Bid to host the World Conference on Science and Technology Education, 2016 , TABLE OF CONTENTS

1. ENDORSEMENT LETTERS ...... 3

2. OVERVIEW ...... 13

3. WHY CAPE TOWN ...... 17

4. BUDGET ...... 23

5. PROFESSIONAL DESTINATION SUPPORT...... 42

6. CAPE TOWN YOUR HOST CITY...... 48

7. THE CONFERENCE I. Accommodation ...... 60 II. The Venue...... 83 III. Social Programme ...... 97

8. DAY TOURS ...... 103

9. PRE AND POST TOURS ...... 107

10. SOCIAL RESPONSIBILITY ...... 112

11. BESTCITIES ...... 114 endorsements 4 5 6 7 8 9

Ref: WEMU/2012/11/042 Enq: Nils Flaatten Ext: 8610

Elaine Horne Chair, ICASE World Conference Standing Committee PO Box 244 Mount Hawthorne WA 6016 Australia

Dear Ms Horne,

BID TO HOST: WORLD CONFERENCE ON SCIENCE AND TECHNOLOGY EDUCATION

On behalf of the official destination marketing organisation for Cape Town and the Western Cape, Wesgro, it is my pleasure to endorse the bid to host the World Conference on Science and Technology Education 2016, in Cape Town.

World-class conference facilities, luxury hotels, supported by an excellent business infrastructure make Cape Town and the Western Cape one of Africa’s most popular convention destinations.

As its core strength, the destination offers an excellent year round tourism experience and is renowned as a value for money destination. Our vibrant destination is ideal for delegates to extend their conference experience and enjoy an unparalleled range of leisure tourism activities.

The destination would be delighted to host the World Conference on Science and Technology Education 2016.

Warm tourism regards

Nils Flaatten CHIEF EXECUTIVE OFFICER

10 11 12 13 14 overview

GLOBE in Africa - in Africa - EnvironmentalGLOBE Resource Development & Training Environmental Resource2000/030348/08 Development & Training (ASSOCIATION INCORPORATED2000/030348/08 UNDER SECTION 21) (ASSOCIATION INCORPORATED UNDER SECTION 21) For sustainable environmental equity For sustainable environmental equity P O Box 514 Tel +27 44 691-1108

MOSSELP O Box BAY 514 FaxTel +27+27 44086 691 609-1108 1994 6500,MOSSEL BAY CellFax ++2727 086722- 737609- 9971994 South6500, Africa EmailCell +27 : mark@globe 722-737-997-africa.o rg South Africa Email : [email protected] www.globe-africa.org

BACKGROUNDBACKGROUND

The vision of South Africa as a prosperous, united, democratic and internationally competitive The countryvision of can South only Africa be achieved as a prosperous, if lifelong united, learning, democratic training andand internationally development empowercompetitive people to countryparticipate can only in besociety, achieved and if promote lifelong thelearning, sustainable training use and of developmentnatural resources. empower people to participate in society, and promote the sustainable use of natural resources. The interdependence of people and the environment requires global communication and exchange if the ideal of sustainable living is to become a reality. Environmental education must, therefore, focus Theon interdependence the local but ofshould people be and influenced the environment by global requires events global and information. communication Furthermore, and exchange science, if the idealmathematics of sustainable and technology living is t oskills become should a reality.be used Environmental to promote and education support environmentalmust, therefore, education focus and strategies. Effective environmental and science education requires an integrated, active approach on theto learning.local but should be influenced by global events and information. Furthermore, science, mathematics and technology skills should be used to promote and support environmental education and strategies.The International Effective Council environmental of Associations and science for Science education Education requires (ICASE) an integrated, was established active approachin 1973 to extend and improve science education for children and young people throughout the world. Today, to learning.ICASE is a huge network of science education associations, institutions, foundations and companies, facilitating communication and cooperation at the regional and international level. The International Council of Associations for Science Education (ICASE) was established in Throughout the world, people and societies in which they live are profoundly influenced by science 1973and to technology.extend and improveThe improvement science education of quality fo ofr childrenlife and the and achievement young people of throughoutsustainable thedevelopment world. Today,place ICASE a high isdemand a huge for network scientific of scienceand technological education literacyassociations, on all citiinstitutions,zens. ICASE foundations is working withand more companies,than 60 facilitatingmember organizations communication in over and 60 cooperation countries to at supportthe regional science and educators international in their level. important role of developing such literacy.

ThroughoutICASE2016 the world, people and societies in which they live are profoundly influenced by science and Worldtechnology. Conference The improvement on Science and of qualityTechnology of life Education and the achievement of sustainable development ICASE intends to hold the 5th World Conference on Science and Technology Education during 2016. placeIn aorder high to demand achieve for this scientific ICASE will and form technological a partnership literacy with aon ‘host all citiorganisation’zens. ICASE located is working in the countrywith morewhere than the60 member conference organizations will be staged. in over 60 countries to support science educators in their important role of developing such literacy. ICASE World Conferences have previously been held in Penang, Malaysia in April 2003, Perth, Australia in July 2007 and Tartu, Estonia in July 2010 and will be held in Sarawak Borneo in ICASE2016September/October 2013. Historically between 2000 and 5000 participants from the international science community attends these events. World Conference on Science and Technology Education ICASEICASE intends has invited to hold GLOBE the 5th in AfricaWorld-Environmental Conference on Resource Science Developmentand Technology and Education Training (GIA during-ERD&T) to submit a proposal to host the event in 2016. 2016. In order to achieve this ICASE will form a partnership with a ‘host organisation’ located in the countryGLOBE where is a thehands conference-on, school will-based be staged. science and education program that unites students, teachers, communities and scientists in study and research about the dynamics of the Earth's environment. Over 1.5 million GLOBE students in more than 24,000 schools located in over 119 countries are ICASEtaking World important Conferences environmental have previously measurements. been held Their in dataPenang, are Malaysiaused in their in April own research2003, Perth, activities Australiaand also in Julyby scientists 2007 and around Tartu, Estoniathe world. in JulyCurrently 2010 overand will22 million be held mea in surementsSarawak Borneo are housed in in our September/Octoberdatabase. 2013. Historically between 2000 and 5000 participants from the international science community attends these events.

ICASE has invited GLOBE in Africa-Environmental Resource Development and Training (GIA- ERD&T) to submit a proposal to host the event in 2016.

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Its aims include: • Enriching learner’s understanding, and awareness of both the local and the global environment. • Promoting problem solving, and practical hands-on skills. • Improving learner achievement in science, mathematics and technology. • Facilitating global communication, co-operation and information exchange between learners, schools, scientists and communities. • Encouraging local projects and initiatives on environmental issues.

South Africa became a full participant in the GLOBE programme on 17 February 1997 following the signing of the GLOBE agreement by the then Deputy President Mbeki and Vice President Gore.

Globe in Africa – Environmental Resource development and Training (GIA ERD&T) was registered under section 21 and integrates components of Earth System Science, Ocean Science and Primary Health Care. GIA is responsible for the GLOBE Africa Regional Help Desk function of the 23 participating African Countries.

RATIONALE

It is essential to find ways of realising the potential of international environmental education associations whilst simultaneously ensuring that all role-players can engage actively and equitably in environmental initiatives on both local and global stages. An interdisciplinary approach that promotes scientific excellence and critical social enquiry is essential. The quest for scientific excellence and global environmental knowledge is meaningless unless accompanied by educational and environmental equity.

IMMEDIATE IMPACTS

• Promotion of scientific and environmental skills and opportunities amongst South African teachers and learners • Improved communication between role-players in the field of environmental education, science and technology. • Direct involvement of practitioners in research and curriculum development thereby contributing to national curriculum development process • More equitable relations and better understanding between environmental educators from differing socio-economic and cultural context. • Contribution to the field of environmental education research.

INTERMEDIATE IMPACTS

• Improved understanding amongst South African teachers and learners of the role that science and technology can play in understanding the earth and its system. • Collaborative engagement in action research initiatives that address local environmental concerns e.g. food security within the context of global environmental debate.

ULTIMATE IMPACTS

• Better understanding of the concept of environmental equity and the ways in which this can be achieved through environmental education

17 SOUTH AFRICAN EDUCATION – AN OVERVIEW

South Africa has 12.3-million school pupils, some 386 600 teachers and 27 187 schools, including 1 011 registered independent or private schools, and 26 120 public or state-run schools. Of all schools, roughly 16 600 are primary schools (grade 0 to grade 6), 5 700 are secondary or high schools (grade 7 to grade 12), 900 are intermediate and 3 800 combined primary and secondary schools. South Africa has a vibrant higher education sector, with more than a million students enrolled in the country's 24 state-funded tertiary institutions: 11 universities, five universities of technology, and six comprehensive institutions.

At almost 5.5% of gross domestic product, South Africa has one of the highest rates of government investment in education in the world - usually around 20% of total government expenditure. In the 2007 national Budget education received R105.5-billion, amounting to 17.8% of total spending.

The South African Department of Basic Education has identified the following targets to be achieved by 2014: • the number of Grade 12 learners who pass the national examinations and qualify to enter a Bachelor's programme at a university must increase from 105 000 to 175 000 • the number of Grade 12 learners who pass Mathematics and Physical Science must total 225 000 and 165 000 respectively • the percentage of learners in grades three, six and nine in public schools who obtain the minimum acceptable mark in the national assessments for Language and Mathematics (or Numeracy) must improve from between 27% and 38% to at least 60%.

Priorities To support the education system, the Department of Basic Education set out the following priorities: • by 2014, there will be universal access to Grade R for all age-appropriate children • adequate learning and teaching materials will be developed and distributed, particularly to those schools the department has identified. • standardised ANA of the quality of learning

18 why cape town CAPE TOWN RANKED #1 CONVENTION CITY IN AFRICA & MIDDLE EAST

RANK CITY 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 1 CT 17 25 18 40 37 45 43 42 49 41 (number of meetings hosted annually)

Africa & Middle East ICCA Ranking (International Association Meetings Market)

RANK CITY 2010: NUMBER OF MEETINGS 1 (46) Cape Town 41

2 (51) Dubai 35

3 (88) Nairobi 24

4 (86) Cairo 21

5 (129) Marrakech 14

6 (139) Doha 13

7 (178) Durban 10 Abu Dhabi

8 (196) Dakar 9

BestCities Partners Ranking (International Association Meetings Market)

RANK CITY 2010 : NUMBER OF MEETINGS BestCities Global Alliance 1 Vienna 154 BestCities is a global convention bureau alliance that delivers the 5 Singapore 136 best professional practices and services to congress planners. In an industry known for its wide range of services and 15 Copenhagen 92 standards, BestCities promises clients quality, expertise and 29 Edinburgh 66 professionalism. 33 Vancouver 58 The Alliance has established the industry’s first global client Service Charter to guarantee meeting planners and association 40 Melbourne 49 executives service levels built around reliability, assurance, 46 Cape Town 41 innovation, empathy and responsiveness. The Alliance comprises (Stellenbosch hosted 4 meetings) of 8 members: Cape Town, Copenhagen, Dubai, Edinburgh, Melbourne, San Juan, Singapore, and Vancouver. 51 Dubai 35

*Information sourced as per the International Congress and Convention Association (ICCA) 2010 Statistics Report

20 REASONS TO MEET IN THE WESTERN CAPE

Language: • While French and German are becoming increasingly common with immigration from Europe as well as West and Central Africa, the business language of Cape Town and the Western Cape is English.

A centre for knowledge: • Cape Town and the Western Cape is an intellectual magnet, with four world-class universities and other research institutions in fields as diverse as astronomy, science, medicine and social politics. • It is also the legislative capital of South Africa. • The destination is fertile ground for intellectual dialogue and the exchange of ideas.

Professional conference support: • Professional infrastructure for congresses includes an established Convention Bureau to deliver quality services for among others bid production. (refer to pg 11) • Logistical support for meeting planners, travel agents and corporations. • Access to trained professionals and sufficient pool of service suppliers.

An excellent business tourism infrastructure: • There are a host of world-class multi-purpose venues to choose from, including the Cape Town International Convention Centre (CTICC), an impressive, architecturally striking city landmark. • The destination also has an excellent support system for hosting any event, from the largest convention to innovative themed events.

Perfect location of the CTICC: • Conveniently located in the city centre, with immediate access to the national highways. • 20 minutes from Cape Town International Airport. • 6000 all-star rating hotel rooms within walking distance. • Added value in-house hotel services.

Easy access: • Cape Town International Airport is served by more than 20 international on a weekly basis, linking the destination to global hubs like Frankfurt, Amsterdam, Dubai, Singapore and London. • The city is an overnight flight from any European destination. • The airport is situated 20 minutes from the city centre. • On arrival, access to ground transport is simple and convenient, with taxis and coaches the most obvious options. • Conveniently connect to the City Centre via the MyCiti Bus at only R53.00 per person.

Value for money: • The destination is recognised internationally as one of the most affordable business tourism and incentive travel destinations in the world.

Room for everyone: • Cape Town and Western Cape has an extensive selection of first-class hotels that promise guests pleasurable experiences; from 5-star hotels to excellent bed and breakfast establishments. • The region boasts more than 20 000 rooms.

Climate: • A moderate Mediterranean climate.

Variety is the spice of life: • Cape Town and the Western Cape is a cosmopolitan destination, where cultural diversity is welcomed. • Immigration from Europe and Africa has lent the city in particular an exciting vibrancy, adding to its creativity. • A wealth of artistic and musical talent, opera, ballet, drama and comedy are always on offer.

First class wining and dining: • The region is one of the wine capitals of the world, and the renowned Cape Winelands is both within the city and on its doorstep. • The destination’s many restaurants serve traditional or contemporary Cape and international cuisine.

The sheer beauty of it all: • One of the reasons Africa gets under the skin. The region offers unparalleled natural wonders, from the magnificent to pristine beaches, the big skies of mountains and semi-deserts and the most diverse of the world’s six botanical kingdoms. • Cape Town is the jewel of African tourism. • , a World Heritage Site, where Nelson Mandela was imprisoned for 18 years. • Cape Floral Kingdom, another World Heritage Site, 4500 plant species at Kirstenbosch Botanical Gardens. • Fly-fishing, kite-flying and mountain-biking in and around the Peninsula. • The idyllic beaches of , Llandudno, Clifton, , Muizenburg, Strand and Gordon’s Bay.

21 cape town BIG6

One Destination Six unforgettable experiences

Big Six Travel Key

City to V&A Waterfront 6Km

Nelson Mandela Gateway (V&A Waterfront) to 11Km Robben Island

V&A Waterfront to Table Mountain Cableway 5.29Km

City to Kirstenbosch 10Km

Kirstenbosch to Constania Vineyards 10.12Km

Constantia Vineyards to 34.34Km

Big Six Travel Distances

Kilometres Cape Constantia Kirstenbosch Robben Table V&A Point Vineyards Island Mountain Waterfront

Cape Point 00.00 34.34 40.84 52.76 45.10 52.76

Constantia 34.34 00.00 10.2 21.90 23.51 21.90 Vineyards

Kirstenbosch 40.84 10.2 00.00 12.25 15.99 12.25

Robben 52.76 21.90 12.25 00.00 5.29 11. 0 0 Island

Table 45.10 23.51 15.99 5.29 00.00 5.29 Mountain

V&A 52.76 21.90 12.25 11. 0 0 5.29 00.00 Waterfront

22 Global Destination Accolades a city the world is talking about

World Design Capital 2014 World’s Best Luxury Entertainment & Lifestyle Destination Luxury Travel Awards, 2009

th Table Mountain 7 New Wonder of the World Best Tourism Investor City of the year Africa Investor(Ai) Tourism Investor Awards , 2009 The Most Preferred Tourist Attraction for Chinese in 2011 World Travel Broadcasting Union and Radio Beijing Corporation, June 2011 Favourite World City Daily Telegraph, November 2008 The World Best Tourism Destination 2011 TripAdvisor Traveller’s Choice Destinations Awards, May 2011 #1 City to visit in Africa and Middle East Condé Nast Traveler 2008 Readers’ choice awards Best Airport in Africa 2010 Airport Service Quality Global Awards, March 2011 One of the world’s most sustainable cities Ethisphere Institute, September 2008 Best Improved Airport in Africa 2010 Airport Service Quality Global Awards, March 2011 3rd Best City in the top 10 World Food cities Lonely Planet Blue List, 2008 #1 City to visit in Africa and Middle East Condé Nast Traveler 2010 Readers’ Choice Awards, October 2010 Best City to live in, Africa & Middle East Mercer Quality of Living Survey, 2008 Africa’s Best Travel Destination World Travel Awards, July 2010 One of the “Places Of a Lifetime” National Geographic Traveler, July 2008 Best Airport in Africa and Airport Staff Service Excellence Award for Africa Best Destination, Africa Skytrax Awards, March 2010 World Travel Awards, May 2008

Best Destination Best Global Golf Tourism Destination for Africa & Middle East Virgin Holidays Responsible Tourism Award, November 2009 International Association of Golf Tourism Operators, 2007

Best Incentive Destination #1 UK Long Haul Destination Conference & Incentive Travel (C&IT) Magazine Hot List, 2009 UK Trends & Spends Survey, 2007

World’s 2nd Best City Best Travel Destination in Africa & Middle East US Travel & Leisure Magazine Best in the World Awards, 2009 US Travel & Leisure Magazine, 2007

Best City in Africa & Middle East One of the World’s Top 10 cities US Travel & Leisure Best in the World Awards, 2009 US Travel & Leisure, July 2007

Cape Town Central City: Downtown of the month Cleanest City in South Africa International Downtown Association, June 2009 The Department of Environmental Affairs & Tourism’s annual Cleanest Metro Awards, 2007 Africa’s Best Travel Destination World Travel Awards, 2009

23 CONFERENCE CREDENTIALS ESTIMATED COSTS OF CONSUMABLES

Cape Town has successfully hosted many top class international Exchange rate for major currencies congresses and conventions with the assistance of local (as at FEBRUARY 2012) organisers, including: R 7.62 1 US $ PAST EVENTS R12.00 1 £ • Gartner Symposium/ITxpo hosted annually since 2006, R 9.94 1 € 1200 delegates • Investing In African Mining Conference Indaba hosted annually since 2004, 4000 delegates Estimated costs of consumables (as at February 2012) • World Economic Forum on Africa hosted annually from Coffee R15.00 US $ 1.97 £ 1.51 € 1.25 2005 to 2009, 800 delegates • 19th World Diabetes Congress 2006, 12300 delegates Soda R10.00 US $ 1.31 £ 1.01 € 0.83 • 118th Inter-Parliamentary Union Assembly 2008, Draught beer R20.00 US $ 2.62 £ 2.01 € 1.67 2000 delegates Bottle of white wine in restaurant R80.00 US $10.50 £ 8.05 € 6.66 • World Congress of Anaesthesiologists 2008, Bottle of red wine in restaurant R120.00 US $15.74 £12.07 € 10.00 5500 delegates • 5th IAS Conference On HIV Pathogenesis Treatment & 3 course meal R200.00 US $26.24 £20.12 € 16.66 Prevention 2009, 5900 delegates Sandwich in restaurant R30.00 US $ 3.94 £ 3.02 € 2.50

• 19th FIGO World Congress of Gynecology & Obstetrics Big Mac burger (meal) R20.00 US $ 2.62 £ 2.01 € 1.67 2009, 7000 delegates • Aviation Security World Conference - International Air Transport Association 2009, 600 delegates • Final Draw for the 2010 FIFA World Cup South Africa™, 2000 delegates • International Hyperbaric Medicine Congress 2011, 500 delegates • 62nd International Astronautical Congress 2011, 2000 delegates • World Veterinary Congress 2011, 3000 delegates • World Congress of The World Federation for Mental Health 2011, 800 delegates • Congress of the World Federation of Interventional and Therapeutic Neuroradiology, 1000 delegates

FUTURE EVENTS 2012 • International Congress Of Psychology 2012, 6000 delegates • International Academy Of Pathology 2012, 1500 delegates • International Dairy Federation World Dairy Summit 2012, 1500 delegates • Congress of World Association for Infant Mental Health 2012 (WAIMH), 600 delegates

2013 • World Congress of Paediatric Cardiology and Cardiac Surgery 2013, 3000 delegates • International Federation of Dental Hygienist Conference 2013, 1000 delegates

2014 • International Association for Dental Research (IADR) Conference, 3750 delegates • 16th IUPHAR World Congress Of Basic And Clinical Pharmacology, 5000 delegates • 19th World Congress of the International Federation of Automatic Control -IFAC-, 3000 delegates • World Small Animal Veterinary World Congress, 2000 delegates

24 professional destination support CONFERENCE SUPPORT

Professional Support Cape Town Convention Bureau

Profile The Cape Town and Western Cape Convention Bureau is a strategic business unit of Wesgro, the Western Cape Destination Marketing, Investment and Trade Promotion Agency. The bureau promotes Cape Town and the Western Cape as a premier destination for meetings, incentives, conferences, events, exhibitions and trade fairs.

The bureau provides destination expertise and support to associations, corporates, professional conference organisers, destination management companies and event organisers. The bureau will be able to provide the international organising committee with all the necessary information on product and service suppliers which will make the conference successful and will serve as the local contact.

We are proud to be a member of the BestCities Global Alliance (www.bestcities.net) together with Melbourne, Singapore, Dubai, Berlin, Vancouver, Copenhagen, Edinburgh, and San Juan. BestCities is committed to deliver the world’s best service experience for meeting planners and is recognised globally for its innovative approach in setting the highest professional standards and best practices for the meetings and convention industry. The BestCities Client Service Charter, a solid commitment to the client, sets the benchmark in service standards and guarantees five key service attributes: reliability, assurance, innovation, empathy and responsiveness.

What this means? Cape Town Convention Bureau has a better chance to secure the bid as it can leverage on the critical success factors by learning from our partners.

In a recent survey of past clients conducted by the BestCities Global Alliance, almost 100 percent of respondents reported that their expectations were either matched or exceeded by the BestCities partner destination they worked with in the bidding, planning and execution of their event. Richard Yore, Director of Sales, Meetings & Conventions for Tourism Vancouver, noted that the survey helps to reinforce the success of the BestCities formula for excellence in meetings management.

In the last financial year (2010/11) the Cape Town Conventions Bureau sourced and submitted 42 formal association bids and proposals. Of these conferences, 12 were secured with an expected economic impact of R221.5 million and the potential of attracting 17 300 delegates and generating a total of 51 conference days. A further 5 conferences from the previous financial year (2009/10) were secured.

SUPPORTING SERVICES OFFERED BY THE CONVENTION BUREAU

PRE AND POST BID ASSISTANCE

Bid Proposal We assist local associations with the compilation and production of the bid documents responding to the international associations bid guidelines and requirements.

Bid Presentation We assist local associations with compiling bid presentations and provide them with the necessary digital and hardcopy destination marketing material.

Bid Site Inspection The Convention Bureau assists the local association in hosting a Bid Site Inspection. We plan and manage the site inspection itinerary. Our assistance includes providing accommodation for our guest (2 nights); coordinating and sponsorship of all transfers; coordinate meetings with relevant industry role players; facilitate meetings with key government officials (where necessary); include destination familiarization experience. We coordinate all luncheons and dinners, at locations suggested in our conference social programme.

Convention Planning Support We offer a Complimentary Convention Planning Site Inspection. We plan and manage the site inspection itinerary. Our assistance includes providing accommodation for our guest (2 nights); coordinating and sponsorship of all transfers; coordinate meetings with relevant industry role players; facilitate meetings with key government officials (where necessary); include destination familiarization experience. We coordinate all luncheons and dinners, at locations suggested in our conference social programme.

Building Attendance In partnership with the destination’s suppliers and the local organising committee, we coordinate building attendance activities. We facilitate support from South African Embassies and international South African Tourism offices. We provide complimentary destination marketing collateral and create destination web links.

26 On Site Event Services

The Convention Bureau will consult with the meeting planner regarding the assistance with local welcome entertainment e.g. Cape Minstrels at the Welcome Reception. The Bureau will facilitate requests /proposals to local government for financial assistance with the Welcome Reception.

We will provide complimentary Visitor Guides; Maps etc. for delegate bags, and liaise with local ground operators to have suitable visitor information services on location at the conference.

We will facilitate meetings with the City Traffic Department and the CTICC ensure traffic is managed around the conference.

The Bureau will facilitate meetings with the local organising committee and CCID Safety & Security Patrol officers to ensure safety of conference delegates.

We will facilitate meetings with ACSA (Airports Company South Africa) to secure the following: 1. Welcome desks at airport. We will brief the staff at the Cape Town Info desks in assisting delegates 2. Designated fast track area at the immigration point at CTIA 3. Access for certain congress staff at baggage collection

We will facilitate application to the city for use of flag poles on the roads leading from the airport and around the CTICC. The Convention Bureau will provide complimentary welcome banners for the airport and at the CTICC.

We will provide Public Relations and Media liaison support leading up to and during the conference and free access to our image library will be granted.

All the above listed support services equates to in-kind support of minimum ZAR150 000

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REGISTRATION SERVICES

28 Centeq Events, www.centeqevents.co.za

1. REGISTRATION

Using our online registration management software, we will develop an online registration platform to suit the requirements of the event. We will also offer delegates the opportunity to be able to manually complete a registration form and submit for capturing (only if required). Any information that is required to be recorded will be included in these forms. Together with the Client, we will design the registration headers and colours to fit in with the theme of the conference as per the existing look and feel.

An overview of the services offered:  Corporate ID ‐ Fully customized, comprehensive on‐line registration systems designed and maintained to match the look and feel of the event's website for seamless integration.  Downloadable registration forms designed in the easy‐to‐use word format for manual processing via e‐mail, captured within 24 hours and confirmations emailed.  Data assembly – Demographics, dietary requirements, special requests, registration types (members / non members), address details, accompanying persons, contact details.  Secure online payment facilities – secure credit card encryption facilities to process registration fees.  Correspondence with delegates ‐ E‐mail acknowledgements, confirmations including receipt information and event details, and mass announcements.  Chase outstanding fees – a systematic procedure to ensure registration fees are paid.  Secure real‐time on‐line reporting and data available under password protection 24 hours a day.  Provide secretariat support – administration of delegates and their requests  Personal and professional service  Custom badge design and production  Onsite registration and staff management.

In offering an online registration facility, the following aspects are taken into account:

Corporate Identity (Branding / look and feel) – Design of the online form

 We will provide you with a fully customized, comprehensive on‐line registration system designed and maintained to match the look and feel of the event's website for seamless integration. The congress website will be provided with a URL address to add to their registration button and delegates clicking onto the button will be automatically taken to the interactive site hosted on Centeq Events server. Delegates are then asked to complete their details and submit their registration form and once submitted, they automatically receive a confirmation letter along with their access key to amend or update their profiles or requirements.  Downloadable registration forms designed in the easy‐to‐use word format for manual processing via e‐mail, captured within 24 hours and confirmations emailed.

Data assembly Centeq has purchased a state of the art event database management system that we have been personally using since 2001 and we would propose that an online registration process is agreed at the onset of the project

 The online form is personalised to the requirements of the event. A brief from the Client would determine the needs of what information is required to be recorded, examples being: o Registration –Member, Non Member, Affiliate, daily registration o Membership numbers for CPD points to be allocated o Participation in the Social events o Tours, airport transfers, accommodation

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29 Centeq Events, www.centeqevents.co.za

o Breakaway sessions on each day – for room layout I am sure that you will want to know which sessions are more popular to ensure that your venues have the capacity for numbers. This could be established closer to the start of the event, an easy response form is generated for delegates to update on their own profile. o Gala event o Accompanying persons – attendance to the programme and to the social functions o Dietary requirements o Student numbers for eligibility to preferential rates if applicable o Any information that you require to be invoiced or recorded is created in the online forms and recorded in the database.

Automated acknowledgement Once the form is submitted, our system would automatically send a confirmation email to advise that the information has been accepted and further details will be supplied once the information becomes available.

Manage the database of attendees On submission of registration, the attendee will receive various forms of communication as part of the management of their information, namely:  Automated e‐mail acknowledgements, confirmations including receipt information and event details, and mass announcements.  Special information requested by the client to communicate to attendees  SMS’s if required (at an extra cost per person per sms)  Follow up reminders (money outstanding, programme updates, website updates etc)  Final confirmation letter including all last minute information for them to print and bring with. All contactable details and logistics to be included.  Attendees are able to access their own portfolio’s through a web information portal with an access code which we email to them. This way they are able to print their invoices, access their original information and make any amendments, as well as they are able to print off their itineraries with all their flight details and accommodation details.

Together with input from the client, the registration information will be finalised and the url link given to the website developers for online submissions to go live.

Call centre management – Queries

Provide a Call Centre / secretariat email and telephonic help desk for queries We will provide a call centre “secretariat” to assist with the following functions and administrative tasks:  An email account will be set up specifically for the event. [email protected]  Staff to answer questions by phone or e‐mail  Review and proofing services to eliminate false data and ensure accurate registrant information. Duplications removed.  Database management to supply specific data on a regular periodic basis, including attendee lists, accommodation booked and activity reports.  Assist attendees with general information regarding travel requirements  Follow up with outstanding information  An after hours emergency number can be set up if required.  Our normal office hours are 08:30 – 17:00, however weekend response can also be set up if required and telephones can be manned.  Should client require a dedicated incoming line with 086 or 0800 etc, this can be applied for with Telkom and separate line installed for this purpose. (At an extra cost)  VISA letter requests.

Any enquiries or correspondence with attendees wanting to know more information will be handled by our team. 3

30 Centeq Events, www.centeqevents.co.za

Communication with delegates

On submission of registration, the delegate will receive various forms of communication as part of the management of their information, namely:  Automated e‐mail acknowledgements, confirmations including receipt information and event details, and mass announcements.  The database registration system allows for the generation of invoices for delegates. These invoices are set up to reflect the billing address details and the person to whom the invoice needs to be sent to (Not always the actual delegate). VAT numbers of both parties are indicated on the invoice and we would be required to complete numerous supplier registration forms in order for many of the departments to be able to process payments for the conference.  Special information requested by the Client to communicate to delegates  SMS’s if required (at an extra cost per person)  Follow up reminders (money outstanding, programme updates, website updates etc)  Final confirmation letter including all last minute information for them to print and bring with. All contactable details and logistics to be included.  Visa letters – delegates who require visa letters are assisted with a letter of invitation.

Chase outstanding fees ‐ send reminder notification to delegates who have not paid timeously.

Once a delegate has registered and indicated his payment method, an invoice is sent and a reminder set for follow up. The bank account is checked on a regular basis and reconciliations to the bank account are carried out to ensure that all payments received are identified and allocated (receipted) on the database system.

Delegates are tracked with their payment records and all delegates who are 30 days or more are chased for payments, similar to a debtors control book. Should a delegate be 60 days overdue, a telephonic request is logged and tracked through the system in the Notes Module. All communication with delegates is entered into the notes module for reference at any stage. Automated regular reminders are sent through email to all delegates pushing for payments to be made well in advance of the event. By automating and setting the reminder dates for the outstanding delegate fees, this leaves little room for error.

Prior to the conference, these outstanding payments are chased and delegates are encouraged to pay to avoid being excluded from the event. Should there be certain delegates who appear to be problematic, these would be referred to the Client for course of action to be agreed upon. It is our intention to have payments in advance to ensure that onsite handling of dues is minimalistic.

Secure, encrypted online payments (We have a Thawte Secure Server Licence) ‐ online payment processing

 We would offer to use Centeq Events online merchant facilities. The merchant rates would be dependent on what facility is decided by the client and would be an additional cost of the event, normally in the region of 3.5% of the fees processed.  Our system has been fully integrated to our e‐commerce service provider (Paygate) and is a back to back process. There is no manual processing of credit cards and this is a true online procedure. All online credit card transactions are automatically receipted directly into our database so that your reports and information is real‐time. (It is not a manual process and then someone has to still receipt, its fully automated).  We do not offer refunds online as we believe that refunds should be authorised by the client first.  We offer mastercard and visa, however if Diners is required we will negotiate rates for these transactions.  We reconcile on a monthly basis and remit funds less the 3.5% back to your conference account.

A truly integrated online processing method that is safe, secure and integrated ‐ real time into the database management programme.

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31 Centeq Events, www.centeqevents.co.za

Real‐time database reports – You have 24 hour access to view how far the registrations and finances are progressing

The information on the database would be accessible to the Client 24/7 on their own PC’s using the to log on to the Management Portal. Access codes would allow the Client to pull their own reports, where reports can be viewed and exported in their own time without having to request or wait for a staff member.

Reports can be specified by the Client and these are automatically loaded, specialised reports are also available and we would require 2 days turnaround time to provide these, (dependant on the nature of the report required).

Typical reports identified that would be accessible through the Management portal are as follows:

 Delegates by surname  Delegates by company  Hotel rooming lists  Golf Day participation and all the details pertaining to this per player (if applicable)  Social Event List with Dietary Requirements  Financial statistics report  Transport requirement listing – airport transfers  Tours booking lists and hotels where pick ups required  Workshop preferences or any optional information if breakaway venues required  Table Seating allocations – random or allocated  Secure real‐time on‐line reporting and data available under password protection 24 hours a day.  Many more options available – over 100 standard reports available to you

Sample of the Web information portal (Client’s access to the database)

5

32 Centeq Events, www.centeqevents.co.za

Onsite registration logistics

To ensure the smooth running of an event when we go onsite, there are numerous functions that need to be carried out by professional, experienced staff and we would propose to you to include our registration specialists in the team of staff requirements. The staff who have been working on the lead up to the event know all the delegate requirements, history and financial status and need to be included in the onsite staffing requirements.

Centeq Events will provide key account managers, database capturers and Floor Managers dependant on final attendee numbers. These are experienced Events pro staff who are able to handle the following duties and responsibilities once on site: (Dependant on final attendee numbers)

Included in these fees are the following  Temporary software licence and set up of off‐site Events pro system  Back up and installation of database onsite for use during the event  On‐site operations including the management of registration staff, set up of the registration area and daily reporting to the Client  Ability to produce on‐site high‐quality laser printed badge production, preferably recycled paper or similar type products. Equipment supplied by client.  Final registration reports including detailed counts, financials, registrant data and demographics.  Data archiving and historical comparison charts for returning to clients.  Processing new and onsite registrations  Managing of dues (monies outstanding) and processing receipts and invoices  Handling of queries and information (name changes, replacements, etc)  Exporting of data required by the Client  Updating the database of those who have arrived at the event to give up to date figures of attendees  Bar coding allocation and training of temporary registration personnel to print barcode badges (if required)

Our fees excludes any transport, flights, per diems, accommodation (if out of Cape Town), meals and parking whilst on site.

Onsite equipment and temporary staff (Top up to Centeq staff, dependant on final numbers)

The requirements for temporary registration staff and equipment to be used on site will be determined in advance and discussed with the client as part of the conference expenses and will be added to the budget. Centeq Events will supervise and manage the arrangements with the suppliers and this management fee is included however the hard costs are dependent on the final requirements and final numbers.

 Equipment required for the onsite printing of the badges / delegate access tags will be additional quotation once specifications have been confirmed and should form part of the conference budget.  Casual staff to assist with the distribution and registration itself are additional budget costs to be quoted once final numbers are established. (Parking, catering and hourly fees to be quoted).  Anticipated equipment requirements envisaged are as follows: o 1 x PC terminal per staff member. This is assuming all badges are printed on site. (If pre‐printed, then we will need less) o 1 x Badge printer per PC o Networking and cabling – server, ups, port switches o Technical assistance for set up as part of PC rental quote to be included o Cartridge for printers (include a provision) o Electricity provision and cabling – client to provide o Safety and security clearance certificates – client to provide  Badge sheets/holders and lanyards dependant on final requirements and will be quoted separately  Stationery kit box – basic stationery to be included as a cost to the event.  Signage / Desks – to be included as a cost to the event and to be provided for by the client 6

33 Centeq Events, www.centeqevents.co.za

 Hire of Telephone / fax / copier machine on site to be budgeted as part of the main conference budget.  Internet access to be provided by the client for us to be able to check bank statements, emails and process online credit cards if required.

ID Tags and Lanyards (Customised badge design and printing)

We will provide the conference delegates with name badges and lanyards branded with the event name and the host name as follows:

 Personalised with logos according to the LOC requirements  Badge template design  Badges printed off the database system onsite  No queues – delegates go to any counter  Could do barcoding if required for access control

Onsite liaison and query management

Staff are trained to assist attendees and deal with any onsite queries that arise and to report to the manager on duty should there be any issues that need special attention.

We also suggest that the team has a training period and induction briefing prior to the event. Updates and debriefs are given each morning and each evening and notes taken to give to client if required.

Financial Management

A conference is only as successful as the financial management of the event. We provide detailed reconciliations against bank statements and credit cards that marry to the database and ensures that the financial status of the event is up to date and accurate to enable you to make the necessary logistic decisions.

We operate a full set of books and these are provided to the Committee on a monthly basis together with reports from the database.

In Conclusion

Your registration administration is a specific task where you would like the delegates to have a professional experience from start to finish. Centeq Events is your team to carry out this specialised, administrative duty – leaving the Executive Congress Management Committee to provide direction with regards to the programme and logistics.

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34

Accommodation Management

35 ACCOMMODATION MANAGEMENT

1. SET UP OF ONLINE PROCEDURE

Online booking platform / online payment platform (e-commerce)

We would provide the conference with an online booking system where delegates who are registering can book their accommodation. We are also able to ask for one nights deposit to secure and then chase for full payment prior to check in. Dependant on the negotiations with the hotels we will discuss terms and conditions with the operator.

2

36 ACCOMMODATION MANAGEMENT

As amendments are made, hotels are sent updated rooming lists with reservation numbers so that the guests check in is smooth.

Below is a sample of a report where amendments / new bookings or cancellations are sent to the hotel.

Automated acknowledgement Once the form is submitted, our system would automatically send a confirmation email to advise that the information has been accepted and further details will be supplied once the information becomes available.

Manage the database of attendees On submission of registration, the attendee will receive various forms of communication as part of the management of their information, namely: • Automated e-mail acknowledgements, confirmations including receipt information and event details, and general announcements. • Special information requested by the client to communicate to attendees • SMS’s if required (at an extra cost per person per sms) • Follow up reminders (money outstanding, programme updates, website updates etc) • Final confirmation letter including all last minute information for them to print and bring with. All contactable details and logistics to be included. • Attendees are able to access their own portfolio’s through a web information portal with an access code which we email to them. This way they are able to print their invoices, access their original information and make any amendments, as well as they are able to print off their itineraries with all their accommodation details.

Together with input from the client, the registration information will be finalised and the url link given to the website developers for online submissions to go live.

Call centre management – Queries

Provide a Call Centre / secretariat email and telephonic help desk for queries We will provide a call centre “secretariat” to assist with the following functions and administrative tasks: • An email account will be set up specifically for the event...... [email protected] • Staff to answer questions by phone or e-mail

3

37 ACCOMMODATION MANAGEMENT

• Review and proofing services to eliminate false data and ensure accurate registrant information. Duplications removed. • Database management to supply specific data on a regular periodic basis, including attendee lists, accommodation booked and activity reports. • Assist attendees with general information regarding travel requirements • Follow up with outstanding information • An after hours emergency number can be set up if required. • Our normal office hours are 08:30 – 17:00, however weekend response can also be set up if required and telephones can be manned. • Should client require a dedicated incoming line with 086 or 0800 etc, this can be applied for with Telkom and separate line installed for this purpose. (At an extra cost) • VISA letter requests will need to be handled by the registration service provider or conference secretariat

Any enquiries or correspondence with attendees wanting to know more information will be handled by our team.

Secure, encrypted online payments (We have a Thawte Secure Server Licence) - online payment processing

• We would use Centeq Events online merchant facilities.

A truly integrated online processing method that is safe, secure and integrated - real time into the database management programme.

Real-time database reports – You have 24 hour access to view how far the registrations and finances are progressing

The information on the database would be accessible to the Client 24/7 on their own PC’s using the internet to log on to the Management Portal. Access codes would allow the Client to pull their own reports, where reports can be viewed and exported in their own time without having to request or wait for a staff member.

Reports can be specified by the Client and these are automatically loaded, specialised reports are also available and we would require 2 days turnaround time to provide these, (dependant on the nature of the report required).



4

38 ACCOMMODATION MANAGEMENT

Example of the reports where you are able to view how many rooms are sold and what stock is left, this is live and as the client you are also able to access this information. If you have made block bookings for certain rooms types, you would be able to view these availabilities online.

Our automated diary system run by the programme, ensures that we do not miss deadlines and therefore minimising our own risk with regards to cancellation policies.

IN CONCLUSION

Centeq Events has the systems and the staff infrastructure to assist you with the online accommodation booking procedure at a reasonable administration fee. We look forward to the opportunity to discuss further or to do a presentation of the system and how we operate.

Centeq Team.

5

39

Abstract Management proposal

Presented by Centeq Events Crystal Kasselman

40 PROPOSAL TO MANAGE THE ONLINE ABSTRACT SUBMISSIONS

ABSTRACT MANAGEMENT

Centeq Events is pleased to have the opportunity to submit a proposal on the handling of all the abstracts for your forthcoming event. We operate our business using an Australian software solution called Events Pro and Events interactive which we have been using since 2001, managing abstracts for large international events.

The process for the submission of abstracts is outlined as follows using the speakers’ module of the events pro database programme:

Speakers

The Speakers Module manages the logistics and information collection from, and dissemination to, speakers, authors, reviewers and the organizer with flexibility and ease.

• Create your conference program

• Abstract submission via the internet

• Manage abstract and paper submissions, review process and session allocations

• Track and store AV requirements, presenter biographies and co-authors

• Correspond with speakers, chairpersons, reviewers and authors

• Detailed lists including program, audio visual and room setup

• Stores multiple authors for one paper

• Speakers checklist to track requirements, fully customizable

Develop an abstract platform for online submissions

Using our online abstract management software, we will develop an online registration procedure to suit the requirements of the event. The look and feel of the pages can be determined by the client and provided to us in order for us to adapt and personalise the forms accordingly.

Together with input from the LOC team, the registration information will be finalised and the url link given to the website developers for online submissions to go live.

Handling all abstract enquiries

We will set up a conference email address specific for the event (eg: [email protected]) where all enquiries regarding the process can be channelled through a catch all account where our staff will have access to incoming mail and will action accordingly. Our sophisticated software programme is able to track all communication and delegate information and requirements. We have a secretariat office that will manage all delegate enquiries and will assist delegates with all their requirements.

Centeq Events, T: 021-9489549, F: 021-9485563, PO Box 337, Sanlamhof, 7532

41 PROPOSAL TO MANAGE THE ONLINE ABSTRACT SUBMISSIONS

Uploading of abstracts

Delegates are able to submit their abstracts in various formats including word, powerpoint, pdf and latex. Recommended format is word. The template can be designed to suit your requirements for the printing of the abstract booklet for the conference. We will provide you with the file that you are able to then use for typesetting and formatting of the abstract book.

Abstract Management

This seamless, user-friendly process is designed to provide an automated system for both the authors as well as the committee administering the programme.

Abstract / call for papers process

Submission process

Abstract is now submitted and available for review

REPORTING

Submit regular registration reports to client

We will be able to provide you with permission rights (access code) to the web information portal which is linked (real time) to the database management programme where you can pull their own reports in the comfort of their own office without delay. There are numerous reports to choose from.

Centeq Events, T: 021-9489549, F: 021-9485563, PO Box 337, Sanlamhof, 7532

42 PROPOSAL TO MANAGE THE ONLINE ABSTRACT SUBMISSIONS

Sample of the Web information portal

IN CONCLUSION

We would like to thank you for your consideration. Should we be appointed, we would require a week from date of signed quotation in order for us to be able to personalise the abstract format and templates and testing to ensure that all aspects are operational. We would also require the branding elements to incorporate into the forms.

We look forward to hearing from you in this regard and are ready and raring to go. We do understand that you are also considering the online registration process which we would like to be able to offer you in conjunction with the abstract process, however a separate proposal will be submitted for this aspect.

Warm regards

Centeq Team

Centeq Events, T: 021-9489549, F: 021-9485563, PO Box 337, Sanlamhof, 7532

43 budget Proposed budget for ICASE 2016 As at 28/8/2012 Prepared by Tribal Meetings

% OF TOTAL ITEM UNIT COST QTY TOTAL (fix) TOTAL (var) GRAND TOTAL NOTES P/P FEE EXPENSES TRIBAL MEETINGS FEES: PCO R 1,140,000.00 R 228.00 7% 36 months planning before Planning Fee R 25,000.00 36 R 900,000.00 R 900,000.00 the conference begins 5000 delegates on site Management Fee: Onsite R 20.00 5000 R 100,000.00 R 100,000.00 managements Total excl VAT R 1,000,000.00 VAT @ 14% R 140,000.00

REGISTRATION AND SECRETARIAT R 862,638.00 R 172.00 5% Set up online registration forms R 4,500.00 1 R 4,500.00 R 4,500.00 Registration per attendee R 120.00 5000 R 600,000.00 R 600,000.00 On site registration Centeq Team R 27,200.00 1 R 27,200.00 R 27,200.00 Registration equipment R 20,000.00 1 R 20,000.00 R 20,000.00 On-site Co-ordination R 0.00 Badges printed R 20.00 5000 R 100,000.00 R 100,000.00 Vouchers for social programmes In house Extra duplicate set up at CTICC on the 9th for registration R 5,000.00 1 R 5,000.00 R 5,000.00 Total excl VAT R 656,700.00 R 100,000.00 R 756,700.00 VAT @ 14% R 105,938.00

ON SITE CO-ORDINATION FEES R 149,000.00 R 29.80 1% Bank Charges R 10,000.00 Bank Charges on Credit Card transactions ( based on 50% ) 3500 R 95,000.00 Communication R 100.00 200 R 20,000.00 16 x 6 Consumables / printing R 20,000.00 45 Small vehicles R 800.00 5 R 4,000.00

CTICC: TOTAL COST R 3,019,652.00 R 8,627.58 18% VENUE HIRE Meeting Suite 1.51 - Storage R 2,000.00 7 R 14,000.00 R 14,000.00 Meeting Suite 1.52 - Speaker Prep R 2,000.00 7 R 14,000.00 R 14,000.00 Meeting Suite 1.53 - PCO room R 2,000.00 7 R 14,000.00 R 14,000.00 Registration Foyer R 9,400.00 7 R 65,800.00 R 65,800.00 Auditorium 2 breakaway R 42,700.00 7 R 298,900.00 R 298,900.00 Auditorium 1 Breakaway R 93,500.00 7 R 93,500.00 R 654,500.00 Hire of Clivia & Jasminium for catering 10th R 15,900.00 1 R 15,900.00 R 15,900.00 Early morning build up of Audi 2 R 2,282.35 3 R 6,847.05 R 6,847.05 Boardroom -Office R 5,500.00 7 R 38,500.00 R 38,500.00 Early build up - Ballroom West (from 2am) R 1,441.00 5 R 7,205.00 R 7,205.00 Exhibition Hall 1A Catering opening ceremony R 26,000.00 1 R 26,000.00 R 26,000.00 Exhibition Hall !B Exh Cater Op Cere R 25,000.00 1 R 25,000.00 R 25,000.00 Exhibition Hall 2 Plenary R 51,000.00 1 R 51,000.00 R 51,000.00 Exhibition Hall 3 Plenary R 53,000.00 1 R 53,000.00 R 53,000.00 Exhibition Hall 4A Plenary R 67,500.00 1 R 67,500.00 R 67,500.00 Meeting rooms 1.41 &1.42 R 10,000.00 5 R 50,000.00 R 50,000.00 Meeting rooms 1.43 & 1.44 R 10,000.00 6 R 60,000.00 R 60,000.00 Exhibition Hall 1A R 26,000.00 5 R 130,000.00 R 130,000.00 Exhibition Hall !B R 25,000.00 5 R 125,000.00 R 125,000.00 Exhibition Hall 2 Conf Cater R 51,000.00 5 R 255,000.00 R 255,000.00 Exhibition Hall 3 R 53,000.00 5 R 265,000.00 R 265,000.00 Exhibition Hall 4A R 67,500.00 5 R 337,500.00 R 337,500.00 Exhibition Hall 1A Break down & Cater R 26,000.00 2 R 52,000.00 R 52,000.00 Exhibition Hall 1B Break down R 25,000.00 2 R 50,000.00 R 50,000.00 Exhbition 2 Break down R 51,000.00 1 R 51,000.00 R 51,000.00 Exhibition Hall 3 Dinner R 53,000.00 1 R 53,000.00 R 53,000.00 Exhibition Hall 4AGala Dinner R 67,500.00 1 R 67,500.00 R 67,500.00 Exhibition Hall 3 Closing Plenary R 53,000.00 1 R 53,000.00 R 53,000.00 Exhibition Hall 4A R 67,500.00 1 R 67,500.00 R 67,500.00 Exhibition Hall 2 Final Plenary R 51,000.00 1 R 51,000.00 R 51,000.00

WIFI Internet Access WIFI Ballroom East 11-13/9 R 25,000.00 R 25,000.00 6 Waste Bins for Registration foyer for 3 days R 15.16 18 R 272.88 R 272.88 6 bins for 3 days ER24 Event Medical Staff R 5,865.00 1 R 5,865.00 R 5,865.00 Cleaning R 8,980.00 1 R 8,980.00 R 8,980.00 Security R 13,188.00 1 R 13,188.00 R 13,188.00 Porter service for exhibitors R 1,628.26 1 R 1,628.26 R 1,628.26 Public Liability- Build Up & Break Down R 87.71 2 R 175.42 R 175.42 Public Liability- Conference Days R 153.51 4 R 614.04 R 614.04

CTICC CATERING Coffee & Tea breaks Morning with biscuits 25x7 5000 R 875,000.00 R 875,000.00 Afternoon with scones 33x7 5000 R 1,155,000.00 R 1,155,000.00

Hire of Water Coolers foyer R 131.58 7 R 921.06 R 921.06 SUBTOTAL R 5,106,297.00 VAT @ 14% R 714,881.58 Total CTICC R 5,821,178.50

EXHIBITION R1748 646.00 #VALUE! #VALUE! 3 by 3 shell booths including 100 carpet to stand, aliminum framework, white pst panels, company facisa in vinyl cut letters, 2 x led lights and 1 x 15 amp plug R1485.00 100 R148 500.00 Db's boards R1100.00 100 R110 000.00 36m2 schell scheme R5140.00 100 R514 000.00 25m2 schell scheme units R3570.00 100 R357 000.00 16m2 schell scheme units R2284.00 100 R228 400.00 Café tables to all booths .00 100 R30 000.00 White mars chairs to all booths R200.00 100 R20 000.00 Carpet to isles in carpet tiles R28.00 per m2 R56 000.00 Roll carpet to isles R70.00 per m2 R70 000.00 46 Total excl VAT R1533 900.00 VAT @ 14% R214 746.00

CONFERENCE ITEMS R 2,827,581.00 R 8,078.80 17% Lanyards with Jump Clips- Kidz Positive R 20.00 5000 R 100,000.00 R 114,000.00 Pouches R 15.00 5000 R 75,000.00 R 75,000.00 Bags R 200.00 5000 R 1,000,000.00 R 1,000,000.00 T Shirts R 200.00 5000 R 1,000,000.00 R 1,000,000.00 Pens R 10.83 700 R 7,581.00 R 7,581.00 Speaker Gifts: R 500.00 40 R 20,000.00 R 20,000.00 Conference handbook R 125.00 5000 R 625,000.00 R 625,000.00 R 43,161.00 Total excl VAT R 0.00 R 2,827,581.00 R 2,827,581.00

SIGNAGE & BRANDING R 56,800.50 R 162.29 0% Podium Banner XXL 1 banner R 1,000.00 Walkway & drum flags National Flag R 10,000.00 Welcome banners at CT Airport CTCB 4 R 800.00 Installation of banners R 1,500.00 2 R 3,000.00 R 3,000.00 Registration desk signage R 9,800.00 Reserved signage for Day 1 seating Directional signage at venues x 5 units R 1,200.00 6 R 7,200.00 Sponsor acknowledgement signage x 6 units R 1,200.00 6 R 7,200.00 Bus signage R 25.00 113 R 2,825.00 Production of banner opp 15 XXL 1 R 8,000.00 R 8,000.00 Total excl VAT R 8,000.00 R 3,000.00 R 49,825.00 VAT @ 14% R 6,975.50

CONTINGENCY R 50,000.00 R 50,000.00 Will reflect on final budget R 142.86 0% 1% 3% 11% 1 0 1 7 0 7 . . . 5 0 5 6 0 8 4 0 , , 6 R 1 5 R R conference AM & PM a Mac for speakers who 36 months All delegates to walk 5 pcs x 4 days Facilities for have their presentations in a Mac format 0 4 8 0 7 8 3 0 0 0 0 1 0 9 0 4 9 3 0 0 0 0 1 ...... 9 . 0 6 0 9 5 3 0 0 0 0 6 5 0 0 0 5 2 8 1 0 0 0 2 8 0 0 0 0 0 0 , , , , , , 6 5 1 1 3 , 4 0 6 3 0 3 0 1 9 0 7 3 6 5 1 4 1 5 2 0 9 6 6 4 1 7 1 4 1 3 3 R , , 2 5 4 4 1 R R R R R R R R R 1 3 R 1,750,000.00 R R R R7605.00 R3560.00 R3560.00 R68 880.00 R68 600.00 R15 880.00 R68 600.00 R15 605.00 R27 869.31 R62 616.67 R53 869.31 R62 656.67 R46 000.00 R20 480.00 R29 100.00 R12 823.32 R94 300.00 R26 100.00 R12 R 40,000.00 R R185 651.13 R185 589.99 R120 984.48 R190 589.99 R118 326.69 R194 716.64 R130 326.68 R230 R 200,000.00 R 1 1 1 3 1 2 5000 R 350.00 R R7605.00 R3560.00 R3560.00 R68 880.00 R68 600.00 R15 880.00 R68 600.00 R15 605.00 R27 869.31 R62 616.67 R53 869.31 R62 656.67 R46 000.00 R20 480.00 R29 100.00 R12 823.32 R94 300.00 R26 100.00 R12 R 44 999.99 44 R R185 651.13 R185 589.99 R120 984.48 R190 589.99 R118 326.69 R194 716.64 R130 326.68 R230 R 100,000.00 R

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o R A R i o i o R i R i R i o R i o Airport transfers Stage to measure (14m x 8m @1.5m) Steps Drum Riser camera riser FOH Surround A L A L A L A A P A P A L A L A A P L A P Recording of first day's proceedings Guest Speaer cost Website design E-Marketing & ongoing maintenance Hosting T VAT @ 14% A A A M A M M A P W G Daily shuttle service A M O G B B B B

47 1% 5% 8 0 9 9 . . 8 2 3 4 5 , 2 R 2 R Sponsored R 115,360 115,360 R 2 booths x 3 days Includes flight from Jhb, Accommodation & snt allowance 4 desks x 3 days 7 8 8 0 4 2 2 3 0 0 0 0 8 8 6 9 3 1 5 0 6 0 ...... 6 7 7 3 6 3 6 7 6 9 4 0 0 5 1 1 2 2 6 3 4 4 R 0.00 4 0 4 6 5 5 6 , , , , , , , 8 5 0 7 8 5 2 2 6 1 8 4 5 7 2 5 8 4 3 8 5 4 0 0 R 6,000.00 R 2,800.00 R 8,000.00 R R 4,750.00 R R 5,250.00 R 5,100.00 R R 5,000.00 R R 3,180.00 R R 8,760.00 R 8 3 R R 7 4 4 R 17,500.00 R R R R 12,900.00 R 52,000.00 R 52,000.00 R 31,176.00 R 11,360.00 R , 3 1 2 8 R R R 125,000.00 R R R R R 2 R 0 0 0 . 0 . 0 0 5 0 2 , 0 , 0 0 3 2 R 5,250.00 R 1 R 20,000.00 R R R 125,000.00 R R 0 0 . 0 9 9 , 7 7 R3560.00 R7605.00 R6000.00 R 6,000.00 R 2,800.00 R 8,000.00 R R 4,750.00 R R 5,100.00 R R 5,000.00 R R 3,180.00 R R 8,760.00 R 1 R20 000.00 R20 080.00 R26 337.88 R33 470.00 R21 337.88 R33 220.00 R12 280.00 R69 600.00 R15 R40 899.99 R40 R 17,500.00 R R 12,900.00 R 52,000.00 R 52,000.00 R R185 660.02 R185 823.31 R130 984.46 R182 256.66 R121 R 5 5 8 4 1 6 6 8 8 1 6 12 150 2500 R 50.00 R 35.00 R R 350.00 R R 850.00 R R 265.00 R R3560.00 R7605.00 R6000.00 R 3,500.00 R R 1,200.00 R 2,000.00 R R 4,750.00 R R 2,150.00 R 6,500.00 R 6,500.00 R R 5,000.00 R R 1,460.00 R R20 000.00 R20 080.00 R26 337.88 R33 470.00 R21 337.88 R33 220.00 R12 280.00 R69 600.00 R15 R 20,000.00 R R 40 899.99 40 R R185 660.02 R185 823.31 R130 984.46 R182 256.66 R121 s r e t e r l p T i r a

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N n n n 2 Interpretation system (include transmitter,ccu and radiator) 2 Interpretation Booth 4 Interpreters Desks 2 Technician T A L A L S T A A A A A P P I A W Other costs related to SNT Interpretation system (include transmitter,ccu and radiator) Interpretation Booth 2 English / Japanese Admin fee & costs Flight & accommodation (paid by TOA) Total excl VAT M A A A V M 50 Receivers and Headsets M Receivers and Headsets 35.00 day 3 10,500.00 B 2 English / Mandarin V E Minstrels and band I I Interpreters Desks T B B B C I Technician T S

48 Drinks Beverage R 900.00 5000 R 315,000.00 Welcome Drinks R 20.00 5000 R 100,000.00 Total excl VAT R 415,000.00

Staff Waiters R 32.00 180 R 5,760.00 30 waiters x 6 hours Barmen R 45.00 60 R 2,700.00 10 barmen x 6 hours Total excl VAT R 8,460.00 VAT 14% R 1,184.40 Total incl VAT R 9,644.40

MC R 14,500.00 R 14,500.00 R 14,500.00 MC R 14,500.00 R 14,500.00 R 14,500.00 Transfer for MC R 29,000.00

GRAND TOTAL EXPENSES R 16,593,518.00

ITEM UNIT COST QTY TOTAL (fix) DELEGATE INCOME R 36,550,000.00 EARLY BIRD R 6,500.00 1,800 R 11,700,000.00 STANDARD R 7,500.00 2,400 R 18,000,000.00 Delegate Registration LATE R 8,500.00 800 R 6,800,000.00 MEDIA R 0.00 1 R 0.00 EXHIBITORS R 0.00 100 R 0.00 Included in exhibition fee SPONSORS R 0.00 10 R 0.00 Included in sponsorship revenue MEDIA R 0.00 10 R 0.00 KEY NOTE SPEAKERS R 0.00 2 R 0.00 DAY DELEGATES R 1,000.00 50 R 50,000.00 STAFF REGISTRATIONS R 0.00 20 R 0.00 LOC REGISTRATIONS 24

49 TOTAL 5 ,217

Accompaning Pax - Functions Fee R 1,500.00 1 ,000 R 1,500,000.00

EXHIBITION 36m2 R 22,000.00 20 R 440,000.00 25m2 R 18,500.00 20 R 370,000.00 16m2 R 16,500.00 60 R 990,000.00 Helpers R 1,000.00 40 R 40,000.00 Sponsors R 0.00 R 0.00 Included in sponsorship revenue

SPONSORSHIP & AD SPACE SALES R 1,500,000.00

TOTAL INCOME R 41,390,000.00

Estimated profit / loss R 24,796,482.00 cape town your host city TOP TOURIST ATTRACTIONS

Cape Town has so much to offer as a tourist destination. It is blessed to have South Africa’s top six tourist attractions within one hour’s drive from the city centre, the Victoria and Alfred Waterfront, Table Mountain, Cape Point, the Cape Winelands, Kirstenbosch Botanical Gardens and Robben Island, a short boat trip away.

1. Table Mountain 4. Winelands/Wine Routes

South Africa’s world-renowned icon, Table Mountain, was South Africa and the Western Cape produce some of the afforded National Park status in May 1998. world’s best wines. The first wines in South Africa were Table Mountain offers something for everyone – magnificent produced at Steenberg in 1695 and is the views, cable car rides, mountain-biking, hiking, serious rock oldest productive wine estate in the country situated within climbing, cross country running, fascinating botany, birding the . and for the more adventurous, abseiling and paragliding. Visitors are treated to a spectacular view during the ride to 5. Kirstenbosch Botanical Gardens the top of Table Mountain aboard a modern cable car with a revolving floor.

2. Victoria & Alfred Waterfront

Kirstenbosch is internationally acclaimed as one of the great botanical gardens of the world. Situated on the south eastern slopes of Cape Town’s magnificent Table Mountain, the estate covers 528 hectares and includes a cultivated garden and a Cape Town’s Victoria and Alfred Waterfront has established nature reserve. Indeed the tiny has more floral itself as a leading world-class waterfront. The unique diversity than the whole of Europe combined. working harbour with scenic views of Table Mountain combined with entertainment options like shopping, street 6. Cape Point musicians, museums, an aquarium, boat trips and cinemas promise to make any visit an unforgettable experience.

3. Robben Island

The and Cape Point form part of the Cape Peninsula National Park and are managed by South African National Parks. Visitors can enjoy the 7 750 hectares reserve of indigenous flora and fauna and over 150 bird species and Robben Island is one of South Africa’s four World Heritage can also travel with the only funicular in Africa to the viewing sites. This barren windswept island was the prison home of platform 678 metres above the sea. former President Nelson Mandela for 18 years. Here you can experience the view that kept Nelson Mandela’s dream of freedom for his country alive.

51 TRAVEL TO AND WITHIN CAPE TOWN AND THE WESTERN CAPE

preparations for the FIFA World Cup which was held in South Africa. The final cost of the terminal was estimated at R1.5 billion. Among other obvious upgrades with a 2010 focus was an elevated roadway similar to OR Tambo International Airport, a 4,000 bay multi-storey parkade, new aircraft parking stands, air- bridges, a retail shopping mall and a new, state-of-the-art CCTV system, enabling improved security and safety at the airport.

The airport’s drastic facelift was part of a R5.2 billion cash injection into the infrastructural developments of the country’s airports.

BANKS There is an ABSA bank, a bureau de change and an ATM in the International Terminal accessible to both arriving and departing passengers with another ABSA bank and Master currency located in the international departure lounge at the airport.

EXECUTIVE LOUNGES INTERNATIONAL FLIGHTS TO AND FROM CAPE TOWN and International Departures JOHANNESBURG SOUTH AFRICA – ALL YOU NEED TO KNOW • South African Airways (Star Alliance) • British Airways – Terraces (One World) Delegates to Cape Town mostly arrive and depart by air. • The Premier Lounge Once on the ground, getting around is relatively simple and convenient, with taxi and hire-cars (and hotel shuttles) being The Premier Lounge is an executive lounge that is open to any the preferred modes of transport for international travellers. passenger, no matter the or ticket class. You can pay per visit or buy a pre-paid card for six or more visits. Johannesburg, Durban and Cape Town have modern airports with facilities to match. Apart from shops and restaurants, INTERNATIONAL AIRLINES FLYING INTO CAPE TOWN: international arrival halls have banks and foreign exchange • Air Mauritius outlets. Lounges are available for business-class travellers. All • Air Namibia (Regional) of the airports offer wireless Internet (WIFI) access throughout • British Airways the building or designated ‘hot spots’ where coverage exists. • Emirates There are WIFI facilities at both the International and Domestic • KLM Terminals at Cape Town International Airport. • Lufthansa • Singapore Airlines Public telephones, which operate with either coins or phone • South African Airways cards, are found in all terminals. In the International Terminal • Virgin Atlantic there are cellular (mobile) telephone rental outlets. There is • Turkish Airlines one outlet in Domestic Arrivals. Cellular telephone coverage is • Qatar Airways available across the Western Cape. • SA Express

The Cape Town International Convention Centre and other In addition, domestic carriers also service Cape Town, with conference venues and hotels in the Cape Town central frequent scheduled onward services to other centres in business district are a 20-minute drive from Cape Town South Africa including Johannesburg, George, Durban, Port International Airport. While a number of international and Elizabeth, East London, Kimberley, Bloemfontein, Upington national carriers service Cape Town International Airport direct and Nelspruit. with the bulk of international carriers flying into Johannesburg. Cape Town is a two-hour domestic flight from Johannesburg • British Airways/Comair and on average there are flights every half hour between the • Kulula two cities with a variety of domestic carriers. • South African Airways / Airlink / Express • Mango Departing passengers should allow at least two and a half hours • Interlink Airlines check-in time for all international flights. An hour and a half is normally adequate for domestic check-in and this will allow GEORGE AIRPORT for sufficient time for parking and check in processes. Foreign Servicing the Cape Garden Route and Klein Karoo, George visitors leaving South Africa may claim back Value Added Tax Airport is conveniently located within 10 minutes drive from on purchases from the VAT refund administrator at Cape Town the Cape Garden Route’s principle town of George and within International Airport. The goods and proof of purchase receipt an hour’s drive of the popular tourist and incentive destinations have to be shown to the administrator before check-in. of Mossel Bay, Knysna, Plettenberg Bay and Oudtshoorn.

CAPE TOWN INTERNATIONAL AIRPORT George airport is serviced by regular scheduled flights Frequent travellers to Cape Town will know that substantial from Cape Town, Port Elizabeth, East London, Durban and progress has been made with the new terminal development Johannesburg. The airport provides a variety of car hire options - known as ‘Terminal 2010’ at Cape Town International Airport, and automated bank teller facilities. completed in 2009, the construction formed part of the

52 Star Alliance network is the global leading airline network, • A minimum 500 number of international delegates in terms of daily flights, destinations and countries flown expected to attend to and amount of member airlines. It was established • Delegates attending from at least three countries and in 1997 as the first truly global airline alliance to offer two continents customers worldwide reach and a smooth travel experience. • A minimum of six months’ lead time to the start date • A maximum of three year’s lead time to the start date Conventions Plus is a Star Alliance service that helps make • Types of events covered: conventions/ conferences/ organising and attending international conferences easier. exhibitions/sport & music events* That’s because we offer access to member airlines’ schedules *must meet certain requirements and discounted fares in one handy place. So, no matter Special procedures apply for Japan and New Zealand where you are, or where you’re going, getting there is simple. Benefits for Delegates Benefits for Organisers As a Conventions Plus delegate, you can access the flight Register with Conventions Plus and we’ll organise your schedules of 27 airlines across the world in one place: Here, delegates’ travel for you. As an international conference with 1,167 airport destinations and more than 990 lounges in organiser, you know how complicated it can be to arrange travel 175 countries at your fingertips, researching your options is fast for delegates across different countries, airlines and time zones. and easy. What’s more, your conference organiser has secured We can make your life less complicated. Once you register your preferred rates for all delegates - simply quote the conventions event with Star Alliance Conventions Plus, you can relax a little code they provide you with. You’ll also have access to the Star because we’ll give you one point of contact to help organise Alliance Travel Information and Downloadable Tools. all your delegates’ travel plans, no matter where they’re from. When you travel Business Class with a Star Alliance member We will open your travel account for the official event activities airline, you’ll have access to airport lounges as you make your ahead of your event and provide you with promotional materials way to your conference. And if you’re a Star Alliance Gold so you can make sure all your delegates know all the details. member, you and a guest can access the lounge no matter To give our registered organisers the best service possible, we what class you travel - as long as your ticket is with one of our ask that your convention meets the following criteria: member airlines.

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Composite FLIGHTS TO AND FROM SOUTH AFRICA

Europe USA Air France Jnb direct Delta Jnb/Cpt direct

British Airways Jnb/Cpt direct SAA (New York) Jnb direct

Iberia Jnb direct SAA (Washington) Jnb direct

KLM Jnb/Cpt direct Most European Airlines fly via Europe

LTU Cpt direct Lufthansa Jnb/Cpt direct South America Olympic Airways Jnb direct Malaysian Airlines Cpt direct

SAA Jnb/Cpt direct SAA Jnb direct Swiss Air Jnb direct

TAP Air Portugal Jnb direct ESTIMATED FLYING TIMES Turkish Airlines Jnb direct

Virgin Jnb/Cpt direct Estimated flying time between various destinations Far East & Australia within South Africa: Cathay Pacific Jnb direct · Johannesburg – Cape Town 1hr 50 min

Malaysian Airlines Jnb/Cpt direct · Durban – Cape Town 1 hr 55 min

Qantas Jnb direct · Port Elizabeth – Cape Town 1 hr 15 min

SAA Jnb direct · Johannesburg – Livingstone 1 hr 30 min

Singapore Airlines Jnb/Cpt direct · Johannesburg – Sun City 40 min Middle East Estimated flying time between destination Cape Town Emirates Jnb/Cpt direct and International cities:

Etihad Jnb direct · Washington 18 hrs 25 min

QATAR Cpt direct · Copenhagen 14 hrs 50 min

SAA Jnb direct · Dubai 10 hrs 10 min

Thai Airways Jnb direct · Frankfurt 10 hrs 30 min

Yemen Airways Jnb direct · Hong Kong 16 hrs Africa · London 11 hrs 30 min · Sydney 16 hrs Air Botswana Jnb direct · Nairobi 6 hrs 10 min Air Gabon Jnb direct · New York 19 hrs Air Madagascar Jnb direct · Perth 11 hrs 15 min Air Malawi Jnb direct · Sao Paulo 11 hrs 45 min Air Mauritius Jnb/Cpt direct · Singapore 13 hrs 35 min Air Namibia Cpt direct

Air Seychelles Jnb direct

Air Tanzania Jnb direct

Air Zambia Jnb direct

Air Zimbabwe Jnb direct

Angola Airways Jnb direct

British Airways/Comair Jnb/Cpt direct

Cameroon Airlines Jnb direct

Congalaises Jnb direct

Egypt Air Jnb direct

Ethiopean Airlines Jnb direct

Interair Jnb direct

Kenya Airways Jnb/Cpt direct

LAM Jnb direct

Rwandair Express Jnb direct

SAA Cpt direct

55 GETTING AROUND

By Taxi or Coach Luxury air-conditioned coaches and shuttle buses will move delegates between the airport, hotels, the CTICC and their functions. Metered taxis are also available.

By Train Cape Town station is situated within walking distance of the Westin Grand South Africa Arabella Quays Hotel, and the functional Metro Rail system connects the city centre with the northern suburbs, southern suburbs and .

By Bus The new Integrated Rapid Transit (IRT) System offers international visitors a scheduled bus service between the city centre, the airport, and select suburbs in Cape Town. By consolidating existing rail, bus, minibus and metered taxi services, the IRT will provide an efficient and robust transport network. The first phase of transformative development will focus on offering a safe high-quality bus-based ( Bus Rapid Transit) system that delivers fast, comfortable, and cost- effective urban mobility in the city centre with competitive prices. CCTV surveillance cameras and security personnel are available to ensure commuter’s safety and security is prioritised. Infrastructure is wheelchair friendly. A staggered development will see the completion of the network in 2018, an initiative that will dramatically improve customer experience.

MyCiTi bus service The MyCiti airport-to-city service runs between the newly completed Cape Town International Airport and the Civic Centre bus stations via the and Eastern Boulevard. This service will operate between 20 and 24 hours a day at a cost of R57,00 one way. It will depart every six to 30 minutes, depending on demand. The MyCiti inner-city bus service provides convenient transport to hotels, accommodation nodes, restaurants, entertainment areas, parking areas, and places of interest. Each journey costs R10,00 and buses depart every 10 to 30 minutes and operate between 20 and 24 hours a day.

Topless tours This service visits the major attractions around the city and is a convenient way to experience Cape Town’s many varied attractions. The bright red “Hop-on Hop-off” city sightseeing service comes complete with nine multilingual commentary channels, plus a “kiddie’s” channel and is an ideal and convenient method of travelling to and viewing the most popular attractions in and around Cape Town. Tickets can be bought on board the bus or online by visiting www.citysightseeing.co.za or from the Cape Town Tourism Visitor Information Centre in Burg Street.

Bus charters Should a tourist group want to visit any area that is not on a normal bus route, a bus or coach may be chartered to drive the group to and from the destination. This should be planned well in advance and information is available from www.satsa.com

56 FAST FACTS

Population Medical Issues • The Western Cape holds a population of 5.2 million Medical Organisation and control Climate The Medi-Clinic at the CTICC has a registered nurse on duty • The Cape boasts typical Mediterranean climate - warm during operating hours. summers and mild and cool wet winters. There are two private emergency units within 5 minutes of • Summer temperatures range between 15 °C ( 59 °F) and the CTICC offering emergency medical care, i.e. Chris Barnard 27 °C ( 80.6 °F ) Netcare and Cape Town Medi-Clinic. • Winter temperature ranges between 7 °C (44.6 °F) at Cape Town CBD is served by METRO EMS ambulance service night and 18 °C (64.4 °F) by day. and three private ambulance services. They are Netcare 911, er24 and Life. Water • The regions superior water supply infrastructure First aid facilities for attendees guarantees some of the best water in the world Visitors to the CTICC can rest assured that our on-site Medi- • Spring water is available bottled Clinic is equipped to provide first-rate medical assistance to anyone who may require it. Time • South African Time is set at GMT +2. Additional medical facilities in the city • There are no time zone differences within South Africa The city is served by two state run level one trauma centres and there is no daylight saving system in summer. ( Hospital and Hospital). There are also 9 regional emergency centres in the city - the closest to Language the CTICC being New Somerset Hospital which has a 24 hour • English is widely spoken and understood. emergency centre run by qualified Emergency Physicians. • Most South Africans are bilingual; and Xhosa are two official languages most spoken in the Western Communicable and tropical diseases management Cape Cape Town has no risk of tropical diseases. It is not a malaria area. In early 2010 a measles outbreak was identified in South Visas Africa. The number of new cases diagnosed in Cape Town in • Visas are issued by the South African missions abroad the last few months is minimal. A national immunisation rollout and must be affixed in the applicant’s passport before for children under 16 is underway. There are no current vaccine departing for South Africa. recommendations for the general public (adults) and tourists. • Visas are not issued on arrival at South African ports on entry. Hygiene and environmental issues • Many nationalities do not require a visa to enter South Cape Town is a modern city with clean drinkable tap water. Africa, it is best to check with your travel agents if this is enquired.

Currency • Foreign currency can be exchanged at commercial banks and at various Bureaux de Change. The Rand is the official currency in South Africa.

Banks • Monday, Tuesday, Wednesday, Thursday and Friday banks typically open between 9am and 3pm • On Saturdays opening hours are between 9am and 11am

Driving • An international driver’s licence is required when driving around South Africa. Driving is on the left and speed limits are in kilometres.

Electric Current • 240 volts AC • For small appliances, a plug adaptor may be needed for three pin sockets.

Shopping Hours • Monday to Sunday typically open between 9am - 5.30pm, although the V&A Waterfront and shopping centers are open until 9pm.

57 VISA REQUIREMENTS

Visa Application 3. The citizen who is a holder of a national passport (diplomatic, Visas are issued by the South African Department of Home official and ordinary) / travel document of the following countries Affairs. The Cape Town and Western Cape Convention Bureau / territories / international organisations is not required to hold a is in no position to guarantee visas for congress delegates. visa in respect of purposes for which a visitor’s permit may be We provide assistance for visa applications by issuing a letter issued for an intended stay of 30 days or less and when in transit: confirming the conference and/or confirming that a particular delegate has registered for the conference. Antigua and Barbuda Malaysia

Once the Department has been informed of the conference Barbados Malawi taking place, a blanket approval will be sent to all South African Belize Maldives representatives abroad authorising them to issue visas to Benin Mauritius delegates, provided all the visa requirements are met. This Bolivia Mozambique procedure will facilitate the delegates when applying for their visas. Cape Verde Namibia Costa Rica Peru

The applicant will be required to submit this letter of invitation Cyprus Poland along with other documentation (refer to South African Visa – www.home-affairs.gov.za/visa). Gabon Seychelles Guyana Slovak Republic

Passport / Travel Document Holders Who Are Exempt from Hong Kong* South Korea Visas for South Africa Hungary Swaziland The citizen who is a holder of a national passport (diplomatic, official and ordinary) / travel document of the foreign countries Jordan Thailand / territories / international organisations listed below are not Lesotho Turkey required to hold a visa when reporting to an immigration officer Macau** Zambia at a South African port of entry, subject to the terms and conditions set out in this list, including inter alia the intended * [only with regard to holders of Hong Kong British National Overseas period of stay in the country. passports and Hong Kong Special Administrative Region passports] ** [only with regard to holders of Macau Special Administrative 1. The holder of a South African passport, travel document and Region passports (MSAR)] document for travel purposes. All citizens of countries not listed above require visas to enter 2. The citizen who is a holder of a national passport (diplomatic, South Africa. official or ordinary) / travel document of the following countries / territories / international organisations is not required to hold Kindly note the Visa requirements are valid as at the date of a visa in respect of purposes for which a visitor’s permit may submission of the bid document and may change in the interim. be issued for an intended stay of 90 days or less and when in transit:

Argentina Ecuador Liechtenstein Singapore

Australia Finland Luxemburg Spain

Austria France Malta St Vincent & the Grenadines

Belgium Monaco Sweden

Botswana Greece Netherlands Switzerland

Brazil Iceland New Zealand United Kingdom *

Canada Israel Norway Uruguay

Chile Italy Paraguay USA

Czech Republic Jamaica Portugal Venezuela

Denmark Japan San Marino

*United Kingdom of Great Britain and Northern Ireland, British Islands Bailiwick of Guernsey and Jersey, Isle of Man and Virgin Islands and British Overseas Territories.

Note that a national of the following countries does require a visa: British Dependent Territories, including Anguilla, Bermuda, British Antarctic Territory, British Indian Ocean Territory, Cayman Islands, Falkland Islands, Gibraltar, Montserrat, Pitcairn, Henderson, St Helena, Ducie and Oeno Islands, the Sovereign Base Area of Akrotiri and Dhekelia and the Turks and Caicos Island.

58 SAFETY & SECURITY

The by ensuring that streets, sidewalks and drains are clean, that weeds are removed and that the streets are free of cigarette The Cape Town Partnership is a private-public collaboration of butts. They are also trained in reactive hot spot cleansing key stakeholders, including the City of Cape Town, the South operations. African Property Owners Association (SAPOA) and the Cape Town Regional Chamber of Commerce and Industry with the The CCID works together with various NGOs, such as the mandate to develop, promote and manage the Cape Town organization Straatwerk, on both urban management and Central City as a place for all citizens. social development projects.

This partnership between the public and private sectors was The CCID’s Social Development department focuses on forged ten years ago when the stakeholders joined forces in a assisting homeless people in the Central City as well as bid to solve the problems of urban degeneration, disinvestment on alleviating poverty by supporting skills training and job and the social problems in the city. creation projects. It works in partnership with NGOs and other organizations such as: Under the leadership of CE Andrew Boraine, the Cape Town Partnership is an independent non-profit organization (Section • Straatwerk – an NGO that employs previously homeless 21 company) governed by a Board of Directors drawn from people and assists them in rebuilding their lives, on a a range of stakeholders whose combined expertise work daily basis. They are used for special projects such as towards the benefit of the Central City. graffiti removal, removal of posters, drain cleaning and any other cleaning projects. The Central City Improvement District (CCID) • The Haven, Homestead, Ons Plek and Home of Hope – Arising out of the Cape Town Partnership, the Central City shelters for homeless people and children in the greater Improvement District is a private-public partnership formed in Cape Town area. November, 2000 by the property owners within the central city to provide complementary services over and above what the The CCID Social development department consists of three City of Cape Town provides. Field Workers and a dedicated Social Development Manager.

At the heart of the CCID’s mandate is the vision to ensure that Cape Town is a safe, clean and caring city. The CCID also promotes the city for business and world-class events.

To date, thanks to the work of the CCID, the Central City is now a place where the people of Cape Town can work, live, relax and experience a unique, pleasant urban environment.

The formation of the CCID – which has become an internationally-acclaimed model of public-private partnership – was a significant event for Cape Town because it was the first time a major South African city had implemented a fully constituted, legally bound City Improvement District covering the core of the Central Business District.

The CCID works closely with its partners to offer safety and security, quality urban management and social development services to stakeholders in the Central City.

CCID safety and security measures include visible policing, reaction units, policing of traffic infringements, ATM fraud detection, regulation of informal trading, event security, public assistance, vehicle breakdown assistance and security forums.

CCID urban management consists of four precinct managers who monitor the streets and public spaces in Cape Town on a daily basis. The managers receive regular report-backs on defects within the precincts. They hold regular meetings with local authorities with the aim of developing urban management solutions.

The CCID provides a dedicated top-up cleansing service, making use of previously unemployed people, in the Central City. Streets and public spaces are kept clean and graffiti-free by 65 dedicated cleaners around the clock.

This team takes care of the general maintenance of the city –

59 Your Host City: A Safe City A CCTV surveillance network, paid for by the City of Cape Town, assists in keeping crime at bay. In addition, Cape Town Despite perceptions to the contrary, Cape Town is as safe as now also boasts a municipal police force. Three hundred most international cities, and this is in no small measure due and fifty officers have already been trained, 35 of whom are to the efforts of the Central City Improvement District (CCID). allocated to the central city specifically.

One of the main drivers behind the establishment of the CCID CCID security officers work in a close partnership with in 2000 was to make Cape Town’s Central City the safest in the private sector and all law enforcement agencies by the country. The vision was to set up effective preventive communicating on a daily, weekly and monthly basis. The CCID and reactive security measures through highly visible police officers work regularly with the SAPS in special operations officers, mobile vehicles and a bicycle squad twenty four hours related to illegal activities in problem buildings, illegal trading, a day. fraud, drug trafficking and prostitution.

This public/private partnership collects more than R27 million This unique partnership has seen a consistent decrease in the a year from property owners in the city, half of which pays for crime rate – and to date, since 2000, the CBD has experienced extra security on the streets of Cape Town’s CBD. an astounding 85 percent decrease in crime.

Altogether, 200 security officers keep the streets of the CBD A mobile Safety Kiosk, set up last year by the CCID Security safe, day and night, for all those who work in, live in or visit Department, which provides visible security in a range of the city. The dedicated team of security managers and foot locations, has made a huge contribution to security in the city. officers, who are highly visible, patrol the streets on a 24-hour The kiosk provides visible policing in key locations, events, basis. hotspot areas and problematic locations.

Multi-lingual officers The CCID Security Department is expanding the Safety Kiosk All officers are fluent in English. The other languages spoken programme, with a second kiosk expected shortly and a are Afrikaans and Xhosa. planned expansion to five kiosks by June this year.

60 the conference the conference I. accommodation ACCOMMODATION

Cape Town’s reputation as a world-class conference destination extends to its first-class accommodation offering. The destination provides for a diversity of accommodation requirements with its wide-range selection of 2 to 5-star hotel accommodation, guesthouses, bed & breakfast options, backpacker accommodation and budget university residences. The city’s accommodation sector was tested most recently by the world’s biggest sporting spectacle, the 2010 FIFA World Cup™ and it proved itself up to the task. A total of 20 620 rooms are available across all categories of accommodation.

63 HOTELS (km) (km) Hotel Hotel Category Distance Area Rooms from CTICC Hotel Hotel Category Distance Area Rooms from CTICC 5 Star Hotels 4 Star Hotels 12 Apostles Hotel 1 7. 5 Oudekraal 70 Adderley Hotel 1. 5 Central City 28 15 On Orange 2 129 Alphen Hotel 20 Constantia Valley 21 ASARA Wine Estate 60 Stellenbosch 36 Ambassador 9 Bantry Bay 97 Bantry Bay Luxury Suites 8 Bantry Bay 18 Best Western Cape Suites 6 Central City, CBD 123 Cape Grace 0.5 V&A Waterfront 122 Bickly Terrace 7 19 Cape Royale Hotel 1. 7 Green Point 95 Calder Hotel 40 Fish Hoek 26 Cellars Hohenhort 18 Constantia Valley 53 Camps Bay Resort 12 Camps Bay 40 Coral International Hotel 1 Bo Kaap 140 Cape Heritage Hotel 2 City Centre 17 Crystal Towers 13.5 Century City 184 Cape Manor, Premier 5.5 Sea Point 120 Hotel Dock House Hotel 1. 2 V&A Waterfront 6 Cape Milner 2 Central, CBD 57 Ellerman House 8 Bantry Bay 16 Cape Quarters 1. 7 14 Greenways Hotel 10 Claremont 16 Cape Town Hollow 0.5 Central City, CBD 56 Houtbay Manor 21 20 Cape Town Lodge 1. 5 Central City, CBD 114 Le Vendome 4.8 Sea Point 143 Capetonian 0.2 Foreshore, CBD 167 Mount Nelson 2.5 Tamboerskloof 206 Chapmans Peak 22 Hout Bay 34 One & Only Cape Town 0.8 V&A Waterfront 131 Circa 0.4 Foreshore 47 Peninsula All suites 8 Sea Point 110 Colosseum, Protea Hotel 13.5 Century City 68 Pepper Club Hotel 2 Central City CBD 210 Constantia Uitsig Hotel 24 Constantia 16 Radisson Hotel 2.8 Granger Bay (V&A) 182 Court Yard 16 Mowbray 70 Radisson Hotel 21 Blaauwberg 144 De Noordhoek Hotel 27 Noordhoek 20 Romney Park Luxury 4.5 Green Point 30 Suites De Waterkant 1. 7 De Waterkant 46 Steenberg Hotel 25 Constantia Valley 25 Devonvalley, Protea Hotel 62 Stellenbosch 38 1. 5 V&A Waterfront 329 Dolphin Beach, Protea 20 Blouberg Strand 38 Hotel TAJ Hotel Cape Town 1. 5 Central Cit y 166 Fairways Hotel 14 Camps Bay 5 The Bay Hotel 12 Camps Bay 78 Flat Rock Suites 1. 7 Green Point 18 The Commodore 1. 7 V&A Waterfront 236 Fountains 0.8 Central City, CBD 270 Villa Belmonte Manor 4 15 Grand Daddy 1. 2 Central City, CBD 33 Waterfront Village 1 V&A Waterfront 105 Harbour Edge 0.2 Canal Waterfront 55 Westin Grand On Foreshore, CBD 483 Site Hippo Boutique 3 Central City 20 Hollow on the square 0.4 Central City, CBD 56 Icon, Urban Hip Hotel 0.3 Foreshore, CBD 49 Island Club, Protea Hotel 13.5 Century City 23 Portswood Hotel 1. 7 V&A Waterfront 103 President, Protea Hotel 8 Bantry Bay 349 Protea Hotel Dorp House 64 Stellenbosch 27 Spa Protea North Wharf 0.3 Foreshore, CBD 68 Quayside Apartments 1. 7 Green Point 24 Simonstown Quayside 40 Simons Town 26 Southern Sun Cape Sun 1. 2 Central City, CBD 368 Southern Sun Cullinan 0.1 Foreshore, CBD 410

64 HOTELS

Southern Sun Newlands 13 Newlands 162 Holiday Inn Express 1 Central City, CBD 157 Southern Sun Waterfront 0.1 Foreshore, CBD 546 Hotel Graeme 1. 7 Green Point 42 Spier Hotel 58 Stellenbosch 155 La Splendida 3 24 St. Georges Hotel 0.8 Central City, CBD 139 Lady Hamilton 1. 5 Central City, CBD 78 Strand Towers 1 Central City, CBD 242 New Kings Hotel 8 Sea Point 42 Sunstay 10 80 Park Inn 1. 5 165 The Bantry Bay Hotel 8 Bantry Bay 41 Pier Place, Protea Hotel 0.2 Central City, CBD 56 The Glen Boutique Hotel 6 Sea Point 11 Protea Hotel Stellenbosch 60 Stellenbosch 176 The Hyde Apartments 6 Sea Point 36 Protea Hotel Tygervalley 18 Tygervalley 98 The Rockwell 1. 7 De Waterkant 25 Saasveld Lodge 1. 9 Gardens 45 The Townhouse 3 Central City, CBD 106 Seapoint, Protea Hotel 5 Sea Point 123 The Vineyard 17 Newlands 173 Southern Right Hotel 40 Glencairn 9 Upper Eastside 7 Woodstock 183 Stellenbosch Country 64 Stellenbosch 53 Urban Chic Boutique 6 Central City, CBD 20 Hotel Hotel Stellenbosch Hotel 66 Stellenbosch 27 V&A Waterfront 0.8 V&A Marina 20 Sugar Hotel & Spa 1. 2 Green Point 7 Victoria & Alfred Hotel 0.8 V&A Waterfront 94 The Don Beach Hotel 4 Sea Point 27 Victoria Junction, Protea 0.8 Green Point 172 The Ritz 1. 8 Sea Point 222 Hotel Tudor 1. 5 Greenmarket Square 26 Villa Via 72 Gordons Bay 90 Villazest Boutique Hotel 0.8 Green Point 7

VIP Icon Luxur y 0.3 Foreshore 45 (km) Apartments Winchester Mansions 1. 7 Sea Point 76 Zevenwacht 30 Kuilsriver 13 Hotel Hotel Category Distance Area Rooms from CTiCC 2 Star Hotels Altona Lodge 1. 3 Green Point 27 (km) Kimberley Hotel 4 Central City, CBD 11 Sleep Easy 2 Green Point 39 Southern Sun, Stay Easy 13.5 Century City 205 Hotel Hotel Category Distance Area Rooms from CTICC Tulip Inn 1. 2 Central City, CBD 86 3 Star Hotels 13119 1. 7 V&A Waterfront 251 Cape Diamond Hotel 1. 2 Central City, CBD 60 Cape Waters Hotel 1. 3 Central City, CBD 15 Check in Hotel 1. 9 Sea Point 70 City Lodge 0.5 V&A Waterfront 207 City Lodge, Grand West 14 Thornton 176 Daddy Long Legs 1. 7 Central City, CBD 13 De Oude Werf 66 Stellenbosch 38 Southern Sun, De Waal, 4 Gardens 136 Garden Court East City - City Edge 2 Central City, CBD 166 Southern Sun, Eastern 5 Central Cit y 292 Boulevard, Garden Court Eendracht Hotel 64 Stellenbosch 12 Fire & Ice, Protea Hotel 5 Central City 189 Fritz Hotel 4 Gardens 13 Highlands Lodge 20 12

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New Market St

Sir Lowry Rd Foreshore Website: www.cticc.co.za Website: Email: [email protected] N2

Cape Town 8001, South Africa Cape Town Oswald Pirow St Pirow Oswald

Zonnebloem

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t De Waal Drive

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a D F Malan F D

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e T Convention Square, 1 Lower

Tel: +27 21 410 5000 Fax: 5001 Tel: Heerengracht 1 59 31 63

60 Pier Pl Villiers De

53 Constitution

Coen Steytler Rd 42 Strand St

Harrington

32 40 Adderley 45 Darling St 33

9 Hans Strydom Parade

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34 66

52 St Buitenkant

Riebeeck Corporation 73

39 25 Bree St Bree 72 75

43 Barrack 49 30 2

77 X Hospital Parliament 55 20

Centre

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Waterkant St Plein Roeland Ln 8

54 22

Buitengracht St Buitengracht

Burg

Upper Buitenkant Upper V&A Waterfront V&A Napier 48 Longmarket Gardens Shopping Prestwich Wale St

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Dock Ebenezer 27 Somerset Rd Church 76 Castle Myrtle

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Hout 51 24

Strand St Breda S

Queen Victoria Queen X Dock Loop St Loop l l Planetarium i

64 Shortmarket

62 Dorp M Long St Long 44 68 38 23

6 Pepper Orange Upper

Boundry t Portswood Rd Portswood Buiten Ora S 10 n ge 19 4

11 Camp Hof

14 Rheede

X Buitengracht St Buitengracht 71

X Belvedere Park Molteno

Green Point York Alexandra WeltevredenUnion Belmont Soccer Stadium 37 Oranjezicht

74 Cavalcade

Milner Gardens Upper Union Lifestyle 18 Green Point Shopping Centre 61

Cable Car Main Rd Main

Table Mountain Table Western Boulevard Western X

High Level Rd

17 Romney Hill

Mouille Point Beach Rd Beach Tamboerskloof 15

Signal Hill Kloof Nek Rd Nek Kloof X

Glengariff

Chamberwell Lighthouse 70

Sea Point

Firmount Bickley High Level Rd Level High

Hall 35

Lions Head 56 Road Main

London 69

The Glen St X Beach Rd Beach 13 Marais Arthurs 28 58 Fresnaye

Fresnaye Ave

Kloof Rd

Regent St Regent Kloof Rd Kloof 14 46

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29 Beach Rd Beach 12 Camps Bay Bantry Bay 36 Rd

Clifton ia r to ic 5 Star Hotels 4 Star Hotels 4 Star Hotels 3 Star Hotels V 00 00 00 00 Hotel Guide

66 HOTEL CATEGORY AREA PHYSICAL ADDRESS HOTEL CATEGORY AREA PHYSICAL ADDRESS

5 STAR HOTELS ✸ ✸ ✸ ✸ ✸ 4 STAR HOTELS ✸ ✸ ✸ ✸ 1 The Westin Cape Town Foreshore, CBD 1 Lower Long Street, Convention Square, Cape Town 45 Hollow on the Square Central City, CBD 9 Ryk Tulbagh, Hans Strydom Ave, Cape Town 2 TAJ Hotel Cape Town Central City Cnr Whale and Church Road, Cape Town 46 The Bantry Bay Luxury Suites Bantry Bay 8 Alexander Road, Bantry Bay 3 One & Only Cape Town V&A Waterfront Dock Road, V&A Waterfront, Cape Town 47 Protea Hotel Island Club Century City Century Bulevart, Century City 4 15 on Orange Tamboerskloof Cnr Grey's Pass and Orange Street, Cape Town 48 Cape Heritage Hotel City Centre 90 Bree Street, Cape Town 5 Crystal Towers Century City Railto Road, Century City 49 Grand Daddy Central City, CBD 38 Long Street, Cape Town 6 Pepper Club Hotel Central City, CBD Cnr of Pepper and Loop Street 50 Southern Sun Newlands Newlands 7 Main Road, Newlands 7 The Hilton City Centre Hotel Central City, CBD Buitengracht Street, Cape Town 51 Urban Chic Boutique Hotel Central City, CBD 172 Long Street, Cnr Long and Pepper Street, Cape Town 8 Cape Grace V&A Waterfront West Quay Rd, Waterfront 52 Icon Foreshore Cnr Lower Long and Hans Strydom Street, Cape Town 9 Table Bay V&A Waterfront Quay 6, V&A Waterfront 53 Circa Foreshore 15 Anton Anreith Arcade, Cape Town 10 Radisson Hotel Granger Bay (V&A) Beach Rd, Granger Bay, Cape Town 54 De Waterkant De Waterkant 34B Napier Street, De Waterkant, Cape Town 11 Mount Nelson Tamboerskloof 76 Orange Street, Cape Town 55 V&A Waterfront V&A Marina V&A Waterfront Dock Road, Cape Town 12 The Bay Hotel Camps Bay 69 Victoria Road, Camps Bay 56 The Hyde (Apartments) Seapoint 13 London Road, Seapoint 13 Le Vendome Seapoint 20 London Road, Seapoint 57 Lagoon Beach Hotel Milnerton Lagoon Gate Drive, Milnerton 14 12 Apostles Hotel Oudekraal Victoria Road, Oudekraal, Camps Bay 58 New Kings Hotel Seapoint 94 Regent Road, Sea Point, Cape Town South 15 Peninsula All suites Seapoint 313 Beach Road, Seapoint 59 Harbour Bridge Hotel & Suites Foreshore Roggebaai Canal, Lower Long Street, Cape Town 16 Ellerman House Bantry Bay 180 Kloof Road, Bantry Bay 60 VIP Icon Foreshore 15 Anton Anreith Arcade, Cape Town 17 Romney Park Luxury Suites Greenpoint Cnr Hill Road and Romney Road, Greenpoint 61 Mouille Point Village Mouille Point 93 Beach Road, Mouille Point, Cape Town 18 Cape Royale Hotel Greenpoint 47 Main Road, Greenpoint 3 STAR HOTELS ✸ ✸ ✸

19 Villa Belmonte Manor Oranjezicht 33 Belmont Avenue, Oranjezicht 62 Cape Castle Seapoint 3 Main Road, Greenpoint, Cape Town 20 Waterfront Village V&A Waterfront West Quay Road, Waterfront 63 Best Western Cape Suites Central City, CBD Cnr De Villiers and Constitution Street, Cape Town 4 STAR HOTELS ✸ ✸ ✸ ✸ 64 Breakwater Lodge V&A Waterfront Portswood Road, V&A Waterfront, Cape Town 67 21 The Vineyard Newlands Colinton Road, Newlands 65 Fire & Ice Central City, CBD 198 Bree Street, Cape Town 22 Mandela Rhodes Central City Cnr Wale and Burg Street, Cape Town 66 The V&A City Lodge V&A Waterfront Cnr Dock and Alfred Roads, Waterfront, Cape Town 23 Portswood Hotel V&A Waterfront Portwood Square, Portwood Road, Waterfront 67 Southern Sun E/Boulevard Central City, CBD Melbourne Street, , Cape Town 24 The Commodore V&A Waterfront Portwood Square, Portwood Road, Waterfront 68 Southern Sun De Waal Central City, CBD Mill Street, Gardens, Cape Town 25 Adderley Hotel Central City , Cape Town 69 The Cape Manor Seapoint 1 Marias Road, Seapoint, Cape Town 26 Colosseum Century City Century Way, Century City 70 The Ritz Seapoint Cnr Main and Chamberwell Road, Seapoint 27 Victoria Junction Seapoint Cnr Somerset Road and Ebenezer Road, Cape Town 71 Lady Hamilton Central City, CBD 10 Union Street, Gardens, Cape Town 28 Seapoint Protea Seapoint Arthurs Road, Seapoint 72 Inn on the Square Central City, CBD 10 Green Market Square, Cape Town 29 The President Bantry Bay 4 Alexander Road, Bantry Bay 73 Cape Diamond Hotel Central City, CBD Cnr Long Market and Parliament Street, Cape Town 30 Victoria & Alfred Hotel V&A Waterfront On the Waterfront Pier Head, Cape Town 74 Hotel Graeme Greenpoint 107 Main Road, Greenpoint, Cape Town 31 Capetonian Foreshore, CBD Pier Place, Heerengracht, Cape Town 75 Tudor Greenmarket Square 153 Long Market Street, Cape Town 32 Southern Sun Cullinan Foreshore, CBD 1 Cullinan Street, Cape Town 76 Daddy Long Legs Central City, CBD 134 Long Street, Cape Town 33 Southern Sun Waterfront Foreshore, CBD 1 Lower Buitengracht Road, Cape Town 77 Holiday Inn Express Central City, CBD Cnr St Georges Mall and Church Street, Cape Town 34 Southern Sun Cape Sun Central City, CBD , Cape Town 2 STAR HOTEL ✸ ✸ 35 Winchester Mansions Seapoint 221 Beach Road, Seapoint, Cape Town 78 Tulip Inn Central City, CBD Cnr Strand and Bree Street, Cape Town 36 The Ambassador Bantry Bay 34 Victoria Road, Bantry Bay, Cape Town 37 The Cape Milner Central City, CBD 2A Milner Road, Tamboerkloof, Cape Town 38 The Cape Town Lodge Central City, CBD 101 Buitengracht Street, Cape Town 39 The Townhouse Central City, CBD 60 Corporation Street, Cape Town 40 Hotel on St Georges Central City, CBD Riebeeck Street, St Georges Mall, Cape Town For further information or if you would like to make a booking at one of the venues, 41 Protea North Wharf Central City, CBD 1 Lower Bree Street, Cape Town, please do not hesitate to contact us at: 42 The Fountains Hotel Central City, CBD 1st Georges Mall, Cape Town Convention Square, 1 Lower Long Street, Cape Town 8001, South Africa 43 Strand Towers Central City, CBD Cnr Strand and Loop Street, Cape Town Tel: +27 21 410 5000 Fax: +27 21 410 5001 44 Cape Town Hollow Central City, CBD 88 Queen Victoria Street, Gardens, Cape Town Email: [email protected] Website: www.cticc.co.za

The Westin Cape Town

ICASE 2016 - 536870

Date: 29 November 2012

Dear Adriaan,

Thank you for choosing The Westin Cape Town. It is our pleasure to submit this proposal for your perusal.

Please be advised that no accommodation or conference facilities are being held on your behalf. Should you wish to make a reservation, please advise us in writing, bearing in mind that availability changes on a daily basis and cannot be guaranteed.

I trust the above will be of assistance to you and please do not hesitate to contact me personally should you require any additional information.

With kind regards, Michael Collins Convention Sales Co-ordinator

Introduction

While Table Mountain remains Cape Town’s most revered icon, The Westin Cape Town, is the city’s most talked about landmark.

The Westin Cape Town is uniquely and conveniently located at the gateways to Cape Town’s Tourism Mecca, The Victoria and Alfred Waterfront. Within Easy walking distance from most popular cultural and commercial attractions

The Hotel is approximately a twenty minute drive from the Cape Town International Airport and less than forty- five minutes to all of the major wine routes.

the westin cape town convention square, lower long street, cape town, south africa, 8001 p.o. box 51788, v&a waterfront, cape town, south africa, 8002 tel: +27 (0)21.412.9999 fax: +27.86.567.7721 westincapetown.com

68

ICASE 2016 / Reference: # 536870 23/09/2016 to 29/09/2016

Accommodation Requirements:

Arrival: 07/07/2016 Departure: 13/07/2016

Deluxe Executive Club Grand Deluxe Junior Executive Days Dates Total Rooms Rooms Rooms Rooms Suites Suites Thursday 07/07/16 230 60 30 10 10 340 Friday 08/07/16 230 60 30 10 10 340 Saturday 09/07/16 230 60 30 10 10 340 Sunday 10/07/16 230 60 30 10 10 340 Monday 11/07/16 230 60 30 10 10 340 Tuesday 12/07/16 230 60 30 10 10 340 Wednesday 13/07/16 230 60 30 10 10 340

Rates: Hotel rates based on availability provided above are as follows:

Room Type Single Double Deluxe Rooms R2390.00 R2610.00 Executive Club Rooms R2790.00 R3010.00 Grand Deluxe Rooms R3190.00 R3410.00 Junior Suites R3790.00 Executive Suites R4090.00

Please note:

 The rates are quoted in South African Rand and are per room, per night and inclusive of breakfast.  These rates are valid until the offer expires on 15/12/2012 and might have to be renegotiated.  Rates include 14% vat and the tourism levy charged at a rate of 1% of the total accommodation revenue  Excluded are any national or provincial tourism or other levies, which may be required by legislation to be collected from time to time. The quoted rate will increase automatically, without prior notification in the event that the prevailing rates of either value added tax or other applicable levies are increased.  Complimentary internet access is available to all in-house guests and is also included in the rates.  The hotel is pleased to offer 1 complimentary room night based on every 40 room nights reserved and taken up.  Check in time is from 15h00 on the day of arrival and check out time on the day of departure is before 12h00.  The hotel participates in a “round up for hope” charity program, which is at the discretion of our guests.  The rates quoted are non-commissionable.  Should this group be out for tender, the block will be held in the name of the group (client) until the hotel receives written confirmation announcing which agent has been appointed to handle the event or group

2

69

ICASE 2016 / Reference: # 536870 23/09/2016 to 29/09/2016

Revitalise body, mind and spirit at the Arabella Spa, situated on the 19th floor. Enjoy breathtaking views from the Sauna, Jacuzzi and infinity lap pool. Rejuvenate in one of the 16 tranquil treatment rooms and experience complete relaxation on a luxurious heated waterbed, unique to the spa.

Our two international product ranges are exclusive to Arabella Spa and treatments are uniquely designed to fulfil each guest’s personal needs. Group bookings are commissionable at 10%.

Please contact the spa on 021 412 8200 or [email protected]

Preferred Partners:

Equipment: Part of the Gearhouse group, Inhouse Venue Technical Management (IVTM) was formed to facilitate the supply and management of technical equipment and personnel for key conference and entertainment venues across the Western Cape. InhouseVTM supplies a range of lighting, audio, staging, audio visual, power, rigging, and technical personnel to suit any type of event and because we are situated on-site, any last minute eventualities are easily taken care of. Feel free to contact the on-site venue technical manager, Travis Smith, on +27 82 603 9672, or send an email to [email protected] regarding any technical enquiries.

Business Centre: IVTM also operates the Hotel’s Business Centre located next to reception which offers assistance with all your printing, faxing and general office needs. They are open from 08h00 until 17h00, Monday to Friday and 09h00 until 14h00 on Saturdays (closed on Sundays).

Parking: Parking is strictly subject to availability. The hotel has only 70 parking bays subject to hotel occupancy and conferences hosted at the hotel. Overflow parking can be arranged closer to the event date. The following options are available:

Option 1: may be charged to the master account at R50.00 per vehicle. Pre-validated cards can be issued to the conference contact. Option 2: guests may pay for parking on departure from the hotel at the parking pay stations. Option 3: should attendees be staying over in the hotel, parking will be charged at R50.00 per night to their individual room accounts

Tours and Transfers We are able to assist with Private and Scheduled Tours, Chauffeur Drive, Point to Point Transfers to Restaurants, Theatres, Shopping Centres and Golf Courses. We offer Exclusive Chauffeur Drives to any venue in The Western Cape.

3

70

ICASE 2016 / Reference: # 536870 23/09/2016 to 29/09/2016

For business Travellers we offer Professional Chauffeur Services to meetings and conferences, either on an hourly or daily basis.  Private, Group & Scheduled Tours  Point to Point Transfers & Chauffeur Drive  Airport Shuttle and Executive Transfers & Shuttle Services from and to the Waterfront / VIP protection and armored vehicle  Luxury Sedan: R495-00 one way with a surcharge of R100-00 per hour between 23h00 and 06h00  Luxury 7 seater: 1 - 3 Guests, R495-00 one way / 4 - 7 Guests, R695-00 one way. Surcharge of R100-00 p/h between 23h00 and 06h00 For more information kindly view www.mkexotictours.co.za or contact us on [email protected]

Starwood Hotels & Resorts Worldwide, Inc. is one of the leading hotel and leisure companies in the world with more than 740 properties in more than 80 countries and 110,000 employees at its owned and managed properties. With internationally renowned brands, Starwood is a fully integrated owner, operator and franchiser of hotels and resorts including: St. Regis, The Luxury Collection, Sheraton, Westin, Four Points by Sheraton, W brands, as well as Starwood Vacation Ownership, Inc., one of the premier developers and operators of high quality vacation interval ownership resorts. For more information, please visit www.starwood.com/pressclub / www.sheraton.com / 0800 994 276

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71

ACCOMMODATION QUOTATION

TO ADRIAAN FOURIE DATE 30 NOVEMBER 2012 COMPANY WESGRO FROM RONA PILLAY TELEPHONE 021 487 8600 COMPANY TSOGO SUN FAX 021 487 8621 TELEPHONE 011 367 4256 E-MAIL [email protected] FAX 086 632 0905 GROUP NAME ICASE E-MAIL [email protected]

Dear Adriaan,

Thank you for giving us the opportunity to quote for the International Council of Associations for Scientific Education Congress Group that will be travelling to Cape Town on 07-14 July 2016.

Please find below rate offering from the following Southern Sun hotels in Cape Town:

Southern Sun The Cullinan 1 Cullinan Street, Cape Town Waterfront, Cape Town 250 Standard Rooms

Standard Single R 1695.00 per room per night, bed and breakfast Standard Double R 1995.00 per room per night, bed and breakfast

Southern Sun Waterfront Cape Town 1 Lower Buitengracht, Cape Town 300 Standard Rooms

Standard Single R 1495.00 per room per night, bed and breakfast Standard Double R 1795.00 per room per night, bed and breakfast

Southern Sun Cape Sun Strand Street, Cape Town 200 Standard Rooms

Standard Single R 1195.00 per room per night, bed and breakfast Standard Double R 1495.00 per room per night, bed and breakfast

72

Garden Court De Waal Mill Street, Gardens, Cape Town, 8000 75 Standard Rooms

Standard Single R 1049.00 per room per night, bed and breakfast Standard Double R 1249.00 per room per night, bed and breakfast

Garden Court Nelson Mandela Boulevard Melbourne Street, Walmer Estate, Cape Town, 8000 200 Standard Rooms

Standard Single R 1049.00 per room per night, bed and breakfast Standard Double R 1249.00 per room per night, bed and breakfast

Stay Easy Century City Century Boulevard, Century City, Milnerton 100 Standard Rooms

Standard Single R 949.00 per room per night, bed and breakfast Standard Double R 1149.00 per room per night, bed and breakfast

The quoted rates are:

Based on 2014 rates

Applicable per room/ per night

Inclusive of VAT @ 14%, but exclusive of tourism levy @ 1% on accommodation only

All double room rates refer to a maximum of two adults per room.

Nett and non-commissionable.

Quoted in ZAR and the rate of exchange will be as issued by the hotel at the time

Based on number of rooms quoted

The quoted rates will increase automatically without prior notification in the event that the prevailing rates of either Value Added Tax or other applicable levies are increased or should a further tax or levy be introduced in the period between the date of the quotation and the date on which the accommodation is taken up in terms hereof.

Kindly note: This quotation is subject to the standard conditions of residence in the relevant hotels. The hotels have not yet made these provisional bookings. I will therefore contact you in 2 days to confirm that the above arrangements meet your approval.

Should you accept this quotation, please notify us in writing and we will forward you the necessary contract in order to secure the booking.

73 Once again thank you for affording us the opportunity to quote for this business and we look forward to your favourable response.

Kind Regards

Rona Pillay Group & Conference Co-ordinator

74

PROPOSAL FOR

THE ICASE 2016 CAPE TOWN 07 to 14 July 2016

Page 1 of 6

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ICASE 2016| CAPE TOWN 2016 WESGRO Adriaan Fourie 12th Floor, Warldorf Arcade 80 St George's Mall Cape Town Western Cape T: +27 21 487 8600 F: +27 21 487 8700 EMAIL: [email protected]

29 November 2012

Dear Adriaan,

I have pleasure in proposing the following arrangements with Protea and African Pride Hotels, Cape Town, South Africa. Please note that no reservation has been processed and no rooms are being held until such time as this contract is returned duly signed and the hotel issues an official reservation confirmation from which date the deposit, release and cancellation become enforceable. The Agreement shall become enforceable upon signature by both parties.

The Agreement is valid from signature date until the latest post conference date defined as 01 June 2016.

We hereby acknowledge and commit to the following proposal in terms of holding the below rooms for The ICASE Conference to be held in Cape Town in 2016.

1. SUSPENSIVE CONDITION

This offer is subject to the suspensive condition that the CLIENT is successful in their bid to manage this event by not later than 07 June 2013. This condition shall be deemed to be fulfilled immediately on receipt of an official appointment letter stating that the CLIENT has been successful in their bid to manage this event. In the event of the bid not being granted by the date referred to above, the period for fulfilment of this suspensive condition shall be extended at the discretion of Protea Hotels for such period as Protea Hotels may determine, but not exceeding a further 14 days.

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ACCOMMODATION REQUIREMENTS

2013 BAR B&B Rates 07-Jul-16 08-Jul-16 09-Jul-16 10-Jul-16 11-Jul-16 12-Jul-16 13-Jul-16 14-Jul-16 Hotel Room Type Single / Double Max Pax Thursday Friday Saturday Sunday Monday Tuesday Wednesday Thursday Protea Hotel North Wharf 1 Bedroom Luxury Apartment R2500/ R2785 2 40 40 40 40 40 40 40 40 Protea Hotel Breakwater Lodge Standard Double R1650/ R1875 2 20 20 20 20 20 20 20 20 Protea Hotel Breakwater Lodge Standard Twin R1650/ R1875 2 10 10 10 10 10 10 10 10 Protea Hotel Breakwater Lodge Business Suite Double R1895/ R2120 2 15 15 15 15 15 15 15 15 Protea Hotel Breakwater Lodge Business Suite Twin R1895/ R2120 2 15 15 15 15 15 15 15 15 Protea Hotel Breakwater Lodge Family Unit Double R1925/ R2150 4 10 10 10 10 10 10 10 10 Protea Hotel Breakwater Lodge Family Unit Twin R1925/ R2150 4 10 10 10 10 10 10 10 10 Protea Hotel Breakwater Lodge Family Unit Double/Twin R1925/ R2150 4 5 5 5 5 5 5 5 5 Protea Hotel Cape Castle Standard Twin/Double R1475/ R1650 2 40 40 40 40 40 40 40 40 African Pride 15 on Orange Hotel Standard Rooms R3810/ R4110 2 30 30 30 30 30 30 30 30 African Pride 15 on Orange Hotel Superior Rooms R3960/ R4260 2 10 10 10 10 10 10 10 10 African Pride 15 on Orange Hotel Deluxe Suites R4010/ R4310 2 30 30 30 30 30 30 30 30 Protea Hotel Fire & Ice CPT Standard Rooms R1995/ R2195 2 50 50 50 50 50 50 50 50 Protea Hotel Fire & Ice CPT Superior Rooms R2095/ R2295 2 50 50 50 50 50 50 50 50 Protea Hotel President Run on House Room Type R1610/ R1940 2 45 120 150 150 150 150 150 150 Protea Hotel Sea Point Run on House Room Type R1695/ R1895 2 80 80 80 80 80 80 80 80 Protea Hotel Victoria Junction Run on House Room Type R2195/ R2470 2 60 60 60 60 60 60 60 60 520 595 625 625 625 625 625 625

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2. RATES

Rates cannot be contracted at this point. Rates as indicated above are as a guideline only and are the current best available rates for July 2013. An escalation percentage of ten percent (10%) per annum is expected till the period 2016. Protea agrees to provide the best possible rate for the abovementioned Hotels for the ICASE CONFERENCE 2016 which will be hosted over the period 07 July to 14 July 2016. We would like to stress no rates have been published and current economic conditions are volatile with the result that rates may be reviewed in line with prevailing conditions.

3. PAYMENT REQUIREMENTS:

3.1. On or before 90 days prior to the event, the CLIENT shall deposit no less than ten percent (10%) of the total contract value (inclusive of VAT)

3.2. On or before 60 days prior to the event, the CLIENT shall make an additional deposit which, together with the First Deposit, shall amount to no less than twenty five percent (25%) of the total contract value (inclusive of VAT)

3.3. On or before 30 days prior to the conference, the CLIENT shall make an additional deposit which, together with the First and Second Deposits, shall amount to no less than fifty percent (50%) of the total contract value (inclusive of VAT)

3.4. On or before 14 days prior to the conference, the CLIENT shall make an additional deposit which, together with the First, Second and Third Deposits, shall amount to no less than one hundred percent (100%) of the total contract value (inclusive of VAT)

4. PAYMENT DETAILS

Hotel’s details, for payments will be communicated on issuance of the rates.

5. CANCELLATION AND REDUCTION POLICY:

5.1. All rooms can be cancelled without any penalty up to 6 months prior to the conference. During this period, the Hotel shall not charge a cancellation fee for the shortening of the duration of the booking.

5.2. The CLIENT shall be entitled to reduce the room allocation according to the following schedule:

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5.2.1. From 179 days and up to 90 days prior to the event, reduction of up to 50% of the room nights from the agreed room allocation. Any room nights cancelled above this percentage will be charged at 50% of the total contract value of such rooms.

5.2.2. During the period of 89 days to 45 days prior to the conference, reduction of up to 25% of the room nights from the agreed room allocation. Any room nights cancelled above this percentage will be charged at 50% of the total contract value of such rooms.

5.2.3. During the period 44 days to 14 days prior to the conference, reduction of up to 10% of the room nights from the agreed room allocation. Any room nights cancelled above this percentage will be charged at 75% of the total contract value of such rooms.

5.2.4. During the period of 13 days to the date of arrival, any room nights cancelled will be charged with 100% of the total contract value of such rooms.

5.2.5. The CLIENT shall be charged the room rate for the entire period in the case of no-show rooms.

6. INCIDENTAL CHARGES: Unless otherwise agreed in writing, all GUESTS shall be responsible for their own incidental and other charges.

This offer is subject to the signature of final Terms & Conditions and the agreement of rates closer to the event date.

Please do not hesitate to contact the Central Reservations department on 0861 11 900 should you require any additional information.

Yours sincerely

Jaques Coetsee Group Reservation Agent Protea Hotels & African Pride Hotels

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------Central Reservations: 086 111 9000 Tel: (021) 430-5000 · Fax: (021) 430-5330 E-mail: [email protected] • [email protected] Web: www.proteahotels.com • www.africanpridehotels.com ------

Cc General Manager Sales Executive Regional Sales Manager Group National Sales Director

Please initial each page, sign below and EMAIL, fax or post this contract to:

CPT Regional Office @ Fax Number (021) 433 2264 or P O Box 75, Sea Point, 8060

I, ______(full name) hereby certify on behalf of ______(company name) that I, in my capacity as ______(designation) am in agreement with the terms and conditions as laid out above in relation to the holding of rooms for ICASE CONFERENCE 2016.

______Signature Date

______Witness

Page 6 of 6

80 Central Reservations Office Ground Flr, The Marine Building, 22 Gardiner Street, Durban, South Africa P.O. Box 5478, Durban, 4001 Tel: 0861 000 333 Fax: +27 31 310 3398 E-mail: ceres @ threecities.co.za

Web Site: www.threecities.co.za VAT No: 4890112636

NAME NEW CONGRESS BID :ICASE 2016 Attention: Adriaan Fourie WESGRO

Reservation Date Amend: Telephone + 31 368 8000 Facsimile: +27 31 368 6623 Cell 27 November 2012 E-mail INTERNATIONAL COUNCIL OF ASSOCIATIONS FOR SCIENCE EDUCATION CONGRESS 2016:

Dear Adriaan,

Thank you for the enquiry, please see below rates we will offer you for the above mentioned conference, to be held at the CAPE TOWN from 23-29 September 2016:

ACCOMMODATION:

HOTEL ON ST GEORGES: Location: Crn Riebeek and St Georges Mall

90 rooms, as follows: 50 Standard Twin 30 Standard Double 10 Superior Room

SPECIAL RATES 23/09/16 - 29/09/16 Single Sharing Standard Rooms R760.00 R430.00 Superior Rooms R910.00 R520.00

Rate quoted per person per night, inclusive of breakfast, VAT at 14% and Tomsa Levy. Rates are net and non commissionable Rates are valid for the above dates only.

INN ON THE SQUARE Location:

129 rooms, as follows: 60 Standard Double 69 Standard Twin

SPECIAL RATES 23/09/16 - 29/09/16 Single Sharing Standard Rooms R1070 .00 R570.00

81 Rates quoted per person per night, inclusive of breakfast, VAT at 14% and Tomsa Levy. Rates are net and non commissionable Rates are valid for the above dates only.

The Grand Daddy Hotel: Location: Long Market Street

19 Rooms, as follows: 19 Superior Rooms

SPECIAL RATES 23/09/16 - 29/09/16 Standard Rooms R1490 .00 R.00

Rates quoted per room per night, inclusive of breakfast for max 2 person, VAT at 14% and Tomsa Levy. Rates are net and non commissionable Rates are valid for the above dates only.

THREE CITIES GROUP – TERMS AND CONDITIONS

EXTRA CHARGES

All beverages, telephone calls, faxes, laundry, special dietary requirements and any other extras not included in above package are charged on consumption and must be settled at the hotel.

1. RATES

1.1. Rates are per person as quoted at Inn on the Square and Hotel on St Georges. 1.2. Upon signature of this Agreement all rates listed will be held until date of arrival; 1.3. Rates are inclusive of VAT. Please note that a 1% Tourism Levy (TOMSA) is include in above the rates; 1.4. Accommodation at the Hotel is strictly subject to availability;

2. DEPOSIT AND PAYMENT POLICY

2.1 Prepayment required for all rooms booked from allocation, non-guaranteed bookings will be released, in accordance, with the terms listed under Room Wash.

Payment must be made directly into the bank account of the respective hotel and proof of payment (deposit slip) must be faxed or e-mailed to the Hotel with a relevant covering letter. Or by completing a credit card authorization form, which must be faxed or e-mailed, together with a copy of the ID/Passport, a copy of the back and front of the credit card.

4. GUARANTEES

4.1. The Hotel agrees to deliver the services listed in this agreement together with any addenda, to the best of its ability under normal operational conditions; 4.2. The Hotel cannot be held responsible for any disruption to its services caused by an Act of God, which includes but is not limited to flooding, lightning, earthquakes and fire; 4.3. Where demonstrations and/or exhibitions are part of the arrangements, the Hotel cannot be held liable for any loss or damage that may occur to any equipment or material that may form part of the exhibition or demonstration; 4.4. The Hotel will assume that the Client is aware of and agrees to these terms and conditions unless otherwise informed.

ROOM WASH

82 5 5.1 120 days prior to arrival: 25% of the unsold rooms will be cancelled/released 5.2 90 days prior to arrival: 25% of the unsold rooms will be cancelled/released 5.3 60 days prior to arrival, all unsold rooms will be released and new bookings will be taken subject to room and rate availability.

. A 10% non-refundable deposit is required within 14 days of booking for all group reservations.

14 days from 60 Days prior to 30 days prior to arrival 14 days reserving booking arrival prior to arrival Groups 10% 25% 65% - -Three Cities reserves the right to alter the above deposit schedule during peak periods, which include large conventions and sporting events without prior notice to the Tour Operator. - A 10% non-refundable deposit is required within 14 days of booking for all group reservations

CANCELLATION SCHEDULE: 59 – 30 days prior to 29 – 01 days prior to arrival arrival - 50% 100% Cancellations will only be accepted in writing.

These Terms and Condition, together with any addenda hereto, constitute the whole Agreement. Failure to comply herewith will constitute a breach of agreement and may result in the cancellation of the aforementioned group reservation.

NAME: ______

COMPANY:______

SIGNATURE”______

DATE:______

Yours faithfully,

Avnisha Harrikaran Three Cities Central Reservations

83

VICTORIA & ALFRED WATERFRONT Cnr Dock and Alfred Roads, Cape Town, RSA P O Box 6025, Roggebaai, 8012 Tel: 021 419 9450 Fax: 021 419 0460 e-mail: [email protected]

ATTENTION : Adriaan Fourie

COMPANY : WESGRO

DATE : November 27, 2012

SUBJECT : GROUP QUOTATION

CONFERENCE : ICASE 2016

We are able to offer you 50 rooms for arrival 7 July 2016 and departure 14 July 2016. Please find our estimated rates valid from 1 August 2012 until 31 January 2013 below:

Single: R1255 B&B per night Double/Twin: R1655 B&B per night

The above rates include 14% VAT, 1% Tourism Levy and Breakfast.

Our rates increase twice a year on 1 February and 1 August.

Please let us know should you wish to book the group.

Kind Regards Fiona Roux Group Reservations

84 the conference II. the venue CTICC Winner of the Rise Award for Organisational Achievement MPI, 2011 Cape Town International Convention Centre (CTICC) West & East

CTICC West – Current CTICC East – Opening 2015

86 1

2 3

4

5 6

1. Conservatory 4. Exhibition Hall 2. Ballroom 5. Auditorim 2 3. Auditorium 1 6. Ballroom 87 W orldSTE 2016

Opening & Closing Plenary / Storage -1.51- Ca tering / G a la Dinner - Hall 2 - Speaker Prep Room -1.52- Opening & Closing Plenary / Ca tering / G a la Dinner PCO Office -1.53- - Hall 3 -

Opening & Closing Plenary / Office -1.30- Ca tering / G a la Dinner - Hall 4- Exhibit - Hall 1 -

Breakaway - Auditorium 2 - 88

Registration - Registration Foyer -

Breakaway - 1.41 & 1.42 -

Breakaway - 1.43 & 1.44 - Breakaway - Auditorium 1 - Client Booking Schedule Proposition

World Conference on Science and Technology Education -ICASE-

International Council of Associations for Science Date: 29 November 2012 Education Event ID: 16837 Elaine Horne Event Status: Approval Pending PO Box 244 In-Out: Thu 07/07/16 - Thu 14/07/16 Mount Hawthorn, 6016 Start-End: Fri 08/07/16 - Thu 14/07/16 Australia Contract No: 2012-1125 Contract Status: Contract Pending

Dear Elaine Horne,

The Cape Town International Convention Centre (CTICC) is proud to be considered as the host venue for your event and thanks you therefore for your inquiry.

The CTICC has, during its brief history, built its reputation on the most efficient use of the available space within its confines. This business ethos creates opportunities that ordinarily, would not exist for many clients, who wish to make use of its product offerings. In order to facilitate this approach however, it has become exceedingly important to comply with the laws of supply and demand. We therefore ask for your assistance in noting the following:

• Confirmation of Hire remains subject to payment of the relevant amount stated on your invoice • The Client Booking Schedule Proposition is not proof of a confirmed booking

It remains our on-going commitment to present all of our clients with the most effective solutions to all of their event requirements. We thank you again for your interest in the Cape Town International Convention Centre and we invite you to share in the experience!

Yours Sincerely

Mr. Rashid Toefy Chief Executive Officer

89

Client Booking Schedule Proposition

World Conference on Science and Technology Education -ICASE-

Date: 29 November 2012 Event ID: 16837 Contract No: 2012-1125

Dates Days PAX Venue Activity Standard Rental Agreed Rental Total Cost to Rate per Day Rate per Day Client 07 Jul - 13 Jul 7 1500 Auditorium 1 with AV Breakaway R 0.00 R 93 500.00 654 500.00

07 Jul - 13 Jul 7 600 Auditorium 2 with AV Breakaway R 0.00 R 42 700.00 298 900.00

07 Jul - 07 Jul 1 Exhibition Hall 1A Build Up: Exhibit and R 26 000.00 R 26 000.00 26 000.00 Catering + Opening Ceremony (4000 del.)

07 Jul - 07 Jul 1 Exhibition Hall 1B Build Up: Exhibit and R 25 000.00 R 25 000.00 25 000.00 Catering + Opening Ceremony (4000 del.)

07 Jul - 07 Jul 1 2000 Exhibition Hall 2 Opening Plenary R 51 000.00 R 51 000.00 51 000.00 (theatre) 07 Jul - 07 Jul 1 2000 Exhibition Hall 3 Opening Plenary R 53 000.00 R 53 000.00 53 000.00 (theatre) 07 Jul - 07 Jul 1 1000 Exhibition Hall 4A Opening Plenary R 67 500.00 R 67 500.00 67 500.00 (theatre) 07 Jul - 11 Jul 5 100 Meeting Room 1.41 & Breakaway R 10 000.00 R 10 000.00 50 000.00 1.42 (theatre) 07 Jul - 12 Jul 6 100 Meeting Room 1.43 & Breakaway R 10 000.00 R 10 000.00 60 000.00 1.44 (theatre) 07 Jul - 13 Jul 7 Meeting Suite 1.51 Storage R 2 000.00 R 2 000.00 14 000.00 07 Jul - 13 Jul 7 Meeting Suite 1.52 Speaker Prep Room R 2 000.00 R 2 000.00 14 000.00

07 Jul - 14 Jul 8 Meeting Suite 1.53 PCO Office R 2 000.00 R 2 000.00 16 000.00 07 Jul - 13 Jul 7 Registration Foyer Registration R 9 400.00 R 9 400.00 65 800.00 07 Jul - 13 Jul 7 The Boardroom Office R 5 500.00 R 5 500.00 38 500.00 08 Jul - 12 Jul 5 Exhibition Hall 1A Exhibit (max stands, R 26 000.00 R 26 000.00 130 000.00 no catering)

08 Jul - 12 Jul 5 Exhibition Hall 1B Exhibit (max stands, R 25 000.00 R 25 000.00 125 000.00 no catering)

08 Jul - 12 Jul 5 1600 Exhibition Hall 2 Conference R 51 000.00 R 51 000.00 255 000.00 Catering 08 Jul - 12 Jul 5 1800 Exhibition Hall 3 Conference R 53 000.00 R 53 000.00 265 000.00 Catering 08 Jul - 12 Jul 5 2000 Exhibition Hall 4A Conference R 67 500.00 R 67 500.00 337 500.00 Catering 13 Jul - 14 Jul 2 Exhibition Hall 1A Break Down: Exhibit R 26 000.00 R 26 000.00 52 000.00 and Catering

CCA120 Page 2 of 3 CTICC - 19.40(10), 29/11/2012 1:52 PM

90

Client Booking Schedule Proposition

World Conference on Science and Technology Education -ICASE-

Date: 29 November 2012 Event ID: 16837 Contract No: 2012-1125

Dates Days PAX Venue (Continued) Activity Standard Rental Agreed Rental Total Cost to Rate per Day Rate per Day Client 13 Jul - 14 Jul 2 Exhibition Hall 1B Break Down: Exhibit R 25 000.00 R 25 000.00 50 000.00 and Catering

13 Jul - 13 Jul 1 2000 Exhibition Hall 2 Gala Dinner + R 51 000.00 R 51 000.00 51 000.00 Conference Catering 13 Jul - 13 Jul 1 2000 Exhibition Hall 3 Gala Dinner + R 53 000.00 R 53 000.00 53 000.00 Conference Catering 13 Jul - 13 Jul 1 1000 Exhibition Hall 4A Gala Dinner + R 67 500.00 R 67 500.00 67 500.00 Conference Catering 14 Jul - 14 Jul 1 2000 Exhibition Hall 2 Closing Plenary R 51 000.00 R 51 000.00 51 000.00 (theatre) 14 Jul - 14 Jul 1 2000 Exhibition Hall 3 Closing Plenary R 53 000.00 R 53 000.00 53 000.00 (theatre) 14 Jul - 14 Jul 1 1000 Exhibition Hall 4A Closing Plenary R 67 500.00 R 67 500.00 67 500.00 (theatre) Sub Total: 2 991 700.00 VAT Amount: 418 838.00

Total Charges: 3 410 538.00

These bookings are subject to confirmation by 15 Feb 2013. Total Booking Charges based on Standard Price List 2013 (Inclusive of VAT)

Prices pertain to venue hire only, are current and subject to change and do not include venue additional costs and services not specified in this client booking schedule. For additional costs you will be invoiced in advance and full settlement of that invoice is required prior to the commencement of your event.

We have informed our colleagues at The Westin Grand Cape Town Arabella Quays of your intention to hold your event at the CTICC to enable them to provide you with a proposition on accommodation in case you have such a requirement.

Sincerely, Martin Van Oordt Sales Executive: International Annexure A

CCA120 Page 3 of 3 CTICC - 19.40(10), 29/11/2012 1:52 PM

91

28 November 2012

Expansion: World Conference on Science and Technology Education 2016

Further to our Venue Rental Reports, please note that due to space limitations we had to include two sections of an exhibition hall which will be located on the lower level in CTICC East. Based on 2012 venue rental rates, one section is estimated to be charged:

Building Venue Location Days Unit Total CTICC East Exhibiton Hall (1/4) Lower Lever 6 R 58 000.00 R 348 000.00 CTICC East Exhibiton Hall (2/4) Lower Lever 6 R 58 000.00 R 348 000.00 R 696 000.00

The above rates are indicative for the expansion as no rates have been finalised. As soon as the floor plans and rates for the new building are confirmed, we will revise the venu e rental report accordingly.

Expansion Project progress to date  Memoranda of Understanding between Development Stakeholders: concluded June 2010.  Cape Town City (Shareholder) Council Resolution in support of CTICC & Capital Funding Contributions: concluded March 2011  Cape Town City Council Resolution in support of land acquisitions: concluded September 2011  Western Cape Government (Shareholder) Cabinet Resolution in support of CTICC Expansion & Capital Funding Contributions: concluded August 2011  land purchased Nov 2011, awaiting statutory approval  Stage 1 Preliminary Concept & Feasibility: concluded November 2011

Expansion programme  Procurement of Core Professional Design Team incl. Development Manager, Architect, Project Manager & Quantity Surveyor: concluded April 2012  Regulatory Compliance of Stakeholder Agreements incorporating Public Participation & Council Approval (become irrevocable & binding-in-law): scheduled for October 2012  Stage 2 Final Concept Design approval by CTICC: scheduled for October 2012  Stage 3 Excavation: scheduled for March 2013  Stage 4 Procurement of Construction Main Contractor: scheduled for March 2013  Stage 5 Construction completion: scheduled for May 2015  Stage 6 FF+E and venue testing: May to September 2015  Practical Completion of CTICC East facility: October 2015

92 OVERVIEW OF THE VENUE

Situated on the outskirts of the Central Business District, the shows, as well as intimate meetings and events, the CTICC Cape Town International Convention Centre (CTICC) is close accommodates them all. to the vibrant beat of the city’s heart. At its official opening, President Thabo Mbeki called the development ‘a symbol of The Auditoria hope, a symbol of our glorious past, a symbol of modernity The two auditoria, which offer excellent technological and a symbol of future prosperity’. It is a notion that is as true infrastructure and superb acoustics, provide tiered seating today as it was then. for large plenary sessions, lectures, product launches award evenings and theatre productions. Situated on opposite ends Location and setting: a stunning environment of the building, both auditoria can be utilized simultaneously When you visit Cape Town, bring your camera. Table Mountain while still allowing delegates breathing space. Design details presides majestically over the entire , with landscapes such as writing tablets attached to the seats add a final quality as diverse as beaches and winelands just a short drive away. touch. The sweeping space of Auditorium I seats 1500 guests, and is equipped with a large stage and screen, six interpreting Many of the city’s landmarks – shops, buildings, cultural booths, an orchestra pit and a projection room. Linked VIP attractions – are a few minutes from the Cape Town International dressing rooms comfortably accommodate speakers, or the Convention Centre. The nearby V&A Waterfront, with its cast of theatre productions. The auditorium’s spacious foyer mesmerizing list of restaurants, boutiques, malls, and creative enables delegates to enjoy refreshments, register, network, characters, remains the country’s most visited venue. This is or view conference-related exhibits with ease. A designated indeed a city that embraces its ancient and recent history, exterior smoking terrace leads off from the foyer. fusing it with a sense of cutting edge design, contemporary fashion, and social chic. Auditorium II seats 620 delegates and is also equipped with a stage, screen, six interpreting booths, and a projection room. The CTICC has added to this vibrant space. Its arrival has This venue is ideally located off the Strelitzia Conservatory and resulted in the blossoming of the Foreshore precinct – land can be accessed from Level 1 of the centre. The Conservatory reclaimed from the Atlantic Ocean in the 1930s. The Foreshore is the ideal pause point between busy conference schedules - now forms a lively link between the Central Business enjoy some refreshments, and relax. District (CBD) and the city’s harbour. Hotel and infrastructure developments abound – and the CBD itself has been infused From lectures to live jazz, the CTICC’s auditoria remain with a new sense of purpose. The CTICC is only a 20 minute consummate hosts. drive from the Cape Town International Airport. Exhibition Halls The new centre of Cape Town The Cape Town International Convention Centre provides One of the city’s most recent developments is the Roggebaai 11399m² of dedicated, column-free exhibition and trade Canal, which provides a water-taxi route between the CTICC show space. The exhibition halls are sub-divisible and can be and the V&A Waterfront. With an embarkation point in the main configured into five separate venues for smaller exhibitions, court, Convention Square, the canal offers visitors a unique banquets, special events or conferences. view of the city. And it’s just one of the ways the Convention Centre’s location makes for an unforgettable stay. It’s not called the Grand Ballroom for nothing The magnificent, multi-functional 2000m² Grand Ballroom is Waking up in the Mother City delicately bathed in natural light. It can also be divided according Delegates have access to 3 122 five-star rooms, 5 081 fourstar to a 60-40 ratio by means of soundproof partitioning. And, rooms and 2 445 three-star rooms, or an additional 1200 rooms although the aesthetics are designed to take full advantage in a range of elegant and affordable guesthouses and B&Bs. of the view, motorised vertical blinds do allow for blackout. For the ultimate in luxury and convenience, our on-site hotel, The venue is serviced from two dedicated kitchens situated the Westin Grand, offers 483 rooms and suites and provides on either side of the room. This allows for speed of service delegates with direct access to the CTICC. when the entire venue is in use. The 60-40 configuration would therefore see each individual room with its own kitchen. So, after a day spent undertaking constructive dialogue at the Cape Town International Convention Centre, all your guests or More room to move delegates can retire to exceptional accommodation, provided The Roof Terrace Room situated on Level 2 has spectacular with all the necessary comforts and warm and friendly service views of Table Mountain. Natural light flows into the room to ensure that they wake up the next day refreshed and ready from three sides of the venue, and motorised blinds allow for for action! blackout. The Roof Terrace Room includes a dedicated foyer and exterior terrace, making this prime space highly flexible. There Flexibility: the key to multi-use facilities are also four flexible Meeting Rooms, each accommodating The Cape Town International Convention Centre is designed up to 330 delegates. The Meeting Rooms are sub divisible and to meet the varied needs of its delegates and visitors. Its can be set up for a variety of seating configurations. sub divisible, multi-use convention facilities – and dedicated exhibition area – create an environment that allows for any The twelve Meeting Suites are well equipped and vary in size, number of events and functions. accommodating up to 25 delegates. Many of these suites are glass fronted, and overlook the bustle of the Exhibition Halls. A sublime sense of space One of the outstanding features of the CTICC is its imposing, They double as private viewing boxes or VIP suites, broadcasting two-storey gallery that extends the full length of the centre. or pressrooms. These venues are most-often used as Speakers’ Move from one venue to the next, and you will soon notice Preparation rooms and Organizers’ Offices. A diverse number that the design lends itself to a smooth flow and circulation of of dedicated conservatories and landings complement the visitors. From major medical and scientific conventions hosting meeting requirements of event organisers. thousands of delegates, to consumer exhibitions and trade

93 The Convention Centre’s two multifunctional restaurants are Access for the disabled the Strelitzia and the Jasminum. Both are accessible from The CTICC has been designed around its visitors, including several venues and the exhibition halls and are adjacent to the the disabled. The complex features international standard Clivia, Strelitzia and Jasminum conservatories. wheelchair access, designated drop-off points and parking bays, toilets for the physically challenged and elevators with More than just a striking façade Braille inscription. In fact, in 2004, the centre hosted Access, The interior of the Cape Town International Convention Centre an International Conference on Partnership in Disability, as well reflects the city beyond. Modern, tranquil, and welcoming, this as the sixth General Assembly of the World Blind Union. floating space creates an atmosphere of ‘African Zen’. Generous conservatories are flooded with natural light and surrounded Technology: at your fingertips by indigenous flora. These relaxing, less formal settings are The Cape Town International Convention Centre combines perfect for viewing of exhibits, cocktails, light lunches, a meal aesthetics with supreme functionality. The highly sophisticated on the run, or just a moment of quiet reflection in the course IT network with its fibre optic backbone, includes some 2000 of a busy conference schedule. CAT5e data points located across the exhibition halls, meeting rooms and public spaces. This infrastructure is used to offer a The Registration Foyer is a spacious area dedicated to the host of technology services which include secure broadband efficient registration of large numbers of conference delegates. internet. Every corner of the CTICC is also covered by separate Ideally located off the Main Foyer on the ground floor, this wireless networks. flexible space can be easily adapted to suit particular needs. The CTICC’s main foyer leads off Convention Square, a grand Remote control touch panels in certain venues allow event piazza that looks out over the Roggebaai Canal and the Westin organisers to control light levels, blinds, and projection screens. Grand Hotel. Convention Square links the road network to the Should a power failure occur, emergency back-up generators centre’s walkways and parking areas as well as the Roggebaai guarantee an uninterrupted power supply. Canal embarkation point. CTICC Security Future flexibility The centre provides permanent security along the perimeter Since inception, the core mandate of the CTICC has been of the building and at major entrances and exits, as well as to contribute to economic growth and job creation, through roaming security in public areas in the building. Our network attracting international meetings and events to Cape Town. of strategically located surveillance cameras throughout the In the eight years since it opened its doors, the centre has facility and highly trained security offices ensure peace of mind consistently realised this objective and demonstrated what throughout your conference. can be achieved through the power of partnership between public and private enterprises. Security at the CTICC is provided by an exclusive supplier which works in close co-operation with the City Police, VIP Protection After many years of planning and discussion, this response Services and the Central Improvement District. Cape Town’s to growing global demand will now come in the form of a central business district is one of the safest in the country significant expansion of the CTICC over the next few years due to the establishment of the Central Improvement District and the creation of an innovative and attractive convention in November 2000. This private/public partnership provides a precinct on the Cape Town foreshore which, it is envisaged security force to the city thereby keeping our streets safe for will include convention, exhibition, office,retail, entertainment visitors and residents. and medical facilities. Service and quality: a great Cape tradition The new development will not only expand CTICC facilities The staff at the Cape Town International Convention Centre are but will also create a new development node linking it with a committed team, aided by a sophisticated infrastructure, and Artscape and the Civic Centre, making it more accessible to cutting edge technology. The CTICC is supported by the qualified the city’s integrated transport system. expertise of professional, preferred suppliers who complement the core services of the centre. These incorporate a full range of The Art of conferencing services from audiovisual and IT, to rigging and security. Bold, distinctive artworks that express African and Cape essences ensure that the centre is not only technologically The Cape Town International Convention Centre’s catering sophisticated but also aesthetically pleasing. The striking division is managed by a team of talented, internationally 28-metre wide and nearly 8-metre high relief in trained chefs. They will help customise any menu you can the Main Foyer, entitled Baobabs, Stormclouds, Animals imagine – and perhaps some you can’t. Running the length and People, is collaboration between the late San artist Tuoi of the centre, the kitchen facilities are the largest and most Stefaans Samcuia and award-winning artist Brett Murray. It advanced in the Western Cape. Dedicated lifts from the reflects the rich diversity of South African culture and brings kitchen to each venue allow for every event to be catered for into focus the qualities that make Cape Town historically and with efficiency, flair and friendliness. culturally unique. Delegates and visitors also have the option of visiting the The second major artwork, Reservoir, is a vast two-piece CTICC’s two informal restaurants, the Jasminum and Strelitzia, sculpture by well-known local sculptor Gavin Younge. One or the privately-owned Marimba Restaurant, a vibrant eatery portion comprises suspended vessel-like forms, woven from offering a combination of African and world cuisine. At wire and metal strapping. The second piece consists of woven Marimba, guests can tune in to the vibrant beat of live jazz wooden boat hulls situated in the foyer of Auditorium I. Hidden music, or take in the commanding city and mountain views speakers broadcast the life stories of people from Cape Town, from the outdoor terrace. South Africa, Africa and elsewhere in the world in a telling reflection of the region’s cultural heritage.

94 Fully ISO Compliant Foreign Exchange Bureau CTICC is the only convention centre in Africa to have had its For all personal foreign exchange transactions, Imali Express work processes certified to the internationally recognised offers a hassle-free service to all delegates and visitors to systems standards: the CTICC wishing to purchase or sell foreign currency, with • ISO 9001 - Quality Management competitive rates and friendly, helpful consultants on hand to • ISO 14001 - Environmental Management assist you. • OHSAS 18001 - Occupational Health and Safety • HACCP (Hazard Analysis and Critical Control Points) - CTICC Business Service Centre Food Safety Since your normal work doesn’t stop when you’re organising, hosting or attending an event at the CTICC, business centre A Sustainable Centre offers a number of business and secretarial services to keep At the CTICC, we have long recognised that sustainable you in touch with your business or clients. The business services business success requires that organisations make sound available include: printing; photocopying; faxing; binding; environmental practices a strategic imperative. As such, laminating; typing; email and internet access; an international the CTICC has a dedicated environmental task team that courier service; and even a short-term cell phone rental. advises management on trends and issues in environmental management. CTICC is one of the first convention centres in Marimba Restaurant Africa to obtain its ISO 14001 accreditation - the international This privately owned a-la-carte restaurant offers a delectable standard for a sound environmental management system. fusion of South African and cosmopolitan cuisine, as well as top-notch entertainment such as live music – essential for This ‘green’ commitment is nothing new to the CTICC. From relaxation after a hard day’s conferencing. the first day of construction, the centre has worked hard to minimise its environmental impact and the proposed expansion Medi-Clinic of the CTICC will build further on the centres reputation as a The health and safety of our guests is of the utmost importance truly ‘green’ event destination. to us, and visitors to the CTICC can rest assured that our onsite Medi-Clinic is equipped to provide first-rate medical assistance Just some of the initiatives aimed at reducing our impact on to anyone who may require it. the environment are: • The use of reusable and recyclable products wherever Transport possible Conveniently located in the business hub of the city, CTICC is • Utilisation of biodegradable soaps and detergents your gateway to the Western Cape and affords you easy access • Water conservation via dual-flushing toilets and to world renowned tourist attractions, business institutions, automated drip system irrigation methods transport terminals and major road networks. • The extensive use of low voltage bulbs, fluorescent fixtures, and dimmer switches A full range of transport services is available to and from the • A primary closed circuit air-conditioning system with daily CTICC, including: temperature selection adjusted according to the change in ambient external temperatures Taxis, buses or coaches - Metered taxis, luxury air-conditioned • Movement detection sensors on the escalators coaches and shuttle buses regularly run between the airport, • Daily adjustment of sun louvres to maximise light and hotels, the city centre and most major tourist destinations. reduce the loss of heat. Car hire - the city boasts a plethora of car hire companies and services, with vehicles to suit every taste, preference Greening your event or budget. The CTICC is committed to working with conference and event organisers to ensure that delegates and guests also understand Trains - Cape Town Central Station is situated in the heart of the the need to minimise their impact on the environment. As such, city, while an extensive rail system connects the city centre the CTICC offers a range of ‘green’ event packages customised with the rest of the region and the greater Western Cape. according to the environmental management requirements of our clients. Our ‘green’ team is able to assist you in planning Water Taxis - The unique Roggebaai canal offers a relaxed, and hosting an event that supports your organisation’s charming journey via water taxi to between the Victoria & environmental values, meets your sustainability objectives, Alfred Waterfront and the CTICC. and demonstrates your environmental commitment to those attending your event. On foot - The centralised and compact nature of the city means that walking is often the transport mode of choice for visitors. Amenities The CTICC is not simply about creating unforgettable moments On two wheels - given the temperate climate and abundance and world-class experiences. It’s also all about convenience. of safe routes around the city, bicycles are fast becoming a very Whatever your day-to-day needs whilst running or attending a popular form of transport for visitors. As part of its commitment conference, the CTICC has them covered thanks to a variety of to minimising its carbon footprint, the CTICC encourages the handy on-site facilities. use of this mode of transport and the proposed expansion will even include a dedicated bicycle hiring facility. Coffee Shop Start the day with a fresh brew at Coffee on the Square, situated on the ground floor in the main foyer of the CTICC. Deliciously indulgent refreshments consisting of cakes, coffees, beverages and even light meals are available.

95 Conferences hosted at the CTICC • 17th IUPHAR World Congress Of Basic And Clinical • Gartner Symposium/ ITxpo hosted annually since 2006, Pharmacology, 5000 delegates 1200 delegates • 19th World Congress of the International Federation of • Investing In African Mining Conference Indaba hosted Automatic Control -IFAC-, 3000 delegates annually since 2004, 4000 delegates • Congress of the International Society of University Colon • World Economic Forum on Africa hosted annually from and Rectal Surgeons 2013, 1000 delegates 2005 to 2009, 800 delegates • World Small Animal Veterinary Conference 2014, 4000 • 19th World Diabetes Congress 2006, 12300 delegates delegates • 118th Inter-Parliamentary Union Assembly 2008, 2000 • 4th UNI Global Union Congress 2014, 4000 delegates delegates • World Congress of Anaesthesiologists 2008, 5500 2015 delegates • World Congress of Nephrology 2015, 3500 delegates • 5th IAS Conference On HIV Pathogenesis Treatment & • International World Congress of the Labour and Prevention 2009, 5900 delegates Employment Relations Association 2015, 1000 delegates • 19th FIGO World Congress of Gynecology & Obstetrics, • World Veterinary Poultry Congress 2015, 1000 delegates 2009, 7000 delegates • IEA International Research Conference 2015, 500 • Aviation Security World Conference – International Air delegates Transport Association 2009, 600 delegates • Final Draw for the 2010 FIFA World Cup South Africa (tm), 2016 2000 delegates • International Conference on Emergency Medicine (ICEM) • International Conference on Software Engineering 2010, 2016, 1500 delegates 1000 delegates • International Radiation Protection Association (IRPA) • Institute of Electrical and Electronics Engineers 2016, 1500 delegates Communications Society 2010, 1500 delegates • 35th International Geological Congress 2016, 10 000 • 13thWorld Congress on Medical Informatics 2010, 2000 delegates delegates • 9th IFEA – World Congress of Endodontics, 1500 • 10th World Congress of Nuclear Medicine 2010, 3000 delegates delegates • Cape Town 2010: The 3rd Lausanne Congress on World Evangelization, 5000 delegates • 62ndInternational Astronautical Congress, 2000 delegates • World Veterinary Congress 2011, 3000 delegates • World Congress of The World Federation for Mental Health 2011, 800 delegates • Congress of the World Federation of Interventional and Therapeutic Neuroradiology, 1000 delegates • International Congress Of Psychology 2012, 6000 delegates

Conferences to be hosted at the CTICC

2012 • International Academy Of Pathology 2012, 1500 delegates • International Dairy Federation World Dairy Summit, 1500 delegates • Congress of World Association for Infant Mental Health 2012 (WAIMH), 600 delegates • World Congress of Veterinary Anaesthesia 2012, 800 delegates

2013 • World Congress of Paediatric Cardiology and Cardiac Surgery 2013, 3000 delegates • International Federation of Dental Hygienist 2013, 1000 delegates • AAGL International Conference of Minimally Invasive Surgery 2013, 600 delegates • Control of Influenza VIII Conference, 1600 Delegates • World Congress of Paediatric Infectious Diseases 2013, 2500 delegates • 17th International Conference on Aids and STI’s (ICASA 2013), 10 000 delegates

2014 • International Association for Dental Research (IADR), 3750 delegates

96 CTICC East – Opening 2015

97 CTICC East

Cape Town International Convention Centre Expansion

The proposed expansion of the Cape Town International Convention Centre and other urban regeneration projects planned for the city is set to boost Cape Town’s reputation as a globally competitive business destination and contribute to economic growth through driving job creation in the province.

The expansion, which will effectively double the centre’s capacity, will primarily add flexible multi-purpose exhibition space to the centre, in line with international trends. In addition the expansion is set to create an iconic convention centre precinct, which would comprise of 10 000 square metres of retail space, a hospital, hotel and an office tower.

The CTICC expansion will not only promote significant growth in the number of national and international conferences and exhibitions hosted in Cape Town, it will also play a pivotal role in driving skills development in the region and contribute massively to local job creation – both during the initial construction phase and thereafter as a result of sustainable jobs to support the rise in induced tourism.

The expansion will be undertaken in line with the CTICC’s established commitment to integrated sustainability through effective economic, social and environmental advancement. The ultimate aim is to design and build a world-class green building incorporating the Professional Architectural design services of the trio of award-winning local architects – Piet Bakker of Stauch Voster Architects, Anya van der Merwe of Van der Merwe Miszewski Architects and Mokena Makeka of Makeka Design Lab.

Project progress to date

• Memoranda of Understanding between Development Stakeholders: concluded June 2010. • Cape Town City (Shareholder) Council Resolution in support of CTICC & Capital Funding Contributions: concluded March 2011 • Cape Town City Council Resolution in support of land acquisitions: concluded September 2011 • Western Cape Government (Shareholder) Cabinet Resolution in support of CTICC Expansion & Capital Funding Contributions: concluded August 2011 • Naspers land purchased Nov 2011, awaiting statutory approval • Stage 1 Preliminary Concept & Feasibility: concluded November 2011

Expansion programme

• Procurement of Core Professional Design Team incl. Development Manager, Architect, Project Manager & Quantity Surveyor: concluded April 2012 • Regulatory Compliance of Stakeholder Agreements incorporating Public Participation & Council Approval (become irrevocable & binding-in-law): scheduled for October 2012 • Stage 2 Final Concept Design approval by CTICC: scheduled for October 2012 • Stage 3 Excavation: scheduled for March 2013 • Stage 4 Procurement of Construction Main Contractor: scheduled for April 2013 • Stage 5 Construction completion: scheduled for May 2015 • Stage 6 FF+E and venue testing: May to October 2015 • Practical Completion of CTICC East facility: October 2015

98 the conference III. social programme IDEAS FOR SOCIAL PROGRAMME

Opening Ceremony & Welcome Reception Molweni! Welcome! Welkom!

The Congress will be opened in true South African tradition. Cape Town’s Mayor or the Western Cape Premier to deliver the official opening address at the CTICC. Thereafter guests will be entertained by cultural artists representing the rich diversity of the South African rainbow nation. The Welcome Reception will be hosted in the exhibition area. This is the time to mingle, to meet new friends and greet old acquaintances. The ambience, music, food and wine will welcome delegates to the flavour and spirit of Africa!

100 South Africa is world renowned for its diversity and Cape Town offers you a variety of options whether it is indoor or outdoor to experience this. The city is well equipped with venues to host the required size of events for the social programme The chosen venues and the accompanied entertainment will be based on South African ethnic and cultural experiences both traditional and modern providing the delegate with an unforgettable experience. Below is a taste of the possible experiences.

Dinner in the Winelands Arguably some of the best wines in the world are produced in the Cape Winelands. Steeped in history and heritage these wine estates offer the perfect backdrop to host groups of different sizes. Events can be customized to suit the requirements of the group.

101 Cultural Evening at Moyo Restaurant

Delegates will experience a truly unique modern sophisticated African evening at the Moyo Restaurant. Coal fires will abound with the best seafood to a wide range of meats being cooked the traditional South African way, plus “potjiekos” and other delicacies.

102 Rainbow Nation Street Party - Congress Celebrations

This evening, we journey into the heart of Cape Town and see what surprises are in store for us!

All of a sudden amidst the quiet darkness a group of entertainers appear with effervescent spirits reflected in their painted faces, and a sense of joyous movement.

With their singing and dancing they lead us into a carnival of colour, culture and music. With a fusion of music, dance, moods, colours and unique ethnic foods and dress, we introduce you to the powerful and intriguing cultures of Cape Towns People.

On the edges of a market square are stalls, vendors, bistros, restaurants each depicting the culture and traditions of this vibrant city. Try the delicious meals from Cape Malay Curries to Traditional African Grills and Afrikaaner Deserts. Feel free to move from vendor to stall at your leisure sampling everything on offer. Informal seating will be set out and guests will either be able to sit down at café style chairs and tables, or wooden benches and tables.

Evening entertainment will be provided by street performer. Delegates can gather around the square to enjoy the Cape Malay minstrels, traditional dancers and musicians. All the bands will then join together so you can dance and celebrate the discovery of our Mother City with its diverse culture!!

103 Welcome Reception at the CTICC

Reception Dinner on Table Mountain Road

Gala Dinner at Kirstenbosch Botanical Gardens, the or Groote Schuur Presidential Estate

104 day tours CAPE TOWN DAY TOUR OPTIONS

Panoramic Cape Town City Tour Duration: 4 hours See the highlights of Cape Town, start with its history with a visit to the Castle, the oldest building in South Africa. Enjoy the Cape Malay quarter and its rich musical heritage. View majestic Houses of Parliament. Drive along Adderley Street, the lively centre of town, past the historic Groote Kerk – literally meaning Big Church – which first opened its doors in January 1704, and St. George’s Cathedral, the Anglican Diocese of Nobel peace laureate Archbishop Desmond Tutu. The City Hall is in Darling Street, opposite the . At the South African Museum, the oldest and largest museum in the country, you can visit a fossil gallery that traces the evolution of life. Wander through the four-story exhibition hall dominated by the huge suspended skeleton of a blue whale. See specimens of rock art and enjoy the interactive Sunlit Sea Exhibition.

Optional: Shopping at the Victoria&Alfred Waterfront There are so many ways to while away the hours – shopping, movies, a trip to the , festivals, concerts, expos and live entertainment. Set in the heart of a working harbour, you can watch the catch of the day being offloaded, glimpse the famous Cape Fur Seals basting in the sun and experience the vitality of life on the open seas. There are also over 80 restaurants and taverns to choose from. With more than 450 stores, trading seven days a week until 9pm, this top fashion destination plays host to world-famous brands, including Proudly South African brands. Don’t forget to visit the Waterfront Craft Market and Wellness Centre to pick up some exquisite local art, crafts and artifacts.

Cape Town & Table Mountain Duration: 5 hours A cable car ride to top of Table Mountain, a World Heritage Site, is a highlight of any Cape Town visit. The cableway takes you to the summit in under ten minutes whilst rotating gondola’s ensure that visitors enjoy a 360 degree view of Cape Town and Table Bay. Visitors can stroll along 2km of pathways and enjoy magnificent views from over 12 viewing sites and decks. Facilities on the mountain include a self-service restaurant, bistro, and a shop selling gifts and curios.

Cape Point Duration: 8 hours Drive along the breathtaking coast to Cape Point, the most southern tip of the Cape Peninsula via Chapman’s Peak. Take the funicular to the old lighthouse overlooking this wild coast. The drive there passes steep mountains, secluded coves and stunning scenery, beaches, as well as villages and fishing communities. The Cape of Good Hope section of the Table Mountain National Park’s flora is something to behold, with its fynbos species found nowhere else in the world. Here you can see a variety of wildlife that includes baboons, rhebok, Cape Mountain zebra, bontebok and the elusive eland. The reserve is also one of the world’s largest breeding grounds for tortoises. Following the coastline along , return to Cape Town by way of the Simon’s Town naval base and stop at to view African penguins.

Groot Constantia Wine Tour En-route, visit Groot Constantia, the area’s oldest wine estate with its grand Cape Dutch homestead. A few minutes drive from the city centre, the breathtaking beauty of the valley and vineyards are unique in a modern cosmopolitan environment, preserving the cultural and historical heritage of the Cape’s oldest wine area. Experiencing a tasting tour of premium wines is a must.

106 DAY TOUR - OUTDOOR/ACTIVE

Power Walking and Jogging Start your day the healthy way with an early morning power walk or jog around some of the most amazing outdoor scenic areas close to the City of Cape Town. This is a great way for conference groups to have an energizing experience of Cape Town’s beauty! Many routes & grades are available. These are some of the most popular:

Chapman’s Peak Breathe in the fresh sea air and enjoy the views over Hout Bay as you walk the winding paths at the bottom of the rugged mountain range of Chapman’s Peak.

Lower Slopes of Table Mountain/ Lions Head Enjoy the sweeping vistas of the city below you as you walk the slopes of this iconic tourist destination.

Atlantic Seaboard A gentle walk with slight inclines along the awesome Atlantic Seaboard. Trail runs can be arranged for the fitter members of the group. POA Duration: 45 minutes to an hour depending on route and fitness levels.

Canal Kayak Take an early morning paddle along our own little stretch of Venice! The canal meanders between the Convention Centre and the One and Only Hotel in the Waterfront and is flanked by beautiful buildings and flows under interesting bridges. A kayaking trip along this waterway is a unique experience right in the heart of the city!

Hike Table Mountain There are dozens of spectacular hiking routes on Table Mountain ranging from an easy wander across the Table Top to a challenging summit hike.

107 DAY TOURS - OUTDOOR ACTIVE

Table Mountain Abseil Abseil off the worlds’ highest natural commercial abseil on Table Mountain. Dare to step from an amazing 1000 meters into a 112 meter abseil! Just you, a rope and spectacular views. After the abseil you take a guided walk back to the top of the mountain.

Surf Lessons Surfers will teach clients how to catch that “ultimate wave”. Come join us for a Cape Town surf adventure, dedicated to all surfers’ young, old, beginner or advanced. Experience the great surf South Africa has to offer, with the most beautiful amazing landscapes, crystal blue water and sandy white beaches. Surf lessons include water safety, beach introduction and the ABC of surfing. All equipment is supplied (surfboard, wetsuit, leash) and we will have you standing up in no time!

Sandboarding Sand boarding in the Atlantis Dunes is a 45min drive from the centre of town and the trip would be 2 hours in duration, which includes walk-in and walk-out time from the Dunes. Includes: Sand boarding equipment, Beach Umbrella’s (shade cover), permit fee, instructor, refreshments and facilitation.

Penguin Paddle Launch into the cool, clear, sparkling water of the Atlantic Ocean, feel the spray of the salt water dripping off the end of your paddle as you weave your way through the rocky pools and outcrops of Boulders Beach. As the sun warms your shoulders a penguin skims the water below you, diving and dancing in the waves. Using stable, easy to paddle two man kayaks we will explore the crystal waterways of this fascinating Penguin colony. After donning your lifejacket you will be guided by an Adventure Works instructor to view the penguins waddle over the rocks and gliding through the water. Sea kayaking is safe and easy. This is a unique interactive experience in a very popular area. The trip can be run in one hour if there are time constraints. Large groups can be rotated to help reduce costs. Call us for details.

108 pre and post tours 1. Durban Beachfront 4. Lion, One of Big 5 of South Africa 2. Drakensberg 5. Kruger National Park 3. Cosmopolitan Vibe 6. Zulu Dancers 1101 PRE AND POST TOURS

South Africa is a long-haul destination for most international delegates. As such it makes sense to combine a trip to South Africa with a visit to one or more of the magnificent destinations that are on offer. From spectacular beaches to superb wildlife experiences, from deserts to one of the most stunning waterfalls in the world, Africa beckons with all that is great and wonderful. Here is a small sample of tours that will be on offer. The organisers will also tailor-make itineraries on request and collaborate closely with delegates in creating unique and special experiences.

The Garden Route and Eastern Cape This tour traditionally commences in either Port Elizabeth or Cape Town and works equally well in either direction. The tour visits the famed Garden Route, with a dramatic and spectacular coastline of cliffs interspersed with endless golden beaches, huge natural lagoons, and thick indigenous coastal forests. Inland there are mountain passes and desert scenery and the famed Cango caves, as well as the Addo Elephant National Park with its large elephant herds. The tour usually lasts three nights and four days, and it is also possible to do this, and indeed any other tour, as a self drive. There are also a variety of luxury game lodges to choose from.

Kruger National Park and Mpumalanga There are direct flights between Cape Town and Kruger International airport on the edge of Kruger Park. Alternatively, main tours commence and end in Johannesburg, which is a major hub for many international flights. Standard tours visit the highlights of the eastern escarpment with its waterfalls and canyons, rich mining history and dramatic scenery. The tours then lead on to the world-renowned Kruger National Park, which exposes travellers to the very best that Africa has to offer in terms of wildlife experiences. Stays can either be in National Park’s accommodation within the park, or at the luxurious private lodges situated in the private reserves that adjoin the Kruger. Both experiences are unique and infinitely rewarding, and last from three days upwards.

Northern KwaZulu-Natal This tour commences and ends in Durban. The tour encompasses the great park of Hluhluwe-Umfolozi with the world’s greatest concentration of white and black rhino, as well as being home to the big five. Then there is a visit to a traditional village to experience the history and rich tapestry of culture of the proud Zulu nation. There is also a visit to the World Heritage site of iSmangaliso Wetland park, whilst in Durban there is a visit to the Sharks Board and to the Ushaka Marine World.

Namibian Spectacular Namibia is a country of superlatives, from the mighty Fish River canyon to the highest dunes in the world near Sossusvlei, from cosmopolitan cities like Swakopmund and Windhoek to extraordinary national parks like Etosha. This is a land of splendid contrasts, where the overall impression is of vast open spaces and an endless African sky. Tours are available ex Cape Town, Johannesburg or Windhoek and the average duration is 7-10 days.

Botswana’s Okavango Delta Possibly the finest scenery for wildlife in Africa. Pristine and primeval Africa is offset by superb private lodges where you can experience the best of the African wilderness. Any trip to the Okavango is unforgettable and life-changing. Packages depart Johannesburg and Cape Town and normally are a minimum of three days, although travellers can extend to spend time at a number of distinctly different lodges. The Okavango is a vast wetland in the Kalahari Desert where the desert is transformed into a wildlife paradise, and as such water-based and land packages make for a unique blend of experiences.

111 1. Drakenstein, Stellenbosch 4. Whale, Hermanus 2. Pezula Golf Course, Knysna 5. Boulders Beach Penguins 3. Kleingenot, Franschhoek 6. Postberg, West Coast 1121 Victoria Falls The Victoria Falls or Mosi-oa-Tunya (the Mist that Thunders) is a waterfall located in southern Africa on the Zambezi River between the countries of Zambia and Zimbabwe. The falls are some of the largest in the world. The Victoria Falls are considered by some to be among the Seven Natural Wonders of the World David Livingstone, the Scottish missionary and explorer, is believed to have been the first European recorded to view the Victoria Falls. For a considerable distance above the falls, the Zambezi flows over a level sheet of basalt, in a shallow valley bounded by low and distant sandstone hills. The river’s course is dotted with numerous tree-covered islands, which increase in number as the river approaches the falls. There are no mountains, escarpments, or deep valleys which might be expected to create a waterfall, only flat plateau extending hundreds of kilometres in all directions. The falls are formed as the full width of the river plummets in a single vertical drop into a transverse chasm 1708 meters (5604 ft) wide, carved by its waters along a fracture zone in the basalt plateau. Victoria Falls is roughly thrice the height of North America’s Niagara Falls and well over twice the width of its Horseshoe Falls. In height and width Victoria Falls is rivalled only by South America’s Iguazu Falls.

Tropical Paradises South Africans have known for many years of the most wonderful tropical island destinations on their doorstep, enough to make the Caribbean or Pacific quite ordinary. These special island destinations are just a flight away from South Africa. Whether it’s the stunning Seychelles with its wonderful beaches or magical Mauritius with its pampered five star luxury or the outdoor adventure and French-cuisine of Reunion with its active volcano, to the underwater coral reefs of the Bazaruto archipelago in Mozambique, all are easily in reach of South Africa as affordable and extraordinary tropical getaways. Packages can be tailor-made to suit budget and length of stay.

Stopovers en route Many international flights pass through the gateway of Johannesburg. This is a city that should not be missed as a stopover package en route to Cape Town. A wide variety of tours and excursions are possible and these include cultural tours to the township of Soweto, to the Apartheid Museum and Constitution Hill to relive South Africa’s recent political history, to Gold Reef City for a replica mining village of early Johannesburg, a city tour to experience the enormous cultural and architectural richness of the city, a visit to the Rhino and Lion Reserve north of the city or the De Wildt Cheetah rehabilitation Centre, the Elephant Sanctuary to get up close and personal with elephants including a ride on the back of an elephant, Sun City with its Las Vegas feel and great Pilanesberg National Park, or a tour of and the Cullinan diamond mine. Johannesburg is a destination in its own right, cosmopolitan and up beat. Do not miss it.

113 social responsibility The Cape Town and Western Cape offers a variety of social upliftment and empowerment projects that may be included as part of the Social Responsibility plan for any event.

There is a shift to align social responsibility with corporate and event strategy; more efficiently use corporate and event skills and abilities for community investments; and a move to accurately measure impacts of investments both on the company and the event and on the larger society and environment.

A wide range of programmes are available in Cape Town and the Western Cape that will range from Responsible gifting suppliers, conference equipment i.e. bags and collateral to recycling of event materials.

Projects will vary from Environmental Programmes to Social Development Involvement, depending on the special interest and focus of an event and convention that will be aligned with the larger CSR strategy and plan.

Once a specific interest has been identified, the Cape Town Convention Bureau will be able to facilitate organizers towards registered and accredited projects.

“Do your little bit of good where you are; it’s those little bits of good put together that overwhelm the world”

Archbishop Desmond Tutu

115 BestCities Global Alliance Best Practices. Best Meetings. BestCities YOUR CONNECTION TO SERVICE

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Attractive first-class destinations Easy Access BestCities destinations have international recognition, a rich Delegates have easy access to all BestCities destinations historical and cultural depth, as well as a high standard of living. from major international airports. Our airports are all All of these friendly, English-speaking cities are known for conveniently located to the city centres. The destinations comfort, cleanliness and safety. They are vibrant destinations are geographically diverse, yet equal in their ability to offer that feature great natural beauty, striking waterfronts, major congress delegates a variety of interesting and exciting tourist attractions, lively arts scenes, first-rate hotels, fine activities. All eight cities are easy to get around in with most dining, and world-class shopping. major attractions, hotels, restaurants, and meeting venues just a short walk from each other. World-class facilities BestCities destinations all have state-of-the-art convention facilities, many of which are surrounded by at least 10 000 hotel rooms. Most city’s amenities are within walking distance complemented by quick, and safe public transportation systems.

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116 165 1 We look forward to welcoming you to Cape Town!

PRODUCED BY Cape Town and Western Cape Convention Bureau

Convention Bureau 12th Floor Waldorf Building St. George’s Mall Cape Town 8001 Private Bag X9108 Cape Town 8000 Tel +27 21 487 8600 Fax +27 21 487 8700

THE WESTERN CAPE DESTINATION MARKETING, INVESTMENT AND TRADE PROMOTION AGENCY – [email protected] SOUTH AFRICA http://wesgro.co.za

To the best of our knowledge all information that is included in this communicaiton was correct at time of publication. However, information is subject to change and Wesgro can under no circumstances accept liability for innacurate information conveyed. E&OE. Copyright © 2012 Wesgro. All rights reserved.