01 01 161547Z JAN 19 RR UUUU DJAGAL 001/19
NDHQ JAG OTTAWA//JAG/DND COORD SVR//
CANELECTGEN 001/19
UNCLAS DJAGAL 001/19
SIC Z2M
BILINGUAL MESSAGE/MESSAGE BILINGUE
SUBJ: FEDERAL BY-ELECTION-FED ELECTORAL DISTRICTS OF
OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO) AND BURNABY SOUTH (BRITISH
COLUMBIA)
REFS: A. SPECIAL VOTING RULES, PART 11 OF THE CANADA ELECTIONS ACT
B. FEDERAL, PROVINCIAL AND TERRITORIAL ELECTORAL EVENTS,
A-LG-007-000/AF-001, 01 JUN 15
C. QR AND O 19.44
1. NO SILENT HOUR RESPONSE REQUIRED
2. THE WRITS FOR FEDERAL BY-ELECTIONS IN THE ELECTORAL DISTRICTS OF
OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO) AND BURNABY SOUTH (BRITISH
COLUMBIA) WERE ISSUED ON 09 JAN 19. CIVILIAN POLLING DAY IS SCHEDULED FOR
25 FEB 19. THE CHIEF ELECTORAL OFFICER (CEO) OF CANADA HAS ADAPTED THE
SPECIAL VOTING RULES TO PERMIT ENTITLED CANADIAN ARMED FORCES (CAF)
ELECTORS TO VOTE IN THESE BY-ELECTIONS USING A MAIL-IN BALLOT PROCEDURE
3. EVERY PERSON WHO IS A CANADIAN CITIZEN AND HAS ATTAINED THE AGE OF 18
ON OR BEFORE CIVILIAN POLLING DAY OF 25 FEB 19 IS ENTITLED TO VOTE AS A
CAF ELECTOR IN THESE BY-ELECTIONS IF:
A. HE OR SHE IS:
(1) A MEMBER OF THE REGULAR FORCE (2) A MEMBER OF THE RESERVE FORCE ON FULL-TIME TRAINING OR SERVICE OR ON
ACTIVE SERVICE
(3) A CIVILIAN EMPLOYED OUTSIDE CANADA BY THE CAF AS A TEACHER OR
ADMINISTRATIVE SUPPORT STAFF IN A CAF SCHOOL, AND
B. THE ADDRESS FOR VOTING PURPOSES INDICATED ON THE PERSON S STATEMENT OF
ORDINARY RESIDENCE (SOR) IS LOCATED IN THE ELECTORAL DISTRICTS OF
OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO) OR BURNABY SOUTH (BRITISH
COLUMBIA)
4. THE PLACE OF ORDINARY RESIDENCE THAT A CAF ELECTOR HAS NAMED IN HIS OR
HER SOR DETERMINES THE ELECTORAL DISTRICT IN WHICH HIS OR HER VOTE WILL
BE COUNTED. A CAF ELECTOR CAN ONLY VOTE FOR A CANDIDATE RUNNING IN THAT
ELECTORAL DISTRICT
5. A CAF ELECTOR WHO HAS NEVER COMPLETED AN SOR MAY DO SO IN ORDER TO
VOTE IN THESE BY-ELECTIONS. HOWEVER, AN AMENDMENT MADE DURING AN ELECTION
PERIOD TO AN EXISTING SOR TAKES EFFECT 14 DAYS AFTER POLLING DAY
6. FORTHWITH AFTER BEING INFORMED THAT THE WRITS HAVE BEEN ISSUED FOR
THESE BY-ELECTIONS, A CO SHALL:
A. FOR EACH MEMBER OF THE REGULAR FORCE AT THE UNIT WHO WISHES TO VOTE IN
THESE BY-ELECTIONS AND WHO COMPLETES AN SOR FOR THE FIRST TIME, ENSURE
THAT THE ORIGINAL OF THE MEMBER S SOR IS IMMEDIATELY FORWARDED TO
ELECTIONS CANADA FOR VALIDATION AND REGISTRATION ON THE ELECTORS LIST FOR
THE BY-ELECTIONS
B. FOR EACH MEMBER OF THE RESERVE FORCE AT THE UNIT WHO IS ENTITLED TO
VOTE IN THESE BY-ELECTIONS, INCLUDING THOSE WHO COMPLETED AN SOR FOR THE
FIRST TIME TO VOTE IN THESE BY-ELECTIONS, ENSURE THAT A COPY OF THE
MEMBER S SOR IS IMMEDIATELY FORWARDED TO ELECTIONS CANADA. THE ORIGINAL SOR IS TO BE FILED WITH THE UNIT IN WHICH THE MEMBER IS ON FULL TIME
TRAINING OR SERVICE OR ACTIVE SERVICE, AS THE CASE MAY BE
7. CONTACT INFORMATION FOR ELECTIONS CANADA IS AS FOLLOWS:
ELECTIONS CANADA
CHIEF ELECTORAL OFFICER
C/O SPECIAL VOTING RULES ADMINISTRATOR
30 VICTORIA STREET
GATINEAU, QC, K1A 0M6
FAX: FROM CANADA OR U.S. AT 1-800-363-4796 AND ANY OTHER LOCATION AT
613-998-8393
8. THE MAIL-IN BALLOT PROCEDURE WILL BE AS FOLLOWS:
A. AN ELECTORAL LIST CONTAINING THE NAMES OF THE MEMBERS OF THE REGULAR
FORCE ENTITLED TO VOTE IN THE ELECTORAL DISTRICTS WHERE BY-ELECTIONS ARE
BEING HELD HAS BEEN SENT TO ELECTIONS CANADA. THIS LIST WAS COMPILED,
EFFECTIVE THE DAY THE WRITS WERE ISSUED, ON THE BASIS OF VALIDATED SOR S
COMPLETED BY MEMBERS OF THE REGULAR FORCE. THIS LIST WILL BE AUGMENTED
BY INFORMATION ON ELIGIBLE CAF ELECTORS SUBMITTED BY THE CO PURSUANT TO
PARA 6,
B. NO MILITARY POLLING STATIONS ARE TO BE ESTABLISHED IN CAF UNITS DURING
BY-ELECTIONS,
C. ENTITLED CAF ELECTORS WILL VOTE USING A SPECIAL MAIL-IN BALLOT
PROCEDURE. ELECTIONS CANADA HAS COMMENCED SENDING SPECIAL BALLOT VOTING
KITS DIRECTLY TO INDIVIDUAL ELECTORS AT THEIR UNIT S MAILING ADDRESS, AS
OF 09 JAN 19,
D. THE SPECIAL BALLOT VOTING KIT WILL CONTAIN DETAILED INSTRUCTIONS AND
MATERIALS TO CAST A VOTE, BUT WILL NOT INCLUDE THE NAMES OF CANDIDATES
RUNNING IN THE ELECTORAL DISTRICTS OF OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO) AND BURNABY SOUTH (BRITISH COLUMBIA). THOSE NAMES WILL BE SENT
BY THE MOST EFFICIENT MEANS TO THE CO OF EACH UNIT ON 06 FEB 19, THE DAY
THE LIST OF CONFIRMED CANDIDATES BECOMES AVAILABLE,
E. EACH CO WHO RECEIVES THE LIST OF CONFIRMED CANDIDATES SHALL
IMMEDIATELY ENSURE THAT IT IS MADE AVAILABLE IN THE UNIT ORDERLY ROOM,
PUBLISHED IN ROUTINE ORDERS AND RECEIVES WIDE DISTRIBUTION WITHIN THE
UNIT, AND
F. IT IS THE INDIVIDUAL RESPONSIBILITY OF EACH ELIGIBLE CAF ELECTOR WHO
CHOOSES TO VOTE TO ENSURE THAT THE COMPLETED BALLOT IS RECEIVED BY
ELECTIONS CANADA AT THE ADDRESS INDICATED AT PARA 7 NO LATER THAN 1800
HOURS, EASTERN TIME, ON 25 FEB 19
9. A CAF ELECTOR WHO IS ABSENT FROM HIS OR HER UNIT WHILE ON DUTY OR
LEAVE DURING THE VOTING PERIOD SHOULD MAKE APPROPRIATE ARRANGEMENTS, SUCH
AS PROVIDING A FORWARDING ADDRESS, TO ENSURE THAT THE VOTING KIT IS SENT
TO THE APPROPRIATE ADDRESS. IF THE SPECIAL BALLOT VOTING KIT IS SENT TO A
UNIT ADDRESS OF AN ELECTOR WHO HAS BEEN POSTED TO A NEW LOCATION,
COMMANDING OFFICERS ARE TO IMMEDIATELY FORWARD THIS KIT TO THE ELECTOR S
NEW LOCATION. NO KIT SHOULD BE RETURNED TO ELECTIONS CANADA. THE
ELECTIONS CANADA LOGO APPEARS IN THE TOP LEFT CORNER OF THE ENVELOPE
CONTAINING THE SPECIAL BALLOT VOTING KIT
10. A CAF ELECTOR, WHO HAS NOT VOTED UNDER THE SPECIAL VOTING RULES USING
THE MAIL-IN BALLOT PROCEDURE, MAY VOTE ON CIVILIAN POLLING DAY AT A
CIVILIAN POLLING STATION DURING A BY-ELECTION IF THE FOLLOWING CONDITIONS
ARE MET:
A. THE ADDRESS OF ORDINARY RESIDENCE SHOWN ON THE MEMBER S SOR IS IN THE
ELECTORAL DISTRICT OF OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO) OR
BURNABY SOUTH (BRITISH COLUMBIA), B. THE ELECTOR VOTES AT THE CIVILIAN POLLING STATION ESTABLISHED FOR THE
ADDRESS OF ORDINARY RESIDENCE SHOWN ON THEIR SOR, AND
C. THE ELECTOR RESIDES IN THE OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO)
OR BURNABY SOUTH (BRITISH COLUMBIA) ELECTORAL DISTRICT ON CIVILIAN
POLLING DAY
11. TO VOTE AT A CIVILIAN POLLING STATION, A CAF MEMBER MUST PRESENT
PROOF OF IDENTITY AND HOME ADDRESS. A LIST OF AUTHORIZED IDENTIFICATION
IS AVAILABLE ON THE ELECTIONS CANADA WEB SITE (WWW.ELECTIONS.CA)
12. CAF ELECTORS WHO HAVE COMPLETED AN SOR SHOULD NOT RECEIVE A VOTER
INFORMATION CARD DURING FEDERAL ELECTORAL EVENTS
13. DUTIES OF CO S IN RESPECT OF THESE BY-ELECTIONS ARE AS FOLLOWS:
A. ON RECEIPT OF THIS MESSAGE, PUBLISH IN ROUTINE ORDERS A NOTICE
INDICATING THAT:
(1) WRITS HAVE BEEN ISSUED FOR BY-ELECTIONS IN THE ELECTORAL DISTRICTS OF
OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO) AND BURNABY SOUTH (BRITISH
COLUMBIA) WITH CIVILIAN POLLING DAY SCHEDULED FOR 25 FEB 19,
(2) ELIGIBLE CAF ELECTORS ARE RESPONSIBLE FOR ENSURING THAT THEIR
COMPLETED SPECIAL BALLOTS ARE RECEIVED BY ELECTIONS CANADA NO LATER THAN
1800 HOURS, EASTERN TIME, ON 25 FEB 19,
(3) EVERY CAF ELECTOR WHO IS ELIGIBLE TO VOTE IN THE ELECTORAL DISTRICT
OF OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO) OR BURNABY SOUTH (BRITISH
COLUMBIA) AND WHO IS ABSENT FROM HIS OR HER UNIT WHILE ON DUTY OR LEAVE
DURING THE VOTING PERIOD SHOULD MAKE APPROPRIATE ARRANGEMENTS, SUCH AS
PROVIDING A FORWARDING ADDRESS, TO ENSURE THAT THE VOTING KIT IS SENT TO
THE APPROPRIATE ADDRESS,
B. WHEN RECEIVED DIRECTLY FROM ELECTIONS CANADA, DISPLAY IMMEDIATELY IN
UNIT ORDERLY ROOMS, THE ENGLISH AND FRENCH NOTICES FEATURING THE MAPS OF THE ELECTORAL DISTRICTS OF OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO) AND
BURNABY SOUTH (BRITISH COLUMBIA) AND THE IMPORTANT DEADLINE DATES,
C. WHEN RECEIVED, MAKE AVAILABLE IN UNIT ORDERLY ROOMS AND PUBLISH IN
ROUTINE ORDERS, A COPY OF THE LIST OF CONFIRMED CANDIDATES FOR THE
ELECTORAL DISTRICTS OF OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO) AND
BURNABY SOUTH (BRITISH COLUMBIA),
D. ENSURE WIDEST DISTRIBUTION OF THIS MESSAGE WITHIN THE UNIT,
E. ASSIST, WHERE APPROPRIATE, CAF ELECTORS OUTSIDE CANADA OR ON
OPERATIONAL DEPLOYMENTS IN THE RETURN OF THE MAIL-IN BALLOTS, AND
F. FORWARD BY THE MOST EFFECTIVE MEANS THE SPECIAL BALLOT VOTING KIT TO
ELECTORS WHO HAVE BEEN RECENTLY POSTED TO A NEW LOCATION IF THE ELECTOR S
NEW UNIT ADDRESS WAS NOT PROVIDED TO ELECTIONS CANADA
14. CO S MUST BE FAMILIAR WITH REF C AND SECTION 3 OF REF B WHICH GOVERN
POLITICAL ACTIVITIES ON DEFENCE ESTABLISHMENTS AND PERSONAL POLITICAL
ACTIVITIES OF CAF MEMBERS,
15. CAF MEMBERS ARE REMINDED OF EXISTING REGULATIONS CONCERNING POLITICAL
ACTIVITY WHICH PROHIBIT IN PARTICULAR THEIR PARTICIPATION IN POLITICAL
MEETINGS ON DEFENCE ESTABLISHMENTS AND THEIR ACTIVE PARTICIPATION IN THE
AFFAIRS OF A POLITICAL ORGANIZATION OR PARTY
16. CO S ARE RESPONSIBLE TO ENSURE THAT ANY ACTIVITY THAT TAKES PLACE ON
A DEFENCE ESTABLISHMENT, INCLUDING A BASE OR OTHER UNIT UNDER THEIR
COMMAND, DOES NOT AFFECT THE ACTUAL OR PERCEIVED POLITICAL NEUTRALITY OF
THE CAF
17. PERSONS LIVING WITH MEMBERS OF THE CAF ARE NOT CONSIDERED TO BE CAF
ELECTORS AND ARE NOT ENTITLED TO VOTE AS PART OF THE SERVICE VOTE.
CANADIAN CITIZENS WHO ARE TEMPORARILY AWAY FROM THEIR ELECTORAL DISTRICT,
INSIDE OR OUTSIDE CANADA, CAN VOTE IN FEDERAL ELECTORAL EVENTS BY SPECIAL MAIL-IN BALLOT PROVIDED DIRECTLY TO
THEM BY ELECTIONS CANADA IF THEY ARE QUALIFIED TO VOTE
18. ALL PERSONS LIVING WITH MEMBERS OF THE CAF WHO WISH TO VOTE BY
SPECIAL MAIL-IN BALLOT IN THESE BY-ELECTIONS MUST APPLY TO ELECTIONS
CANADA WITHOUT DELAY. THE APPLICATION IS AVAILABLE ON THE ELECTIONS
CANADA WEB SITE AT WWW.ELECTIONS.CA. APPLICATION FORMS HAVE ALSO BEEN
DISTRIBUTED BY ELECTIONS CANADA TO ALL CANADIAN EMBASSIES, CONSULAR POSTS
AND OTHER MISSIONS AROUND THE WORLD
19. ANY QUESTIONS CONCERNING THE ADMINISTRATION OF THE CAF VOTE IN THESE
BY-ELECTIONS SHOULD BE DIRECTED TO ELECTIONS CANADA HEADQUARTERS OR TO
THE JAG ELECTIONS ADMINISTRATION OFFICER AT 613-992-0073. ELECTIONS
CANADA CAN BE CONTACTED AT: FROM CANADA OR THE US - 1-866-552-6551 (FAX
1-800-363-4796), AND FROM OTHER LOCATIONS: 613-990-8574, (FAX 613-998-
8393) OR BY E-MAIL AT FORCES AT SIGN ELECTIONS.CA