Washington State Community College
Part-Time Faculty Handbook
Part-Time Faculty Handbook Revised July 2014
Table of Contents Chapter 1 4 History of Washington State Community College 4 College Mission, Vision, and Values 5 Profile of Student Body 5 Post Secondary Education Option (PSEO) Program 6
Chapter 2 7 Hiring Process 7 Employment Forms 7 Teaching Assignments 7 Faculty Evaluations 7 Student Evaluations 7 Department Meetings 7 Absence 7 Logins and Passwords 9 SharePoint (Internal website) 9 WSCC Website (External) 9 College Policies Pertaining to Part-Time Faculty 9 Part-Time Faculty Rank 10 Part-Time Instructional Salaries 11 Fee Waivers for Cooperating Teachers, Practicum Supervisors, and Preceptors 12 Instructional Fees Waived for Mandatory Professional Development 13 Tuition Waiver upon Retirement or Death of an Employee 13 Responsibilities, Duties, Code of Ethics 14 Compliance with Federal Drug-Free Workplace Act of 1988 16 Compliance with the Drug-Free Schools and Communities Act Amendment of 1989 16 Sexual Harassment Grievance Procedure 16 Smoking on Campus 16 FERPA Basics 16
Chapter 3 Bookstore Information 19 Business Office 19 Center for Business and Technology 19 Evergreen Child Development Center 19 Food Service 20 Computer Labs 20 Library 20 Teaching Supplies and Support 21 Mailroom Services 21 Student Services 22 Maintenance 22 Health and Safety 23 Parking and Security 23
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Classrooms and Office Space Policies 23 Keys/Email/Voicemail 24
Chapter 4 25 Instructional Support Materials 25 Syllabi 25 Course Information Distributed to Students 25 Textbooks 26 Official Class Lists 26 Interim Reports 26 Final Grades 27 Directions for Submitting Final Grades 27 Attendance/Non-Attendance Reports 27 Academic Honesty 27 Make-Up Testing 28 Weather Emergency 29 Support from Your Administrative Assistant 29
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Chapter 1
History of Washington State Community College Washington Technical Institute was originally chartered by the Ohio Board of Regents on September 17, 1971. The institute was located in Marietta to serve the growing need for technicians in the chemical and metals industries of southeast Ohio. Initially, three programs were offered and enrolled 37 full- and part-time students. These first classes were held in the Washington Elementary School and at 217 Second Street in Marietta. In 1972, Ohio reorganized its higher education system to include state-assisted two-year colleges and four-year universities. Washington Technical Institute became Washington Technical College and was authorized to serve the technical education needs of the residents of Washington County. In 1972, the college relocated to facilities approximately three miles west of Marietta on State Route 676. These new facilities were provided by the Board of Education of the Washington County Joint Vocational School District. An addition to the campus was completed in 1984. During the period from 1984-1988, the college experienced significant enrollment growth. This growth led to the establishment of a center in McConnellsville, Ohio for residents of Morgan County and the surrounding area. In addition, the college leased facilities from the Board of Education of Marietta City Schools and opened the Fairview Center on Harmar Hill in 1988. In 1989, the college’s Board of Trustees also began planning for a change in the college’s status to a state community college. National enrollment studies clearly indicated an under- representation of Ohio’s Appalachian residents in higher education. In the summer of 1990, the Ohio Board of Regents authorized the re-chartering of Washington Technical College to Washington State Community College effective July 1, 1991. Through several appropriations by the General Assembly, funding was provided for construction of a new campus on property formerly known as the Rood farm on Colegate Drive in Marietta. The campus, designed to accommodate nearly 1,800 students, opened its doors to the public in September 1991. Constant growth in enrollment required the addition of new facilities soon after. The Arts and Sciences Center housing the Harvey W. Graham Auditorium (named for the college’s founding president) opened in 1996. The campus continued to expand with the opening of the Carson K. Miller library in 1998, the Center for Business and Technology in 2003 and the Evergreen Child Development Center, also in 2003. With its new mission and new campus, the college has expanded educational access to the people of southeast Ohio. Major emphasis continues to be placed on technical programs, offering applied science and applied business degrees. Yet, many area residents have educational interests in traditional baccalaureate programs. Therefore, the college now also offers baccalaureate instruction consistent with the first two years of Ohio’s four-year universities. Some colleges and universities offer baccalaureate degree completion programs on the Washington State Campus. Job placement or transfer advising is available for all graduates. Washington State Community College offers an extensive list of day, evening, blended, and online classes to meet the needs of full-time and part-time students. Courses are available at Morgan County, and other locations. In addition, the college offers a wide range of customized
Part-Time Faculty Handbook Revised July 2014 programs for business and industry as well as programs and courses of a personal enrichment nature on a non-credit basis. Washington State Community College is fully accredited by the North Central Association of Colleges and Schools. In 2004, the college joined the Academic Quality Improvement Program (AQIP) and is using this new continuous improvement process to maintain accreditation while working to better serve its stakeholders.
Mission, Vision, and Values Mission Washington State Community College responds to the education and workforce needs of our community by providing dynamic and affordable programs within an atmosphere that promotes student success.
Vision Our vision is inspire individual excellence and success.
Values In creating an environment of trust and respect for faculty, staff, and students, the WSCC community strives to live by a set of values to be practiced each day and in each encounter. x Respect – To acknowledge the humanity of all individuals through compassionate action. x Ethics – To demonstrate honesty, integrity, responsibility, and accountability. x Inspiration – To provide an atmosphere that encourages our campus community to develop, grow, and succeed as lifelong learners. x Inclusion – To provide an atmosphere that fosters respect and acknowledges, explores, and embraces the diversity and uniqueness of all regional and global cultures. x Success – To enable all students, faculty, and staff to be successful academically, personally, and professionally. x Excellence – To reach our maximum potential as a community college through continuous improvement, institutional growth, excellence in teaching, and community engagement. x Teamwork – To foster a culture of collaboration within the campus community that supports our mission, our students, our employees, and the surrounding area. x Stewardship – To be responsible stewards of college resources: human, fiscal, natural, physical, and virtual.
Profile of Student Body Washington State Community College has about 1700 students, and about 800 of those attend full-time. The average age of our students is 25. It is slightly lower for daytime students at 23 and slightly higher for evening students at 28. Female students outnumber male students by a 2:1 ratio. Nearly 94% of our students are white and non-Hispanic. Slightly over 1% are Black. The remainder are of other racial origins or do not report their racial heritage.
More than 10% of our students reside in West Virginia, and about half of those attend Washington State through a reciprocity program that allows them to pay in-state Ohio tuition.
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About 15% of our students are still in high school and attend college through the Post Secondary Education Option (PSEO).
Students attend WSCC for many reasons. Only 42% of our students indicate they are here to complete an associate’s degree. The remainder come to us to complete a certificate program, to upgrade their skills, to train for a new career, to transfer some classes without attaining a degree here, or to pursue personal interests.
Post Secondary Education Option Program (PSEO) General Information x Students and parents sign a release form. This form authorizes the release of student information concerning enrollment (grades, attendance, etc.) in the PSEO program to parents and the home high school. x Student discipline problems should be directed to the Vice President of Enrollment and Student Success in the Student Service area. x If a faculty member receives a phone call from a PSEO parent, he or she may direct the call to the Assistant Director of Advising. x During PSEO orientation, students are informed that they are subject to all of the rules and regulations of the college. This includes our academic calendar. x PSEO students may participate in all of their home high school activities. This includes sports, band and students activities. x A PSEO information board with high school news and information is located near the bookstore. x Any questions or concerns regarding PSEO students should be directed to the Assistant Director of Advising.
Academic Information x Because important information regarding high school course requirements and graduation information is kept in Student Services, PSEO students must register for classes each semester with the Assistant Director of Advising. x If a PSEO student withdraws from a course after the first week of the semester, the student’s home high school may bill the student for the cost of instruction. x When a faculty member submits an interim report for a PSEO student, a copy of the interim report and a cover letter are sent to the student. A copy is also sent to the student’s parents and high school guidance counselor.
PSEO students may not enroll in developmental courses. However, developmental courses may be taken under the Early Enrollment Program.
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Chapter 2
Hiring Process The initial interview for the teaching position will be with the Department Chair and/or Dean. New faculty orientation will be led by the Department Chairs, starting with a packet of information from the Human Resource Department.
Employment Forms Direct Deposit Forms – Direct Deposit is required for all employees. This form is included in your new hire packet. W-4, IT-4 and WV-4 Forms – These Tax Withholding forms can be obtained from the Office of Human Resources and are included in your new hire packet. Pay Periods – Pay periods are published at the beginning of each fiscal year. See Business Office for specific dates. Direct deposit into a bank account is required for all employees.
Teaching Assignments Department Chairs assign courses to part-time faculty by making recommendations for classroom assignments/teaching assignments to the Deans. Washington State Community College offers classes at a number of off-site locations. Class assignments can be either on main campus or off-site. Teaching assignments are subject to change based on student enrollment.
Faculty Evaluations Department Chairs prepare part-time faculty evaluations including classroom observations. Part- time faculty will be evaluated according to the rank schedule and/or as needs arise.
Student Evaluations Administrative Assistants put a packet that contains evaluation forms in each mailbox. Please follow the appropriate directions on the packet. The evaluations are reviewed by the appropriate academic dean and Program Director.
Department Meetings Annual Department Meetings must be attended by all part-time faculty. Attendance at other department meetings is encouraged but optional.
Absence If you are going to miss a class, you must fill out a Faculty Absence Request Form and turn the form in to your Administrative Assistant. If you know ahead of time that you will need to miss, talk with your Department Chair about coverage for that class.
If cancellation of a class is necessary, in compliance with the policy, then--
1. Contact the college using the main number (740) 374-8716 and give the following information to your division's administrative assistant: x Your name
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x Course name, course code, and section of class(es) being cancelled x Start time of each class x Meeting location (room number) of each class 2. Notify your students using the mechanism of your choice. * 3. Upon your return complete the appropriate absence/leave form and submit it the division Dean. 4. If you do not have access to e-mail/internet from your home computer other arrangements should be made in advance to communicate with your students (call tree). 5. In the event you do not have access to a computer due to unforeseen circumstances, the administrative assistant in your division can assist you. *For information and assistance with tools that are available to all faculty members via the Sakai system please contact Ziad Akir in Distance Learning at [email protected] or by telephone at (740) 374-8716 extension 1710. Procedure for cancelling a class
Before cancelling a class due to inclement weather conditions, please discuss your situation with the appropriate academic dean or program director.
4.360 Part-Time Faculty Absence (excerpt from the college’s Policies and Procedures Manual) Part-Time faculty will only be paid by the college for hours actually worked. In the event that a part-time faculty member must be absent from an assigned class the following procedures will be used to insure continuity of instruction.
4.361 If the absence is due to a sudden illness or emergency, the faculty member should notify the college as soon as possible. For daytime classes, the department chair, dean, and/or appropriate administrative assistant should be notified. For evening or Saturday absences, the main reception desk and/or Evening administrator should be contacted. If time allows, the department chair will make arrangements for a substitute instructor. If a substitute cannot be found, and time allows, an effort will be made to notify students by phone of the class cancellation. A cancellation notice will be placed on the classroom door. This notice may include instructions from the instructor regarding assignments, tests, etc.
4.362 If an instructor knows well in advance of the need to miss a class, he/she must notify the appropriate department chair and work with that individual to arrange for a qualified substitute instructor to teach the class. Under no circumstances should a part-time faculty member arrange for a substitute without the knowledge and approval of the appropriate department chair or dean.
4.363 Reimbursement for the substitute instructor may be handled in one of the following ways: by mutual agreement among the instructor, the department chair or dean, and the substitute instructor, in consultation with Human Resources.
4.3631 The college may reduce the instructor’s payment for the semester by an amount equal to the time missed from class. The college will then pay the substitute instructor at his/her designated part-time rate of pay.
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4.3632 The instructor and the substitute may simply agree to exchange the favor of class coverage, with approval from the relevant department chair(s). If this is done, it is understood that the instructor will be willing to cover a class for the substitute at some point in the future and no money will be deducted from the instructor’s pay or paid to the substitute instructor.
Logins and Passwords As a part-time faculty person at Washington State Community College, the following pass codes are needed. x Voicemail access code (default password is 0000) x WebAdvisor (Procedure provided in your PT packet) x Email password (Provided by Human Resources) x Office computer (Provided by Information Technician.)
SharePoint The college information sharing system is managed through SharePoint. You may receive your SharePoint login by contacting your administrative assistant. General information found on SharePoint includes the following: x Manuals x Online forms x Course Syllabi x Committees x Human Resources x Campus Directory x Policy & Procedures Manual for all College Employees x Calendar – Paid holidays, monthly calendars x Microcomputer Support Services (online AV request and online computer services request) x Institutional Research
WSCC Internet Website Additional information concerning Washington State Community College can be found at our WSCC website. www.wscc.edu.
College Policies Pertaining to Part-Time Faculty 4.630 Instructional 4.632 Part-time faculty will be evaluated according to the rank schedule and/or as needs arise.
4.633 Full- and part-time faculty will be evaluated by the appropriate Dean or his/her designee. Other constituencies such as peer groups and students may contribute to the overall evaluation.
4.634 Evaluation will be reviewed by the supervisor and employee, signed by the individual evaluated as well as the evaluator, and returned to the Office of Human Resources to be
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filed in the employee's personnel file. Evaluation forms are located on the college Intranet (SharePoint) and in the Office of Human Resources.
Part Time Faculty Rank 4.122 Part Time Faculty will be employed in the following part-time classifications: Lecturer - Level I Lecturer - Level II Lecturer - Level III Adjunct - Level IV Adjunct - Level V Adjunct - Level VI
Part-time faculty in Lecturer Levels I, II, or III may use the title Lecturer; Part-time faculty in Adjunct IV, V, or VI may use the title Adjunct Faculty.
4.234 Placement of part-time faculty into these classifications requires the following criteria to be met:
Lecturer I: bachelor's degree or related teaching experience or professional experience.
Lecturer II: master’s degree, or ten (10) years of related teaching and/or professional experience.
Lecturer III: doctorate degree, or fifteen (15) years of related teaching and/or professional experience.
Adjunct IV: (the highest entry level category) master’s degree or doctorate with twenty (20) or more years of related teaching and/or professional experience.
Assignment to these levels will be recommended by the appropriate academic dean.
4.2341 Advancement of part-time faculty through these classifications is based on the recommendation of the appropriate academic dean and the length of service. The deans’ recommendation will be based on a comprehensive evaluation conducted within the year preceding the recommendation for a change of level. The length of service required at each level is as follows:
Lecturer II: requires one (1) semesters at the Lecturer I level.
Lecturer III: requires four (4) semesters at Lecturer II.
Adjunct IV: requires four (4) semesters at Lecturer III.
Adjunct V: requires four (4) semesters at Adjunct IV.
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Adjunct VI: requires four (4) semesters at Adjunct V. To advance to Adjunct VI, part- time faculty must also meet the minimum education and experience standards for full- time faculty appointments (4.227, 4.228).
4.2342 Instructional loads for part-time faculty shall not exceed three (3) courses per semester, either day and/or evening. Under special and unusual circumstances for the benefit of the college and its students, upon the recommendation of an academic dean(s), the President may permit individuals to instruct more than three (3) courses.
4.235 Faculty employed to teach under the categories of 4.1232 will be issued contracts on a semester basis.
4.236 Part-time faculty mandated to take in-service training will be compensated for the time committed to the training per the current in-service/special meeting rate in effect.
4.237 Full-time faculty teaching an overload will be compensated at the Adjunct VI rate for overload hours.
4.822 Part-time Instructional Salaries Part Time Faculty will be paid four times per semester.
A. Part-time faculty are paid according to the payment schedule for part-time and overload instructional employees.
B. Instructional employees teaching courses on an independent study basis will be paid $150 per student per course. Procedures for offering independent study courses are described in Chapter 10 section 10.600. The exceptions to the salary schedule described in Section A about are music studio courses which consist of private lessons. In these situations the instructor will be paid the flat rate per student enrolled, plus an hourly rate based on the total times scheduled for private lessons. Students enrolling in music studio courses will be pay a studio fee in addition to the tuition for the course.
4.872 Instructional Fees Waiver for Part-time Faculty 4.8721 Tuition remission for credit and non-credit classes will be granted to currently-employed part-time faculty (or dependents) on the basis of one (1) course per semester for every eight (8) contact hours taught. A maximum of three courses may be accumulated at any one time, which will result in three (3) courses authorized under this policy. When the maximum number of courses is earned, accruals will be frozen. After accumulated courses are used and the total drops below three courses, additional remitted courses may again be accumulated up to the maximum of three (3).
4.8722 Dependent for the purposes of this policy is defined as a spouse, an unmarried child (including stepchild) to age 19, or an unmarried child (or stepchild) to age 25 if s/he is a
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dependent for income tax purposes.
4.8723 Employees and dependents are required to purchase textbooks, materials or supplies used in non-credit classes. They must also pay transportation fees, if assessed, and any other miscellaneous fee that other students are required to pay, excluding tuition.
4.8724 Enrollment in classes under this policy is on a seat-available basis. Enrollment preference will be given to regular paying students until three (3) working days prior to the beginning of class. At this time, students using fee waivers will be moved from the waiting list to the class roster as a registered student.
4.873 Instructional fee waivers for Cooperating Teachers, Practicum Supervisors, and Preceptors
4.8731 In recognition of their service to the college and its students during field experiences, and upon request, certificate(s) for tuition remission are awarded each academic year to the schools, businesses, agencies, or entities that contract with the college to have cooperating teachers, practicum supervisors, and clinical preceptors provide field experiences for the college's students.
4.8732 One (1) credit hour of tuition is granted for each seventy (70) contact hours of student supervision provided by recognized cooperating teachers, practicum supervisors, and clinical preceptors of each particular school, business, agency, or entity that contracts with the college to provide field experiences for the college's students.
4.8733 Each contracting school, business, agency, or entity may request tuition remission certificate(2) annually. Request must be submitted to the Vice President for Academic Affairs each year. The request must be made using the college provided form.
4.8734 Each contracting school, business, agency, or entity may award the certificate(s) to their employees as deemed appropriate by that school, business, agency, or entity. The certificate(s) may thereafter be transferred to a spouse or dependent of an employee with the respective school, business, agency, or entity's approval.
4.8735 Certificates will be awarded at the end of each academic year upon approval of the submitted tuition remission certificate requests by the Vice President for Academic Affairs.
4.8736 Each certificate covers tuition for the number of credit hours indicated; it does not cover the registration fee, textbooks, lab fees or other miscellaneous college fees. The certificate is valid for two (2) years from the effective date indicated on the certificate; up to four (4) credit hours may be redeemed in a single term by any one individual.
4.8737 Enrollment in classes under this policy is on a seat available basis. Enrollment preference will be given to regular paying students until three (3) working days prior to the
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beginning of the class. At this time students using fee waivers will be moved from the waiting list to the class roster as a registered student.
4.874 Instructional Fees Waived for Mandatory Professional Development In order to keep employees current with technology and other knowledge required for efficient and effective job performance, the college offers flexibly scheduled as well as regularly scheduled classes.
4.8741 In order for the course to be covered under this policy, the supervisor must complete and submit the mandatory professional development form to Human Resources. Under this policy, all fees, books, and supply charges will be waived for the employee. The appropriate departmental account will be charged by the Business Office.
4.8742 Classes may be developed on a customized basis at the request of employees, or employees may request registration in classes already on the college semester course schedule. Employees enrolled in regularly scheduled courses will have their seats in the class secured if they enroll before the section is full.
4.8743 Employees may register in credit or non-credit courses. Credit courses offered for professional development purposes must meet the guidelines as established by the Ohio Board of Regents for flexibly scheduled courses. Courses not meeting the guidelines must be offered as non-credit.
4.8744 Employees enrolling in credit courses must complete all applicable paper work. Employee registrations in non-credit courses must be reported to the Registrar's Office for inclusion in the institutional Campus Activities Report as required by the Ohio Board of Regents for physical plant funding.
4.875 Tuition Waiver upon Retirement or Death of an Employee For the purpose of this policy, retirement is used to mean service retirement as defined by the State Teachers Retirement System (STRS) of Ohio or by the School Employees Retirement System (SERS) of Ohio. Employees may also take disability retirement as defined by each system should they meet the medical qualifications.
A. Upon retirement, the following formula will be used to calculate the tuition waiver benefit for a full-time or a regular part-time employee of the College, his/her spouse, each dependent child and/or dependent step child:
Eight credit hours of tuition waiver, including the registration and lab fees, for each year worked up to the current maximum required for an associate degree from the College, including any prerequisite and/or developmental education courses required for admission to an associate degree program.
B. Upon the death of a full-time or a regular part-time employee of the College, the spouse, and each dependent child and/or dependent stepchild will each receive the current maximum number of credits required for an associate degree,
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including any prerequisite and/or developmental education courses required for admission to an associate degree program. This tuition and fees waiver is valid for the spouse for 10 years from the date of death and to age 25 for each child or stepchild.
C. All death and retirement waiver benefits extended to College employees and their families shall not duplicate benefits for which they may be eligible under financial aid and scholarship programs such as PELL, PSEO, and EEP. In order to be eligible for this scholarship program, the prospective recipients must complete the appropriate financial aid applications.
D. The students enrolling under this policy will be responsible for the cost of books and supplies, and for any miscellaneous fees associated with the courses.
E. A dependent child or step child for the purposes of this policy is defined as a person to the age of 19, or to age 25, if attending college on at least a half-time (six credit hours) basis.
F. The fee waivers granted under this policy are modified in regard to the seat- available rule. Dependents who are attending under the retiree’s fee waiver benefit will be allowed to enroll in classes in the same manner as regular student if they are registered in a degree program and are in regular and continuous enrollment.
G. This policy is to be effective retroactively to September 1991.
4.300 RESPONSIBILITIES, DUTIES, CODE OF ETHICS 4.320 Standards of performance - All employees are expected to meet the following standards of performance and conduct. Failure to meet these standards may subject the employee to disciplinary action and/or termination of employment.
A. Describe honestly their qualifications for a prospective position, with full disclosure of all pertinent facts. Upon acceptance of a position, establish and maintain a practice of openness and honesty. Refrain from any deliberate misrepresentation or dishonesty in official matters and from fraud, falsification, or exaggeration. Refrain from deliberate concealment of a material fact in connection with an official document such as time and attendance, travel, or other claims. Refrain from withholding material facts in connection with matters under official investigation.
B. Function as a responsible and loyal member of the divisional or administrative unit to which they are assigned, and represent it to others in a fair and accurate manner.
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C. Accept appropriate responsibility assigned to them and cooperate by timely completion of the assigned work or duties.
D. Refrain from disorderly conduct, such as the use of disrespectful, abusive, or offensive language, or the use of threatening or intimidating acts, or language, or coercion against employees or students.
E. Recognize that the college reserves the right to restrict dress and workplace decor for legitimate reasons including issues of professionalism, safety, hygiene and/or environmental conditions.
F. Recognize the authority of supervisors to interpret the intent of the college's policies and procedures. Maintain professional standards when disagreeing with policies or procedures. Base criticisms on careful evaluation of all the facts. Refrain from making false, malicious, or unauthorized statements or disclosures concerning other employees, students, or the college. In case of disagreement, participate and conduct themselves in a responsible manner in suggesting changes in, or development of, future policies affecting the college.
G. Conduct college business through authorized channels.
H. Recognize that actions which constitute breaches of law or flagrant violations of the generally accepted social codes of the community may be construed as professional misconduct.
I. Realize that, while they have the right to engage in some collateral employment, they must accept the obligation to see that it does not interfere with their obligations to the college or create a conflict of interest. When the amount of time or compensation is large enough to suggest interference with duties or possible bias in the employee's judgment, the President of the college has the right to request the collateral employment be terminated.
J. Respect and observe the conditions under which confidential information is obtained and used.
K. Recognize that the right to speak publicly involves the obligation not to represent themselves as speaking for the College, unless so authorized.
L. Use College facilities and property only for their intended use, consistent with applicable policy, law, and regulation.
M. Be aware of all relevant College rules and regulations which pertain to their activities.
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4.002 COMPLIANCE WITH FEDERAL DRUG-FREE WORKPLACE ACT OF 1988.
A. The College, as a recipient of federal grant awards, complies with all regulations of the Drug-Free Workplace Act of 1988.
B. The unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited within any facility or on any property owned by or used for the operation of the college.
C. The college will provide information to all employees to inform them of the drug- free program including:
1. The danger of drug abuse in the workplace 2. Review of institutional policy with respect to drugs in the workplace 3. Available counseling, rehabilitation, and employee assistance programs that may be imposed upon employees for drug abuse violations occurring in the workplace.
4.030 COMPLIANCE WITH THE DRUG-FREE SCHOOLS AND COMMUNITIES ACT AMENDMENT OF 1989
A. Standards of Conduct
The College prohibits the unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees on its property or as part of any of its activities.
Sexual Harassment Grievance Procedure The College complies with all regulations regarding sexual harassment complaints. If you feel you have been a victim of harassment or have witnessed harassment, please notify Human Resources as soon as possible.
Smoking on Campus Smoking is permitted in parking lots and designated outdoor spaces only. Smoking is not permitted inside campus buildings, on the pedestrian bridge or in any building entrance way. Outside designated smoking areas have been provided. The use of any other tobacco products on campus is prohibited.
FERPA Basics FERPA is a federal law designed to protect the privacy of students' education records. Education records include any information or documentation that is recorded in any way, including records produced by handwriting, computer, e-mail, audio, and video, among others. Educational records contain information directly related to a student, and are maintained by Washington State Community College or any party acting on its behalf.
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FERPA protects the privacy of students' education records by setting forth strict instructions and limitations governing the release of information about students. Although FERPA contains exceptions for the release of "directory information" without a student's prior written consent, students have the right to request that even such directory information be withheld from disclosure to third parties.
Given the restrictions of FERPA, you should assume that all of your students must provide written consent that follows the format specified in FERPA before any education records may be released to anyone other than the student. Information cannot be released to any third party, including the students' parents, relatives, and friends. Particularly sensitive information includes students' social security numbers, race or ethnicity, gender, nationality, academic performance, disciplinary records, and grades. FERPA release forms are located in the Records Office and the Offices of the Academic Deans.
Notifying Students About Grades Under FERPA The only acceptable method to post grades publicly is to assign students in your class unique, confidential numbers or codes for the purpose of posting grades, and further, to ensure that such codes and posting are not alphabetic. Publicly posting grades using names, social security numbers (or any part of the social security number), or WSCC identification numbers are all violations of FERPA. Public postings of grades are strongly discouraged. Mailing grades to students is only acceptable if the information is enclosed in a sealed envelope. Mailing grades via postcards violates a student's right to privacy.
Discussing a Student's Academic Performance Under FERPA A student's academic performance is part of his/her education record, and discussing the student's performance with anyone other than the student (or another school official with a "legitimate educational interest") is a violation of FERPA. Please refrain from discussing the academic performance, grades, or other parts of a student's education record with anyone other than the student.
Handling a Parents' Request for Information Under FERPA Although parents often are paying for their child's education, parents are not entitled to review the student's records without the student's permission. Therefore, faculty who give parents updates about their child's academic performance without express written permission of the student/child may be in violation of FERPA.
If parents do request such information, you cannot discuss the student's academic performance without written permission of the student. Grades, classroom performance, quiz and test scores, and exams are all part of the student's education record and require written permission to divulge to parents. Student authorization must detail exactly what information can be released to the parents and should be in writing signed by the student. FERPA release forms are located in the Records Office.
Writing Student Recommendation Letters Under FERPA
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Recommendation letters on behalf of a student that contain specific information from the student's educational record, such as grades or a student's grade point average, are in violation of FERPA unless the faculty member has received prior written permission from the student to disclose that information. When you receive requests for letters of recommendation from the student, you should have the student sign a written authorization enabling you to disclose such relevant information in the letter. In the alternative, the content of the letter should not contain information from the student's education record as described above.
Returning Assignments, Papers, or Exams Under FERPA It is a violation of FERPA to leave any graded assignments, papers, or exams unattended where others could view the work.. Such work can be returned to students in such a manner if it is in sealed envelopes with the student's name on the envelope. Further, it is appropriate for a staff member to keep such student work in a sealed envelope and return it to the students upon verification of the student's identity to prevent the unauthorized release of that work to someone other than the student.
Accessing Student Records Under FERPA Faculty members should not have access to student's education records absent a "legitimate educational interest." As school officials, faculty members have legitimate educational interests when they are advising the student, working on student attrition, or other similar educational interests. Casual conversations among faculty members discussing students' grades, performance, or other aspects of their education records violate FERPA absent a legitimate educational interest.
Where To Turn For Help With FERPA Remember, one of the main purposes of FERPA is to protect a student's privacy. Therefore, you shouldn't disclose any information if it could be an invasion of the student's privacy. If you are in doubt at any point about what can and cannot be released under the provisions of FERPA or the proper way to handle a specific situation, it is imperative that you consult the Records Office before taking any action. If you are in doubt, DO NOT disclose.
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Chapter 3
Bookstore Information The Campus Bookstore is owned and operated by Washington State Community College. The Bookstore serves our customers with textbooks, reference materials, office and school supplies, software, greeting cards, gifts, clothing and lab/nursing supplies. .
Hours of Operation: Monday – 7:30 am – 6:00 pm Tuesday – Friday - 7:30 a.m. - 4:30 p.m.
Bookstore hours may vary during the first week of the semester and during periods of time when classes are not in session. The Bookstore does not offer evening hours during the month of December or during the summer.
Instructor Materials The Bookstore is not responsible for ordering instructor copies of textbooks or supplemental materials. This is the responsibility of the instructor or department chair for that area. If you need publisher phone numbers or information, please contact the bookstore (or your department chair).
Please note: It is against college policy to sell instructor or textbook copies for personal gain. Please see Department Chairs for details.
Business Office The Business Office is located in the main building. The hours of operation are from 7:30 a.m. - 4:30 p.m. Monday –Friday. After receiving your office assignment, the Business Office will give you a key for that office. This key will open all classrooms but not labs. If you are teaching a class with a lab (Chemistry, Physics, Computer, etc.), you will need to request a key from the Business Office for that particular room.
If you have any payroll questions, you should contact the Business Office during regular hours of operation.
Center for Business and Technology The Center for Business & Technology develops programs to serve the training and retraining needs of the business and industry workforce in the Mid-Ohio Valley. The Center provides customized contract training and services according to business needs. Training classes are offered for both credit and non-credit, and can be held on-site or off-site.
The Center for Business & Technology is open Monday-Friday, 8:00a.m.-4:30p.m.
Evergreen Child Development Center The Evergreen Child Development Center is located on the campus of Washington State
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Community College. The Center is licensed by the State of Ohio to serve 69 children ages 6 weeks through age 5 years. Operating hours are 6:45 am – 6:00 pm, Monday – Friday. The Center is a full day, early learning and development center that nurtures the development of the whole child, including both educational and basic care needs. It is also a learning site for adult students in the Early Childhood Development Technology program and related programs at the College. Evergreen Child Development Center is committed to offering high quality, comprehensive, early childhood programs to facilitate the development of children; to be an integral component of the campus community by providing practicum, observation and work- study opportunities for students from a variety of disciplines. The direct phone number is 568- 1920. Discounted rates are available for full and part-time faculty.
Food Service During fall and spring semesters the cafeteria in the main building is open from 7:30am– 6:00pm Monday –Thursday; 10:00am–1:00pm on Friday. Vending machines are provided in all of our campus buildings. Washington State Community College does not service the machines.
Computer Labs Open Lab Schedules are posted outside the Center for Student Success, Library, and the following Classroom Labs: E107, B202, B204, B205, B206, B207.
Center for Student Success The Center for Student Success, located in the Arts & Sciences Building, offers resources to assist students interested in improving or augmenting their academic skills. In addition to personal assistance, the following resources are available:
1. PC’s 2. 2 TV/VCR Units 3. 4 Audio Cassette players 4. Computer Tutorials 5. Calculators 6. Free Individual and group tutoring 7. Free Math, Writing & Science Labs 8. Specialized adaptive equipment and software for students with disabilities 9. Make-Up testing for students who miss a test in class
Hours: Monday –Thursday 8:00 a.m. – 7:00 p.m. and Fridays 8:00 a.m. – 4:00 p.m.
The Retention Coordinator’s office is located in the Center for Student Success.
Library Hours of Operation varies based upon time of year. Contact Library for hours of operation.
Direct phone number: (740) 568-1914
OhioLINK
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OhioLINK can be acceseed from any computer but an ID number is needed. Contact the Library for assistance on this and guidance on accessing OhioLINK.
OhioLINK includes access to the 6 million books, e books, videos and other library materials held in 84 college and university libraries in the state of Ohio which can be delivered to your college mailbox. You also have access to nearly 90 subject databases many of them full-text. Subjects range from a general academic database to specialized areas in health, business, education, psychology, and legal areas.
Library Instruction WE DO IT! Please call Georgene ext 3105 or send an email [email protected] to schedule time, date and place.
Library instruction can be geared to your assignment. Please send the assignment a week or so in advance so we can present and explain the best resources for accomplishing your assignment.
Reserve Items You may put items on reserve including books, videos, personal copies and journal articles.
Instructional Equipment Laptops, CD projectors, television/DVD players and instructional equipment are requested from the Instructional Technology Department by completing an equipment request form on Sharepoint. If you need assistance, please contact the appropriate administrative assistant.
Teaching Supplies and Support Supplies You may request instructional supplies (pens, tablets, file folders, tape, staples, etc.) by contacting the appropriate administrative assistant or the evening receptionist.
Photo-Copies For new instructors or refresher please, please contact the appropriate administrative assistant.
Long-Distance Calling The administrative assistant to your dean can access long-distance numbers for you. Once your dean’s office is closed for the day, the front desk receptionist will be available until 8:00 p.m.
Forms you need After 4:30 p.m. the reception desk in the main building has forms for your convenience that you would normally request from the deans administrative assistant (non-attendance, absence, interim etc...).
Mailroom Services Initial sorting of mail is done in the mailroom of the main building. The mailboxes for adjunct faculty in Business and Engineering & Industrial Technologies as well as Health Sciences are
Part-Time Faculty Handbook Revised July 2014 also located in the main building mailroom. Mailboxes for adjunct faculty in Arts and Sciences are located in the copier room in the Arts and Sciences Building.
Student Services Monday – Thursday - 7:30 am - 8:00 pm Friday - 7:30 am - 4:30 pm
Photo ID It is required by all faculty and staff to be wearing a WSCC Photo Identification. Photos will be taken in the Student Services Office. The Student Service Office is located in the Main Building in the Reception area near the Records and Business Offices. This office provides the following services:
x COMPASS Assessment—New students who have not already earned a “C” or better in college-level English or math are required to take the COMPASS Assessment prior to registering for their first semester at Washington State. This assessment tests the student’s reading, math, and English skills. Students who have taken the ACT or SAT test may be exempt from taking COMPASS (see advisor). x Academic Advising—Advisors provide academic advising to new students for their first semester of classes following the COMPASS Assessment. Students are then assigned academic advisors for subsequent advising. x PSEO (Post Secondary Enrollment Options)—The PSEO program is designed for local high school students who wish to receive college credit while finishing their high school degree. The Assistant Director of Advising, oversees the college’s PSEO program. This program requires a special admission process and academic advising for this program is provided. x EEP (Early Enrollment Program)—Local Ohio high school juniors and seniors can take one college class, evening or Saturday class (excluding on-line classes), free of charge each semester beginning the summer before their junior year and ending the summer following their senior year. Students who wish to take advantage of this opportunity must complete a special application for admission. x Dual Enrollment
Maintenance Campus facilities and grounds are maintained by the Department of Plant Operations and Maintenance. Custodial and maintenance services may be requested by completing a maintenance request on Sharepoint. If you need assistance, please contact the appropriate administrative assistant.
Facilities x Operating Hours: building doors are unlocked from 7:30 a.m. until 11:00 pm. Monday through Friday and from 7:00 a.m. until 3:00 p.m. on Saturday (note: Saturday and/or Sunday hours are extended as needed to include approved Building Use Permit requirements).
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x Cleaning Operations: cleaning services are provided on a regular schedule Monday through Friday and by a maintenance request on Sharepoint. x Grounds Operations: Monday through Friday from 6:30 a.m. until 3:00 p.m. and weekends by request.
Emergencies: use the red emergency phones in each building corridor or dial 00
Health and Safety x First-Aid Kits may be found at most administrative assistants’ locations and in copier rooms. x Automated Defibrillator are located in the following locations: Health Wing Lobby Main Building Lobby Arts & Science Lobby Business Technology Lobby Library Counter
Parking and Security x A staff parking permit is required. Lower lot parking is reserved for faculty, staff, and visitors ONLY. Faculty/Staff permits are issued by Human Resources. x As of February 2011, regular security personnel are on duty from 7:00 a.m. until 11:30 p.m. M-Th, 7:00 a.m. – 3:30 p. m. Friday, and 7:00 a.m. – 3:30 p.m. on Saturday. However, hours may vary, and if you have questions check with the Safety Coordinator. x Student security personnel are on duty during various daytime hours M-F.
Classrooms and Office Space Policies Food/Drink in Classroom
Food and beverages are not permitted in any classroom, except water in clear capped containers. Water is not permitted in computer labs. Any exception to this rule, must have prior approval of the appropriate academic dean.
Children on Campus The college seeks to provide a high quality workplace and learning environment. It is the policy of the college that children are not to be present in classrooms or work spaces in lieu of other childcare arrangements. Even for short periodic visits, children should not be left unattended or allowed in areas where dangerous equipment is operated and/or chemicals are stored or used. This does not prevent children from attending classes or participating in activities specifically scheduled for their benefit.
The Evergreen Child Development Center was established to provide a high quality, comprehensive early childhood learning environment for children. The center serves as a learning site for adult students in the early childhood development technology program and related programs. Students, employees, and community members may make application for childcare on an availability basis.
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Field Trips The college recognizes that field trips are necessary and very beneficial in certain courses to enhance the learning situation. All field trips should be tentatively scheduled at the beginning of each semester and prior approval should be obtained from the appropriate academic dean. Request forms for field trips may be obtained in the dean’s office.
Safety should be emphasized at all times during the field trips to and from facilities and while touring the facility. Proper instructions should be given to the group prior to departure. A letter of appreciation should be sent to the host organization following the trip.
A “release form” releasing the Washington State Community College, its agents and employees from all claims and liabilities must be signed by all participants prior to departure. Copies should be filed with the appropriate academic office prior to the trip. These forms may be obtained in the dean’s office.
Keys/Email/Voicemail Room Keys – Can be obtained from the Business Office. You must sign out these keys and they must be returned at the end of the semester.
Email –Do not make campus wide announcements through email without first checking with your Dean or Department Chair. All faculty are required to use the WSCC email address and to check it more than once a week for any updates, questions from students, etc. Items of general interest can be placed in the On Campus newsletter. Contact the Director of Marketing & Communication for more information.
Voicemail – Part-time faculty are required to check their voicemail more than once a week. Instructions can be found in the part-time packet received from your department chair.
x Phone system-All part-time instructors have been assigned a phone extension, which should be in your assigned office area. Please consult with the administrative assistants for your individual extension numbers. Also, all instructors have voice mail access. You will need to set up your voice mailboxes on your extension phones.
Scheduling Changes (rooms, dates, times) It is very important that a faculty member does not change a class meeting place or time without first getting the proper approval from the academic dean, department chair, or evening administrator. This can make contacting a student or faculty member during an emergency a very difficult situation or cause conflict with another scheduled event. Please do not take or borrow chairs from another classroom as this will short the next class scheduled in that room. If you need additional seating please contact your Dean or Department Chair.
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Chapter 4
Instructional Materials All instructional materials should be approved by your Department Chair (part-time health faculty go through the appropriate Program Director). If a part-time person does not have the proper instructional materials, consult your Department Chair. Grade books must be returned to your Administrative Assistant after the semester has finished.
Syllabi A part-time faculty member may not change a course syllabus. Any changes in the course information sheet or course outline must be approved by your Department Chair. Course Information sheets should be updated two weeks prior to the start of the semester. Copies of departmental syllabi are on file in each administrative area. Please check with the appropriate administrative assistant for the most recent copy.
Course Information Distributed to Students Each faculty member must distribute information regarding course content, objectives, and policies to students on the first day of class. The information must include the following.
Departmental Syllabus See the appropriate academic office administrative assistant for the most recent edition of the departmental Course Syllabus. Changes to the syllabus may only be made by the full-time faculty member responsible for the course and with the approval of the Curriculum Committee.
Course Outline See the appropriate academic office administrative assistant for the most recent edition of the Course Outline. The only changes to the Course Outline you may need to make are generally specific dates for assignments including changes due to holidays or shortened semesters such as the 8-week summer term.
Course Information Sheet This sheet is to give the student specifics on the course they are taking and the instructor. Items you should typically list on your Course Information Sheet and update include: x Course Code and Title x Instructor Name x Office Hours, Office Phone, WSCC Email x Course Meeting Times x Class Procedures x Student Conduct x Academic Dishonesty x Dropping the Course x Food & Drink and Cell Phone Policies x Attendance Policy
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x Assignments and Tests x Late Assignments/Make-ups x Basis for Grade Determination x Disabilities Services Statement x E-Campus Alert x Sakai statement
Textbooks Chairs, Program coordinators/Program Directors can obtain texts and course materials for part- time faculty.
Official Class Lists All faculty should access their class roster using Web Advisor at the beginning of each semester. Send any students not on your class list(s) to the Records Office for an admission slip into your class. Do not let students attend your class without being on the class roster or without an admission slip. A student’s paper schedule doesn’t always mean they are currently enrolled in those courses. Faculty should periodically check their class list on Web Advisor to ascertain the current status of their students. Please update your grading book with the current class list as many students drop and add courses during the first week of the term. Students are not permitted to attend class unless their name is on the official class list. Do not readmit them to your class until you have received authorization from the Records Office. The college cannot receive state funding for students attending classes by the third week of the term but not listed on the official class list.
When you have questions about your class lists, please contact the Records Office as soon as possible.
Early Alerts/Interim Reports Instructors shall inform each student who has a grade average of “D” or “F” by submitting an interim report through Web Advisor during the third and sixth week of the semester. The Early Alert Interim Report is used for communicating academic progress with students, and for alerting the Center for Student Success and the Academic Advisor of a student's potential difficulties with school work. They are to be filled out for every student who may be experiencing academic difficulty. Please be advised of the following procedures:
1) The interim reporting tool can be found in Web Advisor. Class rosters are listed under the Early Alert Interim Report link in the lower right part of the screen. Select the semester and course. Select each student individually who requires an interim, and check the individual boxes about his/her performance. An advisory email will be sent (without the grade) to the student, the student's advisor, and to the Retention Coordinator. In addition, the students will also receive an email from the Retention Coordinator advising them of the services at the Center for Student Success.
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2) If the student has no chance of passing the class, please check the "drop class" box. A different email will be sent to the student from the Retention Coordinator, advising them of their options and resources.
Final Grades All final grades must be submitted online via WebAdvisor by the published deadline.
Directions for Submitting Final Grades 1) Go to the www.wscc.edu website. 2) Click on WebAdvisor. 3) Select WebAdvisor for Faculty/Advisor, click “I agree to FERPA Privacy Act.” 4) Select Grading, enter your user ID and password and click submit. 5) Select term (example) 2005/FA, submit. Select F – for final grading. All the classes you are teaching this term will appear. 6) Select the class you are grading, click submit. 7) Enter final grade for each student – A, B, C, D, F, or *I. *Your department chair should be informed. Other options may be better. 8) Do not use the Expire Date. 9) Click on SUBMIT. DO NOT HIT ENTER OR RETURN. You have now completed the online grading process! 10) You should always go back and select the grading option again to double check that your grades were accepted in the system. 11) Click LOG OUT to exit WebAdvisor. DO NOT USE THE X BOX.
x Note: All students who have officially withdrawn from the college have been issued a “W” grade and will not appear on your grade roster. Contact the Records Office immediately if a student who has completed the course doesn’t appear on the grade roster.
Attendance/Non Attendance Reports For financial aid purposes, it is essential that we know about any students who have enrolled for classes but have not actually attended class. You MUST login to Web Advisor and report those students attending by the designated reporting deadline. Failure to report on time may result in your students losing their financial aid.
Academic Honesty Academic honesty is essential to the concept of education since the educational process has no validity without it. Violators of this policy will be dealt with under the Student Conduct Policy. To that end, the college will not tolerate the following: 1. Cheating—fraudulent acquisition of academic materials such as homework answers, test answers, essay concepts, laboratory results, etc. 2. Fabrication—invention of information for academic, research, or public use. 3. Plagiarism—offering another person’s work in any format or medium as one’s own. 4. Copyright Infringement—unauthorized use of legally protected text or graphics.
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5. Computer Fraud—unauthorized use of another person’s files, or unauthorized entry into any electronic system or program.
Faculty who encounter academic dishonesty should complete a “Student Misconduct” report (available from any academic office or the evening administrator) and contact a department chair or dean for advice on how to pursue disciplinary action.
Make-Up Testing Make-up testing is handled in the CENTER FOR STUDENT SUCCESS located in the Arts & Sciences building. The following policy is observed for make-up testing.
Criteria for make-up tests administered in the Center for Student Success:
Tests are to be delivered to the Center for Student Success by the faculty member and given to one of the staff. Please put the student and instructor's names on the test. Complete directions for administration of tests are to be in writing. Please note any special instructions including time limitations, if appropriate. This includes instructions on taking breaks away from the testing area.
x Please do not fax tests, put tests in Learning Center staff mailboxes or give to students to bring to the Learning Center. x Please remind students to bring a student I.D. or driver’s license for identification. For security reasons, tests will not be given without proper identification. x No test will be started with less than one hour remaining for that test session. x Students must leave their books on the counter behind the Learning Assistant area while taking tests, unless specifically directed by the instructor that it is an open book or open notes test. x Tests are supervised by college employees as much as possible with the understanding that this is not the sole purpose and/or activity of the Center for Student Success. x The test will be put in a folder, labeled with the instructor's name, in a locked file cabinet. It is the instructor's responsibility to pick up the completed test. Tests not picked up by the end of the semester will be shredded. Please ask one of the Center for Student Success staff for assistance in getting tests from the file cabinet.
The purpose of make-up testing is to provide an opportunity for individual students to make up tests. If a whole class needs to make up tests, it should be scheduled during class time.
The Center for Student Success provides numerous services to students including make-up testing, computer usage, math lab, writing lab, science lab, tutoring and assistance to students and visitors. It is an area of learning, which includes verbal interaction. If you are concerned about the noise level, please make other arrangements to administer make-up tests.
If you have any questions, please contact the Center for Student Success staff.
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Weather Emergency Classes at all sites are cancelled when Washington State Community College closes for emergency conditions. Classes at sites other than the main campus are cancelled if that facility is closed, unless other arrangements have been made.
Campus closing information will be available by listening to the Media outlets listed below. Students and staff can also obtain information by calling the college at 374-8716 or accessing the college website at www.wscc.edu. Cancellation of day classes is usually announced by 6:00 am; cancellation of evening classes should be decided by 3:00 pm. Students and staff should remember to use their best judgment when weather conditions are such that travel to and from classes may be hazardous.
Listen to these stations for college closing: WDNX (MIX 100) WNUS (US 107) WLTP (1450 AM) WMOA (1490 AM) WXIL (95 XIL) WRRR (93R) WRZZ (106 The Fox) WRVB (102 The River) WHBR (103 The Bear) WGGE (Froggy 99) WTAP—TV
As it is not always possible for these stations to air our closing information in a timely manner, you are encouraged to call the college for accurate, timely announcements, or to access the college website. Your good judgment must be utilized during conditions when the college is open but travel is hazardous. If you have further concerns, please contact the appropriate academic dean.
Support from your Administrative Assistant General Duties The following services are available from the appropriate Administrative Assistant, copier training, voicemail training, typing, syllabi, grade books, college forms, and any general information/questions related to the college, course, or student.
A minimum notice of three days for most jobs, and five days for large jobs is required in order to ensure that the work you request can be completed.
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