The Manner of Execution of Subsidy Programs, Including the Amounts Allocated and the Details of Beneficiaries of Such Programs

MANUAL -12 Section 4 (1) (b) (Xii)

The manner of execution of subsidy programs, including the amounts allocated and the details of beneficiaries of such programs

THE REVISED GRANT-IN-AID RULES FOR THE PURPOSE OF GIVING RECURRING GRANT-IN-AID TO THE VARIOUS INSTITUTIONS IN GREATER BOMBAY (VIDE CORPORATION RESOLUTION NO.857 DATED 30TH NOVEMBER 1989, CORPORATION RESOLUTION NO.901 DATED 13TH DECEMBER 1990, CORPORATION RESOLUTION NO.1768 OF 28TH MARCH 1994 AND CORPORATION RESOLUTION NO.1175 OF 12TH DECEMBER 1994 AND CORPORATION RESOLUTION NO.661 OF 10TH OCTOBER 2003 AND CORPORATION RESOLUTION NO.1099 OF 17TH MARCH 2011) ------

1) TITLE :- These rules may be called Grant-in-Aid rules of Municipal Corporation of Greater Bombay regulating Grant-in-Aid to organizations, engaged in the activities conforming to the obligatory and discretionary duties of the corporation.

2) OBJECTIVE :- To encourage Institutions / Associations, Grant-in-Aid may be sanctioned by the Corporation at their discretion to Associations or Institutions carrying out any of the obligatory or discretionary duties of the Corporation as laid down in the Bombay Municipal Corporation Act and particularly those which provide public safety, health, convenience and instruction as stated below.

3) APPLICABILITY :- Associations or Institutions whose aims and objects are as mentioned below will be recognized for the purpose of Grant-in-Aid under these rules. ***(a) To promote or aid pre-primary, Primary (unaided) education of children of poor families.

(b) To promote or aid medical relief by means of hospitals, dispensaries, leper homes, lunatic asylums, maternity homes. (c) To promote or aid institutions which serve the destitute, beggar homes and orphanages and women welfare activities such as rescue homes. (d) To promote or aid museums, reading rooms and libraries, vocational training, art galleries, gymnasiums and sport associations and cultural activities such as Indian Classical Music, Dance, Drama and Literature. 4) ELIGIBILITY OF ORGANISATION / INSTITUTION FOR GRANT-IN-AID :- The organisation / institutions seeking for Grant-in-Aid should fulfil the following. (i) It should be registered organisation / institution under the Bombay Public Trust Act or Societies Registration Act (ii) It should not run for profit or personal benefit of the promoters, office bearers or those who organize it (iii) The services rendered by the institution should be on charitable basis without fees or with nominal fees, rates which ordinary citizens can bear. (iv) The institution should carry out their activities within the limits of Greater Bombay (v) No Grant will be paid to any institution or association, which makes attendance at instruction in its own religion a condition of admission or if its activities include propaganda for conversion of faith or religion.

5) PROCEDURE AND PRINCIPLES ON WHICH GRANT-IN-AID WILL BE PAID :-

*(A) No grant will be sanctioned in case of an Association or an institution, if (i) In case of an Associations or Institutions covered under Rule 6 (i) (a) & (b) which the Balance for the year immediately preceding year for which the Grant is to be sanctioned shows an accumulated surplus more than twice the amount of Grant-in- Aid sanctioned by Municipal Corporation of Greater Bombay in the immediately preceding year. (ii) In case of an Associations or Institutions covered under Rule 6 (i) (c) which the Balance for the year immediately preceding year for which the Grant is to be sanctioned shows an accumulated surplus more than the amount of Grant-in-Aid sanctioned by Municipal Corporation of Greater Bombay in the immediately preceding year. * This Rule will not be applicable to the Associations / Institutions to whom no grants have been sanctioned by the Corporation in the immediately preceding year. (B) No grant will be sanctioned if it is found that the activities are not carried on properly and economically or if it is found that funds are either not utilized for the purposes for which they are intended or they are mismanaged. ** (C) An institution whether in receipt of a grant from the Corporation or applying for a grant for the first time shall submit its application in prescribed form to the Chief Accountant of the Municipal Corporation of Greater Bombay not later than 31 August of the year for which Grant-in-Aid is sought together with a copy of Annual Report, audited Balance Sheet and Income and Expenditure Account for the year immediately preceding the year for which the Grant-in-Aid is applied for, along with the copy of the constitution and Registration certificate. The prescribed application forms will be made available by the Chief Accountant at the cost of Rs.10 (+VAT) during the period from 1st April to 31st August every year. (D) An institution to which a grant is sanctioned must agreed to :- **(a) An institution must agree for appointment of local councillors as representative of the Corporation if the amount of grant exceeds Rs.25,000/- and two councillors on its Board of Management, if the amount of grant exceeds of Rs.1,00,000/- if any institution refuses to take representative of the Corporation on their Board of Management, the said institution should not be paid Grant-in-Aid. (b) Allow inspection of accounts and documents whenever required by the said representative or representatives or any municipal officer authorised by the Municipal Commissioner.

6) RULES FOR DECIDING THE AMOUNT :- **** (I) Financial limits for Grant-in-Aid to various categories of the institutions will be as follows (a) (i) In case of the institutions providing medical services by the means of hospitals, leper homes, lunatic asylums, maternity homes, beggar homes, orphanages, rescue homes, admissible grant will be equal to 30% of total admissible expenditure but maximum to Rs.1,00,000/- (ii) In case of dispensaries the admissible grant will be equal to 30% of the total admissible expenditure but maximum to Rs.75,000/- (It is expected that the remaining 30% expenditure shall be met out by these institutions from its own income) (b) (i) The institutions aparting pre-primary and primary education, maximum admissible grant will be Rs.1,50,000/- and institution which serves the destitute and women welfare activities, maximum admissible grant will be Rs.1,00,000/- (ii) Subject to maximum limit prescribed above (I)(b)(i), grant equal to 100% of the admissible expenditure will be admissible to these institutions

(c) (i) Grant equal to 30% of total admissible expenditure but maximum to Rs.75,000/- will be admissible to the institutions such as museums, reading rooms, libraries, art galleries. (ii) Grant equal to 25% of total admissible expenditure but maximum to Rs.75,000/- will be admissible to gymnasiums and sports organisations. (iii) Grant equal to 20% of total admissible expenditure but maximum to Rs.75,000/- will be admissible to cultural institution carrying out activities such as Indian Classical Music, Dance, Drama, Literature and institutions dealing with vocational training. (II) The admissible expenditure for the purpose of Grant-in-Aid will consist of all establishments expenditure incurred on regular services, rent and taxes, expenditure directly incurred for rendering regular services and other miscellaneous expenditure directly incurred for services. The expenditure on Capital works and transfer of amount out of Income to any funds except the statutory funds or any funds created by special resolution of the institution will not be treated as admissible expenditure. The basis of Grant-in-Aid will be admissible expenditure of the institution during the year immediate preceding the year for which Grant- in-Aid is applied for. * (III) While sanctioning the grant to the institutions, subject to maximum limit prescribed under i(a), i(b) and i(c) the income of the institution (excluding Capital Receipts, Municipal Grant and grant from State / Central Government) deficit / surplus during the immediately preceding year and accumulated surplus / deficit will be considered. * (IV) In case of an institution which is applying for grant for only one or few of their various activities, the admissible expenditure of that activity for which the grant is admissible will be worked out and if there is accumulated surplus in consolidated accounts of the institution more than thrice the amount of Municipal grant sanctioned in immediately preceding year, then no grant will be admissible. And in such cases if there is a deficit surplus in case of that particular activity as well as there exists accumulated deficit or accumulated surplus not exceeding thrice the amount of grant sanctioned as per above procedure (As per Rule 6 (i), (iii) & 6 (iv), considering the accumulated surplus / deficit of that particular activity only for which grant is asked for. For that purpose institution shall submit separate accounts such as Income and Expenditure account and Balance Sheet to that particular activity along with the consolidated accounts of the institution. (V) The institution which submit more than one application for different activities and have only one registration number, then in that case only one application should be entertained. *** (VI) The Grant-in-aid to be sanctioned will be subject to availability of budget provisions. In case of limited provision available for Grant-in-Aid, the institution which carry out obligatory duties such as primary education, medical services, will be given favourable treatment than other institutions.

*****7) INSPECTION AND PAYMENT :- (a) The institution to whom the grant above Rs.10,000/- is sanctioned will be subjected to the inspection by the Municipal Commissioner and grant will be released on the basis of Inspection Report. (b) The institution shall claim the grant sanctioned within a period of two years from the date of Corporation sanction to the Chief Accountant, along with the bill in duplicate and tax clearance certificate from the Assessment and Collection Department of the Corporation. If the grant is not claimed within the prescribed period, same will be treated as lapsed and will not be paid to the institution.

* & *****8) The amount of Grant-in-Aid to be sanctioned to various institution in the City, Western and Eastern Suburbs should not be less than Rs.500/- even though the admissible amount is less than Rs.500/-

* & ***** 9) Grant-in-Aid Committee may recommend to the Corporation grants to certain institutions by relaxing the above said except Rule 3 & 4 in exceptional cases after recording reasons for making such recommendations. The total of such recommendations should be restricted to 10% of Budget Provision. ------

* Vide Corporation Resolution No.901 dated the 13th December, 1990 ** Inserted vide Corporation Resolution No.1768 dated 28th March, 1994 *** Vide Corporation Resolution No.1175 dated the 12th December, 1994 **** Vide Corporation Resolution No.661 dated 10th October, 2003 ***** Vide Corporation Resolution No.1099 dated 17th March, 2011

Corporation Resolution No.3 of 12.04.1990, Corporation Resolution No.1768 of 28.03.1994 and Corporation Resolution No.661 of 10.10.2003 Corporation Resolution No.1099 of 17.03.2011

Rules for the purpose of giving recurring Grant-in-Aid to the institutions in Greater Bombay, imparting education and vocational training to the physically / mentally handicapped students.

1) TITLE :- These Rules may be called ‘Grant-in-Aid’ rules for the Municipal Corporation of Greater Bombay, regulating recurring Grant-in-Aid to organisations engaged in the activities of imparting education and vocational training to the blind, the deaf and mutes, the mentally retarded and crippled.

2) OBJECTIVES :- To encourage the Institutions / Associations providing educational opportunities for handicapped children and persons.

3) APPLICABILITY :- Association or Institution whose aims objects are as stated below will be recognised for the purpose of Grant-in-Aid under these rules. (a) To run special school for imparting formal as well as informal education for the blind, the deaf and mute, mentally retarded and crippled children up to the age of 18 years (b) To provide vocational training to the blind, the deaf and mute, the mentally retarded and handicapped persons of the age group of 18 to 45 years

4) ELIGIBILITY OF ORGANISATION / INSITITUTION FOR GRANT-IN-AID :- (i) The Organisation / Institution seeking Grant-in-Aid should fulfil the following :- (a) It should be a registered organisation / institution under the Bombay Public Trust Act or the Societies Registration Act. (b) It should not be run for profit or personal benefit of promoters, office bearers or those who organise it. (c) It should have adequate establishment and financial resources to carry out the purpose for which the grant is requested (d) It should not charge fees more than the limit of fees fixed by the Govt. whether Central or State from time to time. (ii) The activities of the institution carried out within the limits of Greater Bombay only will be considered for such grant. (iii) The organisation whose membership is restricted on the basis of religion, castes, creed or language, which provides or spreads a religious or communal teaching shall not be eligible for Grant-in-Aid. (iv) The institution should be recognised by the State / Central Government for imparting education and / or vocational training as the case may be. (v) No grant will be made if it is found that the activities are not carried out properly and economically or if it is found that funds are either not utilised for the purpose for which they are intended or they are mismanaged.

5) PROCEDURE AND PRINCIPLES ON WHICH GRANT-IN-AID WILL BE PAID :- * (i) An institution whether in receipt of a grant from the Corporation or applying for a grant for the first time shall submit its application in prescribed form to the Chief Accountant of the Municipal Corporation of Greater Bombay not later than 31st August of the year together with a copy of Annual Report and Audited Balance Sheet and Income and Expenditure Account for the year immediately preceding the year for which Grant-in-Aid is applied for, together with a copy of the Constitution and Registration Certificate and details of the grant sanctioned by the State / Central Government for the last year. The prescribed application forms will be made available by the Chief Accountant at the cost of Rs.10/- (+VAT as applicable) during the period from 1st April to 31st August every year. (ii) An institution to which a grant is to be recommended must agree to:- (a) include in its Board of Management a representative of the Education Officer of Municipal Corporation of Greater Bombay if the amount of grant is exceeding Rs.50,000/- but up to Rs.1,00,000/- and two representatives of the Education Officer / Corporation on its Board of Management if the amount of grant is exceeding Rs.1 Lakh (iii) Allow inspection of accounts and documents, whether required by the said representative or representatives or any Municipal Officer authorised by the Municipal Commissioner. (iv) the representative or representatives of the Corporation on the Board of Management of the Association or Institutions to which grants are sanctioned shall submit to the Education Officer annually their reports on the work and progress of the Institution during the year for which grants are sanctioned.

**6) RULES FOR DECIDING AMOUNT :- (i) For School & Vocational Training Centres the following items of expenditure will be considered for deciding the amount of Grant-in-Aid – (1) Rent, (2) Salaries to the staff including part-time and Honorary etc. at actual or at the scales approved by the Government whichever is less, (3) Educational expenses, (4) Taxes, (5) Misc. (ii) The Grant-in-Aid will be 21% of the admissible expenditure excluding the items of expenditure for which grant received from government during the year immediately preceding the year for which Grant-in-Aid is applied for, subject to maximum of Rs.1 lakh for each activity provided separate application is made for each activity and separate accounts i.e. Income and Expenditure Account, Balance Sheet of each activity are submitted.

***7) INSPECTION AND PAYMENT :- (a) The Institution, to whom the grant above Rs.10,000/- is sanctioned will be subject to the inspection by the Municipal Officers authorised by the Municipal Commissioner and the grant will be released on the basis of Inspection Report. (b) 50% of admissible grant will be paid immediately in anticipation of Corporation sanction as advance within a period of 2 months from the date of application and submission of required information by the institution / association and if eligible remaining amount of admissible grant will be released after Corporation’s sanction.

* Vide Corporation Resolution No.1768 dated 28th March, 1994 ** Vide Corporation Resolution No.661 dated 10th October, 2003 *** Vide Corporation Resolution No.1099 dated 17th March, 2011

(C) Scrutiny of Applications :- While scrutinizing the claims for Grant-in-Aid following care shall be taken in addition to the norms rules and norms prescribed from time to time. (i) The applications received should be numbered and No. is written on each application. An index of all applications should be prepared. (ii) Information regarding necessary documents along with the application shall be called for by sending letters / reminders to the Institutions.

(D) Preparation of Statements and D.L. to M.S. The Chief Accountant (Finance) / Chief Accountant (Treasury) has to submit the consolidated statement giving detailed information regarding the income, expenditure, Municipal Grant-in-Aid deficit or surplus, reserve fund etc. with justification for the grant recommended or rejected. Draft letter to the Municipal Secretary shall also be submitted to the Commissioner for orders as regards the grants to be allowed in individual cases.

(E) Sanction to the Grants :- The Grant-in-Aid Committee considers the Commissioner’s proposals and submits their recommendations to the Corporation. After the recommendations of the Grant-in-Aid Committee are accepted and sanctioned by the Corporation with modifications, if any, the Municipal Secretary informs the Heads of the Institutions or Associations the amount of the grant sanctioned by the Corporation for that year with a request to submit claims for the grant to the Chief Accountant.

(F) Passing of Claims :- (i) Once a Grant-in-Aid has been sanctioned, it is the responsibility of the grantee to prepare and submit the bill to the Chief Accountant for payment. In no. case, therefore, should the office of sanctioning authority do this work on behalf of the grantee. (ii) Before a bill is accepted, it should be particularly seen that the conditions, if any attached to the grant have been accepted by the grantee without any reservations. (iii) A register of grant containing the following columns will be maintained (a) Serial No. / Code No. (b) Number and date of C.R. sanctioning the grant (c) Conditions, if any, attached to the grant. (d) Amount sanctioned (e) Tabulation of the voucher (f) V.R. No. and date under which bill is passed (g) Date and initials of the passing officer (iv) Column (a) and (d) of the Register will be filled in as soon as the order sanctioning Grant-in- Aid is received. These entries will be attested by the Accounts Officer concerned. (v) It will be the duty of Accounts Officer passing the bill to verify that conditions, if any attached to the grant have been duly accepted by the grantee without any reservation and that no other bill in respect of the amount has already been passed. No bill will be passed unless it has been noted in the Register of Grants against relevant sanction. Voucher will be posted in SAP System as soon as it passed for payment.

9.3 Adhoc Grants :- Applications for ad-hoc Grant-in-Aid are mostly received from L.R.G.P. Committee through M.C. and / or direct from M.C. While applications for payment of grant out of M.C’s discretionary grants are mostly received from M.C. These applications will be scrutinized with reference to the following procedures. (i) Ad-hoc grant is admissible to those institutions which are carrying their activities within Greater Bombay limits. However, in case of deserving cases, it can be granted for the activities beyond Greater Bombay limits, provided Corporation agrees to the same under Section 118A of the B.M.C. Act. (ii) The information regarding date of formation of the Institutes, audited accounts for the last three years, plans and estimated cost of the scheme, object of the scheme, activities of the institution has to be called for. (iii) Statement of guidelines to be followed for the payment of Ad-hoc grants to various institutions as approved by the Corporation, are as follows :- (Under C.R.No.1132 of 10.08.1972, C.R.No.1809 of 29.03.1993) (a) The present practice of placing individual application for ad-hoc grant from respective institutions before the L.R.G.P. Committee for their consideration be continue. (b) The matching ad-hoc capital grant or an grant equal to 25% of the cost of the project should be recommended to the individual institution subject to maximum of Rs. 3 lakh; and should be paid in instalments looking to the progress of the project or construction of a building for which the same is sanctioned. (c) The institutions with the standing of 5 years and above only would be generally eligible for ad-hoc capital grants. (d) Aggregate capital Grant-in-Aid to be sanctioned during the course of one year should be restricted to Rs.20 to Rs.30 lakhs only. (e) As secondary and higher education is the responsibility of the State Government and not of the Corporation, requests for ad-hoc grants of recurring Grant-in-Aid for the purpose will not be entertained from them. (f) No grant will be sanctioned to an Institution or an Association which is not registered under the Society’s Registration Act and / or Public Trust Act. The proposal has to be scrutinized to see whether the activities of the Institution confirm with the obligatory and discretionary duties of the Corporation or not whether the Institution is charitable one, whether the purpose for which Ad-hoc grant is asked for fits in the guidelines etc. and financial position. (iv) Maximum amount admissible as ad-hoc grant is Rs.3,00,000/- Care shall, therefore, be taken to see that benefit of ad-hoc grant is granted to all deserving institutions subject to the provision made in the budget. (v) When all the things required fit in the guidelines a note to M.C. for obtaining his approval to the recommendation of the grant shall be put up. On M.C.’s approval a D.L. to M.S. seeking sanction of the Corporation to the grant of ad-hoc grants along with its Marathi version will be put up through L.R.G.P. Committee. Papers will then be kept pending awaiting sanction of the Corporation. (vi) When Corporation’s sanction is received to the grants of ad-hoc grant note will be taken in the sanction register and a letter calling progress certificate of construction, duly certified by the architects of the Institutions will be issued to the Institution as the ad-hoc grant is to be released in instalments according to the progress of the construction work. (vii) Applications for ad-hoc grant from the institutions, not falling within the scope, will be submitted to L.R.G.P. Committee and with their approval, concerned institution will be informed the inability of the Corporation. (viii) On receipt of letter along with architect’s certificate from the institution plans, estimates and complete sanction papers will be forwarded to Dy.C.E. (P & D) for inspection of the site and valuation of the construction work carried out so far.

(ix) A note will be put up to C.A. on the basis of remarks of Dy.C.E. (P & D) seeking his orders for releasing the instalments of ad-hoc grant. While releasing instalments due regard shall be given to the total estimated cost, cost of work completed and the amount of ad-hoc grant sanctioned. On receipt of C.A.’s orders a voucher on the subject form will be prepared debiting the charges to the appropriate debit head provided in the Budget. (x) After preparation and tabulation of voucher a note in sanction register will be taken and voucher posted in SAP system as soon as it is passed for payment (xi) The same procedure will be followed in each case while releasing instalments of ad-hoc Grant-in-Aid.

GUIDELINES FOR ORGANIZING MAYOR’S TROPHY TOURNAMENT No.MGC/F/7169 DT.21.03.2009 Title:- Hon’ble Mayor and Hon’ble Municipal Commissioner in coordination have approved the Revised Guidelines vide circular no. MGC/F/7169 dt.21.03.2009. Grant–in-Aid is given to registered sports organization/ institutions within the limits of Municipal Corporation of Greater Mumbai for organizing tournaments under the title name ‘Mayor’s Trophy’ Objectives:- 1) To give an opportunity to sports persons to show their special skills to the public. 2) To introduce remarkable players. 3) To encourage new players to master special skills from players of high caliber. 4) To enable the ordinary public to enjoy the tournaments. 5) To introduce officials/players/umpires/officers of the sports associations to the society.

Sports Duration:- The tournaments shall be conducted every year from November to March. Tournaments are organized as per rotation System:- Greater Mumbai is demarcated into two division’s eastern Suburbs/ Western suburbs and city. Accordingly certain sports organizations are also divided into eastern suburbs/ western suburbs and city. Hence to give an opportunity to various sports organizations. Sports are organized by the organizations in rotation. Admissible Grant for the year 2017-2018 for Mayor’s Trophy Tournaments Admissible grant for Mayor’s Trophy Tournaments for the year 2017-18 as sanctioned by Corporation vide Resolution No.768 dt. 29th August 2019:-

Level Grant (Rs.) International Rs.12.10 Lakhs (Sanction No.MGC/A/1859 dt.11.02.2015) National Rs.2.90 lakhs District Rs.1.50 lakhs Cricket for the Disabled (Special Case) Rs.3.00 lakhs

Guidelines for organizing Mayor’s Trophy Tournaments (Corporation Resolution No.1510 10 dt.21.03.1989) ( i ) Once the level of the tournament i.e. Local, State or All India, etc. is decided the technical matters like making correspondence with the concerned teams and institutions, selection of teams, appointment of officials, conduct of tournament etc. are to be attended to by the concerned sports associations. (ii) The arrangements regarding accommodation, transport, preparation of grounds, Medical Services, Publicity, etc. are to be made by the concerned sports Association at their cost. Assistance, if any, required from the concerned department of the Corporation, will be made available wherever possible.

(iii) The concerned sports Association will submit the Budget Estimate in proforma well in advance. (iv) After scrutiny of the Budget Estimates by Sports In charge and Sr. S.P.I. of the Corporation the grants will be decided by M.C. in consultation with Steering Committee on the basis of admissible expenditure as indicated in the Annexure ‘A’ and 80% of the sanctioned grant will be released to the concerned sports Association at least 2 weeks before the commencement of the tournament.(Resolution No.1900 dt.25.03.1996) (v) Audited statement of Accounts should be submitted within three months (Resolution No.619 dt.10.08.2015 from completion of tournament. These accounts will be scrutinized by Sr. S.P.I. and C.A.’s Deptt. and thereafter remaining 20% grant will be released. (vi) All the Functions, Inaugurations and closing ceremonies will be presided over by Mayor and in his/her absence chairman, standing Committee will preside. (vii) Chief Guest, Special Invitees’ will be decided by the Mayor in consultation with the Municipal Commissioner. (viii) P.R.O. and Gen. Secretary should approve the draft of invitations and certificates. (ix) Invitations will be signed by A.M.C. president and secretary of the concerned Dist Sports Association. (x) The invitations, certificates are to be printed by the concerned Sports Association. (xi) The Certificates will be signed by the Mayor as well as president and secretary of the concerned Sports Association. (xii) The distribution of invitations to Councilors, Head the of Departments and Sr. officers of the Corporation, will be done by the office of M.S. (xiii) Invitations to other agencies and invitees will be distributed by the concerned Sports Association. (xiv) Prizes, Medals, shall be decided by a Joint Committee of General Secretary of Organizing Committee and Secretary of the concerned Sports Association, Sr, S.P.I. subject to further approval of Steering Committee. (xv) Sponsorship, if any for the purposes of advertisement be decided by steering committee in consultation with the Mayor. (xvi) The concerned sports Association will submit the report of the tournament along with the final results and a copy of the observers report within three months after the tournament is over, to the Organizing Committee. (xvii) The Associations/ Institutions should organize Mayor’s trophy tournaments within three months from the date of receipt of 80% grant in their bank accounts. Failure to comply with the condition, the association shall not be entitled for remaining 20% grant. (As per order No.MGC/F/5593 dt.08.02.2018)

ANNEXURE - ‘A’ 11

(Guidelines No. iv) (Corporation Resolution No.1510 dt.21st March 1989) Items of admissible expenditure: - 1. Tournament fees. 2. Conveyance Allowance to participating teams and officials as per rules of the Association. 3. Daily Allowance to the participating teams and officials (maximum amount admissible per person per day is 100/-)(Resolution No. 1411 Dt.26.02.2014) 4. Transport Charges. 5. Accommodation Charges. 6. Printing and Stationery including Budget badges. etc. 7. Publicity including banners etc. 8. Ground preparation including Ground rent, if any. 9. Stage, Decoration, hire of Furniture etc. 10. Electricity, Loudspeakers. 11. Inauguration and closing functions. 12. Prizes, Medals. 13. Postage and Telephone. 14. Refreshment of Guest, Volunteers etc. 15. Honorarium to workers. 16. Photographs / video shooting etc. 17. Equipments. 18. Conveyance Allowance to workers. 19. Miscellaneous 5 % of the Budget

Documents to be submitted to Municipal Corporation Greater Mumbai by the

Sports associations for the Grant for organizing Mayor’s Trophy Tournaments (one) The Associations / Institutions Shall give Declaration on stamp paper of Rs.100/- in the prescribed format before the tournaments. The Associations / Institutions shall submit the detail accounts within 3 months from completion of the tournaments According to the declaration following action shall be taken for late submission of detail a/c’s (Sanction No.MGC/F/6879 DT.23.06.2014 and No.MGC/F/5593 DT.08.02.2018):- 1) Forbid the Associations / Institutions to conduct the tournaments in future with permanent effect. 2) The remaining 20% Grant shall not be paid to the organization 3) The Municipal Corporation of Greater Mumbai has the right to recover the 80% grant given to the Association/Institution. 4) And also, the Municipal Corporation of Greater Mumbai has the right to recover the expenditure from the Association/ Institution, incurred for any legal action against the Association/Institutions.

(two) As per the guidelines for the Mayor’s Trophy Tournaments 80% of the actual grant is paid before the tournaments with the approval of Hon’ble Municipal Commissioner. Important documents to be submitted to Municipal Corporation of Greater Mumbai by the Association/ Institution for payment of 80% amount from the sanctioned grant :- Papers to be submitted before releasing 80% amount :- 1) Registration Copy of the Associations / Institutions 2) Permission letter from Mayor for Conducting the tournament 3) Request letter from the Association/ institute for 80% grant 4) Budget Estimate for the tournament 5) Bank ECS form

6) Declaration (In Marathi only) in prescribed format on stamp paper of Rs.100/- 7) List of Participants 8) Certificates of participants

(three) The remaining 20% grant amount shall be paid only after obtaining sanction of LRGP Committee / Corporation for the 80% amount already paid and for the remaining 20% amount to be paid.

Papers to be submitted before releasing remaining 20% amount:- 1) Report of the Tournament (Proof of National level/ District level participants) 2) Demand letter for 20% amount of the grant. 3) Audited Income & Expenditure A/c of Association/Institution 4) Audited Ledger A/c 5) All payment vouchers and bills of tournaments 6) Final result of tournament and photos 7) Bank Passbook 8) Receipt Book 9) Summary of Bills 10) Medals, Trophies distribution details 80% and 20% respectively as per C.R.No.1900 dated 25.03.1989. Beneficiaries for the year 2017-2018 for Mayor’s Trophy Tournaments

Sanction under Corporation Resolution No.768 Dt. 29th August 2019

No. level Name Grant Rs. 1. NATIONAL MUMBAI KHO KHO SANGHTANA 2,90,000/- 2. NATIONAL MUMBAI CITY DISTRICT MALLAKHAMB 2,32,000/- ASSOCIATION 3. NATIONAL MUMBAI CITY GYMNASTICS ASSOCIATION 2,90,000/- 4. DISTRICT MUMBAI SUBURBAN BODY BUILDING AND 1,20,000/- FITNESS ASSOCIATION 5. DISTRICT AMATEUR POWERLIFTING ASSOCIATION 1,20,000/- SUBURBAN MUMBAI 6. DISTRICT BRIHAN MUMBAI WEIGHTLIFTING ASSOCIATION 1,20,000/- 7. DISTRICT MUMBAI DISTRICT CARROM ASSOCIATION 1,50,000/- 8. HANDICAP MUMBAI CRICKET ASSOCIATION FOR THE 3,00,000/- (SPECIAL DISABLED CASE) 9. DISTRICT SPORTS ACROBATICS ASSOCIATION OF 1,50,000/- MAHARASHTRA 10. DISTRICT ASSOCIATION OF MUMBAI YOGA DISTRICT 1,20,000/- 11. DISTRICT SQAY ASSOCIATION OF MUMBAI SUBURBAN 1,50,000/- DISTRICT 12. DISTRICT MUMBAI SHOOTINGBALL ASSOCIATION 1,50,000/- 13. DISTRICT TUG OF WAR ASSOCIATION, MUMBAI 1,50,000/- 14. NATIONAL SUBURBAN MUMBAI ARCHERY WELFARE 2,90,000/- ASSOCIATION 15. DISTRICT TAEQWANDO ASSOCIATION OF SUBURBAN 1,50,000/- MUMBAI 16. DISTRICT MUMBAI FENCING ASSOCIATION 1,20,000/- 17. DISTRICT KICK BOXING ASSOCIATION SUBURBAN MUMBAI 1,50,000/- 18. DISTRICT THANG.TA ASSOCIATION MUMBAI SUBURBAN 1,50,000/- 19. DISTRICT NETBALL ASSOCIATION OF MUMBAI SUBURBAN 1,50,000/- 20. DISTRICT MUMBAI SUBURBAN JUMP ROPE ASSOCIATION 1,50,000/- 21. DISTRICT DODGEBALL ASSOCIATION OF MUMBAI 1,50,000/- 22. DISTRICT MUMBAI CITY DISTRICT VOLLEYBALL 1,50,000/- ASSOCIATION 23. DISTRICT KUDO ASSOCIATION MAHARASHTRA (KAM) 1,50,000/- 24. DISTRICT TENNIS BALL CRICKET ASSOCIATION OF MUMBAI 1,20,000/- 25. DISTRICT FUTSALL ASSOCIATION OF MUMBAI 1,20,000/- 26. DISTRICT MINIFOOTBALL ASSOCIATION OF MUMBAI 1,20,000/- 27. DISTRICT TANG SOO DOO ASSOCIATION OF MUMBAI 1,50,000/- SUBURBAN DISTRICT 28. DISTRICT TRADITIONAL WRESTLING ASSO. OF MUMBAI SUB. 1,50,000/- DISTRICT 29. DISTRICT ASH TE DO ASSOCIATION OF MUMBAI SUBURBAN 1,50,000/ DISTRICT 30. DISTRICT HAPKIDO ASSOCIATION OF MUMBAI SUBURBAN 1,50,000/ DISTRICT 31. DISTRICT THE PARALYMPIC POWERLIFTING ASSOCIATION 1,40,501/ MUMBAI 32. DISTRICT THROWBALL ASSOCIATION MUMBAI 1,20,000/- 33. DISTRICT SPORTS DANCE ASSOCIATION OF MUMBAI 1,50,000/- SUBURBAN DISTRICT 14

34. DISTRICT UPNAGAR JILHA VITI DANDU (GILI DANDA) 1,20,000/- ASSOCIATION MUMBAI 35. DISTRICT UNIFIGHT ASSOCIATION MUMBAI CITY 1,50,000/- 36. DISTRICT BUDO ASSOCIATION OF MAHARASHTRA 1,50,000/- Total 57,42,501/-