CIM ASSESSMENT, ANNUAL REVIEW AND MUNICIPAL ENGAGEMENT WORKSHOP BAJURA
Rural Access Programme (RAP) Phase 3
September 2017
A Report on CIM Assessment, Annual Review and Municipal Engagement Workshop, Bajura
TABLE OF CONTENTS
DOCUMENT CONTROL ...... ii
ACRONYMS ...... iii
EXECUTIVE SUMMARY ...... 1
PART I: ANNUAL REVIEW AND CIM ...... 2
1. BACKGROUND ...... 2
2. OBJECTIVES OF WORKSHOP ...... 2
3. CIM ASSESSMENT ...... 2
4. ANNUAL REVIEW ...... 3
PART II: ENGAGEMENT WORKSHOP
1. BACKGROUND & CONTEXT ...... 5
2. OBJECTIVE OF THE FIELD MISSION ...... 5
3. EXPECTED OUTCOME OF THE MISSION ...... 5
4. SUMMARY OF ACTIVITIES ...... 6
4.1. PRE-WORKSHOP ACTIVITIES ...... 6 4.2. WORKSHOP PROCEEDINGS ...... 6 4.2.1. OPENING SESSION ...... 6 4.2.2. DISCUSSION SESSION ...... 6 4.2.3. CLOSING REMARKS ...... 11 4.3. KEY OUTPUTS OF THE WORKSHOP ...... 11 4.4. WORKSHOP EXPENDITURE ...... 12
APPENDICES
Apendix-1: Minutes of CIM Meeting
Appendix-2: Field Itinerary
Appendix-3: Workshop Schedule
Appendix-4: Minutes of Workshop
Appendix-5: Expenses of the Workshop
Appendix-6: Photographs
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DOCUMENT CONTROL
Document revisions and Details Signature and Date authorisation Version 06 October 2017
Summary of revisions made FINAL DRAFT
Revisions prepared by Ramesh Neupane
Revisions checked by Dilli Sitaula
Version authorised by Michael Green
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ACRONYMS
CBID Capacity Building and Institutional Development DFID Department for International Development (UK Aid) DLI Disbursement Linked Indicator DOLIDAR Department of Local Infrastructure Development and Agricultural Roads DRCN District Road Core Network
DTMP District Transport Master Plan DTO District Technical Office EI Economic Infrastructure GON Government of Nepal HQ Head Quarters IMCW International Management Consulting Worldwide LRN Local Road Network MCPM Minimum Conditions Performance Measurement M&E Monitoring and Evaluation MOFALD Ministry of Federal Affairs and Local Development NGO Non-Governmental Organisation NRSAS Nepal Road Sector Assessment Study RAP Rural Access Programme RBG Road Building Group RM Rural Municipality RMG Road Maintenance Group RTL Regional Team Leader RTI Rural Transport Infrastructure SWAp Sector Wide Approach TA Technical Assistance
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EXECUTIVE SUMMARY
Rural Access Programme – Phase 3 (RAP3) is a 6-year DFID funded project covering 14 Districts in Nepal. It aims to improve people’s incomes and resilience through employment, sustainable access to markets and improved access to economic opportunities. Expected outputs include improved and sustainable access due to climate resilient rural transport infrastructure, maintenance, upgrading and road/trail-bridge construction. Out of the 14 Programme districts, RAP in four new districts undertakes construction of 97.5 km of seven new roads whilst the other 10 districts focus only on the maintenance of prioritised LRNs of around 2,000 km along with CBID in all districts and economic development activities in some selected core districts.
RAP conducts review of programme activities carried out in the district every year to share progress and achievements of the Programme with the relevant district stakeholders and CIM assessment is also conducted annually together with the review. In the current changed context of new federal structures in Nepal, RAP management envisaged to introduce itself with the newly elected local governments and decided to hold an engagement workshop together with annual review in each Programme district. The main objectives of the engagement workshop were to identify the local development issues with a particular focus on LRN sub-sector and then to look out possible areas where RAP3 can provide support to the local governments in future. This report summarises the activities undertaken to conduct CIM, annual review and engagement workshop of Bajura district.
CIM Review - A meeting, chaired by head of DCC Bajura, was held on 6th Sept 2017 for CIM evaluation of LRN asset management in Bajura. LDO, DTO chief, and other officials from DCC and DTO along with RAP DTA were the attendees of the meeting. Following in-depth discussions on each sub-themes of CIM assigning unanimous scores against each of them, the meeting concluded with a total score of 6.62, which is 1.43 point more than the last year’s score.
Annual Review - The annual review and engagement workshop was lumped into a single event that was held on 20th Sept 2017 with two separate sessions, the first session spanning 2.5 hrs was dedicated for annual review programme and the second one of 3.5 hrs duration allocated for engagement workshop.
The annual review session had comprised of welcome speech delivered by DTO chief, highlighted the objectives of the annual review and engagement workshop by LDO followed by a presentation by DTL on overall programme activities carried out by RAP 3 in Bajura. Various questions and queries were raised by the participants, which were clarified by DTA. Major concerns were related to the RBGs saving and its mobilisation, how the RBGs member utilised their wage earning and extension of RAP3 programme in the upper remote area of the district.
Engagement Worksop - The engagement session was initiated with a presentation on RAP3 engagement strategy delivered by DTL as a TMO representative. DCC body and officials, Mayor/Deputy Mayor of 4 municipality and Chairpersons/Vice Chairpersons of 5 rural municipalities attended the session. The participants were divided into three working groups for brainstorming the ideas about local development issues. Each group came up with a set of issues and hindrances and made separate presentation in the floor. Unclear LRN policies in the changed context, weak organisational structures that lack competent human resource and office logistics/facilities, haphazard planning and implementation approach, inadequate funding etc. were the major impediments identified during the group discussions.
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PART I: ANNUAL REVIEW AND CIM
1. BACKGROUND
Bajura is one of the RAP 3 core districts for new construction. DCC Bajura has shown commitment to implement the plans of RAP3 by giving priority on DRCN construction and maintenance as per the approved ARAMP. Currently, RAP3 is constructing two DRCN and maintenance of 4 DRCN. RAP3 annually conducts reviews of programme activities in the district to share the progress with the relevant district stakeholders together with Continual Improvement Matrix (CIM) assessment. RAP3 management had decided to hold Municipal Engagement Workshop (EW) together with the annual review instead of organising two separate events as most of the invitees of annual review would be the same for EW as well. The annual review was lumped into EW, with 1st half of the day being allocated for it and the remainder of the day for EW. DCC representatives, DCC/DTO officials, head/deputy head/executive officers from each municipality and rural municipality, political parties, concerned line agencies, media persons and representatives from some of district based institutions had been invited to the annual review held on 20 September in Bajura. The CIM was undertaken on 6 September.
2. OBJECTIVES OF WORKSHOP
To review the performance and progress made during the past year (FY 073/74). To review the CIM scores, identify areas of poorer performance and solutions for ASP. To share implementation modality. To discuss the issues faced by the programme in implementation and identify solutions. To provide a platform for relevant stakeholders to come together and discuss common issues and form common understanding. Get feedback from RM/M, stakeholder/beneficiaries and incorporate fruitful suggestions on next year’s planning.
3. CIM ASSESSMENT
Continual Improvement Matrix (CIM) assessment was started at 8 AM at DCC hall on 6th September, 2017. The programme was conducted under the chairmanship of Mr. Prakash Raj Paudel, LDO, Bajura. Total participants in the program was 11. LDO, DTO chief, DCC/DTO officials, RAP 3 DTL, and RAP 3 staffs participated in the CIM program. RAP3 DTL, Ramesh Neupane explained the objectives of the program. RAP as well as DCC/DTO personnel made efforts to respond to their queries and concerns. After that, the discussion was done in each subtitle, and a score was unanimously agreed upon by the floor against each subtitle. The program had a lot of interesting insights and healthy discussions. The program ended with the announcement of overall average score of 6.62. The fall in CIM score by 0.4 point compared to last year is due to the low scores of MCPM (2/10), some problems with fund disbursement and inadequate maintenance funding. CIM scores for the last 5 years are presented in the following figure. The CIM meeting minutes have been presented in Appendix-1.
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CIM Score Bajura
10 Key to CIM Score level Engagement - 2
8
10) Basic – 4 - 6 Intermediate - 6 4 Advanced - 8 SWAp Compliant - 10 CIM Score (0 Score CIM 2
0 2013 2014 2015 2016 2017 Year
4. ANNUAL REVIEW
The review program was facilitated by Mr. Chakra Raj Joshi, coordination officer of DCC and was run under the chairmanship of DCC Chairperson, Mr. Narendra Kumar Rokaya. All the Mayor/Vice Mayor and executive officer from newly formed Rural Municipalities/Municipalities, and existing district level political party representatives, DCC members, LDO, DTO chief, DCC/DTO officials, RAP 3 DTL, LRCC, LRUC, RBG, media persons and RAP 3 staffs participated in the annual review workshop. The program was started with a short welcome and delivery of program objectives by Mr. Chakra Raj Joshi, program facilitator along with nomination of guest. Mr. Ganga Bahadur Thapa, DTO Chief, Bajura delivered a welcome speech and Mr. Prakash Raj Paudel, LDO, Bajura a short introduction to Rural Access Program 3, its objectives and plans for Bajura district. Then, Ramesh Neupane, DTL, Bajura delivered an insightful presentation on introduction of Rural Access Program 3, its objectives, overall progress (physical and financial) of RAP3 works in Bajura including CIM score, detailed activities carried out under ASP, lesson learnt and challenges for future work. Another insightful presentation on “RAP3 CONNECT” was presented by Sher Bahadur Bohara. The presentation mostly included different areas of working and achievement of RAP3 CONNECT. After all presentations, the floor was made open for discussions. During the feedback session, the queries were cleared by Mr. Ramesh Neupane, DTL. Participants appreciates work of Rap3 and expect to continue that in future. Feedback and suggestions from the participants were positively acknowledged by RAP 3 and it was also assured that RAP will accommodate their feedback as far as RAP policy allows to do so in the coming years. The suggestions, queries, comments, and feedback of participants are recorded in the table below.
S.N. Name Designation Comments/Feedbacks/Suggestions Whether IEE of the newly constructed road Mr. Prakash Chairperson, has been done or not? 1 Singh FNJ, Bajura What is the process of distribution of RBG payment? Is there any provision for saving
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and how are they mobilised? What will be the saving after phase-out? Suggested that to check whether the RBG payment has been utilised properly or not?
Vice-Mayor, MS. Shristy Whether RAP3 would extend its programme 2 Budinamnda Ragmi to the upper remote area of Bajura. Municipality Representative, Mrs. What is the provision of sanitary pad for Nepali 3 Subhadra female member working during the Congress Pandey menstruation? Bajura
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PART II: ENGAGEMENT WORKSHOP
1. BACKGROUND & CONTEXT
Following the signing of Bi-lateral agreement between the Government of Nepal (GoN) and the Department for International Development (DFID) in 2015, the Rural Access Programme Phase 3 (RAP 3) extension is being implemented in 14 districts1 of Nepal. Following the introduction of a federal government set up and local elections in 2017, one of the important start-up activities of RAP 3 extension was to introduce itself among its municipal stakeholders in project DCCs. This was carried out through Engagement Workshops (EW) in all RAP 3 DCCs. The purpose of this event, besides introducing RAP 3 to municipal stakeholders, was to get important information and feedback from the municipal stakeholders on the key issues/problems that may be hindering the project implementation process, specifically related to Local Road Networks (LRN), which is one of the major thematic components of RAP 3.
To carry out engagement workshops, 12 teams were deployed in 14 DCCs: one team for each maintenance DCC and two teams for the four new construction DCCs. This report details out the activities carried out by the team, responsible for Bajura DCC. The field itinerary of the team is in Appendix-2.
2. OBJECTIVE OF THE FIELD MISSION
The overall objective of the field mission was to get a general idea on development status of the new municipalities, their problems and needs and initiate engaging potential municipal stakeholders in the RAP 3 implementation process. Specifically, the mission aimed at:
Rapport building with the municipal level stakeholders, Informing municipal stakeholders about the overall programme objective, scope and implementation modalities of the RAP 3, Identifying key development issues/problems prevailing in the municipalities in general, Identifying general idea to resolve the existing issues/problems, Collecting socio-economic and physical infrastructure data/information to understand the base line scenario, Identifying local risks that may impair programme delivery, 3. EXPECTED OUTCOME OF THE MISSION
The mission expected to contribute to the following:
Municipal stakeholders are acquainted with RAP 3, Key issues/problems impairing development of LRN are identified, Ways and means to resolve the problems / issues are identified, Necessary data/information is collected to understand the baseline scenario of the municipalities, Local risk identified,
1 Nine core districts (Dadeldhura, Doti, Achham, Dailekh, Bajura, Kalikot, Bajura, Mugu & Humla) and five non-core districts (Jhapa, Morang, Sankhuwasabha, Parbat & Sindhupalanchowk). Page 5
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4. SUMMARY OF ACTIVITIES
4.1. PRE-WORKSHOP ACTIVITIES The representative of central team (Mr. Ramesh Neupane-DTL, Bajura) reached Martadi, headquarters of Bajura on 4th September 2017, and held informal meeting with newly elected DCC chairperson and DCC officials2 on the same day. The outcomes of these meetings were:
Workshop schedule revisited and finalised Time, venue and participants for CIM assessment finalised Invitees list revisited and finalised along with whom to be invited as chief guest and chair of the workshop, Provided support to DCC and DTA for preparing their presentation materials for the workshop, Rural/municipalities were marked for group discussion as per their working areas Workshop venue, logistics, breakfast and lunch were finalised and
4.2. WORKSHOP PROCEEDINGS The EW was conducted on 20th September, 2017. The workshop succeeded the district annual review program. The Annual review provided an introduction to the workshop. Participants were briefed about the workshop at the end of the annual review program. The workshop schedule is presented in Appendix-3 and the workshop minutes in Appendix-4. Below is the summary of the workshop proceedings.
4.2.1. OPENING SESSION This session was also chaired by Mr. Lal Bahadur Sarki, Chairperson, District Coordination Committee (DCC), Bajura. The engagement workshop was convened after finishing the Annual Review under the same chairmanship of DCC chairperson without closing the Review session. However, the participants other than DCC body, DCC/DTO officials and head, deputy head and executive officers of RM/M were requested to leave the session after settlement of their per diem and travel allowances. In this session, TMO facilitator Mr. Hom Nath Lamsal gave a presentation on RAP’s engagement strategy highlighting the key thematic areas for discussions.
4.2.2. DISCUSSION SESSION The discussion session started with a brief presentation on the methodology of the workshop and its focussed areas. The entire session was facilitated by TMO facilitator Mr. Hom Nath Lamsal with assistance from DTA colleagues, Mr. Lamsal briefed participants on the thematic areas that need to be discussed and the method of prioritising the issues. The participants were divided into 3 groups in a random manner. All 3 groups were asked to hold discussion on all six thematic areas and were assigned different places for brainstorming in the group exercises. The TMO representative and DTA made efforts to clarify any doubts the participants had during the brainstorming session. The participants had been provided with chart paper to note their conclusions drawn from the discussion on the thematic areas for the presentation on the floor. The session lasted for about three hours. Each group had a representative who presented on the group’s behalf.
2 Mr. Narendra Kumar Rokaya (chairperson of DCC), Mr. Praksh Raj Paudel (LDO, Bajura), Mr. Janga Bahadur Thapa ( DTO Chief, Bajura). Page 6
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The findings of the groups are consolidated and presented in the table below. Area Problem / Issue / Need Possible solutions
No policy harmonisation. Harmonisation of policy among all implementer partners. Difficulties in making new As per the constitutions rights for rule/regulations and policies all the locals and central policy due to unavailability of should be made for centre GoN centre and province act, and province and it should be rule/regulation and policy. implied everywhere.
Unfair distribution of First priority should be given to the revenue/centre GoN grand. topography and undeveloped area and centre GoN should be added the additional grand for the most remote and undeveloped area. No any proper training for Provision of trained advocate in the advocate/unclear law local body and policy. Improper agreement of Authority given to the local body to human resources manage the human resources as Policy per needs. Land acquisition policy not Land acquisition provision should clear and sufficient be realistic and simplify/consideration of environment and climate change as well as minimum losses of private property during the construction. M & E policy not effective, M and E system should be not clear the role of local effective, independent and elected representative. empower with delicate some authority. Lack of working guidelines/ Deficiency of local resources for circulars for fund allocation. compensation so Policy for budget
allocation only after preparation of
DPR. No sufficient and fairly Centre GoN should be added the allocation of budget from additional grand for the remote centre and undeveloped areah No periodic and master Preparation of periodic and master plan. plan and and should follow it. Planning No VTMP and MTMP in line Preparation and verification of with the changed context. VTMP and MTMP from respective No DPR of project before field.
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implementation or DPR should be mandatory before incomplete. its implementation and awareness arise about the DPR and its No properly follow the importance. planning cycle, project Project selection process should be selection direct from central participatory and encourage more without addressing the local people participation. need and prioritization Lack of sufficient maintenance fund in the Some budget must be allocated to district maintenance also during planning/ asset management plan should be Process of planning cycle prepared. incomplete Provision of strict follow of rules, creating an duty oriented environment informing all the local Lack of human resource. people Provision of alternative human
resource until selection from PSC. Low budget allocation.
Budget should be allocated in line Onedoor planning process. with DPR. Planning should be onedoor system. Not giving priority to public Properly follow the participatory voice/ dissatisfaction in planning process, selection of project selection. project as per need & demand. Procurement process to be Review & revised the PPA & time consuming, lots of PPR, simplify the procurement paperwork, lack of process, PPA & PPR should be competent human implementable in all geographical resources. region. Practices of hidden Provision of appropriate rules for contractor in user user committee and strict follow Implementation committee contracting of these rules. (maintenance, system. Establishment of bank in every upgrading, Problem of timely local level and to be stablished sustainability) disbursement of fund. the direct fund transfer mechanism. Lack of competent human Provision of competent human resources resource at local level, provide skill enhancement training Insufficient survey Provision of sufficient equipment. equipment and machineries. Implementation without Compulsion of DPR, EIA/IEE DPR, EIA/IEE, not follow before its implementation from the design standard, even concerned authority, provision of Page 8
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if DPR, EIA/IEE are done reward & punishment. but not followed Preparation of QCP & QMP and Insufficient field verification its effective implementation as by technical person well as third party monitoring, surprise monitoring by senior level. Provision of reward and Poor Quality of work punishment system, provision of
registered permanent UCs for
those project selected for the UCs contacting system. Provision of collection of tax rate Difficulty in collection of as according to geographical public contribution, local variation in local level resources and local tax as according to government Compulsion of preparation of law schedule before implementation No any schedule by users committee. preparation of Manage budget as per DPR, implementation by user preparation of periodic, master & committee annual plan and its Ad hoc of planning budget. implementation. While fixing the district rate District rate. attention must be given to geographical variation. District rate not according While fixing the district rate to geographical variation. attention must be given to geographical variation also. Unbalance distribution of First priority should be given to grand from centre GoN the geography area and centre
GoN should be added the
additional grand for the most remote and undeveloped area. Lack of identification/ Need of skilled manpower, and collection of internal raise awareness and legal resources and tiring legal process should be simplify. process. Delayed budget transfer Timely disbursement of budget. Funding Difficulties on budget Budget should be allocated and allocation/transfer to ward transfer to ward level. level. Lack of coordination Close relationship must be between elected developed between staffs and representative and staffs elected representative. Lack of account software to Develop suitable software for manage fund local level and uses. Lack of banking facility in Provision of compulsion for bank local level to go to all local level Uncertainty of budget from Annual Budget from central centre level government should be
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predictable, provision of additional grand from the central government for the remote and
undeveloped area Unclear guideline for Guideline should be clear. planning and spending the budget. Newly formed local Build up the sufficient government has not own infrastructure. land and insufficient infrastructure. Insufficient logistic facility Well setup the office as per need. (vehicle, furniture, communication, electronics devices etc.). Unclear organogram, act & Formulate the clear organogram, regulation. make the required act and regulation, and update the existing law and policy. Lack of competent human Timely fulfil all vacant position Organisational resource and policy for selection of Structure (GoN required human resource from & private) local level Lack of communication Need to setup well with local level and communication system and stakeholders coordination network. Lack of proper training to Training for elected body as well all human resources as staffs about on service delivery by local level, plan should be made for capacity building and implement. Lack of coordination Co-ordination between office and among stakeholders. stakeholders to be maintained Current human resources Develop of system of working management difficulties. model, stablished the reward and punishment system. Lack of regular/surprise Standardisation of monitoring monitoring as per the reporting format and implement it. needs Lack of ownership of the Awareness arise. projects. No timely monitoring and Depute/recruit adequate technical evaluation due to manpower. Monitoring and inadequate manpower Evaluation No transparency & Provision of effective public accountability. hearing, public audit and social audit. Standard template for Standardisation of monitoring reporting not available reporting format and provision of third party checking No effective Monitoring Result-based M/E with objectively Page 10
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verifiable indicators to be in place Lack of effective monitoring Every entity/individual should he and evaluation system held accountable for the task they performed with provision of rewards and punishment No M&E system at 3 stage Compulsion of monitoring at least 3 stage (before, during and after). Monitoring by the person Provision of effective monitoring who itself is implementer of from third party the project Lacking Transparency of Monitor and Evaluation reports M&E reports. should be presented in public audit for transparency. Indicator identification Indicator of M&E should be found to be improper, not verifiable, monitoring must be linked with the objective carried out only after proper knowledge of project objective. 4.2.3. CLOSING REMARKS Following the presentations by each group, the facilitator invited the chair of the workshop (DCC chairperson) for his remarks and requested to close the event formally. In his closing remarks, DCC chairperson thanked all the participants for their attendance in the program as well as to DFID for continuing RAP3 in Bajura. He also opined that RAP 3 should harmonize its activities and resources based on the district needs and priorities. He also highlighted on the support required for DCC itself for effective mobility and monitoring in the district. He expressed his hope for extension of RAP3 programme in the upper remote area of Bajura as this area is lacking behind in development than the lower area. Finally, he closed the workshop expressing thanks to RAP for creating a common platform to share development issues and constraints prevailing in the district.
4.3. KEY OUTPUTS OF THE WORKSHOP Key outputs of the workshop are:
The workshop participants had a common understanding about the overall objectives and scope of RAP 3. The process of engaging key district stakeholders in different areas was initiated. Major development issues in the areas of human resource development, funding, office facilities and equipment. A set of recommendations to resolve the major issues/problems obstructing the development were identified. Summary of discussion is presented below. The common issues in all thematic sectors are:
Policy issues: On account of transitional phase of state re-structuring, there exist tremendous chaos and ambiguities among the recently elected local level representatives. Even though some statutory provisions have been put in place, necessary acts, regulation and directives required for full-fledged functioning of the local units are yet to be enforced by the central government. After enactment of necessary statutes and related rules and directives, a lot of policy related hindrances and constraints will start popping up in different areas of local development. The Page 11
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existing local development policies including those related to RTI needs to be revisited and amended in line with the new acts and regulation. Haphazard planning process: There often seems political influence in project selection. Poor sector wise and periodic plans, lack of feasibility study and detail project report of projects selected, exclusion of voices of disadvantaged groups in the planning process and no meaningful participation of target beneficiaries at local level are the major pitfalls in the current regime of local development planning. Prioritisation of projects: The projects have not been prioritised based on ground reality and the projects have not been formulated and designed paying due regards to the need of direct beneficiaries. Improper implementation: Incompetent and inadequate workforce, lack of technology, tools and equipment, delayed authorisation and release of budgets, politicisation of development projects and very poor quality management system have been major issues in implementation. Inadequate funding; More demands vs less resources, R/Municipalities’ inability to generate internal resources due to less economic activities in the district, improper utilisation of available fund, delayed fund transfer from the central government/ministry are the common issues identified in the EW. Weak Organisational Infrastructure: Newly formed R/Municipalities are lacking basic infrastructural prerequisites like an office building/facilities and adequate and competent workforce for regular functioning of their offices. Ineffective M & E: Lack of result-based monitoring and evaluation with sufficient documentations is a common issue. There is no mandatory provision of providing feedback to the implementation team for improvement and rectification in works performed. There does not exist a systematic approach to tracking progress and quality in development projects. M & E is carried out as a ritual just for the purpose of formalities. 4.4. WORKSHOP EXPENDITURE The total expenditure of the CIM, annual review and engagement workshop stands at NPR. 181,062. Detail breakdown is presented in Appendix-5
Appendix-1: CIM Meeting Minutes
List of participants with position and address in English
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S.N. Name of Participants Designation Office/Organization 1 Prakash Raj Paudel LDO DCC, Bajura 2 Junga Bahadur Thapa DE DTO, Bajura 3 Hikmat Rawal Engineer DTO, Bajura 4 Khim Bahadur Khilang Accountant DCC, Bajura 5 Maniram Khatri Internal auditor DCC, Bajura 6 Ram Bdra B.K Accountant DCC, Bajura 7 Janak Rokaya Sub- engineer DTO, Bajura 8 Hira Bahadur Rokaya Assistant Sub Engineer DTO, Bajura 9 Ramesh Neupane DTL RAP3, Bajura 10 Surat Kunwar OM RAP3, Bajura 11 Binita Poudel GE RAP3, Bajura
Summary of CIM Assessment Score:
Thematic Key elements Baseline Current Year Year Year Area Score Year 2014 2015 2016 year 2017 Score Score Score 2013 Score 1.Planning 1.1 Asset Management 5.0 5.40 5.6 7.00 7.5 Prioritisation 1.2 Asset Management Planning 2.0 8.00 4.9 7.00 8 2. Technical 2.1 Asset Management 2.0 3.60 4.8 8.00 9 Implementation 2.2 Road Project Management 2.0 2.30 4.1 5.00 5.5 2.3 Road Network Condition 2.0 2.00 3.3 4.00 6 2.4 Road Network Standard 4.0 2.50 3.6 3.60 4.5 3. Financial 3.1 Maintenance Funding 0.0 3.00 3.0 3.50 4 3.2 Financial Management 0.0 2.50 2.4 5.00 6 Procedures 3.3 Fund Disbursement 2.0 3.30 3.8 6.00 8 4. 4.1 Institutional Relationships 4.0 2.50 5.3 6.00 8 Institutional 4.2 MCPM 4.00 2.00 6.3 5. Social Discussion and Political Average 2.43 3.55 3.89 5.19 6.62
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CIM Meeting Minutes
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Appendix-2: Field Itinerary
Month Date Activities Transport Mode Sept 04 Maure - Martdi By Public vehicle Sept 04 Coordination with DCC/DTO at BAJ Sept 05 Preparation for CIM Assessment at BAJ Sept 06 CIM Assessment Sept 07 Preparation for the Workshop Sept 08 Travel to Achham By Bike Sept 09 Travel to Nepalgunj By Car Sept 10 Travel to HUM By Air Sept 10 Preparation for the Workshop and coordination with DCC/DTO at HUM Sept 11 CIM Assessment Sept 12 Annual Review/Engagement Workshop at HUM Sept 13 Fly to Nepalgunj By Air Sept 14 Travel to DAD By Car Sept 15 Travel to BAJ By Car Sept 16,17 Financial Audit of RAP BAJ Sept 18,19 Preparation for the Workshop Sept 20 Annual Review/Engagement Workshop at BAJ
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Appendix-3: Workshop Schedule
Office of the District Coordination Committee Rural Access Programme 3 (RAP 3) Bajura Annual Review and Municipal Engagement Workshop Schedule 20 September 2017
Time Activity Responsibility First Session 10:00 – 10:30 Registration of participants Organiser 10:30 – 10:45 Nomination of Chairperson & Guest Facilitator Introduction of Participants Facilitator Welcome Speech Janga Bahadur Thapa, DTO 10.45 – 11.15 Chief, Bajura Workshop Objectives Prakash Raj Paudel, LDO, Bajura 11:15 -12:00 Presentation on RAP3 BAJ progress Ramesh Neupane, DTL, Bajura Second Session 12:00 – 12:30 Presentation on Municipal Engagement Ramesh Neupane, DTL, Bajura strategy of RAP 3 12:30 – 12:35 Groups on division Facilitator 12:35 – 12:50 Tea Break Organiser 12:50 – 15:00 Groups discussion on Six Thermic Area Ramesh Neupane, DTL, Bajura 15.00 – 15:30 Break Tea & Snack Organisers 15.30 – 16.00 Presentations by Groups on Priority Issues Ramesh Neupane, DTL, Bajura 16:00 – 16:50 Addresses by Guests: CDO, political Facilitator parties representative, Guests 16:50 – 17:00 Closing Remarks by Chairperson Facilitator
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Appendix-4: Workshop Minutes
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List of participants with position and address in English
S.N. Name of Attendees Designation Organisation/Office
1 Narendra Kumar Rokaya Chairperson DCC Bajura 2 Dipak Bikram Shah Mayor Budiganga Municipality 3 Padam Baduwal Mayor Badimalika Municipality 4 Govinda Malla Chairperson Himali Rural Municipality 5 Nar Bahadur Rawal Chairperson Chhededhaha Rural Municipality 6 Sunita Kkumari Mijar Vice-Chairperson DCC Bajura 7 Kabita Kumari Buda (Bista) Vice-Mayor Badimalika Municipality 8 Tara Khati (Thapa) Vice-Mayor Budiganga Municipality 9 Shristy Regmi Vice-Mayor Budinanda Municipality 10 Radika Sunuwar Vice-Mayor Triveni Municipality 11 Kunti Budha Vice-Chairperson Chhededhaha Rural Municipality 12 Sita Thapa Vice-Chairperson Gaumul Rural Municipality 13 Aina Giri Vice-Chairperson Pandavgufa Rural Municipality 14 Mina Budha Vice-Chairperson Shwamikartik Rural Municipality 15 Shuvadra Pande Representative Nepali Congress Bajura 16 Pur Bahadur Rawal Representative CPN UML 17 Kanta Bahadura Shahi Representative RPP 18 Prakash B.K. Representative PRR Democracy 19 Luk Bahadur Chhetry CDO DAO, Bajura 20 Prakash Raj Poudel LDO DCC, Bajura 21 Man Bahadur Rawal Representative DADO Bajura 22 Janga Bahadur Thapa DE DTO Bajura 23 Maroj Kumar Shahi Representative DLSO Bajura 24 Pema Badu Representative WCO Bajra 25 Khandra Saud Act. Executive Officer Triveni Municipality 26 Purna Bahadur Shah Executive Officer Budiganga Municipality 27 Ganesh Basnet Executive Officer Chhededhaha Rural Municipality 28 Dambar Bahadur Thapa Executive Officer Gaumul Rural Municipality 29 Gaurikanta SanJyal Executive Officer Himali Rural Municipality 30 Gokarna Regmi Executive Officer Pandavgufa Rural Municipality Accountant -Internal 31 Maniram Khatri DCC Bajura Auditor 32 Chakra Raj Joshi Coordination Officer DCC Bajura 33 Prakash Singh Chairperson FNJ Bajura 34 Dev Bahadur Rokaya Chairperson FNCCI Bajura 35 Kashi B.K. Chairperson NGO Federation Bajura 36 Krishna Oli Station Managar Radio Bajura 37 Rama Rawal Journalist Radio Pourakhi Bajura 38 Padam Saud Progrram Office PeaceWin Bajura 39 Sarjan Budha Member LRCC- MTCDR 40 Padmadevi Saud Member LRCC- MTCDR Page 24
A Report on CIM Assessment, Annual Review and Municipal Engagement Workshop, Bajura
41 Dev Bahadur Bista Secretary LRUC Selifal- MKDR 42 Laxman Ukheda Secretary LRUC Badimalika-MKDR 43 Jayabir Saud Secretary LRUC Maure-Toli , MTCDR 44 Narendara Saud Chairperson LRUC Dhaulapuri, MTCDR 45 Jhankari Neupane Chairperson LRUC Chhatara, MTCDR 46 Indra Prasad Adhikari SDO RAP3 Bajura 47 Binita Paudel GE RAP3 Bajura 48 Bhahadur Singh Bohara SM RAP3 Bajura 49 Gopal Hamal SM RAP3 Bajura 50 Ser Bahadur Bohora DCO RAP3 Connect 51 Surat Kunwar OM RAP3 Bajura 52 Suraj Baduwal Journalist Bajura Aawaj 53 Khadka Bahadur Rana Office Helper DCC Bajura 54 Ramesh Neupane DTL RAP3 Bajura
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Appendix-5: Expenses of the Workshop
Expenditure Summary Venue: DDC Hall, Bajura Date: 20 September 2017 A) Annual Review Estimate Expenditure SN Particulars Unit Remarks Qty. Days Rate (Nrs) Amount (Nrs) Qty. Rate (Nrs) Amount (Nrs)
1 Snacks and tea Person 65 1 200 13,000 9,960.00
Workshop allowance to the 2 Person 60 1 1,000 60,000 participants Allowance (travel days) to 3 Person 9 5 1,000 45,000 the participants Accommodation to the 4 Person 9 5 1,000 45,000 participants Allowance (travel days) to 5 Person 3 4 1,000 12,000 the participants 146,900.00 Accommodation to the 6 Person 3 4 1,000 12,000 participants Allowance (travel days) to 7 Person 12 2 1,000 24,000 the participants Accommodation to the 8 Person 12 2 1,000 24,000 participants Transporation to the 9 Person 9 2 500 9,000 participants
10 Stationeries Person 60 1 200 12,000 10,000.00
11 Handous (15*60) Pages 900 1 3 2,700 2,160.00
12 Hall Rent Day 1 - -
Misc. (drinking water, 13 Nos. LS 1 6,300 6,300 4,042.00 banner, generator, etc) Total of (A) 265,000 173,062 B) CIM
1 Allowance to the participants Person 10 1 1,000 10,000 8,000.00
Total of (B) 10,000 Grand Total (A+B) 275,000 181,062
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Appendix-6: Photographs
Photo 1: CIM Assessment at DDC hall
Photo 2: LDO delivering program objectives Page 27
A Report on CIM Assessment, Annual Review and Municipal Engagement Workshop, Bajura
Photo 3: Participants Raising the Queries
Photo 4: DTL Addressing the Participants Queries
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A Report on CIM Assessment, Annual Review and Municipal Engagement Workshop, Bajura
Photo 4: Municipal Representatives in group exercises
Photo 5: Groups C representative presenting his group findings Page 29