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PORT PHILLIP CITY COUNCIL ELECTRIC LINE CLEARANCE MANAGEMENT PLAN 2020-2021 Authorised by: Anthony Trail, Manager – Open Space & Recreation Services Authorisation date: 31/3/2020 Reference: TRIM 62/02/142 Version: 1 (Date: 31/3/20) City of Port Phillip Electric Line Clearance Management Plan – 2019-2020 Page 1 Contents Regulation 9(2) – Preparation of Management Plan ............................................................. 3 Regulation 9(3) – Preparation of Management Plan ............................................................. 3 (a) Name, address and telephone number of the responsible person ............................... 3 (b) Individual responsible for the preparation of the management plan ............................. 3 (c) Persons responsible for carrying out the management plan ........................................ 4 (d) The telephone number to contact in an emergency ..................................................... 4 (e) The objectives of the plan ........................................................................................... 4 (f) The land to which the management plan applies......................................................... 5 (g) The location of important vegetation ........................................................................... 5 (h) The means to identify a tree specified in paragraph (g): .............................................. 6 (i) The management procedures to ensure compliance with the Code ............................ 7 (j) The procedures adopted if not practicable to comply with AS4373 ........................... 11 (k) A description of each alternative compliance mechanism ......................................... 12 (l) Details of each approval for an alternative compliance mechanism .......................... 12 (m) Measures to assess the performance of the responsible person ............................... 13 (n) Audit processes ........................................................................................................ 14 (o) Qualifications and experience ................................................................................... 16 (p) Notification and consultation procedures ................................................................... 18 (q) Dispute resolution procedures................................................................................... 18 Regulation 9(4) – Sag and Sway ........................................................................................ 19 Regulation 10 – Obligations relating to management plan ................................................. 19 Regulation 11 - Exemptions ............................................................................................... 20 SCHEDULE 1 – CODE OF PRACTICE FOR ELECTRIC LINE CLEARANCE ................... 20 PART 2 – CLEARANCE RESPONSIBILITIES ................................................................... 20 DIVISION 1 – ROLES OF RESPONSIBLE PERSONS ...................................................... 20 DIVISION 2 – MANNER OF CUTTING AND REMOVING TREES ..................................... 24 DIVISION 3 – NOTIFICATION, CONSULTATION AND DISPUTE RESOLUTION ............. 26 DIVISION 4 – ADDITIONAL DUTIES OF RESPONSIBLE PERSONS ............................... 28 PART 3 – MINIMUM CLEARANCE SPACES .................................................................... 29 DIVISION 2 – ALTERNATIVE COMPLIANCE MECHANISMS ........................................... 29 Appendix 1 – City of Port Phillip zoned areas of pruning .................................................... 30 Appendix 2 – Scheduled inspection and pruning program .................................................. 31 Appendix 3 – Graphs and diagrams of applicable distances .............................................. 32 Appendix 4 – Example of tree inventory system data ......................................................... 37 Appendix 5 – List of Council Heritage Trees ...................................................................... 38 City of Port Phillip Electric Line Clearance Management Plan – 2019-2020 Page 2 The following sections are in accordance with Regulation 9 (Preparation of Management Plan) of the Electricity Safety (Electric Line Clearance) Regulations 2015. Regulation 9(2) – Preparation of Management Plan Before 31 March in each year, a responsible person must ensure that a management plan relating to compliance with the Code for the next financial year is prepared In early March each year Council’s Governance Department sends a checklist regarding the preparation of its Electric Line Clearance Management Plan (ELCMP) for the next financial year to the Manager of Open Space and Recreation. The checklist outlines the completion due date of 31 March, as required by the Electricity Safety (Electric Line Clearance) Regulations 2015. The ELCMP is prepared by Council officers and submitted to the General Manager Infrastructure and Amenity for approval. A formal response to Governance Department is required by the Manager of Open Space and Recreation that includes comments and details of any changes to the ELCMP. If Council is requested by ESV to submit its ELCMP within 14 days, Council officers will ensure its ELCMP is sent to ESV via email or hard copy (as requested) by the due date. The ELCMP is available via Council’s website: www.portphillip.vic.gov.au Regulation 9(3) – Preparation of Management Plan (a) Name, address and telephone number of the responsible person Name: Port Phillip City Council CEO: Peter Smith Address: 99A Carlisle Street, St Kilda, Victoria 3182 Telephone No.: 03 9209 6777 Email Address: [email protected] (b) Name, position, address and telephone number of the individual who was responsible for the preparation of the management plan Name: Anthony Traill Position: Manager – Open Space and Recreation Services Business Address: 99A Carlisle Street, St Kilda, Victoria 3182 Telephone No.: 03 9209 6203 Email Address: [email protected] City of Port Phillip Electric Line Clearance Management Plan – 2019-2020 Page 3 Name: Lachlan Johnson Position: (Acting) General Manager – Infrastructure & Amenity Business Address: 99A Carlisle Street, St Kilda, Victoria 3182 Telephone No.: 03 9209 6601 Email Address: [email protected] (c) Name, position, address and telephone number of the persons who are responsible for carrying out the management plan Name: Mark Fusco Position: Coordinator – Parks Services Business Address: 99A Carlisle Street, St Kilda, Victoria 3182 Telephone No.: 03 9209 6475 Email Address: [email protected] Name: Greg Mitchell Position: Senior Arborist – Parks Services Business Address: 99A Carlisle Street, St Kilda, Victoria 3182 Telephone No.: 03 9209 6218 Email Address: [email protected] (d) The telephone number of a person who can be contacted in an emergency that requires clearance of a tree from an electric line that the responsible person is required to keep clear of trees Name: Port Phillip ASSIST Emergency Tel No.: 03 9209 6777 (e) The objectives of the plan The objectives of this management plan are: • Public safety • Provide a safe working place for employees and service providers • To comply with the current Regulations and Code of Practice • Electrical safety • Minimise fire starts • Reliability of supply • Management systems to maximise and maintain the environment and amenity value of the Council’s street trees • Protect areas of important vegetation • Maintain community satisfaction with the manner in which the necessary works required by the Act are performed City of Port Phillip Electric Line Clearance Management Plan – 2019-2020 Page 4 (f) The land to which the management plan applies by the inclusion of a map See Appendix 1 for the map that identifies the municipal boundary of the City of Port Phillip and zoned areas of pruning. The City of Port Phillip is an inner urban Council and as such the entire municipality is a declared Low Bushfire Risk Area (LBRA). Before submitting this Plan each year, officers will check for any changes to the Bushfire Risk Area and update the Plan accordingly. At this time Council does not have details of the number of spans within its municipal boundaries; however, we are in the process of requesting this information from the Distribution Businesses (DBs). All trees within the municipality are inspected annually for electric line clearance requirements and details are recorded within Council’s tree inventory system. (g) The location of each area that the responsible person knows contains a tree that the responsible person may need to cut or remove to ensure compliance with Code and that is – i. native: For the purposes of this Plan, “native” means trees that are remnant and indigenous to the City of Port Phillip. Currently there are no “native” trees affected by this ELCMP. If any tree is identified as “native”, its status will be updated in Council’s tree inventory system and this Plan will be updated annually to reflect those changes. ii. listed in a planning scheme to be of ecological, historical or aesthetic significance: Trees located in St Vincent Gardens (in Albert Park) and St Kilda Botanical Gardens are protected under Heritage Overlays within the Port Phillip Planning Scheme. iii. of cultural or environmental significance: City of Port Phillip Electric Line Clearance Management Plan – 2019-2020 Page 5 The City of Port Phillip contains a number of streets with trees of cultural or

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