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Svigals & Partners Operations Memorandum To: New Haven Board of Education Finance and Operations Committee From: Phillip Penn Date: April 26, 2021 Re: Recommended Vendor for Long-Term Facilities Study Contractor Name: Svigals & Partners Contractor Address: 84 Orange Street, New Haven, CT Is the contractor a Minority or Women Owned Small Business? No Renewal or Award of Contract/Agreement? New award of agreement Total Amount of Contract/Agreement and the Hourly or Service Rate: $395,000 (low bid) Contract or Agreement #: To be assigned by CONH Purchasing Department Funding Source & Account #: Alliance Grant, Operations 25476106-56694 Key Questions: (Please have someone ready to discuss the details of each question during the Finance & Operations meeting or this proposal might not be advanced for consideration by the full Board of Education): 1. What specific service will the contractor provide: 2. How was the contractor selected? Quotes? RFP? Sealed Bid or Sole Source? Please describe the selection process including other sources considered and the rationale for selecting this method of selection: RFP 2020-12-1363. See additional Memorandum, presentation used in finalist round, and RFP response. 3. If this is a renewal with a current vendor, has the vendor’s performance been satisfactory under the existing contract or agreement? N/A for this particular project, but Svigals was the architect for five of the schools currently in the NHPS portfolio. 4. If this Contract/Agreement is a Renewal has cost increased? If yes, by how much? N/A 5. If this Contractor is New has cost for service increased from previous years? If yes, by how much? N/A 6. Is this a service existing staff could provide? Why or why not? Highly specialized services across multiple disciplines and licensing requirements. To: New Haven Board of Education Finance and Operations Committee From: Phillip Penn Date: April 26, 2021 Re: Long-Term Facilities Study Vendor Selection Process The team reviewed the four responses we received to RFP 2020-12-1363 on the basis of quality of presentation and price. All four RFP responses were very complete and thorough. However, as the budget for the project was set at $450,000, two respondents were eliminated on the basis of their proposal substantially exceeding the project budget. The review team then met, through Zoom, with each of the two finalists for approximately one hour. The finalists were asked to respond to the following four questions in their presentation: 1. New Haven Public Schools intends to use the facilities study as a road map to guide future capital spending decisions around the infrastructure of our schools, and regarding potential school consolidations. Please discuss how your prior work experience and approach to this project would serve our needs? 2. Can you walk us through an estimated timeline for completing the project? 3. Can you explain in more detail what your fee covers, and what would be considered additional cost for similar projects? 4. How will you integrate suggestions on ways that NHPS can reduce the carbon footprint of the building going forward? Each member of the review team then graded the presentation of each finalist for each question on a scale of 1 to 4, with 1 being the lowest and 4 being the highest. This produced the following scoring matrix of total scores: Firm: Question 1 Question 2 Question 3 Question 4 Total Svigals 12 11 10 11 44 Tecton 9 12 8 11 40 The review team also noted the following regarding Svigals: • Local firm, and all partner firms are based in Connecticut. • Intimately familiar with NHPS; designed 5 of the schools and active in the City Energy Commission. • More of an emphasis on urban school districts than the other finalist. For the above reasons, the review team is recommending that we move forward with Svigals & Partners as the vendor for the Long-Term Facilities Planning Study at a proposed price of $395,000. Notably, this was also the lowest-cost bid. Architecture + Art Proposal to Provide Architectural Consulting Services for: New Haven Public Schools Long-Range Facilities Planning Study City of New Haven January 12, 2021 Main Office 84 Orange Street New Haven, Connecticut 06510 203.786.5110 www.svigals.com +Connecticut +Washington D.C. +Florida Table of Contents A. Letter of Transmission B. Project Team + Organizational Chart + Firm Profiles + Resumes C. Approach + Approach Overview + Timeline + Resources Required D. Project Experience + Overview + Svigals + Partners New Haven School Design Projects + SLAM New Haven School Design Projects + SLAM Master Planning Project Sheets + Milone & MacBroom Master Planning Project Sheets + OLA Related Experience + D’Agostino Master Planning Featured Project + Exhibit C Reference Check E. Fee Proposal + Exhibit A Proposal Form/Pricing Sheet F. Additional Information + Licensure + Certification Form + Exhibit D Non-Collusion Statement Form + Statement of Qualifications Form + Disclosure & Certification Affidavit Form + Certificate of Non Arrearage Form + Current Workforce Certificate Form + Equal Employment Opportunity Agreement Form + Livable Wage Form + Non-Collusion Affidavit of Prime Bidder Form + Priority Payment Program Form + Vendor “Ban the Box: Ordinance Compliance Agreement Form G. Example Work Product + Waterbury Schools Final Report January 12, 2021 Mr. Michael Fumiatti, Sr, Purchasing Agent City of New Haven Bureau of Purchases 200 Orange Street, Room 301 New Haven, CT 06510 RE: LONG-RANGE FACILITIES PLANNING STUDY for the NEW HAVEN SCHOOL DISTRICT RFP# 2020-12-1361 Dear Mr. Fumiatti and members of the Review Committee: For more than two decades the City of New Haven has been at the forefront of the state-wide effort to provide quality educational programs and spaces for our communities. The New Haven School Construction Program, the Board of Education, and City leaders have always placed a high priority on issues of educational programming and planning, school security, energy efficiency, and operational efficiency while maximizing reimbursement from the State. We also share your Vision of a premier urban school district that will ensure equity, access, and success for all students -- in school and life. For this ambitious endeavor, Svigals + Partners has teamed with The SLAM Collaborative – bringing together two of the state’s most reputable K12 School design firms – each having designed five facilities under the New Haven School Construction program. Given the scale of the project -- with 42 operating school facilities, 4 ancillary buildings, and 54 Meadow Street – we have assembled a team that has the capacity to effectively staff the scope of the project, brings necessary expertise in all facets of the work, demonstrates the ability to meet the schedule, and will recommend viable options to the Board of Education. We understand the importance of this work and bring astute community sensitivity to potential discussions on re-purposing or consolidating New Haven’s portfolio of facilities. Relevant Team Experience and Expertise Our team of experts – whom we have worked with successfully on past projects -- will cover all aspects necessary for the comprehensive assessment of the District’s current and future educational infrastructure needs: Milone & MacBroom (MMI) OLA Consulting Engineers (OLA) D’Agostino Associates (DAA) + SLAM and MMI have extensive master planning experience working together for school districts across the state, including the recently completed district-wide master planning studies for the school districts of Waterbury, Hartford, Groton, and Ridgefield -- all within the past five years. + As a sustainability expert with multiple MEP engineering teams, OLA has conducted numerous studies and assessments to guide the New York City School Construction Authority in meeting energy conservation goals and implementing strategies. In 2020, OLA provided four engineering teams to help perform an IAQ survey under a very aggressive schedule as part of their effort with other firms to survey all 1500 NYC schools. + With CT Schools facing a July 2020 deadline for submitting return to school plans, SLAM developed a back-to-school operations toolkit for public education as districts prepared for 2021. It provided an essential checklist of the facility/ site/ community use elements that need to be considered when creating an operations plan in this time of safe distancing. The complimentary toolkit was presented to CABE/CAPPS membership and is available for download on SLAM’s website. + Both Svigals and SLAM maintain strong relationships with the Office of School Construction Grant (OSCGR) personnel and leads our teams in maintaining a current knowledge of policy and procedural changes within OSCGR, including state legislative actions affecting school construction projects. + SLAM Construction Services group brings unparalleled experience in “total project cost” budgeting for Public Education projects in Connecticut. Their CT K-12 project cost database and estimating group’s experience will enable our team to provide accurate cost / benefit analysis of the master planning options. These professional estimators can provide capital improvement project budgeting as an additional service if requested. New Haven Knowledge, Expertise, and Commitment Our team’s combined knowledge of the community, its neighborhoods, school programs, and its facilities will allow us to understand the issues faster and reach quick, accurate conclusions. Our broad knowledge of New Haven is exemplified through: + Engaged by the NH School Construction
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