark 4,8 E-vote 56 curriculum projects 81 East Timor 4, 38, 42, 65, 66, 68 United Nations in 4 Customer Relations Brochure 95 ecologically sustainable development 186 Customer Service Charter 24–25, 27, 31, research37, 42, 59, 95–96 education projects 81–82 and overseas assistance 69 Education Section 9 complaints 51, 95 see also indigenous activities 80–81 feedback 95 Education, Training and Youth Affairs, workshops 95 Department of 77, 81, 169

202 Index 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 203

Elections and Enrolment 9, 88, 90 electoral education 6, 7, 8, 13, 72–82 EEC see Electoral Education Centres Electoral Education Centres 13, 72–78, 79, 82, 84, 196 election inquiries 39 Electoral Education Programs Election Management System Evaluation 75, 78–79, 82, 105 (ELMS) 41, 42, 91, 196, 197 electoral equipment 40 Election Night 41 electoral events see elections, Election Procedures Manual (EPM) 41 ballots and referendums election results 54 electoral expenditure 3 election statistics 54 electoral fees and fines 122 ‘Election 2001’ campaign 166 forelectoral fraud 3, 9 elections, ballots and referendums 3, 7, 8, 14, 36–69 see also enrolment—fraud see also industrial and commercial electoral governance 100 elections for non-office positions 57 Certificate Course 100 fee for service 55 Electoral Information Access System 196 elections, Commonwealth see federal elections electoral law 54 elections, overseas 6, 7, 8, 13, 37, 38, 42, 65–69 electoral memorabilia 80 elector information 17, 30 Electoral Newsfiles 53 Elector Information Access System electoral offences 39 (ELIAS) 29, 30 electoral officers 8,9 Electoral Administrators’ Electoral Officials Internationalonly Training Course PNGEC 66, 68–69 Conference 68 Electoral and Referendum electoral process Amendment Act (No.1) 2001 24, 84, 85, 86, 124 information for people with disabilities 106 Electoral and Referendum Regulations 1940 29, 167, 169 electoral products 29 ArchivedElectoral Assistance Division electoral redistribution of the United Nations 68 see electoral boundaries —redistribution Electoral Backgroundershistorical 53 Electoral Referendum Amendment Act (No.1) 1999 16 electoral boundaries 3 electoral reforms 88 redistribution 10, 13, 17, 29, 32–33, 37, 197 electoral roll 3, 4, 6, 7, 13, 164 electoral candidates see candidates deletions 22, 24 Electoral Commission of Queensland 19 inappropriate names 24 Electoral Commission of Thailand 65 management 13, 15–33, 99, 104 Electoral Commissioner 90, 94, 117, 160 see also RMANS powers and responsibilities 8, 88, 95 performance results 21 researchproducts and services 28, 197 Review 3 quality 3 Electoral Council of Australia 3, 23, 98 roll-based products 21, 43 electoral divisions 6, 10 Roll Management System (RMANS) see also Aston; Isaacs; Ryan; maps 164 see RMANS

Index 203 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 204

supply of information 29 events management system 57 updates 16, 25–26 executive remuneration see staff—salaries Electoral Roll Review (ERR) 25, 196 external scrutiny 1, 18–19, 99 electors see voters electronic data 41 F

electronic enrolment document images 22 federal by-elections 29, 40 electronic format 31, 167 Federal Court 6, 39, 57 electronic information 103 federal elections 3, 6, 7, 8, 40 electronic voting 68 Funding and Disclosure Report 47 ELIAS see Electoral Information for1996 42 Access System 1998 10, 42 ELMS see Election Management System trials 38, 40 2002 38, 40, 52, 166 Employee Assistance Program 97 Federated States of Micronesia 4, 65, 67–68 employee entitlements 124–125 Federation Fund 73, 76 employment contracts 94 fieldwork 26 Employment, Workplace Relations and Small Business 169 ‘Fighting Fit’ programs 101 enrolment 17–18 Fiji 4, 38, 65, 67, 69 see also Electoral Roll activity 23, 25 Finance and Administration, by state and territory 22 Department of only123 documents 22 Finance and Support Services 9, 88 entitlements 41 Financial Management and for people with disabilities 106 Accountability Act 1997 122 fraud 18 Financial Management Information identification 19 System 94 Archivedissues 3, 23–24 financial performance 84–85 new see new enrolments financial resources 8 reminder mailings historical 25 rejection of 39 financial statements 1, 84, 107–154 transactions 18, 22 First Assistant Commissioner 8, 9, 88, 90, 102 trends 23, 26, 59 Flinders University 168 young people 24, 51 Foreign Affairs and Trade, enrolment forms 17, 22 Department of 170 archives 22 Minister for 6, 7, 65, 67, 69 downloading 50 formal votes 49 Equal Employment Opportunity Fraud Control Plan 2000–2003 92, 94 (EEO) Program research96, 196 fraudulent enrolment Ernst & Young 105, 189 see enrolment—fraud ERR see Electoral Roll Review Freedom of Information 164–165, 196 ethical standards 94 Freedom of Information Act 1982 39, 164

204 Index 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 205

functions 7, 8, 26, 42 India 68 funding 6, 7, 36, 43, 122, 149–151 Indigenous Women’s information day, Chatswood NSW 80 funding and disclosure provisions 38, 196 Indonesia 68, 69 funding and disclosure services 4, 9, 37, 46–48 industrial and commercial elections 3, 4, 7, 13, 37, 55–57, 190–192 G Information Section 9, 164 gender equity 97 Director 1 Geocoded National Address file 23 information services 13, 37, 52–54, 89 government agencies 1, 28, 29, 31 information technology assets 84 Graduate Program 101 forInformation Technology 9, 88 Griffith University 100 Information Technology Business Services Section 29 Guidelines for the Protection of Privacy in the Conduct of Medical Research 167 information technology compliance 186 Information Technology Steering H Committee 90, 91 infrastructure, plant and equipment 132 Halsey, Geoff 9 Inner Western Careers 51 A Harassment Free Work Environment 97 insurance 127 Hare-Clark scrutinies 62 Integrity of the Electoral Roll inquiry 19, 86 Hazard Management Policy 162 Internal Audit only9, 94, 105 Head Offices 6, 22, 52, 79, 164 Strategic Plan 92 Home Affairs, Department of 3 International Federation of Electoral home page see website Systems 69 House of Representatives 10 international functions see also Members of Parliament Archived electoral assistance 6 Howat, Frances 9 see also elections, overseas human resources historical1, 8, 94, 100–103, 105 International Institute for Democracy home page 96 and Electoral Assistance see IDEA Human Rights and Equal Opportunity intranet 94, 96, 101 Commission 98, 106 forms 41 Hunter Valley,NSW 80 Isaacs by-election 17, 29, 37, 38, 39, 42, 49, 50

I J

IDEA 4, 68, 69 James Cook University 168 Illawarra Credit Union Careerresearch Market 51 Japan 68 Immigration and Multicultural Affairs, Jayida Buru, Derby,WA 59 Department of 81, 170 joint roll arrangements 18, 28–29, 86, 122 Independent Electoral Commission of Joint Roll Council 106 East Timor 4

Index 205 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 206

Joint Roll Partners 28, 29 mandatory declaration voting 57 Joint Standing Committee on market research 166 Electoral Matters 3, 18, 19, 38, 165, 196 see also advertising dissenting report 19 Market Testing and Contracting Out inquiry into Funding and Disclosure (MTACO) 105 provisions 38, 47 materials planning conference 41 Inquiry into the integrity of the Electoral Roll 19 media 41, 47 report on the 1996 election 86 information 1, 47, 53 report on the 1998 Federal Election 38 releases 50, 52 Joint Standing Committee on the National medical research 28, 29, 167 Capital and External Territories 39 forMelbourne, Victoria 75 JSCEM inquiry see Joint Standing EEC 76–78 Committee on Electoral Matters Melbourne City Council 62–63 Members of Parliament 28, 29, 30, 171–185 L see also candidates land management 27 Merit Protection Commission 101 large print format 53 microfiche 29, 30, 31, 164 LCARC inquiry see Queensland Legislative Minto Koori Expo 80 Assembly Legal, Constitutional and mission 7, 89, 100 Administrative Review Committee model electoral rules 57 leadership development 4, 89, 101 Morling, Hon. Trevor only6 leases 125 motor vehicle legal advice 29 fleet management 94 legislative reform 19 licensing 27 legislative requirements 37, 93 Moyes, Andrew 9 ‘liberals for forests’ 39 Archived Muffet, David 9 libraries 29, 31 Local Government Association,historical SA 77 N local government elections 4, 7, 13, 26, 38, 61–64 NAIDOC week 80–81 Longland, Bob 9 Namibia 68 National Address Register M Maintenance Procedures 23 McLennan, Bill 6 National Health and Medical Research Council 167 Macquarie University, NSW 81 National Induction Program 100 Maitland, NSW research80 National Materials Development Malaysia 68 Network 81 Maley, Michael 4 National Operational Plan 2000–2001 1, 89, 91, management and accountability 87–106 93, 102 Management Board 88, 89, 92, 94 national operations conference 41

206 Index 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 207

National Roll Print 29 see also elections, ballots and referendums; electoral education; National Tally Room 41 electoral roll management Nelson, Marie 9 outputs 27, 31, 33, 88, 92 new enrolments 196 overseas aid projects 94 New South Wales 10, 11, 80, 101 overseas elections see elections, overseas by-elections 30 overview 6–14 local government by-elections 29 New Zealand 68 P nominations system 197 Papua New Guinea 4, 38, 42, 65, 66–67, 68 non-English speakers 52 forelectoral roll 66 Non-Parliamentary Elections (NPE) Section 4 Papua New Guinea Electoral Commission 66, 67 Norfolk Island Electoral Matters 39 participation rate 18 Northern Territory 10, 11, 27, 29, 30, 86 party registrations redistribution 32 see also Register of Political Parties 38, 44 Northern Territory Open Education Centre 81 peacekeeping 68 NRMA elections 56 Penrith Koori Expo 80 people with disabilities O see polling places—accessibility

objectives 122 Peoples Republic of China 68 performance only15–86 Occupational Health and Safety (OH&S) 162–163, 197 see also outputs culture 89 Act 1991 162, 163 issues 24, 33, 42, 92 Agreement 162 measuring 91 Strategic Plan 2001–2003 103, 162 results 21, 25, 28, 32, 40, 43, 46, 49, 52, 55, 58, 61, 65, 75, 79 Archivedoffice services 105 review 92 Old Parliament House Canberra 73, 76, 84 targets 18, 38, 40, 89 Olympic Games historical76 Performance Improvement Cycle (PIC) 105 Ombudsman Act 1976 39 Perth EEC 77 operating expenses 130 Pickering, Tim 9 Optical Mark Reading (OMR) 29 planning framework 93 organisation chart 12 Pohnpei State Electoral Commission 67 organisational structures 7–8, 88 political honesty and accountability 39 changes in 56 political parties 28, 43, 47 outcome and output structure 13, 89 researchsee also Register of Political Parties Outcome 1 17–33, 99, 122, 153–155 annual returns 46 Outcome 2 36–69, 99, 122, 153–155 branch stacking 18 deregistration 44 Outcome 3 72–82, 122, 153–155 information for 171 outcome structure 13, 88

Index 207 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 208

public funding 43 enrolment fraud 18 review of 44 local government redistribution 30 politicians see Members of Parliament Queensland Criminal Justice Commission 18 polling equipment 38, 41 inquiry 3, 19 polling officials 41, 80 Queensland Electoral Commission 19 Polling Place Management System 197 Queensland Institute of Medical Research 168 Polling Place Materials (PPMs) 41 Queensland Legislative Assembly Legal, Constitutional and Administrative Review polling places 98 Committee 18, 19 accessibility 96, 106 Queensland Motor Transport 25 Portfolio Budget Statements (PBS) 1, 84, 93 forQueensland Rental Tenancy Board 25 post-election reports 57 postal ballots 24, 63 R postal vote certificate envelope 41 recycling 186 postal voting systems 94 Redistribution Committees 32 powers 8 redistributions preselection ballots 19 see electoral boundaries—redistributions press releases see media re-enrolments 197 print disability 52 referendum (definition) 197 Privacy Act 1988 39, 167 Referendum (Machinery Provisions)only Act 1984 6 procurement methodologies 186 Referendum (1999) 24, 41, 42 productivity gains 102–103 Register of Political Parties 3, 6, 7, 13, 33, 39, 43–44 promotional materials 53 new applications 44 property, plant and equipment 126, 133 Registered Organisations Bill 2000 56 Archivedproperty management contract 105 re-instalments 197 PSI Consulting Pty Ltd 105 reminder letters 25 historicalremuneration, senior executives 94–95, 139 public awareness campaigns 37, 38, 49–51 Public Liability Claims 116 Remuneration Tribunal Act 1973 94, 102 public relations 49, 52, 166 Remuneration Tribunal Amendment Act 2001 94 Public Sector Management Course 101 rental tenancy 27 Public Service Commissioner 96 reporting requirements 1 publications 49, 53 Representation Act 1983 7 purchaser/provider arrangements 18 representation entitlements 6 purchasing research1, 104, 186 research 8 see also medical research; social research Q resources summary 16 Queensland 11, 32, 68, 80 revenue 123–124, 129 election 17, 24

208 Index 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 209

Review of Silent Electors and General Silent Messenger 51 Postal Voters 26 social justice 98 RMANS 21, 22, 26, 30, 41, 91, 104, 197 social research 28, 29, 167 see also Address Register Solomon Islands 4, 38, 65, 67 roll management see electoral rolls—management; RMANS South African Independent Electoral Commission 68 Roll Management System see RMANS South Australia 10, 11, 26, 29, 32, 80, 86 Roll Products and Services see Electoral Roll —products and services South Australian Curriculum Standards 77 roll-based products South Australian Electoral Commission 77 see electoral roll—products and services South Australian State Electoral Office 77 Royal Prince Alfred Hospital 168 for South Korea 68 Ryan by-election 17, 29, 37, 38, 39, 42, 49, 50 Southern Cross University 168 Special Minister of State 165 S Sri Lanka 68 Samoa 68 staff 100–103, 160–161 Sayer, Sue 9 casual 36, 105 scanning 29 induction 94 Schedule of Administered Revenues leave 84, 124 and Expenses 85 non-salary benefits 102 Schedule of Commitments 115 numbers 36,only 97, 140, 160–161 peer support scheme 80 School and Community Visits Program (SCVP) 79–80, 82 provisions 135 redundancy 125 schools 27, 73, 80 resignations 100 elections 76 salaries 95, 97, 101 Scrutineers’ Handbook 53 Archived superannuation 125 scrutinies 62 training 7, 42, 96, 102–103 Security Mailing Serviceshistorical 22 Standard of Conduct 94, 96 Senate Stanelos, Alex 9 scrutiny system 41 State, Territory and Branch Business Plans 93 Senate Finance and Public State and Territory offices 3, 9, 31 Administration Committee 39 federal cooperation 4, 86 Senators 28, 29, 30, 171–185 organisation of 10 senior executives 8–9, 160 State and Territory redistribution 29 senior management committees 7, 89, 90 State elections 13 Senior Women in Managementresearch course 101 see also Tasmania; Western Australia services 26, 42 State Electoral Authorities 31 Shepheard, Bill 9 state of readiness 61 Shepherdson CIC inquiry State Workplace Diversity Committee 97 see Queensland Criminal Justice Commission

Index 209 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 210

Statement of Financial Performance 84, 112, 123 U

Statement of Financial Position 84–85, 113, 123 United Nations 4, 69 strategic plan 4, 88, 90, 93, 94, 102 Electoral Assistance Division 4 Strategic Property Plan 92 United States of America 68 street addressing 23 University of Newcastle 167 stress management 101 University of Queensland 168 students 1 University of Sydney 167 see also schools university orientation days 51 Studies of Society and its Environment (SOSE) 77 Urgent Issues Group 122 Studybank program 100 for succession strategies 100 V superannuation 100, 125 Vacant Addresses 26 Supplementary Mail Review 26 Values and Code of Conduct 94, 96 Sydney Royal Easter Show 50–51 Veterans Affairs, Department of 170 Victoria 11, 32 T by-elections 62 local government elections 38, 62–63 Tasmania 10, 11, 29, 62 local government elections 38, 61, 62 Victorian Electoral Commission 62 Tasmanian by-elections 30 Victorian Social Studies Teachers Association (VASST) only77 Tasmanian Electoral Office 61, 62 Vietnam 68 Tasmanian Legislative Council Elections 29, 62 vision 89 teacher development 76 voter entitlements 17 technical assistance 3 voter registration in geographically telephone interpreting service 52 Archived disparate communities 68 Thailand 65, 68 voter turnout 37, 49, 59 3D World Magazine historical51 voters Torres Strait Regional Authority (TSRA) 58, 197 elderly and disabled 96 trade union membership 56 information for 1 see also Information Section—services training 103 electoral administration 4 voting systems booklet 56 for PSEC 68 modules 4, 66 W policy 101 website 33, 38, 39, 47, 50, 52, 53–54 polling officials research41 address 68, 164 strategy 100 Virtual Tally Room 51 transfers 197 Western Australia 10, 11, 80 translations 53 election 17, 24, 29, 54, 61, 63 Trewin, Dennis 6 Local Government Association

210 Index 2445 AEC a/r 2001 cmyk 19/10/01 11:07 AM Page 211

elections 63 Workplace Diversity Policy 96 redistribution 30, 32 Workplace Relations Act 1996 7, 55, 57 State by-election 29 Workplace Relations State election 63 (Registered Organisations) Bill 2001 56, 57 Western Australian Electoral Commission 54, 63, 75, 77 see also Perth EEC Y wheelchair access 106 Y2K compliance testing 59 Wighton, Ricky 80–81 ‘Your Vote Counts’ workshops 74, 79, 81–82 Wilkinson, Col Alexander 80 youth enrolment see enrolment—young people women 97, 98 for workforce planning 100 Z workplace agreements see Australian Workplace Agreements zero tolerance policy 97

only Archived historical

research

Index 211 2445_AEC cover spread 18/9/01 1:04 PM Page 1

AUSTRALIANELECTORALCOMMISSION AUSTRALIAN ELECTORAL COMMISSION 2000–2001 ANNUAL REPORT

for 2000–2001

only REPORTANNUAL Archived historical

research 2445 Design Direction