Regular Meeting of the Technical Review Board
Merced County Regional Waste Management Authority Transit Joint Powers Authority for Merced County Merced County Association of Governments
LOCATION City of Livingston Council Chambers 1416 C Street Livingston, CA 95334 (209) 723-3153
DATE Wednesday, May 9, 2018
TIME 12:00 P.M.
Technical Review Board Members
Doug Dunford, Chair City Manager of Gustine Lori Waterman Interim City Manager of Atwater Jim Brown CEO of County of Merced Steve Carrigan City Manager of Merced Darrell Fonseca City Manager of Dos Palos Jose Antonio Ramirez City Manager of Livingston Alex Terrazas City Manager of Los Banos
001 Welcome to the Technical Review Board Meeting!
AGENDA
At least 72 hours prior to each regular Technical Review Board meeting, a complete agenda packet is available for review on the MCAG website at www.mcagov.org or at the MCAG office, 369 W. 18th Street, Merced, CA 95340. All public records relating to an open session item and copies of staff reports or other written documentation relating to items of business referred to on the agenda are on file at MCAG. Persons with questions concerning agenda items may call MCAG to make an inquiry regarding the nature of items described on the agenda.
INTERPRETING SERVICES
Interpreting Services are not provided at MCAG’s public meeting unless requested at least three (3) business days in advance. Please contact Eva Garibay at (209) 723-3153 x 108 during regular business hours to request interpreting services.
Servicios de interpreté no son ofrecidos en las juntas públicas de MCAG al menos de que se soliciten tres (3) días de negoción en anticipación. Para solicitas estos servicios por favor contacte a Eva Garibay al (209) 723-3153 x 108 durante horas de oficina.
INDIVIDUALS WITH DISABILITIES
Representatives or individuals with disabilities should contact MCAG at (209)723-3153 at least three (3) days in advance of the meeting to request auxiliary aids or other accommodations necessary to participate in the public meeting.
PUBLIC COMMENT
Members of the public wishing to address agenda items or comment on any item not on the agenda may do so during agenda item 2 – Public Comment. Persons may also address any item on the agenda during consideration of that item. Comments are limited to three (3) minutes per person. Please state your name and city or community of residence for the record. For items not on the agenda, no action will be taken. If it requires action, the item will be referred to staff and/or placed on the next agenda.
ADDITIONAL INFORMATION
Merced County Association of Governments (209)723-3153 www.mcagov.org Transit Joint Powers Authority for Merced County (209)723-3100 www.mercedthebus.com Merced County Regional Waste Authority (209)723-4481 www.mcrwma.org Merced Data Special Services (209)723-3153 www.mcaggis.com
002 ITEM ACTION STAFF Pg. #
1. Introductions
2. Public Comment
+ 3. Minutes of the April 11, 2018 Technical Review Board Action Pg. 8 meeting
+ 4. Minutes of the April 19, 2018, meeting of the Merced Info Pg. 14 County Association of Governments Governing Board, Transit Joint Powers Authority Board and the Regional Waste Management Authority Board.
MERCED COUNTY ASSOCIATION OF GOVERNMENTS
5. Information/Discussion Only Info
+ a. MCAG Newsletter - May 2018 (will be distributed at Pg. 22 the meeting) + b. Calendar of Meetings, Conferences and Events Pg. 26 + c. Regional Transportation Plan Open House Flyers Pg. 29
6. Transportation Planning Update Info Matt Fell
7. Measure V Implementation Update Info Stacie Dabbs Pg. 32
For information only.
+ 8. Amendment to the 2016 ½ Cent Transportation Sales Action Stacie Dabbs Pg. 36 Tax Measure Expenditure Plan
Recommend the MCAG Governing Board approve the proposed Measure V Expenditure Plan as amended.
+ 9. 2017 FTIP Amendment 13 to Program 2018 State Action Ty Phimmasone Pg. 57 Highway Operation and Protection Program (SHOPP), 2016 SHOPP Changes, and Highway Bridge Program (HBP) Updates
Recommend the MCAG Governing Board adopt the 2017 FTIP Formal Amendment No. 13.
+ Attachment 003 ITEM ACTION STAFF Pg. #
+ 10. YARTS/MCAG Annual Agreement for Services Fiscal Action Artis Smith Pg. 65 Year 2018 - 2019
Recommend the MCAG Governing Board approve signing an Agreement for Services between the Yosemite Area Regional Transportation System and the Merced County Association of Governments for a period of one year from July 1, 2018 through June 30, 2019.
11. Service Authority for Freeway Emergencies Update Info Blake Dunford Pg. 71
For information only.
+ 12. Proposed Budget Fiscal Year 2018-19 Draft Overall Work Action Nav Bagri Pg. 73 Program and Budget
Recommend the MCAG Governing Board: a. Approve the FY 18/19 Overall Work Program and Budget for the MPO; and b. Approve the FY 18/19 Overall Work Program and Budget for Other Programs.
+ 13. MCAG Financial Report for July 2017 – March 2018 Info Nav Bagri Pg. 91 (Unaudited)
For information only.
TRANSIT JOINT POWERS AUTHORITY FOR MERCED COUNTY
14. Oral Report - Transit Joint Powers Authority for Merced Info Artis Smith County Monthly Update
+ 15. Authorization to Increase the Operations and Action Artis Smith Pg. 101 Maintenance Facility Contract Change Order Amount
Recommend the Transit Joint Powers Authority for Merced County Board authorize the Executive Director to execute change orders up to a total of 20% of the original contract.
16. Purchase of Radio Equipment and Installation Action Artis Smith Pg. 106
Recommend the Transit Joint Powers Authority for Merced County Board approve entering into contract with GPSlock for equipment and installation not to exceed $40,000.
+ Attachment 004 ITEM ACTION STAFF Pg. #
+ 17. Proposed Budget Fiscal Year 2018/19 Operating and Action Nav Bagri Pg. 108 Capital Budget
Recommend the Transit Joint Powers Authority for Merced County Board approve the FY 2018/19 Operating and Capital Budget.
+ 18. Transit Joint Powers Authority for Merced County Info Nav Bagri Pg. 114 Financial Report for July 2017 – March 2018 (Unaudited)
For information only.
MERCED COUNTY REGIONAL WASTE MANAGEMENT AUTHORITY
+ 19. Merced County Regional Waste Management Authority Info Brooks Stayer Pg. 118 Monthly Update
20. Quarterly Diversion Programs Update Info Jennifer Halpin Pg. 121
For information only.
+ 21. Merced County Regional Waste Management Authority Info Nadia Gonzalez Pg. 123 Financial Reports
For information only.
22. Merced County Regional Waste Management Authority Action Nadia Gonzalez Pg. 127 Budget Amendments
Recommend the Merced County Regional Waste Management Authority Board: a. Increase facility fee disposal revenue to $15.5 million; and b. Increase solid waste fees to $630,000.
+ 23. Proposed Fiscal Year 2018/19 Operating Budget, Action Nadia Gonzalez Pg. 129 2018/19 Capital Project Overview, and 2018/19 Fleet Budget
Recommend the Merced County Regional Waste Management Authority Board: a. Approve the FY 2018/19 Operating Budget; b. Approve the increases and reductions to existing projects, and the allocation of additional funds to new projects as presented in the Capital Project Overview; and c. Approve the FY 2018/19 Fleet Budget.
+ Attachment 005 ITEM ACTION STAFF Pg. #
OTHER REPORTS
24. Caltrans Report Info Steven Martinez
25. Oral Report - League of California Cities Update Info Stephen Qualls
26. Oral Report - Jurisdictions Info
Next Meeting: The next Technical Review Board meeting will be held on June 13, 2018, at 12:00 p.m. at the City of Dos Palos.
+ Attachment 006 ITEM 3
007 ITEM 3
Technical Review Board MINUTES
DATE Wednesday, April 11, 2018
The regular meeting of the Technical Review Board, held at the County of Merced, Third Floor, Room 310, 2222 M Street, Merced, CA was called to order at 12:12 P.M.
MEMBERS PRESENT Scott DeMoss, Assistant County Executive Officer of Merced County for Jim Brown Doug Dunford, City Manager of Gustine, Chair Steve Carrigan, City Manager of Merced Darrell Fonseca, City Manager of Dos Palos Lori Waterman, Interim City Manager of Atwater
MEMBERS ABSENT Alex Terrazas, City Manager of Los Banos Jose Antonio Ramirez, City Manager of Livingston
OTHERS PRESENT Stephen Qualls, League of California Cities
STAFF PRESENT Patrick Pittenger, Executive Director Nav Bagri, Finance Director Stacie Dabbs, Deputy Executive Director Matt Fell, Senior Planner Eva Garibay, Public Program Specialist II Jennifer Halpin, Diversion Program Manager Dariana Lua, Assistant Transit Manager Kristina Meraz, Human Resources and Risk Manager Natalia Austin, GIS Analyst Artis Smith, Transit Director Brooks Stayer, Regional Waste Authority Director Marty Yerrick, Operations Manager Nadia Gonzalez, Financial Services Manager
008 1. Introductions
So noted.
2. Public Comment
No public comments were received.
3. Minutes of the March 21, 2018 Technical Review Board meeting
Steve Carrigan moved to approve the minutes of the February 14, 2018, Technical Review Board meeting. Seconded by Scott DeMoss MOTION CARRIED UNANIMOUSLY.
4. Minutes of the March 22, 2018, meeting of the Merced County Association of Governments Governing Board, Transit Joint Powers Authority Board and the Regional Waste Management Authority Board.
So noted.
MERCED COUNTY ASSOCIATION OF GOVERNMENTS
5. Information/Discussion Only
a. MCAG Newsletter - April 2018 b. Calendar of Meetings, Conferences and Events c. Bike to Work Month - Dibs
So noted.
6. Transportation Planning Update
So noted.
7. Measure V Implementation Update
So noted.
8. Measure V Master Recipient Funding Agreement
So noted.
009
9. Measure V Citizens Oversight Committee Reappointments
Darrell Fonseca moved to approve reappointment of the following Measure V Citizens Oversight Committee members for an additional two year term: a. Dennis Brazil - Agriculture Industry b. John Cates - Ethnic Community Group c. Jean Okuye - Environmental Advocacy Group d. Jose Alfredo Moran - City of Atwater Representative e. Jerry Antonetti - City of Dos Palos Representative f. Paul Parreira - City of Los Banos Representative g. Karla Seijas - City of Merced Representative Seconded by Steve Carrigan MOTION CARRIED UNANIMOUSLY.
10. Unmet Transit Needs Finding of Fact FY 18-19
Scott DeMoss moved to recommend MCAG Board: a. Adopt Resolution No. 2018/04-19-01 with a finding of fact that there are no unmet transit needs that are reasonable to meet; and b. Approve the Unmet Transit Needs FY 2018-2019 Analysis and Recommendations Report. Seconded by Lori Waterman MOTION CARRIED UNANIMOUSLY.
11. Local Transportation Fund Apportionment for Fiscal Year 2018-2019
Darrell Fonseca moved to recommend the MCAG Governing Board adopt Resolution 2018/04-19- 02 approving the Local Transportation Fund apportionment schedule for Fiscal Year 2018/19 and authorize staff to forward the claim forms to the local jurisdictions. Seconded by Steve Carrigan. MOTION CARRIED UNANIMOUSLY.
12. Regional Rail Planning Update
So noted.
13. Regional Transportation Impact Fee (RTIF) and SB 1 Local Partnership Program (LPP) Options
Patrick Pittenger gave an update on the Regional Transportation Impact Fee (RTIF) and SB 1 Local Partnership Program (LPP) Options.
14. 2018-19 Draft Overall Work Program and Budget
Nav Bagri gave an overview of the revised Overall Work Program & Budget.
TRANSIT JOINT POWERS AUTHORITY FOR MERCED COUNTY
15. Oral Report - Transit Joint Powers Authority for Merced County Monthly Update
Artis Smith gave the Transit Joint Powers Authority for Merced County monthly update.
010
16. Authorization to Award Contract for Architectural Services for Transit Building Remodel
Lori Waterman recommended the Transit Joint Powers Authority for Merced County authorize the Executive Director to enter into contract with Comstock Johnson Architects, Inc., for consultant services for building remodel in the amount not to exceed $69,726. Seconded by Steve Carrigan. MOTION CARRIED UNANIMOUSLY.
17. Transit Joint Powers Authority for Merced County FY 2018/19 Draft Budget
Nav Bagri gave an overview of the Transit Joint Powers Authority for Merced County draft budget.
MERCED COUNTY REGIONAL WASTE MANAGEMENT AUTHORITY
18. Merced County Regional Waste Management Authority Monthly Update
Brooks Stayer gave the Merced County Regional Waste Management Authority monthly update.
19. Ascent Environmental Contract Authorization
Darrell Fonseca recommended the Merced County Regional Waste Management Authority authorize the Executive Director to enter into a contract with Ascent Environmental Inc. to prepare environmental documents for the UCM/LFGTE Project. Seconded by Scott DeMoss. MOTION CARRIED UNANIMOUSLY.
20. Capital Project Budget Amendments: Projects 80030 & 80031
Scott DeMoss recommended the Merced County Regional Waste Management Authority rescind Capital Project 80030 Hwy 59 CAP Tanks and reapportion $75,000 of allocated funds to Project 80031, Hwy 59 Berm & Irrigation Improvements. Seconded by Lori Waterman MOTION CARRIED UNANIMOUSLY.
21. Merced County Regional Waste Management Authority FY 2018/19 Draft Budget
Nav Bagri gave an overview on the Merced County Regional Waste Management Authority draft budget.
OTHER REPORTS
29. Caltrans Report
No report given.
011
30. Oral Report - League of California Cities Update
Stephen Qualls gave the League of California Cities update.
31. Oral Report - Jurisdictions
So noted.
THERE BEING NO FURTHER BUSINESS, THE MEETING WAS ADJOURNED AT 1:41 p.m.
012 ITEM 4
013
ITEM 4
MCAG Governing Board Transit Joint Powers Authority Board Regional Waste Management Authority Board MINUTES
DATE Thursday, April 19, 2018
The regular meeting of the Merced County Association of Governments Governing Board held on Thursday, April 19, 2018, at the County of Merced, Board of Supervisors Chambers, 2222 M Street, Merced, CA was called to order by Vice Chair McCabe at 3:00 p.m.
DIRECTORS PRESENT MCAG STAFF PRESENT Director Rodrigo Espinoza, Chair (arrived at 3:06) Natalia Austin, GIS Analyst Director April Hogue Nav Bagri, Finance Director Director Lee Lor Stacie Dabbs, Deputy Executive Director Director Alex McCabe, Vice Chair Matt Fell, Senior Planner Director Daron McDaniel Nadia Gonzalez, Financial Services Manager Director Mike Murphy Emily Haden, Legal Counsel Director Joe Oliveira Jennifer Halpin, Diversion Programs Manager Director Lloyd Pareira Dariana Lua, Assistant Transit Manager Director Jim Price Kristina Meraz, H.R. and Risk Manager Patrick Pittenger, Executive Director DIRECTORS ABSENT Artis Smith, Transit Director Director Jerry O’Banion Brooks Stayer, Regional Waste Authority Director Director Mike Villalta Marty Yerrick, Landfill Operations Manager Malee Unruh, Grant Analyst I GUESTS AND MEMBERS OF THE PUBLIC Joy Young, Administrative Assistant
Alan Arnold, Citizens Advisory Committee Representative Patti Dossetti, League of Women Voters Lynn Downum-Hanzal, Resources for Independent Living Darrell Fonseca, City Manager of Dos Palos Jack Jackson, Citizens Advisory Committee Representative Steven Martinez, Transportation Planner, Caltrans, Dist. 10
014
1. Pledge of Allegiance
2. Invocation
Director Pareira led the invocation.
3. Roll Call
4. Approval of Agenda
Director Pareira moved to approve the April 19, 2018, MCAG Governing Board agenda. Seconded by Director McDaniel. Ayes – Directors Hogue, Lor, McCabe, McDaniel, Murphy, Oliveira, Pareira, Price Noes - None MOTION CARRIED UNANIMOUSLY.
5. Public Comment
No public comments were received.
6. Minutes
a. Merced County Association of Governments Governing Board meeting for March 22, 2018 b. Transit Joint Powers Authority for Merced County Board meeting for March 22, 2018 c. Regional Waste Management Authority Board meeting for March 22, 2018 Director Price moved to approve the minutes of the Merced County Association of Governments Governing Board, the Transit Joint Powers Authority and the Regional Waste Management Authority meeting. Seconded by Director Oliveira. Ayes – Directors Hogue, Lor, McCabe, McDaniel, Murphy, Oliveira, Pareira, Price Noes - None MOTION CARRIED UNANIMOUSLY.
7. Recognition of Alan Arnold, Citizens Advisory Committee Representative
Vice Chair McCabe presented Alan Arnold with a certificate of appreciation for his service on the Citizens Advisory Committee.
8. Citizens Advisory Committee Report
Jack Jackson gave the Citizens Advisory Committee report.
015 MERCED COUNTY ASSOCIATION OF GOVERNMENTS
9. Caltrans Report
Steven Martinez gave the Caltrans report and distributed the CTP 2050 Fact Sheet. Mr. Martinez reported on: • Motorist Awareness – Move Over Law • 2018 SHOPP – has been submitted • SR59/Oakdale Road – repairs have been made • 11th Street/Los Banos – temporary fix has been made • Caltrans is currently working on reimbursement of funds to MCAG
Executive Director, Patrick Pittenger thanked Caltrans and his staff on the hard work that went into reviewing and approving the 15/16 MCAG ICAP. Mr. Pittenger stated that the 15/16 MCAG ICAP was approved today after approximately 9 months of hard work.
10. Information/Discussion Only
a. MCAG Newsletter - April 2018 b. Calendar of Meetings, Conferences and Events c. Bike to Work Month - Dibs d. Technical Review Board meeting minutes from March 21, 2018
So noted.
11. Transportation Planning Update
Senior Planner, Matt Fell gave the Transportation Planning update discussing: • Approval of Sustainable Community Strategies (SCS) • Funding sources that are available now that the SCS has been approved • Draft 2018 Regional Transportation Plan - Open House Schedule • ATP Cycle 4 – if any jurisdiction needs assistance with the application, contact Matt Fell or Natalia Austin • Multiuse Path Study – meeting will be held on May 3, 2018 at 10:00 a.m. at MCAG
12. Measure V Implementation Update
Deputy Executive Director, Stacie Dabbs gave the Measure V Implementation update stating that payments received have been above projections and that the next Measure V Regional Committee meetings will be held on May 15th at 10:00 a.m. in Livingston and 2:00 p.m. in Los Banos.
13. Measure V Master Recipient Funding Agreement
Deputy Executive Director, Stacie Dabbs reported on the changes in the Measure V Master Recipient Funding Agreement and requested approval to distribute to the jurisdictions for individual action.
Director Murphy moved to direct staff to distribute the Measure V Recipient Funding Agreement to the jurisdictions for individual action. Seconded by Director McDaniel. Ayes – Directors Espinoza, Hogue, Lor, McCabe, McDaniel, Murphy, Oliveira, Pareira, Price Noes - None MOTION CARRIED UNANIMOUSLY.
016 14. Measure V Citizens Oversight Committee Reappointments
Director Murphy moved to reappoint the following Measure V Citizens Oversight Committee members for an additional two year term with an amendment to the list and removal of Jose Alfredo Moran: a. Dennis Brazil – Agriculture Industry b. John Cates – Ethnic Community Group c. Jean Okuye – Environmental Advocacy Group d. Jerry Antonetti – City of Dos Palos Representative e. Paul Parreira – City of Los Banos Representative f. Karla Seijas – City of Merced Representative
Seconded by Director Pareira. Ayes – Directors Espinoza, Hogue, Lor, McCabe, McDaniel, Murphy, Oliveira, Pareira, Price Noes - None MOTION CARRIED UNANIMOUSLY.
15. Unmet Transit Needs Finding of Fact FY 18-19
Director Murphy moved to: a. Adopt Resolution No. 2018/04-19-01 with a finding of fact that there are no unmet transit needs that are reasonable to meet; and b. Approve the Unmet Transit Needs FY 2018-2019 Analysis and Recommendations Report. Seconded by Director McCabe. Ayes – Directors Espinoza, Hogue, Lor, McCabe, McDaniel, Murphy, Oliveira, Pareira, Price Noes - None MOTION CARRIED UNANIMOUSLY.
16. Local Transportation Fund (LTF) Apportionment for Fiscal Year 2018-2019
Senior Planner, Matt Fell gave an update on the Local Transportation Fund Apportionment for Fiscal Year 2018-2019 stating that the LTF fund monies are available contingent upon the Transportation Development Act annual unmet transit needs process. Hearings have been held and there were no unmet transit needs that are reasonable to meet. He stated that funds will be requested by the Transit Joint Powers Authority and YARTS for capital and operating needs. Mr. Fell discussed the proposed LTF apportionment schedule adding that there is an option is to set aside a reserve for future passenger rail so that funds are available if a funding match is needed in the future.
Director Lor moved to adopt Resolution 2018/04-19-02 approving the Local Transportation Fund apportionment schedule for Fiscal Year 2018/19 and authorize staff to forward the claim forms to the local jurisdictions. Seconded by Director McDaniel. Ayes – Directors Espinoza, Hogue, Lor, McCabe, McDaniel, Murphy, Oliveira, Pareira, Price Noes - None MOTION CARRIED UNANIMOUSLY.
17. Regional Rail Planning Update
Senior Planner, Matt Fell gave an update on the Regional Rail Planning stating that the early morning run will start on May 7th with the first train departing at 5:20 a.m. The early morning train will allow riders to arrive in Sacramento before 8:00 a.m. for meetings or for day trips. Mr. Fell also discussed: • New Business Plan - Amtrak • ACE - moving forward with extension to Ceres and future extensions to Merced and Sacramento • Transit Intercity Rail Program - State will award at the end of the month 017
18. Regional Transportation Impact Fee (RTIF) and SB 1 Local Partnership Program (LPP) Options
Executive Director, Patrick Pittenger gave an update on the Regional Transportation Impact Fee (RTIF) stating that additional jurisdictions have acted and that Interim City Manager, Lori Waterman will seek approval at the May 14th Atwater City Council meeting. Mr. Pittenger stated that there is a slight increase in RTIF funding that was not listed on the funding chart, in addition to that increase; Mr. Pittenger discussed funding options using RTIF monies and/or Local Partnership Program monies. The board agreed by consensus to move forward on the funding options discussed.
19. Recommendation of the Anna Maria Fuentes Scholarship Committee
Deputy Executive Director, Stacie Dabbs reported on the recommendation of the Anna Maria Fuentes Scholarship Committee stating that MCAG received 57 applications from students within Merced County. She stated that the chosen student, Yadira Hernandez-Figueroa, is from Merced High School and has a grade point average of 4.35. Ms. Dabbs also mentioned that this outstanding student has completed over 500 hours of community service.
Director Pareira moved to award the 2018 Anna Maria Fuentes Scholarship to Yadira Hernandez- Figueroa. Seconded by Director Murphy. Ayes – Directors Espinoza, Hogue, Lor, McCabe, McDaniel, Murphy, Oliveira, Pareira, Price Noes - None MOTION CARRIED UNANIMOUSLY.
20. 2018-2019 Draft Overall Work Program and Budget
Nav Bagri gave a brief update on the 2018-2019 Draft Overall Work Program and Budget and thanked the Board members who were able to attend the workshop held earlier today. Mr. Bagri offered his assistance stating that he would be willing to meet with any of the board members if they needed any additional information.
TRANSIT JOINT POWERS AUTHORITY FOR MERCED COUNTY
21. Oral Report – Transit Joint Powers Authority for Merced County Monthly Update
Transit Director, Artis Smith gave the Transit Joint Powers Authority for Merced County monthly update stating that ridership is up with the Measure V funding that offers free rides for seniors and veterans. Mr. Smith stated that a workshop was held in Dos Palos recently and that the Maintenance Facility is moving forward and on track.
22. Authorization to Award Contract for Architectural Services for Transit Building Remodel
Director McDaniel moved to authorize the Executive Director to enter into contract with Comstock Johnson Architects, Inc., for consultant services for building remodel in the amount not to exceed $69,726. Seconded by Director Oliveira. Ayes – Directors Espinoza, Hogue, Lor, McCabe, McDaniel, Murphy, Oliveira, Pareira, Price Noes - None MOTION CARRIED UNANIMOUSLY.
018
23. Transit Joint Powers Authority for Merced County FY 2018/19 Draft Budget
Nav Bagri gave a brief update on the Transit Joint Powers Authority for Merced County FY 2018/19 Draft Budget and thanked the Board members who were able to attend the workshop held earlier today. Mr. Bagri noted that although fare box ratio is down, ridership is not. He stated that the decrease is due to other funding sourced such as LCTOP and Measure V monies. Mr. Bagri offered his assistance stating that he would be willing to meet with any of the board members if they needed any additional information.
MERCED COUNTY REGIONAL WASTE MANAGEMENT AUTHORITY
24. Merced County Regional Waste Management Authority Monthly Update
Brooks Stayer gave the Merced County Regional Waste Management Authority update on: • Landfill tonnage revenue generated from the Hwy 59 and Billy Wright Landfills • Construction of Phase 2B Expansion at Billy Wright Landfill • 600-acre parcel purchase for Billy Wright Landfill • Blower repair and third unit installation at Hwy 59 Landfill • Landfill gas migration mitigation at Hwy 59 Landfill • Landfill gas-to-energy project (air permit analysis and pipeline path review) • Household Hazardous Waste Collection Days: 1. Saturday, April 14th from 8 a.m. to 12 p.m. at the Hwy 59 Landfill’s HHW Facility 2. Saturday, April 21st from 7 a.m. to 2 p.m. at 403 F Street in Los Banos
25. Ascent Environmental Contract Authorization
Regional Waste Authority Director, Brooks Stayer stated based upon their familiarity with the Highway 59 facility, their work on the EIR that was certified in 2016, and the timing and importance of the project, we are requesting the authorization to contract with Ascent Environmental to prepare the environmental review documents for the UCM/LFGTE Project.
Director Pareira moved to authorize the Executive Director to enter into a contract with Ascent Environmental Inc. to prepare environmental documents for the UCM/LFGTE Project. Seconded by Director Oliveira. Ayes – Directors Espinoza, Hogue, Lor, McCabe, McDaniel, Murphy, Oliveira, Pareira, Price Noes - None MOTION CARRIED UNANIMOUSLY.
26. Capital Project Budget Amendments: Projects 80030 & 80031
Regional Waste Authority Director, Brooks Stayer stated that In April of 2016, the board authorized Capital Project 80030 that would construct a tank system to store water and use it for on-site dust control and irrigation purposes at the Hwy 59 landfill. The tank(s) would recover and re-use a portion of the ~13,000,000 gallons of filtered water collected annually. He stated that staff has determined the project to be cost-prohibitive. No funds have been spent for the project and staff recommends the board authorize the deletion of the project along with the release of the $85,000 in allocated funds for Capital Project 80031 which was authorized in April of 2016 to make improvements to the 1.4 miles of aesthetic berm that parallels the Highway 59 landfill. The project includes replacing dead and dying vegetation with more appropriate native species, removing trees located beneath power lines, and amending soils to promote growth. The project also involves the overhaul of the existing decades-old irrigation system that has weakened over time and is fraught with leaks, faulty wiring, and non-functioning valves. The tank project had been intended to work in conjunction with the upgraded irrigation system. However, since the tank project is no longer a viable solution, the redistribution of the tank funds is essential to complete, improve, and sustain the aesthetics of the Hwy 59 facility for the next generation.
019
Director Price moved to rescind Capital Project 80030, Hwy 59 CAP Tanks and reapportion $75,000 of allocated funds to Project 80031, Hwy 59 Berm & Irrigation Improvements. Seconded by Director Hogue. Ayes – Directors Espinoza, Hogue, Lor, McCabe, McDaniel, Murphy, Oliveira, Pareira, Price Noes - None MOTION CARRIED UNANIMOUSLY.
27. Merced County Regional Waste Management Authority FY 2018/19 Draft Budget
Nadia Gonzalez gave an update on the Merced County Regional Waste Management Authority FY 2018/19 Draft Budget stating that this is the fifth year that there have not been any rate increases for the jurisdictions which is a good thing for our residents. She stated that revenue projections are up although the operating expenses are also up, staff feels they are in line with the projected revenue increases. Ms. Gonzalez stated that they are expected to fulfill the bond obligation and will start a reserve account for the future.
OTHER REPORTS
28. Executive Director’s Report
Executive Director, Patrick Pittenger reported on: • One Voice Trip – May 1-4, 2018 • Transit Maintenance Facility – on track, will discuss issues at a future meeting • Transit Data – will work with staff to provide points of information at a future meeting
29. Directors’ Report
Director Hogue thanked Transit and their staff for presenting at the council meeting and stated that Dos Palos had a very good cleanup day.
Director Murphy stated there was a good attendance at the Builders Forum with over 50 vendors attending. Director Murphy invited everyone to attend the May 19th, Mayor Bike Ride and stated that the regional committees are working on a solution to widen Hwy 59.
Director Pareira thanked staff for putting together a good budget.
Director McDaniel thanked Patrick Pittenger and Matt Fell for attending the town hall meeting las month.
30. CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (d) (2) of Section 54956.9: 1 case
Action reported from Closed Session: Staff direction was given.
There being no further business of the MCAG Governing Board, the meeting was adjourned at 4:54 p.m.
______/s/______Joy Young Administrative Assistant II
020 ITEM 5a
021 369 W. 18th Street, Merced, CA 95340 (209)723-3153 www.mcagov.org
MAY 2018 MCAG to host open houses for the MCAG announces 2018 Anna Maria Merced County regional vision Fuentes Scholarship recipient The Merced County Association of Governments The Merced County Association of Governments (MCAG) (MCAG) kicked off the Merced County Regional Vision announced Merced High Senior, Yadira Hernandez- plan last fall with a round of community workshops Figueroa as the 2018 Anna Maria Fuentes scholarship throughout the Merced County. This was the start of a recipient. year-long effort that has resulted in the draft plan for The scholarship, which is in it’s eighth year, was estab- investments in roads, freeways, public transit, bike lished in 2010 in memory and tribute to Anna Maria trails and other ways people move around the county Fuentes and continues to be funded by staff donations. over the next 25 years. This month MCAG will host four open houses, to give the The 2018 scholarship selection committee consisted of public the opportunity to learn about the draft Plan for Leticia Flores (sister of Anna Maria Fuentes), MCAG transportation investments to improve air quality, Governing Board Vice Chair Alex McCabe and MCAG traffic, and quality of life. The draft plan accommodates staff. The committee selected Yadira was selected for the region’s future housing needs and compliance with her tremendous academic achievements such as the the state mandate to reduce greenhouse gas emissions. State Seal of Bi-literacy and her participation in extracurricular activities such as Merced City Council, For more information, please visit the Merced County Boys & Girls club volunteer and the Youth 2 Youth con- Regional Visions website at: ference. Yadira plans to attend UC Berkeley this fall and www.MercedRegionalVision.com or contact, MCAG pursue a career in Senior Planner, Matt Fell at (209)723-3153 x 128 or [email protected] On behalf of the Fuentes family and the MCAG team we would like to congratulate Yadira for all of her hard work and accomplishments!
YARTS begins Summer service schedules The Yosemite Area Regional Transpor- tation System Wednesday, May 23 Thursday, May 24 (YARTS) will transi- tion to their sum- 6:00 pm —8:00pm 6:00 pm—8:00 pm mer schedule for City of Merced City of Los Banos the Merced and Mariposa service, Council Chambers (2nd Floor) Council Chambers and will resume 678 W 18th Street 520 J Street service from Sonora Merced, CA Los Banos, CA and Fresno on May 14, 2018. Service from Mammoth Lakes will begin the Wednesday, May 30 Thursday, May 31 first weekend in June as weather permits. 6:00 pm— 8:00 pm 6:00 pm —8:00 pm Passengers are able book their trip now by purchasing their tickets in advance atwww.yarts.com . Simply show City of Livingston Community of Planada the printed confirmation to the driver when boarding. Council Chambers Community Hall For more information or general questions about YARTS, 1416 C Street 9167 Stanford Ave or the seasonal schedules, please visit www.yarts.com Livingston, CA Planada, CA or call (877)989-2787.
022 MAY Meetings & Events: Celebrate Bike month!
05/01-05/04 MCAG One Voice Trip, Washington, D.C. Across the nation, Bike Month promotes biking to work as a 05/04 Citizens Advisory Committee meeting, MCAG healthy, active form of transpor- 05/05 Mercy’s 5K Stroke Awareness Run, Merced, tation. Each year, Dibs, a non- For more information, contact 209.564.4200 profit program of Merced County Association of Governments, 05/09 Technical Review Board Meeting, Merced promotes and celebrates this 05/10-5/11 San Joaquin Valley Policy Conference national event as an opportunity to improve air quality, reduce 05/17 Governing Board Meeting, County Admin Bldg. congestion and improve health 05/19 Cowboy/Vaquero 5K Run/Walk, Merced through physical activity. For more information, contact 209.385.9537 or During the 2017 Bike to Work Month, a total of 470,352 visit: www.mercedhcc.com calories were burned and 8,868 miles were logged! The 05/23 Merced County Regional Vision Workshop, ultimate goal for Bike Month is to educate, motivate and Merced City Hall, 6:00 pm support commuters to consider a change in how they 05/24 Merced County Regional Vision Workshop, travel. A countywide challenge and prizes will be availa- Los Banos City Hall, 6:00 pm ble to commuters, supported by community events and employer outreach where possible. Generous donations 05/28 Memorial Day - MCAG offices closed and contributions by sponsors, such as the San Joaquin 05/30 Merced County Regional Vision Workshop, Valley Air Pollution Control District, make bike month events and activities possible. Livingston City Hall, 6:00 pm This year, the public will be encouraged to participate in 05/31 Merced County Regional Vision Workshop, Bike Month by pledging to ride their bike or walk to Planada Community Center, 6:00 pm work/transit at least one day during the month to be eligible for the drawing. The winner will be chosen at For more information about these events, or if your City or random, based on their tier eligibility, and awarded their Community has public events you would like published in our respective prize. Random prize drawings will also be newsletter, contact Eva Garibay at [email protected] done throughout the month, on a weekly basis, to encourage participation. To join the challenge and get infor- mation on local events and free resources, visit www.dibsmyway.com or call 1-800-52-SHARE. Way
Countywide Drawing ACTION LEVEL PRIZE Log 1 trip Bronze Amazon/Movie Theater/Live Nation Gift card Log 2 trips Silver MonkeyLectric LED Bike Lights + Music Service Subscription (Spotify/ Apple Music/Pandora) Log 4 trips Gold Amazon Alexa/Google Home + Meal Service Subscription
STAY CONNECTED with us! Log 10 trips Platinum New Bicycle + Gift Card
To receive text and/or email notifications from MCAG related The City of Merced’s Bike to Work and School event is to public meetings, traffic alerts, RFP releases, job opportuni- Friday, May 18th, 7:00 – 10:00 am. Stations are located at ties, and more, visit www.mcagov.org and click on the Golden Valley Health Center, Bob Hart Square, Mercy “Notify Me” icon. You can also follow us on Twitter, Facebook Medical and UC Merced. The family-friendly Ride with Instagram, LinkedIn and the Mayor is Saturday, May 19, at 9:00 am, beginning at YouTube! Bob Hart Square.
023 May 2018—Update Measure V, Merced County’s ½ cent transportation sales tax, was passed by Merced County voters with 71% approval in November 2016 and went into effect April 1, 2017. In an effort to keep the community informed about this transformative measure, MCAG will feature monthly updates in this newsletter. You can also visit www.measurev-mcag.com for the latest! Revenue Update Measure V was projected to generate an estimated $15 million in new revenue annually. To date, MCAG has received nine months of revenue (April 2017 through December 2017) totaling $11.5 million. This amount exceeds projections and well positions the region to reach $15 million in the first year of the Measure V program. Bloss Road near Hilmar Local Projects Revenue Per the expenditure plan, 50% of the revenue is allocated directly to the 6 HAVE YOU SPOTTED cities and the County of Merced. This funding is being used to address local transportation needs such as repairing potholes and bridges, repaving MEASURE V AT WORK streets, replacing traffic signals and improving sidewalks and bicycle IN MERCED COUNTY? facilities. To date, $5.8 million has been allocated directly to local jurisdic- Snap a picture and send it to tions. Visit www.measurev-mcag.com/local-projects.html to check out the list of Measure V projects by city and the County of Merced. [email protected] or tag us on Facebook @mcag.merced or Regional Projects Revenue Twitter #MercedCAG To date, more than $5 million has been received for regional projects which are projects located in or directly benefiting more than one jurisdiction. This funding is allocated to two accounts – 27% to eastside and 17% to Westside of the San Joaquin River. Projects eligible for this regional funding are being identified and prioritized by the Eastside and Westside Regional Projects Committees. For more information about this process and committees, please visit www.measurev-mcag.com/ regional-projects.html. Transit Revenue 5% of the annual measure revenue is dedicated to Transit. Currently, a portion of these funds are currently being used to provide free fares on The Bus’s fixed route system for seniors, veterans and ADA eligible individuals with disabilities. In the first seven months of the program, more than 106,500 free rides have been provided by the program. For more information, contact The Bus at (209)723-3100. Administration Revenue MCAG receives 1% for the administration of Measure V for staffing, auditing and oversight. To date, MCAG has received $115,104. Measure V sign spotted near M Street and Bear Creek in Merced.
Fixing our roads! Stacie Dabbs at 723.3153 x 109 [email protected]
024 ITEM 5b
025 ITEM 5b
Important Dates: January – June 2018
January • 1/5 Citizen’s Advisory Committee Meeting, MCAG • 1/10 Technical Review Board Meeting, MCAG
• 1/15 HOLIDAY – MCAG OFFICE CLOSED
• 1/17-1/19 League of California Cities- New Mayors & Council Members Academy • 1/18 Governing Board meeting, Livingston
February • 2/5 Citizen’s Advisory Committee Meeting, MCAG • 2/14 Technical Review Board Meeting, Gustine • 2/15 Governing Board meeting, County Admin Building • 2/19 HOLIDAY – MCAG Office Closed March • 3/2 Citizen’s Advisory Committee Meeting, MCAG • 3/7 Valley Voice, State Capitol • 3/14-16 CalCog Conference “Regional Leadership Forum” • 3/21 Technical Review Board Meeting, Merced • 3/22 Governing Board meeting, Los Banos April • 4/3-4/6 CALACT 2018 Spring Conference, Newport Beach
• 4/6 Citizen’s Advisory Committee Meeting, MCAG
• 4/11 Technical Review Board Meeting, County Admin Building
• 4/18-4/20 CSAC Finance Corp. Meeting, Indian Wells
• 4/19 Governing Board meeting, County Admin Building
May • 5/4 Citizen’s Advisory Committee Meeting, MCAG • 5/1-5/4 One Voice D.C. Trip
026 ITEM 5b
• 5/9 Technical Review Board Meeting, Livingston
• 5/10-5/11 San Joaquin Valley Policy Conference • 5/16-5/17 CSAC Legislative Conference, Sacramento County
• 5/17 Governing Board meeting, Merced
• 5/28 HOLIDAY – MCAG Office Closed June • 6/1 Citizen’s Advisory Committee Meeting, MCAG • 6/13 Technical Review Board Meeting, Dos Palos • 6/21 Governing Board meeting, County Admin Building
027 ITEM 5c
028 MERCED COUNTY ASSOCIATION OF GOVERNMENTS INVITES YOU TO OUR OPEN HOUSES
Learn about the draft 2018 Plan for transportation investments to improve air quality, traffic, and quality of life.
Wednesday, May 23 Thursday, May 24 Wednesday, May 30 Thursday, May 31 6:30 – 8:30 PM 6:30 – 8:30 PM 6:30 – 8:30 PM 5:30 – 7:30 PM City of Merced City of Los Banos City of Livingston Planada Sam Pipes Room Council Chambers Council Chambers Community Hall 1st Floor, Civic Center 520 J Street 1416 C Street 9167 Stanford Ave 678 West 18th Street Los Banos, CA Livingston, CA Planada, CA Merced, CA www.ValleyVisionStanislaus.org www.MercedRegionalVision.com
029 MERCED COUNTY ASSOCIATION OF GOVERNMENTS LOS INVITA A SU REUNIÓN DE CASA ABIERTA
Venga a escuchar los detalles del plan preliminar de las inversiones de transporte para mejorar la calidad del aire, el tráfico y la calidad de vida en el condado de Merced.
Miércoles 23 de mayo Jueves 24 de mayo Miércoles 30 de mayo Jueves 31 de mayo 6:30 – 8:30 PM 6:30 – 8:30 PM 6:30 – 8:30 PM 5:30 – 7:30 PM Ciudad de Merced Ciudad de Los Banos Ciudad de Livingston Centro de Civic Center Council Chambers Council Chambers Comunidad de 678 West 18th Street 520 J Street 1416 C Street Planada Merced, CA Los Banos, CA Livingston, CA 9167 Stanford Ave Planada, CA www.ValleyVisionStanislaus.org www.MercedRegionalVision.com
030 ITEM 7
031
PH: 209.723.3153 FAX: 209.723.0322 www.mcagov.org 369 W. 18th Street Merced, CA 95340
ITEM 7 MEMORANDUM
DATE: May 2, 2018
TO: Technical Review Board
FROM: Stacie Dabbs, Deputy Executive Director
RE: Measure V Implementation Update
Background Measure V, Merced County’s ½ cent transportation sales tax, was passed by Merced County voters in November 2016 and went into effect April 1, 2017. As the Local Transportation Authority for Merced County, MCAG is responsible for the implementation of the Measure V program and receives 1% of the annual revenue for administrative costs. Measure V is projected to generate an estimated $15 million in new revenue annually.
Funding Update Monthly, MCAG receives payments from the Board of Equalization based on the estimated sales tax revenue for the county. At the end of each quarter, the Board of Equalization issues an additional payment that is the difference between the estimated payments and the actual revenue that is generated through sales taxes. To date, MCAG has received ten months of revenue (April 2017 through January 2018) totaling $13.8 million. This amount exceeds projections and well positions the region to reach $15 million in the first year of the Measure V program.
The Measure V Transportation Expenditure Plan allocates percentages of funding to four main categories: Local Projects 50%, Regional Projects 44%, Transit 5% and Administration 1%. These amounts are reflected in the pie chart below.
Local Projects To date, $6,942,290 has been received for local projects. This funding is been allocated directly to local jurisdictions on a formula basis. Per the expenditure plan, each jurisdiction must spend 20% of their local allocation on alternative mode projects. Examples of alternative mode projects are sidewalks, safe routes to schools and bicycle lanes/paths.
First nine months of Measure V revenue by jurisdiction: • City of Merced - $1,451,493 • City of Atwater - $569,465 • City of Livingston - $327,490
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• City of Gustine - $216,833 • City of Los Banos - $725,631 • City of Dos Palos - $216,153 • County of Merced - $3,435,226
Regional Projects Funding To date, $6,109,215 has been received for regional projects. Per the expenditure plan, this funding is allocated to two accounts – 27% to eastside regional projects and 17% to westside regional projects. To date, those accounts have accrued the following totals: • Eastside Regional Projects – $3,748,837 • Westside Regional Projects - $2,360,379 Since August 2017, the Eastside Regional Projects Committee and the Westside Regional Projects Committee have been identifying candidate projects for this funding category. This summer, each committee will recommend a set of regional projects to the MCAG Governing Board for the first Measure V Implementation Plan. The Implementation Plan will identify prioritized projects for funding over a 5 year period and will be updated every two years. The Implementation Plan development schedule sets the goal of releasing a draft plan in August 2018 and adoption of the final plan in October 2018.
Transit Per the expenditure plan, 5% of the annual revenue is dedicated to transit. At the June 2017 meeting, the MCAG Governing Board approved the Transit Joint Powers Authority for Merced County’s use of up to $150,000 annually to provide free fares on the countywide fixed route system to seniors, veterans and ADA eligible individuals with disabilities. This free service began July 1, 2017 and has since provided more than 122,939 free rides to eligible passengers in Merced County.
Citizens Oversight Committee The Measure V Transportation Expenditure Plan (Plan) required MCAG to organize and staff a Citizens Oversight Committee. The purpose of the committee is to review financial and performance audits, reports from member agencies, annual receipts and other documents necessary to assess the program’s consistency with the Plan. The committee will also prepare an annual report to inform the public how measure funds were spent. Through a regional application process, seven (7) candidates were identified for the stakeholder seats. In addition, each member agency nominated one representative from their community. In total, 14 individuals were appointed by the MCAG Governing Board:
• City of Atwater – Vacant • Building Industry – Josh Lepper • City of Gustine – Derek Alexander • Agriculture Industry – Dennis Brazil • City of Los Banos – Paul Parreira • Ethnic Community Group – John Cates • City of Merced – Karla Seijas • Major Private Sector Employer – Vinton Thengvall • City of Dos Palos – Jerry Antonetti • Bike/Pedestrian or Transit – David Dees • County of Merced – Jim Cunningham • Audit, Finance or Budget Professional – Demitrios Tatum • City of Livingston – Katherine Schell • Environmental Advocacy Group– Jean Okuye Rodriguez
In March, the Citizens Oversight Committee reviewed the first batch of expenditure reports from local jurisdictions, the Transit Joint Powers Authority for Merced County and MCAG. The Committee will continue to meet on a quarterly basis to review expenditure reports from all Measure V funding recipients.
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If you have any questions regarding this staff report please call Stacie Dabbs at 723.3153 x 109 or [email protected].
FISCAL IMPACT
The MCAG staff activities are funded by the $294,533 that was included in the approved FY 17-18 budget. $150,000 is anticipated sales tax revenue (administration 1%) with the remaining amount coming from LTF planning.
REQUESTED ACTION
For information only.
034 ITEM 8
035
PH: 209.723.3153 FAX: 209.723.0322 www.mcagov.org 369 W. 18th Street Merced, CA 95340
ITEM 8 MEMORANDUM
DATE: May 2, 2018
TO: Technical Review Board
FROM: Stacie Dabbs, Deputy Executive Director
RE: Amendment to the 2016 ½ Cent Transportation Sales Tax Measure Expenditure Plan
BACKGROUND
The 2016 ½ Cent Transportation Sales Tax Measure Expenditure Plan, as passed by Merced County voters in November 2016, included language that allows for amendments to the expenditure plan.
Amendments to the Expenditure Plan (p.11) As specified in Public Utilities Code Section 180207: (a) The authority may annually review and propose amendments to the county transportation expenditure plan adopted pursuant to Section 180207 to provide for the use of additional federal, state, and local funds, to account for unexpected revenues, or to take into consideration unforeseen circumstances. (b) The authority shall notify the board of supervisors and the city council of each city in the county and provide them with a copy of the proposed amendments. (c) The proposed amendments shall become effective 45 days after notice is given. The Funding Categories and overall Funding Allocations formulas described in this Expenditure Plan may not be amended without approval of the voters.
DISCUSSION
Over the course of the first year of implementing the expenditure plan, staff identified the need to clarify the authority and role of the Governing Board in establishing baseline general fund expenditures for transportation purposes related to the Maintenance of Effort requirements for recipients of Local Projects revenue. The expenditure plan as approved by voters in 2016 identifies the process of determining the average expenditure, however, it falls short of identifying the Governing Board’s authority to grant exemptions for unusual one-time expenditures.
Examples from other self-help measures The exemption of such expenditures is a common practice and is language typically included in either the expenditure plan or ordinance establishing a measure. Below are excerpts from the Napa Valley Transportation Authority ordinance and the San Joaquin Council of Governments ordinance and expenditure plan, respectively, that provide the exemption authority.
Napa Valley Transportation Authority - Measure T Ordinance No. 2012-01 SECTION 9. MAINTENANCE OF EFFORT: It is the intent of the State Legislature and the Authority that revenues provided from this Ordinance be used to supplement, not supplant, existing local general fund revenues being used for the transportation improvements described in the
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Expenditure Plan. Each Agency receiving revenues pursuant to Section 3 shall annually maintain, as a minimum, the “maintenance of effort” as defined in this Section 9. The maintenance of effort shall be maintained at the same level that local general fund revenues were expended on average for fiscal years 2007/08, 2008/09 and 2009/10 for Local Streets and Roads Maintenance and supporting infrastructure within the public right-of-way for pavement sealing, overlays, reconstruction, associated infrastructure, as required, excluding any local revenues expended for the purpose of storm damage repair as verified by an independent auditor. One-time allocations that have been expended for Local Streets and Roads Maintenance, but which may not be available on an ongoing basis shall not be considered when calculating an Agency’s annual maintenance of effort.
San Joaquin Council of Governments Measure K Renewal – 2014 Ordinance/Expenditure Plan 5.02.03. Subject to Authority approval, if any local jurisdiction had extraordinary local discretionary fund expenditures during any fiscal year it may determine that year’s minimum expenditure base level of local discretionary funds by: (a) subtracting those extraordinary expenses (including but not limited to Proposition 42 (2002) funding, assessment district contributions, development impact funds, redevelopment agency contributions, or other non-recurring contributions) from its total expenditures; or (b) petitioning the Authority for special consideration. It is possible that a local jurisdiction may need to revise its minimum expenditure base beyond the subtraction of extraordinary expenses. In this instance, the Authority may allow the establishment of a new base for that jurisdiction's Maintenance of Effort requirement. A local jurisdiction petitioning the Authority under this provision must supply evidence of the need for special consideration and the petition must be approved by a majority vote of the Authority.
Current Measure V Expenditure Plan Language The current Measure V expenditure plan includes the following section establishing Maintenance of Effort on page 12:
The enabling legislation in Public Utilities Code PUC 180001(e) states: It is the intent of the Legislature that funds generated pursuant to this division be used to supplement and not replace existing local revenues used for transportation purposes.
Each Agency receiving revenues for “Local Projects” shall annually maintain, as a minimum, the same level of local fully discretionary general fund revenues that were expended on average for fiscal years 2013/14, 2014/15 and 2015/16, for transportation purposes. Dedicated funds for transportation such as gas tax revenues are not counted as general fund revenues. Transfers in to the general fund will not be counted as general fund revenues. Grant awards and general fund revenues used as matching funds for grant awards will not be counted as general fund revenues.
Proposed Language for Inclusion by Amendment Under the authority provided in the Measure V expenditure plan to amend the plan to address “unforeseen circumstances,” staff proposes the inclusion of language identifying the authority of the Governing Board to grant exemptions in specific circumstances as commonly practiced among self-help transportation measures. The proposed language for inclusion to the Maintenance of Effort section is as follow: Unusual one-time general fund allocations that have been expended for transportation purposes may be exempted prior to determining the Agency’s average expenditure for the three fiscal years noted above at the discretion of the MCAG Governing Board. An agency petitioning for an exemption under this provision must supply evidence of the need for special consideration and the petition must be approved by a majority vote of the MCAG Governing Board. 037
Other considerations In addition to the inclusion of the language related to Maintenance of Effort, staff proposes several minor changes to the current expenditure plan. • Change the expenditure plan title from “2016 ½ Cent Transportation Sales Tax Measure Expenditure Plan” to “Measure V Expenditure Plan – ½ Cent Transportation Sales Tax Measure for Merced County.” When the expenditure plan was adopted by the Governing Board in April 2016, the measure did not have a title. Since the passage of the measure in November 2016, the document is commonly referred to as the “Measure V Expenditure Plan.” • Correct an error on page 15 under Citizens Oversight Committee - Membership & Selection as follows: “In the case of the final four 7 representatives not appointed by the cities or the county, applications from residents within Merced County who are over the age of 18 will be solicited and accepted.” There are 14 members of the Citizen Oversight Committee – 7 are nominated by the member agencies and 7 are identified through a regional application process. The number “four” was in reference to the 7 regional candidates and used in error. • Add Appendix D – Catalog of Amendments. The purpose of this proposed appendix is to track the amendments of the plan over the course of the 30 year measure.
If you have any questions regarding this staff report please contact Stacie Dabbs [email protected] or (209)723-3153 x 109.
FISCAL IMPACT
None.
REQUESTED ACTION
Recommend the MCAG Governing Board approve the proposed Measure V Expenditure Plan as amended.
Attachment: Measure V Expenditure Plan – Amendment 1
038
MEASURE V EXPENDITURE PLAN
½ CENT TRANSPORTATION SALES TAX MEASURE FOR MERCED COUNTY
Prepared by:
369 W. 18th Street Merced, CA 95340
Adopted: APRIL 2016
(Proposed) Amendment 1: MAY 2018
039 Introduction
A Merced County ½ Cent Transportation Sales Tax Expenditure Plan was prepared to:
Guide more than $450 million in transportation fund expenditures generated through the approval of a Merced County half-cent transportation sales tax over the next 30 years if approved by the voters in the
November 2016 election.
The Expenditure Plan was developed by a 24-member Transportation Expenditure Plan (TEP) Committee created and appointed by the Merced County Association of Governments (MCAG) Governing Board. The committee was comprised of representatives from each of the seven member agencies (Atwater, Dos Palos, Gustine, Livingston, Los Banos, Merced and the County of Merced), as well as, a wide variety of community stakeholders representing diverse interests from across the county (Appendix C).
The Expenditure Plan will address major regional transportation needs in Merced County through the Year 2047 with the initiation of a ½ cent sales tax.
Where will the money go?
Figure 1 provides an overview of the proposed Expenditure Plan that outlines where the funds will be spent and what categories of projects will be funded.
The funding categories include: 1. Regional Projects 2. Local Projects 2A. Alternative Modes Projects 3. Transit, and 4. Administration.
The proposed 30-year Transportation Measure is expected to generate a total of $450 million.
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040 1. REGIONAL PROJECTS
44% of the Transportation Measure funds are allocated to Regional Projects which are established in the adopted Regional Transportation Plan (RTP) approved by the MCAG Governing Board. 27% must be spent on projects east of the San Joaquin River, and 17% must be spent on projects west of the San Joaquin River. The projects within the RTP were selected through a process that evaluated safety, performance measures and cost effectiveness. The RTP is updated every four years with 25 years of transportation projects. Regional Projects provide for the movement of goods, services, and people throughout Merced County and benefit multiple jurisdictions.
2. LOCAL PROJECTS
50% of the Transportation Measure funds are allocated to Local Projects to address the diverse needs of the cities and the County. The Local Projects funding category provides each of the member agencies with the flexibility to develop a priority list of local projects. This category will allow funding for projects ranging from pot-hole repair and road rehabilitation to sidewalks and safe routes to schools to freeway interchange improvements.
2.A. ALTERNATIVE MODES PROJECTS
At least 20 percent (20%) of the Local Projects funds each jurisdiction receives must be used for Alternative Modes projects. This sub-category is intended to fund projects that provide transportation alternatives including bicycle, pedestrian, passenger rail, or other modes of transportation that reduce single-occupant vehicle use.
3. TRANSIT
5% of the Transportation Measure funds are directed to support increased transit service.
4. ADMINISTRATION
The remaining 1% of the total Transportation Measure funding is directed to program implementation activities. Details regarding the administration of the funds are provided in Appendix A.
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041 Responding to Public Needs
Two-thirds (66.7%) voter approval is necessary to pass the Transportation Measure in November 2016. In order to ensure that Merced County Association of Governments is on target with this Expenditure Plan, voters and community residents were initially surveyed to determine support for a new Transportation Measure.
The voters of Merced County responded with strong support to impose a sales tax which would lead to transportation improvements in Merced County. Meeting the needs of Merced County residents requires leveraging state and federal expenditures with local resources. Even with the passage of the Transportation Measure there will not be enough funding available to address the more than $1 billion in transportation needs. The Transportation Measure will generate $450 million over the next 30 years to address a portion of this need. Therefore, leveraging additional federal and state dollars, beyond what the region expects, is critical.
Most state and federal grants require a match. Counties that pass transportation sales tax measures are referred to as “Self-Help” counties and can generate the revenues to be used as matching dollars. Similar measures throughout the San Joaquin Valley and California have been very successful in this regard. Such measures have been viewed as the most important transportation programs ever approved by voters in those counties. According to the Regional Transportation Plan, Merced County needs to become a Self-Help county to achieve its goals and address its transportation needs.
The TEP Committee, which included representatives from each of the cities, the County of Merced, MCAG and a number of community stakeholders, worked together to develop the Expenditure Plan funding categories and other key components.
Annual Audit of Transportation Measure
The Transportation Measure expenditures and accounts of the local agencies and MCAG will be audited on an annual basis by an independent audit firm retained by Merced County Association of Governments. Appendix A provides additional detail regarding the Transportation Measure audit process.
Citizen Oversight
To inform the public and to ensure that the Transportation Measure revenues and expenditures are spent as promised to the public, a Citizens’ Oversight Committee would be formed by MCAG as part of the new Transportation Measure. Details regarding the committee are provided in Appendix B.
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042 Anticipated Measure Revenues
If voters approve the Transportation Measure on November 8, 2016, they will allow MCAG to impose a ½ cent retail transaction and use tax for 30 years (between April 1, 2017 and March 31, 2047). The Transportation Measure Sales Tax will:
Provide $450 million in new revenues for transportation
improvements according to financial projections through the year 2047.
This estimate considers current sales tax receipts (with no growth rate in sales tax proceeds) through March 2047. Since the project funding is shown in current dollars, the projected revenues are shown in current dollars. Actual revenues will depend on actual sales tax proceeds. The allocation of projected revenues to specific transportation funding categories is described in the following sections of this Expenditure Plan. A Transportation Measure Implementation Plan detailing current transportation projects will be updated every two (2) years to adjust the projection of sales tax receipts, ensuring that the projections are consistent with future expenditures and promises made in this initial Expenditure Plan. MCAG will have the option of issuing bonds to deliver Transportation Measure projects to reduce project costs by delivering them earlier.
Funding Categories
Through many weeks of intense discussion and hard work, the following Transportation Measure funding categories and commitments were developed by the TEP Committee. MCAG realized that providing funds for all modes of transportation would meet the quality of life intent of the new Transportation Measure. This would in turn enable agencies within Merced County to address the needs of residents, businesses, and major industries over the 30-year life of the Transportation Measure.
The Expenditure Plan will:
Provide funds for regional road improvements, public
transit, rehabilitate existing roads and other transportation programs that improve mobility and air
quality within the County and each of the cities.
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043 1. Regional Projects – 44% of total
If $450 million is collected over 30 years, then $198 million will be available for Regional Projects - $121.5 million on the Eastside and $76.5 million on the Westside.
Forty-four percent (44%) of the funds will be allocated to this category. • 27% of the total is for an Eastside share, to be spent on projects east of the San Joaquin River. • 17% of the total is for a Westside share, to be spent on projects west of the San Joaquin River.
The dividing line between Eastside and Westside shares is the San Joaquin River. Two committees will be created to recommend projects: • The Eastside Regional Projects Committee will consist of one council person from each City that includes area east of the San Joaquin River and each County Supervisor whose district includes area east of the River. • The Westside Regional Projects Committee will consist of one council person from each City that includes area west of the San Joaquin River and each County Supervisor whose district includes area west of the River.
As the Local Transportation Authority overseeing the funds, the Governing Board of Merced County Association of Governments has the authority to approve recommendations made by the Regional Projects Committees. Notwithstanding the foregoing, the MCAG Governing Board shall not approve a project that has not been recommended by a Regional Projects Committee.
Regional Projects must be listed in the applicable Regional Transportation Plan, which is updated every four years and can be amended as needed. These projects provide for the movement of goods, services, and people throughout Merced County. Projects on the State Highway system or the Regional Road System or the Regional Transportation System defined by MCAG are Regional Projects. Projects located in or directly benefitting more than one jurisdiction are Regional Projects.
Examples of Regional Projects include but are not limited to: • Improving highway and freeways • Adding lanes to projects on the Regional Road System • Improvements on the Regional Transportation System • Passenger Rail • Bus Rapid Transit • Regional bikeways and trails • Improvements to Regional Airports • Transportation Demand Management benefitting more than one jurisdiction, such as vanpools and ridesharing.
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044 Funds can be used for all phases of project development and implementation. In some cases, other sources of funding will also be used for these projects, for example State Transportation Improvement Program (STIP) funds.
2. Local Projects – 50% of total
If $450 million is collected over 30 years, then $225 million will be available for Local Projects.
Fifty percent (50%) of the funds will be allocated to this program. The local elected city councils and the Board of Supervisors will be the decision-making bodies for the use of these funds within their respective jurisdictions. Every year each City and the County will receive funding based on a formula using a base amount, population, and road miles. The goal is to improve the local transportation systems within each individual city and the County overall.
Local agencies in Merced County know what their needs are and how best to address them. The funding will help cities and the County to meet maintenance needs and to rehabilitate their aging transportation systems. Funds can be used for all phases of project development and implementation. Funds can be used for new projects or programs, for safety improvements, or for maintenance or operation of existing projects or programs
Potential uses include but are not limited to: • Pothole repair • Repaving streets • Bridge repair or replacement • Traffic signals • Add additional lanes to existing streets and roads • Improve sidewalks • Bicycle or pedestrian facilities • Separate street traffic from rail traffic
The funds for the Local Projects program will be allocated annually to local jurisdictions (the Cities and the County) using a formula as follows: 1. A base amount of $150,000 will be allocated to each jurisdiction; 2. The remaining funds will be allocated based on the average of the jurisdiction’s share of the total countywide population and their share of the total countywide public maintained road miles. For example, if a jurisdiction has 35% of the population and 75% of the road miles they will be allocated 55% of the funds remaining after the base amounts are allocated.
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045 2.A Alternative Modes Projects – at least 20% of Local Projects (10% of total)
If $450 million is collected over 30 years, then $45 million will be available for Alternative Modes Projects.
At least twenty percent (20%) of the “Local Projects” funds each jurisdiction receives must be used for Alternative Modes projects. Each jurisdiction may use more than this minimum but not less. The goal of this sub-category of projects is to provide safe alternatives to automobile travel, increase use of alternative modes, and improve air quality and the environment. This sub-category may be used for projects and programs that provide alternatives to single-occupant vehicle use, including but not limited to: • Sidewalks, crosswalks, safe routes to schools, ADA curb ramps, and other pedestrian projects • Bicycle projects • Passenger Rail • Railroad crossing safety improvements • Vanpools, carpools or other ridesharing programs or incentives • Roundabouts or other air quality improvements • or other alternative modes
This sub-category may be used for new projects or programs, for safety improvements, or for maintenance or operation of existing projects or programs. Funds can be used for all phases of project development and implementation.
This sub-category may also be used as an incentive or as matching funds for transportation-related components of sustainable communities and developments that help increase alternatives to automobiles.
Below is an example of what the annual allocation to each local jurisdiction could look like in any given year, assuming $15,000,000 in revenue.
20% for local 80% for other local Example Annual Jurisdiction alternative modes transportation Amount projects needs City of Atwater $615,763 $123,152 $492,610 City of Dos Palos $244,816 $48,963 $195,853 City of Gustine $246,594 $49,319 $197,276 City of Livingston $368,040 $73,608 $294,432 City of Los Banos $767,143 $153,429 $613,714 City of Merced $1,554,461 $310,892 $1,243,569 Merced County $3,703,183 $740,637 $2,962,546 Total $7,500,000 $1,500,000 $6,000,000
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046 3. Transit – 5% of total
If $450 million is collected over 30 years, then $22.5 million will be available for Transit Projects
Five percent (5%) of the funds will be allocated to this program. The Governing Board of the Merced County Association of Governments is the decision-maker for allocating these funds. The goal of this funding category is to expand or enhance public transit services and programs.
To accomplish this important goal, funding is provided to the transit agency within the County to expand transit services. Potential uses include but are not limited to: • New routes to enhance existing transit service • Low emission buses • Night and weekend service • Bus shelters and other capital improvements • Safer access to public transit services • Fare reduction or subsidies
4. Administration – 1% of total
If $450 million is collected over 30 years, then $4.5 million will be available for Administration.
One percent (1%) of the funds will be allocated to MCAG to: • Prepare Implementation Plan updates • Develop funding allocation requirements • Administer and conduct specified activities identified in the categories described above • Prepare Annual Transportation Measure Report • Contract for annual independent audits • Staff the regional committees and provide technical assistance
For more information
Merced County Association of Governments 369 W. 18th Street Merced, CA 95340 P: (209) 723-3153 F: (209) 723-0322 www.mcagov.org
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047 Appendices
Appendix A – Expenditure Plan Administration
Governing Board and Organizational Structure
A description of the Merced County Association of Governments and its organizational structure related to the sales tax follows. The structure is consistent with the enabling legislation.
Merced County Transportation Authority Structure under the Transportation Measure The Merced County Association of Governments (MCAG) is the Merced County Local Transportation Authority and will administer the Transportation Measure in compliance with Public Utilities Code PUC 180000 et seq. If the Transportation Measure is approved by Merced County voters in November 2016, the Authority will be responsible for administering the Transportation Measure in accordance with plans and programs outlined in this and subsequent updates of this Expenditure Plan. In addition, this Expenditure Plan includes provision for a Citizens’ Oversight Committee. Details regarding the Committee are contained in Appendix B. The TEP Implementation Plan will continue to be prepared by MCAG and approved by its Policy Board and by the Authority.
PUC 180000 includes provisions regarding the number of members on the Authority Board. Specifically, the Authority will be represented by eleven (11) members including: • Five (5) members of the Board of Supervisors • One (1) member representing each of the six cities in Merced County: Atwater, Dos Palos, Gustine, Livingston, Los Banos, and Merced consisting of members of the city council appointed by the city council
Alternates to the regular members of the authority may participate in accordance with the MCAG By- Laws.
Plan Update, Approval Process, and Expenditure Plan Amendments
Plan Review and approval process There are three primary reports/plans that are referenced as follows: 1. The Expenditure Plan – The Expenditure Plan is approved by the voters and may be amended once a year as outlined below. 2. The Annual Report – The Annual report is prepared each year by the Citizen’s Oversight Committee to provide review how sales tax receipts are being spent and publicize the results 3. Biennial Implementation Plan – Prepared every two years to outline project expenditures. The Implementation Plan will be timed to coincide with the development of the Bi-annual State Transportation Improvement Program development.
In compliance with schedules mandated in federal and state law, MCAG regularly prepares a new long- range transportation plan (RTP) that updates and renews a list of candidate projects for all transportation modes (streets, highways, public transportation, bikeways, aviation, etc.). If funds are available for any projects beyond those now listed in this Expenditure Plan, they will be drawn from that list. MCAG will have the option of issuing bonds to deliver Measure projects and programs contained in this Expenditure Plan to reduce project costs by delivering them earlier.
All updates of the Expenditure Plan will be subject to public review and public hearings. While these candidate projects may change and priorities for funding may occur, there are more than enough project
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048 needs within the County to be addressed using all types of funding, including Transportation Measure funds. It will be vital during development of each Expenditure Plan Update to consider financing all transportation modes in order to insure a balanced and efficient transportation system. All of the projects and programs included in this Expenditure Plan are considered essential to meet the transportation needs of Merced County.
The Funding Categories and overall Funding Allocations formulas described in this Expenditure Plan may not be amended without approval of the voters.
Amendments to the Expenditure Plan As specified in Public Utilities Code Section 180207: (a) The authority may annually review and propose amendments to the county transportation expenditure plan adopted pursuant to Section 180206 to provide for the use of additional federal, state, and local funds, to account for unexpected revenues, or to take into consideration unforeseen circumstances. (b) The authority shall notify the board of supervisors and the city council of each city in the county and provide them with a copy of the proposed amendments. (c) The proposed amendments shall become effective 45 days after notice is given.
The Funding Categories and overall Funding Allocations formulas described in this Expenditure Plan may not be amended without approval of the voters.
Bi-Annual Implementation Plan At a minimum of once every two years, MCAG will prepare and adopt a Transportation Measure Implementation Plan. This will include a financial plan consistent with the Regional Transportation Improvement Program (RTIP) and the State Transportation Improvement Program (STIP). • MCAG staff working with member agencies and affected stakeholders will develop the Draft Implementation Plan, and will update it every two years. • The MCAG Governing Board receives the Draft Implementation Plan and its updates and schedules public hearings to review the Plan • The MCAG Governing Board adopts the Implementation Plan
Independent Financial Audits
If the Transportation Measure is approved by the voters, MCAG would conduct independent financial audits consistent with PUC 180000 et seq.
Implementation Guidelines
Administration Program: - 1% of the Measure There are a number of processes that MCAG must also perform to support the Transportation Measure including maintenance of the Expenditure Plan and development of requirements associated with: • Each of the proposed allocation programs • The identification and prioritization of projects
It is recommended that MCAG be allocated 1% of sales tax revenue to address important activities. Activities of MCAG are described below: • Prepare Annual Work Program and Budget • Develop the allocation program requirements including focused studies needed to implement the Transportation Measure • Prepare the Implementation Plan every two years • Develop the priority list of regional capacity increasing and rehabilitation projects • Conduct an independent audit of Transportation Measure funds on an annual basis • Conduct on on-going public outreach program
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049 • Issue bonds to deliver Transportation Measure projects contained in Implementation Plan to save project costs by delivering them earlier • Allocate Transportation Measure proceeds to the local jurisdictions consistent with the Expenditure Plan requirements • Staff the regional committees and provide technical assistance
Bonding and Financing MCAG will have the authority to bond and use other financing mechanisms, including, when more advantageous economically, loans from banks and other financial lending institutions, for the purposes of expediting the delivery of transportation projects and programs and to provide economies of scale. Bonds or loans, if issued, will be paid with the proceeds of the transportation sales tax. The costs and risks associated with the bonding and loans will be presented in the Implementation Plan, and will be subject to public comment before any bond sale or loan application is approved.
MCAG will also be able to use other means to accelerate the delivery of Regional Projects including partnering with other COGS, the State of California, the federal government, and other government agencies, federal authorization funds, federal earmarks, partnering with private entities, seeking outside grants and matching or leveraging tax receipts to the maximum extent possible.
Local agencies may choose to advance funds for a project, either a project specified in the plan, or a project for which they plan to use their local agency Local Project funds, and to receive reimbursement for that advancement in accordance with the plan. The fund advancement and reimbursement projections must be approved by MCAG in accordance with the voting requirements, prior to proceeding with the project. Local agencies may also accumulate funds from their Local Projects allocations over several years to fund larger or higher cost projects.
Regional Projects Contingency Fund MCAG will also have the ability to set aside a contingency fund for Regional Projects shares of up to 5% of the annual receipts from the tax. Revenues to fund the contingency may be accumulated if revenues exceed projections.
In the event that actual revenues in any given year are less than the budgeted revenues, the MCAG Board may use the contingency fund to make up the difference between the budgeted revenues and the actual revenues. The contingency fund may also be used to fund projects where the actual cost exceeds projections.
Accountability All business of MCAG will be conducted in an open and public meeting process in accordance with the California Brown Act. MCAG will approve all spending plans described in this document and will ensure that adequate public involvement has been included in the preparation of all spending plans. MCAG will be required to hire an independent auditor who will annually audit all sales tax expenditures, ensuring that expenditures are made in accordance with the plan, and with prudent, established accounting regulations and practices.
Maintenance of effort The enabling legislation in Public Utilities Code PUC 180001(e) states:
It is the intent of the Legislature that funds generated pursuant to this division be used to supplement and not replace existing local revenues used for transportation purposes.
Each Agency receiving revenues for “Local Projects” shall annually maintain, as a minimum, the same level of local fully discretionary general fund revenues that were expended on average for fiscal years 2013/14, 2014/15 and 2015/16, for transportation purposes. Dedicated funds for transportation such as gas tax revenues are not counted as general fund revenues. Transfers in to the general fund will not be counted as general fund revenues. Grant awards and general fund revenues used as matching funds for grant awards will not be counted as general fund revenues.
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050 Unusual one-time general fund allocations that have been expended for transportation purposes may be exempted prior to determining the Agency’s average expenditure for the three fiscal years noted above at the discretion of the MCAG Governing Board. An agency petitioning for an exemption under this provision must supply evidence of the need for special consideration and the petition must be approved by a majority vote of the MCAG Governing Board.
Other Guidelines This plan is guided by principles that ensure that the revenue generated by the transportation sales tax is spent in the most efficient and effective manner possible, consistent with the desires of the voters of Merced County. The principles outlined in this section provide flexibility needed to address issues that may arise during the life of the plan. 1. MCAG will fund both regional and local projects, and will also provide funds to local agencies to address special and localized needs. 2. MCAG is charged with a fiduciary duty in administering the transportation sales tax proceeds in accordance with the applicable laws and this Expenditure Plan. Receipt of these tax proceeds may be subject to appropriate terms and conditions as determined by MCAG in its reasonable discretion, including, but not limited to, the right to require recipients to execute funding agreements and the right to audit recipients’ use of the tax proceeds. 3. The monies collected through MCAG shall be accounted for and invested separately, unless and until the funds are turned over to a local agency in accordance with the plan. At such time, the local agency shall keep a separate accounting of the monies and any and all expenditures to ensure that the monies are spent in accordance with the approved expenditure plan. 4. All meetings of MCAG will be conducted in public accordance to state law, through publicly noticed meetings. The annual budget of MCAG, annual work plan, biennial Implementation Plan, and annual report will all be prepared for public scrutiny. The interests of the public will further be protected by the Citizens’ Oversight Committee described in this Plan. 5. Under no circumstances may the proceeds of this transportation sales tax be applied to any purpose other than for transportation improvements benefiting Merced County and its member agencies. 6. Actual revenues may be higher or lower than expected in this Plan, due to changes in receipts and/or matching or leveraging capability. Estimates of actual revenue will be programmed annually by the MCAG during its annual budget process. 7. All projects funded with these transportation sales tax funds will be required to complete appropriate California Environmental Quality Act (CEQA) and other environmental review as required. 8. Funds may be accumulated by MCAG or by recipient agencies over a period of time to pay for larger and long-term projects. If accumulated for a general purpose, the proceeds will be used for the transportation purposes described in the Expenditure Plan. 9. MCAG will have the authority to loan transportation sales tax receipts allocated to Regional Projects at prevailing interest rates to member agencies for the implementation of needed transportation projects, provided that a guaranteed revenue stream is devoted to repay such a loan over a maximum amount of time, and provided that the loan will not interfere with the implementation of programs or projects defined in the Expenditure Plan. Loaning of funds allocated to Regional Projects requires 2/3rds MCAG Board approval and approval by the affected Regional Committee. 10. Each Local jurisdiction shall have the authority to loan transportation sales tax receipts allocated to them for Local Projects to member agencies for the implementation of needed transportation projects. 11. New incorporated cities or new transit agencies or services that come into existence in Merced County during the life of the Expenditure Plan could be considered as eligible recipients of funds through a Plan Amendment, and an additional position created on the governing board.
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051
Appendix B – Citizens Oversight Committee
Committee Purpose
• To provide input on implementation of the Plan, and to advise the MCAG Board if and when the Plan needs to be augmented and to ensure that the funds are being spent in accordance with the Plan. • To inform the public and to ensure that the Transportation Measure (Measure) funding program revenues and expenditures are spent as promised to the public.
Administrative Issues
Committee Formation • The Committee will be formed within six (6) months upon approval of the Transportation Measure by the voters of Merced County in November 2016. • The Committee shall not be amended out of the Expenditure Plan. • Meetings will commence when Transportation Measure revenues are recommended for expenditure; including Implementation Plan updates.
Selection and Duties of Committee Chair and Vice Chair • The Committee shall select a Chair and Vice Chair from the members, each of whom shall serve a one (1) year term. • The duties of the Chair will be to call meetings, set agendas, and preside over meetings. • The duties of the Vice Chair will be to perform the same duties described above in the absence of the Chair.
Committee Meetings • The Committee will hold one formal meeting annually, with additional meetings scheduled as needed by the Committee. • All Committee meetings must be held in compliance with the Brown Act. • All meetings will be conducted per “Robert’s Rules of Order”.
Subcommittee Requirements • The Committee may elect to form subcommittees to perform specific parts of its purpose. • All subcommittees shall have an odd number of members.
Committee Membership, Selection, and Quorum
Membership & Selection The Committee will be designed to reflect the diversity of the County. The Committee will consist of 14 members. Each organization represented on the Citizens’ Oversight Committee will nominate its representative; with final appointments approved by the governing board of MCAG. The membership shall be as follows: • One member will be appointed by each City and the County (Total of 7) • One representative from the building industry • One representative from the agriculture industry • One representative from an ethnic community group • One representative from a major private sector Merced County employer • One representative from an advocacy group representing bicyclists and pedestrians, and/or transit
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052 • One member who is a professional in the field of audit, finance and/or budgeting with a minimum of five years in a relevant and senior decision-making position in the public or private sector • One representative from an environmental advocacy group In the case of the final four 7 representatives not appointed by the cities or the county, applications from residents within Merced County who are over the age of 18 will be solicited and accepted. The representatives will be selected by the MCAG Governing Board.
Quorum • A quorum will be no less than eight (8) members of the Committee • An action item of the Committee may be approved by a simple majority of those present, as long as the quorum requirement is met.
Term of Membership • Terms of membership will be for two (2) years. No member may serve more than 8 years. • Members may be reimbursed for authorized expenses, but not be compensated for their service on the Committee. • In an effort to maintain Committee member consistency, during the first two (2) years of the Committee, terms will be staggered with 7 of the members to serve a one-year term, 7 of the members to serve a two-year term. The length of the first terms will be determined via random selection. • Proxy voting will not be permitted.
Eligibility • U.S. citizen 18 years of age or older who resides in Merced County • Not an elected official at any level of government • Not a public employee at any State, County or local city agencies • Must submit an annual statement of financial disclosure consistent with Fair Political Practices Commission (FPPC) rules and regulations and filed with the Authority
Staffing • MCAG will staff the Committee and provide technical and administrative assistance to support and publicize the Committee’s activities. • MCAG services and any necessary outside services will be paid using the MCAG’s Transportation Measure Administration revenues. • Expert staff will be requested to provide information and make presentations to the Committee, as needed.
Responsibilities The Committee may receive, review and recommend any action or revision to plans, programs, audits or projects that is within the scope of its purpose stated above. Specific responsibilities include: • Receive, review, inspect, and recommend action on independent financial and performance audits related to the Transportation Measure • Receive, review, and recommend action on other periodic reports, studies and plans from responsible agencies. Such reports, studies and plans must be directly related to Transportation Measure revenues or expenditures • Review and comment upon Measure expenditures to ensure that they are consistent with the Expenditure Plan • Annually review how sales tax receipts are being spent and publicize the results • Present Committee recommendations, findings, and requests to the public and MCAG in a formal annual report to inform Merced County residents how funds are being spent. • The Committee will have full access to the MCAG independent auditor and will have the authority to request and review specific information, with the understanding that the Committee will rely upon data, processes and studies available from MCAG, and other relevant data generated by reputable sources. It is understood; that MCAG will be continuously striving to improve the reliability of data and to update analytical and modeling
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053 • processes and that the Committee will be kept abreast of any such efforts, and is invited to participate in development of such updates in a review capacity.
The Committee will assist MCAG in taking advantage of changing situations with technical and transportation developments in the future. Therefore, the provisions regarding the Committee make up, processes and protocols are viewed through 2047 based upon a 2016 perspective, and are not meant to be unduly restrictive on the MCAG and the Committee’s roles and responsibilities.
Appendix C – TEP Steering Committee Roster
MCAG/Merced County Deidre Kelsey Hub Walsh
Leadership Council for Justice and Kaylon Hammond Accountability Hilmar Mike Seward
Assembly Member Adam Gray Ryan Heller
Caltrans Tom Dumas
Transit Rich Green
Merced Boosters Michael Carpenter Vinton Thengvall Greater Merced Chamber of Commerce Adam Cox
Golden Valley Health Centers Mary-Michal Rawling
UC Merced Phillip Woods
Merced College Paul Baxter
City of Gustine Ellen Hasness Pat Nagy City of Dos Palos Jerry Antonetti Michael McGlynn City of Los Banos Mike Villalta
Steve Carrigan/Gary Brizzee
City of Atwater Jim Price Scott McBride City of Merced Josh Pedrozo Tony Dossetti - Alternate City of Livingston Alex McCabe
Agriculture Diana Westmoreland Pedrozo
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054
Appendix D – Catalog of Amendments
1. Approved by MCAG Governing Board: DATE Effective: DATE • Modified Language on Title Page: Changed “2016 ½ Cent Transportation Sales Tax Measure Expenditure Plan” to “Measure V Expenditure Plan – ½ Cent Transportation Sales Tax Measure for Merced County” • Added Language to Page 13 under Maintenance of Effort: “Unusual one-time general fund allocations that have been expended for transportation purposes may be exempted prior to determining the Agency’s average expenditure for the three fiscal years noted above at the discretion of the MCAG Governing Board. An agency petitioning for an exemption under this provision must supply evidence of the need for special consideration and the petition must be approved by a majority vote of the MCAG Governing Board.” • Error Correction on Page 15 under Membership & Selection: “In the case of the final four 7 representatives not appointed by the cities or the county, applications from residents within Merced County who are over the age of 18 will be solicited and accepted.” • Added Language to Page 17: Appendix D – Catalog of Amendments
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055 ITEM 9
056
PH: 209.723.3153 FAX: 209.723.0322 www.mcagov.org 369 W. 18th Street Merced, CA 95340
ITEM 9 MEMORANDUM
DATE: May 2, 2018
TO: Technical Review Board
FROM: Ty Phimmasone, Associate Planner
RE: 2017 FTIP Amendment 13 to Program 2018 State Highway Operation and Protection Program (SHOPP), 2016 SHOPP Changes, and Highway Bridge Program (HBP) Updates
BACKGROUND
The MCAG Governing Board adopted the Final 2017 Federal Transportation Improvement Program (FTIP) on September 22, 2016. The 2017 Federal Statewide Transportation Improvement Program (FSTIP), which incorporated MCAG’s 2017 FTIP, was officially approved by the Federal agencies on December 16, 2016.
Projects and programs, which are federally-funded, must be programmed in the FTIP in order to have access to these funds. Any updates or changes to these federally-funded projects/programs for 2017 FTIP Federal Fiscal Years (FFY’s: 2016/17 – 2019/20) must be “amended” into the FTIP.
Any updates or changes in years beyond FFY 2019/20, considered outer years, will be addressed in the 2019 FTIP.
State Highway Operation and Protection Program (SHOPP)
The State Highway Operation and Protection Program (SHOPP) funds the repair and preservation of the 50,000 lane-mile State Highway System (SHS), safety improvements, and some highway operational improvements. The SHS includes State-owned highways, roadways, associated bicycle and pedestrian infrastructure (and corresponding Americans with Disabilities Act (ADA) compliance), bridges, and their supporting infrastructure such as roadside rest areas, maintenance stations, intelligent transportation systems (ITS), storm water control, and culverts. All projects funded by SHOPP are limited to capital improvements that do not add capacity to the SHS.
The 2016 SHOPP, which programmed projects for FFY’s 2016/17 through 2019/20, was adopted by the California Transportation Commission (CTC) on March 16, 2016. Since then, amendments to the 2016 SHOPP have been approved by the CTC to add new projects and to make changes to existing projects. Per CTC-approved 2016 SHOPP Amendments, there was no new project and the 2017 FTIP Amendment 13 addresses some cost updates.
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The 2018 SHOPP, which programs projects for FFY’s 2018/19 through 2021/22, was recently adopted by the California Transportation Commission (CTC) on March 22, 2018. The 2017 FTIP Amendment 13 programs five new projects, with advances of funding for pre-construction phases of projects programmed outside of the 2017 FTIP quadrennial period, FFY’s 2016/17 through 2019/20. These new projects are noted “NEW” on the left-most column on the attached 2018 SHOPP Project List. Without this notation, those listed represent 2016-SHOPP-carryover projects.
Highway Bridge Program (HBP)
Caltrans manages the Federal Highway Bridge Program (HBP). The FTIP must be amended to reflect the changes in Caltrans’ updated HBP, dated March 29, 2018. The only change to the current 2017 FTIP is the addition of $1,635,000 in FFY 2019/20 for right-of-way for the La Grange Road Over Dry Creek Bridge Project. The project lead agency is the Merced County Department of Public Works (DPW). Any questions regarding this project should be addressed to DPW.
Before these federally-funded projects could proceed with implementation, this 2017 FTIP Amendment 13 must be approved by MCAG, Caltrans, and the Federal review agencies.
FISCAL IMPACT
The SHOPP is entirely funded by the State. As shown on the attached 2018 SHOPP Project List, there is a total of $167,058,000 in projects programmed in our Merced Region.
The HBP is a federal program that is managed by the State. Per approved request by DPW, Caltrans is programming the additional $1,635,000 in FFY 2019/20 for right-of-way for the La Grange Road Over Dry Creek Bridge Project. For the 2017 FTIP quadrennial period, there is a total of $10,295,000 of HBP funds programmed in our Merced Region.
If you have any questions regarding this staff report, please contact Ty Phimmasone at 723.3153 x 123 or [email protected].
REQUESTED ACTION
Recommend the MCAG Governing Board adopt the 2017 FTIP Formal Amendment No. 13.
Attachments: 2017 FTIP Amendment No. 13 SHOPP Summary Table 2018 SHOPP Project List Highway Bridge Program (HBP) Listing for Merced Region Resolution No. 2018/05-17-01
058 State Highway Operation & Protection Program (SHOPP) District 10 - Merced County Summary Table for 2017 FTIP Amendment 13 2017 FTIP Rte EA PPNO Project Description Total Pgm Yr 16/17 17/18 18/19 19/20 RW CON PAED PSE RW Sup CON Sup Environ Design SHOPP - Collision Reduction 140 0Y110 3018 Near Merced at various locations, from Route 5 to 6 miles east of 19/20 Merced. Upgrade metal beam guardrails. 9,205 0 2,890 0 6,315 794 4,334 1,442 1,168 280 1,187 152 3101 Near Los Banos, from Vista Point Access Road to San Luis Dam Service 1C550 3,958 6 2,863 312 405 20 352 Road. Construct median barrier. 16/17 3,958 0 0 0 165 3196 In multiple counties on Routes 165 & 140, at various locations. Install 1E580 7,292 3 5,200 222 760 28 1,079 centerline, edge-line, and shoulder rumble strips. 17/18 0 7,292 0 0 5 3008 Near Firebaugh, at the John "Chuck" Erreca Safety Roadside Rest Area 0W620 4,049 0 2,271 362 589 0 827 (SRRA). Upgrade water & wastewater system. 17/18 0 4,049 0 0 In and near the city of Merced, from 0.3 mile south to 0.4 mile north of 59 3005 4,834 818 1,500 699 727 710 380 0U520 Mission Avenue/Dickenson Ferry Road. Left turn channelization. 16/17 4,834 0 0 0 In Merced, from north of Cooper Ave to South Fork Black Rascal Creek 59 3164 6,517 396 3,228 652 631 204 1,406 1E350 Bridge. Intersection safety improvements. 17/18 0 6,517 0 0 In multiple counties at various locations. Construct shoulder rumble strips 99 3159 2,970 0 2,091 186 250 0 443 1C470 & improve safety visibility by installing lighting. 16/17 2,970 0 0 0 Advance PAED for future project In and near Gustine and Merced, from Outside Canal Bridge No. 39-0055 to 1.3 mi. west of Mariposa County line, at various locations. Replace 8,052 140 0Y130 3074 bridge approach guardrail on 2 bridges and removal of obstructions from 21/22 0 1,279 0 0 355 4,225 1,279 769 252 1,172 clear recovery zone at 11 locations. Advance PAED, PSE & RW Sup for future project In and near Los Banos, from 0.3 mi. east of Route 5 to 0.2 mi. west of 152 1C370 3740 Route 59. Upgrade guardrail to standard. 4,957 20/21 0 0 650 964 13 2,598 650 939 12 745 11,762 22,027 650 7,279
SHOPP - Bridge Preservation In Merced County, on Routes 152, 140, and 59, at various locations. 152 0G830 3122 Seismic retrofit and bridge rail upgrade of 7 bridges. 10,580 19/20 0 982 668 8,930 416 6,530 982 649 19 1,984 Advance PE (PAED, PSE & RW Sup) for future project In Merced, San Joaquin, Mariposa, and Stanislaus Counties, on various 5 1C810 3102 routes at various locations. Scour mitigation & preventative structural 7,405 20/21 0 819 1,492 0 1,894 2,100 819 950 542 1,100 maintenance measures at 13 bridges. 0 1,801 2,160 8,930 G13 Contingency SHOPP - Roadway Preservation In and near Merced, from south of Childs Ave to south of Franklin Road. 99 3089 63,917 1C170 Roadway rehabilitation. (G13 Contingency: CON; CON Sup) - 0 5,422 0 95 95 46,000 1,600 3,700 122 12,400 In Merced County, on Routes 152, 59, and 99, and in San Joaquin 152 0S120 3139 County on Routes 5 and 12, at various locations. Rehabilitate culverts. 4,173 19/20 0 622 867 2,684 151 1,768 622 743 124 765
In and near Merced, from east Junction 33 to Route 99. Rehabilitate 140 3023 25,768 30 20,000 1,380 1,450 215 2,693 0Y740 pavement. 16/17 25,768 0 0 0 In Merced and Stanislaus Counties near Turlock, from 0.3 mile north of 99 1C180 3091 Bradbury Road to 0.2 mile north of the Stanislaus County line (STA PM 17,599 16/17 17,599 0 0 0 10 14,250 281 954 4 2,100 R0.0/R0.2). Rehabilitate pavement. In and near Atwater, from 0.4 mi. south of Buhach Road to south of 99 3A720 5431 Westside Blvd. Roadway rehabilitation. 81,819 18/19 0 7,850 73,969 0 3,369 60,600 1,973 5,200 677 10,000 43,367 13,894 74,836 2,779
SHOPP - Mandates In Los Banos, from 0.3 mi. south of Route 152 to Dove Street at various 165 0X520 3149 locations. Upgrade ADA facilities. 4,857 19/20 0 2,104 0 2,753 1,280 968 347 477 1,280 505 0 2,104 0 2,753
SHOPP - Mobility Advance PAED, PSE & RW Sup for future project Near Los Banos, at Route 33 Interchange; also, on Route 5 (PM 6.3) at 152 0T680 3214 Route 165 Interchange. Improve the truck turn radius. 4,529 21/22 0 0 495 914 274 2,216 495 850 64 630 0 0 495 914
SHOPP - Roadside Preservation Advance PAED, PSE, RW & RW Sup for future project Near Los Banos and Firebaugh, at the John "Chuck" Erreca Safety 5 1C790 3215 Roadside Rest Area (SRRA). Upgrade northbound and southbound 23,760 21/22 0 0 925 2,985 5 16,700 925 2,970 10 3,150 SRRA facilities.
At NB & SB John "Chuck" Erreca Safety Roadside Rest Area (SRRA), and in San Joaquin County on Route 99 at Lodi Park-and-Ride Lot. 2,204 5 1G721 3209A Transportation infrastructure improvement for zero-emission vehicle 18/19 0 0 2,204 0 4 1,605 0 284 9 302 charging. 0 0 3,129 2,985
55,129 39,826 81,270 25,640
059 2018 SHOPP Project List as Approved by the Commission on 03-22-2018 ($1,000) 2019 FTIP Route PM Location / Description PPNO EA RW CON PA&ED PS&E RW SUP CON SUP TOTAL Prior 18/19 19/20 20/21 21/22
COLLISION REDUCTION 0.0 / Near Merced at various locations, from Route 5 to 6 miles east of 140 3018 0Y110 794 4,334 1,442 1,168 280 1,187 9,205 2,890 6,315 42.1 Merced. Upgrade metal beam guardrails. In and near Gustine and Merced, from Outside Canal Bridge No. 39‐ 2.3 / 0055 to 1.3 mi. west of Mariposa County line, at various locations. NEW 140 3074 0Y130 355 4,225 1,279 769 252 1,172 8,052 1,279 1,021 5,752 49.0 Replace bridge approach guardrail on 2 bridges and removal of obstructions from clear recovery zone at 11 locations. 14.1 / In and near Los Banos, from 0.3 mi. east of Route 5 to 0.2 mi. west of NEW 152 3740 1C370 13 2,598 650 939 12 745 4,957 650 964 3,343 R40.7 Route 59. Upgrade guardrail to standard. SHOPP COLLISION REDUCTION: SUBTOTALS 4,169 650 7,279 4,364 5,752 BRIDGE PRESERVATION In Merced County, on Routes 152, 140, and 59, at various locations. 152 VAR 3122 0G830 416 6,530 982 649 19 1,984 10,580 982 668 8,930 Seismic retrofit and bridge rail upgrade of 7 bridges. In Merced, San Joaquin, Mariposa, and Stanislaus Counties, on various 5 VAR routes at various locations. Scour mitigation and preventative 3102 1C810 1,894 2,100 819 950 542 1,100 7,405 819 1,492 5,094 structural maintenance measures at 13 bridges. SHOPP BRIDGE PRESERVATION: SUBTOTALS 1,801 2,160 8,930 5,094 0 ROADWAY PRESERVATION R12.7 / In and near Merced, from south of Childs Ave to south of Franklin 99 3089 1C170 95 46,000 1,600 3,700 122 12,400 63,917 5,422 95 58,400 17.6 Road. Roadway rehabilitation. (G13 Contingency: CON; CON Sup) 20.1 / In and near Atwater, from 0.4 mi. south of Buhach Road to south of 99 5431 3A720 3,369 60,600 1,973 5,200 677 10,000 81,819 7,850 73,969 24.3 Westside Blvd. Roadway rehabilitation. In Merced County, on Routes 152, 59, and 99, and in San Joaquin 152 VAR 3139 0S120 151 1,768 622 743 124 765 4,173 622 867 2,684 County on Routes 5 and 12, at various locations. Rehabilitate culverts. SHOPP ROADWAY PRESERVATION: SUBTOTALS 13,894 74,836 2,779 0 0 MANDATES 8.5 / In Los Banos, from 0.3 mi. south of Route 152 to Dove Street at 165 3149 0X520 1,280 968 347 477 1,280 505 4,857 2,104 2,753 10.6 various locations. Upgrade ADA facilities. SHOPP MANDATES: SUBTOTALS 2,104 0 2,753 0 0 MOBILITY Near Los Banos, at Route 33 Interchange; also, on Route 5 (PM 6.3) at NEW 152 11.3 3214 0T680 274 2,216 495 850 64 630 4,529 0 495 914 3,120 Route 165 Interchange. Improve the truck turn radius. SHOPP MOBILITY: SUBTOTALS 0 495 914 0 3,120 ROADSIDE PRESERVATION Near Los Banos and Firebaugh, at the John "Chuck" Erreca Safety 0.4 / Roadside Rest Area (SRRA). Upgrade northbound and southbound NEW 5 0.8 3215 1C790 5 16,700 925 2,970 10 3,150 23,760 0 925 2,985 19,850 SRRA facilities. At NB & SB John "Chuck" Erreca Safety Roadside Rest Area (SRRA), 0.4 / and in San Joaquin County on Route 99 at Lodi Park‐and‐Ride Lot. NEW 5 3209A 1G721 4 1,605 0 284 9 302 2,204 0 2,204 0.9 Transportation infrastructure improvement for zero‐emission vehicle charging. SHOPP ROADSIDE PRESERVATION: SUBTOTALS 0 3,129 2,985 0 19,850
21,968 81,270 25,640 9,458 28,722 SHOPP PROGRAMMING TOTALS 21,968 145,090 167,058 060 2016/17 - 2021/22 Highway Bridge Program (HBP) (http://www.dot.ca.gov/hq/LocalPrograms/hbrr99/HBP_FSTIP.html) 03/29/2018, 2:44 PM District 10: Merced County Bridge # Project # Location/Description Source Prior 14/15 15/16 16/17 17/18 18/19 19/20 Beyond Total
39C0023 La Grange Rd, Over Dry Creek, 4 mi. Federal$ 442,650 $ 221,325 $ 1,150,890 $ 1,447,465 $ 4,630,119 $ 7,892,449 Merced Co 5939(070) North of Merced Falls Rd. Replace 2-Lane Local $ 57,350 $ 28,675 $ 149,110 $ 187,535 $ 599,881 $ 1,022,551 Proj.ID: Bridge with Standard 2-Lane Bridge. State $ - 3358 Total $ 500,000 $ 250,000 $ 1,300,000 $ 1,635,000 $ 5,230,000 $ 8,915,000
39C0095 Dickenson Ferry Rd, Over Bear Creek, Federal$ 1,029,318 $ 930,726 $ 2,952,670 $ 4,912,714 Merced Co 5939(019) Quinley Ave North. Replace 2-Lane Bridge Local $ 133,360 $ 120,585 $ 382,550 $ 636,495 Proj.ID: 5939(078) with Standard 2-Lane Bridge. State $ - 469 Total$ 1,162,678 $ 1,051,311 $ 3,335,220 $ 5,549,209
39C0290 Burchell Ave, Over Duck Slough, 0.6 mi. Federal$ 479,500 $ 240,500 $ 50,000 $ 2,685,200 $ 3,455,200 Merced Co 5939(077) N/O Mariposa Way. Replace 2-Lane Bridge Local $ - Proj.ID: with Standard 2-Lane Bridge. Toll Credits State $ - Prgmmd. for PE, RW, & CON. 3659 Total $ 479,500 $ 240,500 $ 50,000 $ 2,685,200 $ 3,455,200
39C0217 Jorgensen Rd, Over Outside Canal. Federal$ 216,650 $ 150,790 $ 100,000 $ 1,213,250 $ 1,680,690 Merced Co 5939(082) Replace 2-Lane Bridge with Standard 2- Local $ - Proj.ID: Lane Bridge. Toll Credits Prgmmed. for PE, State $ - RW, & CON. 3847 Total $ 216,650 $ 150,790 $ 100,000 $ 1,213,250 $ 1,680,690
39C0225 Los Cerritos Rd, Over Dry Creek. Replace Federal$ 407,000 $ 100,000 $ 2,279,200 $ 2,786,200 Merced Co 5939(083) 2-Lane Bridge with Standard 2-Lane Bridge. Local $ - Proj.ID: Toll Credits Prgmmed. for PE, RW, & CON. State $ - 3848 Total $ 407,000 $ 100,000 $ 2,279,200 $ 2,786,200
PM00077 Bridge Preventative Maintenance Federal$ 265,590 $ 35,412 $ 1,707,744 $ 1,298,484 $ 3,307,230 Merced 5085(034) Program (BPMP), various locations in the Local $ 34,410 $ 4,588 $ 221,256 $ 168,232 $ 428,486 Proj.ID: City of Merced. State $ - 3987 Total $ 300,000 $ 40,000 $ 1,929,000 $ 1,466,716 $ 3,735,716
39C0294 Moraga Rd, Over Outside Canal. Replace Federal$ 465,000 $ 100,000 $ 2,618,000 $ 3,183,000 Merced Co 5939(091) 2-Lane Bridge with Standard 2-Lane Bridge. Local $ - Proj.ID: Toll Credits Prgmmed. for PE, RW, & CON. State $ - 3961 Total $ 465,000 $ 100,000 $ 2,618,000 $ 3,183,000
39C0350 Kibby Rd, Over Bear Creek. Replace 2- Federal$ 630,000 $ 100,000 $ 3,528,000 $ 4,258,000 Merced Co 5939(092) Lane Bridge with Standard 2-Lane Bridge. Local $ - Proj.ID: Toll Credits Prgmmed. for PE, RW, & CON. State $ - 3960 Total $ 630,000 $ 100,000 $ 3,528,000 $ 4,258,000
39C0114 Cottonwood Rd, Over Outside Canal. Federal$ 283,000 $ 100,000 $ 1,584,800 $ 1,967,800 Merced Co 5939(100) Replace 2-Lane Bridge with Standard 2- Local $ - Proj.ID: Lane Bridge. Toll Credits Prgmmed. for PE, State $ - RW, & CON. 4123 Total $ 283,000 $ 100,000 $ 1,584,800 $ 1,967,800
39C0286 Atwater Jordan Rd, Over Atwater Canal. Federal $ 82,500 $ 260,000 $ 100,000 $ 1,084,161 $ 1,526,661 Merced Co 5939(101) Rehabilitate 2-lane Bridge & Widen to Local $ - Proj.ID: standard 2-lane width. Toll Credits State $ - Prgmmed. for PE, RW, & CON. 4126 Total $ 82,500 $ 260,000 $ 100,000 $ 1,084,161 $ 1,526,661
39C0310 Merced Ave, Over Turlock Irrig. Dist. Federal$ 120,401 $ 130,847 $ 88,530 $ 674,244 $ 1,014,022 Merced Co 5939(102) Lateral #6. Rehabilitate 2-Lane Bridge & Local $ 15,599 $ 16,953 $ 11,470 $ 87,356 $ 131,378 Proj.ID: Widen to standard 2-lane width. State $ - 4127 Total $ 136,000 $ 147,800 $ 100,000 $ 761,600 $ 1,145,400
39C0319 Quinley Ave, Over Black Rascal Creek. Federal $ 530,000 $ 100,000 $ 3,017,000 $ 3,647,000 Merced Co 5939(107) Replace 2-Lane Bridge with Standard 2- Local $ - Proj.ID: Lane Bridge. Toll Credits Prgmmed. for PE, State $ - RW, & CON. 4267 Total $ 530,000 $ 100,000 $ 3,017,000 $ 3,647,000
39C0305 Turner Island Road, Over West Delta Federal $ 169,092 $ 88,530 $ 946,917 $ 1,204,539 Merced Co 5939(106) Canal. Replace 2-Lane Bridge with Local $ 21,908 $ 11,470 $ 122,683 $ 156,061 Proj.ID: Standard 2-Lane Bridge. State $ - 4271 Total $ 191,000 $ 100,000 $ 1,069,600 $ 1,360,600
PE Federal $ 4,421,609 $ 1,055,829 $ 3,420,607 $ 8,220,044 $ - $ 150,000 $ 1,924,525 $ 21,642,891 $ 40,835,505 RW Local $ 240,719 $ 55,171 $ 358,794 $ 699,892 $ - $ - $ 210,475 $ 809,920 $ 2,374,971 PE & RW State $ - $ - $ - $ - $ - $ - $ - $ - $ - CON Total $ 4,662,328 $ 1,111,000 $ 3,779,401 $ 8,919,936 $ - $ 150,000 $ 2,135,000 $ 22,452,811 $ 43,210,476 RW & CON PE & CON PRIOR 2017 FTIP Federal $8,898,045 $10,294,569 $ 21,642,891 $ 40,835,505 Local $654,684 $910,367 $ 809,920 $ 2,374,971 State $0 $0 $ - $ - Total $9,552,729 $11,204,936 $ 22,452,811 $ 43,210,476
061
BEFORE THE MERCED COUNTY ASSOCIATION OF GOVERNMENTS RESOLUTION NO. 2018/05-17-01
In the Matter of: RESOLUTION ADOPTING the Merced County Association of Governments 2017 Federal Transportation Improvement Program (FTIP) Amendment 13
WHEREAS, the Merced County Association of Governments (MCAG) is a Regional Transportation Planning Agency and a Metropolitan Planning Organization, pursuant to State and Federal designation; and
WHEREAS, federal planning regulations require Metropolitan Planning Organizations to prepare and adopt a long range Regional Transportation Plan (RTP) for their region; and
WHEREAS, federal planning regulations require that Metropolitan Planning Organizations prepare and adopt a Federal Transportation Improvement Program (FTIP) for their region; and
WHEREAS, the 2017 Federal Transportation Improvement Program (FTIP) Amendment 13 has been prepared to comply with Federal and State requirements for local projects and through a cooperative process between the Federal Highway Administration (FHWA), the Federal Transit Administration (FTA), the State Department of Transportation (Caltrans), principal elected officials of general purpose local governments and their staffs, and public owner operators of mass transportation services acting through the Merced County Association of Governments forum and general public involvement; and
WHEREAS, the 2017 FTIP Amendment 13 listing is consistent with: 1) the 2014 Regional Transportation Plan Amendment 1; 2) the 2016 State Transportation Improvement Program; and 3) the Corresponding Conformity Analysis; and
WHEREAS, the 2017 FTIP Amendment 13 contains the MPO’s certification of the transportation planning process assuring that all federal requirements have been fulfilled; and
WHEREAS, the 2017 FTIP Amendment 13 meets all applicable transportation planning requirements per 23 CFR Part 450; and
WHEREAS, projects submitted in the 2017 FTIP Amendment 13 must be financially constrained and the financial plan affirms that funding is available; and
WHEREAS, the 2017 FTIP Amendment 13 is consistent with the adopted Conformity Analysis for the 2017 FTIP and the 2014 RTP; and
WHEREAS, the 2017 FTIP Amendment 13 does not interfere with the timely implementation of the Transportation Control Measures; and
WHEREAS, the 2017 FTIP Amendment 13 conforms to the applicable SIPs; and
WHEREAS, the documents have been widely circulated and reviewed by MCAG advisory committees representing the technical and management staffs of the member agencies; representatives of
062 other governmental agencies, including State and Federal; representatives of special interest groups; representatives of the private business sector; and residents of Merced County consistent with public participation process adopted by MCAG; and
NOW, THEREFORE, BE IT RESOLVED, that MCAG adopts the 2017 FTIP Amendment 13.
BE IT FURTHER RESOLVED, that MCAG finds that the 2017 FTIP Amendment 13 is in conformity with the requirements of the Federal Clean Air Act Amendments and applicable State Implementation Plans for air quality.
The foregoing resolution was passed and adopted by MCAG this 17th day of May, 2018.
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
I hereby certify that the foregoing is a true copy of a resolution of the Merced County Association of Governments duly adopted at a regular meeting thereof held on the 17th day of May, 2018.
Signed: Signed:
______Patrick Pittenger, Executive Director Rodrigo Espinoza, Chair Merced County Association of Governments Merced County Association of Governments Governing Board
063 ITEM 10
064 PH: 209.723.3153 FAX: 209.723.0322 www.mcagov.org 369 W. 18th Street Merced, CA 95340
ITEM 10 MEMORANDUM
DATE: May 2, 2018
TO: Technical Review Board
FROM: Artis Smith, Transit Director
RE: YARTS/MCAG Annual Agreement for Services Fiscal Year 2018 - 2019
DISCUSSION
Since 1999, Merced County Association of Governments (MCAG) has provided transit service management and marketing, financial and grant administration and transportation planning services to the YARTS Joint Powers Authority through annual service agreements.
In 2018, the YARTS Joint Powers Authority and Merced County Association of Governments again signed an Agreement for Services for the day-to-day operation of YARTS. The service period was from July 1, 2017 through June 30, 2018.
Attached is a copy of the new annual Agreement for Services that provides the same terms and conditions as the previous Agreement, but effective July 1, 2019.
If you have any questions regarding this staff report, please contact Artis Smith at 723-3153 x 809 or [email protected].
REQUESTED ACTION
Recommend the MCAG Governing Board approve signing an Agreement for Services between the Yosemite Area Regional Transportation System and the Merced County Association of Governments for a period of one year from July 1, 2018 through June 30, 2019.
Attachment: Agreement for Services effective July 1, 2018
P artnering for Regional Solutions 065 066 067 068 069 ITEM 11
070
PH: 209.723.3153 FAX: 209.723.0322 www.mcagov.org 369 W. 18th Street Merced, CA 95340
ITEM 11 MEMORANDUM
DATE: May 2, 2018
TO: Technical Review Board
FROM: Blake Dunford, Assistant Planner
RE: Service Authority for Freeway Emergencies Update
BACKGROUND
In 1996, the MCAG Governing Board authorized the formation of the Merced County Service Authority for Freeway Emergencies (SAFE) and the implementation of a Call Box Program. As technology advanced, the Governing Board chose in 2016 to eliminate all but 14 call boxes along State Route 152 west of Santa Nella. These call boxes have remained in place due to intermittent cell service. These 14 remaining call boxes were upgraded to 3G technology in 2016. All 14 call boxes also have TTY keyboards and screens.
SAFE contracts with the California Highway Patrol (CHP) to handle calls from the Atwater Communications Center. This contract expires on June 30, 2018. CHP and SAFE will renew this contract for the cost of $1,800. The new contract will expire on June 30, 2021.
SAFE formerly contracted with Republic ITS and Siemens for call box maintenance. This contract has also expired. Staff will prepare a Request for Proposal (RFP) for maintenance services. Staff will return to the Governing Board at a later date to present their recommended service provider, unless the contract is not to exceed $30,000.
SAFE is funded through vehicle registration fees within Merced County. As the revenue was designed to fund a completed call box system along State Routes 99 and 152 and Interstate 5, there is a surplus of funds. Staff is currently looking into options on how to use the funds. Some possibilities include:
• Freeway Clean Up Program • Freeway Service Patrol • Call Box Upgrades to 4G or 5G • Intelligent Traffic Systems
Staff will conduct public outreach with the final option list some time after the beginning of the new fiscal year.
REQUESTED ACTION
For information only.
071 ITEM 12
072 PH: 209.723.3153 FAX: 209.723.0322 www.mcagov.org 369 W. 18th Street Merced, CA 95340
ITEM 12 MEMORANDUM
DATE: May 2, 2018
TO: Technical Review Board
FROM: Nav Bagri, Finance Director
RE: Proposed Budget Fiscal Year 2018-19 Draft Overall Work Program and Budget
DISCUSSION
Attached is the proposed Overall Work Program summary and budget for your approval.
The MCAG Overall Work Program identifies each work element's objective, personnel and funding requirements, and funding source. This document will be submitted to the Federal Highway Administration and Caltrans for their approval to assure that MCAG’s transportation planning work elements are eligible for reimbursement using federal transportation planning funds.
MCAG provides administrative services staffing for the Transit Joint Powers Authority for Merced County (Transit), Merced County Regional Waste Management Authority (RWA) and Yosemite Area Regional Transit System (YARTS)
If you have any questions regarding this staff report, please contact Nav Bagri at 723.3153 x 154 or [email protected]
REQUESTED ACTION
Recommend the MCAG Governing Board: a. Approve the FY 18/19 Overall Work Program and Budget for the MPO; and b. Approve the FY 18/19 Overall Work Program and Budget for Other Programs.
Attachments: FY 2018/19 Overall Work Program and Budget for the MPO FY 2018/19 Overall Work Program and Budget Other Programs
Partnering for Regional Solutions 073 MERCED COUNTY ASSOCIATION OF GOVERNMENTS FY 2018/2019 OVERALL WORK PROGRAM TRANSPORTATION PLANNING
Summary: As a Regional Transportation Planning Agency and Metropolitan Planning Organization, MCAG is the primary transportation facilitator in Merced County. Responsibilities are many, from identifying priority projects to assuring money accepted for improving transportation has been properly utilized. MCAG must also be in the forefront of coordinated regional transportation planning activities, and to do so effectively, requires the correct tools and program support. Work elements of the Transportation Planning Work Program seek to maintain a quality improvement program and provide additional means to successfully accomplish the goals and objectives established by the MCAG Governing Board.
100 CITIZEN PARTICIPATION/INTERGOVERNMENTAL COORDINATION
Objectives: To provide the public with information on projects, meetings, plans and reports related to MCAG’s transportation planning activities and processes, and to help the public understand issues that affect the regional transportation system in Merced County. To seek input from the public on MCAG’s planning activities and to engage citizens in all aspects of the planning process. This work element is intended to highlight the agency’s commitment to diverse public engagement and participation in transportation planning processes, consistent with federal requirements. To promote coordination, cooperation and communication among local agencies, districts, federal and state agencies, and MCAG on transportation planning processes and issues. To enable various entities to participate in and review products of the regional planning process.
Staff Time: 15.90 Person Months
Funding: FHWA PL, FHWA PL (Carry-Over), FTA Sec. 5303 (Carry-Over), LTF Planning, - $313,625
Toll Credits Match: $27,370
110 REGIONAL TRANSPORTATION PLAN (RTP)
Objectives: To meet federal and state requirements for a coordinated and comprehensive regional transportation planning process; to complete the 2018 Regional Transportation Plan including the requirements of Senate Bill 375; to begin preliminary activities to support development of the subsequent Plan; to conduct supporting and related regional plans and planning activities; to conduct and support sustainable transportation planning and climate change planning; to support and promote ridesharing services such as CalVans and dibs.
Staff Time: 10.50 Person Months
Funding: FHWA PL, FHWA PL (Carry-Over), FTA Sec. 5303 (Carry-Over), LTF, - $$279,323
Toll Credits Match: $23,436
1
074 MCAG FY 2018/19 OWP Summary Transportation Program (continued)
111 SUSTAINABLE COMMUNITIES FORMULA GRANT PROGRAM
Objectives: To administer the FY 18-19 SB1 Sustainable Communities Formula Grant Program with the following overall objectives: • Implement the Sustainable Communities Strategy • Understand mobility needs in communities of concern, especially transit and transit alternatives • Conduct an analysis of public health benefits and costs associated with the SCS
Staff Time: 1.00 Person Months
Funding: SB 1 Planning Grant, LTF Planning, - $220,069
112 PERFORMANCE MEASUREMENT AND MONITORING
Objectives: To establish performance measures, collect data, prepare reports, and develop programs to enhance performance-based planning. This includes but is not limited to pavement condition, traffic and congestion, and fatal and serious accidents. Also, to assist with the development, deployment, and operation of Pavement Management Programs (PMP) for member jurisdictions.
Staff Time: 3.00 Person Months
Funding: FHWA PL, FHWA PL (Carry-Over), FTA Sec. 5303 (Carry-Over), - $46,261
Toll Credits Match: $3,586
121 ACTIVE TRANSPORTATION PLANNING
Objectives: To foster the integration of active transportation into the regional transportation planning process by assisting the local jurisdictions within Merced County to identify and secure funding for the development of pedestrian and bicycle infrastructure and non-infrastructure programs.
Staff Time: 3.50 Person Months
Funding: FHWA PL, FHWA PL (Carry-Over), FTA Sec. 5303 (Carry-Over), - $66,059
Toll Credits Match: $7,577
122 AIR QUALITY PLANNING
2
075 MCAG FY 2018/19 OWP Summary Transportation Program (continued)
Objectives: To ensure that MCAG's transportation plans, programs, and projects conform to federal and state air quality requirements. To inform and advise MCAG and member agencies on air quality issues and policies. To coordinate effectively with other government agencies on these matters.
Staff Time: .50 Person Months
Funding: FHWA PL, FHWA PL (Carry-Over), - $24,121 Toll Credits Match: $2,767
130 SAN JOAQUIN VALLEY TRANSPORTATION COORDINATION
Objectives: To coordinate the transportation and air quality planning activities within the San Joaquin Valley Nonattainment Area to further the achievement of the goals and objectives of the Federal Transportation Act and the Federal Clean Air Act. These activities will be conducted in coordination and cooperation with regional and state transportation and air quality planning and regulatory agencies.
Staff Time: 2.50 Person Months
Funding: FHWA PL, FHWA PL (Carry-Over), - $81,859
Toll Credits Match: $9,389
140 PASSENGER RAIL PLANNING
Objectives: To participate in passenger rail planning in Merced County, including the Amtrak San Joaquin’s service managed by the San Joaquin Joint Powers Authority, Altamont Corridor Express, and High-Speed Rail.
Staff Time: 1.50 Person Months
Funding: FHWA PL, FHWA PL (Carry-Over), - $25,885
Toll Credits Match: $2,969
150 FEDERAL TRANSPORTATION IMPROVEMENT PROGRAM (FTIP)
Objectives: To maintain a Federal Transportation Improvement Program (FTIP), which is a federally- mandated, four-year program of all transportation projects and programs that receive federal funding or are subject to federal action. To manage and monitor the region’s Congestion Mitigation Air Quality (CMAQ) and Regional Surface Transportation Program (RSTP). To the meet the requirements of demonstrating financial constraint, giving the public the opportunity to comment, and conforming to the State Implementation Plan with consideration to the Federal Clean Air Act. To carry out the federal mandates of the FAST Act and implement the priorities of MCAG’s Regional Transportation Plan.
3
076 MCAG FY 2018/19 OWP Summary Transportation Program (continued)
Staff Time: 7.75 Person Months
Funding: FHWA PL, FHWA PL (Carry-Over), FTA Sec.5303 (Carry-Over), LTF Planning, - 131,121
Toll Credits Match: $3,570
151 REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM (RTIP)
Objectives: To coordinate local planning efforts with other regional, State, and Federal agencies, and to monitor and respond to policies that will affect the development and the implementation of the Regional Transportation Plan (RTP) and the Regional Transportation Improvement Program (RTIP). To monitor the implementation of State Transportation Improvement Program (STIP) projects in Merced County, including project delivery, timely use of funds, and compliance with State law and the California Transportation Commission’s guidelines.
Staff Time: 2.00 Person Months
Funding: FHWA PL (Carry-Over), FTA Sec. 5303 (Carry-Over), - $36,669
Toll Credits Match: $4,206
170 TRAFFIC MODELING
Objectives: To meet state and federal requirements regarding transportation modeling; to support other work elements including the Regional Transportation Plan; to maintain and update the traffic model and the calibration and validation of it; to update traffic model tools.
Staff Time: 4.00 Person Months
Funding: FHWA PL, FHWA PL (Carry-Over), LTF - $268,392
Toll Credits Match: $19,315
180 GEOGRAPHIC INFORMATION SYSTEM (GIS) MAINTENANCE
Objectives: To support the transportation planning efforts of MCAG by maintaining and producing authoritative GIS data to share with policy makers, agency staff and the public. This includes preparing maps, technical reports, digital GIS data layers and GIS web applications.
Staff Time: 6.25 Person Months
Funding: FHWA PL, FHWA PL (Carry-Over), - $109,076
Toll Credits Match: $12,511
4
077 MCAG FY 2018/19 OWP Summary Transportation Program (continued)
190 STATE DATA CENTER AFFILIATE
Objectives: To perform the duties as a State Data Center Affiliate and provide assistance to member agencies and the general public in obtaining, analyzing and utilizing census and other demographic data in support of the area wide transportation planning process.
Staff Time: .25 Person Months
Funding: FHWA PL, - $4,306 Toll Credits Match: $494
210 REGIONAL TRANSPORTATION IMPACT FEE (RTIF)
Objectives: To administer the regional transportation impact fee (RTIF) program consistent with state law Government Code 66000, designed to mitigate the impact of new development on the regional transportation system.
Staff Time: 1.25 Person months
Funding: RTIF - $27,633
220 MEASURE V IMPLEMENTATION AND ADMINISTRATION
Objectives: To provide staff support for the administration and implementation of Measure V as outlined in the 2016 Merced County Transportation Expenditure Plan.
Staff Time: 9.60 Person Months
Funding: LTF Planning, MCAG Other - $269,140
240 TRANSPORTATION DEVELOPMENT ACT FUND ADMINISTRATION
Objectives: To administer the Local Transportation Fund (LTF) and the State Transit Assistance (STA) Fund pursuant to the California Transportation Act (TDA).
Staff Time: 2.00 Person Months
Funding: TDA Admin - $52,038
5
078 MCAG FY 2018/19 OWP Summary Transportation Program (continued)
290 OVERALL WORK PROGRAM
Objectives: To develop, monitor and administer the Overall Work Program and Budget consistent with state and federal funding priorities while being responsive to local agency needs. Also, to involve local technical staff and administrative officers in the transportation planning process.
Staff Time: 4.25 Person Months
Funding: FHWA PL, FHWA PL (Carry-Over), - $70,574
Toll Credits Match: $8,095
900 INDIRECT WORK ELEMENTS
Objectives: To support all other work elements and properly maintain all assets of the agency.
Staff Time: Indirect – 54.75 Person Months Indirect- PTO – 34.00 Person Months
6
079 MERCED COUNTY ASSOCIATION OF GOVERNMENTS FY 2018/2019 OVERALL BUDGET & WORK PROGRAM FUNDING AND WORK HOUR SUMMARY TRANSPORTATION PLANNING
FHWA FTA Toll FHWA PL Sec. 5303 TDA LTF SB 1 MCAG Credits Staff Elements Element Discerption PL (Carry-Over) (Carry-Over) Admin Planning RTIF Planning Grant OTHER Match Months 100 Citizen Part. & Coord. $ 313,625 $ 104,634 $ 63,991 $ 70,000 -$ $ 75,000 -$ $ - $ - $ 27,370 15.90 110 RTP $ 279,323 $ 105,458 $ 88,865 $ 10,000 -$ $ 75,000 -$ $ - $ - $ 23,436 10.50 111 Sustainable Communities Formula Grant Program $ 220,069 -$ $ - $ - -$ $ 22,645 -$ $ 197,424 $ - $ - 1.00 112 Performance Measurement and Monitoring $ 46,261 $ 15,883 $ 5,378 $ 10,000 -$ $ - -$ $ - $ - $ 3,586 3.00 121 Alternative Modes Planning $ 66,059 $ 17,950 $ 38,109 $ 10,000 -$ $ - -$ $ - $ - $ 7,577 3.50 122 Air Quality Planning $ 24,121 $ 16,117 $ 8,005 $ - -$ $ - -$ $ - $ - $ 2,767 0.50 130 SJ Valley Trans Coord. $ 81,859 $ 43,469 $ 38,390 $ - -$ $ - -$ $ - $ - $ 9,389 2.50 140 Passenger Rail Planning $ 25,885 $ 16,827 $ 9,058 $ - -$ $ - -$ $ - $ - $ 2,969 1.50 150 FTIP $ 131,121 $ 11,975 $ 9,146 $ 10,000 -$ $ 100,000 -$ $ - $ - $ 3,570 7.75 151 RTIP $ 36,669 -$ $ 26,669 $ 10,000 -$ $ - -$ $ - $ - $ 4,206 2.00 170 Traffic Modeling $ 268,392 $ 87,547 $ 80,845 $ - -$ $ 100,000 -$ $ - $ - $ 19,315 4.00 180 Geographic Information System $ 109,076 $ 50,494 $ 58,582 $ - -$ $ - -$ $ - $ - $ 12,511 6.25 190 State Data Center Affiliate $ 4,306 $ 4,306 $ - $ - -$ $ - -$ $ - $ - $ 494 0.25 210 Regional Trans Impact Fee (RTIF) $ 27,633 -$ $ - $ - -$ $ - $ 27,633 $ - $ - $ - 1.25 220 LTA/TEP $ 269,140 -$ $ - $ - -$ $ 119,140 -$ $ - $ 150,000 $ - 9.60 240 TDA Administration $ 52,038 -$ $ - $ - $ 52,038 $ - -$ $ - $ - $ - 2.00 290 Overall Work Program $ 70,574 $ 41,709 $ 28,865 $ - -$ $ - -$ $ - $ - $ 8,095 4.25 900 Indirect $ - -$ $ - $ - -$ $ - -$ $ - $ - $ - 54.75 900 Indirect-PTO $ - -$ $ - $ - -$ $ - -$ $ - $ - $ - 34.00 Non Transportation Indirect Cost Revenue $ 774,849 -$ $ - $ - -$ $ - -$ $ - $ 774,849 $ - - Subtotal Transportation $ 2,801,001 $ 516,369 $ 455,902 $ 120,000 $ 52,038 $ 491,785 $ 27,633 $ 197,424 $ 924,849 $ 125,284 164.50 080 OVERALL BUDGET Fiscal Year 2018/19 Merced County Association of Governments
FY 2018/19 FY 2017/18 Revenue BUDGETED BUDGETED
Federal Highway Admin. - Metropolitan Planning Funds (Current Years Allocation) $ 516,369 $ 149,648 Planning Funds (PL) Carry-Over $ 455,902 $ 1,722,558
Federal Transit Administration - Sec. 5303 $ 120,000 $ 89,142
Caltrans Sustainable Transportation $ - $ 350,000 Planning Grant Program
SB 1 Planning Grant $ 197,424 $ -
Measure V (Sales Tax) $ 150,000 $ 150,000
Regional Improvement Program (PPM) $ 15,000 $ 393,000
Transportation Development Act - Admin. $ 52,038 $ 94,010 and Audits (99233.1 Public Utilities Code)
Transportation Development Act - Planning $ 491,785 $ 397,298 Allocations
RTIF $ 27,633 $ 12,892
Non Transportation Indirect Cost Revenue $ 774,849 $ 2,521,041
Total Revenue Budget MPO $ 2,801,001 $ 5,879,589
081 OVERALL BUDGET Fiscal Year 2018/2019 Merced County Association of Governments
FY 2018/19 FY 2017/18 Expenditures BUDGETED BUDGETED Salaries & Benefits -MPO Salaries $ 1,156,676 $ 2,105,068 Fringe $ 530,890 $ 1,140,295 Subtotal Salaries & Benefits $ 1,687,566 $ 3,245,363 Services & Supplies Professional & Special Services $ 648,916 $ 1,792,380 Auditing $ 87,000 $ 24,000 Internet Service $ 15,180 $ 138,000 Legal $ 78,000 $ 55,000 Gasoline Fuel $ 1,500 $ 1,500 Maintenance-Building $ 20,000 $ 5,600 Utilities $ 14,500 $ 6,800 Solar $ - $ 9,500 Insurance $ 48,000 $ 47,000 Memberships $ - $ 6,890 Training and Travel $ 36,200 $ 61,850 Unallowed Trans & Travel $ - $ 6,500 Special Department Expense $ 31,583 $ 159,606 Publication $ 800 $ 500 Office Expense $ 30,400 $ 29,000 Communication $ 12,900 $ 20,300 Janitorial $ 6,500 $ 17,000 Misc. Expense $ 2,000 $ 2,500 Interest Expense $ - $ 1,200 Rent and Lease Equipment $ 26,000 $ 18,000 Fixed Asset $ 53,956 $ 231,100 Subtotal Services and Supplies $ 1,113,435 $ 2,634,226
Total Expenditure Budget $ 2,801,001 $ 5,879,589
082
MERCED COUNTY ASSOCIATION OF GOVERNMENTS FY 2018/2019 OVERALL WORK PROGRAM OTHER PROGRAMS
Summary: Other Programs deal with those work elements of the MCAG operation not directly related to transportation, although transportation may be involved in each of the Other Program Work Elements.
550 ONE VOICE ADVOCACY PROGRAM
Objectives: To advocate for federal projects, programs and policies of regional significance to Merced County and the San Joaquin Valley.
Staff Time: 2.15 Person Months
Funding: Member Contributions- $86,699
600/700 TRANSIT ADMINISTRATION
Objectives: To provide overall management and staff to oversee all day-to-day operations related to MCAG’s transit systems including administrative assistance, grant preparation, and quarterly reporting to the Federal Transit Administration and Caltrans on behalf of the Transit Board. This work element is intended to oversee all the operations of the transit systems.
600- YARTS
Entering its 19th year of operation in May of 2018, YARTS provides an alternative to driving in the Yosemite region for travelers and locals. It operates year-round on the Hwy 140 corridor between Merced and Yosemite National Park, through Mariposa County and during the summer, June through September, on the Hwy 120/395 corridors between Yosemite Valley and Mono County destinations and between Tuolumne County destinations and Yosemite Valley.
As of May 2015, through contract with the Fresno Council of Governments (FresnoCOG), YARTS now also operates on Hwy 41 between Fresno and Yosemite National Park during the summer (May – Sept.).
700- TJPAMC
Since the establishment of the TJPAMC in 1996, MCAG has provided administrative and grant support to the Transit Policy Board. This element continues that support. During FY 01-02, Merced County Transit requested that MCAG staff assist with grant preparation and grant administration for the areas outside the Merced urban area as well. MCAG provides additional administrative support to the Transit JPA starting July 1, 2010. Since 2012, MCAG has employed all the transit management and administrative related staff.
1
083 MCAG FY 2018/19 OWP Summary Other Programs (continued)
YARTS
Staff Time: 31.60 Person Months
Funding: YARTS - $396,784
TJPAMC Staff Time: 110.25 Person Months
Funding: TJPA - $1,471,854
740 MERCED DATA SPECIAL SERVICES (MDSS) ACTIVITIES
Objectives: To provide a legal entity whereby products related to services already provided by MCAG may be sold to the public. Those products currently include specialized maps provided by the GIS department.
Staff Time: .65 Person Months
Funding: MDSS - $6,516
760/770 REGIONAL WASTE MANAGEMENT AUTHORITY
Objectives: To provide the administrative, management and operations staff to maintain and operate two landfill facilities in Merced County.
Staff Time: 425.00 Person Months
Funding: RWMA - $3,736,219
800 SERVICE AUTHORITY FOR FREEWAY EMERGENCIES (SAFE) / 511
Objectives: To maintain a Service Authority for Freeway Emergencies (SAFE) call box program in Merced County, and to administer program changes following a public outreach campaign.
Staff Time: 1.10 Person Months
Funding: SAFE - $14,599
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084 MCAG FY 2018/19 OWP Summary Other Programs (continued)
810 ABANDONDED VEHICLE ABATEMENT (AVA)
Objectives: To administer the Merced County Abatement of Abandoned Vehicles Authority Plan pursuant to Section 22710 VC.
Staff Time: .75 Person Months
Funding: MCAG Other - $11,401
950 UNALLOWED INDIRECT EXPENSE
Objectives: Expense that are not reimbursed by Caltrans.
Funding: Member Dues- 45,501
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085 MERCED COUNTY ASSOCIATION OF GOVERNMENTS FY 2018/2019 OVERALL BUDGET & WORK PROGRAM FUNDING AND WORK HOUR SUMMARY OTHER PROGRAMS
Member STAFF OTHER PROGRAMS TOTALS Dues YARTS TJPA MDSS RWMA SAFE AVA MONTHS
550 One Voice Legislative Program $ 86,699 $ 86,699 -$ -$ -$ -$ -$ -$ 2.15 600 YARTS $ 396,782 $ - $ 396,782 -$ -$ -$ -$ -$ 31.60 700 Transit Joint Powers Authority $ 1,471,854 $ - $ - $ 1,471,854 -$ -$ -$ -$ 110.25 740 MDSS, Inc. $ 6,514 $ - $ - -$ 6,514$ -$ -$ -$ 0.65 1950 City of Livingston Planning Services $ - $ - $ - -$ -$ -$ -$ -$ - 760/770 Regional Waste Management Authority-Offsite $ 3,826,398 -$ $ - -$ -$ $ 3,826,398 -$ -$ 428.25 800 SAFE $ 14,601 $ - $ - -$ -$ -$ 14,601$ -$ 1.10 810 Abandoned Vehicle Abatement (AVA) $ 11,401 $ - $ - -$ -$ -$ -$ 11,401$ 0.75 950 Indirect $ 45,501 $ 45,501 -$ -$ -$ -$ -$ -$ - Total Funding and Work Hour Summary -Other Program $ 5,859,750 $ 132,200 $ 396,782 $ 1,471,854 6,514$ $ 3,826,398 14,601$ 11,401$ 574.75 086 OTHER PROGRAMS Fiscal Year 2018/19 Merced County Association of Governments
FY 2018/19 FY 2017/18 EXPENDITURE BUDGETED BUDGETED
Salaries & Benefits - Other Programs One Voice Legislative Program $ 18,332 $ 17,706 YARTS $ 251,128 $ 264,785 TJPA $ 931,553 $ 962,715 MDSS, Inc. 4,123 $ 6,995 RWMA 3,758,090$ 3,758,526 SAFE $ 7,975 $ 4,041 AVA $ 5,064 $ 4,722 ICAP $ 774,849 $ 862,061
Subtotal Salaries & Benefits-Other Programs $ 5,751,114 $ 5,881,551
Services & Supplies Professional & Special Services $ 28,000 $ 31,400 Training and Travel $ 41,633 $ 22,000 Special Department Expense $ 8,500 $ 32,600 Data/IS Services $ - $ 90,000 Publication $ - $ 250 Office Expense $ - $ 1,300 Communication $ - $ 14,100 Insurance $ - $ 18,000 Membership $ 8,500 $ - Auditing $ 3,400 $ - Fixed Asset $ 18,603 $ - Subtotal Services & Supplies $ 108,636 $ 209,650
Total Expenditure Budget Other Programs $ 5,859,750 $ 6,091,201
087 OTHER PROGRAMS Fiscal Year 2018/19 Merced County Association of Governments
FY 2018/19 FY 2017/18 Revenue BUDGETED BUDGETED Local Contribution Membership Dues $ 132,200 $ 74,595
Yarts Contracts $ 396,782 $ 431,228
TJPA Contracts $ 1,471,854 $ 1,628,935
MDSS, Inc. $ 6,514 $ 11,297
RWMA $ 3,826,398 $ 3,914,594
SAFE $ 14,601 $ 9,526 AVA $ 11,401 $ 11,026
Carryover Funds $ - $ 10,000
Total Revenue Budget Other Programs $ 5,859,750 $ 6,091,201
088 MERCED COUNTY ASSOCIATION OF GOVERNMENTS FY 2018/2019 MEMBER DUES SCHEDULE
Population Dues Jurisdiction Estimate* % FY 2018/19 FY 2017/18 Atwater 30,406 11% 14,600 14,600 Dos Palos 5,391 2% 2,600 2,600 Gustine 5,886 2% 2,800 2,800 Livingston 13,947 5% 6,700 6,700 Los Banos 39,993 15% 19,200 19,200 Merced 84,464 31% 40,700 40,900 Merced County 94,578 34% 45,600 45,400 TOTAL 274,665 100% $132,200 $132,200
* Dept of Finance as of 1/1/17, Report E-1 089 ITEM 13
090 PH: 209.723.3153 FAX: 209.723.0322 www.mcagov.org 369 W. 18th Street Merced, CA 95340
ITEM 13 MEMORANDUM
DATE: May 2, 2018
TO: Technical Review Board
FROM: Nav Bagri, Finance Director
RE: MCAG Financial Report for July 2017 – March 2018 (Unaudited)
DISCUSSION
Attached for your review is the Profit and Loss Budget versus Actual report for the period July 2017 through March 2018. Also attached is the Pooled Investment Summary Report for the period ending March 31, 2018.
Also attached is the Third quarter check register.
If you have any questions regarding this staff report, please contact Nav Bagri at 723.3153 x 154 or [email protected]
REQUESTED ACTION
For information only.
Attachments: Profit and Loss Budget vs. Actual report for the period July 2017 through March 2018 Pooled Investment Summary Report for the period ending March 31, 2018 Third Quarter Check Register
Partnering for Regional Solutions 091 MERCED COUNTY ASSOCIATION OF GOVERNMENTS Budget vs. Actual (Unaudited) 3rd Quarter FY 2017-18
Budget Actual to Date Variance From Percent of FY 17/18 03/31/2018 Budget Budget Used Revenue Federal Funding FHWA PL 1,872,206 891,992 (980,214) 48% FTA 5303 89,142 0 (89,142) 0% FTA 5304 (Sustainable Planning Grant) 350,000 69,652 (280,348) 20% State Funding Regional Improvement Program (PPM) 393,000 0 (393,000) 0% Transportation Development Act - Admin & Audit 94,010 94,010 0 100% Transportaion Development Act - Planning Allocations 397,298 397,298 0 100% SAFE 9,526 0 (9,526) 0% RTIF 12,892 2,181 (10,711) 17% AVA 11,026 265 (10,761) 2% Local Funding Measure V (Sales Tax) 150,000 99,906 (50,094) 67% Regional Waste Authority 3,914,594 2,367,945 (1,546,649) 60% Transit Joint Powers Authority 1,628,935 756,070 (872,865) 46% YARTS Authority 431,228 185,496 (245,732) 43% MDSS, Inc. 11,297 601 (10,696) 5% Member Contribution 132,200 133,200 1,000 101% Pavement Management System 0 61,787 61,787 0% Misc Revenue 0 32,095 32,095 0% Total Revenue $ 9,497,354 $ 5,092,498 $ (4,404,856)
Expenditures Salaries & Benefit MCAG Staff 3,245,363 1,777,647 (1,467,716) 55% Landfill Staff 3,617,765 2,235,459 (1,382,306) 62% Professional Services 1,792,380 736,765 (1,055,615) 41% Auditing 24,000 43,800 19,800 183% DATA/IS Service 138,000 17,165 (120,835) 12% Legal 55,000 67,007 12,007 122% Gasoline/Fuel 1,500 489 (1,011) 33% Maint - Building 5,600 8,534 2,934 152% Utilities 6,800 5,510 (1,290) 81% Solar 9,500 4,657 (4,843) 49% Insurance 47,000 22,429 (24,571) 48% Memberships 6,890 5,536 (1,354) 80% Trans & Travel 61,850 32,552 (29,298) 53% Trans & Travel (Unallowed) 6,500 0 (6,500) 0% Special Department 159,606 32,557 (127,049) 20% Publication 500 951 451 190% Office Expense 29,000 17,938 (11,062) 62% Communication 20,300 20,246 (54) 100% Janitorial 17,000 674 (16,326) 4% Misc. Expense 2,500 1,270 (1,230) 51% Interest Expense 1,200 0 (1,200) 0% Rent and Lease Equipment 18,000 13,362 (4,638) 74% Fixed Asset 231,100 7,535 (223,565) 3% Total Expense $ 9,497,354 $ 5,052,084 $ (4,445,270)
Net Difference $ - $ 40,415 $ 40,415
092 MERCED COUNTY ASSOCIATION OF GOVERMENTS Pooled Bank and Investment Balances March 31, 2018
% Rate of % Rate of Account Balance Return QTD Return YTD Wells Fargo Bank - General Checking $ 1,111,065 1.050 2.100 Wells Fargo Bank -YARTS 654,927 1.050 2.100 Wells Fargo Bank -TJPA 5,204,196 1.050 2.100 Wells Fargo Bank-Saving Account - 1.050 2.100 LAIF Investment 1,537,784 1.200 1.200 County of Merced Investment 33,466,634 1.390 1.390 Total Bank and Investment Balances $ 41,974,605
POOLED INVESTMENTS
0% 2% 1% -1% 0% MCAG - General Fund 3% 9% STAF 11% SEF 13% LTF 12% RTIF 6% SAFE AVA 13% 0% Measure V East/West
26% 3% YARTS - General Transit - General Transit - LTF Transit- LTF Capital 093 Transit - PTMISEA Merced County Association of Governments Check Register 1/1/2018 - 3/31/2018 Check Number Date Type of Payment Paid to Amount 8398 1/3/2018 CHK Blue Shield of California $75,138.10 8399 1/3/2018 CHK GOVERNMENT FINANCE OFFICERS $160.00 8408 1/5/2018 CHK DAISY ZARAGOZA $251.00 8409 1/5/2018 CHK ROCHELLE CAPALARAN $151.00 8410 1/5/2018 CHK NAVJEET BAGRI $15.62 8411 1/5/2018 CHK ROXANNE CARROLL $29.43 8412 1/5/2018 CHK Lincoln Life Insurance $1,764.01 8413 1/5/2018 CHK NEW YORK LIFE INSURANCE COMP $2,008.26 8414 1/5/2018 CHK Leap Carpenter Kemps $55,510.00 EFT 180108 1/8/2018 CHK Nationwide Retirement Soluti $5,608.00 8415 1/9/2018 CHK Merced County Assessors Offi $45.00 8416 1/9/2018 CHK ICMA Retirement Trust - 401 $20,665.59 8417 1/9/2018 CHK ICMA Retirement Trust - 457 $1,055.00 8418 1/9/2018 CHK Vantagepoint Transfer Agents $170.00 8419 1/9/2018 CHK WAGEWORKS (EE PMT) $675.97 8420 1/9/2018 CHK AT&T Mobility $69.02 8421 1/9/2018 CHK AT&T MOBILITY-SAFE $19.31 8422 1/9/2018 CHK MERCED COUNTY HISPANIC CHAMB $146.00 8423 1/9/2018 CHK Siemens Industry-SAFE $876.40 8424 1/9/2018 CHK VAST NETWORKS $1,000.00 8425 1/9/2018 CHK AMPO $821.81 8426 1/9/2018 CHK GORDON & REES LLP $835.46 8427 1/9/2018 CHK MARKT THOMAS-RTIF $5,024.40 8428 1/9/2018 CHK Dept. of Public Works-MCAG $20,706.00 8429 1/9/2018 CHK HOFFMAN SECURITY $255.00 8430 1/9/2018 CHK GreatAmerica Leasing $258.29 8431 1/9/2018 CHK SEEGER'S PRINTING $48.72 8432 1/9/2018 CHK ADMINISTRATIVE SOLUTIONS, IN $15.00 8433 1/9/2018 CHK Vision Service Plan $1,176.09 8434 1/9/2018 CHK CLEAN CUT GARDEN SERVICE $80.00 8435 1/9/2018 CHK FORTIS TELECOM $1,841.19 8436 1/9/2018 CHK US BANK EQUIPMENT FINANCE $1,051.15 8437 1/12/2018 CHK WAGEWORKS (EE PMT) $954.98 8438 1/12/2018 CHK ICMA Retirement Trust - 401 $21,172.70 8439 1/12/2018 CHK ICMA Retirement Trust - 457 $1,766.53 8440 1/12/2018 CHK Vantagepoint Transfer Agents $170.00 8441 1/12/2018 CHK Confertel $93.71 8442 1/12/2018 CHK Berkshire Hathaway Homestate $19,419.50 8443 1/12/2018 CHK Mid Valley Publications-MCAG $34.50 8444 1/12/2018 CHK HOFFMAN SECURITY $308.75 8445 1/12/2018 CHK Kemper CPA Group LLC $684.00 8446 1/12/2018 CHK ROXANNE CARROLL $29.96 8447 1/12/2018 CHK APEX TECHNOLOGY MGMT, INC. $10,446.50 8448 1/12/2018 CHK CIVIC PLUS-MCAG $3,700.00 8449 1/12/2018 CHK GOLDEN VALLEY ENGINEERING $1,252.50 8450 1/12/2018 CHK TESEI PETROLEUM, INC. $40.37 8451 1/12/2018 CHK Capitol Enquiry-MCAG $21.26 8452 1/12/2018 CHK LIGHTHOUSE SERVICES, INC. $497.00 400186 1/12/2018 CHK California State Disbursemen $396.00 400187 1/12/2018 CHK Franchise Tax Board-MCAG $134.17 EFT 180112 1/12/2018 CHK Nationwide Retirement Soluti $5,608.00 8453 1/19/2018 CHK ROXANNE CARROLL $29.70 8454 1/19/2018 CHK United way $179.11 8455 1/19/2018 CHK Haden Law Office- MCAG $2,875.00
Page 1 of 6 094 Merced County Association of Governments Check Register 1/1/2018 - 3/31/2018 Check Number Date Type of Payment Paid to Amount 8456 1/19/2018 CHK KRISTINA MERAZ $208.92 8457 1/19/2018 CHK Price, Paige & Company-MCAG $16,870.00 8458 1/19/2018 CHK Pacific Gas & Electric-MCAG $348.23 8459 1/19/2018 CHK GORDON & REES LLP $2,604.38 8460 1/19/2018 CHK Reserve Account $950.00 8461 1/19/2018 CHK WAGEWORKS (FEES) $123.50 8462 1/19/2018 CHK Merced Sun Star-MCAG $70.80 8463 1/19/2018 CHK ROCHELLE CAPALARAN $347.71 8464 1/19/2018 CHK City of Los Banos-MCAG $210.00 8465 1/19/2018 CHK Townsend Public Affairs $10,415.00 8466 1/19/2018 CHK AIRE SERV OF GREATER MERCED $200.00 8467 1/19/2018 CHK ARTISAN CONSTRUCTION & DESIG $2,997.90 8468 1/19/2018 CHK ADMINISTRATIVE SOLUTIONS, IN $64.40 EFT 180123 1/24/2018 CHK STATE BOARD OF EQUALIZATION $278.00 8469 1/25/2018 CHK CITY OF ATWATER $39,820.79 8470 1/25/2018 CHK CITY OF DOS PALOS $18,103.06 8471 1/25/2018 CHK CITY OF GUSTINE $18,144.89 8472 1/25/2018 CHK CITY OF LIVINGSTON $24,946.83 8473 1/25/2018 CHK CITY OF LOS BANOS $49,420.15 8474 1/25/2018 CHK CITY OF MERCED $94,038.16 8475 1/25/2018 CHK MERCED COUNTY PUBLIC WORKS $215,976.12 8476 1/25/2018 CHK MERCED COUNTY ASSOCIATION OF $248,643.00 8477 1/25/2018 CHK MERCED COUNTY ASSOCIATION OF $156,553.00 8478 1/25/2018 CHK TRANSIT JOINT POWERS AUTHORI $46,045.00 8479 1/25/2018 CHK CITY OF LOS BANOS RECREATION $250.00 8480 1/25/2018 CHK JD Sanders Company, LLC- MCA $300.00 8481 1/25/2018 CHK Thavone Phimmasone $73.68 8482 1/25/2018 CHK Fresno Council of County Gov $926.00 8483 1/25/2018 CHK Blue Shield of California $80,930.60 8484 1/25/2018 CHK Premier Access $6,293.39 400188 1/26/2018 CHK California State Disbursemen $396.00 400189 1/26/2018 CHK Franchise Tax Board-MCAG $134.16 EFT 180129 1/29/2018 CHK Nationwide Retirement Soluti $5,633.00 EFT 180129 1/30/2018 CHK US BANK CORP. PAYMENT SYSTEM $6,628.79 8485 1/31/2018 CHK DAISY ZARAGOZA $251.00 8486 2/1/2018 CHK TRINITY CONSULTANTS, INC. $4,000.00 8487 2/1/2018 CHK FORTIS TELECOM $1,837.17 8488 2/1/2018 CHK Custom Electric $94.49 8489 2/1/2018 CHK SHRED-IT USA-MCAG $21.68 8490 2/1/2018 CHK Pitney Bowes-MCAG $122.37 8491 2/1/2018 CHK WAGEWORKS (EE PMT) $954.98 8492 2/1/2018 CHK AFLAC $973.46 8493 2/1/2018 CHK Vision Service Plan $1,217.78 8494 2/8/2018 CHK CHRISTIAN RUIZ $2,391.47 8495 2/9/2018 CHK United way $540.51 8496 2/9/2018 CHK NEW YORK LIFE INSURANCE COMP $1,338.84 8497 2/9/2018 CHK RENE GONZALEZ-RUIZ $20.00 8498 2/9/2018 CHK Lincoln Life Insurance $1,753.08 8499 2/9/2018 CHK The Hartford $2,163.00 8500 2/9/2018 CHK Siemens Industry-SAFE $438.20 8501 2/9/2018 CHK VAST NETWORKS $1,000.00 8502 2/9/2018 CHK TESEI PETROLEUM, INC. $61.84 8503 2/9/2018 CHK APEX TECHNOLOGY MGMT, INC. $10,240.50 8504 2/9/2018 CHK Haden Law Office- MCAG $5,556.50
Page 2 of 6 095 Merced County Association of Governments Check Register 1/1/2018 - 3/31/2018 Check Number Date Type of Payment Paid to Amount 8505 2/9/2018 CHK Vantagepoint Transfer Agents $145.00 8506 2/9/2018 CHK ICMA Retirement Trust - 457 $1,891.53 8507 2/9/2018 CHK ICMA Retirement Trust - 401 $20,383.40 8508 2/9/2018 CHK AT&T Mobility $69.02 8509 2/9/2018 CHK AT&T MOBILITY-SAFE $35.03 8510 2/9/2018 CHK CLEAN CUT GARDEN SERVICE $80.00 8511 2/9/2018 CHK PATRICIA MARRUFO $413.34 8512 2/9/2018 CHK ROXANNE CARROLL $35.43 8513 2/9/2018 CHK VRPA TECHNOLOGIES, INC. $17,709.60 8514 2/9/2018 CHK Townsend Public Affairs $2,083.00 8515 2/9/2018 CHK Berkshire Hathaway Homestate $19,419.50 8516 2/9/2018 CHK EMPLOYMENT SCREENING SERVICE $176.00 8517 2/9/2018 CHK MERCED COUNTY FAIR $450.00 8518 2/9/2018 CHK Confertel $159.92 8519 2/9/2018 CHK KIMLEY-HORN AND ASSOCIATES, $114,315.59 8520 2/9/2018 CHK PACIFIC GAS & ELECTRIC $26,936.26 400190 2/9/2018 CHK California State Disbursemen $396.00 400191 2/9/2018 CHK Franchise Tax Board-MCAG $135.14 EFT 180213 2/13/2018 CHK Nationwide Retirement Soluti $5,633.00 8521 2/21/2018 CHK ICMA Retirement Trust - 401 $20,088.51 8522 2/21/2018 CHK ICMA Retirement Trust - 457 $2,326.53 8523 2/21/2018 CHK Vantagepoint Transfer Agents $145.00 8524 2/21/2018 CHK WAGEWORKS (EE PMT) $954.98 8525 2/21/2018 CHK NAVJEET BAGRI $14.82 8526 2/21/2018 CHK Thavone Phimmasone $19.73 8527 2/21/2018 CHK SPRIGGS INC (LEASE) $2,380.53 8528 2/21/2018 CHK Price, Paige & Company-MCAG $1,500.00 8529 2/21/2018 CHK KRISTINA MERAZ $51.78 8530 2/21/2018 CHK San Joaquin COG $3,095.93 8531 2/21/2018 CHK ROXANNE CARROLL $35.04 8532 2/21/2018 CHK California Highway Patrol $687.48 400192 2/23/2018 CHK California State Disbursemen $396.00 400193 2/23/2018 CHK California State Disbursemen $123.23 400194 2/23/2018 CHK California State Disbursemen $120.92 400195 2/23/2018 CHK California State Disbursemen $174.23 400196 2/23/2018 CHK Franchise Tax Board-MCAG $792.66 400197 2/23/2018 CHK Franchise Tax Board-MCAG $135.14 400198 2/23/2018 CHK Franchise Tax Board-MCAG $425.55 EFT 180226 2/26/2018 CHK Nationwide Retirement Soluti $5,608.00 8533 2/27/2018 CHK Christie Henson-MCAG $3,369.72 8534 2/28/2018 CHK CITY OF ATWATER $51,065.57 8535 2/28/2018 CHK CITY OF DOS PALOS $20,409.18 8536 2/28/2018 CHK CITY OF GUSTINE $20,468.24 8537 2/28/2018 CHK CITY OF LIVINGSTON $30,069.74 8538 2/28/2018 CHK CITY OF LOS BANOS $64,615.86 8539 2/28/2018 CHK CITY OF MERCED $127,597.91 8540 2/28/2018 CHK MERCED COUNTY PUBLIC WORKS $299,723.50 8541 2/28/2018 CHK MERCED COUNTY ASSOCIATION OF $331,533.00 8542 2/28/2018 CHK MERCED COUNTY ASSOCIATION OF $208,743.00 8543 2/28/2018 CHK TRANSIT JOINT POWERS AUTHORI $61,395.00 EFT 180227 2/28/2018 CHK US BANK CORP. PAYMENT SYSTEM $8,851.41 8544 3/2/2018 CHK Vision Service Plan $1,240.10 8545 3/2/2018 CHK San Joaquin COG $5,799.17 8546 3/2/2018 CHK CPS HR CONSULTING $25,600.00
Page 3 of 6 096 Merced County Association of Governments Check Register 1/1/2018 - 3/31/2018 Check Number Date Type of Payment Paid to Amount 8547 3/2/2018 CHK ADMINISTRATIVE SOLUTIONS, IN $63.30 8548 3/2/2018 CHK Premier Access $7,462.64 8549 3/2/2018 CHK WAGEWORKS (FEES) $128.75 8550 3/2/2018 CHK WAGEWORKS (EE PMT) $954.98 8551 3/2/2018 CHK ICMA Retirement Trust - 401 $21,088.80 8552 3/2/2018 CHK ICMA Retirement Trust - 457 $2,326.53 8553 3/2/2018 CHK Vantagepoint Transfer Agents $145.00 8554 3/2/2018 CHK NEW YORK LIFE INSURANCE COMP $1,316.84 8555 3/2/2018 CHK FORTIS TELECOM $1,840.29 8556 3/2/2018 CHK Custom Electric $94.49 8557 3/2/2018 CHK KELLY MOORE-MCAG $64.87 8558 3/2/2018 CHK PARKER'S ACE HARDWARE $6.32 8559 3/2/2018 CHK ATWATER CHIROPRACTIC OFFICE $123.00 8560 3/2/2018 CHK Lincoln Life Insurance $1,879.26 8561 3/2/2018 CHK Blue Shield of California $86,015.55 8562 3/9/2018 CHK PATRICK PITTENGER $85.00 8563 3/9/2018 CHK Stacie Dabbs-MCAG $85.00 8588 3/9/2018 CHK City of Atwater Police Dept. $4,978.69 8589 3/9/2018 CHK City of Merced Code Enforce $13,348.76 8590 3/9/2018 CHK City of Gustine/AVA $7,606.45 8591 3/9/2018 CHK City of Los Banos Code Enfor $10,166.91 8592 3/9/2018 CHK Livingston Police Dept./AVA $5,135.78 8593 3/9/2018 CHK County of Merced Public Heal $7,832.39 8594 3/9/2018 CHK DOS PALOS POLICE DEPT./AVA $1,110.82 400199 3/9/2018 CHK California State Disbursemen $396.00 400200 3/9/2018 CHK California State Disbursemen $123.23 400201 3/9/2018 CHK California State Disbursemen $120.92 400202 3/9/2018 CHK California State Disbursemen $162.46 400203 3/9/2018 CHK Franchise Tax Board-MCAG $193.00 400204 3/9/2018 CHK Franchise Tax Board-MCAG $135.49 400205 3/9/2018 CHK Franchise Tax Board-MCAG $372.45 8564 3/13/2018 CHK Matt Fell $85.00 8565 3/13/2018 CHK WAGEWORKS (EE PMT) $897.29 8566 3/13/2018 CHK AT&T Mobility $69.02 8567 3/13/2018 CHK AT&T MOBILITY-SAFE $20.48 8568 3/13/2018 CHK CONCENTRA MEDICAL CENTERS $137.00 8569 3/13/2018 CHK ROXANNE CARROLL $29.87 8570 3/13/2018 CHK AFLAC $992.38 8571 3/13/2018 CHK VAST NETWORKS $1,000.00 8572 3/13/2018 CHK APEX TECHNOLOGY MGMT, INC. $10,671.50 8573 3/13/2018 CHK EMPLOYMENT SCREENING SERVICE $168.00 8574 3/13/2018 CHK KANTOLA PRODUCTIONS, LP $145.00 8575 3/13/2018 CHK AT&T-MCAG $15.66 8576 3/13/2018 CHK Kemper CPA Group LLC $270.00 8577 3/13/2018 CHK TESEI PETROLEUM, INC. $59.85 8578 3/13/2018 CHK REGIONAL GOVERNMENT SERVICES $11,666.25 8579 3/13/2018 CHK CLEAN CUT GARDEN SERVICE $80.00 8580 3/13/2018 CHK SEEGER'S PRINTING $138.04 8581 3/13/2018 CHK Pitney Bowes-MCAG $441.32 8582 3/13/2018 CHK Confertel $84.86 8583 3/13/2018 CHK KELLY MOORE-MCAG $8.85 8584 3/13/2018 CHK Berkshire Hathaway Homestate $19,419.50 8585 3/13/2018 CHK MARKT THOMAS-RTIF $3,729.01 8586 3/13/2018 CHK Haden Law Office- MCAG $5,000.00
Page 4 of 6 097 Merced County Association of Governments Check Register 1/1/2018 - 3/31/2018 Check Number Date Type of Payment Paid to Amount 8587 3/13/2018 CHK Fresno Council of County Gov $497.00 EFT 180313 3/13/2018 CHK Nationwide Retirement Soluti $5,608.00 8595 3/14/2018 CHK ICMA Retirement Trust - 457 $2,326.53 8596 3/14/2018 CHK Vantagepoint Transfer Agents $260.00 8597 3/14/2018 CHK ICMA Retirement Trust - 401 $21,406.69 8598 3/22/2018 CHK Price, Paige & Company-MCAG $1,700.00 8599 3/22/2018 CHK SEEGER'S PRINTING $227.33 8600 3/22/2018 CHK WAGEWORKS (FEES) $128.75 8601 3/22/2018 CHK Merced Sun Star-MCAG $85.20 8602 3/22/2018 CHK SMITH, WATTS & HARTMANN $3,000.00 8603 3/22/2018 CHK VRPA TECHNOLOGIES, INC. $24,978.16 8604 3/22/2018 CHK KRISTINA MERAZ $91.40 8605 3/22/2018 CHK FORTIS TELECOM $27.93 8606 3/22/2018 CHK Pacific Gas & Electric-MCAG $523.39 8607 3/23/2018 CHK NAVJEET BAGRI $48.00 8608 3/23/2018 CHK ROCHELLE CAPALARAN $48.00 400206 3/23/2018 CHK California State Disbursemen $396.00 400207 3/23/2018 CHK California State Disbursemen $123.23 400208 3/23/2018 CHK California State Disbursemen $120.92 400209 3/23/2018 CHK California State Disbursemen $162.46 400210 3/23/2018 CHK Franchise Tax Board-MCAG $193.00 400211 3/23/2018 CHK Franchise Tax Board-MCAG $135.35 EFT180326 3/26/2018 CHK Nationwide Retirement Soluti $5,083.00 8609 3/28/2018 CHK MERCED COUNTY ASSOCIATION OF $247,054.98 8610 3/28/2018 CHK MERCED COUNTY ASSOCIATION OF $392,381.44 8611 3/28/2018 CHK TRANSIT JOINT POWERS AUTHORI $72,663.23 8612 3/28/2018 CHK CITY OF ATWATER $53,230.10 8613 3/28/2018 CHK CITY OF DOS PALOS $10,916.64 8614 3/28/2018 CHK CITY OF GUSTINE $10,998.15 8615 3/28/2018 CHK CITY OF LIVINGSTON $24,250.61 8616 3/28/2018 CHK CITY OF LOS BANOS $71,932.90 8617 3/28/2018 CHK CITY OF MERCED $158,863.83 8618 3/28/2018 CHK MERCED COUNTY PUBLIC WORKS $396,440.06 8619 3/28/2018 CHK MERCED COUNTY ASSOCIATION OF $156,553.00 8620 3/28/2018 CHK MERCED COUNTY ASSOCIATION OF $248,643.00 8621 3/28/2018 CHK TRANSIT JOINT POWERS AUTHORI $46,045.00 8622 3/28/2018 CHK CITY OF ATWATER $39,820.79 8623 3/28/2018 CHK CITY OF DOS PALOS $18,103.06 8624 3/28/2018 CHK CITY OF GUSTINE $18,144.89 8625 3/28/2018 CHK CITY OF LIVINGSTON $24,946.83 8626 3/28/2018 CHK CITY OF LOS BANOS $49,420.15 8627 3/28/2018 CHK CITY OF MERCED $94,038.16 8628 3/28/2018 CHK MERCED COUNTY PUBLIC WORKS $215,976.12 EFT 180327 3/28/2018 CHK US BANK CORP. PAYMENT SYSTEM $12,781.85 8629 3/30/2018 CHK Blue Shield of California $80,549.47 8630 3/30/2018 CHK Vision Service Plan $1,267.23 8631 3/30/2018 CHK Premier Access $6,683.14 8632 3/30/2018 CHK Federal Express-MCAG $26.82 8633 3/30/2018 CHK Reserve Account $950.00 8634 3/30/2018 CHK Mark Thomas -MCAG $5,424.15 8635 3/30/2018 CHK REGIONAL GOVERNMENT SERVICES $2,925.00 8636 3/30/2018 CHK TRINITY CONSULTANTS, INC. $6,792.50 8637 3/30/2018 CHK NEW YORK LIFE INSURANCE COMP $1,294.84 8638 3/30/2018 CHK WAGEWORKS (EE PMT) $897.29
Page 5 of 6 098 Merced County Association of Governments Check Register 1/1/2018 - 3/31/2018 Check Number Date Type of Payment Paid to Amount 8639 3/30/2018 CHK ICMA Retirement Trust - 401 $21,127.77 8640 3/30/2018 CHK ICMA Retirement Trust - 457 $4,615.00 8641 3/30/2018 CHK Vantagepoint Transfer Agents $260.00 8642 3/30/2018 CHK SPRIGGS INC (LEASE) $1,201.91 8643 3/30/2018 CHK SHRED-IT USA-MCAG $21.87 8644 3/30/2018 CHK ADMINISTRATIVE SOLUTIONS, IN $62.20 8645 3/30/2018 CHK ROXANNE CARROLL $43.71 8646 3/30/2018 CHK APEX TECHNOLOGY MGMT, INC. $150.00 8647 3/30/2018 CHK AFLAC $1,023.90 8648 3/30/2018 CHK FORTIS TELECOM $2,031.98 8649 3/30/2018 CHK LEE LOR $167.84 8650 3/30/2018 CHK DYNATEST NORTH AMERICA $80,466.79 DAJ000001427 1/11/2018 DAJ ONEPOINT ACCRUED SAL PP01 $146,744.40 DAJ000001376 1/12/2018 DAJ ONE POINT JAN2018 FEES $1,089.50 DAJ000001506 1/24/2018 DAJ ONEPOINT-A.SMITH SUTA $434.00 DAJ000001426 1/25/2018 DAJ ONEPOINT ACCRUED SAL PP02 $140,895.88 DAJ000001507 1/29/2018 DAJ ONEPOINT $1,269.54 DAJ000001487 1/30/2018 DAJ US BANK CALCARD $2,027.27 DAJ000001425 2/8/2018 DAJ ONEPOINT ACCRUED SAL PP03 $136,246.69 DAJ000001431 2/9/2018 DAJ ONEPOINT JAN2018 FEE $1,063.00 DAJ000001467 2/22/2018 DAJ ONEPOINT ACCRUED SALARIES $133,781.30 DAJ000001509 2/28/2018 DAJ US BANK CALCARD $3,966.84 DAJ000001484 3/8/2018 DAJ ONEPOINT $133,996.16 DAJ000001485 3/8/2018 DAJ ONEPOINT FEB FEE $1,076.00 DAJ000001559 3/9/2018 DAJ ROXANNE CARROLL $35.04 DAJ000001558 3/12/2018 DAJ WELLS FARGO FEE $16.62 DAJ000001560 3/16/2018 DAJ ONEPOINT W-2 FEES 2017 $562.95 DAJ000001516 3/23/2018 DAJ ONE POINT PP 06-2018 $137,252.39 DAJ000001524 3/28/2018 DAJ MCAG- Yarts CC -Mar 2018 $894.77
Page 6 of 6 099 ITEM 15
100
The Public Transportation Services of the Transit Joint Powers Authority for Merced County 369 W. 18th Street, Merced, CA 95340 (209) 723-3100 (209) 723-0322 fax www.mercedthebus.com
ITEM 15 MEMORANDUM
DATE: May 2, 2018
TO: Technical Review Board
FROM: Artis Smith, Transit Director
RE: Authorization to Increase the Operations and Maintenance Facility Contract Change Order Amount to 20%
BACKGROUND
The Transit Joint Powers Authority for Merced County (TJPAMC) Board approved a project to construct a transit operations and maintenance facility in April 2017. The Board authorized the Executive Director to enter into a contract with Acme Construction, Inc. for an amount of $6,549,000.00. Under the purchasing policy, the Executive Director is authorized to approve change orders and additional costs up to 10% of the initial contract amount.
DISCUSSION
During the construction of the new facility, significant shortcomings and design issues were identified and addressing those issues as quickly as possible during construction was imperative to minimize the additional costs. The input of a transit facility specialist was obtained through an existing construction management contract with VSCE, Inc. That input identified functionality changes that needed to be implemented to ensure that the TJPAMC would have a facility that functions well and operates safely. Approved change orders to date are well below the allowed threshold. However, the expected costs associated with pending change orders will approach the allowed threshold and other potential changes will result in exceeding the current allowable threshold. The costs being incurred are for improvements and facilities that should have originally been included in the design and the original construction contract.
It is requested that the allowed threshold be increased to 20% of the original contract amount to ensure the ability of staff to implement the project changes as needed. While the entire 20% is not envisioned to be needed, staff believes it prudent to request this amount given the timing of the project and the potential costs related to any delays.
101 FISCAL IMPACT
The 10% increase in allowed change order costs could result in an increase to the total project cost of up to $654,900. Staff is currently modifying multiple grants to shift unused funds to this project, and those opportunities will be maximized. Any additional costs beyond those grant funds can be paid from TJPAMC carryover funds.
If you have any questions regarding this staff report, please contact Artis Smith at 209.723.3100 x509 or Artis [email protected].
REQUESTED ACTION
Recommend the Transit Joint Powers Authority for Merced County Board authorize the Executive Director to execute change orders up to a total of 20% of the original contract.
Attachments: Change Orders Pending Change Orders
102 4/27/2018 Transit Operations and Maintenance Facility Change Orders Signed And Approved Change order # Description Total 1 Demo of south slab $2,265.00 2 Demo of existing fence/install temporary fence $11,469.00 3 Bus wash grate/ledger and diamond plate- BW Pit $3,216.00 4 Storm basin manhole $848.00 5 Added rebar - operations building $1,179.00 6 Floor sink -deleted in Maint. Building credit (1,328.00) 7 Revised grades south Parking lot $11,192.00 8 Soffit venting $2,113.00 9 Wall/door - locker room - HVAC $13,999.00 10 Masonry control joint- bus wash $517.00 11 parking lot change to cement treated base $40,431.00 12 Install of 2 electical conduit for communication system $14,579.00 13 Trenching and backfill for ATT cable $10,280.00 14 Increase two shop roll up doors to accommodate larger vehicles $3,479.00 15 Trenching and backfill for PG&E $10,484.00 16 Added framing and seal for roll up doors at facility $1,620.00 Wireless fuel management system and swap of diesel 17 $5,399.00 and gasoline tank Add sand and oil interceptor, modify bus wash drain and relocate 18 $26,598.00 waste disposal station 19 Toilet accessories $1,038.00 20 Plumbing sink credit - shop ($750.00) Total net change orders $158,628.00
103 4/27/2018 Pending Change Order Log Job No.17-716 Merced Bus Facility CHANGE ORDER # DATE DESCRIPTION CONTRACTOR COST 5R 10/12/17 MID Power Mann Electric $44,021 23B 02/13/17 Electrical Conduits - Slurry Backfill Mann Electric $18,925 30R 02/07/18 BW Door Opening Change Dorfmeier $234 32 04/05/18 Bus Wash Equipment Changes Panelized / Dorfmeier $41,065 34 03/21/18 Shop - Mezz Changes Various $3,466 36R 04/17/18 Add Parking Lot Lights Mann Electric $118,084 37A 04/24/18 Plaster Flashing Boeger Plastering $5,418 37B 04/24/18 Door / Window Flashing Modern Air $2,317 40 04/02/18 Lockers - Operations facility (Ops) American Sheet Metal $9,233 41 03/21/18 Ops - Dispatch Opening/Door Sierra Casework / Acme $1,727 42 03/15/18 Awning Changes Accelerated $918 43 03/21/18 Shop - Concrete Demo Acme $1,206 44R 04/10/18 Roll Up Shop Doors - Ext Panelized / Barton $5,747 46 03/15/18 Flashing - Metal Roof Modern Air $1,374 47R 04/10/18 Shop Walk Pads Panelized $15,590 48 04/10/18 MSB - Add 800 A Lugs Mann Electric $5,120 49 04/17/18 Camera Revisions / Misc. Electrical Mann Electric $36,136 50 04/20/18 Striping Changes Bus Parking Centerline $0 53 04/20/18 Trailer Utilities W/S Barry's Backhoe $6,915 54 04/25/18 Maintenance shope reels, plumping system Air & Lube $178,552 Total of pending change orders $496,048
104 ITEM 16
105 The Public Transportation Services of the Transit Joint Powers Authority for Merced County 369 W. 18th Street, Merced, CA 95340 .. (209) 723-3100 .. (209) 723-0322 fax .. mercedthebus.com
ITEM 16 MEMORANDUM
DATE: May 2, 2018
TO: Technical Review Board
FROM: Artis Smith, Transit Director
RE: Purchase of Radio Equipment and Installation
BACKGROUND
The Transit Joint Powers Authority for Merced County has an analog radio system that uses the Merced County’s infrastructure. The current radio equipment is outdated and is no longer available or supported, therefore it is difficult to replace and or make repairs to the current system. The Board approved staff to purchase a new radio system with Cal-OES funds at the September, 2017 Board meeting.
DISCUSSION
Staff researched the different options for upgrading to a digital radio system and after much research it was determined that GPSlock which uses cellular wireless towers is the only system that would work for our transit system and be cost effective.
Should you have any questions about the content of this staff report, please contact Artis Smith at [email protected] or (209)723-3153 x 509.
FISCAL IMPACT
No financial impact; amount is in our current budget.
REQUESTED ACTION
Recommend the Transit Joint Powers Authority for Merced County Board approve entering into contract with GPSlock for equipment and installation not to exceed $40,000.
106 ITEM 17
107 The Public Transportation Services of the Transit Joint Powers Authority for Merced County 369 W. 18th Street, Merced, CA 95340 .. (209) 723-3100 .. (209) 723-0322 fax .. mercedthebus.com
ITEM 17 MEMORANDUM
DATE: May 2, 2018
TO: Technical Review Board
FROM: Nav Bagri, Finance Director
RE: Proposed Budget Fiscal Year 2018/19 Operating and Capital Budget
DISCUSSION
The Transit Joint Powers Authority for Merced County herby presents its proposed budget for Fiscal Year 2018/19 for adoption.
FISCAL IMPACT
Operating Fund Revenue/Expenditure - $11,336,418 Capital Fund Revenue/Expenditure - $7,147,923
If you have any questions regarding this staff report, please contact Nav Bagri at 723.3153 x 154 or [email protected]
REQUESTED ACTION
Recommend the Transit Joint Powers Authority for Merced County Board approve the FY 2018/19 Operating and Capital Budget.
Attachment: FY 2018/19 TJPA Operating and Capital Budget
108 Transit Joint Powers Authority for Merced County Budget - Fiscal Year 2018/2019
Operating Revenue Budget Budget Operating Revenue 2017-2018 2018-2019 Federal Funding $ 3,496,252 $ 3,761,021 FTA 5307 - Urban (Merced) 100% $ 2,658,901 $ 2,940,471 FTA 5307 - Urban (Turlock) 14.7% $ 230,010 $ 238,209 FTA 5311 - Rural $ 507,341 $ 507,341 CMAQ-Marketing/Promo $ 100,000 $ 75,000 State Funding $ 5,995,490 $ 5,980,397 State Transit Assistance (STA) $ 2,575,666 $ 2,000,992 Low-Carbon Transit Operations Program (LCTOP) $ 125,925 $ 350,060 Local Transportation Funds (LTF) $ 3,293,899 $ 3,629,345 Local Funding $ 1,978,713 $ 1,595,000 Farebox Revenue $ 1,461,113 $ 1,050,000 Interest $ 7,000 $ 15,000 UC Route Revenue $ 360,600 $ 380,000 Measure V (Veterans/ADA Eligible) $ 150,000 $ 150,000 Total Operating Revenue $ 11,470,455 $ 11,336,418
Page 1 of 4 109 Transit Joint Powers Authority for Merced County Budget - Fiscal Year 2018/2019
Capital-Revenue Budget Budget Capital-Revenue 2017-2018 2018-2019 State of Good Repair 17/18 (Lifts and Equipment) $ - $ 379,232 LTF-Capital $ - $ 2,000,000 PTMISEA-1 Gillig $ 519,124 $ - PTMISEA- 3 Gillig $ 1,174,555 $ - PTMISEA-Ops and Maint Facility $ 1,883,676 $ - LTF-Ops and Maint Facility (16/17) $ 2,000,000 $ - LTF-Ops and Maint Facility (17/18) C/O $ 3,051,963 $ 1,875,000 LTF-Bus Shelter/Pullout Install-incl C/O Improvement $ 1,000,000 $ 750,000 LTF-C/O Vehicle $ - $ 50,000 LTF-C/O Building Renovation $ - $ 200,000 CalOES 13/14 (Wall for New facility) $ 207,180 $ 207,180 CalOES 14/15 (Partial wall/Security) $ 207,180 $ 207,180 CalOES 15/16 (Radios system) $ 206,289 $ 206,289 CalOES 16/17 (Various Projects) $ - $ 165,032 5339 (367 W. 18th St.) 14/15 $ - $ 264,294 5339 (367 W. 18th St.) 15/16 $ - $ 243,716 Measure V $ - $ 600,000 Total Capital Projects Revenue $ 10,249,967 $ 7,147,923
Page 2 of 4 110 Transit Joint Powers Authority for Merced County Budget - Fiscal Year 2018/2019
Opearting Expense Budget Budget Opearting Expense 2017-2018 2018-2019 Professional & Special Services $ 7,428,585 $ 7,389,521 Insurance - General Liability $ 44,000 $ 29,040 Maintenance - Fuel $ 2,121,150 $ 1,990,969 Diesel Fuel $ 1,029,699 $ 1,066,804 Unleaded Gasoline Fuel $ 791,451 $ 924,165 Contingency $ 300,000 $ - Maintenance - Equipment $ 1,406,880 $ 1,538,599 Maintenance - Structures $ 37,030 $ 13,500 Utilities $ 25,600 $ 33,000 Memberships $ 4,300 $ 1,650 Transportation, Travel & Training $ 6,000 $ 7,500 Transit Training $ 17,500 $ 17,500 Janitorial Expenses $ 2,350 $ 6,800 Office Expense $ 8,500 $ 13,000 Communications - IS $ 125,800 $ 130,180 Rents & Leases - Structures $ 142,760 $ 97,600 Marketing & Promotions (CMAQ)-Non Staff $ 100,000 $ 67,560 Total Operating Expense $ 11,470,455 $ 11,336,418
Page 3 of 4 111 Transit Joint Powers Authority for Merced County Budget - Fiscal Year 2018/2019
Captial-Expense Budget Budget Captial-Expense 2017-2018 2018-2019 State of Good Repair 17/18 (Lifts and Equipment) $ - $ 379,232 LTF-Capital $ - $ 2,000,000 PTMISEA-1 Gillig $ 519,124 $ - PTMISEA- 3 Gillig $ 1,174,555 $ - PTMISEA-Ops and Maint Facility $ 1,883,676 $ - LTF-Ops and Maint Facility (16/17) $ 2,000,000 $ - LTF-Ops and Maint Facility (17/18) C/O $ 3,051,963 $ 1,875,000 LTF-Bus Shelter/Pullout Install-incl C/O Improvement $ 1,000,000 $ 750,000 LTF-C/O Vehicle $ - $ 50,000 LTF-C/O Building Renovation $ - $ 200,000 CalOES 13/14 (Wall for New facility) $ 207,180 $ 207,180 CalOES 14/15 (Partial wall/Security) $ 207,180 $ 207,180 CalOES 15/16 (Radios system) $ 206,289 $ 206,289 CalOES 16/17 (Various Projects) $ - $ 165,032 5339 (367 W. 18th St.) 14/15 $ - $ 264,294 5339 (367 W. 18th St.) 15/16 $ - $ 243,716 Measure V $ - $ 600,000 Total Capital Projects Expenses $ 10,249,967 $ 7,147,923
Page 4 of 4 112 ITEM 18
113 The Public Transportation Services of the Transit Joint Powers Authority for Merced County 369 W. 18th Street, Merced, CA 95340 .. (209) 723-3100 .. (209) 723-0322 fax .. mercedthebus.com
ITEM 18 MEMORANDUM
DATE: May 2, 2018
TO: Technical Review Board
FROM: Nav Bagri, Finance Director
RE: Transit Joint Powers Authority for Merced County Financial Report for July 2017 – March 2018 (Unaudited)
DISCUSSION
Attached for your review is the Profit and Loss Budget versus Actual report for the period July 2017 through March 2018.
If you have any questions regarding this staff report, please contact Nav Bagri at 723.3153 x 154 or [email protected]
REQUESTED ACTION
For information only.
Attachment: Profit and Loss Budget vs. Actual report for the period July 2017 through March 2018
114 Transit JPA Budget vs. Actual (Unaudited) 3rd Quarter FY 2017-18
Budget Actual to Date Variance From Percent of Budget FY 17/18 03/31/2018 Budget Used Revenue-Operational Federal Funding CMAQ 100,000 28,616 71,384 29% LCTOP 125,925 189,587 (63,662) 151% FTA 5311 - Rural 507,341 507,341 0 100% FTA 5307-Merced 2,658,901 2,940,471 (281,570) 111% FTA 5307-Turlock 230,010 238,209 (8,199) 104% State Funding State Transit Assistance 2,575,666 803,677 1,771,989 31% Local Transportation Funds 3,293,899 2,769,600 524,299 84% Local Funding Farebox Revenues 1,461,113 648,886 812,227 44% UC Route Revenues 360,600 316,206 44,394 88% Measure V-Senior Disabled/Veteran Fares 150,000 100,042 49,958 67% Interest 7,000 54,440 (47,440) 778% Misc Revenue 0 2,328 (2,328) 0% Total Revenue Operational $ 11,470,455 $ 8,599,403 $ 2,871,052
Expense-Operational Professional Services MCAG Staff 1,529,426 692,197 837,229 45% Service Contractor (National Express) 5,352,467 3,811,777 1,540,690 71% Marketing/Advertising Consultant (Lost Art) 100,000 47,345 52,655 47% Auditing 24,000 25,720 (1,720) 107% Bank Fee 1,500 567 933 38% Legal Service 48,000 12,832 35,169 27% Private Security (National Security) 106,090 66,555 39,535 63% Bus Stop Cleaning 60,222 31,315 28,907 52% ADA Certification 28,000 14,045 13,955 50% MISC Contract 30,680 39,460 (8,780) 129% Communications 125,800 61,210 64,590 49% Janitorial Expense 2,350 2,040 310 87% Insurance - Gen Liability 44,000 65,998 (21,998) 150% Maint Equipment 1,406,880 1,148,759 258,121 82% Maint - Equip Fuel 1,821,150 779,848 1,041,302 43% Maint-Structures 37,030 3,259 33,771 9% Membership 4,300 4,842 (542) 113% Marketing & Promotions (CMAQ) 100,000 38,186 61,814 38% Office Expense 8,500 8,871 (371) 104% Rents & Leases - Struct 142,760 98,483 44,277 69% Trans & Travel 23,500 13,857 9,643 59% Utilities 25,600 17,861 7,739 70% Special Department 448,200 104,569 343,631 23% Total Expense Operational $ 11,470,455 $ 7,089,595 $ 4,380,860
Net Operating Difference $ - $ 1,509,808 $ (1,509,808)
Page 1 115 Transit JPA Budget vs. Actual (Unaudited) 3rd Quarter FY 2017-18
Budget Actual to Date Variance Percent of Budget FY 17/18 03/31/2018 Remaining Balance Used
Revenue-Capital PTIMSEA-Bus Captial 1,693,679 2,365,841 (672,162) 140% PTIMSEA-Ops and Maints Facility 1,883,676 1,159,817 723,859 62% LTF-Current Year Allocation 3,051,963 - 3,051,963 0% LTF-Carry-over 3,000,000 1,500,000 1,500,000 50% CalOES 620,649 - 620,649 0% Total Capital Revenue $ 10,249,967 $ 5,025,658 $ 5,224,309
Capital-Expense Bus Purchase 1,693,679 2,365,841 (672,162) -40% Bus Shelter/Pullout install 1,000,000 12,276 987,724 99% Operation and Maintenances Facility 7,556,288 2,701,898 4,854,390 64% Total Expense Capital $ 10,249,967 $ 5,080,016 $ 5,169,951
Net Capital Difference $ - $ (54,358) $ 54,358
Page 2 116 ITEM 19
117 PH: 209.723.4481 FAX: 209.384.3109 7040 N. Highway 59 Merced, CA 95348
ITEM 19 MEMORANDUM
DATE: May 2, 2018
TO: Technical Review Board
FROM: Brooks Stayer, Director
RE: Oral Report – Monthly Tonnage Update
BACKGROUND
In order to keep the Technical Review Board (TRB) and Merced County Regional Waste Management Authority Board (MCRWMAB) informed, Director of Merced County Regional Waste Management Authority Brooks Stayer will provide a monthly update to the Board on RWA activities and revenue.
Director Stayer will give an oral report on: • Phase 2B Construction at Billy Wright Landfill (Contractor: Wood Bros.) • Landfill Gas-to-Energy Project Update • Soil Sales (Campus Parkway construction) • Landfill Compaction Information
FISCAL IMPACT
None; increase in revenue.
REQUESTED ACTION
For information only.
Attachment: Chart: April Comparisons 2014-2018
118 Disposed Tons For Highway 59 and Billy Wright Landfills April Comparison: 2014‐2018 54,000 51,000 49,727 48,000 45,000 Total Tons Both Landfills 42,000 39,000 H59 Disposed 36,000 34,780 Tons 33,000 30,808 30,000 28,184 BWL Disposed 27,153 Highway 59 Landfill 27,000 Tons
Tons 23,909 24,055 24,000 22,665 22,324 21,543 21,000 19,745 Total Disposed 18,000 Tons 15,000 12,456 Billy Wright Landfill 12,000 9,000 6,753 6,000 4,163 4,488 3,000 0
119 Apr '14 Apr '15 Apr '16 Apr '17 Apr '18
116 ITEM 20
120
PH: 209.723.4481 FAX: 209.384.3109 7040 N. Highway 59 Merced, CA 95348
ITEM 20 MEMORANDUM
DATE: May 2, 2018
TO: Technical Review Board
FROM: Jennifer Halpin, Diversion Programs Manager
RE: Quarterly Diversion Programs Update
BACKGROUND
In order to keep the Technical Review Board (TRB) and Merced County Regional Waste Management Authority Board (MCRWMAB) informed, Diversion Programs Manager Jennifer Halpin will provide a quarterly update to the Boards on RWA activities and other program information pertaining to the member jurisdictions.
Update to include information on: • Grant Funds award for a Tire-Derived Aggregate project at the Highway 59 Landfill • Site Visits by CalRecycle to the individual member jurisdictions, regarding Mandatory Commercial Recycling, Mandatory Organics Diversion, and other programs. • Programs affected by the lack of recycling infrastructure in California, which is being felt now more than ever with China’s Green Sword Ban. • Results of the January and April Household Hazardous Waste Events. • Summary of Diversion Programs during Quarter 1 Community Cleanup Events (which involved savings to the member jurisdictions, haulers and landfill operational staff).
FISCAL IMPACT
None; savings for the RWA and for member jurisdictions.
REQUESTED ACTION
For information only.
121 ITEM 21
122
PH: 209.723.4481 FAX: 209.384.3109 7040 N. Highway 59 Merced, CA 95348
ITEM 21 MEMORANDUM
DATE: May 2, 2018
TO: Technical Review Board
FROM: Nadia Gonzalez, Financial Services Manager
RE: Merced County Regional Waste Management Authority Financial Reports
BACKGROUND
Attached for your review is the Profit and Loss Budget vs. Actual Report for the third quarter ended March 31, 2018. The Pooled Investment Summary Report for the period ended March 31, 2018 is likewise included. These numbers are preliminary and unaudited.
If you have any questions regarding this staff report, please contact Nadia Gonzalez at 723-4481 x 219 or [email protected].
FISCAL IMPACT
None.
REQUESTED ACTION
For information only.
Attachments: Profit and Loss Budget vs Actual Report for the Third Quarter ended March 31, 2018 Pooled Investment Summary Report for the period ended March 31, 2018
123 MCRWMAMCRWMAMCRWMA Profit/Loss Budget vs Actual For the Nine Months Ended Saturday, March 31, 2018
Variance 7/1/2017 - Budget Remaining Remaining 3/31/2018 07/1/17 - 06/30/18 Balance Budget %
RevenueRevenueRevenue Facility Fees-Disp $13,035,256 $10,700,000 ($2,335,256) (21.82%) Reimbursed Services 71,294 48,700 ($22,594) (46.39%) Other Sales 97,362 50,000 ($47,362) (94.72%) Sale of Fixed Assets 2,200 ($2,200) Misc. Revenue 46,754 50,000 $3,246 6.49% Interest 38,412 100,000 $61,588 61.59% Total Revenue 13,291,277 10,948,700 ($2,342,577) (21.40%)(21.40%)(21.40%)
Operating Expenses
Employee-Related Expenses 2,241,809 3,301,085 $1,059,276$1,059,276$1,059,276 32.09%32.09%32.09%
Other Operating Expenses General Liability Ins 180,750 241,100 $60,350 25.03% Clothing/Personal Supply 15,035 20,600 $5,565 27.01% Janitorial Expense 3,073 18,000 $14,927 82.93% Equipment Maintenance/Repair 240,045 325,400 $85,355 26.23% Equipment Fuel/Oil/Supplies 311,703 492,500 $180,797 36.71% Structures & Grounds Maintenance 98,361 277,000 $178,639 64.49% Tools & Instruments 3,551 9,000 $5,449 60.54% Dues, Subscriptions & Membership 5,769 6,955 $1,186 17.05% Operations - Cash Over/Short (98) 500 $598 119.60% Operations - Bank Charges 873 9,000 $8,127 90.30% Office Expense - General 30,819 50,500 $19,681 38.97% Professional/Special Svcs 554,172 925,260 $371,088 40.11% Information Services 32,962 50,000 $17,038 34.08% Interest Expense 223 375 $152 40.53% Testing Lab/Medical/Misc 3,637 5,500 $1,863 33.87% Publications/Advertise 37 24,000 $23,963 99.85% Equipment Lease/Rent 82,064 106,625 $24,561 23.03% Rent Expense:Grounds/Imprvmt/Structure 5,829 6,800 $971 14.28% Special Department Expense:Other 47,161 65,000 $17,839 27.44% Software 31,520 50,000 $18,480 36.96% State Solid Waste Fees 520,241 385,000 ($135,241) (35.13%) Travel Expense 8,037 25,000 $16,963 67.85% Training 14,550 15,500 $950 6.13% Communication 20,735 33,100 $12,365 37.36% Electric Utility Service 51,001 83,000 $31,999 38.55% Closure and postclosure expense* 80,000 $80,000 100.00%
Total Other Operating Expenses 2,262,050 3,305,715 $1,043,665$1,043,665$1,043,665 31.57%31.57%31.57%
Total Operating Expenses 4,503,859 6,606,800 $2,102,941$2,102,941$2,102,941 31.83%31.83%31.83%
Additional Expense Section Principal Pymt/2007 Bond 1,668,000 $1,668,000 100.00% Interest Pymt/2007 Bond 251,621 503,242 $251,621 50.00% Fixed Assets 113,402 115,000 $1,598 1.39% Reserve Fund Transfers 1,750,000 1,750,000 $0 0.00% Total Additional Expense Section 2,115,023 4,036,242 1,921,219 47.60%47.60%47.60%
TOTAL OPERATING AND ADDITIONAL EXPENSES 6,618,882 10,643,042 $4,024,160$4,024,160$4,024,160 37.81%37.81%37.81%
Net Income (Loss) $6,672,395 $305,658 ($6,366,737) (2082.96%)
124 MERCED COUNTY REGIONAL WASTE MANAGEMENT AUTHORITY POOLED BANK AND INVESTMENT BALANCES 03/31/2018
% Rate of % Rate of Account Balance Return QTD Return YTD
Wells Fargo Bank - Operating Fund $ 2,707,275 1.050 3.150 County of Merced Investment 30,806,194 1.390 1.390
Total Bank and Investment Balances $ 33,513,469
POOLED INVESTMENTS 59 Closure Liab. Ins. 5.89% Fleet Contingency 0.48% BW Closure 4.98% 1.53% 2.85%
JPA Operations 8.00%
Operating 8.08%
Capital 68.19%
125 ITEM 22
126
PH: 209.723.4481 FAX: 209.384.3109 7040 N. Highway 59 Merced, CA 95348
ITEM 22 MEMORANDUM
May 2, 2018 DATE:
TO: Technical Review Board
FROM: Nadia Gonzalez, Financial Services Manager
RE: Merced County Regional Waste Management Authority Budget Amendments
BACKGROUND
The increase of municipal solid waste, particularly imported waste, has resulted in budgeted revenue goals being met by February 2018. Not only were projected disposed tons of 275,000 exceeded by 96,000 tons in March 2018, but also tipping fee revenue reached just over $13 million. Staff expects disposal fees to exceed $15.5 million by the end of the fiscal year. This will increase projected net income from $306,000 to over $5 million.
RWA also remits an $1.40 per ton integrated waste fee to the state for each disposed ton. Solid waste fees were originally budgeted on a 275,000 tons assumption; the fees have now exceeded the budget by 35% and it is expected that the 4th quarter will cost an additional $110,000.
FISCAL IMPACT
Increase facility fee disposal revenue by $4,800,000; Increase solid waste fees by $245,000.
REQUESTED ACTION
Recommend the Merced County Regional Waste Management Authority Board: a. Increase facility fee disposal revenue to $15.5 million; and b. Increase solid waste fees to $630,000.
127 ITEM 23
128
PH: 209.723.4481 FAX: 209.384.3109 7040 N. Highway 59 Merced, CA 95348
ITEM 23 MEMORANDUM
DATE: May 2, 2018
TO: Technical Review Board
FROM: Nadia Gonzalez, Financial Services Manager
RE: Proposed Fiscal Year 2018/19 Operating Budget, 2018/19 Capital Project Overview, and 2018/19 Fleet Budget
BACKGROUND
The Merced County Regional Waste Authority hereby presents its Fiscal Year 2018/19 budgets for adoption.
FISCAL IMPACT
Operating Fund - $13,255,000 in Revenue; Operating Expenses of $7,351,248; $5,695,706 in debt service and transfers out.
Capital Projects – $2 million in transfers in; $3,755,000 in projects.
Fleet - $1.5 million in transfers in; $60,000 in vehicle purchases.
REQUESTED ACTION
Recommend the Merced County Regional Waste Management Authority Board: a. Approve the FY 2018/19 Operating Budget; b. Approve the increases and reductions to existing projects, and the allocation of additional funds to new projects as presented in the Capital Project Overview; and c. Approve the FY 2018/19 Fleet Budget.
Attachment: MCRWMA FY 2018/19 BUDGET
129
pg. 1
130
Table of Contents Merced County Regional Waste Management Authority Year Beginning July 1, 2018 and Ending June 30, 2019
RWA Organization Chart Page 3
Strategy Page 4
What Drives the Budget? Page 5
Enterprise Fund Detail Page 6
Basis of Budgeting Page 7
Basis of Accounting
Reconciling Budgeting vs Accounting Basis
Statistics Page 8
Operating Budget Page 12
Capital Projects Page 15
Fleet Page 18
Appendix A Page 20
pg. 2
131
RWA Organization Chart
Fiscal Year 2018-19
pg. 3
132
Strategy
The recent housing crash and the ensuing recession resulted in a sharp decline of over one-third of in-county disposed tons in a 3-year period. Despite six successive, 5% rate increases between 2006 and 2013, RWA struggled to cover spiraling operating costs and strengthen barely-existent reserves. In-house waste streams were insufficient to cover operating costs. The $2.6 million annual bond payment for the $30 million bond issuance in 2007 further complicated RWA’s ability to weather the economic blow.
In early 2013, an urgent need for a substantial change in fiscal policy became apparent. The focus became to avoid additional debt service by building healthy reserves to fully fund expansion projects and equipment. Rather than subject the citizens of Merced County to a seventh rate increase in eight years, the new-revenue policy would rely on the importation of waste.
The paradigm shift resulted in Board authorization to implement essential measures to stabilize and improve RWA’s financial footing. The effectiveness of the changes is validated with modest increases in net position over the last 5 years. RWA endeavors to build on its current success and strengthen its finances by recognizing areas in need of refinement, being open and willing to improve existing processes, and identifying new sources of revenue. It hopes to forge a long-term, cooperative relationship with its seven-member agencies and their citizens.
pg. 4
133
What Drives the Budget?
In identifying variables that affect planning and budgeting, RWA can be responsive to implementing the appropriate course of action.
Variable Impact Strategy/Options
Fixed daily operating costs are not Close least profitable landfill, Service Levels: RWA currently covered on days with low waste reduce days and hours of operates 2 landfills, 6 days a week, volume, resulting in a loss. operation, minimal diversion, or and maintains diversion programs Diversion programs are costly to tipping fee increases implement and maintain.
Increase in tipping fees could Implement landfill best practices, Disposal Rate: Current general result in losing “free” waste to improve efficiency, identify new rate is $43.05 per ton surrounding, competitor landfills. sources of revenue
Fuel Costs: Significant volume of Fuel price increases would Reduce service levels and increase imported waste originates in the decrease cost benefit of hauling tipping fees Bay Area
Reduced in-county waste volume Economic Uncertainty: Sluggish Possible service reductions, tipping detrimentally affect the ability to economies have a negative effect fee increases, identify new sources cover fixed operating costs and on waste streams of revenue debt obligations.
New Legislation/Mandates: In Unfunded mandates cost Reduce service levels, tipping fee the 2017 FY, 56 bills related to the hundreds of thousands, if not increases, identify new sources of solid waste industry were passed millions of dollars to implement. revenue by the State of California
pg. 5
134
The RWA enterprise fund operates much like a private business in that the costs incurred of providing goods and services is fully financed through tipping fees and other revenues such as the sale of compost. For financial statement purposes, all its activities are reported as one enterprise fund.
Operating Fund (Wells Fargo) – This serves as both the initial depository for all revenues and as the sole checking account through which all expenses and purchases are paid. Due to the low interest earned on this account, only two and a half months’ worth of expenses, approximately $2.5 million, are maintained in this account. To take advantage of the higher interest rates, excess revenues are transferred to the County Treasury as appropriate.
Operating Fund (Treasury) – This account is the depository for excess revenues and maintains funds earmarked for special purposes by the Board.
• General Reserve – Cash surplus that may be used for a deficiency in any other funds or for any lawful purpose of the Authority solid waste system. • Fleet Replacement- Heavy equipment and vehicle purchases as well as heavy equipment overhauls. • Contingency – Time-sensitive expenditures that directly relate to the prevention or reduction of impacts from contamination, remediation activities, and/or potential fines.
Capital Projects (Treasury) – Pays for the cost of expansions, replacements, improvements, or additions to capital assets, and required mitigations or mitigation measures.
Closure/Post Closure (Treasury) – Each landfill maintains its own separate, legally restricted fund for closure and long-term care. Via a pledge of revenue with CalRecycle, post closure funding has been postponed; however, staff recommends taking steps to reduce the unfunded liability after the final bond payment in 2027.
pg. 6
135
Basis of Budgeting
The Merced County Regional Waste Management Authority budgets for its operating, capital, and fleet funds on a cash basis. This means that budgets are prepared based on the expected cash receipts and disbursements for the fiscal year that runs from July 1st to June 30th of the following year. Expenditures may not exceed the total appropriated amounts without a board-approved budget amendment.
Basis of Accounting
As a proprietary fund, Authority financial statements are prepared following the accrual basis of accounting. Under the accrual method, revenues are recognized in the period in which they are earned while expenses are recognized in the period in which the liability is incurred.
Reconciling Budgeting vs Accounting Basis
The differences between the cash basis of budgeting and accrual method of accounting can be summarized in the following manner:
Principal debt payments – budgeted as an expense but reclassed at year end towards the liability.
Depreciation – reported on an accrual basis but eliminated for budget purposes as this item does not involve a cash transaction
Compensated absences - not budgeted but adjusted at year end using the accrual method.
Capital Outlay - budgeted as an expense but reclassed at year end towards fixed assets.
pg. 7
136
Statistics
In 2017, landfill staff processed nearly 410,000 tons of municipal solid waste and other diverted materials, breaking its pre-recession record of 2006 by 11%. Disposed tons, landfilled material that excludes resources that are reused or recycled, too exceeded the 2006 record by 63,000 tons--a remarkable 24%.
HISTORICAL AUTHORITY SOLID WASTE TONNAGE
Fiscal Year % % Tons Accepted Tons Disposed (ending June 30) Change Change
2006 369,358 9.5% 306,498 7.6%
2007 327,578 -11.3% 262,597 -14.3%
2008 310,684 -5.2% 249,663 -4.9%
2009 275,649 -11.3% 216,044 -13.5%
2010 274,804 -0.3% 220,100 1.9%
2011 315,205 14.7% 250,614 13.9%
2012 279,761 -11.2% 234,940 -6.3%
2013 297,284 6.3% 263,001 11.9%
2014 324,196 9.1% 287,156 9.2%
2015 346,044 6.7% 306,388 6.7%
2016 356,720 3.1% 318,459 3.9%
2017 409,761 14.9% 381,387 19.8% The Board’s decision to import waste is directly responsible for the phenomenal growth. Of the 63,000-ton increase, 50,000 tons can be attributed to imported waste. The value of imported waste to the financial success of both landfills can be further illustrated in the following chart.
pg. 8
137
The 54% increase in imported waste not only dwarfs the 7% increase in in-county waste, but highlights RWA’s dependence on outside revenue to delay the need for rate increases, cover its operating costs and existing debt, as well as replenishing its reserves to fund heavy equipment purchases, expansion and construction projects, and to mitigate environmental issues.
Although in-county waste made up 57% of the total disposed tons processed in the 2017 calendar year, only 41% was subject to agency flow control. Flow control is a legal provision used to direct franchised haulers to either RWA-owned landfill. This enables the Authority to protect its multi-million-dollar investment in its landfill operations. Detailed waste origins are highlighted in the following pie-chart.
pg. 9
138
As noted, only 41% of landfilled tons originate from the seven member-agencies and covered by flow control ordinances. Less than 16% is “free” waste, brought in by the public and businesses. Rate increases, or poor customer service could result in the loss of this waste to surrounding competitor landfills. Nearly 43% of the waste volume originates outside the county and can dissipate at any time due to the fickle nature of the landfill business and related hauling costs.
pg. 10
139
While both landfills have benefited from the growth, the biggest improvement is seen at the Billy Wright Landfill. During the first 8 months of the 2018 fiscal year, it processed 87% more tons than the 2017 fiscal year.
Imported waste throttled until completion of Phase 2B Expansion
The Highway 59 Landfill continues to process more overall tons than Billy Wright; however, it only processed 26% more tons the first 8 months of the 2018 fiscal year over the 2017 fiscal year.
pg. 11
140
pg. 12
141
OPERATING BUDGET
SUMMARY SCHEDULE OF REVENUES & EXPENDITURES
2018/19 2017/18 2016/17 2015/16 2014/15 PROPOSED APPROVED ACTUAL ACTUAL ACTUAL Revenue Landfill Tipping Fees 13,000,000 10,700,000 13,603,823 11,801,923 11,369,386 Reimbursed Services 50,000 48,700 66,522 62,832 66,517 Other Sales (Organics, Recyclables,Soil, HHW materials) 55,000 50,000 205,436 232,030 36,700 Interest 100,000 100,000 256,020 146,001 101,631 Other Income (Grant) 50,000 50,000 134,750 137,454 193,639 Total Revenue 13,255,000 10,948,700 14,266,551 12,380,240 11,767,873
Operating Expenses
Staffing Costs 3,640,318 3,301,085 3,265,537 2,957,708 2,794,960
Supplies & Services Expenses General Liability Ins 242,000 241,100 227,984 208,611 201,323 Clothing/Personal Supply 27,100 20,600 20,313 18,965 13,904 Janitorial Expense 18,000 18,000 24,638 29,212 25,810 Equipment Maintenance/Repair 329,000 325,400 276,236 277,439 197,420 Equipment Fuel/Oil/Supplies 547,500 492,500 321,375 256,275 364,132 Structures & Grounds Maintenance 296,000 277,000 91,109 176,774 142,219 Tools & Instruments 9,000 9,000 2,355 3,539 5,276 Dues, Subscriptions & Membership 7,550 6,955 5,459 6,457 1,718 Operations - Cash Over/Short 500 500 (190) 195 160 Operations - Bank Charges 9,000 9,000 6,212 8,181 5,162 Office Expense - General 53,500 53,500 62,607 41,763 32,464 Professional/Special Svcs 1,169,580 925,260 1,044,652 689,147 568,224 Information Services 58,400 50,000 44,118 49,379 73,737 Testing Lab/Medical/Misc 6,500 5,500 4,025 3,847 2,601 Publications/Advertise 24,000 24,000 1,568 311 2,099 Equipment Lease/Rent 50,000 50,000 692 1,887 542 Interest Expense (Capital Leases/Other) 500 375 3,987 6,892 5,565 Rent Expense:Grounds/Imprvmt/Structure 7,800 6,800 10,010 7,151 7,063 Special Department Expense:Other 65,000 65,000 86,750 44,929 50,407 Software 50,000 50,000 19,959 35,560 33,700 State Solid Waste Fees 483,000 385,000 534,112 445,853 425,913 Travel Expense 25,000 25,000 9,988 20,549 20,722 Training 15,500 15,500 8,990 6,692 4,466 Communication 48,500 33,100 32,159 26,265 23,794 Electric Utility Service 88,000 83,000 71,155 61,580 56,169 Closure and postclosure expense# 80,000 80,000 60,053 47,286 34,428 Corrective Action
Subtotal Supplies & Services Expenses 3,710,930 3,252,090 2,970,316 2,474,739 2,299,018
Total Operating Expenses 7,351,248 6,553,176 6,235,853 5,432,447 5,093,978
OPERATING PROFIT (LOSS) 5,903,752 4,395,524 8,030,698 6,947,793 6,673,895
Debt & Capital Service Liability Payments 2,170,706 2,227,867 2,307,064 2,304,928 2,257,547 Fixed Asset Purchases 25,000 115,000 31,722 18,571 23,688 Reserve Fund Transfers 3,500,000 1,750,000 1,750,000 1,575,000 1,575,000
Total Debt & Capital Service 5,695,706 4,092,867 4,088,786 3,898,499 3,856,235
Positive (Negative) Cash Flow 208,046 302,657 3,941,912 3,049,294 2,817,660
pg. 13
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Revenue
It is projected that 345,000 landfilled tons will generate $13 million in tipping fees. While a 21% growth in revenue is significant, it is still a modest projection. In the 2017/18 fiscal year, the Authority met its budgeted revenue in February and it is expected that actual revenues will exceed $16 million. However, only 41% of disposed tons are subject to flow control and imported tonnage is not guaranteed and subject to market conditions outside of RWA’s control; therefore, a conservative revenue projection is in order. Since 2013, the standard rate for general refuse continues at $43.05 per ton.
Operating Expenses
Expenses are projected to be 12%, or $800,000 more over the prior year. Staffing costs increases are because of a 3% COLA and the addition of 2.5 FTEs. Expected rises in fuel prices accounts for over 10% in fuel costs. An additional $245,000 is requested for professional services to cover the costs of increased monitoring and regulatory compliance. The Board of Equalization assess an $1.40 fee per disposed ton. The additional 70,000 disposed ton projection results in an increase of $98,000 in solid waste fees.
Debt Service
For the upcoming year, no new debt service, either leases or bonds are planned. Until 2027, the Authority must fulfill its yearly $2.2 million bond obligation. The last of the equipment leases was paid off in late 2017.
Fixed Assets
With a significant server and accompanying IT upgrades occurring in the 2017/18 fiscal year, only $25,000 is requested for scheduled computer replacements.
Reserve Fund Transfers
If revenue goals are met, the Authority proposes to double the transfers into the capital project and fleet funds. The proposed $3.5 million transfer will finance future construction/expansion projects and heavy equipment and vehicle purchases. Significant heavy equipment purchases are projected in fiscal years 2019/2020 and 2020/2021.
Detailed revenue and expense appropriation can be viewed in Appendix A.
pg. 15
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CAPITAL PROJECTS
pg. 16
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Capital Project Overview
Encumbered Previously Revised Balance as Capital Improvement Projects Status Authorized Change Requests Encumbered of Projects Funds 03/2018 AUTHORIZED PROJECTS Increase Decrease Merced Landfill H59LF Ph 6 Perimeter Road In Progress 98,000 90,888 90,888 H59LF Phase 6A LFG system (Connect In Progress 700,000 333,213 333,213 to Ph 1-4) H59LF Phase 5 Closure and GCCS Engineer Review 1,400,000 1,171,052 1,171,052 BWLF Partial Closure Design In Progress 150,000 148,055 148,055 H59LF East Buffer GCCS Expansion In Progress 250,000 80,633 80,633 Hwy 59 Valley Fill Design & Prep In Progress 500,000 309,096 309,096 Regert Groundwater Monitoring Wells In Progress 100,000 71,200 71,200 Scalehouse Lane/Scale Improvements Engineer Review 200,000 200,000 150,000 350,000 (59) Hwy 59 Ground Water Well Pumps and In Progress 350,000 348,097 348,097 Redrill Hwy 59 Berm and Irrigation Improvements In Progress 150,000 131,325 131,325 Waste Tire Permitting & Pump Request to be deleted 125,000 125,000 (125,000) 0 Maintenance Hwy 59 Fiber Optic (Internet & Phone Completed 150,000 0 0 Imp.) Hwy 59 Valley Fill Construction - Phase 1 Pending Implementation 3,600,000 3,600,000 3,600,000 Hwy 59 Infrastructure Relocation Pending Implementation 1,100,000 1,100,000 1,100,000 Hwy 59 Entrance Road Overlay/Restriping 30,000 229,866 Pending Implementation 200,000 199,866 Hwy 59 Phase 6B Design & Construction 600,000 4,116,591 Engineer Review 3,600,000 3,516,591 UCM LFGE Project In Progress 300,000 289,203 300,000 589,203 Los Banos Landfill BW Phase 2B Expansion Design & Completed 100,000 0 0 Permitting BW Cell 2B Construction In Progress 6,000,000 5,832,076 5,832,076 BW Landfill Gas Collection Control 50,000 150,000 System Design Pending Implementation 100,000 100,000 General 0 Organic Diversion Planning for New State Pending Implementation 100,000 100,000 100,000 Regs Composting Plan for New State Regs. In Progress 150,000 134,190 134,190 Master Plan for Sites Pending Implementation 350,000 350,000 350,000 SUBTOTAL 19,773,000 18,230,486 1,130,000 (125,000) 19,235,486 PROPOSED 18/19 PROJECTS BW Scalehouse Proposed 650,000 650,000 BW Flare & Gas Collection Control Proposed 1,500,000 1,500,000 System Eng./Des. & Construction Hwy 59 LFGCC System Expansion & Proposed 600,000 600,000 Replacement TOTAL 19,773,000 18,230,486 3,880,000 (125,000) 21,985,486 POSSIBLE FUTURE REQUESTS BW Additional Acreage Purchase Organic Diversion Infrastructure (BW & 59) Replace Aging Infrastructure
TOTAL PROJECTED 18/19 CASH 25,908,996
LESS PREVIOUSLY AUTHORIZED PROJECTS (19,773,000)
LESS PROJECT INCREASES/ADDITIONS (3,880,000)
PLUS PROJECT DECREASES/DELETIONS 125,000
PROJECTED ENDING UNENCUMBERED FUNDS 2,380,996 pg. 17
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Capital Project Status
The progress of $19.8 million previously authorized projects is summarized in the prior table. Authorization requests include an additional $150,000 for lane and scale improvements at Hwy 59, which are expected to decrease wait times during busy periods. Based on revised engineer estimates, an additional $30,000 is requested for the entrance roadway, and $600,000 for the construction of Phase 6B at Hwy 59. As the UCM landfill gas to energy project becomes more of a possibility, an additional $300,000 is requested to hire expert
End of the line
Improvised outbound lane
consultants/engineers to review the design work.
The push for RWA to establish its own tire processing facility no longer exists. Staff recommends the rescinding of $125,000 for waste tire permitting. This project was originally created to address the gap created by last year’s closure of a regional tire processor. Other alternatives for handling waste tires have since been introduced by the private sector.
New Projects
New projects totaling $2,750,000 consist of the following:
BW Scale house ($650,000) – New scale house, scales, and lane improvements at the Billy Wright Landfill.
BW Flare & Gas Collection Control System Eng./Design & Construction ($1,500,000) – Design, engineering, and construction of a new flare and gas collection control system at Billy Wright.
Hwy 59 LFGCC System Expansion & Replacement ($600,000) – Gas pipe installation from existing phase to gas collection control system.
pg. 18
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If changes and new authorizations are adopted, the unencumbered capital projects fund balance at the end of the 2018/19 fiscal year is nearly $2.4 million.
FLEET
pg. 19
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FLEET BUDGET
PROPOSED
2018/19
Projected Available Funds as of 7/1/18
Operating Fund Reserves $ 2,414,250
$ 2,414,250
Projected Interest Earned $ 30,000
Planned Cash Transfer FY 18/19 $ 1,500,000
Total Available Funds $ 3,944,250
Equipment Purchase/Rebuilds
Small SUV (i.e. Ford Escape) $ 30,000
Full Size 4-wheel Drive Pickup $ 30,000
Total Proposed Expenditures $ 60,000
FY 18/19 Ending Balance $ 3,884,250
Fleet expenditures of approximately $60,000 are proposed. Staff recommends the purchase of one replacement full-size pickup truck and one new small-size SUV. With the budgeted operating cash transfer of $1.5 million, the fleet balance at the end of the fiscal year is projected at $3.9 million.
pg. 20
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APPENDIX A
pg. 21
149 MCRWMA PROJECTED FY 2018/19 REVENUE
Description Total Landfill Tipping Fees 13,000,000 Reimbursed Services 50,000 Other Sales (Organics, Recyclables,Soil, HHW materials)* 55,000 Interest 100,000 Other Income 50,000
Total 13,255,000
150 MCRWMA BUDGET LINE ITEM APPROPRIATIONS 2018/19 OPERATING BUDGET
FY18-19 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18-19 ACCOUNT DESCRIPTION & JUSTIFICATION AMOUNT Actual Actual Actual Budgeted sub-totals REQUESTED
STAFFING COSTS $ 2,794,960 $ 2,957,708 $ 3,265,537 $ 3,301,085 $ 3,640,318
SERVICES AND SUPPLIES BUDGET
61110 Insurance - General Liability $ 201,323 $ 208,611 $ 227,984 $ 241,100 $ 242,000
62200 Clothing & Personal Supplies $ 13,904 $ 18,965 $ 20,313 $ 20,600 $ 27,100
62300 Janitorial Expense $ 25,810 $ 29,212 $ 24,638 $ 18,000 $ 18,000
63100 Maintenance - Equipment $ 197,420 $ 277,439 $ 276,236 $ 325,400 $ 329,000
63200 Maintenance - Equip. Fuel, Oil and Supplies $ 364,132 $ 256,275 $ 321,375 $ 492,500 $ 547,500
63300 Maintenance - Structures, Improvements $ 142,219 $ 176,774 $ 91,109 $ 277,000 $ 296,000 & Grounds
62400 Small Tools & Instruments $ 5,276 $ 3,539 $ 2,355 $ 9,000 $ 9,000
61200 Subscriptions, Dues, Memberships $ 1,718 $ 6,457 $ 5,459 $ 6,955 $ 7,550
61300 Cash Short/Over $ 160 $ 195 $ (190) $ 500 $ 500
64520 Bank Charges $ 5,162 $ 8,181 $ 6,212 $ 9,000 $ 9,000
61400 Office Expense $ 32,464 $ 41,763 $ 62,607 $ 53,500 $ 53,500
Professional & Special Services $ 568,224 $ 689,147 $ 1,044,652 $ 925,260 $ 1,169,580
64700 Information Services $ 73,737 $ 49,379 $ 44,118 $ 50,000 $ 58,400
64550 Laboratory Testing Services $ 2,601 $ 3,847 $ 4,025 $ 5,500 $ 6,500
61800 Publications & Legal Notices $ 2,099 $ 311 $ 1,568 $ 24,000 $ 24,000
65100 Rents & Leases of Equipment $ 542 $ 1,887 $ 692 $ 50,000 $ 50,000
65200 Rents & Leases - Structures, $ 7,063 $ 7,151 $ 10,010 $ 6,800 $ 7,800 Improvements & Grounds
66100 Spec Dept Expense - Other $ 50,407 $ 44,929 $ 86,750 $ 65,000 $ 65,000
61500 Spec Dept Expense - Software $ 33,700 $ 35,560 $ 19,959 $ 50,000 $ 50,000
66200 Special Department Expense - State Solid Waste Fees $ 425,913 $ 445,853 $ 534,112 $ 385,000 $ 483,000
61600 Transportation and Travel $ 20,722 $ 20,549 $ 9,988 $ 25,000 $ 25,000
151 MCRWMA BUDGET LINE ITEM APPROPRIATIONS 2018/19 OPERATING BUDGET
FY18-19 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18-19 ACCOUNT DESCRIPTION & JUSTIFICATION AMOUNT Actual Actual Actual Budgeted sub-totals REQUESTED
64600 Training $ 4,466 $ 6,692 $ 8,990 $ 15,500 $ 15,500
61700 Communications $ 23,794 $ 26,265 $ 32,159 $ 33,100 $ 48,500
67100 Utilities $ 56,169 $ 61,580 $ 71,155 $ 83,000 $ 88,000
68300 Closure/Post Closure Expense $ 34,428 $ 47,286 $ 60,053 $ 80,000 $ 80,000 (Minimum Cash Deposit Required by Cal-Recycle)
Corrective Action $ - $ - $ - $ - $ -
68110 Interest Expense $ 5,565 $ 6,892 $ 3,987 $ 375 $ 500
SUB-TOTAL SERVICES AND SUPPLIES: $ 2,299,018 $ 2,474,739 $ 2,970,316 $ 3,252,090 $ 3,710,930
SUB-TOTAL STAFFING $ 2,794,960 $ 2,957,708 $ 3,265,537 $ 3,301,085 $ 3,640,318
TOTAL OPERATING CASH EXPENSES $ 5,093,978 $ 5,432,447 $ 6,235,853 $ 6,553,176 $ 7,351,248
ADDITIONAL CASH OUTLAYS:
Liability Payments
80105 Principal Payment - Bond Refi $ 1,510,000 $ 1,586,000 $ 1,627,000 $ 1,668,000 $ 1,712,000
68120 Interest Payment - Bond Refi $ 621,039 $ 589,029 $ 546,683 $ 503,242 $ 458,706
66000 Equipment Lease-Purchases $ 126,508 $ 129,899 $ 133,381 $ 56,625 $ -
SUBTOTAL LIABILITY PAYMENTS $ 2,257,547 $ 2,304,928 $ 2,307,064 $ 2,227,867 $ 2,170,706
Fixed Assets $ 23,688 $ 18,571 $ 31,722 $ 115,000 $ 25,000
Planned Reserve Fund Transfers $ 1,575,000 $ 1,575,000 $ 1,750,000 $ 1,750,000 $ 3,500,000
Fleet Replacement Fund $ 1,500,000 Capital Project Fund (Future Expansion) $ 2,000,000 Environmental Liability $ -
SUBTOTAL ADDITIONAL CASH OUTLAYS $ 1,598,688 $ 1,593,571 $ 1,770,000 $ 1,865,000 $ 3,525,000
OPERATING FUND GRAND TOTAL: $ 8,950,213 $ 9,330,946 $ 10,464,068 $ 10,646,043 $ 13,046,954
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