Venues at Dean Close School Cheltenham Venues at Dean Close School

Introduction

hank you for your interest in venues for hire at Dean Close School, in the charming regency town of Cheltenham. We have a variety of Tbeautiful spaces that are available for events and conferences during school holidays. We also look after the Bacon Theatre, a medium scale professional venue, which is available all year round.

Situated on the A40, just minutes from the M5 and Cheltenham Spa railway station, Dean Close School is in an ideal location for conferences, business meetings, residential education courses and celebratory functions. Only five minutes from the bustling centre of town, its campus style site is an impressive blend of old and new buildings, within 50 acres of peaceful, landscaped grounds and first class sporting facilities.

Choose from our range of comfortable, elegant amenities and our experienced and dedicated team will be on hand to ensure your event runs smoothly. For further information, to arrange a guided tour, or to discuss a bespoke package to perfectly match your requirements, contact us on 01242 258002 or email [email protected].

We look forward to hearing from you.

Telephone: 01242 258002 . Email: [email protected] . Website: www.deanclosevenues.co.uk Dean Close Services Ltd, Shelburne Road, Cheltenham, GL51 6HE Registered Company Number : 2627579 . VAT Registration Number: 576 22289 29 Venues at Dean Close School

Conferencing

ean Close School is the ideal location and setting for a full scale conference and the experienced enuesV Dteam take a great deal of pride in facilitating the smooth running of these important events.

A conference package at Dean Close includes: • Conference venue, plus additional space for registration • Morning and afternoon refreshments, plus a working lunch • Audio visual facilities including 30×20 ft screen, HD data projector, PA system, lectern, overhead projector, phone / fax points • Full technical support • First aid trained Duty Manager for duration of the event • Ample free on-site car parking for 300 cars • Three coach bays • Wheelchair accessible venues, with adapted toilet facilities “Very many thanks for making our • Many additional syndicate rooms available course run so smoothly and for spoiling • Additional catering, technical services, furniture hire us with all the extra little requests” or the the re-arrangement of heavy furniture, can be arranged at additional cost

Delegate day rates start from £27.00 + vat per person, dependent on the number of delegates and the facilities required. Conference venues available:

Theatre style Banqueting style Standing reception Exhibition space Classroom style

Bacon Theatre 566 n/a n/a n/a n/a Orangery 100 100 200 yes 80 Edward’s Hall n/a 350 350 yes n/a Prince Michael Hall 120 120 120 yes 120 Prep School Hall 370 n/a 370 yes n/a Kenyon Pavilion 30 30 50 yes 30

“Prestigious venue with excellent support, good parking and location” Bacon Theatre

he impressive Bacon Theatre was completed in 1991 and built to a very high specification. As a professional arts venue, it boasts Texcellent sightlines and state-of-the-art sound, lighting and audio visual technology. It is available to hire all year round.

• Professionally equipped theatre venue • Seating for 566 on two levels • Excellent audio-visual technology • Full technical support Capacity: 566 theatre style

Venue hire: Orangery from £790 + vat

he elegant marble foyer of the Bacon Theatre doubles up as an impressive space in its own right, complete with a fully licensed Tbar and refreshment area. With high ceilings and an imposing architecture, the Orangery is an ideal setting for entertaining guests.

• Elegant marble foyer of the Bacon Theatre • An impressive entertaining space in its own right • Fully licensed bar and refreshment areas • Ideal for standing reception or exhibition space, intimate weddings and parties • We can also recommend a range of entertainment options, from high quality discos to 5-piece bands • Wheelchair accessible with Capacity: 100 theatre style 200 standing reception adapted toilet facilities 100 banqueting style

Venue hire: “We hope to visit again soon” from £565 + vat

Prince Michael Hall

et in the heart of Dean Close School’s music school, this intimate recital venue is also perfect for receptions and smaller conferences, Sparticularly when convenient satellite breakout rooms are required. • Vibrant concert venue with excellent acoustics • Ambient space in a secluded corner of the school campus • Flexible seating arrangements for up to 120 delegates • Perfect plenary room served by several satellite rooms for smaller, breakout groups • Ideal for standing reception, exhibitions, small weddings and parties • We can also recommend a range of entertainment options, from high quality discos to 5-piece bands • Integral sound recording studio • Wheelchair accessible with adapted toilet facilities

Capacity: 120 theatre style, 120 standing reception, 120 banqueting style, Flexible exhibition space

Venue hire: from £350 + vat £39/hr + vat

“We were very impressed with the food, the friendliness of staff and and attention to detail. We would have no hesitation in recommending Dean Close as a venue to friends, colleagues and family”

Prep School Hall Complex

welcome addition to the Dean Close Preparatory School site is this well-equipped and flexible theatre venue. With an impressive Aentrance, elegant atrium and breakout rooms in close proximity, this is the ideal space for small to medium-scale conferences and receptions.

• Vibrant concert venue with ideal acoustics • Excellent audio-visual technology with full technical support • Flexible space with retractable seating for up to 370 • Ideal for standing receptions, exhibitions and presentations • Perfect plenary room with adjoining atrium, meeting rooms and up to 8 classrooms suitable for smaller breakout groups • Prominently positioned along the Lansdown Road / A40 • Parking for 40 cars with additional street parking nearby • Wheelchair accessible, with adapted toilet facilities

Capacity: 370 theatre style, 370 standing reception, Flexible exhibition space

Venue hire: from £485 + vat

“Thank you for the use of your beautiful new hall. Our event was a resounding success.”

Edwards’ Dining Hall

his stylish, modern dining hall is in an elevated position with full glazing along its frontage, providing a lovely outlook onto greenery Tand a view of the distant Leckhampton Hills. • Magnificent modern dining hall • Banquet style dining for 80 - 350 people • Lovely views of the distant Leckhampton Hills • Ideal for wedding receptions, parties, cabarets and grand balls or any event on a large scale • Resident caterers offer a wide range of high quality menu options, from morning coffee or a light finger buffet, to a full working lunch or lavish five course silver-service dining • We can also recommend a range of entertainment options, from high quality discos to 5-piece bands • Wheelchair accessible building

The Edwards’ Dining Hall is usually furnished with long banqueting tables and benches. However, circular tables with crisp table linen and wooden banquet chairs may also be arranged as part of our catering packages.

The room may be configured Capacity: 80 - 350 banqueting style as you wish and a furniture Flexible exhibition space

moving service can also be Venue hire: from £1,725 + vat provided at an additional cost, if required. “One of the contributing factors to the success of the event was the support and tireless working of the team”

Dean Close House & Gardens

e are delighted to present the beautiful residence of Dean Close School’s Headmaster as the stunning location for a wedding Wreception or garden party.

Built in 1875, Dean Close House offers three comfortable and grand reception rooms, including an atrium, lounge and dining room, all with ample proportions. With one acre of superb landscaped gardens, this would also be the ideal location for a sizeable marquee on the lawn.

This venue also boasts professional standard kitchen facilities, providing limitless catering options, from canapes to three course silver service dining, freshly prepared onsite.

In addition, up to four double or twin bedrooms are also available in the house for the wedding party or guest of honour to stay over night in comfort.

Dean Close House and Gardens are available for private or corporate functions during holiday periods.

Capacity: 50 - 200

Venue hire: from £2,800 + vat

“The setting was exquisite, the company delightful and the food to die for. We will not forget this fabulous experience for a long time to come. Thank you.”

Catering

ur experienced catering team from Palmer & Howells are on-hand to provide a range of sumptuous treats, from stylish canapés to a lavish five course silver service banquet, using only high quality, Oresponsibly sourced ingredients.

Coffee & Cake From £3.00/pp + vat High Tea From £4.75/pp + vat Light Working Lunch From £6.25/pp + vat Corporate Two-Course Fork Buffet From £15.00/pp + vat Corporate Two-Course Formal Lunch From £28.00/pp + vat

Canapés From £7.25/pp + vat Bowl Food From £7.00/pp + vat Summer Barbeque From £16.00/pp + vat Formal Three-Course Hot Buffet From £21.50/pp + vat Three-Course Silver Service Dining From £32.00/pp + vat “The food was delicious and the service exemplary”

Prices quoted are a guide only. Please ask to view the full list of Food & Drink options offered by Palmer & Howells. The catering team would be very happy to discuss your requirements in more detail once the event planning is in motion, giving you the opportunity to tailor your menu to suit the occasion.

Delegate packages are also available to complement your conference activity programme, with all catering costs being included in the overall delegate rate.

“We had countless comments on the fabulous service and food, which was on a par with, if not better than, anywhere we have ever been before. We are just looking for another occasion where we can come back and enjoy those delicious canapés again!”

Bar Services

f you are hiring the Bacon Theatre or Orangery, a fully licensed Icash bar can be made available to your guests at no extra cost.

If you require a bar in the Edward’s Hall or Prince Michael Hall, this can be provided at an additional £250.00 + vat.

If you wish to provide your own drink, we charge corkage at £2.50 + vat per head, plus glass hire is available if required.

Beverages “Thank you so much for making We can source whatever tipple suits your guests, from a simple soft my party a success. We really appreciated all of your hard work drink selection to extravagant cocktails. Our local wine supplier has and the bar staff were brilliant! a wide range to suit every palate and pocket. ”

Soft drinks: from £1.00 per glass + vat Wine: from £12.00 per bottle + vat Sparkling Wine: from £20.00 per bottle + vat Cocktails: from £3.50 per glass + vat

Temporary bar installation: £255 + vat

Corkage: £2.50 /head + vat

Kenyon Pavilion

ur brand new cricket pavilion is set apart from the main site, with a Ofully glazed frontage overlooking the large cricket pitch, making it perfect for intimate parties or business meetings.

• Self-contained building furnished to a high standard • Fully glazed frontage overlooking the large cricket pitch • Various catering options available to suit your requirements • Audio visual facilities and technical support may also be arranged • Wheelchair accessible building with adapted toilet facilities • Parking for 5 cars with additional street parking nearby

Capacity: 30 banqueting style 30 classroom style 50 standing reception

Venue hire: from £220 + vat

“Thank you so much for the excellent Classrooms service provided”

e have up to twenty modern classroom spaces also available for hire Wat competitive rates, during school holiday periods.

• Suitable for small meetings and group sessions • Audio-visual facilities available

Capacity: 30 classroom style

Venue hire: from £16.50/hr + vat

Boarding Accommodation

odern and well-equipped boarding house accommodation is available, offering up to 30 semi en-suite conference standard Msingle rooms. Our highest standard rooms are based in Shelburne House, with easy access to Dean Close facilities, as well as local amenities and the centre of town.

Student standard accommodation is also available for up to 280 people in a combination of single and shared bedrooms with various bathroom and en-suite facilities, across six boarding houses.

All our accommodation is available during holiday periods.

Boarding House Accommodation Summary House Total beds No. bedrooms En-suite facilities Tower House 46 35 shared bathrooms Shelburne House 38-62* 29-39* 29-36 semi en-suites* Brook Court 64 45 18 semi en-suite Gate House 35 30 4 en-suite, 8 semi en-suite Turner House 19 17 shared bathrooms Fawley House 56 36 shared bathrooms

*Dependent upon boarding house layout and exclusion zones required for your group. Bedroom configurations are subject to change. Three disabled access bedrooms are available in Shelburne House. Capacity: 30 - 280

Basic room hire: from £30/pp/night + vat

Sports Facilities

ean Close School boasts an array of sporting facilities across its spacious grounds, which are available to hire for one off events, Dsporting parties or regular training sessions all year round. These excellent facilities are also available to hire as part of a broader hire package.

• 25 yard indoor heated swimming pool • New sports hall (including cricket nets, indoor hockey, basketball, aerobics studio and weight training facilities) • 2 astro turf hockey pitches • Cricket / rugby pitches • 12 tennis / 4 netball courts • Climbing wall • Gymnasium • 2 squash courts • 4 badminton courts

Sports facility hire is normally subject to the hirer acquiring suitable public liability insurance

Facility hire rates: Range from £20/hr - £62/hr

“We enjoy hiring the high quality sports facilities at Dean Close. The flexible and approachable staff make the experience very smooth”

Technical Support

ur technicians are experienced in transforming each space to suit a variety of needs and budgets and have access to state-of-the-art equipment appropriate to the purpose. If you require a simple Omicrophone or PowerPoint presentation, or require a total transformation into a glittering ballroom, you are in good hands.

The inspiration and expertise of our resident technical team can be yours for the hourly rate of £17.00 + vat, per technician.

Technical equipment provided as standard in the Bacon Theatre: • Full sound system including PA, mini-disc and CD player • Theatrical lighting • High Definition video / data projector • 30×20 ft screen (smaller screens also available) • Blu-ray and DVD player • Facilities for PowerPoint presentations • Non-standard technical equipment may also be sourced for you at an additional hire charge

Technical equipment available for other spaces: Technician rate: Basic sound lighting and audio visual systems can be installed £17.60/hr + vat in all other spaces at the usual hourly technician rate. “Thank you for being so obliging of our ideas and helping out with the practicalities. Everything was carried out to superbly high standards with remarkable professionalism.”

How To Find Us

enues for hire at Dean Close School are minutes away from Junction 11 of the M5 motorway and from Cheltenham Spa railway station, with direct links to London Paddington, Birmingham New Street and VBristol Temple Meads. The centre of Cheltenham is 1½ miles from the campus, with good bus routes running past the site regularly.

The Bacon Theatre, Prince Michael Hall and Edward’s Dining Hall, plus the swimming pool, astro-turf pitches and climbing wall facilities, are all accessed via the Hatherley Road entrance to Dean Close School. For satelite navigation purposes enter the postcode GL51 6EP or follow the brown tourism signs directing you to The Bacon Theatre along the Hatherley Road. There is ample free onsite parking for up to 300 cars and 3 coaches.

Tesco Tewkesbury A4019 Town Centre

Thistle GCHQ Hotel Queen’s Road A40 Railway d Station R Gloucester Road n Christchurch ir a c Road To M5 n e A40 l G Lansdown Road and Gloucester Petrol No Station right Prep To Town Centre turn School Police Petrol Dean Station Station To Stroud (A46) Close School Road

Shelburne Sports Hatherley Road Hatherley Road

The new sports hall, sports fields and Kenyon Pavilion are accessed via Shelburne Road. For satelite navigation purposes enter the postcode GL51 6HE. Onsite parking is available for a small quantity of cars and on road parking is also available adjacent to the site entrance.

Buses 97 and 98 from Gloucester to Cheltenham stop in Hatherley Road near to the site entrance. The 94 bus from Gloucester to Cheltenham stops on the Lansdown Road and the D bus from Cheltenham to Gloucester stops in Shelburne Road.