Eastern Washington University Student-Athlete Manual Table of Contents

EASTERN WASHINGTON UNIVERSITY STUDENT-ATHLETE MANUAL TABLE OF CONTENTS

WELCOME FROM ATHLETIC DIRECTOR LYNN HICKEY ...... 1

EAGLE ATHLETICS ATHLETIC DEPARTMENT STAFF DIRECTORY ...... 2 ATHLETIC DEPARTMENT MISSION STATEMENT AND VISION ...... 4 CONFERENCE AFFILIATION ...... 5 SPORTSMANSHIP STATEMENT ...... 6 EWU DIVERSITY STATEMENT ...... 7 ATHLETIC DEPARTMENT DIVERSITY STATEMENT ...... 8 FIGHT SONG ...... 9 SPORTS PERFORMANCE PROGRAM ...... 10 ATHLETIC EQUIPMENT SERVICES ...... 10 COMMUNITY OUTREACH ...... 11 STUDENT-ATHLETE EXIT INTERVIEWS ...... 11 STUDENT-ATHLETE ANNUAL PROGRAM EVALUATIONS ...... 12 EAGLE ATHLETIC FUND ...... 12 FACULTY ATHLETICS REPRESENTATIVE ...... 12 FAMILY EDUCATIONAL RIGHTS & PRIVACY ACT (FERPA) ...... 12

THE UNIVERSITY ACADEMIC CALENDAR ...... 14 DIVERSITY AND MULTICULTURAL SUPPORT SERVICES ...... 15 WOMEN’S CENTER ...... 16 GAY, LESBIAN, BISEXUAL, TRANSGENDERED AND QUESTIONING RESOURCES ...... 16 UNIVERSITY AFFIRMATIVE ACTION STATEMENT ...... 16

ACADEMICS STUDENT-ATHLETE ACADEMIC SERVICES (SAAS) ...... 17 STUDENT-ATHLETE ACADEMIC RESPONSIBILITIES ...... 17 ACADEMIC STANDING POLICY: PROBATION & SUSPENSION ...... 17 FIVE YEAR CLOCK ...... 18 ACADEMIC ELIGIBILITY REQUIREMENTS ...... 18 DECLARING A MAJOR ...... 18 DROPPING/WITHDRAWING FROM CLASSES ...... 18 OFF-CAMPUS SUMMER COURSE PRIOR APPROVAL ...... 18 STUDENT-ATHLETE PRIORITY REGISTRATION...... 18 USE OF DEPARTMENTAL COMPUTERS, COPIERS AND TELEPHONES ...... 18 PLANNED ABSENCE LETTERS ...... 19 LAPTOP AVAILABILITY ON CAMPUS ...... 19 STUDY TABLE POLICIES AND REQUIREMENTS ...... 19 ACADEMIC ADVISING ...... 20 CAMPUS ACADEMIC SUPPORT SERVICES ...... 20 CHAMPS/LIFE SKILLS PROGRAM ...... 21 RED PROGRAM ...... 21 STUDENT-ATHLETE ADVISORY COUNCIL (SAAC) ...... 21

FINANCIAL AID ATHLETIC AID/SCHOLARSHIPS ...... 22 RENEWAL/NONRENEWAL OF SCHOLARSHIPS ...... 23 APPEALS PROCESS IF SCHOLARSHIP IS NOT RENEWED OR REMOVED ...... 23 PROCEDURES FOR BOOK CARDS/BOOK RETURNS ...... 24 ADDITIONAL FINANCIAL ASSISTANCE ...... 24 INTERNATIONAL STUDENT TAXES ...... 24 STUDENT-ATHLETE EMPLOYMENT ...... 25

HEALTH & WELLNESS ATHLETIC TRAINING SERVICES (ATS) ...... 26 TRAINING ROOM RULES OF CONDUCT ...... 27 ATHLETIC DEPARTMENT INSURANCE ...... 27 HIPAA ...... 29 WAIVERS FOR MEDICAL HARDSHIP ...... 29 STAYING HEALTHY AS A STUDENT-ATHLETE ...... 30 NCAA STUDENT ASSISTANCE FUND/SAF/SAOF ...... 31 COUNSELING AND PSYCHOLOGICAL SERVICES (CAPS) ...... 31 CODE OF CONDUCT – ALCOHOL AND DRUG POLICY ...... 33 EMERGENCY NUMBERS TO CALL IF I NEED HELP ...... 44

UNIVERSITY & NCAA REGULATIONS REPORTING OF RULES VIOLATIONS ...... 44 STUDENT-ATHLETE/UNIVERSITY CODE OF CONDUCT ...... 45 RULES OF CONDUCT SPECIFIC TO STUDENT-ATHLETES ...... 68 RESOLVING STUDENT-ATHLETE/COACH CONFLICT ...... 69 POLICY ON SEXUAL HARASSMENT ...... 69 PARTICIPATION BY STUDENT-ATHLETES WHO IDENTIFY AS TRANSGENDER ...... 70 TEAM TRAVEL ...... 70 HAZING POLICY ...... 70 PRACTICE & COMPETITION LIMITATIONS ...... 72 SPORTS WAGERING/GAMBLING ...... 72 MAINTAINING AMATEUR STATUS ...... 73 SPORTS AGENTS ...... 74 EXTRA BENEFITS ...... 74 OCCASIONAL MEALS ...... 74 STUDENT HOSTS ...... 75 COMPLIMENTARY ADMISSIONS PROCEDURES ...... 75 COMMUNITY SERVICE/PROMOTIONAL ACTIVITIES ...... 76

MEDIA AND STUDENT-ATHLETE RECOGNITION IN THE MEDIA SPOTLIGHT...... 77 STUDENT-ATHLETE LETTERING PROGRAM ...... 78 STUDENT-ATHLETE RECOGNITION ...... 78 SENIOR RECOGNITION ...... 78 BIG SKY PRESIDENT’S CUP ...... 79 NCAA STUDENT-ATHLETE AWARDS ...... 79

TRANSFER POLICY………………………………………………………………………………………………….82

APPENDIX ……SUMMER SCHOOL/5TH YEAR AID CONTRACT………...…………………………………...85

WELCOME FROM EASTERN WASHINGTON ATHLETIC DIRECTOR LYNN HICKEY

Dear Eagle Student-Athlete:

Welcome to the Eastern Family! We are very excited that you have chosen to compete in athletics and obtain your education from this excellent institution. We want to do everything to make your Eastern experience a rewarding one. We emphasize both the student and athlete in your development at EWU. Please remember that our first and foremost concern is your academic and personal success. You have a tremendous opportunity to transform your life over the next four years and I personally hope that you choose to work as hard as possible in achieving your academic, athletic and personal goals.

We have prepared this manual for your benefit. In it, you will find important information and policies related to Eastern, the Big Sky Conference, and the National Collegiate Athletic Association (NCAA). You are responsible for knowing and abiding by these policies, so please take the time to review them.

Our coaches, administrators, and support staff are all here to help you. I encourage you to take advantage of the variety of services offered, both in the athletic department and throughout the campus.

You will hear the following from me numerous times during your career at Eastern but we will expect three main things from you:

1. Earn your Eastern degree, 2. Be a leader – both when you are here at Eastern and when you graduate, and 3. Perform to the highest level in your sport.

Do these three things and you will have a memorable and successful Eastern career.

Finally and most importantly, with your hard work - you have been blessed with a tremendous opportunity – being a Division I student-athlete. Take advantage of it and use it for everything positive that you can do. The ability to be a role model on campus and beyond is a unique and precious opportunity – one in which should not be taken lightly. Maximize your opportunities every day while embracing the responsibilities that go along with it. The ability to be a part of this exclusive “Division I Club” is a tremendous privilege – not a right! Using this privilege in the right way will no doubt pay dividends the rest of your life so please cherish this opportunity.

Best wishes for another successful academic and athletic year!

Sincerely,

Lynn Hickey

Lynn Hickey Athletic Director

ATHLETIC DEPARTMENT STAFF DIRECTORY

SENIOR ADMINISTRATION Area code (509) Associate Vice President/Director of Athletics Lynn Hickey PEB 206 359-2463 Faculty Athletic Representative Jeff Stafford, Ph.D. CMM 229 359-7929 Deputy Athletic Director/External Operations Devon Thomas CHN 200C 359-2079 Deputy Athletic Director/Internal Operations/SWA Sarah Adams PEB 227 359-2511 Associate Athletic Director-Sports and Administration Don Ross, Ph.D. PEB 224 359-7436 Associate Athletic Director- Compliance Mikalyla Anderson PEB 226 359-7404 Associate Athletic Director-Academic Success Megan O’Quin, Ph.D. REESE 336A 359-6572

ATHLETIC COMMUNICATIONS Assistant Athletic Director for Media Relations David Cook CHN 200 E 359-6334 Assistant Sports Information Director Monica Jaenicke CHN 200 F 359-6333

ACADEMIC SUCCESS Associate Athletic Director- Life Skills/SAAC Megan O’Quin REESE 336A 359-6572 Study Table Coordinator Earl Overlie REESE 336B 435-3645

ATHLETIC PERFORMANCE Assistant Athletic Director for Athletic Performance Nate Barry Phase II AP 359-6182 Assistant Strength Coach TJ Conley Phase II AP 359-6984 Graduate Assistant Michael Perez Phase II AP Graduate Assistant Mac McLachlan Phase II AP Graduate Assistant Shealene Little Phase II AP

ATHLETIC TRAINING Assistant Athletic Director for Sports Medicine Wes Sohns PAV TR 359-6971 Associate Head Athletic Trainer Lauren Sitton PAV TR 359-6175 Certified Assistant Trainer Venessa Nersten PAV TR 359-6175 Certified Assistant Trainer Hailey Haukeli PAV TR 359-2848 Certified Assistant Trainer Alexis Gholston PAV TR 359-2848 Certified Graduate Assistant Jake Rathsack PAV TR 359-4763 Certfied Graduate Assistant Codi Jarmond PAV TR 359-4763

BUSINESS OPERATIONS Athletic Business Manager TBA PEC 204 359-6382

NCAA COMPLIANCE Associate Athletic Director for Compliance Mikayla Anderson PEC 226 359-7404

TITLE IX COMPLIANCE Title IX Compliance Coordinator Annika Scharosch,JD TAW 211 359-6724 Title IX Athletic Liaison Sarah Adams PEB 227 359-2511

EAGLE ATHLETIC FUND & TICKET OPERATIONS Assistant Athletic Director of Development/Revenue Ashley Finn CHE 202A 359-6208 Ticket Manager TBA CHE 202 359-4008

FACILITY MANAGEMENT Director of Facility Management David Early PAV Office 359-2308

EQUIPMENT SERVICES Assistant Athletic Director of Equipment Services Augie Hernandez PAV ER 359-2211 Director of Equipment Services Spenser Ybarra PAV ER 359-2211 2

MARKETING, PROMOTIONS & GAME MANAGEMENT Assistant Athletic Director of Marketing and Sales Kyle Hoob CHN 200B 359-6380

CORPORATE SALES AND SPONSORSHIPS Director of Corporate Partnerships Tim Shustoff CHN 205B 359-6431

ATHLETIC DEVELOPMENT –PHILANTHROPY Directory of Philanthropy Todd McGann HAR 102 359-7034

MEN’S BASKETBALL Head Coach Shantay Legans PEC 222 359-6540 Associate Head Coach David Riley PEC 221 359-6537 Assistant Coach Bobby Suarez PEC 223 359-2497 Assistant Coach TJ Lipold PEC 224 359-2378

WOMEN’S BASKETBALL Head Coach Wendy Schuller PEC 211 359-2318 Assistant Coach Bryce Currie PEC 215 359-7382 Assistant Coach TBA PEC 217 359-6539 Assistant Coach TBA PEC 218 359-6504

FOOTBALL Head Coach Aaron Best Phase II FB 359-6541 Associate Head Coach/Defensive Coordinator Eti Ena Phase II FB 359-7077 Offensive Coordinator Ian Shoemaker Phase II FB 359-6046 Assistant Coach Kyle Bruce Phase II FB 359-2837 Assistant Coach Heath Pulver Phase II FB 359-4030 Assistant Coach Brian Strandley Phase II FB 359-7075 Assistant Coach Pat McCann Phase II FB 359-7013 Assistant Coach Jase Butorac Phase II FB 359-6918 Assistant Coach Allen Brown Phase II FB 359-2307 Assistant Coach Kevin Maurice Phase II FB 359-2463 Assistant Coach Josh Fetter Phase II FB 359-6873 Director of Football Operations Marc Anderson Phase II FB 359-4233

WOMEN’S GOLF Head Coach Brenda Howe CHN 205A 359-2462

WOMEN’S SOCCER Head Coach Chad Bodnar PEC 219 359-7949 Assistant Coach MacKenzie German PEC 220 359-6387

TENNIS Men’s Head Coach Jared Burnham CHN 203 359-2515 Women’s Head Coach Dustin Hinson CHN 201 359-6433

MEN’S AND WOMEN’S TRACK & FIELD/CROSS COUNTRY Head Men’s Coach Stan Kerr CHN 103 359-2376 Head Women’s Coach Marcia Mecklenberg CHN 101A 359-2426 Head Cross Country Coach Samuel Reed CHN 101B 359-6679 Assistant Coach Dave Nielsen CHN 101B 359-6047

VOLLEYBALL Head Coach Leslie Flores-Cloud PEC 207 359-7020 Assistant Coach Angela Spoja PEC 209 359-0161 Assistant Coach Collin Cohen PEC 210 359-7383

Eastern Washington University Athletic Department

Our Mission: "To enhance the value, image, and visibility of Eastern Washington University”

Our Vision: "Be the best and most innovative FCS Athletic program in the country”

Our Motto: “Maximizing Opportunities Every Day”

Our Core Behaviors:

Support The athletic department supports the University’s mission of education.

Integrity Every interaction and transaction occurs with the trust that we honor and uphold the dignity of the University.

Respect Comport ourselves in a manner that displays professionalism, loyalty and caring at all times.

Achievement Nurture and develop student-athletes, coaches, and staff in order for each individual program and area to reach its highest level of success. We measure success by developing and

administering resources to help student-athletes begin to reach their potential as students, athletes and people.

Tradition Respect what makes our University special by celebrating its history, honoring its heritage and understanding its present, while fortifying its future

Big Sky Conference

Eastern Washington University is a Division I NCAA institution and is a full member of the Big Sky Conference. The Big Sky Conference Office is located in Farmington, Utah and the Commissioner is Tom Wistrcill. One of the largest conferences by area in the country, the Big Sky will enter its 58th year of sponsoring athletic competition in 2020-2021. There are now ten full member institutions, spanning eight states. There are also two affiliate members for football only with Cal Poly and UC Davis. The conference is an NCAA Division I member in all sports, with member institutions playing as part of the NCAA Football Championship Subdivision (FCS) in football. The league has become one of the strongest Division I conferences in the West and is a national leader in FCS football.

The Big Sky Conference membership includes:

Eastern Washington University – Eagles Idaho State University – Bengals Montana State University – Bobcats University of Montana – Grizzlies University of Northern Colorado – Bears Northern Arizona University – Jacks Portland State – Vikings Southern Utah-Thunderbirds Sacramento State University – Hornets University of Idaho - Vandals Weber State University – Wildcats

SPORTSMANSHIP STATEMENT

Sportsmanship is accepting the value of respect, fairness, civility, honesty and responsibility in sport.

Ethnical behavior and positive sportsmanship are philosophies that must be displayed by Eastern Washington student-athletes whether as a competitor or a spectator. Eastern Washington student-athletes are expected to take a leadership role to compete at the highest levels, always striving for victory, but doing so with dignity and respect.

The Eastern Washington Athletic Department expects sportsmanlike conduct from its staff and student-athletes. Unacceptable behavior whether competing, coaching or watching will not be tolerated. Examples of unsportsmanlike conduct include:

• Physically or verbally abusing an official, coach, fellow student-athlete, opponent or spectator. • Throwing objects at an individual, spectator or onto a playing surface during competition. Inciting student-athletes or spectators to commit violent actions or any behavior that insults or defiles an opponent’s traditions. • Encouraging Eastern Washington fans to “boo” an opposing team during team introductions. Using obscene or inappropriate language or gestures to officials, opponents, team members or spectators. • Making public statements that are negative or controversial. • Using sexual, racial or gender demeaning comments to opposing team members, their administration, fans and/or officials. • Violating generally recognized intercollegiate athletic standards or the values and standards associated with Eastern Washington University as determined by your head coach and/or athletic administration. • Blatant defiance of good sportsmanship will result in removal from the athletic event and possible suspension for the remainder of the school year.

Exhibit good sportsmanship by taking the high road:

• Be creative with your cheers and find new ways to support your teams. • If competing for EWU, always be respectful of officials, coaches, fans and opposing team members.

GENERAL RULE: ENJOY THE EVENT WHILE YOU CHEER FOR YOUR TEAM!

EASTERN WASHINGTON UNIVERSITY STATEMENT OF DIVERSITY AND INCLUSIVITY

Diversity acknowledges the variety of characteristics and categories of identity that make individuals unique, including but not limited to race, ethnicity, gender, sexual orientation, gender expression or identity, socio-economic status, age, physical, mental and learning abilities, religious beliefs and political beliefs. Diversity recognizes the uniqueness of individuals, populations, groups and their experiences.

Inclusivity is the conscious decision to create a nurturing campus climate where similarities and differences are respected and supported by ensuring the active participation of the entire campus community.

Statement of Diversity and Inclusivity: Eastern Washington University is committed to diversity and inclusivity. We recognize that our success is dependent on how well we value, engage, include, and utilize the rich diversity of our faculty, staff, students, and alumni. We believe that prejudice, oppression, and discrimination are detrimental to human development, and that a vibrant and diverse campus community enhances the learning environment of the populations that we serve. We are committed to treating all with dignity and respect, and to working collectively on an ongoing basis to build and maintain a community that understands, celebrates and promotes diversity, while promoting inclusivity at all levels.

An earnest commitment to diversity and inclusivity incorporates the following: • understanding that each individual is unique and disserving of respect. • recognizing that people can represent multiple categories of identity at the same time, which means that their experiences will be very different from one another, and that they will experience categories of identity differently depending on where they fit socially within structures of inequality and/or privilege.

• expanding the view of diversity beyond the acknowledgement of commonalities to a recognition and honoring of differences.

• acknowledging that there are both unique individual and collective needs and achievements of diverse populations.

• moving beyond simple tolerance of differences towards the more comprehensive goals of pluralism and inclusive excellence.

• recognizing the uniqueness of individuals, populations and groups and their experiences, and the need for expression of voice, recognition and inclusion in order to develop the fullness of human potential and positive psychosocial development

• specifically addressing the barriers to communication, relationship building and organizational development caused by socio-cultural misunderstandings.

• promoting active and regular engagement between individuals and groups that represent different characteristics and categories of identity, in order to explore differences in a safe, positive and nurturing environment, and develop understanding across lines of perceived differences.

• making a commitment to inclusivity at all levels, and the active and meaningful involvement of diverse individuals in decision making processes. • the development of a process for identifying proactive diversity and inclusivity goals and a structure for accountability regarding the achievement of those goals. 8

EASTERN WASHINGTON UNIVERSITY ATHLETIC DEPARTMENT STATEMENT OF DIVERSITY AND INCLUSIVITY

The EWU Athletic Department is committed to the same policies, principles and goals in accordance with whole of the Eastern campus community. The department is committed to the professional development of coaches and staff and will strive to provide all student-athletes, regardless of race or gender, equal opportunity for academic and athletic success and to strive to meet special needs within this student population. All are encouraged to utilize the campus rich environment of resources and mentors that may assist with questions and further education in the areas of diversity and inclusivity.

Access by student-athletes to all athletic facilities, such as the training room and weight room and to enhancement programs such as the study skills and tutorial areas, is made available without regard to gender or race.

As a member of the NCAA, Eastern Washington University is committed to the Principle of Cultural Diversity as described in the NCAA Manual, bylaw 2.2.2, “it is the responsibility of each member institution to establish and maintain an environment that values cultural diversity and gender equity among its student-athletes and intercollegiate athletics department staff.”

In addition to being a department within the University, the Athletic Department also reports to other governing bodies; the National Collegiate Athletic Associate (NCAA) and the Big Sky Conference. Both the NCAA and the Big Sky encourage institutions to develop programs to support all staff members and student athletes, through education opportunities and resources committed to addressing institutional issues.

At the national level, the NCAA provides resources for the development of staff members through professional development institutes designed to support ethnic minorities and women. The NCAA also supports the National Student-Athlete Advisory Committee (SAAC), which exists to provide insight on the student-athlete experience and to give input on the rules, regulations and policies that affect student-athletes at the conference and institutional level. The Big Sky Conference supports SAAC at the Conference level by hosting a conference-wide SAAC meeting each spring. Eastern’s SAAC has done an outstanding job of giving the student- athletes a voice on campus. At the national, conference, and institutional levels, SAAC is a vehicle which can address many issues affecting student-athletes including issues of diversity and inclusion.

Historically, the Athletic Department at Eastern Washington University has recruited a diverse population of student-athletes and staff members. International and national recruiting has resulted in an environment that is inclusive of individual differences based on race and ethnicity, national origin or citizenship, gender, religious affiliation or background, sexual orientation, economic status, political affiliation, and ability or disability.

For any questions or concerns as a student-athlete about diversity or inclusivity issues, please contact Sara Adams, Senior Associate Athletic Director, 359-2511, your coaching staff or Shari Clark,Vice President of Diversity and Inclusion, 359-4742.

Eastern Washington University Fight Song

Go Eagles Go, Put all you have in every play. We’ll let you know That we are with you all the way.

So then it’s fight Eagles fight, Show us the fight we’d like to see. Red and White just fight, fight, fight, And Eagles will win the victory! E – A – S – T – E – R – N Eastern Eagles, GO, FIGHT, WIN!

SPORTS PERFORMANCE

POLICIES

The student-athlete policies in the Strength and Conditioning Center are created and enforced by the Eastern Coaching Staff.

The Strength and Conditioning Facility in Phase II provides an opportunity for performance training for Eastern Washington student-athletes. The following policies must be adhered to when using the facility:

• Student-athletes must clean up after themselves and their teammates. This includes the racking of weights and returning equipment to its proper location. • No music other than that which is provided may be played in the facility. Offensive or graphic language will not be tolerated in the facility. • Student-athletes will be required to wear appropriate Eastern Washington athletic apparel or clothing approved by Strength and Conditioning staff while training in the facility. Athletic shoes must be worn at all times while training in the facility—no sandals, flip-flops, cleats, etc. • No cell phones, bags, books, or any other equipment or personal materials are to be placed or stored in the facility. • No tobacco products are allowed in the facility. • Student-athletes are not permitted to use the telephone or computer in the facility per NCAA rules and regulations. • Student-athletes will be expected to present themselves accordingly in the Strength and Conditioning setting and treat the program as an integral part of their athletic career at Eastern Washington. Loitering, socializing and behavior deemed inappropriate by the Strength and Conditioning staff will not be tolerated and any digression in the stated policies will result in the student-athletes being removed from the facility and denied further privileges. • Adherence to all other staff rules and regulations is expected.

HOURS OF OPERATION

The Strength and Conditioning Center is on the first floor of PHASE II. Hours of operation and scheduled team times are posted. If you have any questions, contact the Strength and Conditioning Program staff at 509-359- 6182.

ATHLETIC EQUIPMENT SERVICES

POLICIES

The Eastern Washington University Athletic Equipment Room issues, orders and maintains apparel and equipment for all student-athletes. They also have several responsibilities for event preparation and venue set- up. All student-athletes are responsible for all apparel and equipment issued. The following conditions are applicable for all student-athletes: • The apparel and equipment is to be returned in good condition at requested times. If equipment or apparel is torn or damaged beyond normal use, you may be responsible for the repair costs. • There are to be no modifications to the apparel or equipment. Cutting, painting, or altering of any apparel, uniform, or equipment is prohibited. Treat uniforms and equipment with respect. • Any items that are lost or stolen are your responsibility and will be charged to your university account. Failure to return the apparel or equipment at requested times will also result in a late charge on your university account. The Head Equipment Manager has the final authority in all billing issues.

HOURS OF OPERATION

The Athletic Equipment Room is at the bottom of the ramp entrance to Reese Court. The Equipment Room phone number is 509-359-2211. The hours of operation, unless otherwise posted, are: Monday-Friday: 8 a.m.- 6 p.m. Times and days vary due to athletic competition times and venues.

COMMUNITY OUTREACH: EAGLES GIVING BACK

The Eastern Washington University Athletic Department seeks to provide opportunities for student-athletes, coaches and administrators to interact with the regional community in an effort to extend goodwill, to help fulfill specific needs and to “give back” to our valued constituents. Examples of community outreach performed by student-athletes are visits to the Boys and Girls Club, The Polar Plunge, Special Olympics, Christmas Adopt-a- Family Program and several elementary school reading and homework visits. Some activities are team related only and some are spearheaded by the Student Athlete Advisory Council (SAAC).

The majority of student-athlete community outreach activities are handled through the Champs/Life Skills Program and SAAC. All requests from outside organizations must be approved by the athletic administration prior to any activity and forms can be found with the Associate AD for Student Success, Megan O’Quin, in Reese Pavillion. All coaching staff requests are to be directed through her with a report back and pictures sent. If you are asked to participate in a community outreach event, make sure the Athletic Department administration is aware of the event prior to your participation. Under NCAA regulations, student-athletes cannot be involved in any projects that promote a commercial product, service, facility, or miss class to attend a community outreach event.

STUDENT-ATHLETE EXIT INTERVIEWS

The Eastern Washington University Athletic Department strives to provide a quality experience for all student- athletes. In an effort to improve our programs, we need those student-athletes that are leaving Eastern, graduating or have finished eligibility to participate in the Exit Interview process. You will be asked to take an online survey reflecting on your time at Eastern academically, athletically, and socially. Survey results will be collected by the Chair of the President’s Advisory Council on Intercollegiate Athletics (PACIA) and will be shared with the University President and Athletic Director. We strongly encourage all to openly and honestly participate in this program. You can find the survey through our ARMS compliance website. It is very quick and easy to do. After you complete the survey you will email a note to [email protected] to say you have completed it. Mikayla is keeping records of participants, but will not see answers. You may be contacted to participate in an oral interview at a later time.

STUDENT-ATHLETE ANNUAL PROGRAM EVALUATION

The Athletic Department conducts surveys for all student-athletes to complete on a yearly basis. The surveys are used to identify positive and negative aspects of student-athletes’ program, coaching staff, and support staff. The evaluations are never viewed directly by the coach. Currently the survey is completed after the completion of the sport season through the ARMS compliance website and are compiled by the Associate AD/SWA. These evaluations alert the administration to program deficiencies and also assist the athletic administration to create a beneficial learning and growing atmosphere for all student-athletes.

EAGLE ATHLETIC FUND (EAF)

The Eagle Athletic FUND (EAF) provides the major fund-raising push for the athletic department. This body of fans, alums and donors contribute hundreds of thousands of dollars annually for the athletic scholarship fund. The EAF also provides former student-athletes, alumni, friends, families and businesses an opportunity to support Eagle Athletics. They provide an opportunity for former student-athletes to stay in touch with their alma mater and support their teams once they have exhausted eligibility and graduated from EWU.

The EAF values the financial contributions made by individuals and corporate donors and volunteers. They also value in-kind donations and are interested in working with specific donors that may have an interest or a product that may help student-athletes or coaches succeed. These donors and volunteers form the framework from which the Athletic Department operates. The EAF strives to identify, recognize, motivate, and celebrate donors and volunteers through recognition events, benefit packages and awards throughout each year.

To find out more about the Eagle Athletic Fund or ways you or your family can help Eagle Athletics; contact Asst. Athletic Director for Development/Revenue Ashley Finn at 509.359.6208 or Sr. Associate Athletic Director for External Affairs Devon Thomas at 509.359.2210 or visit www.goeags.com/EAF.

FACULTY ATHLETICS REPRESENTATIVE

The person appointed as a Faculty Athletic Representative (FAR) is a member of the faculty or administration on a university campus. The position is required by the NCAA and is a direct appointment from the university president. The current FAR is Jeff Stafford, a professor in the Communication Managment department. His position as FAR supplies many areas of support and oversight for the student-athlete experience. He serves as a liaison between the NCAA and the Big Sky Conference for Eastern Washington University in regard to numerous campus issues. He is also responsible for collaborating on the tracking and generation of several very important reports to the NCAA regarding graduation rates and academic success rates. Another benefit to having an FAR is that they have a link to the university faculty and community where they can communicate an array of positive achievements and activities happening within the athletic department. Jeff can be contacted at 359.7929.

FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)

The University maintains an educational record for each student who has been enrolled at the university. In accordance with the Family Educational Rights and Privacy Act of 1974, as amended (hereafter “Act”) The following student rights are covered by the Act and afforded to all eligible students at the university:

• The right to inspect and review the student’s educational records within 30 days of the day the university receives a request for access. Students should submit to the registrar written requests that identify the records they wish to inspect. The university official will make arrangements for access and notify the student of the time and place where the records may be inspected. • The right to request amendment of the contents of the student’s educational records which are believed to be inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights. Any student who believes that his/her education records contain information that is inaccurate or misleading or is otherwise in violation of his/her privacy or other rights or who believes that his/her records have been or are being maintained or processed in violation of his/her privacy or other rights, may discuss his/her 13

concerns informally with the registrar’s office. If the decision of that person is in agreement with the student’s request, the appropriate records shall be amended and the student shall be notified in writing of the amendments. If the decision is not in agreement, the student shall be notified with thirty (30) calendar days that the records will not be amended and the student shall be notified by the official of the student’s right to a hearing. Additional information regarding the hearing procedure will be provided to the student when notified of the right to a hearing. • The right to consent to disclosures of personally identifiable information contained in the student’s educational records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. “School officials” shall mean any person who is a trustee, officer, agent, or employee of the university. “Legitimate educational interest” shall mean any authorized interest or activity undertaken in the name of the university for which access to an educational record is necessary or appropriate to the proper performance of the undertaking. It shall include, without limitation, access by a student’s instructor, department or division head, dean, the chief academic and student affairs administrator, the president, a trustee, the custodian of the university records, the alumni administrator, legal counsel, the financial aid administrator, administrators charged with maintaining educational records, the staff and subordinates of the foregoing, and other authorized by the president to the extent the foregoing persons are acting within the course and scope of their employment or authority. • The right to file a complaint with the U.S. Department of Education concerning alleged failures by Eastern Washington University to comply with the requirements of FERPA. Each of these rights, with any limitations or exception, is explained in the university’s policy statement, a copy of which may be obtained in the registrar’s office. The university may provide directory information in accordance with the provisions of the Act without the written consent of an eligible student unless it is requested in writing that such information may not be disclosed (see below).

The items listed below are designated as directory information and may be released to any student for any purpose at the discretion of the university unless a written request for nondisclosure is on file:

o Category I: Name, addresses, telephone numbers, dates of attendance, classified enrollment status. o Category II: Previous institutions attended, major field of study, awards, honors, degree(s) conferred, degree programs pursued or being pursued. o Category III: Past and present participation in officially recognized sports and activities, physical factors of athletes (height and weight) and date of birth. Current eligible students may prohibit general disclosure of this directory information by notifying the registrar’s office in writing, specifying the categories to be withheld, within 10 calendar days after the first scheduled day class day of each fall term. The university will honor the request until the student notifies the registrar’s office in writing of intent to allow release of directory information. The student should carefully consider the consequences of any decision to withhold any category of directory information. Regardless of the effect upon a student, the university assumes no liability that may arise out of its compliance with a request that such information is withheld. It will be assumed that the failure on the part of the student to request the withholding of directory information indicates the student’s consent to disclosure. Any questions concerning the student’s rights and responsibilities under the Family Educational Rights and Privacy Act should be referred to the registrar’s office, 509-359-2321.

ACADEMIC CALENDAR Summer 2020

• Instruction Begins Monday, June 22 • Independence Day Holiday Saturday, July 4 EWU Closed • Last Class Day of Quarter Friday, August 14 • Fall Semester Instruction Begins Monday, August 24

Fall 2020

• Labor Day Holiday Monday, September 7 EWU Closed • Quarter Instruction Begins Wednesday, September 22 • WINTER PRIORITY REGISTRATION MONDAY, NOVEMBER 9 • Veterans Day Holiday Wednesday, November 11 EWU Closed • No Classes Wednesday, November 25 EWU Open • Thanksgiving Holiday Thursday - Friday, November 26 – 27 EWU Closed • Last Class Day of Instruction Friday, December 4 • Final Exams Week Monday - Thursday, December 7 - 10 • Last Day of the Quarter Friday, December 11 • Winter Break Monday, December 14 – Sunday, January 2 • Christmas Holiday Wednesday, December 25 EWU Closed

Winter 2021

• New Year's Day Holiday Friday, January 1 EWU Closed • Instruction Begins Monday, January 4 • Martin Luther King Day Monday, January 18 EWU Closed • President's Day Holiday Monday, February 15 EWU Closed • SPRING PRIORITY REGISTRATION MONDAY, FEBRUARY 22 • Last Class Day of Instruction Monday, March 15 • Final Exams Week Tuesday - Friday, March 16 -19 • Last Day of the Quarter Friday, March 19 • Spring Break Monday, March 22 – Sunday, March 28

Spring 2021

• Instruction Begins Monday, March 29 • FALL PRIORITY REGISTRATION MONDAY, MAY 17 • Memorial Day Holiday Monday, May 31 EWU Closed • Last Class Day of Instruction Friday, June 4 • Final Exams Week Monday - Thursday, June 7 - 10 • Last Day of the Quarter Friday, June 11 • Commencement Saturday, June 12

Summer 2021

• Instruction Begins Monday, June 21 • Independence Day Holiday Monday, July 5 EWU Closed • Last Class Day of Instruction Friday, August 13 • Last Day of the Quarter Friday, August 13 • Fall Quarter Starts Wednesday, September 22

DIVERSITY AND MULTICULTURAL SUPPORT SERVICES

Eastern Washington University is committed to diversifying its campus through the implementation of its Academic Strategic Plan, which calls for the inclusion of diverse viewpoints and individuals. It is clear from reviewing recent research that a university's commitment to diversity directly affects positive educational outcomes for all students (Smith and Associates, 1997). The integration of diverse perspectives in the curriculum and co-curricular activities enhances the educational development of students and faculty alike. Eastern Washington University is committed to the value and benefits of a diverse campus community and educational opportunities for all students.

There are five departments on campus that are focused on specific diverse populations: the Africana Education Program, the Chicano Education Program, the American Indian Studies Program, the Women’s and Gender Studies Program and the Disabilities Support Services. Below is a short synopsis of each program but further information may be obtained on the university website at ewu.edu.

The primary mission of the Africana Education Program is to develop and teach classes in Africana Studies, administer recruiting, support and retention services, conduct research into the African American experience and maintain relationships within a multitude of communities throughout the inland northwest. All courses, services and events provided by the program are open to all students at EWU.

The Chicano Education Program has a dual mission at Eastern Washington University. The program’s first mission is to actively contribute towards enhancing the opportunity and participation of Chicanos/Latinos in higher education. This mission is achieved by actively recruiting and supporting Chicano/Latino students to have a positive and successful academic career. A parallel CEP mission is to contribute to EWU’s goal towards addressing diversity by providing all students regardless of ethnicity, with a Chicano Studies curriculum leading to a comprehensive understanding and appreciation of the Chicano/Latino community and relevant issues. Established in 1965, the American Indian Studies Program (AISP) services the needs of Native American Students interested in obtaining an undergraduate or graduate degree from Eastern Washington University. Through the support of the AISP, EWU has educated many of today’s educators, healthcare providers, social workers, business executives, tribal leaders, planners, writers, artists, etcetera, who have chosen to return to their Indian communities to practice their professions. Eastern Washington University has several campus groups and associations available to all minority student-athletes for social interaction, assistance and cultural association: Women’s & Gender Studies programs at EWU empower women to achieve dignity and justice through education, scholarship and social change. We are committed to equity, equality, and diversity in all areas of life. Through our theoretical and applied curricula, we help to prepare broadly educated, articulate, thoughtful students, ready to enjoy meaningful careers and enrich lives as engaged citizens in a culturally diverse world. The Office of Disability Support Services is dedicated to the coordination of appropriate and reasonable accommodations for students with disabilities that are based upon individual needs, so that each student may receive an equal opportunity to learn, to participate in campus life, and to grow emotionally and socially, and to successfully complete a program of study that will enable them to be self-supporting while remaining as independent as possible. This is facilitated through support services, information sharing, advisement, and referral when requested.

The following campus groups and associations are available to all minority student-athletes and others for social interaction, assistance and cultural association:

Black Student Union: Mission/Purpose: Bring forth in every way a spirit of racial understanding, unity, friendliness and cooperation between the students and citizens residing in surrounding areas.

EWU Film Society: Mission/Purpose: To enrich the cultural resources of EWU, encourage a deeper understanding of the film medium to unite and educate by enlisting the power of film and the allied art to illustrate the intricacies of diverse cultures, the natural world, and the human condition.

EWU French Club: Mission/Purpose: To help people learn about French culture through activities.

Hui’O Hawaii: Mission/Purpose: To help Hawaiian students adapt to college life while being away from home.

Indian Student Association: Mission/Purpose: The Indian Student Association promotes cultural awareness of the Indian sub-continent.

International Student Association: Mission/Purpose: The International Student Association is a club dedicated to share cultures between international students and American students.

Korean Students Association: Mission/Purpose: To let people know more about Korean culture and to devise intimacy between Korean students and others.

M.E.Ch.A: Mission/Purpose: M.E.Ch.A of EWU is a student organization that promotes higher education, self- identity, and historical/cultural knowledge which benefits and empowers the Chicano/a community creating social change through self-determined political action.

Native American Student Association, NASA: Mission/Purpose: Members of the Native American Student Association are active in discussing topics of interest, socializing, and helping to implement beneficial programs and activities to increase awareness of Native American concerns.

Student Alliance for Equality (SAFE): Mission/Purpose: Advocacy and support group for Gay, Lesbian, Bisexual, Transgender and Questioning (GLBTQ) students, faculty and staff and their straight allies at Eastern

THE WOMEN’S CENTER

The Women’s Center provides educational programs presenting a wide variety of topics concerning women and gender to students, faculty, staff, and the Spokane/Cheney community. The WC located in Monroe Hall sponsors programs, discussions, and materials about women’s issues, initiatives and development. The center promotes leadership, celebrates the achievements of women, and raises awareness on the status of women.

Additionally, the Women’s Center serves as a meeting place for study groups, committee meetings, and individual study space. The Women’s Center houses faculty members who teach courses related to women’s issues. The office also serve as a resource to anyone interested in women’s issues and a contact for anyone that might be experiencing problems or concerns that need addressing. More information may be acquired on the Eastern website.

GAY, LESBIAN, BISEXUAL, TRANSGENDERED AND QUESTIONING RESOURCES

Ally is the GLBTQA (Gay, Lesbian, Bisexual, Transgender, Questioning, and Ally) organization at Eastern Washington University. Support is offered to members of the gay community at EWU and in the surrounding areas. Ally members and the staff are located at the Pride Center in the PUBl. They work to raise awareness and understanding of homosexuality, bisexuality, and transgender issues through various venues, including classroom presentations. Under less formal circumstances, they meet simply for social purposes and the chance to get to know one another better. You can also find an informal library for personal enrichment concerning gay issues and safe sex. Find out more about the Pride Center on line at [email protected], or contact the Director, Nick Franco, Ph.D at 509.359.7870.

UNIVERSITY AFFIRMATIVE ACTION STATEMENT

Eastern Washington University is committed to increasing and retaining the diversity of its faculty, staff, students and academic programs. We are an affirmative action/equal opportunity employer. Applications from members of historically underrepresented groups are especially encouraged. EWU does not discriminate on the basis race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or status as a disabled veteran or Vietnam era veteran.

STUDENT-ATHLETE ACADEMIC SERVICES (SAAS)

MISSION Student-Athlete Academic Services (SAAS) values diversity, creativity and balance in the life-long development of the student-athletes that represent Eastern Washington University. The student centered philosophy of the department is meant to create an open and inviting environment by providing a holistic student support program. Eastern’s academic support staff is focused to inspire all student-athletes to achieve their desired personal, educational, athletic and career goals. The atmosphere stresses a community of learners supporting one another and providing every student the chance to reach their full potential through a proactive partnership with university student and academic support services. The Associate Athletic Director for Academic Services is Megan O’Quin (x6572) and the Study Table Director is Earl Overlie.

STUDENT-ATHELETE ACADEMIC RESPONSIBILITIES The Athletic Department and the Student-Athletic Success Center places the utmost importance on academics during your college career. As a representative of the department and your team at Eastern Washington University, you are expected to fulfill the following requirements:

• Attend every class • Arrive to class on time and do not leave early. • Be prepared for each class and take notes. • Deliver missed class letters to each and every professor. • Remind professors three days prior when athletic competition requires you to be absent from class. • Treat faculty and other university staff with respect. • Be attentive in each class and participate in class discussions. • Attend all sessions with SAAS staff • Attend all study tables or necessary study sessions.

*Note: It is not permissible to miss class because of practice activities.

EASTERN WASHINGTON UNIVERSITY ACADEMIC STANDING POLICY: PROBATION & SUSPENSION A student’s academic standing is determined by the cumulative grade-point average at the end of each quarter. In order to graduate and/or continue as a student, a minimum of 2.0 on a 4.0 scale must be earned. If a student fails to maintain the minimum grade-point average, the following protocol will be implemented:

• Students are placed on academic probation up to the next 12 credit hours at EWU (excluding summer) if the cumulative grade-point average falls below 2.00. If at any time the cumulative grade-point average is raised to 2.00 or higher, the student will return to regular academic standing. • Students on academic probation who do not raise their cumulative grade-point average to a 2.0 after the next 12 credit hours at EWU (excluding summer) will be suspended. Students suspended from EWU may not apply for readmission until the passage of at least one term (excluding summer) unless extenuating circumstances exists and are documented. • Students seeking readmission must have successfully completed 12 quarter hours of a 2.0 cumulative grade-point overage at another accredited institution, have reached the necessary cumulative grade-point average through enrollment in EWU summer session or have presented other evidence of potential future academic success if re-admitted. • Applications for readmission are available through Admissions in Sutton Hall or on line www.ewu.edu. • Applications will be reviewed by the University Academic Review Board and the board’s decisions are considered final. • A second academic suspension in considered a permanent suspension from future enrollment at EWU.

FIVE-YEAR CLOCK

You have five calendar years to complete a maximum of four (4) athletic seasons in any one sport. The five-year clock runs continuously from the first day of school in which you are initially enrolled as a full-time student (10-18 credits) at any collegiate institution. Some exceptions that may be granted are for church missions, military service, pregnancy or a medical situation that would prevent you from attending school.

FOUR YEARS OF ELIGIBILITY

You may be granted a maximum of four years of eligibility in each sport. Competition in any part of a season counts as a year of eligibility. If you are injured early during the season, your head coach may request that the athletic department apply for a hardship waiver to regain that season.

ACADEMIC ELIGIBILITY REQUIREMENTS

To remain eligible to practice and compete in Division I intercollegiate athletics, the NCAA requires that certain criteria is met. The Assistant Athletic Director for Compliance, Mikayla Brandhorst, meets with all teams each fall and explains all initial and continuing eligibility items that you need to know.

DECLARING A MAJOR

Every student at Eastern Washington University must declare a major once they have earned 90 credit hours regardless of where those hours have been completed. Student-athletes who have earned 90 credit hours or more will not be allowed to compete or practice if they have not declared a major.

DROPPING/WITHDRAWING FROM CLASSES

Please be cautious during the add/drop period as students must be enrolled in 12 credit hours at all times during a quarter to be able to practice or compete. In order to ensure that student-athletes do not drop below the mandatory 12 credit hours, the Athletic Department has implemented an athletic hold which can only be removed by one of the athletic academic staff. Once the university drop/add deadline has passed, a student- athlete must obtain written approval using the University’s Course Drop/Add form. The Office of Records and Registration will not authorize any withdrawals without all requirements on the form and the signature of the dropping professor, the adding professor and a required athletic administrative signature.

At Eastern Washington University, a student is required to attend the first five days for all courses. Instructors have the option to drop a student from class if he/she does not attend the first five sessions.

OFF-CAMPUS SUMMER COURSE PRIOR APPROVAL

If a student-athlete is taking off-campus summer courses and would like to use the course for eligibility purposes, the course(s) first must be approved by the Office of Records and Registration and the Assistant Director for Compliance. You must complete the Summer Course Prior Approval form and obtain the appropriate signatures. If prior approval is not obtained, the course is not permissible to use for meeting academic eligibility requirements and may also not be accepted by Eastern Washington University.

STUDENT-ATHLETE PRIORITY REGISTRATION

Student-athletes have priority registration and are expected to register on the first day of the registration process. This important opportunity to register for classes assists student-athletes in meeting graduation and eligibility requirements, as well as leave practice times open as much as possible.

USE OF DEPARTMENTAL COMPUTERS-COPIES-TELEPHONES

Student-athletes are not permitted to use departmental computers in any of the coach's offices in the athletic department. Computers and printers for student-athletes are available in the academic center. In addition, there are several computer labs on campus. 19

PLANNED ABSENCE LETTERS

Coaches, in conjunction with the Assistant Athletic Director for Academics(AADA), send out a letter prior to the start of each competitive season, explaining the dates of competition and what days the students will miss practice due to traveling. Student-athletes will communicate with their professors at the beginning of each quarter regarding these requirements and possibility of missing class due to team travel. (Student-athletes are not permitted to miss class for any practice activities). In addition, student-athletes should communicate with professors before each absence about assignments, projects, exams, etc. Student-athletes are responsible for arranging for missed assignments, quizzes, or exams. If exams can be taken when required to be traveling, the AADA can assist in setting up testing options.

OPPORTUNITIES FOR USE OF LAPTOP COMPUTERS DURING TEAM TRAVEL

The Learning Commons-Media area in JFK Library has laptop computers that are available for use during team travel. Requests must be made at least 24 hours in advance of departing campus. Laptops need to be returned within one business day following the return to campus. Return policies and damage clauses are clearly posted. Student-athletes are responsible for all Internet charges and must pay the charges on a hotel bill prior to leaving the hotel. Check with the hotel for free Wi-Fi options.

STUDY TABLE POLICIES

The Athletic Department Study Table is available to all student-athletes in the Computer Education Building – rooms 102 and 105. The purpose of study tables are to provide the student-athlete with an increased opportunity for academic success. 35 computer stations, work tables and printing options are made available for use by all student-athletes, normal campus policies apply. Typically two general tutors are available during the operation hours.

WHO IS REQUIRED TO ATTEND STUDY TABLE

All first-year student-athletes, student-athletes who had to complete summer coursework to regain eligibility, and those student-athletes who are recommended for study table (based upon the policy of their head coach) will be required to attend study table.

THE FOLLOWING ACTIVITIES ARE APPROPRIATE DURING STUDY TABLE HOURS: • Reading or completing assignments for a specific class. • Working on writing assignments on the computer. • Meeting with a tutor to discuss academics. • Working on a group assignment for a specific class. • Searching the internet for material that is directly related to coursework.

THE FOLLOWING ACTIVITIES ARE NOT APPROPRIATE DURING STUDY TABLE HOURS: • Surfing the Internet for non-academic related material. • Sending personal e-mails. • Instant messaging or talking on cell phone. • Loud or disruptive behavior. • Eating of food in the computer lab. • Loud music played on headphones. • Talking with a neighbor. • Use of inappropriate language. • Playing computer games. • Use of tobacco products.

CONSEQUENCES FOR MISSING STUDY TABLE: Student-athletes who do not fulfill their required academic responsibilities can be subject to discipline including, but not limited to, a warning, dismissal from practice, loss of playing time or ability to suit up for competition or dismissal from the team. Discipline will be implemented at the discretion of the head coach. 20

ACADEMIC ADVISING

The athletic department advisors serve as the primary advisers for undergraduate students. When you have officially declared a major, the athletic academic advisors become secondary to the advisor in that major. They, along with the Associate Athletic Director for Compliance (AADC) will still meet with you and are responsible for monitoring the progress towards graduation forms and percentages. All student-athletes must submit a completed advising worksheet before the athletic hold will be removed. Advising sessions will either be in a team or individual format.

Student-athletes should schedule periodic appointments with the AADA in order to ensure that all eligibility and graduation requirements are satisfied.

CAMPUS ACADEMIC SUPPORT SERVICES

Learning Commons – Located on the main floor of JFK Library, the EWU Learning Commons fosters a community of inquiry and intellectual growth. The primary academic support units housed in the Learning Commons are: JFK Library, Program Leading to University Success (PLUS); Sriters’Center; Multimedia Commons (MMC); Center for Academic Advising and Retention (CAAR); Career Services; and Office of Global Initiatives (OGI).

WRITING CENTER

The writing center is open to any writer in the EWU community, offers free one-to-one 50 minute sessions, is staffed by professionals who respond to writing at any stage (brainstorming, revisions, reflection), and engages in thoughtful responses on academic coursework, creative writing, resumes and personal statements,applications, grants, and professional scholarship.

MATH TUTORING LAB

The math tutoring lab is staffed daily by tutors who are undergraduate majors & graduate students that have demonstrated high academic standards in mathematics courses. All EWU students enrolled in a math course or those students who would like to improve their mathematical competency are encouraged to take advantage of the drop-in tutor lab.

CAREER SERVICES

Career Srvices at EWU provides the resources to assit students and alumni with all of their job and career search needs, incuding major selection, internships, community service, full-time employment, career counseling, and much more.

PLUS PROGRAM The Program Leading to Undergraduate Success (PLUS) is designed to enhance the quality of undergraduate student scholarship and assists students in achieving academic goals through discipline-based collaborative learning groups. PLUS creates and designs discipline specific collaborative study groups with an environment of active learning. In each study group, PLUS emphasizes small group settings and hands-on experiences, utilizing upper-level students as facilitators for group process and structure. Through this route of learning, students will; • engage as active participants • become unified in a community of learners • will further realize and cultivate their own critical thinking skills and course knowledge • will recognize a network of peers as they continue on in their college career

These study groups are especially helpful for those individuals who want to improve their grades, prefer a relaxed noncompetitive learning experience, are motivated, and want a structured time for study. To find out more about the PLUS program read on!

How the program works:

• Students attend frequently scheduled collaborative learning sessions with other students from their class • Facilitators model good study strategies and learning behavior. • Students improve grades by increasing study and learning efficiency.

PLUS provides a social basis for future contact with individuals of the same discipline. PLUS provides a foundation for success in all future classes. PLUS works!

• 3,780 students have been involved in the PLUS program since it was established. • 86% of the students who have participated in PLUS have passed their class with a 2.0 or above. • Most students participate in additional PLUS groups. • Students continue to attend PLUS meetings

The PLUS program is for students that:

• prefer a relaxed, noncompetitive learning experience • are motivated • need a structured time to study • want to improve their grades • want to meet other people in their discipline

NCAA CHAMPS LIFE SKILLS PROGRAM

Eastern Washington University is a member of the National Collegiate Athletic Association sponsored Champs Life Skills Program. The program commitment areas are Academic Growth, Personal Development, Community Service, Career Development, and Athletics.

The mission of the Life Skills Program at EWU is to offer the participants an opportunity to learn a valuable set of behaviors with which to make effective choices in their lives now and after they graduate from Eastern Washington University.

The program also provides the athlete with a competent, confidential staff member in which they can confide and seek advice on any issue that may arise during their association with the University. The Life Skills class is required for all incoming students within the Athletic Department and is taught by Mean O’Quin (AADSS). This is a three-credit class and is structured to life concepts. When these concepts are in place, applications of these new behaviors are then demonstrated in real life situations. These include interpersonal conflicts, self- starting and motivation, anger, depression, grief and loss, addictions, manipulation, adjusting to college life and many others. The overall result is the students gain a better understanding of why they behave and how they behave and how to make more effective choices to get what they want.

STUDENT-ATHLETE ADVISORY COUNCIL-SAAC

The advisor is Megan O’Quin. The committee is formed by those student-athletes recommended by the head coaches of their sport. The goal of this group is to enhance the total student-athlete experience by promoting opportunity, diversity, communication and fostering a positive student-athlete image in the department, across campus and in the community. The Eastern Washington University SAAC consists of a diverse make-up of student-athletes from all intercollegiate sports teams along with two student athletic trainers. The committee meets bi-monthly to provide insight into the student-athlete experience and act as the voice on rules and policies that impact EWU student-athletes. It also encourages leadership among student-athletes. A central coaches and athletic administration. SAAC is also a vital cog to a variety of departmental and community service projects throughout the year. 22

FINANCIAL AID

ATHLETIC AID/SCHOLARSHIPS

All student-athletes who are awarded athletic aid or an athletic endowment award must sign a EWU and Big Sky Conference Athletics Financial Aid Agreement. Your athletic aid will be reported to the University's Financial Aid Office. Athletic scholarships and endowment awards have a dollar value as well as an equivalency value. Because of NCAA rules and regulations, there are maximum equivalency values for each student-athlete and for all sports. These values, which are monitored by the Financial Aid Office and the Athletic Department, must stay within the NCAA limitations. Other forms of financial aid may result in an over-award for a student-athlete or a team. If you experience an over-award, your athletic aid or other financial aid will be reduced in order to meet the NCAA limitations and if issued in error, you may be required to pay this amount back to the institution.

An athletic-related award is only for one academic year (excluding summer). It may be renewed each academic year for a maximum of five years within a six-year period. An athletic aid award can be increased, reduced or cancelled on an annual basis because of athletic and/or academic performance. An athletic-related scholarship is not reimbursement for services performed, but to provide assistance with educational expenses.

INCREASE/REDUCTION OR CANCELLATION DURING PERIOD OF AWARD

Athletic-related aid will be reduced or cancelled during the period of the award if you: • Render yourself ineligible for intercollegiate competition. • Fraudulently misrepresent any information on an application, athletic aid contract or National Letter of Intent • Engage in serious misconduct warranting substantial disciplinary action by the university. • Voluntarily withdraw from a sport (i.e. quit the team or fail to show for practice as required by the coaching staff).

SCHOLARSHIP RENEWAL OR NON-RENEWAL

15.3.4.1.1 Fraudulent Misrepresentation.

If a student-athlete is awarded institutional financial aid on the basis of declaring intention to participate in a particular sport by signing a letter of intent, application or tender, action on the part of the grantee not to participate (either by not reporting for practice or after making only token appearances as determined by the institution) would constitute fraudulent misrepresentation of information on the grantee's application, letter of intent or financial aid agreement and would permit the institution to cancel or reduce the financial aid.

15.3.4.1.2 Misconduct.

An institution may cancel or reduce the financial aid of a student-athlete who is found to have engaged in misconduct by the university's regular student disciplinary authority, even if the loss-of-aid requirement does not apply to the student body in general.

15.3.4.3 Reduction or Cancellation Not Permitted.

Institutional financial aid based in any degree on athletics ability may not be increased, decreased or canceled during the period of its award: (a) On the basis of a student-athlete's athletics ability, performance or contribution to a team's success; (b) Because of an injury that prevents the recipient from participating in athletics; or (c) For any other athletics reason.

CIRCUMSTANCES AFFECTING ATHLETIC AID CANCELLATION OR REDUCTION:

• Student-athlete signs a professional sports contract for this sport. • Student-athlete accepts money for playing in an athletics contest. • Student-athlete agrees to be represented by an agent and accepts money from the agent or representative of an agent. • Student-athlete receives other aid that causes the student-athlete to exceed the individual or team limits. See note on first page for applicable designated limit. • Student-athlete does not notify the head coach that he/she is receiving other aid that causes the student-athlete to exceed the individual limit, or the team to exceed team limit. • Student-athlete voluntarily withdraws from his/her team. • Student-athlete renders himself or herself ineligible for competition. • Student-athlete fraudulently misrepresents any information on application, contract, or other written documentation. • Student-athlete engages in serious misconduct warranting substantial disciplinary penalty.

RENEWAL/NONRENEWAL OF ATHLETIC SCHOLARSHIPS

Under normal circumstances, renewal of aid for subsequent years is customary, but not automatic. NCAA rules forbid any commitment or guarantee of athletic aid beyond one year. You may receive an athletic scholarship for no more than five years within a six-year time frame, beginning with your initial full-time enrollment at any college or junior college.

In the event of a career-ending injury or illness as a result of participation in the Eastern Washington University athletics program, the department may choose to renew the award, provided you agree to perform appropriate alternate tasks within the department, if applicable.

EWU FINANCIAL AID AND SCHOLARSHIP OFFICE ATHLETIC AID APPEAL HEARING POLICIES & PROCEDURES

Non-Renewal of Athletic Aid Notification Timeline

The Athletic Department must notify the Financial Aid & Scholarship Office by June 15 each year for the next academic year whether athletes on athletic aid will be renewed for the next academic year. Per Bylaw 15.3.5.1, all athletes on athletic aid must either receive a new aid agreement or a letter stating the scholarship will not be renewed by July 1.

Non-Renewal of Athletic Aid Appeals Notification Process

Per Bylaw 15.3.2.3, an opportunity for an appeal hearing must be offered when athletic aid based in any degree on athletic ability is reduced or not renewed for the following academic year and the student has remaining athletic eligibility. The Financial Aid & Scholarship Office will notify the student in writing, via return receipt, certified mail of the reduction or non-renewal and right to appeal. The student is allowed up to two weeks within which to request the right to appeal.

Non-Renewal of Athletic Aid Appeals Committee & Process

Please be aware, per NCAA regulation, there is no requirement to renew a scholarship from year to year. Therefore, through the appeal hearing unjustified and/or egregious action by the coaching staff and/or athletic department should be established to support an override of the coach’s decision. Committee: If the student opts to appeal, a four person committee is convened made up of the following individuals: 1) the financial aid representative, 2) the compliance officer, 3) the faculty athletic representative and 4) a peer representative (a member of the Student Athletic Committee).

Process: The student athlete and the head coach are each asked to provide a written statement about the situation along with providing any supporting documentation in advance of the in person hearing. The appeal letters are reviewed by the committee in advance of the hearing.

Two in person hearings are also scheduled: 1) with the student athletic and the appeals committee and 2) with the head coach and the appeals committee. At the hearing, the student athlete and the head coach are separately afforded the opportunity to share their perspective on the reduction or non-renewal decision.

Per NCAA regulation, there is no requirement to renew a scholarship from year to year. Therefore, through the appeal hearing unjustified and/or egregious action by the coaching staff and/or athletic department should be established to warrant an override of the coach’s decision.

The three person appeals committee makes the final determination to uphold or overrule the head coach’s reduction or non-renewal decision. This final decision may not be further appealed. The student athlete and head coach are notified in writing as to the committee’s final decision.

PROCEDURES FOR SCHOLARSHIP BOOKS

Student-athletes may receive books as part of your scholarship that will help defray most of the cost of course- related books. This will allow you to take more control over your education. Those of you on a book scholarship will pick up your books on the first day of class from the Academic Center. If you need an additional book that is needed for class and not on the original book list, you will need to fill out a book change form (which can be picked up at the academic center), a copy of your schedule showing the class you need the book, and give to the Assistant Athletic Director for Academic Services. It will then be walked over to the bookstore and the book will be ready for pick-up the next day. If you drop a course, you will need to return the books from that course to the academic center before new books will be issued for an added course.

At the end of the quarter, you are REQUIRED to return all your books to the academic center BEFORE you leave on break. If you do not attempt to sell back your books at the end of the year, you will NOT receive the book part of your athletic scholarship the following fall quarter

If you need to purchase a packet or an on-line book for a course that is not available at the bookstore, please contact Megan O’Quin and she will assist you in receiving the needed course materials.

ADDITIONAL FINANCIAL ASSISTANCE

Any additional financial assistance that a student-athlete receives, such as outside grants, loans or scholarships, must be reported to the Financial Aid Office and Athletic Department. Accepting outside financial aid may result in ineligibility and/or possible violation of NCAA rules for your team. On the Big Sky Historical Questionnaire you fill out at the start of each season, there is a specific question that addresses outside aid and scholarships that you need to fully complete.

FEDERAL FINANCIAL ASSISTANCE

The Athletic Department encourages student-athletes to apply for federal funds. You may qualify for additional aid that may not count against your individual or team limits, such as the Pell Grant. For additional information on federal financial assistance, contact the Financial Aid Office.

FOREIGN STUDENT-ATHLETE TAX POLICY/NONRESIDENT ALIEN WITHHOLDING TAX

The US Federal government requires that international students who are receiving athletic scholarships be taxed on the board and room amount of the scholarship. The amount of the taxable portion of a foreign student- athletes grant-in-aid is not included in determining the permissible amount of financial aid that a Division I institution may award to a student-athlete. The student-athlete is responsible for paying this tax. The office of Global Initiatives is the link for all foreign student-athletes at Eastern. There are other mandatory expenses; quarterly fees, health insurance, etc. You need to be in direct contact at least once a quarter to update your VISA status.

STUDENT-ATHLETE EMPLOYMENT

Student-athletes may be employed during the academic year; however, before the employment starts, a form must be signed by your employer and the employment must be approved by the Assistant Athletic Director for Compliance! Talk to your head coach or the compliance officer before you begin any work during the academic year. Below are NCAA guidelines regarding employment: 1. All student-athletes may work during the following institutional vacation periods: Summer vacation, Winter break and Spring break. 2. Student-athletes can be compensated only for work actually performed. 3. Student-athletes cannot be paid more than the going rate in your locality for similar services. 4. Compensation may include remuneration for teaching or coaching sport skills or techniques in his or her sport on a fee-for-lesson basis. However, such employment must be approved by the compliance office and must meet the following criteria: a. Institutional facilities are not to be used b. Playing lessons shall not be permitted and the institution obtains and keeps on file documentation of the recipient of lesson(s) and the fee for the lesson(s) provided during any time of the year c. The compensation is paid by the lesson recipient or the recipient's family and not another Individual or entity.

SUMMER CAMP EMPLOYMENT

1. Student-athletes may not conduct their own camp or clinic. 2. Student-athletes may not receive payment for only lecturing or demonstrating at a camp or clinic. 3. Levels of compensation for student-athletes at a camp or clinic cannot be based on the level of athletic ability of the student-athlete. 4. Student-athletes cannot be paid for their camp or clinic employment until the work has been performed.

GIVING INDIVIDUAL (PRIVATE) LESSONS

Student-athletes are allowed to give individual (private) lessons during the summer and academic year with the following conditions:

1. EWU facilities are not used (including recreation center). 2. Lessons only for playing or competing are not permitted. 3. The compliance office must have copies of all payment or receipt of payment made to the student-athlete. 4. Compensation is paid by the lesson recipient (or family of) and not another individual or entity, such as a booster or business. 5. The student-athlete does not use his/her name, picture, or appearance to promote or advertise the availability of the lessons.

MODELING FOR A BUSINESS

If you are approached about modeling for a company or business, you must first seek approval from the compliance office. Per the NCAA rules, only student-athletes who have previous experience modeling prior to initial full time enrollment can model during their collegiate career. You cannot be involved in making commercials or representing an outside business or entity.

EASTERN WASHINGTON UNIVERSITY ATHLETIC TRAINING SERVICES

The Eastern Washington University Athletic Training Services (ATS) program is designed to provide prevention, treatment, and rehabilitation of sports-related injuries to current student-athletes. Your physical well-being is essential to your success in the classroom and on the playing field. The athletic department and athletic training services program will help you reach and maintain your optimum health, while working hard to prevent injuries. The Athletic Training Room (ATR) is located on the Reese Court level of the Pavilion in room #243 and occupies approximately 2,700 sq. ft. The ATR is conveniently located and accessible for all intercollegiate student-athletes and contains state-of-the-art equipment and therapeutic modalities. Besides the basic hydrotherapy equipment, the ATR contains modalities such as ultrasound, electrical muscle stimulation, TENS, biofeedback, intermittent compression and hydrocollator units. • Athletic Training Room – 509-359-7007 • Student Health/ Rockwood Clinic – 509-235-6151 • Counseling and Psychological Services (CAPS) – 509-359-2366; Martin Hall 225

The Eastern Washington University ATS staff is directly responsible for the delivery of health care to student athletes for athletic related injuries. This includes prevention, evaluation, treatment, and rehabilitation of injuries sustained during practices or competition. The staff consists of seven full-time Certified Athletic Trainers, one Certified Graduate Associate, and 30-35 athletic training students.

STAFF:

Wes Sohn Phone: (509) 359-6971 Assistant Athletic Director for Sports Medicine Email: [email protected] Sport Responsibility: Volleyball

Lauren Sitton, MA, ATC, LAT Phone: (509) 359-6175 Associate Athletic Trainer Email: [email protected] Sport Responsibilities: Soccer, Men’s Tennis

Venessa Nersten, MS, ATC, LAT Phone: (509) 359-6175 Assistant Athletic Trainer Email: [email protected] Sport Responsibilities: Football

Hailey Haukeli, ATC, LAT Phone: (509) 359-2848 Assistant Athletic Trainer Email: [email protected] Sport Responsibilities: Men’s Basketball, Women’s Golf

Alexis Gholston, MS, ATC, LAT Phone: (509) 359-2848 Assistant Athletic Trainer Email: [email protected] Sport Responsibilities: Women’s Basketball, Cheer

Jake Rathsack Phone: (509) 359-4763 Graduate Assistant Athletic Trainer Email: Sport Responsiblities: Cross Country/Track and Field

Codi Jarmond Phone: (509) 598-0927 Graduate Assistant Athletic Trainer: Email: Sport Responsibilities: Football, Women’s Tennis

The Athletic Department is concerned with the health care of all student-athletes, but is not responsible for medical services at its expense except as provided in the following policy statement. Payment for, rendition of, medical services are not acknowledged of, creation of, or consent to liability for an injury suffered by a student athlete. For complete information about the Athletic Training Services, please see the EWU Athletic Web site.

ATHLETIC TRAINING ROOM RULES

1. DO NOT TREAT OR TAPE YOURSELF 2. NO FOOD OR DRINKS 3. NO TOBACCO 4. NO SHOES ON THE TREATMENT TABLES 5. MUST SHOWER AFTER PRACTICE TO RECEIVE TREATMENT 6. MUST SHOWER AFTER PRACTICE TO USE WHIRLPOOLS 7. BRING PERSONAL TOWEL TO USE WHIRLPOOLS 8. DO NOT ADD ICE OR WATER TO WHIRLPOOLS 9. USE LOCKERS FOR PERSONAL ITEMS 10. WE ARE NOT RESPONSIBLE FOR LOST OR STOLEN ITMES 11. DO NOT REMOVE SUPPLIES FROM THE ATHLETIC TRAINING ROOM 12. CLEANUP AFTER YOURSELF 13. WEAR APPROPRIATE CLOTHING IN THE ATHLETIC TRAINING ROOM- NO CLOTHING FROM OTHER UNIVERSITIES WILL BE ALLOWED IN THE ATHLETIC TRAINING ROOM

ATHLETIC DEPARTMENT INSURANCE

The Athletic Department has adopted a policy of utilizing the student-athlete's family insurance company as the primary source of handling medical expenses. The athletic department insurance is a secondary source, excess only, and is responsible if the student-athlete's personal insurance does not cover the athletic injury.

A Coverage - The Athletic Department carries NCAA catastrophic and National Association of College Directors of Athletics (NACDA) excess policies that provide payment after primary insurance for all necessary hospital, medical, or surgical care for injuries received in competition, practices, or travel to or from athletic activities while under the supervision of an authorized member of the Eastern Washington University Athletic Department, subject to the subject to the definitions and limitations set forth in each policy. The claimant must pay any deductibles and co-pays and then the athletic policy covers anything not met by the claimant's insurance policy. Please note: In order for any possible medical expense to be covered, a member of the EWU athletic training staff must first evaluate any injury prior to the student- athlete seeking outside treatment or care.

B. Medical Services - Medical services covered by the policy include those of licensed physicians and surgeons, physician assistants, nurse, clinicians, and other licensed professionals rendering curative, therapeutic or diagnostic services, hospitalization and transportation when required. Chiropractic care is covered if the supervising certified athletic trainer determines that it is necessary.

C. Dental Care - Dental care is limited to injury to sound natural teeth caused during authorized practice or intercollegiate contest and only if appropriate protective equipment is worn.

D. Time of Coverage - The insurance is limited in coverage of expenses to two years following date of injury. All arrangements for treatment are to be made before the student-athlete graduates or withdraws from the university.

E. Previous Injuries /or Conditions - The athletic department is not responsible for any pre-existing injury or any operation not covered by the athletic department insurance. Pre-existing injuries or conditions must be covered by the student-athlete or his/her insurance plan.

F. Out of Sport Injury - The athletic department is not responsible for medical services or fees incurred during the time the student-athlete is out of his/her sport season. "Out of sport" means any time you are not participating in authorized and supervised practice or competition in your designated sport. Examples might be, but not limited to, intramurals, fraternity or sorority functions, or off-campus activities. You are advised to have other personal medical insurance since the athletic department policy covers only athletically related injuries. 28

G. Prosthetic Devices - The cost for prosthetic devices necessary for athletic participation resulting from an athletic injury sustained while participating for Eastern Washington University will be covered by the appropriate insurance plan. If lost, replacement of these devices is the student-athlete's responsibility.

H. Eyeglasses, Contact Lenses or Hearing Aids - The athletic department and its insurance company is not responsible for providing or repairing eyeglasses, contact lenses, or hearing aids that may be lost, broken, or damaged during athletic events. Those student-athletes who qualify for the NCAA Student Assistance Fund may receive some assistance in these areas.

I. Medications - The cost of medications which are prescribed by a team physician as a part of athletic injury care must be covered by personal insurance first and may be covered by this insurance or the athletic department. No prescribed medications for illness are covered. Whenever possible, the student-athlete should fill approved prescriptions at Cheney Owl Pharmacy or the Cheney Safeway on an open purchase order (see ATS instructions).

J. Reporting Injuries, Loss, or Damage - All injuries and any loss or damage must be reported to the supervising athletic trainer on duty during the contest/practice or within 24 hours. Otherwise, expenses incurred will be the student-athlete's responsibility.

INSURANCE INFORMATION AND PROCEDURES

The athletic department will provide you with an insurance form which must be completed, signed, and returned to the athletic training room before you will be allowed to participate. If your parents or your own personal insurance requires health maintenance (HMO) pre-authorization or primary physician authorization for referral, you will need to supply the necessary information on the form in the training room.

1. You need to produce a photocopy of the front and back of your insurance card for the ATS's records. Both sides of the card should be photocopied onto one sheet of paper. 2. The provider will bill your parents or your own personal insurance as the primary insurance coverage. EWU will provide secondary coverage (excess) for any balance due or in case you don't have personal insurance coverage. 3. If you receive a medical bill, you need to bring it into the supervising athletic trainer who will authorize that it is for an athletic injury and turn it in for processing. This bill must be an itemized invoice of charges listing the procedures that were done and the dates of service. If the ATS does not receive the bill, it is not the department's responsibility if the student-athlete gets turned into collections.

ATHLETIC MEDICINE SERVICES AND PROCEDURES

A. The athletic training program is under the direct supervision of the team physicians. Team physicians have final authority with regard to all medical disqualification, treatment, and return to competition.

B. The team physicians are assisted by the certified athletic trainers and their student staff. It shall be the responsibility of the athletic training staff to make written report of all serious or unusual incidents which in lay opinion need to be further evaluated or treated by team physicians. The team physicians may delegate other physicians to assist or act in their stead. When the team physicians or designated physicians are not available, the athletic trainers will make decisions concerning the athlete's ability to participate. In the case of teams traveling without an athletic trainer or team physician, the medical staff or athletic trainers of the visited school should be consulted for this determination.

C. All new incoming student-athletes are required to undergo a physical examination before they are allowed to participate in intercollegiate athletics at EWU. All returning student-athletes must undergo a pre- physical examination prior to the start of each season of competition.

D. Appointments with consulting physicians, specialists, or dentists are made through the ATS in consultation with the team physicians. Except for emergency cases, authorization for outside consultations must be obtained before going to a doctor or hospital. A student-athlete is at liberty to

depart from this policy and seek unauthorized outside consultation, but in so doing he/she assumes all incidental risks and the expense of the medical service.

E. All injuries, illnesses, damaged, or lost teeth, etc., occurring during practice or competition must be reported immediately (within 24 hours) to the supervising athletic trainer on duty. Otherwise, expenses incurred will be the student-athlete's responsibility.

F. Injured or ill student-athletes will dress for practice unless excused beforehand by the physician(s) or athletic training staff. If injured to the extent that the student-athlete cannot practice fully, he/she will still be required to report to all practices on time and in the gear suggested by the athletic training staff for limited work.

G. Injured student-athletes will participate in rehabilitation intended to speed up recovery time and maintain conditioning. These exercises are generally done under supervision of an athletic trainer.

H. Injured student-athletes must report daily to the athletic training room for treatment until advised otherwise by the athletic training staff.

I. A schedule of hours for the athletic training room is posted on the outside of the door. Injured or ill student-athletes, unless attending class, are expected to report to the athletic training room as early as possible. It is the responsibility of the student-athlete to allow enough time for treatment and still arrive at practice on time.

J. If the student-athlete does not report for treatment, the assumption will be made that he/she is fully recovered and ready for full activity, or no longer desires to participate. Failure to report for treatment or failure to complete the prescribed treatment may be reported to the head coach.

K. Medical records are confidential information. As such, they will not be discussed with or be made available for inspection to anyone other than those involved with the student-athlete's medical disposition except upon the written consent of the student-athlete. A record will be kept of all individuals requesting such.

L. Information and is available to the student-athlete. Coaches will be kept informed regarding injury status as deemed necessary by the team physicians and ATS.

The ATS is not responsible for treatment of any injury that occurs outside of the student-athlete's sport.

N. The Athletic Medical Policies and Procedures Manual is subject to change. Current policies are located in the office of the head athletic trainer.

HIPAA - HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT

In August 2005, the NCAA legal counsel passed legislation requiring student-athletes to sign the HIPPA/ Buckley Amendment Consent/Waiver form. HIPPA is the Health Insurance Portability and Accountability Act. During the student-athlete's medical screening, they will be asked to sign this form. This allows the institution, its physicians, athletic trainers to communicate regarding injury or illness sustained during training and participation in athletics at Eastern Washington University. It also allows the NCAA to utilize injury and illness information in its Injury Surveillance System (ISS) for the purpose of conducting research. Signing of this authorization is voluntary; the institution will not condition or withhold any health care treatment or payment, enrollment in a health plan or receipt of any benefits on whether you provide the consent or authorization requested. Eastern Washington University and the NCAA are committed to protecting the privacy of all student-athletes.

MEDICAL REFERRAL POLICY All medical/physician referrals, requests for a second medical opinion, and other treatments must be coordinated and approved in advance by the certified athletic trainer assigned to each sport, the head athletic trainer or the team physician. The athletic department will not be responsible for any costs associated with a student-athlete obtaining medical treatment without proper referral.

WAIVERS FOR MEDICAL HARDSHIP If you are eligible to apply for a medical hardship, you must first speak with the head coach and head athletic trainer. The decision to pursue a medical hardship is at their discretion. All medical hardships will be processed through the Assistant Athletic Director for Compliance and the Faculty Athletic Representative and requires medical documentation from team physicians, athletic training staff, and other medical personnel that may have assessed a student-athlete's injury or illness. Documentation from other physicians will be considered secondary. Requests for medical hardships are processed through the Big Sky Conference.

STAYING HEALTHY AS A STUDENT-ATHLETE

HYDRATION

It is important to stay hydrated, especially during training and competition. Proper water and fluid intake will not only improve your athletic performance, but also decrease your risk of injury. You should drink 16 ounces of fluid two hours prior to exercise and drink consistently throughout a workout (8 ounces for every 15 minutes of exercise). You should drink 16 ounces of water for each pound lost during exercise, and incorporate sports drinks when possible. Take into account that alcohol and caffeine can significantly contribute to dehydration and impair your athletic performance. Dehydration warning signs include: • Muscle cramping • Decreased performance • Unsteadiness • Incoherency • Vomiting • Irritability

If you are experiencing any of these signs or symptoms, report them to the sports medicine staff immediately

DISORDERED EATING

NCAA studies have shown that at least 40% of institutions reported cases of disordered eating among its students-athletes. The two most common eating disorders that student-athletes deal with are anorexia nervosa and bulimia nervosa.

The warning signs of anorexia nervosa are: • Drastic loss in weight • Preoccupation with food, calories or weight • Wearing baggy or layered clothing • Mood swings • Avoiding food-related social activities

The warning signs of bulimia nervosa are: • Reoccurring binge eating usually followed by some method of purging • Use of laxatives • Frequent intense exercise • Excessive concerns about weight • Depression • Increased criticism of body image

If you or someone you know is experiencing some of these signs, please alert the sports medicine staff, or refer them to the CAPS. Confidentiality of all concerned will be maintained. A registered dietician is available through the Student Health Center/Rockwood Clinic on campus. She comes to Cheney twice monthly and you can get a referral through a primary care physician on site.

DIETARY SUPPLEMENTS

There is not one "miracle food" or supplement that can supply all of your nutritional needs. Eating a variety of foods is the answer. Nutrients, proteins, carbohydrates, fats, vitamins, minerals and water provide the proper nutrition for peak performance. The American College of Sports Medicine recommends the following dietary amounts for student-athletes: • Fat intake should be less than 30% of total daily calories • Carbohydrates: 4-5 grams per pound of body weight • Protein: 0.5 – 0.7 grams per pound of body weight for endurance athletes; 0.8 – 0.9 grams per pound of body weight for strength-trained athletes

Dietary supplements are expensive and have not been scientifically proven to enhance athletic performance. Over-the-counter supplements may cause a positive drug test; the ingredients listed on a bottle of supplements may not be accurate. You, the student-athlete, are ultimately responsible for what you put into your body. If you have questions regarding supplements or over-the-counter drugs, talk to the sports medicine staff prior to taking any supplement.

TOBACCO BAN

NCAA regulations prohibit the use of tobacco products during practice or competition by student-athletes, coaches, athletic trainers, managers and game personnel. A student-athlete who uses tobacco during practice, competition or other event shall be disqualified for the remainder of the event. In addition, if a student- athlete uses tobacco during a contest, both the student-athlete and head coach are removed from the competition.

NCAA STUDENT ASSISTANCE FUND (SAF) and STUDENT-ATHLETE OPPORTUNITY FUND (SAOF)

The NCAA provides additional funding to those student-athletes who have unmet need and qualify in one of the following ways:

• You are on athletic scholarship and have unmet need as determined by the FAFSA form on file in the Financial Aid Office. • You are an International student-athlete. • You do not have an athletic scholarship but you qualify for a PELL Grant. • You have an unusual request or an emergency situation. • SAOF funds are usually applied to summer and fifth year aid.

Those that qualify may have the opportunity to obtain funds for clothing and travel home, but most funds are used for testing and emergency situations. International student-athletes may obtain funding for travel home once per year and for required insurance quarterly.

Reimbursement checks on approved items will be directly deposited to your checking account, if you have signed up for this service with EWU, or checks will be given to your coach to deliver. If you have questions concerning the fund, call Don Ross, 359-7436.

COUNSELING AND PSYCHOLOGICAL SERVICES – CAPS

The Mission of Counseling and Psychological Services is to support and promote the emotional, intellectual, physical and spiritual health and wellness of students, staff and faculty of Eastern Washington University. To this end, CAPS provides individual and group counseling, crisis intervention, and outreach programming for university students, along with consultation services for the entire campus community. Most students experience rapid personal and social growth during their college years. While they learn in the classroom, students also develop new relationships, clarify values, manage stress, make important academic and career decisions, and set life goals. Sometimes individuals encounter situations that become barriers, preventing them from fully realizing potentials and goals. Perhaps they have made some poor choices, or 32

unattainable goals have been placed upon them. Often persons experience problems in relation to others, such as new roommates, friends, parents, and professors. And sometimes, students simply feel the pressures of life weighing upon them, in a time of changing values, interests, and new ideas. During times like these, it often helps to share such concerns with another person. Counseling can help individuals learn to make better decisions, enhance their interpersonal skills, develop increased confidence, and acquire a keener awareness and appreciation of their needs, as well as the needs of others. In this way, a person may gain new perspectives, which often leads to further personal, interpersonal, and intellectual growth. Eastern students consider entering counseling for many reasons. Some of the most common concerns include: feelings of depression and anxiety, problems with roommates or other interpersonal relationships, career indecision, family concerns, sexual questions, difficulty managing alcohol or drug use, victimization, and uncertainties about personal values and beliefs. CAPS is not a place that hands out pat answers or ready-made solutions. Rather, it is a place where an individual can discuss concerns in a comfortable and confidential setting, and work out a plan to address them. This may involve individual or group counseling, and/or referral to other campus units and resources. Counseling and Psychological Services' staff is committed to promoting inclusion, and the affirmation of diversity in its broadest sense. We strive to provide respectful treatment to people of every background who work, train, and use CAPS services. Our staff contributes to the profession and embraces the richness brought by the intersections of gender, ethnicity, race, sexual/affection orientation, age, physical attributes, as well as other personal and social characteristics that comprise individual identity.

Services Offered:

• Individual Counseling • Group Counseling • Crisis Intervention • Outreach and Consultation • Trauma Recovery Education at Eastern • Self-Help and Online Resources • Resources for Faculty, Staff and Administrators • Resources for Parents of Eastern Students

The EWU Counseling and Psychological Services' professional staff of counselors, psychologists, and graduate trainees abides by the ethical standards of the American Psychological Association and the American Counseling Association, including those involving confidentiality. CAPS is accredited by the International Association of Counseling Services, Inc.

CONFIDENTIALITY:

All CAPS records are strictly confidential and do not become part of university records. Information may be released only with the expressed written consent of the student. Exceptions to confidentiality occur only if there is a threat of serious harm to self or others. CAPS services are provided free of charge to all enrolled students of Eastern Washington University. Consultation services are free to all EWU community members. CAPS is located on the second floor of Martin Hall. An appointment to see a counselor can be made by calling 509-359-2366 or by visiting our receptionist at 225 Martin Hall during regular office hours (8:00-5:00, M-F). Walk-in services are available most afternoons from 1:30 to 4:00 p.m. (please contact the Center for details).

STUDENT-ATHLETE CODE OF CONDUCT/ATHLETICS DRUG/ALCOHOL POLICY

Participation in Eastern Washington University (EWU) Department of Intercollegiate Athletics is considered a privilege, not a right. Participating in athletics carries many duties and responsibilities. All student-athletes are members of the EWU student body therefore; they must abide by the EWU Student Conduct Code, WAC 172- 121. The enforcement and disciplinary process administered under this Student-Athlete Code of Conduct is separate and supplemental to the disciplinary process under the EWU Student Conduct Code.

Each year student-athletes are required to sign the Student-Athlete Code of Conduct/Athletics Drug/Alcohol Policy and the NCAA Drug Testing Consent Form. These forms serve as acknowledgment that student- athletes have read and received this information, and agree to follow all policies within.

You are a student first, and your participation in intercollegiate athletics derives from your status as a student. As a student-athlete, you benefit by having the opportunity to develop your potential as a skilled performer; to grow emotionally, socially, and intellectually; to travel and represent EWU Intercollegiate Athletics; and to learn to be a productive team member. EWU student-athletes are expected to conduct themselves with honesty, pride, sportsmanship and integrity on the playing field as well as off the playing field.

Due to the high visibility of student-athletes and because of the nature of competition, you are more visible to the community than your non-athlete peers. Through your participation on an athletic team, you become a representative of EWU and the Department of Intercollegiate Athletics. Student-athletes shall abide at all times by: (i) the sport-specific team rules established by their coaches; (ii) the rules and procedures of the Department of Intercollegiate Athletics, as set forth in the Student-Athlete Handbook, the University, the Big Sky Conference, and the NCAA; and (iii) all local, state, and federal laws.

The EWU Department of Intercollegiate Athletics will review violations of misconduct that violate the Student- Athlete Code of Conduct and may apply further sanctions as related to participation in athletics based on the sole discretion of the Director of Athletics. Possible sanctions by the Department of Intercollegiate Athletics include, but are not limited to: warnings, reprimands, mandatory counseling, community service, probation, suspension from team activities, dismissal from the team, and revocation/reduction/non-renewal of athletically- related financial aid (subject to NCAA rules and institutional policy). For violations of the EWU Student Conduct Code, additional sanctions up to and including dismissal from the University may apply.

In addition, student-athletes are subject to all rules and regulations that are required for individual participation on a specific team. While those rules may be particular to each team, they are presented to the student-athlete by the coaching staff with the full support of the Department of Intercollegiate Athletics, which has stipulated that any student-athlete charged with a felony crime be immediately suspended from athletic participation until the charges have been resolved.

• All student-athletes, including 5th year student-athletes receiving athletically-related financial aid, must agree to the EWU Department of Intercollegiate Athletics’ Student-Athlete Code of Conduct and are required to provide a signature of acknowledgement.

• The Department of Intercollegiate Athletics may prohibit a student-athlete from participation in athletic competitions, practice, athletically-related services, and could possibly withhold or cancel athletically-related financial aid and athletic awards at EWU for any violations that are stated in the Student-Athlete Code of Conduct.

• The offending student-athlete shall immediately notify his/her Head Coach of any violation of the EWU Student-Athlete Code of Conduct, the EWU Student Conduct Code, or State of Washington and Federal civil and criminal laws in which “police” (e.g., School Officials, Cheney Police, EWU Police, etc.) have become involved. This notification requirement also includes any behavior that, if uncovered or known, could be deemed inappropriate, reckless, inciting, or malicious and which 34

may bring embarrassment to the team, the Department of Intercollegiate Athletics, or the campus community. This notice requirement applies year-round and regardless of where the incident occurs. Noncompliance with this requirement may result in additional sanctions.

• The Head Coach shall immediately notify the Director of Intercollegiate Athletics, Sports Supervisor or Senior Woman Administrator of the violation. The Director of Intercollegiate Athletics may notify the President or his/her designee. Department of Intercollegiate Athletics employees shall comply with any mandatory reporting responsibilities set forth in EWU policy.

• Any reference to “The Committee” within this policy shall refer to the Director of Athletics, the the Senior Associate Athletics Director, the Senior Woman Administrator, Assistant Director Athletics of for Sports Medicine, and the Assistant Director of Athletics of Compliance. Changes to the committee may be made at any time by the Direcdtor of athletics with or without notice.

DRUG AND ALCOHOL POLICY

As a participant in intercollegiate athletics, student-athletes are subject to special attention and scrutiny by the public eye. As a result of this high visibility, student-athletes are often perceived by members of the community as a “role models.” As such, student-athletes are expected to present a wholesome public image and comply with state laws, such as the minimum age for the purchase and consumption of alcoholic beverages and prescription and over the counter drugs. Even after reaching 21 years of age, EWU student-athletes are prohibited from drinking alcoholic beverages when traveling with or representing their teams or the University. Additionally, alcoholic beverages are not to be consumed while attending athletic or university-sponsored events. Reported violations will be investigated by the department, and appropriate actions will be taken. Other specific rules regarding alcohol consumption may apply for those student-athletes in University housing. If a student-athlete has an alcohol-abuse problem, the student-athlete should be referred to a coach, Athletic Trainer, University Student Health Services, or to a trained professional in substance abuse services on campus. All counseling, both within and outside of the department of intercollegiate athletics, is strictly confidential.

ALCOHOL

Prohibited acts include: • Possessing or consuming alcohol if under the age of 21; • Consumption of alcohol during team travel (or at team functions) to or from a competition site with a team, as a representative of the team or coaching staff, and/or serving in an official capacity for the Department of Intercollegiate Athletics; • Misrepresenting one’s age for the purpose of purchasing, possessing, or consuming alcohol; • Purchasing, furnishing, or serving alcohol to or for an underage person; • Being dangerously intoxicated to the point where State law mandates being taken into custody; and, • Other prohibited acts as described in the EWU Student Code of Conduct.

DRUGS

Prohibited acts include: • Possessing or using illegal substances, as defined by law; • Possessing or consumption during team travel (or at team function) to and from a competition site with a team, as a representative of the team or coaching staff, and/or serving in an official capacity for the Department of Intercollegiate Athletics; • Possessing or using controlled substances as defined by law (provided that controlled substances may be taken pursuant to a properly issued prescription in the amount prescribed);

• Distributing, selling, or possessing with the intent to distribute illegal or controlled substances, as defined by law; • The use of tobacco products (including, but not limited to, cigarettes, smokeless tobacco, and E- cigarettes) by a student athlete during practice, competition, or other team functions; • Other prohibited acts as described in the EWU Student Code of Conduct (HOP 5.5.2) and the Residence Life Handbook.

STUDENT-ATHLETE CODE OF CONDUCT PENALTY STRUCTURE POLICIES OF MISCONDUCT FOR EWU STUDENT-ATHLETES Violations in any category may affect your ability to participate in the University's Intercollegiate Athletic program.

CATEGORY IV VIOLATION A category IV violation occurs in any situation where an individual: • Is charged with a felony and, in looking at the totality of the circumstances, it is reasonable to believe the person committed the act (e.g., rape, sexual assault, other felony assault, felony theft, felony DUI, etc.). • Preliminary Action: The Committee shall take preliminary action to suspend a student-athlete from participation in practice, competition, and/or access to the Department of Intercollegiate Athletics services when it has reasonable evidence that a student-athlete may have committed a Category IV violation (e.g., felony criminal charges have been filed against a student-athlete or other specific and credible information exists such as arrest record, statements of law enforcement officers, University records, third-party or witness statements, or acknowledgement by the student-athlete). This suspension is indefinite pending the outcome of disciplinary and/or criminal proceedings. CATEGORY III VIOLATION A Category III violation occurs in any situation where an individual: • Charged and convicted with a non-felony criminal offense (e.g., misdemeanor assault, misdemeanor DUI, misdemeanor theft, etc.); or • Violates a term of probation or other condition imposed by a court in a criminal proceeding; or • Is found to have engaged in conduct that is deemed inappropriate, reckless, inciting, or malicious (e.g., vandalism, destruction of University property, etc.) which could bring embarrassment to the team, the Department of Intercollegiate Athletics, or the campus community.

CATEGORY II VIOLATION A Category II violation occurs in any situation where an individual: • Charged with or receives a citation for a disorderly-conduct offense and, in looking at the totality of the circumstances, it is reasonable to believe that the person committed the act (e.g., open container, false identification, public urination, underage possession of alcohol, disorderly conduct, resisting arrest, etc.); or o Violated University policies, rules, and/or regulations, including: o The EWU Code of Conduct or; o Willfully giving false information to a University official; or o Found to have engaged in conduct that is deemed inappropriate, reckless inciting, or malicious which brings embarrassment to the team, the Department of Intercollegiate Athletics, or the campus community, but does not rise to the threshold of a Category III violation.

CATEGORY I VIOLATION A Category I violation occurs in any situation where an individual: • Violated a team rule.

TABLE 1: PENALTY SCHEDULE: MANDATORY, MINIMUM SANCTION

FIRST SECOND THIRD FOURTH CATEGORY REPORTING RESPONSIBILITIES OFFENSE OFFENSE OFFENSE OFFENSE

Head Coach, Student- Athlete(s), Sport Administrator, Faculty Indefinite Athletic Representative (Academic suspension; Category IV Issue only), Senior Women’s Possible n/a n/a n/a Felony, Criminal Act Administrator, Director of dismissal from Compliance, Director of Athletics, the program Vice President of Student Affairs, President.

Coach, Student-Athlete(s),Sport Minimum of two Minimum Administrator, Faculty Athletic Category III contest suspension Dismissal Representative (Academic Issue Misdemeanor, Involvement of suspension and from 25% of n/a from team only), Director of Compliance, Outside Entities one or more of scheduled Senior Women’s Administrator the following * contests Director of Athletics.

Coach, Student-Athlete(s), Sport One or more of Minimum Administrator, Faculty Athletic Category II the following Minimum of suspension of Dismissal Representative (Academic Issue University, Team, depending on one contest 25% of from team only), Senior Women’s Departmental, Code of the nature of suspension scheduled Administrator, Director of Conduct, or NCAA Violations offense* contests Compliance, Director of Athletics.

Suspension from practice Suspension Meeting with activities, from one Meeting with Coach, letter of contest, Head Coach and Student- Category I reprimand, possible Coach, Student-Athlete(s), Sports Student-Athlete; Athlete, Sports Minor in Nature, Violations of One or more scholarship Supervisor and the Director of Additional Supervisor; Team Rules of the reduction/or Athletics (if necessary). penalties per Additional following cancellation, team rules penalties per depending on Dismissal team rules the nature of from team offense*

*Mandatory alcohol/drug counseling, community service, letter of apology, behavior contract, restitution, parent/guardian notification, suspension from practice activities, suspension from team activities, suspension from athletic participation and travel privileges.

STUDENT-ATHLETE CODE OF CONDUCT SANCTION Sanctions for Category I, II, and III violations shall follow the schedule above, with the following guidelines:

• Category II and III violations are each considered within a rolling two-year period in order to determine which offense (first, second, etc.) has been committed. Category IV violations are not subject to any rolling period of time and are always acted upon.

• For multi-sport student-athletes, sanctions will be imposed during the season in which the offense occurs or in the immediately next sport season if the offense occurs out of season.

• The withholding of information in an attempt to evade punishment under this penalty schedule is subject to further penalties as appropriate.

• In cases where there is ambiguity about the Category status of a penalty or about whether the Penalty Schedule should be invoked at all, the Committee will use all available information to determine whether the violation is Category II or III.

• Nothing in this code shall be construed to prevent the University and the Department of Intercollegiate Athletics from imposing disciplinary proceedings pending final adjudication in a court of law.

• The Penalty Schedule provides minimum penalties. Additional or more severe penalties can be imposed at the discretion of the Committee based on the severity of the act and aggravating circumstances.

• The Head Coach and/or the Committee may revoke or modify athletically related financial aid as a consequence of any and all Category III and IV misconduct. Action to revoke or modify athletically related financial aid will be in accordance with NCAA procedures and University procedures, as outlined in the Student-Athlete handbook.

STUDENT-ATHLETE CODE OF CONDUCT APPEAL PROCESS

POLICIES • A student-athlete may appeal any sanction that suspends participation in practice, competition, and/or services provided by the Department of Intercollegiate Athletics as a result of a violation of the Student-Athlete Code of Conduct.. (Procedures for appealing a revocation or modification of athletically related financial aid will be provided by the Financial Aid Office).

• A student-athlete may not contest on appeal: o Any underlying determination of responsibility rendered by a court or other civil authority; or Any underlying determination of responsibility rendered by a University official or hearing body in accordance with official procedures. • If there is a substantial change in circumstances affecting a student-athlete who has been suspended from participation in practice, competition, and/or services provided by the Department of Intercollegiate Athletics, the student-athlete may petition the Committee to review the changed circumstances. If circumstances warrant a change in a suspension, a student-athlete may be reinstated by the Committee to resume participation in practice, competition, and/or services provided by the Department of Intercollegiate Athletics.

• Dismissal or reduction of a criminal charge is a change of circumstance that may or may not justify revision of a suspension from participation in practice, competition, and/or services provided by the Department of Intercollegiate Athletics.

PROCEDURES • The student-athlete shall submit in writing to the Director of Intercollegiate Athletics a request for appeal of imposed sanction(s). The request shall provide a summary of the student’s reasons for requesting the appeal. • The Committee shall meet with the student. • In making its decision, the Committee shall take into consideration the student-athlete’s attitude and demeanor, mitigating factors, the student-athlete’s past disciplinary record, the nature of the present offense, and the severity of any damage, injury, or harm resulting from the offense. • The Senior Women’s Administrator shall notify the student-athlete in writing of the decision of the Committee. • All decisions of the Committee are final.

RECORDS AND PRIVACY Reports and records of misconduct and actions taken shall be maintained in the student- athlete’s record in the Office of the Director of Athletics or the Athletics Compliance Office. Student-athlete disciplinary records shall be treated as confidential in accordance with, and to the extent provided by, WAC 172-121-080(3). Notification to the public regarding the student-athlete’s eligibility for intercollegiate competition shall be limited to name and eligibility status, public information, and information that is not part of the education record subject to the privacy protections noted above.

REVIEW OF POLICY This code of Conduct shall be reviewed annually by the EWU Department of Intercollegiate Athletics Senior Staff. In addition, the Director of Compliance shall prepare annually a summary report of conduct code implementation (with specific details omitted to protect confidentiality), Which shall be reviewed by the Senior Staff and Vice President-Student Affairs (if necessary).

ATHLETICS DRUG TESTING POLICY

The EWU Department of Intercollegiate Athletics occasionally encounters student-athletes who are not able to take full advantage of their academic and athletic experiences and opportunities because of substance abuse. Participation in intercollegiate athletics is a privilege, not a right. Accordingly, all student-athletes granted the privilege to participate in intercollegiate athletics at EWU must agree in writing to abide by this policy.

The ultimate decisions with reference to drug usage and/or substance abuse are dependent upon the interests, values, motivations, and determinations of the individual. However, the Department believes and hopes that this Policy will help the students who participate in intercollegiate athletics at EWU, and who represent the University in various areas of athletic competition, to be better students and better athletes, and to be better able to make individual, informed, and intelligent decisions with reference to drug usage, both now and after graduating from EWU.

The EWU Athletics Department will review violations of the Athletics Drug Testing Policy and may apply further sanctions as related to participation on the sole discretion of the Director of Athletics. Possible sanctions by the Department of Intercollegiate Athletics include, but are not limited to: warnings, reprimands, mandatory counseling, community service, probation, suspension from team activities, dismissal from the team, and revocation/reduction/non-renewal of athletically-related financial aid (subject to NCAA rules and institutional policy). For violations of the EWU Student Conduct Code, additional sanctions up to and including dismissal from the University may apply.

PROHIBITIONS

• Student-athletes are barred from using a Banned Drug, as defined in NCAA Bylaw 31.2.3.1, at any time. The sole exception to this ban is prescribed medication use supervised and approved by a team physician, as describe below. • Student-athletes are prohibited from athletic participation (competing, practicing, team functions, team travel, or training) while under the immediate influence of a Banned Drug or alcohol. If the Department has reasonable suspicion to believe, as determined by the Department with legal advice from the Attorney General’s Office, when necessary, that a student-athlete is participating while under the influence of Banned Drugs or alcohol, the student-athlete will be required to undergo testing. Failure to comply with the testing requirements/process can result in immediate suspension from athletic participation.

Exception – Prescription Medications: In the event a student-athlete is required to use a Banned Drug for medical reasons under supervision of a physician, the student-athlete must have a current and valid prescription from a licensed physician. In addition, the student-athlete must report this use to their head coach and/or athletic trainer.

The head coach/athletic trainer will consult with the head athletic trainer and/or the team physician to determine whether the student-athlete may safely practice or compete while using this drug. The team physician will make the final decision whether the student-athlete practices or competes. Student-athletes are automatically subject to the consequences of a positive test result if the student-athlete: (i) takes another individual’s prescription medication; or (ii) takes a prescription medication without a current and valid prescription. Additionally, a student-athlete who is found to have provided their prescription medication to another student-athlete shall be subject to appropriate discipline from the Director of Athletics.

• Alcohol & Marijuana: Washington State Law, Chapter 172-65 WAC, and EWU Policy 602-01 prohibit the unlawful use of alcohol and marijuana by student-athletes. Please note that NCAA rules ban the use of marijuana for all student-athletes. In addition, coaches may make specific team rules regarding the lawful use of alcohol that apply to each institutional sports program. Nothing in this Policy limits the ability of the coaches to enforce rules concerning abstinence from alcohol and marijuana. • Tobacco: The use of tobacco is addictive and can be extremely hazardous to one’s health. Both the Department and NCAA Bylaw 17.1.10 prohibit the use of all tobacco products at any time (e.g., practice, competition, team travel, etc.) in any athletic facility or athletics administration building. In accordance with NCAA Bylaw 17.1.10, a student-athlete who uses tobacco products during a practice or completion shall be disqualified for the remainder of that practice or competition. If a student-athlete needs assistance in ceasing the use of tobacco products, the Department will pay for and coordinate enrollment in a tobacco cessation program for the student-athlete

VOLUNTARY DISCLOSURE/SELF-REFERRAL TESTING PROGRAM

The Department acknowledges that individual student-athletes may have developed drug, tobacco, or alcohol problems prior to or while attending the University, and may wish to have assistance in overcoming those problems. The Department is committed to assisting those individuals in making a positive life change, and toward that end, the Department has created a Voluntary Disclosure/Self-Referral Testing Program designed to encourage treatment and provide amnesty from sanctions under this Policy. Note: Individuals who test positive during their initial EWU physical may be enrolled within this program

• A student-athlete may disclose use of Banned Drugs or alcohol and avoid the penalties of a “First Positive Test Result” by participating in a voluntary counseling and drug testing program. A student-athlete who wishes to exercise this option should meet with an appropriate Department administrator (e.g., team physician, CAPS, athletic trainer, head coach, sports administrator) and ask to participate in this program. The Department will finance the treatment of the student- 40

athlete under this program as long as the student-athlete is committed to the program and satisfactorily completes all program requirements. • The Department may refer the student-athlete to an alcohol/drug treatment professional to assist the student-athlete in abstaining from Banned Drug or alcohol use. The student-athlete will be required to participate in counseling and/or substance abuse education/prevention programming as directed by the treating psychologist/counselor/physician. The student-athlete will also be required to participate in an initial consultation by a health care professional designated by the Department. The student-athlete must adhere to any prescribed follow-up plan, and the Department will pay the costs of such treatment (unless covered by the student-athlete’s insurance). However, the student-athlete shall be financially responsible for the cost of any missed appointments/treatments. Failure to successfully complete the recommended follow-up plan (e.g., non-participation, unexcused absences from scheduled treatment or testing appointments, or dismissal from the treatment program) will be treated as a First Positive (if positive) Test Result under this Policy. • An initial test for drugs or alcohol will be conducted immediately upon entry into the voluntary counseling and drug testing program. The CAPS Program will review the level of alcohol, drug or drug metabolite in the initial test of the student-athlete. With the assistance of the substance abuse counselor, the CAPS Program will determine an appropriate period of testing during which positive results for the declared drug or alcohol will not, except as provided below, be considered a violation of the voluntary testing protocol. Any increase in alcohol or drug metabolite found in the student-athlete’s system after the established testing period which is inconsistent with abstinence will be reported to the CAPS Program and will be considered a First Positive Test Result. • After the treatment period, regular testing will be required of the student-athlete to provide certainty that the student-athlete is not practicing or competing under the influence of Banned Drugs or alcohol. The counselor working with the student-athlete will set the testing schedule. All counseling between the student-athlete and the counselor or psychologist will remain confidential. However, test results will be disclosed to the CAPS Program, team physician, and head coach if they indicate a student-athlete is not abstaining from the use of Banned Drugs or alcohol. • This voluntary disclosure/self-referral program is available to a student-athlete on a one-time basis during their participation in intercollegiate athletics at EWU. The opportunity to participate in the program can be invoked by a student-athlete at any time unless the Department already has determined there to be Reasonable Suspicion and thus requires a test under the provisions of this Policy. • Participation in this program will not negate test results or consequences due to NCAA testing. • Student-athletes who fail to complete this voluntary program may be subject to the consequences and penalties that apply after a First Positive Test Result. In addition, if a student-athlete tests positive at any time (even during the predetermined treatment period) for a Banned Drug different from the one for which the student originally was referred, the student-athlete is subject to the consequences and penalties that apply to a First Positive Test Result. If a student-athlete’s levels do not decrease, tests positive for a drug not originally disclosed, or tests positive outside the predetermined period, the consequences of a First Positive Test apply. • A student-athlete may request that the student-athlete’s head coach not be notified that the student-athlete has enrolled in the voluntary program. However, the CAPS Program, in consultation with the appropriate sport administrator, shall have the discretion to deny the student-athlete’s request and notify the head coach at their discretion.

TESTING PROGRAMS

• Reasonable Suspicion: Testing for NCAA Banned Drugs may be required upon a finding of Reasonable Suspicion by the Department. Based on objective evidence submitted in writing, a determination of Reasonable Suspicion by the Assistant Director of Athletics for Sports Medicine may result in a request to test for Banned Drugs in accordance with this Policy. Failure to comply with the testing process may result in immediate suspension from athletic participation. For the purpose of this Policy, Reasonable Suspicion includes, but is not limited to, violation of state laws or University regulations, behavior changes, or outward signs of use of Banned Drugs or alcohol (e.g., odor of marijuana or alcohol). Examples include, but are not limited to, citations for driving 41

under the influence, violent conduct, vandalism, theft, chronic fatigue or loss of vitality, decreased interest or effort in practices and competitions, noticeable decline in academic effort or performance, prolonged illness or injuries, unexpected weight and/or strength gains or losses, or unexplained fluctuations in moods expressed as inappropriate irritability, hostility, anxiety, anger, or withdrawal. • Voluntary Consent to Random Testing: In the event a student-athlete consents to testing for Banned Drugs or alcohol by signing the Drug Testing Consent form, such tests will be completed in accordance with the process established and the consequences and penalties for positive test results. Under no circumstances does not signing Drug Testing Consent Form constitute Reasonable Suspicion or heightened scrutiny on a student-athlete’s behavior, conduct, or status on the team.

TESTING PROCEDURES

• Notification of Testing o Testing based on Reasonable Suspicion or Consent: Whenever the Department determines there is Reasonable Suspicion to test for Banned Drugs or alcohol, or a student-athlete consents to testing, the student-athlete will be notified by phone or in person by sport administrator or designee that the student-athlete must submit to a test and when and where the testing will take place. The student-athlete’s head coach will be informed of the testing date and appropriately involved in discussions regarding the timing of the testing. If a student-athlete is under the age of 18, their parents or legal guardian will be notified of the testing. o Voluntary Disclosure/Self-Referral Program: The Assistant Director of Athletics for Sports Medicine will coordinate testing and notify the student-athlete of the time and place where testing will take place. Upon request of the student-athlete, the head coach may not be notified that the student-athlete has enrolled in the voluntary program and is being tested. However the Director of Athletics, in consultation with the appropriate sport administrator, shall have the discretion to deny the student-athlete’s request and notify the head coach if the Director of Athletics feels it is appropriate or necessary to do so in a particular case. • Collections Screening and Analysis o Collection: Testing samples and specimens will be supervised and conducted by a trained professional and processed in accordance with standard testing and collection protocol. Alcohol or drug-testing samples collected under this Policy may include urine or saliva to be determined by the Assistant Director of Athletics for Sports Medicine. Any known tampering may be treated as a positive test result and may result in sanctions including suspension or removal from a team. o Availability: Student-athletes subject to testing must, upon a request from the Assistant Director of Athletics for Sports Medicine, be present to provide a urine or saliva sample within 24-hours of being contacted. Failure to do so may result in a determination of a positive test. Exceptions to the 24-hour policy may be granted by the drug testing coordinator in consultation with the Substance Abuse Program Coordinator.

TESTING RESULTS AND CONSEQUENCES/PENALTIES

• Consequences of First Positive Test Result. Upon receipt of a First Positive Test Result: o The Director of Athletics or sports administrator will inform the student-athlete and the head coach of the positive test result. o The student-athlete may be withheld from participation on a temporary basis until arrangements have been made to complete items 3-5 set forth below. Additional withholding may be imposed to correspond with the treatment plan advised by the treating psychologist/counselor. o The student-athlete may be required to participate in a conference with their parent(s) or legal guardian(s) and Department staff which may include the Director of Athletics, sport administrator, Assistant Director of Athletics for Sports Medicine , the CAPS Program and/or the head coach.

o The student-athlete will sign a statement acknowledging the First Positive Test Result, the consequences of the First Positive Test Result, the conditions of continuing participation in the intercollegiate athletics program, the right to appeal and the consequences of a Second Positive Test Result. Refusal to sign the statement may result in suspension or dismissal from continued participation within the athletics program. o The student-athlete shall be required to participate in a Marijuana and Other Drugs (MOD) workshop facilitated by Health and Wellness. The student-athlete shall also be required to participate in an initial consultation by and alcohol/drug treatment professional designated by the Department. The student-athlete must follow the recommendations that come from the consultation, and the Department will pay the costs of any treatment (unless covered by the student-athlete’s insurance). However, the student-athlete shall be financially responsible for the cost of any missed appointments/treatments. Failure to successfully complete the recommended follow-up plan (e.g., nonparticipation, unexcused absences from scheduled treatment or testing appointments, or dismissal from the treatment program) may result in additional sanctions, including, but not limited to, suspension, dismissal from the intercollegiate athletics program, and/or revocation of athletically-related financial aid. o The student-athlete may be subject to unannounced drug testing throughout the predetermined treatment period established in the treatment program. A review of the drug or drug metabolite in the initial test results will be conducted. The schedule for these tests will not be known to the student-athlete. Results of testing will be provided to the Assistant Director of Athletics for Sports Medicine. A positive test result during this predetermined period for the same substance that resulted in the Second Positive Test Result will not be considered an additional positive test result under the Policy, but only if the levels of the substance detected in the student-athlete’s system show a continuous and uninterrupted decline over time until a negative test result is achieved. If the levels of the substance that resulted in the positive test result increase at any point in time (either during the predetermined period or after), it shall be a subsequent positive test result. o After the later of: (a) completion of the predetermined treatment period described in the previous paragraph; or (b) completion of all mandatory counseling sessions, the student- athlete is subject to additional unannounced drug testing for up to 12 months. Upon the expiration of the 12-month period, the student-athlete shall be given a final drug test and be required to meet with the EWU sport psychologist. If no additional consultation/follow- up is recommended, a student-athlete is no longer considered to be in the program and will only be subject to further testing upon a new finding of reasonable suspicion. o If after the predetermined treatment period the student-athlete ever tests positive for any Banned Drug (including the substance that resulted in the First Positive Test Result), it will be treated as an additional positive test result with the corresponding sanctions and consequences set forth in the sections below.

• Consequence of Second Positive Test Result. Upon receipt of a Second Positive Test Result: o The Director of Athletics and sport administrator will inform the student-athlete and the head coach of the positive test result. o The student-athlete may be required to participate in a conference with their parent(s) or legal guardian(s) and Department staff (which may include the Director of Athletics, Sport Administrator, Assistant Director of Athletics for Sports Medicine, the CAPS Program and the head coach) to discuss the second positive result and the consequences. o The student-athlete will sign a statement acknowledging the Second Positive Test Result and its consequences, the terms of the suspension, appeal and the conditions of continuing participation in the intercollegiate athletics program, and the consequences of a Third Positive Test Result. Refusal to sign the statement may result in suspension or dismissal from participation in the intercollegiate athletics program. o The student-athlete shall be suspended immediately from all athletically-related activities (e.g., practice, competition, conditioning, weight-training, etc.) for a minimum of 7 days beginning on the date the student-athlete is notified of the positive test result. o The student-athlete shall also be required to participate in an initial consultation by an alcohol/drug treatment professional designated by the Department. The student-athlete 43

o must follow the recommendations that come from the consultation, and the Department will pay the costs of any treatment (unless covered by the student-athlete’s insurance). However, the student-athlete shall be financially responsible for the cost of any missed appointments/treatments. Failure to successfully compete the recommended follow-up plan (e.g., nonparticipation, unexcused absences from scheduled treatment or testing appointments, or dismissal from the treatment program) may result in additional sanctions, including, but not limited to, suspension, dismissal from the intercollegiate athletics program, and/or revocation of athletically-related financial aid. o The student-athlete may be subject to unannounced drug testing throughout the predetermined treatment period established in the treatment program based on a review of the level of alcohol, drug, or drug metabolite in the initial test results. The schedule for these tests will not be known to the student-athlete. Results of testing will be provided to the Assistant Director of Athletics for Sports Medicine. A positive test result during this predetermined period for the same substance that resulted in the Second Positive Test Result will not be considered an additional positive test result under the Policy, but only if the levels of the substance detected in the student-athlete’s system show a continuous and uninterrupted decline over time until a negative test result is achieved. If the levels of the substance that resulted in the Second Positive Test Result increase at any point in time (either during the predetermined period or after) it shall be a subsequent positive test result.

• Consequences of Third Positive Test Result. Upon receipt of a Third Positive Test Result all rules, conditions, and stipulations associated with a second positive test result set forth in the following section will apply to each subsequent positive test: o The student-athlete will sign a statement acknowledging the Third Positive Test Result and its consequences, the terms of the suspension, appeal and conditions of possible future participation in the intercollegiate athletics program, and the consequences of a fourth positive test. Refusal to sign the statement may result in suspension or dismissal from participation in the intercollegiate athletics program. o The student-athlete’s athletically-related aid may be cancelled or reduced immediately. o The student-athlete shall be suspended immediately from all athletically-related activities (e.g., practice, competition, conditioning, weight-training, etc.) for a minimum of 30 days beginning on the date the student-athlete is notified of the positive test result.

• Consequences of Fourth Positive Test Result. Upon receipt of a Fourth Positive Test Result all rules, conditions, and stipulations associated with a Second Positive Test Result set forth in the following section will apply to each subsequent positive test: o Upon receipt of a Fourth Positive Test Result, the student-athlete shall be permanently disqualified from further participation as a student-athlete at EWU and will receive notice of the decision. The student-athlete’s athletically-related financial aid shall be revoked immediately (subject to NCAA rules and University policy). o Cancellation of a student-athlete’s athletically-related aid does not constitute a dismissal as a student at EWU. Dismissal as a student at EWU is determined at the discretion of the EWU Office of Student Rights and Responsibilities.

APPEAL PROCESS

An appeal for reduction of sanctions levied under this Policy should only be undertaken under extraordinary circumstances. A student-athlete may appeal the finding of a positive result, violation of this Policy, or the sanction imposed for a positive test. To appeal, the student-athlete must provide written evidence of a material procedural error of evidence that refutes the positive finding. The student-athlete must submit the written appeal to the Director of Athletics within 7 business days after the student-athlete receives written notice of the test results and consequences form to be appealed. If the student-athlete does not appeal within 7 business days, the result, finding or sanction cannot later be appealed.

To appeal, the student-athlete must provide a written statement that contains the following: 1. A general statement as to why, despite previous findings, the remaining period or length of suspension should be reduced. 2. Details of any circumstances outside of their ability to predict or control that led to the positive test result. 3. Detailed explanation of the activities that demonstrate an effort to address the issue of substance abuse and why those activities will positively impact the future.

All three elements listed above must be submitted in writing before the appeal is reviewed. If the student-athlete appeals a positive test result, a finding of a policy violation, or a sanction, the Director of Athletics will move the appeal to the Student-Athlete Code of Conduct Committee to review the evidence and make a recommendation to the Director of Athletics. Thereafter, the Director of Athletics will provide a written decision to the student- athlete.

This decision will be final. If the sanctions being appealed include a suspension will continue in place throughout the review process. Please Note: The provisions of this Policy are intended to be consistent with NCAA Bylaws and Interpretations. Should any inconsistencies exist between the provisions of this Policy and NCAA regulations, the NCAA provisions shall be controlling. Any issues covered by NCAA Rules and Regulations that are not specifically set forth in this Policy are incorporated herein by reference.

SHOULD YOU NEED HELP…

National Suicide Prevention Lifeline 1-800-273-8255 National Gambling Problem Hotline 1-800-522-4700

National Council on Problem Gambling http://www.ncpgambling.org Gamblers Anonymous http://www.gamblersanonymous.org College Gambling http://www.collegegambling.org NCAA Sports Wagering Information http://www.ncaa.org/enforcement/sports-wagering Hazing Prevention http://hazingprevention.org Mental Health http://www.mentalhealth.org Support for Sport (mental health) http://supportforsport.org Bystander Intervention http://stepupprogram.org Relationship/Sexual Violence http://www.notalone.gov GLBT National Help Center http://www.glbthotline.org

REPORT RULES VIOLATIONS

The EWU Athletic Department is committed to the rules and regulations of the NCAA. It is the responsibility of each student-athlete to follow these regulations and to report any possible NCAA infractions or violations. Questions regarding regulations should be addressed to the Assistant AD for Compliance, Mikayla Anderson at 359-7404. Any possible infractions must be reported to the athletic administration as soon as possible. Failure to report known or possible violations could jeopardize the eligibility of a student-athlete, team or the Athletic Department as a whole.

172-121 WAC - STUDENT CONDUCT CODE

WAC 172-121-010 Introduction. Eastern Washington University is an academic community dedicated to providing instruction in higher education, advancing knowledge through scholarship and research, and providing related services to the community. As a public institution of higher education, the university has a special responsibility to create and maintain an academic environment that promotes freedom of inquiry and expression while protecting the rights, opportunities, and welfare of students, faculty, staff, and guests. To achieve this, the university establishes rules, regulations, procedures, policies, and standards of conduct. Through the student conduct code as well as other university policies and directives, the university sets forth specific behavioral and academic expectations for students and student organizations. It is the responsibility of each student to clearly understand and comply with those expectations. The board of trustees of Eastern Washington University, acting under the authority granted by RCW 28B.35.120, has established the following regulations for student conduct and discipline. The responsibility for enforcement of the student conduct code rests with the university president and is further delegated to the vice president for student affairs or designee. These provisions are not intended to protect any person or class of persons from injury or harm.

WAC 172-121-020 Definitions. For purposes of the student conduct code, chapter 172-121 WAC, the definitions in this section apply. “Appeal authority” refers to the conduct review official presiding over an appeal under WAC 172-121-130. “Appellant” refers to any respondent or complainant who appeals the decisions or sanctions of a hearing authority under WAC 172-121-130. “Brief hearing” refers to a brief conduct review hearing before a conduct review officer for allegations that, if substantiated by a preponderance of evidence, would result in a sanction less than a suspension or expulsion, do not involve a Title IX complaint, and that do not involve felony-level crimes. “Business days” refers to the days and hours the university is open for business. Business days are Monday through Friday, from 8:00 a.m. to 5:00 p.m., excluding holidays as set forth in the university holiday schedule. “Complainant” means the person who was subjected to the alleged misconduct. The complainant may or may not be the reporting party. If the person who was subjected to the alleged misconduct does not wish to pursue a student conduct case, the university may initiate the student conduct process on its own behalf. “Conduct review officer” or “CRO” refers to the person designated to serve as the decision maker for a brief hearing or the presiding officer for a full hearing. “Council” or “the council” refers to the student disciplinary council as described in WAC 172-121-070. “Council hearing” refers to a full conduct review hearing before the student disciplinary council. “Dean of students” refers to the dean of students or designee. “Director of SRR” or “director” refers to the director of student rights and responsibilities or designee. “Filing” means to actually deliver documents. Documents required to be filed with a specific person under these rules shall be deemed filed upon actual receipt during office hours at EWU. Papers may be filed by delivering them to the dean of student’s office, sending them via United States mail, properly addressed, postage prepaid, to 129 Showalter Hall, or emailing them to [email protected]. “Full hearing” refers to a full conduct reviewing hearing before the council for allegations that, if substantiated by a preponderance of the evidence, could result in a sanction of a suspension or expulsion, involve a Title IX complaint, or that could constitute felony-level crimes. “Hearing authority” refers to the decision maker in a conduct review hearing. “Interpersonal violence” encompasses domestic violence, dating violence, and stalking. “Notify” means to provide notice to a person. A person may be notified in person, by telephone, by sending notice to the person’s university email account, by leaving a message on his or her personal telephone, or by sending the notice in the United States mail, properly addressed, postage prepaid, to the person’s last known address. “Off-campus” refers to any location or facility that is not owned, leased, rented, or operated by Eastern Washington University. “Party/parties” refers to the complainant, respondent, and/or the university. “Policies” or “university policy” refers to the written regulations of the university, including the standards of conduct for students, residence life handbook, housing contract, university policies, and graduate/undergraduate catalogs and handbooks.

“Recognized student organizations” refers to clubs, organizations, societies or similarly organized groups recognized by the university or the associated students of Eastern Washington University (ASEWU). “Reporting party” means the person who notifies student rights and responsibilities of alleged misconduct by a student or student organization. The reporting party may also be the complainant, but need not be the complainant. “Respondent” refers to any student or student organization accused of violating the student conduct code under this chapter. “Serve” means to post a document in the United States mail, properly addressed, postage prepaid, to a person’s last known address, personal service, or electronic service to the person’s university email account. Service by mail is complete upon deposit in the United States mail. “Session council” refers to the student disciplinary council members selected for a specific hearing or appeal. “Sexual misconduct” encompasses sexual harassment or sexual assault as defined in WAC 172-121-200. “Student” includes all of the following: (a) Any applicant who becomes enrolled, for violations of the code committed as part of the application process or committed following the applicant’s submission of the application until the time of official enrollment; (b) Any person currently enrolled at the university; (c) Nonmatriculated, international students attending institutes or foreign study programs through the university; and (d) Any person who was previously enrolled at the university for violations of the code committed while enrolled. A person who engaged in conduct in violation of the student conduct code while a student remains subject to action under this code even if the person has graduated, withdrawn, or is not currently enrolled for any reason. “Title IX complaint” means a complaint from a current student, applicant, or employee of sexual harassment, sexual assault, domestic violence, dating violence, or stalking for conduct that occurred on university premises, during a university program or activity within the United States, or at a building owned or controlled by a student organization that is officially recognized by the university. A complaint of sexual misconduct or interpersonal violence will only be considered a Title IX complaint under this code if it meets this definition. Sexual misconduct or interpersonal violence may still be addressed under this code if it does not meet the definition of a Title IX complaint. “Title IX coordinator” refers to the Title IX coordinator or designee. “University” means Eastern Washington University. “University official” includes any person employed or contracted by the university, performing assigned administrative or professional responsibilities. “University premises” means buildings and/or property (including adjacent streets and sidewalks) which are owned, leased, rented or operated by the university, to include all satellite campuses affiliated with the university. “University president” refers to the university president or designee. “Vice president for student affairs” refers to the vice president for student affairs or designee.

WAC 172-121-030 Rights of students. Any student or student organization charged with any violation of the student conduct code, and the complainant in the case of an allegation of sexual misconduct or interpersonal violence, have the following rights where applicable: (1) The right to a fair and impartial conduct review process; (2) The right to prior written notice to attend a prehearing conference or hearing; (3) The right to remain silent during any conduct review hearing; (4) The right to know who filed the complaint against them as described in WAC 172-121-110; (5) The right to speak on their own behalf in all proceedings; (6) The right to hear all information and view all material presented against him or her; (7) The right to call witnesses as described in WAC 172-121-122; (8) The right to ask or submit questions to be asked of witnesses for a full hearing, in a method determined by the conduct review officer, as described in WAC 172-121-122; (9) The right to consult an advisor as described in WAC 172-121-105(3); (10) The right to be presumed not responsible; (11) Complainants have the right to opt out of participating in the student conduct process; (12) The right to appeal as provided in WAC 172-121-130; and (13) The right to be subjected to university disciplinary action only one time for the same conduct.

WAC 172-121-040 Jurisdiction. Eastern Washington University shall have jurisdiction over student behavior which occurs on university premises. The university may also exercise jurisdiction over student conduct which occurs at off-campus locations if the behavior adversely affects the university and/or the pursuit of its objectives and the university determines that a significant university interest is affected. The university has sole discretion in determining what conduct adversely impacts the university and/or the pursuit of its objectives. The student conduct code shall apply to conduct without regard to a student’s academic status at the time the conduct took place. This includes all periods from the time of application for admission through the actual awarding of a degree, including times between academic periods or outside of normal business hours.

WAC 172-121-050 External authorities. Many offenses under this code are also violations of federal, state or local laws. A student or student organization may face criminal and civil prosecution as well as university disciplinary action for violation of these laws. The university reserves the right to take action under this code for any offenses over which it has jurisdiction. Proceedings under this code may be carried out prior to, simultaneously with, or following civil or criminal proceedings in the courts. University proceedings under the student conduct code are not subject to challenge, delay, or dismissal based solely on criminal charges.

WAC 172-121-060 Notification of criminal arrest. A student is responsible for informing the university of any off-campus arrest. When student rights and responsibilities (SRR) is informed of the arrest of a student, the university may send a letter to the student requiring that he or she make an appointment for an interview with the SRR. During this interview, the director of SRR shall discuss with the student: (1) The facts involved in the student’s arrest; (2) The student’s obligation to keep the university informed of the progress of any criminal charge(s); and (3) The student’s obligation to advise the university of the final disposition of any criminal charge(s). The university will cooperate with law enforcement and other agencies administering a corrective or rehabilitative program for the student.

WAC 172-121-070 Conduct review officials. (1) The director of SRR or designee shall: (a) Serve as the primary point of contact for all matters relating to student conduct code violations and proceedings; (b) Manage the proceedings as described in this chapter; (c) Maintain all records of conduct review proceedings as described in WAC 172-121-080; (d) Ensure complaints are promptly investigated and resolved as required by federal and state laws; and (e) Review off-campus incidents of alleged misconduct and make determinations as to whether the conduct involved adversely affects the university community and/or the pursuit of its objectives and whether the conduct process should be initiated. (2) Conduct review officer (CRO): The university president delegates to the vice president of student affairs the authority to designate one or more CRO(s). The director of SRR, dean of students, or any other qualified individual may be designated as a CRO. The CRO(s) shall preside over brief hearings and full conduct hearings under this chapter. For brief hearings, the CRO shall serve as the decision maker. For full hearings, the CRO shall serve as the presiding officer. As the presiding officer, in full hearings the CRO has authority to: (a) Determine the order of presentation of evidence; (b) Administer oaths and affirmations; (c) Issue subpoenas pursuant to RCW 34.05.446; (d) Rule on procedural matters, objections, and motions; (e) Rule on motions for summary judgment; (f) Rule on offers of proof and receive relevant evidence; (g) Pursuant to RCW 34.05.449(5), close parts of a hearing to public observation or order the exclusion of witnesses upon a showing of good cause; (h) Question witnesses in an impartial manner to develop any facts deemed necessary to fairly and adequately decide the matter;

(i) Call additional witnesses and request additional exhibits deemed necessary to complete the record and receive such evidence subject to each party’s opportunity for cross-examination and rebuttal; (j) Take official notice of facts pursuant to RCW 34.05.452(5); (k) Regulate the course of the hearing and take any appropriate action necessary to maintain order during the hearing; (l) Permit or require oral argument or briefs and determine the time limits for submission thereof; (m) Issue an order of default; (n) Hold prehearing conferences; and (o) Take any other action necessary and authorized by any applicable statute or rule. (3) Student disciplinary council: The council serves as the decision maker for full hearings with respect to a finding of responsibility. The CRO in full hearings serves as the decision maker with respect to determining the appropriate sanction(s) and remedies, upon a finding of responsibility. (a) Council pool: For each academic year, a pool of council members shall be established. All members of the council pool are appointed by the vice president for student affairs. Appointment of council pool members is as follows: (i) Faculty and staff members are appointed for three-year terms. Student members are appointed for one-year terms; (ii) Council chair: The dean of students shall serve as the CRO and chair of council proceedings; (iii) Vacancies: Council pool vacancies shall be filled as needed through appointment by the vice president for student affairs. (b) Session council: When a student disciplinary council is needed for a full hearing, the dean of students shall select available members from the council pool to serve as the session council. Each session council must include three members. The council may consist of students, staff, or faculty members. (4) Investigator: For all Title IX, sexual misconduct, and interpersonal violence complaints, and certain other cases at the director’s discretion, the director may assign a complaint to an investigator to conduct an investigation. The investigator will provide a written investigative report to the director. (5) Case presentation in full hearings: A representative of or for the university will present a case on behalf of the university. The presenter will be able to call witnesses, ask questions, and offer evidence during the hearing. The presenter may be the director of SRR, designee, or an assistant attorney general appearing on behalf of the university.

WAC 172-121-075 Conflicts of interest. (1) Individuals who play a role in investigating, presiding over, and making decisions pertaining to individual student conduct cases, including, but not limited to, the director, Title IX coordinator, dean of students, investigator, and council, shall not have any conflict of interest in the process or a bias for or against complainants or respondents generally or an individual complainant or respondent. A conflict of interest exists if the investigator, presiding officer or decision maker is the respondent, complainant, or a witness; if the respondent, complainant, or witness is a family member or friend; if the individual has a personal interest or bias; or if the individual has previously served in an advisory capacity for any of the parties or witnesses. In the event such a conflict arises in the process, the person shall disclose such interest to the parties. Parties to the complaint who believe a university official involved in the process has a conflict of interest may report such concerns to the director of SRR or the dean of students. The director or dean shall determine whether a conflict of interest exists and take appropriate action. (2) Challenges to council membership. Members of the student disciplinary council and the conduct review officer (CRO) are subject to the conflict of interest limitations set forth in subsection (1) of this section. (a) If a member has such a conflict, the person shall recuse him/herself from further involvement in the case. In the event such a conflict arises after the council has been selected or during a proceeding, the member shall disclose the conflict to the parties. (b) A council member’s or the CRO’s eligibility to participate in a case may be challenged by parties to the case or by other council members at any time by submitting a motion to disqualify to the CRO. When such a challenge is made, the session council, excluding the person alleged to have a conflict of interest, shall make a decision on the challenge. (c) If a member is disqualified or disqualifies him/herself from a case, the CRO will appoint a replacement.

WAC 172-121-080 Administration and records. (1) Student conduct code. (a) Interpretation: Any questions regarding the interpretation or application of this student conduct code are referred to the vice president for student affairs for final determination. (b) Review: This student conduct code shall be reviewed at least every three years under the direction of the vice president for student affairs. (2) Records of conduct review proceedings. (a) Records of conduct review proceedings under this chapter shall be prepared by the conduct review official(s) involved and maintained by the director of SRR. As much as possible, records should include: (i) A summary of the proceedings during a prehearing conference; (ii) An audio recording of conduct review hearings; (iii) All letters, statements, memoranda, decisions, orders, notices, and other documents related to conduct review proceedings; (iv) Any images, articles, recordings, or other materials presented as evidence in a conduct review proceeding; (v) A statement of matters officially noticed or considered by the council or conduct review officer (CRO); (vi) Evidence submitted, whether or not accepted, any objections and rulings, any cross-examination questions submitted to the council and rulings on such questions; (vii) Proposed findings, requested orders, and exceptions; (viii) Recording of the hearing and subsequent transcript, if any; (ix) Any staff memorandum to the extent required by RCW 34.05.476; (x) For Title IX complaints, any remedies provided to the complainant designed to restore or preserve equal access to the university’s programs or activities; and (xi) Matters placed on the record after any ex parte communication. “Ex parte” means when a member of the student discipline council or CRO communicates with a party about a nonprocedural matter regarding the hearing when the other party is not present. (b) The director of SRR shall keep records of conduct review proceedings for seven years. (c) Records of conduct review proceedings are the property of the university and are confidential to the extent provided in applicable law. (d) Prior to the final disposition of a case, the respondent may review the records relative to their case. The respondent shall request to review the case records by contacting the CRO. The CRO shall make every reasonable effort to support the respondent’s request. (3) Student disciplinary records. (a) Student disciplinary records are confidential and shall be treated consistently with the requirements of the Family Educational Rights and Privacy Act (FERPA) and applicable law. Disciplinary records shall be maintained in accordance with the university’s records retention schedule. (b) Release of student disciplinary records. The university shall not communicate a student’s disciplinary record to any person or agency outside the university without the prior written consent of the student, except as required or permitted by law. Exceptions include, but are not limited to: (i) The student’s parents or legal guardians may review these records as permitted by FERPA (20 U.S.C. Sec. 1232g; 34 C.F.R. Part 99). (ii) Release to another educational institution, upon request, where the student seeks or intends to enroll, as allowed by FERPA (20 U.S.C. Sec. 1232g; 34 C.F.R. Part 99). (iii) In response to a judicial order or a lawfully issued subpoena. (iv) The university shall release information related to disciplinary records to complainants or other persons as required by Title IX of the Education Amendments of 1972, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, and other state and federal laws. (v) Disciplinary records will be made available to hearing councils and university personnel as needed for legitimate educational purposes. (vi) A student may authorize release of their own disciplinary record to a third party in compliance with FERPA (20 U.S.C. Sec. 1232g; 34 C.F.R. Part 99) by providing a written consent to student rights and responsibilities. (vii) Any student may review his/her own disciplinary records by contacting student rights and responsibilities. (viii) A student may obtain a copy of their disciplinary record by making a written request to student rights and responsibilities. Student rights and responsibilities may charge the student a reasonable amount to cover copying expenses. (ix) The university may disclose to a student’s parents a violation of any federal, state, or local law, or of any university policy or rules regarding use or possession of alcohol or a controlled substance so long as the student is under the age of twenty-one at the time of the disclosure to the parent. 50

(c) When disciplinary records are released, personally identifiable information may be redacted to protect the privacy of others as permitted by law. (d) Supportive measures. The university will keep any supportive measures provided to the complainant or respondent in all sexual misconduct or interpersonal violence cases, including Title IX complaints, confidential to the extent that maintaining such confidentiality will not impair the ability of the university to provide the supportive measures. (4) Holds: (a) Types of holds. Holds placed on a student’s academic records may prevent admission, registration, graduation, or other academic activities. Holds may also restrict access to transcripts, grades, or other academic records. (b) Discretionary holds: The CRO may place a hold on a student’s academic records in either of the following situations: (i) Pending the student’s satisfactory completion of any sanctions imposed by a conduct review hearing; or (ii) If the student fails to respond to any properly delivered notice from the CRO. (c) Required holds: The CRO shall place a hold on a student’s academic record if the student is the respondent to a violation of the conduct code and has withdrawn from the university, or if the student withdraws from the university after a complaint is filed against the student. A hold is also required if a student is subject to a pending student conduct complaint at the time of graduation. This hold shall remain in place until the allegation or complaint is resolved.

WAC 172-121-100 Complaints. (1) Filing of complaints. (a) Any person or the university may file a complaint against a student or student organization for violation of the student conduct code. (b) A person wishing to file a complaint under the student conduct code must submit the complaint, in writing, to one of the following: (i) Student rights and responsibilities; (ii) Title IX Coordinator; or, (iii) The office of the dean of students. (c) Filing a complaint under the student conduct code does not prohibit or limit a person’s right to file complaints or charges with other civil and/or criminal authorities for violations of local, county, state, or federal law. (d) All student conduct code complaints will be forwarded to the director of SRR for further review and action. (e) In cases where the university is pursuing a student conduct case on its own behalf, an EWU employee shall initiate the complaint. For Title IX complaints, a complaint must either be filed by the person subject to the alleged misconduct or by the Title IX coordinator. If a complaint is filed by the Title IX coordinator, the Title IX coordinator will not be considered a complainant for purposes of participating in the investigation and hearing process. (2) Complaint review. Upon receipt of a complaint, the director of SRR shall review the complaint to determine whether it includes allegations of sexual misconduct or interpersonal violence, may lead to suspension or expulsion, and/or felony-level criminal conduct to determine which student conduct process applies and if appropriate law enforcement or other authorities should be notified. If a complaint falls within such categories, it shall be referred to a full hearing under WAC 172-121-122. (3) Sexual misconduct and interpersonal violence proceedings. Except where specifically stated, this section applies to all allegations the university receives of sexual misconduct or interpersonal violence regardless of the possible level of sanction or whether there is a formal Title IX complaint. (a) Report to Title IX coordinator. The director of SRR shall report all complaints which may constitute any form of sexual misconduct or interpersonal violence to the university Title IX coordinator within twenty-four hours. (b) Title IX complaints. The Title IX coordinator will determine whether or not the allegation of sexual misconduct or interpersonal violence constitutes a Title IX complaint under this code. Solely in cases of Title IX complaints, the university will not move forward with initiating a Title IX investigation or student conduct hearing unless SRR has received a formal complaint from the person alleged to have been subjected to sexual misconduct or interpersonal violence or a complaint from the Title IX coordinator requesting initiation of the student conduct process. If the alleged behaviors identified in a Title IX complaint would not constitute sexual misconduct or interpersonal violence as defined in this code, even if substantiated by a preponderance of the evidence, or if they do not meet the definition of a Title IX complaint, the university will dismiss the Title IX complaint. Dismissal decisions may be appealed as identified in WAC 172-121-100(6). SRR may proceed, however, with pursuing a student 51

conduct case against the respondent for misconduct outside of Title IX, including, but not limited to, sexual misconduct or interpersonal violence that does not fit the definition of a Title IX complaint. (c) Prompt resolution. The university shall investigate any complaint alleging sexual misconduct or interpersonal violence when it is legally required to do so. The university’s goal is to have complaints of sexual misconduct or interpersonal violence resolved within ninety (90) days. If the university needs additional time, the investigator or director of SRR should provide written notice to the complainant and respondent of the delay and the reasons for the delay. Delays and extensions beyond the ninety (90) days must be based on good cause. (d) Investigations. The university will investigate all sexual misconduct and interpersonal violence allegations, including Title IX complaints, and may, at its discretion, ask for an investigation of other alleged misconduct. During the investigation, the investigator is responsible for gathering evidence relating to the complaint. The investigator will contact the complainant, respondent, and other witnesses to ask questions and gather relevant evidence. Parties may be assisted by an advisor during the investigative process. During the investigation, parties will be provided with an equal opportunity to identify witnesses and other evidence that supports their position. Prior to any investigatory interview regarding a Title IX complaint, the investigator will provide written notice of the meeting with the date, time, location, participants, and purpose with sufficient time for the person to prepare to participate in the interview. Prior to completion of the investigative report for a Title IX complaint, the investigator will send to each party the evidence obtained during the investigation that is directly related to the allegations raised, including the evidence upon which the university does not intend to rely in reaching a determination regarding responsibility and inculpatory and exculpatory evidence. Each party will then have at least 10 calendar days to submit a written response for a Title IX complaint. The investigator will consider the written response prior to completion of the investigative report. At the conclusion of the investigation, the investigator will prepare a final written report that fairly summarizes the relevant evidence. The investigative report, along with any evidence collected during the investigation, shall then be transmitted to the director of SRR at least ten (10) days prior to any hearing or other determination of responsibility. In cases of sexual misconduct or interpersonal violence, a copy of the report must also be provided to the parties for their review and written response. (e) Confidentiality. To facilitate the investigative process and protect the privacy of those involved, all information will be maintained in a confidential manner to the fullest extent permissible by law. During an investigation, complaint information will be disseminated on a need-to-know basis. If the complainant wishes to remain anonymous, the university will take all reasonable steps to investigate the allegation without disclosing the name of the complainant to the extent allowed by state and federal law. If the complainant wishes to remain anonymous, the university shall inform them that its ability to investigate and respond to the allegation will be limited. The university cannot ensure confidentiality, as its legal obligations under federal or state law may require investigation of the allegation and possible disclosure of the complainant’s name. Reports of crimes to the campus community shall not include the names of the complainants. Files subject to public disclosure will be released to the extent required by law. (f) Right to file a criminal report. Once the university is notified of an allegation of sexual misconduct or interpersonal violence, it will notify the potential complainant of their right to file a criminal complaint with campus or local law enforcement. If the complainant in such circumstances wishes to report the conduct to local law enforcement, the university will assist them in doing so. The university will also notify the complainant that he or she is not required to file a report with local law enforcement. The university will report allegations of sexual misconduct or interpersonal violence to law enforcement or other authorities when it is required to do so under federal, state, and local law. (4) Supportive measures and interim restrictions. During the complaint review, the director of SRR or Title IX coordinator will review whether any supportive measures or interim restrictions are needed. Supportive measures and interim restrictions are addressed in WAC 172-121-140. (5) SRR will follow up with the parties as described below. (a) The director of SRR will contact the respondent, and the complainant in cases of sexual misconduct or interpersonal violence, and provide them with the following information: (i) The respondent’s and complainant’s rights under the student conduct code; (ii) A summary of the allegations the complainant has against the respondent; (iii) The potential conduct code violations related to the allegations; and (iv) How to report any subsequent problems or retaliation, including intimidation, threats, coercion, or discrimination. (b) In all cases alleging sexual misconduct or interpersonal violence, the director of SRR will, in addition to the information specified under (a) of this subsection, provide both parties with written information that will include, at a minimum: 52

(i) The student’s rights and options, including options to avoid contact with the other party; a list of available university and community resources for counseling, health, mental health, victim advocacy, legal assistance, visa and immigration assistance, student financial aid, and other academic and housing services at the university and in the community; and options for, available assistance in, and how to request changes to academic, living, transportation, and working situations or protective measures; (ii) The importance of preserving evidence of the alleged incident and procedures to follow to preserve evidence of the alleged incident; (iii) Who will receive a report of the allegation; (iv) Their right to file or not file a criminal complaint as detailed above and the ability to be assisted by campus authorities in notifying law enforcement authorities if the complainant wishes to do so; (v) A list of resources for obtaining protective, no contact, restraining, or similar orders, if applicable; (vi) The procedures the university will follow when determining if discipline is appropriate; (vii) Steps the university will take to ensure confidentiality of complainants and other necessary parties and the limits this may place on the university’s ability to investigate and respond, as set forth above; and (viii) Information regarding the university’s policy against retaliation, steps the university will take to prevent and respond to any retaliation, and how the student should report retaliation or new incidents. (6) Following the complaint review, the director of SRR will either dismiss the matter or arrange a prehearing conference. (a) Dismiss the matter. If the director of SRR determines the allegations, even if true, would not rise to the level of a conduct violation, he/she may dismiss the matter. In such cases, the director of SRR will prepare a written record of the dismissal. The director of SRR will also notify the complainant of their decision, if such notification is permissible under FERPA. The dismissal letter, along with the original complaint and any other related documents, will be maintained as described in WAC 172-121-080. In cases of sexual misconduct or interpersonal violence or for a Title IX complaint, the complainant may request a review of the dismissal by the dean of students by filing a request for review with the director of SRR within seven business days of receiving notice of the dismissal. (b) Prehearing conference. If the director of SRR does not dismiss the matter he/she will arrange a prehearing conference as described in WAC 172-121-110.

WAC 172-121-105 Conduct review proceedings. (1) General provisions: (a) Conduct review proceedings in which the allegations do not involve a Title IX complaint, felony level crimes, or the potential sanction is less than suspension or expulsion are brief hearings in accordance with WAC 172- 108-050(3). Conduct review proceedings in which the allegations involve a Title IX complaint, felony level crimes, or the potential sanction is suspension or expulsion, are considered full hearings under the Administrative Procedure Act. (b) Nonjudicial proceedings: Formal rules of process, procedure, and/or technical rules, such as are applied in criminal or civil courts, do not apply in student conduct code proceedings. All Title IX complaints shall follow the regulations prescribed under 34 C.F.R. part 106. (2) Notification for student organizations: When a charge is directed towards a student organization, the CRO will communicate all matters relative to conduct review proceedings with the president of the organization or their designee. (3) Advisors: The complainant and the respondent may be assisted by one advisor of their choice, subject to the following provisions: (a) Any fees or expenses associated with the services of an advisor are the responsibility of the complainant or the respondent that employed the advisor; (b) The advisor may be an attorney or any other person of the student’s choosing; (c) The advisor must provide the CRO with a FERPA release signed by the student they are assisting; (d) If a complainant or the respondent is represented by an attorney, the attorney shall provide the CRO and other parties with the attorney’s name, address, telephone number, and email address. The attorney must file a notice of appearance when hired to represent a person and a notice of withdrawal upon withdrawal of representation. A notice of appearance must be filed at least two business days prior to any conduct review proceeding; (e) If a complainant or respondent wishes to have an advisor for a Title IX complaint and is not able to identify one, the student may contact SRR for assistance in finding an advisor.

(4) Review of evidence: (a) In brief hearings, the respondent, and, in cases of sexual misconduct or interpersonal violence, the complainant may request to view material related to their case prior to a scheduled hearing by contacting the CRO. To facilitate this process, the party should contact the CRO as early as possible prior to the scheduled hearing. The CRO shall make a reasonable effort to support the request to the extent allowable by state and federal law. (b) In full hearings, the respondent and, in cases of sexual misconduct or interpersonal violence, the complainant may request to view material related to the case prior to the scheduled hearing by contacting the director of SRR. To facilitate this process, the party should contact the director of SRR as early as possible prior to the scheduled hearing. The director of SRR shall make a reasonable effort to support the request to the extent allowable by state and federal law. (5) Continuances: Continuances, extensions of time, and adjournments may be ordered by the CRO. A party may file a timely request for a continuance if the party shows good cause for the continuance. A request for a continuance may be oral or written. Before granting a motion for a continuance, the CRO shall allow any other party to object to the request. The CRO will make a decision on the request and will communicate his/her decision in writing to the parties along with the reasons for granting or denying the request.

WAC 172-121-110 Notice of allegations and initial scheduling. (1) Notice of investigation. If the director of SRR refers a complaint to an investigation, the director shall provide the respondent with a notice of investigation that meets the following requirements: (a) Is made in writing; (b) Includes a written list of the allegations against the respondent with sufficient details of the allegations based on current information, including, if known, date and time of the incident, description of the conduct, and the specific sections of this code allegedly violated; (c) Indicates that the complaint has been assigned to a university investigator and provide the contact information for the investigator; (d) provides notice that the respondent is presumed not responsible for the alleged conduct and a determination of responsibility will be made at the end of the hearing; (e) provides a reminder that the person may have an advisor of their choice throughout the student conduct process; (f) A statement that students are prohibited from knowingly furnishing false information during the student conduct process; and, (g) Information about supportive measures and resources available to the respondent as well as information about the university’s prohibition on retaliation. (2) Notice of allegations. If the director of SRR decides to send the case to hearing, following a review of the investigative report if any, the director of SRR shall appoint a conduct review officer (CRO) to the case and notify the respondent of the CRO and the date of a prehearing conference. In cases alleging sexual misconduct or interpersonal violence, the CRO and Session Council assigned must have completed training on issues relating to sexual misconduct and interpersonal violence, the Violence Against Women Reauthorization Act, and Title IX requirements. Notification of the allegations to the respondent must: (a) Be made in writing; (b) Include a written list of the allegations against the respondent with sufficient details of the allegations based on current information, including, if known, date and time of the incident, description of the conduct, and the specific sections of this code allegedly violated; (c) provide notice that the respondent is presumed not responsible for the alleged conduct and a determination of responsibility will be made at the end of the hearing; (d) provide a reminder that the person may have an advisor of their choice and, for Title IX complaints, that the university will provide them with an advisor upon request for the purposes of conducting cross-examination; (e) provide information about how to review the evidence gathered prior to the hearing; (f) provide a statement that students are prohibited from knowingly furnishing false information during the student conduct process; and, (g) include a date, time, and location of the prehearing conference. (3) Follow up with complainant. In all cases alleging sexual misconduct or interpersonal violence, the SRR office shall notify the complainant(s) of the date, time, and location of the prehearing conference and of their right to attend the conference. The SRR office shall also follow up with the complainant(s) and respondent(s) to inform them of the process of reporting any retaliation or new incidents. If the complainant or respondent 54

engages in retaliatory behavior, the university shall take immediate steps to protect the complainant or respondent from further harassment or retaliation. The complainant will also be notified that they have a right to an advisor during the hearing process and, for Title IX complaints, that the university will provide an advisor upon request for the purposes of conduct cross-examination. (4) If additional information is learned during the investigation that may rise to additional allegations, the university must provide the respondent with an updated notice of allegations. (5) The procedures for the prehearing conference for brief hearings is contained in WAC 172-121-121. The procedures for the prehearing conference for full hearings is contained in WAC 172-121-122.

WAC 172-121-121 Brief hearing procedures. Brief hearing procedures. (1) Applicability: The conduct review officer (CRO) may hold a brief hearing with the respondent if the proposed sanction is less than a suspension and the allegations do not involve a Title IX complaint, or felony level criminal behavior. (2) General provisions. (a) Hearing authority: The CRO exercises control over hearing proceedings. All procedural questions are subject to the final decision of the CRO. (b) Closing hearings: All conduct review hearings will be closed. Admission of any person to a conduct review hearing shall be at the discretion of the CRO. (c) Consolidation of hearings: In the event that one or more students are charged with the same misconduct arising from the same occurrence, the hearing authority may conduct separate hearings for each student or consolidate the hearings as practical, as long as consolidation does not impinge on the rights of any student. (3) Appearance. (a) Failure to appear: In cases where proper notice has been given but the respondent fails to attend a conduct review hearing, the hearing authority shall decide the case based on the information available, without the respondent’s input. (b) Appearance: The respondent, and complainant in cases of sexual misconduct or interpersonal violence, will be provided options for reasonable alternative arrangements if they do not wish to be present in the same room as the other student during the hearing. People may appear at the conduct review hearing in person, through telephone conference, or through any other practical means of communication, subject to the limits set forth below in (e) of this subsection. If a person does not appear at the hearing, the hearing authority will decide the case based on the information available. (c) Advisors: The complainant and the respondent may be assisted by one advisor during conduct review hearings as described in WAC 172-121-105. In brief hearings, the advisor is limited to advising the student and cannot speak on behalf of the student. (d) Disruption of proceedings: Any person, including the respondent or advisor, who disrupts a hearing, may be excluded from the proceedings. (e) Electronic appearance. In the interest of fairness and expedience, the CRO may permit any person to appear by telephone, audio tape, written statement, or other means, as appropriate, if the rights of the parties will not be substantially prejudiced by an electronic appearance as determined by the CRO. (4) Standard of proof. The hearing authority shall determine whether the respondent violated the student conduct code, as charged, based on a preponderance of the evidence. A preponderance means, based on the evidence admitted, whether it is more probable than not that the respondent violated the student conduct code. (5) Prehearing conference. The SRR office will schedule a prehearing conference with the respondent. Only the respondent and the respondent’s advisor may appear at the prehearing conference, unless the case involves alleged sexual misconduct. In cases alleging sexual misconduct, the respondent and the complainant, along with their advisors, if they choose to have an advisor, may appear at the same or separate preliminary conferences. The purpose of the prehearing conference is to advise the parties regarding the student conduct process. During the prehearing conference, the CRO will: (a) Review the written list of allegations with the respondent; (b) Inform the respondent who is bringing the complaint against them; (c) Provide the respondent with a copy of the student conduct code and any other relevant university policies; (d) Explain the respondent’s rights under the student code; (e) Explain the conduct review procedures; (f) Explain the respondent’s and complainant’s rights and responsibilities in the conduct review process; and (g) Explain possible penalties under the student conduct code.

At the end of the prehearing conference, the CRO will either conduct or schedule a brief hearing with the respondent as set forth in this subsection. If proper notice was given of the prehearing conference and the respondent fails to attend the conference, the CRO may either proceed with the brief hearing and decide the case based on the information available, or place a hold on the respondent’s academic records as described in WAC 172-121-080 until the respondent cooperates with the student conduct process. (6) Scheduling. A brief hearing may take place immediately following the prehearing conference or it may be scheduled for a later date or time, except that, in cases of sexual misconduct, a brief hearing cannot take place without first notifying the complainant/respondent of the hearing. If the brief hearing will be held at a later date or time, the CRO shall schedule the hearing and notify the respondent and, in the case of sexual misconduct or interpersonal violence, the complainant of the date, time, and place of the hearing. The CRO may coordinate with the parties to facilitate scheduling, but is not required to do so. The CRO has sole discretion as to whether to call witnesses. (7) Failure to appear. If the respondent fails to appear at the brief hearing, the CRO may conduct the hearing without the respondent present. The CRO may also place a hold on the respondent’s academic records under WAC 172-121-080 until the respondent cooperates with the student conduct process. (8) Deliberation. After the hearing, the CRO shall decide whether the respondent violated the student conduct code based on a preponderance of the evidence and issue a decision within seven business days. (a) If the CRO determines that there is not sufficient information to establish a violation by a preponderance of evidence, the CRO shall dismiss the complaint. (b) If the CRO determines that the respondent violated the student conduct code, the CRO shall impose any number of sanctions as described in WAC 172-121-210, except suspension or expulsion. (9) Sanctions. In determining what sanctions shall be imposed, the CRO may consider the evidence presented at the hearing as well as any information contained in the student’s disciplinary and academic records. If a student fails to appear for a hearing, then the CRO authority shall review the evidence provided and may consider information available from the student’s disciplinary and academic records in determining what sanction should be imposed. In addition to sanctions under this code, if the student is also an employee of the university, the CRO’s decision may be forwarded to the student’s supervisor to determine whether any employment actions outside of this code should be taken in accordance with university policy. (10) Notification. The CRO shall serve the respondent with a decision including its findings, conclusions, and rationale. The decision shall address credibility issues if credibility or witness demeanor was a substantial factor in the CRO’s decision. Credibility determinations may not be based on a person’s status as a complainant, respondent, or witness. The findings shall be based exclusively on the evidence provided at the hearing. The decision must also include: • Identification of the section of the code alleged to have been violated: • A description of the procedural steps taken from the receipt of the complaint through the determination, including any notifications to the parties, interviews, methods to gather evidence, and hearings; • Findings of fact supporting the determination; • Conclusions regarding the application of the code to the facts along with the rationale for each determination; • Sanctions and remedies; • Respondent’s right to appeal. In cases of sexual misconduct or interpersonal violence , the complainant shall be provided with written notice of: (a) The university’s determination as to whether such sexual misconduct occurred; (b) The complainant’s right to appeal; (c) Any change to the results that occurs prior to the time that such results become final; and when such results become final (20 U.S.C. 1092(f)). Information regarding the discipline of the respondent will not be released unless: (i) The information contained in the record directly relates to the complainant, such as an order requiring the respondent to not contact the complainant; or (ii) The misconduct involves a crime of violence or other crime as defined in 42 U.S.C. Sec. 13925(a). (11) Finality. The CRO’s decision becomes final at either the conclusion or the appeal process under this code, if an appeal is filed, or, if an appeal is not filed, the date on which an appeal would no longer be timely.

WAC 172-121-122 Full hearing procedures. (1) Scheduling and notification. Full hearings are used for allegations which, if substantiated by a preponderance of the evidence, could be a felony-level crime, involve a Title IX complaint, or could result in a sanction of suspension or expulsion. Following provision of the notice of allegations to the respondent, as set forth in WAC 172-121-110, the SRR office shall arrange for a prehearing conference. (2) General provisions. (a) Hearing authority: The CRO exercises control over hearing proceedings. All procedural questions are subject to the final decision of the CRO. The CRO chairs the disciplinary council. (b) Closed hearings: All conduct review hearings will be closed. Admission of any person to a conduct review hearing shall be at the discretion of the CRO. (c) Consolidation of hearings: In the event that one or more students are charged with the same misconduct arising from the same occurrence, the council may conduct separate hearings for each student or consolidate the hearings as practical, as long as consolidation does not impinge on the rights of any student. (3) Appearance. (a) Failure to appear: In cases where proper notice has been given but the respondent fails to attend a conduct review hearing, the council shall decide the case based on the information available, without the respondent’s input. The council may not make an inference about the determination regarding responsibility based solely on a party’s or witness’s failure to appear at the hearing. However, non-appearance by a party may impact the evidence available for the council to make a decision. (b) Appearance: The parties will be provided options for reasonable alternative arrangements if they do not wish to be present in the same room as the other student during the hearing. The parties may appear at the conduct review hearing in person via a method that allows the council to hear the parties and physically observe them while testifying, subject to the limits set forth below in (e) of this subsection. If a party does not appear at the hearing, the council will decide the case based on the information available. Solely for Title IX complaints, if a party or witness does not appear at the hearing and submit to cross-examination, the council must not rely on any statement of that party or witness in reaching a determination regarding responsibility; additionally, the council cannot draw an inference regarding responsibility based on the failure to appear or refusal to answer cross-examination or other questions. (c) Advisors: The complainant and the respondent may be assisted by one advisor during conduct review hearings as described in WAC 172-121-105. For Title IX complaints, the university will provide an advisor to a party upon request for the purposes of conducting cross-examination. (d) Disruption of proceedings: Any person, including the respondent or advisor, who disrupts a hearing, may be excluded from the proceedings. (e) Remote appearance. In the interest of fairness and expedience, the CRO may permit any person to appear by a method that allows the person to be seen and heard by the council. (4) Standard of evidence. The council shall determine whether the respondent violated the student conduct code, as charged, based on a preponderance of the evidence. A preponderance means, based on the evidence admitted, whether it is more probable than not that the respondent violated the student conduct code. (5) Prehearing conference. The SRR office or designee will arrange for a prehearing conference with the parties to advise them about the student conduct process. During the prehearing conference, the SRR office or designee will: (a) Review the written list of allegations; (b) Inform the respondent who is bringing the complaint against them; (c) Provide the respondent and complainant with a copy of the student conduct code and any other relevant university policies; (d) Explain the respondent’s and complainant’s rights and responsibilities under the student code; (e) Explain the conduct review procedures; (g) Explain possible penalties under the student conduct code; (h) Schedule a date for the full hearing; and, (i) Address any preliminary matters or motions. (6) Notice of hearing. Following the prehearing conference, the director shall schedule the hearing and notify the respondent and complainant of the date, time, location, participants, and purpose of the hearing. The notices will include information about how to request accommodations or interpreters for any parties or witnesses. Any request for the presence of an emotional support animal or any other accommodation must be directed to Disability Support Services and approved as a reasonable accommodation in advance of the

hearing. The notice of hearing must be served on the respondent and complainant at least seven business days prior to the hearing. The director may coordinate with the parties to facilitate scheduling, but is not required to do so. (7) Evidence. (a) Evidence: Pertinent records, exhibits and written statements may be accepted as information for consideration by the council in accordance with RCW 34.05.452. Any investigation conducted by the university will be admitted into evidence as long as the investigator testifies at the hearing. Evidence, including hearsay evidence, is admissible if in the judgment of the CRO it is the kind of evidence on which reasonably prudent persons are accustomed to rely in the conduct of their affairs; however, solely for Title IX complaints, statements obtained from a person who does not testify at the hearing shall not be considered by the council. The CRO shall exclude evidence that is excludable on constitutional or statutory grounds or on the basis of evidentiary privilege recognized by Washington courts. The CRO may exclude irrelevant material. If not inconsistent with this section, the CRO shall refer to the Washington rules of evidence as guidelines for evidentiary rulings. For Title IX complaints, prior to allowing a question to be answered during cross-examination, the CRO must determine that the question is relevant, and, if excluded, the CRO must explain on the record the reason for the exclusion. (b) The respondent and complainant have the right to view all material presented during the course of the hearing, except a respondent’s previous disciplinary history which shall be used solely for the purpose of determining the appropriate sanction. (c) All testimony of parties and witnesses shall be made under oath or affirmation. Any interpreter shall be proscribed the oath set forth in WAC 10-08-160. (d) Documentary evidence may be received in the form of copies or excerpts, or by incorporation by reference. (e) Official notice may be taken of (i) any easily verifiable facts such as dates or weather conditions, (ii) technical or scientific facts within EWU’s specialized knowledge, such as enrollment status or class schedules, and (iii) codes or standards that have been adopted by an agency of the United States, of this state or of another state, or by a nationally recognized organization or association. Parties shall be notified either before or during hearing, or by reference in preliminary reports or otherwise, of the material so noticed and the sources thereof, including any staff memoranda and data, and they shall be afforded an opportunity to contest the facts and material so noticed. A party proposing that official notice be taken may be required to produce a copy of the material to be noticed. (f) All rulings upon objections to the admissibility of evidence shall be made in accordance with the provisions of RCW 34.05.452, except for the additional restrictions on the admission of evidence required by Title IX. (8) Discovery. Discovery is not permitted under the code, except for requests for documentary information from the university. Either party may request the university to produce relevant documents in the university’s possession as long as such request is submitted at least five business days prior to the hearing, absent extenuating circumstances. If the CRO determines the request is not relevant to the present allegation, the CRO may deny the request. The university will provide the requested information prior to the hearing to the extent permitted by state and federal law. (9) Subpoenas. (a) Subpoenas shall be issued and enforced, and witness fees paid, as provided in RCW 34.05.446 and 5.56.010. (b) Any subpoena issued must conform to EWU’s subpoena form. Every subpoena shall identify the party causing issuance of the subpoena and shall state EWU’s name and the title of the proceeding and shall command the person to whom it is directed to attend and give testimony or produce designated books, documents, or things under his or her control. (i) A subpoena to a person to provide testimony at a hearing shall specify the time and place set for hearing. (ii) A subpoena duces tecum requesting a person to produce designated books, documents, or things under his or her control shall specify a time and place for producing the books, documents, or things. That time and place may be the time and place set for the hearing, or another reasonably convenient time and place in advance of the hearing. (c) A subpoena may be served by any suitable person over eighteen years of age, by exhibiting and reading it to the witness, or by giving him or her a copy thereof, or by leaving such copy at the place of his or her abode. When service is made by any other person than an officer authorized to serve process, proof of service shall be made by affidavit or declaration under penalty of perjury. (d) The CRO, upon motion by a party or at his or her own discretion, may (i) quash or modify the subpoena if it is unreasonable and oppressive or (ii) condition denial of the motion upon advancement by the person in whose

behalf the subpoena is issued of the reasonable cost of producing the books, papers, documents, or tangible things. Subpoenas may not be used to threaten or intimidate parties or witnesses. (10) Summary judgment. A motion for summary judgment may be granted and an order issued if the written record shows that there is no genuine issue as to any material fact and that the moving party is entitled to judgment as a matter of law. A motion for summary judgment is not permitted for Title IX complaints. (11) Witnesses. (a) The complainant, respondent, and the university’s presenter may call witnesses at full hearings. (b) The person who wishes to call a witness is responsible for ensuring that the witness is available and present at the time of the hearing. An attorney may subpoena a witness to appear at the hearing. Nonattorneys may request the CRO to subpoena witnesses in accordance with subsection (4) of this section. The CRO has the discretion to deny a request to issue a subpoena or to quash a subpoena issued by an attorney if the subpoena is unreasonable, oppressive or does not conform to EWU’s subpoena form. (c) The CRO may exclude witnesses from the hearing room when they are not testifying. The CRO is not required to take the testimony of all witnesses called by the parties if such testimony may be irrelevant.. For Title IX complaints, any decision to exclude a witness shall be explained on the record. (d) All parties have the right to hear all testimony provided by witnesses during the hearing. (e) The parties should inform the CRO of any possible need for an interpreter or any accommodation requests at least five business days prior to the hearing. The CRO will comply with WAC 10-08-150. (12) Questioning: (a) The complainant’s advisor, respondent’s advisor, , and the university’s presenter may ask questions of any witness or party, including cross-examination questions. For cases that do not involve Title IX complaints, if the student does not have an advisor, the complainant and respondent may submit questions in writing to the CRO and the CRO may ask the questions. For Title IX complaints, if a party does not have an advisor, the university will provide the party with an advisor aligned with that party for the purposes of conducting cross-examination as long as the party requests such an advisor at least five business days in advance of the hearing. The CRO may also ask questions, but is not required to do so. The CRO may preclude any questions which he/she considers irrelevant, and for Title IX cases such decision must be explained on the record. The CRO must exclude and the council shall not consider any questions or evidence pertaining to the complainant’s sexual predisposition or prior sexual behavior, unless such questions and evidence about the complainant’s prior sexual behavior are offered to prove that someone other than the respondent committed the conduct alleged by the complainant, or if the questions and evidence concern specific incidents of the complainant’s prior sexual behavior with respect to the respondent and are offered to prove consent. The CRO will explain to the parties the reason for rejecting any questions and will maintain a record of the questions submitted and rulings made. (b) The council may ask their own questions of any witness or party called before them. (13) Remote appearance. The CRO may accommodate concerns for personal safety, well-being, or fears of confrontation of any person appearing at the hearing by providing separate facilities, or by permitting participation by video conferencing or other means that allows the council and parties to see and hear the witness answering questions, as determined appropriate, subject to subsection (3)(b) of this section. (14) Deliberations and sanctions. Following the hearing, the council will determine in closed session whether, by a preponderance of the evidence, the respondent violated the student conduct code based on the evidence presented at the hearing. If a student fails to appear, the council shall make a decision based on the information available. If the council determines the respondent violated the student conduct code, the CRO shall then decide what sanctions and remedies shall be imposed. The CRO may review the respondent’s previous disciplinary history solely for purposes of determining the appropriate sanction. In addition to sanctions under this code, if the student is also an employee of the university, the CRO’s decision may be forwarded to the student’s supervisor to determine whether any employment actions outside of this code should be taken in accordance with university policy. The council shall issue a decision including their findings, conclusions, and rationale. The decision shall address credibility issues if credibility or witness demeanor was a substantial factor in the council’s decision. Credibility determinations may not be based on a person’s status as a complaint, respondent, or witness. The findings shall be based exclusively on the evidence provided at the hearing. If the council finds the respondent violated the code, the CRO shall add the decision regarding sanctions and remedies to the council’s decision. Such decisions should be issued within ten business days from the date of the hearing. The written decision shall also: (a) Be correctly captioned identifying EWU and the name of the proceeding; (b) Designate all parties and representatives participating in the proceeding; (c) Identify the allegations at issue; 59

(d) A description of the procedural steps taken, including notifications to the parties, interviews with the parties and witnesses, site visits, methods used to gather other evidence, and hearings held; (c) Contain appropriate numbered findings of fact meeting the requirements in RCW 34.05.461; (d) Contain appropriately numbered conclusions regarding the application of university policies and this code to the facts; (e) A statement of, and rationale for, the result as to each allegation, including a determination regarding responsibility, any disciplinary sanctions imposed, and if any remedies are necessary to provide to the complainant in a Title IX complaint to restore or preserve equal access to the university’s educational programs or activities; (g) Contain a statement describing rights to appeal and the procedures for appealing. (15) Finality. The council’s and CRO’s decision becomes final at either the conclusion or the appeal process under this code, if an appeal is filed, or, if an appeal is not filed, the date on which an appeal would no longer be timely. (16) Notification to the respondent. The CRO shall serve the respondent with a copy of the decision and notice of the right to appeal. (17) Notification to the complainant. In cases of sexual misconduct or interpersonal violence, simultaneous with notification of the decision to the respondent, the complainant shall be provided with written notice of: (a) The university’s determination as to whether sexual misconduct occurred; (b) The complainant’s right to appeal; (c) Any change to the results that occurs prior to the time that such results become final and when such results become final (20 U.S.C. 1092(f)); (d) Information regarding the discipline of the respondent will not be released unless: (i) The information contained in the record directly relates to the complainant, such as an order requiring the student harasser to not contact the complainant; or (ii) The misconduct involves a crime of violence or a sexual assault, including rape, dating violence, domestic violence or stalking as defined in 42 U.S.C. Sec. 13925(a). (e) Any remedies provided to the complainant. For Title IX complaints, the complainant shall receive a copy of the decision provided to the respondent under paragraph 14. (18) Notification to Title IX coordinator. For Title IX complaints, the Title IX coordinator must be provided with notice of the decision as the Title IX coordinator is responsible for effective implementation of any remedies.

WAC 172-121-130 Appeals. (1) Basis: Appeals following a brief hearing or full hearing may be filed by the respondent under this section. In cases of sexual misconduct, interpersonal violence, or a Title IX complaint, the complainant may also file an appeal following dismissal of a complaint or a full hearing. Appeals of interim restrictions are governed by WAC 172- 121-140. Appeals may be filed for one or more of the following reasons: (a) To determine whether the hearing was conducted according to established procedures that affected the outcome of the matter. (b) The hearing authority misinterpreted the student conduct code. (c) To determine whether the decision reached by the hearing authority, or the director of SRR’s decision to not proceed with a hearing, was based on the information presented and that information was sufficient to reasonably establish that a violation of the conduct code did or did not occur based on a preponderance of the evidence. (d) To determine whether the sanction(s) imposed were reasonable and appropriate for the associated conduct code violation(s). (e) To consider newly discovered, material information that was not reasonably available at the time the determination finding responsibility or dismissal was made that could affect the outcome of the matter. It is the party’s obligation to present all evidence at the time of the original hearing. The university is not obligated to grant an appeal and conduct a new hearing when parties do not take reasonable efforts to prepare their cases for the original hearing. (f) The Title IX coordinator, investigator, or hearing authorities had a conflict of interest or bias for or against complainants or respondents generally or the individual complainant or respondent that affected the outcome of the matter. (2) Filing: Appeals may be filed following a brief hearing, full hearing, or dismissal of a complaint, subject to the following provisions:

(a) The appeal must be submitted to the director of student rights and responsibilities within ten business days from service of the council’s decision following a full hearing or dismissal of a complaint, or within twenty-one calendar days from service of a decision from a brief hearing conducted by the CRO; (b) The appeal shall be in writing and shall include: (i) The appellant’s name; (ii) The nature of the decision and sanctions reached by the hearing official; (iii) The basis, as described in subsection (1) of this section, for the appeal; and (iv) What remedy the appellant is seeking. (c) In cases of sexual misconduct or interpersonal violence, the other party must be given a copy of the appeal and provided with an opportunity to provide his/her own written response to the appeal within three business days; and (3) Appeal authorities: (a) For dismissal of a complaint, appeals are determined by the dean of students. (b) For brief hearings, appeals are determined by the dean of students. (c) For full hearings, appeals are determined by the vice president for student affairs. (4) Forwarding of appeals: The director of SRR shall forward the appeal to the appropriate appeal authority. The submitted appeal will include, at a minimum, the appellant’s written appeal and the written report of the case. The director of SRR may also forward any other written records related to the case. (5) Review of appeals: (a) Before rendering a decision, the appeal authority may request additional information or explanation from any of the parties to the proceedings. (b) Except as required to explain the basis of new information, an appeal shall be limited to a review of the verbatim record of the conduct review hearing and supporting documents. (c) In making its decision, the appeal authority will only consider the written record before it, the appellant’s notice of appeal, the other party’s response, and other information and/or explanation it has requested from the parties to the proceedings. (6) Decisions: After reviewing the appeal, the appeal authority may affirm, reverse, or remand the decision(s) of the hearing authority. The appeal decision shall include an explanation of the appeal authority’s decision and rationale. The appeal decision must be issued within thirty calendar days of the appeal authority receiving all necessary documentation. (7) Remanded cases: In cases where the appeal authority remands the decision or sanction(s) of the hearing authority, the case will be returned to the hearing authority for reconsideration or other action as specified by the appeal authority. Following such reconsideration, the hearing authority will return the case to the appeal authority for further review/action. The appeal authority will then complete the appeal process or remand the case again. No appeal may, however, be remanded more than two times. After a case has been remanded twice, the appeal authority must affirm or reverse the decision and affirm, reverse, or modify the sanctions. (8) Sanctions: The appeal authority may affirm, reverse, remand, or modify the sanctions assigned to the respondent. When determining sanctions, the appeal authority may consider the complete record of the respondent’s prior conduct and academic performance in addition to all other information associated with the case. (9) Notification: Once the appeal authority has made a final decision to affirm or reverse and/or to modify the sanctions assigned, the appeal authority shall forward the decision to the director of SRR. The director of SRR shall serve the respondent, and, in cases of sexual misconduct or interpersonal violence, notify the complainant, with a brief written statement setting forth the outcome of the appeal. The notification shall also inform the recipient that judicial review of the decision may be available under chapter 34.05 RCW. (10) Further proceedings. The appeal authority’s decision is final and no further appeals may be made under the student conduct code. Judicial review of the university’s decision may be available under chapter 34.05 RCW. (11) Appeals standards: (a) Appeal authorities must weigh all pertinent information presented to them in determining whether sufficient evidence exists to support reversal or modification of decisions or sanctions. (b) For appeals based on a deviation from established procedures, such deviations will not be a basis for sustaining an appeal unless the alleged deviation materially changed the outcome of the case or the sanctions imposed.

WAC 172-121-140 Supportive measures and interim restrictions. (1) Supportive measures. During the complaint review, the director of SRR, Title IX coordinator, or designee will evaluate the circumstances and determine if any supportive measures to assist or protect the parties during the conduct code process are needed. For sexual misconduct and interpersonal violence cases, supportive measures are available before or after the filing of a complaint or where no formal complaint is filed. Supportive measures are provided to students free of charge and may include, but are not limited to, safety planning with the EWU police department, mutual restrictions on contact between the parties, academic or workplace modifications, providing counseling for the complainant and/or respondent, campus housing modifications, and/or an interim restriction for the respondent. The purpose of a supportive measure is to provide an equitable process for both students that minimizes the possibility of a hostile environment on campus. For Title IX complaints, supportive measures are designed to restore or preserve equal access to the university’s educational programs or activities without unreasonably burdening either party, including protecting the safety of all parties and the university’s educational environment, or deterring sexual harassment. Supportive measures in cases of sexual misconduct and interpersonal violence are coordinated by the Title IX Coordinator or designee. (2) Interim restrictions. For Title IX complaints, in situations where there is cause to believe that a student or a student organization poses an immediate threat to the physical health or safety of any student or other individual, including themselves, the Title IX coordinator in conjunction with the director of SRR may take immediate action(s) against the student or student organization after conducting an individualized safety and risk analysis without prior notice or hearing. Simultaneous with such action(s), the director of SRR will refer the allegations to the conduct review officer, who will process such allegations in accordance with the provisions of this student conduct code. For all non-Title IX cases, the director may take may take immediate action(s) against the student or student organization after conducting an individualized safety and risk analysis without prior notice or hearing. Simultaneously, the director shall refer the allegations to the conduct review officer. For non-Title IX cases, interim restriction is subject to the following: (a) Interim restriction actions may only be imposed in the following situations: (i) When a student or student organization poses an immediate threat to: (A) The physical health or safety of any student or any other individual; (B) The student’s own physical safety and well-being; or (C) Any property of the university community; or (ii) When it is believed that the student’s or student organization’s continued attendance or presence may cause disorder, substantially interfere with or impede the lawful activities of others, or imperil the physical or mental health and safety of members of the university community. (b) During the interim restriction period, a student may be restricted by any or all of the following means: (i) Denial of access including, but not limited to: Assignment to alternate university housing or removal from university housing, limitation of access to university facilities, or restriction of communication with specific individuals or groups; (ii) Interim suspension, including temporary total removal from the university or restriction of access to campus. For Title IX complaints, a student may only be placed on interim suspension if, after conducting an individualized safety and risk analysis, the director determines the person poses an immediate threat to the physical health or safety of any student or other individual arising from the allegations of sexual misconduct or interpersonal violence; (iii) Mandatory medical/psychological assessment of the student’s capability to remain in the university. (3) The director of SRR will determine what restriction(s) will be placed on a student. (4) The director of SRR will prepare a brief memorandum for record containing the reasons for the interim restriction. The director will serve the memorandum on the restricted student and notify all other persons or offices bound by it. At a minimum, the memorandum will state: (a) The alleged act(s) or behavior(s) of the student or student organization which prompted the interim restriction; (b) How those alleged act(s) or behavior(s) could constitute a violation of the student conduct code; (c) How the circumstances of the case necessitated the interim restriction action(s); and (d) An explanation of the process for emergency appeal reviews. (5) Notice to complainant. In cases alleging sexual misconduct or interpersonal violence, the complainant will be provided with notice of any interim restrictions that relate directly to the complainant. If the respondent appeals such interim restrictions, the complainant will be given notice of the respondent’s appeal and an

opportunity to submit a statement within five business days of the notice as to why the interim restriction should or should not be modified. (6) Emergency appeal review. (a) If a student has been suspended on an interim basis, the student will automatically receive an emergency appeal review with the vice president for student affairs, or designee. If the interim restriction is something less than a suspension, the student or student organization subject to the interim restriction must file a written appeal with the vice president for student affairs within five business days after service of the interim restriction. In all cases, the student must submit any information the student wishes the vice president to consider submitted within ten business days after service of the interim restriction. The appealing party should outline the desired modification(s) to the interim restriction as well as the specific challenge(s) to the interim restriction decision. Challenges to interim restriction decisions are limited to the criteria identified in WAC 172-121-140(1) upon which the interim restriction was imposed (threat to health or safety of the university community, potential for creating campus disorder, impeding the lawful activity of others, etc.). Appealing parties are limited to submitting their own written statements. Any other evidence should be submitted to the investigator or provided to the CRO under the regular hearing process. (b) The vice president for student affairs, or designee, will conduct an emergency appeal review after receiving the respondent’s review and complainant’s response, if any. Emergency appeal reviews will address only the interim restriction decision of the dean of students and the basis on which the restriction modification or termination is requested by the appealing party. The emergency appeal review does not replace the regular hearing process. In the emergency appeal review, the vice president will only review materials available to and information considered by the dean of students at the time the interim restriction was imposed, written statements by the two parties, and information that becomes available as a part of the university’s investigation that the vice president deems relevant. (c) In cases alleging sexual misconduct or interpersonal violence, if a complainant believes the interim restriction does not adequately protect their health and safety, the complainant may appeal the interim restriction using the process outlined in this subsection. If the complainant files an appeal, all parties shall be given notice of the appeal and shall be provided the opportunity to submit a written statement to the vice president within five business days of receiving notice of the complainant’s appeal. (d) During the emergency appeal review, the vice president for student affairs will review available materials and statements. The vice president for student affairs will issue a written decision upholding, modifying, or terminating the interim restriction action. The written decision shall include a rationale for the basis of the decision and be issued within fifteen business days of the date of service of an interim restriction. (e) The interim restriction does not replace the regular hearing process, which will proceed as quickly as feasible consistent with this chapter. (f) Duration. An interim restriction will remain in effect until terminated, in writing, by the student disciplinary council, CRO, or the vice president for student affairs.

WAC 172-121-200 Violations. The following are defined as offenses which are subject to disciplinary action by the university. (1) Acts of academic dishonesty. University policy regarding academic dishonesty is governed by the university academic integrity policy. (2) Abuse, threats and harassment. (a) Abuse. Assault and other forms of physical abuse. (b) Threats. Any conduct or statement that, when viewed objectively, threatens bodily harm to another person or that endangers the health or safety of another person. (c) Bullying. Bullying is behavior that is: (i) Intentional; (ii) Targeted at an individual or group; (iii) Repeated; (iv) Hostile or offensive; and (v) Creates an intimidating and/or threatening environment that is so severe or pervasive, and objectively offensive, that it substantially interferes with another’s ability to work, study, participate in, or benefit from the university’s programs and activities. (d) Discriminatory harassment. Physical, verbal, electronic, or other conduct based on an individual’s race, color, religion, national origin, sex, age, pregnancy, marital status, sexual orientation, gender identity or expression, citizenship or immigration status, disability, or veteran status when one of the conditions outlined in subsection (i) or (ii) of this section are present: 63

(i) Submission to, or rejection of such conduct is made implicitly or explicitly a term or condition of a person’s instruction, academic standing, employment, or participation in any university program, activity, or benefit, or is used as a basis for evaluation in making academic or personnel decisions; or (ii) Such conduct creates a hostile environment. A hostile environment is created when the conduct is sufficiently severe or pervasive, and objectively offensive, that it unreasonably interferes with an individual’s academic or work performance, ability to participate in or benefit from the university’s programs, services, opportunities, or activities. Unreasonable interference is viewed from both a subjective and objective standard. (e) Interpersonal Violence. Interpersonal violence includes domestic violence, dating violence, and stalking. (i) Domestic violence means a felony or misdemeanor crime of violence committed by: a current or former spouse or intimate partner of the complainant; a person with whom the complainant shares a child in common; a person who is cohabitating with or has cohabitated with the complainant as a spouse or intimate partner; adult persons related by blood or marriage; adult persons who are presently residing together or who have resided together in the past; and, persons who have a biological or legal parent-child relationship. “Domestic violence” is further defined by 34 U.S.C. 12291(a)(8). (ii) Dating violence means violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the complainant. In determining whether such a relationship exists, the following factors are considered: (A) The length of time the relationship has existed; (B) The type of relationship; and (C) The frequency of interaction between the parties involved in the relationship. (f) Stalking. Stalking is engaging in a course of conduct directed at a specific person that would cause a reasonable person to: (i) Fear for their health and/or safety or the health/safety of others; or (ii) suffer substantial emotional distress. (g) Retaliation. Any intimidation, threat, coercion, or discrimination against a person for the purpose of interfering with a person’s rights under this code or because a person has made a report, complaint, testified, assisted, or participated or refused to participate in an investigation, proceeding, or hearing under this code. Any actual or threatened retaliation is prohibited and is a separate violation of this code. (3) Sexual misconduct. Sexual misconduct includes, but is not limited to: (a) Sexual harassment. Sexual harassment is conduct that meets one or more of the following: (i) A EWU employee conditioned the provision of an aid, benefit, or service of the university on the complainant’s participation in unwelcome sexual conduct; or, (ii) Unwelcome conduct on the basis of sex that is determined by a reasonable person to be so severe, pervasive, and objectively offensive that it effectively denies the complainant equal access to the university’s programs or activities. In determining whether conduct is severe or pervasive, the university shall consider all relevant circumstances from both an objective and subjective perspective, including the type of harassment (verbal or physical); the frequency and severity of the conduct; the age, sex, and relationship of the individuals involved; the degree to which the conduct affected the complainant; the setting and context in which the harassment occurred; whether other incidents have occurred at the university; and other relevant factors. (b) Sexual assault. Any sexual act directed against another person, without a person’s consent, including instances where a person is not capable of giving consent. Consent means actual words or conduct indicating freely given agreement to the sexual act. Consent cannot be inferred from silence, passivity, or lack of active resistance. There is no consent where there is a threat of force or violence or any other form of coercion or intimidation, physical or psychological. Sexual activity is nonconsensual when one person is incapable of consent by reason of mental incapacity, drug/alcohol use, illness, unconsciousness, age, or physical condition. Incapacitation due to drugs or alcohol refers to an individual who is in a state of intoxication such that the individual is incapable of making rational, reasonable decisions because the person lacks the capacity to give knowing consent. Sexual assault includes: (i) Rape: the penetration, no matter how slight, of the vagina or anus, with any body part or object, or oral penetration by a sex organ of another person, without a person’s consent. (ii) Fondling: the touching of the private body parts of another person for the purpose of sexual gratification, without the person’s consent. Private body parts include, but are not limited to, breasts, genitalia, thighs, and buttocks. (iii) Incest: sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by state law. 64

(iv) Statutory rape: sexual intercourse with a person who is under the age of consent as defined by state law (4) Other forms of inappropriate sexual behavior. Other forms of inappropriate sexual behavior that do not fall under Title IX or the definition of sexual harassment or interpersonal violence, such as indecent liberties; indecent exposure; sexual exhibitionism; prostitution or the solicitation of a prostitute; peeping or other voyeurism; sexual misconduct with a minor; or going beyond the boundaries of consent, such as by allowing others to view consensual sex or the nonconsensual recording of sexual activity. (5) Unauthorized use of electronic or other devices. Making an audio or video recording of any person while on university premises without the person’s prior knowledge or without their effective consent, when such a recording is of a private conversation or of images taken of a person(s) at a time and place where the person would reasonably expect privacy and where such recordings are likely to cause injury or distress. This includes, but is not limited to, surreptitiously taking pictures of another person in a gym, locker room, or restroom, but does not include taking pictures of persons in areas which are considered by the reasonable person to be open to public view. (6) Property violations. Theft of, damage to, or misuse of another person’s or entity’s property. This also includes any conduct or statement that, when viewed objectively, threatens to damage another’s property. (7) Weapons. Possession, carrying, discharge or other use of any weapon is prohibited on property owned or controlled by Eastern Washington University, except as permitted in (a) through (d) of this subsection. Examples of weapons under this section include, but are not limited to: Explosives, chemical weapons, shotguns, rifles, pistols, air guns, BB guns, pellet guns, longbows, hunting bows, throwing weapons, stun guns, electroshock weapons, and any item that can be used as an object of intimidation and/or threat, such as replica or look-a-like weapons. (a) Commissioned law enforcement officers may carry weapons, which have been issued by their respective law enforcement agencies, while on campus or other university controlled property, including residence halls. Law enforcement officers must inform the university police of their presence on campus upon arrival. (b) A person may possess a personal protection spray device, as authorized by RCW 9.91.160, while on property owned or controlled by Eastern Washington University. (c) A person may bring a weapon onto campus for display or demonstration purposes directly related to a class or other educational activity, provided that they obtain prior authorization from the university police department. The university police department shall review any such request and may establish conditions to the authorization. (d) Weapons that are owned by the institution for use in organized recreational activities or by special groups, such as EWU ROTC or university-sponsored clubs or teams, must be stored in a location approved by the university police department. These weapons must be checked out by the advisor or coach and are to be used only in organized recreational activities or by legitimate members of the club or team in the normal course of the club or team’s related activity. (8) Failure to comply. (a) Failure to comply with lawful and/or reasonable directions of university officials or law enforcement officers acting in performance of their duties on campus or affecting conduct on campus; (b) Failure to identify oneself to university officials in their course of duty, refusal or failure to appear before university officials or disciplinary bodies when directed to do so; (c) Failure to attend any medical treatment or evaluation program when directed to do so by the dean of students or other authorized university official. (9) Trespassing/unauthorized use of keys. (a) Trespass. Entering or remaining on university property without authorization. (b) Unauthorized use of keys. Unauthorized possession, duplication, or use of university keys or access cards. (10) Deception, forgery, fraud, unauthorized representation. (a) Knowingly furnishing false information to the university. (b) Forgery, alteration, or misuse of university documents, records, or instruments of identification. This includes situations of identity theft where a person knowingly uses or transfers another person’s identification for any purpose. (c) Forgery or issuing a bad check with intent to defraud. (d) Unauthorized representation. The unauthorized use of the name of the university or the names of members or organizations in the university community. (11) Safety. (a) Intentionally activating a false fire alarm. (b) Making a bomb threat. (c) Tampering with fire extinguishers, alarms, or safety equipment. 65

(d) Tampering with elevator controls and/or equipment. (e) Failure to evacuate during a fire, fire drill, or false alarm. (12) Alcohol, drugs, and controlled substances. (a) Alcohol and substance violations. Use, possession, distribution, or sale of alcoholic beverages (except as permitted by university policy and state law) is prohibited. Under no circumstances may individuals under the age of twenty-one use, possess, distribute, manufacture or sell alcoholic beverages. Public intoxication is prohibited. (b) Drugs and paraphernalia. (i) Use, possession, distribution, manufacture, or sale of illegal drugs, paraphernalia, narcotics or controlled substances, is prohibited. (ii) Use, possession, distribution, manufacture, or sale of marijuana is prohibited except for reasons permitted under EWU Policy 602-01 (drug and alcohol abuse prevention). (iii) Being under the influence of marijuana or an illegal substance, while on property owned or operated by the university, is prohibited. Being under the influence of a controlled substance, except when legally prescribed by a licensed medical practitioner, is also prohibited while on property owned or operated by the university. (13) Hazing. Any act which, for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in, a group or organization: (a) Endangers the mental or physical health or safety of any student or other person; (b) Destroys or removes public or private property; or (c) Compels an individual to participate in any activity which is illegal or contrary to university rules, regulations or policies. The express or implied consent of any participant is not a defense. A person who is apathetic or acquiesces in the presence of hazing violates this rule. (14) Disruptive conduct/obstruction. (a) Disruptive conduct. Conduct which unreasonably interferes with any person’s ability to work or study, or obstructs university operations or campus activities. (b) Disorderly conduct. Conduct that is disorderly, lewd, indecent or a breach of peace. (c) Obstruction. Obstruction of the free flow of pedestrian or vehicular traffic on university premises or at university-sponsored or university-supervised events. (15) Violations of other laws, regulations and policies. (a) Violation of a local, county, state, or federal law. (b) Violation of other university policies, regulations, or handbook provisions. (16) Assisting/attempts. Soliciting, aiding, abetting, concealing, or attempting conduct in violation of this code. (17) Acts against the administration of this code. (a) Initiation of a complaint or charge knowing that the charge was false or with reckless disregard of its truth. (b) Interference with or attempt to interfere with the enforcement of this code including, but not limited to, intimidation or bribery of hearing participants, acceptance of bribes, dishonesty, or disruption of proceedings and hearings held under this code. (c) Knowing violation of the terms of any disciplinary sanction or attached conditions imposed in accordance with this code. (18) Other responsibilities. (a) Guests. A student, student group or student organization is responsible for the conduct of guests on or in university property and at functions sponsored by the university or sponsored by any recognized university organization. (b) Students studying abroad. Students who participate in any university sponsored or sanctioned foreign country study program shall observe the following rules and regulations: (i) The laws of the host country; (ii) The academic and disciplinary regulations of the educational institution or residential housing program where the student is studying; (iii) Any other agreements related to the student’s study program in the foreign country; and (iv) The student conduct code. (19) Student organization and/or group offenses. Clubs, organizations, societies or similarly organized groups in or recognized by the university and/or ASEWU are subject to the same standards as are individuals in the university community. The commission of any of the offenses in this section by such groups or the knowing failure of any organized group to exercise preventive measures relative to violations of the code by their members shall constitute a group offense.

WAC 172-121-210 Sanctions and Remedies. If any student or student organization is found to have committed any of the offenses described in WAC 172-121-200, one or more of the sanctions described in this section may be imposed against the student or student organization. Imposed sanctions are effective as of the date the CRO or council issues its decision unless the decision specifically identifies an alternative date. Failure to comply with any imposed sanction may result in additional sanctions. In addition to the sanction imposed by this code, if a student is also an employee of the university, the university may impose additional discipline in accordance with its policies and procedures pertaining to employees. (1) Individual student sanctions: (a) Admonition: An oral statement to a student that he/she has violated university rules and regulations. (b) Warning: A notice to the student or student organization that they have violated the standards for student conduct and that any repeated or continuing violation of the same standard, within a specified period of time, may result in more severe disciplinary action. A warning may be verbal or written. (c) Censure: A written reprimand for violation of specified regulations. A censure will also state that more severe disciplinary sanctions may be imposed if the student or student organization is found in violation of any regulation within a stated period of time. (d) Disciplinary probation: A formal action which places one or more conditions, for a specified period of time, on the student’s continued attendance. Disciplinary probation sanctions will be executed in writing and will specify the probationary conditions and the period of the probation. A disciplinary probation notice will also inform the student that any further misconduct will automatically involve consideration of suspension. Probationary conditions may include, but are not limited to: (i) Restricting the student’s university-related privileges; (ii) Limiting the student’s participation in extra-curricular activities; and/or (iii) Enforcing a “no contact” order which would prohibit direct or indirect physical and/or verbal contact with specific individuals or groups. (e) Restitution: Reimbursement to the university or others for damage, destruction, or other loss of property suffered as a result of theft or negligence. Restitution also includes reimbursement for medical expenses incurred due to conduct code violations. Restitution may take the form of appropriate service or other compensation. Failure to fulfill restitution requirements will result in cancellation of the student’s registration and will prevent the student from future registration until restitution conditions are satisfied. (f) Fines: The university conduct review officer and the student disciplinary council may assess monetary fines up to a maximum of four hundred dollars against individual students for violation of university rules or regulations or for failure to comply with university standards of conduct. Failure to promptly pay such fines will prevent the student from future registration. Failure to pay may also result in additional sanctions. (g) Discretionary sanctions: Work assignments, service to the university community or other related discretionary assignments for a specified period of time as directed by the hearing authority. (h) Loss of financial aid: In accordance with RCW 28B.30.125, a person who participates in the hazing of another forfeits entitlement to state-funded grants, scholarships or awards for a specified period of time. (i) Assessment: Referral for drug/alcohol or psychological assessment may be required. Results of the assessment may lead to the determination that conditions of treatment and further assessment apply to either continued attendance or return after a period of suspension. (j) Suspension: Exclusion from classes and other privileges or activities for a specified period of time. Suspensions will be executed through a written order of suspension and will state all restrictions imposed by the suspension, as well as the suspension period and what conditions of readmission, if any, are ordered. Suspensions may be noted on the student’s transcript during the period of time the suspension is in effect. (k) Expulsion: Permanent separation of the student from the university with no promise (implied or otherwise) that the student may return at any future time. The student will also be barred from university premises. Expulsions may be noted on the student’s transcript. (l) Loss of institutional, financial aid funds: Formal withholding of all or a part of institutional funds currently being received by the student or promised for future disbursement to the student for a specified period of time. Loss of financial aid is subject to the processes outlined in this chapter except any such loss must be approved by the dean of students and the vice president for student affairs before such sanction is imposed. (m) Revocation of degree: A degree awarded by the university may be revoked for fraud, misrepresentation, or other violation of law or university standards. Revocation of a degree is subject to processes outlined in this chapter except that revocation of a degree must also be approved by the university president. (2) Student organizations and/or group sanctions: Any of the above sanctions may be imposed in addition to those listed below:

(a) Probation: Formal action placing conditions on the group’s continued recognition by or permission to function at the university. The probationary conditions will apply for a specified period of time. Violation of the conditions of probation or additional violations while under probation may result in more severe sanctions; (b) Social probation: Prohibition of the group from sponsoring any organized social activity, party or function, or from obtaining a permission for the use of alcoholic beverages at social functions for a specified period of time; (c) Restriction: The temporary withdrawal of university or ASEWU recognition for a group, club, society or other organization. Restriction is subject to the processes outlined in this chapter except any restriction must also be approved by the dean of students and the vice president of student affairs before such sanction is imposed; (d) Revocation: The permanent withdrawal of university or ASEWU recognition for a group, club, society or other organization. (e) Additional sanctions: In addition to or separately from the above, any one or a combination of the following may be concurrently imposed on the group: (i) Exclusion from intramural competition as a group; (ii) Denial of use of university facilities for meetings, events, etc.; (iii) Restitution; and/or (iv) Fines. (3) Remedies. For Title IX complaints, if the respondent is found responsible for violating the code, the university may provide remedies to the complainant designed to restore or preserve equal access to the university’s educational programs or activities.

RULES OF CONDUCT SPECIFIC TO STUDENT-ATHLETES: The Athletic Department requires coaches, trainers, staff and student-athletes to conduct themselves in a way which creates a positive image of the people, values and traditions associated with the University, conference, and the NCAA. As a student-athlete, you are expected to uphold the standards of conduct adopted by the department and the university. These rules of conduct are in addition to the University's Code of Conduct for students, housing regulations, and other rules and regulations pertaining to student life. As a student-athlete you are expected to conform to all federal, state and local laws, as well as university regulations. You are not exempt from penalty if you violate these laws. Moreover, students penalized for violating public laws are not exempt from further prosecution by university authorities if their actions also violate university rules. By joining the Eastern Washington University athletics program, you have chosen to become a representative not only of your team, but of the university. It is essential you act responsibly and do nothing to jeopardize your academic and athletic goals. Both on and off campus and in cyber space communities, you are expected to behave in a manner that brings credit to the university, your team, your coach, yourself and your family. Posting pictures online in Eagle gear or mentioning your participation in Eastern Athletics with connections to alcohol consumption or drug use may jeopardize your scholarship, participation on a team and/or attendance at this university. If a student-athlete violates the EWU policy regarding academics, residence life and general conduct, it is handled in the same manner as for the general student body. In addition, the athletic department and respective coaches reserve the right to implement additional sanctions. The athletic department prohibits the unlawful possession, use or distribution of drugs and/or alcohol by all student-athletes. The department of athletics discourages the use of alcoholic beverages due to the detrimental effect such use may have on the athletic and academic performance of student-athletes. Neither the department nor the institution condones the use of alcohol and/or drugs by prospective student-athletes or their hosts during campus visits. Prohibited conduct by student-athletes includes but is not limited to:

• Possession or consumption of drugs or alcoholic beverages by any person under the age of 21. Furnishing false identification for the purpose of obtaining beverages with alcoholic content. Providing drugs or alcoholic beverages to those under the age of 21. • Misconduct in connection with drugs and/or alcoholic beverages. • Public intoxication, including at scheduled social events or informal unscheduled social events. • Possession and/or consumption of alcoholic beverages and/or illegal drugs on university property including athletic facilities or at athletic events. • Operation of a motor vehicle while under the influence of drugs or alcohol. 69

• Photos of unseemly conduct on virtual web sites, lewd or lascivious behavior or dress, photos with alcohol and/or drugs, photos posted with alcohol or drug paraphernalia. • Referencing drug or alcohol use and or pictures on social media.

Each student-athlete is additionally responsible for following his/her specific team policies related to drugs and alcohol. All student-athletes are responsible for making decisions about their behavior within the context of state and city laws and university regulations. Student-athletes must always be aware of and respect the rights of others within the university and community. The online world is now a part of everyone’s life and must be a factor.

RESOLVING STUDENT-ATHLETE/COACH CONFLICT

The purpose of this procedure is to provide you with a means for resolving conflict with a coaching staff member. Parents of student-athletes who wish to become involved in conflict resolution are required to use the following procedures. Concerns should stay focused on the individual student-athlete and on first-hand knowledge of the situation at hand.

STEP 1

If you have a specific conflict, you should first discuss your concerns with the coaching staff member in question. In the event you have justifiable reasons for not communicating directly with the coaching staff member, you may proceed to Step 2. However, you should be prepared to defend your decision not to talk directly with the coaching staff member.

STEP 2

If you do not believe that the initial conference with the coach has resolved the conflict or if you have justifiable reasons for not communicating directly with the coaching staff member, a request may be made for a meeting with the athletic director and/or senior woman administrator. At this point, you will be expected to present your concerns in writing to the athletic director and/or senior woman administrator. The student- athletes written statement and comments will be taken under advisement. If appropriate, the director of athletics and/or senior woman administrator will inform the student-athlete, in writing, of any outcome of this process within 30 days unless delayed by further investigation. Personnel issues will not and legally cannot be discussed with student-athletes; therefore, resolutions or answers to certain questions may not be able to be provided.

STEP 3

If you do not believe that the meeting at Step 2 has resolved the conflict, a request may be made for a meeting with the Faculty Athletic Representative. Again, you will be expected to present your concerns in writing to the Faculty Athletic Representative and comments will be taken under advisement. If appropriate, the Faculty Athletics Representative will respond to the student-athlete in writing within 30 days unless delayed by further investigation.

POLICY ON SEXUAL HARASSMENT

Sexual harassment is any behavior which constitutes unwelcome advances, requests for sexual favors or any verbal or physical conduct of a sexual nature, and which: 1. Invites or imposes submission to or tolerance of such conduct as an explicit or implicit term or condition of an individual's employment or academic work or achievement. 2. Implies that submission to or rejection of such conduct by an individual is used as the basis for employment, academic decisions, or playing time participation affecting that individual. 3. Has the purpose or effect of unreasonably interfering with that individual's work or academic performance by creating an intimidating, hostile or offensive working educational environment.

PARTICIPATION BY STUDENT-ATHLETES WHO IDENTIFY AS TRANSGENDER

1. A transgender male (female to male) student-athlete who has received a medical exception for treatment with testosterone for diagnosed gender dysphoria may compete on a men’s team but is no longer eligible to compete on a women’s team without changing that teams’ status to a mixed team. 2. A transgender female (male to female) student-athlete who is being treated with testosterone suppression medication or who has undergone surgical intervention to suppress testosterone production for gender transition may continue to compete on a men’s team but may not compete on a women’s team without changing that team’s status to a mixed team until the student-athlete has completed one year of testosterone suppression treatment or one year has passed after the surgical intervention. 3. It is the responsibility of the institution to submit a request for a medical exception for testosterone treatment prior to allowing the student-athlete to compete while undergoing treatment. In the case of testosterone suppression, the institution is responsible for documenting hormonal or surgical suppression to meet the one year requirement and ongoing monitoring prior to a transgender female participating on a women’s team without changing it to a mixed team; and 4. For the purposes of NCAA competition, cases involving interruptions of gender dysphoria treatment will be reviewed on a case-by-case basis by the Committee on Competitive Safeguards and Medical Aspects of Sports.

PROHIBITION OF RETALIATION

EWU’s Discrimination and Sexual Harassment Policy seeks to encourage students, staff and faculty to express freely, responsibly and in an orderly manner, their concerns about all instances of discrimination or sexual harassment. Any act of reprisal (e.g., interference, restraint, penalty, discrimination, coercion, harassment), overt or covert, violates this policy and will result in prompt and appropriate disciplinary action. If you feel that you have or are being harassed or a victim of retaliation, please contact the affirmative action officer in the Human Resources Office in Showalter Hall or any other member of the athletic department staff.

PROHIBITION OF FRIVOLOUS OR MALICIOUS CHARGES

Accusations of discrimination or sexual harassment are of utmost seriousness and should never be made casually and without cause. This policy shall not be used to bring frivolous or malicious charges. Disciplinary action shall be taken under the appropriate university policy against any person bringing a charge of discrimination or sexual harassment in bad faith.

TEAM TRAVEL

THE CONSUMPTION OF ALCOHOL OR USE OF ILLEGAL DRUGS WHILE TRAVELING AS A REPRESENTATIVE OF EWU IS STRICTLY PROHIBITED.

Drug and Alcohol Travel Regulations: If, while on a road trip* representing Eastern Washington University and the Athletic Department, you are caught possessing/or drinking alcohol or caught possessing/or using illicit drugs, you will be immediately suspended from your team and upon further review that suspension may continue for up to 365 days. In addition, you may lose your scholarship and/or may be dismissed from the team. This decision will be based on a recommendation of the head coach with final penalties assessed by Athletic Administration.

*A road trip is defined at the minute you join your team to depart campus for a sanctioned team event until you return to campus and/or are officially released by your coach.

SEVERE MISCONDUCT

If a student-athlete's misconduct is severe enough to warrant misdemeanor, felony or criminal charges, and/or violations of the university or student-athlete code of conduct, the student-athlete is responsible for notifying the head coach and athletic director within 24 hours. Failure to notify either party will result in further appropriate administrative action at the discretion of the athletic director or athletic administration. If a student-athlete's misconduct is severe enough to warrant misdemeanor, felony or criminal charges, and/or 71

violations of the university or student-athlete code of conduct, the student-athlete is responsible for notifying the head coach and athletic director within 24 hours. Failure to notify either party will result in further appropriate administrative action at the discretion of the athletic director or athletic administration.

If a student-athlete is charged with a felony crime of violence he/she will be suspended immediately from all program activities until either he/she is dismissed or reinstated to the team. Any drug offense or serious misconduct may result in suspension from playing and practice privileges and will be handled on a case by case basis. The athletic director shall determine the playing and practice status of a student-athlete who receives probation before judgment of a felony or serious drug offense.

In determining the appropriate sanction(s), the athletic director will consider any applicable aggravating or mitigating circumstances and inquire about facts relevant to each situation.

For all other code of conduct or criminal violations other than a felony or serious drug offense, regardless of whether any formal legal charges are brought, the athletic director shall fairly determine whether a student- athlete has engaged in misconduct serious enough to warrant action. Appropriate sanctions could include participation in practice and competition.

All student-athletes must sign the form at the end of this manual which indicates that they have received the student-athlete manual and takes responsibility for knowing the student-athlete code of conduct. Each team has different standards for team conduct while traveling. Specific requirements for dress, individual conduct, curfews and free-time activities will be distributed in writing by your coaches.

Travel norms/practices statement for all athletic teams representing Eastern Washington University. To assure professionalism and standard of conduct for all involved, team members that are knowingly involved in a relationship, (same or opposite sex couples) will not be allowed to room together at any time on any road trips or when housing is paid for by the athletic department. Student-athletes are expected to travel with their team at all times, including to and from competition. In rare circumstances, you may want/need to travel separately from your team. If that is the case, it is an Athletic Department Policy that you are only allowed to be released to your parent(s) and/or an immediate family member (i.e. aunt, uncle, cousin) only! The head coach can only allow this if a note is received that is signed by your parent(s) stating that you will be traveling with them or with the specific immediate family member and their name prior to your departure. Leaving with another athlete’s family or family members from a friend’s family is not acceptable even if you have a note from your parents!

During team travel, it is permissible for your sport to provide lodging and meals. All sports receive the same per diem rate. Coaches may either pay for meals directly or at times provide per diem costs to you. You are expected to use this money for meal expenses only. The athletic department allows only one person per bed during travel that requires lodging. In addition, no athletics staff members may stay in the same room as student-athletes.

During team travel, the athletic department can pay for your transportation, room, and meals. However, it is not permissible for your coach to provide payment for room service, laundry, phone calls, pay-per-view movies, etc. at the place of lodging. Any charges of this nature on a hotel bill must be paid by you prior to departure from the hotel.

Prior to departure for team travel, you are expected to discuss competition schedules with your professors. It is your responsibility to communicate with professors regarding class absences and to make arrangements for completing missing assignments due to absences.

GENERAL RULES OF THE ROAD

It is incumbent upon you, the student-athlete, to check with your coaching staff as to the specific team rules for your sport. General rules that apply to all Eastern student-athletes are:

• Take clothing that is neat and clean. No ragged jeans, shirts, shoes, etc. • At all times, keep your language clean - you don’t know who else might hear you. • Absolutely no alcohol or drugs are to be carried or consumed while traveling to or from competition.

• Carry a valid photo ID with you (other than your student ID). • On overnight trips, there will be in-room and lights-out curfews. • When at hotels, absolutely no one but student-athletes will be allowed in rooms without permission. It is not permissible for other people outside of the team travel party to stay in your hotel room. • Arrange to meet friends and family in the lobby. • Be a courteous guest. Keep TVs turned down and doors closed; don't hang wet towels over furniture, etc. • For your protection, do not leave money unattended in your room. • Absolutely nothing is to be taken from the hotel. • Any damage reported by the management may result in sanctions against those registered in the affected room.

EASTERN WASHINGTON UNIVERSITY HAZING POLICY

Eastern Washington University prohibits recognized athletic teams, fraternities, sororities or other recognized groups or organizations who attend events or activities sponsored, organized or supported in any way by those organizations, from hazing members, prospective members or other persons seeking to obtain benefits or services from any of these organizations.

Hazing is an action or activity, whether conducted on or off university property, which is designed to, or has the reasonably foreseeable effect of humiliation, denigrating, offending, physically or mentally abusing or exposing to danger a person, as a condition, directly or indirectly, of the person's consideration for, continuation in, admission to, membership in, participation in activities of, receipt of benefits or services from an organization or group.

Hazing activities include, but are not limited to the following activities: whipping, beating, paddling, branding, calisthenics, running, exposure to the elements, forced consumption of food, alcohol, or drugs or any other substances, sleep deprivation, forced exclusion from social contact, nudity or coerced sexual activity.

Recognized student organizations and teams have an obligation to protect the welfare of their prospective and initiated members, guests, teammates, and the university during initiation activities. Every precaution must be taken to protect the university, individual and organizational liability. Violation of this policy will subject the student-athlete to sanctions as set out in the student-athlete code of conduct and student manual.

PRACTICE AND COMPETITION LIMITATIONS

To ensure that student-athletes are not required to devote an unreasonable amount of time to their sports, NCAA regulations limit how much time an athlete is required to participate in athletically-related activities. Further, each sport has a designated number of days that may comprise a playing season.

During a playing season, a student-athlete cannot be required to participate in practice activities (practice, weights, meetings, video/film, etc.) for more than 20 hours per week, 4 hours a day and must have at least one day off each week. During the off-season, a student-athlete cannot be required to participate (weight training and conditioning) for more than 8 hours per week, which for most sports includes up to 2 hours of skill instruction with a coach.

For a complete explanation of practice/playing season limitations, you may stop by office 210 and speak with Associate Athletic Director of Compliance (AADC) or talk to your coach. If you think these limits are being exceeded in your sport, please contact the AADC or Jeff Stafford, Faculty Athletics Representative in CMSToffice . The time limits for practice and competition activities are strictly regulated by the NCAA and athletic department. Each sport submits weekly records of all countable hours. These records include the head coach's signature and a senior/captain's signature.

COUNTABLE ATHLETICALLY RELATED ACTIVITIES INCLUDE:

1. Practice and competition; 2. Required weight training and conditioning; 3. Required film review with or without a coach; 4. Required camp, clinic or workshop participation; 5. Athletically related meetings; and 6. Required on-court/on-field activities.

WHAT IS THE DEFINITION OF PRACTICE?

A practice is any meeting, activity or instruction involving sports-related information and having an athletic purpose which is held at the direction of, or supervised by, any member of the university's coaching staff, or required by a team captain or senior (i.e. captain's practice or senior's practice). Meetings for academic purposes, compliance purposes, or time spent in the training room preparing for practice or competition are not considered countable activities.

SPORTS WAGERING/GAMBLING

It is not permissible for athletics staff members or student-athletes to participate in sports wagering that involves a collegiate sport with an NCAA championship. If a student-athlete does participate in sports wagering, it results in an immediate loss of eligibility from one year up to the entire collegiate career.

As a student-athlete, take caution with the following gambling activities: • Do not share information about your team (injuries, eligibility, etc.) with anyone. If you receive an e-mail or phone call pressuring you to give information, tell your coach or an administrator immediately. • Report to your coach any attempt to secure information concerning situations that might alter the normal performance of your team. • Don't accept any "freebies" from strangers, such as meals, presents, etc. You are required by both the department and the NCAA to report any individual who offers gifts, money or favors in exchange for supplying information or for attempting to alter the outcome of any contest. • Be aware of the legalities of gambling at an institutional and state level. Understand that the consequences at the university level may be expulsion and the university will also assist with the enforcement of federal, state and local anti-bribery laws. • Don't accept any money from a "fan" for a game "well-played." • Don't attempt to sell your complimentary admissions to anyone.

In addition to being subject to any applicable NCAA penalties for violating this policy, the student-athlete is also subject to sanctions described in the student-athlete code of conduct.

MAINTAINING YOUR AMATEUR STATUS

The following are NCAA rules that student-athletes must adhere to in order to maintain amateur athletic status:

YOU CANNOT, WITHIN YOUR SPORT 1. Accept payment or a promise of payments (in cash, prizes, gifts, or travel) for participation in your sport. 2. Enter into an agreement of any kind to compete in professional athletics. 3. Request that your name be put on a draft list for professional sports or try out with a professional sports organization. 4. Use your athletic skill for payment. 5. Play on any professional athletics team. 6. Have your athletically-related financial aid provided or determined by anyone other than Eastern Washington University. 7. Participate on teams other than those fielded by EWU during the academic year. 74

YOU CANNOT, IN ANY SPORT

1. Agree to have your picture or name used to promote a commercial product. 2. Accept material gifts such as meals, loans or money from athletics interest groups or people within the athletics program at the university. 3. Be represented by an agent or organization in order to market your athletic skills or reputation. 4. Receive any benefit that is not available to other students at EWU. 5. Participate in a summer league not approved by the NCAA and the athletic director.

SPORTS AGENTS

Student-athletes are not permitted to speak with sports agents or representatives of sports agents until they have exhausted eligibility. All agents must register with the Athletic Department prior to any communication with student-athletes if the student is enrolled in classes at EWU. Any violation of NCAA rules regarding sports agents can have severe negative consequences for the student-athlete and department. The NCAA has published a guide to help answer questions relating to sports agents. A copy of the guide, "A Career in Professional Athletics: A Guide for Making the Transition," is available on the NCAA website and in the compliance office, PEB 226.

EXTRA BENEFITS

Student-athletes are not permitted to receive extra benefits that constitute a violation of NCAA rules. Accepting extra benefits not afforded to other students on campus could result in a loss of eligibility, scholarship and/or athletic competition.

Benefits may be in the form of accepting gifts, services or money, as well as: • Receiving more than the allotted number of complimentary admissions or selling complimentary admissions at any price. • Selling any equipment, clothing, award, or anything of value that you received through your athletics participation at Eastern. • Receiving material benefits or services that are not available to the general student body. • Accepting special discounts on purchases and services, or special payment arrangements on any purchases not available to the general student body.

Other examples of extra benefits include, but are not limited to, the following: An EWU student-athlete: • is not permitted to store furniture, etc. with boosters or athletics staff members at any time • is not permitted to live with boosters or athletics staff members at any time • is not permitted to use or borrow furniture, household items, or other goods from boosters or athletics staff • cannot receive special discounts, payment arrangements, purchases, or services • cannot use an athletic department telephone or copy machine for personal reasons without charge • cannot receive services (movie tickets, dinners, use of car) from booster or commercial agencies • cannot use a coach’s or athletic staff’s automobile

OCCASIONAL MEALS

In most cases, it is not permissible for student-athletes to receive a free meal(s) unless it's associated with practice or competition activities. However, there are certain occasional times when free meals are permissible for student-athletes. The NCAA defines occasional meals as three meals per quarter. In addition, all occasional meals listed below must receive prior approval by the compliance office: 1. Institutional staff members, excluding the university board of trustees, may provide an occasional meal on infrequent and special occasions to student-athletes. The meal can be at the home of the staff member or in a restaurant. 75

2. Representatives of athletics interests, boosters, donors, alumni, or friends of the program may provide an occasional family home meal on infrequent and special occasions with the following conditions: • Meal must be provided in an individual's home (as opposed to a restaurant) and may be catered. • Individuals may provide reasonable local transportation to attend the meal function only if the meal function is at the home of the representative or booster. • Parents of current student-athletes may provide occasional meals to team members at any location.

COMMUNICATION WITH PROSPECTIVE STUDENT-ATHLETES

NCAA regulations do not allow enrolled student-athletes to make or participate in phone calls to prospective student-athletes (recruits) at the direction of the coaching staff or financed by the institution or a booster. You may receive phone calls from a prospect if the prospect pays for the call and the call is made after July 1 following the completion of the prospect's junior year in high school.

STUDENT HOSTS FOR OFFICIAL VISITS

When a prospective student-athlete visits Eastern Washington University, you may be asked to serve as a student host. The NCAA has strict rules and regulations regarding recruits that must be followed during a campus visit.

If you are the student host, you may be provided with $40.00 for each day you host the recruit. This is to cover the "actual and necessary" expenses you might incur. It is not permissible to use more than $40 (including at the host's own expense) for entertainment for the host and recruit. If you entertain more than one student-athlete, you may receive an additional funds for each prospect. The funds may not be used for the purchase of souvenirs, such as T-shirts or other institutional mementos.

All entertainment must take place within 30 miles of the EWU campus. As per NCAA rules, meals or entertainment cannot take place in or on the grounds of a gambling establishment or casino.

You need sign the appropriate forms and pick up your host check at the compliance office. You will then sign the form stating you received expense money. The form also contains a summary of NCAA rules for hosting a prospective student-athlete. Be sure you understand all NCAA limitations regarding prospects. Hosting a recruit is a very important and serious task. If you do not feel that you have the time or the proper insurance on your vehicle, please inform your coach.

If complimentary admissions to athletic events are to be a part of the entertainment package, your coach will explain the procedure for obtaining admission for the recruit. You should accompany the recruit to that event during the visit to campus.

STUDENT-ATHLETE COMPLIMENTARY ADMISSION PROCEDURES

Student-athletes may receive a maximum of four (4) complimentary admissions for their sport per home game. (These admissions are received regardless of whether the student-athlete competes in the game.) Any additional tickets must be purchased from the ticket office. Student-athlete complimentary admissions are assigned and issued through ARMS compliance software. It is the responsibility of the student-athlete to assign these complimentary admissions prior to each web ticket deadline.

Student-athletes will utilize EASTERN WEBTICKET for the following sports and deadlines:

FOOTBALL: Home/Away Admissions – Deadline: Thursday 4:00 pm prior to Saturday game. VOLLEYBALL: Home Admissions – Deadline: 24 hours prior to game time MEN’S BASKETBALL: Home Admissions – Deadline: 24 hours prior to game time WOMEN’S BASKETBALL: Home Admissions – Deadline: 24 hours prior to game time

*Away game admissions for volleyball, men and women’s basketball will be done via paper form administered by each sport’s coaching staff.

Below are the procedures for student-athletes requesting complimentary admissions for their home games: 1. Each student-athlete is eligible to receive four (4) complimentary admissions for each home contest in the sport in which that student-athlete participates. There are no restrictions to whom the student-athlete may assign his/her complimentary admissions; however, the admissions should not be assigned to athletics staff members, university faculty or staff, or donors for the university. 2. Please meet the above ARMS ticket deadlines for submitting complimentary admissions. 3. All ticket recipients must have their complete FIRST and LAST name on the list in order to be granted admission into the home contest. Once submitted, changes CANNOT be made because this list must be distributed to the athletic ticket manager and compliance coordinator working the contest I a timely fashion. 4. Student-athletes have the ability to transfer additional admissions to fellow student-athletes in the same sport in ARMS. This transfer will come out of the first student-athletes four (4) complimentary admissions. Once transferred, these complimentary admissions for that specific home contest will not be transferred back to the first student-athlete. 5. All persons receiving complimentary admission age 16 or over MUST SHOW IDENTIFICATION. A pass list and stubbed tickets are used for complimentary admission; no hard tickets can be issued for picked up prior to day- of-game by the recipients. 6. Payment or exchange for complimentary admissions is not permissible. 7. Complimentary admissions cannot be assigned to a third party.

PROCEDURES FOR STUDENT-ATHLETE GUESTS

Each guest must present a picture ID and sign the complimentary admission form to gain admittance into an athletics event. No hard tickets will be given. It is not permitted for substitutions of names once the complimentary admission list has been submitted to the ticket office and/or the ticket gates open for an event.

PROMOTIONAL ACTIVITIES, ATHLETICS COMMUNITY SERVICE & FUNDRAISING EVENTS

A promotional activity could include a personal appearance, a picture of you, using your name or picture, attending a banquet, golf outing, or camp, or assisting with a charitable fundraiser. With any type of promotional activity, student- athletes must be aware of the following guidelines: • Do not miss class, including on and off-campus summer courses • Do not participate in an appearance any further than 100 miles outside of campus limits • Regardless if compensation is received, student-athletes cannot allow their name, picture, or personal appearance to be used to advertise or promote any commercial products, services, jobs, or employees. • Student-athletes should not attend any special events (banquets, receptions, golf outings, speaking engagements, camps or clinics) as a guest of a booster without first checking with his/her coach or compliance officer in advance of the activity to make sure that eligibility is not jeopardized.

IN THE MEDIA SPOTLIGHT

EWU athletic teams generate public interest and media coverage throughout the entire academic year and summer. The image of the athletic department affects the reputation of the entire university. All interviews with student-athletes should be coordinated through the Sports Information Office and/or Dave Cook or Monica Jaenicke. If you receive an interview request from a member of the media you are unfamiliar with, ask the media representative to contact the sports information office at 359-6334 (Dave Cook) or 359-6333 (Monica Jaenicke) to make arrangements.

HINTS FOR DEALING WITH THE MEDIA

1. Pause before speaking. 2. Organize your thoughts before speaking and remember you are in control of the interview situation. 3. Don't feel obligated to answer every question if you feel uncomfortable or cannot answer in a positive manner. Not every question can or should be answered. 4. Be modest in victory and have self-control in defeat. 5. Don't blame others for a defeat or be boastful during a victory. Control your emotions and language. 6. Show appropriate emotions for the circumstances.

7. After a difficult game or practice, a student-athlete has the right not to smile or appear happy. However, regardless of the situation, you should represent Eastern in a positive manner and answer interview questions to the best of your ability. 8. Never speak "off the record." It may be open to interpretation as to what is meant by "off the record" by a reporter. Never tell a reporter anything you would not want to see in print. 9. Never say "No comment." If you don't feel comfortable answering a question, simply tell the reporter that is not something you feel comfortable talking about or change the subject. 10. Ask for clarification on a question if needed. 78

Make sure you understand the questions before answering. Ask the reporter to repeat a question if needed. 11. Never speak in a negative tone about an opponent or official. Most people admire a student-athlete who shows respect for an opponent and who focuses on his/her team's performance rather than dwelling on an opponent. Negative comments about officials can result in a loss of eligibility; if that question comes up, either state the officiating had nothing to do with the outcome of the contest or simply change the subject. 12. Be cooperative. Reporters need your comments for their stories. Being cooperative may increase the chances of future stories by the reporter and will help enhance the image and overall visibility of Eastern Athletics. 13. Do not be defensive. Stay calm in the interview and remain in control of your words and actions. 14. Make a good first impression; dress appropriately and shake the reporter’s hand when introduced. If you are just coming off the competition site, remove anything that may obstruct your speech and you might want to grab your team warm up to wear. 15. Maintain good eye contact with the reporter and treat the situation like a job interview. 16. Support your teammates, your coaches and the university in your answers. 17. Thank the media for their interest and their support of Eagle Athletics. Your final actions in the interview may leave the strongest impression with the reporter.

STUDENT-ATHLETE LETTERING PROGRAM

1. Selection

A. At the conclusion of each sport's competitive season, the head coach shall submit a list of those student-athletes who have received a varsity letter to the athletic director. As a Division I program, it is incumbent upon the head coach to determine if an athlete has earned a letter in their sport. B. All award recipients must be in good academic standing and eligible under the rules of NCAA and the Big Sky Conference.

2. Varsity Letter Awards

A. The first year that lettering criteria is met, the student-athlete will be measured for your letter jacket by the equipment room staff after all Big Sky Championships are completed in the spring of that year. The basic letter jacket is paid for by the athletic department and additional amenities may be purchased. This process is monitored by the equipment room staff and signs will be posted spring quarter stating the fitting times. The Assistant Athletic Director for Equipment Services, Augie Hernandez, may be reached at 359-2211 to field questions.

STUDENT-ATHLETE RECOGNITION Each academic year, the Department of Athletics recognizes its student-athletes for significant academic and athletic achievement.

SCHOLAR ATHLETE OF THE MONTH On a monthly basis during the academic year, Senior Staff selects two student-athletes (one male and one female) who have had outstanding athletic performances while maintaining high academic standards.

SENIOR SALUTE Each spring, the athletic department sponsors a Senior Salute honoring all senior student-athletes who have graduated or expired their athletic eligibility. Each student-athlete will be presented with a Framed Block E and a graduation stole at the awards ceremony.

BIG SKY CONFERENCE SCHOLAR ATHLETE OF THE YEAR Each year an outstanding male and female senior student-athlete is selected by their institution to receive the 79

Big Sky Scholar Athlete of the Year. The minimum criteria is that they have participated in at least half of the team's competitions, achieved a 3.2 cumulative grade-point average at the conclusion of the most recently completed term, and has completed at least one academic year at EWU.

ALL-BIG SKY ACADEMIC TEAM To be selected, a student-athlete must meet the following minimum standards: • Must have participated in at least half of the team's competitions. • Must have a 3.2 grade-point average for the preceding academic year at their present institution. • If the athlete is a transfer student, he/she must have completed at least one term at the current institution. The GPA considered will be that earned while at the Big Sky Conference institution. • Freshmen are eligible after they have completed at least one term at their current Big Sky institution.

BIG SKY CONFERENCE PRESIDENTS’ TROPHY AWARD The Presidents’ Cup was created as a single award that accounts for the academic and athletic achievements of student-athletes at Big Sky institutions. The criterion for receiving the award is: • Individual team grade-point averages. • Graduation rates. • Number of all-conference performers with a grade-point average above 3.0 • Women's all-sports trophy points. • Men's all-sports trophy points.

NCAA STUDENT-ATHLETE AWARDS

NCAA POSTGRADUATE SCHOLARSHIP PROGRAM

The NCAA awards postgraduate scholarships annually to student-athletes who excel academically and athletically. These one-time grants of $7500 each are awarded to fall, winter, and spring sports. Nominees must have a 3.20 cumulative grade-point average, be nominated by the institution's Faculty Athletics Representative, and intend to continue academic work beyond their baccalaureate degree as a graduate student.

NCAA DEGREE COMPLETION AWARD PROGRAM

The NCAA established this program to assist student-athletes who have exhausted their eligibility for institutional financial aid within the five-year clock. Applicants must have completed eligibility for athletics- related aid at a Division I member institution before applying and must be within 45 quarter hours of completing their degree.

EASTERN WASHINGTON UNIVERSITY TRANSFER POLICY

NOTIFICATION TO TRANSFER

13.1.1.3 Four-Year College Prospective Student-Athletes. An athletics staff member or other representative of the institution's athletics interests shall not make contact with the student-athlete of another NCAA collegiate Division I institution, directly or indirectly, without first obtaining authorization through the notification of transfer process. Before making contact, directly or indirectly, with a student-athlete of an NCAA Division II or Division III institution, or an NAIA four-year collegiate institution, an athletics staff member or other representative of the institution's athletics interests shall comply with the rule of the applicable division or the NAIA rule for making contact with a student-athlete.

13.1.1.3.1 Notification of Transfer. A student-athlete may initiate the notification of transfer process by providing his or her institution with a written notification of transfer at any time. The student- athlete's institution shall enter his or her information into the national transfer database within two business days of receipt of a written notification of transfer from the student-athlete.

13.1.1.3.12 Written Policies. An institution shall have written policies related to the implications of a student- athlete providing written notification of transfer, including a description of services and benefits (e.g., academic support services, access to athletics facilities) that will or will not be provided to a student- upon receipt of notification. Such policies shall be published and generally available to student-athletes (e.g., student-athlete handbook, institution's website).

15.3.5.1 Reduction, Cancellation or Nonrenewal Permitted. [A] Institutional financial aid based in any degree on athletics ability may be reduced or canceled during the period of the award or reduced or not renewed for the following academic year or years of the student-athlete's five-year period of eligibility if the recipient: (Revised: 1/10/92, 1/11/94, 1/10/95, 1/9/96, 12/13/05, 9/11/07, 8/7/14, 1/17/15 effective 8/1/15)

(a) Renders himself or herself ineligible for intercollegiate competition;

(b) Fraudulently misrepresents any information on an application, letter of intent or financial aid agreement (see Bylaw 15.3.5.1.2);

(c) Engages in serious misconduct warranting substantial disciplinary penalty, as determined by the institution's regular student disciplinary authority;

(d) Voluntarily (on his or her own initiative) withdraws from a sport at any time for personal reasons; however, the recipient's financial aid may not be awarded to another student-athlete in the academic term in which the aid is reduced or canceled. A student-athlete's request for written permission to contact another four-year collegiate institution regarding a possible transfer does not constitute a voluntary withdrawal; or

(e) Violates a nonathletically related condition outlined in the financial aid agreement or violates a documented institutional rule or policy (e.g., academics policies or standards, athletics department or team rules or policies).

(f) Provides written notification to transfer (see bylaw 13.1.1.3) to the institution; however the student-athlete’s financial aid may not be reduced or canceled until the end of the regular academic term in which written notification of transfer is received. If a student-athlete provides written notification of transfer to the institution between regular academic terms (winter break, summer break) the institution may reduce or cancel the financial aid immediately.

INSTITUTIONAL POLICY

Following the adopted change of bylaw 13.1.1.3 Eastern Washington University (EWU) will be implementing a new policy for student-athletes transferring out of EWU for the 2018-2019 academic year. Per the new NCAA policy student-athletes will be able to provide notification to transfer to the department at any time to begin the transfer process. The EWU athletics department will require each student-athlete that would like to transfer to go to their AMRS Portal and submit the notification to transfer form.

The student-athlete will complete the first part of the form, then after signing the student-athlete section, the student will be required to meet with the head coach of that respective sport for the head coach to sign off in ARMS acknowledging they are aware of the notification and have met with the student-athlete. Following the head coach signature, the student-athlete will then meet with the compliance office to discuss transfer rules and regulations. Once the compliance office meets with the student-athlete and signs-off in ARMS on the notification to transfer form, the 2-day window will begin for the compliance office to upload the student-athlete’s information into the transfer portal database as required.

After the compliance office uploads the student-athlete to the transfer portal, the compliance office will send an email to the Sports Administrator, FAR, Financial Aid , Registrar, Sports Medicine, Sports Performance, Sports Information Director and Academic Support notifying the group of the notification to transfer and the implications

on access to athletic facilities, gear and equipment, and athletically related financial aid. If the student-athlete receives athletic aid, they will be non-renewed for the following quarter per bylaw 15.3.5.1.

Furthermore, the student-athlete may no longer have access to athletic facilities, may have to return all equipment and gear and may be removed from the roster. If notification is given during the season, the head coach will have discretion in determining whether the student-athlete will remain on the team for the remainder of the season.

Once a student-athlete is added to the NCAA transfer portal, the student-athlete will remain in the portal until the compliance office is notified otherwise. If the student-athlete would like to be removed from the transfer portal, he or she must email the compliance office with the request. Furthermore, if the student-athlete would like to return to the team, this decision will be made at the head coach’s discretion.

Lastly with the new notification to transfer policy, coach can no longer deny or restrict a request to transfer; however, the intra-conference transfer rules are still in effect. Please see below for applicable transfer rules for the conference in which your sport participates:

BIG SKY RULES OPERATING CODE Article II, Section 1. Intra-Conference Transfer Rule A. In all Big Sky Championship Sports, a student-athlete who receives athletically-related financial aid and transfers directly to another Big Sky Conference member institution must fulfill a residence requirement of one full academic year (two full semesters or three full quarters excluding summer term) before competing. During that period the student-athlete shall not be offered, provided or have arranged directly or indirectly any earned or unearned athletically- related financial aid.

A recruited non-qualifier, although not receiving athletically related aid, is bound by this provision unless released in writing by the Athletic Director of the previous institution.

On written petition form the student-athlete clearly explaining all extenuating circumstances and hardships, the Faculty Athletic Representatives’ Council may waive the year in residency requirement and/or financial aid restriction for an Intra-Conference transfer.

14.5.5.2.10 ONE-TIME TRANSFER EXCEPTION

The student transfers to the certifying institution from another four-year collegiate institution, and all of the following conditions are met (for graduate students, see also Bylaw 14.1.9.1): (a) The student is a participant in a sport other than basketball, baseball, bowl subdivision football or men's ice hockey at the institution to which the student is transferring. A participant in championship subdivision football at the institution to which the student is transferring may use this exception only if the participant transferred to the certifying institution from an institution that sponsors bowl subdivision football and has two or more seasons of competition remaining in football or the participant transfers from a championship football subdivision institution that offers athletically related financial aid in football to a championship football subdivision institution that does not offer athletically related financial aid in football;

(b) The student has not transferred previously from one four-year institution unless, in the previous transfer, the student-athlete received an exception per Bylaw 14.5.5.2.6 (discontinued/non-sponsored sport exception);

(c) At the time of transfer to the certifying institution (see Bylaw 14.5.2), the student would have been academically eligible had he or she remained at the institution from which the student transferred, except that he or she is not required to have fulfilled the necessary percentage-of-degree requirements as the previous institution; and 82

(d) If the student is transferring from a NCAA or NAIA member institution, the student's previous institution shall certify in writing that it has no objection to the student's being granted an exception to the transfer-residence requirement. If an institution receives a written request for a release from a student-athlete, the institution shall grant or deny the request within seven business days. If the institution fails to respond to the student-athlete’s written request within seven business days, the release shall be granted by default and the institution shall provide a written release to the student-athlete.

APPEAL PROCESS: ONE-TIME TRANSFER EXCEPTION

If the student-athlete chooses to appeal either the denial of the one-time transfer exception, he/she shall be provided a hearing conducted by a Committee outside of the athletics department. Student-athletes requesting an appeal must file a written request to the Assistant Athletic Director for Compliance within three (3) weeks of the date of the written notification letter of denial. Further, a student-athlete who wishes to appeal a decision related to his or her transfer shall submit a written request that includes:

• The student’s name, sport, student ID Number, date of birth, and date of first full-time enrollment at any college. • Reasons for believing that the decision should be overturned or modified, including specific dates, and the names of all the individuals who are involved. • Copies of any relevant documents. Examples of possible documentation are letters between the student-athlete and the head coach, and statements from witnesses who have personal knowledge of relevant information that will contribute to the proceeding.

The student-athlete should submit these materials along with his/her written request for an appeal hearing to the Compliance Office. The coach of the student-athlete’s designated sport will not be privy to the information submitted by student-athlete.

Upon receipt of these materials, the Compliance Office will submit a written request for an appeal hearing to the Faculty Athletics Representative (FAR). The FAR will set a hearing date, no later than thirty (30) days following the student-athlete’s request. Upon the designation of the hearing date, the Compliance Office will inform the student-athlete, coach, and any other designated Athletics Department representatives of the time and place of the hearing. At this time, the Compliance Office will collect all relevant information from both parties prior to the hearing date and will disseminate appeal hearing packets to all Committee members and the Chair at least 24 hours prior to the appeal hearing.

The Committee members will make a decision informed by the pertinent information presented to them prior to and during the hearing in alignment with NCAA and departmental policies and procedures regarding transfer requests, as well as possible ramifications of granting the transfer request for the individual student-athlete and the Athletic Department. A decision shall be made by a majority vote of the three voting members of the Committee. The Chair of the Committee will notify the student-athlete and head coach verbally of the Committee’s decision and follow-up in writing no later than five (5) days after the hearing date.

A copy of the decision will be sent to the Head Coach, Director of Athletics, Chief of Staff for the President’s Office and Assistant Athletic Director for Compliance. The Committee’s decision will be final, and there is no appeal beyond the Committee.

Non-voting members, excluding the Chair of the Committee, shall leave the room at the time of vote and only the final decision will be relayed by the Chair to the parties involved.

APPEAL HEARING PROCEDURES

Committee The Faculty Athletics Representative (FAR), will serve as Chair of the Transfer Appeal Committee. The Chair will annually and by fall quarter designate one faculty member from the PACIA committee to serve for a one year term on the Transfer Appeal Committee. The chair shall not take part in the vote or otherwise participate in the deliberations of the Committee. It shall be the duty of the Chair to rule on procedural matters and the 83

admissibility of evidence. The Chair may deny admission of any evidence that was not documented in advance. The Assistant Athletic Director for Compliance or designee will be present at the hearing as a non-voting member to answer or clarify any questions pertaining to the appeal and for purposes of clarification of the application of NCAA rules.

The following individuals on campus will serve as the Transfer Appeal Committee:

• Faculty Athletics Representative (Chair) • Faculty Member from the PACIA committee or designee • Certification Officer in Registrar Office or designee • Dean of Students or designee

Hearing Format The Committee members will be given all of the information that has been collected from the student-athlete and coach 24 hours prior to the hearing date. The Committee will meet 30 minutes to one hour prior to the scheduled hearing time in order for the members to make final preparations for the hearing.

If the student-athlete or head coach cannot be present for the appeals Committee hearing, he/she must notify the Committee Chair to receive approval to miss the hearing or to participate via telephone. If the student- athlete and/or head coach have been approved to be absent during the hearing, the Chair may rule to conduct the hearing by telephone conference or base the Committee decision solely on the submitted written documentation.

The student-athlete’s parents and/or legal counsel may be present at the hearing as observers. The student- athlete is free to converse with them throughout the hearing, but the student-athlete must speak on his/her own behalf during the hearing. All other interested individuals must request permission from the Chair to be present at the hearing. Legal counsel is allowed to be present only if the student-athlete notifies the Chair in advance. Advanced notice will give the University, if necessary, adequate time to also have legal counsel present.

Order of the Hearing 1. Chair opens the hearing.

2. Assistant Athletic Director for Compliance or designee explains the purpose of the hearing and the role of the Committee within the context of NCAA rules and Eastern Washington University policies.

3. The order of the hearing is as follows: a. Student-athlete presentation – 10 minutes b. Coach presentation – 10 minutes c. Questions from panel for coach – 10 minutes d. Questions from panel for student-athlete - 10 minutes e. Committee deliberations on appeal NOTE: When a student-athlete is presenting or being questioned by the Committee, the coach will not be in the hearing room. When the coach is presenting or being questioned by the panel, the student-athlete will not be in the hearing room.

4. Committee votes on appeal 5. The Chair will then notify all parties of the Appeal Committee’s decision. 6. Hearing Adjournment

Deliberations: Immediately after hearing the appeal, the Committee will go into closed session to deliberate. At the time the Committee members call for a vote, all non-voting members shall leave the hearing room and only the decision will be communicated. A decision shall be reached by a majority vote of the three voting members of the Committee. The Committee may modify, affirm or overturn the transfer decision.

Vote definitions – The Appeal Committee votes from student-athlete request perspective. • “Yes” Vote: Student-athlete’s transfer request is approved – original decision is overturned by Committee. • “No” Vote: Student-athlete’s transfer request is denied – original decision is upheld by Committee. • Modify Vote: Committee modifies initial decision.

At the conclusion of the vote, the Chair will verbally notify the student-athlete and the athletic department of the Committee’s decision. A written response to the student-athlete, head coach of the applicable sport, Director of Athletics, Compliance Office, and President’s Office will confirm the decision and may include Committee notes regarding the outcome/vote. All deliberations are confidential, including the contents of any documentation submitted to the Committee for consideration. The Committee’s decision will be final.

Record Keeping: The Assistant Athletic Director for Compliance or designee will record the date, time, members present, and provide a summary of hearing, decision of appeal Committee and any additional information he/she deems necessary. The records of the appeal will be filed in the student-athlete file in the Athletic Compliance Office. A spreadsheet of all transfer appeal hearings will be maintained by the Compliance Office.

SUMMER/ or DEGREE COMPLETION AID CONTRACT

To be considered by the Athletic Department summer aid scholarship I know that I will have to be eligible for the upcoming year in my sport. I, , understand that I may be receiving grant-in-aid funding to take additional course work to complete my degree. I understand that with this aid comes responsibility. By signing this document, and if I am awarded scholarship assistance by the athletic department, I agree that I will attend class and receive no lower than a 2.0 grade for one class or a 2.0 average if more than one class is taken. I also understand that I cannot drop one of these courses without penalty unless there is a compelling reason and that it is approved prior by the Athletic Academic Coordinator or by a member of the Senior Athletic Administration. By signing this document, I further understand that; if I don’t meet the GPA requirement, drop the course without prior approval, have an alcohol or drug issue, have a legal issue or violate the department policy on virtual web sites; that I will be responsible to pay all the costs incurred for the course(s). I also understand that if I breech this agreement, that I will not have the option to receive summer, fifth year or degree completion aid again unless I go through and win an appeals process. I also understand that this is not an automatic award, each athlete will be evaluated on a case by case basis. I also realize that it is for a limited amount of credits.

Student-Athlete Signature Date

Head Coach Signature Date