AGENDA**
W. BIEDENBACH, CHAIRMAN REGULAR MEETING J. HOLCOMB, VICE CHAIRMAN OF THE UTILITIES COMMISSION B. BRITZ-PARKER, SECY.-TREAS CITY OF NEW SMYRNA BEACH, FLORIDA J. DAVENPORT, ASST. SECY.-TREAS. TO BE HELD MONDAY, OCTOBER 16, 2017, AT 6:00 P.M. L. GRIFFITH, COMMISSIONER RD (Officers Appt. 9-21-17) 200 CANAL STREET, DEBERRY ROOM, 3 FLOOR W. PRESTON, LEGAL COUNSEL NEW SMYRNA BEACH, FLORIDA W. MITCHUM, GM/CEO
ROLL CALL
1. Agenda Changes, Additions and Deletions
2. Public Participation
*3. Approval of Consent Items a. T Minutes of Regular/Reorg. U.C. Meeting Held 9-21-17 (U.C. and State Requirements) b. T “Red Flag” Identity Theft and Prevention Program – Annual Report October 2017 – B. Bilinski (Federal, State, and U.C. Requirements) c. T Extension of Work Authorization for Integrated Business Group (IBG – Sole Source) – DBA Services – B. Keehn (U.C. and State Requirements) d. T Acceptance of Social Media Policy – Addition to Human Resources Manual (HRM) – B. Pitcher (Federal, State, and U.C. Requirements) e. T Electric Fleet Vehicles – Bucket Truck (1) AM55E and Bucket Truck (1) AT48M – (Recommend Awards to Altec Industries, Inc.) - M. Mines (U.C. and State Requirements) f. T Water Resources Dept. FY2018 Budget Fleet Vehicle Purchases (10 Total Units) – (Recommend Awards to Alan Jay Automotive Network, Ring Power Corporation, and Orlando Freightliner Inc.) – D. Hoover (U.C. and State Requirements) g. T Developer’s Agreement and Addendum – HIG Insurance (S.R. 44/Oliver Drive) – CSSS, LLC – D. Wainscott (U.C. and State Requirements) h. T COB Building Envelope and Building Repairs Project – Change Order No. 4 – D. Wainscott (U.C. and State Requirements)
4. General Manager=s Report – R. Mitchum a. Financial Status – Preliminary, Unaudited September 2017 – B. Bilinski
5. Commission Counsel=s Report a. Legal Opinion Regarding Renewal Terms of Audit Agreement
6. Old Business
7. New Business
PAGE TWO OF TWO
W. BIEDENBACH, CHAIRMAN J. HOLCOMB, VICE CHAIRMAN B. BRITZ-PARKER, SECY.-TREAS AGENDA** J. DAVENPORT, ASST. SECY.-TREAS. L. GRIFFITH, COMMISSIONER REGULAR MEETING (Officers Appt. 9-21-17) OF THE UTILITIES COMMISSION W. PRESTON, LEGAL COUNSEL CITY OF NEW SMYRNA BEACH, FLORIDA W. MITCHUM, GM/CEO TO BE HELD MONDAY, OCTOBER 16, 2017, AT 6:00 P.M. 200 CANAL STREET, DEBERRY ROOM, 3RD FLOOR NEW SMYRNA BEACH, FLORIDA
8. Possible Other Business - Time for Commissioners
a. T U.C. Commissioner Representation on City of NSB Economic Development Advisory Board (EDAB) – R. Mitchum
T A Check Mark Indicates Items For Which Commission Approval Has Been Requested On This Agenda Please Note B Most Discussion Items Will Not Have Documentation, Will Be Listed On Agenda Only
* Consent items to be approved as recommended or accepted as appropriate without further comments unless discussion is requested by Commissioner. ** Pursuant to Section 286.0105 of the Florida Statutes, if an individual decides to appeal any decision made by the Utilities Commission, City of New Smyrna Beach, Florida, with respect to any matter considered at a meeting or a hearing, that individual will need a record of the proceedings, and will need to ensure that a verbatim record of the proceedings is made. The transcription of such a verbatim will be provided an individual at a cost to be determined by the Utilities Commission in accordance with the full cost to reproduce such transcriptions and copies. ** In accordance with the American with Disabilities Act, persons needing special accommodations to participate in this proceeding should contact the individual or agency sending notice no later than two days prior to the proceeding at the address given on the notice.
AGENDA ITEM 3-a
MINUTES OF REGULAR (REORGANIZATIONAL) MEETING OF THE UTILITIES COMMISSION, CITY OF NEW SMYRNA BEACH, FLORIDA, HELD THURSDAY, SEPTEMBER 21, 2017*, AT 6:00P.M., AT 200 CANAL STREET, NEW SMYRNA BEACH, FLORIDA
(*RESCHEDULED FROM9-18-17- CITY RESCHEDULED UC COMMISSIONER APPOINTMENT TO 9-19-17)
Chairman Biedenbach opened the regular meeting. Commissioner Britz-Parker led in the pledge of allegiance and Chairman Biedenbach provided the 'invocation.
Chairman Biedenbach asked Mrs. Simmons, did Commissioner Davenport get called in or· are we still minus.
Mrs. Simmons stated that Commissioner Davenport had indicated he was going to try to call in but may not have real good reception*. (*in Atlanta airport)
Chairman Biedenbach then stated okay, would you please call the roll at this time.
A majority of the Commissioners were in attendance as follows:
Chairman William E. Biedenbach Commissioner Bernadette Britz-Parker Commissioner James Davenport* (*Initially Absent I Participated Partially During Mtg. via Conference Phone) Commissioner Lee B. Griffith Commissioner Jack Holcomb
Others in attendance were as follows: R. Mitchum, General Manager/ CEO; T. Beyrle, Director of System Ops. & Generation; M. Mines, Interim Director of Electric Operations; D. Hoover~ Direc~or
(I) Reorganizational Item
(I-a) Election of Officers:
Chairman Biedenbach stated we have election of officers tonight. We need a President, a Vice President, a Secretary-Treasurer, and an Assistant Secretary-Treasurer. At this point I will open the nominations for the President or for the Chair. MINUTES OF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 2
(I-a) Election of Officers (cont.):
Chairman: Commissioner Britz-Parker stated I nominate Commissioner Biedenbach.
Commissioner Holcomb stated I think we just, I'm good with keeping it the way we got it moving forward.
Chairman Biedenbach stated can we just do that, keep it the way we had it and move forward.
Mr. Preston stated you can do a blanket appointment for a reappointment process.
Chairman Biedenbach then stated Commissioner Griffith?
Commissioner Griffith stated Mr. Chairman I was just going to suggest that perhaps Commissioner Davenport take my place since I'm kind of rotating out. So with that probably you all please stay where you are and Asst. Secretary-Treasurer ...
Chairman Biedenbach interjected in other words he gets nominated for a job because he isn't here.
After some laughing, Commissioner Griffith stated I would like to respectfully nominate Co~issioner Davenport. Then added I'll be happy to call him later.
Chairman Biedenbach stated okay, then let's, let's just go through the three that are here and we'll do the fourth one for Commissioner Davenport and you can infonn him that he is the new guy. All right, all right, call the roll on the Chairman (nomination), please Mrs. Simmons. ·
Aftet the roll call, Chairman Biedenbach was unanimously elected as Chairman for the ensuing year.
Vice Chairman:
Chairman Biedenbach stated okay, Vice President, open for nominations.
Commissioner Britz-Parker stated Vice Chair.
Chairman Biedenbach stated Vice Chair, thank you.
Commissioner Britz-Parker stated I nominate Commissioner Holcomb.
Sustained, anybody else, Mrs. Simmons please.
After the roll call, Commissioner Holcomb was unanimously elected as Vice Chairman for the ensuing year. MINUTES OF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 3
(I-a) Election of Officers (cont.):
Secretary-Treasurer:
Chairman Biedenbach then stated to Commissioner Holcomb you're going to have to, I can't do her.
Commissioner Holcomb stated okay, okay so she's Treasurer right.
Chairman Biedenbach stated yes, Treasurer, Secretary.
Commissioner Holcomb stated I nominate, make a motion to nominate Commissioner Britz Parker for Treasurer (Secretary-Treasurer).
Commissioner Griffith stated second.
Chairman Biedenbach stated any, then Mrs. Simmons call the roll.
After the roll call, Commissioner Britz-Parker was unanimously elected as Secretary Treasurer for the ensuing year.
Assistant Secretary...;Treasurer: Chairman Biedenbach stated to Commissioner. Griffith do you want to, go ahead and just nominate Commissioner Davenport and we'll ... ·
Commissioner Griffith stated I nominate Commissioner Davenport for Asst. Secretary Treasurer.
Chairman Biedenbach stated okay, Mrs. Simmons call the roll please.
After the roll call, Commissioner Davenport W(lS unanimously elected as Asst. Secretary Treasurer~
Chairman Biedenbach then stated don't miss meetings anybody, you will get a job.
The Slate of Officers for the upcoming fiscal year:
Chairman William Biedenbach Vice Chair Jack Holcomb Secretary-Treasurer Bernadette Britz-Parker Assistant Secretary-Treasurer James Davenport Commissioner Lee Griffith MINUTES OF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 4
(1) Agenda Changes, Additions and Deletions:
Chairman Biedenbach then stated Mr. Mitchum.
Mr. Mitchum stated yes sir.
Chairman Biedenbach continued by asking any additions or deletions?
Mr. Mitchum answered no sir.
(2) Public Participation:
Chairman Biedenbach stated okay, public participation at this time. Anybody in the audience would like to come forth and speak to us? Mayor?
Mayor Hathaway addressed the Commission by stating his name: Jim Hathaway, address: 58 Cunningham Drive, New Smyrna Beach, and by stating: also the Mayor of the City ofNew Smyrna Beach. Thank you Mr. Chair, Commissioners, for allowing me to speak to you this evening. On behalf of the citizens ofNew Smyrna Beach and on behalf of the City Commission of the City ofNew Smyrna Beach, it's my privilege and honor to thank each and every one of you for a job well done. For your staff being out there getting us up and running much quicker than many of our sister cities, I thank you all for a job well done. I want you to pass that along to each of your linemen, to your supervisors, to everybody that has anything to do with this utility, let them know how thankful and grateful we are as a City for what you have done. And I want to thank your PIO, she's, she was there with us at our EOC center, the job she did in terms of getting out that information on Facebook, for allowing people to know exactly where we were was just great and it worked very well for many people.
Mayor Hathaway continued and stated, now I know it was a stressful time for many of us and I want to clarify I got some kudos for something I really didn't do. And I want to clarify that all I did was when people couldn't get through to the U.C. on their telephone, they'd either text me or they could phone me or they caught me in a grocery store out on the street and told me they didn't have power. And what I did was basically text those information to your U.C. Chair, let him know these were houses that were still without power. I had nothing to do with turning anybody' s power on, I want you all to understand that. All I· did was basically pass the information forward.
Mayor Hathaway continued by stating I also wanted to clarify that there's a, there's a site out there on the web and it's called Next Door. And there's some, there's a little misinformation out there that says that the Mayor and/or the City Commission is trying to take over the Utilities Commission. Nothing could be further from the truth. The City ofNew Smyrna Beach and the Utilities Commission are working well hand in hand. We worked together on the Central Beach issue, we worked together right now on the Islesboro and Inlet Shores issue, and we're working on the 44, Glencoe extension of the sewer line, and we thank you all very much for working together with us on these projects. MINUTES OF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 5
(2) Public Participation (cont.):
(telephone ringing- Commissioner Davenport calling in to participate in meeting)
Chairman Biedenbach stated to Commissioner Davenport, the Mayor's in the middle of his speech, sit tight for minute and then we'll talk to you.
Commissioner Davenport stated the Mayor's going to make a speech? He then stated hi Mayor, how are you?
Mayor Hathaway stated I'm very well Commissioner Davenport, I'm glad you're here in spirit if not. .. , any way, in person, but thanks for being here.
Chairman Biedenbach stated go ahead to Mayor Hathaway.
Mayor Hathaway continued and stated let me just say again we are working very well together. Our individual units are working as a team, I think that's what the citizens, then the ratepayers want to see us do. And I hope there's, this miscommunication can be clarified, can be set straight, and the citizens can understand and the ratepayers can understand we have no way shape or form wish to take over any aspect of the Utilities Commission. We have enough on our own plates as a City government dealing with the issues at New Smyrna Beach. But I thank you all very much for allowing me to speak to you this evening, I wish you the best of success in your future. And thanks again, thank all your·lineman and everybody right down the line for what they've done. And I know that The Garlic is going to feed us all, we're looking forward to a good dinner for them thanking us. So thank you all very much.
Chairman Biedenbach stated Mayor, before you leave, it's not up here, it's out there. Just turn and look at those guys, there's some of them sitting there. Thank you all that are out there, you guys were ...
(Applause and standing ovation from U. C. Commissioners.)
Chairman Biedenbach then stated thank you Mayor.
Mayor Hathaway stated thank you very much, have a good evening.
Mr. Mitchum stated thank you.
Chairman Biedenbach stated anybody want to try and top that? Then stated go ahead sir.
Commissioner Davenport then stated I would like to talk to the Mayor.
Chairman Biedenbach stated Commissioner Davenport hang on a moment, we've got public participation at this point. MINUTES OF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 6
(2) Public Participation (cont.):
Commissioner Davenport stated okay, I'd like to share something before the Mayor leaves.
Commissioner Griffith stated he's gone.
Chairman Biedenbach stated it's too late, h~' s done gone.
Commissioner Davenport stated okay, thank you Mr. Chairman.
Mr. Allen addressed the Commission by stating his name: Walter Allen, address: 3 Lynn Court, New Smyrna Beach.
Chairman Biedenbach stated go ahead Mr. Allen.
Mr. Allen stated I just want to say, express my appreciation in what I've seen the Commission do, as they've always done, they always do a superb job. The staff, the employees, as they worked through a time of disaster, a time that you can really be distracted, but they performed well and utilized the resources to the max in meeting the·need of the community. Also one of the greatest things that I ... , I'm not a social media type person but a lot of people communicating with them. The way that they ·handled keeping the people informed, power goes out, no electric, communication's down, internet's down, and they have a sinart phone so they're able to keep informed. The Commission did far greater and better than any utility that I know around that went through the storm in communicating what was happening and what they were doing. The greatest feat that takes place in the whole thing is the internal communications with the people in the field getting information back to the person that can get it out there- great job. And I just say I know the people in this community appreciate it and I just say thumbs up.
Commissioner Holcomb stated absolutely.
Mr. Mitchum stated thank you sir.
Chairman Biedenbach stated thank you Mr. Allen. He then stated sir (to the next public participant).
The next person stated hi, my name's Ray Catheline, I reside at 2511 Glenwood Avenue. First to start off with I want to thank the U.C. for how they handled the storm. I wasn't here but I was able to get information about my house through using Next Door. I knew exactly when my power was turned back on before I even got back to town. This place runs good. Most, some of you don't know me, some of you do, I do hair in this town, a lot of people that work in this building sit in my chair. I just want to make sure that ... , I'm glad the Mayor said what he said and I hope that he was honest about the fact that the City's not trying to take this over because I have friends that live in New Smyrna Beach and I have friends that live in Edgewater that have FP&L. This place does a fantastic job and I'm going to make sure it stays that way. We're watching. And some of the information that I've gotten from the City MINUTES OF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 7
(2) Public Participation (cont.):
that I see about some of the ratepayers' money that is wanting to be used to hire an outside attorney to get a separate opinion on something, I believe on your line item 8. Don't quite understand that so I'd like to get some more information, that's why I'm here tonight. We're all ratepayers in this town, we like the rates that we have, I don't want to see us end up on FP&L rates. I've seen the differences in them, I've posted them online with the information that he was talking about that's been posted on that, so I'm the guy that posted it. Its public information, all of it came off line. So basically I just came here tonight to listen in, it's the first time I've been here, its time to get involved. I hope that some of you people came here because I came here too. You're going to see a lot more of us. So keep doing the job that you're doing, keep this place going the way that it's going, and I'm all good with that. So, thank you for your time.
Chairman Biedenbach stated thallk you sir. Anybody else? Seeing none I will close this portion of the meeting.
(3) Approval of Consent Items:
Chairman Biedenbach then stated, approval of consent items, anybody have anything that they want pulled? There being none from Commissioners, he asked can I have a motion to approve the consent items please?
Commissioner Griffith stated so moved; specifically a motion to approve consent items a. Minutes of Regular U.C. Meeting held 8-21-17, approve as submitted; item b. Utilities . Commission Meeting Schedule for 2018, approve as submitted; and item c. Smyrna Substation Improvements Project- CT Replacements and Associated Programming (Duke Energy FL/Master Services Agreement), approve the referenced Current Transformer (CT) Upgrade proposals at the Smyrna Substation to be performed by Duke Energy (under existing Master Services Agreement for specialty substation maintenance work/sole source) in the not to exceed amount of $140,000 and authorize the General Manager/CEO or his designee to execute the documents associated with this matter.
Commissioner Holcomb stated I'll second.
Chairman Biedenbach stated okay, so it's been regularly moved and seconded. Any discussion one way or the other? Commissioner Davenport are you okay with what's on there? ·
Commissioner Davenport stated absolutely, thank you sir.
Chairman Biedenbach then requested Mrs. Simmons to call a roll call vote on the motion.
Commissioner Griffith's motion then passed unanimously on a roll call vote. MINUTES OF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 8
(4) General Manager's Report:
(4-a) Financial Status- August 2017:
Chairman Biedenbach stated okay, I don't see Mr. Bilinski out in the audience, who is doing the, oh, I'm sorry.
Mr. Mitchum commented he's incognito tonight.
Mrs. Merchant addressed the Commission by stating good evening Commissioners, I'm Laurie Merchant, Controller for the Utilities Commission. ·Mr.·Bilinski is out of the state. For the month ended August 31, 2017, the Utilities Commission's change in net assets for the combined system is a positive $1.7 million. The balance in the fuel and purchased power account is an over recovery of$1.243 thousand, then corrected to million. Which is an increase of approximately $64,000 for the month. We are on track for year end as expected and do not anticipate any change in the rate at this time. Are there any questions?
Chairman Biedenbach stated Commissioner Davenport, did you hear that, do you have any questions?
Commissioner Davenport stated I do not.
Chairman Biedenbach stated okay, anybody else? Thank you.
(4-b) U.C. Emergency/Restoration Activities (Hurricane Irma):
Chairman Biedenbachtheil stated U.C. Emergency/Restoration Activities, Mr. Mitchum.
Mr. Mitchum stated this kind of speaks for itself, it's what the Mayor spoke to also, in how we tried to handle this last storm, as far as trying getting information out and getting out on Facebook, our website. And has included a lot of response we got from emails and different things of people communicating. I think the, what do you call it Facebook, which I'm not on, never been on it, but anyway from what I understand it was very valuable to a lot of people out there. And with this I just wanted to recognize and thank personally myself to all of our departments, the people behind the scenes, our linemen were out there the face of it, everything. Our water and sewer, people don't realize that if there's no power to those lift stations they scramble like crazy pumping and keeping stuff from backing up into houses. So it was a complete team effort, and the support behind them, H.R., also our LT. Department with communications, Customer Service manning the phone for us. It was a fantastic job and I wanted to personally say thank you to them myself, a fantastic job. And it's just a little ...
Commissioner Davenport stated may I interject there please Chairman Biedenbach.
Chairman Biedenbach stated hang on a minute, are you finished Mr. Mitchum.
Mr. Mitchum stated yes sir, thank you. MINUTES OF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 9
(4-b) U.C. Emergency/Restoration Activities (Hurricane Irma) (cont.):
Chairman Biedenbach stated go ahead Commissioner Davenport.
Commissioner Davenport stated I cannot really put into words about the positive statements and the, gosh the Facebook, and everything I saw about what you're doing getting out. Mrs. Pitcher, and whatever they're doing right now. I don't do Facebook but I know one thing, they bring it to me and it was so positive in the whole community. Thank you, thank you, thank you everybody, seriously, thank you. That's it.
Commissioner Holcomb stated can I put something in there too?
Chairman Biedenbach stated all right, yes, go ahead Commissioner Holcomb.
Commissioner Holcomb stated to Mr. Mitchum, we talked about last time you know getting better from Matthew to where we're at. ·Obviously, from what I saw, the, you know it's great to get power turned on·real quick but it tempers down the hostility the better the communication is.
Mr. Mitchum stated I think, and information and communication is a very big part.
Commissioner Holcomb stated yes, 100%. I think right now because everybody's got their attention, they're still on, they're still aware. Because I didn't know, like once I found it on Facebook and I had the website that's kind of where I hovered. And I was sitting next to my wife and she, I asked a question or something and she said oh, this is on. I said well how do you know that, well she scrolled to the bottom of the page and she put her phone number in and she got the texts. So I think right now while, in our next billing cycle or whatever, because everybody's attention's kind of, it's heightened, that all those means that we have for people that went through it that might want to know that to come back and say hey ifyoujust plug your cell phone number in you're going to get those alerts. You don't have to go to Facebook, and you don't have to go to Twitter, and you don't have to go ... I was, I was, at no point, because I had a lot of people asking me and it was so easy to answer them. Matthew I had no answers. This I could have, it was, it was effortless. So, great job, I mean when I tell you usually you get better from one to the next, I don't know that you've had gains like that from the communications. But it was just easier for me to talk to people and the last thing you want to do is start calling you guys to say hey this is off or that because I don't want to slow down getting the power turned on. So it was real easy just to direct everybody to the updates, but I think right now while you have everybody's attention, next billing cycle, I would put that out there, make sure everybody's aware, maybe hopefully see what people engage our you know our Face book and our texts; so that was it.
Mr. Mitchum stated I appreciate it.
Commissioner Britz-Parker and Griffith indicated they had no comments at this point in time. MINUTES OF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 10
(4-b) U.C. Emergency/Restoration Activities (Hurricane Irma) (cont.):
Chairman Biedenbach stated I'm going to reiterate, with both of what these guys have said, the communication and the updates that came out, great job. And getting the information to the information people so that they could put it out, great job; thank you all.
(4-c) Informational Presentation RE: · Release of V ero Beach from FMPA Power Project Contracts by FMPA's GM/CEO and Chief Operating Officer:
Chairman Biedenbach then stated Mr~ Beyrle.
Mr. Beyrle addressed the Commission and stated good evening Commissioners, Tim Beyrle, Director of System Operations. Many of you may well be aware that Vero Beach has decided to sell their electric system. Since Vero Beach participates in power supply projects through the Florida Municipal Power Agency or FMPA, they must get approval from all the other members of those projects in order to exit the projects. Tonight we have Mr. Jacob Williams who's the CEO of FMPA and Mr. Frank Gaffney, who's the COO, and they're going to give you a brief presentation and answer any questions about the process for V ero Beach exiting and our approvals.
Mr. Jacob Williams addressed the Commission and stated all right, well thank you, glad to be here, and if I could pile on to whCt.t was said earlier, we got a chance to look at all the statewide data of utility responses and the utilities ...
Commissioner Davenport stated Chairman Biedenbach, I can't hear please.
Chairman Biedenbach stated hang. on a minute Commissioner Davenport.
Mr. Williams stated and •..
Commissioner Davenport stated and I do apologize.
Chairman Biedenbach stated no problem.
Mr. Williams stated and your utility did an outstanding job, and Mr. Mitchum and team ought to be congratulated because they did do a very good job, you know compared to everybody else in the County in that so, I just wanted to point that out. He then continued by stating thank you for being here tonight, wanted to talk to you about the City of V ero Beach. V ero Beach as has been said, has decided to sell their utility to Florida Power and Light, and there is a provision in their agreements, their ownership interests in the St. Lucie power plant that specifically says they cannot sell their utility. And so in order for them to sell the utility they must get waivers from all the project participants in the St. Lucie Project and the other three, two projects. You are a participant with them in the St. Lucie Project, therefore New Smyrna Beach must approve waiving that provision so that they could sell their utility, and that is why we're here tonight. MINUTES OF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 11
(4-c) Informational Presentation RE: Release of Vero Beach from FMPA Power Project Contracts by FMPA's GM/CEO and Chief Operating Officer (cont.):
Mr. Williams continued by stating the second reason we're here is the City ofVero Beach has talked to and we've made a proposal that the ARP cities, the cities of Florida Municipal Power Agency would take over their ownership share in three projects, that being St. Lucie, Stanton and Stanton II. And that we would take their place in the contract, the we being the 13 ARP cities. New Smyrna Beach is not one of those 13 cities, but if they take the place, you as a project participant have to agree that it's okay for New Smyrna, corrected to Vero Beach to have the ARP cities take their place on the contract and it would be the ARP cities who will then pay their share of the bills going forward. So, you'll need to approve both, them selling the utility, allow them to sell the utility, and they'll be a waiver that ultimately would get, and second of all that you would allow the ARP cities to take Vero Beach's place in the agreement that you have as it relates to Port St. Lucie.
Mr. Williams continued by stating and that's why we're here tonight is to give you some information, we're not expecting a decision tonight, we're expecting a decision at a later date. We'd give you the resolution and all that would have to be gone through. Our goal is to try to get all the cities' approvals, there'll be 19 cities in all that must approve this transaction by the end of the year. So our goal's to, you know in the next couple of months to get everybody's approval for that transaction. So really quickly just to take you through, Vero Beach has ownership shares in three power plants. The one of your interests is the Port St. Lucie one, they own 13 MW ofthe 87 MW ofthe ownership share. You own 8.6 MW ofthe Port St. Lucie Project.
Commissioner Davenport stated Chairman Biedenbach.
Mr. Williams stated so that is why we're here, is because you are both an owner in the same project that they are and all the owners have a certain agreements that go for each other. In all the 19 cities that ultimately have to approve Vero Beach selling their utility and taking the place, in your case the only thing you need to approve is just that they're selling and taking over. For the cities that have a number 1 by them, like Bushnell, Clewiston, Fort Meade, etc., they are the ARP cities who are going to take Vero Beach's place in each one of those contracts. That they as a collective, called the ARP, will take over their position and pay all the bills as they were V ero Beach and they will take all the power.
Mr. Williams continued with the powerpoint presentation and stated so what's being proposed and we'll provide before the next meeting, the next time to consider, is a series of consent that you will agree they can sell the utility because right now it specifically prohibits them selling it as part of the agreement they entered into to participate in Port St. Lucie and they would need a waiver from every project participant to do that. Second of all, again ...
Commissioner Davenport stated I want, excuse Chairman Biedenbach, I'm sorry sir, I do apologize for interrupting you but I'm in Atlanta Airport, very frustrated and I do apologize because you are going to come to our next meeting, but my battery's getting ready to go dead and now we've got some officer elections and what we're going to do. Chairman Biedenbach MINUTES OF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 12
(4-c) Informational Presentation RE: Release of Vero Beach from FMPA Power Project Contracts by FMPA's GM/CEO and Chief Operating Officer (cont.):
and the board I do apologize but I spent all day trying to get home, home to Florida, so he's going to come back to us soon and out of respect I would request that we can move forward and maybe cut this short; thank you sir.
Chairman Biedenbach stated okay, hang, Commissioner Davenport, I don't think we can do that at this point.
Commissioner Davenport stated okay.
Chairman Biedenbach added and if you're worried about the election it's already been handled and you are the new Vice Chair, corrected to or the Assistant Treasurer, Secretary, but ...
Commissioner Davenport stated how did that happen sir?
Chairman Biedenbach stated you weren't here.
Commissioner Davenport stated oh Lord, I do apologize, apologize ...
Chairman Biedenbach stated okay, Commissioner Davenport we're going to have to continue with what we're doing.
Commissioner Davenport stated go ahead, I do apologize.
Chairman Biedenbach then stated excuse me sir to Mr. Williams.
Mr. Williams stated all right, that's fine. So again, we'll, we'll need your consent to allow Vero Beach to sell the utility, your consent to allow Vero Beach to assign their contract to the ARP cities. And then there's some other waivers and contingent liabilities and what not that will all have be agreed to. It's, it's no financial impact to you, the only issue that you will want to fully understand which is the next slide here, is that by the ARP cities taking over the position ofVero Beach, you worry about is the credit of the ARP cities better or worse than V ero Beach, because they're going to commit to continue to pay the bills. And for your information the ARP cities has a high credit.rating than is Vero Beach. There are obviously 13 cities that make up the ARP cities, they're eight times the size in terms of electric load and a revenue standpoint, over five times the size from a revenue standpoint; so it's a better credit as a whole. So if one is worried about, gee is there someone's going to pay the bill, the fact is the ARP cities are a very good credit and will take over for that.
Mr. Williams continued and stated we're in the middle of a process, we've got this definitive sale agreement, we're in the middle of getting all the documents pulled together, so there's this four month process where we're going and getting all the bond trustees, the bond holders, everyone who's participated in the financing_ of, of the St. Lucie Project, they all have to agree MINUTES OF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 13
(4-c) Informational Presentation RE: Release of Vero Beach from FMP A Power Project Contracts by FMPA's GM/CEO and Chief Operating Officer (cont.):
for this change and so we're working with the financial community to get this. At the same time we're trying to get all19 cities to make agreements as well, to agree to this transfer. Once that is done, let's assuming that's done by the end of the year, then the FMPA board will then have to come back in January and February and finally approve the transaction. So, but before the board can consider it each of the 19 cities must approve it, all cities have to approve it or it can't be done .. So that is why we're here before you tonight, that we provide you a set of information, to ask questions, and, and to give you some time to think about. But ultimately there would be a motion that would be to, to provide consents where requested and waivers to the agreements that you're a party to with Vero Beach and St. Lucie. And so with that I'll take any questions you might have.
Chairman Biedenbach stated Commissioner Holcomb.
Commissioner Holcomb stated so you're looking for that motion I guess, it says in October/ November?
Mr. Williams stated yes in the October, November time frame, not tonight.
Commissioner Holcomb stated all right. And then stated to Mr. Mitchum and then you guys will I would imagine you'll make us aware of how we're positively affected, negatively" affected, or affected. I mean it sounds like you're moving one out, one in, stronger position.
Mr. Mitchum stated right.
Commissioner Holcomb continued, in the bond rating.
Mr. Williams stated yes.
Commissioner Holcomb stated if we're, you know again, if we're affected in any negative way that's the one thing I would want to know; so that would be it for me.
Commissioner Griffith stated yes, and I'd appreciate adding on to that Mr. Chairman, guaranteed source of supply as far as contracts. In that; do we still have a contract with St. Lucie?
Mr. Beyrle stated this won't affect that.
Commissioner Griffith stated there's no, no material effect there.
Mr. Beyrle stated right.
Commissioner Griffith stated so you'll confirm that. MINUTES OF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 14
(4-c) Informational Presentation RE: Release of Vero Beach from FMPA Power Project Contracts by FMPA's GM/CEO and Chief Operating Officer (cont.):
Mr. Beyrle and Mr. Williams stated right.
Commissioner Griffith stated I just want to make sure that you'll confirm that, that there's no ...
Commissioner Holcomb interjected we don't come out of the agreement any less for wear, yes, right, okay.
Chairman Biedenbach stated is there any downside that you can say to us at this time, for us.
Mr. Williams stated the only downside would be if you were, take, a lower or more credit risky party was coming in then you'd say gee whiz they may not pay the bills and if they don't pay the bills then the remaining owners would have to pay their share of the bill.
Chairman Biedenbach stated but what you've said is that is not the case, this is a better deal.
Mr. Williams stated that is not the case, that's right.
Chairman Biedenbach stated so you, you can sit there, stand there and tell us in your opinion there is no downside for this utility.
Mr. Williams stated that's correct, and there's no other changes in the agreements, no other changes in your share, you get the exact same share as you got before, the exact same cost, allocation, etc., that's all the same.
Chairman Biedenbach stated okay, so thank you for your time sir.
Mr. Williams stated all right, thank you very much, appreciate it.
Mrs. Simmo~s then stated speaking of communications.
Chairman Biedenbach stated go ahead.
Mrs. Simmons stated if you could tum your mike up a little·bit more, they're having a little bit of hard time with the live streaming.
Chairman Biedenbach then stated my battery has ...
Commissioner Holcomb stated his or mine or all of them.
Mrs. Simmons is that okay, then added I think it was mainly Mr. Biedenbach' s.
Chairman Biedenbach stated my, my, you need to put a battery in mine. MINUTES OF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 15
(4-c) Informational Presentation RE: · Release of Vero Beach from FMPA Power Project Contracts by FMPA's GM/CEO and Chief Operating Officer (cont.):
Mrs. Simmons stated is it, is it not working?
Chairman Biedenbach stated well it came back on but that's the third time I've turned it on. I think somebody doesn't want to hear me speak but that's all right. Mr. Beyrle do you have anybody else that's going to ... , or is that's, that's it?
Mr. Beyrle stated that's it until we have the documents.
Chairman Biedenbach stated okay.
( 5) Commission Counsel's Report:
There was no inquiry nor report made at this time.
(6) Old Business
(6-a) RFP for Executive Search Consultant for U.C~'s GM/CEO Position and GM/CEO Job Description:
Chairman Biedenbach then stated we have Executive Search, may we have.
Mrs. Pitcher addressed the Commission and stated good evening, Britney Pitcher, H.R. Manager. We're continuing in our process of a search for a replacement for Mr. Mitchum as you know with his pending retirement This is the next step in the process which is Scope of Services for an RFP, so we just need your approval so we can move forward.
Chairman Biedenbach stated yes, Commissioner Holcomb go right ahead.
Commissioner Holcomb stated I make a motion to approve this.
Commissioner Griffith stated I second.
Chairman Biedenbach stated okay, it's been moved and seconded. Is there any other discussion?· Commissioner Davenport? Did you run out of battery? There being no response, he added apparently. He then stated I had read the thing and I had a couple of questions that were answered earlier on some working on that. How many, do you have any idea how many people are going to want to help us find a new CEO?
Mrs. Pitcher stated I do not know at this time, no sir.
Chairman Biedenbach stated okay, then stated to Commissioner Britz-Parker Gust returned to meeting room), it has been moved and seconded that we accept the, to go out to find a search committee, corrected to a search group. Do you have any questions for the CEO, none, okay. MINUTES.QF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 16
(6-a) RFP for Executive Search Consultant for D.C.'s GM/CEO Position and GM/CEO Job Description (cont.):
Mr. Preston stated let me clarify also, that motion also includes the approval of the CEO scope of duties, job description, that wasn't specifically stated.
Commissioner Holcomb stated and the scope of the CEO, I amend my motion then to scope of the CEO's duties and responsibilities. Specifically, a motion approving the submitted RFP Scope of Services and formal approval of the GM/CEO job description.
Mr. Preston stated thank you.
Commissioner Griffith stated second the motion (amended motion).
Chairman Biedenbach stated okay, everybody understand what we're voting on, go ahead Mrs. Simmons please.
Commissioner Holcomb's amended motion then passed unanimously* on a roll call vote.
(*Commissioner Davenport was no longer participating via conference calL)
(7) New Business
Chairman Biedenbach stated to Mrs. Pitcher thank you. Do you want to stay up there and keep going?
(7-a) Property, Crime, Casualty, and Workers' Compensation for FY2017:
Mrs. Pitcher stated I will stay up here and keep going yes. The next item for your approval is the renewal of our risk management insurance that includes property, crime, casualty, and workers' compensation coverage for the fiscal year 2018. We are seeing an overall increase of 8% which is not due to any negative factors on out end, it's simply due to increased payroll coming up, increased employee count, as well as new equipment and vehicles. We actually reduced our workers' comp. MOD rating again this year, which is a very good Kudos to our employees and our staff for working safely.
Chairman Biedenbach stated Commissioner Holcomb, do you have any questions. After he indicated no, Chairman stated Commissioner Britz-Parker?
Commissioner Britz-Parker stated we may not be able to answer this right now and I understand if you can't but I was curious the increase is not a lot from :what's last year certainly, but I'm curious to know what was budgeted for this because that's not really being indicated. On the agenda item it says, say what account it should come from, I would make a request moving forward that when we show the account number if we could also give the account description. Because this is, it's Greek to me but it's really got to be Greek to the other people that are on the Commission with me. But yes, I'm just curious is that more than MINUTES OF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 17
(7-a) Property, Crime, Casualty, and Workers' Compensation forFY2017 (cont.):
budgeted, less than budgeted, and if it's more than budgeted would we have a budget amendment, and so I'm just trying to understand that part of it.
Mrs. Pitcher stated certainly, to my knowledge and I've also consulted with Mr. Bilinski before bringing the agenda item forward, we would not be overall over budget. They are budgeted differently, in separate line items which is why the account number has an X because there are different accounts that go to each of these lines of coverage. So certainly for example, workers' compensation we are a little bit under. budgeted but we are making that up from our other lines where we reduced. So for example, general liability we went, I'm sorry, in property we reduced.
Commissioner Britz-Parker stated I can see the totals, maybe Mr. Mitchum, maybe if we could make a note that Mr. Bilinski could maybe, we could say that I could just that information specifically for next time.
Mr. Mitchum stated okay.
Commissioner Britz.; Parker stated that I just want to understand that better because it seems like we never have a budget amendment so I'm trying to understand why that is and understand it a little bit better than I do right now. So I have no problem with this, it was just more, it was an_ accounting question.
Mrs. Pitcher stated yes, it is important to understand for insurance that what we're showing is really just projected premiums because those are subject to change and reduce at the end of the year when they do an audit. We a lot of times get credits back so that's why you wouldn't see a budget amendment for insurance anyway.
Chairman Biedenbach stated we only do one audit, we don't do a quarterly audit on the insurance, on the workers' comp.?
Mrs. Pitcher stated our, our carrier only does ... , then asked Mrs. Merchant do they do ... ?
Mrs. Merchant responded annual.
Mrs. Pitcher stated annual, yes, only once a year.
Commissioner Britz-Parker stated but don't you pay workers' comp. monthly based on your actual payroll so you're never surprised.
Mrs. Pitcher stated no, we don't pay it monthly, we pay it quarterly, quarterly I believe yes.
Commissioner Britz-Parker stated so quarterly, do you pay it based on your actual payroll? MINUTES OF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 18
(7-a) Property, Crime, Casualty, and Workers' Compensation for FY2017 (cont.):
Mrs. Merchant responded estimation, it's an estimation that they give us and then once a year they do it where they come in and audit all of our payroll, the actual.
Mrs. Pitcher stated yes.
Commissioner Britz-Parker stated okay, I didn't hear you.
Mrs. Pit~her stated it's an estimation, so our, our quarterly bills that we pay are based on our estimated premium which is what I've brought for you today, tonight. And then at the end of the year when they do an overall audit, they decide if they owe us money or we owe them money based on actual payroll.
Commissioner Britz-Parker stated right, gotcha, okay, I do think you know like just in (unintelligible) we went several years without big storms and so obviously when we have big storms you are incurring more payroll and just from experience that I have had in accounting, I think that it's a really good idea to be submitting your, and paying your workers' comp. based on your actual payroll. That you're truing up not once a year, that you're truing up once a quarter at a minimum, because then you're not surp:rjsed. And if we have a year of a lot of storms and you're incurring a lot of overtime that was not anticipated then the workers' comp. thing, when they come into audit, it's going to be more money, strictly this is on payroll. I understand that if we do better on experience rating and a safety standpoint, I get all that extremely well. So it's just, I'm just going to say that for the record that I think that it's a good idea to true up onworkers' comp. more often than annually, because you can get a lot of, you know a lot of trouble on an annual projection especially when you incur a lot of overtime.
Mrs. Pitcher stated I think you for that, we've done very well over the past many, many years, but I thank you.
Chairman Biedenbach stated okay, anything else, Commissioner Griffith?
Commissioner Griffith stated Mr. Chairman that it looks good, 8% and based primarily on head count?
Mrs. Pitcher stated yes sir..
Commissioner Griffith stated it's a very, very good job, negotiation, and pulling it all together and I would recommend we approve, and make a motion to do it. Specifically a motion to approve the continuance of risk management insurance for fiscal year 2018 with the listed carriers/coverages on the agenda item. (ACE Insurance Company'- Property- $133,178; Massachusetts Bay Insurance Company- Crime- $1,331; Preferred Governmental Insurance Trust (PGIT)- General, Professional, Auto Liability.,. $70,747; and PGIT- Workers' Compensation- $103,840; grand total $309,096). MINUTES OF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 19
(7-a) Property, Crime, Casualty, and Workers' Compensation for FY2017 (cont.):
Commissioners Holcomb and Britz-Parker simultaneously stated second.
Chairman Biedenbach stated okay, Commissioner Griffith has made a motion, Commissioner Holcomb has seconded that, any other discussion? There being none, he asked Mrs. Simmons to call a roll call vote on the motion.
Commissioner Griffith's motion then passed unanimously on a roll call vote.
Chairman Biedenbach then stated thank you Mrs. Pitcher.
(8) Possible Other Business -Time for Commissioners:
(8-a) Engagement Letter for Representation of Utilities Commission ofNew Smyrna Beach Gray Robinson/Thomas A. Cloud, .Esquire:
Chairman Biedenbach then stated Commissioner Britz-Parker you are up.
Commissioner Britz-Parker stated okay, in our last meeting we voted unanimously to engage Mr. Thomas Cloud of Gray Robinson to do a number of things for us that he delineated in the engagement letter that we have before us. I would like to see us as a Commission go ahead and approve that engagement letter which is the last item in here, so· that we can move forward with this process that we have been looking to do for quite some time.
Chairman Biedenbach stated okay, if you would like to make that a motion.
Commissioner Britz-Parker stated yes. Specifically a motion approving the Engagement Letter with Gray Robinson I Thomas Cloud, Esquire, terms and conditions depicted in this letter dated 8-24-17, for a not-to-exceed amount of $15,000- to assist the Utilities Commissioners as to the legality of certain expenditures by the Utilities Commission.
Chairman Biedenbach stated okay.
Commissioner Britz-Parker stated I make a motion that we approve agenda item 8-a.
Chairman Biedenbach stated okay, and the engagement letter. Do I hear a second?
Commissioner Holcomb stated second.
Chairman Biedenbach stated second by Commissioner Holcomb. Any discussion, one way or the other? Commissioner Griffith, go ahead.
Commissioner Griffith stated yes, Mr. Chairman, just a couple of questions there. I'm reading the engagement letter if I understand it right, speaks to what we can use with respect MINUTES OF REGULAR (REORG.) UCMTG. HELD 9-21-17 PAGE 20
(8-a) Engagement Letter for Representation of Utilities Commission ofNew.Smyrna Beach Gray Robinson/Thomas A. Cloud, Esquire (cont.):
to capital improvements and things not used (unintelligible). We really have more questions than just funding things.
Commissioner Britz-Parker stated I'm sorry, I thought in my mind that they were going to take a look at really and let us know what we couldn't, to get us a clearer picture of what we could and could not spend our monies on, not just capital items per se. And we have also asked him, I believe in this thing we had asked him to take a look at a lot of data that was already available and had been provided to him~
Commissioner Griffith stated sure.
Commissioner Britz-Parker continued, so that he would have all of the proper information as well as take a look at minutes, from you know for the past year so he could take a look at that. And that he would also be presenting to us, so that we won't just get a letter from him, that he would be coming back before us so that we could ask, all of us would have the ability to ask questions.
Commissioner Griffith stated well that's helpful, so it's all inclusive, it's not just what we can spend and can't spend. Very good, thank you.
Chairman Biedenbach stated Commissioner Holcomb? Okay, Mrs. Simmons, please.
Commissioner Britz-Parker's previous motion then passed unanimously on a roll call vote.
(8) Possible Other Business__,_ Time for Commissioners (cont.):
Chairman Biedenbach then stated to Commissioner Holcomb, anything for the good of the organization sir?
Commissioner Holcomb stated because it was brought up, I guess there's a special website out there, from this Commissioner's seat, I think it's a benefit for the community to own its utilities. It's an asset in the community. There's a lot of benefits that I think would probably move away. It's like bigger government, you know, you take your, you take it and sell to FPL and then you're dealing with somebody in Birmingham. So from where I sit I think its absolutely a benefit to the community to own our own utilities. The only thing I would always ask and put forth is that we challenge it, we grow it, we make it better, we fill it you know with the resources it needs to be absolutely the best service it possible can be if we feed it the right way. And that's, that's what it's the business, it's not the people, it's the actual business of the utilities that is what I take as my responsibility. So, so what I'm going to do is I'm going to challenge this business to be better and that's where I sit. But as far as this conspiracy of, if anybody knows me and I love my people, the friends over at the City, the last thing I want to do is give them anything more. They've got enough on their plate I think as they said, no one's ever approached me at any time with even, even that on the plate. It's not MINUTES OF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 21
(8) Possible Other Business- Time for Commissioners (cont.):
even, the only thing the City's ever asked for is a better working relationship with the Utilities Commission, that I think both ratepayers, citizens all benefit for. That's been the only communication I've ever had. So from where I sit, you know,· moving forward, better equipment for our employees, there's a lot of things (unintelligible) don't know that can do a little bit better at investing back in our business. And that's how I'm looking for, that's how· I'm going to challenge the business, just as I would challenge my own. So, that's it, that's where I stand because again I hate when people start to speculate out on web sites and I'd rather have you hear from the horse's mouth, or the other end if you choose to look at me that way. But that's where we're at, that's my opinion and that's where I'm going to move on. All right, so I just want to clear the air.
Chairman Biedenbach stated thanks Commissioner Holcomb. Commissioner Britz-Parker do you have anything for the good of the .organization tonight. .
Commissioner Britz-Parker stated I have a question for Mr. Mitchum, again Mr. Bilinski might have to answer this and I understand. But since it really is so close to September 30th, which is the entity's year end, is Brent Millikan and Company, BMC or whatever their name is now, when they did our audit for 9-30-16, was it a one year engagement letter? What was the deal with that?
Mr. Mitchum stated I believe it's a three, a three year.
Commissioner Holcomb stated three with One year options.
Mr. Mitchum stated yes.
Commissioner Holcomb stated so, so we have the ability if you decided you wanted to change or you wanted you know, we have the ability to opt out after one year. Each year stands on its own, it's a three year contract but as I believe each year stood on its own. Mr. Preston I'm sure he's a lot more familiar with the contract, that's the way I believed it.
Mr. Preston stated I don't recall the specific terms of the contract negotiated last year. I'll be glad to review ·them for you and give you my opinion.
Commissioner Britz-Parker stated that would be great, just next meeting, that would be great, thank: you.
Commissioner Holcomb stated I'm pretty sure that's what it was.
Chairman Biedenbach stated anything else, and then stated Commissioner Griffith.
Commissioner Griffith stated Mr. Chairman speaking of financial performance I just wanted to congratulate everybody for the 39th is it, consecutive year receiving recommendation for excellence in financial reporting; great recognition. MINUTES OF REGULAR (REORG.) UC MTG. HELD 9-21-17 PAGE 22
(8) Possible Other Business- Time for Commissioners (cont.):
Mr. Mitchum stated thank you.
Commissioner Griffith added, and thanks again for everything, all you folks, that's been said here tonight.
Mr. Mitchum stated thank you again.
Chairman Biedenbach stated all you heads of departments that are sitting out there, I see two or three of you, thank you for coming through the storm, thank you for your diligence, the whole town, everybody I have spoken to has congratulated me and I said hey, I was in Pittsburgh, I had zip to do with this, the guys and the gals at the utility did it. And everybody on the dais at the City last Tuesday night said specifically to thank the utility workers. So I am passing on, thank you guys and gals. That's enough for tonight, meeting adjourned.
There being no further business to come before the Commission, the Regular U.C. Meeting closed at 6:4 7 p.m.
APPROVED: ATTEST:
CHAIRMAN SECRETARY-TREASURER
These minutes were formally approved by the Utilities Commission at their ______2017 meeting. UTILITIES COMMISSION ADM. OFFICE CITY OF NEW SMYRNA BEACH, FLORIDA USE ONLY:
AGENDA ITEM 3-b
CONSENT ITEM FOR MEETING OF: October 16,2017
D NEW BUSINESS FROM: Director of Finance
.D OLD BUSINESS SIGNATURE: Brian Bilinski
D EXHIDITS: "Red Flag" Annual Update - 10/17 SUBJECT: "Red Flag" Ide.ntity Theft and Prevention Program - Annual Update Report October 2017
SUMMARY: On O~tober 20, 2008, agenda item 8-a., the Utilities Commission approved the implementation of an Identity Theft Detection and Prevention Policy. This policy had been reviewed by U.C.legal counsel for compliance relative to the Fair and Accurate Credit· Transactions Act, which required the implementation of said policy. In connection with this program, an annual report must be provided to the Utilities Commissioners, as those responsible for "Governance".
The ninth annual update report is hereby attached and submitted. There were 41 incidents* .total for the 20 17 fiscal year; 4 of the· incidents are considered fraud and the remaining 3 7 were illegals. (*A detailed record.ofthe incidents is maintained in Customer Service.)
After nine years in place, the u:C.'s Identity Theft and Prevention Program is believed to be operating effectively and the "Red Flags" currently in place are an effective tool in identity theft prevention and mitigation. ·
RECOMMENDED ACTION:
No action required, compliance item, submission of the Annual Update Report (1 0-2017) for the D.C.'s "Red Flag" Identity Theft an·d Prevention Program.
NOTE: ALL AGENDA ITEMS MUST BE IN THE GENERAL MANAGER'S OFFICE BY NOON MONDAY TWO WEEKS PRJOR TO THE REGULAR MONDAY COMMISSION ·:rv.tEETING.
Page 1 of4 Utilities Commission City of New Smyrna Beach, FL
Identity Theft Prevehtlon Program Incident Report
October 10, 2017 Prepared by:· Danielle Wood
Committee Members:
. . . Mat.ire~h Lynch. Purchasi~g Manager.
It is the policy .of the Utilities Commission to provide ari Identity Theft Prevention Program for customers anq employees~ The purpose of this report is tp promot~ coritiDued evaluat!on of effectivenes~ of current p~licies and procedures in qompliance with the FACT Act (2003). rhis document will bt3 used to drive recommendations for changes to the program due to evolving risk and methods of theft. 12
Utilities Commission City of New Smyrna Beach, FL
Identity Theft Prevention Program Incident Report
Current Strengths of Identity Theft Program:
PCI compliance is a security standard which all organizations that handle branded credit cards are required to have in place. The PCI standard, created to increase controls and ·reduce credit card fraud, is mandated by the card brands and administered by the Payment Card Industry Security Standards CounciL
As a PCI (payment card industry) compliant vendor, we undergo monthly scan assessments from Trustwave (an information security company that provides threat, vulnerability and compliance management services). These scans identify weak or potentially unsecure areas. within .a network. We are proud to state that we have successfully passed all Trustwave scans since we have become PCI compliant. In addition to the monthly Trustwave scans, our IT depart'mentinitiates periodic penetration testing, and is implementing training for all staff members who utilize our network.
Our Customer Service staff often senies as a first line of defense for our customers. For example, it is mandatory for customers to present photo i<:Jentification when paying by credit card, as well as when establishing an account with us. Our Meter Department continues to use the IHegal/ Tampering Report to document meter tampering and illegal connections found in the field. Because our staff remains dedicated to serving our customers while protecting them, we also continue to use Online Utility Exchange (out credit check company), who, like the Utilities Commis~ion, follows the policies and procedures in compliance with the FACT Act (2003). Upon entry of customer information, this program ·reports inaccuracies with names, social security numbers, date of birth, as well as addresses. This is a very important tool for the detection of identity theft, and is used in conjunction with our application for service process. · ·
Areas for Improvement:
We will continue to monitor the FTC website for new regulatory requirements, which will ensure that our "Red Flag" Identity theft program remains current.
We will continue to monitor penetration testing and vulnerability scanning results, and quickly implement change if a security issue arises.
While our current program is very strong, we will continue to look for new methods of fraudulent activity, and identify ways to safeguard our customers and the Utilities Commission against them. 13
..
GO.al fo.r t_rrprov~m~nt .~tep·s Needed Person(s) R~sponsibl.e .Date
...
. . . Monitor FMEA, FMPA P~riodic n~view. of FMEA and Danielle Wood, CSM Due: ongoing and individual. FMPA website$ and current Deborah Zorge, css FY2018 municipalities to watch headlines. Periodic contact fqr r~·pc>~s ()f fraud~ lent with other :muniCipalities. activity to proactiv~ly protect .custoni.ers arid UCNSB. . . .. Monitor i=TC website for P~riodic review of FTC Brian Bilin$ki, CFO Due: ongoing new· regulatory website. . FY2018 requirements.
. . Provide .Updated Monitor pnline Utility Deborah Zorge, CSS Due: ongoing Train'ing · Exoha.nge's w~b$ite ·for new FY2018 Red F·la.g webinars for CSR's .. Schedule training sessions. keep_ staff fuUy informed of new ~egulations andl9r Procedures. : ...... Continue PCI Monitor PCI standards, and Finance and IT Depts. Due: ongoing compliance,. . . . and PGI . internal. . . operations.. . . FY2018 ·training for staff..
Committee Member Signature Date
Brian Bilinski. Director of Finance! CFO
Maureen Lynch. Purchasing Manager UTILITIES COMMISSION ADM. OFFICE CITY OF NEW SMYRNA BEACH, FLORIDA USE ONLY:
AGENDA ITEM 3-c
CONSENT ITEM FOR MEETING OF: October 16, 2017 D NEW BUSINESS FROM: Director of Information Technology D OLD·BUSINESS SIGNA.TURE: Brandy Keehn D EXHIDITS: Proposed Work Authorization dated 10-1-17 and Sole ·Source Just1hcat1on · ; . SUBJECT: Extension of Work Authorization for Integr·ated Business Group (IBG ~ Sole Source) - DBA Services SUMMARY: . As stated in the previous 6-19-17 agenda item 3-d, IBG agreed to modify their Work Authorization with the U.C. to adjust their service levels and reduce costs while still satisfying the D.C.'s database /programming technological requirements. The ·approved work authoriZation for monthly DBA services for Dynamics GP, Cogsdale, Nolan e-Request, arid other SQL Maintenance was for $5,500/month (amounting to $22K) through September 2017. It was also stated that at the end of that term an assessment ofiBG's sole source services would be made and potentially extended based on the status of the U.C.'s in-house expertise (hiring of Database Administrator (DBA) and knowledge transfer from IBG).
Current status, on September 1, 2017, the previous Independent Contractor Network Architect transitioned into the I.T's Technical Expert role and became a full-time employee, however the Network. Architect is not responsible for database I programming duties. Also in September, an in-hous~ DBA was hired with a start date in October, who will be ultimately performing and responsible for the daily operational services IBG is currently performing. IBG has agreed to extend their Work Authorization and additionally provide hands-on training and transfer the U.C.'s specific database system knowledge to the newly hired DBA. This ~vill enable the transition from a consultant controlled database to a U.C. employee controlled database. The continuation of services plus knowledge transfer transition period has been requested for nine months.. Upon completion of the knowledge transfer, IBG will once again be moved back into their original role of a Value Added Reseller (VAR) for Microsoft Dynamics which includes consulting, design, implementation and training services. IBG services should then become project based and should no longer be required for daily operational services.
The submitted Work Authorization remains at the cost level of$5,500/month, amounting to a total of$49,500 for an estimated time frame from October 2017 through July 2018. Funding will be from I.T.'s budgeted O&M Outside Services Account, No. 125-999-923-9025.
RECOMMENDED ACTION: A motion to approve the extension of a Work Authorization for Integrated Business Group. (IBG) for the above referenced Monthly DBA Sole Source Services in the amount of$5,500/month for nine months, a total amount of$49,500, and authorization for the General Manager/CEO or his designee to execute the required documentation.
NOTE: ALL AGENDA ITEMS MUST BE IN THE GENERAL MANAGER'S OFFICE BY NOON MONDAY TWO WEEKS PRIOR TO THE REGULAR MONDAY COMMISSION MEETING.
Page 1 of 6 Work Integrated ·Business Authorization Group. ~ Successful Solutions. Delivered.
10/1/17- 6i30/18
Work Authorization Business Requirements and Impacts
Customers must plan for adequate and qualified resources on their team and be able to dedicate time while IBG is on site andior remote to allowtlie consulting to be.effective and stay within the proposed budget.
IBG will primarily offer ~oftware installation, security & application set up and configuration. The customer should plan for the cor.rect IT and Accounting staff re~ourc~s to be available during the project. IBG will need local admin rights to the SQL server & l.ocal workstations. All relevant log-on credentials and passwords to systems involved must be available at the start of the project.
The time of installation will be pre-pla·nned with the client's staff. Calls have a minimum billing of% hour increments. Weekend assistance must be pre-arranged and requires minimum billing of 4 hours with higher rate to be determined. Email responses will be provided as soon as the resource has availability. It is suggested that questions be collected and submitted together for greatest efficiency. Time will be billed only if utilized.
A Change Order will be requested if additional work is requested beyond the scope covered under this work authorization. Assumptions • Customer will make available to IBG consultants: A workplace, wittlthe ability to access the rel9ted system(s) Remote Access to related system(s) Access to decision ma~ing employees Access to a telephone and copier; as necessary • Customer will provide hardware and infrastructure that meets the current system and database minimum. requirements~ • Changes to project schedule may be affected by consultant availability. • Customer will have the environment (infrastructure) in place and working before IBG begins work. • Resource assignments and scheduling is completed after the signing of the Work Authorization.
Project Rates
$5,500 I month
Note: Rates expire 90 days from Work Authorization Date.
Work Authorization Description
Description: ·
Integrated Business Group (IBG) will work with Utilities Commission New Smyrna Beach (the ~'client") to consult for daily operational services of Dynamics GP, Cogsdale, Nolan e-Request and other SQL Maintenance. The services covered under this work authorization are estimated to cover the time frame from October 2017 through the end of June 2018. Project Notes:
o DBA for daily operations o Maintains the SQL Server, Dynamics GP, Cogsdale, and Nolan eRequest • 10 tickets/week o Clearing users and security password changes and admin will be included as party of the weekly work (if this becomes excessive IBG will discuss with the client and aggregate this time into a~ingle ticket(s) each week).
Billing Notes
• Integrated Business Group, Inc. invoices customer weekly for delivery of services. • All work will be billed on a time and materials (T&M) basis based on the level of resources used on the project. • Payments due in U.S. Dollars. e Payment is due to Integrated Business Group, Inc. within 1 0 days of invoice date. Customer is responsible for the payment of all Integrated Business Group, Inc. invoices by the due date or services can be withheld until the account is current. • Payments more than 15 days late will be charged a late payment fee of $100 plus interest at 1-1/2% per month or the maximum allowed by law after 30 days. • Portions of this project are· assumed to be remote work. Travel and Expenses will apply if on site work is deemed necessary. • Travel & Expenses are not included in the Services estimate: o IBG bills for travel time at the consultant's billing rate, for one-way travel per trip, per resource. o IBG bills actual travel expenses for transportation, rental cars, lodging, meals and miscellaneous.
No Hire Clause
• During the term of this agreement, and for a period of one (1) year thereafter, each party to the agreement promises and agrees on behalf of itself and its affiliates that it (or they) will not without the prior written approval of the other party (a) employ or hire, or engage as a consultant or subcontractor, any employee or subcontractor or the other party or its affiliates to become an employee or subcontractor of the promissory or its affiliates, or (c) recommend or suggest to any other person or entity that such person or entity so solicit, employ, hire or engage any such employee or subcontractor. • In the event of any breach of the foregoing provisions, the breaching party shall pay to the other party, as liquidated damages and not as a penalty, an amount equ·al to two (2) years of annualized l:>ase salary being paid by such other party to such employee or subcontractor as of the date of the termination of his or her employment with such other party or its affiliate $200,000, whichever is greater. It is agreed that the amount of damages, which would be suffered as a result ofa breach of the foregoing provisions of this section, would be difficult to measure and that such payment amount constitutes reasonable liquidated damages for such breach. Authorization
By executing this signature page each of the parties agrees· it has read, under$tood and agrees to be bound by qll the terms and conditiqn·s of this Work Authorization.
THIS WORK AUTHORIZATION SHALL BE BINDING UPON THE CLIENT AND INTEGRATED BUSINESS GROUP, INC. ONLY AFTER EXECUTION BY INTEG~ESS GROUP, INC.
Customer Representative (sign name) Integrated Business Group, Inc. (sign name) ?:,12r.;J f? c~sloJ Customer Representative (print name)
Date Signed Date Signed 1 U..~l1tie.s:Coll)l'l1f.~s{qn £fWr~f..N~~:·'-ntV.~;iea~'·ffotfda ..
~llf~!)'g<;I!JV$.tl~llfll!i;
o• ..,,, ••••·- ,_,.,,,,.,,,.,.,,,_,,,,,, •' •• , .. ,,, _,.. ooooooo •••' -• -•·•'
-· -··· ·-·-·- •• • • -·-··--·-·... •• ·- ...... ····--···-·····- 0- -·····.
~~~~~~~~~~~~~-.·.J>~~~···tlif.~·f. .. ~?- ~___..__.;,.;...._,_..;:._,;,;;.o.o;.~~~~~~~~~jJ~: i.lldi> UTILITIES COMMISSION ADM. OFFICE CITY OF NEW SMYRNA BEACH, FLORIDA USE ONLY:
AGENDA ITEM 3-d
CONSENT ITEM FOR MEETING OF: October 16, 2017
D NEW BUSINESS FROM: Director of Human Resources
D OLD BUSINESS SIGNATURE: Britnev Pitcher
D ______EXHIBITS: . Social Media Policy
SUBJECT: Acceptance of Social Media Policy - Addition to Human Resources Manual (HRM) SUMMARY:
With the addition of Social Media use by the Utilities Commission, the HRM has been revised to include a Social Media Policy.
This Policy will be communicated to the U.C. employees and the revised manual will be placed on the D.C.'s website for convenience of review and reference.
No funding sources are needed for this action.
RECOMMENDED ACTION-:
A motion to formally accept the revised Human Resources Manual (HRM) to become effective October 17, 20 17.
NOTE: ALL AGENDA ITEMS MUST BE IN THE GENERAL MANAGER'S OFFICE BY NOON MONDAY TWO WEEKS PRIOR TO THE REGULAR MONDAY COl\l[fVflSSION MEETING.
Page 1 of 4 Utilities Commission, City of New Smyrna Beach, Florida Administrative Policies and Procedures -~ponsoring Department: Human Resources
Subje~t~· .· . -~?~ia~ 1\ie~a P~Ii~y.
1.0 · PU:rp<>s~ : · · ·At the: Utilities Co~ssion, City of New Sn;tyina Beach (UCNSB) we under$tan4 tha.t s_opial D;ledia is one way to ·share your life·· arid· opinion~· with famiiy; friends, a:J?.d co~workers reg~dless. of. time and · space~· However:,· use of social media also p~esent~. certain ris~s ·aJJ,d carrie~ wjth it cert~ responsibilities as an employee.-.To ·assist you in makiri.g responsible decisions about your use of so~ial P.iedia, we have established these gllideill.J;es for appropriate use· of social.;medja~
. . . ~· •. : : .
2.0 ·Scop~ · , ~ . , . . . · . . . . · .: ..... This policy applies to all e111ployees of the Utilities Cowroission,. City. of New .Smyrna Beach,, Florida · (UCNSB)~··· ......
3.0 General Policy . . . . 1 . . . Sp~~~- ~~ell~. includes ~~- m~~~~ (yf ·~9111Pi.~9atfugor .P:~;tiiig inforka~~ri: ~r cortt~~t b_(~y ~ort 0~ "the ."I~t~me~ "inciuding to you~ oWn. "or ..sollie~~e· "6i~e·'~ ·:\veb."log" of bl~g;joumaf~f JiatY/per~~ri.al \~eb site, social networking or affinity web site, web. brilietin board or h. d~.at ~o~lli, ·-wb.6t46r 6~: not ·a~sb~iated or affiliateq With U CNSB, ~s. w~V. ~s any ~"¢.¢r forn;t of el_ectronic ~omm.Unicatiqn.: The same principle$ and guitiellii~~-: :fqund··:in.~' lJCNS~·;·s ·p~li~i.es appiy.--:to· ... Y.oili··. ~6ti~itl~~·-·· 'on11ri6~ .: futfulately~ ,,yd~ ~~. ~k>Ieiy .r~sp~~~ible fo;:·~~~t_:y~u po~t -o~~: :S~:to!~ ~~eating:·~~iiue. coriten~· ~oiis!der that -~Y. ·of'iolir conduct . ·t~~t~· ,a~~~~sely:: aff¢ci~ --y~~~/. ]o~ ·perforin~6~?. ·the. p~rr9_nllancci 6r· ·r~I18:W· ;-~mptoy~e$~ ·6r' ·~thefwise .aci~~r~eiY:. affec.ts· --~usto#lers;· 'v~ndors, peopie who. -~(?~k ~~·J:,~h.~tror' uc~s13, ,·of· urnsl3' ~. i~@timate ~~~ines~· h.i~~re$ts. ~~y -~e~iilt .iii d~s.clpJkru)r actlo~, Up· to ari~ ~C~~dillg t~rinfu.~tion~ ·. , ...... :·.. ·· ... ··. ,...... { ...... ·.. ·.. :·:_-·~-:· .·:··.- , ...... : .-: .,. ·' .· ··.. · .· .
4.0 Po)jcy ~ui~e~es ~~d.Jltocedures .· ·. . : . . ·. . . .'; . . ~ ...... ·~ : ..... ·· ...
(~) :,~~yer. r·e~;~~~'ent:y~u~s~I{a~ ~-·_spoke.spe~soh for u~s:B. If UCNS~ i.~ ~-;.s~bJ¢ct of the content . ·y~u·~~ -~r~~tWg ~oJj y~tir:p-~rs~n?.l~· ~it~_(s), b~~ cl~~ ap~·· open.,ab~u~ the _fa~t th~t ybu··ar6 ~ e~ployee . and make it clear thatyo~·vi~ws d~---not rep~~~ent~ilios~ o:f".urns:B;,feii~w empl~yee~, cl1stomers, v~Ji~~r$, -~r·. p~ople ~9rking··-~n b~h~if ~i u~s~'~': If you do' p~bli~h a. blog,:oJ; ;p~st ocline content . -reigtt~d.-_to the ~ork y~u. .do.~~ s~bjects asso~iated ~th ,UCN~B, ·m~ it cl~~~, that you. are not . sp~aki:ng :pn,behalf:~f UCNSB·~ ·~t .i~·- ~est.to 'kcilic1e" a discl~hner such ·as ''Th~ pbsllhgsorz this site . are.;nyown'a~d d~,:~;tnec~~~arlly.~ejlect th·~·yteivi:oi"uc;jjsJJ>~·· .. ,· .·· .· ':: : : . . ' . . . .· .. : : ·...... :··.. · . . ; : .··. :·. • .. : :'.
(b) Keep confidential inform~tio~· c~nfidentfal~ C~~p~y mfor.olation shocld.. ~ot ·b.e .shared outside the company. Simiiarly, any activities that occur at UCNSB's faci]iti~s should not be shared outside the company. Do not posfpictures ofUCNSB events or of the interi~r ~!UcNSB's facilities without
Page 11 express au"f:4orization. Do not share any ipformation about customers, vendor~, or contractors and do not-identify a11y customers, vendors, or contractors by name or otherwise. · ·
(c) Be Respectful. Do not post derogatory, defamatory, or inflammatory ~o~tent abo~t others for :~Y reason. Disagreeing with another person's·opinion's or action.S is ~ Iegitinl~~e form of expressio]i However, you should express your disagreement in an intellectual and rational way suppqrted by facts and references arid free ofany' overt or_underlying maliciousness.or hostility. Stay calm even if -others post ¥nortnatioil about -you or UCNSJ;l that_ is· imtrue .... Also,· k~ep iO. m.in.d that you. are more likely to ·resolve work-related. complaints .by speakhig directly.with y~nu~; co-work~rs or "with your Supervisor ·than. by posting complaiJ?.ts to a s~ci~l m~dia. o_utlet If you decide to post .c~:qtplaints pr criticism, avoid using. staty~ents, phqtographs, video,. o~ a:udip that reasonably could. be viewed as malicious, obscene, and threatening or intimidating, that disparage customers, employees, or vendors, or that might constitute· h~assment or bullying. Examples of such conduct might i:Q.clude · ·offensive po~ :meant to intentionally harni osomeone' s reputation or posts that could contribute to a ...... hos~ile work eJ?-vironment on the basis o~ race, gender, disabjlity~ ~eligion, or any other status protected by law.
(d)~~ not ~re;tk the law. Do not engage in illegal or unlawful activities ... Do :r;tot pubil~h ·pici:tfre.s :or ; ....otker~o~~~o~ a.bo~~ )r9~:p~i~ipatl~n .in ~egal acti~ities. sinillariy~ do riot publi$h nn.jthlrig that irlfeis o~ lpi!llies~_r6ua!e e~~g in pt~gaf c0;ndud> ...... ··. · . . . .. '
(~) P.:t:o.te~t pi;iva_cy right~ 9f;orirself ~n(l oth~rs. Be. vci~y:· cautious abotJt the. \v~ys ~ :wJii_~h .you shilre .. perso~~for.prl~afe··irifokatiori ab~ut.yofukei{with.bther$ onlfu~.-As~time that ybur co;¥orkers· ~nd q~§t~m~r~ ·~sli .t6 m._~iht~ _fheii 'pti~~cy.as w~ii. i>~ not ·p~st P.ictures of :cowork¢~s .. withdut t~efr · ~iPres.s l?.e~~s1ori.: i?o ·:~ot. 'silare ·dd:aii~· ··6{ ~thyrs.' · p~rs~~al lives ·olliine ·Untess: they\r¢ ·~Xpres-~Iy ~~fubrize4. yoli_to. -~o so· .. ,Asspme 'th~t· anyth1n:g···and ·.evecy-th1n.g ybu post orifuie ·wni··~tay>orilirie foreyer, for anyone t6 .see~. Ifthit niakes yo~ think tWi~e about p6sruig the lriforih~ti?D; the~ don't.': .
(f) Standards o:f conduct still apply. Carefully read these guidelmes,··ucNSB;s Statement of Et]pcs Poli9Y:~. th~ Interne~ C<;>.de of _C~nd~:1c~ .Poli.cy, and UCNSB's Anti-Harassm.ent and Wo~kp~ace vioieJ?._ce. ':Po~icies. In~ppropriate pqstings th~t. -hi~i~cle . discririllnatory' .remarkS, , "haras~!nent;· and tbr~at~ of.~-~i~~c~ 0~ s~l~ illapp~opri~ie or uru~yvfu!· con4u~t will ~ot be ~oler~ted.-~d m~y subject you to .discipfu~. actio.n \ip _to ~d·. fup~u~hlg ~~ltcinati~li. i:\vbid usirig .statements~ ~photographs, video," 0~ .a~d~o ;that reasorial;>_ly could . be viewed. as. inaii~iot1s,: ·. obscen~, "aq.d..! "till;e~te:tling or m.t~d~tllig, th~t dtspar~~ c~st~mers, employ~~s,' 0~ ~eri.do~~' 'o! that -~ght constitute harassirient or i>U1iying. E~~ples of: such . conduct. J;Uight .include . offensiv~ po~ts ·meartt. :to ·.intentionaiiy harm SOmeone' S reputation O:t; posts that Could. ~ontfib~t~ "t9 a hostile. WOrk environment on the basis of ra_ce, gende;r, disa~ility~ religion, or any other statu~ protected by law.
(g) Using Social Media At. Work . .
Page ( 2 Refrain from using social media while on work time or on equipment we provide, unless it is work related as authorized by your manager or consistent with the Co~pany Property Policy. Social media should not interfere with employees' responsibilities. Do not use UCNSB email addresses to register on social networks, blogs, or other online tools utilized for personal use.
(h) Retaliation Is Prohibited UCNSB prohibits taking negative action against any employee for reporting a possible deviation from this policy or for cooperating in an j.nvestigation. Any employee who retaliates against another employee for reporting a possible deviation from this policy or for cooperating in an investigation will be subject to disciplinary action, up to and including tern.lination.
(i) Media Contacts Employees should not speak to the media on UCNSB's behalf. All media inquiries should be directed to the Huinan Resources Department, Communications Coordinator.
(j) UCNSB's Social Media Sites UCNSB 's social media sites are administered by the Human Resources Department. Employees should never represent themselves as a spokesperson f~r UCNSB nor shall they act on UCNSB's behalf by commenting on or responding to comments on UCNSB 's social media sites without prior approval by the Human Resources Department. This means employees shall not respond to customer questions, inquiries, or statements, or add additional information to the "posts" of UCNSB without prior authorization. That said, employees are encourdged to provid~ their input regarding UCNSB's social media sites, but must do so appropriately (e.g., provide input to the HR Department directly) rather than acting on their O"Wll.
This section in no way prevents employees from engaging with UCNSB's social media sites. Employees. may, when they are not on work time, comment on UCNSB 's social media sites, as long as they are doing so personally and not on behalf of UCNSB. If an employee is uncertain whether his or her comments would be considered "acting on behalf of UCNSB," he or she should ask for clarification before posting.
(k) For More Information If you have questions or need further guidance, please contact your Human Resources Department. This policy was created to ensure respect of the legitimate. rights and privacy of UCNSB and our employees. Adherence to this policy will enable all to enjoy the benefits of social media while guarding against potential misuses and associated liabilities.
Page I 3 UTILITIES COMMISSION ADM. OFFICE CITY OF NEW SMYRNA BEACH, FLORIDA USE ONLY: AGENDA ITEM .3-e
CONSENT ITEM FOR MEETING OF: October 16, 2017
D NEW BUSINESS FROM: Interim Director of Electric Operations D OLD BUSINESS SIGNATURE: Michael Mines
D EXIllBITS: Quotes from Altec Industries, Inc. dated 9-1-17
SUBJECT: Electric Fleet Vehicles- Bucket Truck (1) AM55E and Bucket Truck (1) AT48M SUMMARY:
It is recommended by the Electric Operations Department to purchase two new bucket trucks to replace aging fleet vehicles that have reached end of life.
The AM55E and AT48M Bucket Trucks will be purchased from Altec Industries Inc., utilizing the GSA Contract No. GS- 30F-1028G.
These truck replacements were budgeted in the FY20 17 UC Budget under E-1 02 - Replace Rolling Stock Equipment (for the replacement and/or stocking of existing equipment in Line, Bucket, and Pick-Up Trucks). The funds are available from W.O. Nos.l7-UE102A and 17-UE102B. The "A" work order was specified as a Bucket Truck Replacement in the amount of $225,000. ·The "B" work order had origmally specified a Line Truck Replacement in the amount of$250,000. Based on current fleet, the need is greater for an additional bucket truck at this time.
Remaining budgeted funds in these work orders ($95,171) will enable the purchase of associated required items for new and existing bucket/line/pick-up trucks which will be purchased separately and cost competitively.
(Hybrid Idle Mitigation options remain at approx. $18,000 to $20,000 additional and Hybrid Hydraulics approx. $28,000 to $70, 000; and are not recommended) RECOMMENDED ACTION: A motion to approve the purchase of new AM55E ($225,529) and AT48M ($154,300) Bucket Trucks from Altec Industries Inc., in the total amount of $379,829, utilizing the GSA Contract No. GS-30F-1028G, and to approve remaining budgeted funds as needed for associated required items to be purchased separately and cost competitively; for a total not-to-exceed amount of
$475,000. ;t
NOTE: ALL AGENDA TIEMS MUST BE IN 1HE GENERAL MANAGER1S OFFICE BY NOON MONDAY TWO WEEKS PRIOR TO 1HE REGULAR MONDAY C011rv1ISSION MEETING.
Page 1 of 3 Opportunity Number: AJtec Quotation Number: Altec Industries, Inc. GSA Contract#: GS~30F-1028G Date: 9/1/2017 Quoted for: Utilities. Commission New Smyrna Beach Customer Contact: Miguel Rodriguez Phone: 386-424-3162 Mobile: 386-566-3657 Email: [email protected] F·- I tJ g Quoted by: Chuck martin ·Phone: 407-257-7718 Email: [email protected] Altec Account Manager: Chuck martin
REFERENCE ALTEC MODEL I AT41M 1· $12o.21o I Per GSA Specifications in GSA Catalog plus Options below
(A) GSA OPTIONS ON CONTRACT fUnitJ 1 US48M~AT48M in lieu of AT41M, 53' working height $11,328 2 EDC-12V secondary stowage with engine starVstop $2,552 3 4 5
(A1 ) GSA OPTIONS ON CONTRACT fGenera/J . 1 SPOT-LED post mounted spot light driver's side $299 2 . BK-Five (5) gailon water cask with aluminum holder $191 "3 SPOT4~Six (6) point strobe light system in addition to two (2) strobe lights off boom support $718 4" LED-Rope.lighting installed in all body co-mpartments $864 ·s · AWD-AIJ wheel drive chasSis $5,008 ·a CH-Fold over cone holder' mounted on front bomper $256 "7 PSW12-2400 Ylatt pure sine ·wave Inverter with GFCI outlets· in first vertieal and rear of bOdy· $2,743 8 DP-:Dica outrigger pads with holders $1,336 9 FE-Dodge power egulpmerit incldt.idirig doors, windows and keyless entry · $933 10
(B ) OPEN MARKET ITEMS 1 Side entry tail shelf with thru storage $650 2 Wet paint boom in addition to poWder coat for extra corrosion protection $550 3 Black non-skid paint applied to all flat surfaces including' body compartment tops $150 4 Horizontal ladder rack mounted on top of body compartment, streetside . $512 .5 All lighting to be LED-inclUded 6 · Three (3) recessed LED lights, 2 mounted in curbside cargo area and 1 in side entry steps ·. $150 7 . Dodge crew cab chassis ...... $3.4.50 8 Dodge running boards for crew cab chassis $500 9 LED ground lighting package..: five (5) point $450 10 Aluminum top opening box, curbside, for rubber goods $1,450 OPEN MARKET ITEMS TOTAL... __ ...... ___
SUB-TOTAL FOR UNIT/BODY/CHASSIS: $154,300 · GSA Surcharge $500 TOTAL FOR UNIT/BODY/CHASSIS:====
**Pricing valid for 45 daysu NOTES PAINT COLOR: White to match chassis, unless otherwise specified-- WARRANTY: Standard Altec Warranty- One (1} year parts warranty One (1} year tabor warranty Ninety (90) days warranty for travel charges (Mobile Service) Limited Lifetime Structural Warranty. Chassis to include standard warranty, per the manufacturer. (Parts only warranty on mounted equipment for overseas customers) TO ORDER: To order, please contact Chuck Martin . CHASSIS: Per Altec Commercial Standard, DOdge 5500 4 Door 4x4 DELIVERY: No later than 270-300 days ARO, New Smyrna Beach, FL IE.fiM§;. Net 30 days FET TAX: If chassis over 33K GVWR, a 12 % FET may be applied BEST VALUE: Altec boasts the following "Best Value" features: Altec ISO Grip Controls for Extra Protection, Only Lifetime Warranty on Structural Components in Industry, Largest Service _Network in Industry (Domestic and Overseas), Altec SENTRY Web/CO Based Training, Dedicated Account Manager, In-Service Training with Every Order. . TRADE-iN: Equiptment trades must be received in operational condition (as initial inspection) and DOT compliant at the time of pick-up. Failure to comply with these requirements, may result' in customer bill-back repairs. BUILD LOCATION: Creedmoor, NC Opportunity Number: ~Alec Quotation Number: Altec Industries, Inc. GSA Contract#: GS-30F-1 028G Date: 9/1/2017 Quoted for: Utilities Commission New Smyrna Beach Cus~omei' Contact: Miguel Rodriguez Phone: 386-424-3162 Mobile: 386-566-3657 Email: [email protected] Quoted by: Chuck martin Phone: 407-257~7718 Email: [email protected] Altec Account Manager: Chuck martin II- U f, /O:J..~ REFERENCE AL TEC MODEL AM55 · I $115,s1o I Per GSA Specifications in GSA Catalog plus Options below
(A ) GSA OPTIONS ON CONTRACT IUnitJ 1 ESR-Extended side reach-AM55E $3,511 2 EDC1-12V secondarv stowage with ef!gine start/stop $2,552 3 XFO-X Frame outriggers required with extended reach option . $3,708 4 5
(A1.) GSA OPTIONS ON CONTRACT (Generall. 1 SPOT1-Post mounted LED spot light driver's and passenger's side $598 2 SPOT2-Two (2) LED. flood lights mounted on each side of boom support . $488 3 · SPOT4-Six (§l_~oint strobe light system in addition to two (2) strobe lights off booni support . $719 . 4 RL-LED rope lighting installed In all body compartments $864 .. 5 AWD-All wheel drive chassis $23,197· 6 DS:.Automatic traction control (no spin) differential •$1;254. 7 BK~Five (5) gallon water cask with aluminum holder $191. a CH-Swinil-aiNavoone holder mounted on front bunioer . $256. 9 MCR-Conductet holder fits on end of jib for phase handling $595 10 DSS2·Driver and passenger air ride bucket seats $1,019
(B ) OPEN MARKET ITEMS 1 Automatic upper boom stow latch · $510 2 Reel holder for three (3} 12" diameter spools mounted under the tailshelf $275 3 All lighting to be LED~induded 4. · Three (3) recessed LED lights. 2 mounted in curbside cargo area and 1 in side entrv steps . $150 5 Black non~skid paint applied to all flat surfaces including body compartment tops . $135 .. 6 LED ground lighting package; five (5) point $450 7 Wet paint boom in addition to powder coat for extra corrosion protection $1,500 8 TWo top mounted boxes, one top opening and one punched metal, dimensions TBD $1;450 9 Blanket box for blankets 36" x 36", sloped lid with adjustable hooks · $650 10 Cab guard with corrosion protection coating . $2,399 . 11 Two (2) LED Gollghts with remote controls and magnetic mounts ·. $1,150 . 12 Vertical ladder sleeve mounted in cargo area against street side wall . $512 13 Dica style 0/R pads and holders $1;336 14 Small reel holder mounted under the tailshelf $250
SUB-TOTAL FOR UNIT/BODY/CHASSIS: $225,529 GSAPiggy Back Surcl:targe .... $500 QTY DISC.OUNT(%1): ~at~'\;~~~~ TOTAL FOR UNIT/BODY/CHASSIS:======
**Pricing valid for 45 days** NOTES PAINT COLOR: White to match chassis, unl.ess otherwise specified WARRANTY: Standard AI tee Warranty - One (1) year parts warranty One (1) year labor warranty Ninety (90) days warranty for travel charges (M9bile Service) Limited Lifetime Structural Warranty. Chassis to include standard warranty, per the manufacturer. (Parts only warranty on mounted equipment for overseas customers) · TO ORDER: To order, please contact Chuck Martin [CAA5Sis::~e~tZ~~~1Q901Jil§tGt~LS!a.JrMreJ1&~19lit!ifi~i':!MU~~,~~;~~jf!~$~~f~~~{~~i~~~1~~}r;f;f~a~~~~1~f~ DELIVERY: No later than 270-300 days (\RO, New Smyrna Beach, FL · · TERMS: Net 30 days . , . ~~~rovet~~KPY.YilBiliJ1]?Kf§t~m~Y,l~eLa:.JlQN~1Et;"fLEX_-wi>~~~*!t~~l[;~t~{!~~~!~~~~~}'i~ BEST VALUE: Altec boasts the following "Best Value" features: Altec ISO Grip Controls for Extra Protection, Orily Lifetime Warranty on Structural Components in Industry, Largest Service Network in Industry (Domestic and Overseas), Altec SENTRY Web/CO Based Training, Dedicated Account Manager, In-SerVice Training with Every Order. TRADE-IN: Equiptment trades must be received in operational condition (as initial inspection) and DOT compliant at the time of pick-up. Failure to comply with these requirements. may result in customer bill-back repairs. BUILD LOCATION: Roanoke, VA UTILITIES COMMISSION ADM. OFFICE CITY OF NEW SMYRNA BEACH, FLORIDA USE ONLY:
AGENDA ITEM 3-f
CONSENT ITEM FOR MEETING OF: October 16,2017
D NEW BUSINESS FROM: Director of Water Resources
D OLD BUSINESS SIGNATURE: Dave Hoover
D EXHIBITS: Vehicle Quotes from Alan Jay I Ring Power/ Orlando Freightliner for Vehicles In FL Sheriffs Assoc. Bids (Various Bid Nos. Listed on Quotes) or National Jt. Powers Alliance Contract #2018-120716-NAF SUBJECT: Water Resources Dept. -FY2018 Budget Fleet Vehicle Purchases SUMMARY: It is recommended by the Water Resources Department to purchase all of the fleet vehicles budgeted within the FY20 18 UC Budget at this time. These units will replace existing trucks and an excavator/backhoe which have reached the end of their service life, no longer cost effective to repair or operate (per Fleet Maintenance), and with age, condition, and total mileage as additional consideration factors. Upon arrival of new units, all of the replaced units will be disposed of through an auction by Finance.
The budgeted purchases include two 112 ton trucks, six 1 ton trucks, one dump truck, and one excavator/ backhoe. Each vehicle includes varying options based on specific work duties required. The purchases are quoted under Florida Sheriff Association Bids and one under a National Joint Power Alliance Contract (incs. a crane) and will be purchases from three companies- Alan Jay Automotive Network, Ring Power Corporation, and Orlando Freightliner Inc.
The funding will come from FY2018 budgeted Water W.O. Nos. 18-UW126H- Rolling Stock- $160,000, 18-UW126K -Vehicles- $200,000, and Wastewater W.O. Nos. 18-UP059D Vehicles and Equipment- $40,000, and 18-UP060J Vehicles and Equipment- $80,000. RECOMMENDED ACTION:
A motion to award the purchases of Water Resources Department fleet vehicles under Florida Sheriff Association Bids and National Joint Power Alliance Contract to Alan Jay Automo'tive Network in the amount of$303,598.30, to Ring Power Corporation in the amount of$82,583.00, and to Orlando Freightliner Inc. in the amount of $88,690.00; for a total purchase amount of $474,871.30.
NOTE: ALL AGENDA ITEMS MUST BE IN THE UTILITIES DIRECTOR'S OFFICE BY NOON MONDAY TWO WEEKS PRIOR TO THE REGULAR WEDNESDAY COMMISSION MEETING.
Page 1 of 9 IIPJi!¥•~z•rrr'- ...., ..... ~~Liii!E'41!!!:'71/.' ~~L41'!E'~ - •' • I • • ' • • • ' ~ ' ' ' • •' •, ' ' "'.' .CaU lis jirstJ for all ofyi:mr Fleet Autimzotiv£!, & Lig!tt lf'ru.c!s ~~~¢.{fs,.
ORIGINAL QUOTE DAre · REVISED QU.OTE DATE 8/24/2017 QUICK QUOTE SHEET 8/24/2017 REQUESTIN~ AGENCY CO.NTACT PERSON PHONE FLORJOA SHERIFi='S A$SOCIATION BID #•s F'$A1.6-VEH14.0 & .FSA16-VEL24.0 www.flsh~riffs .. org MODEL CK15703 SPECIFiOATION # 2017 CHEVY $1LVERADO 1500 REG CAB -4WD PAGE# 826 BASE DISTRICT PRICE $21,384.00
**All vehicfes· -Yvili be otdeter;l white wl darkest interior uniess clearly stated otheNVise on purchase order. FACTORY OPTIONS DESCRIPTION GAZH2Q EXTERiOR COLOR SUMrytiT WHITE WITH DARK ASH.,. JET BLACK ACCENTS VINYL TRIM INTERIOR (40/'2,0/40 split-bench, $0.00 3 passenger, driver and front passenger n:tanu.al re~line with outboard head restraintS and celitei'fold-dciwil armrest
...... ' _____ ;...... _.... ., ~~~. 7 L83 MYC ~-rsL~A~ti~;i=~~~M-;~~~~~;hi-dir~tii~j~~"ti~ri,-~~-ri;b,;~~~~~ti~i~g~7iaccA~~fi~;v:·6,~6oolbGVWR:io~ ~~~-;.~~i~------tatio, and externa'ftn3ns/oil cooler wtth 6-speed ~utorhatictransrnission. (355hp & 383lb-ft torque}. . ~---~·-·--.---···------· AKO. ---- "'"; ...... :._-~------~ ~~~~0~~~E~~~~~i!~~~~~~~~?.~~E~~Y.:~~~~~·~~~:~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ uvc FAcTO'RY BACK UP CAMERA WiTH MONITOR IN REAR VIEW MIRROR I -- ...... ;.~------..; -- f VK3 ----~------. ~~~~E~f~~~~~~f!:~!~·~~~?~~?~~~Bf~~~P~~K(9~~~~~~~~~:~~~~~~:~~~~~~~~~~~~~~~~~~~~:~~~~~~~~~~~~~~~~~~:~~~~~~~~~~~~~~~~~ MY18 20l,8 Model year vehicle to be provided for 2017 model year price. uvc must be ~eled:~d oil quote to ·reflect cost for . __ .:.;~ ....:~~.; ..,.. ______·------~~-~-!~9~~~~~¥_~?-~~~!:~-~~!~~Y-~9..~~~~~~~!~---·····------.;------·-----~~-~~---~- j FACTORY OPTIONS f CO{'ifRACT OPTIONS r;>ESC~lPTION ~ NO TEMP TEMPOR.f.\RY TAG NOT REQUE$TED (CUSTOMER WIL~.liA.NDLE THEif{ OWN TAG WORK) . . . , . - ~-- •• -----· --· ...... "':'-- ...... ------... ------·- .... "=' ...... -.-'"'!-- -- ~---"t·--- -.--- .. ·------.. ·----- .... -- ... --·------·- .. --. -·- EXTENDED WARRANTY DECLINED --M~~~~ip~ifi~;~~~i~~;~-y;;;~·hti;i~~~-~~hicl~~~~"d"~~~i~~~~t-i6~-;;~l-q~~~~;dg~~-~~~~~-~t;~tiB~;,-~;t~-;~b};~it;;-·-- fender approval, deale.r participation riot to· exc~ed ~%,of ~ran~~ction a.inoun~, Payirients in adva-hce ot arrears to be ri.'tade qu'arterly, semi-:annually, or annually for up to a 5 year termwiti] a .$LOO qollar end of lease Rtiyout $~. 1 ALB-TA --srAR-~ouAtAi;b~~/whit~Hoii~i,-t8;~~tth-Fi~iit"r;kcid~;~~~-sicici-Aii~v-lj~i.t;,·;~-d-R~;;A;;;;5ft6j;1-;;t"fi~Ad~i~-;~.--- 6Nired tci F~ctory Upfiiter.. Switche~ or 6 s_w.itch controller) . : .. . . - . I --Ho.oEALER .INsr.Ai.i.eo-s P:RP. v o~rsEo."LIN e"R ~-. --·-.-·.·-,..----.---.... --- -·-.. ------~.- . -- ~------.-.... ------...•.. --.-.. - :sos f ----····-:-···---~-~------LEGA-l"oEEP.riNt-f:ii."M"oiJoRiveR.ANoP"AssENGER~ooolt·------·----~-----·------,.------.------~------~---.-.·.-- DT~ ------· ...... ---- __ .;. -· •• ·;...... ----- ... -- ..... -..· .... ---;.- ... -.. .. .:.. -- --l""----.- ...... ------.·-~ ...... :.:. -----:.. ... -----~ .. -- ... --- -- ______.;..;-..; .. --··----...... ··-: --·--- ...... -- ~ .. -. CONTRACT OPTIONS It
VEHICLE QUOTED BY GOVERNMENT ACCOUNT MANAGER [email protected] "I Want to be Y..Qur Fleet Provider" 1 appreciate. the opportunity fo submit this quotation. Please review if ·carefully; if there ~re any errors or changes, please feel free to contact me at any time. i I am always happy to be of assistance.
FSA-NEW SMYRNA BEACH UTILITIES COMISSION-CK15703_11847-3_Quote.pdf Page 1 of 1 -#- 1. b. SrLHilr ZHY - ~ ~-~L4EF4!ff:7Jr' ~~~~~ Call Us fltst,for all ojyour Fleet Allfojmot'tve,
Sebring, FL 33871-9200
ORIGINAL QUOTE DATE REVIseo ~upre bATE 8/24/2017 .QUICK QUOTE SHEET 8/24/2017 REQUESTING AGENCY NEW SMYRNA BEACH UTILITIES COMISSION CONTACT PERSON CALEB FISHER EMA"IL [email protected] PHONE 386-424·3045 MOBILE 386-663-2019 . FAx. 3,86-424~2748 ERIFF'S ASSOCIATION BID #'s FSA16~VEH14.0 & FSA16-VEL24.0 WWW.flsheriffs.()rg MODEL CC25903 SPECIFICATION # 2017 CHEVY SILVERADO 2500 HD REG CAB- 2WD PAGE# 1004 CUS.TOMER, IQ. FIEL~ O.PS I TROY BASE DISTRICT PRICE
t<* All vehicl~s to/ill b.e. ordered white wl darkest /nterior unless clearly stated otheiWise on purchase order. FACTORYOPTI.ONS , DESCRIPTION GAZH2Q ·EXTERIOR COLOR SL!MMITWHlTE W.IT!-1 DARK ASH -:-JET BLACK ACCENTS VINYL TRIM INTERIOR (40/20/40 split-bench, $0.00 3 passenger, driver and. front passenger manui:ll recline· with OUtboard head restraints and CE!riter fold-down armrest With storage) ...... · --6~ol"voKiEtv8-wirH1i:sPoAiitoMAfiErRANsMissioN~------·--.·------·--·····------.---- ·--~?~~-~~~----·--·-· AKO -"FAcroRvi5E¥~~riNt~LA"s~-oN-iift.RwCNobw-oNLv~~-~------~--~--~·------"----;. ..•: ...... ~------········-··-~---··-- . ------.------~- --- ...... -- .. :...... --- ..... -...... --- ... .;_, -·-~ --- -·-- ..... ------·-- ...... --~-- ...... ,..------.-- '!"--- ... -.. ------...... -..... ---- .. -.. ------Df=2 --~~!~~~!.f:!'!'!.~.~~~~~?J~?~!?~~-i!~~J~-~~t-~.?.~~x-~~?~~-~p~~~-~~-~------·------~------··········------282 D2B Factory Receiver Hitch 7 /4 pjn wi~e ¢onnectoi'~ Draw Bar, 2-5/{6" Ball, Pin, and Clip...... ~ ..... -~---.:--- ____ .,; __ _ --- --FA"croRv-sfl.tK7U-PALARM·-~·--··------.------.---~---"~------.,------.----~------··------· 853 uvc· ·-FAcroRvi~~ci nts VEHICLE QUOTED BY CHRISTY SELF GOVERNMENT ACCOUNT MANAGER [email protected] "/ Want to be 'tri11r Fleet Provider" . 1 appreciate the opportunity to submit this quotation. Please review it carefully. If there are any errors or changes, please feel free to contact me at any time. I am a/Ways happy to be of assistance. FSA-NEW SMYRNA BEACH UTILITIES COMISSION-CC25903_11846·2_Quote.pdf Page 1 of 1 I.e. . . . .,, . " National!oint ·rower~ Alliance• .Ctlll Usfirsi,fora/1 ojyotlr FleetAutoinoiiJ'e, & Ligltl Truck tteeds. 9!1~~~ PHONE($0Q)ALANJ4.r:i25.2~6s29Y .... ····---, ..... · ·-· ·oiREcr ·- · ...... ·--·-·-·-·- ···-·· ···:·\o/Ww~ALANJA.v.cor.. · 12131-3 . ·····--FAi ·a63.4oi4iif- ...... ORiGINAL QUOTE PATE .R.EVISEO QUOTE DATE 10/2/2017 QUICK QUOTE SHEET 1o1si~~17 NATIONAL JOINT PQWJ:~S ALLIANCE CONTRACT# 2018-120716-NAF www.NationaiAutoFI.eetGroup.com ---·· ""···------·------·------·······------·- MODEL CC36003 MSRP 2018 CHEVY SILVERADO 3500HD REG CAB CHASSIS 2WD NJPAPRICE All vehicies will be ordered white w( darkest interior unless clearly stated otht?rwis~ on purchase. order. fACTORY OPTIONS DESCRIPTiON GAZH~Q EXTERIOR COLOR SUMMIT WHITE WITH bARK ASH- JET BLACK ACCENTS VINYL TRIM INTERIOR {40/20/40 split-bench, $0.00 3 passenger, driver and front passenger manual recline· with outboard heaci restraints and center fold-doWn armrest with storage). · LSPMW7 -~~~~~~~~:~~~~~~~~~~~~~~~~~~~~!~~~~~f.~~P.~·~fR~.~~~~~i~~~~~~~!P.~~:~~~~~~~~~~:~~~.~-~~~~~~~~~~~:~:~~~~~~~~~~~~~~:~~ ______)~;~-~~-00 PCR WT CONVEN!~NCE PACKAGE.Indudes_DPN. outside heated ·power-:adjustable v~fiical camper ~lrrors, (ODS) Inside $960.00 . I~~!Y~~~-~ ~.tf:.~~~~i~~-~-~~-~~ ~-~9. {~~q~ ~~n:t~t~ -~~YJ~~~~~!!trx~~~~~~E~~~-~!~~-i!!~~~~~~J~3.;1_e9~!:~~!~~~~~:~------GTY w•de trac~ axle (Increases· Rear Axle Width by 8" for Crane, Service, & Dump Bodies) {Allows for 54'; Wide load Floor $185.00 inside Utility Body} . . . · . . . p-L.\ -~ ··-----~-----,--.--.,- VK3 .-FRoNr.tlcENsE rE ·aRAci USOB-TB :~B~~~-i~~~-~~~gx·~f~~:c::~~~¥E:~~~~~)H~~~~~9~~~~~-!~~:~~~i~~i~~~:~~~~~~~~~~~~~~K~~~~~~~~~~~:~:~~~:~:~~::: ·-·-' ·----~~?~-:9~ CLIV -~~!~~~-~~~~~!:i:'_~~~~~~ry------...... ------~ ------.... ------.... -· ... ------.---- ..... ---- ... ----.------.---- -·------.- ... . -- ...... ;~~-~~:~~ 7&4 7 wire RV Plug With 4-wli'e.flat combination plug ...... -.- _}_~~:~1 DB2 ::9~~~}~~~ ~:~{~~·~:~~!( ~}~:~~~~~!i~~~~: ~~:: ~~: :~:::::::.:: ~:~::~~~~~~~~~:~~~~ ~.~:::~ :~~~::~:: :::::::::::::::::::::::::::::::::: ...... ?..~~=~~ $0.00 . -- ...... ; . ~ ~ ~ ...... -~ ... -- .. ·------. ·' .... •.•. ---~ ...... :. .. --- ...... --- .. -- ..... -...... --- .. .:. .. -- ·------~--·- ...... :. ------.... -_... _... .; ------...... -...... CONTRACT OPTIONS $27,434.30 TRAD~ _IN $~2.620.30 .. $0.00 $62,620.30 .. -i~stim~ted-Moiiii1fYpcivm~nts for ·so manflls·p·aia··in advance; $1~149.42 ___.__ :_____ ._ ... --··-···--·-- .. ···- ...... _MJml.gP.lli!DE.•!l!.~QIJ~Y,...§e~ss~·ell!@l~~-~-~~bi.f.h~~:t±g_Y!f..$.~!m.~~J..!!~PIQ~.!,_~~-~------··---·------.. ·-- ents VEHICLE QUOTED BY CHRISTY SELF GOVERN MEN~ ACCOUNT MANAGER [email protected] "/ Want to be YQ.ur Fleet Provider" 1appreciate the opportunity to submit this quotation. Please review it carefully. If th~re are ariy errors or changes, please feel free to contact me at any time. I am always happy to be ofassistance. · · NJPAMNEW SMYRNA BEACH UTILITIES COMISSION-CC36003_12131-3_Quote.pdf Page 1 of 1 I , Ririg PoW~r Corporation 500 World Commerce Parkway St. Augustine, FL 32092 904.494.7 464 Quote Prepared For: ' New Smyrna Beach Utilities Commission 10/1/2017. . · (1) NEW CATERPILLAR 416F BACKHOE LOADER CONTRACT DETAILS Florida Sheriffs Associat'ion Bid# FSA17~VEH 15.0 . ·. Specification# 24, 4x4 Load~r Backhoe with Canopy And Options Effective; October 1.. 2017 Through September 30,2018 i BASE MACHINE ~ASE. Caterpillar 41.9F PerSneri:Ws Contract Specifications l'y'lachine specifications 450-8726 STICK, STANDARD, 14FT 450-8604 PT, 4WD, STD SHIFT, MECH 450-8754 ENGINE, 701WV, C4.4 AC.f::RT, T4F 450-B510 HYDRAULICS, GP~ 4FCN/6BNK 398-2496 CONTROLS, BACKHOE PATTERN 447-0049 PRODUCI LiNK, CELLULAR, PL6411 450-~677 CANOPY, BASE 433-4804 SEAT, VINYL 206-1747 BELT, SEAT, 2" SUSPENSfON 379-2161 TIRES, 12.5 80/19.5L-24, GY 337-.9693 COUNTERWEIGHT, NONE ·sR-1085 STA~ILIZER PADS, STREi::T 337-7382 BUCKET-GP, 1.0 CYD .. $2,026 9R-5321 CUTIING ~DGE, TWO F'IECE -$211 219-3387 BUCKET-Hb, 24'i, 6.2.CFT . 430-9944 INSTRUCTIONS, ANSI 447-0049 PRODUCT LINK, CEL.LULAR, PL641 421-8926 SERIALIZED TECHNICAL MEDIA KIT 423-7607 PLATE GROUP- BOOM WEAR ·Total of base machine Spe.cified Options 337-9696 COUNTERWEIGHTi 1015 LBS $1,120 · 450-8721 STICK. EXT~NDABLE, 14FT, MECH $2,988 353-138~ STABILIZER GUARD $531 9R-6007 STABILIZER PADS FLIP OVER $212 450-851.1 HYDRAULICS GP 5fCN/7BNK, MECH $448 398-2680 RIDE CONTROL $944 Total of Specifie~ options Non-Contract Option 457~2797 BATTERY H.D 417~6878 QU.iCK COUPLER 519-9196 KIT COUPLER . 425-$q25. QbN.NECTOR LINE,S 251-1795 BUCKET 1.25 CU YO IT LINKAGE I Total of all items listed above $1,238 -$448 l h drctulics Warranty 1 Year New Machine 5 ear./5000 hour Powertrain parts and·labor Best Regards ~aul Valanti Ring Power Corp. i f 1 I l l I I Orlando Freightliner Inc. 2455 S. Orange Blossom Trail Apopka Fl. 32703. 407-295-3846 ext 122 407-291-840Bfax 407-509-6651 cell To Caleb Fisher/Utilities Commission New Smyrna Beach Orlando Freightliner is pleased to quote the following Freightliner M2 106 via the 2016-2017 Florida Sheriffs Association bid #FSA-16VEH 14.0. · Spec #12 $39.,720.00 33000G.VW3500 see attachment 1 for full list $25,819.00 of specifications 10'5YD $ 20,·335.00 HITCH $ •11699.00 019-001 $ 1,117.00 Total $ 88,690.00 Sincerely, Bob Scharpnick Municipal Sales Orlt!ndo Freightliner lsuzu Truck of Ocala Prepared for: Prepared by: Caleb Fisher Bob .sch.arpiiick Utilities Commission of New Smyrna ORLANDO FREIGHTLINER Beach · 2455 S. ORANGE BLOSSOM TRAIL 200 Canal Street APOP~.F~ ~.270.3 New Smyrna Beach, FL 32168 Phone:4072953846 Pho.ne: 386-424~3045 SPECIFICATION P R 0 P. ·o SAL Da~~Code De~cription 004-218 2018 MODEL YEAR SPECIFIED oo2.:oo4 SET BA¢K AXLE -TRUCK 019-001 TRAILER TOWING PROVISION AT END OF FRAME FOR TRUCK . 003-001 LH PRIMARY STEERING LOCATION I j AA1-003 TRUCKfTRAILER CONFIGURATION AA6:.001 DOMICILED, U$A 50 STATES (INCLUDING I CAI.._IFORNIAAND CARB OPT-IN STATES) . 1 ASS-011 CONSTRUCTION SERVICE A84-1GM GOVERNMENT...... BUSINESS. •, SEGME.NT AA4-003 bRY BULk COMMODITY M5-002 TERRAIN/DUTY: 100% (ALL} OfTH.E TIME, IN 'TRANSiT, IS SPENT ON PAVED RO,ADS I AB1-008 MAXIMUM S% EXPECTED GRADE I AB5~001 SMOOTH CONCRET~ OR ASPHALT PAVEMENT t MbST SEvERE IN-TRANSIT. (SETWEE't·.J SITES.} ROAD SURFACE. I 995-091 MI;PIVM T~UCK WARRANTY A66-99D EXPECTED FRONT AXLE(S) LOAD: 12000.0 lbs A68-99D EXPECIED R,EAR DRIVE AXLE(S} LOAD : 21.000.0 lbs · I I . . ® Application Version 9.2.111 · 02/23/2017 12:40 PM Data Version PRL-14M.012 (fir@/dlhl!.'/kiD I Utilities Commission of New Smyrna Page 1 of 13 Beach ... Prepared for: Prepared by: Caleb Fisher Bob Schan:>nick (Jtlli~ies Commi~sion of New Smyrna ORLANDO FRE-IGHTLINER Beach · · 2455 S. ORANGE BUJSSOM TRAIL z.·oo Cana.l $treat APOPKA, .FL ·32703 New Smyrna Beach, FL 32168 Phone:4072953846 Phone: 386-424-3045 Data Code Description A63-99D EXf'E~TED GROSS VEHICLE WEIGHT CAPACITY : 33000.0 lbs A70-99D EXPECTED GROSS COMBINATION WEIGHT: 55000.0 Jbs · · · · · M3-005 FLATBED/PlATFORMtSTAKE BODY AF7-99D EXPECtED BODYiPAYLOAb CG HEIGHT ABOVE FRAME i•X)<" INCHES : 32.0 In · CUM L9 ~60.J-{P @2200 RPM; 2209 GOV. R.PM, . 7.20 LB/Ft @·1.300 RPM 79A-073 73 MPH ROAD SPEED LIMIT 79B-OOO CRUISE CONTROL SPEED LIMIT SAME AS ROAD SPEED LIMiT 79K-007 PTO MODE ~NGINE RPM LIMIT -1100 .RPM 79P-002 PTO RPM WITH CRUISE SET SWITCH- 700 RPM 790-00S PTQ RPM WITH C~l,JISE RE$UME SWITCH • apo RPM . PTO MODE CANCEL VEHICLE SPEED- 5 MPH 79S-001 ~ . . . . . 79U-007 PTO GOVERNOR RAMP RATE- 250 RPM PER SECOND. adG-002· PTO MiNIMUM RPM- 700 SOJ.-002 REG.EN INH_IBIT $Pf=ED THRESHO.LD - .5 MPH F .·. . 99D-011 2008 CARS EMISSION CERTIFICATION- CLEAN !DLE (INPLUDES ~X4 JNCH LA~EL ON LOWER FORWARD CORNER OF DRIVER bOOR) 13E-Q01 STANDARD Oil- PAl\! 105-,001 ENGINE MOUNTED OJL CHECK AND FILL 133-004 ONE PIECE VALVE COVER 014-099 SIDE OF HOOD AIR INTAKE WITH FIREWALL MOUNTED DONALDSON AIR CLEANER. 124-107 DR 12V 160 AMP 28~SI QUADRAMOUNT PAD ALTERNATOR WITH REMOTE BATTERYVOLT SENSE Application Version 9.2.111 02123/2017 12:40 PM Data Version PRL-14M.012 Utilities Commission of New Smyrna Page 2 of 13 Beach ... . Sebring~ FL 33871-9200 O~IGINAL ~UOTE DATE REVISED QUOTE DAYE S/24i2017 QUICK QUOTE SHEET '8/24/2017 REQUESTING AGENCY NEW SMYRNA BEACH UTILITIES COMISSION . CONTACT PE.RSON CALEB FISHER EMAIL CFISHER@UCNSB~ORG PHONE 386,-424~3045 MOBILE 386-663·2019 FAx .386-424·2748 FLORIDA SHERIFF'S ASSOCIATlON BID #'s FSA16~VEH14.0 & FSA16-VSL24.0 www.flsheriffs.org MODEL CK35943 . SPECIFICATION# 2017 CHEVY SILVE.RADO 3500 HD CREW CAB - 4WD PAGE# 1354 GWSTOM$.R l.O FIELD OPS! NEW CREW BASE DISTRICT PRICE $30 00 ** Aii vehicles will be ordered whita wi darkest interior unless clearly sfatec! otherWise on purchase order. · FACTORY OPTIONS DESCRIPTION GAZH2Q EXTERIOR COLOR SUMMIT WHITE WITH DARK ASH- JET B.LACK ACCENTS VINYL TRIM INTERIOR (40/20/40 split-bench, $0100 3 passenger, driver and frorit pas~enger manual recline with outboard head restraints and tenter fold-down armrest . with storage} . . -----~------... ------L96 MYD ~~~~9~~y£~i~5~~:~!i~~~~~~B~~i§~~i!~~i~~~~~~~1e~~~.~~~~~:~~~~~~~~~~~~~~~~~~~~~~~~~~:~~~:~~:~~~~~~~~~~~~~~~~~:~~~~~~~ . ------~~:~~ -· XKo··------FACTORY DEEP TINT GlASS ON ALL REAR WINDOWS $199.00 --·------.~------·-·. ···-·· ...... __ !" _____ -~------"':'~------··--·-- ...... - ... ----·------·---·------...... - .. - .. --- ..... _.- .. -· ...... ;...... DF2 . $0.00 • •• ...... -- ••••••••• •oor ·------853 FACTORY BACK UP ALARM :_ --~ · ..:. _: .;.;...:-- -~ ..:. -~...:-- ~-- ... ~·!" -:------:""·------___ __ ------...... ----- .. .. ______...... --- ...... --- .. -- .... -- ...... ---- .... ------...... -.... -.. -.-.-.-.------..... -.. uvc FACTORY.BACKUP CAMERA WITH MONITOR IN REAR VIEW MIRROR --iR"oNrLicE~s-iP"L.Ari-8R.AcK~TFAcri>~v-c-RoE~-ii>~------~-~------··---··------~------·--·----· ..Y~~---·----··------Mvls --2ci18·M~"d~l~-;~;-v~h"ici~~t~-b~-;,~r~~ici~df~;ioi'i~~ci~i~;~~-p~i~~~-uvc-~~;i·6~-~~i~ct~-d~~-q~~i;·i~-;~fi-;ct~~;tf~~;--- new fed~rally mandated safety equipment. · . . .. -. ·-· ..... --:"'-----·--·· ... ---:------."7---~o: •:• ·-. ~ •• -. ~-- •••• - .. - ... ---...... - ---"':' ------.-.... - .. - .. - ----.. -- .. "'!' .. - .. ------.. ------...... -----..... ------.. -- .. FACTORY OPTIONS $535.00 CONTRACT OPTIONS OESCRIPTION NO-TEMP --~~~Tg~~~~-~l~~-~~~~-~~I~-~~~g~~-t~~-'!'!.~-~~------·------~------ EWD .. ~~~~~-~~-~~~-~~.~!,~,l:!~f~~~~~--,~ •o o • 10 o o • 10 I I 0 ooO o 01 I 0 I 0 oO o o 000 •• ••• 0 oooo••OoOOOOOoooOOooOO~OoOOOooOOO~ I 01 Ooo1'00 100 00 I IIIOio•••'}~:~~ MuniCipal flnarit;:e fo_r any essen tiC! I use vehk!~ arid equ'ipment for a. II qi.iaiified government e·ntities. Rate stibjed to $0.00 lender approval, deaier partidp ---- _____ .,;.;...... ;. .. -...... _.(~~~~-~'?·.~~~~~rx.~P!I!~~~~~i~~~~~~-~~-~~s."YJ~~~-~~~~~?~t:9~-----~--·--···--·-----·--··------··-·-··---·------·----··---· CL1VWC D2B HD CLASS 1v· receiver hitch, wiring_ harness, 7 Pin connector, solid s~eel shank draw bar, i & 5/16" Ball, pin & Clip. ---···----~?.?..~:~9- DT2 -~LEGALbEE-PriNri=ii.M.oNoRivi~·;.NorAssENGER-oooR--··-··------·---··------·-----~~~--·-··--··------... ------=---.-.------:- -- ""! .. ~--~ ...... __ ... -:.'"_ .. --- ...... ·-"'! ---~------~ ~":'-···----~ ..... ~ .....·.:.. -:•.- --~ -·------.------·---· ...... -- ... ..: -•---:·-- ...... ·-····-·--~~~~:~9. CONTRACT OPTIONS $12A65.00 FSA-NEW SMYRNA BEACH UTILITIES COMISSION-CK35943_11844-2_Quote.pdf Page 1 of2 FLORIDA SHERIFF'S ASSOCIATI 1310 #'s FSA1.6-VEH14.0 & FSA1a nts VEHICLE QUOTED BY CHRISTY SELF GOVERNMENT ACCOUNT MANAGER [email protected] 11 • . . 1Want to b.e 'l!i.ut Fl~et Provider" f appreciate the opportunity to submit this quotation. Please r~view 't catefuJ!y. If thete are any errors or changes, plea$e feel free to contact me at any time; · I am always haPP.Y to be of assistance. · FSA-NEW SMYRNA BEACH UTILITIES COMISSION-CK35943_11844-2_Quote.pdf Page 2 of 2 R':4:·d~/J!M!~. -- ~ -~~.4t?E'~~ ~~~~~ Ca# Usjin;t,for ali ojyot~r FleetA.utomotfve, & Sebring, FL 33870 Sebring, FL 33871-9~00 ORIGlNAL QUOTE DATE REVISED QUOTE DATE 8/24/2017 QUICK QUOTE SHEET 8/24/2017 REQUESTING. AGENCY NEW SMYRNA BEACH UTILITIES COM ISS ION CONTACt PERSON CALEB FISHER EMAIL [email protected] PHONE 386-424-3045 MOBILE 386-663•20{9 .FAX ·3~6-424~274~ FLORIDA SHERIFF•s ASSOCIATION, BID #•s FSA16-VEH14.0 & FSA16·VEL24.Q WW!N.flsheriffs.org MODEL CK35943 SPECIFICATION# 2017 CHEVY SILVERADO 3500 HD CREW CAB· 4WD PAGE# 1354 BASE DISTRICT PRICE $3 670.00 **All vehlcies will be ordered whitfiWI darkest interior unless clearly stated otherwise on purchase order. FACTORY OPTIONS DESCRIPTION GAZH2Q EXTERIOR COLOR SUMMIT WHITE WIT!] DARK ASH- .JET B.LACK ACCENTS VINYL TRIM INTERIOR (40/20/40 split-bench, $0.00 3 pa'ssenger, driver and front passenger man'ual recline with outboard head restraints and center fold-down armrest with storage) --6:ol"vott:f~cv8.wiri-i6~5f,[;AuroMAriErR"AN"sr..:11ssioN----·------·-···· L96 MYD --;p:c;.oRv.oi.iP-nNi="Glfi:ss·c;N-A"Ct~EARwiij66ws ______-. --·.-.---.--. ------·------· ------...... -... -- AKO -""!" ______.__:,.:_._ _. __ .. - .... - 00:--- ._.;. .. -·-.; .. ·..... :.. .. ·.... -.. -;_ ----- :. .. -----:--:--..:.-..: .. -...... -;.. --- ... -.--- .. ':"'- -- .. ---... •.•.- .. ------... "'! ... --.. ---...... - .. -- .... ---- .. - DF2 --~e-~~~~!~1~-~~-!~~-~!~~l?-~~-(~~~9~~~9-~~-~-~~~~-~~! ...... ~--'------·-········---'------·----·------·--·-·· 8$3 FACTORY BACK UP ALARM --FAcro~v-sP.ci<.uP.cAMERiwiri-iMoNiroR-iN.RiAiviEv:nAiRRo"R··~------~------····-···-· --~Y~------·--···-- ------"'!~ ---- ~-- .... -.-- .: ...... ------·-- ~-- ~ .... .:. .... -- ~-~--- ...... --·------.. ---~------...... -- ~--~--- ~------.. ------.... -...... -.----- ..... -...... vKs FRONT LICENSE PlATE BRACKET FACfORY ORDERED -·- ... --- ...... :... ------..... -. ---·------...... -...... -· ---- ...... ;.-.. ------...... ___ .. -- .... -...... ----- ...... --- .. ------.. ----- MY18 2018 Model year vehicl~; tq be. provided for 2017 model year price. UVC mu·st be selected on quote to reflect cost for '$0.00 1 -- .. ------.. --~~-~-f~?-~~! ¥.~~-I!~~-~~~-~~!~!Y-~g~!e~~-~!: .. ~---·------·-·------·····------·····-·------······------···------ --- .. ·- .. -- ...... ;, ---- .. FAcroRv OP"tiONS $535.00 CONTRACT OPTIONS DESCRIPTION NO-TEMP CUSTOMER WILL HANDLE THEIR OWN TAG WORK :...... ;...... -.·---·~-·------·--:·-----·--:·• ...... · .... ~-- .. -.------.- ~-- ...... ; .. ------...... -- .... ·...... -.. ~- ...... ~- ...... ------· ..... ------~----·__$0.00 EWD EXTENDED WARRANTY DECLfNED ••.·-----~ .. -...... ··----- ...... MUf'ill·FI .·M·~~i~i~~i -fi~~~6~ t~~-~~~~~~~~ti~i ~~~ v~hi~i~-~t;d '~~~ip~~~f "i~; -~~~-q~;-,iii~·ci -~;~~~~~~-~.t ~~f:iti~~:. R~t~~~~bj~~t t~- .... lender approvi:l,l, deal~r parti!=ipation not to exceed 2% of transaction amount. Payments in advance or arrears to be 1 made quar;terly, S~r1Ji-al)nually, or annually for uP to a 5 year t~rm with a $1.()0 dollar end of lease buyout $1. . ~ -· ~ ~-. ;..~-- -·-~--- ~ ·.·.- ~- ---." ~ -. ~ .• ':"''"'·.~ ~ ."7,"·"-.-. ~-~~~.-.:~~·~::-- ".•. -~---~--·~-:.- -~·-.~-~-.•.- ~-. ~ ~·~-:.~.-.- ... -. -. ----.··~-- ~ ~ ·~,"-. -.---.-· ~ ••• --. --..- ••• --.- KNAPHEIDE 8'DRW UTILITY BODY PAINTED WHITE TO MATCH {includes l:lox and bymp~r cr~dlt) **Includes ·complete I veni.cle certification from firialstage manufa~urer**. . . .. ----· ...... -----~;...... ---.- ...... -- -.-- .. -... ------.. -...... ------.... ------...... ~ .... -...... -... -... --- ALPRU8 custom HD. alt,~minum pipe rae~ fo,r 8' utility ~bdie,s f~brlcated ~sing 1-:1/2'' squ~He tubing installed from rear of utility . body or pickup to windshield/J1oo91ine' of vef"!ide over.cargQ area, .includes expanded aluminum ba~ket over cab I ALB-TA -.-srAR-~ouAi.~.A-;b~-riwhit~-tEoi.r~h"f8-;;;ith·F~;~;r;k~d"60~~~~srci~-Air~v~ug!-it;,-~;;d-R~;-;A.;;d;;·stf6krr-;ifi~-Ad~i~t;;:·· {Wire9 to. F?~ory Upfitter Switche$ or 6 !!Witch controller) . . . · . . l ~ CLlVWC 028 I ~~~~~~~~~~~;~!~~~~~~~r~~~~~~~~!~i~¥~~~!~~~~~z~i~~~·~~~f~~~~s~~~i~~~~~(~~~~~~!~~~~~~~~~~~~J.~~~~~~~j~P.i~~~~!~~~~~~~~~ i DT2 LEGAL DEEP TINT FILM ON DRIVE.R AND PASSENGER DOOR .:...... ;...... oo;------!"' -. ----·---~------.-.-':' -~- '!"·----- ...... --·- __ .______-... -...· .. ~..:·~.-- -· ---~---:-.-... :...... ----.------;""-.-· ~----~------...... ----- ...... ·- -- CONTRACT OPTIONS $12,46~.00 I l ~ I I I / FSA-NEW SMYRNA BEACH UTILITIES COMISSION-CK35943_11843-2_Quote •. Page 1 of 2 I ][, FSA16-VEH14.0 &FSA16-VEL24.0 www.flsheriff.s.org ments VE_HICLE QUOTED BY CHRISTY SELF . GQVERNME~T ACCOUNT MANAGER .. [email protected] 1 ' / Wantto be Y®.rFieet Prbvider'; 1 appreciate the opportunity to ~ubmit this quotation. Please review it car$fully. If there.are any errors or changes, please feel free to contact me at ariy time. I am always happy to be of assistance. FSA-NEW SMYRNA BEACH UTILITIES COMISSION-CK35943_11843-2_Quote.pdf Page 2 of 2 •"') tl}(l_!fvt!ltfr-.... :. ':· . •':. . . #:«IC.· ... ·. :. :· ·, .·, Call.Usfirst,for all S~bring, FL 33871-9200 ORIGiNAL QUOTE DATE . REViSED QUOTE DAiE 8124/2017 QUICJ( QUOT~ SHEET · at24i2d.11 R~QUESTING AGENCY NEW SMYRNA BEACH UTILITIES COMISSION CONTACT PERSON CALEB FlS~ER EMAiL c·[email protected]. PHONE 386-424-3045 MOBILE 386~66~-2019 FAx 386"-424~2748 FLORIDA SHERf F'.S ASSOCIATION BfD tPs. FSA16-VEH14.0& FSA16-VEL24.0 www. flsheriffs.org MODEL CC25.903 SPECIFICATION# 2017 CHEVY SILVERADO 2500 HD REG CAB- 2WD PAGE# 1004 BASE DISTRICT PRICE **AI(vehicfes Wiil be ordered White wi darkest interior unless clearly stated otherwise on purchase order. FACTORY OPTIONS DESCRIPTIQN GAZ H2Q EXTERIOR COLOR S.UIVlMIT WHITE WITH DARK ASH- JET BLACK ACCENTS VINYL TRIM INTERIOR (40/20/40 split-bench1 $0.00 3 passe.nger~ d·river and front passenger manual redine \('Jifh outboard head restraints and centerfold-down armrest with storage) . . · . .· . . . , --6;ol.~v-68-i~cv8"wirH6]spoft.uroMAriC"i-R.\N"sMissioti------····------·------·-- ·--~~-t~~~------· --FAtroR~-oe"E~-riNrGLA5s·o·N~~EARwiNoowoN"Lv-----~----~------~------'"------·------AKO ------~---- .. :..-. ...:.:. ----- ~--...·--- ~ .. ------·--·-----· .. ;..:.. ---- ..... _.;.. ____ -...... -~ ...... -·------.. -..... ------· -- .. ------...... --..... --- ...... - OF2 TRAILER TOW MIRRORS {!'Jot Available with PCR) **see option DPN . ·-- ... :~------""!;·--- Z82 028 --F~ct~;y(i~~;i~~;Hit~hi/~ipi~~v;i·r~¢~~ri~ct;,·r~-o~;-~-8-;;,·;~5i16;;8~-~i:i>i;;,-~~~ciciiP"."---~------.------~------,.iAcro P.v 8ft.cit iiPAiARM".- .. --.-. -.------~---.------,------.,------.------~------853 ·- -~ ~-- --·-·- ___ ..;_.,. .;. ... .;. ... ~·- ~- ,; . ..;. .. -..... --- ...... ~-··-- .. -.. ------...... · ...... ; ··-----·--·------· ...... ------...... -.- ...... -.. -.... -... ------uvc FACTORY BACK UP CAMERA WITH MONITOR IN REAR VIEW MIRROR Vl<3 ~~~~~~f~~~~~~A~~!~:~~~~~~~Si~~f:~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~:~~~~~ MY18 2018 Model year vehicle to be provided for 2017 model year price. UVC mu$t be ~elected ort quote to refled cost for new federa~ly mandated safety equipment...... --- ..... ---.-~------=----- ~""":'-~ -~- ..... :0: ...... -- ~- .. -~- ---...... - .... -.- ...... ------...... ------...... --.. ------·------...... _":" ______...... -.-...... -.---- ...... 0:- .. -. FACTORY OPTIONS CONTRACT OPTIONS DESCRIPTION .. ~er/W6it~ LED Light. Barwiih FrolifTa~edowns, Side Al.ley lightS, and Rear Arrow Stick Traffic Advisor. l (Wired to Factory upfitter Switches or 6 switch controller} · ...... I ---·~.: .;...... ;...... ~ .. -- DTZ -.-LEGALoEE-P riNi--i=itr.. :1oN"oRiv"ER.AN.oPAssENGER-oo6R ____ ------·------. ------"·-·- ~.- ·- ~ ·~-----~- --.-- --·- ---. -. ···--·- ...... • - ...... :. •• -· ..-~ ...... : .. .. -~- ..... :.. .. .:.· ...... ;...... - --~ ...... ·...... - ...... :a-·- ...... ;, ••• •.•.···.- ~--:..: ...... -~---- ...... -,------~~~~~?~. 1 CONTRACT OPTIONS $7,789.00 T I i ments I VEHICLE QUOTED BY CHRISTY SELF . GOVERNMENT~CCOUNT MANAGER [email protected] . "/ Want to be '{Quf.. Fleet Provider" . I J 1appreciate th~ opportunity to submit this quotation. Please review it carefully. 1( there are any errors or changes, please feel free to contact me at any Ume. I am always happy to1be of assistance. ! l I l FSA-NEW SMYRNA BEACH UTILITIES COMISSION-CC25903_11840-3_Quote.pdf Page 1 of 1 l l Sebring, FL 3~871~920.0 ORIGINAL QUOT~ DATE REViSED QUOTE DATE 8/24/2017 QlJlCK QUOTE SHEET 8/24/2017 REQI)E$TING AGENCY NEW SMYRNA BEACH UTILITIES CO MISSION CONTACT PERSON CALEB FISHER EMAIL. CFISHER@UCNSB ORG PHONE 386-424-3045 . MOBILE 386;,663-2019 FAX .386-424-2748 FLORIDA SI-IER.IFF•s ASSOC,ATION BID #'s FSA1G ..VEH14.0 & FSA16~VEL24.0 WWW.flsheriffs.org MODEL SPECIFICATION# 62 2017 CHEVY.SILVE~DO REG CAB 3500 HD- 4WD PAGE# 1236 BASE DISTRICT PRICE **Ali vehicles Will be ordered white wld~rkest interi9r unless dearly stated otheJWise on purchase order. FACTORY OPTIONS DESCRIPTION GAZH2Q EXTERIOR COLOR SUMMIT WHITE WiTH DARK ASH- JET BlACK ACCENTS VI NY~ TRIM INTgRIOR {40/20/40 split-bench, $0.00 3 p"assenger, driver and front passenger" manual recline with outboard head restraints and centerfold-down armrest ~~~ . . . L96MYD ~~~~~~~y~~~~£~~~~!iH~f~~?.1~f~~~i!~:fM~~M~~~}~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~-~~~~~~~~~~~~~~~~~~~~-~~~~~~~~~~~~ -·-·.------J~:~~- FACTORY DEEP TINT. GLASS ON REAR WtNo'OW ONLY -- ":'------:-·-:o- -~------... ----·-----...... --..... ---..... ------..... •...... ------~ ------...... ;. .. --·- ...... ------...... --.,; ------...... --- .. o.r ...... ------.. -- ...... -·------"~~~:e9~- DF2 MANUAL TAAr"lER TOW MIRRORS (STD ON 3500HD SERIES) . . . .. ------~- ______so.oo :.,; __ _ --FA"croR.v "aP.ci<.uP"AiARM___ --~- -- ., ------.------~------"--.,.- ·---.-·------.-. -- .. -. ------:------·-- ---. -· 853 ---- ...... :. ------... .;. ... .:. ---- ..;: ...... : --- ~ ..... ----·-- :.~-.: .. - -·· ~. --... - .. ~ ...... ------...... ---.. - .... -· .... - ...... - .. - .. - ""' ...... --":"!" ...... ------••• ~ ... -- ...... ,.,-u-vc:~--~------~~?.?:~~ --- FACTORY BACK UP CAMERA WITH MONITOR IN REAR VIEW MiRROR . ~- ~--:-·-~--~---- ...... ---- ·-rR"oNt~tlci~s-iPLP.rfsRAcK~i=ft:cro-Rv-c)R[;ER"io------~-----~---·------~------·----·-~--~·-----·------···------~~~~:~?.. .. __ VK3;.._.;. ______•._ .. _____ ._ ____ :., ___ ~ ...... -- ... -- ...... -.... .:.~ ...· ------.. .:...... ~ -- -·------...... -- ...... -- ...... ---- ...... -...... ------·-- ... ------.. -- ·---~---·--J~:9~- MY18 2018 Modeiyearvehide to be provided for 2oi7 model year price. uvc must be selected on quote to reflect cost for $0.00 ·----·---·------:-:----- _~~~~-!~?-~~~~ry ~~~~~~-t-~~-~-~!~!Y.~B.~~eT~-~!: ---.------"--·-- ·-·------.:·~-" ... -~------~-~~-. -~ -- · ~ --- -·------ ------.. ., ..... ·- ...... FACTORY OPTIONS $4~5.00 CONTRACT OPTIONS DESCRIPTION NO-TEMP CUSTOMER WILL HANDLE THEIR OWN TAG WORK . $0.00 . --~---~-..;.:...... ;...;.; ..... :...... · .. ---~ ...... ; ... ~ ..·----- ...... · . .;...... ~ ...... -...... ·. -~ ..... ~-. ·-·.·-:-.":'~--~---~----· ------...... ~ ... -...... ---~':'- ...... : ...... EXTENDED WARRANTY DECUNED ...... }9~9~. ··~-~~i.~ip~tfiri~ri~~f~f·~~y~;;;;ti~~~~~-~~hi~i~-~~,j"~~~T~~~~t-t6~~~j~~~·Ilfi~·d·g~~~;~~~-~t~~tlti~;,·~~~t~·~~bj~~tt~···· $0.00 lender approval, dealer participation not to ~xceed 2·'16 of tra·n:s9ctlon amount. Payments in advance or arrear's to be made quarterly, seml-~n·nu .~t~~r-~~~~e.~~~~9.'X ~P!!l~~~ ~.'YJE:~-~~ ~~~-~ ~-~1!~·~_£9~~~- .... - ••- ...... ------·-...... ---...... "'! .. -.---·- -- ..; ...... -:------CONTRACT OPTIONS $12,465.00 FSA-NEW SMYRNA BEACH UTILITIES COMISSION-CK35903_11845-2_Quote.pdf Page 1 of2 FLORIDA SHERlFF'S ASSOCIATION 911) #'s FSA16~VEH14.0 & FSA16~VEL24.0 www.flsheriffs.org .... I j :j mments I ~ ~ ~ VEHICLE QUOTED BY CHRISTY SELF GOVERNMENT ACCOUNT fVlANAGE.R [email protected] ( "/ Want to be Ya1.lr Fleet Provid~r'' 1 appreciate the qpportl.mity to submit this quotation. Pl~a$e revii!!W !; carefully; lf ther.e are any errors or changes, please feel free to contact me at any time. 1am always happy to be of assistanc(3. I I'l 1 Ii - ! l f FSA-NEW SMYRNA BEACH UTILITIES COMISSION-CK35903_11845-2_Quote.pdf Page 2 of 2 I .v&.-:I'JIT ;llf!#~Y' ~ ."-.-,- ·~"JF"4Lv~.Jil!!F~ ~~~45""~ Fleet.A~L(qmotive, & . Sebring, i=L 33871-~200 ORt'GiNAL QUOTE DATE '8/24/2017 REQUESTING AGENCY NEW SMYRNA BEACH UTILITIES COMISSION CONTACT PERSON CALEB FISHER EMAIL [email protected] PHONE 386-4.24-3045 MOBiLE 386-663-2019 FAX 386-424-2748 FLORIDA SHERIFF'S ASSOCIATION BID #'s FSA16-VEH14.0 & FSA16-VEl-24.0 www.flsheriffs.org MODEL CC15103 SPECIFICATION# 49 2017 CHEVY SILVERADO 1500 -2WD PAGE# 786 CUSTOMER 10 FIELD OP~ I JESSE BASE DISTRICT PRICE $18,456.00 ** Afl vehicles Mil he ordered white wl darkest interior unless clearly stated othe{Wise on purchase order. FACTORY OPTIONS DESCRIPTION GAiH2R EXTERIOR COLOR SUMMIT WHITE WITH DARK ASH~ JET BLACK ACCENTS CLOTH TRiM INTER.IOR (40/20/40 split-bench, $0.00 3 passeng~r1 driver an.~ ffon:t passen.ger manual recline with outboard head restraints and center fold-down armrest with ~torage, cloth has me~.nua'i,adj lumbar}. · . . -4~3i.-ecorEcv6-wiri-i5:sPo"AurorRA"Ns------'"------.-----~.,------~--.,------7 ··----·------ 1LSCC15703 --i~-~-;~k~g-~i;;~i~ci~~~-ch";6;:.;~-f;~~-i&_r_;~~-bti\;i~;;~~17~·~;i~~i·~,~-ci~"h;~i~:-bi;~k-~~;~;h-;~t~'d~-i;~~~~:~ci~~P-t1~t~;~-;-- glass, remote tailgate, Chevy Mytink 7" color screen display, USB P9its, Streaming Bluetooth capability, handsfree smart phone, Sirius XM capable ·radio, Bluetooth for phone, power front windows with driver express up down, remote keyless entry w/2 .transmitters, 6 months OnStar service w/4G LTE compatibility. -or- (PCX- Chrome bumper package for fronVrear chrome bumpers · · · --~~~~1-~-- ·------. ·-.--.. ----·-----.... -·- ..... ------.---.-- -·-·------.... ------·- --- .. ------·------... --.-- .-.- AKO --~~~R~XE¥.,~~-~~~t-~-~~-~.~~~?.9.~-'?~~Y...... ------···"······------~------·------·------______J_~~~~~ FAcroRv BACK UP CAMERA WITH MONITOR IN R~AR VIEW MIRROR ...... _.;$199.00 ______--~-- ·:------·---.------...... --·· ~- ...... --., .... --- .. -..... -!"'-· ------~---- .. ------...... -- .. -- ... ---- •:-- .. ------...... ----- .. "':'-- .. --- ... .. FACTORY BACK UP ALARM . $137.00 -...... ~ ------~--- --~R'oNi--i:i FSA-NEW SMYRNA BEACH UTILITIES COMISSION-CC15703_11841-l_Quote.pdf Page 1 of 1 UTILITIES COMMISSION ADM. OFFICE CITY OF NEW SMYRNA BEACH, FLORIDA USE ONLY: AGENDA ITEM 3-g CONSENT ITEM FOR MEETING OF: October 16, 2017 D NEW BUSINESS FROM: Director of Engineering D OLD BUSINESS SIGNATURE: Derek Wainscott D EXHIBITS: Developer's Infrastructure, Capacity, & Inspection Agreement for IDG Insurance CSR 44/0liver Drive) SUBJECT: Developer's Infrastructure, Capacity, and Inspection Agreement for RIG Insurance (S.R. 44/0liver Drive)- CSSS, LLC SUMMARY: Attached is the Developer's Infrastructure, Capacity and Inspection Agreement for IDG Insurance. This project is a proposed office building located at the intersection of S.R. 44 and Oliver Drive. Engineering Department staff has reviewed the Agreement and recommends approval as submitted. RECOMMENDED ACTION: A motion to approve the Developer's Infrastructure, Capacity, and Inspection Agreement for RIG Insurance (S.R. 44/0liver Drive) - CSSS, LLC, and authorize the General Manager/CEO or his designee to execute the documents when contingencies are met. NOTE: ALL AGENDA ITEMS MUST BE IN THE GENERAL MANAGER'S OFFICE BY NOON MONDAY TWO WEEKS PRIOR TO THE REGULAR MONDAY COMMISSION MEETING. Page 1 of 10 DEVELOPER'S INFRASTRUCTURE, CAPA CITY AND INSPECTION AGREEMENT "HIG INSURANCE" This Developer's Infrastructure, Capacity and Inspection Agreement, ("AGREEMENT") is made this day of , 2017, by and between the UTILITIES COMMISSION, CITY OF NEW SMYRNA BEACH, . FLORIDA, ("COMMISSION"), and CSSS, LLC, CORPORATION, LICENSED IN THE STATE OF FLORIDA, authorized to do business in the State ofFlorida, ("DEVELOPER"). RECITALS WHEREAS, DEVELOPER owns certain property ("PROPERTY") located in Volusia County, Florida, within COMMISSION'S service area(s) and is described in EXHIBIT "A"; WHEREAS, DEVELOPER, requests utility service with connections for electric, potable water, irrigation water, wastewater, and/or reclaimed water, or any combination thereof; WHEREAS, COMMISSION is willing to provide electric, potable water, irrigation water, wastewater, and/or reclaimed water service to DEVELOPER in accordance with and subject to the terms and conditions of this AGREEMENT and all applicable rules, regulations, specifications, laws, and requirements. Any changes, additions or deletions made to the language in this AGREEMENT are shown in the attached EXHIBIT "B"; WHEREAS, COMMISSION has other charges and fees for development, as detailed in COMMISSION's Rates Charges and Fees Summary, which are not detailed in AGREEMENT, which DEVELOPER may also need to pay; WHEREAS, the utility infrastructure (involving electric, water, wastewater, and· reclaimed water supply facilities herein referred to as utility infrastructure) of COMMISSION to support growth as planned is impacted by the aggregate of all surrounding development; WHEREAS, to apportion the costs for the utility infrastructure needs to support a given area, COMMISSION desires to fairly apportion costs to DEVELOPER for the future or existing infrastructure to meet needs to serve multiple developments of differing size, use, and scope; WHEREAS, in recognition of the benefits of conceptual long-range planning for the build out of an area pursuant to the comprehensive plan, and detailed planning for specific areas, consistent with the comprehensive plan; to further the intent of Florida Statutes s. 163.3177(11) which supports innovative and flexible planning and development strategies, and the purposes of Chapter 163, Florida Statutes, and to avoid the disproportionate distribution of costs upon existing customers for necessary services for new customers; Page 1 of 18 WHEREAS, COMMISSION will not review, consider, or sign any permit applications until DEVELOPER has remitted payment, in full, of infrastructure and inspection fees; WHEREAS, DEVELOPER has developed plans and specifications relative to the . COMMISSION's facilities to serve DEVELOPER's PROJECT as described in EXHIBIT "C" and located in EXHIBIT "D" and surrounding areas; · WHEREAS, DEVELOPER shall submit with this AGREEMENT, all documents as detailed in the AGREEMENT and other documents requested by COMMISSION, as deemed practical, for review and approval by COMMISSION; WHEREAS, DEVELOPER represents that it expects to develop PROPERTY in accordance with County of Volusia or City of New Smyrna Beach's Land Development Regulations and other policies in one phase, COMMISSION agrees to provide service for one phase; and, WHEREAS, electric, potable water, irrigation water, wastewater, and reclaimed water service for PROPERTY shall be provided in the manner described below and subject to the terms and conditions described herein. NOW, THEREFORE, in consideration and incorporation of the RECITALS hereof, for and in consideration of the mutual understanding and agreement herein contained and assumed, and other good and valuable considerations received by each party from the other, the receipt and sufficiency of which are hereby acknowledged, the parties do hereby AGREE as follows: SECTION 1 DEFINITIONS The parties agree that in construing this AGREEMENT, the folloWing words, phrases, and terms shall have the following meanings unless the context requires otherwi~e: 1.1 illG INSURANCE ("PROJECT") is the trade name or commercial name of the improvements described herein, which are to be constructed on the PROPERTY. Project Summary and Location Map are located in EXHIBITS "C" and "D". EXHIBITS "C" and "D" shall be provided by DEVELOPER. 1.2 "Adjustments to the Infrastructure and Capacity Fee Payments" means if DEVELOPER alters the Plan and Specifications to DEVELOPER's Facilities and is re permitted for such alterations, and the number of services, meters, or any other points of connections to the COMMISSION's system is affected, the amount paid hereby shall be adjusted upward or downward accordingly~ 1.3 "Assignment" means DEVELOPER may assign all of the right, title and interest in and to and under this AGREEMENT, subject, however, to the express condition precedent that the written consent is first obtained from COMMISSION. Assignee agrees to perform all of the duties and obligations of DEVELOPER under AGREEMENT. If DEVELOPER has provided a Guarantee of Payment for the monies subject to this AGREEMENT in any form, (i.e. Irrevocable Letter of Credit), said Guarantee of Payment shall remain in effect until the Page 2 of 18 obligations hereto have been paid in full or Assignee institutes a subsequent Guarantee of Payment to the satisfaction of the COMMISSION. 1.4 "Business Day and Working Day" - These terms are used interchangeably and shall mean weekdays Monday through Friday, 8:00 a.m. to 5:00 p.m., inclusive, excluding legal holidays. 1.5 "Capacity Fees" means fees based on capital costs spent to provide potable water, irrigation water, wastewater, and reclaimed water, and the impact that each individual structure(s) has on said systems. 1.6 "DEVELOPER's Facilities" means those collection, distribution, and transmission f~teilities the DEVELOPER will construct to provide electric, potable water, irrigation water, wastewater, and reclaimed service. 1.7 "PROPERTY" means that real property described in EXHIBIT "A" hereof. 1.8 "Disclosure of Beneficial Interest Pursuant to Florida §286.23 Form" - Pursuant to Florida §286.23 (1 ), any person or entity holding real property in the form of a partnership, litnited partnership, corporation, trust or any form of representative capacity whatsoever for others, shall, before entering into any contract whereby such real property held in representative capacity is sold, leased ·or taken by eminent domain, or otherwise conveyed to the state or any local governmental unit, make a public disclosure in writing, under oath, and subject to the penalties described for perjury, stating the name and address of any and every person having a beneficial interest in the real property, however small or minimal. The written disclosure shall be made to the local government unit, in this case, General Manager/CEO, Utilities Commission, City of New Smyrna Beach, Florida, P.O. Box 100, New Smyrna Beach, Florida 32170-0100. Said disclosure will be made an integral part of this AGREEMENT and will be referred to as EXHIBIT "E". 1.9 "Final Acceptance" means DEVELOPER has complied with all the requirements per this AGREEMENT and with all the requirements included in the Electric Rules and Standards, Potable Water Rules,. Design and Construction· Specifications, Wastewater Rules, Design and Construction Specifications, and Reclaimed Water Rules, Design and Construction Specifications, current editions. 1.10 "Infrastructure Fees" means fees paid by DEVELOPER to COMMISSION for such infrastructure improvements necessary to support the planned growth for the future or existing infrastructure to meet needs to serve multiple developments of differing size, use, and scope. COMMISSION shall use all or a portion of such escrowed monies at any time for said utility infrastructure improvements as deemed necessary by said COMMISSION. Infrastructure Fees shall be due and payable on or before the execution of this AGREEMENT and prior to signing off on any permit applications. 1.11 "Inspection Fee" means an Inspection Fee will be charged to a DEVELOPER for potable water, wastewater, and reclaimed water for inspection services rendered by COMMISSION for the development referenced herein. Inspection Fees shall be due and payable on or before the execution of this AGREEMENT and prior to signing off on any permit application. Page 3 of 18 1.12 "Plans and Specifications" means those documents and drawings prepared and submitted by DEVELOPER's engineer and/or their consultant in compliance with COMMISSION's requirements for the construction of DEVELOPER's Facilities. 1.13 "Rate Resolutions" means all resolutions or tariffs either currently in effect or to be adopted in the future by the COMMISSION, which establish or fix rates, fees, charges and deposits for the water, wastewater, and reclaimed water system of the COMMISSION. SECTION2 TIME FOR COMPLETION 2.1 DEVELOPER and COMMISSION agree that all terms and conditions of this AGREEMENT shall be performed within four (4) years of the date of execution by all parties after such time, AGREEMENT shall become Null and Void. SECTION3 PAYMENTS 3.1 INFRASTRUCTURE PAYMENTS- DEVELOPER shall pay the amount as set forth below to pay for such infrastructure improvements necessary to support the planned growth. COMMISSION shall use all or a portion of such escrowed monies at any time for said utility infrastructure improvements as deemed necessary by COMMISSION. 3.2 ADJUSTMENTS TO INFRASTRUCTURE PAYMENTS -If DEVELOPER alters the Plans and Specifications to DEVELOPER's Facilities and it is re-permitted for such alterations, the amount paid hereby shall be adjusted upward or downward accordingly. 3.3 TIME FOR PAYMENT- Payment of Inspection and Infrastructure Fees shall be made within 180 days from the COMMISSIONER'S authorization for the CEO/GM to execute this AGREEMENT, or any permit applications, whichever shall first occur, after which this AGREEMENT shall be null and void. Upon payment, COMMISSION will issue paid receipts, review and execute permit applications fo:r; utility extensions by DEVELOPER for electric; potable water, irrigation water, wastewater and reclaimed water. Payment of Capacity Fees shall be made in full in advance of building permit application, at which time COMMISSION will issue a receipt for Capacity Fee payment for DEVELOPER's use. No relevant permit will be issued without payment in full. SECTION 4 DESIGN AND CONSTRUCTION OF DEVELOPER'S FACILITIES 4.1 DESIGN OF DEVELOPER'S POTABLE WATER, IRRIGATION WATER, WASTEWATER, AND RECLAIMED WATER FACILITIES- As a condition precedent to this right to receive potable water service capacity, irrigation water service capacity, wastewater service capacity, and reclaimed water service capacity from COMMISSION, DEVELOPER shall, at its expense, cause its own Florida Registered Professional Engineer to design, produce and submit to COMMISSION for its review, approval or rejection, prior to construction, graphic plans and written specifications for the construction of DEVELOPER's Facilities to serve HIG INSURANCE. Page 4 of 18 4.2 DESIGN OF THE DEVELOPER'S ELECTRIC SYSTEM - As a condition for AGREEMENT approval by COMMISSION, DEVELOPER shall at its expense, cause its own Florida Registered Professional Electrical Engineer or a licensed electrician to submit the Electric Information Load Sheet and the PROJECT's Electric Riser or Line Diagram. As a condition precedent to the right to receive electric service capacity, and upon receipt of payment of the Inspection Fees and Infrastructure Fees, COMMISSION will desi~ the Electric Conduit System. DEVELOPER shall, at its expense, cause its own contractor to purchase and install conduits and appurtenances in accordance with. COMMISSION issued drawings. 4.3 APPROVAL OF PLANS AND SPECIFICATIONS FOR DEVELOPER'S FACILITIES- COMMISSION shall review, approve or reject, any such plans, specifications, electric load sheets, and electric line diagram submitted pursuant to subsection 4.1 and 4.2 hereof within forty-five (45) days after receipt of said documents. At DEVELOPER's expense, DEVELOPER's Engineers shall make corrections or modifications to anyportion of the plans and specifications which are unacceptable to COMMISSION, and shall resubmit the corrected or modified plans and specifications to COMMISSION for further review until COMMISSION approves the plans and specifications. COMMISSION shall have, in each case, thirty (30) additional days within which to approve or reject any such revisions to said plans.and specifications. . · 4.4 PERMITTING- DEVELOPER shall, at its expense, obtain all necessary federal, state and local permits or approvals required for the construction of DEVELOPER's Facilities to be COfl.Structed pursuant to this AGREEMENT. DEVELOPER shall send written copie~ of all permit applications filed with federal, state or local governmental entities to COMMISSION and shall also provide COMMISSION with copies ofall written permits, approvals, requests for additional information, or denials received by DEVELOPER in connection with such permit applications. 4.5 CONSTRUCTION OF DEVELOPER'S FACILITIES • After COMMISSION's approval ofthe plans and specifications for any phase or portion of DEVELOPER's Facilities, DEVELOPER shall, at its expense, construct and install that phase or portion of DEVELOPER's Facilities as the saine are depicted in COMMISSION's approved plans and specifications therefore. DEVELOPER warrants that DEVELOPER's Facilities to be constructed by it pursuant to this AGREEMENT shall be constructed in accordance with the approved plans and specifications, and also in accordance with all applicabl~ ·state, federal and local laws regulations, rules and ordinances. 4.6 INSPECTION AND APPROVAL OF CONSTRUCTION- a. COMMISSION shall have the continuing right to enter upon PROPERTY, right-of ways, and easement areas within which DEVELOPER's Facilities are constructed to inspect the construction of any such facilities at any time without prior notice. COMMISSION shall have the right to disapprove all or any portion of DEVELOPER's Facilities which are not constructed in accordance with the approved plans and specifications thereof and shall give notice within three (3) working days of any construction deficiencies discovered during the course of any such inspection. Within ten (10) days after the date COMMISSION inspects any such facilities, COMMISSION shall give written notice to DEVELOPER of the existence of construction deficiencies. Page 5 of 18 b. The written notice of construction deficiencies shall specify the nature of the particular construction deficiencies. All corrective action shall be done by DEVELOPER at its expense. Upon correction of such deficiencies, DEVELOPER shall notify COMMISSION of the correction(s) and COMMISSION shall thereafter re-inspect the construction within five (5) business days from the receipt of said notice. COMMISSION reserves the right to inspect DEVELOPER during corrective action. c. Prior to application for a City or County building permit for any structures within the PROJECT, DEVELOPER shall give written notice to COMMISSION of an anticipated completion of construction of those DEVELOPER's Facilities necessary to enable COMMISSION to provide electric, water, wastewater, and reclaimed water service to said structures. Said notice shall request a specific date for COMMISSION's acceptance inspection (also to be the date when the pressure test, bacteriological test and any other tests shall be performed), and shall not be less than thirty (30) days from the date of said notice, provided said date shall not fall on a Saturday, Sunday, or legal holiday. COMMISSION shall inspect the construction of, and witness the tests for, any such ,DEVELOPER's Facilities for which it has received said written notice. Within thirty (30) days after COMMISSION receives notification of all such test results, COM.MfSSION shall prepare and send written notice to DEVELOPER of acceptance or the rejection of said facilities. d. Upon correction of any construction deficiencies discovered during the inspection referred to in subsection 4.5 (c)hereof, DEVELOPER shall notify COMMISSION of the correction( s) and the date when new tests and another inspection shall be performed, which date shall be no.less than five (5) business days from, the date of receipt of said notice. Upon passage of all necessary tests, COMMISSION shall approve DEVELOPER's compliance with all other applicable regulations and subsection 4.8 hereof, assume ownership, control and responsibility for the operation and maintenance of the same pursuant to SECTION 4 hereof. e. The time limits for COMMISSION inspections, reviews, approvals and rejections of design and construction, set forth herein, shall apply to inspections, reviews, approvals, and rejections of DEVELOPER's Facilities only, and shall not bind COMMISSION wit]l respect. to any other inspections, reviews, approvals and ·rejections concerning PROPERTY. f. If •DEVELOPER desires to carry on work at night .or outside the Business Day, DEVELOPER shall submit a request to COMMISSION. DEVELOPER shall provide three (3) Business Days' notice to enable satisfactory arrangements to be made for inspecting the work. in at night or outside the Business Day. When granted permission, DEVELOPER shall reimburse COMMISSION for overtime incurred by its inspection personnel. 4.7 CONVEYANCE OR DEDICATION OF FACILITIES AND EASEMENTS- a. No later than ten (10) days after request by COMMISSION (but prior to COMMISSION's final acceptance of any phase of DEVELOPER's Facilities), DEVELOPER shall provide COMMISSION an opinion from DEVELOPER's counsel to COMMISSION, upon which COMMISSION will rely, to the effect that the lands to be encumbered by all easements to be conveyed or dedicated by DEVELOPER to COMMISSION pursuant to this AGREEMENT with respect to that phase or portion of DEVELOPER's facilities to be accepted by COMMISSION for ownership, operation and maintenance are, in fact, owned by DEVELOPER, free and clear of all liens (including mechanics' liens) and encumbrances. In the event that liens and encumbrances Page 6 of 18 exist, they shall be listed in the opinion, other than those acceptable and approved, in writing, by COMMISSION. Such opinion of counsel, when rendered, may reflect that the lands involved are encumbered by a development mortgage or mortgages, but any such mortgage or mortgages must be subordinated to or released from the lands upon which easements are to be granted to COMMISSION pursuant to this AGREEMENT at the time such DEVELOPER's Facilities and easements are granted to COMMISSION. b. Prior to final acceptance of DEVELOPER's Facilities for ownership, operation and maintenance by COMMISSION, DEVELOPER shall: 1) convey, grant or dedicate to COMMISSION, free and clear of all liens and encumbrances, such easements as are necessary for COMMISSION to own, operate, maintain, repair, expand and replace DEVELOPER's Facilities accepted by COMMISSION, including all DEVELOPER's Facilities constructed thereon, and, 2) transfer and convey to the extent that the same are transferable all governmental approvals and permits that will enable COMMISSION to operate the applicable phase or portion of those DEVELOPER's Facilities and provide electric service capacity, water service capacity, wastewater service capacity, and reclaimed water service capacity (as appropriate) to DEVELOPER's PROPERTY, and notify all governmental agencies of such transfer and conveyance as may be required by law. COMMISSION shall review and approve or reject within twenty-one (21) days after receipt thereof, all documents submitted by DEVELOPER pursuant to this subsection 4.7(b). 4.8 MAINTENANCE BOND- a. DEVELOPER shall submit an itemized construction costs for the Utilities extended by DEVELOPER, suitable to COMMISSION prior to fmal acceptance or approval of such facilities. COMMISSION will retain the right to accept or reject the construction costs. This itemized construction. costs submitted shall be used to determine the amount of the bond or letter of credit for purposes of this subsection 4.8. b. Prior to the final acceptance by COMMISSION of said phase or portion of said facilities, DEVELOPER shall obtain a maintenance bond for the period of one (1) year from an agreed upon date for acceptance in a form acceptable to COMMISSION. The Maintenance Bond will be made payable to COMMISSION, in an amount equal to twenty .. five percent (25%) of the construction cost of said phase or portion of said facilities in order to guarantee the correction of any defects in workmanship or materials of said facilities. c. In lieu of providing maintenance bonds as set forth in this subsection 4.8.b, DEVELOPER may, at its option, provide irrevocable letters of credit, drawn on a bank located and doing business in Volusia County, Florida, made payable to COMMISSION in an amount equal to twenty-five percent (25%) of the construction cost of said phase or portion of said facilities and in a form acceptable to COMMISSION. 4.9 EFFECT OF REVIEWS, INSPECTIONS, APPROVALS AND ACCEPTANCES - Any reviews, inspections, approvals, and acceptances or the absence thereof by COMMISSION of the plans and specifications and construction shall not constitute a waiver of any claims arising from ( 1) faulty or defective design,· (2) faulty or defective construction, (3) unsettled liens and encumbrances, and (4) tort claims. Page 7 of 18 4.10 EXPANSION AND INTERCONNECTION BY THE COMMISSION COMMISSION may expand any of DEVELOPER's Facilities which it accepts pursuant to this AGREEMENT, or iJ.?.terconnect said facilities with other portions of COMMISSION's electric, potable water, irrigation water, wastewater, or reclaimed water systems (as appropriate) at any time at COMMISSION's expense. COMMISSION may allow other connections to the systems as COMMISSION deems appropriate for service to adjacent properties. 4.11 SAVE HARMLESS CLAUSE- DEVELOPER covenants and agrees to indemnify and save harmless COMMISSION and to defend it from all costs, expenses, damages, attorney's fees, injury or loss, to which COMMISSION may be subjected by any person, firm, corporation or organization by reason of any wrongdoing, misconduct, want or need to care of ·skill, negligence or default or breach of contract, guaranty, or warranty, by DEVELOPER, his employees, his agent or assigns. SECTIONS ACCEPTANCE FOR OPERATION AND MAINTENANCE OF DEVELOPER'S FACILITIES 5.1 Subject to DEVELOPER's compliance with the current editions of each utilities Rules and Specifications (Standards) and the provisions hereof, COMMISSION or its successors shall accept ownership and assume responsibility for the operation and maintenance of those DEVELOPER's Facilities for which COMMISSION has accepted, up to, including, but not further than, the location of each individual point of service connection. 1) For electric, the point of connection will be the transformer or pedestal. 2) For potable, irrigation, and reclaimed water, the point of connection is the meter. 3) For wastewater, the point of connection is the cleanout placed at the right-of-way lines or easement lines. 5.2 COMMISSION shall not be responsible for the operation and maintenance of any DEVELOPER's Facilities located outside of right-of-ways or easements granted to COMMISSION pursuant to the AGREEMENT. 5.3 Upon acceptance of DEVELOPER's Facilities by COMMISSION as contemplated in this AGREEMENT, all customers of those facilities shall be deemed customers of the COMMISSION. COMMISSION shall collect all electric, potable water, irrigation water, wastewater, and reclaimed water rates, fees, charges and deposits for those facilities, without exception, in accordance with COMMISSION's Rate Resolutions, prior to setting meters requested by the customers. 5.4 In addition to other applicable requirements, all property owners and customers must provide, at their expense, necessary electric conduits from point of service to the customer desired meter location and potable water, irrigation, wastewater, and reclaimed water plumbing service lines as a condition precedent to receiving electric, potable water, wastewater, and reclaimed water services from COMMISSION. 5.5 Applicable capacity fees for potable water, irrigation, wastewater and reclaimed water services will be paid to COMMISSION prior to issuance of building permits. Page 8 of 18 5.6 DEVELOPER's contractual rights, duties, and responsibilities herein shall not be assignable unless agreed to, in writing, by COMMISSION. Page 9 of 18 SECTION6 FEE PAYMENTS 6.1 INSPECTION FEES- Payment of Inspection Fees shall be made within 180 days from the COMMISSIONER'S authorization for the CEO/GM to execute thi.s AGREEMENT, or any permit applications, whichever shall first occur. Potable Water ____;;1,___ X $50.00 per ERU $ 50.00 Wastewater ----=1:...... __ X $50.00 per ERU = $ 50.00 Reclaimed Water NIA X $50.00 per ERU = $ N/A Total Inspection Fees $ 100.00 6.2 INFRASTRUCTURE FEES - Payment of Infrastructure Fees shall be made. within 180 days from the COMMISSIONER'S authorization for the CEO/GM to execute this AGREEMENT, or any permit applications, whichever shall first occur. The Infrastructure Fees are calculated by the ·coMMISSION's Engineering Department. The results of the calculations are based on DEVELOPER supplied drawings, calculations, and other miscellaneous forms. . ELECTRIC $ Existing POTABLE WATER $ 2,209.79 WASTEWATER $ 611.29 RECLAIMED WATER $ N/A Total Infrastructure Fees $2,821.08 Page 10 of 18 6.3 CAPACITY FEES - Payment of Capacity Fees shall be made in full in advance of building permit application, at which time COMMISSION will issue a receipt for Capacity Fee payment for DEVELOPER'S use. No relevant permit will be issued without payment in full. The Capacity Fees are calculated by the COMMISSION's Engineering Department. The results of the calculations are based on DEVELOPER supplied drawings, calculations, and other miscellaneous forms. Utility Meter Size # 1 Count(#) Capacity Fee Total Potable Water 5/8" 1 $1,340.00 $ 1,340.00 Irrigation Water 5/8" $2,680.00 $ ____ Reclaimed Water 3/4" $1,060.00 $ ____ Wastewater 5/8" 1 $1,290.00 $ 1,060.00 Sub~ Total: $ 2,630.00 (If applicable) Utility Meter Size # 2 Count(#) Capacity Fee Total Potable Water ]" $3,350.00 $ __....,...--._ Irrigation Water 5/8" $2,680.00 $.;...... ;... ___ Reclaimed Water ]" $1,767.00 $ ____ Wastewater ]" $3,225.00 $ ____ Sub-Total: $ _____ Total Capacity Fees: __$ ___2~,6 ..... 3 ...... 0..;..;;..0--.0 Insert calculations for alternative (e.g., a 3" or 4", etc.) larger size water, irrigation, reclaimed and wastewater services below. 6.4 FEE PAYMENT SUMMARY TOTAL CAPA CITY FEES $ 2,630.00 TOTAL INSPECTION FEES $ 100.00 TOTAL INFRASTRUCTURE FEES $ 2,831.08 TOTAL APPLICATION FEES $ 5,551.08 Page 11 of 18 SECTION7 REBATES, CREDITS, AND/OR COMMISSION PARTICIPATION 7.1 REBATES: TOTAL REBATES$ NIA 7.2 CREDITS: TOTAL CREDITS$ N/A 7.3 COMMISSION PARTICIPATION: TOTAL COMMISSION PARTICIPATION$ NIA (COMMISSION participation is a set amount pursuant to this AGREEMENT and shall be non-binding on the COMMISSION until fmal acceptance and as-built plans have been submitted to the COMMISSION.) TOTAL REBATES, CREDITS, AND/OR COMMISSION P ARTICIPA!ION = $ NIA (signatures to follow) Page 12 of 18 IN WITNESS WHEREOF, the parties hereto have caused these presents to be signed in their respective name, by their proper officers and their seals to be affixed this day of ______, 2017. Signed, Sealed and Delivered in the presence of: FOR THE DEVELOPER: (CORPORATE SEAL) STATE OF FLORIDA COUNTY OF VOLUSIA Before me, personally appeared CHASE HERBIG, MGRM of CSSS, LLC, well known and known to be the person acknowledged to and before me that he executed said instrument for the purposes therein expressed. C' WITNESS my hand and official seal ounty ~said, this _o,.e..__dayof ()C;rDt"wsi , 2011. ·c, State of Florida My commission expires: UTILITIES COMMISSION, CITY OF NEW SMYRNA BEACH, FLORIDA GENERAL MANAGER/CEO Approved as to form and correctness: UTILITIES COMMISSION ATTORNEY Page 13 of 18 EXHIBIT "A" LEGAL DESCRIPTION OF PROPERTY PROVIDED BY DEVELOPER PL..\TOFBOUNDARY SUR.VEYOF Property~ !At 27~ ~oo. of~ Napiec and Noith Part ofHu.11 G:t'ams as mooroed in Deed.B®k "M",. PagES 588 oftbe Public Records ofVchWa Coumy:r Fl~ dersaibedas foi~Qws: Commence at thepoim:whae the \Vest line ofthe Napier Gram futea;ects the NorlhlV\V Jme .ofdle State Road No~ 40 (44); tbence Easfetly alangthe said Nodh.JI.l\t./ Iitle 500 feet for the Point of:Be.gmnmg; thence No.rthedy and pam1Iet to the West line ofNapiet Gnut 200 feet; them:e Easterly aOO. pataUe1 to fhe State liigtv:4y No. 40 (44) 214~:5 :feet;; tbe.nce Sontbedy a distailceof 195. 41 h to the said North P.JTJt ofS.R. #44.; ~ Wesredy along said North RIW line 207.5 fed to the Po.i..nt of'Begim:ttn,g~ excepting thecefrom. the Sonthet.ly 85 feet for additional PJW putpOSe:S. Page 14 of 18 EXHIBIT "B" CHANGES, ADDITION OR DELETIONS No changes, additions or deletions to this AGREEMENT. Page 15 of 18 EXHIBIT "C" PROJECT DESCRIPTION I SUMMARY PROVIDE A DESCRIPTION OF THE PROPOSED DEVELOPMENT INCLUDING STATEMENTS ABOUT ON-SITE, OFF-SITE UTILITIES The proposed development consists of extending UCNSB sewer approximately 250 feet, installing a 1" water main service with a 5/8" water meter and providing a 10 foot easement on the east property line. These improvements will serve the future Insurance Building. Page 16 of 18 EXHIBIT "D" LOCATION MAP PROVIDED BY DEVELOPER VICINITY iMAP : f' '. Page 17 of 18 EXHIBIT "E" DISCLOSURE OF BENEFICIAL INTEREST PURSUANT TO FLORIDA §286.23 STATE OF FLORIDA COUNTY OF VOLUSIA Before me, the undersigned authority, personally appeared CHASE HERBIG, who, being by me first duly sworn, on oath deposes and says: 1. That my name is CHASE HERBIG, and my address is 1316 N. Peninsula Avenue, New Smyrna Beach,.Florida 32169. 2. That the names and addresses of every person having a beneficial interest in the real property described in EXHIBIT "A" attached hereto, are as follows: Chase Herbig Star Herbig 1316 N. Peninsula A venue New Smyrila. Beach, FL 32169 I My commission expires: ~··~~lt:~tP,~.. LACEY .CHEATHAM :'!f ·.·~ MY COMMISSION# GG027031 ~i· .';// EXPIRES September 06, 2020 .... ?~,*~''" Page 18 of 18 UTILITIES COMMISSION ADM. OFFICE CITY OF NEW SMYRNA BEACH, FLORIDA USE ONLY: AGENDA ITEM 3-h ·coNSENT ITEM FOR MEETING OF: . October 16, 2017 D NEW BUSINESS FROM: Director of Engineering D OLD BUSINESS SIGNATURE: Derek Wainscott D EXHIBITS: Memo from Director of Engineering dated 10/2/17; Change Order No.4- COB Bldg. Envelope & Repairs SUBJECT: COB Building E~velope and Building Repairs Project - Change Order No. 4 SUMMARY: The Commission awarded the above ref~renced project (ITB #25-16) to Innovative Masomy Restoration, LLC (IMR) in the amount of$2,140,302 at their October 31, 2016 meeting and approved Change Order No. 1 in the amount of$80,417 .09 at their March 20, 2017 meeting and Change Order No. 2 in the amount of $105,243.21 at their April17, 2017 meeting; and Change Order No. 3 at their July 17, 2017 meeting for $64,355.90; revising the Contract Price to $2,390,318.20. During construction, irregularities in the building continue to arise. As a result, IMR. has submitted Change Order No. 4 in the amount of $51,977.07 and an additional 3 8 <;lays. The total revised Contract Price after approval of Change Order No.4 will be $2,442,295.27. Staff has reviewed Change Order No. 4 and recommends that it be approved as submitted. Funding for Change Order No. 4, in the amount of $51,977.07, will come from FY20 18 budgeted funds, W~O. No. 18-UC004 -·COB Building Improvements. RECOMMENDED ACTION: A motion to approve Change Order No. 4 for the Central Office Building (COB) Building Envelope and Building Repairs Project in the a111ount of $51,977.07, as submitted by Innovative Masonry: Restoration, LLC, and authorize the General Manager/CEO or his designee to execute the documentation. NOTE: ALL AGENDA ITEMS MUST BE IN THE GENERAL MANAGER'S OFFICE BY NOON MONDAY TWO WEEKS PRIOR TO THE REGULAR MONDAY COMMISSION 11EETING. Page 1 of20 UTILITIES COMMIS~ION, CITY OF NEW SMYRNA BEACH, FLORIDA MEMORANDUM Project: CO:Q Envelope Renovation Change Order# 4 Date: Oc~ober 2, 2017 From: Derek M. Wainscott, P.E. To: Wiill.am R. Mitchum, CEO/General Manager During construction, we continue to fmd irregularities in t}le building, which were not anticipated in the design drawings nor the bid. The :rMR (Gontractor) has submitt~d. several Request for Proposals (RFP) for consideratio11. as a Change Order ("CO"). The RFP's are listed below with support for inclusion as a CO. This will be Change Order 4 (CO 4). · . ' . • RFP 013 ....:. This RFP has been under evaluation for months. The contractor submitted an initial RFP for $15,69939~ The RFP is for additional qr~fting services for .the panel manufacture. The initial RF:P is un acceptable and we are not recommending full payment~ However, during review of the ·shop dr_a~gs and measurement confmnations, the UC.requested changes to the spacing of the horizontal and ve~icallines to match more closely, the existing building openings and new openings. A revised RFP for $2~038.9~ has been submitted and this is acceptable and we are recommend:{ng approy~l. . • RFP 015 -An existing opening on the fronf of the building was several inches out of square. The Contractor has submit RFP 015 for the corrective measures to allow the new storefront window to be installed. RFP 015 is for $l,2S3.89. This RFP is acceptable anci a photo ofth~ coi.rective work is.included ~lmig with ::R:fp 015. • ·RFP 016-The work related to RFP Q16·e~compasses many different components of the project, its openings, and its finishing.·· The RFP has also ·been under evaluation for months· to _differentiate the original scope specified and tl)e interi.t of the renovation ci!awings anc1 the actual wQtk necess·ary to make tll.eren6v~tion last. The RFP includes work for abatement anci remediation, replacement of damaged lintels, excessive patching requirements of window openings, removal and restoration of rotten wood and damaged brick, inst~llation of concrete· bedding to replaced sills (windows in finance were esseriti~~ly origmally backfilled with construction debris· whtch needed to be removed and replaced with clean, sturdy bedding for the new windows and the anchors). The Contractor had submitted the RFP for$ 54,509.68 but this cost included items that are not acceptable. They have submitted an amended R,FP for $48,654.23 (which inCludes $5,000.00 for.·any other urtforese_en conditions) which is acceptable and these repairs were discussed with our consultant to confmn the intent ofthe original documents. . . • RFP 018 - Hurricane Expenses. The contractor has submitted an RFP for hurricane related expenses for $14,977.17. This RFP has been rejected in accordance with our terms and conditions, Condition 45. CO 4 has been submitt¢d and negotiated to $51,977.07 along with 3 8 extra contract days (citing hurricane Irma, other weather delays, and manufacture material delays). These requests are reasonable and I am recommending approval by Commission. ·The Contract substantial completion date will be October 29, 2017~ . . . . . The project i~ :funded from Work Order No 15-UC004 ee (3) CO forms for execution. Once accepted and approved by Cominission, please the CO forms to my office for further processing. · Director of Engineering Cc: Brian Bilinski, Director of Finance r'co?!necting You 71/itli .{!ualltyJJ Change Order No. 4 Request Date: /9130/2017 / Effective Date:/ I .I July, August and Sept. Requests ' Owner: Utilities Conimission, City ofNew Smyrna.Beach, FL ontractor: Innovative Masotrry Restoration I Project: UCNSB .COB Envelope RenovatioiliTB 25-16 I I I I I I I )wner and Contractor agree to make tb,e following changes to the Contract Documents I I I I I I I Description. of Request: I I I I I I See RJ:i'P 013 lseeRFP 015 See RFP 016 I I I J I I I J Reason for Change Order: J I J I I I SeeRFP 013 SeeRFP015 See RFP 016 / · .·. · ·· I · I I I I List ofAttachments (supporting documents): I I M~ino from Piryctor of Engineering jseeRFP 013 lseeRfP 015 lseeRFP 016 SEE PAGE 2 FOR CONTRACT CHANGES AND SIGNATURES ORIGINAL CONTRACT I I . Cost: I $2,140,302;00 I . 1116/2017 Substantial.Completion: 120 . Calendar Days 5/16/2017 Final Completion: 30 ICalendar Days 6/15/2017 I ITotal: 150 Calendar Days ates shown are Phase PREVIOUS CONTRACT CHANGE I I Cost: I . $2~0,016.20' I I Substantial Completion: I 52 IAdditional Days 7/7/2017 Final Completion: 0 Additional Days 8/6/2017 I !Total: I 52 Additional.Days J CURRENT CONTRACT I J Cost: I $2,390,318.20 I I Substantial Completion: 248 Calendar Days 9/21/2017 Final Completion: 30 Calendar Days 10/21/2017 I /Total: 278 Calendar Days PROPOSED CONTRACT CHANGE I I Cost: $51,971.07 I Su.bstautial Completion.: 38 Additioual Days 10/29/~0.17 final Conipletiou:-1 0 Additional pays 11/28/201.7 I !Total: 3.8 Additional Days . · FINAL CONTRACT TIDS CHANGE: ORDER I. I Cost I $2~442,295.2 7 :1 Substantial Completion: 286 ' ICalendarDays Fmal· Completion: 30 Calendar Days I !Total: 316 Calendar Days I REPARED AND SUB:MITTED BY APPROVEQ_AND AC~EPTED BY: -~ - ~ ,_,/f~/ -,.-v·~c.~ . ·. (· ~nv'1 P' signatyrr ·v~gffutllr~ . I ... I I JimPoJby I William R. Mitchum .. I Printed, Name Printed Name I Princwal,·WR I . General Manger/CEO Title Title 9/30/2017 Date Date r;;-:------"1 Central Office Building ~-- - I New Smyrna Beach, FL I IRFP #: 013 I .I I I .I I I I Total Description: Addil Draft. Fees Quantity: Unit: Unit Cost: Total: IMR equipment and fuel expense- 0 WKS $505.00 $0.00 .· Supervision Ml-i $65.00 $0.00 ·. Management 8 ··' MH $75.00 $600.00 Dumpster EA $0.00 Additional drafting fees - see : attached 1 LS $12,622.50 $12,622~50 Bonds. $13,267.50 % 3.25o/o $431.19 General conditions and insurance $13,222.50 % 2.75%. $363.62 Overhead $14,017.31 % ·.. 12.00% $1,682.08 Profit $15,699.39 % $0.00. Total: $15,699.39 c I I Central Office Building l I I I I New Smyrna Beach, FL I I I RFP #: 013 RVSD 09/29/17 I .. ~ I I : .· Total Description: Ad. 'I Draft. Fees Quantity: Unit: Unit Cost: Total: IMR equipment and fuel' ex. erise 0 WKS $505.00 $0.00 . Supervision MH $65.00 $0.. 00 Management · 8 MH $75.00 $600.00 Dumpster EA $0.00' ' . Additional drafting fees 1 LS $960.00 . $960.00 Bonds $.1,560.00 % . 3.25% $50.70 General conditions and insurance $1,610.70 . % 2.75% $44.29 . Overhead $1,654.99 % 12.00% $198.60 Profit . $1,853.59 % 10.00% $185.36 Total: .. $2,038.95 Alternate: $0.00 I l Central Office Building I . I .. New Smyrna Beach, FL I I RFP #: 015 RVSD 09/29/17 .I I I Total Description: Quantity: ·unit: Unit Cost: .Total: IMR equipment and fuel expense WKS $505.00 $0.00 Supervision 1 MH $65.00 $65.00 Management 1 MH $75.00 $75.00 Dumpster EA . $400.00 $o.o·o ' ASI #:002 -wood box header .. 1.00 LS $842.30 $842.30 ; Bonds .· $982.30 %' 3.25% $31.92 General conditions and insurance $1,014.22 % 2.75% '$27.89 Overhead $1,042.12 % 12.00% $125.05 .. Profit ' $1,167.17 % 10.00% $116.72 Total: .. $1,283.89 Alternate: ' $0.00 r---- /Central Office Buil·ding J - New Smyrna Beach, FL I I I I I RFP #: 016 RVSD 09/29/17 I I I I I I l Total Description: WOW. MO.DS. Quantity: Unit: Unit Cost:· .. Total: IMR equipment and fuel expense 4 WKS $505.00 $2,"020.00 Supervision 12 MH $65.00 . $780.00 Management 4 MH $75.00 $300.00 Dumpster 1 EA -$400.00. $400.00 Housing .X.. 1 MTH $3,2eH5:eo $3,2ee.ee Fencing/equipment rental 1 MTH $1,040.00 $1,040.00 Travel X 2 EA $640.0t) $~,289.99 Abatement for lintel replacement at Facades 6A and 68 1 LS $6,945.28 $6,945.28 Lintel replacement at Facades 6A and 68 ~ single windows 2 EA $940.00 $1,880.0.0 Lintel replacement at Facades 6A and 68 - double windows 3 EA $1,470.00 $4,410.00 Pour concrete window sub~sills at Facades .2Aand 28 5 EA $320.00 $1,600.00 lnfill arched window header 1 EA $820.00 $820.00 Raise door threshold for window opening 1 EA $1,105.00 $1,105.00 Rebuild brick column in Derek's · office 1 EA $940.00 $940.00 Patching of window jambs 16 EA $120.00 $1,920.00 Interior window insulation 35 EA . $185.00 $6,475.00 New treated wood blocking and a eet metal infills between window s b sill and concrete sill on Facade 1 6 EA $265.00 $1,590.00 Allowance for unforeseen ? conditions C> 1 LS $5,000.00 $5,000.00 Bonds $41,705.28 % 3.25% $1,355.42 General conditions and insurance $43,060.70 % 2.75% $1,184.17 Overhead $44,244.87 % 12.00% $5,309.38 Profit $49,554.26 % 10.00% $4,955.43 Total: $54,509.68 Alternate: $0.00 16264 Lake~ide Ave SE, Prior Lak.e, MN 55372 612~548-5589 (0) 888•751-5402 (F) www'. im restoration. com The crew discovered rusty steel lintels at Facade 6. As directed by the Owner/A/E, these lint~ls were replaced with new hot dipped galvanized steel c:tngl~s. This galvanizing of the steel lintel will help to protect the steel froni corrosion. INNOVATIVE ~~rdtlON,··~LC . . . 16264 Lakeside Ave 5E, Prior Lake, MN 55372 612-548-5589 (0) 888-751-5402 (F) . www.imrestoration.com The placem'ent ()f the new windoWs in the maso·nry opening caUsed the masonry jamb that was. originally hidden behind the window frame to .be exposed. Some of these ]ambs needed to be patched. . ; ·.·.· ..,. . . ·.".·. ···.-·.·.: .,· . -i6261. t-9~esid~ Ave SE, Prior La.k$>M.N S~5372 , 6I2-s4s~sssg ·'Co) sss-7st~?ilo~.cFY www.imrestoration.com View of patched window jamb as requested. -16264 La ~esid.e, .Ave 'sE,Prior. Lak~,>M ~ ~-??3 72 ': .61.2.~S?:I:B~SS89 CO) 888~7S1.~·54Q:2.':(Ff .· 'wwwtil11resforation.chrn '·:, ...:,.< ·.:, .··,.·, Patchingq.f th~ Winc:Jow jarnbs was Door threshold was raised to accommodate the new window. INl\lOVAfiVE ~t'blfttrON, LLC ·. . . , .:.1?f:~,1 :~~~~si.cle. ~Y~. §E,,··.Pr.i.or ... Lg.ke,: MN .. •~.S~7.Z .•. · .::·;<~;·;:}.Pl.2.;.S48.-S'S89 •.··~.402 '(F) . . . . .··.·-. .. ·. ·16254 Lake.side Ave .:!?Er Prior Lai<~~~.MN. S?p72 612~?48~·5589 {0) '888-75t~S402.{f) <.· www~imrestoration.tori1 :. Brick column was rebuilt in Derek's office as requested. . . l62E>A ~9ke~ld~ Ay~ s~/ Prio~ Lak¢/ MN .5:5372 ·... ,-_:;612-.548-..~~89 (0) 888.,751-5402 (F) · .·.www .. imre·storat!on.eom View of window sub-sills that were poured in concrete t ·· .. Profit $14,977.17 ·.· .:·• % ... ··':.•: ·.· $0~00 • _ ...... :.·· . .'·•' ·.,· . :· .. .':> ..· . : .. ... ·· · .. ··· ·_:: .., •' :·. ·...... :: ...... · .··:. ,: ...... •·:-, ... ·...... ·· ..: . .·... Total: ·.. ~-~:· :··· ·., ·. .. $14,977.17 . :- ... .. ·· · _:_ •· . ,.... .·, ... ·· .. .······ . . .. ··:·:· ·, • .. : •: .. ; ...... : .:·_ · . . ... ·;,. ·.·.,·. -·:·· ...... ·, ·.·• ·• ···. . : .. Alternate: ,·,, .. ·. _...... ·: •· ,• .: . .. .. ·,. . : .·. : ... .. $0.00 ,.·,.: .· .. .. ·...... ·. '· . .·.·.• · ''·.. ·, ... . : ... :·: :·''·. :·· ...... ·.· ·,.: UTILITIES COMMISSION CITY OF NEW SMYRNA BEACH, FLORIDA ITB#. 25-16- COB BUILDING. ENVELOPE and BUILDING. REPAIRS It is the Contractor's responsibility to notify his Surety of any changes affecting the ge11eral scope of the Work or change of the Contract Amount and the amount of the applicable .bonds shall be adjusted accordingly, arid ·an amended bond document furnished · to th~ COMMISSION. . . . . In the event the COMMISSION directs the Contractor to 111ake a change in the Work, and if the COMMISSION and the Contractor do not arrive at a mutually acceptable increase of decrease iri the Contract Amount, the Contractor shall·not use any such lack of mutual acceptance as a basis or cause to stop or oth~rwise delay the progress or the execution and completion of any of the work ordered, directed ·or required pursuant to the Contract Documents. 43. PERFORMANCE AND PAYMENT BONDS: In the event the Contract is awarded to the · . Bidder, he will thereafter enter into ·a. Written contract with the Owner and furnish a Payment and Performance Bond in· an amountequal to.the contract price, in strict accordance. with Se.ction 255.05 of Florida Statutes. Payment arid Performance Bonds shall be secured from or" countersigned by an agency or surety company recognized hi good standing arid authorized to. do business inthe State ofFlorida. · 44. BID BOND: Bids shall be accompanied by a security deposit as follows: Bid Bond in the amount of asum no less than 10 percent of the Bid Price/Siun. Endorse the Bid Bond in the name of the CONilVIISSIONas the obligee, signed arid sealed by the principal (Contractor) · and surety. · 45. HURRICANE OR TROPICAL STORM SUSPENSIONS: During official hurricane s~ason (June 1 to Nov. 30) this provision will be effective. If a hurricane or tropical storm watch or warning is issued for any part of the COMMISSION service area contractors will be required to take the following actions at no added cost to COl\11\11SSION. 1. Cease all work except to secure the completed work and protect any stored materials from storm dam~ge, or from being caught ·into motion by storm forces ·that may damage other .property. 2. Fill any excavations and secure from erosion and traffic~ . 3. €ollect and remove or secure any loose material or packing from work or storage areas. 4. Remove all materials or equipment from any street or roadway. 5. Remove equipment from the barrier islands. 6. Ev~cuate all personnel from work areas upon issue of order by-emergency services agency. Contractors may return to work upon lifting of watches and warnings and restoration of public access. Allowance will be made :to contract time for storm warning/watch & preparation plus reasonable time (not more than 5 days unless special circumstances warrant) after access is restored if it has been interrupted by official order. No adjustments will be made to the contract prices. ITB #25-16 17 UTILITIES COMMISSION City of New Smyrna Beach, Florida MEMORANDUM AGENDA ITEM .1 DATE: October 2, 2016 TO: Utilities Commissioners FROM: General Manager/CEO SUBJECT: GENERAL MANAGER'S MONTHLY SUMMARY REPORT FOR SEPTEMBER 2017 EXECUTIVE SUMMARY Public Power Week- UC Open House. There is aNational celebration the first full week of October every year for Public Power Week, to . celebrate and educate utility customers regarding the benefits of being served by a non-profit utility. The D.C.'s Annual Public Power event was held on Saturday 10-7-17 at 200 Canal Street. Notifications leading up to the event were included in the D.C.'s billing, posters, radioad, and included postings on U.C. website, Facebook page, and YouTube. A video highlighting sot1;1e of the activities at the event, the attendees/customers, and employees has been posted on the D.C.'s Facebook page. FY2018 Budget. During a Special City Meeting held 9-26-17, the City Commission unanimously approved the D.C.'s FY2018 Budget as submitted, via City Ordinance No. 71-17. Asset Management. FEMA Application. The U.C~'s Finance Derartment submitted a request into t1:J.e FEMA system for Hurricane Irma related costs on September 15t . Upon receipt of all related invoicing, the associated documentation process will commence. SJRWMD Requested Water Supply Planning Meeting. St. Johns River Water Management District representatives contacted the Director of Water Resources with an invitation for participation in the wat~r supply planning process for the Central Springs/East Coast Regional Water Supply Planning Region - to meet to discuss process, project development, management techniques, etc. Prior to 2016, SJRWMD had a Regional Water Supply Plan that encompassed the entire District, however in 2016 the SJRWMP transitioned into three separate RWSP' s. This meeting is expected to provide and communicate planning information within this newly created planning area and perhaps potential funding opportunities regarding Alternative Water Source (A WS) Project(s). County Fire Hydrants. Contact was again initiated by the D.C.'s Director of Water Resources with the Fire Chief/Director of Volusia County Fire Services regarding the maintenance of the County's fire hydrants* located within . the D.C.'s service territory. (*approx. 290 fire hydrants) A written agreement is being requested due to the cessation of the U.C. 's tariff last year. It has been confirmed by Vol usia County Fire Services that they have an outside, specialized contractor performing their required work on these hydrants (i.e., repair/replacement/flow testing). GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 2 EXECUTIVE SUMMARY - Status Items (cont.): Decommissioning. Generation Sites- Phases 3, 4, and 5 on Both Generation Sites Phases provide for removal of equipment, structure demolition, decontamination (asbestos, soils, etc.). Swoope Generation Site - Swoope Generation timeline: Completed- January 2017. Smith Street Generation Site - Smith St. Generation timeline: Pre-Construction Meeting Conducted on September 28th Start of Abatement Late November 2017 Completion by April 2018 (*Timelines based on current known factors; unknown factors could cause actual time/results to differ.) Geographic Information System (GIS) - Implementation Phase I, Phase II, and Phase III. Detailed status information for the GIS Project is posted .and maintained under the LT. Department, listed as Project No.4, and also under General in Engineering. Power Supply. FMPA Power Project Contracts. FMPA has indicated final documentation is currently being planned for submittal to the U.C. at the end of October to early November to enable review and hopefully placement on the D.C.'s 11-20-17 U.C. Meeting for approval. As presented during the 9..;21-17 U. C. Meeting, this will allow the release ofVero Beach from the FMPA Power Projects, one of which the U.C. participates in, the St. Lucie Nuclear Unit No.2. FMPA's All-Requirements Project (ARP) will be assuming the City ofVero Beach's 13 MW share and obligations in this project. ARP will provide a stronger financial backing than the City of V ero Beach. The U.C. has an approx. 9 MW firm contract capacity and energy pll.rchase entitlement share in the St. Lucie Power Project and the D.C.'s share and costs will remain the same. In-House Generation. Field Street Ul1it No. 1 - Unit remains operational. Field Street Unit No. 2- A new project would be required to replace the gears. Ample reserve margin continues through the D.C.'s firm capacity aild energy purchases. Power supply contract renewal considerations ongoing. Central Office Building Envelope and Meter/Break Room Remediation Project. Project in punch list stage with anticipated completion 10-29-17. Window installation and trim repair continuing. Change Order No.4 will be on the October U.C. Meeting agenda. Contractor continuing to work seven days a week to meet schedule. LT.- Network configurations and associated project plans ongoing for new/relocated areas. Saxon Drive Road Closure- Required for U.C. Project Lift Station No. 4 and No. 34 Reconstruction . . Project completed by the end of September 2017. Change Order No.5- (deduct, with additional28 days) Processed. GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 3 EXECUTIVE SUMMARY - Status Items (cont.): City RFP Fire Flow and Hydrant Maintenance. (status) Awaiting City Manager's response/confirmation the City will be providing all required funding for their requested Fire services as stated in the existing 1981 agreement prior to RFP release. City Requested Infrastructure Project/Loan- S.S.L.A. (south side of S.R. 44). S.S.L.A.- Loan agreement for $1.2·millioh. Contractor continuing work on project. The lift station startup was conducted late September. Punch list and other inspections will occur in October. Estimated completion date in October* (*Timelines based on current known factors; unknown factors .could cause actual time/results to differ.) City Requ~sted Funding/Loan_;_ Islesboro Stormwater Project. I.S.P .A. -Loan agreement for $850,000. U.C. determined improvements (water and wastewater main upgrades due to required relocations within the City's right-of-way and project area) Project commenced in August, 2017. Water main relocations have commenced. Inlet Shores Drainage Improvements (Cunningham Drive)---" City Stormwater Project-'- I.S.P.A. U.C. determined improvements (replacement oflift station no. 18, wat~r main upgrades, and lining of existing sanitary sewer lines within City ROW and project area) Project commenced in August, 2017. Replacement of AC pipe commenced.,. relocating for City's storm pipe installation. · UC KEY PERFORMANCE INDICATORS (KPI) (Ongoing- Work in Progress) OBJECTIVE-- RETAIN Current Month FY2017YTD FY 2017 Target FY 2018 Goal CUSTO:MERS I Annualized FJELD &·STAFF 100% 95% 60% Satisfaction 90% Satisfaction PERFO~CESURVEY EXPENDITURE/:METER/ $875.,. $775/Meter CONNECTION $605 $536 $830 /Meter ASSOCIATES/CONNECTION/ ACCOUNT 1:524 1: 522 1:300 1:400 OBJECTIVE-- COJ\.1PETITIVE PERFO~CE O&M EXPENDITURES I BUDGET 11.05%* .46% 0% -5% CAPITAL & DEBT EXPENDITURES 59.82%** -20.82%** 0% -10% ENERGY 6% Median 5% Median AFFORDABllJTY 4.33% 4.30% County Income County Income DEBT SERVICE RATIO 3.28: 1 ACTUAL ·. 1.25:1 1.25:1 * Increase in current month is due to additional purchased power costs p'us hurricane labor. . If purchased power is eliminated from O&M expenditure calculation, current month w-;mld be over budget 10.51% due to hurricane labor not yet transferred; with YTD (year to date) over budget 0.77%. **Increase in current month capital and debt expenditures as compared to budget is due to Coastal Woods easements and decrease YTD is due to timing of capital projects. GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 4 .· OBJECTIVE-- ACHIEVE Current Month FY2017YTD FY 2017 Target FY2018 Goal GOALSINIEASURES I Annualized ELECTRlC OUTAGE 60 Minute 40 Minute DURATION- CAIDI* 99.77 28.81 Average Average MOMENTARY 7 Events 3 Events INTERRUPTION - MAIFie 0.70 8.80 average/year average/year WATER OUTAGE 30 minutes 110.90 Minutes 300 Minutes, 200 Minutes, DURATION (mains only) 2 events 11 Events <100 eventsNr. <75 eventsNr. (Sept. 2017) (FY2017) SEWER OUTAGE OMinutes 0 Minutes/ DURATION 0 Events 0 Events To Be To Be (Sept. 2017) (For FY2017) Determined Determined SYSTEM SEWER 0 miles .22 Miles**/ BLOCKAGES 0 events 1 Event 10/1,000 miles/ 711,000 miles/ (Sept. 2017) 1,000 Miles/yr. month month (For FY2017) **Note- Calculations converted from actual of 1 event /191.07 miles ofUC Pipe/Yr. EXECUTIVE SUMMARY- UC KPI's (cont.) OBJECTIVE-- ADD STAKEHOLDER VALUE "MEETS Current· FY2017YTD FY 2017 Target FY2018 Goal EXPECTATIONS" Month I Annualized OBJECTIVE-- ACHIEVE GOALS/NIEASURES .• ICMA PARTICIPATION 67%* 68.19% 70% 75% ICMA average employee contribution per pay $220.70. *3% decrease in participation from August 2017 (reduced staff). MT INJURY PREVENTION Range 0.0-5.0 Top 10% Fiscal Year 2017 0 5 I 3.5% Target 2.0 Nationally or Year to Date- Jan.-Dec., 2017 0 5 I 3.5% 0 by 2018 (Hours Worked 20 16) 281,073 CRASH PREVENTION Range 0.0- 5.0 Top 10% Fiscal Year 2017 0 2 Target 2.0 Nationally or Year to Date- Jan.-Dec., 2017 2 0 by 2018 OBJECTIVE-- ENHANCE COMMUNITY PUBLIC RECORDS 2.0 1.9 5 Working Days· 3 Working Days RESPONSES ACCOUNTABILITY 80% Positive 90% Positive SURVEY 100% 98% CUSTOMER 1 formal contact 2 contacts I RECOGNITION 0** 47** I month (12Nr.) month (24Nr.) ORGANIZATION FORMAL 0** 8** 2/year 6/year RECOGNITION *KPI measures calculated using the Frequency Rate formula within Strategic Initiatives. **Responses Due to Communication Efforts Surrounding Hurricane Irma Depicted Below on Next Page- Not Included in "Routine Ops." KPI's GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 5 Hurricane Irma Public Relations/Communications: Facebook • 132 Posts on Facebook with 43,765 total engagements, including over 1,757 comments • Received Facebook Private Messages from over 494 people, with ongoing/repeat conversations over the period (12 on 9/10; 88 on 9/11; 179 on 9/12; 145 on 9/13; 61 on 9/14; and 9 on 9/15 as of 11:00 am) • UC had 1,049 new Facebook follo·wers Twitter & Instagram (note: these pages were createdfor recruitment purposes only and were only being used to postjob openings as a .free recruitment tool. Utilized during this time to post update~) • 24 Twitter followers with about a dozen engagements- a few comments and retweets (shares) • UC mentioned in 10 posts from others, including: o Florida Public Power used Twitter to congratulate us - "Congrats @UCNSB_Careers - job well done!" o FMPA tweeted - "Great pictures and great work by @GoGreenGarland supporting @UCNSB_Careers. Thanks for all the help!" o Customers tweeted about UC, thanking UC for getting power back on • 24 fustagraill followers with 77 engagements Website • Website postings automatically generated emails and text messages which reached approximately 26,184 erriails and 22,234 cell phones • Had 89,363 page views on UC website generated by 15,436 users • From UC website had 259 clicks to UC Facebook page and 118 clicks to UC Twitter page • Received 171 contact us form submissions which came through email with questions ( responded to these as well) - most of them relating to the storm I.T. DEPARTMENT I.T. Development I Efficiency and Improvements (Examine business infrastructure and processes to determine its impact on the effectiveness; Identify risks and operational gaps in methods and current procedures and develop project plans and solutions). o Agenda Procedure - Promote a paperless legislative process for agenda o Company-wide Document Management and Repository LT. Development I Employees/ Contractors I Intern's o In-house DBA (hired Sept. 20 17) • DBA Training • Cogsdale Training! November 15-17,2017 • MS Dynamics GP Training I In Process GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 6 I.T. DEPARTMENT (cont.): • Training and Certifications - In process o Infrastructure Engineer • CCNA Routing and Switching • CCID · Implementing Cisco Collaboration Devices o Senior System Helpdesk • CompTIA Server o Help Desk • CompTIA A+/Network o In Coordination with HRI Implement Daytona State College Student IT Intern .;_ Pilot Program I Aug. 28th LT. Security and Maintenance I Internet • Bandwidth from 50Mbps to 250Mbps I In Process (HEB) LT. Security and Maintenance I Cisco- (monthly updates and patches) • Upgraded ASA AnyConnect VPN client • Communication Manager patches and security updates I.T. Project I No.4 Summary- 75% Completed- Phase 1 I Geographical Information Systems (G.LS.) • Full Project implemep.tation I Nov. 2017 • Panasonic Toughbook Test !Nov. 2017 o (3) Panasonic demos CF-20 w! integrated data card (Verizon) configured I Test deployed Sept. 2017 • GIS Desktop Users -18 units I Multiple Departments I Oct. 2017 o Precision Workstations AIO 5720 • GIS life-cycle management review current hardware I Dec. 2017 Phase 2 • Develop new departmental roles and responsibilities and project plan I Jan. 2018 Major Accomplishments: o Tablet Replication Roll Out! Completed o Redeployed 15 tablets in the field for a one month usability test (Currently all tests have proven to be successful and the IT Department will redeploy remaining tablets Nov. 2017) • ArcFM Geodatabase Replication- Operational • Nightly automation process(es) - Operational • Radius authentication - Operational GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 7 I.T. DEPARTMENT - I.T. Project I No.4 Summary (cont.): Looking Ahead: • GIS user training I Nov-Dec, 2017 • Full tablet deployment I Nov. 2017 • Lifecycle Management I Nov-Dec, 2017 I I.T. Project I No.5 Summary Implement LT. Policies, Standards, Guidelines, and Procedures Major Accomplishments: • Monthly PCI Network Vulnerability Scan- Passed . • Trustwave SpiderLabs Managed Security Testing (MST) (Penetration & Vulnerability Testing) activated- Completed (waiting for report) • Monthly Meeting with qualified Security Consultant - In Process Looking Ahead: o Identify security weaknesses within a subset of the U.C.s systems internal network (servers, storage, switches and routers) along with the communication manager, unity connection voice mail, and contact center server- Tested September 2017 o Receive dynamic PEN Test report -Oct. 2017 o Evaluate network's a]?ility to withstand attack- Oct. 2017 o Re-test and validate fixes- Nov. 2017 • Re-evaluate findings, to provide evidence of remediation and mitigation actions and support fulfillment of compliance requirements- Nov.- Dec. 2017 • Deliver Report to CEO -:-- Dec. 2017 • Organizational Security Awareness Training Project (ongoing) o Create organizational project rollout plan- October 2017 • Physical security control's (badges, cameras, etc.).;. Goal early 2018 I.T. Project I No.6 Summary Implement I. T. Asset Management Plan • Project implementation I In process • Acceptance of final deliverables I (reprioritized final deliverables date due to Hurricane Irma and new projects) Goal Dec. 2017 Looking Ahead: • Develop recapitalization plans and strategy • Create capital plari and strategy • Implement Disposal Plan GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 8 I.T. DEPARTMENT (cont.): I.T. Project I No.7 Summary Implement Contract and Maintenance ~ifecycle Management System • Project implementation I In Process • Acceptance of final deliverables I In Process Looking Ahead: • Develop End-to-end Software Lifecycle Management • Develop catalogue management I.T. Project I (in partnership with Sys. Ops Generation) Level II Housing I COB Generator Housing Enclosure Project Scope- Created I May 2017- (On hold until building project completed) , • Project schedule- In Process • Acceptance of final deliverables - Sept. 2017 • Project implementation --c- Nov. 2017 I~T. Project I Deberry Room Equipment Update o Commission Chamber !Streaming Project -Aug. 2017 • Developed complete, easy-to-use live streaming solution for organization (Boxcast) I Aug. 2017 • Purchased and installed business grade Hd Video Webcaml Aug. 2017 • UC Regular Meeting successfully goes live I Aug. 21,2017 o Commission Chamber jAudioNideo Project- Projected Completion- Nov. -Dec. 2017 o Bill ofMaterials (BOM)- Sept. 2017 o Instal110 LED monitors I Nov-Dec. 2017 o Deploy highly functional audio visual podium I Nov. Dec, 2017 o Upgrade and improve sound system I.T. Project I COB Comm,unication Improvements • Customer Service Digital Signage Project (2) I Nov.- Dec. 2017 • Wireless Access Points at COB I Nov. 2017 I.T. Project I Telephone and Data Systems Room's Reconfiguration I Feb.2018 • Identify ~urrent and future cabling requirements 'I In Process • Identify any equipment and materials and services that are needed and what can be removed I In Process • Determine if any special regulations, standards, permits, or procedures must be followed I In Process GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 9 I.T. DEPARTMENT (cont.): Projects on hold • Projects-No.9 Summary -Replace telecommunications earner (In-house voice services) - On hold SYSTEM OPERATIONS & GENERATION DEPARTMENT The electric system's Net Energy for Load ("N.E.L.") for September 2017 was 40,146 MWH. This is 1.8% above the amount projected for the month. N.E.L. is 1.0% below projections for Fiscal Year 2017 to date. The September energy came from the sources listed below: On-Site and Remote Generation FMPA - St. Lucie Units 14.7 Field Street Generation 0.0 Total: 14.7% Contract Purchased Power Duke Energy NSBA 21.0% FPL NLF Purchase 60.8 Other Purchases 3.5 Total: 85.3% FY2017 FY2016 Peak Load (MW) 88 88 Lowest Valley Load (MW) 0* 32 Load Management Relief on Peak (MW) 0 0 Average Degree Cooling Days 15.8 15.1 Average Degree Heating Days 0.0 0~0 *Hurricane Irma St. Lucie Unit #2 operated as expected. GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 10 ELECTRIC OPERATIONS DEPARTMENT Distribution Reliability Measurements Report Fiscal Year 2017 to Date (Annualized) Index FYTD Preliminary Index Goal Previous FY SAlOl J 62.97 < 48.00 128.62 System Average Interruption Duration Index The duration of interruptions for the average customer CAIDI 28.81 < 60.00 43.73 Customer Average Interruption Duration Index The average repair time experienced by the average customer SAIFI J 2.19 < 0.8 2.94 System Average Interruption Frequency Index The average frequency of interruptions for average customer MAIFI 8.80 < 7.00 I 8.00 Momentary Average Interruption Event The average momentary interruption events per average customer L-BAR. 70.34 74.09 Average Length of a Service Interruption The average length of a single outage Distribution Reliability Measurements Report Fiscal Year 2017 (Month) Index For Month Preliminary Goal SAlOl I 8.55 < 48.00 System Average Interruption Duration Index The duration of interruptions for the average customer CAIDI I 99.77 < 60.00 Customer Average Interruption Duration Index The average repair time experienced by the average customer SAIFI I 0.09 < 0.8 System Average Interruption Frequency Index The average frequency of interruptions for the average customer GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 11 ELECTRIC OPERATIONS DEPARTMENT- Distribution Reliability Rpt. Month (cont.): MAIFI 0.70 < 7.00 Momentary Average Interruption Event The average momentary interruption events per average customer L-BAR 74.14 Average Length of a Service Interruption The average length of a single outage Electric Transmission and Distribution: System-wide restoration efforts occurred during September 10-16 due to Hurricane Irma. Performing routine maintenance and storm hardening throughout the city where one (1) 35 foot pole, and (1) 40 foot pole were replaced along with five (5) single~ phase transformers. Work performed to bring existing plant to current standards and improve. customer reliability: Industrial Park Drive and Aero Circle: Repaired a faulted 4/0 underground ("U.R.D.") primary cable on B-phase. r/o 2205 Hidden Trail: Replaced a deteriorated foreign pole with a new 35' pole. 1208 North Peninsula: Replaced a faulted 25 kVA polemount transformer. 3674 Lettuce Lane: Replaced a deteriorated 40' pole. 627 Yupon Avenue: Replaced a leaking 25 kVA polemount transformer. 3817 Schoolway Avenue: Replaced a faulted 50 kVA polemount transformer. 445 North Causeway: Replaced a faulted 50 kVA 240/480 volt polemount transformer. 6201 Turtlemound: Repaired a faulted U .R.D. secondary cable. 518 Old MinorcanTrail: Repaired a faulted U.R.D. secondary cable. 32 Fairgreen Avenue: Repaired a faulted U.R.D. secondary cable. 703 Ocean Avenue: Replaced a faulted 50 kVA polemount transformer. 512 Mill Run: Repaired a faulted U.R.D. secondary cable. 107 lOth St.: Replaced a broken 30' pole. GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 12 ELECTRIC OPERATIONS DEPT.~ T&D (cont.): 263 Minorca Trail: Repaired a 3-phase sect. can hit by lawn mower. 1235 Josephine St.: Replaced a vehicle damaged 30 foot pole. An invoice is being prepared for this work. Capital: 2640 Tiffany Estates Drive: Installed a new 35' pole for a new customer's point of service. 3000 S.R. 44 west ofi-95 (New Racetrac): Installed a new 50' pole for a future underground extension. 6860 Turtlemound Rd.: Installed a new 45' and 3 5' pole along with a 25 k VA transformer for a new customer at 901 Sheepshead. 1270 Bolton Rd~: Upgraded a 15 kVA polemount transformer to a 25 kVA polemount and.set a 30 foot pole for a new customer's point of service. Services: Twenty-one (21) permanent electric services and thirteen (13) temporary services were installed and energized. T&D personnel performed six (6) cable repairs and three hundred fifty-five (355) cable locates. Osmose Pole Replacements: Poles- One (1) pole replaced at: 1301 Woodland Avenue.,.. 40/4 Fleet Maintenance: Thirty-nine (39) U.C. vehicles had various maintenance procedures performed during this monthly period. Comprehensive maintenance tracking procedures, storing and routing of maintenance records ongoing. Substation & Relay: Schoolway Substation: Station fencing was repaired. The yard and area around the station had a lot of clean-up work done after Hurricane Irma. Smyrna Substation: The air compressor on the AA-10 breaker operator failed, caused by a bad air control valve on breaker 115w48325. Repairs completed with parts in stock, tested and all returned to normal. GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 13 . ELECTRIC OPERATIONS DEPARTMENT. (cont.): Meter Testing Section: On-going inspections of all transformer rated meter locations continue. Necessary repairs are being completed onsite as found. Current transformers (CT's) ratios were verified,·current circuits tested and proper metering is in place. These inspections are scheduled every five years. Twenty-three (23) meters were processed; one (1) meter disposed of; two (2) meters returned from the field, tested, adjusted cleaned and returned to stock. Twenty (20) new meters were tested and placed in stock. TV and Radio Interference (TVI): Several areas of the system have been inspected and necessary repairs completed. All cleared and tests by the (ultra probe) ultrasound equipment and the infrared camera show noise to be very minimal and within acceptable FCC regulation limits. Miscellaneous: Inspection of several transformer vaults in system such as the condominiums, high school, etc., are continuing. This is an on-going duty such as the current transformers (CT) inspections above. Assistance was provided with the power restoration after Hurricane Irma. Much time was spent cleaning up all the substations after the hurricane. Performed battery maintenance in all stations and generation sites. Performed monthly oil leak inspections on all substations and generation switchyards. Downloaded information from distribution relays in all stations. Analyzed information to verify equipment was properly clearing faults. Installed voltage recording equipment at various locations throughout the system. · Performed troubleshooting at various locations at customer's request. Performed weekly readings and inspections on all pole mounted reclosers. WATER RESOURCES DEPARTMENT Water Treatment: Total Treated Monthly Flow 145.985 MG* Average Daily Demand 4.866 MGD* Peak Daily Demand 5.675 MGD Rainfall/Water Plant 18.52 Inches* *Hurricane Irma caused approx. 10" ofthe total and reduced water demandfor one week Seventy-two (72) static levels were checked on eighteen (18) wetlands monitoring wells. Static and dynamic levels taken on twenty-three (23) production wells. Sixty~nine (69) water samples collected for required testing. One hundred one (1 01) field chlorine tests performed on the distribution system. GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 14 WATER RESOURCES DEPARTMENT~ Water Treatment (cont.): There were two (2) unplanned Precautionary Boil Water Notices this month: 1) Turnbull Bay Bridge (County pile driving crew hit a river crossing bore) 2) Islesboro-Crestwood Avenue and Conrad drive (Replaced 2' section of2" galvanized pipe in conflict with City Storm Drain Project) WTP personnel prepped for, operated through, and cleaned up after Hurricane Irma. This included moving and/or chain sawing debris in the way of monitoring wells, production wells, and photo stations. No loss of system pressure, nor sustained supply interruptions were experienced due to very effective operational decisions and strategic assistance from T &D as needed. This included re-energizing the South Beach Pumping Station and Samsula W ellfield almost immediately after the storm passed. Annual pictures were taken of our eighteen (18) photo stations for the CUP submittal. Filled, chlorinated, and passed two sets of bacterial tests on the North Clarifier, getting ready for the final walk through next month. Ran and tested each critical component in anticipation of possibly placing this unit online next month. WTP personnel performed preventive maintenance on lime feed, chlorine feed,· polymer feed, fluoride feed, and ammonia feed systems. Monthly Operations, Wellfield Management, Water Usage, Water Summary, and Monthly Fluoridation Reports are being completed and submitted. Lab - Water Treatment: Sixty-two (62) distribution samples and two (2) raw samples were analyzed for coliform bacteria. Seven (7) fluoride samples were sent to our outsource lab for analysis. There were two (2) customer concerns that prompted home visitations which were satisfactorily resolved. The tri-annuallead and copper testing of30 homes was performed. All results within accepted standards. There were two (2) planned projects in September 2017 that required bacteriological analysis: (1) 100 block of Inlet Shore and (2) S.R. 44 and Wildwood Drive. Lab- Wastewater Treatment: Effluent (24 hr. Comp) WRFReuse A VG CBOD (ppm) *** ppm 2.69 ppm A VG TSS (ppm) *** ppm 1.54 ppm Total Nitrogen 1.91 MG/L Total Phosphorous 0.22 MG/L • All of the above values are below our permit limitations for Effluent and Reuse Waters. • ***indicates that these parameters are sampled and analyzed for effluent outfall discharge. • There were no days of discharge during August 2017. GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 15 WATER RESOURCES DEPARTMENT- Wastewater Treatment (cont.): The monthly reuse nutrients samples were collected and analyzed with very good results. Water Reclamation Facility: Total Inf. Flow I Average Daily Flow 128.36 I 4.28 MGD* Max. Daily Flow 6.69 MGD* Bio-solids Spread 173,807 Gallons Reclaimed Water Total Flow 122.32 MGD WW Plant Total Rainfall 12.64 . Inches* River Discharge Total Flow I Average Daily Flow 0.00 I 0.00 Pond influent Flow I Augmentation Flow 0.83 MG I 5.49 MG Annual A vg. % of Reuse Utilization 100% Total Phosphorous I Total Nitrogen 0.22 MG/L I 1.91 MG/L *Hurricane Irma influenced data. The treatment process at the WRF continues to produce a high quality effluent that complies well within operating permit limits for reclaim water distribution. August 2017 Discharge Monitoring Report was completed and sent to FDEP. There wete ho exceedances. Proactive decisions and actions before, during, and after Hurricane Irma allowed maintaining zero discharge to the river. Maintained zero discharge to the river outfall for 99 consecutive months (8 years and 3 months). Experiencing moderate demand for Reuse Water. Other Items of Interest: • New WRF Supervisor selected, in-house candidate· • Sodium Hypochlorite temporary skid installed; on line (CIP Project) • Odyssey continued demolition of the chlorine chemical room • Calibni.ted chlorine, turbidity and pH analyzers • Hurricane Irma preparations and clean. up • Experimented with Sodium Hypochlorite mixing zone for better efficiency in process prior to entry into chlorine contact tank • Sand filter lift pump inspection and repairs • Collected and submitted bi-annual pathogen monitoring samples Synagro South, LLC processed and transported all residuals generated during September 2017. Lift Stations/Maintenance: *Outstanding work by the LS/Maintenance Division, with assistance from Field Ops, prevented any sanitary sewer overflows/spills. T &D also re-energized strategically targeted areas ofthe grid as requested, which supported the proficiencies in recovery response. GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 16 WATER RESOURCES DEPARTMENT (cont.): Water Treatment Plant • Replaced packing on plant pump # 1 • Replaced VFD filters on transfer pump #40 and #50 • Poured concrete around camera conduit • Replaced float on desludge sump pump • Replaced pressure gauges on both polymer pumps • Traced control wires and landed in control room for desludge timers • Replaced timer on P-2 recirculation pump • Installed new 3" lime feed hose in new troughs on north soften.er Wells • Inspected all 23 production wells after Hurricane Irma passed. The Western wells (power supplied by FPL) did not regain live power for one (1) week after the storm. Pump Stations • Replaced drain line for chlorine analyzer at South Beach Pump Station • Replaced R TU power supply at South Beach Pump Station • Repaired hypo leak at 3rd Ave Pump Station Water Reclamation • Replaced seal on #4 transfer pump • Replaced bearings in north chlorine booster pump • Repaired hole in degrit chamber on headworks • Replaced bearings in east turbidity pump • Replaced sample pump check valve • Repaired flag pole and rehung flag • Troubleshoot and located broken wire for 2nd stage fermentation mixer and repaired • Hoisted concrete weights on raft and relocated solar bee to center of 13-acre pond (Hurricane pushed equipment to southwest corner) • Replaced bearings on west waste activated sludge pump Lift Stations • Hurricane Irma preparations and clean up • Replaced discharge gasket on #1 pump at L/S #50 • Pulled both motors at L/S # 11 and replaced bearings and seals • Repaired discharge pipe at L/S #58 • Relanded wires and replaced lead and lag floats at L/S #68 • Replaced outlets, switches, blower, humidifier and lightsat L/S #11 • Repaired fence and paint at L/S #64 • Replaced emergency breaker at L/S #78 • Replaced vacuum pump, solenoid and probe with glass at L/S #25 • Replaced RTU battery • Replaced transducer at L/S #53 GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 17 WATERRESOURCESDEPARTMENT (cont.): Reuse Ponds • Replaced level transducer at Turnbull Pond Equipment and Field Ops. ·Repairs • Maintenance of small equipment • Cleaned carb on PE 1 WRF cart • Calibrated gas detectors for confined space entry • Repaired pull cord on chain saw • Fabricated new generator power cords • Repaired valve "Wrench • Replaced crane cable on P-10 Miscellaneous • Rewired AC disconnect at COB • Repaired light switch at Field Street Field Operations Division: Water Distribution: Work performed this period included: repair of seventeen (17) minor water breaks with an average outage of forty-five (45) minutes; repair of one (1) major water break with an average out~geofthirty (30) minutes; thirty-six (36) tum off/tum on requests completed; one (1) no water complaint restored; two (2) low pressure complaints were addressed; thirty-six (36) meters were replaced with an average outage of forty-five (45) minutes; sixteen (16) new domestic meters were set and six (6) new reuse meters were set; thirteen (13) requests for new service. were completed- five (5) were Venetian Bay sets; one hundred twelve (112) water valves located and exercised; three (3) sites prepped for sod restoration and completed; two (2) concrete cuts prepped and restored; one (1) asphalt cut was restored; twenty-six (26) job sites were dressed up; two (2) City hydrants repaired; three (3) 2" directional bores (moles) constructed; two (2) new service lines installed; seven (7). service lines repaired I replaced; and two (2) density tests were performed. Callout Time Summary: The primary callout person had a total of fifty-five (55) hours and the secondary callout person(s) had a total of fifteen (15) hours. There were a total of twenty-two (22) emergencies handled for the month of September. Performed three hundred forty-nine (349) water, two hundred six (206) sewer, and sixty-six (66) reuse locates for contractors. Total of six hundred twenty-one (621) locates for September. Work performed for the Commercial Division included: replacing thirty-six (36) water meters; and completing two hundred twenty-seven (227) other job requests. Cross Connection Control Program: Summary: Twenty-seven (27) backflow preventors were installed; one hundred eleven (Ill) DDC/RP valves were tested; six (6) backflow preventors were repaired; and nine (9) backflow preventors were painted. GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 18 WATER RESOURCES DEPARTMENT (cont.): Sewer Collection: Miscellaneous work included: responded to seven (7) minor sewer backups with an average of forty-five (45) minutes; four (4) sewer laterals were televised; five (5) sewer laterals cleaned; one (1) force main repaired; two (2) sewer mains repaired; one (1) air release valve cleaned; one (1) lateral was eeled for root intrusion; two (2) laterals treated with Root,. X; four (4) service laterals repaired; one (1) service line capped I abandoned; four (4) clean outs were installed and seven (7) clean out caps were replaced/installed; five (5) clean outs repaired; two (2) soft digs were performed to locate mains in "congested" right of way, and forty-Jour (44) lift stations were cleaned. Six thousand eight hundred ninety-two (6,892) feet of sewer main was cleaned; and three thousand seven hundred seventy-nine (3,779) feet ofsewermaintelevised. Summary: Eight (8) minor backups were responded to, seven (7) were on UC side and were relieved with an average time of forty-five (45) minutes. Highlights for September 2017: Cleaned and Televised System 9 Completed laying 6" Main on Columbus Cleaned all air release valves on 30" Force Main Cut and capped both ends of 12" on Turnbull Bay Bridge after contractor hit water main ENGINEERING DEPARTMENT: General: 1. GIS • Continue editing electric dataset and adding unconnected electric meters. • Continue working on Cogsdale interface, cleaning up water and reuse water meter unmatched records. • Continue editi11g water dataset. • Continue editing sanitar)r dataset. • Continue editing reclaimed dataset. • Provided system maps to assist with hurricane preparations. 2. CADD Tech 1 position and GIS Analyst position have been filled; will be joining the Engineering Department in October. 3. The Engineering Department provided hurricane assistance to the Electric T &D Department. Capital Projects Update: 1. WRF Hypochlorite Conversion Design- Construction continues to progress. Temporary system put on-line to test before removal of the gas tanks and conversion of gas building to liquid tanks and injection system. 2. 23 kV Subaqueous Electric Line- Close out paperwork received- pending. GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 19 ENGINEERING DEPARTMENT -Capital Projects Update (cont.): 3. COB Bldg. Envelope Assessment and Meter/Break Room Remediation- Contractor continues working seven days a week to.meet schedule. Project now in the punch list stage with anticipated completion October 29th. Window installation and trim repair continues. Change Order No. 4 has been negotiated with the contractor and will be included for consideration on October UC Meeting agenda. 4. Fairgreen Alternate Electric Feed- Bid document nearing completion. Land owner requested design change to accommodate conduit plans. Easement received. Expected to bid soon. 5. GWTP Instrumentation and Controls Replacement- Awaiting.final plans from consultant. 6. Lift Station No. 4 and No. 34 Reconstruction--- Change Order No. 5 was processed in the deduct amount of$45,680 and an additional28 days. The revised Contract Price is now $1,136,457.71. 7. Smith Street Demolition (Phases 3, 4, and 5)- Pre-Construction meeting held on September 28th. Abatement scheduled to being November 27th. Expected completion February 28th. 8. South Beach and Well House Roof Project- Contract documents received by contractor. Preconstruction meeting to be scheduled, as well as shop drawings review. 9. Subaqueous 12" Water Main Upgrade- Reviewed plans and project sequencing and returned comments to consultant. 10. Glencoe Water Treatment Plant (GWTP) North Clarifier- Project is nearing completion. Start~up and substantial completion conducted. Final walk-through scheduled for Oct. 4th. 11. Fire Suppression and Fire Alarm Systems- Design ofthe COB LT. serverroom fire suppression system will commence upon completion of the COB Project. 12. WRF Biosolids Upgrade- The consulting engineer, CPH, working on project for 30% plans. 13. Smyrna Substation Expansion - Staff reviewed and commented o!l the scope and cost for the project submitted by the consultant and returned. Interagency Projects Update- City: 1. Inlet Shores Drainage Improvements- Project continues. Some of the "AC" pipe has been replaced and moved out of the City's storm pipe installation area. 2. Islesboro Flood Mitigation- Project continues. Water main relocations have started. 3. City Requested Project- S.R. 44 S.S.L.A.- Contractor continues working on this project which is nearing completion. Lift station startup conducted. Punch list and clearance process started. Interagency Projects Update- County: i. lOth Street Widening (Myrtle Ave. to U.S. 1)-'- Submitted the Joint Project Agreement to the County (May 20 17). Developer Projects: 1. Riverwalk Phase 2--'- Project inspection· continues. Consultant for developer has submitted amended plans and permit applications. 2. Messina by the Lake at Venetian Bay- Developer's Agreement and Addendum and Assignment approved at 6-19-17 U.C. Meeting. Awaiting developer contact prior to start of construction and finalize electric design. GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 20 ENGINEERING DEPARTMENT- Developer Projects (cont.): 3. Coastal Woods (Residential)--.,- MOU for infrastructure construction approved at the 6-19-17 U.C. Meeting. Assignments and acknowledgements for five projects processed. 4. Coastal Woods A2--.,- Construction and inspections continue. Final walk.;.through conducted and punch list. 5. Coastal Woods (Commercial)- Awaiting developer's resubmittal. 6. Chrysler Dodge-Jeep-Ram- Project construction continues. Fiber boxes require adjustment..The project team is requesting partial acceptance for electric. Awaiting final inspection and paperwork. ·7. Circle K ~Awaiting start of construction and payment of fees and contribution-in aid-of..; construction. 8. RaceTrac- Project continues. New Business: 1. Water main extension costs for 451 Timberlane Drive in the amol1nt of $777.16 paid during this period. 2. Attended the Plan Review Committee (PRC) Meeting on September 1st to discuss and comment on PUD-06-17 - Coronado Island Marine Village. 3. Attended a Pre-Site Plan (application submittal) Meeting to discuss Geosam, Coastal Woods Unit C. 4. Attended a Preconstruction Meeting for The Palms at Venetian Bay Phase 1. 5. Scheduled TRC Meeting with staff to review/comment on the following Site Plans: • SP-14-17- Coastal Woods Apartments • PUD-14~17--.,- S.R. 44 and S. Glencoe Road Multi-Family • PUD-09-17 -Venetian Bay Village Second Amendment • PUD~ 10-17 - Coastal Woods First Amendment • SP-06-17- Baci Temporary Parking Lot • SP-13-17- Marine Discovery Center Phase II Improvements • PUD-08-17- Hyatt Place • PUD - The Reserve at Lake Waterford • Gravity Sewer Main Extension for HIG Insurance 6. Developer's Agreements and Addendums approved pending payment of fees: • Sarinna Lakes - Approved June 19, 2017 • Amendment No. 1 for Coastal Woods Unit A-1- Approved May 15,2017 • Amendment No. 1 for Coastal Woods Unit A-2- Approved May 15,2017 7. The following Demolition Notification Requests were processed during this period: • 209 Canova Drive • 2360 South Glencoe Road GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 21 ENGINEERING DEPARTMENT- New Business (cont.): New· Projects: Table 1 -Fees Paid and Services Set· .. Description .. September Water Capacity Fees Based o1.15/8" Meter .·. 5 . Water Capacity·F ees 3 Wastewater Capacity Fees Based on 518'' Meter 5 Wastewater Capacity Fees 3 Reclaimed Water Capacity Fees Based on%" Meter 3 Reclaimed Water Capacity Fees ~ 3 Meter Setting Fees for Water'- 5/8" Meter 8 Meter Setting Fees for Reclaimed-%" Meter 6 Temporary Underground Electric Services 6 Permanent Underground Electric Services 8 Temporary Overhead Electric .·· 2 Table 2- Reguests for New Service (2014-2016)· 2015 No. of No. of No. of 2016 No. No. of No. of 2017 No. of No. of No. of New Condo Town of Condo Town New Condo Town Homes Units Home New Units Home Homes Units Home Units Home Units Units s Jan. 4 0 0 Jan. 6 7 0 Jan. 19 0 0 Feb~ 6 0 0 Feb. 8 0 0 Feb. 16 0 0 March 16 0 0 March 21 0 o· March 23 0 0 April 4 0 0 April 17 0 0 April 12 0 0 May 9 0 0 May 12 0 0 May 23 5 0 June 12 0 0 June 9 0 0 June 26 0 0 July 16 0 0 July 17 0 0 July 27 0 0 Aug. 1 0 7 Aug. 16 0 0 Aug. 40 0 0 Sept. 12 0 0 Sept. 7 0 2 Sept. 6 0 0 Oct. 13 0 0 Oct. 24 0 0 Oct. Nov. 9 0 0 Nov. 7 0 0 Nov.· Dec. 9 0 0 Dec. 20 0 0 Dec. TOTAL 111 0 7 TOTAL 164 7 2 TOTAL 192 5 0 GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 22 FINANCE DEPARTMENT: :J!...SC)o .SCio {Note- Beginning October 1, 2011 the hang tag process and additional $35 trip fee as a secondarynotification for l'ast due bills was eliminated. The mailed late notice* (*includes $5.00 fee) after 21 days is the remaining notification prior to disconnection. The time prior to disconnection was extended to include the previous hang tag time and an opportunity remains the opportunity to request an extension by contacting Customer Service prior to disconnection.} · · ·. September 2017 Customer Service Summary Total This Month Total Last Month Difference Meter Readings 46368 54267 (7899) Meter Re-Reads 283 326 (43) '• ' Bills Mailed Out 27106 27062 44 COB Payments 10386 12555 (2169) ACH Payments 5090 7776 (2686) Web Payments 4386 5199 (813) Online Banking Payments 2635 3370 (735) IVR Payments 1057 1291 (234) IVR Outbound Calls 434 1602 (1168) Late Notices 2119 3308 (1189) Meter Change Out 1 10 (9) ' Cut Outs 103 179 (76) Rechecks 11 16 (5) Phone Contact 10456 3233 7223* Walk In 309 487 (178) Electronic Requests 218 409 (191) Returned Checks 15 18 (3) Working Days in Month 17 23 (6) *Includes calls assoc1ated w1th Hurricane Irma outages GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 23 FINANCE DEPARTMENT (cont.): Materials Management Division: During September, fifty-five (55) Purchase Orders were issued during the month as follows: Water Department $ 90,946.86 Central Stores $ 69,814.83 Electric $ 383,862.40 LT. $ 68,487.71 Finance $ 12,250.00 Human Resources $ 18,514.68 The total dollar amount expended for the month of September 2017 was $643,876.48. The dollar range of the purchase orders were as follow~: 11 $ 1.00 $ 999.00 4 $ 1,000.00 $ 2,000.00 16 $ 2,001.00 $ 5,000.00 10 $ 5,001.00 $ 10,000.00 11 $ 10,001.00 $ 25,000.00 3· $ > $ 25,000.00 ADMINISTRATION- HR DEPARTMENT General: 1. Total employment on the last day of the month: 158 (153 FTEs, 5 Commissioners). 2. EEOC Employment Statistics Report submitted for September. 3. Internal Focus Groups were held with five ( 5) groups of 12 employees each~ This year's purpose was to discover, clarify, and record themes regarding employee perception and reaction to employee life at the U.C. Recruitment: In the month of September, there were twenty-one (21) positions within the UC for which we are actively searching- (4) Lineman/Apprentice, Database Administrator, (5) UE1 (three have October start dates), GIS Analyst(October start date), General Offic~ Clerk (October start date), (1) Lab Coordinator, (2) WTP Operators, (1) WRF Operator, (1) Meter Department Supervisor, and (1) WRF Supervisor. Please see below for details. 1. Continuing to post the Lineman openings on multiple job boards. 2. Water Treatment Plant Operator position is open to external candidates. Produced direct mailers for licensed operators in Florida. One candidate has been selected, vetted, and will start in October. 3. Wastewater Treatment Plant Operator position is open to external candidates. Two of these openings have been filled;· in search for one more. 4. Database Administrator- Candidate selected; start date in October. GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 24 H.R. DEPARTMENT- Recruitment (cont.): 5. UE 1 -Four of the five UE 1 openings have been filled. An external candidate has been selected for the remaining vacancy and is currently in vetting. 6. Lift Station Operator Trainee- An external candidate has been selected for one of the two LS Op. Trainee positions and is currently in vetting. Interviews are scheduled for remaining vacancy. 7. CADD Tech I-An external candidate has been selected and will start in October. 8. GIS Analyst- An external candidate has been selected and will start in October. 9. General Office Clerk- An external candidate has been selected and will start in October. 10. WRF Supervisor-An internal candidate was selected which opened the Lab Coordinator position. Currently in the advertising and interviewing process. 11. Meter Department Supervisor- In the advertising and interviewing process. Pilot Student Intern Program- Continuing; DSC student interning in the D.C.'s LT. Department from August through December. Upon completion, will assess and determine if Internship Program would be beneficial addition to U.C. General Manager/CEO recruitment efforts continued in September with development and approval of an RFP for an Executive Search Consultant. RFP will be published in October. Payroll and Benefits: 1. 158 employees paid in September- 5 by paper check, 153 by direct deposit. 2. Open enrollment held for new Plan Year. Employee Training & Development: 1. Currently have about six (6) employees taking advantage of the Education Reimbursement Program. 2. Remaining Drug/Alcohol trainings in September had to be rescheduled for October due to hurricane. 3. Management Training scheduled in September had to be rescheduled for October due to hurricane. Public/Employee Relations & Communications: 1. Consumer Conservation Programs: • Continued maintenance change-over for Water-Wise Gardens. In house maintenance and oversight is now scheduled with community partner Lindley's Nursery. New signage installation forthcoming. Beachside water-Wise Garden in front of Schoolway Substation on Saxon Drive will be renovated with maintenance partner TBD. • Continued management and promotion of energy/water audit program. As of 09/30/17, approximately 2,238 customers have requested and/or received an audit since program inception. Continued distribution of .3 watt LED nightlights, misc. low~flow showerheads, etc. with audits. • Completed residential and non-demand commercial electric rebate program for FY 2017. The residential program included rebates for: 16 SEER or higher AC, duct leak repair, solar attic fan, cool roof, added insulation, window solar screens, 16 SEER or higher electric straight cooling system with natural gas heating and high performance windows. Non-demand commercial rebate program includes rebates for: solar attic GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 25 H.R. DEPARTMENT - Consumer Conservation Programs (cont.): fan, duct leak repair, cool/reflective roof and high performance windows, added insulation, solar screens and LED Exit signs.. (Included additions in September 2017 rebates for energy efficient sky lights and high SEER A/C with heat strips.) Program disbursement for FY 2017 totaled $28,077.06 2. Records Retention and Access/Disposal Program: • Assisted departments with records retention and disposal inquiries. • In compliance with state retention and disposition laws, scheduled records disposal truck for October 9th. 3. External Communications: • September WSBB ad: Join us for Public Power Day on O~t. 7. • September bill insert: Public Power Day and E-Bill • Continued advertising in traditional venues and social media for Public Power Day (Oct 7). • Continued message on UC bills, "Follow us on Facebook to receive up-to-date important information regarding your utility service." • Planned/ordered/assembled/distributed UCNSB public power promo, energy/water conservation items and career information for various community non-profit organizations requesting UC attendance at events and/or participation. • Managed and updated information and displays in customer service lobby areas. • Continued biweekly appearance (the 2nd and 4th Mon~ay at 8:15am) on WSBB morning show with Skip Diegel to discuss current utility topics. • Continued weekly representation at Canal St. merchants meeting regarding various community events. • Represented UCNSB at the City ofNSB Health Fair and Senior Summit on Sept 19. Distributed "Water Catcher" buckets and hand-held fans. • UC September Commission Meeting live streamed to Facebook, Y ouTube, and Boxcast. Meeting has a total of 561, views. 4. Consumer Services/Products Evaluation • Launched new website with Muni Links- Www.ucnsb.org. 5. Consumer trend and satisfaction references • Continued to tabulate, track, and release customer service metrics and KPis. 6. Internal Communications • Facilitated communication among employees for Hurricane Irma. 7. Quality Assurance • Handled various media, conu:llunity, and customer issues/inquiries as needed, majority related to Hurricane Irma. • Administration ofUC social media outlets to connect with our customers regarding important utility service information and career opportunities. GENERAL MANAGER'S REPORT FOR SEPTEMBER 2017 PAGE 26 H.R. DEPARTMENT (cont.): Risk Management: 1. Workers Compensation There were two incidents in September 2017; neither turned into Workers Compensation case. • Year to date recordable incidents: 5 • Year to date lost time incidents: 1 • Year to date light duty I Transitional: 2 2. Third Party Claims • Had one (1) customer inquiries/claim/communications in September 2017. Due to lightning strike; no resulting claim to UC. 3. Inspections- Fire Sprinkler Systems' inspected atCOB and WRF- all in compliance. 4. Insurance • Renewals for FY20 18 completed and approved. Human Resources Metrics: Retirement Plan Participation liD Principal DFRS 1m Not Eligible (ill {No change in FRS and no change in Principal from 8-2017) Employees Who Have Reached Normal Retirement Eligibility as of 3/31/17 DEligible mNon-Eligible 1m (1% decrease in eligibility from August 2017} -rf0t_ - ""fl.'-r:t1<-~-- w. Ray Mitchum, General Manager/CEO ---··--· --- THE , I_ AGENDA ITEM 5-a PRESTON LAW FIRM WILLIAM T. PRESTON, J.D. ATTORNEYS AND COUNSELORS AT LAW ERIC T. PRESTON, J.D. [email protected] [email protected] To: Commissioner, Utilities C~mrilist;n, City of New Smyrna Beach From: William T. Preston, Esq. \\\J\_'\\ __.I __ Date: October 10, 2017 . Re: Legal Opinion Regarding Renewal Terms of Audit Agreement At the most recent meeting of the Commissioners for the Utilities Commission, City of New Smyrna Beach, held September 21, 2017, Commissioner Britz Parker requested my opinion, upon review of the Services Agreement wi!h BMC (Auditors), as to the Term of the Agreeme:p.t and whether th:at Term is for one year only andfo~ what are the provisions regarding its renewal. For the preparation of this opinion, I have reviewed the Utilities Commission, City of New Smyrna Beach, Florida Audit Services Agreement dated June 27, 2016, with BMC, CPA As requested, my review solely focused on the Term of the Agreement and any other related language which affects the rights pursuant to the Term. Additionally, I have reviewed copies of the following: 1. BMC, CPA engagement letter dated June 22, 2016 submitted by Alex H. Kish. 2. Agenda item 7 - a for the meeting of June 20, 2016 of the Utilities _Commission regarding the contract to provide annual audit services (RFP 16-16) for the consideration by the Utilities Commission for appointment of auditor. 3. Results of the Utilities Commission meeting held June 20,2016 pertaining to the approval of the Annual Audit Services Agreement. 4. Minutes of the Utilities Commission meeti1:1g held June 20, 2016 with focus on the approval of the Annual Audit Services Agreement. 5. Letter of Extension of Agreement dated May 1, 2017 regarding the extension of the Agreement for fiscal year audit 2017. 6. BMC, CPA letter to Commissioners dated September 29, 2017 providing notice of process of audit. This opinion is provided und~r the jurisdiction of the laws of Fl_orida and personal services agreements as they are so governed. The legal opinion is based on typical assumptions which include the following: i) that the parties to the particular 605 s. ORANGE STREET • NEW SMYRNA BEACH, FL 32168 TELEPHONE: {386) 424-9200 • FACSIMILE: {386) 423-8099 • THEPRESTONLAWFIRM.COM agreement are validly incorporated and exist, ii) that the parties to the agreement have the capacity, power and authority to execute and deliver the agreement documents and to perform their obligations and exercise their rights under said documents, iii) that all signatures to the transaction documents are genuine, iv) that all documents examined are complete, authentic and up to date, and, v) that the· information disclosed by the searches carried out is true, accurate, complete and up to date. The opinion that I will opine will· be for the specific matter for which the opinion has been requested. It will be limited to expressions of a legal conclusion about and/ or legal analysis of a point of law or the agreement. The opinion will, however, be qualified by certain reservations. It is important to note that this legal opinion can only be relied on by the Utilities Commissioners and th~t it has been prepared solely for the benefit of the Utility Commissioners and cannot be relied on by anyone else. The pertinent language the Audit Services Agreement dated June 27, 2016, with BMC, CPA. regarding this issue reads as follows: "The period of this Agreement shall be for audit of the fiscal year beginning October 1. 2015 and ending September 30, 2016, with the option to renew for three successive one-year periods, (the Audits of the fiscal years ending: .september 30, 2017, September 30, 2018 and September 30, 2019)." It is clear from language above that the agreement provides an option for the .. renewal of the agreement for successive one-year periods, which option, is presumably a right of both parties since not otherwise stated. A renewal option provides either party the option, but not the obligation, to renew or extend an agreement beyond its initial terms. The purpose of such automatic renewal provisions is to give· the contracting parties the security of knowing that after a certain date the contract will be renewed automatically under the original terms. Lisa Cecily Sherman, Contract Law- the Third Circuit Places Automatic Renewal Provisions in Line with Other Contract Principles~ Otis Elevator Co. v. George Washington Hotel Corp., 27 F.3d 903 (3d Cir. 1994), 68 Temp. L. Rev. 891 (1995). Technically, the option is not so much of a renewal as it is an option to extend the existing agreement. (The Eighth Circuit affirmed a declaratory judgment that a particular lease-extension option, expressly labeled as such, was really an option to renew - and thus under Minnesota law· the parties would have to negotiate the terms and conditions of the renewal.· See Camelot LLC v. AMC ShowPlace Theatres, Inc., 665 F.3d 1008 (2012) (8th Cir. 2012) (affirming declaratory judgment). For the Utilities Commission, this option is used with the intent of extending an existing term of agreement for an additional period of time and such use is consistent with the historical interpretation of such clause. Further review of the Audit Services Agreement dated June 27, 2016, with·BMC, CPA reveals no language regarding the :~;n.anner in which to exercise the option. There is particular language regarding termination of agreement and a general notice claus~ but nothing pertaining to the exercise of the option. There is no Florida law which dictates the manner or process for the exercise of an option. This is a matter of negotiation and agreement between the parties. Without such agreement, the actions of the party must be subjected to interpretation. M~y of these types of cases (i.e., those de~ing with ~he issue of whether an exercise of an option is timely made) are fact-specific, and courts will often apply equitable principles to prevent what they may deem to be an unjust result. One compelling case in Florida pertaining to the exercise of an option is Flagship Resort Development Corp. v. Interval Intern., Inc., 28 So.3d 915, 922- 23 (Fla. Dist. Ct. App.); rehearing denied (2010), involved a 90-day notice period, 10-year renewal term, and a party that failed to provide written notice of termination while attempting to negotiate new terms. Id. at 919. The Flagship Court found that a party's insufficient notice of intent not [emphasis supplied] to renew entitled the other party to enforce an automatic renewal provision of the contract. The essence of contract law is the objective intent of the parties. Such intent has been evidenced by the actions of both the Utilities Commission, City of New Smyrna Beach and BMC, CPA. First, and foremost, there is a letter dated May 1, 2017 to BMC, CPA from the Utilities Commission, City of New Smyrna Beach expressly extending the agreement for servjces which was subsequently signed an agreement by a representative of BMC, CPA. Acting upon that letter of extension, BMC, CPA has initiated relevant actions for the performance of its audit services and has been in communication with staff from the Utilities Commission, City of New Smyrna Beach· in the furtherance of this objective. Likewise, a letter dated September 29, 2017 is being provided in the current agenda packet to this Commission providing information regarding the audit. Is my legal opinion that the terms of the Utilities Commission, City of New Smyrna Beach, Florida Audit Services Agreement dated June 27, 2016, with BMC, CPA contain language regarding the option to renew the terms from year to-year, that the Agreement was specifically extended on May 1, 2017, and upon reliance of the extension and subsequent actions which have been taken pursuant to the extension of the agreement, that the Utilities Commission, City of New Smyrna Beach, cannot now, without penalty, un-extend the agreement which currently expires June 27, 2018. UTILITIES COMMISSION ADM. OFFICE CITY OF NEW SMYRNA BEACH, FLORIDA USE ONLY: AGENDA ITEM 8-a D CONSENT ITEM FOR MEETING OF: October 16, 2017 D NEW BUSINESS FROM: General Manager/CEO D OLD BUSINESS SIGNATURE: _tfc>r. rvt. d:cL~ Possible Other Business - EXHIBITS: CityNSB 9-26-17 AI; incs. Cit}'Resoluti.onNo. 22-17 Time for Comms. SUBJECT: U.C. Commissioner Representation on City ofNSB Economic Development Advisory Board (EDAB) SUMMARY: Upon review of the City's summary of actions and subsequently their agenda package, it was discovered that during their meeting on 9-26-17 the City Commission approved an amendment of the Economic Development Advisory Board's (EDAB) member makeup (via City Resolution No. 22-17). The City Commission approved the removal of their ex officio member (a City Commissioner) from serving on EDAB. The newly approved makeup ofEDAB is now five citizen members being appointed by the City Commission as a whole. And a Utilities Commissioner (member of its governing board) remains serving as a non-voting Board member ex officio. Due to the elimination of a City Commissioner serving as a member on this City advisory board, and due to ati equivalent support level purpose, a determination should have been offered to the Utilities Commission as to whether a Utilities Commissioner should now remain as a member. EDAB is charged with making recommendations to the City Commission and City Manager regarding the implementation and funding of the City's Economic Development Plan, fostering economic development within the City, and performing such other duties and assignments as requested by the City Commission or City Manager. Historic EDAB Member Considerations: Initially the City requested a County ex officio member, but was never appointed by the County, and the City then eliminated that member position in February 2014 (City Resolution No. 10-14). Initially a City Commissioner was a voting member, then became an ex officio member, and has now been eliminated as a member on this board.) Also, as a reiteration of additional associated information, this is a non-voting position as an ex officio member. This is not an individual representation of the Utilities Commission, information should be provided to the entire Commission and any action matters must be brought before the entire Commission for majority approval. Participation is voluntary and at the discretion of the Utilities Commission. Per the City's Resolution, the D.C.'s selection will need subsequent appointment by the City Commission. RECOMMENDED ACTION: Determination by the Utilities Commissioners regarding continuance of representation on the City's modified NSB Economic Development Advisory Board. NOTE: ALL AGENDA ITEMS MUST BE IN THE UTILITIES DIRECTOR'S OFFICE ON MONDAY TWO WEEKS PRIOR TO THE REGULAR MONDAY COMMISSION MEETING. Page 1 of 6 THE CITY OF NEW SMYRNA BEACH- CITY CLERK RESOL·UTION NO. 22-17: AMENDING AND RESTATING THE ESTABLISHl\1ENT OF THE ECONOMIC D.EvELOPlViENT ADVISORY BOARD SEPTE:MBE~-26, 2017 The Economic Development Advisory Board is charged With making recommendations to the City Commission and City Manager regarding the implementation and :funding of the City's Economic Development Plan, fostering economic development within the City, and performing such other duties and assignments as request~d by the City Connnissio~ or City Manager. The Economic Development Advisory Board had a member of the City Commissioner serving as Chairperson. Commissioner Rieker is just finishing a term as Chairman o:f the EDAB. The attached resolution amends the EDAB Board makeup, where a Commission member does not sit on the board. It would be a citizen instead, with five citizen members being appointed by the City Commission as a whole; there would still be a UC non-voting member. Recommendation Staff recommends the City Commission approve Resolution No. 22-17 to provide for five citizens to be appointed by the City Commission, a non-voting UC respresentative, and to meet at least once per quarter. The terms of the current EDAB members are not effected by this resolution. RESOLUTION NO. RESOLUTION N0.·22-17:.AMENDING AND RESTATING THE ESTABLISJ,IMENJ:' OF THE ~CONOMIC DEVELOPMENT ADVISORY BOARD APPROVED AS TO FORM AND CORRECTNESS: . 1 ar Re~ 22... 17 Amen-ding and Restating the. Est~blislpnent · Of the Economic Develop1nent Advisory J:3oar4 Reading: Septe1nber 26, -2017 ':39 m 51 Board.. --- ...... ·se·rve ·four Y·"ear ...... st:a. _____ gg· ered ___ .. _ ...... ·t.erms...... at the...... _.,.lt=~fs·ur·e·P ...... - .... oifc ...... the, ...• 5~ C-itY ¢qnrittis'$.ipp_ $;fig m~tv :l;J~ r$jj1pved :from. ·fpe Ec(?no+n;i.P, :O~v$J-opm.~.rtt 53 A.dvis0.r;y ·:soard_py the Cit-y corruhl.ssi.on with ·~ox:· ,without :c.aus.e .. If 54 ·th.e positi.ofi of a ·mem:o.e:r become$ vaca,nt for· ai+Y t'~$,$:o+:L: t:he city ~5 comrnt$_$.i-c;>n :$.·h.c;l;L $-P:PC?ih.t ·~l1Pt1:J.~:r qtg:tiifif?q p~r$on tc:i ~r?t.ve the 56 · t!J1expired t·erm :o:E the vacated position. ·'The Economic 57 Development Advisory ·a.oatd shall work wi'th t'he City ··:Maria£rer or 5$ the c~ty ~M$~ger'·$ d6.$;ign~e,-~ · 59 60 61 SECTION 5: Qualificati-ons ·of m.~fubers. ·Wherever J)6s$ible the city 62 (~l coTI1rtlisi3i.on s.nall aP.poifi.t mew$t.s ·t.9 the ~conort.tLc .oe.v~toP.ment 0.3 ~¢tvi.$gry :soa.~cq_ w.b.o :Q;~ve. 9.$119tt_f{lqJ:::Q.t>~d. :'.~~~tt1!2f~, t;r?tin.iP.tr; 64 educat.i.on or :experience in .operating a -:business-.; tourismj; 65 -f.inanc·e{ real ·estate development1 or .ahothe:t re'lated field. Q.Q. C;i. ty ~rr.tP.lQy$e:~ 9-t.+CL ,J,TI~J:Q~~-:t::$_ ot ··o.t$..!2.:+: ·¢i t-Y :$;_qy:i$o:ry :~d9.t4.$. -In9-Y pot 67 serve as members· of -the Economic D·evel-opm~nt Advis·ory. ·:s.oard. '6.8 69 70 SECTION 6: Duti~$. !' Th$ Economi:c. Pev~lo:Pm@nt 2\dvi.·so:t¥ Bop.t.d :l:$ 7i cha_rg~d wi tb. ma) Page~ of3 Res 22~17 Amending and Restating. the Establislunent bfthe Econol'rti·c Development Advisory· :Soard R..eading: Septetriber 2o., 2011