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(See E-Mail Invitation) Let's Leave With BOARD OF DIRECTORS WEDNESDAY, August 5, 2020 8:00 A.M., Virtually by Zoom (See e-mail invitation) Let’s Leave With (three important items to have resolved before we adjourn): 1) A determination of direction for fiscal 2021 financing options 2) Decision on Arts Support Letter Proposal 3) Direction on event options through the end of the calendar year Mission Statement: Dubuque Main Street is a not-for-profit organization dedicated to the development and ongoing support of downtown as THE place in our community to live, work & play. We serve eight downtown districts using four areas of concentration: 1. Design - Attractive buildings, storefronts, streets, signs, green space and well-preserved architecture 2. Economic Development - A strong commercial community, achieved through business growth and recruitment, job creation, as well as adaptive reuse . made possible through resource programs, financial assistance and incentives. 3. Promotion - We bring people downtown to live, work & play 4. Organization - We build partnerships by collaborating between many organizations, across the public/private spectrum. AGENDA ACTION PRESENTER I. Call to Order & Introductions Quorum Pfohl II. Mins. Bd Mtng – June ’20 Approval needed Waelchli/Pfohl III. Monthly/Financials A. Approve May; Review June Action Needed Vaassen/Pike B. 2020-21 Investment Drive Review and Edit time-line Pike/LoBianco C. Future Finances COVID-19 Recovery Decisions on Stability/Funding needed LoBianco/Wagener IV. Action/Decision Items A. Fiscal 2021 Officers & Board Final Decision Needed Wagener/Trumm B. MSI/City/DMS Fiscal 2021 Agreement Approval Needed LoBianco/Pfohl C. Future Meetings Continue virtual for another month? Trumm/Pfohl D. Existing/New/Alternative Events Further Direction Freiburger/LoBianco E. Arts Support Letter Request Decision Needed Freiburger/Cook V. Discussion Items A. Challenge Grant Update/Schedule LoBianco/Wagener B. Downtown Rebound/Reopen Main St. Trends & Issues discussion LoBianco/Freiburger C. Annual Awards/Meeting Information Pike/Trumm D. Exec. Board Report Feb. Information Pfohl/Trumm E. Programing Project notes Information Freiburger/Committee Chairs F. Dan’s report w/ New/Closed bizs. Information LoBianco VI. Four Points Reports (e-mailed & approved as group, if no discussion requested) A. Organization City/State/Nat’l Communication Information only LoBianco/Wagener publications, upcoming workshops, awards, endowment, etc. B. Economic Development Farmers’ Market Potential on Central/True North/DI Vaassen/Richter C. Promotion MoMS Information Bahl/Freiburger Puttzin’ Information Green/Freiburger D. Design Historic Tax Credits, etc. Information Wand/LoBianco VII. Old Business VIII. New Business IX. Other Business – Next board meeting – September 23, 2020 – Michael Wagler BOARD OF DIRECTORS WEDNESDAY, June 24, 2020 8:00 A.M., Virtually by Zoom (See e-mail invitation) Let’s Leave With (three important items to have resolved before we adjourn): 1) Approval of Fiscal 2021 Budget 2) Decision on Equity Statement 3) Approval of FM handbook Edits Mission Statement: Dubuque Main Street is a not-for-profit organization dedicated to the development and ongoing support of downtown as THE place in our community to live, work & play. We serve eight downtown districts using four areas of concentration: 1. Design - Attractive buildings, storefronts, streets, signs, green space and well-preserved architecture 2. Economic Development - A strong commercial community, achieved through business growth and recruitment, job creation, as well as adaptive reuse . made possible through resource programs, financial assistance and incentives. 3. Promotion - We bring people downtown to live, work & play 4. Organization - We build partnerships by collaborating between many organizations, across the public/private spectrum. AGENDA ACTION PRESENTER I. Call to Order & Introductions Quorum Trumm Present: H.R Cook, Creed Waelchli, Kate McFadden, Tonya Trumm, Tony Pfohl, Jill Connors, Tori Richter, Andrew Katrichis, Chris Wand, Lori Bahl, Jeff Vaassen, Dan LoBianco, Michaela Freiburger, Jo Lynn Pike Absent: Chad Wagener, Amy Green, Roy Buol II. Mins. Bd Mtng – May’20 Approval needed Waelchli/Trumm M: Chris Wand S: Creed Waelchli A: Carries III. Monthly/Financials A. Approve April; Review May Action Needed Vaassen/Pike B. 2021 Budget Final Draft Approval Vaassen/Wagener C. 2020-21 Investment Drive Review and Edit timeline Vaassen/LoBianco D. Future Finances w/ COVID-19 Review Stability/Funding LoBianco/Wagener E. Financial Policy Confirm timeline LoBianco/Wagener M: Chris Wand S: Lori Bahl A: Carries Financial highlighted: Cash position -$3,262.00 from previous – not bad in holding budget down. April we received the PPP and should all be forgiven. With City contract payment arriving in June, we will not need to move the PPP funds into general fund this month. We will wait a little bit longer to apply for forgiveness, as the bank readies preparedness for forgiveness. Releasing non-paid sponsors/vendor obligations from MOMS hits just the balance sheet, credit goes to receivables debit unearned income; many non-sponsors will be deferring their sponsorship to next year. P & L $3,708 investment drive still trickling in - we have done nothing since March, but sent out the first set of letters. FM – Due to VOVID, we had vendors paying in May who in previous years would have paid in April, Electronic income is down but so are expenses. We have paid a bit more on FM personnel because of needing to change market logistics several times. You will see no income in events, but also no expenses either. Outdoor Dining will change that starting with the June financials. Expense have been kept low due to our spending moratorium and saving on office expenses . 2021 Budget review: Final Draft approval, board decided to go with the 75% of expected investment drive income (reconvene drive in Aug). City revenues could be 10%, 20%, or 30% reduced. The board approved going with the 30% reduction to be conservative. Unless we conduct a fundraiser or above budget income comes in, Dan has removed holiday lights expense from the budget for this year at a savings of $5,100. Donation was given of $250 towards the holiday decorations. Some board members wish to see if we can come up with the money. They feel it will be important for retailers and consumers to have the decorations up for the holiday cheer, especially with the second spike of COVID likely taking place in that time frame. Bottom Line $3000.00+ loss Dan explained in fiscal ‘20 we have received a Tech grant. We will be paying bills from US Bank restricted account, where the Tech Grant money was deposit, but that is the reason for the deficit. PPP should be forgiven in early fiscal 2021. How will we realize it in the Budget? It is not factored into anything in the budget right now. It will come off of current liabilities. Do you want it as income this year or when we receive forgiveness? Consensus: we should recognize it once it is forgiven, not this fiscal year’s #’s, but will verify it with the accountant. We will have a much better ideal of where we will be in October. Let budget stand and adjust s we go, since City will be reviewing their obligations quarterly. Motion to accept the 2021 Budget as presented: M: Jeff Vaassen S: H.R. Cook A: Carries Investment Drive: Will continue in the middle of Aug. Proposal to not look for an increase from anyone. We will send letters to formally earmarked top 25 increase and new investor list after MOMS event; then letters to the remaining investors as prescribed in outline. Looking at follow up much like scheduled in spring, but instead of ending in June will conclude in November. Future Financial: Covered above. ECIA may have a program of not-for-profits, funded thru CAREs. Dan will be notified by Matt at the COG. Financial Policy: Dan and Chad will review, edit and have a recommendation for the Executive Board to review in July. Likely only needing to adjust gaps in authority for spending; then it come to Full Board. IV. Action/Decision Items A. Equity Statement Endorsement? Freiburger/Connors Board was not sure why we would adopt a statement at this time. They feel we are late to the game. Also would like an actual statement to review. Board Member asked to table this until next meeting. Staff will propose something to the Executive Board. Many board members feel we do not need to make a statement, but to continue to be involved in the City recommended training and information share. We can share the post on our social media post. Also keep complete equity in mind in every initiative on which we work and continue to make our City Center welcoming to everyone. B. FM Handbook Edits & Safety Edits Approval Needed Vaassen/Pike M: Jill Connors S: Chris Wand A: Carries Amendment in Board packet. Discussion took place regarding why vendors were not wearing mask. It was asked to require mask for all vendors. It was stated we could ask, but enforcing it without every board member volunteering every Saturday it would be impossible for staff to enforce. Jo will write a letter requiring vendors to wear mask. C. Fiscal 2021 Officers & Board Decision Needed Wagener/Trumm Need to make changes to the Board List: Andrew, Chad, Creed, and Lance’s terms will be expired in 2022 not 2021 as noted in the last distributed list. We have 5 positions that will be expiring, Dan will reach out to each individual person, and Tony will work toward nominating a president elect. D. Future Meetings Continue virtual for another month? Trumm/Pfohl July and August meeting will be combined and take place August 5th as a virtual meeting. E. Annual Awards/Meeting Confirm 2-Alternative Planning Pike/Trumm Looking at the month of October, hoping to be in person, but simultaneously planning options as a virtual event.
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