01 01 161547Z JAN 19 RR UUUU DJAGAL 001/19

NDHQ JAG OTTAWA//JAG/DND COORD SVR//

CANELECTGEN 001/19

UNCLAS DJAGAL 001/19

SIC Z2M

BILINGUAL MESSAGE/MESSAGE BILINGUE

SUBJ: FEDERAL BY-ELECTION-FED ELECTORAL DISTRICTS OF

OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO) AND SOUTH (BRITISH

COLUMBIA)

REFS: A. SPECIAL VOTING RULES, PART 11 OF THE CANADA ELECTIONS ACT

B. FEDERAL, PROVINCIAL AND TERRITORIAL ELECTORAL EVENTS,

A-LG-007-000/AF-001, 01 JUN 15

C. QR AND O 19.44

1. NO SILENT HOUR RESPONSE REQUIRED

2. THE WRITS FOR FEDERAL BY-ELECTIONS IN THE ELECTORAL DISTRICTS OF

OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO) AND BURNABY SOUTH (BRITISH

COLUMBIA) WERE ISSUED ON 09 JAN 19. CIVILIAN POLLING DAY IS SCHEDULED FOR

25 FEB 19. THE CHIEF ELECTORAL OFFICER (CEO) OF CANADA HAS ADAPTED THE

SPECIAL VOTING RULES TO PERMIT ENTITLED CANADIAN ARMED FORCES (CAF)

ELECTORS TO VOTE IN THESE BY-ELECTIONS USING A MAIL-IN BALLOT PROCEDURE

3. EVERY PERSON WHO IS A CANADIAN CITIZEN AND HAS ATTAINED THE AGE OF 18

ON OR BEFORE CIVILIAN POLLING DAY OF 25 FEB 19 IS ENTITLED TO VOTE AS A

CAF ELECTOR IN THESE BY-ELECTIONS IF:

A. HE OR SHE IS:

(1) A MEMBER OF THE REGULAR FORCE (2) A MEMBER OF THE RESERVE FORCE ON FULL-TIME TRAINING OR SERVICE OR ON

ACTIVE SERVICE

(3) A CIVILIAN EMPLOYED OUTSIDE CANADA BY THE CAF AS A TEACHER OR

ADMINISTRATIVE SUPPORT STAFF IN A CAF SCHOOL, AND

B. THE ADDRESS FOR VOTING PURPOSES INDICATED ON THE PERSON S STATEMENT OF

ORDINARY RESIDENCE (SOR) IS LOCATED IN THE ELECTORAL DISTRICTS OF

OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO) OR BURNABY SOUTH (BRITISH

COLUMBIA)

4. THE PLACE OF ORDINARY RESIDENCE THAT A CAF ELECTOR HAS NAMED IN HIS OR

HER SOR DETERMINES THE ELECTORAL DISTRICT IN WHICH HIS OR HER VOTE WILL

BE COUNTED. A CAF ELECTOR CAN ONLY VOTE FOR A CANDIDATE RUNNING IN THAT

ELECTORAL DISTRICT

5. A CAF ELECTOR WHO HAS NEVER COMPLETED AN SOR MAY DO SO IN ORDER TO

VOTE IN THESE BY-ELECTIONS. HOWEVER, AN AMENDMENT MADE DURING AN ELECTION

PERIOD TO AN EXISTING SOR TAKES EFFECT 14 DAYS AFTER POLLING DAY

6. FORTHWITH AFTER BEING INFORMED THAT THE WRITS HAVE BEEN ISSUED FOR

THESE BY-ELECTIONS, A CO SHALL:

A. FOR EACH MEMBER OF THE REGULAR FORCE AT THE UNIT WHO WISHES TO VOTE IN

THESE BY-ELECTIONS AND WHO COMPLETES AN SOR FOR THE FIRST TIME, ENSURE

THAT THE ORIGINAL OF THE MEMBER S SOR IS IMMEDIATELY FORWARDED TO

ELECTIONS CANADA FOR VALIDATION AND REGISTRATION ON THE ELECTORS LIST FOR

THE BY-ELECTIONS

B. FOR EACH MEMBER OF THE RESERVE FORCE AT THE UNIT WHO IS ENTITLED TO

VOTE IN THESE BY-ELECTIONS, INCLUDING THOSE WHO COMPLETED AN SOR FOR THE

FIRST TIME TO VOTE IN THESE BY-ELECTIONS, ENSURE THAT A COPY OF THE

MEMBER S SOR IS IMMEDIATELY FORWARDED TO ELECTIONS CANADA. THE ORIGINAL SOR IS TO BE FILED WITH THE UNIT IN WHICH THE MEMBER IS ON FULL TIME

TRAINING OR SERVICE OR ACTIVE SERVICE, AS THE CASE MAY BE

7. CONTACT INFORMATION FOR ELECTIONS CANADA IS AS FOLLOWS:

ELECTIONS CANADA

CHIEF ELECTORAL OFFICER

C/O SPECIAL VOTING RULES ADMINISTRATOR

30 VICTORIA STREET

GATINEAU, QC, K1A 0M6

FAX: FROM CANADA OR U.S. AT 1-800-363-4796 AND ANY OTHER LOCATION AT

613-998-8393

8. THE MAIL-IN BALLOT PROCEDURE WILL BE AS FOLLOWS:

A. AN ELECTORAL LIST CONTAINING THE NAMES OF THE MEMBERS OF THE REGULAR

FORCE ENTITLED TO VOTE IN THE ELECTORAL DISTRICTS WHERE BY-ELECTIONS ARE

BEING HELD HAS BEEN SENT TO ELECTIONS CANADA. THIS LIST WAS COMPILED,

EFFECTIVE THE DAY THE WRITS WERE ISSUED, ON THE BASIS OF VALIDATED SOR S

COMPLETED BY MEMBERS OF THE REGULAR FORCE. THIS LIST WILL BE AUGMENTED

BY INFORMATION ON ELIGIBLE CAF ELECTORS SUBMITTED BY THE CO PURSUANT TO

PARA 6,

B. NO MILITARY POLLING STATIONS ARE TO BE ESTABLISHED IN CAF UNITS DURING

BY-ELECTIONS,

C. ENTITLED CAF ELECTORS WILL VOTE USING A SPECIAL MAIL-IN BALLOT

PROCEDURE. ELECTIONS CANADA HAS COMMENCED SENDING SPECIAL BALLOT VOTING

KITS DIRECTLY TO INDIVIDUAL ELECTORS AT THEIR UNIT S MAILING ADDRESS, AS

OF 09 JAN 19,

D. THE SPECIAL BALLOT VOTING KIT WILL CONTAIN DETAILED INSTRUCTIONS AND

MATERIALS TO CAST A VOTE, BUT WILL NOT INCLUDE THE NAMES OF CANDIDATES

RUNNING IN THE ELECTORAL DISTRICTS OF OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO) AND BURNABY SOUTH (). THOSE NAMES WILL BE SENT

BY THE MOST EFFICIENT MEANS TO THE CO OF EACH UNIT ON 06 FEB 19, THE DAY

THE LIST OF CONFIRMED CANDIDATES BECOMES AVAILABLE,

E. EACH CO WHO RECEIVES THE LIST OF CONFIRMED CANDIDATES SHALL

IMMEDIATELY ENSURE THAT IT IS MADE AVAILABLE IN THE UNIT ORDERLY ROOM,

PUBLISHED IN ROUTINE ORDERS AND RECEIVES WIDE DISTRIBUTION WITHIN THE

UNIT, AND

F. IT IS THE INDIVIDUAL RESPONSIBILITY OF EACH ELIGIBLE CAF ELECTOR WHO

CHOOSES TO VOTE TO ENSURE THAT THE COMPLETED BALLOT IS RECEIVED BY

ELECTIONS CANADA AT THE ADDRESS INDICATED AT PARA 7 NO LATER THAN 1800

HOURS, EASTERN TIME, ON 25 FEB 19

9. A CAF ELECTOR WHO IS ABSENT FROM HIS OR HER UNIT WHILE ON DUTY OR

LEAVE DURING THE VOTING PERIOD SHOULD MAKE APPROPRIATE ARRANGEMENTS, SUCH

AS PROVIDING A FORWARDING ADDRESS, TO ENSURE THAT THE VOTING KIT IS SENT

TO THE APPROPRIATE ADDRESS. IF THE SPECIAL BALLOT VOTING KIT IS SENT TO A

UNIT ADDRESS OF AN ELECTOR WHO HAS BEEN POSTED TO A NEW LOCATION,

COMMANDING OFFICERS ARE TO IMMEDIATELY FORWARD THIS KIT TO THE ELECTOR S

NEW LOCATION. NO KIT SHOULD BE RETURNED TO ELECTIONS CANADA. THE

ELECTIONS CANADA LOGO APPEARS IN THE TOP LEFT CORNER OF THE ENVELOPE

CONTAINING THE SPECIAL BALLOT VOTING KIT

10. A CAF ELECTOR, WHO HAS NOT VOTED UNDER THE SPECIAL VOTING RULES USING

THE MAIL-IN BALLOT PROCEDURE, MAY VOTE ON CIVILIAN POLLING DAY AT A

CIVILIAN POLLING STATION DURING A BY-ELECTION IF THE FOLLOWING CONDITIONS

ARE MET:

A. THE ADDRESS OF ORDINARY RESIDENCE SHOWN ON THE MEMBER S SOR IS IN THE

ELECTORAL DISTRICT OF OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO) OR

BURNABY SOUTH (BRITISH COLUMBIA), B. THE ELECTOR VOTES AT THE CIVILIAN POLLING STATION ESTABLISHED FOR THE

ADDRESS OF ORDINARY RESIDENCE SHOWN ON THEIR SOR, AND

C. THE ELECTOR RESIDES IN THE OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO)

OR BURNABY SOUTH (BRITISH COLUMBIA) ELECTORAL DISTRICT ON CIVILIAN

POLLING DAY

11. TO VOTE AT A CIVILIAN POLLING STATION, A CAF MEMBER MUST PRESENT

PROOF OF IDENTITY AND HOME ADDRESS. A LIST OF AUTHORIZED IDENTIFICATION

IS AVAILABLE ON THE ELECTIONS CANADA WEB SITE (WWW.ELECTIONS.CA)

12. CAF ELECTORS WHO HAVE COMPLETED AN SOR SHOULD NOT RECEIVE A VOTER

INFORMATION CARD DURING FEDERAL ELECTORAL EVENTS

13. DUTIES OF CO S IN RESPECT OF THESE BY-ELECTIONS ARE AS FOLLOWS:

A. ON RECEIPT OF THIS MESSAGE, PUBLISH IN ROUTINE ORDERS A NOTICE

INDICATING THAT:

(1) WRITS HAVE BEEN ISSUED FOR BY-ELECTIONS IN THE ELECTORAL DISTRICTS OF

OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO) AND BURNABY SOUTH (BRITISH

COLUMBIA) WITH CIVILIAN POLLING DAY SCHEDULED FOR 25 FEB 19,

(2) ELIGIBLE CAF ELECTORS ARE RESPONSIBLE FOR ENSURING THAT THEIR

COMPLETED SPECIAL BALLOTS ARE RECEIVED BY ELECTIONS CANADA NO LATER THAN

1800 HOURS, EASTERN TIME, ON 25 FEB 19,

(3) EVERY CAF ELECTOR WHO IS ELIGIBLE TO VOTE IN THE ELECTORAL DISTRICT

OF OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO) OR BURNABY SOUTH (BRITISH

COLUMBIA) AND WHO IS ABSENT FROM HIS OR HER UNIT WHILE ON DUTY OR LEAVE

DURING THE VOTING PERIOD SHOULD MAKE APPROPRIATE ARRANGEMENTS, SUCH AS

PROVIDING A FORWARDING ADDRESS, TO ENSURE THAT THE VOTING KIT IS SENT TO

THE APPROPRIATE ADDRESS,

B. WHEN RECEIVED DIRECTLY FROM ELECTIONS CANADA, DISPLAY IMMEDIATELY IN

UNIT ORDERLY ROOMS, THE ENGLISH AND FRENCH NOTICES FEATURING THE MAPS OF THE ELECTORAL DISTRICTS OF OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO) AND

BURNABY SOUTH (BRITISH COLUMBIA) AND THE IMPORTANT DEADLINE DATES,

C. WHEN RECEIVED, MAKE AVAILABLE IN UNIT ORDERLY ROOMS AND PUBLISH IN

ROUTINE ORDERS, A COPY OF THE LIST OF CONFIRMED CANDIDATES FOR THE

ELECTORAL DISTRICTS OF OUTREMONT (QUEBEC), YORK-SIMCOE (ONTARIO) AND

BURNABY SOUTH (BRITISH COLUMBIA),

D. ENSURE WIDEST DISTRIBUTION OF THIS MESSAGE WITHIN THE UNIT,

E. ASSIST, WHERE APPROPRIATE, CAF ELECTORS OUTSIDE CANADA OR ON

OPERATIONAL DEPLOYMENTS IN THE RETURN OF THE MAIL-IN BALLOTS, AND

F. FORWARD BY THE MOST EFFECTIVE MEANS THE SPECIAL BALLOT VOTING KIT TO

ELECTORS WHO HAVE BEEN RECENTLY POSTED TO A NEW LOCATION IF THE ELECTOR S

NEW UNIT ADDRESS WAS NOT PROVIDED TO ELECTIONS CANADA

14. CO S MUST BE FAMILIAR WITH REF C AND SECTION 3 OF REF B WHICH GOVERN

POLITICAL ACTIVITIES ON DEFENCE ESTABLISHMENTS AND PERSONAL POLITICAL

ACTIVITIES OF CAF MEMBERS,

15. CAF MEMBERS ARE REMINDED OF EXISTING REGULATIONS CONCERNING POLITICAL

ACTIVITY WHICH PROHIBIT IN PARTICULAR THEIR PARTICIPATION IN POLITICAL

MEETINGS ON DEFENCE ESTABLISHMENTS AND THEIR ACTIVE PARTICIPATION IN THE

AFFAIRS OF A POLITICAL ORGANIZATION OR PARTY

16. CO S ARE RESPONSIBLE TO ENSURE THAT ANY ACTIVITY THAT TAKES PLACE ON

A DEFENCE ESTABLISHMENT, INCLUDING A BASE OR OTHER UNIT UNDER THEIR

COMMAND, DOES NOT AFFECT THE ACTUAL OR PERCEIVED POLITICAL NEUTRALITY OF

THE CAF

17. PERSONS LIVING WITH MEMBERS OF THE CAF ARE NOT CONSIDERED TO BE CAF

ELECTORS AND ARE NOT ENTITLED TO VOTE AS PART OF THE SERVICE VOTE.

CANADIAN CITIZENS WHO ARE TEMPORARILY AWAY FROM THEIR ELECTORAL DISTRICT,

INSIDE OR OUTSIDE CANADA, CAN VOTE IN FEDERAL ELECTORAL EVENTS BY SPECIAL MAIL-IN BALLOT PROVIDED DIRECTLY TO

THEM BY ELECTIONS CANADA IF THEY ARE QUALIFIED TO VOTE

18. ALL PERSONS LIVING WITH MEMBERS OF THE CAF WHO WISH TO VOTE BY

SPECIAL MAIL-IN BALLOT IN THESE BY-ELECTIONS MUST APPLY TO ELECTIONS

CANADA WITHOUT DELAY. THE APPLICATION IS AVAILABLE ON THE ELECTIONS

CANADA WEB SITE AT WWW.ELECTIONS.CA. APPLICATION FORMS HAVE ALSO BEEN

DISTRIBUTED BY ELECTIONS CANADA TO ALL CANADIAN EMBASSIES, CONSULAR POSTS

AND OTHER MISSIONS AROUND THE WORLD

19. ANY QUESTIONS CONCERNING THE ADMINISTRATION OF THE CAF VOTE IN THESE

BY-ELECTIONS SHOULD BE DIRECTED TO ELECTIONS CANADA HEADQUARTERS OR TO

THE JAG ELECTIONS ADMINISTRATION OFFICER AT 613-992-0073. ELECTIONS

CANADA CAN BE CONTACTED AT: FROM CANADA OR THE US - 1-866-552-6551 (FAX

1-800-363-4796), AND FROM OTHER LOCATIONS: 613-990-8574, (FAX 613-998-

8393) OR BY E-MAIL AT FORCES AT SIGN ELECTIONS.CA