Series Training for PCC Participants
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SERIES TRAINING FOR PCC PARTICIPANTS Series Statements and Authority Records Prepared by: Judith A. Kuhagen Cataloging Policy and Support Office Library of Congress Revised August 2002 SERIES TRAINING PURPOSE: The purpose of this course is to train PCC catalogers to record series data in bibliographic records and to create series authority records. The course will not emphasize content designation other than the series fields in the bibliographic record and the fields in the series authority record not found in a name authority record. LEARNING OBJECTIVES: Trainees will be able to: 1) search for series data in the database; 2) identify in items those series elements that are included in bibliographic records and series authority records; 3) select and input data for the series field(s) or quoted note in a bibliographic record according to cataloging and content designation directives; 4) select and input data for the series authority record from the item and from records in the database according to cataloging and content designation directives. These objectives will be accomplished through lectures, handouts, demonstrations, and exercises. Rev. Aug. 2002 SERIES TRAINING SCHEDULE Day One Session 1: Sources; Series statements Session 2: Heading Session 3: Searching Session 4: Bibliographic details Session 5: Treatment Day Two Session 6: Subseries Session 7: Qualifiers Session 8: References Day Three Session 9: Series-like phrases Session 10: Multipart items Session 11: Successive entries Session 12: Modifying SARs Session 13: General review Rev. Feb. 1998 SERIES AUTHORITY RECORD DOCUMENTATION Coverage: AACR2; Library of Congress Rule Interpretations (LCRI); MARC 21 Authority Format (AF); Descriptive Cataloging Manual Z1 "yellow pages" (Z1) I. General (Z1: Introd.; Z1: MARC-S fields) II. Series heading (Z1 1XX) A. Sources of information (.0B2 in each chapter (3.0B3, 12.0B3); LCRI 1.6A2) B. Languages (1.0H; LCRI 1.0H; LCRI 1.6; LCRI 1.6B, LCRI 1.6C) C. Subseries (1.6H/LCRI; 12.1B4-12.1B6/LCRI; LCRI 25.5B) D. Inclusions and omissions (LCRI 1.6B; LCRI 1.6G; 12.1B2; 12.1B3/LCRI; 12.1B7/LCRI; LCRI 25.5B; Z1 1XX) E. Successive entry required (LCRI 1.6; LCRI 1.6H; 21.2A/LCRI; 21.2C/LCRI; 21.3B/LCRI) III. Bibliographic details A. Source data citation = 670 field (AF 670; Z1 670) B. Numbering information =640-642 fields (LCRI 1.6B; 1.6G/LCRI; 12.3G/LCRI; LCRI 21.30L; AF 640-642; Z1 640, 642) C. Publishing information = 643 field (AF 643; Z1 643) D. Other information =022, 667, 675 fields (AF 022, 667, 675; Z1 022, 667, 675) E. Cataloging source = 040 field (AF 040; Z1 040) F. Fixed field information =008 field (AF 008; Z1 008) IV. Treatment (AF 64X; Z1 64X; Z1 MARC-S fields) A. Analysis practice = 644 field (AF 644; Z1 644) B. Tracing practice = 645 field (AF 645; Z1 645; LCRI 21.30L) C. Classification practice =646 field (AF 646; Z1 646) 1. LCC call number (AF 050; Z1 050) 2. Other call number (AF 060, 070, 082, 090; Z1 090) D. Republications (Z1 64X; LCRI 2.7B7) E. Document series (Z1 64X) F. Technical report series (Z1 64X) Rev. Aug. 2002 V. Qualifier in heading A. Conflict conditions (LCRI 25.5B; LCRI 26.5A; Z1 Introd.) B. Resolving conflict (LCRI 25.5B) C. Non-conflict situations (LCRI 25.5B, 25.5C, 25.5D, 25.8/LCRI) VI. References (AF Tracings and References; Z1 670) A. See references (AF 4XX; LCRI 21.2A; 26.5A/LCRI; 26.5B/LCRI) B. See also references (AF 5XX; Z1 5XX; 26.5A/LCRI) C. Linking references (Z1 Introd.; Z1 4XX; LCRI 26.5A) VII. Re-establishing a series A. Change in heading or successive entry? (Z1 Introd.) B. Classification practice (Z1 64X; Z1 646) VIII. Series-like phrases A. Decision : series or series-like phrase (LCRI 1.6) B. Series authority record (Z1, Introd.; Z1 64X; Z1 667) Rev. Aug. 2002 DEFINITIONS Series: A group of separate items related to one another by the fact that each item bears in addition to its own title proper, a collective title applying to the group as a whole. The individual items may or may not be numbered. (AACR 2) Multipart item: A monograph complete, or intended to be completed, in a finite number of separate parts. The separate parts may or may not be numbered. (AACR 2*) Series-like phrase: A character string (words, letters, combination of letters and numbers) not considered to be a series. Serial: A continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples of serials include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series. (AACR 2*) [Definition prior to AACR 2, 2002 Revision: A publication in any medium issued in successive parts bearing numerical or chronological designations and intended to be continued indefinitely. Serials include periodicals; newspapers; annuals (reports, yearbooks, etc.); the journals, memoirs, proceedings, transactions, etc., of societies; and numbered monographic series.] Numbering: The identification of each of the successive items of a publication. It can include a numeral, a letter, any other character, or the combination of these with or without an accompanying word (volume, number, etc.) and/or a chronological designation. (AACR2) Preliminaries: The title page(s) of an item, the verso of the title page(s), any pages preceding the title page(s), and the cover. (AACR 2) ... "Cover" in the list of sources means pages 1, 2, 3, and 4 of the cover, both flaps of the cover, and the spine. ... (LC RI) Subseries: A series within a series (i.e., a series that always appears in conjunction with another, usually more comprehensive, series of which it forms a section). Its title may or may not be dependent on the title of the main series. See also Section. (AACR 2) * = change in AACR2, 2002 Revision Rev. Aug. 2002 FIELDS IN SERIES AUTHORITY RECORDS 010 [Library of Congress Control Number; LCCN] 022 International Standard Serials Number (ISSN) 040 [Cataloging Source] 050 Library of Congress Call Number 060 National Library of Medicine Call Number 070 National Agricultural Library Call Number 082 Dewey Decimal Call Number 090 Local Call Number 1XX [Heading] 4XX [See References] 5XX [See Also References] 640 Series Dates of Publication and/or Volume Designation 641 Series Numbering Peculiarities 642 Series Numbering Example 643 Series Place and Publisher/Issuing Body 644 Series Analysis Practice f = analyzed in full p = analyzed in part n = not analyzed 645 Series Tracing Practice t = traced n = not traced 646 Series Classification Practice s = separately c = as a collection m = with main or other series 667 [Note; General Note] 670 [Source Data Found; Work Cat. Citation] 675 [Source Data Not Found] Rev. Mar. 2000 008 The fixed fields listed below are either unique to SARs or have/had a special application for SARs. The other fixed fields won't be covered during training sessions. 008/12: type of series; OCLC = Series; RLIN = SRT a = series b = multipart item c = phrase z = other series (serial) 008/13: numbered/unnumbered; OCLC = Ser num; RLIN = SRN a = numbered b = unnumbered c = numbered/unnumbered 008/32: undifferentiated personal name; OCLC = Name; RLIN = UPN a = differentiated personal name b = undifferentiated personal name n = not applicable [code n used for all SARs until 3-21-91] 008/33: status of authority heading; OCLC = Auth status; RLIN = STH a = fully established heading b = memorandum c = provisional d = preliminary [not used for SARs] n = not applicable Rev. Aug. 2002 TAB PAGE SESSION 1 Session 1 -- Sources; Series statements in bibliographic records I. Introductions II. Course objectives (Handout) III. Scope of course & plan for sessions (Handout) A. What not covering B. Handouts and exercise answer sheets in MARC 21 C. Focus generally on series with specific sessions on multipart items and phrases IV. Documentation list (Handout) V. Definitions (Handout) VI. Fields/tags in series authority record (Handout) VII. Series sources A. Overview 1. Prescribed source (2.0B2; 3.0B3; 5.0B2, etc.; 12.0B3) (Handout #1) 2. Different forms of series title (1.6B2) 3. Priority order based on 12.0B3 (LCRI 1.6A2, 2.0B2, 3.0B3, 5.0B2, etc.) (Handout #2) 4. Embedded information (LCRI 1.6A2) (Handout #3) 5. Not series (Handouts #4-#5) 6. Different editions (Handouts #5A-#5D) B. 500 note needed for location (LCRI 1.6A2) 1. On label 2. Stamped on item 3. On jacket -- series statement bracketed C. Non-locations (LCRI 1.6) 1. In cataloging data in item -- LC searches to see if already an SAR with 646 = "c" 2. In bibliography VIII. Series title A. Determine title first 1. Where does it begin? Where does it end? a. Typography and spacing b. Statement of responsibility grammatically connected 2. Title in full plus initialism of title (12.1B2) * Rev. Aug. 2002 Session 1 -- Sources; Series statements in bibliographic records 2 3. Words not part of title: a. Introductory words (1.1B1) * b. Compare other sources (12.1B3/LCRI 12.1B3) 4. Inaccuracies (12.1B1) B. Then transcription 1. Based on 245 transcription (1.1B) 2. Appendix A: Capitalization a. A.4A1 b. LCRI A.4A1 c. LCRI A.4D1 3. Subfielding different in 4XX: no =b| or =c| C. Title exercise IX. Series statement (4XX in bibliographic record) A. Source for title 1. 1.6B1 2. 1.6B2 3. Priority order (2.0B2; 3.0B3; 5.0B2, etc.; 12.0B3) B. Series title in more than one language 1. Separate sources in different languages (1.0H) a. Selection of source b. Title proper c. No parallel title in bibliographic record 1) Added title-page title for analytic title 2) SAR 430 for series title in other language(s) 2.