Construction Manager

CHAMPAIGN PARK DISTRICT Champaign Park District 706 Kenwood Road Champaign, IL 61821 (217) 819-3821 www.champaiRnparkdistrict.com REQUEST FOR PROPOSALS Construction Manager The Champaign Park District is seeking a construction manager to coordinate and supervise the renovation of the The Bicentennial Center. The Bicentennial Center is located at 2112 Sangamon Drive Champaign, IL 61821. The recreation center has approximately 12,500 square feet of usable space. Page 1 of 9 CHAMPAIGN PARK DISTRICT Request for Proposal: Construction Manager 1. General Scope of Project The Champaign Park District is accepting proposals for construction manager to coordinate and supervise the renovation of the Champaign Park District's Bicentennial Center. The Bicentennial Center is currently being utilized as a batting cage facility but a need has arisen to covert the facility into a recreation center for Champaign-Urbana Special Recreation and other recreation programs offered by the Champaign Park District. 2. Project Description The Champaign Park District is seeking a construction manager for the renovation of the Bicentennial Recreation Center. The Bicentennial Center is located at 2112 Sangamon Drive Champaign, IL 61821. The recreation center has approximately 12,500 square feet of usable space. The Bicentennial Center has 12,500 square feet of space which includes one full-size gym, office space, one small activity room, restrooms and storage space. The Bicentennial Center shares parking space with the Sholem Aquatic Center, the Leonhard Recreation Center and the Champaign School District's Jefferson Middle School. Pre-construction Bidding and Negotiations Results and Deliverables • Assist in development of design documents program with respect to requirements of governmental agencies having jurisdiction and utilities and advise on cost impact of these requirements • Assist the selected architect in the preparation of the "front end" bid documents including General and Special Conditions, contract formats, and scope definitions • Assist the architect on drawings and permits needed for the selected Design Program • Assist in developing bid packages to cover complete scope of project, including unit pricing requests and alternate pricing • Develop a recommended trade contractor bidders list for each component of work and submit to the project team for review and approval. Pre-qualify four trade contract bidders according to work capacity and quality • Solicit, receive and analyze trade bids • Report bids in tabulation form to the project team, along with recommendation for award • Assist the project team with subcontracts and other required procurement processes • Award work upon receipt of project team approval • Compare and adjust line items of project budget to reflect firm pricing received and bid packages awarded, and to maintain adherence to overall project budget • Prepare cost estimates at 50%CD, 95%CD, and 100%CD Page 2 of 9 CHAMPAIGN PARK DISTRICT Request for Proposal: Construction Manager Construction Phase: Construction Management Service Results and Deliverables ® Develop project specific safety and site logistics programs. « Provide a Project Management team to oversee all aspects of the construction on site and the administration required. ® Provide planning, scheduling and coordination of all activities to facilitate the completion of the work in accordance with the contract documents and the project team occupancy requirements. a Provide for the distribution of the project documents and for the receipt, review, logging, and distribution of shop drawings, catalogs, samples, and other pertinent documents. Maintain necessary coordination with the architect, consultants, and the trade contractors in order to procure or expedite approvals. 8 Continuously review work in place for adherence to the quality standards set forth by the project documents. a Record and monitor costs in order to provide for proper disbursements and cost accounting in accordance with the project team requirements. Review the progress reports provided by each trade contractor, and applications for progress payments and final payments. Certify to the project team that the progress of the work is as stated in the reports for purposes of payment under the terms of each trade contractor. • Expedite the issuance of Building Permits, Certificate of Substantial Completion, and Certificate of Occupancy. • Assist in coordinating state and local agency review as necessary for occupancy. • Prepare a punch list with the Project Team and supervise completion of same. • Assist the Project Team in coordinating the move-in and occupancy. • Coordinate all 0/M manuals, warranties, and close out documents. Project Timeline 1. Contract with AE and CM December 2019 2. Design and submit for permit February 2020 3. Bid, contract, and receive permit April 2020 4. Construction May 15, 2020 to November 15,2020 5. Occupancy November 15, 2020 6. Move in November 15 to December 1, 2020 7. CD Special Recreation Programming December 2020 3. Selection & Award Process Champaign Park District staff will review all the proposals and rank the companies or individuals accordingly based on the award criteria, which are detailed below. Award criteria includes, but is not limited to: • Qualifications of company, organization, and individual as a construction manager company or individual. (50%) • Listing of previous successes as a construction manager of similar projects. (40%) • References (minimum of three letters of reference detailing previous experience as a construction manager company or individual. (10%) Page 3 of 9 CHAMPAIGN PARK DISTRICT Request for Proposal: Construction Manager 4. Submission Process, Due Date & Required Documents A total of four copies (one original and three copies) of the response, including all required forms and supporting documentation, must be addressed and delivered to the address listed below, which is the address to be used for all communication in connection with this project: Cindy Harvey, Assistant to the Executive Director Champaign Park District 706 Kenwood Road Champaign, IL 61821 Proposals must be received no later than 2 p.m. on Monday, November 11, 2019. Responses received later than the stated date and time above will be rejected and returned unopened. Inquiries: Questions and comments regarding this solicitation should be directed to Joe DeLuce, Executive Director, by calling 217-398-2550 xl21 or email: [email protected]. Written answers to questions of a general nature or which would affect the solicitation will be provided to all eligible bidders. Only written answers to the questions shall be binding. 5. Schedule for Selection Process The following is the schedule for the selection process: a. Responses are due no later than 2 p.m. on Monday, November 11, 2019. b. Board approval is expected on November 13, 2019. c. Contract is expected to be executed by November 20, 2019. d. Facility is expected to be available for occupation on November 15, 2020. 6. Insurance Requirements & Quality Assurance At the time an agreement is signed, successful proposer must provide proof of insurance as listed below. Please note that all limits of liability for insurance shall be not less than the following amounts, and must be greater where required by other laws or regulations and must be insured on an "occurrence" basis and not on a "claims made" basis: a. Workmen's Compensation: • State Statutory • Applicable Federal Statutory b. Comprehensive General Liability: • Bodily Injury (including completed operation and products liability) and Property Damage: $2,000,000 Each Occurrence $2,000,000 Annual Aggregate or a combined single limit of $2,000,000 • Property damage liability insurance will provide Explosion, Collapse and Underground coverages where applicable. Page 4 of 9 CHAMPAIGN PARK DISTRICT Request for Proposal: Construction Manager » Contractual Liability (Hold Harmless Coverage): Bodily Injury: $2,000,000 • Each Occurrence Property Damage: $2,000,000 ® Each Occurrence $2,000,000 Annual Aggregate c. Comprehensive Automobile Liability: « Bodily Injury: $2,000,000 Each Person $2,000,000 Each Occurrence o Property Damage: $500,000 Each Occurrence or combined single limit of $500,000. d. Umbrella Liability: • $5,000,000 each occurrence 7. Outline for Response 1. Company or Organization Background a. Name of company or Individual b. Contact Name and Email Address c. Company Address, City, State, Zip Code d. Company Telephone and Facsimile Numbers 2. Company or Organization Profile a. History of Company or Organization, and years in business b. Type of Ownership c. Type of Organization d. Size of Company e. Professional Affiliations f. Letters of Reference (minimum of 3) 3. Personnel a. Identify owner and/or manager b. Provide information on all key personnel who will be assigned to this project 4. Qualifications of the Company or Individual 5. Background of experience and successful as a construction manager on similar size and type of projects 6. Company or Individual Understanding of the Project a. A complete description of the firms or organization's role, methodology and approach to the scope of the project b. Project Timeline c. Insurance requirements 7. A summary of any expected services from the Champaign Park District 8. Based on a construction cost of $800,000 to $1,200,000 what is the CM FEE % of the cost of work? Page 5 of 9 CHAMPAIGN PARK DISTRICT Request for Proposal: Construction Manager 8. Request for Additional Information The

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