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MESC School Staffing Manual

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FA'AVAE I LE ATUA SA MOA GOVERNMENT OF SAMOA Ministry of Education, Sports and Culture SCHOOL STAFFING MANUAL SECTION 6 SCHOOL STAFFING 2 6.1 INTRODUCTION The Ministry of Education, Sports and Culture (MESC) has recently implemented a series of new policy initiatives designed to improve the equity and efficiency of school staffing and enhance the quality of educational delivery in Samoan government schools. The introduction of common and consistent staffing formulae will: ensure that all schools receive a fair share of available teachers, provide a basis for allocating teachers that is easily understood by principals and school communities, and allow the future staffing needs of schools to be accurately determined and acted upon. The School Staffing Manual provides advice to MESC staff and principals on the school staffing process. The School Staffing Manual brings together key aspects of staffing policy, school organization, curriculum provision and teacher duties, to assist principals in the management of schools. 3 6.2 SCHOOL STAFFING POLICIES 6.2.1 School Enrolment Primary Schools: The maximum student enrolment of a Primary School should not exceed 750 students. The maximum student enrolment capacity (SEC) of a Primary School is to be determined by the following formulae: Student Enrolment Capacity = Number of Classrooms x 40 A Primary School whose enrolment is in excess of their SEC must limit the enrolment of students to Year 1 in the subsequent years to students from its nominated contributing villages until its SEC has been complied with. A Primary School whose enrolment is less than its SEC may enrol students at all year levels until it reaches its SEC. Priority must be given to students from its nominated contributing villages prior to enabling students from other villages. Secondary Schools or Colleges The maximum student enrolment of a Secondary School/College should not exceed 750 students. A Secondary School/College whose enrolment is in excess of 750 students must limit student enrolments to Year 9 students from its district until its enrolment is less than 750. A Secondary School/College whose enrolment is less than 750 may enrol students at all levels in accordance with its facilities provision and the MESC class size requirements. Priority for enrolment be given to students from its district prior to enrolling students from other districts. 6.2.2 School Staffing Formula & Staffing Entitlement Primary Schools: . The Staffing Entitlement of each primary school will be calculated on a base formula of one teacher to every 30 students. The staffing entitlement will be calculated on a rounded up basis. Schools with eight-year levels will have at least three teachers. Schools with less than 8 year levels will have at least two teachers. Secondary Schools or Colleges . The staffing entitlement of each Secondary School or College will be calculated on a staffing formula of one teacher to every 20 students. The staffing entitlement will be calculated on a rounded up basis. A Size Adjustment Factor (SAF) will apply to all schools below 200 enrolment as follows: 4 Enrolment SAF Schools between 161 – 200 +1 teacher Schools between 121 – 160 +2 teachers Schools between 81 – 120 +3 teachers Schools up to 80 students +4 teachers 6.2.3 School Organisation 6.2.3.1 Hours of Attendance Primary Schools The required school attendance hours for primary students are: Years 1 to 3 8 am to 12.30 pm Years 4 to 8 8 am to 1.30 pm. including one 30 minutes interval. Secondary Schools The required school attendance hours for Year 9 to Year 13 students are 8:00am to 1:45pm including a 30 minutes interval. 6.2.3.2 Class Sizes Primary Schools All class sizes must be within the targets set out below considering the classrooms available. - for single level classes, the target is 30 students per class (maximum 40 students) - for dual level classes, the target is 25 students per class (maximum 35 students) - for multiple level classes, the target is 20 students per class (maximum 30 students) - multiple level classes should not, if possible, contain students from more than three class levels. - year 1 classes should not exceed a maximum of 30 students. Secondary Schools There must not be more than forty (40) students in any secondary class. 6.2.3.3 Curriculum Provision The following guidelines should be used for the school timetable and for allocating teacher duties. The Principal is to determine the hours of instruction for each subject in the school curriculum having regard to the guidelines outlined in the next section. The Principal is to approve the school timetable which allocates the weekly hours of instruction for each subject. The implementation of these guidelines will ensure that a balanced and comprehensive curriculum is provided to all students in Samoan government schools. 5 Primary Schools Years 1 – 3 The minimum hours of instruction for primary students in years 1 to 3 is 20 hours a week and in years 4-8 it is 25 hours a week. The following sample timetables are provided as a guide. Year One Number of hours/week Samoan 10.00 Mathematics 2.30 Poems and Speech 1.00 training Printing 1.00 Health 1.00 Science 1.00 Story/drama 1.00 Art/PE 1.30 Singing/Games 1.00 Total 20.00 Year Two Number of hours/week Samoan 6.40 Mathematics 3.20 Oral English 2.30 Printing 1.20 Health 1.20 Science 1.20 Story/drama/Poems 1.00 Art/Craft 1.00 PE 0.30 Singing/Games 1.00 Total 20.00 Year Three Number of hours/week Samoan 5.00 English 5.00 Mathematics 3.20 Printing 1.40 Health 1.00 Science 1.00 Reading 1.00 Art/Music 0.30 P.E 0.30 Singing/Games 1.00 Total 20.00 Years 4 - 8 Minimum time allocations in minutes per day (or equivalent periods) Core Subjects English 60 mins Samoan 45 mins Mathematics 45 mins Science 45 mins Social Science 45 mins The balance of the timetable week should be allocated to the non-core subjects of Physical Education, Art/Craft and Music. 6 Secondary Schools Years 9 – 11 Minimum time allocations hours per week (or equivalent periods) Core Subjects Options English 4 hours Food and Textile Technology 2 hours Samoan 3 hours Design Technology 2 hours Mathematics 3 hours Agricultural Science 2 hours Science 3 hours Business Studies 2 hours Social Education 3 hours Physical Education 1 hour Music / Visual Arts 1 hour These guidelines specify minimum time allocations. The total of core and optional subjects should equal 25 hours per week. Where a small number of options is offered the time allocation to core subjects should be increased to meet the 25 hour weekly requirement. Years 12 – 13 Minimum time allocations 5 hours per week (or equivalent periods) per subject. Core Subject Options English Geography History Biology Chemistry Physics Science (year 12 only) Mathematics Accounting Economics Typing (Year 12 only) Development Studies (Year 13 only) Agriculture Science Computer Studies (Year 13 only) Samoan Food & Textiles Technology (Year 12) Design Technology (Year 12) 6.2.3.4 Teachers Duties The normal hours of duty for primary and secondary teachers are 40 hours per week. This time includes: Class teaching. Other duties. Preparation and correction. It is important that all teachers are treated fairly in the allocation of these three components. Principals will use the following guidelines to organise and assign teaching and other duties. 7 Class Teaching Primary Primary teachers may be assigned up to 25 hours (or equivalent periods) of class teaching time per week. Secondary Minimum 16 hours per week (or equivalent periods) Average 18 hours per week (or equivalent periods) Maximum 20 hours per week (or equivalent periods) The Deputy Principal should have a teaching load of at least 10 hours (or equivalent periods) per week. Other Duties Teachers may be given time allocations for undertaking duties other than class teaching. For example Head of Department, Form Teacher, Culture Days, School Sport and Field Trips etc. Teachers with the lightest class teaching loads can be expected to take a greater proportion of other duties. Preparation and Correction Time Preparation and correction will make up the difference between class teaching and other duties, and the required 40 hours of duty per week. A teacher on the maximum class teaching time should have at least 15 hours of preparation and correction per week. Class Teaching + Other Duties + Preparation & Correction = 40 Hours per week For Example: 20 hours + 5 hours + 15 hours = 40 hours 6.3. THE STAFFING OPERATION The Ministry of Education, Sports and Culture has decided upon a staffing formula by which schools will be provided with a fair and equitable entitlement to teachers. They have also established an annual process that will enable: school staffing entitlements to be calculated; the staffing needs of each school to be determined; excess teachers to be identified and re-assigned; and, the graduates from Faculty of Education (FoE) to be allocated to meet school needs. 6.3.1 Staffing Formulae and Staffing Entitlement 6.3.1.1 Primary Schools The staffing entitlement of each primary school will be calculated on a base formula of one teacher to every 30 students. The staffing entitlement will be calculated on a rounded up basis. Example: A school which has a total enrolment of 273 students will have a staffing entitlement of 273 ÷ 30 = 9.1 which is rounded to 10 teachers. 8 Schools with 8 year levels will have at least 3 teachers and schools with less than 8 year levels will have at least two teachers. Primary schools with less than 100 students may seek special consideration by way of an extra teacher if they can show that class organisation is difficult.
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