Renewal Application for Water Licence S03L1-001 Engagement Record & Consultation Plan
(Section 10 of 20)
Submitted to the Sahtu Land and Water Board by Imperial Oil Resources N.W.T. Limited
August 2013
Renewal Application for Water Licence Communications Log Written Date Engagement Issues Raised by Recommendations from Proponent Response to issue Information Materials Attendees Correspondence Provided to Affected Meeting Notes or 2012/2013 Activity Type Affected Party Affected Party Indicate if Issue was resolved Addressed to Party Minutes Y/N Christopher Parker, Senior Would like to wait until Copy of letter/ Letter Re: Meeting Date To meet new council and discuss Suggested we meet at Agreed to meet and provide Copy of Presentation 1-Nov-12 Administrative Officer, Town of new Council is officially presentation Water licence renewal application noon on December 12. lunch for this meeting. attached. Norman Wells sworn in. attached. Eddy MacPherson, President, Fort Norman Land Corporation Clarence Campbell, President, Fort Good Hope responded Requested a budget from Fort Asked Land Corporation's in Norman Wells and Fort Good Tulita Land Corporation saying they would be Good Hope and an outline of how Hope if they would be interested in doing a Mackenzie Cece McCauley, President, interested in doing the they would proceed with the Copy of letter 1-Nov-12 River Traditional Knowledge and Use Study and preparing a N/A N/A Norman Wells Land Corporation study and report. No study. We did not receive attached report for our Water licence Renewal. Requested feedback feedback was received anything so plans were made to on what should be included in the Report. Edwin Erutse, President, Yamoga from any other groups hire AMEC to do the study. Land Corporation, President, Yamoga Land Corporation
Informed those present that we All Council members were IOR and Town of Norman Wells Meeting: Presentation to new councilors on IOR would be holding a public Powerpoint Power Point 12-Dec-12 No issues informed of meeting. 2 Council Operations and discussed water licence renewal. meeting in Norman Wells at a Presentation Presentation members present. later date.
Phone Conversation to discuss Mackenzie River Traditional Edwin Erutse, President, Yamoga Knowledge and Use Study for IOR. We have engaged AMEC Land Corporation, Jacinta to help us get the Mackenzie River Traditional Knowledge Grandjambe, Executive Director and Use Study and reports done. Yamoga Land Corp will be and Paul T'Seleie, Director, involving local RRC to assist in the study. Nikole advised Fine with AMEC doing the The RRC will be taking the Agree to work with the RRC 14-Jan-13 None Required N/A Yamoga Land Corporation, Nikole April 2013 is when study would take place. She stated that study. Lead in this study. (RRC). Andres, Environmental Advisor the study would need to be performed along the river from and Shirley Harley, Logistics Norman Wells to Fort Good Hope. Land Corp to provide Coordinator proposal to do study, prepare questions to be asked and send copy to IOR.
Mr. Hodgson does not Face to face conversation with Norman Hodgson, think it is necessary to Norman Hodgson, President, President, Norman Wells Renewable Resouce Council. He involve Tulita members as Norman Wells RRC, Bruce Vincent, was advised that a formal letter would be sent to him Will follow up with letter to 20-Mar-13 they are upstream of None None None AMEC and Shirley Harley, Logistics regarding the Mackenzie River Traditional Knowledge and confirm date, time for workshop. Norman Wells and are not Coordinator Use Study. He was confident he could get up to 10 affected by our participants. Operations.
Page 1 of 8 Renewal Application for Water Licence Communications Log Written Date Engagement Issues Raised by Recommendations from Proponent Response to issue Information Materials Attendees Correspondence Provided to Affected Meeting Notes or 2012/2013 Activity Type Affected Party Affected Party Indicate if Issue was resolved Addressed to Party Minutes Y/N Letter Re: WL Renewal Notice given to communities that IOR is preparing application and encourages participation Sahtu Land Corporations, RRCs, from communities at meetings and work. Copy of Letter 21-Mar-13 Town/Hamlet Councils, Sahtu No response No response None N/A Meetings/workshops include discussing concerns, re- attached Secretariat Incorporated confirm environmental map and discuss preference regarding communication Clarence Campbell, President, Phoned Clarence to inform him that we would not be Tulita Land Corporation and continue to try and speak with 26-Mar-13 doing a Mackenzie River Traditional Knowledge and Use No response No response N/A N/A Shirley Harley, Logistics Clarence Campbell. Study in Tulita. He was out of the office. Coordinator Clarence Campbell, President, Phoned Clarence to follow up on Mackenzie River Tulita Land Corporation and continue to try and speak with 27-Mar-13 Traditional Knowledge and Use Study. Imperial Oil was No response No response N/A N/A Shirley Harley, Logistics Clarence Campbell. advised that he will be out for the remainder of the week. Coordinator Our meeting date is Norm Hodgson, President, Norman Hodgson phoned to change date for TK Meeting in conflicting with meetings Time of scheduled meeting was 27-Mar-13 Norman Wells RRC and Shirley Norman Wells. Would like date changed to April 26 from None N/A N/A some RRC members have changed to recommended time Harley, Logistics Coordinator 9:00 am-2:00 pm at the Norman Wells Land Corp. out of town. Shirley Harley called Deb Simmons, Executive Director, Renewable Resource Board and E-mail from Tony Morris wondering if a date for Mackenzie Tony suggests inviting extended an invitation to attend Tony Morris, SLWB, Nikole River Traditional Knowledge and Use Study has been Deb Simmons from Sahtu these meetings. Joe Hanlon, Andres, Environmental and confirmed. Shirley Harley advises the meeting is tentatively Renewable Resources 27-Mar-13 None required Staff, attended the Mackenzie None None Regulatory Adviser, Shirley Harley, set up for April 24 but will confirm. Also advises that Board in Tulita as they are River Traditional and Use Logistics Coordinator community meetings will be set up for week of May 6th working on TEK protocols workshop on behalf of the and posters will be sent. with RRCs. Renewable Resource Board as Ms. Simmons had other committments.
Letter Re: Mackenzie River Traditional Knowledge and Use Study to follow up on conversation March 20th. It will be a Norman Hodgson, President Copy of letter 28-Mar-13 one-day traditional knowledge workshop to discuss cabin No response No response None required None Norman Wells RRC attached locations, fish spawning areas, bird migratory routes and changes in river, fish and vegetation.
Page 2 of 8 Renewal Application for Water Licence Communications Log Written Date Engagement Issues Raised by Recommendations from Proponent Response to issue Information Materials Attendees Correspondence Provided to Affected Meeting Notes or 2012/2013 Activity Type Affected Party Affected Party Indicate if Issue was resolved Addressed to Party Minutes Y/N Roger Boniface, President of RRC called back on Phoned Sarena Kaskamin, Administrative Assistant for the April 9th to confirm Fort Good Hope RRC and Shirley RRC to check on dates for TK workshop. Sarena indicated confirmed meeting date and 8-Apr-13 N/A Mackenzie River N/A N/A Harley, Logistics Coordinator she only saw the letter today and will check with Roger and time. Traditional Knowledge get back to Shirley. and Use Study on April 24th.
Chief Wilfred McNeely Jr. K'ahsho Phoned Wilfred and set up community meeting date and 8-Apr-13 Got'ine Band and Shirley Harley, time. May 7th at 2:00 pm at the Band Hall. Band Hall None required None required None required None required N/A Logistics Coordinator meeting room was booked during this conversation.
Jacinta Grandjambe, Executive Director, Yamoga Land Phoned and left message for Jacinta regarding date for 8-Apr-13 no response no response None required N/A N/A Corporation and Shirley Harley, public meeting. Logistics Coordinator
Clarence Campbell, President, Tulita Land Corporation and Phoned and left message for Clarence to call Shirley Left Message for Clarence 18-Apr-13 No response No response N/A N/A Shirley Harley, Logistics Harley. Campbell to return my call. Coordinator
Letter sent to Clarence Clarence Campbell, President, Phone Conversation to inform Clarence that we would not There was no issues with Campbell, David Tulita Land Corporation and be doing a Mackenzie River Traditional Knowledge and Use this from Clarence Menacho and Todd 10-Apr-13 None None Letter attached Shirley Harley, Logistics Study in Tulita and that it would be done only in Norman Campbell, President, Tulita McCauley confirming Coordinator Wells and Fort Good Hope. Land Corporation. phone conversation on April 19th. Phoned Edwin and Jacinta, both are out of the office. Yamoga Land Corporation and Spoke with Arthur Tobac and he agreed/said that an 12-Apr-13 Shirley Harley, Logistics None required None Required None Required None Required None afternoon meeting would be better than evening on May Coordinator 7th.
Page 3 of 8 Renewal Application for Water Licence Communications Log Written Date Engagement Issues Raised by Recommendations from Proponent Response to issue Information Materials Attendees Correspondence Provided to Affected Meeting Notes or 2012/2013 Activity Type Affected Party Affected Party Indicate if Issue was resolved Addressed to Party Minutes Y/N
Phone Conversation to inform David that we would not be David advised that he doing a Mackenzie River Traditional Knowledge and Use would be on the land on David Menacho, President, Tulita Study in Tulita and that it would be done only in Norman this date but he would 15-Apr-13 RRC and Shirley Harley, Logistics None None None None Wells and Fort Good Hope. He was in agreement with this. have his Vice President Coordinator Shirley also advised David of community meeting on May from the RRC attend the 8th. public meeting
Sahtu Land Corporations, RRCs, Letter Re: Public Meeting date where there will be an 15-Apr-13 Town/Hamlet Councils, Sahtu overview of operation, discussions of current and future No response No response No response None Letter Attached Secretariat water use and describing how to get involved
See Mackenzie River Traditional Knowledge and Report included in 24-Apr-13 Fort Good Hope Mackenzie River Traditional Knowledge and Use Study Use Study prepared by Section 19 of AMEC section 19 of Water Application licence application
See Mackenzie River Traditional Knowledge and Report included in 26-Apr-13 Norman Wells Mackenzie River Traditional Knowledge and Use Study Use Study prepared by Section 19 of AMEC section 19 of Water Application licence application
Page 4 of 8 Renewal Application for Water Licence Communications Log Written Date Engagement Issues Raised by Recommendations from Proponent Response to issue Information Materials Attendees Correspondence Provided to Affected Meeting Notes or 2012/2013 Activity Type Affected Party Affected Party Indicate if Issue was resolved Addressed to Party Minutes Y/N
Tulita not affected by our Letter sent to Clarence Operations therefore would not Campbell, President of Concerned that Mackenzie We should of included be doing a Mackenzie River the Tulita Land David Menacho, President, Tulita River Traditional them in the study as they Traditional Knowledge and Use Corporation regarding 30-Apr-13 RRC and Jennifer Watson, Phone Conversation Letter attached Knowledge and Use Study had people that used to Study in Tulita but would bring our discussion not to do Operations Superintendent was not done in Tulita live in this area. copy of the map to our public a Mackenzie River meeting and they could add or Traditional Knowledge make comments at that time and Use Study in Tulita.
6-May-13 Norman Wells Community public meeting Minutes Aquatics Affects Monitoring part Water quality, water 7-May-13 Fort Good Hope Community public meeting of our application. Contacted the Minutes quality monitoring, Presentation and 8-May-13 Tulita Community public meeting See Minutes GNWT to participate in GNWT Minutes amount of water being Booklet Community Water Monitoring 9-May-13 Colville Lake Community public meeting used. Minutes Program. (One year trial basis). 10-May-13 Deline Community public meeting Minutes
Phone conversations with Gordon Elders selected are: Mackenzio, Acting/Senior Admin How many individuals do Mackenzie River Workshop participants selected by Wilfred Jackson, Charlie July Officer, Kah'sho Got'ine Chartered we want to participate and Kah'sho Got'ine Council. Barnaby and Thomas Community Council to set up what dates Manuel Mackenzie River Tour.
Page 5 of 8 Renewal Application for Water Licence Communications Log Written Date Engagement Issues Raised by Recommendations from Proponent Response to issue Information Materials Attendees Correspondence Provided to Affected Meeting Notes or 2012/2013 Activity Type Affected Party Affected Party Indicate if Issue was resolved Addressed to Party Minutes Y/N Received proposal from Sahtu Land Corporations, RRCs, Letter Re: Minutes of Community Meeting from May 6th. Government of the NWT to Copy of Letter 11-Jul-13 Town/Hamlet Councils, Sahtu A copy of the minutes were provided as was a copy of the No response No response None participate, agreement is being attached Secretariat Aquatic Effects Monitoring program. drafted. Helga Shield, Environmental and Report will be created with Regulatory Advisor, Nikole Mackenzie River Workshop: to visit and share knowledge photographs and summary Copies of Workshop Andres, Environmental and about sites that are important on the River to both Fort Elders want to ensure that description of sites. Extra copies Summary sent to 17-Jul-13, Regulatory Advisor, Ron Powder, Good Hope and Imperial Oil Resources. Travelled between stories and knowledge is will be sent to community for Gordon Mackenzio Report 18-Jul-13 Field Supervisor, Eiders: Thomas Fort Good Hope and Norman Wells on July 17, and met to passed on to younger distribution. Additonal August 20 with request Manuel, Charlie Barnaby and discuss and debrief what we learned in Norman Wells on generation. /electronic copies will be to distribute them. Wilfred Jackson from Fort Good July 18. provided as needed. Hope Clarence Campbell, President, Tulita Land Corporation, Gina Dolphus, President, Deline Land Corporation, Wilbert Kochon, Letter Re: Emergency Response Workshop invitation on Names provided by Invite to Oil Spill President, Ayoni Keh Land August 26-27th. Participants will get an overview of Wilbert Kochon, President, 26-Jul-13 Exercise (emergency Yes Corporation, Edwin Erutse, Emergence Response and Spill Contingency and observe a Ayoni Keh Land response Drill) President, Yamoga Land emergency response simulation shore exercise. Corporation Corporation, Cece McCauley, President, Norman Wells Land Corporation
Posters - Contact was made with a member of each Sahtu Communities - Kristen community in regards to hanging the posters. Sent posters 13-Aug-13 Flowers, Safety and Training Sahtu Communities Copy of Poster to each community to be put up requesting feedback on Coordinator, Imperial Oil our consultation plan by August 23, 2013.
Gordon Mackenzio, A/Senior Administrative Officer, Kah'sho Copies of Mackenzio River Workshop booklet sent to Mr. Copy of Letter and 20-Aug-13 None Required None Required None required Copy of booklet. Got'ine Chartered Community Mackenzio for distribution. booklet Council, Fort Good Hope
Page 6 of 8 Renewal Application for Water Licence Communications Log Written Date Engagement Issues Raised by Recommendations from Proponent Response to issue Information Materials Attendees Correspondence Provided to Affected Meeting Notes or 2012/2013 Activity Type Affected Party Affected Party Indicate if Issue was resolved Addressed to Party Minutes Y/N Names will be provided by the Deline Chartered Community . The council is responsible for Emergency Gina Dolphus, President, Deline 20-Aug-13 Response in the community and this will be better for them None required None required None required None Required None required Land Corporation to recommend names. Provided Shirley Harley with contact name.
Bruce Kenny and Harry Ruxy Ann Tutco, A/Senior Beyonni will attend the 21-Aug-13 Administrative Officer, Chartered Provided Shirley Harley with names. None required None required None Required None required Emergency Response Community of Deline Workshop
Clarence Campbell, President Left message for Clarence to contact Shirley Harley with 21-Aug-13 Tulita Land Corporation names of participants. Jacinta Grandjambe, Executive Sarah Kakfwi and George Barnaby will attend the 21-Aug-13 Director, Yamoga Land None required None required None required None Required None required Emergency Response Workshop Corporation Shirley Harley asked him if they had any names for the Paul Tan, Executive Director, 21-Aug-13 Emergency Response Workshop. He committed to getting Norman Wells Land Corporation me 2 names by the end of Thursday, Aug. 22.
Advised Mr. Tan that we Mr. Tan was concerned had public meetings in Shirley Harley discussed with Mr. Tan why the Consultation We are open to suggestions and Paul Tan, Executive Director, that we did not have Norman Wells and that 21-Aug-13 Poster was not being displayed in the Norman Wells Land would be available for more None None Norman Wells Land Corporation community public we welcome any feedback Corporation office. discussions if they wished. meetings they may have and that we also encouraged it.
Dora Kochon (Colville Lake), Sarah Kakfwi (Fort Good Hope), George Emergency Response Workshop in Norman Wells: how do respond to spills 26-Aug-13 Barnaby (Fort Good Hope), Charla none see minutes None Meeting minutes overview and welcome during breakup Antoin (Tulita), Bruce Kenny (Deline), Greg Baptiste (Deline)
Page 7 of 8 Renewal Application for Water Licence Communications Log Written Date Engagement Issues Raised by Recommendations from Proponent Response to issue Information Materials Attendees Correspondence Provided to Affected Meeting Notes or 2012/2013 Activity Type Affected Party Affected Party Indicate if Issue was resolved Addressed to Party Minutes Y/N
time to get booms in Sydney Oudzi (Colville Lake), Dora water, Fort Good Hope Kochon (Colville Lake), Sarah spill response equipment, Kakfwi (Fort Good Hope), George Emergency Response Workshop in Norman Wells: observe 27-Aug-13 plans for long term none see minutes none Meeting minutes Barnaby (Fort Good Hope), Charla drill on beach, debrief with responders, plant tour cleanup, safety valves on Antoin (Tulita), Bruce Kenny producing wells in bunkers, (Deline), Greg Baptiste (Deline) previous oil spills
Page 8 of 8 Norman Wells Water Licence Renewal Community Discussion
Imperial Oil Resources Presented to: Norman Wells, Fort Good Hope, Colville Lake, Tulita and Deline Presented by: Jennifer Watson, Norman Wells Operations Superintendent Nikole Andres, Environmental and Regulatory Advisor Norman Wells facility
Production: 2,300 cubic metres per day Producing Wells: 168
# of Employees: 60 (30% Aboriginal employment) # of Contractor Equivalents: 30 to 100 (based on seasonal demand)
Electrical Generation Capacity: 12 megawatts Water handling: 9,500 cubic metres per day
Approved Development Area – 11 square kilometres
2 Historical water use
Imperial uses fresh water at the Norman Wells facility for: • The cooling process in the plant • Fresh water injection
Fresh water injection Withdrawal from Mackenzie River Used for plant cooling Returned to Mackenzie River
3 Water used for cooling
• River water is pumped through the plant and used to cool equipment • River water does not comes into contact with the process fluid; they are separated by a steel barrier
4 Water injected to maintain oil production
• Without fresh water injection the reservoir pressure would fall and production would quickly decline • Produced water is all re-injected to minimize fresh water requirements
5 Routine maintenance activities near the water
• Ice road • Pipeline inspection and verification digs • Erosion control • Pre break-up facility inspection • Removal of sand from sand bar • Post break-up maintenance of facilities 6 Spill prevention and response
• Continue to focus on spill prevention, reduction, and effective clean up through: – Facility Integrity Management System (FIMS) – Environmental training and tools – Emergency response training
7 Reportable spills
• Spills are reported to the 24 hour NT-NU Spill Report Line, as per the regulations • The National Energy Board (NEB) is the lead agency for spills on Imperial’s site • Monthly and Annual Spill summaries are submitted to the NEB and SLWB
8 Reclamation of Imperial’s sites
• Remove well heads, cut down below surface and restore land • Excavate and remove, or contain and cap, sumps and other disturbed areas • Soil and groundwater sampling, assessment, remediation and Soil processing in biocell using twister bucket monitoring • Surface water monitoring and vegetation seeding • On-site soil treatment in biocell
Recontoured and reclaimed site (tank 53)
9 Improvements and upgrades
During the past 10 years, Imperial has undertaken many improvements and upgrades to the Norman Wells facility. These include: • Enhancements to the corrosion management strategy • Installation of waste heat recovery from our generators’ exhaust to reduce natural gas consumption • Executing abandonment and reclamation projects to return land for alternate uses
In addition, Imperial continues to ensure emergency preparedness by actively conducting exercises.
10 A partner in your community
In 2012, Imperial worked with the local communities in the Sahtu region to grow local businesses, train local employees and contribute to local events. Some of our initiatives include: • Providing $27 million in business opportunities to northern businesses, including Sahtu Aboriginal-owned businesses • Donating over $70k to Sahtu communities • Training local candidates through our Northern Development program • Providing employment opportunities to Sahtu beneficiaries
11 Getting involved in the process
During the water licence renewal process, we want to hear from you
12 Jennifer Watson, Norman Wells Nikole Andres, Environmental and Operations Superintendent Regulatory Advisor Imperial Oil Resources Imperial Oil Resources [email protected] [email protected] Telephone: (867) 587 3105 Telephone: (867) 587- 3215
Shirley Harley, Area Logistics Coordinator Imperial Oil Resources [email protected] Telephone: (867) 587-3162
13 Additional Posters Displayed at Community Meeting Working towards our goal of Nobody Gets Hurt
. Celebrated three years recordable incident free! (April 09, 2013) . Employees and contractors working together to create a culture of intervention and approaching others . Increasing our focus on high risk task by providing information packages about Life Saving Actions . Encouraging the engagement of employees, contractors and management through behaviour based observations . Educating workers on safety on and off the job
Historical Overview 40 1789 - Mackenzie wrote about “Northern River of many colours” 35 1920 - Discovery well drilled by Ted Link (70 bbls/day) 30 1921 - Refinery operated seasonally (300 bbls/ day) 1924 - Refinery closed as markets failed 25 to develop 1944 - Canol project completed – 60 wells 20 (3000 bbls/day production) 1945 - Canol shut down, seasonal operation restarted, 1100 bbls/day 15 Oil Production (kbpd) 1985 - Expansion project completed (850M$), including the artificial 10 islands and pipeline 1992 - Production peaked at 35000 bbls/day 5 1996 - Refinery closed
0 1950 1955 1960 1965 1970 1975 1980 1985 1990 1995 2000 2005 2010 Norman Wells Operations CPF
Goose Island
Bear Island Response Equipment Marine Vessels: 1 - 11m Deployment Vessel, 2 – 6.5m Boom Towing / Work Vessels
2- 6.5m Boom Towing / Work Vessels 16 passenger Crew Boat 30m Barge / Tug Work Platform R.W. McKinnon AME Biname Response Equipment Well Control: 1 Helicopter Transportable Remote Wellsite Wireline Unit
Response Exercises Spring Break-Up at Dock
Same Location
D8 Bulldozer Central Processing Facility Note: figure updated July 10, 2013. Employment and Training
Norman Wells Operations Employees
50
45
40
35
30
25
20
15
10
5
0 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Northern Aboriginal Water Monitoring Data CPF
Goose Island
Bear Island Water Monitoring Data Water Monitoring Data Water Monitoring Data Page 1
Imperial Oil Resources Norman Wells, NWT
RECORD OF CONSULTATION
Date of Meeting May 6, 2013 or Contact: Time: 7:00 pm
Location: Norman Wells
Purpose: Water License Renewal Application
Person(s) Jennifer Watson, Operations Superintendent Involved: Nikole Andres, Environmental and Regulatory Advisor Helga Shield, Environmental and Regulatory Advisor Nic Ochsner, Plant Foreman Ron Powder, Field Supervisor John Bertrand , Project Execution Abandonment and Restoration Heather Hynes, Project Developer Abandonment and Restoration Shirley Harley, Area Logistics Coordinator Sandy Whiteman, Community Affairs Annie Yakeleya-Fournel, Scribe Gail Lammi, Scribe Patrick Arnell, Worley Parsons Contractor
Lead Jennifer Watson
Support Nikole Andres
Signature:
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Name of Person and Key Discussion Points or Questions Commitments Actions / Status of organization if applicable Follow Up Introductions Walked through the presentation with the two participants that were at the meeting. Jennifer Watson Gives an overview of the Norman Wells Operations. (Slides 1-2) 168 Producing wells Produce 14,000 Barrel a day Generate Power for the town of Norman Wells Provide natural gas to the town of Norman Wells. This will end by the summer of 2014. Applying for a 10 year Water License with minor changes. Will submit our application by the end of this summer. Brief discussion on items covered under the licence, such as how much water we take out of the river, our reporting requirements, and our abandonment and restoration program. Nikole Andres Describes and talks about our historical water use and water used (Slides 3-4) for cooling and water injected to maintain oil production. How much of the water that you take from the river goes back to injection? Nikole Andres Approximately 50% of the water we take from the river. It’s about 1.2 m3 per year. Nikole Andres Water is injected to the reservoir to maintain pressure in the (Slide 5) reservoir, produced water is always sent back to the reservoir. We are getting more produced water in our oil so we need less water as you can see from the graph. Are there any chemicals added to the injection? Nic Ochsner We have an additional chlorine injection point after the filters for injection water only (biocide). We also add corrosion inhibitor.
Nikole Andres Overview of routine maintenance activities near the water. (Slides 6) I see exposed many sand bars; do you remove any of the material?
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Nikole Andres Yes, we are only able to remove what is within our lease, which is 150 m to the front and back of the island, so we remove from the area that is directly behind the islands. Some of this is removed and used for sanding of our roads and to backfill excavations So you do that in the winter time? Nikole Andres The licence allows us to do the work in the summer or winter. We prefer to access in the winter, it’s much easier. We do have conditions in our licence that we cannot remove lower than the level of the water and that we must stay 10 meters away from the water. We also need to use our current boat landings on the islands.
How much material on the sandbars do we move? Nikole Andres It depends on the year, some years it is only a couple hundred cubic meters, other years we need more, and it depends on what activities we have on site.
Nikole Andres Overview of spill prevention, response, and spill data for the past (Slides 7-8) 10 years. Where do you take the contaminated soil? Nikole Andres We have a bio-cell here where we clean the lightly impacted hydrocarbon soil and the heavier hydrocarbon impacted soil gets sent south. Produced water and metals must also be shipped south. We send out about 5 – 7 truck-loads a year on the winter road from our waste yard, which includes other waste such as soil, rags, used lube oils. We store rags and some soil in 1 m3 waste totes provided by our waste contractor. With the rough condition of our winter roads in the Sahtu, I am concerned about the amount that gets shipped out. Is there no place in the NWT that can handle this? Nikole Andres We would prefer to dispose of it in the North, but there is no place that we can send it to at this time. I see trucks with hydrochloric acid, where is this vehicle going and what is this product used for? Ron Powder It is used in the reservoir to improve injection, mainly in the summer time.
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Nikole Andres Overview of the abandonment and restoration occurring on site. (Slide 9) How many abandoned wells do you have? Ron Powder 22 – but will have to check to see how many we have We have 29 abandon wells. complete Are you still drilling new wells? Nikole Andres There are no plans to drill new wells at this time How often do you do ground water sampling? Nikole Andres Once a year. I have heard that the gas is now getting sour, is this true? Wasn’t it cleaner before? Jennifer Watson Yes, H2S concentration in the gas is increasing slowly over time as a result of naturally occurring bacteria in the reservoir. Is that why you flare? Jennifer Watson We flare for safety reasons. If we ever had an emergency and we needed to release pressure from the plant, this is where the excess gas would go .It is a requirement to ensure the plant can be safely de-pressured.
Do you use natural gas to force the oil up to the surface? Jennifer Watson No we do not re-inject natural gas. We use the natural gas to run our plant. How long do you expect the field to last? Jennifer Watson We expect the field to produce until approximately 2025 or 2030. Does Imperial do any hydraulic fracing on the lease? Are you adding anything? Jennifer Watson No we don’t. Our reservoir is quite different from other companies that are working in this region. Is the formation different from this side to the other side? Jennifer Watson Yes, the reservoir on the other side of the river is a shale reservoir and hydraulic fracturing is required so the hydrocarbon will flow. Our reservoir rock is the same rock as you see at the Norman Wells quarry and the oil will flow through it without hydraulic fracturing. Is this application for 10 years? Jennifer Watson Yes it is. Will the field last for another ten years? Jennifer Watson Yes, I believe it will.
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Was that planned that way (referring to the decline in production)? Will it just crash? Jennifer Watson/Ron All oil reservoirs show a natural decline over time as they are Powder produced. We do not expect the production to crash, but the field will be shut in when it is no longer economic Jennifer Watson Overview of improvements that were done by IOR recently – (Slide 10 – 13) Additions to our anti -corrosion management strategy, Waste recovery from generators exhaust to reduce natural gas consumption, and abandonment and reclamation projects. Overview of how Imperial contributes to the 5 Sahtu regions. Overview of the licence renewal process for the next 15 months. Provides contact information for both Jennifer and Nikole. Why such big dips in the forecast for fresh water use? Nic Ochsner We have shutdowns every five years and during this time we greatly reduce our water use. How much water goes back to the river? Nikole Andres About 50%, around 1.2 million m3 What are phenols? Nikole Andres & Helga They are an aromatic benzene ring with an alcohol on it. They can Shield be found naturally in the environment (such as dying/rotting vegetation) or can be found in the oil and gas. Helga Shield Explains the graphs and each of the bars on the posters. Jennifer Watson Thanked them for coming to the meeting. We will leave Nikole and my business cards in case anyone has more questions after we leave. Handouts – “Is the Quality of the Fish from the Mackenzie River Copy Attached Related to the Norman Wells Oilfield Operation? Studies under the Imperial Oil, Norman Wells Aquatic Effects Monitoring Program. Presentation Posters were used for this meeting. Copy Attached.
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RECORD OF CONSULTATION
Date of Meeting May 7, 2013 or Contact: Time: 2:00 pm
Location: Fort Good Hope
Purpose: Water License Renewal
Person(s) Jennifer Watson, Operations Superintendent Involved: Nikole Andres, Environmental and Regulatory Advisor Helga Shield, Environmental and Regulatory Advisor Nic Ochsner, Plant Foreman Ron Powder, Field Supervisor John Bertrand , Project Execution Abandonment and Restoration Heather Hynes, Project Developer Abandonment and Restoration Shirley Harley, Area Logistics Coordinator Annie Yakeleya-Fournel, Scribe Lindsay Hollands, Scribe Patrick Arnell, Worley Parsons Contractor
Lead Jennifer Watson
Support Nikole Andres
Key Discussion Points or Questions Commitments Actions / Status of Name of Person and Follow Up organization if applicable Introductions
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Jennifer Watson Main points discussed: (Slides 1-2) Provided an overview of the Norman Wells Operations, which included the following information: - 168 producing wells - Produce 14,000 barrels per day - Generate power for the town of Norman Wells - Provide natural gas to the town of Norman Wells, which will cease by the summer of 2014 - Imperial will be applying for a 10-year water license renewal with minor changes and will submit the application by the end of summer 2013 - A brief discussion on items covered under the licence, such as: o how much water Imperial uses from the Mackenzie river o Imperial’s reporting requirements o Imperial’s abandonment and restoration program Nikole Andres Main points discussed: (Slides 3-4) - Described Imperial’s historical water use that is used for cooling and water injected to maintain oil production Community member Where is the settling pond located? Nikole Andres The settling pond is located west of the plant just off the road. Community member Where does the water get returned to the river? Nikole Andres The water comes out from the plant (on to the bank and runs over rip rap (larger rocks) to avoid eroding of the river bank prior to being released into the river Community member You add chemicals to the water, how does that get cleaned out? Nikole Andres The only chemical we add to the water and return to the river is chlorine. This is the same thing that is added to any municipal water system. Community member What filter do you use to clean the water prior to it being returned to the river? Nikole Andres The settling pond is our filter Community member What contaminants do you find when you test the water before releasing the water to the river? Nik Ochsner The water we return to the river is only used for cooling and the only chemical we add is chlorine
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Nikole Andres All our testing information is sent to the Sahtu Land and Water Board as per our reporting requirements Nikole Andres Water is injected to the reservoir to maintain pressure in the (Slide 5) reservoir, produced water is always sent back to the reservoir. We are getting more produced water in our oil so we need to inject less freshwater Community member What is the size of the pipe crossing the river to the islands? Ron Powder We have several sizes ranging from 14”, 10”, 8”, 6” and 3”. Community member How often do you test your pipelines? Ron Powder All our lines are on a schedule and they get tested according to that schedule Community member Are they checked annually? Ron Powder Yes Community member Are your lines in the river buried and if so how deep? Ron Powder Our lines are cased in cement to hold them down and are buried about two to three meters deep Community member How old is your oldest pipe? Ron Powder Our oldest pipe is probably was constructed in the 1980s. Part of our scheduled maintenance involves running a tool through the pipe to see the wall thickness. If we notice any thinning of the pipe we will investigate and replace that line. Bear Island pipe was replaced in 2002 and the injection pipe on Goose Island was replaced in 2005 and 2006. Community member What is the thickness of the pipes going across the river? Ron Powder Pipe ranges from 4 to 8mm in thickness Pipe thickness range from 4.78mm to complete 8.74mm. The thickness of the pipe depends on the service of the line Who set up this meeting? We should have had this broadcast on the radio and also have a sound system set up. We have these services in the community. Why didn’t anyone ask about these services? Meeting paused for 15 minutes to allow for sound and radio system to be set up.
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Nikole Andres Main points discussed: (Slides 6-8) - Overview of routine maintenance activities near the water - Spill prevention, response, and spill data for the past 10 years Community members No feedback on these slides. Nikole Andres Main points discussed: (Slide 9) - Overview of the abandonment and restoration occurring on site - One significant change includes the discontinued the use of sumps. Community member Where did you do water sampling? Nikole Andres We did a water and fish study at Bosworth Creek. All results were sent to the Sahtu Land & Water Board Community member What is put down F-31? Have heard comments that this is a disposal well Ron Powder This is not a disposal well. Only processed water is put down that well. There are strict regulations on what you can inject down that well Community member What is the grizzly tank used for? Ron Powder The F-31 grizzly tank is an open top tank where fluids mixed with solids are dropped into. The tank allows for the solids to settle to the bottom of the tank. Liquids are pumped in TK001 and are pumped down the F-31 injection well. Community member How far is the F-31 well from the river? Ron Powder About ¾ km Community member Do you have any plans on moving F-31? Ron Powder We do not have plans to move F-31. Community member Are you doing any ground sampling around the old refinery site? John Bertrand Yes, we have been sampling the whole refinery area including down the river bank
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Jennifer Watson Main points discussed: (Slide 10 – 11) - Overview of improvements that were done by Imperial in the last 10 years: o Improvements to the anti-corrosion management strategy o Waste recovery from generators exhaust to reduce natural gas consumption o Abandonment and reclamation projects - Overview of Imperial’s contributions to the 5 Sahtu regions Community member How much of the oil you produce goes down the Norman Wells Enbridge pipeline? Jennifer Watson The entire 14,000 barrels we produce go down the pipeline Community member What types of product comes out of a barrel of oil? Jennifer Watson About 8 products can be made from a barrel of oil. Community member How much profit do you make on a barrel of oil? Jennifer Watson We are not prepared to respond to financial questions to day, we came to discuss our water license renewal application Jennifer Watson Main points discussed: (Slides 12) - Overview of the licence renewal process for the next 15 months
Community member Why should this community support your water license renewal? Jennifer Watson We came today to discuss our environmental priorities and to answer questions and hear concern from the community Community member You mentioned you spend approximately 27 million in the Sahtu per year, how much of this comes directly to Fort Good Hope? Jennifer Watson Through our donations program, it varies depending on the requests we receive from the community. It also depends on our business needs how much we spend in a community Community member Imperial is putting contaminants in the river and we live downstream from Norman Wells. I hold Imperial Oil responsible for all the cancer related deaths we have had since the 1980s.
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Jennifer Watson Sorry for the loss the community has suffered but if I felt in any way I was working for a company that was causing cancer I would not be working for them. We do not believe our operation is causing cancer. Community member Is Imperial going to help improve the lives of people in Fort Good Hope? We want to move our water reservoir and get our drinking water from another source? Community member The Yamoga Land Corporation spent $90,000.00 on a feasibility (comment) study to get our drinking water from another source. We need you to come to the table and help us. Community member The Aquatics Affect Monitoring booklet you provided is 5 years old. Is there an opportunity to update this material? Helga Shield This booklet represents one study. We brought it today to provide background information on which we will build plans for future monitoring programs Community member Are you participating in the GNWT water monitoring program? Helga Shield Not at this time but we do want to work with the Government and have had some preliminary meetings with them to discuss Community member We do not see much economic spin off from your Operations in Norman Wells. The business opportunities stop at the [Tulita] district border Community member We want to have our own people monitor the water; we do not trust industry and government. Other industry companies have agreed to help us with our water issue. We are convinced our water source is causing sickness to our community members. A copy of the Feasibility Study was given to Jennifer Watson by Yamoga Land Corporation President Edwin Erutse. Community member Would you drink the water going back to the river? Nik Ochsner Yes, we believe it is safe to drink Community member Have noticed that water in the area where water is being returned to the river has a longer stream where it stays open. Have not noticed this before and I travel that part of the river quite a bit Nik Ochsner This part of the river stays open year round. Jennifer Watson If you notice major changes in the river, let us know. Community member Where do you test the water? Nik Ochsner We test it coming into the plant and when we return it to the river.
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Community member Does the smoke from the flare get back into the water? Jennifer Watson The government has an air monitoring station in Norman Wells that tests the air. The results show that the air is safe. We live and work in Norman Wells close to the flare and we feel safe Community member Water testing conducted over 10 years ago found that the water from the river had contaminants. These results were sent to the Community Health Representative in Inuvik The next time a meeting is planned, your presentation should be sent to us before the meeting so we are prepared for the meeting. Community member We have heard a lot about water. There are many things that cause cancer and I would be interested in learning more about that. We know smoking, alcohol, plastic, microwaves cause cancer. We need to do more studies to find out all the causes of cancer. Our life style, our diets have changed so much over the years. We can’t always blame water. Community member I still use the water. Our water today sits in a container and there is smoke and dust in the water. Talk about new type of disease has never heard of – Shingles. Talk about family members that have passed on from cancer. Community member I am convinced that all the cancer in our community is being caused by our drinking water. I am working on a paper to prove my theory. Community member Water is a major issue in the community, it was talked about last week and we are talking about it again. We are not against development; we just need industry to work with us. We need to be informed as soon as there is a spill. We should not have to hear about it on the news as we live downstream of Norman Wells. Nikole Andres We have a copy of a map that was updated as part of our TEK study that was done in Fort Good Hope and Norman Wells. We invite you to provide us with any feedback you may have. Jennifer Watson We are available to answer more questions if you have them. (Slide 13) Nikole Andres and my business cards are available if you have more questions. Thank you for coming today to meet with us. Handouts – “Is the Quality of the Fish from the Mackenzie River Copy Attached Related to the Norman Wells Oilfield Operation? Studies under the Imperial Oil, Norman Wells Aquatic Effects Monitoring Program. Presentation Posters were used for this meeting. Copy Attached.
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Page 1
RECORD OF CONSULTATION
Date of Meeting May 8, 2013 or Contact: Time: 1:30pm
Location: Tulita
Purpose: Water License Renewal
Person(s) Jennifer Watson, Operations Superintendent Involved: Nikole Andres, Environmental and Regulatory Advisor Helga Shield, Environmental and Regulatory Advisor Nik Ochsner, Plant Foreman Jamie Rose, Well Optimization Specialist Shirley Harley, Area Logistics Coordinator Sandy Whiteman, Community Affairs Annie Yakeleya-Fournel – Scribe Lindsay Hollands – Scribe Patrick Arnell, Worley Parsons Contractor
Lead Jennifer Watson
Support Nikole Andres
Signature:
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Name of Person and Key Discussion Points or Questions Commitments Actions / Status of organization if applicable Follow Up Introductions Jennifer Watson Main Points: (Slide 1-2) - Overview of the Norman Wells Operations. o 168 producing wells o Produce 14,000 barrels a day o Generate power for the town of Norman Wells o Provide natural gas to the town of Norman Wells which will cease by summer 2014 - Imperial is applying for a 10-year water license renewal with minor changes and will submit our application by the end of this summer (2013) - Brief discussion on items covered under the water licence, such as: o Imperial’s water use from Mackenzie River o Imperial’s reporting requirements o Abandonment and restoration programs Nikole Andres Main points: (Slide 3-4) - Described our historical water use and current water use for cooling and water injection to maintain oil production Community member What goes through these pipes? Nik Ochsner Only water and chlorine go through the pipes. At no time does the water come in contact with any other liquids Community member Are these pipes above or underground? Nikole Andres The large lines into and out of the plant are buried lines. All the cooling lines in the plant are above ground. Community member Do you monitor these lines? Nik Ochsner Yes we do. Community member Do you add anything to the water? Nikole Andres The only chemical we add to the water is chlorine which is also used in drinking water Community member What is the water needed for and why do you need to use water? Nik Ochsner Water is used in the plant to cool our systems Community member What does injection mean?
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Nikole Andres It is the process of putting water back into the reservoir Community member How much water is injected back into the reservoir? Nikole Andres Approximately 9,000 – 10, 000 m3/day (fresh water and produced Average fresh water injection in 2012 complete water) was: 2,900 m3 per day = 637,910 gallons per day
Average produced water injection in 2012 was: 7,050 m3 per day = 1.55 million gallons per day
Total water injection (freshwater + produced water) in 2012 = 9,950 m3 per day = ~2.2 million per day
Nikole Andres Main points: (Slide 5-9) - Provided an overview of: o Routine maintenance activities near the water o Review of spill prevention, response, data for the past 10 years o Abandonment and restoration occurring on site including the discontinuation use of sumps. Community member Where is tank 53 located? Nikole Andres This is on the west side of Bosworth Creek, West of the old Battery 3 site
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Jennifer Watson Main points: (Slide 10-13) - Overview of improvements that were done by Imperial in the last 10 years, including: o Additions to the anti -corrosion management strategy o Waste heat recovery from generators exhaust to reduce natural gas consumption o Abandonment and reclamation projects. - Overview Imperial’s contributions to the 5 Sahtu regions - Overview of the licence renewal process for the next 15 months - Contact information for Jennifer, Nikole, and Shirley provided at end of presentation. Community member Does Imperial do any fraking in Norman Wells? Jennifer Watson No our reservoir is different from other companies in this area and we don’t need to do this. Community member If water is pumped up with the oil, what happens to the water that comes up with the oil? Nikole Andres We use the water to inject back to the reservoir to maintain pressure Community member Imperial had a spill about 3 years ago and had to pay a fine, what was this about? Nik Ochsner We had started injecting a corrosion inhibitor to protect the cooling lines in the plant. The inhibitor is safe for human contact. Due to human error the product was not fully evaluated. We later discovered it is toxic to fish, and discontinued use. Community member Why did you use this chemical before testing it, you should have tested it first. Nik Ochsner We have learned from our mistake. As soon as we found out this chemical was harmful to fish, we stopped using it. We used this chemical for about 1 month. Community member When Imperial has a spill, they should be contacting the communities so they do not have to hear it on the news. Community member There is natural seepage near and on the river, how do you know if it is natural or if it comes from your facility? Nikole Andres If it is reported to us, we go and check it out to make sure it is not coming from our operations
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Community member Do you have an emergency plan for oil spills? How do we know that the people downstream from your operations will be safe? Nikole Andres We have an emergency response plan and we practice this annually. Send out invitations for this exercise. We will be holding a practice later this summer and we will invite participants from the community. Community member Do you have any baseline studies that we can compare to? Helga Shield We do not have a baseline study. We have done an aquatics effects monitoring program .The program was completed from 2002 – 2006. We added red dye to the river to see where the oil would go in the event we had a spill from the settling pond. As part of this application renewal we are evaluating what the next study may look like Community member Imperial is an old company and the lines where you take water in and send water out must be getting old, how do you check to make sure they are still safe? Nik Ochsner In 2010 we dug up the lines and we found some of them to be in perfect condition. Lines that showed significant corrosion were replaced. Community member How much produced water do you get out of the reservoir on a daily basis? Jennifer Watson We get about 10,000 cubic meters of liquid from the reservoir.2,000 cubic meters is oil and the remainder (8,000 cubic meters) is produced water and is recycled Community member How would you manage a flood, if they came over some of your wells near the water? Jamie Rose Our wells on Goose Island are built to operate under water; they are all in bunkers underground. Wells on Bear Island are purged of all liquids. Any other wells near the water or which could be affected by flood waters are also purged of any liquids Community member How many wells are on Goose Island? Jamie Rose Approximately 50 wells Community member What do you burn in the flare? Jennifer Watson Mostly natural gas Community member How long have you been flaring? Nik Ochsner Since the 1980s.
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Community member Why are you burning natural gas when the town is running out of gas? Nik Ochsner We need the flare for safety reasons. The amount of gas that is produced is declining as our oil production declines. There is not enough excess gas to continue to supply the town. Community member What would it take to get rid of the flare? Nik Ochsner Technologies that have been tried have not been successful. The design of the plant requires the use of a flare. Community member What happened this winter with the gas and power outage? Nik Ochsner One of our generators went down and we did not have a back-up in place. A control system element common to all three generators failed. Without the generators, the field shuts down and we can’t supply gas. Community member What about the abandonment and reclamation plan, is it just for Norman Wells? Nikole Andres It is for our lease and as we abandon a well, we start the reclamation process. When we are done with the lease we will reclaim the whole lease. Community member Would you ever see oil come back up from an abounded well? Jennifer Watson Once the well is abandoned we should not see any oil. Sometimes we have to go back and do more work. Community member Will we have to wait another 10 years for Imperial to come back and talk to us about the water? Jennifer Watson As part of our application, we will have a plan in place that plans for us to have regular community meetings. Community member Where did the money that Imperial paid for the fine go?
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Helga Shield Some of it was a fine and went to the Federal Government; a A portion of the fine will be going to Complete portion of it went to Environmental Canada’s Environmental Ecology North (a non-profit, non.- Damages Fund. government group out of Yellowknife). They put an application in to the Environmental Damages Fund and were successful in receiving $143, 000. Ecology North is starting a project with the 5 Sahtu communities and various government agencies to inventory waste in the landfills and label and package it for shipment to appropriate disposal locations. Project also includes preparation of multimedia training materials for government staff and community members. Project is expected to begin in summer 2013. Nikole Andres We brought a map that was part of our TEK study in Norman Wells and Fort Good Hope. We invite you to have a look at it and provide us with any feedback you may have. Jennifer Watson Thank You for meeting with us. Nikole and I will leave our business cards in case you have any questions after we leave. Handouts – “Is the Quality of the Fish from the Mackenzie River Copy Attached Related to the Norman Wells Oilfield Operation? Studies under the Imperial Oil, Norman Wells Aquatic Effects Monitoring Program. Presentation Posters were used for this meeting. Copy Attached.
Page 1
RECORD OF CONSULTATION
Date of Meeting May 9, 2013 or Contact: Time: 2:00 pm
Location: Colville Lake
Purpose: Water License Renewal
Person(s) Jennifer Watson, Operations Superintendent Involved: Nikole Andres, Environmental and Regulatory Advisor Helga Shield, Environmental and Regulatory Advisor Nik Ochsner, Plant Foreman Diane Bailes, Field Maintenance Shirley Harley, Area Logistics Coordinator Sandy Whiteman – Community Affairs Annie Yakeleya-Fournel – Scribe Lisa Duncan – Scribe
Lead Jennifer Watson
Support Nikole Andres
Page 2
Key Discussion Points or Questions Commitments Actions / Status of Name of Person and Follow Up organization if applicable Introductions Jennifer Watson Main points: (Slide 1-2) - Provided an overview of the Norman Wells Operations. o 168 producing wells o Produce 14,000 barrels a day o Generate power for the town of Norman Wells o Provide natural gas to the town of Norman Wells with plans to cease by summer 2014 - Imperial is applying for a 10-year Water License Renewal with minor changes and plans to submit the application by the end of this summer (2013) - Brief discussion on items covered under the license such as: o Water use from Mackenzie River o reporting requirements o abandonment and restoration program. Diane Bailes Main points: - Provided an overview of the operating area using a map of the Norman Wells Operation Nikole Andres Main points: (Slide 3) - Discussed Imperial’s historical water use - Described current water use: cooling and water injected to maintain oil production Community member Do you have any First Nations people testing or monitoring your water? Nik Ochsner We have First Nations employees that work in the plant and test the water Community member These people work for the company and if they see something they may be afraid to tell us. Community member Why can’t you take the water from the settling pond and use that water for cooling? Nik Ochsner In the winter time we can but in the summer the water is too warm to be used for cooling in the plant
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Community member What is the lifespan of the pipes underground? Jennifer Watson We check them on a regular schedule to make sure they are in good condition Community member Do you test your lines the same way Enbridge does? If so you could have leaks like them? Jennifer Watson We can’t speak for Enbridge but we do know they are testing their lines more frequently lately. If they are working on their line, we have to hold our oil in inventory until they are done. Community member How much water do you use for injections? Nikole Andres Commitment to send the information to the community member Average freshwater injection last year Complete was: 2,900 m3 per day = 637,910 gallons per day
Average produced water injection last year was: 7,050 m3 per day = 1.55 million gallons per day
Total water injection (freshwater + produced water) = 9,950 m3 per day = ~2.2 million per day
Nikole Andres Main points: (Slide 4 -8) - Provided an overview of: o water use for cooling and injection o routine maintenance activities near the water o review of spill prevention, response, data for the past 10 years Community member Can you tell the difference between natural seepage and an oil spill? Nikole Andres When we are informed about something on the ground or on the water, we will go and inspect it to see if it is natural or a spill. If it is near one of our wells, we will make sure it is not coming from that well. Nikole Andres Main points: (Slide 9) - Provided an overview of the abandonment and restoration occurring on site which includes the discontinued the use of sumps
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Jennifer Watson Main points: (Slide 10-13) - Provided an overview of improvements that were done by Imperial in the last 10 years, including: o Additions to anti-corrosion management strategy o Waste recovery from generators exhaust to reduce natural gas consumption o Abandonment and reclamation projects - Overview of Imperial’s contributions to the 5 Sahtu regions - Overview of the licence renewal process for the next 15 months - Community member How many other communities have you visited? Jennifer Watson We have gone to FGH and Tulita already and will be going to Deline tomorrow. Community member Do you need a formal response from us? Jennifer Watson No. We are visiting all of the communities in the Sahtu Region and providing information on our water license application. We do want to know if you have any questions or concerns that we can address. Community member We know the community of Fort Good Hope is concerned with their water quality and we are supportive of whatever they decide to do. We are close with the community and we support each other. They have said that the water is causing sickness in the community Jennifer Watson We test the water regularly before we return it to the river and we are confident the water is safe. Community member Is this application only for the Norman Wells Operations Jennifer Watson Yes it is Community member Do you do any testing of the water further down the river from Norman Wells? Jennifer Watson We will be Community member Will this be specified in the new application? Jennifer Watson Yes Community member If we want to do a tour of the facility, who do we need to call? Jennifer Watson You can contact Nikole or myself. We will leave our business cards with our contact information
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Comment on oil coming up through cement in Combined Services yard. (GNWT) Handouts – “Is the Quality of the Fish from the Mackenzie River Copy Attached Related to the Norman Wells Oilfield Operation? Studies under the Imperial Oil, Norman Wells Aquatic Effects Monitoring Program.
Page 1
RECORD OF CONSULTATION
Date of Meeting May 10, 2013 or Contact: Time: 1:30:00 pm
Location: Deline
Purpose: Water License Renewal
Person(s) Jennifer Watson, Operations Superintendent Involved: Nikole Andres, Environmental and Regulatory Advisor Nik Ochsner, Plant Foreman Randy Beck – Plant Supervisor Diane Bailes, Field Maintenance Shirley Harley, Area Logistics Coordinator Annie Yakeleya-Fournel – Scribe Patricia Beck – Scribe
Lead Jennifer Watson
Support Nikole Andres
Page 2
Key Discussion Points or Questions Commitments Actions / Status of Name of Person and Follow Up organization if applicable Introductions
Jennifer Watson Main points include: (Slide 1-2) - Imperial provided an overview of the Norman Wells Operations: o 168 producing wells o produce 14,000 barrels a day o Generate power for the town of Norman Wells o Provide natural gas to the town of Norman Wells which will cease by summer 2014 - Imperial is applying for a 10-year Water License Renewal with minor changes and will submit the application by the end of this summer (2013) - Brief discussion on items covered under the license such as how much water we use, our reporting requirements and our abandonment and restoration programs Diane Bailes Main points include: - Provided an overview of the operating area using a map of the Norman Wells Operations Nikole Andres Main points include: (Slide 3) - Discussion on how much water we use from the Mackenzie River and the water uses (cooling and injection) Community member How much water do you use? We don’t understand the metric Confirm million gallons per day Completed system. When making presentation use gallons instead of cubic 1 m3 = 219.969 Imperial gallons meters. We use 7,000-9,000 m3 per day which equals 1.5 million gallons – 2 million gallons Nikole Andres We use approximately 2 million gallons of water per day
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Nikole Andres Main points include: (Slide 4 -8) - Provided an overview of: o water used for cooling and injection o routine maintenance activities near the water o review of spill prevention, response, data for the past 10 years Community member Do you have procedures to deal with emergencies? Nikole Andres Yes we do, we create an Emergency Response Plan and conduct simulation training to ensure we are prepared in the event of an emergency. Jennifer Watson We also have other emergency response resources from within our company to help us if we need it Nikole Andres Main points include: (Slide 9) - Provided a review of the abandonment and restoration occurring on site including the discontinued use of sumps Community member What is a sump, describe this? Nikole Andres It was an area where we used to store drill cuttings. We are monitoring historic sumps around the lease. Jennifer Watson Main points: (Slide 10-13) - Overview of improvements that were done by Imperial recently, which include: o Anti-corrosion management strategy o Waste recovery from generators exhaust to reduce natural gas consumption o Abandonment and reclamation projects - Overview of Imperial’s contributions to the 5 Sahtu communities - Overview of the licence renewal process for the next 15 months. Community member Thanks for talking to us. Do you have good plans and enough money to repair any damage you do to the land? When you ask us for our support to work on our land we do not tell you ‘no’. We want to make sure you look after our future generations. Talking together like this will ensure we have a good relationship. Community member I am concerned about the amount of work that is being done by industry around the river.
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Jennifer Watson We can’t talk about other companies, we can only report on Imperial’s water use Community member There’s only 15 Sahtu Beneficiaries working at IOR of 62 employees, and only two scholarships. Imperial should be providing more scholarships. Can Imperial hire two students for the summer work experience instead of only one? Nik Ochsner We hire only 6 as we need to have the manpower to train the students and still keep all workers safe. Community member Can you use the Sahtu Inn in Norman Wells to house the summer students instead of Mack House? Nik Ochsner Students are billeted with families in Norman Wells. Imperial pays the family for accommodation for the students. We have not housed students in Mack House since 2007 Community member What tests are done on the water you use and what does it tell you? Nikole Andres The tests we conduct and how they are reported are clearly defined by the Sahtu Land and Water Board in our licence. We must follow what is set out in our water licence. Community member Can you provide us with a list of what groups and communities We donation to all communities in the Complete received donations from Imperial? What has the Sahtu region Sahtu and we try to spread the received from Imperial, what benefits went directly to Deline? donations fairly evenly between them. Discussion on the amount of residents from Deline working for Imperial Oil. Have you spent any money on training in Deline? Community member We are concerned for our neighbors downstream of Norman Wells Community member Imperial spent over $100 M on the construction of 6 artificial islands, the 27 million dollars that you spend in one year is nothing compared to that. A lot of that money goes to Government. A lot of Dene people worked hard for Imperial and are lucky they did not get hurt. We want our youth to work but they are not there. Water is our life, without water what would Imperial do. Community member The reason you are here is to get our support for the water licence. We need to see more of our young people working at Imperial. I feel uncomfortable saying yes to supporting this but I don’t want to say no. We need more help in our community, more discussions on the river you get to hear our concerns. Why do other industry groups need all these standards?
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Jennifer Watson We have our standards which we follow but we can’t speak for other companies. Community member Deline residents have struggled to get work on the boats from the Norman Wells Land Corporation. We want our youth to work. Community members Do you have monitors? Jennifer Watson Our Field Operators are our monitors. Diane Bailes Monitoring is done by boat or plane on Bear and Goose Island to check the areas where people can’t get to by truck. If they see anything that is not right they work on it right away. Community member Your monitors are paid by Imperial, they might be afraid to say anything Diane Bailes We upgraded our equipment such as boats and this helps us to do better monitoring Community member Do you pay for the water that you take out of the river? Why can’t Imperial pay the same as all other resident and pay 1 cent for every liter like the communities do? Nikole Yes we pay the Federal Government about $60 thousand dollars a year. Nikole Andres We did TEK studies in Norman Wells and Fort Good Hope. We invite you to have a look at the map we brought and provide any feedback you may have to us. Jennifer Watson Thank you for meeting with us. We will leave Nikole Andres and my business cards if you have any further questions. Handouts – “Is the Quality of the Fish from the Mackenzie River Copy Attached Related to the Norman Wells Oilfield Operation? Studies under the Imperial Oil, Norman Wells Aquatic Effects Monitoring Program. Presentation Posters were used for this meeting. Copy Attached.
Norman Wells May 6, 2013 7:00pm Royal Canadian Legion Attendees Richard Popko Catarina Owen
Fort Good Hope May 7, 2013 1:30 pm Band Hall Attendees Carol Jackson J. Douglas Louison Edward Kelly Brenda Pierrot Joseph Cothchilly Collin Pierrot Joe Orlias Barthy Kotchille Ayla Kakfwi Muriel McNeely Peter Mountain Ernest Cotchilly Frank Pierrot John Cotchilly Roger Boniface Evelyn Shae George Grandjambe Kenny Shae Patsy Turo Lucy Jackson Gabe Kochon Greg Shae Florence Barnaby Burli Lafferty George Voudrack Harry Harris Thomas Manuel Lael Kronic Ron Pierrot Thomas Manuel Jr. Lawrence Jackson Marcel Grandjambe Peter T’Seleie Josh Barnaby Patrick Masuzumi Edwin Erutse Paul T’Seleie Robert Kelly Tony Morris Angela Love Clayton Lafferty Charles McNeely Isidore Manuel? Sharon Pierrot Kelcy Pierrot
Tulita May 8, 2013 2:00pm Hamlet Chambers Attendees Clarence Campbell Judith Wright-Bird Frank Andrew Fred Andrew Roderick Yallee Diane Doctor Carl Yakeleya Richard McCauley
Colville Lake May 9, 2013 2:00pm Band Office Meeting Room Attendees Wilbert Kochon David Codzi John Balancho Joseph Kochon Marie Kochon Dennis Balancho Bernard Balancho Trudy Kochon J.B. Gully Charlie Oudzi
Deline May 10, 2013 2:00pm Cultural Centre Attendees Jonas Kenny Doglas Taniton Paul Modeste Darren Kenny Charlie Neyelle Jonathan Tetso Joe Blondin Jr. Doris Taneton Russ Kenny Irene Tetso Ray Takazo Danny Gaudet Leon Modeste Gary Elemi Gina Dolphus Dennis Kenny Betty Takazo John Yukon Timmy Tutcho Berndette Yukon Dolphus Tutcho Frank Tetso Tina Tutcho Danielle Takazo Roland Bellerose Sakina Takazo Jonas Modeste Steven Taniton Trevor Taylor Isadore Betsidea Dolphus Baton
Mackenzie River Workshop
Fort Good Hope Imperial Oil Resources
July 17-18, 2013
Workshop Goal: to visit and share knowledge about important sites to the Fort Good Hope community and to Imperial Oil Resources on the Mackenzie River
Agenda
Wednesday, July 17, 2013 Thursday, July 18, 2013
11am: briefing at Fort Good Hope Band Office 9am: debrief and discussion in Norman Wells
Noon: depart from Fort Good Hope and travel to Norman Wells by boat; visit, photograph and discuss important sites along the way
5pm: arrive in Norman Wells Participants
Fort Good Hope Elders: Charlie Barnaby Wilfred Jackson Thomas Manuel
Imperial Oil Resources (IOR): Nikole Andres Ron Powder Helga Shield Michael Jackson (Boat Captain) Buddy Gully (Deckhand)
Additional IOR participants in Norman Wells on July 18: Jennifer Watson Shirley Harley Diane Bailes Jamie Rose Ramparts Soon after leaving Fort Good Hope on the way to Norman Wells , the River narrows. There are very dramatic cliffs on each side. Elders remember being told stories by their mothers about how rocks used to go all the way across the Ramparts until a Giant came from the north and broke them down when he was looking for big beavers. One of the Elders once met people from Fairbanks, Alaska, who had been told stories about the Giant and the Ramparts by their parents too.
Giant’s Pee The Giant stopped here to relieve himself making a big puddle on top of the Ramparts. It flowed over the edge of the cliff making this waterfall.
statue
Blessed Virgin Mary
A statue of the Blessed Virgin Mary was installed by Father Leo Clemen and John Shae (now both deceased) near the entry to Ramparts c. 1982. The community sometimes gathers here on Sundays to say the rosary. Giant’s Face If you look carefully, you can see the Giant’s face here pressed into the rocks. On the other (west) side of the River near here, people used to see the Blessed Virgin Mary in the rocks. These rocks have since fallen down, and She is no longer visible. There is a painting by Bern Brown of Mary as she appeared in the rocks just inside the door of Our Lady of Good Hope church in the community. coal seam
Spawning Grounds near Mouth of Ramparts The fish spawning grounds near the mouth of the Ramparts on the west side are very important to the community. The water depth around here drops very quickly from about 30 feet to about 100 feet. It is very important to make sure this area is protected. As you approach the spawning grounds coming from Fort Good Hope, you can see where coal has been taken out of seams in the cliffs. A bit further up the River here, you see the Giant’s Canoe which is also known as Spruce Island. Muskox River Access Muskox come down to the Mackenzie River in the area around mouth of Tsintu River. The Elders remember that when they were children, they used to come here to set rock fish traps about 100m up the creek where they caught a lot of grayling. The fish were collected in gunny sacks. The fish do not make it down the Tsintu River anymore. There are lots of beaver around here. Hume River Shortly after you pass Charlie Barnaby’s cabin on the south shore going up-river, you reach the mouth of the Hume River. This is a good place for Jackfish and Whitefish. Near North Rapids There is sand on the south side of the River between the island and shore. When the water is high, you can boat to Dummit Islands. On the way here, the Elders showed us where you can take a small boat right through Hardie Island to the other side as well as where you can access mountain trails. Sans Sault Rapids The channel gets narrow here and it is important to pay close attention to the navigation buoys. Some years when the water is low, barges have to split their loads so they don’t get hung up on the bottom. There are lots of cabins in this area, and some good places to pick strawberries. A bit further upstream, it is not unusual to see moose swimming around Axel Island. ice
Ice in the Summer Ice stays at the spot on the south shore until into the summer most years. Usually, it is mostly melted by July. Downstream from here on the north shore where the beach is not so steep, there is an animal lick. Animals, especially moose, like to go there where the creek comes out as it is salty.
Sand Bars These sand bars have been in the same place for over 50 years. Oscar Creek Oscar Creek enters the River here. Wilfred Macdonald’s camp is close by. Helicopters can not land on the north side of the River across from Rader Island like they used to as the cleared areas here have grown in. buoy
Artificial Islands Six artificial islands were constructed in the River by IOR in the early 1980s. Cement blocks were installed on the toes of the islands as armoring to protect them during breakup. Group lines run underneath the main channel of the River between Goose Island and the mainland on the north shore. Every year after breakup, IOR surveys the River bottom to determine if there is any scouring or erosion near its pipelines or islands. This helps us put together a work list of necessary repairs. Orange buoys have recently been installed by the GNWT near Artificial Islands 1 and 2 as collection points for samples as part of the Community Water Monitoring Program. B1-X Well The bank of the River naturally eroded away on Bear Island over the years exposing a very old well that used to be several hundred feet inland. When this was noticed, IOR made sure the well was properly abandoned by putting cement deep into the wellbore and cutting the wellbore off below the bed of the River. If the well was ever was broken off by ice or damaged by water, fluids from the oil reservoir could not leak into the River, groundwater, or soil. We regularly visit our other abandoned wells to make sure they are in good condition. Natural Seeps Near Public Dock Oil has been naturally seeping into the River around Norman Wells for many years. The earliest known documentation of this was in the late 1700s by Alexander Mackenzie. Ted Link, an IOR geologist, produced maps showing the seeps in 1919 that were used to guide some of the company’s first drilling in the area. You can often see oil bubbling up in the River near the public dock. Depending on wind, waves and temperature, sometimes the seeps make lots of small areas of rainbow sheen, sometimes they form one long slick on the water’s surface that is visible from the high ground on shore, and sometimes you don’t hardly see them at all. Barges In order to get to the production facilities on the six artificial islands, Goose Island, and Bear Island, IOR moves workers and equipment across the water from our dock using boats and barges in the summer months. In the winter, an ice road is built. During freeze-up and break-up, a helicopter is used. Water Inlet Water is drawn in by three pumps that are installed in a bunker on the corner of IOR’s dock (hidden behind barge in photograph). The water is moved through a line to the Central Processing Facility about a kilometer away. The quality of the water is tested as it enters the plant. Test results are provided to the Sahtu Land and Water Board every month, and are available to the public. River water is used in a once-through cooling system that is separated from the oil and gas fluids by steel barriers. Similar to a drinking water supply, chlorine is injected to control the growth of bacteria. Corrosion inhibitor chemicals are not used in the cooling system. natural seep
outlet is to left of photo edge
Water Outlet After being used for cooling, some of the water is injected into the oil reservoir to maintain pressure. The rest of the water is sent to a settling pond and is tested as it is returned to the River. Test results are provided to the Sahtu Land and Water Board every month, and are available to the public. If the water quality is ever found to have been compromised, the outlet line is immediately closed , the Board is notified, and an investigation is started. The black stain on the shore of the River near the outlet is a natural seep.
Masi
Thank you for sharing your knowledge and time with us. Norman Wells Level III Shoreline Exercise August 27, 2013
1 Norman Wells Level III Shoreline Exercise August 27, 2013
34’ Spill Response vessel arriving on site
Biname Barge arriving at site with spill equipment on the deck
2 Norman Wells Level III Shoreline Exercise August 27, 2013
JSA review at site
Stretching prior to off-loading equipment from the barge
3 Norman Wells Level III Shoreline Exercise August 27, 2013
Off-loading equipment from the deck of the 34’ boat
Laying out boom along the beach
4 Norman Wells Level III Shoreline Exercise August 27, 2013
Off-loading equipment from the deck of the Biname barge
Laying out skimmer and equipment
5 Norman Wells Level III Shoreline Exercise August 27, 2013
Setting up boom vane deflector
Boom vane set up and ready to go
6 Norman Wells Level III Shoreline Exercise August 27, 2013
Attaching skimmer to boom
Setting up skimmer hydraulic power pack
7 Norman Wells Level III Shoreline Exercise August 27, 2013
All equipment hooked up and ready for deployment
Boom vane loaded onto 34’ boat for deployment
8 Norman Wells Level III Shoreline Exercise August 27, 2013
34’ backing off the beach with boom vane
Boom starting to deploy off the beach
9 Norman Wells Level III Shoreline Exercise August 27, 2013
Pulling boom vane into deep water for deployment
Preparing to deploy boom vane
10 Norman Wells Level III Shoreline Exercise August 27, 2013
Boom vane deployed
Boom vane pulling boom off shore line 11 Norman Wells Level III Shoreline Exercise August 27, 2013
Appling tension on mooring line rope to set distance of boom vane
Boom stretching out 12 Norman Wells Level III Shoreline Exercise August 27, 2013
Moving equipment back to correct boom angle to shore line
Equipment fully deployed
13 Norman Wells Level III Shoreline Exercise August 27, 2013
Skimmer in operation
Control line on boom vane engaged allowing boom vane and boom to move to shore 14 Norman Wells Level III Shoreline Exercise August 27, 2013
Boom Vane being removed from river
Equipment being loaded onto boats
15 Norman Wells Level III Shoreline Exercise August 27, 2013
Debrief being held with crew
Community members viewing exercise 16 Norman Wells Level III Shoreline Exercise August 27, 2013
Exxon Mobil Strike Team
17 Page 1 8/29/2013
Imperial Oil Resources Norman Wells, NWT
RECORD OF CONSULTATION
Date of Meeting August 26, 2013 or Contact: Time: 3:00 pm
Location: Norman Wells
Purpose: Emergency Response Exercise Workshop (Day 1)
Person(s) Jennifer Watson, Operations Superintendent Shirley Harley, IOR Housing Coordinator Involved: Nikole Andres, IOR Environmental and Regulatory Advisor Allison McQuarrie – IOR SSHE Calgary Helga Shield, IOR Environmental and Regulatory Advisor Jessica Pickel – IOR SSHE Kearl Nick Ochsner, IOR Plant Foreman Dora Kochon – Community Member from Colville Lake Jim Brown, IOR Field Foreman Sarah Kakfwi – Community Member from Fort Good Hope Randy Beck, IOR Plant Supervisor George Barnaby – Community Member from Fort Good Hope Ron Powder, IOR Field Supervisor Charla Antoine – Community Member from Tulita Alex Campbell, IOR Maintenance Foreman Bruce Kenny – Community Member from Deline Blaine Baron, IOR Safety Team Lead Greg Baptiste – Community Member from Deline Ken Varley, STRIKE Team Chris McDaniel, STRIKE Team Colin Lockert, STRIKE Team Lester Pinkard, STRIKE Team Don Ellis, STRIKE Team
Lead Jennifer Watson
Support Ron Powder
Signature:
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Name of Person and Key Discussion Points or Questions Commitments Actions / Status of organization if applicable Follow Up J. Watson Introduction and welcome 1 Review safety procedures and building facilities 2 Priorities for Operating 3 Field Overview CPF Provided an overview of the operation. Produced water from the reservoir is recycled and injected back to the oil reservoir. Oil is shipped down the Enbridge Pipeline to Alberta. Imperial uses gas for our own consumption and currently supplies natural gas used by the Town. As supplies have been declining, the natural gas service to the Town will end in 2014. Water from the Mackenzie River is used for cooling the plant. 5 Operating Logistics Use three ways to get to the islands: Summer – barge, boats Winter – Ice Roads Spring/Fall – Helicopter 6 Emergency Response - 3 Levels Norman Wells Operations provide the “boots on the ground” support. Calgary provides logistics and support to Norman Wells including bringing in extra skilled people if needed, and ordering materials. STRIKE team can provide skilled people, resources, equipment from all over North America and beyond as needed. 7 Brief overview of the emergency response assets available ( e.g. boats, boom). 8 Asset Maintenance Prevention of an incident is key. Asset maintenance programs are in place. Emergency Response exercises are held regularly to train people so they are prepared in the unlikely event of an incident. 9 Calgary Command Centre Access expertise from around the world. Can quickly access these resources for support.
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10 (Ken Varley, Chris Strike Team – Global Operation McDaniel, Ron Powder) Strengths include common training (for example, the university of spills course) and use of common procedures and approach to incident management. This allows team members to be quickly effective at all locations. Community Member Can’t go on river during fall break up/freeze up. How would you manage an emergency in this time? Ron Powder Preventative Measures We focus on prevention and break-up preparation. Use smart pigs on the lines, aerial surveillance, pressure tests and other preventative maintenance at Norman Wells. In preparation for break up, we test equipment is working properly to ensure we have no incidents. We are proactive. River is well mapped, and we have a good idea of where the oil would pool should a spill occur.
Showed SCARP document and other maps to community members. When asked, indicated maps were updated about 2 months ago. Jennifer Watson Reviewed agenda and plans for the exercise workshop for the next day on August 27th.
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Imperial Oil Resources Norman Wells, NWT
RECORD OF CONSULTATION
Date of Meeting August 27, 2013 or Contact: Time: 11:00 am The group convened in the Norman Wells Operations Central Plant Facility conference room after observing a drill on the beach of Mackenzie River between 8:00 – 10:00. The drill scenario was a simulated response to near-shore oil spill. Boats, boom and skimming equipment were deployed (photos attached). After the session in the conference room and lunch (at approximately 12:30pm), community members went on a plant tour with Nick Ochsner and Helga Shield. Location: Norman Wells
Purpose: Emergency Response Exercise Workshop (Day 2)
Person(s) Jennifer Watson, Operations Superintendent Kirsten Flowers – Safety & Training Admin Involved: Nikole Andres, Environment and Regulatory Advisor Ron Powder – Field Supervisor Nick Ochsner, Plant Foreman Sampson LeJenne – ExxonMobil STRIKE Team Jim Brown, Field Foreman Brandon Baldwick – ExxonMobil STRIKE Team Blaine Baron, IOR Safety Team Lead, Calgary Alex Campbell, Maintenance Foreman Don Ellis, STRIKE Team Helga Shield, Environmental and Regulatory Advisor Shirley Harley, Housing Coordinator Sarah Kakfwi – Community Member from Fort Good Hope George Barnaby – Community Member from Fort Good Hope Charla Antoine – Community Member from Tulita Bruce Kenny – Community Member from Deline Greg Baptiste – Community Member from Deline Sydney Oudzi – Community Member from Colville Lake Dora Kochon – Community Member from Colville Lake
Lead Jennifer Watson
Page 2 8/29/2013
Support Ron Powder
Signature:
Name of Person and Key Discussion Points or Questions Commitments Actions / Status of organization if applicable Follow Up Ron Powder Briefly discussed the successes of the exercise. Some fine tuning with captains to be done. Captains were very focused on one task. Need to ensure that are also remaining aware of the response as a whole. Community Member How long does a spill response usually take? Ron Powder With a boom vane, we are able to perform the response much quicker than in past when just using anchors. This morning’s drill took 38 minutes. If a spill into water near the shore were to occur around Imperial’s dock, estimate it would take about 1 hour for it to travel to where the exercise was conducted this morning based on near-shore river velocity of 1knot/hour . Had this been a real spill, we may have set up a bit further down the river to allow more time and to make sure we were ahead (down-river) of the oil. In a real spill event, we may put buoys in the water to help track speed and direction of the spilled materials. Ron Powder Before we began the exercise, I briefed with the boom captains and boat captains about needing to watch for fingers and feet getting caught in ropes. This is very important. Safety is key consideration. Helga Shield In this case, the boom was anchored into the shore. Where would you anchor in the event of a spill in the middle of the River? Ron Powder We wouldn’t anchor in the middle of the river. We would set the boom up between three boats and move up-river slowly as we skimmed the surface to extract the oil. (Ron drew a diagram on the white board to demonstrate). Figure in SCARP illustrating this was shown. Helga Shield How would the oil be collected in this case (if mid-River)?
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Ron Powder The boats are equipped with tanks that can hold a small amount of oil. We would then have the barge come up alongside the boats with a vacuum truck to extract the oil out of the tanks. With our current skimmer, approximately 95% of the fluids collected are oil and the remaining 5% would be River water. In the past, skimmers were not as effective at separating the oil from the water so large amounts of water would be collected which made fluid handling more of a challenge. Community Member Does Fort Good Hope have any spill response equipment? Ron Powder I am unsure what equipment Fort Good Hope has. Suggested community member check with community leaders. Jim Brown In a spill co-op, members contribute financially to a third party company to manage look after and maintain shared response equipment. This is not currently in place in the Sahtu. Community Member What are the plans if the spill is a long term cleanup? Ron Powder Through different manuals we have like SCARP and ERT manual, we are prepared for long term cleanups. Cleanups will go on for as long as it takes. The SCARP manual was passed around for everyone to see. Jim Brown In the event that a pipeline in the river leaks, it is important to note that we also have the systems in place to immediately shut down that line. We then flush that line with fresh water to purge and displace any remaining oil. What you saw on the beach today was just the on-River response. In a real event, work would also be underway to isolate and purge facilities to minimize the size of the release. Community Member Are all producer wells in bunkers equipped with safety valves now? Jim Brown Yes, that is correct. Also, when get into a high water situation, then wells in the potential impact zone (near the river) are isolated and lines are purged so that if they are damaged by water or ice, the impact is minimized.
In addition to the yellow recovery tank you saw on shore today, we have large floating bladders than can store collected fluids. We also keep extra liner in our warehouse so we can quickly build berms and then lay it down on top to protect the soil. Jennifer Watson Does anybody have suggestions about how we might improve?
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Ron Powder I think we should involve community members in our exercises. Have them trained to participate (vs. observing). Jennifer Watson Were there any safety concerns that anyone saw? Community Member From what I saw, was all done very safely. Especially with the rough terrain. Ron Powder In our pre-job JSA, we did discuss the hazards of rough terrain, rope deployment and the use of the buddy system. That combined with our stretches got us prepared for the job. Blaine Baron The stretches are very important not only for the physical value but also for killing the adrenaline rush. We want the crew to be relaxed and focused. Helga Shield Many people were there watching as this exercise took place. In an actual event, how would you handle the public to keep people safe? Ron Powder There would be someone designated to secure the area and to answer questions. We do not want to shut out the public from seeing what is going on or asking questions, but we need to consider their safety, and the safety of our crew, when dealing with this type of response. We want to make sure responders can stay focused on their work and not be distracted. That is why we would secure the area and not let people in who are not part of the response. Shirley Harley It was difficult to hear sometimes what was being said on the beach. It might be useful to have a megaphone. Ron Powder Agreed. Helga Shield If we were to have an incident like was en-acted in scenario today, we would have to notify SLWB and NEB and DFO immediately as well as advising communities. Who would make sure that happens? Ron Powder Norman Wells Operations (probably Nikole Andres) would make the initial calls soon as spill was identified. In the case of a large spill, would activate support from Calgary, and, if needed, from all over North America to provide skilled people and additional equipment. In this case, there would be an assigned person(s) to take on role of regulatory liaison and community liaison.
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Brandon Baldwick It is our philosophy that is it is better to get big quick. If you need one piece of equipment, order two. Can always send equipment and people home if they are not needed. That is much better than starting too small and then having to keep adding more. Blaine Baron Was thinking it might be a good idea to put a plug in one of the spill trailers to set up a warming station using roughneck heater. Jim Brown Good idea. That could easily be done. Also, should look at having some more dry warm clothing in case responders get wet. Community Member What it the biggest oil spill you have had in Norman Wells? Jim Brown In 2008, approximately 200L were spilled at Bear Island during spring breakup.
More recently, at E-33-1x spilled approximately 2000L on land . In that case, we used a lot of absorbant pads to clean up and were working until about midnight on the first day. Five more days of cleanup followed. A cleanup plan was submitted to NEB. Jennifer Watson Are there any other ideas, comments, questions?
If not, let’s take the community members downstairs and get clothing and safety equipment for plant tour.
Thank you all for your attendance and for your input.
Page 6 8/29/2013
Photos taken on August 27, 2013
From: "Shield, Helga M" To: > Sent: Tuesday, May 21, 2013 10:07 AM Subject: Summary of Projects Funded
Hello Carl, further to our conversation of the week before last, Mr. Bruce Hanna of Fisheries and Oceans in Yellowknife has advised me that the money paid by Imperial into the Environmental Damages Fund has been allocated to two projects as follows:
· Ecology North will partner with five Sahtu Communities in collaboration with the Department of Environment and Natural Resources, Government of Northwest Territories and the Northwest Territories Association of Communities, to inventory and consolidate the historic hazardous waste that has accumulated in the five community landfills. The Hazardous waste will be appropriately identified, contained and labeled in preparation for shipment to a registered receiving facility. The Process will also focus on preparation of multimedia education materials targeting community government staff. These materials will be disseminated to community personnel throughout the Northwest Territories in collaboration with the Northwest Territories Association of Communities and the Department Of Municipal And Community Affairs, Government of Northwest Territories.
· Preparation of curriculum material for NWT high schools for sampling streams that could be incorporated into experiential learning classes in the fall, plus a suite of high quality, computer interactive, dichotomous keys to major invertebrate groups found in streams and rivers in the NWT. These keys will be used specifically by students involved in the Sahtu Renewable Resources Board Bosworth Creek Monitoring Program. Work was lead by University of Prince Edward Island.
The first project listed above, which will be run by Ecology North (a non-profit, non-government agency), has just recently been approved. I have attached their funding application form to this email fyi – it includes names, contact information and a more detailed description of the planned work with communities should you wish to follow-up with them.
Thanks again for your great question, Carl. Don’t hesitate to get in touch if anything else comes to mind.
Helga Shield, Environmental Management Lead Safety, Security, Health and Environment, Imperial Oil Resources Room 16019 FAP West Tower, Calgary Tel: (403) 237-2618 Fax: (403) 237-2114 Mobile: (403) 660-7661 The information contained in this message may be confidential and may also contain privileged solicitor-client information or work product. The information is intended only for the use of the individual or entity to which it is addressed. If you are not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any use, dissemination, distribution, or copying of this communication is strictly prohibited. If you have received this message in error, please notify me by telephone immediately. Thank you. Save a tree. . .please don’t print this e-mail unless necessary.
Environmental Damages Fund Application Form
Learn more by consulting the Applicant’s Guide: Annex – How to Complete the Application Form.
For Office Use Only
Applicant Information EDF File # Organization Name: Ecology North
Address: 5013 51st Street, Yellowknife, NT X1A 1S5
Phone: (867) 873-8897 Fax: 867 873-6149 Email: [email protected]
Organization Type (select one)
X Non-Government Organization Aboriginal Group University/Academic Institution Provincial/Territorial/Municipal Government
Website Address (if available) www.ecologynorth.ca
Charitable/Non-Profit Organization Registration No. (if available) Yes #11889 2736 RR0001
Briefly describe your group’s mandate (approximately 200 words)
Ecology North is a grass-roots, non-profit, non-governmental organization and a registered Canadian charity based in Yellowknife Northwest Territories. The organization has over forty years of experience in supporting individuals at local, regional, territorial and federal levels in making sound environmental decisions. Ecology North’s mandate is to bring people and knowledge together for a health northern environment, which is achieved through integrated programming in waste reduction, water stewardship, local food production, climate change mitigation & adaptation and public education.
Environmental Damages Fund – Application Form 1 Environmental Damages Fund Application Form
Prior History with Environment Canada Identify if your group is a new or returning applicant/recipient of funding from Environment Canada.
X First time applicant Previously applied but did not receive funding Past recipient of funding If you are a past successful recipient of funding from Environment Canada, please provide the funding program name, the past project number and, if applicable, in one or two sentences, explain how this project is different from similar previously funded project(s).
Project Contact Must be knowledgeable about the contents of the application. Name: Christine Wenman Title: Manager, Northern Waters Program
Phone (work): (867) 873-8897 Phone (cell): (867) 445-4127 Email: [email protected]
Fax: (867) 873-6019
Environmental Damages Fund – Application Form 2 Environmental Damages Fund Application Form
Project Summary Title: Clean Start: Removing historic hazardous waste sources in Norman Wells’ Municipal Landfill
Location: Town of Norman Wells, Sahtu Region, NWT (county, township, region, province or territory)
Start Date 1 May 2013 End Date 28 February 2014 Length 10 months
When determining the project start date, please take into account the time required for notification (10 weeks) and for the negotiation of an agreement with Environment Canada (60 days following approval notification).
EDF funds applied for (include the location, funds available, any use restrictions and funding deadline) Northwest Territories Region. $143,000 available.
Restrictions: "For the purposes of conservation and protection of fish and fish habitat at and near Norman Wells, or elsewhere in the Sahtu Region of the NWT."
EDF priority this project addresses (please check one or more): Restoration x Environmental Quality Improvements x Research & Development x Education & Awareness Provide a summary description of your project (attach additional pages, if necessary). If your proposal is approved for funding, this summary may be published and made available to the public. Ecology North will partner with five Sahtu communities in collaboration with the Department of Environment and Natural Resources, Government of Northwest Territories and the Northwest Territories Association of Communities, to inventory and consolidate the historic hazardous waste that has accumulated in the five community landfills. The hazardous waste will be appropriately identified, contained and labeled in preparation for shipment to a registered receiving facility. The process will also focus on preparation of multimedia education materials targeting community government staff. These materials will be disseminated to community personnel throughout the Northwest Territories in collaboration with the Northwest Territories Association of Communities and the Department of Municipal and Community Affairs, Government of Northwest Territories.
Through removing substantial volumes of hazardous waste from the municipal landfill, such as fuel drums, car batteries, lead paint and mercury containing switches and bulbs, the project will avert leachate of that can seriously harm surrounding fish habitat.
The project will be evaluated based on achieving the following targets:
- 100% identification and safe containment of hazardous waste;
- target of 100% removal of hazardous waste as long-term indicator to measure the impact after the duration of the project (transportation and disposal costs not included in this phase of the project),
- training of at least four personnel and /or community residents in each Sahtu community: the Town
Environmental Damages Fund – Application Form 3 Environmental Damages Fund Application Form of Norman Wells, the Settlement Corporation and Behdzi Ahda Lake First Nation of Colville Lake, the Charter Community of Deline, the Charter Community of K’asho Got’ine (Fort Good Hope) and the Hamlet of Tulita;
- and implementation of two recommendations from the 2010 report by Arktis Solutions prepared for Environment Canada:
I. Replicate the detailed case study for other arctic communities
Ø this project will provide comparable inventory information for the five participating communities)
II. Examine community waste management plans for the appropriate collection, storage and shipment of hazardous waste that enters the facility from municipal, industrial, commercial or government sources
Ø The project will provide municipal personnel with the training required to implement such management plans in their own communities.
Describe how your project addresses the EDF priority (or priorities). Discarded car batteries, vehicle switches, old fuel drums containing unknown proportions of diesel fuel, oil, antifreeze and other hazardous substances can leach from corroded containers into the surrounding environment. In NWT landfills, which are not equipped to store hazardous waste in the long-term, there is substantial evidence of such corrosion and subsequent leaching.
Contaminants, including trace metals associated with these hazardous wastes, pose serious threats to ecosystems jeopardizing the health of fish, benthic organisms and their habitats.
For instance, used oil contains PAHs, the products of incomplete combustion, which have carcinogenic properties. The potential health impacts to humans through drinking water contamination and contamination of fish habitat are severe (GNWT, 2010).
Similarly, a single gram of mercury could contaminate substantial volumes of water (Canada Wide Standards for mercury =0.001 mg/L). A thermostat typically contains 3-5 grams of mercury, which could therefore contaminate a substantial volume of water if left to migrate into source waters or fish habitat (GNWT, 2010). Mercury is among the elements that will accumulate in fish tissue and be magnified through the food chain posing a threat both to the ecosystem and ultimately also to human health.
The proposed project will greatly enhance the quality of the environment in and around the five participating Sahtu communities by removing serious threats to surrounding freshwater.
Environmental Damages Fund – Application Form 4 Environmental Damages Fund Application Form
Project Description Project purpose: Describe the environmental issue your project will address and explain the need for this project (approximately 500 words).
Throughout NWT, small communities are burdened with decades of historic waste build-up in their landfills, including hazardous waste such as oil, diesel fuel, antifreeze and car batteries containing mercury and other metal contaminants. Much of this waste can be traced to the Industry, Commercial and Institutional (ICI) sector rather than solely from municipal residents, as is evidenced by the stockpiles of drums and other hazardous wastes that would not normally be associated with municipal waste streams. All such sources of hazardous waste can leach into aquatic environment and cause substantial harm to the surrounding ecosystems.
The Town of Norman Wells and other Sahtu communities are no exceptions. Consistently, inspection reports issued by the Department of Aboriginal Affairs and Northern Development cite “recurring challenges” including “accumulation of batteries, fuel drums and other hazardous wastes that are only mean to be temporarily stored.” (see for instance AANDC, August 2011). However, municipalities are ill equipped to deal with hazardous waste from the ICI sector. As a result, it is common for hazardous waste to accumulate over years without adequate storage. It can be assumed that this waste has, is and will continue to leach and threaten surrounding aquatic environments.
Beginning in 2007, within an agreement entitled “The New Deal” ownership, and therefore also management responsibility for municipal landfills were devolved from the Territorial Government to Municipal jurisdictions in association with funds with which the community can manage waste. However, it is widely acknowledged that those funds are not sufficient for communities to contend with the build-up of decades of waste accumulated in landfills prior to the New Deal. Much of this waste is from non-municipal sources including industry as well as Territorial and Federal Government departments. Historic non-municipal waste sources pose substantial problems throughout NWT but are particularly significant in Norman Wells where industrial pressures have been greater than other parts of the Territory. In its 2010 report written for Environment Canada, Arktis Solutions emphasizes that “industrial waste from outside of community boundaries (e.g. exploration waste), if managed within a community facility, has the potential to: impact the operations of the facility; contribute to environmental contamination if the facility was not designed to manage such waste; and, reduce the operating life of the facility by using landfill space.” (Arktis Solutions, 2010, p. ii). Leachate from hazardous waste will contaminate surrounding freshwater, blurring the jurisdictional responsibility between the Sahtu Land and Water Board, which issues the licensing permit and Environment Canada which holds responsibility with the Arctic Water Pollution Prevention Act (Arktis Solutions). Furthermore, the diverse sources of hazardous waste make the present challenge an area of shared jurisdiction, not only in a legal sense but also in an ethical one.
It is urgent that historic hazardous waste levels are reduced to zero so that Sahtu communities are in a position to implement strong municipal bylaws and waste management plans. With adequate planning, communities can designate corresponding capital to ensure that hazardous waste is properly contained and disposed of in the future. The rapid community growth that is anticipated in the coming years for the Town of Norman Wells and other Sahtu communities, as well as a warming climate, which increasingly mobilizes leachates (Ecology North, 2009), exacerbates the urgency of the challenge.
In its report on Arctic landfills written for Environment Canada, Arktis Solutions recommended that the current study be expanded to other communities (six examples were used in their study, two within Northwest Territories). The proposed work will provide more information about hazardous waste in all five Sahtu communities. The report further recommended that “community waste management plans be examined for provisions on the
Environmental Damages Fund – Application Form 5 Environmental Damages Fund Application Form segregation, storage, and ultimate recycling or disposal of hazardous waste (residential and commercial/industrial) entering community facilities” (Arktis Solutions, 2010, p iv). The challenge of a paper plan sitting unimplemented is only too common in NWT communities, however. No plan will work if those tasked with its implementation do not know how to make the plan a reality in practical terms. The proposed work will provide the training that community personnel require to implement better hazardous waste management practices in their communities.
As the challenges encountered in Norman Wells and other Sahtu communities are shared by municipal jurisdictions throughout NWT, the experiences will provide valuable learning that can be applied in other communities. Such training materials and hands-on learning opportunities are needed as the jurisdictional authority to manage landfills has only recently been transferred to municipal authority and few local personnel are well versed in appropriate management practices. The development of multi-media, plain language training materials will ensure that the benefits of the project resonate throughout Northwest Territories. The resulting video and written tools will be disseminated in collaboration with the Northwest Territories Association of communities (website, e-news, conferences and workshops) and by the Government of Northwest Territories Department of Municipal Affairs and Community Development through their website and through course offerings at the School of Community Government.
Goals and objectives: Identify what your project will accomplish and how you will measure your results. Ensure project objectives are achievable and measurable within the project’s timeframe.
- Hazardous waste in the Sahtu Communities’ landfills and otherwise in municipal possession will be inventoried, properly contained, stored, labeled and prepared for shipment to an appropriate registered receiver. Hazardous waste inventoried and contained will be tracked in kg of each waste type.
- Long-term objective is ultimate removal of 100% of waste materials (transport and disposal costs not included in this phase of project work). The removal of waste will nonetheless be tracked in kg and as a % of total inventoried waste in order to monitor the longer-term impact of this project. Ecology North will strive to work with communities to identify funds for transport and disposal of waste.
- At least four community personnel and/or residents interested in training will be engaged to participate in the process from planning to implementation. The process will provide valuable hands-on learning opportunities. Number of participants will be tracked with a goal of twenty overall (four from each community). All training participants will take on-line Work Place Hazardous Waste Information Systems (WHMIS) on-line training and Transportation of Dangerous Goods (TDG) on-line training prior to inventorying the waste. Personnel will therefore achieve appropriate certification to handle hazardous materials in their landfills.
- A plain language guideline leading community staff through the basic process of inventorying and shipping hazardous waste will be prepared.
- A plain language video documenting the process in order to provide guidance to other communities will be prepared.
- A report will summarize the hazardous waste identified in the landfill, identifying to the extent possible, the relative proportions of waste sources (municipal, institutional, commercial, industrial).
Environmental Damages Fund – Application Form 6 Environmental Damages Fund Application Form
Project activities: Identify planned activities that will be carried out to meet the goals and objectives stated above, including the techniques and/or methods that will be used.
Ecology North is proposing a three-pronged approach to facilitate Sahtu communities in eliminating historic hazardous waste from their municipal landfills and properties.
1) Inventory hazardous waste.
In collaboration with the Hazardous Waste Specialist at ENR and with a subcontract tendered to a hazardous waste expert with appropriate certifications, Ecology North will work with the municipal governments to inventory hazardous waste located in each landfill. The process will include two site visits to properly identify waste and to ensure it is packaged, labeled and stored appropriately to be ready for shipment out of the community. Ecology North will then collaborate with the Senior Administrative Officer and Council to develop a plan (including budget timeline and collaborators) to ship the waste out of the community to an appropriate receiving facility.
Hazardous wastes to be inventoried include all hazardous wastes owned and operated by municipal governments such as, but not limited to solid waste facilities, municipal garages and adjacent properties. Aspects to be included in the inventorying process include the type of substance, the quantity of each waste type and the means and quality of containment. Hazardous wastes include, but are not limited to:
- asbestos - batteries - contaminated debris - electronic waste - glycols - halocarbons from appliances - household hazardous waste - hydrocarbon contaminated soil, snow and water - mercury containing materials (thermostats, switches, lamps) - paint - compressed gas cylinders - residue fuel tank/drums (including heating oil tanks) - used oil - waste fuel - vehicles containing batteries, fluids, mercury switches
In situations wherein hazardous wastes cannot be identified by clear labeling or visual inspection, further identification tools may be necessary and may need to include lab analyses. A range of potential costs have been indicated in the proposed budget – where more lab analyses are necessary, there may be fewer funds remaining to contribute to the actual transportation and disposal of hazardous wastes.
Ecology North will also look for opportunities to leverage the existing project, to identify, consolidate and properly contain hazardous waste from other institutional sources that may benefit from the project by sharing transportation and disposal costs. In this way the impact of the project may be magnified with no
Environmental Damages Fund – Application Form 7 Environmental Damages Fund Application Form additional cost to the project budget. GNWT institutions such as schools or public works may be examples of some institutions though industrial partnerships may also be feasible.
2) Education and awareness. Ecology North will focus on developing multimedia tools that can be used by communities throughout NWT to engage in such processes in the future. Tools will include a film depicting the process of inventorying and shipping hazardous waste as well as accessible plain language guidelines. The tools will be reviewed by personnel from the participating communities, GNWT and NWTAC partners.
The act itself of inventorying, labeling and containing the hazardous waste will provide invaluable hands-on learning opportunities for at least twenty personnel or local residents (at least four from each community). Further, participants will complete on-line Workplace Hazardous Materials Information System and Transportation of Dangerous Goods Training, which will prepare them for future hazardous waste management in their respective communities.
Appropriate Personal Protection Equipment (PPE) will be provided for all participants.
3) Research and planning. Once the inventories are complete, Ecology North, in collaboration with the contractor and the Hazardous Waste Specialist at ENR, will work with the community to develop a plan for transportation and disposal. Once the waste types and associated quantities are known, it will be possible to identify how much money is needed to transport and dispose of the waste. As the process unfolds, Ecology North will identify to the extent possible, the relative proportion of the source-type for hazardous waste (municipal, Institutional - Territorial, Federal, Commercial, Industrial). This information can feed into future proposal-writing efforts seeking to build broad support for communities to ship out historic hazardous waste so that they can start with a fresh slate and focus on strong by-laws and management processes for future waste management.
Human Resources and Project Team Experience a) Describe the duties and the position(s) (Project Coordinator, Consultant, Technical Experts, and Volunteers) identified in the human resources section of the budget. b) Identify relevant qualifications and experience of your organization and project team. Please identify all members of the project team, if known at the time of application. If applicable, please include letters of support confirming their participation in the project.
1) Project coordinator: Christine Wenman Roles and Responsibilities: C. Wenman will:
- manage and coordinate the project;
- handle communications with community staff, Council and with the broader community (ensure implementation of the communications plan)
- draft the request for proposals to obtain the services of qualified professionals to inventory hazardous waste, in close collaboration with the Hazardous Waste Specialist at Environment and Natural Resources and with review by the Workers Safety and Compensation
Environmental Damages Fund – Application Form 8 Environmental Damages Fund Application Form Commission (WSCC);
- Produce the plain language education tools including video and municipal help sheets and coordinate a process of review and piloting.
Qualifications: CV is attached. C. Wenman has a B.Sc. in Environmental Studies and an M.Sc. in community and regional planning with seven years of directly relevant experience and over three years of experience working with NWT local governments as well as regional and territorial authorities. She has previously developed education materials in municipal water, waste and wastewater management targeting both youth and adult education. In 2011, she participated in a smaller-scale similar project based in the community of Trout Lake, NWT in collaboration with the Community government and the Hazardous Waste Specialist, ENR, GNWT. She has several years of experience managing and reporting for contracts valued up to two hundred thousand dollars.
2) Technical Advisory Lead: Gerald Enns, Hazardous Waste Specialist, Environment and Natural Resources, Government of Northwest Territories Roles and Responsibilities: In-kind contributions. G. Enns will:
- provide technical advice particularly in the development of the request for proposals
- will accompany C. Wenman and the contractors to the community to assist with and advise in the identification and proper handling of hazardous waste
- will review the education materials as they are developed and provide feedback to ensure their accuracy, quality and accessibility for the targeted audience.
Qualifications: Gerald Enns works as a hazardous waste specialist with the Department of Environment and Natural Resources (ENR), Government of Northwest Territories. He is the Department’s technical expert in industrial and hazardous waste management. He provides technical reviews of submissions and proposals for industrial hazardous waste management for the industrial, commercial, and institutional sector to ensure the Department’s environmental management mandate is effectively maintained. He provides advice and assistance to regional and field staff throughout the NWT.
3) Hazardous waste specialist, contractor, TBD Roles and Responsibilities: A request for proposals will be tendered by Ecology North requesting the assistance of qualified professionals that are typically found in the field of hazardous waste contractors. The final request for proposals will be finalized in collaboration with project advisors. The request for proposals will specify the following roles in three stages:
a) Preparation of a health and safety plan to ensure proper identification and handling of hazardous materials.
b) First site visits (likely 2-4 days in each community). Preliminary inventory and preparation of hazardous wastes already in containment suitable for transportation for transportation and disposal.
- Provide an inventory of hazardous waste in the charge, management and control of
Environmental Damages Fund – Application Form 9 Environmental Damages Fund Application Form community governments;
- Sample unknown substances for lab analysis;
- Provide a cost estimate for activities associated with placing hazardous wastes in containment suitable for transportation;
- Provide a cost estimate on the transportation and disposal of hazardous wastes inventoried to appropriately registered receiving facilities
- Collaborate with identified contractor to appropriate containment vessels for hazardous wastes not appropriately packaged for safe transportation.
c) Second site visit to prepare containment .
- Final consolidation of hazardous wastes with containment appropriate for transportation.
Qualifications: The successful proposal will be assessed based on the following criteria (list may evolve with further research and consultation):
- Quality of the specific personnel team to be assigned to the contract
- Proposed methodology and approach
- Proponent’s past relevant experience
- Efficacy and feasibility of the contract schedule
- Health and safety plan
- A criteria will be established to provide additional ratings for northern based professionals
- Efficiency of proposed method and costing
4) Community Implementation lead – Norman Wells - Chris Parker, Senior Administrative Officer Roles and responsibilities: C. Parker will:
- Co-ordinate participation of the Town of Norman Wells in the inventorying work including Public Works Staff as well as representatives from Council and the community at large.
- Will review and provide feedback for the plain language education materials as they are developed.
- Will collaborate with C. Wenman and G. Enns to develop a plan including budget for transportation and disposal of the hazardous waste to appropriately registered receivers.
- Will collaborate with C. Wenman and G. Enns to identify sources of additional funds to ensure the consolidated hazardous waste is shipped out of the community in a safe and timely
Environmental Damages Fund – Application Form 10 Environmental Damages Fund Application Form matter.
Qualifications: Chris Parker has served for 11.5 years as a municipal councilor from Nova Scotia, he also has 1.5 years as a SAO/CAO in both Alberta and NWT. He has obtained certification while living in the United States as a Health Education Specialist. Chris has worked on an International project with FCM in 2010 in Cambodia developing a waste management education system.
Other principle community contacts (will enact similar role in their respective communities as C. Parker in Norman Wells or will identify another primary community lead)
Deline – Christina Gaudet, Senior Administrative Advisor Fort Good Hope – Donna Shae, Senior Administrative Advisor Tulita – Chris Chai, Senior Administrative Advisor Colville Lake – Joseph Kochon, Band Manager
5) Communications and technical advisor: Sara Brown, Northwest Territories Association of Communities Role: In kind contribution Northwest Territories Association of Communities will:
- use their extensive networks with community governments to disseminate the multimedia education tools to NWT communities. NWTAC’s communication tools include: consistent newsletters distributed through e-mail as well as dissemination through their website
- review multimedia plain language material as it is developed and provide feedback to ensure accuracy, quality and accessibility.
Qualifications: The NWT Association of Communities (NWTAC) is a non-profit, non-governmental organization that was formed in 1966 to represent the interests of municipal governments in the Northwest Territories. Since then, the Association has grown to include 32 Member Communities and has become a strong, effective voice for community governments with a vision of: Working together to achieve all that our communities want to be! NWTAC’s mission is to work together to serve NWT communities by addressing common issues, delivering programs and exchanging information. They are the unified voice for communities on municipal goals determined by our members. (Please see website at: http://www.nwtac.com, text is from website.)
S. Brown is the Chief Executive Officer with the Northwest Territories Association of Communities (NWTAC). She is a Professional Engineer with several years of experience working as a Senior Administrator Officer with the town of Inuvik, NWT prior to joining NWTAC. She has extensive links to community government personnel throughout NWT and in depth knowledge of municipal authorities, governance structures, planning and management processes.
Project work plan: Identify activities and timelines. Consider organizing activities and targets according to the following quarterly breakdown: April to June, July to September, October to December, and January to March.
Environmental Damages Fund – Application Form 11 Environmental Damages Fund Application Form May and June, 2013
- Issue the request for proposals for the collaboration of certified hazardous waste specialists to assist in the inventorying process
- Preliminary community visit by Ecology North to each community
- Meetings with SAO, Chief and Council to finalize the workplan, identify participants, create training framework
- liaise with Aurora College community coordinators, School of Community Government, NWTAC and GNWT personnel to develop a more coomprehensive training plan
- Meetings with broader community members to engage community in the issue and raise awareness about the challenges associated with hazardous waste.
July and August, 2013
- Initial inventorying process in each community with successful contractors, at least 4 participants from each community, ENR Hazardous Waste Specialist and Ecology North staff member contributing. Complete initial inventory, consolidate hazardous waste, properly store and label for shipment.
- Identify where improved containment is required for transportation and disposal.
- Conduct laboratory tests where identification of hazardous waste is not clear.
September and October, 2013
- Return to each community for a second site visit with additional containers to properly contain remaining hazardous waste. Final preparation of hazardous waste for transportation and disposal.
- Completion of plan to ship hazardous waste including specification of capital requirements.
November and December, 2013
- Development of education materials (video and plain language guidelines) with iterative review. (Video photography will occur during site visits but final production will occur at this time).
January, February 2014
- Facilitate each community in identifying options to ship out hazardous waste and complete shipment (transportation and disposal plans)
- Completion of final report and submission of all supporting documentation including: hazardous waste management plan, training video and plain language guides.
- Ecology North’s final site visit for plan and reporting presentation and dissemination.
Environmental Damages Fund – Application Form 12 Environmental Damages Fund Application Form Communications Plan: Identify the project’s communications activities and how the public will be informed of the project and its results (i.e. public events, news releases, publications, and website).
Preliminary work in all communities will be advertised broadly throughout the community through the following means where applicable:
- radio
- posters
- newspaper public service announcements
The training materials that will be a product of the project will be disseminated through the following means:
- the Ecology North website
- The Northwest Territories Association of Communities website
- The Northwest Territories Association of Communities e-mail newslist, workshops and conferences
- The Department of Municipal and Community Affairs (MACA) Government of Northwest Territories website and solid waste management courses at MACA’s School of Community Governance.
Environmental Damages Fund – Application Form 13 Environmental Damages Fund Application Form
Evaluation Evaluation Plan: Provide an evaluation plan to clearly demonstrate how you will measure the success of your project in achieving your goals and objectives. Outline the methodology used to measure your project’s results. Inventory and containment of hazardous waste: All inventoried hazardous waste will be clearly identified and tracked as kg of types of waste inventoried (solid waste) or L of waste inventoried (liquid waste) .
Transportation and disposal of hazardous waste: This will be a long-term indicator to the success of the project as funds for transportation and disposal are not included in this phase of the project. However, the overall goal is 100% removal of inventoried hazardous waste materials.
Training, awareness and education: The number of participants in both hands-on learning opportunities as well as community information sessions will be tracked. For the group (largely municipal personnel) involved in hands-on learning opportunities, a skill and knowledge matrix will be developed
Dissemination of training tools will be tracked including: # of workshops or courses in which tools are used, # of participants in workshops or courses, # of websites on which tools are hosted or linked. (Again, this will be a longer –term indicator as success as tools will be finalized towards the end of the project duration.
The quality of the education materials will be ensured through iterative peer review in collaboration with the advisors previously listed.
Planning, research and development The quality of the final reports will be ensured through iterative peer review in collaboration with the advisors listed. Successful implementation will be more probable as a result of iterative and engaging processes that include several municipal personnel, Chief and Council and community members at large. Furthermore, integration into Municipal planning and decision-making documents such as capital planning will ensure that the approaches to hazardous waste management specified in the planning process will be implemented in the long-run. The transportation and disposal plans will be provided to the entire collaborating team for review and identification of collaborative opportunities among communities or between sectors to reduce costs.
Performance Indicators: Indicate the performance indicators that will be used to measure the results of your project. (Refer to the EDF Applicant’s Guide or website for more information.)
EDF Performance Indicators
1) Improvement:
Toxic or harmful substances diverted or reduced (per year) # of kilograms or litres inventoried
Environmental Damages Fund – Application Form 14 Environmental Damages Fund Application Form # of kilograms or litres contained # of kilograms or litres transported and disposed of
2) Research and development:
Recommendations from studies, reports or management plans implemented # of recommendations Two recommendations will be implemented, both from the 2010 report authored by Arktis Solutions for Environment Canada entitled, “Development of an Overview of the State of Waste Management in Canada’s Territories”. These recommendations are: I. Replicate the detailed case study for other arctic communities
This project will provide comparable inventory information for all five Sahtu communities.
II. Examine community waste management plans for the appropriate collection, storage and shipment of hazardous waste that enters the facility from municipal, industrial, commercial or government sources.
This project will provide the requisite training for hazardous waste plans to be developed and implemented.
3) Percentage of intended reach met
Percentage of intended reach Intended reach will include hands-on participation and training of at least twenty community personnel / residents (minimum of four from each community)
4) Education and awareness:
Target audience that confirmed modification of behavior as a result of project activities % of target audience # of Municipal Government personnel who watch the video and read the plain language guides. Feedback on efficacy of plain language documents
5) Participants attending project activities
# of participants # of community members attending meetings to raise awareness of hazardous waste management in each community (target 5-10%).
Outputs: List the outputs or products that this project will generate.
- All hazardous waste within the municipal jurisdiction of Norman Wells, Colville Lake, Fort Good Hope, Deline and Tulita inventoried and adequately contained - Plain language training video illustrating the process of inventorying, containing, transporting and disposing of hazardous waste (to be widely distributed to municipal government audiences
Environmental Damages Fund – Application Form 15 Environmental Damages Fund Application Form throughout NWT) - Plain language accessible simplified guide illustrating the process of inventorying, containing, transporting and disposing of hazardous waste (to be widely distributed to municipal government audiences throughout NWT) - Transportation and disposal plan completed through a collaborative process with each of the five Sahtu communities - Final reports with further recommendations for management of hazardous waste including recommendations for municipal bylaws to restrict waste streams accepted at the solid waste facility. - Hands on training to at least twenty personnel / residents - Engagement through community meetings of a wide public audience
Environmental Responsibility Briefly explain how you will ensure the environment is not harmed by project activities. Describe how the environmental benefits will be maintained after the project is completed.
To ensure that the environment is not harmed by project activities, additional information may be required for review by technical experts who will assess if activities are technically sound. In addition, prior to the start of your project, Environment Canada may be required to conduct an environmental screening under the Canadian Environmental Assessment Act. Please refer to the Applicant’s Guide for examples of additional information that may be required and contact your EDF regional office for further information. Provide information as required in the space below and/or use this space to list what additional information will be attached to the application form.
All handling of hazardous waste will be conducted by trained professionals with appropriate certification in accordance with all applicable legislation including those within the jurisdiction of Transport Canada. Furthermore, the contract tendered for support in inventorying hazardous waste will include a heavily weighted rating criteria requiring the proponent to develop a detailed health and safety plan. The expertise of the team, in particular with the technical advice of the Hazardous Waste Specialist at the Government of Northwest Territories, Environment and Natural Resources, will ensure that the hazardous waste is safely handled and does not harm the environment.
The proposed project will enable Sahtu communities to remove historic waste from Municipal sites. Municipal revenues transferred from the Territory to local jurisdictions is intended to be sufficient for on- going management of waste streams, however, it is widely acknowledge that the funds are insufficient to deal with historic waste build-up. By achieving a “clean start” and with the emphasis included in this project on planning and training, Sahtu communities will be well-placed to implement clear plans and enact strong bylaws to ensure that their solid waste facilities are only receiving waste streams for which they are resourced and authorized to receive. Such planning and regulation will ensure that hazardous waste is not only removed from the site now but is also transported and disposed of in a timely manner in the future. The actions will therefore provide measurable protection to surrounding aquatic ecosystems, not only now but into the future as Sahtu communities continue to grow.
Other Relevant Information Are permits required to complete this project? x Yes No Have you begun the process to obtain the permits? Yes x No N/A If permits are required for your project, please list below those permits that are needed.
Environmental Damages Fund – Application Form 16 Environmental Damages Fund Application Form
Appropriate permits for the transportation and disposal of hazardous wastes will be needed. Obtaining requisite permits will be included in the tendered contract. Permits cannot be required until the original inventory is complete.
If required, this space is provided for inclusion of any other relevant project information that was not captured in other sections. Refer to the Applicant’s Guide for examples of additional information that is highly recommended but not required.
Letters of support from the following organizations are included or forthcoming:
- Town of Norman Wells
- The Settlement Corporation and Behdzi Ahda Lake First Nation of Colville Lake,
- The Charter Community of Deline,
- The Charter Community of K’asho Got’ine (Fort Good Hope)
- The Hamlet of Tulita;
- Department of Environment and Natural Resources, Government of Northwest Territories
- Northwest Territories Association of Communities
- Department of Municipal and Community Affairs, Government of Northwest Territories
Also attached is a cv for project coordinator, Christine Wenman
References cited in this proposal:
Aboriginal Affairs and Northern Development Canada, August 2011. Inspection Report for the Town of Norman Wells . Municipal Water License 507L3-002. Available on-line at http://www.mvlwb.ca/slwb/registry.aspx.
Arktis Solutions, 2010. Report prepared for Environment Canada. Development of an Overview of the State of Waste Management in Canada’s Territories.
Ecology North (Shannon Ripley), 2009. Navigating the Waters of Change: Strengthening the Capacity of NWT Communities to Respond to Impacts of Climate Change on Municipal Water and Wastewater Systems.
Government of Northwest Territories (GNWT), October, 2010. Local Government Administrator Training Handbook. SAO Hazardous Waste Quick Reference Guide.
Funding Summary
Environmental Damages Fund – Application Form 17 Environmental Damages Fund Application Form
Amount requested from the EDF $ 143,000
Amount from other sources (cash and/or in-kind including revenues), if applicable + $ 185,000 Total project value = $ 328,000 This total value includes confirmed contributions. In addition, EDF funding will be used as seed funding to locate other funds to contribute to shipment of hazardous waste. It is hoped that the overall project value will exceed $500,000.
Environmental Damages Fund – Application Form 18
Environmental Damages Fund Application Form
BUDGET Part 1 – Human Resources Human Resources Costs Funding Sources No. of Time Total Other Service Rate EDF People (each) Cost Cash In-kind e.g., Summer students 10 $10/hr 40 hrs $4000 $4000 Ecology North personnel: coordination, project 100 30 3,000 3,000 management Ecology North personnel: project implementation / community site visits, communications and meetings 75 200 15,000 15,000 (three visits to each community estimated at 5 days in each of 5 communities) 6,000 Ecology North personnel: 100 80 8,000 2,000 (source production of training video TBD) Ecology North personnel: 3,000 Production of plain language 100 40 4,000 1,000 (source material TBD) Ecology North personnel: Final reporting, report 100 30 3,000 3,000 dissemination Contracted expertise in hazardous waste handling: initial inventory, identification 175 120 21,000 21,000 of sampling needs, identification of containment needs* Contracted expertise: follow- up site visit for preparation of final volumes of hazardous 175 80 14,000 14,000 waste for transportation and disposal* Technical Advice (GNWT – ENR) *in-kind estimated as 200 200 40,000 40,000 replacement cost if contracted Communication and technical advice (NWTAC) ) *in-kind estimated as replacement 200 20 4000 4,000 cost if contracted ) *in-kind estimated as replacement cost if contracted
Environmental Damages Fund – Application Form 19
Environmental Damages Fund Application Form Municipal staff participation in inventory (min. 20 participants 100 900 120,000 120,000 at 60 hours each estimated) Honouraria for additional community member 25 150 3,750 3,750 participation
Sub-total 235,750 62,750 9,000 164,000 Budget Part 1 – Human Resources
BUDGET Part 2 – Equipment & Supplies Equipment & Supplies Costs Funding Sources No. of Unit Total Other Item EDF Units Cost Cost Cash In-kind e.g., Native Plant Seedlings 500 $1 $500 $250 $250 Anticipated laboratory costs (may vary depending on quantity of 250 100 25,000 25,000 unidentifiable waste)* Containment costs* 150 200 25,000 25,000 Printing, office supplies and 1000 1 1,000 1,000 production
Sub-total 51,000 51,000 0 0 Budget Part 2 – Equipment & Supplies
Environmental Damages Fund – Application Form 20
Environmental Damages Fund Application
Form
BUDGET Part 3 – Other Expenditures Miscellaneous Expenditures Costs Funding Sources No. of Unit Total Other Item EDF Units Cost Cost Cash In-kind e.g., translation services 100 $20/hr $2000 $1000 $1000 Travel (Two circuits to all five communities with contractor and EN personnel; one additional circuit EN personal; ENR personnel 10 2000 20000 8000 12,000 accompanying all in-kind and EN will also make in-kind contributions leveraging other projects in the region) Accommodation (nights communities, 32 150 8250 8250 summed total of 32 estimated) Other travel incidentals 32 100 3200 3200 Community workshops and 5 400 2000 2000 communications Administration fee (~5%) 6800 6,800
Sub-total 40,250 28,250 12,000 Budget Part 3 – Miscellaneous Expenditures
Revenue Identify if the project will generate revenue. Yes No x If yes, include an approximate value of revenues in the Total cash contribution row below. Note: Some projects may need to budget for costs associated with an independently verified financial report at the end of their project.
Total Cash from Total Costs and Funding Total Costs for Total Funding Total Value of In-kind Other Funding (Add Sub-totals for Part 1 + Part 2 + Part Project from EDF Contributions 3 + Revenue) Sources + Revenue $328,000 $143,000 $9,000 $176,000
*Contractor fees, laboratory costs and containment costs are difficult to estimate and will be more precisely known after the first stage of the inventory is complete. If the estimates provided are insufficient, additional cash contributions from other sources will be sought (Ecology North will lead the effort). If actual costs prove to be lower than estimated, the surplus budget will be used to contribute to transportation and disposal fees for the Town of Norman Wells.
Environmental Damages Fund – Application Form 21
Environmental Damages Fund Application Form
Other Funding Sources, if applicable
Please list all cash contributions and in-kind support from other funding sources. In-kind support can include donations of equipment, materials, office space, volunteer time, and professional services.
Please note that you will need to provide confirmation letters from these funding sources. Any letters of confirmation not available at the time you submit your application can be sent in later. The letters must indicate the cash or fair market value of the contribution being made.
Source Contribution Value of Letter Cash Group Name Description In-kind Included e.g., ABC Nursery Cash donation $250 Yes
e.g., ABC Community Newspaper Printing services $300 No
Participating communities Personnel time 120,000 Yes
GNWT - ENR Personnel time, travel 46,000 Yes Personnel time and NWTAC 4,000 Yes services Ecology North (EN) Leveraging travel 6,000 n/a Additional time spent on TBD training material 9,000 No development.
Total $ 9,000 $ 176,000
Environmental Damages Fund – Application Form 22
Environmental Damages Fund Application Form
Application Checklist Please check with your local EDF office to confirm deadline dates in your province or territory. Completed applications can be received by email, mail, fax, or in person (see contact information below) and must be received or postmarked on or before the deadline date to be considered eligible for funding.
Except for letters confirming cash and/or in-kind support from other funding sources, which may be sent at a later date, all information needed for the evaluation of your project must accompany the application. No additional information received after the deadline will be taken into consideration.
Application Checklist x A complete application form, including all budget and funding source information. x If applicable, letters of confirmation from other cash and/or in-kind funding sources (if available – letters can follow at a later date, but it is highly recommended that letters available at the time of submission should be forwarded with the application). Copies of any required permits from federal, provincial/territorial or municipal governments or other regulating organizations (if applicable and available at the time of application). x Other supporting information (if applicable) such as site maps, photos, species lists, plans and specifications, and general letters of support.
Please refer to the ”How do you apply” section of the Applicant’s Guide for more information about these elements. For any questions, please contact your EDF regional office.
Certification We certify that the information provided in this application, including all enclosures, is accurate to the best of our knowledge and that we are authorized to sign on behalf of the group.
Name: Name:
Title: Title:
Signature: Signature:
Date: Date: Reminder: Please call us to confirm receipt of your application package if you do not receive an acknowledgement letter within one month of submitting your application.
Environmental Damages Fund – Application Form 23 Environmental Damages Fund Application
Form
Contact Us!
Contact your Environment Canada regional office today to discuss your project idea, to answer your questions, to receive general guidance or to submit your completed application.
Environment Canada’s Regional Offices Atlantic Region Pacific and Yukon Region Nova Scotia, New Brunswick British Columbia and Yukon and Prince Edward Island #201–401 Burrard Street 45 Alderney Drive Vancouver BC V6C 3S5 16th Floor, Queen Square Phone: 604-664-9093 Dartmouth NS B2Y 2N6 or 1-800-667-7779 (toll-free) Phone: 902-426-8521 Fax: 604-713-9527 or 1-800-663-5755 (toll-free) Email: [email protected] Fax: 902-426-2062 Email: [email protected] Quebec Region Newfoundland and Labrador 1141 Route de l’Église, 6th floor 6 Bruce Street Quebec QC G1V 3W5 Mount Pearl NL A1N 4T3 Phone: 418-648-3444 Phone: 709-772-4269 or 1-800-463-4311 (toll-free) or 1-800-663-5755 (toll-free) Fax: 418-649-6674 Fax: 709-772-5097 Email: [email protected] Email: [email protected]
National Capital Region Ontario Region Place Vincent Massey 4905 Dufferin Street 351 St-Joseph Boulevard, 17th Floor Toronto ON M3H 5T4 Gatineau QC K1A 0H3 Phone: 416-739-4734 Phone: 819-997-2800 or 1-800-661-7785 (toll-free) or 1-800-668-6767 (toll-free) Fax: 416-739-4235 Email: [email protected] Email: [email protected]
Prairie and Northern Region Alberta, Manitoba, Northwest Territories, Nunavut and Saskatchewan 123 Main Street, Suite 150 Winnipeg MB R3C 4W2 Phone: 204-984-5952 or 1-800-567-1570 (toll-free) Fax: 204-983-0964 Email: [email protected]
Environmental Damages Fund – Application Form 24
Water Licence Renewal for the Norman Wells Facility We are looking for your feedback! About Norman Wells Imperial’s Norman Wells operation is located in the Northwest Territories on the Mackenzie River about 150 km south of the Arctic Circle. It is the most northerly producing oilfield in Canada, and many of the wells are drilled from six artificial islands constructed in the Mackenzie River. The water licence renewal process: Our water licence: The Mackenzie Valley Land and Water Board (MVLWB) Imperial is preparing to submit a Type A Water Community Engagement Guidelines for Applicants and Licence Renewal Application. Our current water Holders of Water Licences and Land Use Permits requires licence expires on August 29, 2014. that the proponent conduct community engagement over the So far, we’ve: life of a project to ensure that governments and Aboriginal • collected traditional knowledge in Fort Good organizations are able to: Hope and Norman Wells (April 24 & 26) • develop an understanding of a proposed project • hosted public engagement sessions in • provide feedback during the engagement process on 5 Sahtu Communities (May 6-10) issues of concern with respect to the project • hosted the River Workshop (July 17) • work towards building relationships with proponents that are operating within their traditional territory We are planning to: • host another workshop in August 2013 • submit the water licence renewal application to SLWB with the consultation plan and records of engagement by August 2013 Our plans for upcoming engagement: Near-Term Engagement Schedule (2013 and 2014) Milestone Preparation time Activity 2013 2014 Activity Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Conduct face-to-face community meetings Send consultation records back to communities On river workshop Submit water licence renewal application to the SLWB Emergency response workshop SLWB review of water licence renewal application and public hearings Future Activities • Provide annual community update • Host Neighbour Night open house (every two years) • Annual Chapter 9 meetings • Participate in annual career fairs*
*We will make best efforts to attend career fairs planned by the communities
What do you think?: Contact Shirley Harley • [email protected] • (867) 587-3132 by August , 2013
Imperial Oil Resources Jennifer L. Watson Tel: (867) 587-3105 1001 Canol Drive Operations Superintendent Fax: (867) 587-3106 Bag #5000 Norman Wells Operation Norman Wells NT X0E0V0
Gordon Mackenzio A/Senior Administrative Officer K’ahsho Got’ine Charter Community Council Box 80 Fort Good Hope, NWT X0E 0H0
August 20, 2013
Dear Mr. Mackenzio:
I am writing this letter on behalf of Imperial Oil Resources N.W.T to thank you for your assistance in organizing the Mackenzie River workshop held on July 17-18. We found the session to be very informative and helpful, and hope the Elders who attended did also.
Enclosed, please find 10 copies of the Workshop summary. Would you kindly: • Provide one each to the workshop participants ( Mr. Wilfred Jackson, Mr. Thomas Manuel and Mr. Charlie Barnaby), • Post one on the bulletin board in the Band Office, and • Give a copy to Yamoga Land Corporation, Renewable Resource Council, Metis Land Corporation and the other copies available to whomever may be interested in having a copy.
We would be very pleased to provide additional paper copies and/or electronic copies to community members who wish to have one. Please call Shirley Harley at 867-587-3162 if you would like more copies.
Sincerely,
Jennifer L. Watson
An Alberta limited partnership Norman Wells Norman Wells Operations Operations Community EngagementPlan
WaterRenewal Licence Water Licence Renewal
2012 to2024 Community Engagement Plan for Sahtu Settlement Area Communities
April 1, 2012 ‒ March 31, 2024 Submitted to: the Sahtu Land and Water Board
(in partial fulfillment of the regulatory requirements for the Norman Wells Water Licence Renewal Application) SLWB
Imperial Submitted by: Oil Imperial Oil Resources N.W.T. Limited Resources Norman Wells N.W.T. Limited September 2013
September 2013
1½”3½3 2½ 1 7/8 2½ 3 3½ 10 10½” 11 11½ 12
Norman Wells Operations
Water Licence Renewal Community Engagement Plan for Sahtu Settlement Area Communities
April 1, 2012 – March 31, 2024
September 2013
Imperial Oil Resources N.W.T. Limited
Cover image © iStockphoto LP 2010. All rights reserved
Norman Wells Water Licence Renewal Table of Contents Community Engagement Plan
CONTENTS
Table of Contents ...... i
1. Introduction ...... 1-1 1.1 Background ...... 1-1 1.2 Communication Objectives ...... 1-1 1.3 Stakeholders in the Sahtu Settlement Area ...... 1-2 1.4 Sahtu Dene and Métis Rights ...... 1-3 1.5 Engagement Activities ...... 1-6
2. Community Consultation Strategy ...... 2-1 2.1 Scope ...... 2-1 2.2 Strategy ...... 2-1 2.3 Engagement Activities ...... 2-1 2.4 Engagement Schedule ...... 2-2 2.5 Addressing Community Concerns ...... 2-3
LIST OF TABLES
Table 1-1 Sahtu Settlement Area Communities ...... 1-3 Table 1-2 Contact Information for Sahtu Agencies ...... 1-4 Table 1-3 Norman Wells 2009 Consultation Activities ...... 1-6 Table 1-4 Norman Wells 2010 Consultation Activities ...... 1-7 Table 1-5 Norman Wells 2011 Consultation Activities ...... 1-7 Table 1-6 Norman Wells 2012 Consultation Activities ...... 1-9 Table 2-1 Near-Term Engagement Activities (2013 and 2014) ...... 2-2
LIST OF FIGURES
Figure 1-1 Map of Sahtu Settlement Area Communities ...... 1-2 Figure 1-2 Step-By-Step Guide to Meeting the SLWB’s Engagement Guidelines ...... 1-5 Figure 2-1 Near-Term Engagement Schedule (2013 and 2014) ...... 2-2
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Table of Contents Norman Wells Water Licence Renewal Community Engagement Plan
ii Imperial Oil Resources N.W.T. Limited September 2013
Norman Wells Water Licence Renewal Section 1.0 Community Engagement Plan Introduction
1.1 Background
The Mackenzie Valley Land and Water Board (MVLWB) Community Engagement Guidelines for Applicants and Holders of Water Licences and Land Use Permits (engagement guidelines), adopted by the Sahtu Land and Water Board (SLWB), requires that the proponent conduct community engagement over the life of a project to ensure that governments and Aboriginal organizations are able to: develop an understanding of a proposed project provide feedback during the engagement process on issues of concern with respect to the project work towards building relationships with proponents that are operating within their traditional territory
Imperial Oil Resources N.W.T. Limited (IOR) will meet the board’s engagement guidelines by developing and submitting:
an engagement plan adapted from Appendix F – Engagement Plan Template from the MVLWB engagement guidelines
a record of engagement as per Appendix E – Pre-Submission Engagement Record (Summary and Log) Template from the MVLWB engagement guidelines
IOR is committed to ongoing interaction with internal and external audiences to manage issues relating to its business in the Sahtu Settlement Area (SSA). IOR will conduct its activities while adhering to its Operations Integrity Management System standards and Aboriginal Relations Guiding Principles and Guidelines (Appendix 1).
1.2 Communication Objectives
The communication objectives for the renewal and maintenance of the water licence are to: gather concerns, insights and ideas from the members of the SSA that can be used to improve project designs and operational plans by providing: timely information on project activities and longer term operations a meaningful and timely process for providing input on project descriptions and resolving issues be respectful, attentive and responsive to the concerns of affected parties actively engage affected communities, research organizations and northern businesses to understand their environmental concerns and explain potential development benefits maintain high safety, business and ethical standards respect northern culture
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Strategies for Meeting Objectives
As part of the SLWB’s water licence renewal process, a Community Engagement Plan will be created that addresses two fundamental strategies: consultation communications with interested parties
1.3 Stakeholders in the Sahtu Settlement Area
IOR will consult with the Sahtu (i.e., the Aboriginal people of the SSA), local community members and regulators on items that might have an impact in their jurisdiction. Consultations will be conducted in the SSA communities shown in Figure 1-1 and listed in Table 1-1.
Figure 1-1: Map of Sahtu Settlement Area Communities
In addition to consulting with members of the Sahtu communities, IOR consults with local agencies. The agencies are responsible for various mandates throughout the SSA and include the: Sahtu Secretariat Incorporated Sahtu Renewable Resources Board Sahtu Land Use Planning Board Town of Norman Wells Tulita Land Corporation Norman Wells Land Corporation
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Norman Wells Water Licence Renewal Section 1.0 Community Engagement Plan Introduction
Norman Wells Renewable Resource Council K’ahsho Got’ine Community Council K’ahsho Got’ine District Land Corporation, which includes the: Yamoga Land Corporation Ayoni Keh Land Corporation (Colville Lake) Fort Good Hope Métis Land Corporation Fort Good Hope Renewable Resources Council
Table 1-1: Sahtu Settlement Area Communities
Translation Community (community name) Government Type Population * Colville Lake K'áhbamñtúé; ptarmigan Settlement corporation 149 net place (Behdzi Ahda First Nation) Déline where the waters flow Charter community 472 Fort Good Hope Rádeyîlîkóé; where the Charter community 515 rapids are Norman Wells Tåegõhtî; where there is Town 727 oil Tulita where the two rivers Hamlet 478 meet Note *: NWT Bureau of Statistics, Population Newstats (Feb 2012), 2011 census data. Website accessed April 10, 2013.
Contact information for Sahtu agencies is provided in Table 1-2.
IOR will consult with stakeholders in Sahtu communities to incorporate their traditional knowledge and feedback into project design, and limit the impact of project or operations activity on traditional lifestyle. IOR will incorporate community feedback and traditional knowledge into the project description before filing the water licence renewal application with the SLWB.
Figure 1-2 shows a step-by-step guide to meeting the SLWB’s engagement guidelines.
1.4 Sahtu Dene and Métis Rights
Broadly speaking, traditional cultures have been formed and recognized as a result of the distinctive and ancestral lifestyle and practices of Aboriginal people. Traditional cultures relate to the historic and current use of ancestral lands for fishing, hunting, trapping and harvesting (adapted from the Constitution Act, 1982, Section 35).
As Aboriginal people of Canada, the Sahtu Dene and the Métis hold the right to consultation by the Crown on any potential impacts from development that might occur in their jurisdiction.
The Crown is responsible for consulting with Aboriginal people on the potential effect of development on Aboriginal ancestral lands, but many procedural aspects of consultation are delegated to project proponents by the Crown.
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Section 1.0 Norman Wells Water Licence Renewal Introduction Community Engagement Plan
Table 1-2: Contact Information for Sahtu Agencies
Agency Address Sahtu Secretariat Incorporated P.O. Box 155 Déline, NT X0E 0G0 Ph: (867) 589-4719 Fax: (867) 589-4908 Website: www.sahtu.ca Sahtu Renewable Resources P.O. Box 134 Board Tulita, NT X0E 0K0 Ph: (867) 588-4040 Fax: (867) 588-3324 Website: www.srrb.nt.ca Sahtu Land Use Planning P.O. Box 235 Board Fort Good Hope, NT X0E 0H0 Ph: (867) 598-2055 Fax: (867) 598-2545 Website: www.sahtulanduseplan.org Town of Norman Wells P.O. Box 5 Norman Wells, NT X0E 0V0 Ph: (867) 587-3700 Fax: (867) 587-3701 Email: [email protected] Website: www.normanwells.com Tulita Land Corporation P.O. Box 63 Tulita, NT X0E 0K0 Ph: (867) 588-3734 Fax: (867) 588-4025 Email: [email protected] Website: www.tulitalandcorp.ca Norman Wells Land P.O. Box 69 Corporation Norman Wells, NT X0E 0V0 Ph: (867) 587-2455 Fax: (867) 587-2545 Email: [email protected] Website: www.nwlc.ca Norman Wells Renewable Resources Council Déline Land/Financial P.O. Box 156 Corporation Déline, NT X0E 0G0 Ph: (867) 589-8100 Fax: (867) 589-8101 Déline First Nation Council P.O. Box 180 Déline, NT X0E 0G0 Ph: (867) 589-3151 Fax: (867) 589-4208 Website: www.delinefirstnation.com Déline Renewable Resource P.O. Box 163 Council Déline, NT X0E 0G0 Ph: (867) 589-8100 Fax: (867) 589-8101 Behdzi Ahda First Nation Band P.O. Box 53 Council Colville Lake, NT X0E 1L0 Ph: (867) 709-2200 Fax: (867) 709-2202 Behdzi Ahda First Nation Colville Lake, NT X0E 1L0 Renewable Resource Council P.O. Box 53 Ph: (867) 709-2200 Fax: (867) 709-2202
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Table 1-2: Contact Information for Sahtu Agencies (cont’d)
Agency Address Ayoni Keh Land Corporation P.O. Box 43 Colville Lake, NT X0E 1L0 Ph: (867) 709-2700 Fax: (867) 709-2202 Email: [email protected] K’ahsho Got’ine Community P.O. Box 80 Council Fort Good Hope, NT X0E 0H0 Ph: (867) 598-2231 Fax: (867) 598-2024 K’ahsho Got’ine District Land P.O. Box 18 Corporation – includes the Fort Good Hope, NT X0E 0H0 Yamoga Land Corporation, Ph: (867) 598-2519 Ayoni Keh Land Corporation Fax: (867) 598-2437 (Colville Lake), Fort Good Hope Métis Land Corporation Fort Good Hope Renewable P.O. Box 19 Resources Council Fort Good Hope, NT X0E 0H0 Ph: (867) 598-2193 Fax: (867) 598-2437
Ongoing development of the Engagement Record
Initiate dialogue Submit application Identify affected with Aboriginal Develop the with engagement communities organizations engagement plan plan and engagement and governments record to the SLWB
Refer to geo-pdf mapping tool The proponent is required to: The engagement plan must: ‘NWT Land Information Related • provide written notification • define the ongoing commitments that a to Aboriginal Groups’ prepared • hold face-to-face meetings, proponent has agreed to make to affected by AANDC to assist in making parties during the term of the water licence the determination of: a community public meeting and a proponent-run • describe the goals and methods of engagement • the affected communities workshop • outline the frequency of engagement that allows • who to contact for relevant and timely information sharing • establish a process that allows the affected community members to raise concerns or issues • ensure that the proponent has procedures in place to understand and respond to issues as they arise • provide the opportunity for relationships to build ***Stephen, I think that some of this text is covered proactively, not just when issues occur in the document, so I have edited accordingly. (Text in a figure is a summary.)
Adapted from the MVLWB Community Engagement Guidelines for Applicants and Holders of Water Licences and Land Use Permits
Figure 1-2: Step-By-Step Guide to Meeting the SLWB's Engagement Guidelines
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Section 1.0 Norman Wells Water Licence Renewal Introduction Community Engagement Plan
1.5 Engagement Activities
IOR has been engaging communities in the SSA for more than 70 years to learn about traditional lifestyle and incorporate this knowledge into project improvements. IOR has also provided information on Norman Wells’ operation activities and updates to stakeholders during community engagements. IOR’s engagement activities for Norman Wells are shown in:
Table 1-3, for 2009 Table 1-4, for 2010 Table 1-5, for 2011 Table 1-6, for 2012
Table 1-3: Norman Wells 2009 Engagement Activities Date IOR Attendees Activity January 25 J. Murray IOR town hall meeting January 30 I. Newton Open house for new establishment (The Red Door) S. Kimler S. Whiteman February 23 J. Murray Norman Wells town hall meeting to discuss the 2009 S. Whiteman drilling work program February 25 J. Murray Northwest Community College (NWCC) meeting on S. Whiteman the 2009 drilling work program B. Misener February 28 C. Frankemolle Chamber of Commerce meeting March 10 and 11 Cultural awareness workshop March 19 T. Babiuk EMO meeting April 1 N. Ochsner Review of NWT electricity regulations and rates April 8 J. Murray NWCC review firearms bylaw and review of IOR’s S. Whiteman lease area J. Brown April 28 J. Murray Sahtu Secretariat Inc. (SSI) annual Chapter 9 meeting S. Whiteman at Norman Wells Legion Hall T. Babiuk N. Ochsner C. Frankemolle May 4 J. Murray Town Meeting on recreation complex May 5 J. Murray IOR town hall meeting D. Willis May 8 D. Nichols Community consultation group meeting with RCMP June 19 J. Murray Tours and presentations of IOR’s Norman Wells facilities for diplomats June 30 J. Murray Tours and presentations of IOR’s Norman Wells facilities for the Fort Good Hope Band Council August 12 S. Whiteman Sahtu Regional Leadership meeting on Mackenzie Valley Highway September 24 S. Whiteman Attended Sahtu Regional Training Committee meeting October 14 and 15 S. Whiteman Attended Sahtu ARDA meeting November 26 S. Whiteman Attended Sahtu Regional Training Committee meeting
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Norman Wells Water Licence Renewal Section 1.0 Community Engagement Plan Introduction
Table 1-4: Norman Wells 2010 Engagement Activities Date IOR Attendees Activity January 28 T. Babiuk Tours and presentations of IOR’s Norman Wells facilities by the SLWB (G. Govier and A. Love) February 1 J. Murray Norman Wells town hall meeting on natural gas situation February 4 S. Whiteman Apprenticeship luncheon, E.C.E., Government of the D. Manuel Northwest Territories (GNWT) B. Compton February 5 J. Murray Norman Wells town hall meeting on natural gas situation February D. Nichols Meeting with town Fire Chief February D. Nichols Meeting with the RCMP Q1 T. Babiuk Tours and presentations of IOR’s Norman Wells facilities, environmental monitoring class Q1 R. Powder Tours and presentations of IOR’s Norman Wells facilities for the Mackenzie Mountain School students April 6 N. Oschner Sahtu MLA and ministers meeting May 5 J. Murray IOR town hall meeting, safety stand down P. Sokol May 31 J. Murray Chamber of Commerce open house with First Air June 1 J. Murray Chapter 9 Meeting at the Royal Canadian Legion with SSI T. Babiuk and Department of Indian Affairs and Northern Development S. Whiteman G. Lammi June J. Brown EMO Meeting D. Nichols T. Babiuk July 13 S. Whiteman Meeting with GNWT on potential funding request from Sahtu November 9 J. Murray Norman Wells town hall meeting on natural gas supply November 23 N. Oschner Report to Norman Wells Town Council J. Murray December 14 N. Oschner Norman Wells town meeting on firearms bylaw and the gas stove survey
Table 1-5: Norman Wells 2011 Engagement Activities Date IOR Attendees Activity January 14 C. Sykes Meeting with Norman Wells town manager regarding natural gas conversion January 20 C. Sykes Norman Wells public meeting, update on the natural gas N. Ochsner situation and advisement on replacement of natural gas stoves to electric stoves A. Campbell January 25 N. Ochsner Norman Wells town meeting, discussion on stove replacement February 1 C. Sykes Meeting with town council February 24 N. Andres Indian and Northern Affairs environmental inspection (T. Bradbury) February 28 N. Andres Public engagement session on pipeline maintenance C. Sykes J. Brown S. Whiteman
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Section 1.0 Norman Wells Water Licence Renewal Introduction Community Engagement Plan
Table 1-5: Norman Wells 2011 Engagement Activities (cont’d) Date IOR Attendees Activity February N. Andres Mackenzie Mountain School science fair judging March 3 N. Andres Meeting with Transport Canada (TC) on Norman Wells C. Sykes review and TC regulations N. Drummond D. Ford March 10 S. Whiteman Attended ARN Network meeting March 18 to 20 Hosted the 12th Annual Sahtu Regional Minor Hockey Tournament in Norman Wells March 22 C. Sykes Norman Wells town meeting on gas stove replacement N. Ochsner March 25 S. Whiteman Attended Spring Fling events March J. Maaten Oil spill workshop April 6 J. Maaten Attended Native Network meeting April 7 C. Sykes Blondin and Yakeleya family 1920’s issues and concerns, J. Maaten met with Norman and Gordon Yakeleya, Ethel Blondin- Andrew S. Whiteman April 8 C. Sykes Meeting with Norman Wells Mayor Dudley Johnson and N. Ochsner Sandy Lee (Conservative party candidate) regarding town gas situation May 10 C. Sykes Discussion with Norman Wells representatives on N. Ochsner alternative energy source for the town June 1 D. Willis IOR town hall meetings, road show June 6 C. Sykes Meeting with Bob McLeod, Minister, GNWT Michael McLeod, Minister, GNWT June 14 J. Brown Discussion with Norman Wells representatives on the quarry contract
June 21 Co-hosted the National Aboriginal Day event with the Norman Wells Historical Society July 5 C. Sykes Meeting with Norman Wells Council on cost sharing of N. Ochsner electric stoves July 6 C. Sykes Chapter 9 meeting in Tulita S. Whiteman T. Yachimec A. Yakeleya- Fournel D. Bailes N. Ochsner July 6 M. Trefry Meeting with SLWB in Fort Good Hope to discuss 2011 SPM Group- A&R Plan Heather Hynes July 7 C. Sykes Inspection by NEB August 23 C. Sykes Meeting with NWCC Board on pioneer family discussions S. Whiteman L. Duncan September 7 N. Andres Inspection by INAC (T. Bradbury) September 30 C. Sykes Meeting with representatives of Norman Wells and NWCC S. Whiteman concerning the graveyard
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Norman Wells Water Licence Renewal Section 1.0 Community Engagement Plan Introduction
Table 1-5: Norman Wells 2011 Engagement Activities (cont’d) Date IOR Attendees Activity October 4 S. Whiteman National Addiction Awareness Week planning meeting November 7 25 Regional Hosted the Indigenous Women In Leadership venue participants N. Ochsner November 9 N. Andres Pipeline public engagement session J. Brown November 13 J. Brown National Addictions Awareness Week Opening November S. Whiteman National Addictions Awareness Week Committee meetings December 1 J. Brown Ice road usage in the Sahtu December 13 N. Ochsner Presentation to Norman Wells Alternate Energy Committee December 15 S. Whiteman Presentation to the NWT Disability Council Monthly C. Sykes EMO meetings with the Town of Norman Wells Town T. Yachemic
Table 1-6: Norman Wells 2012 Engagement Activities Date IOR Attendees Activity February 21 N. Andres SLWB’s public training session on land and water licences M. Trefy L. Trefry K. Giesbrecht February 23 J. Lepine Junior Achievement Program at Mackenzie Mountain H. Pierrot School L. Duncan N. Andres February 27 to J. Brown NEB Inspection-John Korec and Don Logan March 2 R. Powder N. Ochsner R. Beck N. Andres April 4 N. Andres Meeting in Fort Good Hope with the SLWB to discuss C. Sykes upcoming water licence renewal N. Ochsner A. Campbell S. Whiteman D. Ford April 4 C. Sykes Annual community visit into Fort Good Hope S. Whiteman N. Andres N. Ochsner A. Campbell D. Ford April 4 J. Lepine Junior Achievement Program at Fort Good Hope School H. Pierrot L. Duncan
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Section 1.0 Norman Wells Water Licence Renewal Introduction Community Engagement Plan
Table 1-6: Norman Wells 2012 Engagement Activities (cont’d) Date IOR Attendees Activity April 25 Skills development workshop-Norman Wells, IOR Leadership Team, NWAC members, contractors, government agencies June 8 C. Sykes Tours and presentations of IOR’s Norman Wells facilities June 13 C. Sykes Chapter 9 meeting in Norman Wells S. Whiteman N. Andres N. Ochsner L. Duncan June 21 Aboriginal Day activities attended by JIC delegation/management/employees, contractors, subcontractors July 24 C. Sykes Fort Good Hope community delegation tours of IOR’s Norman Wells facilities September 25 and S. Whiteman Exploration Readiness Conference-Norman Wells 26 September 25 I. Newton Tulita career fair D. Manual S. Whiteman L. Kozma September 26 J. Lepine Norman Wells career fair L. Duncan R. Beck December 12 C. Sykes Norman Wells town meeting S. Whiteman N. Ochsner
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Norman Wells Water Licence Renewal Section 2.0 Community Engagement Plan Community Engagement Strategy
2.1 Scope
The community engagement strategy encompasses all public engagement with Aboriginal and other northern stakeholders residing in the SSA. The strategy reflects IOR’s commitment to offer interested parties the opportunity to provide feedback and to influence program planning. Local stakeholders are encouraged to provide feedback on program design, environmental and socio- economic issues, land access and traditional knowledge studies.
2.2 Strategy
IOR’s strategy is to: actively engage interested community members and solicit feedback on water use for Norman Wells operations consult with Sahtu community members and agencies and meet regulatory guidelines related to public engagement and involvement as prescribed in the Community Engagement Guidelines for Applicants and Holders of Water Licences and Land Use Permits (the new guidelines)
2.3 Engagement Activities
To implement the Community Engagement Plan, IOR will: maintain regular ongoing contact with the communities through IOR’s office to promptly address any questions and concerns from local stakeholders hold meetings in Sahtu communities to update community members on past operations activity and engage on upcoming activity associated with Norman Wells operations maintain logs on all discussions and meetings with Sahtu stakeholders to compile an engagement report for regulatory filing ensure that all commitments made to the Sahtu have been followed up on (i.e., reports are sent to communities) collect data from community members to understand the traditional knowledge of the area host an open house every two years, if requested by the community use a variety of engagement and communication methods, if requested, such as: issue-specific workshops meetings with Sahtu communities career fairs and making classroom visits to engage youth tours of the Norman Wells facility distribute annual updates to Sahtu communities
provide translators at public meetings
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Section 2.0 Norman Wells Water Licence Renewal Community Engagement Strategy Community Engagement Plan
2.4 Engagement Schedule If requested, IOR will engage with communities to ensure that community stakeholders are informed and have the opportunity to provide feedback. Community engagement will continue for the life of the Norman Wells operation to ensure that community concerns are recognized and, if practicable, addressed. IOR’s near-term engagement activities for 2013 and 2014 are shown in Table 2-1 and Figure 2-1. In the long term IOR will: provide an annual community update host a Neighbour Night open house every two years, if requested by the community IOR will make its best effort to attend career fairs planned by the communities hold annual Chapter 9 meetings
Table 2-1: Near-Term Engagement Activities (2013 and 2014)
Activity Lead Time Milestone Conduct face-to-face community meetings 30 days May 1 to 6, 2013 Send consultation records back to 0 days July 10, 2013 communities Submit the consultation plan and 0 days August 31, 2013 engagement record to the SLWB On river workshop 0 days July 17 and 18, 2013 Emergency response workshop 0 days August 27, 2013 SLWB review of water licence renewal 13 months August 2014 (anticipated) application and public hearings
2013 2014 Activity Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Jan Feb Mar AprMay Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar AprMay Jun Jul Aug Sep Oct Nov Dec
Conduct face-to-face community meetings
Send consultation records back to communities Submit water licence renewal application to the SLWB
On river workshop
Emergency response workshop SLWB review of water licence renewal application and public hearings
Milestone Preparation time Activity
Figure 2-1: Near-Term Engagement Schedule (2013 and 2014)
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Norman Wells Water Licence Renewal Section 2.0 Community Engagement Plan Community Engagement Strategy
2.5 Addressing Community Concerns
Imperial’s Operating Integrity Management System (OIMS) Section 2.1 (Community Awareness) is an internal process designed to collect and manage community concerns relating to Imperial’s business.
During the term of the water licence, an IOR community relations advisor will be responsible to collect and address concerns raised by members of the community. As part of the OIMS process, the community relations advisor is expected to steward all concerns to closure and report results annually to the area manager.
IOR will provide the community relations advisor contact information to the community. If needed, IOR will update the community relations advisor contact information in its annual community newsletter.
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Section 2.0 Norman Wells Water Licence Renewal Community Engagement Strategy Community Engagement Plan
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Appendix 1
Aboriginal Relations Guiding Principles and Guidelines
Aboriginal Relations Guiding Principles and Guidelines
Many of Imperial’s operations and development opportunities are located within Aboriginal communities or on their traditional lands. Imperial Oil supports communities in areas where it explores, develops and operates, and strives to establish lasting relationships built on mutual trust and respect.
Principles
Imperial conducts its business in a manner Imperial supports recruitment and that respects the land, environment, rights development programs that enable and cultures of Aboriginal communities, Aboriginal people to meet the company’s in accordance with the laws of Canada employment requirements and and corporate policies and guidelines that business needs. underlie the company’s commitment to ethics, equity, environment and safety. Imperial fosters the development of Aboriginal businesses in ways that Imperial engages Aboriginal communities provide benefits to the company and and their representatives in open and to Aboriginal communities. forthright consultation. We seek to understand Aboriginal perspectives on Imperial creates lasting relationships issues of mutual interest and to deal with Aboriginal communities by supporting constructively with differing views. initiatives that address community needs and are consistent with the Imperial Oil Foundation’s philanthropic objectives.
WP01130 12 03 Aboriginal Relations Guidelines
Consultation Business Development
Imperial maintains an ongoing dialogue Imperial recognizes that Aboriginal with elected Aboriginal leaders and their communities may be interested in maximizing designated representatives by: the economic benefits of development on their lands. The company fosters the development • Respecting the legal rights of of Aboriginal businesses in ways that benefit Aboriginal people and adhering the company and the community by: to government requirements. • Using Aboriginal suppliers of goods and • Ensuring timely discussions when services that are competitive and meet activities have the potential to Imperial’s safety, technical and quality impact the community. standards and timing needs.
• Supporting the identification of specific • Providing information and training infringements on traditional uses and on Imperial’s procurement processes, rights in order to mitigate impacts. safety standards and expectations of • Treating all parties fairly. business conduct.
• Respecting traditional practices, • Developing local Aboriginal content decision-making processes, cultural plans, which address employment of activities and language. Aboriginal people and the amount of work subcontracted to Aboriginal • Coordinating with Crown consultation. businesses, as a factor in evaluating and awarding contracts. Workforce Development Community Relations In accordance with Imperial’s equal employment opportunity policy, the Imperial builds lasting relationships with company’s goal is to achieve a workforce Aboriginal communities in areas where it that is representative of the available explores, develops and operates by: qualified Aboriginal peoples in the labour market. To this end, Imperial: • Working collaboratively in the design and implementation of community • Develops and supports educational relations programs. programs and recruiting practices that facilitate employment of qualified • Supporting projects that meet community Aboriginal people. needs and are consistent with the Imperial Oil Foundation’s objectives in the areas of • Establishes internal training and education, the environment, civic and development programs that enhance community initiatives. retention of Aboriginal employees throughout the company.
• Addresses workplace barriers that may exist and that hinder Aboriginal employees from doing their jobs effectively.