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STANDARD &Pooits Agenda -August 8, 2011 Page 1 of4 THE VILLAGE OF DEXTER VILLAGE COUNCIL MEETING Monday, August 8, 2011 ************* 7:30 pm *********** DEXTER SENIOR CENTER- 7720 ANN ARBOR ST. A. CALL TO ORDER AND PLEDGE OF ALLEGIANCE B. ROLL CALL: President Keough J. Carson P. Cousins D. Fisher J. Semifero J. Smith R. Tell C. APPROVAL OF THE MINUTES 1. Regular Council Meeting July 25, 2011 Page# 1-5 D. PRE-ARRANGED PARTICIPATION: Pre-arranged participation will be limited to those who notify the Village office before 5:00p.m. Tuesday ofthe week preceding the meeting, stating name, intent and time requirements. (1 0-minute limit per partlcipal!t) E. APPROVAL OF AGENDA: F. PUBLIC HEARINGS Action on each public hearing will be taken immediately following the close ofthe hearing North Middle lnterlocal Agreement- an Act 7 Agreement with Scio and Webster Townships for the purpose of selecting a representative to the proposed Act 196 Countywide Transit Authority Board 1. Consideration of: North Middle Interloca1 Agreement -an Act 7 Agreement with Scio and Webster Townships for the purpose of selecting a representative to the proposed Act 196 Countywide Transit Authority Board Page# 7-10 "This meeting is open to all members ofthe public under kfichigan Open A1eetings Act." www .villageofdexter.org Agenda- August 8, 20 II Page 2 of4 G. NON-ARRANGED PARTICIPATION: Non-arranged participation will include those in the audience not listed on the agenda that wish to speak At the Village President's discretion, members of the audience may be called on to speak at any time. Those addressing the Council will state their name, and address. This section is limited to 5-minutes per participant or 10-minutesfor group representatives. H. COMMUNICATIONS: I. Upcoming Meeting List 2. Sign Calendar 3. July Citation RepO!i 4. Letter from Corneas! Page# 11-19 I. REPORTS: I. Community Development Manager- Allison Bishop Page# 21-54 2. Board, Commission, & Other Reports- "Bi-annual or as needed" Atis, Culture & Heritage Committee Chelsea Area Planning Team I Dexter Area Regional Team Dexter Area Chamber Dexter Area Fire Department Downtown Development Authority Chair Farmers Market/Community Garden Rep. Gateway Initiative Gordon Hall Mgmt Team Representative Huron River Watershed Council Representative Library Board Representative Parks & Recreation Commission Planning Commission Washtenaw Area Transp01iation Study Policy Rep Western Washtenaw Area Value Express Representative 3. Subcommittee Rep01is Old DAPCO Site Redevelopment Team Downtown Fire Detection Economic Preparedness Facilities Website "This meeting is open to all members of the public under Michigan Open Meetings Act. " www. villageofdexter .org Agenda August 8, 2011 Page 3 of4 4. Village Manager Report Page# 55-86 5. President's Report Page# 87-88 J. CONSENT AGENDA Bills & Payroll will be a standing item under consent agenda. Discussion ofthe Budget and Financial matters will be covered under the Presidents Report as a sranding item. Items under consent agenda are considered routine and will be acted upon in one motion. There will be no separate discussion ofthese items unless a Council Member so requests, and the item will be removed from Consent and added to the regular agenda at the end ofNew Business. 1. Consideration of: Bills & Payroll in the amount of: $ Page# 89-94 K. OLD BUSINESS- Consideration and Discussion of: L. NEW BUSINESS- Consideration and Discussion of: I. Consideration of: Bond Authorizing Ordinance for the $1,550,000 Drinking Water Revolving Fund Loan Page# 95-112 2. Consideration of: Purchase of8087 Forest for $87,000 Page# 113-128 3. Consideration of: Request for $2500 to Assist in Funding the Regional Gateway Initiative Page# 129-130 . "This meeting is open to all members ofthe public under A:flchigan Open A1eetings Act." www.villageofdexter.org Agenda- August 8, 20 II Page 4 of4 4. Consideration of: Outdoor Service Area Liquor License Request from Dexter Capital, 8031 Main Page# 131-136 5. Discussion of: Broad Street Site Redevelopment Team/Bird Houk Proposal Page# 137-142 6. Discussion of: Sidewalk Connection to the Cedars of Dexter Page# 143-146 7. Discussion of: Central Street Design Page# 147-154 M. COUNCIL COMMENTS N. NON-ARRANGED PARTICIPATION Same as item F. Those addressing the Council will state their name, and address. This section is limited to 5- minutes per participant or I 0-minutes for group representatives. 0. CLOSED SESSION FOR THE PURPOSE OF DISCUSSING PENDING LITIGATION IN ACCORDANCE WITH MCL 15.268 Sec. 8 P. ADJOURNMENT "This meeting is open to all members ofthe public under Michigan Open Meetings Act." www.villageofdexter.org AG f ND A ~- 3-.-IJ DEXTER VILLAGE COUNCIL REGULAR MEETING ITEM C-l -~ ;,·... MONDAY, JULY 25,2011 A. CALL TO ORDER AND PLEDGE OF ALLEGIANCE The meeting was called to order at 7:31 PM by President Pro-Tem Tell at the Dexter Senior Center located at 7720 Ann Arbor Street in Dexter, Michigan. B. ROLL CALL: President Keough - absent J. Carson P. Cousins D. Fisher J. Semifero J. Smith R.Tell Also present: Donna Dettling, Village Manager; Courtney Nicholls, Assistatit Village Manager; Marie Sheny, Treasurer I Finance Director; Carol Jones, Village Clerk; Jim Seta, Dexter Area Fire Depmiment Board Chauman; Christine Phillips of Orchard, Hiltz & McClunent; residents and media. C. APPROVAL OF THE MINUTES 1. Regular Council Meeting - July 11, 2011 Motion Smith; support Semifero to approve the minutes of the Regular Council Meeting of July 11, 2011. Unanimous voice vote for approval with President Keough absent D. PREARRANGED PARTICIPATION None E. APPROVAL OF THE AGENDA Motion Cousins; suppmt Smith to approve the agenda as presented. Unanimous voice vote for approval with President Keough absent F. PUBLIC HEARINGS Action 011 each public hearing will be take11 immediately following the close ofthe hearing None G. NON-ARRANGED PARTICIPATION None H. COMI\1UNICATIONS: P1 I. Upcoming Meeting List 2. Sign Calendar 3. State of Michigan Boundary Commission Agenda for Augnst 18, 2011 4. Information Letter from the Michigan Municipal Leagne 5. Washtenaw Area Transportation Study Dues Renewal Letter 6. Medical Marihuana Article from Zoning Practice Magazine I. REPORTS I. Treasurer/Finance Director- Marie Sherry Ms. Sherry submits her repmi as per packet. Ms. Sherry also provided additional information regarding the color that the tax bills were printed on being difficult to read by some and the Village will reprint them on white if necessary, and she will be presenting a year end report at the next meeting which will provide abetter update rather than waiting for the Village Audit. 2. Community Development Manager Allison Bishop Ms. Bishop submits her report as per packet. 3. Boards, Cotnrnissions. & Other Reports-"Bi-ammal or as needed" Dexter Area Fire Department- Jim Seta I Ray Tell Mr. Seta distributed a handout at the meeting which listed the current full-time and part-time firefighters and their assignments, a report on the Budget vs. Actual from January 2011 to June 2011, monthly training report, and the atmual Perf01mance Management Topics for the Fire Chief. Mr. Seta reported that Jason Hilberer is the latest hire to the Department and will be looking to hire another full-time firefighter; reviewed the budget which is right on track; reviewed recent training; mentioned that runs are down slightly from last year but there have been significant calls over the last week due to the heat; have applied for a grant that will cover 95% of the cost for Swift Water Rescue; \vill be reviewing the petfonnance management of the Fire Chief; looking to modify the allocation methodology of the cunent interlocal agreement; and praised the Dexter Department as the best in the County and maybe the State of Michigan. 4. Subcommittee Repotts Old DAPCO Site Redevelopment Team Downtown Fire Detection Economic Preparedness Facilities Website -Jim Smith Mr. Smith reported on the Request for Proposal for the Website Development that it is posted and is to be published in the next issue of the Dexter Leader. Proposals are to be in by Augnst 15. P2 5. Village Manager Report Mrs. Dettling submits her report as per packet. Mrs. Dettling gave the following verbal updates: a) the Farmers market/Community Garden meeting will be July 26 not July 25 as printed; b) there will be a workshop on September 12 and a Town Hall Meeting in October on the Main Street Design; and c) have good news on the clarifier. Ms. Nicholls reported on a meeting regarding the water main issue that took place on Wednesday, July 20, will need to determine a location of the new main and that the County is giving Anlaan until Friday to respond to paying for the damage. A halt is currently in effect on pile driving until the issue is resolved. Mr. Tell complemented the Water Department for sealing off the break very quickly. 6. President's Report Mr. Keough submits his report as per packet. J. CONSENT AGENDA 1. Consideration of: Bills and Payroll in the amount of$318,683.11 2. Consideration of: Appointments to the Planning Commission and Zoning Board of Appeals Motion Fisher support Semifero to approve item 1 and 2 of the consent agenda. Unanimous voice vote for approval with President Keough absent K. OLD BUSINESS-Consideration and Discussion of: None L. NEW BUSINESS-Consideration of and Discussion of: I. Consideration of: Tentative Bid Award to Bricco Excavating in the amount of $1,164,566.50 for the 2011 DWRF Water Main Replacement Project Motion Semifero; support Smith therefore be it resolved, that the Village of Dexter tentatively awards the contract for constmction of the proposed water system improvements project to Bricco Excavating in the amount of $1 ,264,566.50, contingent upon successful financial arrangements with the Drinking Water Revolving Fund. Ayes: Cousins, Fisher, Smith, Semifero, Tell and Carson Nays: None Absent: Tell Motion carries P3 2.
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