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At a Regular Meeting of the Caroline County Board of Supervisors Held on Tuesday, November 26, 2013 in the Auditorium of The

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At a Regular Meeting of the Caroline County Board of Supervisors Held on Tuesday, November 26, 2013 in the Auditorium of The At a regular meeting of the Caroline County Board of Supervisors held on Tuesday, November 26, 2013 in the auditorium of the Community Services Center, located at 17202 Richmond Turnpike, Milford, VA 22514. PRESENT Floyd W. Thomas – Chairman Calvin B. Taylor, Sr. – Vice-Chair Wayne A. Acors Jeffrey S. Black Jeffery M. Sili Reginald L. Underwood ALSO PRESENT Alan L. Partin – Assistant County Administrator Michael A. Finchum – Director of Planning & Community Development Frances K. Hatcher – Finance Director Jason R. Loftus – Fire-EMS Chief Joseph C. Schiebel – Interim Director of Public Utilities Gary R. Wilson – Director of Economic Development & Tourism Ann Neil Cosby – County Attorney ABSENT Charles M. Culley, Jr. – County Administrator CALL TO ORDER OF REGULAR MEETING Chairman Thomas called the meeting to order at approximately 6:10 p.m. INVOCATION Vice-Chair Taylor led the invocation. PLEDGE OF ALLEGIANCE Chairman Thomas led the Pledge of Allegiance. AMENDMENTS TO THE AGENDA Assistant County Administrator Alan Partin, stated that Item #9 under New Business, “Discussion of Request from Columbia Gas for Right-of-Way through County Property for Natural Gas Line Extension in Milford” be removed from the agenda because additional work was needed. OPENING BOARD COMMENTS Supervisor Sili reminded everyone about the Senior Citizen’s Gala scheduled for December 5th at 6 p.m. at Caroline High School. 1. PRESENTATIONS/REPORTS Update from State Fair of Virginia Jeff Dillon, President of the Virginia Farm Bureau Federation, stated that he wanted to provide a brief update on what they are doing at the Meadow Event Park and bring the Board up to speed on future events. He said they have a very exciting 2014 plan that is good for them and for the County. He then informed the Board of the following events: January – They have a full slate of events at the Meadow Event Park. He said these are facility rentals at the Farm Bureau Center where people bring in shows, and every weekend is a new show starting in January. February – Two weekends are booked solid. March – The entire Farm Bureau Center is book for the entire month. April – This is a slower month; however, they begin the horse shows and expect to have 12 to 14 horse shows at the Equestrian Center in 2014. May – They have a new event, Mid Atlantic Hot Air Balloon Festival, and expect to have 25 hot air balloons for the three-day event, and 10,000 people attend the event. He said they will have food sponsors, they will have other vendors and so they will see some tax revenue for the County at this event. He said they expect this event to grow bigger as the years go on and would like to see in upwards of 20,000 people eventually at that event. June – This month is busy with other events; however, K-95 Radio this morning announced that they are bringing a K-95 Country Fest to the Meadow Event Park beginning June 28th of 2014. He said again, they expect to have 10,000 at that event. He said another event in June, which you can register for, is the Tough Mudder Event and they expect 7,000 to 8,000 people to run through the mud, climb over hurdles and get real dirty at that event and should attract people from the entire Mid-Atlantic area. He said this is not sponsored by them, they are renting the facility to the Tough Mudder Organization for that event. He said that is followed in 2015 by a companion event, and so that is the following year, Mudderella, so Tough Mudder for the men and Mudderella for the women. 2 Caroline County Board of Supervisors Meeting Minutes 11/26//2013 July – is a busy month; however, they do not have any big events. August – They have a couple of major events by other people, but not as big as those. September – The State Fair will be there and after the State Fair next year, they will have a Bluegrass Festival in October immediately after the State Fair and immediately after the Bluegrass Festival, they will have the Equine Extravaganza in early November. He said they will be introducing next year and setting up in October, but will start working the show in mid-November, a Holiday Light Show, which will be a major event and will be a drive through light show. He said they expect to have 10,000 cars come through in the first year. He said this will be coupled with a Holiday Village and so people can ride through the State of the Art light show. He said it is produced in Nashville right now and they are working with the people who are promoting it, etc. He said 10,000 cars should equate to about 25,000 to 30,000 people during that six-week period beginning in mid-November. He said they have more events that they are planning for 2015, but this is the 2014 calendar of what they are doing. Mr. Dillon stated that they expect a very busy year and appreciate all the effort they are getting from everyone on staff and the Board of Supervisors as they put these events together. He said they could not do this without everybody involved. Chairman Thomas stated that Mr. Dillon has done a great job and they appreciate his efforts. He asked Mr. Dillon if he had an attendance update on the State Fair. Mr. Dillon reported that 229,000 people were at the State Fair this year. He said as the Board knows, they had 10 days of great weather. He said they were very happy with the 229,000, but would have liked to have seen higher attendance; however, with the 229,000, they did run tight on parking. He said the first Saturday was nip and tuck on parking and probably went to 85% of capacity on that first Saturday. He said with the entertainment acts they had booked for the following Saturday and Sunday, they were very concerned that they were going to run out of parking; however, they did have some contingency plans. He said in the future, they would like to see it grow because parking is going to be a concern in the future. Supervisor Sili stated that he heard nothing but compliments for the arrangement of the Kiddie rides, etc., and that was a great move. Mr. Dillon thanked Supervisor Sili. He said as the Board can tell, they are very busy planning and trying to find those events and those things that will bring people to the Meadow Event Park, which will be good for them and good for the County. 3 Caroline County Board of Supervisors Meeting Minutes 11/26//2013 He stated as they look to the future, Mr. Finchum’s staff has been very good about telling them to be mindful of the proffers and zoning at the Meadow Event Park because they want to be good neighbors and not do anything in violation. He said Mr. Finchum’s staff has been great. He said just as a heads up, they may be coming back to the Board to ask for zoning changes, proffer changes, things that are all in good keeping with being a good neighbor. He said they might just need to relocate things. Vice-Chair Taylor asked how the attendance this year compared to previous years. Mr. Dillon stated that the attendance was 160,000 in 2012. He said they need to keep in mind that when they report attendance, the number of people who come to the Fair is different than the number of people that pay to come to the Fair. He said when the Fair attendance gets reported, there was less than that, that paid to come through the gate. He stated this year, as he has said, they reported 229,000 and some of those people did not pay to come through the gate. He said those people may have been vendors, etc. He said in past years, the numbers reported were as high as 260,000 attending the Fair and that is why he shared with the Board his concerns about parking. He said in the future, he believes this Fair could hit the 260,000 to 300,000 mark because it is that good of a Fair. Chairman Thomas asked if all of the events planned are on the Meadow Event Park website. Mr. Dillon stated that he believes they are all on the website; however, do not hold him to that because he knows the K-95, for example, was something they were trying to hold tight to the vest. He said he believes the Bluegrass Festival is there but he does not believe the Holiday Light Show is there yet. He stated he talked to staff on the way to the meeting tonight, and they are going to be very diligent now about meeting with Mr. Finchum’s office to stay compliant. Chairman Thomas voiced his appreciation to Mr. Dillon for coming tonight and for all he has done for the County. He also thanked Mr. Dillon for allowing the Board to participate in the dedication for the Trooper. ♦ Discussion of Possible Caroline County Membership in PRTC Chairman Thomas stated at this point in time, they are looking for the benefits of being a part of PRTC and the responsibilities of being a part of PRTC. He said he appreciated Mr. Harf being here tonight. Al Harf, PRTC Executive Director, stated that neither he nor Mr. Allen were here on a sales mission.
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