REGULAR MEETING AGENDA
MONDAY, NOVEMBER 17, 2014, 7:00 P.M.
PINECREST MUNICIPAL CENTER/COUNCIL CHAMBER 12645 PINECREST PARKWAY PINECREST, FLORIDA
I. CALL TO ORDER/ROLL CALL OF MEMBERS
II. PLEDGE OF ALLEGIANCE
III. CONSENT AGENDA:
PURSUANT TO ORDINANCE 2014-6, ITEMS MAY BE REMOVED FROM THE CONSENT AGENDA BY A MEMBER OF THE VILLAGE COUNCIL. AN ITEM REMOVED FROM THE CONSENT AGENDA WILL THEN BE DISCUSSED AND ACTED ON SEPARATELY IMMEDIATELY FOLLOWING THE CONSIDERATION OF THE CONSENT AGENDA. MEMBERS OF THE PUBLIC MAY COMMENT ON CONSENT AGENDA ITEMS PRIOR TO THE VILLAGE COUNCIL’S CONSIDERATION OF THE CONSENT AGENDA.
A. MINUTES: TAB 1
1. OCTOBER 14, 2014 (SPECIAL) 2. OCTOBER 14, 2014 (WORKSHOP) 3. OCTOBER 14, 2014 (REGULAR)
B. A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, RATIFYING THE TAB 2 SELECTION OF COUNCILMEMBER BOB ROSS AS VICE MAYOR FOR THE 2014 – 2015 FISCAL YEAR PURSUANT TO THE PROVISIONS OF ORDINANCE 2001-02; PROVIDING FOR AN EFFECTIVE DATE.
C. RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, AUTHORIZING TAB 3 THE VILLAGE MANAGER TO EXECUTE AN AGREEMENT, ON BEHALF OF THE VILLAGE, WITH THE VILLAGE OF MIAMI SHORES, FLORIDA FOR POLICE MUTUAL AID; PROVIDING FOR AN EFFECTIVE DATE.
D. A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, WAIVING FEES TAB 4 FOR THE USE OF THE BANYAN BOWL BY THE PALMETTO ALUMNI ASSOCIATION FOR A FUNDRAISING EVENT TO BE HELD ON FEBRUARY 26, 2015; PROVIDING FOR AN EFFECTIVE DATE.
November 17, 2014 Village Council Meeting Page 2 of 4
IV. AGENDA/ORDER OF BUSINESS
V. SPECIAL PRESENTATIONS
VI. ORDINANCES:
A. FIRST READING:
1. AN ORDINANCE OF THE VILLAGE OF PINECREST, FLORIDA; TAB 5 AMENDING THE 2013-2014 OPERATING AND CAPITAL OUTLAY BUDGET (4th QUARTER); PROVIDING FOR AN EFFECTIVE DATE.
B. SECOND READING (PUBLIC HEARING): NONE
VII. REPORTS AND RECOMMENDATIONS:
A. VILLAGE COUNCIL:
1. COUNTY HISTORIC PRESERVATION OPT-OUT (MAYOR) TAB 6
2. SOTLOFF MEMORIAL GARDEN (MAYOR)
3. USE OF PEOPLE MOVER TO TRANSPORT YAC ON 1/11/15 (MAYOR)
B. VILLAGE MANAGER:
1. COMMUNIQUÉ TO COUNCIL: TAB 7
a. NOVEMBER 2014 FOLLOW-UP REPORT b. MONTHLY DEPARTMENTAL REPORTS c. PINECREST PEOPLE MOVER RIDERSHIP REPORT d. GRANTS/SPONSORSHIPS REPORT
2. 132nd STREET SIDEWALK UPDATE TAB 8
3. FDOT PROPOSED IMPROVEMENTS TO US 1/104TH STREET UPDATE TAB 9
4. SALE OF PROPERTIES ON SE CORNER OF US 1/124TH STREET UPDATE
5. AUTHORIZATION FOR RENTAL OF PINECREST GARDENS FOR PARTIES TAB 10 WITH ALCOHOL FOR THREE REMAINING NIGHTS PRIOR TO 12/31/14
November 17, 2014 Village Council Meeting Page 3 of 4
C. VILLAGE CLERK:
1. CERTIFICATION OF 2014 MUNICIPAL ELECTION TAB 11
D. VILLAGE ATTORNEY
E. COMMITTEES
VIII. RESOLUTIONS:
A. A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, TAB 12 ACCEPTING A DONATION FROM THE HOWARD PALMETTO BASEBALL AND SOFTBALL LEAGUE FOR IMPROVEMENTS AT EVELYN GREER PARK; AUTHORIZING AN EXPENDITURE FOR IMPROVEMENTS TO ACCOMMODATE A NEW PROGRAM; PROVIDING FOR AN EFFECTIVE DATE. (MANAGER)
B. A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, TAB 13 ACCEPTING A DONATION FROM THE COMMUNITY GARDEN CHARITABLE FUND FOR PROGRAMMING AND MARKETING COSTS ASSOCIATED WITH PINECREST GARDENS HOSTING A SMITHSONIAN EXHIBIT; PROVIDING FOR AN EFFECTIVE DATE. (MANAGER)
C. A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, TAB 14 AMENDING THE MASTER PLAN FOR THE REDEVELOPMENT OF CORAL PINE PARK; PROVIDING FOR AN EFFECTIVE DATE. (COUNCIL)
D. A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, TAB 15 SUPPORTING THE MIAMI-DADE SEA LEVEL RISE TASK FORCE RECOMMENDATIONS AND URGING THE BOARD OF COUNTY COMMISSIONERS TO IMPLEMENT SUCH RECOMMENDATIONS; PROVIDING FOR AN EFFECTIVE DATE. (MAYOR)
E. A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, TAB 16 OPPOSING A VARIANCE REQUEST TO THE ENVIRONMENTAL QUALITY CONTROL BOARD BY THE PROPERTY OWNER OF 6355 SOUTHWEST 114 STREET RELATING TO AN EXTENSION OF A REQUIRED WATER LINE; PROVIDING FOR AN EFFECTIVE DATE.
November 17, 2014 Village Council Meeting Page 4 of 4
IX. PLANNING (8:00 P.M. TIME CERTAIN): NONE
THESE PUBLIC HEARINGS ARE QUASI-JUDICIAL PROCEEDINGS AND SHALL BE CONDUCTED PURSUANT TO SECTIONS 2-201 - 2-204 OF THE CODE OF ORDINANCES. ALL PERSONS ADDRESSING THE VILLAGE COUNCIL SHALL BE SWORN-IN PRIOR TO GIVING TESTIMONY AND MAY BE SUBJECT TO CROSS EXAMINATION. ALL PERSONS ADDRESSING THE VILLAGE COUNCIL SHALL STATE THEIR NAME AND ADDRESS FOR THE RECORD.
X. SCHEDULE OF FUTURE MEETINGS:
MEETING DATES AND TIMES ARE SUBJECT TO CHANGE. PLEASE VISIT WWW.PINECREST-FL.GOV FOR CURRENT SCHEDULE, REGISTER TO RECEIVE MEETING NOTICES VIA E-MAIL OR FOLLOW US ON TWITTER @PINECRESTFL.
A. VILLAGE COUNCIL TUESDAY, DECEMBER 9, 2014, 7:00 P.M.
XI. ADJOURNMENT
LIVE STREAMING VIDEO OF THIS MEETING IS AVAILABLE AT WWW.PINECREST-FL.GOV/LIVE.
ANYONE WISHING TO OBTAIN A COPY OF AN AGENDA ITEM MAY CONTACT THE VILLAGE CLERK AT (305) 234- 2121, DOWNLOAD THE COMPLETE AGENDA PACKET FROM WWW.PINECREST-FL.GOV OR VIEW THE MATERIALS AT VILLAGE HALL DURING REGULAR BUSINESS HOURS.
IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS WHO ARE DISABLED AND WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE VILLAGE CLERK AT (305) 234-2121 NOT LATER THAN FOUR BUSINESS DAYS PRIOR TO SUCH PROCEEDING.
PURSUANT TO SEC. 2-11.1(S) OF THE CODE OF MIAMI-DADE COUNTY, ALL PERSONS, FIRMS OR CORPORATIONS EMPLOYED OR RETAINED BY A PRINCIPAL WHO SEEKS TO ENCOURAGE THE PASSAGE, DEFEAT, OR MODIFICATIONS OF (1) ORDINANCE, RESOLUTION, ACTION OR DECISION OF THE VILLAGE COUNCIL; (2) ANY ACTION, DECISION, RECOMMENDATION OF ANY VILLAGE BOARD OR COMMITTEE; OR (3) ANY ACTION, DECISION OR RECOMMENDATION OF VILLAGE PERSONNEL DURING THE TIME PERIOD OF THE ENTIRE DECISION- MAKING PROCESS ON SUCH ACTION, DECISION OR RECOMMENDATION WHICH WILL BE HEARD OR REVIEWED BY THE VILLAGE COUNCIL, OR A VILLAGE BOARD OR COMMITTEE SHALL REGISTER WITH THE VILLAGE BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES ON FORMS PREPARED BY THE VILLAGE CLERK AND SHALL STATE UNDER OATH HIS OR HER NAME, BUSINESS ADDRESS, THE NAME AND BUSINESS ADDRESS OF EACH PERSON OR ENTITY WHICH HAS EMPLOYED SAID REGISTRANT TO LOBBY, AND THE SPECIFIC ISSUE ON WHICH HE OR SHE HAS BEEN EMPLOYED TO LOBBY. A COPY OF THE LOBBYIST REGISTRATION FORM IS AVAILABLE FROM THE OFFICE OF THE VILLAGE CLERK OR ONLINE AT WWW.PINECREST-FL.GOV/CLERK.
PURSUANT TO FLORIDA STATUTE 286.0114, THE VILLAGE COUNCIL PROVIDES THE PUBLIC WITH A REASONABLE OPPORTUNITY TO BE HEARD ON ALL MATTERS ON THIS AGENDA.
PURSUANT TO FLORIDA STATUTE 286.0105, ANYONE WISHING TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING SHALL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
TAB 1
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SPECIAL MEETING MINUTES
TUESDAY, OCTOBER 14, 2014, 6:00 P.M.
PINECREST MUNICIPAL CENTER/COUNCIL CHAMBER 12645 PINECREST PARKWAY PINECREST, FLORIDA
I. CALL TO ORDER/ROLL CALL OF MEMBERS: The special meeting was called to order by the mayor at 6:00 p.m. Present were the following:
Councilmember Jeff Cutler Councilmember James E. McDonald Councilmember Bob Ross Mayor Cindy Lerner
Village Manager Yocelyn Galiano Gomez Village Clerk Guido Inguanzo Village Attorney Chad Friedman
Vice Mayor Joseph M. Corradino was absent.
II. PLEDGE OF ALLEGIANCE: The mayor led the Pledge of Allegiance.
III. SPECIAL ORDER: The Council discussed the following litigation matter in an Executive Session pursuant to F.S. 286.011:
Village of Pinecrest v. Redfield Investments AVV (Case No. 05-18451 CA 02)
The Executive Session was requested by the attorney at a public meeting and was duly noticed by the clerk.
The mayor announced that the purpose of the Executive Session was to discuss litigation strategy and that the following individuals would be present at the session:
Village Council Special Meeting October 14, 2014
Members of the Village Council Village Manager Galiano Gomez Village Attorneys Friedman and John Quick Court Reporter
The public meeting was recessed at 6:05 p.m. and the aforementioned individuals retreated to the Village Manager’s Conference Room for the Executive Session.
The public meeting was reconvened at 6:30 p.m. and the mayor announced the conclusion of the Executive Session.
Councilmember Cutler made a motion to approve a settlement agreement in the matter of Village of Pinecrest v. Redfield Investments AVV. The motion was seconded by Councilmember Ross and adopted by a 4 – 0 voice vote. The vote was as follows: Councilmembers Cutler, McDonald, Ross, and Mayor Lerner voting Yes.
IV. ADJOURNMENT: The meeting was adjourned at 6:35 p.m.
Respectfully submitted:
______Guido H. Inguanzo, Jr., CMC Village Clerk
Approved by the Village Council this 17th day of November, 2014:
______Cindy Lerner Mayor
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED (FLORIDA STATUTES).
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WORKSHOP MINUTES
TUESDAY, OCTOBER 14, 2014, 6:30 P.M.
PINECREST MUNICIPAL CENTER/COUNCIL CHAMBER 12645 PINECREST PARKWAY PINECREST, FLORIDA
The workshop was called to order by the mayor at 6:35 p.m. Present were the following:
Councilmember Jeff Cutler Councilmember James E. McDonald Councilmember Bob Ross Mayor Cindy Lerner
Village Manager Yocelyn Galiano Gomez Village Clerk Guido Inguanzo Village Attorney Chad Friedman
Vice Mayor Joseph M. Corradino was absent.
The Council discussed the proposed amendment to the Florida Constitution on the November 4, 2014 ballot relating to medical marijuana. The attorney and manager discussed possible amendments to the Land Development Regulations relating to the location of medical marijuana dispensaries within Village limits should the ballot measure be approved by Florida voters. It was the consensus of the Council that an ordinance be prepared by staff for the Council’s consideration at a future meeting.
The meeting was adjourned at 6:55 p.m.
October 14, 2014
Respectfully submitted:
______Guido H. Inguanzo, Jr., CMC Village Clerk
Approved by the Village Council this 17th day of November, 2014.
______Cindy Lerner Mayor
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED (FLORIDA STATUTES).
Page 2 of 2
REGULAR MEETING MINUTES
TUESDAY, OCTOBER 14, 2014, 7:00 P.M.
PINECREST MUNICIPAL CENTER/COUNCIL CHAMBER 12645 PINECREST PARKWAY PINECREST, FLORIDA
I. CALL TO ORDER/ROLL CALL OF MEMBERS: The meeting was called to order by the mayor at 7:00 p.m. Present were the following:
Councilmember Jeff Cutler Councilmember James E. McDonald Councilmember Bob Ross Vice Mayor Joseph M. Corradino Mayor Cindy Lerner
Village Manager Yocelyn Galiano Gomez Village Clerk Guido Inguanzo Village Attorney Mitchell Bierman
II. PLEDGE OF ALLEGIANCE: The mayor led the Pledge of Allegiance.
III. CONSENT AGENDA: The following items were presented pursuant to the Council’s consent agenda policy (Resolution 2011-4):
Minutes of September 3, 2014 (Special)
Minutes of September 9, 2014 (Special)
Minutes of September 9, 2014 (Regular)
Minutes of September 23, 2014 (Special)
Village Council Regular Meeting October 14, 2014
Councilmember Ross made a motion approving the consent agenda items. The motion was seconded by Councilmember Cutler and adopted by a unanimous roll call vote. The vote was as follows: Councilmembers Cutler, McDonald, Ross, Vice Mayor Corradino, and Mayor Lerner voting Yes.
IV. AGENDA/ORDER OF BUSINESS: There were no changes to the agenda.
V. SPECIAL PRESENTATIONS: The mayor, on behalf of the Council, presented plaques and bronze seals to Vice Mayor Corradino and Councilmember Cutler in recognition of their eight years of service as members of the Village Council.
The mayor presented a Certificate of Achievement to Mr. and Mrs. David Harper in recognition of their construction of the first LEED Gold Certificate house in Pinecrest.
Phil Gonot, of PMG Associates, Inc., the Village’s consultant, made a presentation regarding the Annexation Study dated October 2014.
VI. ORDINANCES: The clerk read the following ordinance, on second reading, by title:
AN ORDINANCE OF THE VILLAGE OF PINECREST, FLORIDA, AMENDING CHAPTER 2, ARTICLE III, ENTITLED “VILLAGE COUNCIL”, BY CREATING NEW SECTIONS ENTITLED “RULES OF DECORUM”, “COMMITTEE OF THE WHOLE”, AND “CONSENT AGENDA”; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE; AND PROVIDING FOR EFFECTIVE DATE.
Second reading of the ordinance was deferred from July 8, 2014.
The mayor opened the public hearing. Angel Gallinal, 5820 Southwest 111 Terrace, and Germaine Butler, 6455 Southwest 96 Street, addressed the Council.
Councilmember Cutler made a motion striking the section entitled “Rules of Decorum” and adopting the remainder of the ordinance. The motion was seconded by Vice Mayor Corradino. Ordinance 2014-6 was adopted by a unanimous roll call vote. The vote was as follows: Councilmembers Cutler, McDonald, Ross, Vice Mayor Corradino, and Mayor Lerner voting Yes.
Page 2 of 7 Village Council Regular Meeting October 14, 2014
The clerk read the following ordinance, on second reading, by title:
AN ORDINANCE OF THE VILLAGE OF PINECREST, FLORIDA, AMENDING THE CODE OF ORDINANCES, CHAPTER 30, LAND DEVELOPMENT REGULATIONS, INCLUDING ARTICLE 4, ZONING DISTRICT REGULATIONS, AND ARTICLE 5, ADDITIONAL REGULATIONS; PROVIDING FOR CONFLICT, SEVERABILITY, INCLUSION IN THE CODE, AND AN EFFECTIVE DATE.
Planning Director Stephen Olmsted made a brief presentation regarding the proposed ordinance.
The mayor opened the public hearing. The following addressed the Council: Frank Mendez, 9100 Southwest 57 Avenue; Doug Kraft, 5925 Southwest 113 Street; and Jay Sachilima, 6450 Southwest 94 Street.
Vice Mayor Corradino made a motion adopting the ordinance. The motion was seconded by Councilmember McDonald. Ordinance 2014-7 was adopted by a unanimous roll call vote. The vote was as follows: Councilmembers Cutler, McDonald, Ross, Vice Mayor Corradino, and Mayor Lerner voting Yes.
VII. REPORTS AND RECOMMENDATIONS: The Council discussed the 2015 Legislative Agenda. Danielle McBeth, of Alcalde and Fay, the Village’s lobbyist, participated in discussions with the Council via telephone. The manager advised the Council that she will also be retaining Becker Poliakoff and Fausto Gomez to assist with lobbying efforts at the state and county levels.
The mayor discussed reconsideration of the adoption of the Coral Pine Park master plan, as approved by Resolution 2014-5, and, in particular, the removal of the addition of two new tennis courts to the venue. Diane Kramer, 10201 Southwest 69 Avenue, and Harry Speizer, 10001 Southwest 70 Avenue, addressed the Council. Councilmember Ross made a motion to amend the previously adopted master plan by removing the two tennis courts. The motion was seconded by Councilmember Cutler and adopted by a unanimous voice vote. The vote was as follows: Councilmembers Cutler, McDonald, Ross, Vice Mayor Corradino, and Mayor Lerner voting Yes.
Page 3 of 7 Village Council Regular Meeting October 14, 2014
The manager submitted the following communiqués to the Council:
October 2014 Follow-up Report Monthly Department Reports Temple Beth Am Correspondence (September 10, 2014) Mega Cup Miami Correspondence (September 17, 2014) Federal Task Force Distribution Summary Memorandum (October 3, 2014) Coral Pine Park Tennis Courts Usage Memorandum (October 3, 2014) Pinecrest Gardens Giving Tree Memorandum (October 7, 2014) Bike Lanes Update Memorandum (October 7, 2014)
The Council rescheduled the March 2015 meeting to March 17, 2015 and the April 2015 meeting to April 21, 2015.
The Council scheduled a COW meeting for January 27, 2015 to discuss the Fire Rescue report.
The clerk submitted a copy of his department’s 2013-2014 Annual Report.
The clerk submitted the roster of members appointed to the following committees pursuant to Ordinance 2013-7:
Community Center Advisory Committee (2014-2015) Transportation Advisory Committee (2014-2014)
The clerk submitted copies of the following Committee Action Forms pursuant to Ordinance 2013-7:
Transportation Advisory Committee (August 25, 2014) Community Center Advisory Committee (September 8, 2014) Pinecrest Gardens Advisory Committee (September 16, 2014)
VIII. RESOLUTIONS: The Council discussed the following resolution:
A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, SUPPORTING THE INITIATIVE BY LOCAL MUNICIPALITIES IN FLORIDA TO LESSEN THE NEGATIVE IMPACT OF SINGLE-USE PLASTIC BAGS ON THE ENVIRONMENT; PROVIDING FOR AN EFFECTIVE DATE.
Page 4 of 7 Village Council Regular Meeting October 14, 2014
Councilmember McDonald made a motion adopting the resolution. The motion was seconded by Vice Mayor Corradino. Resolution 2014-50 was adopted by a unanimous voice vote. The vote was as follows: Councilmembers Cutler, McDonald, Ross, Vice Mayor Corradino, and Mayor Lerner voting Yes.
The Council discussed the following resolution:
A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, DESIGNATING SCHOOLS THAT FAIL TO RESPOND TO CODE COMPLIANCE DIRECTIVES INELIGIBLE FOR VILLAGE GRANTS; PROVIDING FOR AN EFFECTIVE DATE.
Luis Garcia, representing the Miami-Dade County Public Schools, addressed the Council.
The following residents addressed the Council: Jeff Solomon, 7315 Southwest 109 Terrace; Karen Ross, 6701 Southwest 94 Street; Anna Hochkammer, 10041 West Suburban Drive; Cheri Ball, 7396 Southwest 128 Street; Ann McMaster, 10700 Southwest 60 Avenue; and Diana Tejeda, 11404 Southwest 72 Place.
Councilmember Ross made a motion adopting the resolution. There was no second to the motion and no further action taken on the resolution.
The Council discussed the following resolution:
A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, WAIVING FEES FOR THE SMART RIDE EVENT TO BE HELD ON NOVEMBER 14-15, 2014; PROVIDING FOR AN EFFECTIVE DATE.
Councilmember McDonald made a motion adopting the resolution. The motion was seconded by Vice Mayor Corradino. Resolution 2014-51 was adopted by a unanimous voice vote. The vote was as follows: Councilmembers Cutler, McDonald, Ross, Vice Mayor Corradino, and Mayor Lerner voting Yes.
Page 5 of 7 Village Council Regular Meeting October 14, 2014
IX. PLANNING: The following proceeding was held by the Council, at 8:00 p.m. time certain, pursuant to Chapter 2 (Article VI) of the Code of Ordinances:
All witnesses giving testimony were sworn-in by the clerk.
Hearing Number 2014-1014-1. Royal Palm Tennis Club, the applicant, requested approval of a conditional use permit to allow tennis court lighting on courts 13-16, located at the northeast corner of Southwest 98 Street and 72 Avenue, pursuant to the requirements of Division 5.25 of the Land Development Regulations, for the property located at 7001 Southwest 98 Street.
The following representatives of the applicant addressed the Council: Lucia Dougherty, 333 Avenue of the Americas, Miami; Todd Tragash, 3526 North Miami Avenue, Miami; and Robert Parsley, 6800 Southwest 81 Street, Miami.
Planning Director Olmsted gave an oral report, based on staff’s memorandum of October 8, 2014, recommending approval subject to the following conditions:
Approval of building and electrical permits by the Building and Planning Department prior to installation.
The maximum height of light fixtures on Tennis Courts 9-16 shall not exceed 18.0’, unless a variance is approved by the Zoning Board for lighting to extend to 30.0’ in height.
Submittal of a letter of compliance from a registered engineer or architect stating that the installation has been inspected under operating conditions and found to be within the requirements of the Land Development Regulations, which shall be prepared and provided to the Building and Planning Department prior to approval of the final required electrical inspection.
Outdoor court lighting shall not be used between the hours of 10:00 p.m. and 8:00 a.m. for all existing and proposed lights.
Lighting levels at the property line shall be maintained at 0.5 foot-candles or less and the vegetative buffer as indicated on submitted plans shall be maintained as shown including a minimum height of 12.0’ for the Clusia hedge. In the event that the existing and proposed vegetative buffer is compromised, damaged, or diminished to an extent that causes lighting levels to exceed 0.5 foot candles at the property line, Royal Palm Tennis Club shall disengage and discontinue outdoor lighting as necessary to maintain compliance with maximum permitted lighting levels of 0.5 foot-candles or less at the property line.
The mayor opened the public hearing. Al Kramer, 7120 Southwest 95 Street, and Louis Strauss, 7190 Southwest 98 Street, addressed the Council.
Page 6 of 7 Village Council Regular Meeting October 14, 2014
Councilmember Cutler made a motion adopting staff’s recommendation. The motion was seconded by Councilmember McDonald and adopted by a unanimous roll call vote. The vote was as follows: Councilmembers Cutler, McDonald, Ross, Vice Mayor Corradino, and Mayor Lerner voting Yes.
X. SCHEDULE OF FUTURE MEETINGS: The following schedule of future meetings was presented to the public:
VILLAGE COUNCIL MONDAY, NOVEMBER 17, 2014, 7:00 P.M.
VILLAGE COUNCIL TUESDAY, DECEMBER 9, 2014, 7:00 P.M.
XI. ADJOURNMENT: The meeting was adjourned 11:15 p.m.
Respectfully submitted:
______Guido H. Inguanzo, Jr., CMC Village Clerk
Approved by the Village Council this 17th day of November, 2014:
______Cindy Lerner Mayor
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED (FLORIDA STATUTES).
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TAB 2
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RESOLUTION NO. 2014-
A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, RATIFYING THE SELECTION OF COUNCILMEMBER BOB ROSS AS VICE MAYOR FOR THE 2014 – 2015 FISCAL YEAR PURSUANT TO THE PROVISIONS OF ORDINANCE 2001-02; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Section 2.2(b) of the Village Charter requires the selection of a member of the Village Council to serve as Vice Mayor for a one year term pursuant to a procedure established by ordinance; and
WHEREAS, Ordinance 2001-02 (Section 2-56 of the Code of Ordinances) established the procedure for the annual selection of the Vice Mayor; and
WHEREAS, pursuant to Section 2-56 of the Code of Ordinances, the Councilmember from Seat 1 shall serve as Vice Mayor during the 2014-2015 Fiscal Year;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF PINECREST, FLORIDA, AS FOLLOWS:
Section 1. That the Village Council hereby ratifies the selection of Councilmember Bob Ross as Vice Mayor for a one year term during the 2014-2015 Fiscal Year pursuant to Section 2-56 of the Code of Ordinances.
Section 2. This resolution shall be effective immediately upon adoption.
PASSED AND ADOPTED this 17th day of November, 2014.
______Cindy Lerner, Mayor Attest:
______Guido H. Inguanzo, Jr., CMC Village Clerk
Approved as to Form and Legal Sufficiency:
______Mitchell Bierman Village Attorney
Consent Agenda
DATE: November 12, 2014
TO: Honorable Mayor and Councilmembers
FROM: Guido H. Inguanzo, Jr., CMC, Village Clerk
RE: Selection of Vice Mayor
Section 2.2(b) of the Village Charter requires the selection of a member of the Village Council to serve as vice mayor for a one-year term pursuant to procedures established by ordinance.
Ordinance 2001-2 stipulates that the councilmember from Seat 1, The Honorable Bob Ross, shall serve as vice mayor during the 2014-2015 Fiscal Year.
In the event that Councilmember Ross declines to serve as vice mayor, the Village Council shall then elect a vice mayor from amongst the other councilmembers. The vice mayor serves at the pleasure of the Village Council and may be removed at any time by a 4/5 vote. TAB 3
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RESOLUTION NO. 2014-
A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO EXECUTE AN AGREEMENT, ON BEHALF OF THE VILLAGE, WITH THE VILLAGE OF MIAMI SHORES, FLORIDA FOR POLICE MUTUAL AID; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, it is the responsibility of Miami-Dade County municipalities to ensure the public safety of their citizens by providing adequate levels of police service; and
WHEREAS, because of the existing and continuing possibility of the occurrence of law enforcement problems and other natural and man-made conditions which are beyond the control of the services, personnel, equipment, or facilities of the Pinecrest Police Department; and
WHEREAS, the Florida Mutual Aid Act (Chapter 23, Florida Statutes) grants the Village of Pinecrest and other participating agencies the authority to enter into mutual aid agreements in order to ensure that law enforcement agencies will be prepared to adequately address any and all of these conditions, to protect the public peace and safety, and to preserve the lives and property of the public of the Village of Pinecrest and the participating Miami-Dade County municipalities;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF PINECREST, FLORIDA, AS FOLLOWS:
Section 1. That the Village Manager is hereby authorized to execute the attached agreement, on behalf of the Village, with the Village of Miami Shores, Florida for police mutual aid.
Section 2. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 17th day of November, 2014.
Cindy Lerner, Mayor Attest:
Guido H. Inguanzo, Jr., CMC Village Clerk
Approved as to Form and Legal Sufficiency
Mitchell Bierman Village Attorney
Consent Agenda
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DATE: November 12, 2014
TO: The Honorable Mayor and Members of the Village Council
FROM: Yocelyn Galiano Gomez, ICMA-CM, Village Manager
RE: Miami Shores Police Mutual Aid Contract
I hereby respectfully request approval of the attached resolution authorizing me to execute a mutual aid agreement between Pinecrest and the Village of Miami Shores.
As a general point of information, the Village has agreements with most of the other area agencies such as Coral Gables, Medley, Miami, South Miami, Miami-Dade County, and the Miami-Dade County School Board. The Miami Shores agreement contains all of the typical language specified in our other agreements.
TAB 4
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RESOLUTION NO. 2014-
A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, WAIVING FEES FOR THE USE OF THE BANYAN BOWL BY THE PALMETTO ALUMNI ASSOCIATION FOR A FUNDRAISING EVENT TO BE HELD ON FEBRUARY 26, 2015; PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE VILLAGE COUNCIL OF PINECREST, FLORIDA, AS FOLLOWS:
Section 1. That the fees for the use of Pinecrest Gardens’ Banyan Bowl by the Palmetto
Alumni Association for a fundraising event featuring Zoo Miami’s “Sex and the Animals,” to be held on February 26, 2015, are hereby waived.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 17th day of November, 2014.
Cindy Lerner, Mayor Attest:
______Guido H. Inguanzo, Jr., CMC Village Clerk
Approved as to Form and Legal Sufficiency:
______Mitchell Bierman Village Attorney
Consent Agenda
DATE: November 13, 2014
TO: The Honorable Mayor and Members of the Village Council
FROM: Yocelyn Galiano Gomez, ICMA-CM, Village Manager
RE: Palmetto Alumni Association – Rental Fee Waiver Request
The Palmetto Alumni Association has requested a waiver of rental fees in the amount of $1,850 for the use of the Banyan Bowl for a fundraising event for student scholarships to be held on Thursday, February 26, 2015 featuring a presentation of “Sex and the Animals” by Zoo Miami’s Ron Magill.
TAB 5
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ORDINANCE NO. 2014-
AN ORDINANCE OF THE VILLAGE OF PINECREST, FLORIDA; AMENDING THE 2013-2014 OPERATING AND CAPITAL OUTLAY BUDGET (4th QUARTER); PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the 2013-2014 Operating and Capital Budget was adopted pursuant to the Village Charter and state law and was based upon estimates of revenues and expenses in various categories; and
WHEREAS, the Village Manager is recommending that the Village Council approve a transfer of funds for the 2013-2014 Operating and Capital Budget and said action requires a budget amendment;
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF PINECREST, FLORIDA, AS FOLLOWS:
Section 1. The Operating and Capital Budget of the Village of Pinecrest for Fiscal Year 2013-2014 is hereby amended as follows:
Revenue Source Amount Expenditure Item Description Police Department – Other $230,000 Legal Settlements Cost associated with Contractual Services Account Account – Office of settlements and related the Village Attorney increased legal costs Police Department – Salary $98,000 Legal Settlements Cost associated with and Wages Account Account – Office of settlements and related the Village Attorney increased legal costs
Section 2. This ordinance shall become effective upon adoption on second reading.
PASSED on first reading this 17th day of November, 2014.
PASSED AND ADOPTED on second reading this th day of , 2014.
Cindy Lerner, Mayor
ATTEST:
Guido H. Inguanzo, Jr., CMC Village Clerk
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
Mitchell Bierman Village Attorney
Motion on Second Reading by: Second on Second Reading by:
Vote:
-2-
DATE: November 12, 2014
TO: The Honorable Mayor and Members of the Village Council
FROM: Yocelyn Galiano Gomez, ICMA-CM, Village Manager
RE: FY 2014 – 4th Quarter Budget Amendment
Section 4.7(a) of the Village Charter provides the adoption of an ordinance as the mechanism for supplemental appropriations to be made during any fiscal year. Below is a description of the recommended budget amendment for your consideration:
1. End of Year Interdepartmental Transfers: A shortfall in the amount of $328,000 was experienced in the Village Attorney’s Office, in large part due to final settlements of pending litigation such as the GREC case. Savings from unused budgeted funds from the Police Department will offset the shortfall in the Village Attorney’s Office – requiring an interdepartmental transfer of funds as opposed to having to dip into the General Fund Reserve.
Revenue Source Amount Expenditure Item Description Police Department – $230,000 Legal Settlements Cost associated with Other Contractual Account – Office of the settlements and related Services Account Village Attorney increased legal costs Police Department – $98,000 Legal Settlements Cost associated with Salary and Wages Account – Office of the settlements and related Account Village Attorney increased legal costs
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Village Manager’s Follow-up Report November 2014
Item No. Action Initiation Date Councilmember or Staff Member Topic of Follow-up Department Assigned 1 5/1/2011 Mayor Lerner Bus Stop Relocation from SW 117 St Office of the Village Manager to 120 St Status Substantial Project Completion November 30, 2014: New revised project completion date. November 24, 2014: Expected completion of demolition of the Bus Stop at SW 117 Street will occur the last week in November to allow for two week notification period for riders. November 12, 2014: The only pending matter at that location is the installation of three traffic signs. MDT has requested a two week notification period which will delay demolition of the bus stop at SW 117 Street for two additional weeks. September 30, 2014: County inspectors approved final inspection of the new Bus Stop. Remedial work is required in the bike path area to address ADA concerns. Substantial Completion was awarded. August 26, 2014: The sidewalk has had to be removed twice due to inappropriate ADA slope installation by the contractor, and therefore, has not passed County inspection. Contractor is expected to re-pour by August 29, 2014. Expected final approval for the new bus stop should occur during the first two weeks in September, at which time, demolition of the SW 117 St shelter will commence. June 27, 2014: Assistant Village Manager met with Miami-Dade County representatives and contractor to determine final punch list items that are pending in order to obtain the Certificate of Completion to be able to proceed with the demolition of the shelter at SW 117 Street. May 27, 2014: Miami-Dade County requested revised as-built plans be submitted for the slab at SW 120 Street prior to final approval of the new shelter. Once the final on the new shelter is obtained, demolition of the bus shelter at SW 117 Street will proceed. March 25, 2014: Miami-Dade County advised that they would allow the lighting as originally permitted. Final punch list items and demolition of the bus shelter on SW 117 Street are expected to occur in the next 6-8 weeks. March 10, 2014: Miami-Dade County has advised that the previously approved plans for lighting are not sufficient and are asked for revised plans in order to finalize the project. February 24, 2014: Revised anticipated completion date including restoration. January 22-29, 2014: Anticipate commencement of paving and striping. January 15, 2014: Demolition of the shelter at SW 117 Street. January 14, 2014: Completion of bus shelter at SW 120 Street. January 9, 2014: The Assistant Village Manager held a progress meeting with the contractor and consulting engineers. October 15, 2013: Construction is underway. September 30, 2013: The County issued the correct permit and construction commenced again. September 20, 2013: Contractor resubmitted the documentation to the County for review. September 19, 2013: Assistant Village Manager met with the contractors to discuss issues with the permit. September 16, 2013: First inspection by the County revealed that the permit was issued incorrectly by Miami-Dade County, which required resubmittal and review by additional departments. The project was temporarily halted. September 3, 2013: Site preparation commenced. August 28, 2013: The permit for construction was approved. The Village Manager notified FDOT regarding the status of the project. August 20, 2013: The Village submitted the final design plans to the Miami-Dade Public Works Department addressing staff comments; awaiting permit approval. June 2013: Survey work has begun on site. Construction schedule is pending resolution of steel beams for shelter which may take up to 6 weeks to manufacture. Once that issue is resolved, construction is planned to take approximately 120 days. June 12, 2013: Pre-construction meeting was held with the County, FDOT, ABC Construction and Stantec Representatives to discuss project particulars. June 11, 2013: The Village Council will authorized a contract with Stantec (formerly C3TS) for construction administration services. May 14, 2013: The Village Council awarded the construction bid to ABC Construction Inc. March 19 2013: The Village released the Invitation to Bid for the construction of the project. February 27, 2013: The Village received the $551,589 from the CITT for the construction of the bus stop relocation. February 5, 2013: As of this date, the funds have not be transferred to the Village. The Invitation to Bid documents have been completed and are awaiting release. January 30, 2013: The Village received a letter advising that the County will be releasing $551,589 to the Village and a wire transfer will be made into the Village’s bank. January 29, 2013: The Village Manager emailed Mr. Scurr to inquire as to the status of the transfer of funds to the Village. January 23, 2013: The Village Manager emailed Mr. Scurr to inquire as to the status of the transfer of funds to the Village. January 10, 2013: The Assistant Village Manager emailed Mr. Scurr to inquire as to the status of the transfer of funds to the Village. December 19, 2012: The Village Manager met with Mr. Scurr of the CITT to inquire as to the status of the transfer of funds to the Village. Village Manager was advised that it was being processed by the County and that it should be done in the next couple of weeks. December 4, 2012: The Village Manager contacted Mr. Scurr of the CITT to inquire as to the status of the transfer of funds to the Village. November 13, 2012: The Village Council authorized the Interlocal Agreement with Miami-Dade County to allow the construction of the new shelter on the County busway right-of-way. Funds from the CITT will be forwarded to the Village once the agreement is executed. October 11, 2012: The Miami-Dade County Transit Authority held a public hearing at the Village Council Chamber to allow both residents of Pinecrest or from across US 1 an opportunity to review and comment on the bus shelter relocation. September 4, 2012: Nestor Toledo of the CITT met with Finance Director Clinton to discuss the logistics of wire transferring the $500,000 to the Village for use in the construction of the bus shelter. August 30, 2012: Village Manager Galiano met with Sean Compel of C3TS to discuss the final requirements imposed by the County for the approval of the bus shelter construction project on the Busway. The County is requiring a public meeting which is being scheduled for August 20, 2012: Village Manager Galiano and Assistant Village Manager Menendez held a telephone conference with County Attorney Libhaber regarding the necessary steps to obtain the wire transfer and the interlocal agreement for Village Council approval followed by County Commission approval in order to move the project into construction phase. County Attorney advised he would draft the necessary documents. August 14, 2012: Several phone calls and emails were exchanged by the Assistant Village Manager with the County Attorney in order to coordinate a meeting to discuss the process necessary to obtain the interlocal agreement. August 2, 2012: A follow-up email was sent by the Assistant Village Manager to County Attorney inquiring as to the status of the interlocal agreement. July 19, 2012: Assistant Village Manager Menendez emailed County Attorney Libhaber to coordinate the interlocal agreement necessary for the construction of the bus shelter on the County’s busway property. July 11, 2012: Village Manager Galiano and Assistant Village Manager Menendez attended the CITT Board meeting during which the Village was given approval from the Board to accessing the $500,000 for the purpose of constructing the Bus Stop on SW 117 Street with the caveat that all the affected municipalities who would otherwise have access to the funds be notified of the Board’s intent to release the funds back to Pinecrest for that purpose. Barring any objections from the municipalities, the project will move forward as planned.
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July 2, 2012: Mr. Scurr, Executive Director of the CITT contacted the Village Manager and advised that a hearing before the CITT Board was scheduled on July 11, 2012 during which the matter of the Village obtaining the $500,000 that was returned to the County of unused transit funds will be discussed. The intent would be for the County to take on the project of bus stop relocation as its own project. June 5, 2012: Village Manager forwarded copies of the 60% design plans to the Executive Director of CITT. May 30, 2012: Village Manager emailed the engineering consultant to follow-up on the status of the plans review at Miami-Dade County. Engineering consultant advised the County was asking for proof of public participation in this process. Village Manager forwarded copies of the Council meeting minutes as well as Transportation Advisory Committee meeting minutes as proof of public participation. May 8, 2012: Village Manager spoke to Deputy County Mayor Hudak regarding the unused Transit funds that were returned to the CITT and possibility of utilizing to fund construction of the new bus shelter. May 1, 2012: Village Manager sent an email to the Executive Director as a follow-up regarding the unused Transit funds that were returned to CITT and the Village’s ability to tap into those funds for the construction of the bus shelter on SW 120 Street and US1. CITT Executive Director advised Village Manager to submit the design plans to his office so that he may follow-up with the County Attorney. April 2, 2012: Village Manager met with the Executive Director of CITT (Scurr) at Village Hall to discuss availability of funds. Village Manager will be sending additional information to the County for consideration of releasing the $500,000 for construction of the bus stop. March 28, 2012: Village Manager scheduled a follow-up meeting at County Hall. Mr. Scurr from the County cancelled and rescheduled the meeting to April 2. March 24, 2012: Village Manager spoke to C3TS representative regarding the County’s review of the drawings and comments. March 7, 2012: Meeting between Village Manager and Mr. Scurr was cancelled. February 28, 2012: Village Manager spoke to Mr. Scurr, Executive Director of CITT to coordinate logistics of return of funds to the Village to pay for the project design and construction. Scheduled a follow-up meeting at County Hall on March 7, 2012. January 20, 2012: Village Manager checked with consultant who advised, plans were still under review by MDTA. January 3, 2012: Consultant will submit initial plans for review by MDTA on January 6, 2012. Review should take approximately 2 weeks to complete. December 7, 2011: Design drawings have been completed and will be provided to MDTA for approval and comments. November 8, 2011: Village Manager will request change order to provide for the AutoCAD drawings of the bus shelter as the Village was unable to secure the original drawings as expected. October 12, 2011: Village Manager notified consultant of contract award. Design phase commenced. October 11, 2011: Village Council approved Village Manager entering into an agreement with engineering company to design the bus shelter. October 5, 2011: Provided Mr. Hernandez an update regarding the design consultant. September 16, 2011: Village Manager obtained a quote for the design and construction documents of the bus shelter. September 13, 2011: Village Manager instructed Public Works Director Moretti to obtain proposals from civil engineering consultants to prepare the construction documents for the project. Village Manager spoke to Nestor Toledo at CITT and confirmed the project can be paid for out of the accumulated PTP funds. September 7, 2011: Village Manager advised MDT of Village’s intent to move the project forward. August 25, 2011: Village Manager requested design for Bus Shelters from Councilman Corradino whose firm originally designed the shelters. Once that information is received, the Village Manager will forward to an engineer to prepare design and construction documents. August 24, 2011: Village Manager received information from MDT regarding design consultant for the project. August 22, 2011: Village Manager emailed US 1 Improvement Project Manager Ms. Manzanares of FDOT, of the Village’s wish to coordinate the
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bus shelter relocation through FDOT. August 18, 2011: Village Manager emailed MDT Assistant Director Hernandez advising of Council’s action. He suggested Village coordinate with FDOT for the design and construction of the project. August 16, 2011: Village Manager presented the cost of the relocation for Council discussion and consideration at Council meeting. Council authorized the Manager to proceed with the project. July 20, 2011: Village Manager spoke to MDT Assistant Director Hernandez regarding relocation. He indicated the cost of the new shelter would have to be incurred by the Village if we would like to move the project as the County is unable to fund the project. July 19, 2011: Village Manager Emailed Albert Hernandez about relocation. July 14, 2011: Contacted Assistant Director of Transit Albert Hernandez about relocation. July 6, 2011: Acting Village Manager Galiano sent an email to Assistant County Manager Yort requesting an update on the Village’ request. June 28, 2011: Village Council met with FDOT representatives regarding the US 1 Project and discussed the need to coordinate with the County regarding the relocation of the bus shelter. May 3, 2011: Village Manager Lombardi spoke to Assistant County Manager Yort who requested a copy of the US 1 Intersection Section study SW 120 St in order to review the request to relocate bus stop. Ms. Yort will be contacting Ms. Pego at FDOT to coordinate efforts. May 2, 2011: Village Manager Lombardi spoke to Acting County Manager about relocating the bus stop. May 1, 2011: Mayor Lerner requested the Village Manager arrange a meeting with Miami Dade Transit about moving the bus stop. Item No. Action Initiation Date Councilmember or Staff Member Topic of Follow-up Department Assigned 2 8/31/2011 Village Manager MDX Busway Study Village Manager’s Office Status On Hold August 26, 2014: Based on a conversation between Planning Director Olmstead and Carlos Sejas, the project consultants, the project has been placed on hold pending further instruction by MDX. No new action has taken place since the March 17 meeting. June 2014: No new action has taken place since the March 17, 2014 meeting. March 17, 2014: Planning Director Olmstead attended a Steering Committee Meeting during which three alternatives were reviewed and discussed. Steering Committee did not make any recommendations as a result of the presentation. January 23, 2014: Planning Director Olmstead contacted MDX and requested copies of the drawings that were presented at the January 20, 2014 meeting. January 20, 2014: Village hosted a MDX meeting in the Community Center to provide an update regarding the study to the general public. December 16, 2013: The Communications Manager coordinated the informational story for the Pinecrest Tribune. December 13, 2013: The Village Manager and Planning Director Olmstead met with representatives from MDX to discuss the meeting that will be hosted on January 20, 2014. October 24, 2013: Planning Director Olmstead contacted the consulting engineer to request a public meeting in Pinecrest to brief residents of the latest information regarding the progress of the study. September 11, 2013: Planning Director Olmstead provided a report updating Council regarding this project. August 13-14, 2013: Tier 2 Alternatives Workshops was held. August 6, 2013: Project Steering Committee meeting is scheduled at the MDX Headquarters Boardroom. Mr. Olmstead attended. July 5, 2013: Mr. Carlos Cejas sent notification of the next scheduled managed lanes meeting for presentation of preliminary build alternatives to the general public at the Tier 2 Alternative Workshops. June 3, 2013: Planning Director Olmstead spoke with Carlos Cejas, consultant with Gannett-Fleming who is coordinating this project. He
4 | P a g e confirmed that there has not been another steering committee meeting or public workshop since the Corridor Context Planning Workshops held in March 2013. MDX is coordinating right now with Miami-Dade Transit and is in the process of developing three (3) build alternative designs. The alternative designs will be reviewed with the steering committee and the public in “a few months”, when complete. March 20, 2013: Planning Director Olmstead attended a Corridor Context Planning Workshop meeting which was held at the South Miami-Dade Cultural Arts Center. The purpose of the meeting was to review conceptual design elements and gather public input regarding preferred elements for design of an elevated management lane highway, in the event that such a facility is approved for construction in the future. Planning Director provided comments on behalf of the Village. March 19, 2013: Council adopted a resolution urging the County Commission to approve an alternative Project Development and Engineering (PD&E) Study be started, while the County completes the current PD&E study on the managed lane concept to explore other alternatives for the US 1 Busway. March 7, 2013: Mayor Gimenez coordinated a meeting is scheduled with the South Dade Mayors to discuss the busway study and transit options. February 12, 2013: Planning Director Olmstead attended a Steering Committee Meeting. December 19, 2012: Commissioner Suarez hosted a meeting regarding the MDX Busway Study and presented to representatives from Pinecrest, Palmetto Bay, Cutler Bay, South Miami and Coral Gables a possible alternative plan that would involve the undergrounding of busway facilities and conversion of the existing busway into the County’s largest green linear park. November 14, 2012: The Village hosted a Town Hall meeting at Pinecrest Gardens where information was provided to interested parties regarding the project. September 11, 2012: Village Council adopted Resolutions 2012-55 and 2012-56. One resolution opposes the proposed facility while the other urges a delay to allow additional time for public review and discussion in the event that the project is not withdrawn. May 30, 2012: Planning Director Olmstead, Mayor Lerner, Vice Mayor Harter and Councilmember Ross attended a meeting of the MDX regarding an update to the study. May 23, 2012: Village Manager held a meeting with representatives from MDX, Cutler Bay and Palmetto Bay to voice concerns with the current study and the fact the “steering committee” was not being afforded the opportunity to impact the report. Specifically, the issues of the overpasses to accommodate the rapid bus service and managed lanes as well as the unacceptable negative impact an exchange in the vicinity of SW 104 Street would have on the Village were discussed. The Village Manager requested that MDX schedule a presentation in the near future before the Village Council to update on the findings of the study to date. May 8, 2012: Next scheduled meeting will occur at 2:00 p.m. at MDX Headquarters. Planning Director Olmstead will attend on the Village’s behalf. December 14, 2011: Planning Director attended the first meeting of the Project Steering Committee on December 14, 2011. The Committee is scheduled to meet approximately eight (8) times during the term of the study, which is expected to last for the next two and a half years. Progress reports will be provided to the Village Council after each meeting by the Planning Director as part of the departmental report. See Manager’s Report of January 10, 2012 Council meeting for progress report. October 26, 2011: Councilmember Harter requested a monthly update on this matter. October 17, 2011: MDX representative attended the Transportation Advisory Committee meeting to brief regarding project. October 4, 2011: Village Manager sent an invitation to MDX representative Ms. Garcia to attend the October 17th TAC meeting to education the Committee members on the purpose of the Busway Study. September 19, 2011: Village Manager provided an update on this project to the Transportation Advisory Committee. September 8, 2011: Village Manager attended a meeting at MDX regarding the proposed study.
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August 31, 2011: Village Manager and Mayor Lerner met with representatives from MDX to review proposed study. Item No. Action Initiation Date Councilmember or Staff Member Topic of Follow-up Department Assigned 3 1/8/2013 Village Council Red Light Camera Program Office of the Village Manager Status December 2014: Anticipated completion of installation of the camera systems. November 2014: Anticipate final approval from Miami-Dade County Public Works. November 7, 2014: Redflex submitted additional information as required by the Miami-Dade County Public Works for permit approval. October 21, 2014: The County provides additional comments to Redflex with regards to permit application plans. October 3, 2014: The Village Manager executed the contracts with the Special Magistrate Hearing Officers. October 2, 2014: The consultant resubmitted plans with corrections to Miami-Dade County. September 30, 2014: FDOT approved the application subject to the approval from Miami-Dade County. Miami-Dade County provided comments to the plans. September 10, 2014: Redflex representatives meet with County representative to talk about the permits, County comments on the plans are provided. September 9, 2014: Council appointed two Special Magistrate Hearing Officers for the Red Light Camera Program implementation. June 2, 2014: Redflex has completed the walk-through of each intersection and are working on plans now for the two approaches. Those should be completed this week. These will then get forwarded to the Village’s engineer for review. Once approved by the Village, the plans will be submitted to FDOT. The FDOT process may take a few months to get the permit. May 13, 2014: The Village Council will consider the change of intersection. April 28, 2014: Redflex completed a survey of all the intersections along US 1 to confirm the four intersections for the pilot program. As a result, two new intersections are recommended (SW 104 Street and SW 124 Street) instead of Kendall Drive and Datran Boulevard. The necessary permits for the cameras have been submitted to the County for approval. April 9, 2014: The Village will hold a kick-off meeting with representatives of Redflex to discuss the roll-out of the pilot program and next steps including but not limited to the educational campaign that will be launched to advise drivers of the new cameras. March 10, 2014: Contract has been executed. February 11, 2014: The Village Council approved award of the contract with Redflex. February 4, 2014: Assistant Village Manager Menendez, Police Chief Ceballos and Village Attorney Bierman met with representatives from Redflex to discuss the possibility of piggy-backing off an existing contract for the provision of the Pilot Red Light Camera Program. January 31, 2014: Redflex representative requested a meeting with Village staff to discuss the red light camera program. Meeting is scheduled for February 4, 2014. January 30, 2014: Assistant Village Manager met with representative from ATS. ATS will advise if revised contract language provisions are acceptable. January 24, 2014: Village Manager and Assistant Village Manager met with representative from Sensys to discuss Red Light Camera Program. January 7, 2014: The Village received a proposed agreement from ATS. Contract was reviewed by the Village Attorney and staff. A conference call was held and ATS was instructed to provide a final document for inclusion in the January regular meeting agenda. December 2, 18 and 28, 2013: Assistant Village Manager Menendez had a follow-up discussion with ATS representatives regarding contract. November 21, 2013: Communicated with ATS regarding proposed contract language (24 months and cost neutrality). November 2013: ATS has continued to work with Village staff to develop a final agreement for Council’s consideration. Meanwhile, the Village
6 | P a g e approached the County’s Procurement Division to inquire as to the schedule for release of a bid for a County-wide Red Light Camera Program as an alternative to entering into a separate agreement with ATS. The County advised they do not anticipate letting the bid out until July 2014. Village staff is working with representatives from ATS to include a most favored nations clause in the proposed contract for the pilot program so that the Village may piggy back off the County’s contract should it be more beneficial to the Village. November 4, 2013: Village Attorney Bierman and Assistant Village Manager Menendez had a conference with ATS to discuss requested changes to the agreement. October 29, 2013: The Village Manager, Assistant Village Manager and Village Attorney reviewed the ATS draft agreement and discussed the possibility for piggy backing on a contract that will be awarded by Miami-Dade County as an option. October 23, 2013: The Assistant Village Manager held a conference call with representatives from ATS to discuss the terms of an agreement. October 2013: Depending on the review of the amortization schedule for the equipment, the Village Manager may or may not recommend entering into an agreement with ATS. In the alternate, the Village Manager will issue an RFP for the Red Light Camera Program in the hope that competing companies may be willing to provide a better alternative for the implementation of the pilot program. September 27, 2013: The Village Manager and Assistant Village Manager met to review the proposed agreement and the Village Manager directed that the Village request an amortization schedule from ATS for the four cameras. September 25, 2013: The Village Manager received the proposed two year agreement with another two year extension. However, the proposed agreement includes a payment requirement in the event the Village Council decides not to extend the agreement for the additional two years after initial two to recoup costs of the equipment investment. September 17, 2013: The Village Manager and Assistant Village Manager met with ATS representative Greg Parks to discuss terms of pilot program agreement (piggy back). September 11, 2013: The draft ordinance was brought before the Village Council for consideration on second reading and adopted. July 16, 2013: The draft ordinance was approved by the Council on first reading. June 4, 2013: Staff is waiting for Governor Scott’s signing of the new legislation that will impact enabling ordinance language prior to bringing draft ordinance to Council for consideration. March 7, 2013: In light of several pending bills under consideration by the Florida Legislature that may affect the implementation of the pilot program, the Village Manager will monitor those bills prior to finalizing the agreement with the vendor and ordinance language to implement the program. March 5, 2013: The Village Manager contacted the City of North Miami Beach to request a copy of the City’s agreement with ATS. March 4, 2013: The Village Attorney notified the Village Manager of the availability of a new contract between ATS and the City of North Miami Beach which might be a better agreement than the one the Village was negotiating. February 12, 2013: The Village Council directed that the Village Manager direct the vendor to conduct physical counts of red light violations at all intersections along US I to confirm the findings of the computer simulations and develop the final pilot program for approval and implementation. February 5, 2013: Assistant Village Manager emailed ATS to contact Miami-Dade County to obtain the permission to install the temporary cameras in order to fulfill the representations previously made by ATS to the Village. February 1, 2013: Assistant Village Manager contacted FPL to request assistance in allowing the cameras to be installed for testing on the poles. FPL advised that the poles in question were actually owned by the State and maintained by Miami-Dade County. January 31, 2013: The Village received a response from ATS stating that they no longer had permission from FPL to install the temporary cameras on their poles. January 24, 2013: Assistant Village Manager met with representatives from ATS to discuss the installation of the test cameras at different
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intersections along US 1 to monitor real-life violations to determine final course of action. January 8, 2013: The Village Council directed the Manager to initiate the first phase of the Red Light Camera Program that involves the installation of camera equipment at six intersections along the US 1 corridor to monitor the accuracy of the data that was presented to the Village Council by ATS.
Item No. Action Initiation Date Councilmember or Staff Member Topic of Follow-up Department Assigned 4 10/1/2012 Village Council SW 60th Avenue Traffic Circles Office of the Village Manager & Public Works Department Status December 2014: Anticipate bringing results of the traffic study with recommendations for Village Council consideration regarding additional circles. November 2014: Anticipate completion of the traffic study along SW 60th Avenue. October 2014: Commenced traffic study along SW 60th Avenue to determine need for additional traffic circles. October 13, 2014: Dedication of the circle occurred on site at 9:30 a.m. October 7, 2014: Traffic counts for SW 60 Avenue been requested from Police Department. August 26, 2014: Substantial completion. Only portion of construction pending is installation of the lighting feature at the circle. July 15, 2014: Construction to commence. July 10, 2014: Ground breaking ceremony to be held at the intersection of SW 60 Avenue and SW 104 Street. July 7, 2014: Assistant Village Manager will have a pre-construction meeting. June 25, 2014: Project kick-off meeting was held. June 10 2014: Awarded contract to Maggolc, Inc. May 6, 2014: The Village held a mandatory, pre-bid conference to review the project. April 2014: Bid packages are being assembled. Bid is scheduled to be released on April 8, 2014. Anticipate award by the Council at the June regular meeting. Construction on the SW 104 Street Roundabout will commence and end in the summer in order to minimize impact to school traffic. March 10, 2014: The Assistant Village Manager has been in contact with Miami-Dade Fire Rescue Department which must also approve the construction plans. Consultant is in the process of preparing the bid documents while the County completes review and approves the final plans. March 6, 2014: Consultant submitted the plans to the Miami-Dade County Building Department for approval. January 28, 2014: The Village’s consultant submitted final revised plans for the traffic circles to the Miami-Dade County Public Works Department. January 13, 2014: The Village Manager attended a meeting with Deputy Mayor Hudak and representatives from the County’s Public Works Department regarding outstanding comments for the proposed traffic circles along SW 60th Avenue. December 6, 2013: The engineering consultant will complete the design changes required by Miami-Dade County and resubmit the documents to the County’s Public Works Department for review. October 31, 2013: Assistant Village Manager Menendez met with County Public Works staff to review the construction design for the three circles. Comments were made by the County staff that will be addressed by the consulting engineer and resubmitted for final approval and sign-off by the County. October 8, 2013: Village Council held the public hearing for the formal authorization of the SW 60th Avenue Traffic Circle project. September 30, 2013: Letters were mailed out to affected residents advising of the October 8, 2013 meeting. September 11, 2013: The Village Council heard a project update and asked the Village Manager to provide design schematics and bring back
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before the Council at the October 8, 2013 after sending notification to residents regarding required public hearing. August 27, 2013: The Village Manager met with the affected homeowners to review the plans as drawn prior to scheduling the project before the Village Council for authorization to proceed with the Invitation to Bid. One homeowner attended the meeting. June 12, 2013: The Village received construction drawings and cost estimates from David Plummer and Associates for all three circles. March 27, 2013: The Village Manager held a design kick-off meeting with representative from David Plummer and Associates. Discussed the integration of the proposed bike lane on SW 104 Street into the design of that particular traffic circle. March 19, 2013: The Village Council authorized the execution of the engineering services agreement with David Plummer and Associates for the design of the project. February 12, 2013: The Village Council approved execution of an interlocal agreement with Miami Dade County for the maintenance of the proposed traffic circles. October 1, 2012: Funding was allocated in the Fiscal Year 2012-13 budget for design of the traffic circles and construction. February 21, 2012: The Village Council accepted the 60th Avenue Traffic Calming Study and authorized the manager to prepare cost estimates for implementation of Phase 1 which includes the construction of circles at SW 104 Street, SW 112 Street and SW 116 Street. Item No. Action Initiation Date Councilmember or Staff Member Topic of Follow-up Department Assigned 5 3/19/2013 Village Council Implementation of Phase 1 of Safe Public Works Department Routes to School Project Status May 2015: Construction completed. February 2015: Anticipate award of contract. January 5, 2015: Anticipate receiving responses to the Invitation to Bid. December 1, 2014: Assuming FDOT approval to proceed is given in November, the bid will be advertised. November 10, 2014: Anticipate FDOT will issue a Notice to Proceed after they have had an opportunity to review the bid documents and provide comments/corrections/additions. June 9, 2014: Completed design of the Phase 1 will be submitted for review to the State, County and Village. May 30, 2014: Village received a revised schedule for project completion. The design should be completed during the week of June 9th. March 10, 2014: The Village received approval from the Florida Department of Transportation of a $4,000 LAP grant to cover the costs of surveying service in connection with the design of the project. December 23, 2013: The Village Manager executed the contract for design of Phase 1 improvements. December 10, 2013: The Village Council will consider a resolution awarding the contract for design of the Phase I improvements. November 12, 2013: Contract negotiations are underway with David Plummer and Associates. October 8, 2013: The Village Council awarded of the Phase 1 design contract to David Plummer and Associates. September 6, 2013: The Village will receive responses to the RFQ. August 19, 2013: Request for Qualifications was sent out for design of Phase 1 of the Safe Routes to School Program. August 18, 2013: The Village is awaiting the final review by FDOT of the proposed RFQ document for compliance with LAP agreement parameters. July 2, 2013: Assistant Village Manager received comments from FDOT regarding the proposed RFQ document. June 2013: Village staff is working with FDOT representatives to develop a Request for Qualifications for the design of the Phase 1 improvements of Safe Routes to School program. April 16, 2013: Based on discussions with FDOT, certain requirements are necessary in order to award design contract. A new request for
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Qualification will need to be advertised. Subsequently, the Village Manager cancelled the contract with David Plummer & Associates for design services. March 27, 2013: The Village Manager executed the LAP agreement with FDOT. March 19, 2013: Village Council authorized the Village Manager to enter into a Local Agency Program Agreement with FDOT for the Safe Routes to Schools Program funding and authorized the Village Manager to enter into an agreement with David Plummer & Associates for professional design services relating to the safe routes to school program Phase 1 implementation. Item No. Action Initiation Date Councilmember or Staff Member Topic of Follow-up Department Assigned 6 9/16/2013 Village Council Annexation Study Office of the Village Manager Status Project Completed October 14, 2014: The annexation study by the consultants was presented to the Village Council. September 7, 2014: Anticipate completion of the study. August 24, 2014: Draft report has been submitted by the consultants. Presently, the draft report is undergoing review for accuracy by all Village department heads. May 7, 2014: Village Manager and all department directors met with PMG representatives to discuss staffing needs for services to proposed annexation areas. April 8, 2014: Council to award contract with PMG in the amount of $35,000. March 18, 2014: The Village Council will approve the negotiated contract and scope of work to be performed. February 11, 2014: The Village Manger presented the Village Council with a recommendation for award of a contract to the top ranked consulting firm. The Village Council authorized the Manager to negotiate an agreement. January 31, 2014: Receipt and review of the proposals by the Review Committee in response to the RFP. December 16, 2013: Issued a Request for Proposals. December 6, 2013: Completed of the scope of work for the project. September 16, 2013: The Village Council adopted the budget which provided for an Annexation Study to be conducted. Item No. Action Initiation Date Councilmember or Staff Member Topic of Follow-up Department Assigned 7 4/8/2014 Village Council Stormwater Basin Master Plan Office of the Village Manager Status April 2015: Anticipate project completion. November 12, 2014: Village staff will be meeting with the Stormwater Master Plan consultant to review some recommendations with regards to the internal regulatory review of new developments as well as review the preliminary project list for problem areas identified to date by the consultant. September 30, 2014: The Village held a public workshop at Evelyn Greer Park where approximately 20 residents attended to discuss stormwater concerns with the Stormwater Master Plan consultant and Village staff. Additional public workshops are expected to be scheduled at the beginning of the 2015 calendar year to allow further input from residents. September 23, 2014: The Village held a meeting with the Stormwater Master Plan consultants and area developers to discuss existing Village regulations and service level requirements of the Comprehensive Master Plan. June 24, 2014: The Village Manager and staff conducted the project kick-off meeting with representatives from ADA Engineering, Inc. June 2014: Project commences. This is a ten month project. May 13 2014: Submitted final negotiated contract with No. 1 ranked firm for Council approval. Council authorized the Village Manager to enter
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into an agreement with ADA Engineering, Inc. April 8, 2014: Council to review Manager recommendation for ranked firms that submitted responses to the RFQ.
Item No. Action Initiation Date Councilmember or Staff Member Topic of Follow-up Department Assigned 8 7/12/2011 Village Council Old Cutler Road Bike Path Office of the Village Manager Status January 2016: Anticipated completion of construction. January 2016: Anticipated commencement of construction. November 12, 2014: The Village Manager received notification that the Miami-Dade Public Works Department anticipates commencing the project in January 2015 as opposed to October 2014 (as originally scheduled). October 7, 2014: The Village Manager corresponded with the Miami-Dade County Public Works department and requested an update on the status of this project. July 16, 2014: Village Manager requested a status update on the project from Miami-Dade County. January 28, 2014: Mr. Cotarelo advised that as the project will be funded in part with Federal monies the process of bidding out the project is more extensive. The Federal government requires FDOT’s review of bid documents prior to the commencement of a competitive bid process, and again prior to the award to the lowest responsive and responsible bidder. Additionally, the balance of monies come from the Charter County Transportation Surtax (PTP), which require that the eventual award be approved by the Board of County Commissioners, the Citizen’s Transportation Trust, and their respective committees. As such, these additional levels of review and approval create a procurement process appreciably longer than the typical. January 27, 2014: The County offered additional clarification on project delays. January 21, 2014: Received an update from Antonio Cotarelo, County Engineer, Public Works Department. County finished construction of Phase 1 of the Old Cutler Trail in January of 2012. That project was 7.10 miles long from SW 216 Street to SW 136 Street. Phase 2 of the Old Cutler Trail is from SW 136 Street to the Cartagena Circle; 4.79 miles long. Part of the funding for Phase 2 is from the FDOT (Transportation Enhancement Program -TEP funds); and those funds became available in December 2013. The County has completed the plans for Phase 2 and is in the process of putting the project out to bid in coordination and compliance with FDOT grant requirements. The project consists of reconstructing the bike path to a minimum 8’ wide and relocate further away from the traffic lanes where possible; constructing curb and gutter, install remedial drainage as necessary, resurface segments that are to remain, prune tree roots and place root barriers to prevent future damage, and install regulatory signage for bicycles and pedestrians. Estimated Construction Cost: $1,579,58.1 January 17, 2014: The Village Manager contacted Deputy Mayor Hudak to inquire as to the status of the project that would repair the bike path along Old Cutler Road from SW 136 Street north to Old Cartegena Road (Northern entrance to Coco Plum). September 26, 2012: Village Manager met with Mr. Borrego to discuss several county related matters including this project. April 20, 2012: Village Manager met with Eddie Borrego of Commissioner Bell’s Office to update on the project. April 6, 2012: Village Manager Galiano made a second request for copies of the final plans. Request was forwarded to Jeff Cohen, Assistant Chief of Traffic Engineering. Mr. Cohen forwarded the request to the Highway Division. Mr. Ona provided 30% completed set of construction plans for the project. March 29, 2012: Village Manager Galiano requested copies of the plans for the Phase 2 Reconstruction of the Old Cutler Bike Path from Ms. Esther Calas, County Director of Public Works.
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September 16, 2011: Village Manager met with Eddie Borrego of Commissioner Bell’s Office to request assistance with expediting the Bike Path project. September 8, 2011: Mr. Whittaker of Commissioner Suarez’ Office advised the Village Manager that the project would not be able to be accelerated. September 7, 2011: Mr. Leo Ona of the Highway Division advised Mr. Whittake from Commissioner Suarez’ Office that as the funds for the project was administered through the MPO, the project timeline would not be able to be accelerated. September 2, 2011: Mr. Joel Trujillo wrote Mr. Rene Idarraga of the County’s Public Works Department to advise if the project could be expedited. Mr. Idarraga wrote Leo Ona, in the Highway Division requesting a response whether the project timeline could be moved up. August 31, 2011: Mr. Homer Whittaker of Commissioner Suarez’ office wrote Mr. Joel Trujillo with the County requesting confirmation of the information provided by the Village in the August 22, 2011 and asking if the project could be completed sooner than planned. August 22, 2011: Village Manager Galiano wrote a letter to Commissioner Suarez regarding the Bike Path project relaying the Village’s interest in completing this project sooner than planned and requesting assistance from the Commissioner in expediting the project. August 17, 2011: The Village Manager provided the information regarding the anticipated project timeline to the Village Council. August 5, 2011: The Village Manager requested the timeline for completion of the Phase 2 project. Assistant Chief of the Highway Division, Mr. Marin advised that part of the funding necessary for the project would be available through the MPO Transportation Improvement Program as follows: $321,000 during Fiscal Year 2012-2013 and $998,000 during Fiscal Year 2013-2014. Mr. Marin indicated that construction of this phase would begin in late Fiscal Year 2012-2013. July 26, 2011: Village Manager wrote Mr. Cohen to follow-up on the timing of the Phase 2 Old Cutler Bike Path Reconstruction Project. Assistant Chief of the Highway Division, Octavio Marin provided Village Manager Galiano with a copy of the preliminary plans. July 20, 2011: Mr. Cohen advised the Village Manager that the County had a follow-up Old Cutler Bike Path project that would continue to Cocoplum Circle. July 19, 2011: Village Manager Galiano contacted County’s representative Jeff Cohen with the Public Works Department to investigate the possibility of extending the reconstruction of the bike path. July 12, 2011: The Village Council directed the Village Manager to contact the County to inquire about the possibility of extending reconstruction of the bike path on Old Cutler Road, north of SW 136 Street. May 9, 2011: Village Manager Lombardi was forwarded a copy of the preliminary project plans. Item No. Action Initiation Date Councilmember or Staff Member Topic of Follow-up Department Assigned 9 5/13/2014 Village Council US 1 Bicycle/Pedestrian Office of the Village Manager Mobility Plan Status June 2015: Anticipated completion of the project. October 16, 2014: Consultant met with commercial property owner representatives and property owners adjacent to the proposed project area to solicit input regarding the proposed plan elements. August 2014: Consultant is in the process of completing a survey of existing conditions. June 13, 2014: Planning Director Steve Olmstead held a kick-off meeting with the consultant. May 22, 2014: The Village Manage executed the agreement and a project commencement date of June 1, 2014 was established. May 13, 2014: The Village Council authorized the manager to execute and agreement with Streets Plan Collaborative to develop the US 1 Bicycle/Pedestrian Mobility Plan that is funded through a MPO grant. April 8, 2014: The Village Council heard presentations from representatives of the firms that submitted proposals in response to the RFP.
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PINECREST PEOPLE MOVER RIDERSHIP 2014-2015 SCHOOL YEAR
August 2014
(8/18 – 8/29) AM Month AM Daily PM Month PM Daily TOTAL TOTAL DAILY Totals Average Totals Average MONTH AVERAGE NORTH not not not not not not available available available available available available SOUTH 144 14.4 355 35.5 499 49.9
September 2014
AM Month AM Daily PM Month PM Daily TOTAL TOTAL DAILY Totals Average Totals Average MONTH AVERAGE NORTH 233 11.1 583 27.8 816 38.9 SOUTH 239 11.4 651 31 890 42.4
1
Total Monthly Boardings Year Aug Sept Oct Nov Dec Jan Feb Mar Apr May June 2011-12 0 0 0 0 0 271 1,127 1,286 1,495 1,865 344 2012-13 1,059 2,038 2,678 2,026 1,791 2,082 2,207 1,891 2,774 3,778 688 2013-14 1,352 2,362 2,696 2,299 1,962 2,784 2,390 2,345 3,444 2,738 497 2014-15 499 1,706
4000
3500
3000
2500
2011-12 2000 2012-13 1500 2013-14 2014-15 1000
500
0
2
DATE: November 13, 2014
TO: Yocelyn Galiano Gomez, ICMA-CM, LEED GA
FROM: Alana Perez, Pinecrest Gardens Director
RE: Grants & Sponsorships Won and Pending
As per your request, below is a breakdown of the grants that have been awarded and sponsorships received for the next three years as well as information regarding grants and sponsorships for which we have applied but are still pending outcome:
Grants and Sponsorships 2014-2015
Miami Dade Cultural Affairs—Holiday Festival: $6,875 Miami Dade Cultural Affairs—Capital Grant: $23,493 Miami Dade Cultural Affairs—Tourism Grant: $6,075 VSAFL Cultural Access Initiative Award: $1,250 Museums on Main Street—State of Florida Humanities Council: $6,000 Garden Fund—Museums on Main Street Matching: $6,000 State of Florida Cultural Affairs Presenters Grant for General Operating: $25,000 Garden Club: $3,000 in kind Pending this year: Stanley Smith Ornamental Horticulture Grant: $15,000 Williamson Automotive Eggstravaganza Sponsorship: $4,000 First Bank Florida Holiday Festival and Flamenco Sponsorship: $7,500 South Motors Jazz and Fine Arts Festival Sponsorship: $23,500 Miami Herald Live Like Bella Nights of Lights Sponsorship: $8,000 in kind Orchid Man Landscaping Live Like Bella Nights of Lights Sponsorship: $10,000 in kind 57th Ave Sign Advertising Revenue: $9,990 to date
Grants and Sponsorships Won and Pending for 2015-16 and 2016-17 Knight Arts Challenge Jazz at Pinecrest Gardens and Gen Next Jazz Mentorship Program: $75,000 ($37,500 a year for 2015/16 and 2016/17) South Motors: $50,000 (2/3 Matching for the Knight Arts Challenge--$25,000 a year for 2015/16 and 2016/17)
IMLS Applied for: $75,000 pending
State of Florida Cultural Affairs Presenters Grant: Approved for $25,000 if State receives funding from State Legislature
State of Florida Cultural Affairs Capital Grant: Qualified for $500,000 Capital grant for improvement to the Pinecrest Gardens walkways. State would have to fund the full amount of applications approved for us to receive the money.
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DATE: November 13, 2014
TO: Yocelyn Galiano Gomez, ICMA-CM, Village Manager
FROM: Maria A. Menendez, ICMA-CM, Assistant Village Manager
RE: Sidewalk along Southwest 132 Street from US 1 to 77th Avenue
At the March 19, 2013 Village Council meeting, a Sidewalk Installation Policy was adopted, establishing guidelines for the installation of new sidewalks. The procedure outlined two ways of initiating a planning process for a proposed sidewalk in an area: (1) Village Council, Village Manager or Transportation Advisory Committee (TAC); or (2) property owners request with a petition signed by at least 60% of the property owners in the affected area.
On September 11, 2013, the Village received a petition from 56% of the affected property owners along Southwest 132 Street, from 72 Avenue to 82 Avenue. 18 of the 32 affected residents were in favor, 12 were against, and two (2) were nonresponsive.
The requested sidewalk was brought before the TAC on September 30, 2013 for their review and comment, but the committee took no action due to the lack of the 60%. The request/petition did not move forward.
At the February 11, 2014 Village Council meeting, Mayor Cindy Lerner placed the matter on the agenda for discussion, requesting that the installation of a new sidewalk along 132 Street be considered for the safety of pedestrians in the area. The US 1 Vision Plan calls for sidewalk connectivity to US 1 and the Safe Route to School Program, Phase III, calls for sidewalk along 132 Street, between 77 Avenue and 72 Avenue to provide a safe route to Palmetto Elementary. Following discussion, the Village Council directed the Village Manager to proceed with conducting a survey along 132 Street, from US 1 to 77 Avenue to determine which side a proposed sidewalk would go, should the Council decide to proceed and instructed the information be vetted through the TAC to allow resident input.
A survey and preliminary layout of the sidewalk was completed. A letter was sent to sixty (60) property owners, representing both the north and south sides of 132 Street, from US 1 to 77 Avenue, informing them of the community meeting and requesting comments, if unable to attend. The Village received five (5) calls from residents not favoring the sidewalk installation.
On August 25, 2014, the TAC held a community meeting to discuss the proposed sidewalk along the south side of 132 Street. Approximately twenty (20) property owners attended and provided their comments on the matter. Most property owners present (18-2) were not in favor of the sidewalk. Following public input, the TAC passed a motion on a vote of 4-1, recommending that the Village not pursue the sidewalk 132 Street.
Enclosed for your review is the following information related to the proposed sidewalk:
Village’s Sidewalk Installation Policy Copy of the petition submitted, along with sketch illustrating results Traffic study along Southwest 132 Street Sidewalk survey and layout Pictures taken of existing conditions along Southwest 132 Street Letter sent to affected property owners Minutes of the TAC dated August 25, 2014 US 1 Vision Plan- excerpt regarding connectivity to US 1 Phase III - Safe Routes to School
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DATE: November 13, 2014
TO: The Honorable Mayor and Members of the Village Council
FROM: Yocelyn Galiano Gomez, ICMA-CM, Village Manager
RE: FDOT Project – Pinecrest Parkway and SW 104 Street
The Florida Department of Transportation’s (FDOT) District Six held a public meeting regarding a safety improvement project along Pinecrest Parkway (SR 5/US 1) at SW 104 Street on Tuesday, October 28, 2014, at Kendall United Methodist Church in Pinecrest. The following details regarding the proposed project are provided for the Village Council’s general information.
The proposed work includes realignment of the southbound lanes along SR 5/US 1, north of SW 104 Street; installation of a barrier wall between the southbound lanes on US 1 and the back of the existing bus stop located south of SW 104 Street; addition of a northbound exclusive right-turn lane from SW 106 Street to SW 104 Street; extension of the auxiliary lane for northbound SR 826; milling, resurfacing and refurbishing pavement markings; and upgrading traffic signals and signs along the corridor. Construction is expected to begin in May 2018 and last about five months ending in October 2018. The estimated construction cost is $1.8 million.
Of particular concern is the addition of the continuous flow right turn lane on the north side of SW 104 Street, from SW 104 Street on to north bound SR 5/US 1 which will potentially have a negative impact on the flow of customer traffic to the Mobil gas station on the corner. FDOT has agreed to meet with the gas station owner to address concerns and impacts.
Additional information will be forwarded to the Village Council as it becomes available.
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DATE: November 13, 2014
TO: The Honorable Mayor and Members of the Village Council
FROM: Yocelyn Galiano Gomez, ICMA-CM, Village Manager
RE: Pinecrest Gardens Rentals of Remaining Parties with Alcohol for 2014
Section 3.1 of Resolution 2002-04 limits parties at night with alcohol at Pinecrest Gardens to four (4) times a year with the consent of the Village Council. The only party at night with alcohol held to date for calendar year 2014 was the annual Soiree by the Community Garden Charitable Fund which occurred on March 1, 2014.
The Village will be hosting the Miami-Dade League of Cities on December 3, 2014 which will utilize a second night with alcohol, leaving a balance of two remaining nights.
In light of the fact that the Village does not have any additional nighttime parties programmed for the remainder of the 2014 calendar year that would use the two remaining alcohol allowances, I am hereby requesting that the Council authorize the me to release the two available nights for general public rental opportunities that would likely cater to corporate holiday parties or a last minute nighttime wedding.
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DATE: November 12, 2014
TO: Honorable Mayor and Councilmembers
FROM: Guido H. Inguanzo, Jr., CMC, Village Clerk
RE: Certification of 2014 Municipal Election
Pursuant to Section 2-232(c) of the Code of Ordinances, attached please find the certification from the county’s Canvassing Board of the unofficial results of Pinecrest’s General Election held on November 4, 2014 received by my office on November 7, 2014.
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RESOLUTION NO. 2014-
A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, ACCEPTING A DONATION FROM THE HOWARD PALMETTO BASEBALL AND SOFTBALL LEAGUE FOR IMPROVEMENTS AT EVELYN GREER PARK; AUTHORIZING AN EXPENDITURE FOR IMPROVEMENTS TO ACCOMMODATE A NEW PROGRAM; PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE VILLAGE COUNCIL OF PINECREST, FLORIDA, AS FOLLOWS:
Section 1. That the Village Council hereby accepts a donation from the Howard Palmetto Baseball and Softball League, in the amount of $6,500, for improvements to a baseball field at Evelyn Greer Park to accommodate the Midget Division (6th and 7th graders) of their program and authorizes the Village Manager to expend an additional $3,500 from the Parks and Recreation Department budget to complete the required renovations to accommodate the program.
Section 2. That the Village Council hereby expresses appreciation for the generous donation.
Section 3. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 17th day of November, 2014.
Cindy Lerner, Mayor Attest:
Guido H. Inguanzo, Jr., CMC Village Clerk
Approved as to Form and Legal Sufficiency
Village Attorney
Motion by: Second by:
Vote:
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DATE: November 13, 2014
TO: Yocelyn Galiano Gomez, ICMA-CM, Village Manager
FROM: Loren C. Matthews, Parks and Recreation Director
RE: Howard Palmetto Baseball and Softball League Field Request and Donation
The Howard Palmetto Baseball and Softball League have submitted a request to program one of the baseball fields at Evelyn Greer Park with the Midget Division (6th and 7th graders) of their program. The Midget Division was recently displaced from Chapman Field Park due to arsenic contamination which required the park’s closure while Miami-Dade County completes remedial steps which are expected to take more than a year.
In order to accommodate the Midget Division, one of the fields will require some modifications, as detailed in the attached letter from the Howard Palmetto Baseball and Softball League. The necessary modifications are estimated to cost a total of $10,000. The League is offering to donate $6,500.00 towards such modifications.
Based on staff’s review of the required dimensions of the field and the current practice and game schedule, the Parks and Recreation Department can accommodate the Midget Division at Evelyn Greer Park.
Therefore, it is my recommendation that the Village Council accept the $6,500.00 donation from Howard Palmetto Baseball and Softball League to renovate the field and to approve the appropriation of $3,500.00 from the existing Parks and Recreation Miscellaneous Supplies Line Item in the Fiscal Year 2014-15 Budget for the balance of the project.
November 6, 2014
President Village of Pinecrest Department of Parks and Recreation Ken Fairman Director Loren Matthews
Immediate Past President 5855 Killian Drive Grant Miller Pinecrest FL, 33156
Baseball Sr. Division Commissioner Randy Yackee Dear Loren,
Baseball Jr. Division Commissioner We have an urgent need to change venue for our Midget (6th and Richard Lopez th 7 graders) Baseball Division. As you probably know our Aces Commissioner current home for that division is Chapman Field Park which has Steve Schwartz been recently shut down for an indefinite time period while they Softball Commissioner contemplate the removal and restoration of the outfields due to Ben Barlow high arsenic levels. Secretary Camille Cilli With Suniland and Greer Parks already being home for our T- th Treasurer Ball through 5 Grade divisions, it would be a welcome home Michael Peredo for our players and parents to play their Midget seasons in
Legal Advisor Pinecrest. Having considered several possibilities with our Jeff Cutler people and your staff, it looks like the northwest field near the
batting cages would be the best location to play. Because this age group requires 70’ base paths and 50’ pitching distance,
some modifications would have to be made to the field. First we would need to extend the 12’ high fence by 20’ at each side.
Then we would have to extend the clay infield by 6’ and create a pitching mound. The existing portable fences would be used for
the perimeter and outfield fence.
We have consulted with Dave Hardeman at Park & Field
Renovations, Inc. and Cero’s Fence, through Tony Lamazares, to determine the cost associated with the modifications. The costs
total just over $10,000.00 including three 25 ton truck loads of new clay valued at $1,900.00. HPBSA is able to commit
$6,500.00 towards the work.
First we would like to ask your Department, the Mayor and the
Village Council to allow us to play our Midget division at Greer Park this coming season (starts in January) with the necessary
modifications to the field. Secondly we would like to ask the Village’s help in financing the balance of the work.
Sincerely,
Ken Fairman WEBSITE www.howardpalmetto.com President HPBSA
EMAIL [email protected] P.O. Box 560672 · Miami, Florida 33256 Serving our Communities since 1962
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RESOLUTION NO. 2014-
A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, ACCEPTING A DONATION FROM THE COMMUNITY GARDEN CHARITABLE FUND FOR PROGRAMMING AND MARKETING COSTS ASSOCIATED WITH PINECREST GARDENS HOSTING A SMITHSONIAN EXHIBIT; PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE VILLAGE COUNCIL OF PINECREST, FLORIDA, AS FOLLOWS:
Section 1. That the Village Council hereby accepts a donation from the Community Garden Charitable Fund, in the amount of $6,000, as a grant match to be used for programming and marketing costs associated with an exhibit by the Smithsonian, entitled Museum on Main Street, to be held at Pinecrest Gardens in September-October 2015.
Section 2. That the Village Council hereby expresses appreciation for the generous donation.
Section 3. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 17th day of November, 2014.
Cindy Lerner, Mayor Attest:
Guido H. Inguanzo, Jr., CMC Village Clerk
Approved as to Form and Legal Sufficiency
Village Attorney
Motion by: Second by:
Vote:
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DATE: November 13, 2014
TO: The Honorable Mayor and Members of the Village Council
FROM: Yocelyn Galiano Gomez, ICMA-CM, Village Manager
RE: Community Garden Charitable Fund Donation
The Village will be it hosting a Smithsonian exhibit known as the Museum on Main Street at Pinecrest Gardens during the months of September and October 2015. The Community Garden Charitable Fund has graciously offered a $6,000 match grant donation to Pinecrest Gardens to be used for programming and marketing costs associated with the prestigious exhibit.
I respectfully recommend that the Village Council accept the donation from the Garden Fund.
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RESOLUTION NO. 2014-
A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, AMENDING THE MASTER PLAN FOR THE REDEVELOPMENT OF CORAL PINE PARK; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Village Council adopted Resolution 2014-5 approving a master plan for the redevelopment of Coral Pine Park; and
WHEREAS, the Village Council wishes to amend the master plan;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF PINECREST, FLORIDA, AS FOLLOWS:
Section 1. That the Village Council hereby amends the master plan for Coral Pine Park, approved by Resolution 2014-5, by deleting references to two new tennis courts.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 17th day of November, 2014.
Cindy Lerner, Mayor Attest:
______Guido H. Inguanzo, Jr., CMC Village Clerk
Approved as to Form and Legal Sufficiency:
______Mitchell Bierman Village Attorney
Motion by: Second by:
Vote:
DATE: November 13, 2014
TO: The Honorable Mayor and Members of Village Council
FROM: Yocelyn Galiano Gomez, ICMA-CM, Village Manager
RE: Coral Pine Park Master Plan - Proposed Amendment
Attached for the Village Council’s general information is a timeline that illustrates the notification and participation process undertaken by AECOM (consultants) and the Village, as well as a copy of the adopted Coral Pine Park Master Plan, along with supporting documents. This information is provided in anticipation of the November 17, 2014 Council consideration of a resolution amending the adopted master plan by removing the two new proposed tennis courts.
AECOM Title 1
Coral Pine Park Master Plan Preferred Alternative Village of Pinecrest, Florida
March 2014 Preferred Alternative Plan B LEGEND
1 Pedestrian Entrance 17 The Nature Preserve 2 Multi-Purpose Facility with Arcade 18 Pedestrian Bridge Crossing 3 Tennis Center with Arcade 19 Flagpole Court with Bike Racks 27 4 Proposed Tennis Court 20 Rain Shelter (typ. 2) 5 Existing Tennis Court 21 Chilled Drinking Fountain with Sitting Area 1 (typ. 6) 6 Relocated Vehicular Entrance with Park Signage Benches with Litter receptacle (typ. 24) 22 Existing Vehicular Entrance Plaza with Benches (typ. 3) 23 7 23 26 Reconfigured Parking Area: 47 Spaces Water Feature 8 24 Arcade Buffer Planting 9 Trellis with Sitting Area 25 Multi-use Walkways (.5 to 1.5 miles) 10 Low Sitting Wall 26 Fire Truck Access Setback 11 Passive Recreation Area 27 Low Stone Park Perimeter Columns with 12 Rain Garden/Retention Area 28 Perimeter Fencing (typ. 37) 13 25 Playground Park Lighting (typ. 54) 14 Exercise Equipment (typ. 9) 29 15 15 The Great lawn 16 16 11
20 28 17
22 1 26 11
26 28 LEGEND
A Modified Multi-Purpose Room (+/- 900 SF) 4 5 F 11 B Restroom 14 C Mechanical D Storage
E Tennis Center (+/- 650 SF) 9 9 20 F Arcade 3 10 21 G Entry Plaza with Water Feature B 12 2 18 10 9 13 24 B 11 5 F 1 4 25 19 E 25 8 A C 28 29 1 1
7 6 D G Coral Pine Park Preferred Alternative
The Village of Pinecrest selected AECOM to provide professional services to develop a Master Plan for Coral Pine Park. Coral Pine Park located at 6955 SW 104th Street is one of three former Miami- Dade County Parks transferred to the Village of Pinecrest in 1998. The nine acre park offers a wide variety of activities including an air-conditioned multi-purpose facility available for rental for parties and other events, a tot lot, and an all-purpose recreational fi eld. The park also includes six lighted tennis courts and a natural area. Coral Pine Park must continue to provide for the recreational needs (primarily active and general recreation) of area residents through a master plan development involving a process that includes the assistance and input of community residents and the approval of Village of Pinecrest key stakeholders. A preferred alternative for Coral Pine Park was selected involving the community residents and the Village of Pinecrest key stakeholders that will continue to provide for the needs of area residents.
Key Preferred Alternative park element improvements for Coral Pine Park includes: • Vehicular and Pedestrian Circulation • Defi ne pedestrian entry points • Introduce perimeter sidewalks and crosswalks at adjacent intersections • Reconfi gured vehicular entrances • Introduce a network of internal multi-use walkways • Reconfi gured parking area • Relocated park signage • Architecture • Renovated and reconfi gured existing multi-purpose facility • Proposed new 650 square feet tennis center facility • Introduction of architectural arcades as facility connectors • New rain shelters • Recreation • Establish well defi ned active and passive recreation areas • Addition of two lighted tennis courts • New playground area with swings • New exercise equipment cluster • Introduction of interpretive signage for the nature preserve • Furnishings • Introduce park lighting • Addition of park benches and sitting areas • Provide chilled water drinking fountain • Add litter receptacle • Add Bike Racks • New fl ag pole at entry plaza • Landscape (Softscape and Hardscape) • Introduction of rain gardens as aesthetic enhancements to retention areas • Preserve existing nature preserve and mature vegetation • Add perimeter native buffer planting • Retain fi re truck access setbacks • Incorporate an entry plaza with water feature • Addition of sitting walls where grading is required • Introduction of trellises • Pedestrian bridge crossing • Introduction of perimeter fence at all street abutting park edges Vehicular and Pedestrian Circulation
Circulation is often the major driver in planning efforts so that they set the framework for park elements and overall design intent. The vehicular and pedestrian circulation recommendation for Coral Pine Park refl ects the need to establish an effi cient, functional, and safe circulation system that can serve both its current and future needs. The preferred alternative recommends establishing a well-defi ned hierarchy of multi-use walkways with multiple use options ranging from .5 to 1.5 mile length. Additional pedestrian entry points along SW 69th and 70th Avenue as well as SW 104th Street with defi ned crosswalks for safe connections to adjacent neighborhood. Also, the main vehicular entrance is realigned allowing for better circulation and needed space for additional tennis courts as well as incorporating a new park sign as part of the new vehicular entrance. Parking will also be modifi ed to increase parking spaces from 36 to 47 by reconfi guring to proper parking dimensional standards and layout. All paved surface should utilize sustainable or “green” construction principles utilizing both recycled and recyclable materials, including pervious paving to reduce stormwater runoffs. The net result will be an interconnected system featuring an intuitive and visually clear circulation pattern that streamlines movement, offers varied experiences, and minimizes vehicular confl icts.
Multi-use
Walkways
SW 69th Avenue SW SW 70th Avenue SW
Parking Area
SW 104th Street Coral Pine Park Vehicular and Pedestrian Circulation Diagram
Permeable Paving Options Relocate Park Sign Pedestrian Entrance Coral Stone Markers Architecture
Through the master planning process, Village of Pinecrest expressed the need to upgrade and energize the existing multi-purpose facility and tennis center. The preferred alternative illustrates the renovation of the existing multi-purpose facility and the construction of a new tennis center connected through a series of arcades and trellises. In addition, two rain shelters are added as part of the overall master plan and located at opposite end of the tennis center and southwest corner of the nature preserve. All future facilities are to have energy-effi cient elements that employ sustainable technique to reduce the impact of development and decrease energy demands through environmental control strategies. The plan seeks to implement the use of natural lighting, or daylight, providing adequate illumination, signifi cantly decreasing the need for supplemental artifi cial lighting, reducing lighting costs as well as decreasing residual heat given off by electric lighting. The interior spaces of the facilities should be designed with fl exibility and durability to accommodate growing and changing community needs. The facility entrances should be defi ned and recognized as the point of entry and all facility features should incorporate Village aesthetics and architectural characteristics. It should be noted that the plan and sketches are conceptual and intended for planning purposes only and not for construction.
Arcade
Tennis Center (650 SF)
Multi-Purpose Facility Mech. (900 SF)
Storage
Arcade
Coral Pine Park Architectural Floor Plan
Commercial Grade Interior Spaces Rain Shelter / Architectural Elements Architectural Elements Recreation
During the visioning process the planning team and Village staff discussed various ideas for meeting the community’s current and future needs including reenergizing Coral Pine Park. The fi rst step was to establish well defi ned active and passive recreation areas. The active area is composed of two new tennis courts with additional shaded sitting areas for game viewing. This area will also consist of playground equipment with a modern design style with vibrant color and on a poured-in-place safety surface. Also, play area includes safe space for swings and other active play equipment. Through the community efforts, playground adjacency to facility bathrooms was an essential aspect of placement. To continue the existing tranquility offered by the park, a passive recreation area was established that includes the great open lawn, exercise equipment cluster, and interpretive signage along the edge of the nature preserve. This area also includes a trellis with a sitting area and an open paved area as an outdoor gathering space. Flexible seating should be provided with shade, through structural measures, vegetation, or both to ensure a tolerable environment during hot and rainy months. All designated areas are an essential element in designing outdoor spaces and defi ning the park’s edge.
Nature Preserve
Exercise Equipment
Passive Recreation Area
Great Lawn
Proposed Tennis Court Active Recreation 69th Avenue SW
Area SW 70th Avenue SW Playground
Proposed Tennis Court
SW 104th Street Coral Pine Park Recreation Diagram
Proposed Playground Equipment Styles Proposed Exercise Equipment Existing Great Lawn to Remain Furnishings
As per Village of Pinecrest Vision Plan, Coral Pine Park will continue the Village aesthetic of street furniture as it provides continuity throughout the Village. Amongst the furniture standards, pedestrian lighting locations are identifi ed throughout the park with a design style that is in keeping with the architectural style of the Village. Similar to street lighting, pedestrian lighting is critical to safety, productivity, and aesthetics of the park. The pedestrian lighting should consider the most traveled pathways and be places at the human scale. Outdoor areas with comfortable light levels are more active and populated with users. Care should be taken to minimize light pollution. As a secondary form of transportation, bicycling is an effi cient form of transportation and the park will include bike parking at the entrance of the park for easy access and safety. Sitting areas will be allocated at key areas of the park and should be placed in locations that will capture the natural shade provided by the mature vegetation. The sitting areas will include pedestrian lighting, park benches, and litter receptacles. Sitting areas within the active recreation areas will also include water drinking fountains and picnic tables within the architectural arcade areas.
Park Lighting
Park
Benches SW 69th Avenue SW Park
Picnic Tables SW 70th Avenue SW Pedestrian Lighting Option Park Benches Water Drinking Fountain
Bike Racks
SW 104th Street Coral Pine Park Furnishing Diagram Proposed Bike Racks
Typical Water Drinking Fountain Park Benches Park Furnishing Design Style Landscape (Softscape)
Landscape has an important place in defi ning spaces and enhancing the function of those spaces. Low-maintenance landscape that is native or adaptable to the South Florida environment may be placed to provide shade to walkways and parking areas. The landscape is key to the aesthetics of the park by unifying elements of the natural and built environment. Landscape should be incorporated for separating pedestrian from vehicular traffi c as well as creating natural buffers to visually protect neighboring residents from park users. Individual trees of unique characteristics or size are important resources and should be protected and preserved. All site development should note the location of these trees and protect them by incorporating into the layout. In addition to the protection of existing mature vegetation, stormwater management strategy inadequately graded can have signifi cant effects on the park’s use. The proposed strategy is to implement a stormwater treatment sequence consisting of infi ltration and bioswales as pretreatment. These areas should be treated as rain gardens and planted with natives or native cultivars with either herbaceous perennials, woody shrubs or trees. It is essential for the longevity and effectiveness of the stormwater strategy at Coral Pine Park that a proper and more intensive Village wide stormwater management study is conducted and implemented.
Fire Truck Access
Native Buffer
Nature Preserve
Proposed Native Buffer Planting
Great Lawn
Native Buffer Rain Garden
Existing 69th Avenue SW
Tree SW 70th Avenue SW
Rain Garden Native Native Buffer Buffer
Existing Mature Vegetation to Remain New Trees
Native Buffer
SW 104th Street Coral Pine Park Landscape (Softscape) Diagram
Rain Garden Planting Samples Rain Garden Cross Section Landscape (Hardscape)
Coral Pine Park is surrounded by mature wooded areas and includes stands of a mature native habitat preserve within the park. The nature preserve, along with the existing vegetation will continue to provide a mature landscape backdrop against the variety of existing and proposed park amenities. Outdoor gathering spaces will be incorporated within the park as plazas with sitting amenities to be located within both the passive and active areas of the park. Particularly, adjacent to the main entrance, an entry plaza will be integrated to provide a dynamic and pleasant environment with water feature and furnishings for park users to enjoy. In addition, the entry plaza will include bike racks and ceremonial fl agpoles. Sitting walls will be incorporated as retention walls and can be used as additional sitting areas that will shape and form the active areas of the park. Also, a network of trellis’ with fl owering vines is proposed as a connector of active park facilities and providing a shaded pedestrian experience. As part of the trellis network, a decorative pedestrian crossing is proposed as a way to cross over the rain gardens along the western edge of the park and will provide additional barrier from vehicular traffi c accessing the great lawn. Other security measures will be incorporated as part of a perimeter fence that provides lockable gates for both pedestrian and vehicular uses. Perimeter fence design is to apply Village aesthetic and regulation standards.
Sitting
Wall
SW 69th Avenue SW SW 70th Avenue SW
Pedestrian Trellis Crossing
Sitting Wall Entry Plaza
Perimeter Fence
SW 104th Street Coral Pine Park Landscape (Hardscape) Diagram
Plaza Sample Potential Perimeter Fence Style Hardscape Elements PROJECT NAME: Coral Pine Park Master Plan Acreage / SF 9.62 419167 MAGNITUDE STATEMENT OF PROBABLE COST GJ PROJECT NO.: Cost per SF: $8.46 DATE: March 2014 Preferred Alternative
Item No. Item Quantity Unit Price Subtotal Description A. Architectural Elements Multi-Purpose Facility Renovation 1,570 SF $225.00 $353,250.00 roof structure and interior reconfiguration Proposed Tennis Center 1,440 SF $250.00 $360,000.00 650SF Interior Space Covered Walkways (Arcade) 3,280 SF $110.00 $360,800.00 at multi-purpose and tennis center facilities SUBTOTAL $1,074,050.00 B. Hardscape Elements Park Sidewalk (5' and 8') 26,230 SF $6.00 $157,380.00 City Sidewalk (5') 4,100 SF $6.00 $24,600.00 Low Sitting Wall 410 LF $150.00 $61,500.00 at playground area and front entry Specialty Paving at Entry Plaza 3,374 SF $8.00 $26,992.00 at entry plaza Entry Water Feature 1 EA $100,000.00 $100,000.00 at entry plaza Specialty Paving at Passive Area 530 SF $8.00 $4,240.00 adjacent to trellis area Specialty Paving at Pedestrian Nodes 940 SF $8.00 $7,520.00 at sitting areas in the park Trellis 1,130 SF $150.00 $169,500.00 at passive recreation and tennis courts area at east edge of tennis courts and adjacent to nature Rain Shelter 2 EA $35,000.00 $70,000.00 preserve Playground with Safety Surface 1 EA $325,000.00 $325,000.00 Park Entry Sign 1 EA $2,500.00 $2,500.00 at entry Berming 540 CY $85.00 $45,900.00 at front area Benches 24 EA $1,500.00 $36,000.00 Picnic Tables 6 EA $2,000.00 $12,000.00 Café Tables with Chairs 8 EA $1,600.00 $12,800.00 at entry plaza Bike Rack 2 EA $560.00 $1,120.00 Chilled Drinking Fountain 6 EA $3,200.00 $19,200.00 Waste Receptacles 8 EA $2,000.00 $16,000.00 Exercise Equipment 1 LS $30,000.00 $30,000.00 9 in one set Pedestrian Lighting 54 EA $3,000.00 $162,000.00 Park Perimeter Stone Columns 37 EA $450.00 $16,650.00 three park edges (abutting streets) Perimeter Fencing 1 LS $150,800.00 $150,800.00 three park edges (abutting streets) 1,640 LF Wayfinding / Interpretive Signage 1 LS $5,000.00 $5,000.00 at nature preserve Pedestrian Bridge Crossing w/Trellis 1 LS $12,000.00 $12,000.00 at passive rain garden crossing SUBTOTAL $1,468,702.00 C. Sport Program TiCtTennis Court 2 EEAA $40$40,000.00 000 00 $80,000.00$80 000 00 SUBTOTAL $80,000.00 D. Landscape Elements Entry Trees 9 EA $650.00 $5,850.00 Accent Tree 28 EA $400.00 $11,200.00 Buffer/Parking Area Tree 32 EA $250.00 $8,000.00 Rain Garden Planting 3,800 SF $1.00 $3,800.00 Bio-swale/Detention Shrub and Groundcover 4,200 SF $1.50 $6,300.00 Sod 161,250 SF $0.50 $80,625.00 Mulch/Soil Prep/Fine Grade 173,500 SF $0.90 $156,150.00 Irrigation 173,500 SF $0.65 $112,775.00 SUBTOTAL $384,700.00 E. Parking Area Drive Isle 4,450 SF $1.80 $8,010.00 asphalt aisle and roundabout Parking 16,900 SF $2.00 $33,800.00 asphalt parking Wheel Stops 23 EA $100.00 $2,300.00 concrete Ribbon Curb 1,100 LF $18.00 $19,800.00 edge of asphalt on northern edges and entrances Signage and Striping 1 AL $10,500.00 $10,500.00 SUBTOTAL $74,410.00
Subtotal Preferred Alternative $3,081,862.00 Contingency 15% $462,279.30
Grand Total $3,544,141.30
AECOM has no control over the cost of labor, materials, or equipment, the Contractor's method of determining prices or competitive bidding or market conditions. Therefore, the firm's statements of probable construction costs provided for herein are made on the basis of experience and represent our best judgment as Landscape Architects familiar with the construction industry. The firm cannot and does not guarantee that proposals, bids, or the construction cost will not vary from our statements of probable costs. If the Owner wishes greater assurances as to the construction cost, we recommend the employment of an independent cost estimator. ABOUT AECOM AECOM is a global provider of professional technical and management support services to a broad range of markets, including transportation, facilities, environmental, energy, water and government. With approximately 45,000 employees around the world, AECOM is a leader in all of the key markets that it serves. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering solutions that create, enhance and sustain the world’s built, natural and social environments. A Fortune 500 company, AECOM serves clients in more than 130 countries.
CORPORATE OFFICES
Los Angeles (Worldwide Headquarters) 555 South Flower Street Suite 3700 Los Angeles, CA 90071-2300 United States T +1 213 593 8000 F +1 213 593 8730
New York 605 Third Avenue New York , NY 10158 United States T +1 212 973 2900
LOCAL OFFICE CONTACT
Greg Ault Principle-In-Charge 703 980 0775 [email protected]
Gustavo Santana Project Manager 305 447 3545 [email protected]
Coral Gables 800 Douglas Entrance North Tower, 2nd Floor Coral Gables, FL 33134 United States T +1 305 444 4691 F +1 305 447 3580 [email protected]
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RESOLUTION NO. 2014-
A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, SUPPORTING THE MIAMI-DADE SEA LEVEL RISE TASK FORCE RECOMMENDATIONS AND URGING THE BOARD OF COUNTY COMMISSIONERS TO IMPLEMENT SUCH RECOMMENDATIONS; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the world's scientific community has reached consensus that human-induced climate change is occurring and is causing sea level rise; and
WHEREAS, Miami-Dade County, its wildlife, natural lands, water supply, vital facilities, and infrastructure are especially vulnerable to the impacts of sea level rise; and
WHEREAS, climate scientists and other groups have predicted the potential erosion of dry land and loss of property and natural resources in Miami-Dade County as a result of sea level rise; and
WHEREAS, a U.S. Geological Survey study concluded that sea levels along the east coast of the United States will rise three to four times faster than the global average over the next century and the U.S. Army Corps of Engineers has projected that the water around Miami could rise up to 24 inches by 2060.
WHEREAS, parts of Miami-Dade have already experienced an increased frequency of urban flooding caused by higher high tides, elevated groundwater levels, and over saturated soils, and without any action, these rising tides will pose a significant threat to the city's tourism industry; and
WHEREAS, the Miami-Dade Sea Level Rise Task Force ("SLRTF") reviewed the relevant data and prior studies, assessments, reports, and evaluations of the potential impact of sea level rise on vital public services and facilities, real estate, water and other ecological resources, water front property, and infrastructure; and
WHEREAS, the SLRTF issued a report with their findings on July 1, 2014, that included a comprehensive and realistic assessment of the likely and potential impacts to sea level rise and storm surge over time, to be used to help develop a set of recommendations relative to amendments to the CDMP, capital facilities planning, budgetary priorities and other County programs as necessary to ensure that Miami-Dade County is taking all appropriate actions to reduce its contributions to climate-induced sea level rise and to ensure its resiliency to the increase in sea level rise, storm surge and related impacts which are expected to occur; and
WHEREAS, the SLRTF set forth numerous recommendations in their report that, if implemented would aid Miami-Dade County in coping with the inevitable consequences of this measurable, tractable, and relentless reality of sea level rise; and WHEREAS, the Miami-Dade Board of County Commissioners will discuss the adoption of various resolutions to move the recommendations of the SLRTF into action; and
WHEREAS, the Village of Pinecrest seeks to work collaboratively and jointly with Miami- Dade County to ensure the quality of life and economy of Village residents is protected;
NOW, THEREFORE BE IT RESOLVED, BY THE VILLAGE COUNCIL OF THE VILLAGE OF PINECREST, FLORIDA AS FOLLOWS:
Section 1. That the Village of Pinecrest supports the adoption of sound resolutions to
implement the recommendations of the SLRTF.
Section 2. That the Village of Pinecrest urges the Miami-Dade Board of County
Commissioners to ensure the language contained in the resolutions is action-oriented and
furthers the process of preparing Miami- Dade County and its natural and built environment for
the inevitable rise in sea level.
Section 3. This resolution shall be effective immediately upon its adoption.
PASSED AND ADOPTED this 17th day of November, 2014.
______Cindy Lerner, Mayor Attest:
______Guido H. Inguanzo, Jr., CMC Village Clerk
Approved as to Form and Legal Sufficiency:
______Mitchell Bierman Village Attorney
Motion by: Second by:
Vote:
Miami-Dade Sea Level Rise Task Force Report and Recommendations
July 1, 2014
Miami-Dade Sea Level Rise Task Force Members
Harvey Ruvin, Task Force Chairperson, Honorable Clerk of Courts, Miami-Dade County James Murley, Esq.,Task Force Vice-Chairperson, Executive Director, South Florida Regional Planning Council David Enfield, Ph.D., Research Oceanographer Sara E. Fain, Esq., Executive Director, Everglades Law Center T. Willard Fair, President, Urban League of Greater Miami, Inc. Jorge Gonzalez, Chief Executive Officer, City National Bank Arsenio Milian, P.E., President, Milian, Swain & Associates, Inc.
0
Contents Chairman’s Letter ...... 2
I. Introduction ...... 3 II. Overarching Recommendation ...... 4 III. Laying the Foundation for Action ...... 4 IV. Flooding Risk Due to Sea Level Rise, Storm Surge and Other Factors, ...... 6 V. Re-Insurance Industry and Potential Economic Implications, ...... 10 VI. Conclusion ...... 11 Appendices ...... 12 A. MIAMI-DADE BOARD OF COUNTY COMMISSIONERS RESOLUTION # 599-13 ...... 13 B. LIST OF PRESENTATIONS/PRESENTERS TO MIAMI-DADE SEA LEVEL RISE TASK FORCE ... 27 C. MIAMI-DADE COUNTY CLIMATE CHANGE ADVISORY TASK FORCE MEMBERS AND RECOMMENDATIONS ...... 30 D. A REGION RESPONDS TO A CHANGING CLIMATE – SOUTHEAST FLORIDA REGIONAL CLIMATE CHANGE COMPACT REGIONAL CLIMATE ACTION PLAN, OCTOBER 2012...... 47 E. SUMMARY OF CLIMATE CHANGE POLICIES IN THE MIAMI-DADE COUNTY COMPREHENSIVE DEVELOPMENT MASTER PLAN ...... 139 F. MIAMI-DADE BOARD OF COUNTY COMMISSIONERS RESOLUTION # R-451-14 ...... 148 G. WARMING OF THE OCEANS AND IMPLICATIONS FOR THE (RE) INSURANCE INDUSTRY – A GENEVA ASSOCIATION REPORT ...... 157
1
Chairman’s Letter
SEA LEVEL RISE TASK FORCE REPORT
"The potentially empowering capacity to be able to ’foresee and forestall’ is what ultimately distinguishes the human species from all others ..." Buckminster Fuller, Legendary Futurist
Sea Level Rise is an inevitable consequence of the warming of the oceans and the accelerated melting of the planet's ice sheets -regardless of cause. It is a measurable, trackable and relentless reality. Without innovative adaptive capital planning it will threaten trillions of dollars of the region's built environment, our future water supply, our unique natural resources, our agricultural soils, and our basic economy.
Dealing with this challenge will require a coordinated effort of unprecedented commitment. As the report chronicles, that effort has already begun. Miami-Dade County has been a leader among local governments, thinking globally and acting locally.
The prior Miami-Dade Climate Change Advisory Task Force (CCATF), after nearly 5 years of work, produced a range of recommendations dealing with adaptation of both our built and natural environments. The current Sea Level Rise Task Force (Task Force), rather than reinvent the wheel, is recommending a more structured implementation and oversight commitment by the County Administration.
The ongoing Southeast Florida Regional Climate Change Compact has been doing great work in helping to set the stage for what needs to be a multi-level intergovernmental partnership to effectively address sea level rise. The City of Miami Beach, with newly elected and appointed leadership is meeting the short term challenge of "sunny day flooding" (a harbinger of sea level rise) in a proactive way. Others are lining up to be part of the solution.
This Report is an urgent, though optimistic, call to begin the step by step process needed to design and build a re-engineered urban infrastructure that over time will withstand a worst case scenario. It begins with the Board's calling for a commitment by the Administration to obtain the technical expertise needed to vet the elements and timing of the plan.
Make no mistake, it will be costly, but its costs are dwarfed by the potential human, physical and economic values at stake. The members of your Sea Level Rise Task Force are grateful for the opportunity to present this Report and are confident that both the Board and the Mayor will take the necessary actions.
2
Report
I. Introduction
Warming of the oceans, melting ice sheets, and extreme weather events have become more prominent realities during the past year. Southeast Florida has been experiencing some of these effects first-hand, with severe downpours and “king tides” causing localized flooding in some areas of Miami-Dade County. These events provide a glimpse into the future of what we may expect to experience even more frequently and to more extremes in the region. They also provide an opportunity to better understand what these extremes may mean for our community and how we can begin to address these impacts now. Noting the mounting evidence supporting the overwhelming scientific consensus that climate change is real and in fact already accelerating sea level rise, the Miami-Dade Board of County Commissioners (BCC) wisely created the Miami-Dade County Sea Level Rise Task Force (Task Force) in July 2013 by unanimously passing Resolution No. R-599-13 (Appendix A), as a focused next step to better gauge and plan for what lies ahead.
Our charge was multifaceted:
a) To provide a realistic assessment of the likely impacts of sea level rise and storm surge over time.
b) To make recommendations relative to the Comprehensive Development Master Plan (CDMP), Capital Facilities Planning and other priorities.
The Task Force was provided with prior studies, reports and evaluations of potential impacts on vital services and facilities, ecological resources and infrastructure. The Task Force met fourteen times and heard presentation from various experts on topics ranging from a review of county and regional planning efforts regarding climate impacts, storm- water management and drainage, sewerage systems, vulnerabilities of freshwater aquifers and wells, the role of Everglades restoration and natural systems in resilience, how to build resilience in communities, as well as the serious insurance and reinsurance implications of expected sea level rise.
All presentations and minutes of the Task Force meetings are posted on line at the Miami- Dade Sea Level Rise Task Force webpage.1 All of our deliberations and discussions have been guided by Sunshine Law directives. A detailed list of all presentations made at the Task Force meetings can be found in Appendix B.
1 Southeast Florida Regional Climate Change Compact (June11, 2012). Retrieved from: HTTP://WWW.MIAMIDADE.GOV/PLANNING/BOARDS-SEA-LEVEL-RISE.ASP 3
II. Overarching Recommendation
This Report contains five recommendations, the first of which is the most crucial.
In order to secure a future that is resilient to threats of sea level rise, much detailed and truly comprehensive expert analysis must be undertaken in order to plan and design a robust capital plan: not just to update, but in a sense, to reinvent our urban infrastructure in a timely, sequenced manner to meet our future as it unfolds. In order to accomplish this, we need to start the process now. The following overarching recommendation is a critical first step.
RECOMMENDATION 1: The Sea Level Rise Task Force recommends accelerating the adaptation planning process by seeking and formally selecting the engineering and other relevant expertise needed to develop the robust capital plan, vetting the elements (i.e., flood protection, salinity structures, pump stations, road and bridge designs, etc., just to name a few possibilities) as well as what measurable indicators will trigger timely sequencing.
The plan, its development and its implementation must be fully collaborative, involving all levels of government. The framework for action should also include the South Florida Water Management District (District). The Southeast Florida Regional Climate Change Action Plan (RCAP) will also be essential as an overarching guide as implementation gets carried out. Involving the Re-Insurance Industry in the plan’s development will facilitate their effective buy in. Carrying out this plan will be costly, but far less than the cost of inaction.
III. Laying the Foundation for Action
In 2006 the Miami-Dade Board of County Commissioners (BCC) created the Miami-Dade Climate Change Advisory Task Force (CCATF), comprised of eighteen individuals, a multi- disciplinary group of stake-holders and experts, tasked to make recommendations on the overall issue of Climate Change, focusing predominantly on adaptation. This group divided into sub-committees and directly involved hundreds of others in sixty-five separate meetings over the five-year period. At the time of their sunset, fifty-seven multi-part recommendations had been produced regarding needed steps relative to adaptation of natural systems, built environment, health and economic systems, as well as a series of Green House Gas mitigation recommendations (Appendix C – Miami-Dade County CCATF Members & Recommendations).
Many of these recommendations were incorporated into GreenPrint, Miami-Dade County’s community-wide sustainability plan developed in 2010, and are currently being 4
implemented. The CCATF recommendations addresses the cross section of specific elements called for in Resolution # 599-13.
RECOMMENDATION 2: The Sea Level Rise Task Force recommends that the Miami- Dade Board of County Commissioners direct County administration to establish formal oversight, and dedicate sufficient resources and staffing to ensure implementation and update of the specific Climate Change Advisory Task Force (CCATF) recommendations.
In 2010, recognizing that climate change has little regard for man-made territorial boundaries, the four counties in southeast Florida formed the Southeast Florida Regional Climate Change Compact (Compact). Miami-Dade, Broward, Palm Beach and Monroe counties became the first, perhaps the only, neighboring local governments to collaborate on their common concerns about climate change. These four counties, comprised of over 100 cities and representing over 30 percent of the state’s population, agreed to contribute staff, resources, and expertise to address climate change issues, including sea level rise. In October 2012, the Compact produced over one hundred recommendations in a well thought-out Regional Climate Action Plan for Southeast Florida (RCAP) (Appendix D – A Region Responds to a Changing Climate).2
Clearly this format provides a pathway structure to continue to build on.
In October, 2013, the Board of County Commissioners approved amendments in the County’s Comprehensive Development Master Plan (CDMP) which incorporate language addressing climate change and sea level rise in over thirty Objectives and Policies of the Plan (Appendix E). This followed the CDMP 2011 Evaluation and Appraisal Report (EAR), as required per Florida statutes, when these issues were identified as priorities to address as part of the CDMP update. For example, CDMP Land Use Element Policies LU-3K and LU- 3L focus on determining vulnerable areas that can be designated as Adaptation Action Areas, which will facilitate focused funding and adaptation planning in these areas to help mitigate impacts and build resilience to climate change and sea level rise. These CDMP policies now form a sound foundation for Miami-Dade County to actively incorporate these considerations into existing capital investment and infrastructure planning processes, and will continue to be evaluated and updated as part of the ongoing EAR process.
RECOMMENDATION 3: The Sea Level Rise Task Force recommends that Miami-Dade County implement the Adaptation Action Areas (AAA’s) called for in the Comprehensive Development Master Plan (CDMP) and to incorporate sea level rise and storm surge risks utilizing best available data.
2 Southeast Florida Regional Climate Change Compact (June11, 2012). Retrieved from: http://southeastfloridaclimatecompact.org/pdf/Regional@20Climate%20Action%20Plan%20Final%20ADA %20Compliant.pdf 5
The Board of County Commissioners has already taken a first bold step by unanimously adopting Resolution R-451-14 (Appendix F) on May 6, 2014, setting policy for Miami-Dade County by requiring all county infrastructure projects to consider the potential impact of sea level rise during all project phases and calling for an evaluation of existing infrastructure in the face of sea level rise. This action sets the stage for a fully comprehensive assessment and plan to provide an evolving infrastructure, resilient to a worst case scenario.
At the time of the submission of this Report, a proposed ordinance was pending before the BCC that would require inclusion of a statement regarding consideration of sea level rise for all agenda items related to planning, design and/or construction of County infrastructure. We urge passage of this ordinance as fully consistent with, and supportive of, this Sea Level Rise Task Force Report.
IV. Flooding Risk Due to Sea Level Rise, Storm Surge and Other Factors
About 90% of the excess heat due to Greenhouse Effect warming is absorbed by the ocean rather than the atmosphere or land. The basic science is that as water warms, it expands. This effect, coupled with ice loss from the Greenland and Antarctic ice sheets, are the fundamental causes of global sea level rise. In addition, as we lose reflective surface due to melting ice, we are seeing a feedback loop that increasingly reinforces the Greenhouse Effect and accelerates sea level rise.
Tide stations measure local sea level rise which refers to the height of the water as measured along the coast relative to a point on land. Because the heights of both the land (subsidence or uplift) and the ocean are changing, sea level in some locations is rising faster than the global average (e.g., New Orleans) while in other regions sea level my actually be falling (Alaska). By estimating present and future local rates of relative sea level change for a specific area based on observations and projections of global sea level rise, coastal managers and engineers can begin to analyze and plan for the impacts of sea level rise for comprehensive planning. Future land use decisions should reflect lessons learned from allowing development in vulnerable areas.
The Task Force chose to focus primarily on the next 50 years, to 2060, as our present planning horizon and relied heavily on the projections produced by the Southeast Florida Regional Climate Change Compact partners of two feet of sea level rise by 2060 (Figure 1 below ). This projection was adopted by all four Compact counties as a guideline for planning purposes. The workgroup of experts convened by the Compact to develop this projection agreed to reconvene approximately every four years, or more often as needed, 6 to review new data and science to determine if the projection should be revised. The workgroup is expected to reconvene later in 2014. For longer range planning up to 2100, at least three feet of sea level rise should be utilized. Specific infrastructure and planning projects should design for the projected sea level during the life expectancy of a project.
Figure 1 – The Southeast Florida Regional Climate Change Compact convened a group of experts in 2010 which reviewed the most current science and data and developed a sea level rise projection over time for the Southeast Florida region.
We must keep in mind that this is literally a moving target; sea level is no longer a constant and as new scientific research becomes available, the projections of the future rate of rise will also change. As we move forward, we will need to keep abreast of new information from key sources such as the Intergovernmental Panel on Climate Change (IPCC), the National Oceanic and Atmospheric Administration (NOAA), the U.S. Army Corps of Engineers (USACE) and the National Climate Assessment (NCA), and stay alert to events that could have a dramatic impact on the rate of sea level rise. Because the County is now confronted with a changing environment, the challenge is to craft flexible policies that can adapt to evolving needs.
Storm surge is an abnormal rise in sea level accompanying a hurricane or other intense storm, and whose height is the difference between the observed level of the sea surface and the tide level expected to occur in the absence of the storm. Storm surge can range from a few feet, up to fifteen to twenty feet in extreme cases, and typically lasts from several hours
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up to a day. It is accompanied by large and destructive ocean waves, and will typically affect a specific stretch of shoreline, usually ten miles or less.
It is not possible to consider future storm surges without also accounting for the interacting effects of sea level rise. Although sea level rise is gradual (2-4 feet in this century) and less in magnitude than storm surge, it is always present, it affects shorelines everywhere and exacerbates the effects of storm surges when and where they occur. In the course of this century, sea level rise will eventually add up to one-fourth to one-half the magnitude of any storm surge that occurs on any parts of Miami-Dade County’s coastline. Figure 2 below illustrates the disproportionate effect of a two-foot rise in sea level on a hypothetical storm surge accompanying a Category 3 Hurricane. Storm surge recedes, sea level rise does not.
Figure 2 – Two images of Miami-Dade County showing the inundation from a hypothetical storm surge that would typically accompany a Category 3 Hurricane at high tide. On the left is the depth of surge as it would affect coastal and inland areas with present-day sea levels. On the right is the depth of surge as it would affect the same areas with an additional two feet of sea level rise if no adaptation measures are taken. Maps are based on the Sea, Lake, and Overland Surges from Hurricanes (SLOSH) surge model used by the National Hurricane Center. (Courtesy of Dr. Keren Bolter).
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Depending on measures taken globally to mitigate the effects of Greenhouse Gases on the planet -- and how soon they are implemented -- the world and specifically Miami-Dade County are committed to a continued rise in sea levels beyond this century with the potential to permanently inundate large parts of the County. Long before permanent inundation occurs, however, and perhaps within decades, flooding events will become progressively more frequent, especially in low-lying areas, due to the exacerbating effect of higher sea levels on high tides, heavy rain events and storm surges. Other aspects of climate change, such as the expected increase in the intensity of rainstorms and hurricanes, will further exacerbate the impacts of flooding events. The best illustration of this is what we have already observed happening in Miami Beach over the last decade and a half. The annual number of flooding events in Miami Beach from all causes has been steadily increasing and will likely continue to increase to the point where some areas will need to be abandoned or re-purposed when insurance becomes unavailable or too expensive, and/or engineering measures can no longer mitigate against the problems. What is now happening in Miami Beach is the “canary in the coal mine” for what will inevitably occur in other low-lying areas of the county. Saltwater intrusion into the Biscayne Aquifer, the primary source of freshwater for Southeast Florida, is also a considerable threat with sea level rise, and steps must be taken to avoid or mitigate this potential impact.
RECOMMENDATION 4: While recognizing the recent efforts to address flood protection and saltwater intrusion by the South Florida Water Management District and the Miami-Dade County, the Sea Level Rise Task Force recommends that Miami Dade County work jointly with the District and the SE Climate Compact partners to conduct a comprehensive study and develop adaptation strategies to address potential flood damage reduction and saltwater intrusion associated with sea level rise. This strategy should expeditiously address rising sea levels, a time frame for implementation, and a potential funding mechanism.
Lands in public ownership are crucial to restoring hydrology and surface water levels, which can help reduce the threat of salt water intrusion. Wise land use planning and incorporating the benefits received from natural systems must be an essential part of a resilience strategy, and funds and legislative support are needed to complete the targeted acquisitions and protect these natural areas.
RECOMMENDATION 5: The Sea Level Rise Task Force recommends that Miami-Dade County’s resiliency efforts must incorporate support for Everglades restoration, including making restoration a top priority for County lobbying efforts, and must strategically utilize and fully fund both acquisition and management needs for the County’s Environmentally Endangered Lands Program (EEL).
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Clearly, without adaptation, current ground levels and essential fresh water, flood, and drainage related systems will be critically compromised, if not overwhelmed.
V. Reinsurance Industry and Potential Economic Implications
Perhaps the most impactful presentation made to the Sea Level Rise Task Force came from representatives of the Re-Insurance Industry. Mark Way, Sustainability Director of Swiss Re, stated that the insured losses for the global insurance industry totaled $6.4 billion per year in the 1980’s for weather related impacts. This has risen to $40 billion during the first decade of this century. Over the past six years, Swiss Re has been conducting research to assess the cost of adapting to severe weather impacts using a rigorous risk management approach to assess local total climate risk and included proposed adaptation measures to address total climate risk on an economic basis. Using predictive scenarios, this study estimated the expected losses for Southeast Florida by scenario and by hazard ranged from $17 billion, or 8.5 percent of Gross Domestic Product (GDP) in 2008, to $33 billion or 10% of GDP in 2030. This study also suggested the most cost-effective ways to minimize loss. According to the cost/benefit curve developed in this study for the Southeast Florida region, it is estimated that approximately $30 billion of the total expected loss in 2050 could be avoided if a comprehensive plan for adaptation were implemented. It was explained to the Task Force that adaptation policies implemented now will significantly lower the insurance costs to the County and its residents in the future, and in some cases avoid or postpone wholesale abandonment due to non-insurability or the high cost of premiums.
A recent report by the Geneva Association (Appendix G), the leading international think tank for strategically important insurance and risk management issues, concluded that Historic Climate Records are no longer reliable tools in either risk assessment or rate setting. Insurance rates are climbing and could soon become prohibitive: the cruelest “tax” of all.
RECOMMENDATION 6: Recognizing the need to develop insurance mechanisms that will provide real help to the victims of climate change impacts, The Sea Level Rise Task Force recommends that Miami-Dade County consider initiating discussions with private insurance and reinsurance professional organizations, member local governments in the Southeast Florida Climate Change Compact and the Florida Office of Insurance Regulation in the Department of Financial Services to develop long-term risk management solutions.
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VI. Conclusion
With trillions of dollars of built environment and invaluable natural resources at stake in the region, the economic imperative to take action sooner rather than later is clear.
WE BELIEVE THAT WITHOUT A PROFESSIONALLY WELL THOUGHT OUT ADAPTATION PLAN IN PLACE, WE RISK LOSING INSURABILITY AND FINANCIAL SUPPORT FOR OUR FUTURE.
Although the need to begin is urgent, we are optimistic that with commitment we can continue to build a future South Florida that will not just remain viable, but one that will continue its emerging status as a vibrant world class Region.
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Appendices
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A. MIAMI-DADE BOARD OF COUNTY COMMISSIONERS RESOLUTION # 599-13
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B. LIST OF PRESENTATIONS/PRESENTERS TO MIAMI-DADE SEA LEVEL RISE TASK FORCE
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C. MIAMI-DADE COUNTY CLIMATE CHANGE ADVISORY TASK FORCE MEMBERS AND RECOMMENDATIONS
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D. A REGION RESPONDS TO A CHANGING CLIMATE – SOUTHEAST FLORIDA REGIONAL CLIMATE CHANGE COMPACT REGIONAL CLIMATE ACTION PLAN, OCTOBER 2012
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E. SUMMARY OF CLIMATE CHANGE POLICIES IN THE MIAMI-DADE COUNTY COMPREHENSIVE DEVELOPMENT MASTER PLAN
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F. MIAMI-DADE BOARD OF COUNTY COMMISSIONERS RESOLUTION # R-451-14
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G. WARMING OF THE OCEANS AND IMPLICATIONS FOR THE (RE) INSURANCE INDUSTRY – A GENEVA ASSOCIATION REPORT
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RESOLUTION NO. 2014-
A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, OPPOSING A VARIANCE REQUEST TO THE ENVIRONMENTAL QUALITY CONTROL BOARD BY THE PROPERTY OWNER OF 6355 SOUTHWEST 114 STREET RELATING TO AN EXTENSION OF A REQUIRED WATER LINE; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, one of the Village’s priorities is continued expansion of the potable water system; and
WHEREAS, the owners of a newly constructed home located at 6355 Southwest 114 Street will be petitioning the county’s Environmental Quality Control Board (EQBC) for a variance from having to construct and connect to a new waterline;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF PINECREST, FLORIDA, AS FOLLOWS:
Section 1. That the Village Council hereby expresses opposition to the a variance request to the EQCB by the property owner of 6355 Southwest 114 Street relating to an extension of a required water line.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 17th day of November, 2014.
Cindy Lerner, Mayor Attest:
______Guido H. Inguanzo, Jr., CMC Village Clerk
Approved as to Form and Legal Sufficiency:
______Mitchell Bierman Village Attorney
Motion by: Second by:
Vote: From: Yocelyn Galiano Gomez (OVM) Sent: Wednesday, November 12, 2014 1:31 PM To: The Honorable Cindy Lerner; The Honorable Bob Ross (External); The Honorable James E. McDonald (External); The Honorable Douglas Kraft (External); The Honorable Cherilyn Ball (External) Cc: Guido H. Inguanzo, Jr. (OVC) Subject: Water line pipe
Dear Mayor Lerner, Councilmembers and Councilmembers‐elect:
Our Building Official Leo Llanos has advised that owners of a newly constructed home located at 6355 SW 114 Street will be petitioning the Environmental Quality Control Board (EQBC) for a variance from having to construct and connect to a new waterline. (The EQCB is the County entity that deals with appeals to required waterline extension matters). Based on the formula for new construction, this property is currently required to build a new waterline and connect based on its size and distance from an existing waterline.
Since the Village’s No. 1 legislative priority is continued expansion of the potable water system, the Village will be sending a representative to voice our strong opposition to the granting of a variance from building the required waterline for the aforementioned property. In the interim, I have spoken to the Building Official who will allow work to continue on the building, with written understanding from the property owner that a Certificate of Occupancy will not be provided until such time as the EQBC renders its final opinion releasing the property owner from the requirement or alternatively, until such time as the waterline is constructed and the home is connected as required by code.
A resolution will be drafted for Council’s consideration at the November 17th meeting, expressing Council’s opposition to the variance.
Regards,
Yocelyn Galiano Gomez, ICMA-CM, LEED GA Village Manager
Office of the Village Manager Village of Pinecrest 12645 Pinecrest Parkway Pinecrest, Florida 33156 T: 305.234.2121 F: 305.234.2131 Email: [email protected]
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