VENUE: 8TH FLOOR CONFERENCE ROOM WALES BUILDING

1ST TRANSPORT SUB- COMMITTEE MEETING - PAPAL VISIT NOV.l986

10 AM, FRIDAY 21 MARCH 1986 LIST OF PEOPLE EXPECTED TO ATTEND

Bruce Dockrill (Chairman) Department of Territories Jim Collier ACTION

Peter Curtis AFP

Stuart Foster Aus Info Service Sir James Scheltens (+ associate) Catholic Church

Randall Smith Dept. of PM&C (ACT Region) Mike Hardy Dept. of PM&C

Bill Fleming DOLGAS

Jack Lane ) ) DOT Cathy Parsons T PAPAL VISIT NOVEMBER 1986 TRANSPORT SUB- COMMITTEE

FIRST MEETING - 10 AM 21 MARCH 1986

DRAFT AGENDA

1. VENUE

(a) Crowd capacity/area (b) Transport Access to site.

2. ESTIMATED ATTENDANCE

(a) Origin/Basis for estimate

(b) Estimated mode split

3. VENUE FACILITIES

(a) Parking - cars

(b) Bus/coach facilities

(c) Camping

(d) Special facilities (provision for media, emergency services etc)

4. TRANSPORT ARRANGEMENTS FOR PAPAL VEHICLE

(a) Preferred route from airport

(b) Alternative route from airport

(c) Venue to Government House

5. TRAFFIC ARRANGEMENTS FOR CROWD

(a) Routes

(b) Road closures

6- USE OF CURRENTLY LEASED SITES

7 ALLOCATION OF TASKE/TARGET DATES g . OTHER BUSINESS

9. NEXT MEETING. PAPAL VISIT - BACKGROUND PAPER

1. VENUE

(a) Crowd Capacity/Area

Canberra Showground (NATEX) identified as suitable venue for congregation

initial estimate indicates capacity for expected attendance (12..0 - 1 5o, coo)

good transport access

convenient sites for parking/bus and coach facilities

existing or potential camping areas with suitable facilities.

16 hectares is the estimated venue size requirements for congregation

s r e <...iF ic. Loc. u. ho .... 5 f 0,- .:.o fl.'j r-e..~_)u.h·o n. l po clt"u..m. I ~ l;c. w-, · ~h., · n sd-e l'\e.~cl c..le.(l...(' clef•·fl.,·h·u-n

supporting space requirements will far exceed this (Item 3)

options for provision of additional spac~ outlined under Item 7.

(b) Transport Access to Site

Transport strategy based on

getting people as close as possible by car or coach

the n walk or shuttle bus (poss tbly private coaches) - 2 -

use of ACTION to shuttle passengers in from interchanges

also other possible centres including

Erindale, Quea~beyan, Bruce Stadium

use of private coaches hired by interstate visitors or from local operators to supplement

Access to site to be controlled by creating two zones

inner zone

access limited to pedestrians, ACTION, hire coaches, disabled and special vehicles

outer zone containing public parking areas restricted to Papal traffic

consideration of special traffic arrangements for adjacent suburbs e.g. Mitchell, Watson

Appropriate arrangements for temporary signs, road closures, personnel to direct traffic will need to be made.

2 . ESTIMATED ATTENDANCE

(a) Origin/Basis for estimate

Approximately 90,000 Catholics in / area

some 60,000-80,000 expected to attend - 3 -

200,000- 250,000 Catholics in surrounding hinterland

60,000- 70,000 expected to attend

in addition some 10,000-20,000 non- Catholics may attend.

Total estimated crowd between 120,000 and 150,000.

(b) Estimated mode split

Majority of local people can be expected to use cars or ACTION

interstate visitors predominantly car or hire coach

also rail and air

many interstate visitors expected to a~rive early (either Sunday or before) and camp

will therefore already be on-site or within walking distance on the Monday

coaches can operate or shuttle buses from camping grounds to Mass.

Based on above assumptions expected mode split as follows

85,000 by car (approx. 36,000 vehicles) 36,000 by hire coaches 26,000 by ACTION 3000 by other modes (c) Pattern of arrival/departure

Estimated distribution of arrival/departure by main approach routes to be identified in presentation material

Time of arrival expected to be well spread from about 10 am to around 2 pm

most people expected to arrive by 2 pm : 1\..:> ~nl-,../ o....&-*e.r- %-" · v~ h 'I'VVL?

arrivals not expected to clash wi~~ morning peak

Departures more concentrated

after evening peak period

likely to take 3 hours to clear site (in dark) - 5 -

3. VENUE FACILITIES

(a) Parking-Cars

Cars will require access from three main directions via

Federal (interstate and N. suburbs)

Barton Highway (interstate and )

Northbourne Avenue and Majura Lane (§. suburbs, Queanbeyan, etc)

intention to facilitate easy access, minimise traffic congestion and optimise parking facility utilisation by balancing supply of parking to expected demand on each major approach route.

Estimated approximately 110 hectares required to accommodate 36,000 cars

based on requirement of 30m2 space per car

majority of cars can therefore be located at the racecourse and its environs or Wells Station Road parking area

attached map details main access routes and appropriate parking destinations

Wel~ Station Road is the major area of parking implying need to divert some traffic to Majura Lane/Federal Highway approach. - b ·-

Space requirements will be reduced as camping areas will have on-site parking, plus shuttle bus to Mass.

Estimated total space available for parking is 230 hectares

detailed breakdown at Attachment A

exceeds estimated requirements however some sites may be unavailable or unsuitable

(b) Bus/coach facilities

Estimated total of 8-10 hectares required

10-13 hectares tentatively identified (see Attachment A)

bus set-down and turnaround facilities could be provided by using Stirling Avenue entrance leading back on to Flemington Road

and Flemington Road in front of Natex entrance

= also current racecourse arrival point off Randwick Road.

Estimated total of 40 hectares required

potential sites will require adequate washing/toilet facilities

60 hectares tentatively identified (see Attachment A) - 7 -

(d) Special facilities

Precise requirements to be determined following advice from relevant organisations

general principle that most requirements

could be catered for within 'inne~ zone' of parking

and be broadly based on past practice at public events held at the Natex centre.

4. TRANSPORT ARRANGEMENTS FOR PAPAL VEHICLE (Tim.~ ~CL b le. A ~h1.ch.~J.)

(a} Preferred Route from Airport

Fairbairn Avenue, Limes·tone Avenue, Wakefield Ave. most dirett route

provides easies·t ·access for c rowds:;- "W.ishing

~6 line . the ~ route

(b} Alternative Routes from airport

(l) Fairbaitn, Limestone, Majura, Phillip

slightly longer

would leave Northbourne Ave free for public access

marginally less accessible to crowds wishing to line the route

(2) , Federal Highway

avoids crowds most indirect route -

(3) Morshead, , Northbourne

marginally less direct than preferred route

potential for greater traffic disruption/ restriction of public access

Attached map illustrates preferred route and alternative route (1)

other routes considered to be less convenient

however there may be other factors e.g. security

(4) Helicopter from Airport to Natex showjumping arena

saves time

avoids crowds

(c) Venue to Government House

Pope's vehicle would exit via Northbourne Avenue and move on to

will precede other vehicles leaving the venue

unlikely to cause problems providing no restrictions are imposed until after the afternoon peak period

would not appear necessary for road closures

major escort and temporary halting of traffic flow ? -

5 . TRAFFIC ARRANGEMENTS FOR CROWD

(a) Routes

(1) Federal Highway

serving interstate visitors and northern suburbs residents entering highway from Antill Street

incoming vehicles (other than coaches) could be 'drawn off' into Wells Station Road carpark

can be fed by Majura Lane or Limestone/Majura Avenue into Antill Street for southern traffic

(2) Barton Highway

serving interstate and Belconnen and some cross- town traffic

interstate and north Belconnen

would be encouraged to enter Randwick Road and avoid 'feeding in' to Northbourne Avenue

other vehicle may be encouraged to park at Bruce Stadium/National Sporting Complex area and shuttle to venue.

(3) Northbourne Avenue

serving S. suburbs Queanbeyan and Cooma etc - lo -

vehicles would use racecourse area parking space

visitors shuttle from other parking areas further away e.g. Southwell Park.

supplemented by Majura Lane or Limestone/ Majura Avenue into Antill St.

(b) Road Closures

To be determined as details of transport and traffic arrangements are finalised

any closures will require

close liaison between AFP, Director(Traffic) Dept. of Territories and sub-committee

may require additional media coverage

(c) Co-ordination

Detailed co-ordination of traffic movements possible using Catholic Church administration

different parishes assigned car parking areas before event

maximum use of buses/hire coaches

use of hired coaches to provide shuttle services from camping areas - It- )7

( cl) C i v i! Work~

Civil Works which may be required include

footbridges across Sullivan's Creek

temporary acess points to Federal Highway, Barton Highway, Northbourne Avenue, Bellenden Street

some works may be required to provide all-weather parking surfaces in open space areas

b . USE OF CURRENTLY LEASED SITES

There are a number of areas that will or may be required for parking and/or camping

including grasslands off Wells Station Road

Canberra racecourse

Yowani Golf course

Sou -:_ 1-}well Park

Ellenborough Streeet horse paddocks

Drive in theatre

National Sports Complex

RAAF Transmitting Station

NATEX and associated areas - Jl.-

need to approach leaseholders to clarify which areas may be unavoidable

what conditions may need to be met e.g. onus of liability, insurance etc.

security arrangements on Natex site may preclude use of certain areas for parking, camping, bus operations

these constraints need to be clearly identified

7 ALLOCATION OF TASKS

It is necessary to prepare a detailed proposal of traffic arrangements for the Papal visit for submission to next Task Force meeting on 17 April ?

plan identifying parking areas, camping areas,

bus standing and turnaround areas, hire coach areas,~~c

plans of security zones, access control zones, roads to be closed or controlled

timetables of when various transport arrangements implemented

To achieve this task in the most efficient manner requires allocation of tasks and identification of overall co-ordination responsibility

suggested the following tasks be undertaken by the following organisations - 13-

1. ACTION

Identify ACTION bus requirements

turnaround/stopover facilities

fleet requirements

driver requirements

operation centre on-site

2. CATHOLIC CHURCH

liaise with sub-committee on requirements/ schedule changes etc

preparation of advance information to visitors on traffic/transport/camping facilities

details of requirements/size/number of vehicles in papal entourage

3. A.F.P.

advise on requirements for special vehicles/communications (e.g. two- way radio)

traffic arrangements

need for marshalls in parking areas

4. Dept. P M & C

liaise with media and other organisations on media requirements including:

vehicle requirements

media centre site and access requirements advice on special parking facilities VIPs

liaise with Dept. of o~F~~~~ on any special transport arrangements at RA-rt F F

5. DEPT. OF TERRITORIES

Eiaise withNCDC on civil works requirements and possible contingency plans in the event of wet weather

co-ordinate planning of transport requirements

prepare Task Force submission based on input from Committee member

liaise with leaseholders of areas which are required for parking/camping

8 OTHER BUSINESS

Members may wish to comment on the preliminary assessment and raise any additional matters that require consideration by the Sub-Committee.

9 NEXT MEETING

It is proposed that meetings will be held as required to meet the 17 April target

subsequent follow-up meetings may be necessary

suggested meeting schedule 2 April 10 April -- -·-----· .. . -...... _ _..

.·· ~ ATTACHMENT A

Brief assessment of available spaces (conservative assessment)

Public Parking (area required 100 ha - camping area parking) Area (Ha)

R.o..ce c..ouft'"- IO Drive in theatre 2 North Watson/Stirling Ave 20 Wells Station Road East (limited only by ability to handle cars and avoid ???, dams, etc; assumes lessess co­ operation and additional exits to Federal Highway) 60 +

Wells Station Road West (excludes polo club and Natex areas useable as camping sites) 20

Crace Hill/North Randwick Road (access also from Bellenden; excludes transmitting station) 30

RAAF transmitting station 20

Southwell Park open space (not playing fields) 10

North Lyneham sub-division? (or possible camping site) 8

Ellenborough Street horse paddocks 30

Bruce stadium area 20

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MONDAY 24 NOVEMBER 1986 CANBERRA, AUSTRALIAN CAPITAL TERRITORY ( Sun s e t : l 9 5 G·h )

1400 The Pupal aircraft arrives at RAAF Base, Fairbairn

Following formalities and greeting on board aircraft by Church and Papal visit officials, the Pope descends aircraft steps

Received by -

The Governor-General of Australia and Lady Stephen The Prime Minister of Australia and Mrs Hawke

The Vatican flag is broken

"> ?Artillery salute of 21 guns

His Holiness is escorted to saluting dais

Salute Anthem 1 Inspection of the guard Presentation of Government and Church dignitaries

(S) Speeches

Walks via public areas

1440 Leaves by Popemobile for National Exhibition Centre, Mitchell (Note: ?Exit via No. 1 Gate to Majura Road)

( 14 kms)

1520 Arrives

(S) Celebration of the Eucharist

1.800 Leaves by Popemobile for Government House

(16 kms)

1840 Arrives

Received by the Governor-General and Lady Stephen

1900 Leaves by Popemobile for Parliament House

( 7 km s)

1915 Arrives 9

RL·ccived by:

The Prime Ministet and Mrs Hawke

Official Photographs Meeting with the Prime Minister Meeting with the Ministry, Spouses {S) Government Reception, speeches

2025 Leaves by? Popemobile/Limousine for Archbishop's (approx) Re~idence, Commonwealth Avenue, Parkes ( 3 km s)

2030 Arrives

Meets with Australian Bishops Dinner with Bishops

2145 Leaves by ?Popemobile/Limousine for Papal Nunciature, Vancouver Street, Red Hill

( 5 km s)

2155 Arrives 10

TUESDAY 25 NOVEMBER 1986 CANBERRA (Sunrise: 0544h)

0815 His Holiness leaves by Popemobile for RAAF Base, Fairboirn (Note: Enter via No . 1 gate Majura Road)

(12 kms)

0840 Arrives

Received by:

The Governor-General and Lady Stephen The Prime Minister and Mrs Hawke

Walks via public areas to aircraft

Official Farewells by Government and Church dignitaries

0855 Leaves for Brisbane by RAAF B707 aircraft

(Flying Time: lh35m) (Retard Clocks: lh)