Regular Business Meeting Agenda Maple Valley City Council

REGULAR BUSINESS MEETING AGENDA MAPLE VALLEY CITY COUNCIL

Time Monday, February 10, 2020 Tahoma School District Central Services Center Estimation 7:00 p.m. 25720 Maple Valley Black Diamond Rd SE 1. CALL TO ORDER 2. FLAG SALUTE/ROLL CALL 3. PUBLIC COMMENTS Now is time for public comment. Time is limited to 3 minutes per person, or 5 minutes per organization. If anyone from the audience would like to address Council at this time, please come to the podium and state your name and address for the city clerk. 4. APPROVAL OF THE AGENDA 5 min. 5. CONSENT CALENDAR The Consent Calendar is for those matters that have been discussed by Council previously or that are so routine that passage is likely. (a) Approval of Minutes of the Regular Business Meeting on Janaury 6, 2020 1 and Special Meetings on January 13, 2020 (b) Approval of voucher checks, wire transfers, electronic funds transfer, payroll, and benefit checks numbered 30390-30418 and 501298-501304, 9 voided check(s) 30385, 30397, and direct deposits February 5, 2020 for a total amount of $889,740.20 (c) Resolution No. R-20-1422 authorizing the City Manager to execute Amendment No. 1 to the Professional Services Agreement with PBS 19 Engineering and Environmental Inc., increasing the budget and adding to the scope of work relating to Project S-16 Witte Road Storm Drainage Improvements (d) Resolution No. R-20-1430 adopting the Planning Commission 2020 Work 33 Plan (e) Resolution No. R-20-1429 authorizing the City Manager to enter into a Grant Award Agreement with the King County Flood Control District for the 39 2019 Flood Reduction Grant 6. PUBLIC HEARING 7. BOARD, COMMISSION, COMMITTEE REPORTS 5 min. (a) Sign Code Amendments - Introduction 49 25 min. 8. REPORT OF THE CITY MANAGER ...... City Manager (a) City Hall update 51 (b) In the Queue 77 (c) Recap of Joint Meeting (Planning Commission/Economic Development Commission) (d) Recap of Meeting with Presidents of Green River College and Renton Technical College (e) Out of State Travel-Training 9. COUNCIL REPORTS 15 min. (a) AWC Legislative Action Days 10. CONTINUED BUSINESS 10 min. (a) Ordinance No. O-20-688 adopting a Parks, Recreation, Arts, and Open Space Plan ...... 79 ...... Parks and Recreation Director/Assistant City Manager Dave Johnson 11. ORDINANCES, RESOLUTIONS, AND MOTIONS 12. NEW BUSINESS (a) Resolution No. R-20-1428 authorizing the City Manager to execute 10 min. purchase of Cityworks, ArcGIS Enterprise Standard, and See Click Fix 85 Software and to enter into any required Agreements to effectuate the same ...... SWM/NPDES Program Manager Halley Kimball

5 min. (b) Resolution No. R-20-1388 authorizing the City Manager to execute a Release of Easement...... Senior Planner Amy Taylor 117 (c) Ordinance No. O-20-689 amending Maple Valley Municipal Code Section 10 min. 2.35.020 entitled “Membership” ...... 127 ...... Community Development Manager Matt Torpey 10 min. (d) Sign Code Amendments - Discussion...... 133 ...... Community Development Manager Matt Torpey (e) Resolution No. R-20-1431 authorizing the City Manager to utilize a Bonus 165 5 min. and Referral Fee in recruitment of the vacant City Engineer position ...... Human Resources Manager Julie Hunsaker 20 min. 13. FOR THE GOOD OF THE ORDER ...... Council (a) Planning Commission appointments interviewed on January 21, 2020 (b) Council Assignments 169 (c) Agenda setting meeting 14. PUBLIC COMMENTS Now is time for public comment. Time is limited to 3 minutes per person, or 5 minutes per organization. If anyone from the audience would like to address Council at this time, please come to the podium and state your name and address for the city clerk. 15. ANNOUNCEMENT OF NEXT MEETING SPECIAL MEETING Thursday, February 20, 2020 at 5:30 p.m. Maple Valley City Hall 22017 SE Wax Road, Suite 200 Maple Valley, WA

SPECIAL STUDY SESSION Monday, February 24, 2020 at 6:00 p.m. Tahoma School District Central Services Center 25720 Maple Valley Black Diamond Rd SE Maple Valley, WA

16. EXECUTIVE SESSION (a) Executive Session(s) pursuant to RCW 42.30.110 (1)(i) to discuss with legal counsel potential litigation

No action expected. 17. ADJOURNMENT This page is intentionally left blank. CITY OF MAPLE VALLEY, WASHINGTON CITY COUNCIL MINUTES OF REGULAR BUSINESS SPECIAL MEETING JANUARY 6, 2020 Lake Wilderness Lodge 22500 SE 248th Street

1. CALL TO ORDER

Mayor Sean P. Kelly called the meeting to order at 7:00 p.m.

2. SPECIAL ACTION ITEMS (a) Swearing in Councilors (b) Election of Mayor and Deputy Mayor for 2020-2021 term

City Clerk Shaunna Lee-Rice read the procedure for election of Mayor from the Councils’ adopted Rules of Procedure and explained the procedure for Mayor Nominations.

Councilor Johnson nominated Councilor Kelly for Mayor. There were no other nominations. City Clerk Lee-Rice conducted a voice vote, which was 7-0 in favor of Councilor Kelly.

Mayor Kelly then resumed the Chair position as Mayor. Mayor Kelly called for Deputy Mayor Nominations. Councilor Weaver nominated Councilor Dana Parnello. There were no other nominations. Mayor Kelly called for a vote, which was 7-0 in favor of Councilor Parnello.

3. FLAG SALUTE/ROLL CALL

Tahoma School District Public Information Officer Kevin Patterson led the Flag Salute.

Councilors present: Linda Olson, Les Burberry, Erin Weaver, Syd Dawson, Linda Johnson, Deputy Mayor Parnello and Mayor Sean Kelly.

City Attorney Jeffrey Taraday was present.

4. PUBLIC COMMENT:

Layne Barnes, P.O. Box 1319, Maple Valley, he advised Council that he emailed Council an article on the concept of passenger trains-Diesel Motor Units (DMU) on a line from Auburn to Spokane.

1 Emily Wallace, Meadows at Rock Creek HOA, she asked Council to approve a stop sign at 228th and 269th bus stop by the high school. She stated that the neighbors are all concerned at the traffic and safety of the students waiting for the bus.

Amy Blue, 26837 228th PL SE, Maple Valley, has the same concerns about stop signs at the bus stop intersections as stated by Emily Wallace.

5. APPROVAL OF THE AGENDA

MOTION to approve the agenda made by Councilor Weaver seconded by Councilor Burberry. Motion carried, 7 - 0.

6. CONSENT CALENDAR (a) Approval of Minutes of the Regular Business Meeting on November 25, 2019, Special Meeting on December 2, 2019, Special Meeting on December 23, 2019 (b) Approval of voucher checks, wire transfers, electronic funds transfer, payroll, and benefit checks numbered 30236-30256, voided check(s) 30154, and direct deposits December 4, 2019 for a total amount of $675,166.75 (c) Approval of voucher checks, wire transfers, electronic funds transfer, payroll, and benefit checks numbered 30257-30301, 501282-501287, voided check(s) 708235- 708315, and direct deposits December 18, 2019 for a total amount of $1,180,371.84 MOTION to approve the Consent Calendar was made by Councilor Johnson and seconded by Councilor Olson. Motion carried, 7 – 0. 7. PUBLIC HEARING: (a) Tahoma School District Levies Kevin Patterson presented an overview of the two levies. Public Hearing opened at 7:22 p.m. and closed the Public Hearing at 7:31 p.m. Grifin Cayce, Co-Chair of VOTE spoke about the value of the support of the ballot measures. The goal is to keep doing what the school has been doing well. The proposition levies impact the community significantly. The Tahoma School District produces at a higher level including math assistance and reading assistance programs. The levies will also help support mental health initiatives. Jett Thompson, 23805 232nd Avenue SE, Maple Valley, Tech levy and raised children that grew up through the Tahoma School District. He supports the levy and feels that it is important. He feels the importance is the benchmarking money as his company Boeing has done for years. 8. BOARDS, COMMISSION, COMMITTEE REPORTS: None.

2 9. REPORT OF THE CITY MANAGER (a) City Hall update x Reminder AWC Action Days January 27-29th x Council budget retreat March 21st x In the Que added x Fact Sheet update, evaluation of dead street trees (11/12/19) x Questions about public art plans for the SR 169 Wall, recommendations x Buildable lands assessment follow up x Learning Experience new business at Four Corners (b) T-39 SR 169 Widening Project Street Trees Public Works Community Development Director Tawni Dalziel presented an overview on the concerns Council expressed about the installation of street trees until the Planning Commission and Council have updated the tree code. Crews will prepare the tree wells and work can be done in the future. (c) Farmer’s Market Update Public Works Community Development Director Tawni Dalziel presented an overview through a PowerPoint presentation. Council recessed at 8:10 p.m. for 10 minutes Council convened at 8:18 p.m. 10. COUNCIL REPORTS: (a) Downtown Visioning Councilor Dawson and Councilor Weaver gave an update on the Downtown Visioning Guidelines meetings progress. (b) Adult Special Needs Update Councilor Olson spoke about the meeting Council had with parents of adult children with special needs. The requests made were for programs which staff is working to provide. They also requested the City provide some sort of a support staff member in the future. 11. CONTINUED BUSINESS: (a) Resolution No. R-20-1419 authorizing the City Manager to execute Professional Services Agreement with Johnston Architects for Initial Design Services of new Clubhouse at Lake Wilderness Golf Course. MOTION made to approve Resolution No. R-20-1419 Deputy Mayor Parnello and seconded by Councilor Burberry. Motion carried, 7-0.

3 (b) Ordinance No. O-20-687 Amending Title 13 and Title 14 of the Maple Valley Municipal Code entitled “Waters and Sewers” and “Environment”, respectively, adapting King County Code Title 9 to Maple Valley Municipal Code Title 13 and updating the Surface Water Management Rate Structure, Rate Adjustments, and Appeals SWM/NPDES Program Manager Halley Kimball presented an overview of the history of the adoption by reference King County Code Title 9 and the updates to the Code in order for the City to set its own rate structure. MOTION made to adopt Ordinance No. O-20-687 by Councilor Burberry and seconded by Councilor Weaver. Motion carried, 7-0. (c) Ordinance No. O-20-686 to extend a Downtown Development Moratorium in the area planned for the City’s Downtown and shown on Exhibit A for a period of six-months Community Development Manager Matt Torpey addressed this based on the materials in the Council packet. MOTION made to adopt Ordinance No. O-20-686 by Councilor Dawson and seconded by Councilor Olson. Motion carried, 7-0. 12. ORDINANCES, RESOLUTIONS, AND MOTIONS: None. 13. NEW BUSINESS: (a) Tahoma School District Levies – Support or Not to Support MOTION made to approve Resolution No. R-20-1420 Proposition No. 1 made by Deputy Mayor Parnello and seconded by Councilor Dawson. Motion carried, 7-0. MOTION made to approve Resolution No. R-20-1421 Proposition No. 2 Deputy Mayor Parnello seconded Councilor Weaver. Motion carried, 7-0. 14. FOR THE GOOD OF THE ORDER: (a) Council Assignments MOTION to Create Ironman Committee made by Councilor Burberry seconded by Deputy Mayor Parnello. Motion carried, 7-0. Please send emails to Mayor and Deputy Mayor Parnello about desired committees. (b) Public Safety Oversight Committee MOTION to reestablish the Public Safety Oversight Committee made by Councilor Dawson seconded Councilor Burberry. Motion carried, 7-0. (c) Council Conduct Council read aloud their Code of Conduct.

4 MOTION to extend to 9:45 p.m. made by Councilor Johnson seconded by Councilor Olson. Motion carried, 7-0. Mayor Kelly, attended Vietnam Era Pinning by Congresswoman Kim Schrier, Maple Valley Explorer Dinner, Maple View Middle School presentations by Council Members. Councilor Olson stated the last Coffee with Council was the best one yet. 15. PUBLIC COMMENTS: Dave Pilgrim, 25607 220th Place SE, Maple Valley, Chaired PSOC during his time on Council and is happy to hear Council wants to bring it back. 16. ANNOUNCEMENT OF NEXT MEETING SPECIAL STUDY SESSION Monday, January 13, 2020 at 5:00 p.m. Tahoma School District Central Services Center 25720 Maple Valley Black Diamond Rd SE Maple Valley, WA

Regular Business Special Meeting Tuesday, January 21, 2020 at 6:00 p.m. Lake Wilderness Lodge 22500 SE 248th Street Maple Valley, WA

17. EXECUTIVE SESSION: None. 18. ADJOURNMENT:

The meeting was adjourned at 9:45 p.m.

______Shaunna Lee-Rice City Clerk

5 CITY OF MAPLE VALLEY, WASHINGTON CITY COUNCIL MINUTES OF SPECIAL MEETING JANUARY 13, 2020 Tahoma School District Central Services Center 25720 Maple Valley Black Diamond Rd SE, Maple Valley

1. CALL TO ORDER

Mayor Kelly called the meeting to order at 5:03 p.m.

Councilors present: Linda Olson, Les Burberry, Erin Weaver, Syd Dawson, Linda Johnson, Deputy Mayor Dana Parnello, and Mayor Sean Kelly

Staff Present: City Manager Laura Philpot, City Attorney Patricia Taraday, Community Development Manager Matt Torpey and City Clerk Shaunna Lee-Rice 2. Discussion (a) Planning Commission Work Plan Council and Planning Commissioners discussed the attached Work Plan. Staff will update it based upon the discussion and bring it back to Council at the next Regular Business meeting. (b) Downtown Design Guidelines update This topic was not discussed due to the time. 3. PUBLIC COMMENTS: None.

4. ADJOURNMENT:

The meeting was adjourned at 6:05 p.m.

______Shaunna Lee-Rice City Clerk

6 CITY OF MAPLE VALLEY, WASHINGTON CITY COUNCIL MINUTES OF SPECIAL MEETING JANUARY 13, 2020 Tahoma School District Central Services Center 25720 Maple Valley Black Diamond Rd SE, Maple Valley

1. CALL TO ORDER

Mayor Kelly called the meeting to order at 5:03 p.m.

Councilors present: Linda Olson, Les Burberry, Erin Weaver, Syd Dawson, Linda Johnson, Deputy Mayor Dana Parnello, and Mayor Sean Kelly

Staff Present: City Manager Laura Philpot, City Attorney Jeffrey Taraday, Community Development Manager Matt Torpey and City Clerk Shaunna Lee-Rice 2. Discussion (a) Interim Zoning Town Center Proposed Zoning Text Amendments Community Development Manager Matt Torpey gave an overview of the direction Council gave two years ago, the work the Planning Commission has completed, and the future steps. Staff is proposing as part of the Transportation update include the impact and discussion of possible traffic impact if multifamily is permitted in commercial zones. Staff is recommending to hire a traffic consultant. There was Council consensus to approve staff’s recommendation. (b) Parks Recreation Arts and Open Space Consultant Steve Duh of Conservation Technix Inc. presented a PowerPoint with the overview of the process and the draft plan. Consultant stated that the draft plan will go to the Parks and Recreation Commission later this week before coming back to Council and gave an overview of the opportunities for public outreach. (c) Project T-2b Phase 2-Witte Road Improvements There was extensive discussion. There was a Council consensus for the City Council to move forward with T28b. There was Council consensus for Option 2. 3. GOOD OF THE ORDER Councilor Dawson announced the Rail Train Open House Sound Cities Association in Seatac that he will be attending with Councilor Johnson and Burberry.

7 Deputy Mayor Parnello will be participating in the Tahoma School District Housing Committee and mock interviews. Mayor Kelly thanked Councilor Dawson and the City Manager for the Girl Scout tour of City Hall, thanked Public Works for their efforts over the last few days, advised that Keith Miller of Tahoma School District will be a Council liaison. Asked that Councilor Weaver attend the School Board meeting. There will be a Future Ready presentation at the two schools. 4. PUBLIC COMMENTS Bob Denny, Cedar Downs HOA President, been a part of Maple Valley for 44 years and support the City. They support the roundabout proposal because it allows safe and efficient access in and out of Cedar Downs. Jesse Johnson, Cedar Downs Village Condominiums, he expressed concerns with 9 feet of fill. He feels original soil should be considered. He feels Witte Road is a bypass for non-residents and feels the roundabout should be smaller, similar to the one at SE 248th Ave and Witte Road. Dave Pilgrim, 25607 220th Ave SE, spoke about the coming homes in Black Diamond and the possible impact to traffic. He feels that the intersection at 220th could be left open. He feels that the roundabout design work could avoid temporary construction that would save money on tear out and reinstall. Lauren Bergstrom, 25424 213th Pl SE, Maple Valley, she supports the Option 2 for work on Witte Rd construction times. She has kids that ride the school bus and has concerns about possible delays due to the construction. James Potter, 25116 215th Place, spoke about the dangerous traffic on Witte Road and he supports the roundabout construction. Melissa Metzler, 21022 SE 257th Place, support the roundabout on Witte Road. She expressed concerns with the 9 foot of fill and suggested that the project push it east.

5. ADJOURNMENT:

The meeting was adjourned at 8:24 p.m.

______Shaunna Lee-Rice City Clerk

8 P. O. Box 320 * 22017 SE Wax Road * Maple Valley, WA 98038

Phone: 425-413-8800 * Fax: 425-413-4282

February 10, 2020

To: Mayor Kelly and City Councilors

From: Sandy Garrett

Subject: Recommendation of Approval of Expenditures

Background

On February 5, 2020 the Council Finance Committee reviewed the following expenditures:

TYPE CHECK # Accounts Payable Vouchers 2/11/2020 A/P Checks 30390-30418 $ 320,883.02 EFT's 950939-950957 $ 87,771.21 Wires 902581-902583 $ 33,206.91 Total Vouchers$ 441,861.14

Vouchers 1/30/2020 EFT's 950938 $ 155,399.00 Voided Check(s) 30385 ($204.00), 30397 ($2,228.36) $ (2,432.36) Total Vouchers$ 152,966.64

Payroll 1/31/2020 EE Reimb Employee Share City Share Direct Deposit 708479-708569 (902570) 813.14 135,951.27 $ 135,951.27 Payroll Checks 501298-501304 1,200.45 $ 1,200.45 Benefit EFT's 950937 653.45 $ 653.45 Benefit Wire 902571-902580 56,283.88 100,823.37 $ 157,107.25 $ 813.14 $ 194,089.05 $ 100,823.37 $ 294,912.42

Total Payroll$ 294,912.42

On this 5th day of February 2020, I, the undersigned City Councilor, on behalf of the Finance Committee recommend the approval of the expenditures summarized above in the amount of: $ 889,740.20

Options 1. Recommend approval of expenditures. 2. Pull items for further review. Erin Weaver

Recommendation Staff recommends Option No. 1. Linda Olson Attachment Vouchers Listings.

Syd Dawson

9 Check Register City of Maple Valley Packet: APPKT01309 - 2020 February 1st Cycle

By Check Number

Vendor Number Vendor Name Payment DatePayment Type Discount Amount Payment Amount Number Bank Code: AP BANK-AP BANK 00027 Advanced Enviromental Solutions, Inc. 02/11/2020 Regular 0.00 4,072.50 30390 01417 Altec, Inc. 02/11/2020 Regular 0.00 12,900.32 30391 00171 City of Covington 02/11/2020 Regular 0.00 9,448.20 30392 00174 City of Kent Finance 02/11/2020 Regular 0.00 15,108.33 30393 00179 City of Maple Valley-Police Dept Petty 02/11/2020 Regular 0.00 1,580.66 30394 01508 Commercial Fence Corporation 02/11/2020 Regular 0.00 61,184.31 30395 00251 Department of Transportation-NW Reg 02/11/2020 Regular 0.00 10,838.57 30396 00282 Employment Security Department 02/11/2020 Regular 0.00 2,228.36 30397 01430 EnviroTech Services, Inc 02/11/2020 Regular 0.00 7,771.83 30398 00472 Jenkins Pipeline Services LLC 02/11/2020 Regular 0.00 113,622.50 30399 02061 Kevin Johnson 02/11/2020 Regular 0.00 120.00 30400 00497 King County Finance (Jail) 02/11/2020 Regular 0.00 966.56 30401 00498 King County Financial Management Se 02/11/2020 Regular 0.00 4,124.49 30402 00511 King County Sheriff's Office 02/11/2020 Regular 0.00 1,296.00 30403 02048 Laurel Henn 02/11/2020 Regular 0.00 400.00 30404 00640 Office Depot, Inc. 02/11/2020 Regular 0.00 778.10 30405 00639 O'Reilly Auto Parts, Inc. 02/11/2020 Regular 0.00 37.09 30406 00671 Parametrix, Inc. 02/11/2020 Regular 0.00 31,930.65 30407 00715 Puget Sound Energy, Inc. 02/11/2020 Regular 0.00 611.12 30408 00366 Schaffer Partners, Inc. 02/11/2020 Regular 0.00 218.14 30409 00778 Seattle Wedding Show 02/11/2020 Regular 0.00 2,690.80 30410 00801 Sound Publishing, Inc. 02/11/2020 Regular 0.00 198.72 30411 00841 Tahoma Print Shop 02/11/2020 Regular 0.00 4.19 30412 01032 The Greg Prothman Company 02/11/2020 Regular 0.00 6,452.35 30413 01776 Tyco Fire & Security (US) Management 02/11/2020 Regular 0.00 1,118.37 30414 00894 Tyler Technologies, Inc. 02/11/2020 Regular 0.00 30,362.58 30415 00925 WABO 02/11/2020 Regular 0.00 375.00 30416 00951 Washington Tractor 02/11/2020 Regular 0.00 316.11 30417 00988 Work Sports & Outdoors, Inc. 02/11/2020 Regular 0.00 127.17 30418 00208 Covington Water District 02/11/2020 Bank Draft 0.00 46.50 902581 00246 Department of Licensing 02/11/2020 Bank Draft 0.00 52.00 902582 00902 US Bank (Purchasing Card) 02/11/2020 Bank Draft 0.00 33,108.41 902583 00048 Alpine Products, Inc. 02/11/2020 EFT 0.00 982.52 950939 00123 Brim Tractor Company, Inc. 02/11/2020 EFT 0.00 1,047.02 950940 00198 Complete Office, LLC 02/11/2020 EFT 0.00 43.43 950941 00342 GOS Printing Corporation 02/11/2020 EFT 0.00 111.29 950942 00422 Java! Java! Coffee Company, Inc. 02/11/2020 EFT 0.00 30.00 950943 00526 L. Stephen Rochon 02/11/2020 EFT 0.00 4,200.00 950944 00530 Lake Wilderness Golf Course 02/11/2020 EFT 0.00 14,187.03 950945 00566 Maple Valley Food Bank & Emergency 02/11/2020 EFT 0.00 10,000.00 950946 00572 Maple Valley Signs 02/11/2020 EFT 0.00 309.52 950947 02056 Out of Bounds Movement 02/11/2020 EFT 0.00 1,176.00 950948 00664 Pacific Source Administrators 02/11/2020 EFT 0.00 285.00 950949 00689 PK Electric 02/11/2020 EFT 0.00 4,122.73 950950 01861 Protime Sports Inc 02/11/2020 EFT 0.00 9,709.76 950951 00713 Puget Sound Clean Air Agency 02/11/2020 EFT 0.00 18,432.00 950952 01114 SLA Landscape Architecture 02/11/2020 EFT 0.00 19,528.65 950953 00882 Transpo Group USA, Inc. 02/11/2020 EFT 0.00 245.00 950954 00888 Truck Performance Northwest 02/11/2020 EFT 0.00 515.84 950955 00921 Vision Technology Solutions, LLC 02/11/2020 EFT 0.00 900.00 950956

2/3/2020 9:46:06 AM Page 1 of 3 10 Check Register Packet: APPKT01309-2020 February 1st Cycle Vendor Number Vendor Name Payment DatePayment Type Discount Amount Payment Amount Number 00997 Zones 02/11/2020 EFT 0.00 1,945.42 950957

Bank Code AP BANK Summary Payable Payment Payment Type Count Count Discount Payment Regular Checks 46 29 0.00 320,883.02 Manual Checks 0 0 0.00 0.00 Voided Checks 0 0 0.00 0.00 Bank Drafts 21 3 0.00 33,206.91 EFT's 25 19 0.00 87,771.21 92 51 0.00 441,861.14

2/3/2020 9:46:06 AM Page 2 of 3 11 Check Register Packet: APPKT01309-2020 February 1st Cycle

Fund Summary Fund NamePeriod Amount 900 POOLED CASH2/2020 441,861.14 441,861.14

2/3/2020 9:46:06 AM Page 3 of 3 12 Check Register City of Maple Valley Packet: APPKT01302 - 1/30/2020 Off Cycle - WCIA

By Check Number

Vendor Number Vendor Name Payment DatePayment Type Discount Amount Payment Amount Number Bank Code: AP BANK-AP BANK 00956 WCIA 01/30/2020 EFT 0.00 155,399.00 950938

Bank Code AP BANK Summary Payable Payment Payment Type Count Count Discount Payment Regular Checks 0 0 0.00 0.00 Manual Checks 0 0 0.00 0.00 Voided Checks 0 0 0.00 0.00 Bank Drafts 0 0 0.00 0.00 EFT's 1 1 0.00 155,399.00 1 10.00155,399.00

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1/28/2020 2:22:10 PM Page 1 of 2 13 Check Register Packet: APPKT01302-1/30/2020 Off Cycle - WCIA

Fund Summary Fund NamePeriod Amount 900 POOLED CASH1/2020 155,399.00 155,399.00

1/28/2020 2:22:10 PM Page 2 of 2 14 Payment Reversal Register City of Maple Valley APPKT01300 - Check #30385 US Post Office

Canceled Payables Vendor Set: 01 - Vendor Set 01 Bank: AP BANK - AP BANK Vendor Number Vendor Name Total Vendor Amount 00898 United States Post Office -204.00 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Check 30385 01/28/202001/28/2020 01/28/2020 -204.00 Payable Number: Description Payable Date Due Date Payable Amount JAN20 2-USPO 01/31/2020-01/30/2021 Postage Box Services01/28/2020 01/28/2020 204.00

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1/28/2020 2:02:08 PM Page 1 of 2 15 Payment Reversal Register Packet: APPKT01300 - Check #30385 US Post Office Bank Code Summary Bank Code Canceled Payables Payables Left To Pay Again Total AP BANK -204.00 0.00 -204.00 Report Total:-204.00 0.00 -204.00

1/28/2020 2:02:08 PM Page 2 of 2 16 Payment Reversal Register City of Maple Valley APPKT01310 - Check #30397 Employment Security Department

Payables Left To Pay Again Vendor Set: 01 - Vendor Set 01 Bank: AP BANK - AP BANK Vendor Number Vendor Name Total Vendor Amount 00282 Employment Security Department -2,228.36 Payment Type Payment Number Original Payment Date Reversal Date Payment Amount Check 30397 02/11/2020 02/11/2020 -2,228.36 Payable Number: Description Payable Date Due Date Payable Amount INV0002471 WA Paid Family & Medical Leave Benefit01/03/2020 01/03/2020 260.41 INV0002473 WA Paid Family & Medical Leave Benefit01/03/2020 01/03/2020 449.41 INV0002489 WA Paid Family & Medical Leave Benefit01/17/2020 01/17/2020 276.91 INV0002491 WA Paid Family & Medical Leave Benefit01/17/2020 01/17/2020 477.69 INV0002509 WA Paid Family & Medical Leave Benefit01/31/2020 01/31/2020 280.28 INV0002511 WA Paid Family & Medical Leave Benefit01/31/2020 01/31/2020 483.66

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2/3/2020 10:26:00 AM Page 1 of 2 17 Payment Reversal Register Packet: APPKT01310 - Check #30397 Employment Security Department Bank Code Summary Bank Code Canceled Payables Payables Left To Pay Again Total AP BANK 0.00 -2,228.36 -2,228.36 Report Total:0.00 -2,228.36 -2,228.36

2/3/2020 10:26:00 AM Page 2 of 2 18

February 10, 2020

To: Mayor Sean Kelly and Councilors From: Halley Kimball, PE, SWM/NPDES Program Manager

Subject: S-16 Witte Road Storm Drainage Improvements – PBS Engineering and Environmental Inc. Professional Services Contract – Amendment No. 1

Background

During the January 21, 2020 Regular City Council Meeting, staff presented Resolution R-20-1422 to amend the Witte Road Storm Drainage Improvements consultant contract. City Council requested an exhibit showing the locations of the proposed water quality facilities. This exhibit is provided in Attachment 4.

In 2019, the City was awarded a Washington State Department of Ecology (Ecology) Water Quality grant for $75,000 to fund pre-construction work associated with water quality improvements in the Jenkins Creek basin. In April of 2019, the City selected PBS Engineering and Environmental Inc. to perform a study of the basin, identify project alternatives, and design selected alternatives. The project schedule has PBS providing 90% design plans in late January of 2020.

During design two unexpected issues arose that impacted the initial scope and level of effort.

1. After submitting the required Historic and Cultural Resources Review, under tribe consultation, the Department of Arts and Historical Preservation (DAHP) requested a full Cultural Resources Survey by a qualified archaeologist before any geotechnical exploration could be completed adjacent to Jenkins Creek. This required PBS to hire an additional sub- consultant, to perform the research, field work, and write the report adding $8,788.22 to the estimated cost.

2. During maintenance inspections, City staff identified a pipe under SE 256th Street that was meant to convey flows from the 220th Ave SE hill to Jenkins Creek that was buried, likely during construction in the area in 2018. Maintenance crews were able to provide a temporary fix for this drainage issue; however even if connected, this flow would not be treated prior to discharge to Jenkins Creek and conveys a significant amount of sediment from the hill. The City and PBS determined it would be feasible to design and install a stormwater treatment facility to treat this runoff and Ecology agreed that this additional

19 facility would be eligible for funding under the grant as long as the facility was incorporated into all deliverables required by Ecology. City staff have determined that addressing this issue as part of this project is both the most cost efficient and environmentally responsible route for the City to take. This will require PBS to update the 30% design report and 90% designs prior to resubmitting to Ecology, broadening the scope of their original contract by adding $24,996.78 to the estimated cost.

Discussion

The Professional Services Contract with PBS Engineering and Environmental Inc. requires additional funding to cover changes required by DAHP and Ecology as well as those proposed by City staff. The changes required to provide necessary deliverables for the Cultural Resources Review and additional stormwater treatment facility are:

x 12 hours of project management time x Archaeological research, field work and report writing x Geotechnical exploration at the new facility location x Archaeological exploration at the new facility location x Revised 30% design report x 4 additional plan sheets for the 90% plans, specifications and estimates x Additional sheet preparation for bid documents

The City has determined that this additional work is justified, as the Cultural Resources Report is required to continue receiving funding from Ecology and the drainage area that does not have an outlet or treatment will need to be addressed in the near future. Incorporating this facility into this project will allow it to be eligible under our existing pre-construction grant. Additionally, paying for this additional facility under this existing contract capitalizes on the data PBS has already gathered and reduces potential project management, administration, and fieldwork costs.

Fiscal Impact

The original contract with PBS was for $74,940. The $75,000 grant from Ecology covers the entirety of this original contract. Amendment No. 1 increases the existing contract fee by $33,785. The additional funds will come out of the 2020 budget for S-16 Witte Road Drainage Improvements of $200,000.

Recommendation

Staff recommends amending Contract C-19-1579 with PBS Engineering and Environmental Inc. to include the funds for the additional services needed to design the additional stormwater treatment facility.

Options

1. Motion to approve Resolution No. R-20-1422 authorizing the City Manager to execute Contract Amendment No. 1 with PBS Engineering and Environmental Inc. adding to the scope of work

20 This page is intentionally left blank.

21 and increasing the cost of the contract for a new amount not to exceed $108,725 (an increase of $33,785). 2. Motion to reject Resolution No. R-20-1422 authorizing the City Manager to execute Contract Amendment No. 1 with PBS Engineering and Environmental Inc. 3. Take some other action.

Attachments

1. Resolution R-20-1422 2. Contract Amendment No. 1 3. Amendment No. 1 Scope of Work and Budget (Attachment A) 4. Stormwater Treatment Facility Location Exhibit

CITY OF MAPLE VALLEY, WASHINGTON

RESOLUTION NO. R-20-1422

A RESOLUTION OF THE CITY OF MAPLE VALLEY, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH PBS ENGINEERING AND ENVIRONMENTAL INC., INCREASING THE BUDGET AND ADDING TO THE SCOPE OF WORK RELATING TO PROJECT S-16 WITTE ROAD STORM DRAINAGE IMPROVEMENTS

WHEREAS, the City of Maple Valley was awarded a $75,000 grant from the Washington State Department of Ecology for pre-construction activities related to water quality improvements along Witte Road SE between SE 249th Place and SE 256th Street and

WHEREAS, PBS Engineering and Environmental Inc. was hired by the City to perform the drainage study and design of water quality improvements; and

WHEREAS, after consultation with the tribes, the City is required to have a qualified archaeologist complete a Cultural Resources Report for the area near Jenkins Creek; and

WHEREAS, the City identified an additional untreated outfall in this drainage basin that was previously buried and desires to protect surface waters and the environment by treating this outfall prior to discharge to Jenkins Creek; and

WHEREAS, the City believes that there are efficiencies to incorporating the design of this additional facility into the existing contract with PBS Engineering and Environmental Inc.; and

WHEREAS, the City has negotiated a scope of services and budget with PBS Engineering and Environmental Inc. to include the new scope of work required for the Cultural Resources Report and the additional facility; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAPLE VALLEY, WASHINGTON, DO RESOLVE AS FOLLOWS:

Section 1. Authorization. The City Manager is hereby authorized to execute Amendment No. 1 to Professional Services Agreement C-19-1579 with PBS Engineering and Environmental Inc. to provide additional services for the S-16 Witte Road Storm Drainage Improvements totalling $33,785 for a new total not to exceed amount of $108,725. A copy of Professional Services Agreement C-19- 1579 Amendment No. 1 has been filed with the City Clerk and identified with Clerk's Receiving No. ______. .

23 PASSED BY THE CITY COUNCIL AT A REGULAR BUSINESS MEETING THEREOF ON THE 10th DAY OF FEBRUARY 2020.

______Sean Kelly, Mayor

ATTEST:

______Shaunna Lee-Rice, City Clerk

APPROVED AS TO FORM:

______Patricia Taraday, City Attorney

P.O. Box 320z 22017 SE Wax Road, Suite 200 zMaple Valley, WA 98038

Phone: (425) 413-8800 z Fax: (425) 413-4282

January 21, 2020

PBS Engineering and Environmental Inc. Dave Segal, PE, PMP 1180 NW Maple Street, Suite 160 Issaquah, WA 98027

Subject: S-16 Witte Road Storm Drainage Improvements Professional Services C-19- 1579 Amendment #1

Dear Mr. Segal:

Pursuant to our mutual agreement, this letter amends the S-16 Witte Road Storm Drainage Improvements, Contract No. C-19-1579 as follows:

Section 1. Scope of Services; Compliance with Law

Exhibit “A” has been amended so as to change the scope of services. The Service Provider shall perform the services as detailed in amended Exhibit “A” dated December 6, 2019, attached hereto and incorporated herein.

Section 2. Compensation

A. The City shall pay the Service Provider:

__X__ According to the rates set forth in Exhibit “A”

__X__ A sum not to exceed $108,725

All other provisions of the S-16 Witte Road Storm Drainage Improvements, Contract No. C-19- 1579 contract number, not otherwise changed by this Amendment shall remain the same and in full effect.

The parties signed below agree to this Amendment as set forth herein.

CITY OF MAPLE VALLEY FCS GROUP

______Laura K. Philpot By: ______City Manager Title: ______Date: ______Date: ______

Attest:

______Shaunna Lee-Rice, City Clerk

Approved as to form:

______Patricia Taraday, City Attorney

Attachments: Exhibit A: Amended Scope of Work and Fee Contract C-19-1579

December 6, 2019

Halley Kimball City of Maple Valley 22017 SE Wax Road, Suite 200 Maple Valley, Washington 98038

Regarding: Amendment 1 - Witte Road Storm Drainage Project PBS Project 45006.008

Dear Halley:

The Witte Road Storm Drainage Project requires an amendment because of additional work related to a new bioretention facility.

SCOPE OF SERVICES Amendment 1 will include the following additional work.

TASK 100. PROJECT MANAGEMENT Task 100 budget is increased for project management time associated with the inclusion of a separate facility and the coordination necessary for the archaeological explorations.

Deliverables: 12 hours of project manager time.

TASK 300. GEOTECHNICAL SERVICES Task 300 budget is increased to include geotechnical explorations for the added facility. This budget increase also includes infiltration testing for the facility.

Deliverables: Updated geotechnical report in PDF format.

TASK 400. FIELDWORK Task 400 budget is increased to include cultural resource/archaeological explorations associated with the geotechnical explorations.

Deliverables: Archaeological explorations and report in PDF format.

TASK 500. HYDROLOGY AND HYDRAULICS This task budget is increased to include the hydrologic and hydraulic analysis for the added facility.

Deliverable: Revised hydrologic and hydraulic report in PDF format.

TASK 900. 90% PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E) This task budget is increased to include the addition of design plan sheets for the added facility as listed below: x 1 Demo, Temporary, Erosion Sediment Control x 1 Facility Plan View and Grading Plan

1180 NW MAPLE STREET, SUITE 160, ISSAQUAH, WA 9802727 425.654.8775 MAIN 866.727.0140 FAX PBSUSA.COM Halley Kimball Amendment 1 - Witte Road Storm Drainage Project December 6, 2019 Page 2 of 2

x 1 Detail Sheet x 1 Planting and Restoration Sheet

Deliverables: Additional 90% sheets in PDF format.

TASK 1000. BID DOCUMENTS AND BID SUPPORT This task budget is increased to include the additional sheet preparation for the bid documents.

Deliverables: Additional bid sheets in PDF format.

COMPENSATION ESTIMATE The following are the costs associated with Amendment 1.

Task 100. Project Management $1,920 Task 300. Geotechnical Services $8,780 Task 400. Fieldwork $11,000 Task 500. Hydrology and Hydraulics $3,750 Task 900. 90% PS&E $4,530 Task 1000. Bid Documents and Bid Support $3,805 Total Costs $33,785

Please contact me at 425.654.8768 or [email protected] with any questions or comments.

Sincerely,

Dave Segal, PE, PMP Senior Engineer/Operations Manager

Attachment: Amendment 1 Budget

DAS:lc

45006.008 28 Amendment1ͲWitteRoadStormDrainageProject PBSEngineeringandEnvironmental SUBCONSULTANTS(NTE) CityofMapleValley (Engineering/Management) PBS Surveying Excavation&Locate SUB BUDGET

EngineerVI EngͲAssoc SeniorScientist EngineerII EngineerIV Admin TOTAL Stell DOWL TOTAL AMOUNT

Task 100 - Project Management $1,920.00 $0.00 $1,920.00 Project Management 12.00 $1,920 0.00 $1,920.00 Meetings & Coordination $0 0.00 $0.00 Billing and Invoicing $0 0.00 $0.00 Task 300 - Geotechnical Services $5,430.00 $3,350.00 $8,780.00 Geotechnical Services 12.00 30.00 5,430.00 0.00 $5,430.00 Laboratory Testing and Expenses 0.00 0.00 $0.00 Excavation & Locate 0.00 3,350.00 3,350.00 $3,350.00 Task 400 - Fieldwork $0.00 $11,000.00 $11,000.00 Cultural Resources 0.00 11,000.00 11,000.00 $11,000.00 0.00 0.00 $0.00 0.00 0.00 $0.00 Task 500 - Hydrology and Hydraulics $3,750.00 $0.00 $3,750.00 Hydrology 2.00 8.00 2.00 1,510.00 0.00 $1,510.00 Hydraulics 2.00 8.00 2.00 1,510.00 0.00 $1,510.00 Report Text 4.00 2.00 730.00 0.00 $730.00 Task 900 - 90% Plans, Specifications, and Estimates $4,530.00 $0.00 $4,530.00 90% Spec and Appendix Package 2.00 8.00 2.00 1,510.00 0.00 $1,510.00 90% Plans (12 Sheets) 2.00 8.00 2.00 1,510.00 0.00 $1,510.00 90% Cost Estimate and Quantity Calculations 2.00 8.00 2.00 1,510.00 0.00 $1,510.00 QC/QA 0.00 0.00 $0.00 Task 1000 - Bid Documents and Bid Support $3,805.00 $0.00 $3,805.00 Construction Specification and Appendix Package 1.00 8.00 1.00 1,215.00 0.00 $1,215.00 Construction Plans 1.00 8.00 1.00 1,215.00 0.00 $1,215.00 100% Cost Estimate and Quantity Calculations 1.00 8.00 1.00 1,215.00 0.00 $1,215.00 QC/QA 1.00 160.00 0.00 $160.00 0.00 0.00 $0.00 Reimbursible Expenses Reimbursable Expenses $0.00 $0.00 Copies 0.00 $0.00 Expenses 0.00 $0.00 Travel 0.00 $0.00 TOTALHOURS 26.00 0.00 0.00 80.00 0.00 45.00 0.00 0.00 0.00 HOURLYRATES 160.00 180.00 140.00 115.00 115.00 135.00 115.00 85.00 60.00 TOTALDOLLARS $4,160.00 $ Ͳ $ Ͳ $9,200.00 $ Ͳ $6,075.00 $ Ͳ $ Ͳ $ Ͳ $19,435.00 $11,000.00 $3,350.00 $14,350.00 $33,785.00

12/6/2019 129 of 1 PBS Project 45006.008 This page is intentionally left blank.

30 31 This page is intentionally left blank.

32 Planning Commission 2020 Work Plan

A. Farmer’s Market Zoning on Legacy Site ** o February 2 Meetings o The purpose of this task is to add an allowed use to the legacy site. This would enable the building of necessary components for the Farmers Market temporary relocation.

B. Street Tree Review o February –March 3 Meetings o Currently the Planning Department is working with a landscape architect to revise the list of allowable trees to utilize along Maple Valley streets. Once this is prepared a presentation will be given to Planning Commission so that we can have an informed discussion on approval and recommendation of the new list.

C. Illegal Tree Cutting Penalties ** o March 2 Meetings o Review this code to specifically increase financial penalties to the current code to deter illegal tree cutting.

D. Storm Facility Design Code Amendments o March – April 2 Meetings o This item aims at creating an ordinance for more aesthetically pleasing facilities. This refers to cases where a portion of a stormwater vault may be exposed while the rest is hidden underground. This could be for facility access or response to grade changes. The possible aesthetic ordinance could refer to the shape or location of the facility.

E. Interim Zoning including elevators based on City Council direction ** o April – June 6 Meetings o Although this topic is very familiar to most, to review we are ultimately making a judgment concerning if it should be allowable to build residential

33 apartments or not. If it is decided that residential is an allowable use we must then answer the question of if elevator should be required in any units higher than one story.

F. Tree Retention Code Review o April – June 6 Meetings o Review new development retention requirements to increase retention requirements.

G. Legacy Site Zoning ** o April – June 4 Meetings o Currently, staff plans to issue a RFQ (request for qualifications) to various developers to ultimately create a short list of developers to discuss possible uses of the Legacy site. After that discussion between staff and developer has been refined, the information will, at this time, be presented to Planning Commission for fine tuning on a public platform in order to zone the site and finalize of request for proposals to the short listed developers

H. Rezone Elk Run from Residential to Parks, Rec, Open Space (PRO) o May – June 2 Meetings o Elk Run, owned by the city is currently zoned R-6. As it is now designated open space, it is appropriate to amend the comp plan and zoning map to reflect this new use.

I. Downtown Design Standards and Guidelines ** o September – October 4 Meetings o We hope this will be a maximum of 4 meeting to discuss, fine tune and prepare final recommendation of added and amended ordinance concerning the site for the future downtown of Maple Valley.

J. ______o November – December o If there are any tasks that are not on this list that council would like to add we may need to look at de-prioritizing one of the above items.

** Indicates High Priority Items, other work plan items are time flexible.

Additional items as time allows suggested by the Planning Commission will be reviewed in Planning Commission/City Council Joint Meeting in July 2020.

o Density Review for Residential in CB Zones

34 o This item could be achieved while accomplishing Task E. o Residential Setbacks from Property Lines o Design Guidelines for Commercial Zones Outside of Downtown including building heights and incentives

35 This page is intentionally left blank.

36 CITY OF MAPLE VALLEY, WASHINGTON

RESOLUTION NO. R-20-1430

A RESOLUTION OF THE CITY OF MAPLE VALLEY, WASHINGTON, ADOPTING THE PLANNING COMMISSION 2020 WORK PLAN

WHEREAS, the City Council and Planning Commission met on January 21, 2020 to discuss the Planning Commissions’ 2020 Work Plan; and

WHEREAS, the Planning Commission meets twice a month or as often as needed to complete the Work Plan items; and

WHEREAS, the Planning Commission Work Plan was drafted by staff and the Planning Commission based on the direction of the City Council; and

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLE VALLEY, WASHINGTON, AS FOLLOWS:

Section 1. 2020 Planning Commission Work Plan Adopted. The 2020 Planning Commission Work Plan attached at Exhibit A is hereby adopted as the guiding work plan for the Planning Commission for 2020.

PASSED BY THE CITY COUNCIL OF THE CITY OF MAPLE VALLEY, WASHINGTON, AT A REGULAR MEETING THEREOF THIS 10TH DAY OF February 2020.

______Sean P. Kelly, Mayor

ATTEST:

______Shaunna Lee-Rice City Clerk

APPROVED AS TO FORM:

______Patricia Taraday, City Attorney

37 This page is intentionally left blank.

February 10, 2020

To: Mayor Sean Kelly and Councilors From: Halley Kimball, P.E., SWM/NPDES Program Manager Subject: Flood Reduction Grant Agreement between King County and the City of Maple Valley

Background

During the October 28, 2019 Regular City Council Meeting, staff presented Resolution R-19-1398 to execute a grant agreement with King County Flood Control District. Because this grant related to elements of the T-28b Phase 2 project, which were still being discussed by Council, execution of this agreement was put on hold. At the January 13, 2020 Regular City Council Meeting, staff presented on design elements of T-28b Phase 2 and City Council determined that the City will move forward with construction in 2020, allowing this grant agreement to move forward.

The King County Flood Control District provides competitive grant funding for flood control and stormwater protection projects and activities. The City of Maple Valley applied for $225,000 for the daylighting and restoration of South Fork Jenkins Creek under 220th Avenue SE along the west side of Witte Road SE. The City’s full grant request of $225,000 was approved by the King County Flood Control District. The City will provide financial leverage of $5,000 for staff time. The agreement term is through December 31, 2021.

Discussion

The financial assistance from this grant will help the City to restore a portion of Jenkins Creek directly downstream of the recent flood reduction and fish passage improvement under SE 256th Street. This project is being designed and will be constructed as part of the T-28b Phase 2 Witte Road Improvements to reduce overall construction costs. Construction of this project is planned for summer and fall of 2020.

Fiscal Impact

This grant will contribute $225,000 to the SWM program with a $5,000 match of staff time. This grant was anticipated and incorporated into the SWM budget contribution for the T-28b Phase 2 project, therefore there is no impact on the overall budget.

39 Recommendation

Staff recommends approval of Resolution No. R-19-1398 authorizing the City Manager to execute the grant agreement with the King County Flood Control District.

Options

1. Approve Resolution No. R-19-1398 authorizing the City Manager to execute the grant agreement with the King County Flood Control District. 2. Do not approve Resolution R-19-1398 authorizing the City Manager to execute the grant agreement with the King County Flood Control District. 3. Take some other action.

Attachments

1. Resolution R-19-1398 2. Flood Reduction Grant Agreement between King County and the City of Maple Valley

40 CITY OF MAPLE VALLEY, WASHINGTON

RESOLUTION NO. R-20-1429

A RESOLUTION OF THE CITY OF MAPLE VALLEY, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AWARD AGREEMENT WITH KING COUNTY FLOOD CONTROL DISTRICT FOR THE 2019 FLOOD REDUCTION GRANT.

WHEREAS, the King County Flood Control District provides grant funding for flood control and stormwater protection projects and activities; and

WHEREAS, the City of Maple Valley applied for funding to daylight South Fork Jenkins Creek under 220th Ave SE and restore the stream section; and

WHEREAS, the City of Maple Valley was awarded $225,000.00 in grant funding from King County Flood Control Distict with a required $5,000 match of City staff time; and

WHEREAS, in order to utilize the grant monies, the City of Maple Valley is required to enter into a grant agreement (“Agreement for Award of Flood Reduction Grant Funds Between the City of Maple Valley and King County”) with King County; and

WHEREAS, the grant funding expires December 31, 2021; and

WHEREAS, it is the desire of the City of Maple Valley to accept the grant monies from King County and to enter into the grant agreement;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAPLE VALLEY, WASHINGTON, DO RESOLVE AS FOLLOWS:

Section 1. Authorization. The City Manager is hereby authorized to execute the Agreement for Award of Flood Reductoin Grant Funds with King County Flood District accepting $225,000.00 in grant funding for daylighting and restoration of South Fork Jenkins Creek under 220th Ave SE.

PASSED BY THE CITY COUNCIL AT A REGULAR BUSINESS MEETING THEREOF ON THE 10th DAY OF FEBRUARY 2020.

______Sean P. Kelly, Mayor

ATTEST:

______Shaunna Lee-Rice, City Clerk

APPROVED AS TO FORM: 41

______Patricia Taraday, City Attorney

42 AGREEMENT FOR AWARD OF FLOOD REDUCTION GRANT FUNDS BETWEEN THE CITY OF MAPLE VALLEY AND KING COUNTY

This Agreement is made between King County, a municipal corporation, and the City of Maple Valley (“Recipient”) (collectively referred to as the “parties” and in the singular “party”), for the purposes set forth herein. This Agreement shall be in effect from the date of execution to December 31, 2021.

Project Contacts:

Contact for King County – Kim Harper, Grant Administrator, 206-477-6079, [email protected].

Contact for Recipient – Halley Kimball, 425-413-6646, [email protected].

SECTION 1. RECITALS

1.1 Whereas, the King County Flood Control District (“District”) is a quasi-municipal corporation of the State of Washington, authorized to provide funding for flood control and stormwater protection projects and activities; and

1.2 Whereas King County is the service provider to the District under the terms of an interlocal agreement ("ILA") by and between King County and the District, dated February 17, 2009, as amended, and as service provider implements the District's annual work program and budget; and

1.3 Whereas, on November 12, 2013, the District’s Board of Supervisors passed Resolution FCD2013-14.3 which established a Flood Reduction Grant Program and criteria for awarding grant funding for projects, and on November 5, 2018, the Board passed Resolution FCD2018-09.2, which authorized an allocation of $3,166,261 from the District’s 2019 budget to fund flood reduction projects; and

1.4 Whereas, on September 18, 2019 the District’s Board of Supervisors passed Resolution FCD2019-11.1, which approved the flood reduction projects described in Attachment A to that Resolution; and

1.5 Whereas, in accordance with the terms of these Resolutions, and in its capacity as service provider to the District, King County has established policies and procedures for administering the flood reduction grant program, a copy of which has been furnished to Recipient and which is incorporated herein by this reference (hereinafter “Grant Policies and Procedures”); and

1.6 Whereas, the Recipient submitted an application to receive funds for a project to be funded by the Flood Reduction Grant Program; and

1.7 Whereas the District’s Board of Supervisors approved funding of Recipient’s application for the project (“Project”), as described in Attachment A to Resolution FCD2019-11.1 in the amount of $225,000 (“Award”); and

1.8 Whereas King County has received a Scope of Work and a Budget for the Project from the Recipient and has determined that the Scope of Work, attached hereto and incorporated herein as Exhibit B (“Scope of Work”), and the Budget, attached hereto and incorporated herein as Exhibit C (“Budget”), are consistent with the Grant Policies and Procedures, the Recipient’s application for the Project, and the Resolution approving funding for the Project; and

1.9 Whereas, King County and the Recipient desire to enter into this Agreement for the purpose of establishing the terms and conditions under which King County will provide funding from the District in accordance with Resolution FCD2019-11.1, and the Grant Policies and Procedures, and under which the Recipient will implement the Project.

SECTION 2. AGREEMENT

2.1. The Recitals are an integral part of this Agreement and are incorporated herein by this reference.

2.2. King County agrees to pay the Award amount to Recipient in the total amount of $225,000 from District funds. The Award shall be used by the Recipient solely for the performance of the Project, as described in Exhibit A to this Agreement. Exhibit A, attached hereto and incorporated herein by this reference, contains a description of the Project as described in Attachment A to Resolution FCD2019-11.1. King County shall pay the Recipient in accordance with the terms of the Grant Policies and Procedures.

2.3. The Recipient represents and warrants that it will only use the Award for the Scope of Work of this Agreement and in accordance with the Project Budget. The Recipient shall be required to refund to King County that portion of the Award which is used for work or tasks not included in the Scope of Work. Further, the Recipient agrees that King County may retain any portion of the Award that is not expended or remains after completion of the Scope of Work and issuance of the Final Report, as further described below.

2.4. Activities carried out for this Project and expenses incurred by the Recipient may predate the execution date of this Agreement provided that 1) they have been identified by Recipient as being within the scopes of numbers 2) and 3) below, and have been approved by King County as being within such scopes; 2) the activities are specified in the Scope of Work of this Agreement; 3) the expenses are incurred in carrying out the Scope of Work and are authorized by the Award as identified in the Budget of this Agreement; 4) the activities occur after the District passes a resolution approving an award for the Project; 5) such activities and expenses otherwise comply with all

44 other terms of this Agreement; and 6) reimbursements shall be paid to the Recipient only after this Agreement has been fully executed.

2.5. The Recipient shall invoice King County for incurred expenses using the Request for Payment form and Progress Report form for those documented and allowable expenses identified in the Budget and according to the rules set forth in the Grant Policies and Procedures. Blank forms shall be provided to the Recipient by King County upon execution of this Agreement. A progress report (with or without a request for payment) shall be made no less frequently than every six months after the effective date of this Agreement nor more frequently than every three months after the aforementioned date. A Progress Report form shall be submitted with all payment requests. A one- time advance of no more than 25% of the Award amount may be allowed, in the discretion of King County, for expenses anticipated to be incurred in the three months following the date of submission of the advance Request for Payment only for work that is included in the Scope of Work of this Agreement, and identified as such in the Request for Payment. Documentation of payments made from the advance payment shall be submitted to King County prior to any further requests for payment.

2.6. The Recipient shall be required to submit to King County a final report which documents the Recipient’s completion of the work in conformance with the terms of this Agreement within thirty (30) days after the completion of the work. The final report may be submitted on the Closeout Report form unless a more detailed final report is specified in the scope of work. A blank form shall be provided to the Recipient by King County upon execution of this Agreement. The final report shall include a summary of the Project’s successes and shall address the flood reduction benefits accomplished by the work.

2.7. The Recipient's expenditures of Award funds shall be separately identified in the Recipient's accounting records. If requested, the Recipient shall comply with other reasonable requests made by King County with respect to the manner in which Project expenditures are tracked and accounted for in the Recipient's accounting books and records. The Recipient shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principles as further described in Section 2.8 below, and to meet the requirements of all applicable state and federal laws.

2.8. The Recipient shall be required to track project expenses using the Budget Accounting and Reporting System for the State of Washington ("BARS") or Generally Accepted Accounting Principles set forth by the Financial Accounting Standards Board or by the Governmental Accounting Standards Board.

2.9. King County or its representative, and the District or its representative, shall have the right from time to time, at reasonable intervals, to audit the Recipient's books and records in order to verify compliance with the terms of this Agreement. The Recipient shall cooperate with King County and the District in any such audit.

45 2.10. The Recipient shall retain all accounting records and project files relating to this Agreement in accordance with criteria established by the Washington State Archivist Local Government Common Records Retention Schedule (CORE) as revised.

2.11. The Recipient shall ensure that all work performed by its employees, agents, contractors or subcontractors is performed in a manner which protects and safeguards the environment and natural resources and which is in compliance with local, state and federal laws and regulations. The Recipient shall implement an appropriate monitoring system or program to ensure compliance with this provision.

2.12. The Recipient agrees to indemnify, defend and hold harmless King County, and the District, their elected or appointed officials, employees and agents, from all claims, alleged liability, damages, losses to or death of person or damage to property arising out of any acts or omissions of the Recipient, its employees, agents, contractors or subcontractors in performing its obligations under the terms of this Agreement.

2.13. The Recipient agrees to acknowledge the District as a source of funding for the Project on all literature, signage or press releases related to the Project. The Recipient may obtain from King County a District logo that may be used in the acknowledgement.

SECTION 3. GENERAL PROVISIONS

3.1. This Agreement shall be binding upon and inure to the benefit of the parties and their respective successors and assigns.

3.2. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. No prior or contemporaneous representation, inducement, promise or agreement between or among the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any force or effect.

3.3. No amendment to this Agreement shall be binding on any of the parties unless such amendment is in writing and is executed by the parties. The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the parties and attached to this Agreement.

3.4. Each party warrants and represents that such party has full and complete authority to enter into this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he/she has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the signature of such representative.

3.5. The Project shall be completed by no later than December 31, 2021. In the event that the Project is not completed by this date, King County has the discretion, but not the obligation, to terminate this Agreement and retain any unexpended Award funds.

3.6. This Agreement may be signed in multiple counterparts.

3.7. If any provision of this Agreement shall be wholly or partially invalid or unenforceable under applicable law, such provision will be ineffective to that extent only, without in any way affecting the remaining parts or provision of this Agreement, and the remaining provisions of this Agreement shall continue to be in effect.

3.8. The amount of the Award has been fully funded by the District. To the extent that funding of the Award requires future appropriations by the District, King County’s obligations are contingent upon the appropriation of sufficient funds by the Board of Supervisors of the District to complete the Scope of Work. If no such appropriation is made, this Agreement will terminate at the close of the appropriation year for which the last appropriation that provides funds under this Agreement was made.

This document has been approved as to form by the King County Prosecuting Attorney’s Office as of September 12, 2015.

. KING COUNTY: RECIPIENT:

By By

Name Name

Title Title

Date Date

EXHIBIT A: PROJECT DESCRIPTION PROJECT NAME RECIPIENT DESCRIPTION LEVERAGE AWARD As part of the larger Witte Road expansion project, these funds will go towards removal of the intersection of 220th Jenkins Creek City of Ave. SE with Witte Road SE where a culvert currently Daylighting Maple exists that conveys Jenkins Creek. Removal of this road $5,000 $225,000 Under 220th Ave Valley and associated culvert will open up the South Fork of SE Jenkins Creek, removing a flow restriction and restoring passage for a fish-bearing stream.

EXHIBIT B: SCOPE OF WORK APPROX. MONTH/YEAR TASKS ACTIVITIES AND DELIVERABLES PERCENT OF TASK WILL BE AWARD COMPLETED Task 1: Project Submit reimbursement request forms, backup documentation 0% February 2021 Administration for billing, and progress reports at least every 6 months. Submit (Required task) a Fiscal Closeout form and a Closeout Report form with the final reimbursement request. Task 2: Provide public meetings and multiple comment opportunities to 0% August 2020 involve the public in the project and lead to a more inclusive and successful project. Deliverable will be public meeting notes. Task 3: Hire a contractor to remove the intersection of 220th Ave. SE to 100% February 2021 Witte Road SE, remove the existing culvert, and restore the streambed and slopes as part of the larger Witte Road improvement project. Deliverable will be as-built construction report with photos.

EXHIBIT C: BUDGET FINANCIAL LEVERAGE (not required) GRANT SOURCE NAME TOTAL BUDGET ITEM AWARD LEVERAG City SWM (Grant + REQUEST E TOTAL Leverage) Funds AMOUNT STAFFING $5,000 $5,000 $5,000 COMMERCIAL SERVICES AND $225,000 $225,000 CREW TIME TOTAL $225,000 $5,000 $5,000 $230,000

48 49 50 Maple Valley City Update February 10, 2020

Events & AcƟviƟes From the Desk of Laura Philpot Feb x Planning “Be sure your feet are in the right place, then stand Įrm.” 5 Commission ~Abraham Lincoln

It’s that Ɵme of year again, when we drive to Olympia to represent the residents of Feb x Library Advisory Maple Valley and look for help from our State Legislators. One thing that is always on 6 Board Maple Valley’s list is transportaƟon funding! A lack of adequate transportaƟon infrastructure x ArƟst RecepƟon— causes congesƟon, leaves many safety concerns and impacts our state’s economy. Lake Wilderness

Lodge ExhibiƟon The Maple Valley City Council and the Southeast Area LegislaƟve TransportaƟon CoaliƟon (SEALͲTC) team conƟnue to work hard to keep State Route 18 front and center in Olympia, as Feb x City Council Special well as State Route 169. As I write this message, State Route 169 is closed due to Ňooding. 10 MeeƟng—City Branding Last week State Route 18 was closed due to a landslide. When these types of weather events occur, we become gridlocked. As our enƟre region conƟnues to grow, our state needs to x City Council MeeƟng remain focused on how to increase transportaƟon capacity of our enƟre network.

Feb x City Oĸces Closed— In addiƟon to TransportaƟon Funding, Council also focused on the need to provide beƩer 17 Presidents Day funding and resources when it comes to supporƟng Mental Health. There were many posiƟve conversaƟons and we truly appreciate the support of our legislators Senator Mullet, RepresentaƟve Callan and RepresentaƟve Ramos. Feb x Economic 18 Development Commission

Feb x Planning 19 Commission

x Parks & RecreaƟon Commission

Feb x City Council Special 20 MeeƟng— Commission Interviews

Feb x City Council MeeƟng 24

51 February 10, 2020 Page 2 2019Ͳ2020 GOALS & OBJECTIVES

Economic Development x Finance the Legacy Site Master Plan and provide funding to begin implementaƟon x Engaging the whole community, to develop a new brand for Maple Valley x Increase tourism visibility to take advantage of the outdoor recreaƟon opportuniƟes the Greater Maple Valley area has to oīer x Work with the Chamber to Įnd ways to support and grow our exisƟng businesses x Bring in new businesses to grow employment opportuniƟes for our residents x Increase our community engagement through expansion of our social media posts x Bring private entertainment to Maple Valley providing opƟons for local families to stay in Maple Valley

Parks & RecreaƟon x Support the Parks staī in their eīorts to complete the construcƟon of the Summit Park x Finalize new park rules including scheduling prioriƟes and policies for the new athleƟc Įelds x Provide enough funding to maintain our park infrastructure x Finalize plans to improve Lake Wilderness Golf Course x Support the addiƟon of parking at Lake Wilderness Park x ConƟnue to support community events such as Music in the Park, Family 4th of July at the Park

Public Safety x ConƟnue to work with the King County Sheriī’s Oĸce in providing good police services to City ciƟzens through the exisƟng contract x ParƟcipate in localized emergency preparedness drills uƟlizing the City’s newly updated Emergency Preparedness Plan and the new Emergency OperaƟons Center x Work with the City Police Department and our DomesƟc Violence Advocate to increase community awareness of the issues pertaining to domesƟc violence x Increase patrols in our growing city, including the trails system in and around the city

Public Works x Support the implementaƟon of the City’s 6ͲYear TransportaƟon Improvement Plan and staī’s eīorts to seek grant funding x Support staī to improve right of way landscaping using temporary staī when needed x ConƟnue to support City staī’s eīort to use programs that will keep Maple Valley NPDES compliant x ConƟnue to support the Public Works staī in eīorts to improve water quality of storm runoī x ConƟnue involvement in regional groups dealing with transportaƟon issues

Quality City Services x Improve the City’s customer service and public opinion of their local government x Increase public art and other cultural acƟviƟes for our community x ConƟnue to support eīorts of Black Diamond, Covington, and Maple Valley in idenƟfying opportuniƟes where the three communiƟes can work together/share resources to maximize eĸciencies and beƩer use public funds x ConƟnue strong parƟcipaƟon in the Sound CiƟes AssociaƟon and associated commiƩees

52 February 10, 2020 Page 3

The City Council and City Manager represent the City’s interests in a wide variety of meeƟngs, both local and regional. Over the last month this representaƟon has been acƟve in the following:

SÄ P. K½½ù, MùÊÙ DÄ PÙÄ½½Ê, DÖçãù MùÊÙ x City Council MeeƟngs & Study Sessions x City Council MeeƟngs & Study Sessions xAgenda Review MeeƟngs x Agenda Review MeeƟngs xCoīee with Council x Branding SubcommiƩee Conference Calls xMeeƟng with US RepresentaƟve Kim Schrier x Joint Council/Planning Commission MeeƟng x50 Years Vietnam Veterans’ Pinning x Chamber of Commerce Luncheon xKeys to the City MeeƟng x Tahoma Housing CommiƩee MeeƟng xEast Side LegislaƟve MeeƟng x MeeƟng with Tahoma School Board Liaison to City xCity CouncilͲPlanning Commission Joint MeeƟng Council, Pete Miller xJanuary Maple Valley Chamber Luncheon x Ribbon Cuƫng—AT&T Maple Valley xMaple Valley Rotary MeeƟngs x MeeƟng with UW Grad Students and Councilor es xSummit Trail Middle School Future Ready Day Burberry—Lighted Crosswalks Ɵ xAT&T Store Grand Opening & Ribbon Cuƫng x AWC City AcƟon Days—Olympia MeeƟngs with vi xSpecial Council MeeƟng—Interviews for Planning State Legislators Ɵ Commission x AƩended (Observed) Joint MeeƟng of Economic xJoint Community OrganizaƟons MeeƟng Development Commission & Planning Commission

xMeeƟng with City AƩorney Patricia Taraday & Chief Nesel L®Ä O½ÝÊÄ, CÊçÄ®½ÃÃÙ xMeeƟng with RepresentaƟve Gerry Pollet, RepreͲ x City Council MeeƟngs & Study Sessions sentaƟve Bill Ramos, RepresentaƟve Pat Sullivan, x Coīee with Council RepresentaƟve Lisa Callan, Senator Steve Hobbs, x RepresentaƟve Kim Schrier Town Hall in Auburn Senator Dean Takko, Senator Mark Mullet x Veterans’ Pinning (Schrier) xState of Washington Update Governor Jay Inslee x SEAL TC xAWC Conference: Public Safety, TransportaƟon, x EMAC Caucus Four Corners x EMAC xAWC LegislaƟve RecepƟon x Branding MeeƟngs

L®Ä JÊ«ÄÝÊÄ, CÊçÄ®½ÃÃÙ x City Hall Front Desk Coverate x Chamber Luncheon x City Council MeeƟngs & Study Sessions x SCA MeeƟng x Agenda Review MeeƟngs x Lions Club x Veterans RecogniƟon Pinning x SCATBd x Cedar Downs Safety Water MeeƟng x Finance CommiƩee x Joint MeeƟng with Planning Commission x AWC Conference x Chamber Luncheon x AWC City AcƟon Days & MeeƟngs with Legislators x AWC Group MeeƟng

x Future Ready Training for Middle School City Council & City Manager Ac City Council & Manager x SCATBd

x AWC City AcƟon Days Conference, Olympia

53 February 10, 2020 Page 4

The City Council and City Manager represent the City’s interests in a wide variety of meeƟngs, both local and regional. Over the last month this representaƟon has been acƟve in the following:

EÙ®Ä WòÙ, CÊçÄ®½ÃÃÙ LçÙ P«®½ÖÊã, C®ãù MÄ¦Ù x City Council MeeƟngs & Study Sessions x City Council MeeƟngs & Study Sessions x Agenda Review MeeƟngs LÝ BçÙÙÙù, CÊçÄ®½ÃÃÙ x Maple Valley Rotary MeeƟngs x City Council MeeƟngs & Study Sessions x MeeƟngs with US RepresentaƟve Kim Schrier & x AWC City AcƟon Days Veterans’ Pinning Event x Keys to the City MeeƟng Sù DóÝÊÄ, CÊçÄ®½ÃÃÙ x SEALͲTC x City Council MeeƟngs & Study Sessions x Downtown Design Guidelines Workgroup MeeƟng x Coīee with Council x 2020 East King County Chamber LegislaƟve x Congresswoman Kim Schrier Congressional ViͲ Breakfast es etnam Era Veterans RecogniƟon x City Manager & Administrator MeeƟng Ɵ x Downtown Design Guidelines Workgroup x Branding MeeƟngs vi x Girl Scout City Hall Tour x All Staī MeeƟng Ɵ x City Council/Planning Commission Joint MeeƟng x MeeƟng with Fire Chief MaƩ Morris x SCA Regional Board OrientaƟon x Ironman MeeƟngs x City Finance CommiƩee x Girl Scout Tour of City Hall x MeeƟngs with 5th District Legislators in Olympia x City CouncilͲPlanning Commission Joint MeeƟng x AWC City AcƟon Days Conference in Olympia x SCA Board of Directors MeeƟng x Greater Maple Valley Community Center Board of x Food Bank Board MeeƟng Directors x MeeƟng with Chamber of Commerce x Maple Valley Historical Society Board of Directors x Finance CommiƩee MeeƟng x MeeƟng with King County Parks x MeeƟng with Mike Maryanski x Joint Community OrganizaƟons MeeƟng x MeeƟng with Barbara KincaidͲBlack Diamond

x AWC City AcƟon Days

x SCA Board Retreat

City Council & City Manager Ac City Council & Manager

54 February 10, 2020 Page 5 FACT (Future Actions, Conversations & Tasks) Date Item DescripƟon Due Date Date ReͲ Notes Department solved 1/9/2017 Homeless Discussion Originally scheduled City AƩorney/ DraŌ ordinance Įrst read for 2/27/17 Council Police on November 25, 2019. meeƟng January 2019 Scheduled for March 9, 2020 Council MeeƟng. 5/15/2017 Surplus Property Review opƟons for City Manager/ Working with King County removing exisƟng covͲ Parks staī. enants on the Henry December 2017 Switch property.

7/23/2018 Lake Wilderness Research restricƟons Parks & RecreaƟon Arboretum/ CommuͲ on property and report nity Center Property back to Council. 10/8/2018 Street Trees Evaluate current tree Community DevelͲ Consultant to present a standards. opment/ Public draŌ street tree list and

ons & Tasks ons & Tasks Works visuals to the Planning

Ɵ Spring 2020 Commission on February 19, 2020.

11/13/2018 Business License Review and update the Finance/ AƩorney Scheduled for February 24, Code City's Business License 2020 Council MeeƟng. Code. 11/13/2018 Art Requirements Review the municipal Community DevelͲ To be discussed in a joint and/or IncenƟves code and development opment meeƟng with City Council regulaƟons to encourͲ as part of the Planning age and/or incenƟvize Commission 2020 Work more public art within Plan. ons, Conversa our city. Ɵ 12/3/2018 Red Light Research red light vioͲ Police Department Agenda Item for PSOC. Enforcement laƟons and bring back recommendaƟons reͲ garding potenƟal enͲ forcement emphasis.

3/25/2019 Keys to the City Develop sample poliͲ City Clerk First draŌ was reviewed by Policies cies for Council to conͲ City Council in January sider for awarding keys 2020. Staī will make adͲ to the City. justments per Council feedback and bring back at a future Council meeƟng. FACT—Future Ac FACT—Future

7/8/2019 Online Fireworks Look for online ĮreͲ Police Complaint System works complaint sysͲ tem where ciƟzens can use their phones to report.

9/9/2019 Tree RetenƟon Bring tree retenƟon Public Works/ ComͲ To be disucssed by the code back to Council munity DevelopͲ Planning Commission in for review. ment mid to late 2020.

55 February 10, 2020 Page 6 FACT (Future Actions, Conversations & Tasks) Date Item DescripƟon Due Date Date ReͲ Notes Department solved 9/9/2019 FACT Sheet Policies Bring back formal poliͲ City Manager cies to Council regardͲ ing the use of the FACT Sheet. 10/28/2019 Reichert Way Write leƩer to WSDOT City Manager The Public Works Director formally requesƟng has contacted WSDOT to Reichert Way sign be ask permission to place placed on the mast the sign. Public Works is arm at SR169 and SE in the process of designing 231st. sign specs for WSDOT apͲ proval with sign anƟcipatͲ ed to be ordered and placed in February 2020 depending on WSDOT schedule. ons & Tasks ons & Tasks

Ɵ 10/28/2019 ContracƟng OrdiͲ Take proposed conͲ Finance / This is on the agenda for nance tracƟng authority ordiͲ City Manager the February 10, 2020 nance to Finance ComͲ Council MeeƟng. miƩee for recommenͲ daƟons before bringing back to full Council. 11/12/2019 EDC Reuse EDC code to add EDC/AƩorney a student member. 11/12/2019 Mental Health InforͲ Place "Mental Health Parks

ons, Conversa maƟon and Parks" on a future City Manager

Ɵ agenda. 11/25/2019 PSOC Place "Public Safety Council 01/6/2020 CommiƩee has been reͲ Oversight CommiƩee" established. on a future agenda.

12/2/2019 Community Grants Review and revise the Finance CommiƩee Community Grant proͲ cess. Make recomͲ mendaƟon back to full Council before comͲ pleƟng the 2021/2022 budget process.

FACT—Future Ac FACT—Future 12/2/2019 Planning Commission Schedule a joint Community DevelͲ 1/13/2020 Completed. Work Plan for 2020 meeƟng between opment Council and Planning Commission to review 2020 Work Plan.

12/2/2019 Park Bench Program Develop draŌ policy Parks & RecreaƟon Working on draŌing policy for a memorial bench and procedure by end of program. Įrst quarter 2020.

56 February 10, 2020 Page 7 FACT (Future Actions, Conversations & Tasks) Date Item DescripƟon Due Date Date ReͲ Notes Department solved 1/6/2020 All Way Stop Inves Ɵgate stop sign Public Works The results will be preͲ EvaluaƟon request for the interͲ sented to Council at the secƟon of 228th AveͲ February 24, 2020 Council nue SE and SE 270th MeeƟng along with other Place and bring back to neighborhood traĸc manͲ Council. agement updates citywide.

1/6/2020 "Dead treet" Ride Schedule Įeld trip with Public Works Will schedule in the spring. Along Councilor Johnson and staī to review her conͲ cerns about tree health aŌer the trees have leaves again.

ons & Tasks ons & Tasks 1/21/2020 Public Arts Update Bring a report/update City Manager back to Council on PAC Ɵ work plan and include status of SR169 Wall Art. 1/21/2020 Buildable Lands Bring back the Community Report Buildable Lands report Development at a future Council MeeƟng. 1/21/2020 Evaluate Short Term Review short term City Manager Rentals rental acƟvity (such as ons, Conversa Airbnb and VRBO) Ɵ within City limits. 1/21/2020 Street lights at 231st Look for opƟons to Public Works and SR169 provide more lighƟng at the northern crossͲ walk that serves the Park and Ride and Bus Stop on SR169.

1/21/2020 Volunteer Fair Reach out to Didem City Manager Pierson to see if she is sƟll planning to faciliͲ tate a Volunteer Fair in

FACT—Future Ac FACT—Future April 2020.

57 February 10, 2020 Page 8

DEPARTMENT UPDATE MeeƟngs/Seminars/Conferences/Conference Calls/Networking: x January Economic Development Commission MeeƟng Ͳ EDC Monthly MeeƟng Topics: 2020 Port of SeaƩle Economic Development Grant (select project); Joint MeeƟng Topics Discussion / 2020 Work Plan Sally; Data from Business Licenses; Commission Vacancies Update; Legacy Site / Community Development Update. x Met with legislators during WEDA Advocacy Day. x Big Tent Outdoor RecreaƟon CoaliƟon Conference Call (discussed legislaƟve prioriƟes for upcoming Advocacy Day. x AƩended the Maple Valley/Black Diamond Chamber of Commerce Luncheon – Ironman Triathlon PresentaƟon. x Joint MeeƟng of Economic Development Commission & Planning Commission.

Business Recruitment & Development: x King County REACH Monthly Update Call. Through the REACH (RetenƟon, Expansion, and CollaboraƟon Hub) King County program, the SeaƩle Chamber of Commerce assists King County ciƟes with business retenƟon and expansion. x Met with Planning staī to discuss SEPA condiƟons for the Hayes Pit.

Client Assistance/Research: x MeeƟng with Presidents of Renton Technical College and Green River College to discuss future growth, course curriculum, and various partnership opportuniƟes. x MeeƟng with Rob Leslie Director, Partnership & DesƟnaƟon Services at Visit SeaƩle to discuss Maple Valley’s presence on their website and Ironman Triathlon support. x Discussed Scope of Work with two potenƟal consultants for the Port of SeaƩle Economic Development Grant Project. x Met with Arboretum staī to discuss current projects, markeƟng opportuniƟes, and future growth. Economic Development Development Economic x Met with King County Parks staī to discuss the proposed extension south of the Green to Cedar Rivers Trail. x Webex meeƟng with ChandlerThinks, LLC: Reviewed branding informaƟon. x MeeƟng with video producer to discuss various city videos that need to be produced for markeƟng and informaƟon purposes.

Professional Development: x AƩended the Puget Sound Business Journal Economic Outlook Breakfast – an overview of what CEOs, economists, and civic leaders say about 2020. Speakers: Carmen Best, Chief of the SeaƩle Police Department; Chris Meīord, President & CEO of Community AƩributes; Skylar Olsen, Senior Economist at Zillow; Emily Parkhurst, Publisher & President of Puget Sound Business Journal; Joseph M. Phillips, Ph.D., Dean of Albers School of Business and Economics. x Webinar: Build Financial Models for Commercial Real Estate Development.

58 February 10, 2020 Page 9

DEPARTMENT UPDATE

DECEMBER 2019 Social Media Update January 2020 Press/News Releases Issued March x SR 169 Survey (website & Facebook) Total Page Followers x Park & Rec Inclusive Programs (website & (EOM) 3,992 Facebook) x Council support of TSD levy (website & FaceͲ Net New Followers 51 book) x Planning Commission Recruitment (website Total Page Likes (EOM) 3,647 & Facebook) x Recology Strike (PENDING) Net New Page Likes 45 x Public Comment Period – SEPA for Farmers’ Market RelocaƟon (website & Facebook) Total Page Views 939 x Economic Development Recruitment (Facebook) Total People Who x City Council AƩends AWC AcƟon Days Viewed 579 (website & Facebook) Organic Reach (# of ons ConƟnuing EducaƟon Completed People who had any page Ɵ x Prezi– Advanced Creator Series (online) content reach their screen) 44,204

x Illustrator 2020 EssenƟals Training (online)

x Photography—Basics (online) Post with most clicks ApplicaƟons Being Accepted for ComͲ Other munity Police AcadͲ x AƩended Branding PresentaƟon emy x Website updates (576) Communica x EdiƟng photos for photo library x Tahoma Future Ready PresentaƟon Post with most Overnight Freezing x Conference Calls with ChandlerThinks reacƟons Temperatures (Branding) w/Reader Board x Parks & RecreaƟon Sponsorship Packages Photo Brochure (189) x Began work on the State of the City presenͲ taƟon Event with most Flooding & Water x # of Facebook followers increased by 14.7% responses Quality Improvement in January Project Open House x # of Facebook followers increased by 57.7% (9) since January 1, 2019 # of Facebook followͲ ers increased by 2.3% in December** x # of Facebook followers increased by 54.4% since January 1, 2019 x # of Facebook followers increased by 57.3% since December 31, 2018

59 February 10, 2020 Page 10

DEPARTMENT UPDATE

Finance: x To kick oī the New Year, the Finance team met to discuss the 2020 combined Finance Team work plan and individual work plans. The schedules for yearͲend processes, budget development, training and presentaƟons were reviewed. The schedule for the development of the Comprehensive Annual Financial Report was also discussed. x Finance and IT also met as a Departmental team. As part of the agenda, staī discussed the department’s role in proacƟvely preparing for the possibility of both network security and natural emergencies. The team reviewed 2020 projects for the IT, GIS and Finance funcƟons. x In anƟcipaƟon of the possibility of inclement weather the Finance Department processed the payroll early to ensure staī and Council would be paid on the normally scheduled pay date of Friday, January 17th. InforͲ maƟon Technology reviewed and tested remote access service for Finance as another opƟon available for network access. x WͲ2s were processed and available to all staī and Council by January 2nd!! x Staī parƟcipated in the following trainings: R Comprehensive Annual Financial Report Statement Builder soŌware training. The soŌware streamlines the process of developing the annual Įnancial reports. R Generally Accepted AccounƟng Principles Webinar provided by the Government Finance Oĸcer AssociaƟon. R Aīordable Care Act (ACA) Webinar. R Finance Director parƟcipated in the Įrst of an Economic Outlook Webinar Series. R Finance Director aƩended a Regional Animal Services King County (RASKC) meeƟng. x Staī are working on yearͲend processes that include, but are not limited to: R A reconciliaƟon of all funds and Interfund transfers. R YearͲend journal entries including reconciling Lake Wilderness Golf Course accounts, all City bank accounts, various accruals, calculaƟng and booking depreciaƟon, etc. x Staī are also reconciling Fixed Assets and Replacement Reserves. x The Budget SoŌware implementaƟon is complete. Finance staī is in the process of creaƟng a user manual and will provide training for staī that will be responsible for developing and entering the 2021Ͳ2022 budget Finance / IT/ GIS Finance / IT/ for their departments. x Preliminary preparaƟon for the 2021Ͳ2022 budget and 6 year forecast processes are in progress.

GIS: x Staī conƟnued to survey trees at the Legacy Site. Uploaded and provided data as requested. x Copies of Arboretum Maintenance Map were Įnalized and Arboretum IrrigaƟon Map updates for Arboretum and Arboretum/Forest Reserve Trail Map were created. x Updates to rightͲofͲways, parcels, and city boundary GIS data layers were completed. x Street light accounts and GIS data analysis of Puget Sound Energy data and collected missing street light lat/longs with Trimble GPS unit were completed. x Staī obtained streetlight data from Puget Sound Energy for the City and worked on crossͲmatching streetlight data with account informaƟon for streetlights from Finance. x All Ponds features were updated to reŇect actual shape and size of pond and/or parcel the pond occupies in the city. x In an ongoing eīort to insure the security of all systems staī completed patching and security updates on ArcGIS Server. x Various Maps were completed for the Storm Water Management Manager.

60 February 10, 2020 Page 11

DEPARTMENT UPDATE IT: x Staī responded to a number of aƩempted intrusions to City servers appearing to come from Iran. x Progress on the Business Impact Analysis report was made. x Staī idenƟĮed improvements to be made to Lake Wilderness Lodge informaƟon system power redundancy. x Staī worked on next steps for installing an improved remote access soluƟon for City staī. x InformaƟon Technology responded to a power outage on the night of January 15th. Technology was brought back online at approximately 5:00 AM. x An OpenGov soŌware Demo was facilitated. x Checkout laptops for staī use were reͲinventoried and rebuilt. x Staī conducted special patching of InformaƟon Technology systems. x Staī reviewed news reports of recent cyberaƩacks with a focus on local governments for possible lessons learned: R Las Vegas suīered from a cyberaƩack this month, though the spread was limited due to rapid response. R A school district in Texas lost $2.3 million following a phishing scam this month. x Staī created a status page of selected systems for Finance and Clerks in preparaƟon for the snow event. Remote access for Finance was tested and reviewed in preparaƟon for the snow event. x Staī joined a conference call with Homeland Security regarding cybersecurity in the context of US/Iranian tensions. x Staī joined the monthly MulƟͲState InformaƟon Sharing & Analysis Center (MSͲISAC) membership call to discuss current cybersecurity trends and aƩacks associated with government agencies. x Staī responded to and contained a probable trojan on a City machine. x Progress was made on the Business Impact Analysis report and presentaƟon scheduled for February 20th. Finance / IT/ GIS Finance / IT/

61 February 10, 2020 Page 12

DEPARTMENT UPDATE

First month of the new decade is in the books! We had snow, ice, rain, wind, and a moment of sunshine! Never a dull moment.

The Clerk’s Oĸce daily acƟvity include passports, notary, contracts processing, website updates, peddler’s license, records management, public disclosure requests, supporƟng City Council meeƟngs, and emergency management. The staī have been busy with notaries this month, 20 of the 28 were performed by one staī member on the team. The records management program for 2020 is kicking oī as Public Works takes on the monumental task of archiving and the golf course brings its annual records for storage. Contracts conƟnue to be processed at an increasing rate, which is a good indicator that the City is busy. Passports appointments has slowed but just marginally and we expect them to pick back up.

Staī has completed the Regional Hazard MiƟgaƟon Plan (RHMP) 2019 updated Annex and has now began the update of the Comprehensive Emergency Management Plan (CEMP) for 2020 as well as amending the Maple Valley Municipal Code relaƟng to Emergency Management. Staī was noƟĮed of our award of the 2019/2020 Emergency Management Planning Grant (EMPG) which Council approved the Agreement at the end of last year and is working with IT to purchase the equipment for the Emergency OperaƟons Center. Staī conƟnues to work with Puget Sound Regional Fire and the TriͲCity emergency managers on radio interoperability. Staī parƟcipated in the TriͲCounty Complex Coordinated Terrorist AƩack (CCTA) table top exercise at Emerald Downs which will be the last table top before the full scale exercise in May being held at the Tacoma Dome.

Wishing you all a happy leap year February!

Stats for the month of January are as follows: City Clerk x Passports: January—38 x Notaries: January Ͳ 28 x Public Records Requests: January Ͳ 14 x Pet Licenses: January Ͳ 8 x Website Updates: January Ͳ 175 x Contracts: January Ͳ 8

62 February 10, 2020 Page 13

DEPARTMENT UPDATE

2020 Mobile RecreaƟon Program Staī have been working on planning another fun summer full of acƟviƟes and events. A new program that Council approved as part of the budget process is a mobile recreaƟon program. This 4Ͳweek program will be called ON THE MOVE. The goal is to introduce youth ages 12 and under to recreaƟonal acƟviƟes that are fun, challenging and encourage them to “Get out and Play”. The program is intended to increase access to acƟviƟes and provide a safe environment to play. AcƟviƟes will include a variety games and craŌs. ON THE MOVE will be oīered 3 days per week in July, with two hours of recreaƟon acƟviƟes at two rotaƟng sites each day throughout Maple Valley. We are working with local organizaƟons to serve at “host” sites as well as partnering with the Maple Valley Food Bank (MVFB) to provide their lunch program as part of ON THE MOVE. Final details will be presented to Council at an upcoming meeƟng.

on Ɵ

*Summer Playground Program from Plymouth, MN

Parks & Recrea Youth Basketball League

The 2020 Youth Basketball League began this month. There are 757 kids registered to play, which equates to 75 teams and over 140 volunteer coaches. The program uses Įve of the School District gyms for games and pracƟces. Teams pracƟce 1 Ɵme per week and play a game on Saturday. Barring any weather or other cancellaƟons, the program runs through the Įrst weekend of March.

63 February 10, 2020 Page 14

STATUS OF ACTIVE CAPITAL IMPROVEMENT PROJECTS

SR 169 Widening from Witte Road SE to SE 240th Street (TͲ39) Design Consultant: David Evans & Associates (DEA) Construction Management: KBA Construction Contract: Johansen Construction Company Construction Bid Award: $4,609,800 Construction Start: April 2019 Construction Substantial Completion: March 2020 Construction Final Completion: Spring 2020 for final pavement and channelization

Description: This project scope includes the installation of an additional northͲbound travel lane, a bike lane, retaining walls, and sidewalk on the east side of Maple Valley Highway from Witte Road to SE 240th Street. Additionally, this project will provide intersection improvements along this section of the SR 169 corridor, as well as surface water drainage enhancements. This will provide for enhanced traffic capacity by eliminating a serious bottleneck, as well as also provide enhanced safety for pedestrians and other nonͲmotorized traffic.

Current Status: x Project is nearing compleƟon. x Center medians are complete. x Remaining work week of February 3 will be to install street lights adjacent to new retaining wall and prepare tree wells for future landscaping. x Two southbound lanes should be open by the middle of February. x City will suspend contract unƟl April when contractor will come back to grind and overlay the road and provide Įnal striping. Past Milestones: x New signal pole on SE 240th Street was installed. x The soldier pile wall has been painted with Mt. Baker color pigmented sealer. x The black vinyl chain link fence is being installed on top. x All of the curb and guƩer has been installed along the project (median curbs are pending). x All of the base paving asphalt for widening has been placed along the new curb secƟon, WiƩe Road to 240th. x Totem Electric is waiƟng for the new signal pole to be delivered, then it will be installed at 240th in December. x The center median islands will be constructed shortly. x The asphalt overlay will take place when night temperatures allow for paving (spring 2020). Public Works / Community Development / Community Development Public Works x IrrigaƟon, landscaping, street light installaƟon, and sidewalks will conƟnue as weather allows. x Highmark ConstrucƟon has placed curb and guƩer along the wall secƟon (WiƩe to 225th). x Asphalt was placed along the new curb secƟon, 225th to 240th. x The soldier pile wall concrete work is completed. Minor touchup and pigment sealer will follow. A fence will be installed on top. x The sidewalk along the south section from 225th Avenue SE to SE 240th Street has been placed. x Totem Electric and Highmark are working on the intersection improvements at SE 240th Street in preparation for the new signal pole due to arrive later this month. x Curb and guƩer between SE 225th Avenue and SE 240th Place complete. x Pedestrian signal enhancements and curb ramp changes currently being installed.

64 February 10, 2020 Page 15

STATUS OF ACTIVE CAPITAL IMPROVEMENT PROJECTS (continued)

x Stormwater improvements on SR 169 complete (stormwater in medians remaining). x Stormwater infiltration system has been installed and covered (SE 225th Avenue to SE 240th Street) x Construction start: April 15, 2019. x Project survey and control complete. x Lane shift and traffic control in place and refined. x Tree removal, clearing, and grubbing complete. x Wall excavation begun. x Held project open house to answer question from the public and share project information. x Processing preliminary project contractor submittals and RFI’s. x Cedar River Water District water line relocation (in project limits) completed. x Construction contract awarded to Johansen Construction Company for $4,609,800. x Engineers Estimate was $5,813,000. x Selected KBA Inc. to provide Construction Management Services for the project. x Right of Way acquisition has been completed and approved by Council. x TIB Bid Authorization approved and granted. x Construction Contract Advertised – Bids due on February 19, 2019. x Solicited for professional services (RFQ) to hire a Construction Management firm. x TIB Grant was awarded on November 16, 2018 for $4,000,000. x TIB Grant was submitted requesting $4,000,000. x 100% Plans have been submitted by the consulting engineer. x Finalizing WSDOT Chan Plan approval. x 90% plans have been submitted to the City and staff is reviewing them. x SEPA application process begun. x Finalized coordinating with the Maple Valley Public Arts Commission for decorative design of the proposed wall face between Witte Road and SE 240th Street. x Coordinated utility plan elements with Cedar Creek Water District. The District indicated that they will be abandoning a short section of line near Witte Road, relocating two fire hydrants, and other minor modifications coincident with this project. x Final Chan Plan sent to WSDOT. x Presented project and solicited citizen input at November 30, 2017 CIP Public Open House. x WSDOT review of the draft Channelization Plan and Basis of Design Report completed. x Initiated initial meeting with affected property owners (for access management). x Additional counts and turning movements have been analyzed specific to the Chevron at Wilderness

Public Works / Community Development / Community Development Public Works Village to understand access characteristics unique to that business. Results and potential mitigation have been coordinated and discussed with the owner. x Staff has reviewed and given feedback on 30Ͳpercent design plans (PS&E) in October of 2017. x Staff submitted a State TIB grant in August 2017 in the amount of $4.5 million for the project. The project was not selected for funding. x Environmental documents are completed/submiƩed to the regulatory agencies for approval.

65 February 10, 2020 Page 16

STATUS OF ACTIVE CAPITAL IMPROVEMENT PROJECTS (continued)

KentͲKangley Road/242nd Avenue SE Signalization (TͲ44) Design Consultant: KPG Inc. Construction Management: PBS Construction Contract: ACI Construction Construction Bid Award: $766,766 Construction Start: September 2019 Construction Substantial Completion: January 2020 (Traffic signals to be energized) Construction Final Completion: Spring 2020 for final channelization

Description: The intersection at KentͲKangley Road and 242nd Avenue SE, located behind Safeway, has had continued congestion and safety concerns as traffic in this area has increased. The project includes reconfiguring the intersection to establish a traffic signal, full pedestrian crossing facilities, bike lanes, and channelization.

Current Status: x The signal poles have been installed with street lights. x Mast arms with signal heads will be installed when signal cabinets are ready. x Cabinet/controller is sƟll not ready and we have asked the subcontractor to get a cost from the supplier for expedited delivery. x Grinding and repaving of failed asphalt at intersecƟon is expected in April when weather permits.

Past Milestones: x Curb and sidewalks have been poured. x Clearing and grading is complete. x Underground conduit crossings are complete. x Curb, gutter, and stormwater revisions underway. x Held construction coordination meeting with contractor to discuss project milestones and anticipate critical issues before preconstruction meeting/start in September 2019. x Submittals for long lead items have been approved. x Project start anticipated for midͲSeptember. x 100% Plans and Specifications have been approved by the City. x Construction project was advertised on June 13, 2019. R Seven contractors on the plan holders list.

Public Works / Community Development / Community Development Public Works R Bid opening scheduled for July 1, 2019. R Construction starts between August 1 and September 20, 2019, as requested by the contractor. x Signal poles have a confirmed delivery date of September 20, 2019. x Received 90% design plans and specifications; city 80% complete with review comments. x Bid ready plans expected midͲJune to advertise for a September 2019 construction start date. x PSE agreements for attaching aerial communication fiber submitted to PSE. x Received 30% design plans; currently under City review. x Analyzing signal phasing and traffic modelling. x Sent out bid for preͲorder of signal poles & mast arms (long lead Ɵme items). x Selected KPG Inc. to provide Engineering Services for the design of the signal project. R Developed scope and fee for approval by City Council in the amount of $174,964.

66 February 10, 2020 Page 17 STATUS OF ACTIVE CAPITAL IMPROVEMENT PROJECTS (continued)

x Project preͲplanning efforts are onͲgoing. x Solicited for professional services for design and construction support.

Witte Road –SE 249th Place to SE 256th Street (T28b PHASE II)

Design Consultant: PBS Engineering and Environmental, Inc. Construction Management: TBD Construction Contract: TBD Construction Bid Award: TBD Est. Construction Date: May 2020

Description: Phase II includes development of a fullͲroad rehabilitation for the Witte Road corridor north of the realigned SE 256th Street intersection through SE 249th Place; specific project enhancements include pavement upgrade, sidewalk installation, bike lanes, drainage improvements, retaining walls, utility undergrounding, and intersection upgrades.

Current Status: x Construction start anticipated in May 2020. x 90% plans, specifications, and estimates are completed. x Staff is working on finalizing the Right of Way acquisition process. x Design team presented City Council with options for construction traffic management. x City Council directed staff to move forward with full closure option on Witte Road during construction and to work with Lake Wilderness Country Club Drive residents on traffic control plan. x Staff discussed feasibility of roundabout at SE 254th Place with Council at the January 13, 2020 study session. City Council directed staff to provide more information on traffic. x Staff received Qualifications for the Construction Management portion of this project as well as qualifications for the geotechnical support (materials testing) portion of this project and other onͲcall services. Staff is reviewing the qualifications and interview information and plans to select a firm in February and request award in March.

Past Milestones: x Staff met with Soos Creek Water and Sewer District to plan for sewer force main relocation by the District. x

Public Works / Community Development / Community Development Public Works Schedule 74 was signed with PSE to underground overhead power. PBS is coordinating with PSE on design for the joint use trench. x PBS submitted a feasibility and cost estimate for the roundabout on Witte Road and SE 254th Place. x Design team developed options for construction traffic management. x The City was awarded the King County Sub regional Opportunity Fund Grant for the Jenkins Creek culvert in the amount of $432,698.00. x Staī submiƩed review of 60% plans, speciĮcaƟons, and esƟmates to consultant. x Staff presented design elements to City Council at the Regular Council Meeting on October 28, 2019. Council verbally approved design elements except asked staff to assess a roundabout option at SE 254th Place.

67 February 10, 2020 Page 18 STATUS OF ACTIVE CAPITAL IMPROVEMENT PROJECTS (continued)

x PBS is reviewing the comments from Staff and preparing the 90% plans. x Staff held a Public Open House on November 7, 2019 at Lake Wilderness Golf Course Banquet Room from 6 PM to 8 PM. x Staff will begin the Right of Way acquisition process as identified in the 60% plans. x PBS is working on the waterline relocation design with Covington Water District. x Staff and the design team are coordinating with Soos Creek Water and Sewer and PSE. x Permanent and temporary easement locations have been identified. x 60% design review completed. x The City has been awarded a $225,000 grant from the King County Flood Control District for the daylighting of Jenkins Creek under 220th Avenue SE as part of this project. x A utility coordination meeting was held with PSE (power, gas, Intolight), Covington Water District, and Century Link. x The City is applying for a 2019 King County Flood Control grant for the removal of the 220th Avenue SE connection, daylighting Jenkins Creek. The application will be submitted by June 14, 2019 and the City should be notified whether it has received funding by late summer or early fall of 2019. x Held City Council workshop to review value engineering efforts and design options to refine direction to the consulting engineer to finalize plans. Council gave its concurrence to: R Add the center left turn lane at SE 256th (in addition to SE 254th) into the design. R Remove the vehicular connection at 220th Avenue SE (reroute to SE 256th) to address safety and alignment conflict considerations. R Simplify the cross section to include a two lane street with five foot bike lanes on each side and a five foot sidewalk with an intermittent planter strip. x Presented the project and solicited citizen input at the November 30, 2017 CIP Public Open House.

SR 169 Widening – SE 253rd Place to SE 260th Street (TͲ45)

Design Consultant: PBS Engineering and Environmental, Inc. Construction Management: TBD Construction Contract: TBD Construction Bid Award: TBD Est. Construction Date: June 2022

Description: This section of the SR 169 corridor improves access and amenities in the vicinity of the Legacy Site commercial

Public Works / Community Development / Community Development Public Works area. Improvements include two lanes in both directions, transit facilities, sidewalks, bicycle lanes, street lighting, stormwater enhancements, and a roundabout or signalized intersection in the vicinity of Rock Creek Elementary school and the Legacy Site entrance (formerly TͲ46). Current Status: x Team submitted a traffic analysis to WSDOT with intersection improvement alternatives. x Staff met with Lake Forest Estates HOA and discussed intersection improvement alternatives. x Staff is trying to schedule meeting with Tahoma School District. x Staff is preparing for the next public Open House tentatively scheduled for March 5, 2020.

68 February 10, 2020 Page 19 STATUS OF ACTIVE CAPITAL IMPROVEMENT PROJECTS (continued)

Past Milestones: x Team prepared to submit a traffic analysis to WSDOT with intersection improvement alternatives. x Staff provided a written response to the October 31, 2019 letter from Lake Forest Estates HOA. x Public Open House No. 1 was held on September 10, 2019. x Topographic survey is mostly complete. x Traffic counting is complete.

SR 169 Widening – SE 240th Street to SE 244th Street (TͲ36) Design Consultant: David Evans and Associates Construction Management: TBD Construction Contract: TBD Construction Bid Award: TBD Est. Construction Date: June 2021

Description: The second segment in the series of capacity improvements on the SR 169 corridor, this project adds an additional lane in both directions to include center turn lanes, sidewalks, bicycle lanes, improved transit stops, street lighting, and enhanced storm drainage. This eliminates a bottleneck for traffic traveling to and from SR 18 and Wilderness Village shopping area. Current Status: x The Consultant submitted Intersection Control Evaluation (ICE) to WSDOT. x Staff submitted Area of Potential Effect letter to WSDOT. x Consultant is preparing for geotechnical exploration on SR 169 when weather permits. x Staff is preparing for the next public Open House tentatively scheduled for March 12, 2020.

Past Milestones: x The Consultant is assessing a roundabout and signal at SE 244th ST intersection consistent with WSDOT Intersection Control Evaluation (ICE). x Traffic analysis has concluded signal warrant met at SE 244th Street. x Topographic survey is complete. x Traffic counts have been completed.

Public Works / Community Development / Community Development Public Works Neighborhood Traffic Management x Staff has been discussing traffic concerns with residents in Maple Valley on speed control and residential parking. Staff is reviewing the information and working on studies and potential improvements to the areas.

69 February 10, 2020 Page 20 DEPARTMENT UPDATE

Public Works Maintenance x Crews responded to a large oil spill in the QFC parking lot. Crews covered all affected storm drains and sanded over the entire spill. Crews assisted with the street sweepers and vactor contractor to help clean the spill. x Crews fixed and replaced damaged ’No Parking’ signs along Lake Wilderness Drive and cleaned them as well. x Crews responded to a sink hole on Kent Kangley near Witte Road and assisted with a TV truck to take a look at the storm water pipe that is directly under the hole. x Crews picked up and installed a ‘Notice of Proposed Land Use Action’ sign at the Legacy Site for the Farmer’s Market. x Crews worked the first snow event of the new year and worked 12 hour days for nearly a week. x Crews completed removal of the old Quonset at the maintenance yard to prepare for the new structure installaƟon. x Crews dug test pits on the Legacy site with the Geo Tech. x Crews responded to an oil spill on SE 261st Place in the Wilderness Rim Estates. x Crews prepared used storm water Įlters for shipment back to the manufacturer. x Crews checked storm water faciliƟes City wide. x Crews removed a hazardous tree near the Ňag pole in the maintenance yard. x Crews also removed a dangerous tree near Lake Wilderness Drive. x Crews installed a new construcƟon sign on WiƩe Road. x Crews broke down all of the snow and ice equipment and are preparing for some temporary asphalt reͲ pairs.

It was a busy month for the Public Works Department. January brought the Įrst snowfall of the year as well as windy and rainy condiƟons. The crew was able to stay on top of condiƟons with new snow and ice equipment. Sanders equipped with preͲwet deicer applicaƟon provided ideal driving condiƟons for the morning and evening commutes and did a great job prevenƟng compact snow or ice from bonding to the roadway. The maintenance crew is also in the process of preparing the maintenance facility for a new salt storage facility to beƩer prepare for snow and ice. Crews worked on pothole repairs, tree removals, oil spills and picking liƩer. The Maintenance Department has also scheduled interviews for a sixth full Ɵme maintenance employee for the Įrst week of February and plan on hiring that posiƟon in the middle of the month.

Surface Water Management

Public Works / Community Development / Community Development Public Works NPDES Phase II Permit x The following inspections were completed in January: R 417 catch basins x Staff confirmed that all filtration vaults owned by the City received filter replacement, 11 CityͲowned vaults/tanks were cleaned and 2038 catch basins were cleaned in 2019. x Staff began data gathering for the 2019 NPDES Phase II Annual Report. x Staff began preparing the 2020 Surface Water Management Program Plan.

SWM Rate Study The City has hired a consultant, FCS Group, to analyze the City’s current SWM program and SWM rates to determine potential changes or increases necessary to meet growing demands.

70 February 10, 2020 Page 21 DEPARTMENT UPDATE (continued)

Current Status: x City Council approved the updates to MVMC Title 13 and 14 on January 6, 2020. x City Council approved the 2021 SWM rate adjustment on January 21, 2020. x Staff transmitted this information to King County for them to begin preparing for the City’s rate structure change in 2021. x The SWM rate study related work is now complete.

SͲ10 2020 Storm Water Ponds Retrofit Project This project scope includes retrofitting thirteen existing stormwater retention ponds that will improve surface water quality within the City. The scope of work includes lining of the treatment cells, reͲestablishment of slopes, berms, and access to facilitate maintenance, installation of spill control, and the removal of accumulated sediment, debris, and vegetation. The City was awarded $20,000 from the King County WaterͲ Works grant program in 2017. The City was awarded an additional $45,000 from the King County WaterWorks grant program in 2019. In total, the City has $54,640 in grant funding remaining. Design will begin in January and construction is planned for summer and early fall.

Current Status: x Staff has negotiated a scope of work and fee with DMP, Inc. for design and surveying work for 10 of the ponds. The total not to exceed contract cost is $33,150. x Staff worked with Public Works Maintenance to plan the maintenance retrofits to the other three ponds.

SͲ15 2019 Stormwater Pond Fencing This project scope includes evaluating which CityͲowned ponds currently are not fenced, determining whether fencing is required or would be beneficial, and hiring a contractor to install fencing where needed. $200,000 has been allocated to fund fencing projects in 2019.

Current Status: x Commercial Fencing Corporation has nearly completed the installation or repair of 10 of the 11 fences included in the contract. The City has removed one location from the contract due to property line concerns. x Staff are working with Commercial Fencing Corporation to implement Change Order #1 to replace two wood fence panels at Witte Road and 240th and repair a section of ROW fence near SE 261st Place.

SͲ12 Misc. Storm Drainage Improvements The City has kicked off a drainage study of Cedar Downs and Cedar Downs Village areas to identify flow control

Public Works / Community Development / Community Development Public Works retrofit opportunities on private property and in the right of way to reduce flooding issues and improve three existing water quality facilities.

Current Status: x Staff held a public open house on January 8, 2020. 22 people attended and 27 people submitted survey’s on their experiences either by paper or through the online survey. x Staff participated in a site walk with Parametrix staff on January 10, 2020. x Cascadia Consulting submitted the open house #1 summary to the City on January 22, 2020. x Parametrix has completed all planned onsite survey work.

71 February 10, 2020 Page 22 DEPARTMENT UPDATE

SͲ16 Witte Road Storm Drainage Improvements This project scope includes a feasibility study and design of stormwater quality Best Management Practices (BMP’s) to treat infiltration or discharge currently untreated stormwater runoff from Witte Road adjacent to the Lake Wilderness Golf Course and the Golf Course itself, prior to the runoff discharging to the Jenkins Creek Headwaters. The City was awarded a grant from the Department of Ecology for $75,000 towards the study, design, and permitting for this project.

Current Status: x PBS and staff identified an additional area collecting runoff from the 220th Avenue SE hill that requires treatment prior to discharge to Jenkins Creek. The Ecology grant manager has agreed that this location falls within the scope of our originally funded project and therefore costs can be covered by the grant. Design of this additional facility will require extra work from PBS. Amendment 1 went to Council on January 21, 2020. Council requested additional information and Amendment 1 will be added to the consent calendar for the February 10, 2020 meeting. x The City was notified by Ecology that construction of this project was not included in the draft grant offer list. The City does have adequate funding for construction without the grant support. x PBS submitted 90% designs and the updated design report on January 29, 2020.

Lakes Program x An interview with Pat Anderson for the Lake Wilderness Citizen Advisory Committee alternate position was rescheduled due to illness. x The City Council interviewed and selected two new voting members and one alternate to the Lake Wilderness Citizen Advisory Committee. x Staff met with Terry McNabb from Aquatechnex to discuss the lake management program for 2020. x Staff scheduled first Lake Wilderness Citizen Advisory Committee meeting for March 3, 2020.

Solid Waste x New PW staī met with Recology staī to discuss current contract. x Staī toured Cedar Grove compost facility.

Community Development The Planning Department is continuing to stay busy with building permit review and intake. Single family resident permits continue to be issued for the Fox Pointe (237th and SE 248th Place) and Overlook at Summit

Public Works / Community Development / Community Development Public Works Park, and Northpoint at Maple Centre developments. Rainier Ridge (now Tahoma Ridge) is just ramping up as well. Meadowridge Park (48 senior duplexes) just applied for final plat and submitted for review of four residential registered plans. Staff continues to work with the developers of the Bonaventure Senior Living Center to facilitate a revision to the building and site plan; they hope to begin construction soon. Marques at Maple Valley, including the new UW Medical Center and Retail stores, was issued and construction continues. Staff is working with J. R. Hayes for the facilitation of an application for development of the Hayes Gravel Pit into two warehouse uses. Staff received an application for a large daycare (The Learning Experience) and a 35,000 square foot commercial building (tenant unknown) located on the empty parcel next to TRM Wood Products.

72 February 10, 2020 Page 23 DEPARTMENT UPDATE (continued)

x Monthly Permit/InspecƟons Metrics (MTD through 12/19/19) R Permit ApplicaƟons Received: 62 R Permits Issued:57 R Projects SubmiƩals: 6 R InspecƟons Completed: 473

Planning Commission The Commission began the year with a joint meeting with City Council to review a draft of the 2020 Work Plan. Edits were made to the plan and it has been finalized for City Council approval planned for February 10, 2020. The Commission’s second meeting was a joint meeting with the Economic Development Commission on January 29, 2020. The Commission’s first task in February is to begin amending the zoning code to allow Farmer’s Market uses on the Legacy Site. At the February 19, 2020 meeting, staff and a consultant landscape architect will begin discussion of street trees.

Legacy Site Current Work: Farmers Market Relocation design is being finalized. SEPA and the building permit are being finalized. Coordination with water, power, and WSDOT continue. February 6, 2020 is the target date for the construction bid advertisement.

On the Legacy Site development, we are beginning to outline a public outreach strategy to engage the public on the developer procurement process. We have completed a final draft of the RFQ for Legacy Site Council Committee members to review prior to advertising scheduled for February 12, 2020.

Past Milestones: Staff attended a Public Private Partnership (P3) Government Conference which expanded on the research we have done to make a P3 project successful. We are beginning to outline a public outreach strategy to engage the public on the procurement process.

At the November 2, 2019 City Council Retreat, staff provided City Council with an update on the procurement process for development of the Legacy Site. Staff will issue an RFQ and select a shortlist of master developers who will help us refine the terms of the public private partnership. Zoning and appraisal of the Legacy Site will precede issuance of a competitive Request for Proposals (RFP). Staff anticipates the selection of a master Public Works / Community Development / Community Development Public Works developer in September 2020 with negotiation of the developer agreement through the end of 2021. City Council also identified and prioritized the list of public amenities desired at the Legacy Site, as well as a list of allowed for profit amenities. Staff is continuing to finalize a draft RFQ anticipated to be advertised in January 2020.

On November 12, 2019, staī also presented an update of the Farmer’s Market RelocaƟon project to City Council. The project is sƟll on schedule to be constructed and ready in June 2020.

73 February 10, 2020 Page 24 ResidenƟal Subdivisions and Available Lots

Building Permits Issued PotenƟal ApͲ Site Prior Available PreͲPlat PreͲPlat Final Plat File Number Plat Name Building proved Under to 2018 2019 2020 Building Approval ExpiraƟon Approval Lots Lots Const. 2018 Lots Ridge at Lake CD0406Ͳ013 6/30/2004 N/A 2/25/2005 11 N/A 9 0 0 2 Wilderness CD1309Ͳ002 Jordan's Crossing 7/31/2007 N/A 3/24/2014 15 N/A 14 0 0 1 Edgestone Div I CD0602Ͳ005 7/18/2007 N/A 2/23/2017 48 N/A 27 16 1 4 (Arbors 3) Edgestone Div II CD0602Ͳ005 7/18/2007 N/A 2/23/2017 9 N/A 7 1 1 0 (Arbors 4) South Fork (Sunshine CD0702Ͳ001 7/31/2007 N/A 4/25/2017 10 N/A 9 1 Grove) Canton Crossing CD1506Ͳ007 2/9/2016 2/7/2021 5/22/2017 51 N/A 41 7 3 (Shavano) CD1308Ͳ004 Yellow Rock Road 4/1/2014 3/30/2021 8/24/2016 6 yes 1 4 1 CD0601Ͳ017 Wilderness Hills 4 2/12/2018 16 2/11/2023 No 16 No 16 0 CD0601Ͳ010 Wilderness Hills 3 12/11/2007 12/8/2017 2/12/2018 22 No 21 1 Fox Pointe CD0702Ͳ010 10/5/2007 10/2/2017 Yes 42 Yes 12 9 21 (aka Malloy) Sun Ridge at Elk Run PSP1801Ͳ001 11/30/2018 9 11/28/2025 No No 0 4 D 2 Overlook at Summit Ph1 7/30/ Ph2 CD1602Ͳ001 3/22/2017 126 3/21/2022 126 Yes 19 37 70 Park 3/1/19 Northpoint at Maple CD1610Ͳ005 3/28/2017 110 3/27/2022 No 110 Yes 74 5 31 Centre CD1604Ͳ003 Cedar Peak 6/29/2017 17 6/28/2022 No No 0 CD1507Ͳ006 Rainier Ridge 8/3/2017 71 8/2/2022 No No 1 Ͳ1 Phase 1 CD1609Ͳ007 Elk Run 8 6/17/2017 84 6/17/2022 19 Yes 15 4 0 2/26/2018 CD1801Ͳ001 Meadowridge Park 7/10/2018 49 7/9/2023 0 FP1810Ͳ002 Edinburgh 5/19/2017 84 6/11/2019 84 Yes 23 3 58 Total 566 569 101 101 165 10 192

74 February 10, 2020 Page 25

Commercial Projects

File Number Commercial Projects Square Feet Type Status

CD1501Ͳ005 St. George Episcopal 5,000 New construcƟon Site Development Review

CD1707Ͳ003 Bonaventure at Maple Valley 180,212 New construcƟon Approved CD1709Ͳ002 CVSͲWilderness Village 13,162 New ConstrucƟon Design Review Maple Valley Business Park SEPA SEPA1909Ͳ001 387,218 New construcƟon Under Review Revision

DR1912Ͳ001 The Learning Experience 10,122 New construcƟon Under Review Total: 595,714

PreͲApplicaƟon Conferences

Type 2020 1st Quarter 2020 2nd Quarter 2020 3rd Quarter 2020 4th Quarter 2020 YTD Commercial 0 ResidenƟal 0 Other Review MeeƟngs 0 Totals 0 0 0 0 0

75 February 10, 2020 Page 26

76 In the Queue

Upcoming Agenda Items February 24 to March 9, 2020

The following items and activities are currently scheduled to come before the Council the last two weeks in January. This is a planning document only. Items are shifted on a weekly and sometimes daily basis.

FEB 24, 2020 BUSINESS MEETING MAR 9, 2020 – BUSINESS MEETING City Port of Seattle Econ. Dev City Ordinance – Public Camping Grant Project Manager Attorney City Neighborhood Traffic City Ordinance adopting new Title Manager Management Update Attorney 11 – Boards and Commissions New I-976 Update New T-28b Phase 2 Witte Road Business Business Culvert Procurement New Hoop/Sand Building New MVMC 5.35 Business License Business Construction Business Review New Lake Wilderness Arboretum New Farmers Market Bid Award Business Agreement Business Cont Bus Witte Rd Landscaping & Cont Bus Contracting Ord Traffic Detour Plan Proc We the People Pres Tahoma Mtn Bike Team Good of the Commission Assignments Pres Jim Hedrick Order (2/20 interviews) New Bus Regional Trails Coalition

77 This page is intentionally left blank.

78 Date: February 10, 2020

To: Mayor Kelly and City Councilors

From: Dave Johnson, Parks & Recreation Director/Assistant City Manager

Subject: Ordinance O-20-688 adopting the 2020 Parks, Recreation, Arts, and Open Space (PRAOS) Plan

Background/Discussion A Parks, Recreation, Arts, and Open Space (PRAOS) Plan is a six-year guide and strategic plan for managing and enhancing parks, recreation, and open space in Maple Valley. It helps establish a path forward for providing high quality, community-driven parks, trails, greenspaces, and recreational opportunities. Originally adopted in 2000, the Plan underwent updates in 2007, 2008, and 2014. This planning tool helps to identify the parks and recreation gaps and needs of a community and identifies ways to meet those needs. The Plan serves as a Master Plan for Parks, Recreation, and Open Space, helps formulate a 6-year Capital Improvement Plan, and provides recommendations to guide the department for the future. Every six (6) years the City is required to update its park plan and submit it to Washington State’s Recreation and Conservation Office (RCO) to remain grant eligible for grant funding for park acquisition and development projects. Your adoption of this plan tonight will help us meet the timeline of March 3, 2020 for Plan submission.

This updated plan incorporates recent changes that have occurred since the last update, including demographic, financial climate, service providers, department staffing levels, and new facilities. The plan helps to forecast future trends and their impact on parks and recreation; evaluate programs, facilities, and events and identify underserved portions of the community. An added element to this plan will be Public Art. The planning process for the development of a Public Arts Plan is expected to extend through the first Quarter of 2020, as it is not required for the RCO deadline.

On March 25, 2019, Council awarded a consultant contract to Conservation Technix to update to the PRAOS plan. Staff and the Consultant presented the draft plan to Council at the January 13, 2020 Work Session as well as at the January 15, 2020 Parks and Recreation Commission. The Plan presented to you incorporates feedback from both of those sessions.

79 Fiscal Impact The planning work for this project was covered under the Capital budget for 2019-20. The PRAOS Plan does not specifically update budgeted amounts as future projects will be included in the Capital Improvement Plan as recommended by the City Manager and approved by City Council later this year.

Recommendation Staff recommends adoption of Ordinance O-20-688.

Attachments 1. Ordinance #O-20-688 2. Draft PRAOS Plan

80 CITY OF MAPLE VALLEY, WASHINGTON ORDINANCE NO. O-20-688

AN ORDINANCE OF THE CITY OF MAPLE VALLEY, WASHINGTON, ADOPTING A PARKS, RECREATION, ARTS, AND OPEN SPACE PLAN; PROVIDING FOR SEVERABILITY, CORRECTIONS, AND ESTABLISHING AN EFFECTIVE DATE;

WHEREAS, the City Council adopted its original Parks, Recreation, Cultural, and Human Services Plan in December, 2000; and

WHEREAS, the City Council updated its Parks, Recreation, Cultural, and Human Services Plan in November 2007, and again in 2014; and

WHEREAS, the City Council wishes to adopt the updated Parks, Recreation, Arts, and Open Space Plan to provide guidance and strategic plan for the next 6 years and to remain eligible with the Washington State Recreation and Conservation Office;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAPLE VALLEY, WASHINGTON, DO ORDAIN AS FOLLOWS:

Section 1. Adoption of Updated Parks, Recreation, Arts, and Open Space Plan. The City Council of the City of Maple Valley hereby adopts the updated Parks, Recreation, Arts, and Open Space Plan. A copy of the City of Maple Valley Parks, Recreation, Arts, and Open Space Plan has been filed with the City Clerk, identified with Clerk's Receiving No. ______, and incorporated herein by this reference as if set forth in full as "Exhibit A."

Section 2. Severability. Should any section, paragraph, sentence, clause or phrase of this ordinance, or its application to any person or circumstance, be declared unconstitutional or otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by State or federal law or regulation, such decision or pre-emption shall not affect the validity of the remaining portions of this ordinance or its application to other persons or circumstances.

81 Section 3. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary non-substantive corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering.

Section 4. Effective Date. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title.

ADOPTED BY THE CITY COUNCIL AT A REGULAR MEETING THEREOF ON THE 10TH DAY OF FEBRUARY, 2020.

CITY OF MAPLE VALLEY

______SEAN P. KELLY, MAYOR

ATTEST/AUTHENTICATED:

______SHAUNNA LEE-RICE, CITY CLERK

APPROVED AS TO FORM:

______PATRICIA TARADAY, CITY ATTORNEY

DATE OF PUBLICATION: February 14, 2020 EFFECTIVE DATE: February 19, 2020

82 PROAS PLAN (DRAFT) https://www.maplevalleywa.gov/departments-services/parks-recreation/parks-recreation-arts-open- space-plan-update-2019

83 This page is intentionally left blank.

February 10, 2020

To: Mayor Sean Kelly and Councilors From: Halley Kimball, PE, SWM/NPDES Program Manager

Subject: Asset Management Software Improvements

Background

The City of Maple Valley is responsible for managing its many assets to protect public safety, its employees, the environment, and to provide an appealing atmosphere to all who visit, live, and work in the City. To record all of the City’s assets such as stormwater and streets infrastructure, park facilities, vehicles and other equipment, track progress on resident requests, and maintain regulatory required records of inspection and maintenance, the City relies on computer based asset management and mapping software. In order to improve the level of service we provide to our residents, while also reducing the time we spend on data entry, tracking, and reporting, City staff are recommending the following three changes to the programs we use for asset management:

1. Purchasing Cityworks Asset Management Software and discontinuing use of Elements XS and Geocortex 2. Upgrading ArcGIS Server 3. Purchasing SeeClickFix

Discussion

The details on the need and benefit of each of these changes is detailed below.

1. Cityworks Asset Management Software

In 2012, the City purchased an asset management software program called Elements XS to manage the many assets that the City owns and Geocortex, the required paired mapping software. Over the last few years it has become apparent to the Surface Water, Public Works Maintenance, and GIS staff that Elements XS and Geocortex do not have the capability to meet the City’s needs and the concerns that we have with the software are unable to be remedied by Elements XS staff.

City staff researched multiple potential replacement asset management software suppliers and after receiving a demo from Cityworks, selected them as the optimal option to replace Elements XS and Geocortex. Cityworks provides the following features and benefits not currently provided by Elements XS:

x Compatible with ArcGIS, the mapping software currently used by the City; x Compatible with SeeClickFix, the 311 app the City proposes purchasing to support service request response; x Can be used to schedule on a calendar, track, and create reports of work orders or services requests from residents, which is essential for meeting NPDES permit requirements and responding to resident requests; x Can easily track inspection and maintenance history of a specific asset or group of assets; x Maintenance staff can see their assigned service requests directly on a map to streamline responses and reduce drive times; x Can connect as-builts and/or photos to assets to aid in-field work; and x Allows for batch scheduling of annual inspections, which will greatly reduce annual set up time for NPDES inspections.

In addition to all of these features, we consider Cityworks as a company to be more reliable and responsive to our requests. Elements XS is not currently used by any local municipalities, while Cityworks is currently used by: King County, Sammamish, Shoreline, Bonney Lake, Kent, Renton, SeaTac, Des Moines, Bellingham, and more. City staff have spoken with other cities who use Cityworks software and they have not experienced any significant issues and have been able to utilize it for a broad range of assets and applications.

2. ArcGIS Server The City currently uses the Basic Workgroup version of ArcGIS Server, which limits the number of users to 5 accounts. City staff is already having to share accounts due to this limit. If the City decides to use Cityworks, which is compatible with ArcGIS Server, there will be additional users who will need an ArcGIS account to fully utilize Cityworks capabilities. With the upgrade to ArcGIS Enterprise Standard we are able to have an unlimited number of named user accounts with Viewer capabilities, and for a small upgrade fee, we can assign certain users as Editors with capabilities to do things like edit/update mapped features and their attributes in the field and track snow plowing routes in real-time so citizens can see where and when roads have been treated or plowed from a mobile or desktop web mapping application. City staff recommend purchasing 8 additional Editors accounts (at $203 per account) to allow both members of the SWM group, 4 public works maintenance crew members (for snow plow tracking), 1 public works engineering staff member, and 1 planner to have the ability to edit/update features.

3. SeeClickFix SeeClickFix would be a completely new program for the City of Maple Valley. SeeClickFix allows residents to utilize an iOS or Android application to report issues they see within the City

86 directly to the correct department. SeeClickFix can be integrated with Cityworks to create a service request based on the resident report and send notifications of a new request to applicable City staff. With the user’s approval, the City can also send alerts and push notifications about things such as traffic hazards, road closures, or storm warnings directly to the users’ phone.

Many cities in our region use a version of a 311 program to encourage community engagement and make sure residents are being heard and responded to in a timely manner. Cities currently using SeeClickFix for this service include: Covington, Sammamish, Shoreline, Bainbridge Island, Mercer Island, Tukwila, Renton, and SeaTac.

Fiscal Impact

Cityworks:

Year 1 cost: Historic data transfer from Elements XS: $12,000 On-site support and implementation costs (includes setup of Cityworks Online, 2 days of on-site workflow review, database configuration, 1 day of onsite review, 2 days of administrative user training, 2 days of end user training, 5 remote hours): $27,600 Software and licenses (50% discount): $15,000 Total: $54,600

Year 2 cost (16% discount): $25,000

Year 3 onward: $30,000

ArcGIS Enterprise Standard:

Year 1 cost: Upgrade to unlimited viewer licenses: $8,628 Additional Editor licenses (8 @ $203/license): $1,624 Sales Tax: $881.67 Total: $11,133.67

Year 2 onward (maintenance fee): $5,000

SeeClickFix:

Year 1 onward cost: $7,000

Year 1 Total: $72,733.67 Year 2 Total: $37,000 Year 3 Onward Total: $42,000

Current costs: Elements/Geocortex annual maintenance: $6,000.00 + $4,506.90 = $10,506.90 ArcGIS Basic Workgroup maintenance: $2,500.00 Total: $13,006.9

The City has budgeted $70,100 for the replacement of Elements XS and Geocortex in 2020. This package of changes allows us to meet multiple asset management improvement needs and resident requests simultaneously. The $2,633.67 gap between the budget and the year 1 cost for all 3 systems will be paid for by the Public Works and Community Development Department, with the majority coming from the SWM budget.

The costs in year 2 (2021) and year 3 (2022) will be factored into the staff recommended 2021/2022 biennial budget.

Recommendation

Staff recommends the City Council adopt Resolution No. R-20-1428, authorizing the City Manager to purchase of Cityworks, ArcGIS Enterprise Standard plus 8 Editor accounts, and SeeClickFix.

Options

1. Motion to approve Resolution No. R-20-1428. 2. Motion to reject Resolution No. R-20-1428. 3. Take some other action.

Attachments

1. Resolution R-20-1428 2. Cityworks License and Maintenance Agreement and Quote 3. Cityworks Implementation Agreement and Quote 4. ArcGIS Enterprise Standard Quote 5. SeeClickFix Quote

88 CITY OF MAPLE VALLEY, WASHINGTON

RESOLUTION NO. R-20-1428

A RESOLUTION OF THE CITY OF MAPLE VALLEY, WASHINGTON, AUTHORIZING THE CITY MANAGER TO PURCHASE CITYWORKS, ARCGIS ENTERPRISE STANDARD, AND SEE CLICK FIX SOFTWARE AND TO ENTER INTO ANY REQUIRED AGREEMENTS TO EFFECTUATE SAME.

WHEREAS, the City of Maple Valley is responsible for managing its many assets to protect public safety, its employees and the environment; and

WHEREAS, City staff rely on computer based asset management and mapping software to accurately keep track asset condition, maintenance, and inspections; and

WHEREAS, to meet the City’s needs and regulatory requirements, staff recommends replacing the existing computer based asset management and mapping program with Cityworks and an upgrade of the ArcGIS Server to ArcGIS Enterprise Standard; and

WHEREAS, in addition, to improve staff’s engagement with Maple Valley residents and reduce service request response times, City staff recommends purchasing a Cityworks compatible 311 phone application based program, SeeClickFix; and

WHEREAS, the City has received quotes from each company with totals for the three programs being – $72,733.67 in year 1, $37,000 in year 2, and $42,000 in year 3 onward;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAPLE VALLEY, WASHINGTON, DO RESOLVE AS FOLLOWS:

Section 1. Authorization. The City Manager is hereby authorized to purchase Cityworks, ArcGIS Enterprise Standard, and SeeClickFix software in an amount, not to exceed $72,733.67 in year 1, $37,000 in year 2, and $42,000 in year 3 and onward, and to effectuate any required agreements to effectuate the same.

PASSED BY THE CITY COUNCIL AT A REGULAR BUSINESS MEETING THEREOF ON THE 10th DAY OF FEBRUARY 2020.

______Sean Kelly, Mayor

ATTEST:

______Shaunna Lee-Rice, City Clerk

APPROVED AS TO FORM:

______Patricia Taraday, City Attorney

90 91 92 93 94 95 96 97 98 99 100 101 102 103 104

CITYWORKS® IMPLEMENTATION AND SERVICES AGREEMENT

THIS AGREEMENT is made and entered into by and between the CITY OF MAPLE VALLEY, WASHINGTON located at 22017 SE Wax Road, Suite 200, Maple Valley, Washington 98038, hereinafter referred to as “Customer,” and AZTECA SYSTEMS, LLC., a Delaware limited liability company of 11075 South State Street, Suite 24, Sandy, UT 84070 hereinafter referred to as “Azteca Systems.”

This is an agreement for the implementation, training and/or related services for Cityworks Software and Products to the extent set forth in the Purpose herein and as outlined in “Exhibit A.” Azteca Systems software and products are licensed under a separate license agreement which governs the terms and usage of the Cityworks software and related products.

This signed Agreement may be executed in duplicate by the Parties. An executed Agreement, modification, amendment, or separate signature page shall constitute a duplicate if it is transmitted through electronic means, such as fax or email, and reflects the signing of the document by any Party. Duplicates are valid and binding even if in an original paper document bearing each Party’s original signature is not delivered.

In consideration of the mutual covenants and agreements herein contained, the receipt and sufficiency whereof being hereby acknowledged, the parties hereto agree as follows:

1. Purpose: Customer agrees to hire Azteca Systems as an independent contractor to perform for Customer, the services described in the Scope of Services attached hereto as “Exhibit A” and by this reference made a part hereof.

2. Effective Date: This Agreement is effective upon the date of its execution and will terminate upon the completion of the Scope of Services or unless otherwise specified herein.

3. Scope of Work: Azteca Systems will perform the work and provide the services in accordance with the requirements of the Scope of Services and in a manner adhering to a reasonable standard of care and in accordance with all applicable local, state or federal ordinances, laws, rules and regulations. Azteca Systems will obtain all necessary or required permits, or other items required for the proper and legal performance of the work.

4. Items and Services Not Covered: The following items, among others are specifically excluded as part of the implementation and related services.

a. Assistance with questions related to third party software, computer hardware, networking, and other similar items that are not provided by Azteca; b. Assistance with computer operating system questions not directly pertinent to the Cityworks Software or Program Modifications; c. Customer Data debugging and/or correcting; d. Services necessitated as a result of any cause other than authorized ordinary and proper use by the Customer of the Covered Software, including but not limited to neglect, abuse, unauthorized modifications and/or unauthorized updates; e. Consulting regarding customizations created to function with the Cityworks Software unless the customization is identified and listed as Covered Software in a separate Cityworks Software License Agreement.

5. Data Confidentiality: Azteca Systems will take reasonable measures to ensure that any Customer data and/or confidential information provided to Azteca Systems during the term of this Agreement is not inappropriately accessed or distributed to any third-party. Data provided to Azteca Systems by the

105 Customer is for the purpose of training, implementation, or providing the services herein. At no time will the data be distributed to individuals or organizations who are not Azteca Systems employees without first receiving written approval from Customer.

6. Payment: Customer agrees to pay Azteca Systems an amount not to exceed $48,400.00 for services performed pursuant to the Scope of Services in Exhibits A and B. Any alteration or deviation from the described work that involves extra costs will be performed by Azteca Systems after written request by the Customer and will become an extra charge over and above the contract amount. The parties must agree upon any extra charges in writing. Payments for services hereunder shall be made after the completion of each task. Azteca Systems shall submit to the Customer an invoice for services rendered and the Customer shall make payment to Azteca Systems within thirty (30) days thereafter. If applicable, Azteca Systems shall add applicable sales tax to each invoice and upon receipt of payment from the Customer, promptly remit appropriate amounts.

7. Independent Contractor Status: The parties agree that Azteca Systems is an independent contractor for purposes of this Agreement and is not to be considered an employee of the Customer for any purpose. Azteca Systems is not authorized to represent the Customer or otherwise bind the Customer in any dealings between Azteca Systems and any third parties.

8. Indemnity and Insurance: For the services rendered, and to the fullest extent permitted by law, Azteca Systems agrees to defend, indemnify, and hold the Customer harmless against claims, demands, suits, damages, losses, and expenses connected therewith that may be asserted or claimed against, recovered from or suffered by the Customer by reason of any injury or loss, including but not limited to, personal injury, including bodily injury or death, property damage, occasioned by, growing out of, or in any way arising or resulting from any intentional or negligent act on the part of Azteca Systems or its agents or employees.

For this purpose, Azteca Systems shall provide Customer with proof of Azteca Systems’ liability insurance issued by a reliable company or companies for personal injury and property damage in amounts not less than as follows:

Workers’ Compensation - statutory Employers’ Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate Automobile Liability - $1,000,000 property damage/bodily injury; $2,000,000 annual aggregate Network & Info Security - $5,000,000 annual aggregate

The Customer shall be included or named as an additional or named insured on the Commercial General and Automobile Liability policies. Notwithstanding the forgoing the total cumulative liability of Azteca Systems hereunder, from any and all causes of action of any kind, including, but not limited to contract, tort (including negligence), strict liability, breach of liability, breach of warranty, misrepresentation, or otherwise shall not exceed the limits of Azteca’s Insurance.

The foregoing limitations may not be valid in some jurisdictions and apply only to the extent permitted by applicable law in Customer’s jurisdiction. Customer may have additional rights under law that may not be waived or disclaimed. Azteca Systems does not seek to limit Customer’s remedies to any extent not permitted by law.

9. Professional Service: Azteca Systems agrees that all services and work performed hereunder will be accomplished in a professional manner.

10. Compliance with Laws: Azteca Systems agrees to comply with all federal, state and local laws, ordinances, rules and regulations, including regulations for licensing, certification and operation of

106 facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in this Agreement to assure quality of services.

11. Nondiscrimination: With respect to the provisions of services under this Agreement, Azteca Systems agrees not to discriminate against any person because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status of that person.

12. Default and Termination:

a. Either party may terminate this Agreement for convenience, in whole or in part, at any time, by at least thirty (30) days written notice to the other party. In the event of termination, Azteca Systems shall be paid its costs, including contract close-out costs, and profit on work performed up to the time of termination.

b. Either party may terminate this Agreement for a material breach that is not cured within thirty (30) days of written notice to the breaching party, except that termination is immediate for a material breach that is impossible to cure.

c. In the event that either funding from Customer or other sources is withdrawn, reduced, or limited, or the authority of the Customer to perform any of its duties is withdrawn, reduced, or limited in any way after the Effective Date of this Agreement and prior to normal completion, the parties shall have the authority to exercise the Termination for Convenience option to terminate this Agreement in whole or in part. If a party to this Agreement chooses to terminate for convenience that party may do so by thirty (30) days’ written notice to the other party.

d. If this Agreement is terminated for convenience, the Customer is only liable for payment required by the terms of this Agreement for services rendered or otherwise received and accepted prior to the effective date of termination.

13. Political Activity Prohibited: None of the funds, materials, property, or services provided directly or indirectly under the Agreement shall be used for any partisan political activity, or to further the election of defeat of any candidate for public office.

14. Prohibited Interest: No member, office, or employee of the Customer shall have any interest, direct or indirect, in this Agreement of the proceeds thereof.

15. Additional Provisions:

a. Taxes and Fees: Fees quoted to Customer are exclusive of any taxes or fees, including, but not limited to, sales tax, use tax, value-added tax (VAT), customs, duties, or tariffs.

b. No Implied Waivers: The failure of either party to enforce any provision of this License Agreement shall not be deemed a waiver of the provisions or of the right of such party thereafter to enforce that or any other provision.

c. Severability: The parties agree that if any provision of this Agreement is held to be unenforceable for any reason, such provision shall be reformed only to the extent necessary to make the intent of the language enforceable. The invalidity, illegality or unenforceability of any provision shall not affect the validity, legality or enforceability of any other provision of this Contract, which shall remain valid and binding.

107

d. Feedback. Azteca Systems may freely use any feedback, suggestions, or requests for Product improvements that Customer provides to Azteca Systems. Regardless of the source of any feedback or suggestions, any improvements to the Cityworks Software or Products, and any related intellectual property, are owned by Azteca Systems.

e. Governing Law:

i. Government Entities. If Customer is a government entity, the applicable laws of Customer’s jurisdiction govern this agreement.

ii. Non-government Entities. US Federal law and the law of the State of Utah govern this Agreement, excluding their respective choice of law principles.

f. Dispute Resolution: The parties will use the following dispute resolution processes:

i. Government Entities. Azteca Systems will comply with mandatory dispute resolutions under applicable law.

ii. Mediation and Arbitration. Except as noted above, the parties will submit to binding arbitration to resolve any dispute arising out or related to this Agreement that cannot be settled through consultation and negotiation in good faith and in a spirit of mutual cooperation. The Commercial Arbitration Rules of the American Arbitration Association will govern the arbitration proceedings. Arbitration will be at an agreed-upon location. Either party will, at the request of the other, make available documents or witnesses relevant to the major aspects of the dispute.

16. Entire Agreement. This Agreement, including its incorporated documents, and exhibits constitutes the sole and entire agreement of the parties as to the subject matter set forth herein and supersedes any previous agreements, understandings, and arrangements between the parties relating to such subject matter. Additional or conflicting terms set forth in any purchase orders, invoices, or other standard form documents exchanged other than service descriptions, quantities, pricing, are void and of no effect. Any modification(s) or amendment(s) to this Agreement must be in writing and signed by each party.

ACCEPTED AND AGREED:

AZTECA SYSTEMS, LLC. CITY OF MAPLE VALLEY, WA

By: ______By: ______

Name: Brian L. Haslam Name: ______

Title: President - CEO Title: ______

Date: ______/______/______Date: ______/______/______

108 EXHIBIT A

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110 &,* 4+ EXHIBIT B

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! ! !& ! ! (#'"#"& ! %#"!%" !"# !#!# ! !"! #"# #'& !"!%! ! ')+" !#& !" # &* 3 # %!" .(#0" "/*&! # !$ !! ! 1*00 12(000*00 12(000*00 ! % !!! ! !!%$ (! ! &! # !!! "!! !$ ( !$" ! ! !!$! ' % ! !!% ! !! ! ! ! % ! !!! ! ## ++)+-),*+. "!' ! %!! (! !!# ! ! % ! ! ! #" % #$ $ #(

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'! & ! (*11075 "! !! !*-24 &( 84070,,!)801*523*2751%)801*523*3734 111 This page is intentionally left blank.

112 Quotation # Q-406465

Date: January 24, 2020

Environmental Systems Research Institute, Inc. Customer # 141019 Contract # 2010MPA7132 380 New York St Redlands, CA 92373-8100 City of Maple Valley Phone: (909) 793-2853 Fax: (909) 307-3049 Information Technology GIS Dept DUNS Number: 06-313-4175 CAGE Code: 0AMS3 22017 SE Wax Rd Ste 200 Maple Valley, WA 98038

To expedite your order, please attach a copy of ATTENTION: Cathy Walker this quotation to your purchase order. PHONE: (425) 413-6628 Quote is valid from: 1/24/2020 To: 4/23/2020 EMAIL: [email protected]

Material Qty Unit Price Total 154621 1 $8,628.00 $8,628.00 ArcGIS Enterprise Standard (Windows) Up to Four Cores Upgrade from ArcGIS Enterprise Workgroup Standard Up to Four Cores

165531 8 $203.00 $1,624.00 ArcGIS Online Editor Term License

Subtotal: $10,252.00 Sales Tax: $881.67 Estimated Shipping and Handling (2 Day Delivery): $0.00 Contract Price Adjust: $0.00 Total: $11,133.67

This order is subject to State of Washington Price Agreement (Esri Contract #2010MPA7132). State of Washington Contract # A11- MST-563. No other terms shall apply

For questions contact: Email: Phone: Heather Glock [email protected] 909-793-2853 x8948

!! " # $ %&'( ) * )&+,-- $.(&) ( ( ( """ & " $ & / " " 0 )121 GLOCKH This offer is limited to the terms and conditions incorporated and attached herein.

113 Quotation # Q-406465

Date: January 24, 2020

______If you have made ANY alterations to the line items included in this quote and have chosen to sign the quote to indicate your acceptance, you must fax Esri the signed quote in its entirety in order for the quote to be accepted. You will be contacted by your Customer Service Representative if additional information is required to complete your request.

If your organization is a US Federal, state, or local government agency; an educational facility; or a company that will not pay an invoice without having issued a formal purchase order, a signed quotation will not be accepted unless it is accompanied by your purchase order.

In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g. MPA, ELA, SmartBuy, GSA, BPA) on your ordering document.

BY SIGNING BELOW, YOU CONFIRM THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION, AND YOU ARE AUTHORIZING ESRI TO ISSUE AN INVOICE FOR THE ITEMS INCLUDED IN THE ABOVE QUOTE IN THE AMOUNT OF $______, PLUS SALES TAXES IF APPLICABLE. DO NOT USE THIS FORM IF YOUR ORGANIZATION WILL NOT HONOR AND PAY ESRI'S INVOICE WITHOUT ADDITIONAL AUTHORIZING PAPERWORK.

Please check one of the following:

___ I agree to pay any applicable sales tax.

___ I am tax exempt, please contact me if exempt information is not currently on file with Esri.

______Signature of Authorized Representative Date

______Name (Please Print)

______Title

______

The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (Esri).

Any estimated sales and/or use tax reflected on this quote has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state tax directly, then prior to invoicing, your organization must provide Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction.

For questions contact: Email: Phone: Heather Glock [email protected] 909-793-2853 x8948

!! " # $ %&'( ) * )&+,-- $.(&) ( ( ( """ & " $ & / " " 0 )121 GLOCKH This offer is limited to the terms and conditions incorporated and attached herein.

114 SeeClickFix powered by CivicPlus CivicPlus 302 S 4th Street Pricing Manhattan, KS 66502

Statement of Work

CivicPlus 302 S 4th Street Manhattan, KS 66502

Prepared for: Prepared by:

Cathy Walker Andrew Shetty GIS Manager [email protected] Maple Valley, Washington, City 2033496685 [email protected] 2532224586

115 SeeClickFix powered by CivicPlus CivicPlus 302 S 4th Street Pricing Manhattan, KS 66502

Prepared for: Prepared by: Issue Date: 1/23/2020 Cathy Walker Andrew Shetty Pricing Expires: 2/28/2020 Maple Valley, Washington, City Account Executive [email protected] [email protected] 2532224586 2033496685

RECURRING ANNUAL PRODUCT SUBSCRIPTIONS Quantity SeeClickFix SeeClickFix gives your organization a complete suite of web, iOS and Android applications to Licenses efficiently manage your services and communications.

• SeeClickFix-branded iOS and Android Apps for Citizens and Officials • Embeddable Web App • Request Workflows and Communication Tools • Powerful Mapping & Analytics • Alerts and Notices with Email and Push Notifications • Work Orders and Budgeting Templates • Resources for Tracking Time and Materials • User Permissions and Roles 2 SeeClickFix SeeClickFix-hosted integration with Cityworks AMS for Service Requests. Connector for Cityworks AMS https://partnerhelp.seeclickfix.com/s/article/SeeClickFix-Connect-for-Cityworks (SR only) 1 TOTAL ANNUAL SUBSCRIPTION FEES $7,000.00

TOTAL FEES Initial Term of Contract 12 Months DUE AT CONTRACT SIGNING $7,000.00

Annual Fee is subject to 5% annual technology uplift in subsequent renewal years, starting with the second renewal year.

The undersigned has read and agrees to the following Terms and Conditions, which are incorporated into this SOW, and have caused this SOW to be executed as of the date signed by the Customer which will be the Effective Date: https://legal.seeclickfix.com/terms-and-conditions-cp/

CivicPlus Maple Valley, Washington, City

Name Name

Title Title

Date Date

Signature Signature

116

February 10, 2020

To: Mayor Sean Kelly and Councilors From: Amy Taylor, Senior Planner Subject: Flynn Property Easement Relinquishment

Background

Several easements exist on this property, primarily for utilities serving structures on site. The applicant and staff are proposing relinquishing one City easement on private property (Recording #20130226000338) that contains underground PSE electrical lines that serve the private property in three distinct areas.

Discussion

This easement was likely recorded during the SR 169 southbound pedestrian and streetscape improvement project, and was intended to be a temporary easement. Typically, the City avoids holding easements for the sole purpose of serving buildings on private property. The relinquishment of this easement also allows the property owner full development potential of his property. This was formerly the CVS redevelopment property. Staff expects the applicant to withdraw the CVS submittal and submit permits for an unknown development at a later date.

Fiscal Impact

There is no fiscal impact as a result of this proposal.

Recommendation

Staff recommends that Council approves the relinquishment of this easement.

Options

1. Approve Resolution No. R-20-1388 2. Do not approve Resolution No. R-20-1388 3. Take some other action.

Attachments

117 1. Resolution No. R-20-1388 2. Flynn Easement Release Legal Language 3. Owner Easement Release Document

118 CITY OF MAPLE VALLEY, WASHINGTON

RESOLUTION NO. R-20-1388

A RESOLUTION OF THE CITY OF MAPLE VALLEY, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE A RELEASE OF EASEMENT.

WHEREAS, the City of Maple Valley, has acquired certain utility easement rights as granted and conveyed by Utility Easement recorded under Recording No. 20130226000338; and

WHEREAS, said utility easement is divided into three separate and distinct locations, as described in Attachment 2; and

WHEREAS, Public Works has determined that all three utility easement locations are for private use, are no longer necessary or useful to the City of Maple Valley and shall be released; and

WHEREAS, the City Council wishes to release its interest in the utility easement recorded under Recording No. 20130226000338;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAPLE VALLEY, WASHINGTON, DO RESOLVE AS FOLLOWS:

Section 1. Authorization. The City Council authorizes the City Manager to execute the Release of Easement releasing its interest in a utility easement recorded under Recording No. 20130226000338.

PASSED BY THE CITY COUNCIL AT A REGULAR BUSINESS MEETING THEREOF ON THE 10TH DAY OF FEBRUARY 2020.

______Sean Kelly, Mayor ATTEST:

______Shaunna Lee-Rice, City Clerk

APPROVED AS TO FORM:

______Patricia Taraday, City Attorney

119 This page is intentionally left blank.

120 AFTER RECORDING RETURN TO:

City Clerk City of Maple Valley P.O. Box 320 Maple Valley, WA 98038

Reference Number of Related Document: 20130226000338 Grantor: City of Maple Valley Grantee: Servient estate landowner Abbreviated Legal Description: Portion of S.W.¼, S.E.¼, Sec.16, T-22N, R-6E, W.M. Assessor's Tax Parcel No.: 162206-9093 and 162206-9025

Release of Easement (Municipal Corporation)

THIS INSTRUMENT made this day of 2020 by the CITY OF MAPLE VALLEY, a municipal corporation of King County, State of Washington.

WITNESSETH:

WHEREAS, the City of Maple Valley, has acquired certain utility easement rights as granted and conveyed by Utility Easement recorded under King County Recording No. 20130226000338.

AND WHEREAS, said utility easement is divided into three separate and distinct locations.

AND WHEREAS, it has been determined that the entire utility easement is no longer necessary or useful to the City of Maple Valley and shall be released.

NOW THEREFORE, the City of Maple Valley hereby fully releases, terminates and extinguishes that certain utility easement recorded under King County Recording No. 20130226000338 and quit claims all right, title and interest thereto to the owner of record of the land burdened by said easement.

121 APPROVAL SIGNATURES: DATE:

City of Maple Valley

By: ______

Attest:

By: ______

Approved as to form:

By: ______

122 123 This page is intentionally left blank.

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126 February 10, 2020

To: Mayor Sean Kelly and Councilors From: Matt Torpey, Community Development Manager Subject: Planning Commission Appointments and Length of Terms

Background

Over the many years of Planning Commissioners being appointed to the Commission, either retiring, resigning, or leaving the Commission for some other reason, the staggered terms of commissioners has overlapped resulting in six commissioners’ terms expiring on March 1, 2020. In order to avoid this situation in the future, staff is proposing a “reset” of the length of terms and the expiration date in order to have staggered terms moving forward.

Discussion

The attached ordinance would reestablish staggered terms for the seven regularly appointed commissioners. Staff proposes establishing position numbers and having positions 1, 2, and 3 expire on December 31, 2022. Positions 4, 5, 6, and 7 will expire December 31, 2024. All subsequent terms shall be for four years, reestablishing the staggered appointment approach.

Fiscal Impact

There is no fiscal impact as a result of this proposal.

Recommendation

Staff recommends that Council review these code amendments and advise staff of any proposed changes. An adopting ordinance is attached.

Attachments 1. Ordinance O-20-689

127 This page is intentionally left blank.

128 CITY OF MAPLE VALLEY, WASHINGTON ORDINANCE NO. O-20-689

AN ORDINANCE OF THE CITY OF MAPLE VALLEY, WASHINGTON, AMENDING MAPLE VALLEY MUNICIPAL CODE SECTION 2.35.020 ENTITLED “MEMBERSHIP;” PROVIDING FOR SEVERABILITY, AN EFFECTIVE DATE AND REVISIONS BY THE CODE REVISER.

WHEREAS, the City Council appoints members to the Planning Commission for a term of four years; and

WHEREAS, because of the number of retirements, resignations and other vacation of appointed members over a number of years the staggered appointment period has overlapped resulting in six members expiring on the same date; and

WHEREAS, the City Council wishes to amend the terms of membership on the Planning Commission to re-establish the staggering of positions;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAPLE VALLEY, WASHINGTON, DO ORDAIN AS FOLLOWS:

Section 1. Section 2.35.020 of the Maple Valley Municipal Code, entitled “Membership” is hereby amended to read as follows (new text in underline; deleted text in strikethrough):

2.35.020 Membership.

A. Qualifications. Members of the Planning Commission shall be selected from individuals who have an interest in environmental affairs, planning, land use, and residential and commercial development as evidenced by training, experience or actions. An intent of the selection process shall be to evenly represent the areas of interest as stated herein. Membership in the Planning Commission shall be limited to residents, business owners, or owners of property within the City.

B. Number of Members/Terms. The Planning Commission shall consist of seven members, each of whom shall be appointed for a term of four years, and no more than two Planning Commissioner Alternate(s) who shall be appointed for a term of two years. No more than one member of the seven-member Commission shall be represented by a business owner whose principal place of business is within the City limits, who is licensed by the State of Washington, who holds business licenses, if applicable, issued by the City, and who does not own real estate nor reside in the City. To allow the staggering of terms for the initial Planning Commission and appointment or reappointment as appropriate, the initial terms shall be as follows: three members for terms of two and one-half years; four members for terms of four and one-half years. Subsequent terms shall be for four years. Terms shall expire on March 1st of the year of expiration of the initial and subsequent terms. Except as set forth in subsection (F) of this

129 section, the Planning Commissioner Alternate(s), unless appointed to fill a vacancy occurring other than through expiration of term, shall serve a two-year term expiring on March 1st of the year of expiration. In order to provide for continuity of membership, all seven Commission members shall be assigned a position number. Three positions, Position Nos. 1-3, shall expire December 31, 2022. The remaining four Positions, Position Nos. 4-7, shall expire December 31, 2024. All subsequent terms for all Positions shall be four years. Planning Commission Alternate(s) shall be appointed two-year terms expiring on December 31st of the year of expiration, except as set forth in subsection (F). No more than one member of the seven-member Commission shall be represented by a business owner whose principal place of business is within the City limits, who is licensed by the State of Washington, who holds business licenses, if applicable, issued by the City, and who does not own real estate nor reside in the City.

C. Appointment. Members of the Planning Commission shall be appointed or re-appointed by the Mayor, subsequent to an open recruitment process approved by the City Council. Appointments shall be confirmed by a majority vote of the City Council.

1. Commissioners shall be selected without respect to political affiliations and shall serve without compensation.

2. Consideration will be given toward maintaining an equitable balance of community representation.

3. Multiple members from the same family or household shall not be appointed to the Planning Commission in order to avoid the reality or appearance of improper influence or favoritism.

4. Members of Council Members’ families or households shall not be appointed to the Planning Commission in order to avoid the appearance of favoritism and to increase community representation.

D. Planning Commission Alternate(s).

1. The Planning Commissioner Alternate(s) shall be designated Alternate One and Alternate Two. Planning Commissioner Alternate One shall be the senior alternate and shall be designated as the voting alternate in all instances, except when both are necessary and both alternates shall be entitled to vote, or in the absence of Alternate One, in which event Alternate Two shall be the voting alternate.

2. An Alternate member shall be entitled to vote when a quorum of regular membership is not met.

E. Removal. A Planning Commissioner or Planning Commissioner Alternate may be removed by the Mayor, with the concurrence of the City Council, for neglect of duty, conflict of interest, malfeasance in office, or other just cause, or for unexcused absences from more than three consecutive regular meetings. Failure of a Planning Commissioner or Planning Commissioner

130 Alternate to either reside in, own property in, or be a business owner in the City shall constitute a forfeiture of office. The decision of the City Council regarding membership on the Planning Commission shall be final and there shall be no appeal therefrom. A Planning Commissioner or Planning Commissioner Alternate unable to attend regular meetings is expected to tender his/her resignation. A Planning Commissioner who has not attended three consecutive Planning Commission meetings and whose absences have been excused may seek a temporary absence from his/her duties due to unique circumstances as set forth in subsection (G) of this section.

F. Vacancies. Except as set forth in subsection (G) of this section, any Commissioner vacancy occurring other than through the expiration of term shall be filled for the unexpired term by a Planning Commissioner Alternate. When the Planning Commissioner Alternate One position is vacated, the Planning Commissioner Alternate Two will move to the Planning Commissioner Alternate One position and will fill the next vacancy that occurs on the Commission other than through term expiration. If no Planning Commissioner Alternate is available to fill a vacant position, the position(s) shall be filled for the unexpired term(s) in the same manner as for appointment as provided in subsections (B) and (C) of this section, as relevant. If a Planning Commissioner Alternate is appointed to fill a position vacancy, a new Planning Commissioner Alternate(s) shall be selected as provided through subsection (C) of this section.

G. Temporary Absence. If a Planning Commissioner has more than three excused absences, or knows that he/she will be absent from regularly scheduled Planning Commission meetings for three or more consecutive meetings due to unique circumstance such as a medical necessity, the member may offer his/her resignation or may request a temporary absence. If a temporary absence is requested, the term of absence shall be four months. The absent Commissioner’s position will be filled by the Planning Commission Alternate One member. At the next regularly scheduled City Council meeting, notification will be provided regarding the temporary absence. If, at the end of the temporary absence, the Planning Commissioner is unable to return to the Planning Commission, the Commissioner’s position will be forfeit and the Planning Commission Alternate One member will be appointed to fill the remainder of the Commissioner’s term. H. Conflicts of Interest. Members of the Planning Commission shall fully comply with Chapter 42.23 RCW, Code of Ethics for Municipal Officers, Chapter 42.36 RCW, Appearance of Fairness, and such other rules and regulations as may be adopted from time to time by the City Council regulating the conduct of any person holding appointive office within the City. (Ord. O- 15-583 § 1; Ord. O-09-385 § 1; Ord. O-08-358 §§ 1, 2; Ord. O-06-329 §§ 1, 2; Ord. O-06-322 §§ 1, 2; Ord. O-99-105 § 1; Ord. O-99-80 § 1; Ord. O-97-15 § 2).

Section 3. Effective Date. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title.

131 Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the Code Reviser are authorized to make necessary corrections to this Ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or section/subsection numbering.

ADOPTED BY THE CITY COUNCIL AT A REGULAR MEETING THEREOF ON THE 10TH DAY OF FEBRUARY, 2020.

CITY OF MAPLE VALLEY

______SEAN P. KELLY, MAYOR

ATTEST/AUTHENTICATED:

______SHAUNNA LEE-RICE, CITY CLERK

APPROVED AS TO FORM:

______PATRICIA TARADAY, CITY ATTORNEY

DATE OF PUBLICATION: February 14, 2020 EFFECTIVE DATE: February 19, 2020

132 February 10, 2020

To: Mayor Sean Kelly and Councilors From: Matt Torpey, Community Development Manager Subject: Sign Code Amendments - Introduction

Background

In a recent (2015) United States Supreme Court case (Reed v. Gilbert), content based sign code regulations were deemed unconstitutional, at least as they applied to non-commercial signage. The Supreme Court ruled unanimously that an Arizona town’s sign code placed unconstitutional content-based restrictions on speech, in violation of the First Amendment. In short, the regulations distinguished signs on their content (whether the signs were ideological, political etc). Reading the sign in order to determine which regulation applied to that sign was deemed unconstitutional.

Initially, the Court’s ruling seemed to apply more broadly, but as case law developed after the ruling, it became clearer that the ruling was meant to apply only to non-commercial sign code regulations. This meant that non-commercial sign code regulations were required to be content- neutral, making distinctions based only on location, size, type, materials, etc.

In light of the Supreme Court ruling, staff worked with the City’s legal team to develop content neutral regulations to those portions of the code that applied to non-commercial signage while preserving the allowance of certain signage in the public right of way.

Discussion

The Planning Commission reviewed amendments to the sign code proposed by staff and over a period of several months devised a series of codes which meet the criteria under Reed v. Gilbert. After a public hearing in which several members of the community spoke out regarding the City’s real estate signage limitations in the public right of way, the Commission further considered amendments to the code and expanded on the location criteria and number of signs allowed for direction to lots for sale as well as open houses. Staff will introduce these amendments at this meeting and is seeking direction as to an adopting ordinance which will be presented at a future meeting.

Recommended amendments to the sign code (MVMC 18.50) include the following:

133

x Create content neutral regulations for all non-commercial signage. Eg. Removing references to religious and political signage now regulated as “non-commercial” signage. x Define “city sponsored event” and “civic event signs” to allow the city to advertise events such as Maple Valley Days, park events, golf course events, etc. x Consolidate all temporary signage regulations into a single section (Section E.) x Allow for up to five (5) offsite directional signs for real estate signage and garage sale signage. x Remove sign code fee references (fees are located in the City’s consolidated fee schedule)

Fiscal Impact

There is no fiscal impact as a result of this proposal.

Recommendation

Staff recommends that Council review these code amendments and advise staff of any proposed changes. Staff will bring an adopting ordinance to a future meeting.

Attachments 1. Planning Commission Recommendation 2. Recommended Amendments to Sign Code

134 135 136 18.50.010 Signs.

A. Scope and Purpose. This chapter establishes regulations governing the installation, alteration, relocation, maintenance, use and removal of all signs in the City. It is recognized that the businessperson’s right to identify their business contributes to the economic well-being of the community; however, that right should be exercised in a way as to bring benefit to the businessperson without affecting the welfare of the public. In general, this City takes the view that signs should be scaled to the building and property frontage to which the sign is related. The purpose of these regulations is to accomplish the following:

1. To encourage commercial communication that is responsive to the needs of the public in locating a business establishment by identification, address, product and/or service information;

2. To protect business sites from the loss of prominence and reduced effectiveness of individual signs resulting from unregulated number, size, and location of signs;

3. To enhance the visual character and identity of the City;

4. To reduce clutter and visual distraction;

5. To ensure that signs in the City do not adversely affect traffic safety by obstructing vehicle sight distance, interfering with official traffic signs, signals and devices, and unduly directing a driver’s attention away from the demands of safe driving; and

6. To protect the public health, safety, and welfare by regulating the placement, removal, installation, maintenance, size, and location of signs.

B. Definitions. The following words, terms and phrases, when used in this code, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning:

1. “A-frame or A-board sign” means a portable sign consisting of two sign faces hinged at the top and separated at the bottom to make it self-standing.

2. “Abandoned or dilapidated sign” means any sign remaining in place that has not been maintained appropriately, as defined in subsection (H) of this section, or if the activity conducted on the subject property ceases for 180 consecutive days. For the purpose of this section, “dilapidated” shall mean a condition of decay, deterioration or partial ruin especially through neglect or misuse.

3. “Administrator” means the Director of Community Development or his/her designated representative.

4. “Animated sign or display” means a sign or display that uses movement or the appearance of movement through the use of patterns of lights, changes in color or light

137 intensity, computerized special effects, video displays, or through any other method; except for the scrolling of a static message or scene onto or off a sign board in one direction per message.

5. “Awning or canopy sign” means a sign on the vertical surface or flap that is printed on, painted on, or attached to an awning or canopy.

6. “Balloon” means a decorative inflatable device, into which a gas (typically helium) is inserted in order to cause it to rise or float in the atmosphere. (See also “Inflatable advertising device.”)

7. “Banner” means a sign made of fabric or any nonrigid material with no enclosing framework.

8. “Billboard” means a permanent off-site outdoor advertising sign containing a message, commercial or otherwise, unrelated to any use or activity on the subject property on which the sign is located, but not including civic event signs, government signs, or instructional signs.

9. “Building-mounted sign” means any sign attached to the face of a building including without limitation wall signs, marquee signs, under canopy signs and projecting signs.

10. “Buildout” indicates the time when all lots are sold in a subdivision or buildings are completed and a certificate of occupation is issued for other types of development.

11. “Bulletin board” means a permanent sign box attached to a building facade containing no permanent advertising copy and designed to conform to the requirements of subsections (J)(4)(f) and (g) of this section.

12. Canopy Sign. See “Awning or canopy sign.”

13. “Center identification sign” means a building-mounted or freestanding sign that identifies the name and/or logo of a development containing more than one Office, Retail, Institutional or Business Park use or tenant and which may separately identify the tenants.

14. “Changeable copy sign” (other than electronic changeable message sign) means a sign whose informational content can be changed or altered (without changing or altering the sign frame, sign supports or electrical parts) by manual or mechanical means.

15. “City” means the City of Maple Valley unless the context clearly indicates otherwise.

“City sponsored event” signs and “civic event signs” are signs associated with an event that has been approved by City Council Resolution or are directly related to a city- endorsed activity.

138 16. “Clearview zone” means the definition set forth in MVMC 18.40.090 for sight distance requirements.

17. “Code Enforcement Officer” means the City Building Official or his/her designee.

18. “Community service event” or “civic event” means an event (such as Maple Valley Days) or other City-sponsored or endorsed event, festival, concert, fun run and/or meeting. “ “Commercial sign” is a sign displayed for the purpose of identifying a commercial use, or advertising a service, product, business or venture that is offered for trade or sale.

19. “Construction sign” means a temporary sign identifying a construction project including, but not limited to, a planned new commercial or residential building, and may include the project lender, architect, contractor, subcontractor, and/or material supplier participating in construction on the property on which the sign is located.

20. “Copy” means the graphic content of a sign surface in either permanent or removable letter, pictographic, symbolic, or alphabetic form.

21. “Directional sign, on-site” means a sign giving directions, instructions, or facility information and which may contain the name or logo of an establishment but no advertising copy (e.g., parking, exit or entrance signs).

22. “Drive-through business sign” means any sign intended to give information on product selection and pricing as used in a drive-through business, such as a menu sign, but not primarily intended to advertise the business.

23. “Electrical sign” means a sign or sign structure in which electrical wiring, connections, or fixtures are used.

24. “Electronic changeable message sign” means an electronically activated sign whose message content or display, either whole or in part, may be changed by means of electrical, electronic or computerized programming. A sign or portion of a sign on which the message or display is an electronic indication of fuel price shall be considered an electronic changeable message sign. A sign on which the sole message or display is an electronic indication of time and/or temperature shall be considered an electronic changeable message sign. Drive-through business/menu signs are not considered electronic changeable message signs.

25. “Exposed building face” means the building exterior wall of a single-occupant building or the building exterior wall of an individual tenant’s leased space in a multi- tenant complex, including the vertical distance between the eaves and ridge of a pitched roof above it, used for sign area calculation for building-mounted signs.

26. “Facade” means the entire building front including the parapet.

139 27. “Festoons, pennants, or blinking lights” means a string of ribbons, tinsel, small flags, pinwheels, or similar items that attract attention through movement, reflection, or illumination.

28. “Flag” means any piece of cloth of individual size, color and design used as a symbol, signal, emblem or for decoration.

29. “Flashing sign” means a sign of which any portion of it changes light intensity, switches on and off in a constant pattern, or contains moving parts or the optical illusion of motion caused by use of electrical energy or illumination, with a display that appears for less than one and one-half consecutive seconds.

30. “Freestanding sign” means a sign supported permanently upon the ground by poles, pylons, braces or a solid base and not attached to any building. Freestanding signs include those signs otherwise known as “pedestal signs,” “pole signs,” “pylon signs,” and “monument signs.”

31. “Frontage” means the length of the property line along any public right-of-way on which it borders.

32. “Frontage, building” means the length of an outside building wall on a public right- of-way.

33. “Fuel price sign” means a sign or portion of a sign displaying only the price of fuel for motorized vehicles or equipment. The portion of a freestanding sign that displays corporate identity or text unrelated to the price of fuel is not a fuel price sign and is subject to sign permit requirements.

34. “Garage or yard sale sign” means a temporary sign announcing an event, use or condition of personal concern to the sign user, including but not limited to “garage sale,” “yard sale” or “lost animal” signs.

35. “Government sign” means any temporary or permanent sign erected and maintained by any city, public utility, county, state, or federal government for designation of or direction to any school, hospital, historical site, property, or facility, including without limitation traffic signs, directional signs, warning signs, informational signs, and signs displaying a public service message.

36. “Graffiti” means the inscription of symbols, words, or pictures by painting, spray painting or other means of defacing public or private property.

37. “Height (of a sign)” means the vertical distance measured from the highest point of the sign face to the grade of the adjacent street or the surface grade beneath the sign, whichever is less.

140 38. “Holographic sign or display” means any sign or display that creates a three- dimensional image through projection.

39. “Human sign” means a sign that is worn (including costumes) or held by a human for commercial advertising or promotion purposes.

40. “Identification sign” means a sign whose copy is limited to the name and address of a building, institution, or person and/or to the activity or occupation being identified.

41. “Identification sign (residential)” means a freestanding or wall sign identifying a recognized subdivision, condominium complex, or residential development.

42. “Illuminated sign” means a sign with an artificial light source incorporated internally or externally for the purpose of illuminating the sign.

43. “Incidental sign” means a small sign, emblem, or decal informing the public of goods, facilities or services available on the premises (e.g., a credit card sign or a sign indicating hours of business).

44. “Inflatable advertising device” means an advertising device that is inflated by some means and used to attract attention, advertise, promote, market or display goods and/or services. These devices include large single displays or a display of smaller balloons connected in some fashion to create a larger display.

45. “Instructional sign” means a sign which designates public information including, without limitation, public restroom signs, public telephone signs, exit signs and hours of operation signs.

46. “Kiosk” means a freestanding sign, which may have a round shape or which may have two or more faces, and which is used to provide directions, advertising or general information.

47. “Maintenance” means the cleaning, painting and minor repair of a sign in a manner that does not alter the basic copy, design or structure of the sign.

48. “Marquee sign” means any sign attached to or supported by a marquee, which is a permanent roof-like projecting structure attached to a building.

49. “Monument sign” means a freestanding sign having the appearance of a solid base of landscape construction materials such as brick, stucco, stonework, textured wood, tile or textured concrete materials compatible with the materials of the primary structure on the subject property.

50. “Moving sign” means any sign that uses movement, by either natural or mechanical means, or change of lighting, either natural or artificial, to depict action to create a special

141 effect or scene; or signs that rotate or have a part(s) that moves or revolves (except the movement of the hands of a clock).

51. “Multi-tenant complex” means a commercial development containing two or more uses or businesses.

52. “Mural” means a design or representation that is painted or drawn on the exterior surface of a structure and that does not advertise a business, product, service, or activity.

53. “Nameplate” means a nonilluminated building-mounted identification sign giving only the name, address, and/or occupation of an occupant or group of occupants of the building.

54. “Neon (outline tubing) sign” means a sign consisting of glass tubing, filled with neon gas, or other similar gas, which glows when electric current is sent through it.

55. “Nonconforming sign, legal” means any sign that was legally in existence on December 13, 1999, or the effective date of these sign regulations, but does not comply with these sign regulations or any other ordinances as adopted by the City of Maple Valley.

56. “Obsolete sign” means a sign that advertises a product that is no longer made, a business that is no longer in operation or an activity or event that has already occurred, except for historical signs or markers.

57. “Off-site sign” or “off-premises sign” means a sign relating, through its message and content, to a business activity, use, product, or service not available on the subject property on which the sign is located with the exception of signs for schools, community centers, Chamber of Commerce, and government agencies as described in MVMC 18.50.010(I)(3)(a).

58. “On-site sign” means a sign which contains only advertising strictly applicable to a lawful use of the subject property on which the sign is located, including without limitation signs indicating the business transacted, principal services rendered, and goods sold or produced on the subject property, or name of the business and name of the person occupying the subject property.

59. “Pedestal sign” means a “freestanding sign” supported permanently upon the ground by one or more solid bases, which base or bases shall be equal to at least 50 percent of the sign area.

60. “Person” means any individual, corporation, association, firm, partnership, or other legal entity.

61. “Point of purchase display” means advertising of a retail item accompanying its display (e.g., an advertisement on a product dispenser, tire display, etc.).

142 62. “Pole or pylon sign” means a “freestanding sign” supported permanently upon the ground by poles or braces and not attached to any building.

63. “Political sign” means a temporary sign advertising a candidate or candidates for public elective office, or a political party, or signs urging a particular vote on a public issue decided by ballot in connection with a local, state, or national election or referendum.

64. “Portable sign” means a temporary sign designed to be moved easily and not permanently affixed to the ground or to a structure or building, e.g., A-board, T-frame, swing-frame, etc.

65. “Projecting sign” means a sign, such as a blade sign, other than a flat wall sign, which is attached to and projects from a building wall or other structure not specifically designed to support the sign.

66. “Public right-of-way” means land owned, dedicated or conveyed to the public, used primarily for the movement of vehicle, wheelchair, bicycle, and pedestrian traffic, or land privately owned, used primarily for the movement of vehicle, wheelchair, bicycle, and pedestrian traffic, so long as such privately owned land has been constructed in compliance with all applicable laws and standards for a public right-of-way.

67. Public Uses. For the purpose of the sign code, “public uses” shall mean publicly owned or funded facilities including but not limited to public schools, libraries, City Hall, community centers, museums, fire stations and performing arts centers. Religious institutions and grange halls are excluded from this definition.

68. “Real estate, off-site sign” means a portable or temporary sign announcing the proposed sale of property other than the property upon which the sign is located and providing directions to the subject property.

69. “Real estate, on-site sign” means a sign placed on the subject property and announcing the sale or rental of the subject property.

70. “Religious institution” means a facility operated for worship, prayer, meditation or similar activity by an organization granted tax-exempt status by the Federal Internal Revenue Service.

71. “Roof sign” means any sign erected above the eaves or on the roof of a building or structure.

72. “Scrolling displays” means the vertical movement of a static message or display on an electronic changeable message sign.

73. “Sign” means any device, structure, fixture, or placard that uses colors, words, letters, numbers, symbols, graphic designs, logos, or trademarks for the purpose of: (a) providing

143 information or directions; or (b) identifying or advertising any place, establishment, product, good, or service and includes all supports, braces, guys and anchors associated with such sign.

74. “Sign area” means the entire area of a sign on which graphics, letters, figures, symbols, trademarks and/or text is to be placed, excluding sign structure, architectural embellishments and framework. Sign area is calculated by measuring the perimeter enclosing the extreme limits of the module or sign face containing the graphics, letters, figures, symbols, trademarks, and/or text; provided, however, that individual letters, numbers or symbols using a canopy, awning or wall as the background, without added decoration or change in the canopy, awning or wall, have sign area calculated by measuring the perimeter enclosing each letter, number or symbol and totaling the square footage of these perimeters.

75. “Sign face” means the area of a sign on which the graphics, letters, figures, symbols, trademark or text is placed.

76. “Simulation of traffic signs” means any sign using the words “stop,” “look,” or “danger,” or any other words, symbols, characters, color or shape in such a manner as to interfere with, mislead, or confuse pedestrian or vehicular traffic.

77. “Snipe sign” means a sign or poster placed on trees, fences, light posts, or utility poles, except those posted by a government or public utility.

78. “Temporary sign” means a sign constructed and intended for short-term use. Temporary signs include, but are not limited to portable signs designed to be moved easily and not permanently affixed to the ground or to a structure or building, e.g., A- board, T-frame, swing-frame, etc.

79. “Tenant directory sign” means a sign for listing the tenants or occupants of a multi- tenant building or center.

80. “Time and temperature sign” means any sign that displays the current time and temperature, without any commercial messages.

81. “Traveling displays” means the horizontal movement of a static message or display on an electronic changeable message sign.

82. “Under canopy sign” means any sign intended generally to attract pedestrian traffic, suspended beneath a canopy or marquee, which is at a 90-degree right angle to the adjacent exposed building face and which contains no commercial messages other than the name of the business.

83. “Vehicle sign” means any sign attached to or placed on a parked vehicle or trailer used principally for advertising purposes, rather than transportation, but excluding signs relating to the sale, lease, or rental of the vehicle or trailer and excluding signs which

144 identify a firm or its principal product on a vehicle operated during the normal course of business.

84. “Wall sign” means either a sign applied with paint or similar substance on the surface of a wall or a sign attached essentially parallel to and extending not more than 24 inches from the wall of a building with no copy on the sides or edges.

85. “Warning sign” means any sign which is intended to warn persons of prohibited activities such as “no trespassing,” “no hunting,” and “no dumping.”

86. “Window sign” means any sign affixed to the inside of a window and intended to be viewed from the exterior of the structure.

C. Permits.

1. Permit Requirements. No sign governed by the provisions of this code shall be erected, moved, enlarged, altered or relocated by any person without a permit issued by the City unless such sign is expressly excluded from this permitting requirement pursuant to subsection (C)(3) of this section. An applicant shall pay the permit fees set forth in the City’s fee schedule except that, in cases where a legal nonconforming sign is being voluntarily replaced by a sign that conforms to the current sign regulations, permit fees shall be waived by the Community Development Department. No new permit is required for signs which have valid, existing permits and which conform with the requirements of this code on the date of its adoption unless and until the sign is altered or relocated. Signs which, on the date of adoption of this code, have permits but do not conform to this code’s requirements may be eligible for characterization as nonconforming signs.

2. Permit Applications. Applications for permits shall be made on the forms provided by the City of Maple Valley Community Development Department.

3. Permit Exceptions.

a. Maintenance and Operation. A sign permit is not required for maintenance of a sign or for operation of a changeable copy sign and/or an electronic changeable message sign.

b. Exempt Signs. A sign permit is not required for the following signs:

i. Address identification with numbers and letters not more than 10 inches in height.

ii. Barber poles.

iii. A change to center identification signs or tenant directory signs when the change is of an individual tenant’s identification on an existing sign. This

145 exemption includes copy changes to conforming signs that do not involve enlarging the sign or structurally altering the sign. iv. Temporary signs as set forth in subsection (E) below. Construction signs; provided, such signs are limited to two signs per project and each sign does not exceed 32 square feet per sign face and 12 feet in height. Construction signs for the project, commercial and residential, shall not be displayed prior to issuance of a building permit and shall be removed prior to buildout or the issuance of a certificate of occupancy for the project. v. Content identification for separate purpose devices such as phone booths, product dispensers, recycling containers, collection containers, gas pumps, etc., indicating only the contents or purpose of the device. vi. Directional signs, on-site. Each sign shall not exceed four square feet in sign area if the directional sign is indicating one direction and shall not exceed eight square feet in sign area if such sign is indicating more than one direction. Center or complex names or logos shall comprise not more than 20 percent of the total sign area. vii. Drive-through business sign. Signs shall be limited in number to two per business, and limited to locations abutting the drive-through lane. Signs shall not exceed five feet in height, and shall not exceed 45 square feet per sign face. Menu sign lettering, logos and photos shall be limited in size for viewing from the drive- through lane only. viii. Flags of any nation, government, educational institution, or noncommercial organization. One flag containing the name or corporate logo of a business. Decorative flags without corporate logos or other forms of advertising are also excluded from permit requirements. Decorative flags must be spaced a minimum of 50 feet apart. Each flag may be a maximum of 20 square feet. ix. Fuel price signs. Signs shall be located on the property where fuel is sold, shall be limited to one monument sign per street frontage, not to exceed five feet in height, and sign area shall not exceed 20 square feet per sign face. The portion of a freestanding sign that displays corporate identity or text unrelated to the price of fuel is not a fuel price sign and is subject to sign permit requirements. Electronic changeable fuel price signs are permitted. x. Government signs. The City must approve the location, number and the content of such signs. xi. Gravestones or other memorial displays associated with cemeteries or mausoleums. xii. Historical site plaques and signs integral to a historic building or site.

146 xiii. Holiday decorations and/or decorative lights displayed in conjunction with recognized holidays. xiv. Incidental signs attached to a structure or building, providing that the total of all such signs per use or business shall not exceed two square feet. xv. Instructional signs. xvi. Integral design features when such features are an essential part of the architecture of a building (including religious symbols) and when such features do not represent a product, service, or registered trademark. xvii. Interior signs located completely within a building or structure and not intended to be visible from outside the structure, exclusive of window signs. xviii. Nameplates not to exceed two square feet per sign face, and permanently affixed to the building in which the tenant is located. xix. Nonblinking small strings of lights, which are part of decoration to be used in association with landscaped areas and trees. xx. Political signs. For additional requirements refer to subsection (E)(2) of this section. xxi. Portable signs. For additional requirements refer to subsection (F) of this section. xxii. Garage and yard sale signs. The sign may be an off-premises sign and shall be limited to eight square feet per sign face and five feet in height; the sign must be immediately removed at the end of an event. The sign must contain the address of the event or advertiser, and there shall be no more than six such signs advertising an event. Garage sale and yard sale signs that do not conform to the above are subject to temporary sign permit requirements. xxiii. Real estate signs.

(A) Off-Site – Individual Property or Residences. The number of off-site A- frame real estate signs shall be limited to four per property, per agent; provided, however, that there shall be a minimum separation of 200 lineal feet between such signs. Exceptions to the 200-foot separation are allowed when a directional turn is required at distances less than 200 feet. The area of such signs shall be no greater than six square feet per sign face. All off-site real estate signs must be removed each day at the conclusion of the open house or other sales event and are permitted only between sunrise and sunset when the seller or the agent is in attendance at the subject property.

147 (B) On-Site. The number of on-site real estate signs shall be limited to one per agent per street frontage or public entrance if no street frontage exists. For dwelling units, the area of the sign shall be no greater than six square feet per sign face. For other uses and developments, the size shall not exceed 32 square feet per sign face. All on-site real estate signs must be removed when the sale closes, or in the case of a rental or lease, when the tenant takes possession.

xxiv. Religious institution signs.

(A) Off-Site. The number of off-site religious institution signs shall be limited to two per organization. The area of such signs shall be no greater than six square feet per sign face. All off-site religious institution signs must be removed each day at the conclusion of the service or event.

(B) On-Site. The number of on-site religious institution signs shall be limited to one per public entrance. The area of the sign shall be no greater than six square feet per sign face. All on-site religious institution signs must be removed each day at the conclusion of the service or event.

xxv. Signs required by law. Signs required by law meeting the current design standards of Washington State, the Uniform Building Code and the Uniform Sign Code.

xxvi. Under canopy signs not exceeding the width of the canopy and eight square feet in size; and provided, that a minimum separation exists between such signs equal to 20 lineal feet or the distance between the building entrance or entrances for each business to which the sign relates, whichever is less.

xxvii. Warning signs.

xxviii. Window signs – internal. Up to 20 percent of window area.

D. Prohibited Signs. The following signs or displays are prohibited in all zones within the City. Prohibited signs are subject to removal by the City at the owner’s or user’s expense. Confiscated signs are destroyed after 15 days. Owners may recover their signs within that time period by paying a fine prescribed in the fee schedule.

1. Abandoned or obsolete signs;

2. Signs which constitute a safety hazard to the public;

3. Animated signs or displays;

4. Banners, except as expressly allowed as temporary signage pursuant to subsection (E) of this section;

148 5. Billboards and all other types of off-premises signs, except as expressly permitted in subsections (C)(3)(b)(xxi), (xxii) and (xxiii) of this section;

6. Flashing signs or displays;

7. Graffiti;

8. Holographic signs or displays;

9. Inflatable advertising devices, except as expressly allowed as temporary signage pursuant to subsection (E) of this section;

10. Balloons for commercial purposes except as expressly permitted in subsection (E) of this section;

11. Moving signs;

12. Signs that obstruct or interfere with free access to or egress from a required exit from a building or structure or along a pedestrian or vehicular route;

13. Festoons, pennants, or blinking lights;

14. Portable signs, except as expressly allowed in subsection (E) of this section;

15. Real estate signs advertising properties or developments located outside the City;

16. Any sign in a public right-of-way except “government signs,” political signs, or signs for City-endorsed civic events or community service events; Signs in a public-right-of- way, except temporary signs as expressly permitted in subsection (E) of this section.

17. Roof signs;

18. Scrolling displays;

19. Simulations of traffic signs;

20. Snipe signs;

21. Traveling displays; and

22. Vehicle signs including any sign attached to or placed on a parked vehicle or trailer used principally for advertising purposes, rather than transportation, but excluding signs relating to the sale, lease, or rental of the vehicle or trailer and excluding signs which identify a firm or its principal product on a vehicle operated during the normal course of business.

149 E. Temporary Signs. Temporary signs are not allowed to continually advertise goods, services, political messages or events on a site; permanent signs shall be used for such purposes. No temporary signage is allowed in public right-of-way except for government signs or signs for City-endorsed civic events or community service events. No temporary signs shall be located within center medians, roundabouts, or the amenity zone along the outside turning edge of a roundabout, traffic circle, or island. Temporary signs shall not obstruct sight distances or create traffic hazards. Temporary signs shall not be illuminated. The following temporary signs are allowed. Only on site commercial temporary signs and off site directional development signs require a sign permit. The following regulations shall apply to all signs intended to be displayed for a limited time only:

1. Permits Required. All temporary signs, except political signs, and civic event or community signs, require a Temporary Sign Permit issued by the City of Maple Valley Community Development Department. Forms as provided by the Department shall be used. A Temporary Sign Permit fee in accordance with the current fee ordinance shall accompany all Temporary Sign Permit applications. Non-Commercial Temporary Signs. All non-commercial temporary signs on public right-of-way or private property shall be regulated as follows:

(a) Non-commercial temporary signs must not exceed 8 square feet in area and shall not exceed 42 inches in height.

(b) On roads that only have a shoulder and no sidewalk, non-commercial temporary signs must be placed beyond the edge of the asphalt, and may not be placed so that any part of the sign extends over the asphalt.

(c) Non-commercial temporary signs shall not be placed in a manner that negatively affects the health of tress, shrubs or other landscaping.

(d) Placement of off-premises non-commercial temporary signs on private property is subject to the landowner’s authorization.

2. Political Signs. Political signs shall be allowed in all zones. Such signs shall not exceed eight square feet in area and shall not exceed 42 inches in height; provided, that these restrictions shall not apply to lawfully established billboards. Political signs shall be removed within 10 days after the election; provided, that signs promoting successful candidates or ballot propositions in a primary election may remain displayed through the general election. The City may immediately remove political signs established in violation of this subsection. Commercial Temporary Signs. Commercial temporary signs shall be regulated as follows.

(a) Real Estate Signs.

(1) Off-Site – Individual Property or Residences. The number of off-site real estate signs (open house signs) shall be limited to five per property, per agent; provided, however, that there shall be a minimum separation of

150 200 lineal feet between such signs. Exceptions to the 200-foot separation are allowed when a directional turn is required at distances less than 200 feet. The area of such signs shall be no greater than six square feet per sign face. All off-site real estate signs must be removed each day at the conclusion of the open house or other sales event when the seller or the agent is in attendance at the subject property. Directional signs shall be limited to three per property and be no larger than two square feet in size. At no time shall the number of off site signs total more than five signs per property.

(2) On-Site. The number of on-site real estate signs shall be limited to one per agent per street frontage or public entrance if no street frontage exists. For dwelling units, the area of the sign shall be no greater than six square feet per sign face. For other uses and developments, the size shall not exceed 32 square feet per sign face. All on-site real estate signs must be removed when the sale closes, or in the case of a rental or lease, when the tenant takes possession.

(b) On-Premises Temporary Signs in Commercial Zones.

(1) Shall not exceed six square feet per side and 42 inches in height.

(2) Shall not be located in the city right-of-way.

(3) No more than one temporary sign may be utilized per entity and/or business.

(4) All signs shall be located on the premises to which they are advertising and/or located.

(5) Only permitted during business hours and must be removed each day upon the close of business.

(c) Garage and Yard Sale Signs. The sign may be an off-premises sign and shall be limited to eight square feet per sign face and five feet in height; the sign must be immediately removed at the end of an event. There shall be no more than five such signs advertising an event.

(d) Construction signs. Such signs are limited to two signs per project and each sign does not exceed 32 square feet per sign face and 12 feet in height. Construction signs for the project, commercial and residential, shall not be displayed prior to issuance of a building permit and shall be removed prior to buildout or the issuance of a certificate of occupancy for the project.

3 (e) Special Sale Signs. Special sale or promotional signs are limited to banner signs only. Special sale or promotional signs, designed to advertise or promote,

151 for short time frames, specific events, merchandise and/or prices, shall be permitted in all zones; provided, that such signs are displayed no more than 90 days in any 12-month period. All such signs must be attached to the facade, wall or window of the building occupied by the business conducting the sale or event advertised, or affixed to posts securely anchored to the ground on the premises. No business shall have more than two signs for each facade or wall of the building to which they are attached, or two banner signs affixed to posts. The total sign size shall not exceed 50 percent of the size of the allowed building-mounted sign or 50 percent of the size of the allowed freestanding sign.

43. Civic Event or Community Service Event Signs.Civic event or community service event signs may include banners, inflatable advertising devices and searchlights. Civic event or community service event signs may be placed up to 30 days in advance of the event and must be removed within five days of the close of the event.

5(f) Grand Opening Signs. Grand opening signs (which include business name changes) may include banners, searchlights, inflatable advertising devices and portable reader board signs. Searchlights, inflatable advertising devices and portable reader board signs are limited to a maximum of five days. Banners are limited to a total of 14 days. Grand opening signs allowed shall be in addition to the 90-day time frame identified in subsection (E)(3e) of this section, Special Sale Signs.

6. (g) Bulletin Board. A business may install a permanent bulletin board in addition to permanent wall signage. The bulletin board shall not exceed 50 percent of the total allowed permanent wall sign area; provided, each tenant is allowed a minimum of 15 square feet; and further provided, the maximum size of a bulletin board shall not exceed 32 square feet. Temporary signage may be placed at any time within the confines of the bulletin board. An initial permit is required for the installation of the bulletin board, but no subsequent permits are required for placement of temporary signage therein.

7(h). Human Signs. Human signs as defined in subsection (B)(39) of this section are considered a temporary sign and are subject to permit requirements. Human signs are limited to five days in a 12-month period per property, location or business. Human signs are not allowed in the public right-of-way.

8(i). Development Directional Signs and Flags. New residential developments inside the City of Maple Valley shall be allowed to place three off-site directional signs. The area of such signs shall be limited to 16 square feet per sign face and 32 square feet total per sign and shall be removed at buildout. Decorative flags for new developments containing corporate logos or the name of the development are allowed on site. Decorative flags must be spaced a minimum of 50 feet apart and shall be removed at buildout.

152 3. City-Sponsored Event or Civic Event Signage. All signage, including banners, located on city facilities are permitted only in conjunction with a City-sponsored event or a civic event. Signage may be placed up to 30 days in advance of the event and must be removed within five days of the close of the event.

F. Portable Signs. The following regulations apply to all portable signs except where such signs are also included in more specific categories of this section:

1. Portable signs shall not exceed six square feet per side and 42 inches in height.

2. Portable signs shall be located so as not to create a traffic safety hazard by obstructing pedestrians or the vision of motorists.

3. Portable signs shall not be illuminated.

4. Portable signs are not permitted within the City right-of-way.

5. No more than one portable sign may be utilized per entity and/or business.

6. All portable signs shall be located on the premises to which they are advertising and/or located.

7. In commercial zones, portable signs are permitted during business hours and must be removed each day upon the close of business; for all other zones, portable signs are permitted between 8:00 a.m. and 8:00 p.m. and must be removed at all other times.

GF. Legal Nonconforming Signs – Loss of Legal Nonconforming Status. A nonconforming sign shall immediately lose its legal nonconforming designation if:

1. The sign is structurally altered in any way or the gross floor area of any structure that houses or supports the use with which the legal nonconforming sign is associated is increased;

2. The applicant is making any change, alteration or performing work other than normal maintenance to any structure that houses or supports the use with which the nonconforming sign is associated and the fair market value of those changes, alterations or other work exceeds 25 percent of the assessed value of the structure as determined by the King County Assessor;

3. The subject property containing the sign is abandoned for 90 or more consecutive days or the activity conducted on the subject property related to the legal nonconforming sign(s) ceases for 180 consecutive days;

4. The applicant is making changes, alterations or performing any work to the legal nonconforming sign other than regular and normal maintenance. Prohibited sign alterations include relocating or replacing the sign; provided, however, that replacing any

153 individual tenant’s identification sign in either a center identification sign which separately identifies the tenants or in a tenant directory sign shall not result in the loss of such sign’s legal nonconforming status;

5. Signs have not been maintained and meet the definition of “abandoned sign” in subsection (B) of this section;

6. Any legal nonconforming sign for a business or use undergoes a name change, or a sign has 20 percent or more of the text (except billboards, changeable copy signs, and tenant directory signs) or structure changed. Such signs shall be immediately brought into compliance with current sign regulations;

7. Any legal nonconforming sign that is damaged in excess of 50 percent of the current replacement value of the sign. Such sign shall be immediately brought into conformance with current sign regulations.

HG. Sign Regulations – All Zoning Districts.

1. Applicability. The regulations of this section shall apply in all zoning districts and to all signs governed by this code, subject to the specific regulations of each zoning district.

2. Structural Requirements. The applicable provisions of MVMC Title 15, Building and Construction, shall govern the structure and installation of all signs within the City.

3. Maintenance. All signs, together with all of their supports, braces, guys and anchors, shall be maintained in good repair and in a safe, neat, clean, and attractive condition.

4. Illumination. The light directed on, or internal to, any sign shall be so shaded, shielded and/or directed so that the light intensity or brightness shall not adversely affect surrounding or facing properties or adversely affect safe vision of operators of vehicles moving on private or public roads, highways, or parking areas, or adversely affect safe vision of pedestrians on a public right-of-way. Light shall not shine upon nor reflect into residential structures.

5. Landscaping. At the time of installation, all freestanding signs shall include landscaping and curbing around the base of the sign to prevent vehicles from hitting the sign structure and to improve the overall visual appearance of the structure. Landscaping shall be in proportion to the size and height of the signs, with a minimum of one square foot of landscaping for each square foot of sign area, up to a maximum of 64 square feet per sign, and shall be maintained throughout the life of the sign.

6. Combined Sign Package. Businesses on split-zoned lots or on different, but abutting, lots may combine their signage. Abutting lots include lots separated by a vehicular access easement or tract. In such cases, the lot frontage and other measurements used to determine sign dimensions shall be taken from the combined frontage or other relevant measurements of the split-zoned or abutting parcels. The zoning at the location of the

154 proposed sign shall control which sign requirements apply. The provisions for multi- tenant complexes shall control sign height and sign area for freestanding signs.

7. Decorative Mounting Structures. Decorative mounting structures or framework with no commercial content may be used around a sign and may add up to 24 inches to the width and height allowed pursuant to subsection (I) of this section.

8. Permission of Property Owner. Permission of the property owner is required for placement of all signage. Documentation shall be required for permit application.

IH. Regulations by Zoning District.

1. Residential Zoning Districts. The following regulations shall apply to all residentially zoned property within the City and properties designated residential or public use within a Master Planned Community zone:

a. Residential Development Signs.

i. Multifamily Complex Identification Sign. Multifamily residential developments shall be permitted two monument identification signs per entrance. The identification signs shall not exceed 32 square feet per entrance, shall not exceed a height of six feet and shall not be internally illuminated. Sign location is limited to the on-site entrances of the development.

ii. Subdivision Identification Signs. Residential subdivisions shall be permitted two monument identification signs per entrance. The identification signs shall not exceed 32 square feet per entrance, shall not exceed a height of six feet and shall not be internally illuminated. Sign location is limited to the on-site entrances of the development.

b. Commercial and Institutional Signs.

i. Legally nonconforming and conditionally permitted commercial and institutional uses shall each be permitted one monument sign for each street frontage providing direct vehicle access to the site. Sign location is limited to the on-site entrances of the development. The sign area shall not exceed 64 square feet for the total of all faces and no one sign face shall exceed 32 square feet. The height for monument signs shall not exceed six feet.

ii. Public uses as defined in subsection (B)(67) of this section. One changeable copy pylon sign is allowed in addition to the commercial and institutional sign described in subsection (IH)(1)(b)(i) of this section. The changeable copy sign area shall not exceed 50 square feet for the total of all faces and no one face shall exceed 25 square feet. For sites with frontage greater than 150 feet on a public street one square foot of additional sign area shall be allowed for each 10 feet of frontage over and above 150 feet, up to a maximum of 100 square feet with no

155 one face exceeding 50 square feet. Changeable copy signs are limited to 12 feet in height.

Sign Regulations – Residential Zoning Districts Single- Sign Multifamily Family Commercial/ Provision Complex Subdivision Institutional Public Uses Number 2 monument 2 1 monument Same as and Type signs per monument sign per Commercial/ entrance signs per street Institutional, entrance frontage plus 1 providing changeable direct copy pylon vehicular sign access Maximum 32 32 64 square Pylon sign Sign Area SF/entrance SF/entrance feet total, 32 50 SF total, SF/face 25 SF/face. If frontage > 150 feet, 1 SF additional sign area/10 feet frontage above 150 feet, up to 100 SF total, 50 SF/face. Height 6 feet 6 feet 6 feet 12 feet (pylon sign)

2. Commercial (CB, NB, TC, RLTC and REC) Zoning Districts. The following regulations shall apply to all Commercial zoned property within the City:

a. Sign Types. Freestanding and building-mounted sign types are allowed in Commercial, Regional Learning and Technology, and Regional Employment Center zoning districts.

b. Sign Height. The height of a freestanding sign shall be calculated at the rate of 0.5 feet in sign height for every five lineal feet of frontage on a public right-of-way; provided, however, that sign height shall be calculated at the rate of one foot in sign height for every five lineal feet of frontage on a public right-of-way for any multi- tenant complex; and provided, further, that such sign in no case shall exceed a maximum height of 12 feet. Every applicant is entitled to a minimum height of five

156 feet. The height of a building-mounted sign shall be limited so as not to project above the roofline of the exposed building face to which the sign is attached. c. Sign Area – Freestanding Signs. For any multi-tenant complex, the sign area allowed shall be calculated at the rate of two square feet per lineal foot of frontage on a public right-of-way not to exceed a maximum sign area of 128 square feet for the total of all sign faces with no one face exceeding 64 square feet. For other uses, allowed sign area shall be calculated at the rate of one square foot per lineal foot of frontage on a public right-of-way not to exceed a maximum sign area of 80 square feet for the total of all sign faces with no one sign face exceeding 40 square feet.

Notwithstanding the foregoing sign area calculations, every applicant is entitled to a minimum sign area of 50 square feet for the total of all faces with no one sign face exceeding 25 square feet. d. Sign Area – Building-Mounted Signs. The total sign area of a building-mounted sign for all businesses or tenants, excluding under canopy signs, shall not exceed 15 percent of the exposed building face to which they are attached; provided, however, that no individual sign shall exceed 120 square feet and every applicant is entitled to a minimum sign area of 30 square feet. e. Number and Location of Signs. A property in a Commercial, RLTC or REC zoning district may have one freestanding sign per frontage on a public right-of-way, as defined by subsection (B)(66) of this section, providing direct vehicular access. For businesses having frontage on two or more streets, the location of the freestanding sign is limited to the street providing direct vehicular access. In instances where distance, topography or visual obstructions interfere with signage, the freestanding sign shall contain limited directional information or symbols, and may be located on the street frontage not providing direct vehicular access. If the visual obstruction is later removed the sign must be relocated to the entrance providing vehicular access. This provision does not allow additional signage. Building-mounted signs are limited to two per business or tenant. f. Illumination. Signs in the Commercial, RLTC and REC zoning districts may be internally illuminated except in situations where the MPC, Commercial or Business Park sign would create spillover lighting on a residential zoning district or residential use. In such cases, signs may only be illuminated with indirect lighting. Illumination must be in accordance with the provisions of subsection (HG)(4) of this section.

157 Sign Regulations – Commercial (CB, NB, TC)

and RLTC and REC Zoning Districts Maximum Number of Sign Type Height Maximum Sign Area Signs Freestanding 12 feet Single tenant: 1 SF per LF 1 per street of street frontage, not to frontage exceed 80 SF total, 40 SF/face

Multiple tenant: 2 SF per LF of frontage, not to exceed 128 SF total, 64 SF/face Building- Top of 15% of exposed building 2 per Mounted roofline face to which the sign is business or attached, up to 120 SF tenant

3. Parks, Recreation and Open Space, Public, and Commercial Zones.

a. Digital Message Signs. Digital message signs are allowed for those properties owned by the school, community center, chamber of commerce, the City, and other government entities as follows:

1. The digital message sign shall be considered a freestanding sign.

2. The digital message sign shall not exceed a height of 12 feet in the PRO, CB, and TC zones and 14 feet in the PUB zone.

3. The digital message sign shall not exceed 60 square feet in area. The electronic portion shall not exceed more than 60 percent of the total sign area.

4. The digital message sign shall be a monument sign.

JI. Construction Standards.

1. Structural Components. To the maximum extent possible, signs should be constructed and installed so that angle irons, guy wires, braces and other structural elements are not visible. This limitation does not apply to structural elements that are an integral part of the overall design such as decorative metal or wood.

2. Sign Setback Requirements. The required setback from the property lines for all signs six feet or less in height shall be zero feet. Signs greater than six feet in height shall be set back from the property line not less than six feet in all zones. No sign shall be placed so as to interfere with required sight triangles or which creates a safety hazard.

158 3. Dimensional and Design Standards. The following drawings illustrate the dimensional standards for pedestal, pylon and monument signs. The average ground elevation for sign base shown below shall be measured from the grade of the finished sidewalk or street, whichever is higher.

a. Pedestal Sign.

159 b. Pole or Pylon Sign.

c. Monument Sign.

4. Design Criteria.

a. Sign Base. The base of the sign must be constructed from landscape materials such as brick, stucco, stonework, textured wood, tile or textured concrete or materials that are harmonious with the character of the primary structures on the subject property

160 and subject to the Community Development Director’s approval. No visible gap shall be allowed between the sign base of a monument or pedestal sign and the finished grade. b. Sign Face. The color, shape, material, lettering and other architectural details of the sign face must be harmonious with the character of the primary structure. c. Minor Deviations. The Community Development Director may approve minor deviations from the dimensional standards for signs, except for maximum sign height, if he or she concludes that the resulting sign does not significantly change the relative proportion of the sign base to the sign face. d. Location. No sign shall be located so as to physically obstruct any door or exit from a building. No sign shall be located so as to be hazardous to a motorist’s or pedestrian’s ingress to or egress from buildings or parking areas. No sign shall be located within the clearview zone. e. Landscaping around Freestanding Signs. To improve the overall appearance of the sign and to reduce the risk of motor vehicles hitting the sign or supports of the sign, an area adjacent to the base of each freestanding sign must be landscaped equal to the sign area; provided, however, that the City will not require more than 128 square feet of landscaped area. This landscaping must include vegetation and may include other materials and components such as brick or concrete bases, planter boxes, pole covers or decorative framing, subject to approval by the Community Development Department. f. Bulletin Board. Bulletin board construction must be of durable material that is harmonious with the character of the building upon which it is to be placed. The entire sign face must be enclosed within a transparent case constructed from weatherproof material.

161 g. Example of Bulletin Board.

KJ. Variance from Sign Code.

1. Scope. This section establishes the procedure and criteria the City will use in making a decision upon an application for a variance from the provisions of the sign code.

2. Required Review Process. The City will review and decide upon applications for a variance to any of the provisions of this code using Process 2 (as described in Chapter 18.100 MVMC).

3. Criteria. A variance to any provision(s) of this code may be granted only if appropriate findings are made relative to all of the following:

a. The literal interpretation and strict application of the provisions and requirements of the sign regulations would cause undue and unnecessary hardship because of unique or unusual conditions pertaining to the specific building, parcel or subject property;

b. A sign package consistent with the provisions of this article would not provide the use or the business with effective signage;

c. The variance is necessary because of special circumstances relating to the size, shape, topography, location or surroundings of the subject property to provide it with

162 use rights and privileges permitted to other properties in the vicinity and zone in which the subject property is located;

d. The variance is not granted for the convenience of the applicant or for the convenience of regional or national businesses that wish to use a standard sign;

e. The special circumstances of the subject property are not the result of the actions of the applicant, the owner of the property or a self-induced hardship; and

f. The granting of the variance will not be materially detrimental to the public welfare or injurious to the property or improvements in the vicinity and in the zone in which the subject property is located.

4. Conditions and Restrictions. As part of any approval of a request for a variance under this section, the City may impose any conditions, limitations or restrictions it considers appropriate under the circumstances. This may include, but is not limited to, requiring that the owner of the subject property sign a covenant or other written document to be filed with the County to run with the property by which, at a time certain or upon specific events, the signs on the subject property would be brought into compliance with all applicable City regulations then in effect. (Ord. O-17-611 § 1 (Exh. A); Ord. O-14-550 § 1; Ord. O-12-499 § 9; Ord. O-12-490 § 9; Ord. O-11-441 § 1; Ord. O-03-228 § 1; Ord. O-99-109 § 1).

18.50.015 Sign fee schedule.

A. Permit Fees.

1. Temporary signs: $25.00.

2. 1. Building-mounted signs: $125.00.

3. 2. Freestanding signs: $225.00.

B. Sign Violations.

1. Illegal signs: Subject to penalties allowed by MVMC Title 4.

2. Confiscated signs: $25.00.

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164 Date: February 10, 2020

To: Mayor Kelly and City Councilors

From: Julie Hunsaker, HR/Risk Manager

Subject: Request for authorization for the use of a bonus and referral fee in the recruitment of the vacant City Engineer position

The City Council is asked to approve the use of a bonus and referral fee as a recruitment tool for the vacant City Engineer position. If approved, this will allow Human Resources to use this as a viable recruitment strategy in filling the critical position of City Engineer.

Background and Discussion

As part of the 2017 Public Works/Community Development reorganization, the incumbent City Engineer was reclassified to a Development Engineer which then left the City Engineer position vacant. In April 2017, Human Resources posted the City Engineer vacancy. We received 7 applications between April – June 2017, and interviewed 4 qualified applicants in June 2017. The City Engineer position was offered and accepted and remained filled from the end of August 2017 until their resignation effective October 2, 2019. This applicant was referred to the recruitment process from a city employee.

Human Resources posted the City Engineer vacancy in September 2019. We received 10 applications of which we interviewed 3 qualified candidates. The position was offered in November 2019 and later declined due to a situation in the family.

Once again, the vacant City Engineer position was posted in December 2019. To date, we have received 1 application. Human Resources has been actively soliciting other cities to inquire if they are experiencing the same hiring issues and it has been generally shared that all are experiencing difficulty recruiting qualified engineers. It has also been recently noted that in addition to improved economic conditions, a large area employer has actively been recruiting engineers which includes engineers from neighboring cities.

165 Therefore, in an effort to attract qualified candidates, we are requesting Council approval for the payment of a $10,000 bonus to the hired applicant. The payment of the bonus would be paid to the newly hired employee once they successfully complete their probationary period.

In addition, as the most recent City Engineer was referred by a city employee, we are requesting authorization to pay an employee a referral fee of $1,500 for referring an applicant who is subsequently hired. The city employee would be paid the $1,500 referral fee once the newly hired employee successfully completes their probationary period.

Fiscal Impact

There is no fiscal impact as the City Engineer position has been vacant since the beginning October 2019, and to date, has four (4) months of salary savings (includes both salary and benefits) which would cover the $10,000 bonus and $1,500 referral fee (if used).

Options

1. The Council could approve the staff’s request for approval of a $10,000 bonus and $1,500 referral fee in the recruitment of the vacant City Engineer position.

2. The Council could not approve the staff’s request for approval of a $10,000 bonus and $1,500 referral fee in the recruitment of the vacant City Engineer position.

Recommended Option

The City Manager recommends approval of Resolution R-20-1431 for the use of a bonus and referral fee in the recruitment of the vacant City Engineer position.

Motion to Approve Resolution

Move to approve Resolution R-20-1431, allowing the City Manager to utilize a $10,000 bonus and $1,500 referral fee in the recruitment of the vacant City Engineer position effective immediately.

Recommended Action

Move to approve R-20-1431, allowing the City Manager to utilize a $10,000 bonus and $1,500 referral fee in the recruitment of the vacant City Engineer position effective immediately.

Attachments

1. Resolution R-20-1431

166 CITY OF MAPLE VALLEY, WASHINGTON

RESOLUTION NO. R-20-1431

A RESOLUTION OF THE CITY OF MAPLE VALLEY, WASHINGTON, AUTHORIZING THE CITY MANAGER TO UTILIZE A BONUS AND REFERRAL FEE IN THE RECRUITMENT OF THE VACANT CITY ENGINEER POSITION.

WHEREAS, the City of Maple Valley seeks to hire qualified staff to fill the vacant City Engineer position ; and

WHEREAS, the City has had difficulty in attracting and retaining qualified applicants ; and

WHEREAS, the City is requesting to utilize a $10,000 bonus as a recruitment tool, to be paid to the employee once they have successfully completed their probationary period; and

WHEREAS, the City is requesting to utilize a $1,500 referral fee paid to a staff member who refers a qualified candidate who is subsequently hired into the City Engineer position, to be paid to the staff member once the City Engineer sucessfully completes their probationary period;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAPLE VALLEY, WASHINGTON, DO RESOLVE AS FOLLOWS:

Section 1. Authorization. The City Manager is hereby authorized to utilize a $10,000 bonus and a $1,500 referral fee in the recruitmet of the vacant City Engineer position effective immediately.

PASSED BY THE CITY COUNCIL AT A REGULAR BUSINESS MEETING THEREOF ON THE 10th DAY OF FEBRUARY 2020.

______Sean P. Kelly, Mayor

ATTEST:

______Shaunna Lee-Rice, City Clerk

APPROVED AS TO FORM:

167 ______Patricia Taraday, City Attorney

168 FINANCE COMMITTEE Councilor Weaver Councilor Dawson Councilor Olson

CITY MANAGER EVALUATION COMMITTEE Councilor Johnson Councilor Burberry Councilor Dawson

COUNCIL RETREAT COMMITTEE Councilor Johnson Councilor Weaver Councilor Dawson

COUNCIL COMMUNICATIONS COMMITTEE Councilor Weaver Mayor Kelly Councilor Burberry

HUMAN SERVICES-SPECIAL NEEDS COMMITTEE Councilor Olson Councilor Dawson Mayor Kelly

IRONMAN COMMITTEE Mayor Kelly Deputy Mayor Parnello Councilor Olson

PUBLIC SAFETY OVERSIGHT COMMITTEE Mayor Kelly Deputy Mayor Parnello Councilor Burberry

LEGACY SITE COMMITTEE Councilor Olson Councilor Dawson Deputy Mayor Parnello

DOWNTOWN DESIGN WORKGROUP Councilor Dawson Councilor Weaver

169 Council Liaison Relationship

COMMUNITY COALITION Mayor Kelly Alternate: Deputy Mayor Parnello

MENTAL ILLNESS DRUG DEPENDENCY (MIDD) Deputy Mayor Parnello

EMERGENCY MANAGEMENT OPERATIONS COMMITTEE (LOCAL) (QUARTERLY) Mayor Kelly Alternate: Councilor Olson

TAHOMA SCHOOL DISTRICT COMMUNITY RELATIONS COMMITTEE Deputy Mayor Parnello Alternate: Councilor Johnson

Regional Committees

DOMESTIC VIOLENCE INITIATIVE REGIONAL TASK FORCE (DVI) Deputy Mayor Parnello

SOUTH COUNTY AREA TRANSPORTATION BOARD Councilor Johnson Alternate: Councilor Olson

SOUND CITIES ASSOCIATION PUBLIC ISSUES COMMITTEE (PIC) Mayor Kelly Alternate: Councilor Burberry

SOUND CITIES ASSOCIATION BOARD OF DIRECTORS – SOUTH CAUCUS Mayor Kelly

WRIA 8 (CEDAR RIVER) Councilor Burberry Alternate: Councilor Weaver

CEDAR RIVER COUNCIL Councilor Weaver Alternate: Councilor Burberry

KING COUNTY LANDMARKS COMMISSION Councilor Johnson

170 KING COUNTY CHARTER REVIEW Mayor Kelly

SOUTH EAST AREA LEGISLATIVE TRANSPORTATION COALITION (SEAL-TC) Councilor Olson Alternate: Councilor Burberry

Suburban Cities Association (SCA) Appointments to Regional Committees

KING COUNTY GROWTH MANAGEMENT PLANNING COUNCIL (GMPC) Councilor Dawson

KING COUNTY FLOOD DISTRICT ADVISORY COMMITTEE Councilor Johnson

EMERGENCY MANAGEMENT ADVISORY COMMITTEE (EMAC) 2020 Councilor Olson

171 Mayor Dep. Mayor Councilor Councilor Councilor Councilor Councilor Committee Kelly Parnello Olson Burberry Weaver Dawson Johnson City Manager Evaluation Committee 1 1 1 Council Communications Committee 1 1 1 Council Retreat Committee 111 Finance Committee 111

Council Human Services - Special Needs Committee 1 1 1 Ironman Committee 1 1 1 Public Safety Oversight Committee 1 1 1 Cedar River Council Alt 1 Community Coalition 1 Alt Domestic Violence Initiative Task Force (DVI) 1 Emergency Management Operations Committee (EMOC) 1 Alt Mental Illness Drug Dependency (MIDD) 1 Council Liaison Tahoma SD Community Relations Committee 1 Alt King County Charter 1 King County Landmarks Commission 1 Sound Cities Association Board of Directors 1 Sound Cities Association Public Issues Committee (PIC) 1 Alt

Regional South County Area Transportation Board Alt 1 Southeast Area Legislative Transportation Coalition (SEAL-TC) 1 Alt Water Resource Inventory Area (WRIA) 8 1 Alt Emergency Management Advisory Committee (EMAC) 1 King County Flood District Advisory Committee Alt Other King County Growth Management Planning Council 1 TOTAL* 9 5 54454 * does not include "Alternate" designations

Legacy Site 11 1 Downtown 11

172