MINUTES OF THE ORDINARY MEETING OF PARISH COUNCIL Tuesday 6 April 2021 at 7.30pm

PRESENT : Councillors L Varey, C Browning, P Browning, T Hasnip, S Hooker, P Roustoby.

Clerk J Price

IN ATTENDANCE: Councillor Meredith, ERYC (minutes 250/20 to 263/20)

This meeting was held via Zoom in accordance with the provisions of The Local Authorities (Coronavirus) (Flexibility of Local Authority Meetings) () Regulations 2020

250/20 Apologies for Absence Apologies for absence were received from Councillor G Foster. In the absence of Councillor Varey, Councillor P Browning took the Chair. 251/20 Minutes of the Ordinary Meeting held on 2 March 2021 Resolved: that the minutes of the Ordinary Meeting held on 2 March 2021 be accepted as a true and accurate record and be signed by the Chairman. 252/20 Declarations of interest – Members Code of Conduct. To record any declarations of pecuniary or non-pecuniary interest by any member in respect of items on this agenda. No declarations were made in respect of items on this agenda 253/20 Minutes of the Playing Fields Committee held on 23 March 2021 Resolved: that the minutes of the Playing Fields Committee held on 23 March 2021 be accepted as a true and accurate record and be signed by the Chairman. 254/20 Meeting of the Personnel Committee held on 30 March 2021 Councillor Varey took the Chair from this item.

Resolved: i. that with the addition of the initial ‘P’ to Councillor Browning in the list of attendees, the minutes of the Personnel Committee held on 23 March 2021 be accepted as a true and accurate record and be signed by the Chairman, and ii. that the recommendations in the minutes be agreed. 255/20 Planning Matters a) The Clerk advised that decisions had been received on the following applications:

20/04245/PLF - Erection of a single storey storage unit to serve Lodge Park, ancillary to management building, Hall Country Lodges, Road, Raywell. – Approved with conditions

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20/03768/PLF - Erection of a dwelling and detached garage including alterations to existing driveway, land north of the Old Vicarage, 84 Main Street, Skidby – Approved with conditions

Resolved: that the report be noted. b) New Applications

21/00561/PLF - Erection of a single storey extension to side and conversion of garage to additional living accommodation, 13 Mill Rise, Skidby

Resolved: that the Planning Authority be informed that the Parish Council had no objections to the application but were concerned about the loss of the garage and wished to ensure that there was adequate parking for at least one vehicle within the curtilage of the property due to parking problems in the area.

21/00052/PLB - Installation of 6 flood lights to exterior of building, Skidby Windmill And Heritage Centre Road, Skidby

Resolved: that the Planning Authority be informed that the Parish Council had no objections to the proposals but feel that the light from 1A might cause dazzle to vehicles or pedestrians using the drive, so the wattage or orientation may need to be reviewed.

21/01052/TPO - TPO RAYWELL No.1 2008 (Ref: 1145) A1 : Fell Beech tree (T0710) due to extensive decay in the main stem from 2m to 9m; Remove hanging limb to Ash tree (T0712) as large limb hanging down on the southern side of the tree from approximately 14m on the stem; Fell Ash tree (T0715) due to lost major limb at 2m and structurally poor; Remove limb to Beech tree (T0716) as virtually dead at 10m on the south west side of the tree (300mm x 8m); Fell Beech tree (T0727) due to cavities at 15m on both stems plus evidence of major limb failure; Remove limb on Sycamore tree (T0725) at 12m on the south side of the tree; Remove limb on Beech tree (T0724) at 14m on the south side of the tree; Reduce lower limb on Beech tree (T0723) by 4m, Raywell Hall Country Lodges Riplingham Road Raywell

Resolved: that the Planning Authority be informed that the Parish Council had no objections to this proposal but would like to see new trees planted to replace any removed.

21/00861/PLF - Erection of single storey extension to rear, 65 Mill Rise Skidby

Resolved: that the Planning Authority be informed that the Parish Council had no objection to this proposal. c) Urgent Planning Applications received after the publication of the agenda

None received. 256/20 Governance Matters a) Finance Committee – to consider draft Terms of Reference

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The Clerk referred to draft terms of reference that had been prepared for the Finance Committee.

Resolved: that with the amendment of the proposed membership to four members plus the Chairman and Vice-Chairman as ex-officio members, the Terms of Reference for the Finance Committee be agreed. b) Cemeteries Committee – Terms of Reference

The Clerk referred to draft terms of reference that had been prepared for the Cemeteries Committee.

Resolved: that the Terms of Reference for the Cemeteries Committee be agreed. c) Playing Fields Committee – Terms of Reference

The Clerk referred to draft terms of reference that had been prepared for the Playing Fields Committee.

Resolved: that with the amendment of the proposed membership to four members plus the Chairman and Vice-Chairman as ex-officio members, the Terms of Reference for the Playing Fields Committee be agreed. d) Personnel Committee – Terms of Reference

The Clerk referred to draft terms of reference that had been prepared for the Personnel Committee.

Resolved: that the Terms of Reference for the Personnel Committee be agreed. e) To consider responses to consultation on regarding remote working

The Clerk reported that the Government had launched a call for evidence as to whether the ability of authorities to hold remote meetings should be made permanent and submitted the questionnaire for members’ consideration.

Resolved: that the following be submitted as the response from Skidby Parish Council Q1. Generally speaking, how well do you feel the current remote meetings arrangements work? SPC response: Well Q2. Generally speaking, do you think local authorities in England should have the express ability to hold at least some meetings remotely on a permanent basis? SPC response: Yes Q3. What do you think are some of the benefits of the remote meetings arrangements? Please select all that apply. SPC response: Can be more accessible for local authority members Reduction in travel time for councillors Can make meetings more easily accessible to local residents

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Varying views regarding ease of chair meetings in an orderly fashion Can make meetings more accessible for parents or those with caring responsibilities Q4. (For local authorities only) Have you seen a reduction in costs since implementing remote meetings in your authority? SPC response: Yes Q5. What do you think are some of the disadvantages of the remote meetings arrangements, and do you have any suggestions for how they could be mitigated/overcome? Please select all that apply. SPC response: It is harder for members to talk to one another informally Meetings are less accessible for local authority members or local residents who have a poor-quality internet connection Meetings are less accessible for local authority members or local residents who are unfamiliar with video conferencing/technology There is less opportunity for local residents to speak or ask questions Some find it more difficult to read documents online than in a physical format Debate is restricted by the remote format Varying views regarding difficulties in chairing meetings in an orderly fashion Q6. What do you think are some of the main advantages of holding face- to-face meetings, as opposed to remote meetings? SPC response: Ability to talk informally Ability to properly see maps and plans and share documents Ability for all to see and hear discussion Q7. If permanent arrangements were to be made for local authorities in England, for which meetings do you think they should have the option to hold remote meetings? SPC response: Local authorities should be able to decide for themselves which meetings they should have the option to meet remotely Q8. If permanent arrangements were to be made for local authorities in England, in which circumstances do you think local authorities should have the option to hold remote meetings? SPC response: Local authorities should be able to decide for themselves which circumstances they should have the option to meet remotely Q9. Would you have any concerns if local authorities in England were given the power to decide for themselves which meetings, and in what circumstances, they have the option to hold remote meetings?

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SPC Response: No Q10. If yes, do you have any suggestions for how your concerns could be mitigated/overcome? N/A Q11. In your view, would making express provision for English local authorities to meet remotely particularly benefit or disadvantage any individuals with protected characteristics e.g. those with disabilities or caring responsibilities? SPC Response: Yes

In light of the benefits gained by the ability to have remote participation in meetings, consideration should also be given to how hybrid meetings could be facilitated with grant funding being made available to smaller authorities to enable them to purchase necessary equipment. 257/20 Correspondence and Communications a) Riplingham Road, Raywell – update from ERYC re request for speed limit.

The Clerk referred to correspondence from ERYC regarding the recent review of speeds on Riplingham Road in Raywell and details of further steps the Parish Council could take.

Resolved: that the report be noted. b) Tree removal on Beverley Road – response from ERYC re barrier

The Clerk referred to correspondence from ERYC which indicated that options could be considered to replace the barrier but that the Parish Council might need to provide funding.

Resolved: that the Clerk contacts ERYC to pursue this matter further. c) Request for footpath from Road to Skidby Mill

The Clerk referred to correspondence from ERYC which set out options for creating a footpath along Eppleworth Road to Mill Road. Members noted that the majority of the proposed route fell in Cottingham Parish.

Resolved: that Cottingham Parish Council be advised that Skidby Parish Council supported the proposals for a footpath between Eppleworth Road and Mill Road and would be happy to discuss the matter further to progress the proposals. d) Correspondence from resident regarding litter at the entrance to Nut Wood.

The Clerk referred to correspondence from a resident about overflowing bins and litter around the entrance to Nut Wood.

Resolved: i. that ERYC be approached to request more frequent emptying or that a larger bin is sited at this location, and ii. that Millers Café be approached about a contribution towards any costs. e) Correspondence from resident regarding the condition of roads and footpaths

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The Clerk referred to correspondence from a resident regarding the condition of footpaths and roads in Skidby village, although no specific sites had been mentioned. She commented that there would be a walkabout with ERYC officers in the near future which could help identify particular problems. Members mentioned a specific issue on Trinity Garth and also referred to previous works carried out by Community Payback.

Resolved: i. that the resident be contacted to request details of any specific concerns; ii. that information be forwarded to ERYC highways in relation to the issue on Trinity Garth, and iii. that the Clerk establish whether support from Community Payback is still available. f) Correspondence from a resident regarding a dog stencil

The Clerk referred to correspondence from a resident asking for the dog stencil so that she could mark footpaths. Members commented that they were not in favour of significant use of stencils and would favour temporary signs which could be moved to different locations when problems arose. Members also suggested that the Council’s Facebook page could be used to highlight the issue and information could also be put in the new noticeboards.

Resolved: i. that information be posted on Facebook and in the Council’s noticeboards, and ii. that ERYC dog wardens be informed if there were details of specific persistent problem dogs/owners. g) Dead Tree on Church Green

The Clerk referred to a dead tree on Church Green and requested permission to submit a planning application for its removal.

Resolved: i. that a planning application be submitted for the removal of the dead tree; ii. that once permission had been received the tree surgeon be approached to remove it, and iii. that a replacement tree be planted in the same location. h) Plans for a Category C Prison at Full Sutton

The Clerk referred to correspondence regarding information and a petition about the proposals for a new Category C prison at Full Sutton.

Resolved: that the Council makes no comments on the proposals. i) Request regarding litter picking

The Clerk reported that a letter had been received rom a local resident who was requesting permission to litter pick in the village. She noted that it would involve the volunteer working alone as it would not be possible to provide any supervision.

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Resolved: i. That the Council welcomes the approach from the resident, and ii. that the Clerk obtains further information from its insurers and ERNLLCA regarding any legal implications of a volunteer lone- working. 258/20 East Riding of Council Matters a) To receive an update from Dale Ward Councillors

The Clerk reported that Councillor Gill Had sent his apologies. Councillor Meredith attended the meeting and updated the Parish Council on proposals for Walkabouts with ERYC staff, neighbour issues on Little Weighton Road, lack of progress with parking problems on St David’s Close and indicated his willingness to take part in litter picking in the parish as he had done elsewhere.

Resolved: i. that the reports be noted, and ii. that a litter pick around the village be arranged for 10 am on 18 April. b) Standards Committee – update on nomination of Parish Council representative

The Clerk reported that the ERYC Standards Committee had decided not to proceed with the Parish Council’s nomination.

Resolved: that the report be noted. c) Remote Working Questionnaire Members noted that this had been dealt with at minute 256/20e d) Devolution

The Clerk reported on correspondence from the Chief Executive at ERYC on the current position regarding the proposed devolution. It was noted that the Council had been required to out forward proposal;, that the proposals would not lead to the merger of Hull City Council and Council nor would it involve a reduction in funding or joint committees. Local Enterprise Partnerships were being dissolved and future funding would go through an Elected Mayor

Resolved: that the report be noted. 259/20 Neighbourhood Plan The Clerk reported that she was awaiting information from Groundworks regarding submitted the end of year grant and repaying outstanding grant.

Resolved: that the report be noted 260/20 Updates on ongoing Projects a) Review of Action List

The Clerk submitted the action list which showed progress against agreed actions.

Resolved: that the update be noted. b) Statue – Trail

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Councillor P Browning provided an update on progress with the proposed sculpture trail and reported that proposed locations had been agreed by the landowners and that information was now being sought regarding whether planning permission was required. Each statue would require a concrete base and relevant information had been received from the manufacturer.

Resolved: i. that a planning application be submitted if it was required, and ii. that consultation on the proposals be undertaken concurrently with the planning application. 261/20 Playing Field Issues a) Update on Pavilion insurance claim

The Clerk reported that she was still awaiting a response from the insurer’s regarding the claim for repairs.

Resolved: that the Clerk pursues the insurer for an urgent response. b) Review of Charges for the use of the Playing Fields/Pavilion

The Clerk submitted a report setting out proposals for revised charges for the use of the paying fields and pavilion by football and cricket clubs and the goalkeeper trainer.

Resolved: i. that the hire charge is amended to remove the refundable deposit and is fixed at £300 per team for either the football or cricket seasons in 2021/22; ii. that the licence fee for use of part of the Playing Fields for goal- keeping training remains at £50 for the year, and iii. that a rate of £10 per day is agreed for use of the pavilion by other organisations on an ad-hoc basis. 262/20 Finance Update a) Bank Reconciliation

The Clerk submitted the Bank Reconciliation as at 30 March 2021.

Resolved: that the report be noted. b) Budget update

The Clerk submitted an updated budget report showing spend to the end of the financial year.

Resolved: that the budget update be noted.

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263/20 Accounts for Payment

Resolved: that the following payments be agreed.

Clerk’s Salary March £406.15

Clerk’s Expenses Postage, Zoom subscription, £21.54

HMRC Income Tax £95.00 NBB Recycled Fixing kits £12.00 Furniture J R Turnbull Grounds Maintenance £542.30 SLCC Membership £112.00 G Foster Supply and spreading of £489.60 gravel 264/20 Exclusion of the press and public Resolved: that the public and press be excluded from the meeting for the consideration of the following matter on the ground that it involves the likely disclosure of confidential information as defined in Section1 (2) of the Public Bodies (Admission to Meetings) Act 1960. To consider quotations for a replacement bench 265/20 The Clerk submitted a report setting out options to replace the Centenary Bench which had collapsed when attempts were made to move it. Members considered the options proposed and additional suppliers suggested by Councillors.

Resolved: i. that the availability of the 200cm 13 slatted bench in a wood finish from Kaiser and Kraft be investigated further and an order submitted if it was suitable, and ii. that in the event that the Kaiser and Kraft bench was not available that the Glasdon Elwood bench with Dark Oak seat ends and Brown Enviropol slats with a plaque and fixing kits be purchased. 266/20 Enquiry regarding possible land sale The Clerk provided an update on the response from the landowner regarding the Council’s proposals.

Resolved: that the report be noted. The meeting concluded at 9.51 pm

The date of the next meeting was advised for Tuesday 4 May 2021 at 7:30pm

Signed as a true record …………………………………… Date …………………………… Lynda Varey (Chairman)

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