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Regular Council Meeting Tuesday April 11, 2017

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Regular Council Meeting Tuesday April 11, 2017 The Corporation of the Township of Norwich Regular Council Meeting Tuesday April 11, 2017 9:00 a.m. Council Chambers, Norwich AGENDA Page 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST 4. MINUTES OF PREVIOUS MEETING 4-9 4.1 March 28, 2017 5. PUBLIC MEETINGS 5.1. The Municipal Act None 5.2. The Drainage Act None 5.3. The Planning Act None 6. DEPUTATIONS None 7. PETITIONS None 8. CORRESPONDENCE 10-11 8.1 Ministry of Citizenship and Immigration Re: Order of Ontario’s 30 th Anniversary 8.2 Ministry of Canadian Heritage Re: Township of Norwich 150 th Canada Day 12 Anniversary Celebrations, Funding 8.3 Ministry of Education Re: School Accommodation Needs, Rural and Remote 13-18 Communities 19-21 8.4 ERTH Corporation Re: ERTH’s 12 th Annual Charity Golf Tournament 22-24 8.5 Oxford County Trails Council Re: Meeting Minutes 25-27 8.6 Township of Perth South Re: Conservation Authorities Act Review 9. COMMITTEE MINUTES 28-29 9.1 Business Improvement Association (BIA) Re: Meeting Notes – March 7 th , 2017 Page 1 of 122 Page 9. COMMITTEE MINUTES 9.2 Boundary Adjustment Committee – Norwich/Woodstock Re: Meeting Minutes – 30 March 24, 2017 10. REPORTS 10.1. Planning and Development Services None 10.2. Fire and Protective Services 31-35 10.2.1Month End Statistical Reports, March 2017 Report FP 2017-09 10.3. Drainage Services 36-37 10.3.1March 2017 Drainage Report Report DR 2017-13 10.3.2Request for New Assessment Schedule for Lossing Drain Branch B Report DR 38-40 2017-14 10.4. Building Services 41-47 10.4.1March 2017 Building Report Report BB 2017-04 48-58 10.4.22016 Annual Report Report BB 2017-05 10.5. Public Works Services 59 10.5.1Progress Report for March 2017 Report PW 2017-04 60-61 10.5.2Asphalt Tender Results Report PW 2017-05 10.6. Community Development Services 10.6.1Request for Waiver for Rental Fees (deferred from February 7, 2017) Re: Report CDS 62-63 2017-05 64-66 10.6.2Monthly Departmental Activities Report CDS 2017-11 10.7. Medical Centre Services 67-69 10.7.1Medical Centre March 2017 Activity Report Report MED 2017-05 10.8. Financial Services 70-82 10.8.1Year-End Summary of Reserves and Reserve Funds Report FS 2017-06 83-85 10.8.2New Tax Payer Impacts Re: Change in Farm Tax Ratio Report FS 2017-07 86-90 10.8.3Council Financial Summary as at March 31, 2017 Report FS 2017-08 10.9. Administration Services 91-113 10.9.1Draft Community Improvement Plan Report CAO 2017-08 114 10.9.2Canada’s Sesquicentennial Celebration – Decorating Contest Memorandum 10.9.3Cornell Hall Property Sale – Donation 115 10.9.4Request for Use of Municipal Parking Lot Re: Car Wash Fundraiser Page 2 of 122 Page 11. OTHER BUSINESS None 12. NOTICE OF MOTIONS None 13. CLOSED SESSION None 14. BY-LAWS 116-117 I No. 10-2017 To Provide for Drainage Works – Briggs Drain 2016 118-119 II No. 11-2017 To Provide for Drainage Works – Rosehart Drain 2016 III No. 24-2017 To Authorize Execution of an Agreement – Dufferin Construction 120 Company 121-122 IV No. 25-2017 To Confirm All Actions and Proceedings of Council 15. ADJOURNMENT Page 3 of 122 THE CORPORATION OF THE TOWNSHIP OF NORWICH REGULAR COUNCIL MEETING MINUTES TUESDAY MARCH 28, 2017 IN ATTENDANCE: COUNCIL: Mayor Martin Councillor DePlancke Councillor Palmer Councillor Buchanan STAFF: Kyle Kruger, CAO/Clerk Kimberley Armstrong, Deputy Clerk 1. CALL TO ORDER The regular session of the 2014-2018 Council of the Township of Norwich was held in the Council Chambers, Norwich, Ontario commencing at 7:08 p.m. with Mayor Martin in the Chair. 2. APPROVAL OF AGENDA Resolution #1 Moved by Lynne DePlancke, seconded by Jim Palmer; That the Agenda be accepted as presented. Carried 3. DISCLOSURE OF PECUNIARY INTEREST No disclosures were reported. 4. MINUTES OF PREVIOUS MEETING 4.1 March 9, 2017 – Operating Budget 4.2 March 14, 2017 Resolution #2 Moved by Jim Palmer, seconded by Lynne DePlancke; That the following Minutes of the Township of Norwich Council be adopted as printed and circulated: March 28, 2017 Page 4 of 122 Council Minutes – March 28, 2017 Page 2 of 6 March 9, 2017 - Budget March 14, 2017 Carried 5. PUBLIC MEETINGS 5.1 The Municipal Act 5.1.1 Close and Convey Parts of a Road Allowance Re: Temperence Street, Springford Report CAO 2017-06 Mr. Kruger advised that this request is for an unopened road allowance on the southerly side of Springford. The owner has agreed to the costs, public notice provided to abutting property owners and in newspaper. Mr. Kruger stated that no inquiries or concerns have been received to date. This is the public opportunity to comment. There was no-one in attendance that wished to speak in support of or against the proposal. Resolution #3 Moved by Lynne DePlancke, seconded by Jim Palmer; That Report CAO 2017-06, be received as information, And That the unopened road allowance identified as Part of Temperance Street on Registered Plan 32, Village of Springford and designated as Part 2 on Plan 41R-9446 be declared surplus to the needs of the Township. And That draft By-law No. 20-2017, being a By-law to stop up, close and convey part of the unopened road allowance known as Temperance Street on Registered Plan No. 32, Village of Springford, be approved. Carried 5.2 The Drainage Act None 5.3 The Planning Act None 6. DEPUTATIONS 6.1 Laura Barker, BIA Re: 2017 BIA Budget March 28, 2017 Page 5 of 122 Council Minutes – March 28, 2017 Page 3 of 6 Ms. Barker provided an overview of the Board’s activities, including: working with the Legion, Optimists and Jr. C’s to increase Nostalgia Day activities and attempting to attract tourism that travels through to Norfolk. Resolution #4 Moved by Jim Palmer, seconded by Wayne Buchanan; That the Deputation by Laura Barker, Re: Norwich B.I.A. 2017 Budget be received as information; and further that the budget be accepted as presented. Carried 7. PETITIONS None 8. CORRESPONDENCE 8.1 Grand River Conservation Authority Re: GRCA Current – March 2017 8.2 Upper Thames River Conservation Authority Re: 2017 Budget 8.3 Sylvia Jones, MPP, Dufferin-Caledon Re: Progressive Conservative Critic for Infrastructure 8.4 Ministry of Agriculture, Food and Rural Affairs Re: 2017 Premiers Award for Agri-Food Innovation Excellence (http://www.omafra.gov.on.ca/english/premier_award/index.html ) 8.5 Ontario Chamber of Commerce Re: Ontario Economic Report (report available in the Clerk’s office or at http://www.occ.ca/oer/ ) 8.6 Northeastern Manitoulin & the Islands Re: Hydro Delivery Fees and Explanation of Revenue Sources/Cost Saving Measures Resolution #5 Moved by Wayne Buchanan, seconded by Jim Palmer; That the Correspondence as listed in Agenda Items 8.1 to 8.6 be received as information. Carried 9. COMMITTEE MINUTES 9.1 Municipal Heritage Committee March 28, 2017 Page 6 of 122 Council Minutes – March 28, 2017 Page 4 of 6 Re: Meeting Minutes – December 7, 2016 Re: Meeting Minutes – March 6, 2017 Resolution #6 Moved by Jim Palmer, seconded by Wayne Buchanan; That the following Committee Minutes, be received as information: Municipal Heritage Committee: Re: Meeting Minutes – December 7, 2016 Re: Meeting Minutes – March 6, 2017 Carried There was discussion regarding the difference between the designation process and recognition of significance. Mr. Kruger advised that the committee should present the reasons for recognition to Council for their approval. 10 REPORTS 10.1 Planning and Development Services None 10.2.1 Fire and Protective Services No report 10.3 Drainage Services No report 10.4 Building Services No report 10.5 Public Works Services No report 10.6 Community Development Services No report 10.7 Medical Centre Services No report 10.8 Financial Services No report 10.9 Administrative Services 10.9.1 Gunns Hill Windfarm – Road Use Agreement Update Memorandum March 28, 2017 Page 7 of 122 Council Minutes – March 28, 2017 Page 5 of 6 Resolution #7 Moved by Wayne Buchanan, seconded by Lynne DePlancke; That Memorandum: Gunn’s Hill Windfarm – Road Use Agreement Update Council Meeting Update be received as information. Carried 10.9.2 Medical Centre - Physician Agreements Report CAO 2017-07 Mr. Kruger advised that two of the physicians had agreed to the terms contained in their agreements. Dr. Wendling requested another change Friday evening, so the Agenda was updated Monday to reflect that change. He further advised that shortly before the meeting, Dr. Jeffries lawyer advised she wishes several revisions, so this agreement should be back before Council at their next meeting. Resolution #8 Moved by Lynne DePlancke, seconded by Wayne Buchanan; That Report CAO 2017-07, Medical Centre - Physician Agreements, be received as information; And That draft By-law No. 22-2017, to authorize execution of an agreement with Dr. Lisa Wendling be approved. Carried 11. OTHER BUSINESS None 12. NOTICE OF MOTIONS None 13. CLOSED SESSION None 14. BY-LAWS I No. 20-2017 To Stop Up, Close and Convey Part of an Unopened Road Allowance – Temperence Street, Springford II No. 21-2017 To Authorize Execution of an Agreement with Dr. Jennifer Jeffries III No. 22-2017 To Authorize Execution of an Agreement with Dr. Lisa Wendling IV No. 23-2017 To Confirm All Actions and Proceedings of Council March 28, 2017 Page 8 of 122 Council Minutes – March 28, 2017 Page 6 of 6 15.1 FIRST AND SECOND READING OF BY-LAWS I, III AND IV Resolution #9 Moved by Wayne Buchanan, seconded by Lynne DePlancke; That By-laws I, III and IV as listed, be introduced and taken as read a first and second time.
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