Gomba District

Local Government Performance Assessment

Gomba District

(Vote Code: 591)

Assessment Scores

Accountability Requirements %

Crosscutting Performance Measures 75%

Educational Performance Measures 80%

Health Performance Measures 85%

Water & Environment Performance Measures 71% 591 Accountability Requirements 2019 Gomba District

Definition of No. Summary of requirements Compliance justification Compliant? compliance Annual performance contract 1 Yes LG has submitted an annual • From MoFPED’s Gomba DLG submitted the Annual performance contract of the inventory/schedule of Performance Contract of the forthcoming forthcoming year by June 30 on the LG submissions of year on 25th July 2019, as per letter basis of the PFMAA and LG Budget performance contracts, dated 29th July 2019 Ref. No. guidelines for the coming financial check dates of CR/D/222/01. This is within the adjusted year. submission and deadline of 31st August 2019. issuance of receipts and:

o If LG submitted before or by due date, then state ‘compliant’

o If LG had not submitted or submitted later than the due date, state ‘non- compliant’

• From the Uganda budget website: www.budget.go.ug, check and compare recorded date therein with date of LG submission to confirm.

Supporting Documents for the Budget required as per the PFMA are submitted and available 2 No LG has submitted a Budget that • From MoFPED’s The Approved Budget for Gomba DLG includes a Procurement Plan for the inventory of LG budget dated 19th July 2019 had a Procurement forthcoming FY by 30th June (LG submissions, check Plan dated 19th July 2019 for FY PPDA Regulations, 2006). whether: 2019/2020 attached. However, this was beyond the required dates of submission o The LG budget is set to 30th June. accompanied by a Procurement Plan or not. If a LG submission includes a Procurement Plan, the LG is compliant; otherwise it is not compliant.

Reporting: submission of annual and quarterly budget performance reports 3 Yes LG has submitted the annual From MoFPED’s Gomba DLG submitted the Annual performance report for the previous official record/inventory Performance Report for the previous FY FY on or before 31st July (as per LG of LG submission of on 07th August 2019. This is within the Budget Preparation Guidelines for annual performance adjusted deadline of 31st August 2019. coming FY; PFMA Act, 2015) report submitted to MoFPED, check the date MoFPED received the annual performance report: • If LG submitted report to MoFPED in time, then it is compliant • If LG submitted late or did not submit, then it is not compliant

4 Yes LG has submitted the quarterly From MoFPED’s Gomba DLG submitted their Quarterly budget performance report for all official record/ Budget Performance Reports on time for the four quarters of the previous FY inventory of LG all the four quarters of the previous FY as by end of the FY; PFMA Act, 2015). submission of quarterly follows: reports submitted to MoFPED, check the The 4th Quarter Report was submitted on date MoFPED received Wednesday 07th August 2019, the 3rd the quarterly Quarter Report was submitted on performance reports: Thursday 09th May 2019. 2nd Quarter report was submitted on Thursday 31st • If LG submitted all January 2019, while the 1st Quarter four reports to MoFPED Report was submitted on Saturday 27th of the previous FY by October 2018. This is within the adjusted July 31, then it is deadline of 31st August 2019. compliant (timely submission of each quarterly report, is not an accountability requirement, but by end of the FY, all quarterly reports should be available).

• If LG submitted late or did not submit at all, then it is not compliant.

Audit 5 Yes The LG has provided information to From MoFPED’s Gomba District Local Government the PS/ST on the status of Inventory/record of LG submitted the Report on status of implementation of Internal Auditor submissions of implementation of Internal Auditor General and the Auditor General’s statements entitled General’s and Auditor General’s findings for the previous financial “Actions to Address findings for financial year 2017/2018 and year by end of February (PFMA s. Internal Auditor was received by Office of Internal Auditor 11 2g). This statement includes General’s findings”, General and Auditor General on 21st actions against all findings where February 2019. All audit issues were the Internal Audi- tor and the Auditor Check: responded to by Gomba District Local General recommended the Government. The required date for • If LG submitted a Accounting Officer to take action in submission being April 30 2019 then ‘Response’ (and lines with applicable laws. Gomba District Local Government is provide details), then it Compliant. is compliant

• If LG did not submit a’ response’, then it is non-compliant

• If there is a response for all –LG is compliant

• If there are partial or not all issues responded to – LG is not compliant.

6 Yes The audit opinion of LG Financial Gomba DLG has clean audit opinion as Statement (issued in January) is not per the Auditor General report for FY adverse or disclaimer. 2018/2019 and hence Gomba DLG is compliant.

591 Crosscutting Gomba Performance District Measures 2019

Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 1 All new Evidence that a district/ There was evidence that Gomba DLG had a fully-fledged and infrastructure municipality has: functional Physical Planning Committee from the Appointment projects in: (i) a letter dated 28th December 2012, Rf. No. CR/GOM/214/01, for municipality / (ii) • A functional Physical 13 members and letter dated 08th August 2018 Ref. No. in a district are Planning Committee in CR/D/213/01. This is in line with teh requirements of the approved by the place that considers new Physical Planning ACt, 2010 Section 9. respective investments on time: score Physical 1. Plan Register was in place from 10th January 2013 to date – Planning the latest plan registered was dated 18th October 2018. The Committees and register had details such as Date received, Plan number, are consistent Names and Address of Client, Site location, Type of with the Development, Date of Approval, Status of Plan Application approved (Approved, Deferred, or Rejected), and Remarks. Physical Plans The Physical Planning Committee sat on the following dates, Maximum 4 as evidenced by the copies of minutes seen on the file: 20th points for this May 2019; 26th February 2019; 17th October 2018 and 29th performance August 2018 in the FY 2018/2019. Discussions focused on measure. plan approvals, land subdivisions, development control and community sensitisation on physical planning issues and plan approval fees.

1 1 All new • Evidence that district/ MLG There was evidence on file for the submission of the following infrastructure has submitted at least 4 sets sets of minutes to the Ministry of Lands, Housing and Urban projects in: (i) a of minutes of Physical Development. municipality / (ii) Planning Committee to the in a district are MoLHUD score 1. Minutes for the meetings held on 20th May 2019; 26th approved by the February 2019; 17th October 2018 and 29th August 2018 in respective the FY 2018/2019 were submitted to MoLHUD on 02nd July Physical 2019 as per the letter dated 24th June 2019, Ref. No. Planning CR/D/218/01. Committees and are consistent with the approved Physical Plans

Maximum 4 points for this performance measure. 1 0 All new • All infrastructure Gomba DLG had no District Physical Development Plan in infrastructure investments are consistent place to guide infrastructure investments in the district. projects in: (i) a with the approved Physical municipality / (ii) Development Plan: score 1 in a district are or else 0 approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans

Maximum 4 points for this performance measure.

1 0 All new • Action area plan prepared Gomba DLG had no Action area plan prepared to guide infrastructure for the previous FY: score 1 infrastructure investments in the previous FY. projects in: (i) a or else 0 municipality / (ii) in a district are approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans

Maximum 4 points for this performance measure. 2 0 The prioritized • Evidence that priorities in There was no evidence that all priority projects in Gomba DLG investment AWP for the current FY are AWP for FY 2019/20 were derived from the Budget activities in the based on the outcomes of Conference for FY 2019/2020 that was held on 30th October approved AWP budget conferences: score 2018, at Kyegonza Sub County Headquarters as follows: for the current 2. FY are derived Education Sector from the 1. Construction of 2 classroom blocks with office and store at approved five- Mamba Primary School, Kyetume Primary School, Bbuye year Primary School at a cost of UGX 135,700,882 on pages 77, 78 development and 79 of the AWP for FY 2019/2020 were also reflected in plan, are based the Budget Conference Report for FY 2019/20; on discussions 2. Construction of 3 No. 5 stances lined VIP latrine at Bugula in annual Primary School, Kalusiina Primary School, Nsambwe Primary reviews and School, and Kabulasoke SDA Primary School at a cost of budget UGX 73,975,000 on pages 79 and 80 of the AWP for FY conferences and 2019/2020 were also reflected in the Budget Conference Report for FY 2019/20, and have project profiles 3. Procurement of 100 3-seater wooden desks for selected primary schools at a cost of UGX 31,947,000 on pages 81 and Maximum 5 82 of the AWP for FY 2019/2020 were also reflected in the points on this Budget Conference Report for FY 2019/20. performance measure. Health Sector

1. Construction of a pit latrine at Kyayi HC III, Maddu HC IV and Ngomanene HC II at a cost of UGX 32,000,000 on page 66 of the AWP for FY 2019/2020 was not reflected in the Budget Conference Report for FY 2019/2020.

Water and Sanitation Sector

1. Drilling of 22 No. deep boreholes at Lubaale A LC I, Lubaale B LC I, Kalwanga B, Nanjwenge A & B, Lwabayaga A & C, Nakulamudde B, Kasiika LC I and Mawuuki HC II at a cost of UGX 50,000,000 that appeared on page 113 of the AWP for FY 2019/2020 was also reflected in the FY 2019/2020 Budget Conference Report;

2 1 The prioritized • Evidence that the capital Available evidence indicated that not all priority projects in investment investments in the approved Gomba DLG AWP for FY 2019/20 were derived from the 5 activities in the Annual work plan for the Year Development Plan (2015/16 – 2019/20) as follows: approved AWP current for the current Education Sector FY are derived FY are derived from the 1. Construction of 2 classroom block at Ngomanene Public from the approved five-year Primary School, Bugula Primary School, Kanoni UMEA approved five- development plan. If Primary School, Tiginya Primary School at a cost of UGX year differences appear, a justification has to be 290,000,000 from School Facilitation Grant on pages 77, 78 development provided and evidence and 79 of the AWP for FY 2019/2020 were also reflected in plan, are based provided that it was the 5 Year Development Plan (2015/16 – 2019/20); on discussions 2. Construction of 4 double room staff houses at Buyanja in annual approved by the Council. Primary School, Kyaterekera Primary School, and Ntalagi reviews and Score 1. Primary School at a cost of UGX 240,000,000 from School budget Facilitation Grant reflected in the 5 Year Development Plan conferences and (2015/16 – 2019/20) wasn’t recorded in the AWP for FY 2019/2020, and have project profiles 3. Procurement of 100 3-seater wooden desks for selected primary schools with 2 classroom blocks constructed at a cost Maximum 5 of UGX 60,000,000 on pages 81 and 82 of the AWP for FY points on this 2019/2020 were also reflected in the 5 Year Development performance Plan (2015/16 – 2019/20). measure.

Justification for the exclusion of the construction of 4 double room staff houses at Buyanja, Kyaterekera and Ntalagi Primary Schools was inadequacy of funds to undertake such projects under the School Facilitation Grant for the current FY 2019/20.

Health Sector

1. Improvement of sanitary facilities in health centres by constructing lined pit latrines at Kyayi HC III, Buyanja HC III, and Ngomanene HC II at a cost of UGX 32,000,000 on page 66 of the AWP for FY 2019/2020 was reflected in the 5 Year Development Plan (2015/16 – 2019/20), and

2. Upgrading of 5 HC IIs namely Mamba, Ngomanene, Kitwe, Buyanja, and Bulwadda to HC IIIs at a cost of UGX 500,000,000 from the Sector Development Grant reflected in the 5 Year Development Plan (2015/16 – 2019/20) was not reflected in the AWP for FY 2019/2020.

Justification for excluding the upgrading of 5 HC IIs namely Mamba, Ngomanene, Kitwe, Buyanja, and Bulwadda to HC IIIs in the AWP for FY 2019/20 was as follows:

a) Upgrading of Ngomanene HC II and Mamba HC II to HC III was undertaken in the FY 2018/2019 with funding from MoH at a cost of UGX 900,000,000 by M/s Haso Engineers Limited; Ref. No. Gomb591/Wrks/18-19/0001 – 20, thus exclusion from the AWP for FY 2019/20, and

b) Upgrading of Kitwe, Buyanja, and Bulwadda HC II to HC IIIs was postponed due to inadequacy of funds under the sector grants.

Water and Sanitation Sector

1. Drilling of 22 No. deep boreholes at Lubaale A LC I, Lubaale B LC I, Kalwanga B, Nanjwenge A & B, Lwabayaga A & C, Nakulamudde B, Kasiika LC I and Mawuuki HC II at a cost of UGX 50,000,000 that appeared on page 113 of the AWP for FY 2019/2020 was reflected in the 5 Year Development Plan (2015/16 – 2019/20);

2. Rehabilitation and repairs of 11 Rural Water Sources at Kanoni, Mamba, Kakoma, Malyowe, and Nakasagazi in Kyegonza Sub County at a cost of UGX 61,618,000 that was reflected on page 111 of the AWP for FY 2019/2020 was also reflected in the 5 Year Development Plan (2015/16 – 2019/20). 2 2 The prioritized • Project profiles have been There was evidence that the following Project profiles for investment developed and discussed infrastructure investments were discussed in a District TPC activities in the by TPC for all investments meetings dated 26th and 27th February 2019 at Gomba approved AWP in the District Headquarters under Min. DPTC 05/02/2019: for the current Presentation and Review of Departmental Priorities for FY FY are derived AWP as per LG Planning 2019/2020 on Pages 151 – 163 of the 5 Year Development from the Plan (2015/16 – 2019/20). They include: guideline: score 2. approved five- year a) Construction of the District Headquarters for Gomba District Local Government at a cost of UGX 1,210,000,000. Start date development was October 2015 to October 2020; plan, are based on discussions b) Construction of 6 No. 2 classroom blocks in selected in annual primary schools at UGX 372,000,000. Start date was July reviews and 2015 to June 2020;

budget c) Construction of a 5 No. 4 double room staff houses in conferences and selected primary schools at a cost of UGX 350,000,000. Start date was July 2015 to June 2020; have project profiles d) Construction of 15 No. 5 stances VIP lined pit latrines in selected primary schools at a cost of UGX 350,000,000. Start Maximum 5 date was July 2015 to June 2020, and points on this performance e) Construction of 4 No. 6 stances lined VIP latrine at Mamba measure. landing site, Lunoni landing site, Gomba Parents Primary School and Mamba Primary School at a cost of UGX 272,000,000. Start date was July 2016 to December 2018.

3 1 Annual • Annual statistical abstract, There was evidence that Gomba DLG’s Annual statistical statistical with gender- disaggregated abstract for FY 2018/19 was prepared with gender- abstract data has been compiled and disaggregated data contained in Chapter 3. Presented to TPC developed and presented to the TPC to on 12th March 2019 at District Headquarters under Min. applied support budget allocation DTPC 06/03/2019: Presentation and Dissemination of the and decision-making- Statistical Abstract 2018. Maximum 1 maximum score 1. point on this performance measure 4 2 Investment • Evidence that all There was evidence that infrastructure projects implemented activities in the infrastructure projects by Gomba DLG in the previous FY were derived from the previous FY implemented by the LG in Annual Work Plan and Budget approved by Council as were the previous FY were follows: implemented as derived from the annual per AWP. work plan and budget Health Sector approved by the LG 1. Upgrading of Ngomanene HC II and Mamba HC II to HC III Maximum 6 Council: score 2 points on this at a cost of UGX 900,000,000 reflected on page 27 of the performance approved budget was also reflected on pages 54 and 55 of measure. the AWP, and

2. Construction of staff toilet at Maddu HC IV from Sector Development Grant at a cost of UGX 27,000,000 reflected on page 27 of the approved budget was also reflected on pages 54 and 55 of the AWP.

Education Sector

1. Construction of Teacher’s houses at Bukandula CU Primary School from School Facilitation Grant at a cost of UGX 67,100,000 reflected on page 39 of the approved budget was also reflected on page 60 of the AWP;

2. Construction of classroom blocks at Kanoni UMEA Primary School in Kanoni Town Council; Mamba CU Primary School in Maddu Sub County; Kakubansiri Primary School in Kabulasoke Sub County at a cost of UGX 226,015,000 reflected on page 38 of the approved budget was also reflected on page 59 of the AWP;

3. Construction of 5 stances lined VIP latrine at Kasoka Primary School in Kanoni Town Council at a cost of UGX 25,000,000; Mpongo – Muslim Primary School in Mpenja Sub County, Kisigula UMEA Primary School, Kasambya Primary School, Kifampa CU Primary School in Mpenja Sub County at a cost of UGX 39,100,000; Nakiju UMEA in Kyegonza Sub County at a cost of UGX 25,000,000; Kalusiina Primary School and Bugula Primary School in Maddu Sub County; Kabulasoke SDA and Lubaale Primary School in Kabulasoke Sub County at a cost of UGX 50,000,000 reflected on pages 38 and 39 of the approved budget was also reflected on page 60 of the AWP, and

4. Provision of furniture to Kanoni C/S Primary School; Mpongo Primary School; Ntalagi Primary School; and Kalungu Muslim, and Kifampa CU Primary School at a cost of UGX 31,947,000 reflected on page 39 of the approved budget was also reflected on page 61 of the AWP

Water and Sanitation Sector

1. Borehole drilling and rehabilitation in Malere Buyanja, and Kigezi at a cost of UGX 167,000,000 reflected on pages 50 and 51 of the approved budget was also reflected on page 76 of the AWP;

2. Construction of piped water supply system in Kabulasoke and Mpenja Sub Counties a cost of UGX 69,500,000 reflected on page 51 of the approved budget was also reflected on page 76 of the AWP. 4 4 Investment • Evidence that the There was evidence that the investment projects implemented activities in the investment projects by Gomba DLG in FY 2018/2019 were completed as per the previous FY implemented in the previous work plan from the completion certificates seen as follows: were FY were completed as per implemented as work plan by end for FY. Education Sector per AWP. o 100%: score 4 1. Emergency construction of 2 classroom blocks with an Maximum 6 office and store, construction of a 2 classroom block, 5 points on this o 80-99%: score 2 stances lined VIP latrine for boys and 5 stances lined VIP performance latrine for girls at Ngomanene Public Primary School under o Below 80%: 0 measure. School Facilitation Grant at a cost of UGX 212,214,552. The start date was 25th Feb 2019 while the completion date was 25th June 2019, and

2. Construction of a 2 classroom block at Kanoni UMEA Primary School at a cost of UGX 59,549,200. The start date was 04th December 2018 while the completion date was 04th April 2019.

Water Sector

1. Construction of 3 hand pump boreholes at a cost of UGX 71,891,500. The start date was 13th December 2018 while the completion date was 13th April 2019, and

2. Construction of 2 mini-solar powered piped water system, Phase II, at a cost of UGX 68,298,400. The start date was 29th Nov 2018 while the completion date was 29th March 2019.

Health Sector

1. Construction of 2 No. 2 stances lined VIP latrine at Maddu HC III, at a cost of UGX 26,260,010. The start date was 11th December 2018 while the completion date was 11th April 2019, and

2. Upgrading of 124 HC IIs to HC IIIs at Ngomanene HC II and Mamba HC II, at a cost of UGX 978,787,752. The start date was 22nd February 2019 while the completion date was 22nd June 2019. 5 The LG has 2 executed the • Evidence that all There was evidence that investment projects implemented by budget for investment projects in the Gomba DLG in the previous FY were not completed within the construction of previous FY were approved budget as follows: investment completed within approved Education Sector projects and budget – Max. 15% plus or minus of original budget: O&M for all 1. Emergency construction of 2 classroom block with an office score 2 major and store, construction of a 2 classroom block, 5 stances lined infrastructure VIP latrine for Boys and 5 stances lined VIP latrine for Girls at projects during Ngomanene Public Primary School under School Facilitation the previous FY Grant by M/s Almond Integral (U) Limited, of P.O. Box 11220, Kampala; Ref. No. Gomb591/Wrks/18-19/00013. Budget was Maximum 4 UGX 222,900,000 and the actual payment was UGX points on this 212,214,552, thus 95.20%, and Performance Measure. 2. Construction of a 2 classroom block at Kanoni UMEA Primary School by M/s Yisto Investments Limited; Ref. No. Gomb591/Wrks/18-19/00005. Budget was UGX 59,500,000 and the actual payment was UGX 59,549,200, thus 100%.

Water Sector

1. Construction of 3 hand pump boreholes by M/s Reddy’s Borehole and Technical Services Limited, of P.O. Box 10940, Kampala; Ref. No. Gomb591/Wrks/18-19/00001. Budget was UGX 75,000,000 and the actual payment was UGX 71,891,500, thus 95.85%, and

2. Construction of 2 mini-solar powered piped water system, Phase II, at a cost of UGX 69,500,000 and the actual payment was UGX 68,298,400, thus 98.27%.

Health Sector

1. Construction of 2 No. 2 stances lined VIP latrine at Maddu HC III by M/s Peak Brands Limited; Ref. No. Gomb591/Wrks/18-19/00008. Budget was UGX 30,000,010 and the actual payment was UGX 26,260,010, thus 87.53%, and

2. Upgrading of 124 HC IIs to HC IIIs at Ngomanene HC II and Mamba HC II by M/s Haso Engineers Limited; Ref. No. Gomb591/Wrks/18-19/0001 – 20. Budget was UGX 978,787,752 and the actual payment was UGX 978,787,752, thus 100%.

5 The LG has 0 executed the • Evidence that the LG has There was no evidence that Gomba DLG had a budget of budget for budgeted and spent at least O&M for infrastructure facilities in the FY 2018/2019. construction of 80% of the O&M budget for investment infrastructure in the previous projects and FY: score 2 O&M for all major infrastructure projects during the previous FY

Maximum 4 points on this Performance Measure. Human Resource Management 6 LG has 0 substantively • Evidence that the LG has . recruited and filled all HoDs positions There was evidence that the LG has substantively filled some appraised all substantively: score 3 of the approved positions of heads of department as per the Heads of customized structure and staff establishment for Gomba DLG Departments dated 6th/March, 2017. Ref: ARC 135/306/01. Maximum 5 The positions filled at the time of this assessment were for the points on this District Health Officer (Dr. Kiwanuka George) appointed on Performance 9th/05/2019 and District Education Officer (Kalyango Measure Godffrey) appointed on 29th/06/2015.

The District community development officer, District Engineer, District Natural resource officer, Chief Finance Officer, District Production officer, District Planner and District Commercial officer were all in Acting positions.

6 LG has 2 substantively • Evidence that HoDs have There was evidence that the HoDs that were substantively recruited and been appraised as per appointed and those in acting capacity were all appraised by appraised all guidelines issued by MoPS CAO during the previous FY 2018/2019 as per the standard Heads of during the previous FY: guidelines issued by MoPS. Departments score 2 They were appraised as follows: Maximum 5 District Health Officer, District Education Officer, Ag District points on this community development officer (Senior Community Performance Development Officer), Ag District Engineer, Ag District Natural Measure resource officer ( Senior Environmental Officer), Ag Chief Finance Officer (Senior Accountant), Ag District Production officer (Principal Veterinary Officer), Ag District Planner (Population Officer and Ag District Commercial officer (Principal Commercial Officer) were all appraised on 12th/08/2019.

Copies of dully signed performance Agreements and Annual Performance reports by CAO were available in individual files.

7 The LG DSC 0 has considered • Evidence that 100 % of There was evidence that some of the staff submitted for all staff that have staff submitted for recruitment were considered. been submitted recruitment have been CAO’s submissions for staff recruitment dated 29th/08/2018, for recruitment, considered: score 2 7th/09/2018, 29th/01/2019, 28th/02/2019 and 20th/03/2019 confirmation and were disciplinary actions during considered in the following minute extracts; Extracted minutes the previous FY. of Gomba DSC meeting held on 27th/09/2018 under DSC MIN Serial NO. 7/2018, Extracted minutes of Gomba DSC Maximum 4 meeting held on 14th/09/2018 under DSC Minute Serial NO. points on this 6/2018, Extracted minutes of Gomba DSC meeting held on Performance 29th/03/2019 under DSC MIN Serial NO. 04/2019 Measure. However, CAO’s staff submission for recruitment dated 6th/05/2019 was not considered because the DSC lacked a minute secretary at that time. 7 The LG DSC 1 has considered • Evidence that 100 % of There was evidence that the DSC considered all CAO’s staff all staff that have positions submitted for submissions for Confirmation in FY 2018/19. CAO’s staff been submitted confirmation have been submissions for Namata Branina (Education Assistant), for recruitment, considered: score 1 Namagembe M (Enrolled Midwife), and Wadda Francis and confirmation and Nankasi M(2 Parish Chiefs) for confirmation dated disciplinary 26th/07/2018 were considered in DSC Minute 87-135 of actions during Serial NO. 5/2018 dated 12th/09/2018 of Gomba DSC the previous FY. meeting held on 5th/09/2019.

Maximum 4 Also CAO’s submission for confirmation of Birungi T (Enrolled points on this Nurse) was considered in the extracted minutes of Gomba Performance DSC meeting held on 26th/07/2018 at Kyegonza DSC Measure. Boardroom under DSC minute Serial NO 4/2018.

7 The LG DSC 1 has considered • Evidence that 100 % of There was evidence that CAO’s staff submission for all staff that have positions submitted for Disciplinary cases dated 12th/07/2018 for falsification of been submitted disciplinary actions have academic papers by a Nursing Assistant (Ssali Henry) was for recruitment, been considered: score 1 considered in the extracted minutes of Gomba DSC in confirmation and meeting held on 26th/07/2018, DSC MIN Serial NO 4/2018. disciplinary The officer was dismissed. actions during CAO;s staff submission for Disciplinary actions dated the previous FY. 11th/09/2018 for Nursing Assistant, Forest Officer and Maximum 4 education Assistants was considered in the extracted minutes points on this of Gomba DSC meeting held on 27th/09/2018 under DSC Performance Minute Serial NO. 7/2018. Measure. CAO’ s staff submissions for Disciplinary actions of Education assistants , Driver and Principal Agricultural Officer dated 7th/08/2018 and 5th/09/2018 were considered in Gomba DSC meeting held on 5th/09/2018 under DSC Minute Serial NO. 5/2018.

8 Staff recruited 3 and retiring • Evidence that 100% of the There was evidence that all staff recruited accessed pay roll access the staff recruited during the within two months. salary and previous FY have accessed Staff (Education Assistants and Records Officer) appointed on pension payroll the salary payroll not later 4th/04/2019 and posted on 8th/05/2019 accessed payroll on respectively than two months after 28th/06/2019. Some staff (Entomological Officer, Agricultural within two appointment: score 3 Officer, Assistant Agricultural Officers and Askari) appointed months on 4th/04/2019 and posted on 24th/04/2019 accessed payroll Maximum 5 on 28th/06/2019. points on this Those who didn’t access payroll had issues to do with the Performance supplier number, email address and presenting different dates Measure. of birth. There was evidence of a letter dated 4th/11/2019 to Commissioner in charge of IPPS. Also the staff appointed as Senior Records Officer never took the offer so couldn’t access payroll. 8 Staff recruited 2 and retiring • Evidence that 100% of the There was evidence that all staff that retired in FY 2018/2019 access the staff that retired during the accessed pension payroll within two months after retirement; salary and previous FY have accessed Mugeere Benjamin (Head teacher) retired on 30th/05/2019, pension payroll the pension payroll not later Luyimbazi Edward (Education Assistant) retired on respectively than two months after 14th/05/2019 and Namakula Margaret) retired on within two retirement: score 2 18th/06/2019 and all accessed payroll in June 2019. months

Maximum 5 points on this Performance Measure.

Revenue Mobilization 9 The LG has 4 increased LG • If increase in OSR Gomba District Local Government had OSR for FY 2017/2018 own source (excluding one/off, e.g. sale amounting to UGX 128,480,100 and OSR for FY 2018/2019 revenues in the of assets) from previous FY amounting to UGX 202,923,728. last financial but one to previous FY is This shows an increase of UGX 74,443,628 which gives a year compared more than 10 %: score 4. 57.94% increase in OSR as per Draft Final Accounts for FY to the one before • If the increase is from 5% - 2017/18 and FY 2018/19 for vote 591. the previous 10 %: score 2. financial year (last FY year but • If the increase is less than one) 5 %: score 0. Maximum 4 points on this Performance Measure.

10 LG has collected 2 local revenues • If revenue collection ratio Gomba District Local Government collected Local Revenue as per budget (the percentage of local (OSR) for FY 2018/2019 amounting to UGX 202,923,728. (collection ratio) revenue collected against planned for the previous FY The budgeted Local Revenue (OSR) for FY 2018/2019 was Maximum 2 (budget realisation) is within UGX 220,925,000 points on this There was therefore 91.85% budget realisation as seen on performance +/- 10 %: then score 2. If vote 591. measure more than +/- 10 %: Score 0.

11 Local revenue 2 administration, • Evidence that the The sharable Local Revenue was LST which had a total of allocation and District/Municipality has UGX 58,867,725. The evidence provided by way of receipts transparency remitted the mandatory LLG showed that Gomba District Local Government remitted 65% share of local revenues: of LST to LLGs . the reviewed receipts included Receipt No; Maximum 4 score 2 055 which had LR of UGX13, 833,750 and UGX10, 260,250 points on this shared other receipts showed UGX8,411,938 (these were 2 performance figures) and another figure of UGX 9,500,938 was shared and measure. when all the receipts were added , they gave the total shared LR of UGX 38,264,021 and hence Gomba District was compliant. 11 Local revenue 0 administration, • Evidence that the total Gomba District Local Government spent UGX 58,902,400 of allocation and Council expenditures on OSR expenditure on council activities transparency allowances and emoluments- (including from The total Local Revenue (LR) for FY 2017/2018 was UGX Maximum 4 all sources) is not higher 128,480,100. points on this than 20% of the OSR This shows a 45.85% of OSR expenditure on council activities performance collected in the previous FY: which was more than the 20% requirement but Gomba DLG measure. score 2 obtained authority to spend above the 20% limit from the Minister for Local Government ref no. Adm/F.55/01 dated 8/10/2018 granting Gomba DLG to spend UGX66,370,000.

Procurement and contract management 12 2 The LG has in • Evidence that the District There was evidence that the LG filled the position of a place the has the position of a Senior Procurement Officer (Mbabaali Martin) appointed on capacity to Procurement Officer and 30th/06/2010, DSC MIN NO. 82/2010, Ref: CR.D.10579 and manage the Procurement Officer (if the position of Assistant Procurement Officer (Nabunya procurement Municipal: Procurement Merab) appointed on 13th/05/2012 MIN NO. DSC 090/2012, function Officer and Assistant ref: GOM/P.1763. Procurement Officer) Maximum 4 substantively filled: score 2 Source of information: Personnel files. points on this performance measure.

12 1 The LG has in • Evidence that the TEC There was evidence that TEC produced and submitted reports place the produced and submitted to the Contracts Committee for the previous financial year capacity to reports to the Contracts 2018/2019. Evidence was from reports of the following TEC manage the Committee for the previous meetings: procurement FY: score 1 function TEC report dated 31st/10/2018 under Procurement reference NO Gomb 591/work/18-19/00001 for construction of 3 hand Maximum 4 pump boreholes (Drilling and installation). The project Code points on this was Gomb 591/works/2018-2019/00001. performance measure. TEC report dated 24th /10/2018 and 31st/10/2018 under Procurement reference NO Gomb 591/work/18-19/00002 for construction of 2 Min Solar powered piped water Systems Phase 2. The project Code was Gomb 591/works/2018- 2019/00002.

TEC report dated 24th/10/2019 and 31st/10/2018 under Procurement reference NO Gomb 591/work/18-19/00005 for construction of a two classroom block at Kanoni UMEA. The project Code was Gomb 591/works/2018-2019/00005.

TEC report dated 24th/10/2018 and 31st/10/2018 under Procurement reference NO Gomb 591/work/18-19/00006 for construction of a staff house at Bukandula C/U P/S. The project Code was Gomb 591/works/2018-2019/00006. 12 1 The LG has in • Evidence that the The Contracts Committee considered recommendations of the place the Contracts Committee TEC and provided justifications for any deviations from those capacity to considered recommendations.This was evidenced in the Contracts manage the recommendations of the Committee minutes of the following meetings: procurement TEC and provide function justifications for any Contracts Committee meeting held on 6th/11/2018, deviations from those Procurement ref NO Gomb 591/work/18-19/00001, Min Maximum 4 recommendations: score 1 5/1/CC/Nov./18-19 for construction of 3 hand pump boreholes points on this (Drilling and installation). The project Code was Gomb performance 591/works/2018-2019/00001. measure. Contracts Committee meeting held on 6th/11/2018, Procurement ref NO Gomb 591/work/18-19/00002; Min 5/1/CC/Nov./18-19 for construction of 2 Min Solar powered piped water Systems Phase 2.The project Code was Gomb 591/works/2018-2019/00002.

Contracts Committee meeting held on 6th/11/2018, Procurement ref NO Gomb 591/work/18-19/00005, Min 5/1/CC/Nov./18-19 for construction of a two classroom block at Kanoni UMEA. The project Code was Gomb 591/works/2018- 2019/00005.

Contracts Committee meeting held on 6th/11/2018, Procurement ref NO Gomb 591/work/18-19/00006, Min 5/1/CC/Nov./18-19 for construction of a staff house at Bukandula C/U P/S. The project Code was Gomb 591/works/2018-2019/00006. 13 2 The LG has a • a) Evidence that the a) All infrastructure projects in the Procurement and Disposal comprehensive procurement and Disposal Plan for FY 2019/20, Ref. CR/D/226/01, endorsed by the CAO Procurement Plan for the current year and received by PPDA on 30/8/2019 were captured in the and Disposal covers all infrastructure Annual Work plan and budget reviewed and approved by the Plan covering projects in the approved committee of the whole council in the council business Min. infrastructure annual work plan and no. 5/5/DC/2019 held on 3/5/2019 at Kyeyonza sub-county. activities in the budget and b) evidence that For example: approved AWP the LG has made and is followed. procurements in previous 1. In the procurement plan, item no. 33 was the construction of FY as per plan (adherence 2 classroom blocks at Mamba and Kyetume P/Schools. The Maximum 2 to the procurement plan) for project was covered in the budget on page 77 of 169, output points on this the previous FY: score 2 078180: Classroom construction and rehabilitation; and performance measure. 2. In the procurement plan, project no. 35 was the construction of a 3 5-stance lined pit latrine at Kabulasoke SDA Bugula and Nsambwe P/Schools. The project was covered in the budget on page79 of 169 output 070181: Latrine construction and rehabilitation.

b) A sample of actual procurements made in 2018/2019 showed that the LG made procurements as per plan (adherence to the procurement plan) for FY 2018-19, approved by the CAO on 5/9/18 and received by PPDA on 21/9/18. For example:

1. Procurement file Ref. GOMB591/Wrks18-19/00006: Construction of a staff house at Bukandula C/U P/school. The project was covered in the consolidated procurement plan as item no. 125: Construction of 2 unit staff hose at Bukandula C/U P/school; and

2. Procurement file Ref. GOMB591/Wrks18-19/00001: Construction of 3 deep boreholes. The project was covered in the approved procurement as item no. 16: Deep boreholes drilling and hydrologic sitting.

14 • For current FY, evidence 2 The LG has that the LG has prepared From the Procurement plan for the current FY 2019/2020 and prepared bid 80% of the bid documents the procurement files, all the 13 (100%) documents, for all investment/infrastructure projects had their bid documents maintained investment/infrastructure by prepared by August 30. contract August 30: score 2 registers and procurement activities files and adheres with established thresholds.

Maximum 6 points on this performance measure. 14 2 The LG has • For Previous FY, evidence Evidence obtained from the procurement office showed that prepared bid that the LG has an updated the LG had an updated contracts register, received by the documents, contract register and has central registry on 5/8/2019. All procurements for FY maintained complete procurement 2018/2019 had complete procurement files with completion contract activity files for all certificates. For example: registers and procurements: score 2 procurement 1. GOMB/Wrks/18-19/00002: Construction of 2 solar powered activities files mini piped water systems phase II; and adheres 2. GOMB/Wrks/18-19/00001: Construction of 3 deep with established boreholes; thresholds. 3. GOMB/Wrks/18-19/00006: Construction of staff house at Maximum 6 Bukandula C/U P/school; points on this performance 4. GOMB/Wrks/18-19/00005: Construction of 2 classroom measure. blocks at Kanoni UMEA P/School; and

5. GOMB/Wrks/18-19/00004: Construction of production water source at Buyanja.

All procurement activity files comprised of key elements including signed contracts, bid documents, newspaper adverts for open bids, requisitions LG PP Forms of various user departments, tender award and acceptance letters, approvals by the contracts committee etc.

14 • For previous FY, evidence 2 The LG has that the LG has adhered Evidence that the LG adhered with procurement thresholds prepared bid with procurement thresholds was obtained from sample of 5 projects listed in the documents, (sample 5 projects): score 2. Procurement Plan FY 2018/2019. The estimated project cost, maintained procurement method, dates of contract signing and completion contract and the source of funding, and letters of contract award signed registers and by the CAO were all included. For example: procurement activities files 1. GOMB/Wrks/18-19/00002: Construction of 2 solar powered and adheres mini piped water systems phase II. Open domestic bidding with established and estimated at UGX 68,298,400; thresholds. 2. GOMB/Wrks/18-19/00001: Construction of 3 deep Maximum 6 boreholes. Open domestic bidding and estimated at UGX points on this 71,891,500; performance 3. GOMB/Wrks/18-19/00006: Construction of staff house at measure. Bukandula C/U P/school. Open domestic bidding and estimated at UGX 66,159,380;

4. GOMB/Wrks/18-19/00005: Construction of 2 classroom blocks at Kanoni UMEA P/School. Open domestic bidding and estimated at UGX 59,549,200; and

5. GOMB/Wrks/18-19/00004: Construction of production water source at Buyanja. Open domestic bidding and estimated at UGX 37,901,600. 15 • Evidence that all works 2 The LG has projects implemented in the A sample projects show that all works projects implemented in certified and previous FY were FY 2018/2019 were certified with interim and completion provided appropriately certified – payment certificates. The certificates were endorsed by the detailed project interim and completion Superintendent of Works, District Engineer, Internal Auditor, information on certificates for all projects head of the user department, and the CAO as follows: all investments based on technical 1. GOMB/Wrks/18-19/00004: Construction of production water supervision: score 2 Maximum 4 source. Final Payment Certificate, no. 2 dated 7/10/2019 was points on this endorsed by the CAO on 17/10/2019; performance measure 2. GOMB/Wrks/18-19/00005: Construction of 2 classroom blocks at Kanoni UMEA P/School. Final Certificate, no.2 dated 8/1/2019 was endorsed by the CAO on 10/1/2019;

3. GOMB/Wrks/18-19/00002: Construction of 2 solar powered mini piped water systems phase II. Completion Payment Certificate, no. 1 dated 18/3/2019 was endorsed by the CAO on 11/0/2019;

4. GOMB/Wrks/18-19/00006: Construction of 4 unit staff house at Bukandula C/U P/school, Kabulasoke Sub-county. Final Certificate, no. 2 dated 8/1/2019 was endorsed by the CAO on 2/4/2019; and

5. GOMB/Wrks/18-19/00001: Construction of 3 hand pump boreholes. Final Certificate, no. 2 dated 7/10/2019 was endorsed by the CAO on 17/10/2019.

15 0 The LG has • Evidence that all works No site boards were installed at the time of this assessment. certified and projects for the current FY The procurement process for all works projects was not yet provided are clearly labelled (site complete. detailed project boards) indicating: the name information on of the project, contract all investments value, the contractor; source of funding and expected Maximum 4 duration: score 2 points on this performance measure

Financial management 16 4 The LG makes • Evidence that the LG There were bank reconciliation statements prepared for FY monthly and up makes monthly bank 2018/2019 directly in the cashbooks for the 12 months for to-date bank reconciliations and are up bank accounts of: UWEP, YLP and project Accounts. reconciliations to-date at the time of the assessment: score 4 There was also update bank statements for the Months of Maximum 4 July, August and September, 2019 with the one for September points on this signed on 10th October 2019. performance measure. 17 • If the LG makes timely 2 The LG made payment of suppliers during There were no overdue Bills of contractors for FY 2018/2019 timely payment the previous FY – no with reference to note 22: Payables in Final Accounts except of suppliers overdue bills (e.g. the payables amounting to UGX 34,386,000 relating balances during the procurement bills) of over 2 on Youth livelihood Programme and UWEP. previous FY months: score 2. Maximum 2 points on this A sample of 7 transactions from health, water, and education performance departments showed that all payments are done within 2 measure months after request, and there were no unpaid bills over 2 months.

• Payment Request voucher no 09/1: completion of works on a classroom block by Yisito Investments Ltd at Kanani Umea Primary School. The payment was initiated on 30/1/2019, certified and recommended on 31/12019 and payment was made on 31/1/2019. This payment was made in 2 days after approval

• Payment Request voucher no 01/1: construction of a 2 classroom block by Yisito Investments Ltd at Kanani Umea Primary School. The payment was initiated on 7/1/2019, certified and recommended on 10/1/2019 and payment was made on 10/1/2019 This payment was made in 4 days after approval.

• Contract No Gom591/Works/18-19/00008 completion of works at Maddu HCIV by Peak Brands (U) Ltd at Damba HC III. The payment was initiated on 15/5/2019, certified and recommended on 17/6/2019 and payment was made on 17/6/2019 as seen on voucher No. 07/6. This payment was made in 3days after approval.

• Contract No MoH – Ugift/WRKS/18-19/00001-20 Upgrading Ngomanene and Maamba HCII to HCII by Haso Engineers Ltd at Damba HC III. The payment was initiated on 5/3/2019, certified and recommended on 6/3/2019 and payment was made on 6/3/2019 as seen on voucher No. 05/3. This payment was made in 2days after approval.

• Contract No Gom591/Works/18-19/00001 by Reddy’s Borehole Technical Services Ltd. The payment was initiated on 24/3/2019, certified and recommended on 25/3/2019 and payment was made on 25/3/2019 as seen on voucher No. 07/6. This payment was made in 2days after approval.

• Contract No Gom591/Works/18-19/00003 by Geomax Engineering Ltd. The payment was initiated on 20/5/2019, certified and recommended on 21/5/2019 and payment was made on 21/5/2019 as seen on voucher No. 29.6.29. This payment was made in 2days after approval. 18 1 The LG • Evidence that the LG has a Gomba District Local Government has a substantive Principal executes the substantive Senior Internal Internal Auditor Mr Kivumbi Scofield as seen from the Internal Audit Auditor: 1 point. personal file No: CR/D/10096, and Ref No. LG/P/GOM/1000 function in Appointed on 1st October 2010 Min: DSC/703/2010. accordance with • LG has produced all the LGA section quarterly internal audit 90 and LG reports for the previous FY: procurement score 2. regulations

Maximum 6 points on this performance measure.

18 0 The LG • LG has produced all Gomba District Local Government produced quarterly internal executes the quarterly internal audit audit reports for FY 2018/19 and submitted them for; Internal Audit reports for the previous FY: function in score 2. Quarter 2 on 29/8/2019 accordance with Quarter 3 on 29/8/2019 the LGA section 90 and LG Quarter 4 on 29/8/2019. procurement regulations The Internal Audit Report got lost

Maximum 6 points on this performance measure.

18 Evidence that the LG has 0 The LG provided information to the There was no evidence of submission of a report to the executes the Council and LG PAC on the Council and LG PAC on the status of implementation of Internal Audit status of implementation of internal audit reports for FY 2018/19. function in internal audit findings for the accordance with previous financial year i.e. the LGA section follow up on audit queries 90 and LG from all quarterly audit procurement reports: score 2. regulations

Maximum 6 points on this performance measure. 18 0 The LG • Evidence that internal Only two Internal audit reports for FY 2018/19 were submitted executes the audit reports for the previous to LG Accounting Officer spefically for quarters 2 and 3 and Internal Audit FY were submitted to LG none for quarters 1 and 4 function in Accounting Officer, LG PAC accordance with and LG PAC has reviewed Gomba District LG PAC has not deliberated on audit issues the LGA section them and followed-up: score for all Quarters of FY 2018/19. 90 and LG 1. procurement regulations

Maximum 6 points on this performance measure.

19 • Evidence that the LG 0 The LG maintains an updated Gomba District Local Government maintains assets register in maintains a assets register covering IFMS covering details for some assets including vehicles, detailed and details on buildings, vehicle, computers, and vehicles. updated assets etc. as per format in the The Assets register does not have cost values and detailed register accounting manual: score 4 Maximum 4 description for most of the assets and hence not complaint as points on this per the format in the Local Government accounting manual. performance measure.

20 4 The LG has Quality of Annual financial Gomba DLG has unqualified audit opinion as per the Auditor obtained an statement from previous FY: General report for FY 2018/2019. unqualified or qualified Audit • Unqualified audit opinion: opinion score 4

Maximum 4 • Qualified: score 2 points on this • Adverse/disclaimer: score performance 0 measure

Governance, oversight, transparency and accountability 21 2 The LG Council • Evidence that the Council There was evidence from the record of minutes seen that meets and meets and discusses Gomba District Council met to discuss service delivery related discusses service delivery related issues for FY 2018/19 as follows: service delivery issues including TPC related issues reports, monitoring reports, 1. On 31st May 2019 at Kyegonza Sub County Headquarters, performance under: Maximum 2 points on this assessment results and LG a) Min 05/05/DC/2019: Review and Approval of Reports from performance PAC reports for last FY: the Committee of the whole council; measure score 2 b) Min 06/05/DC/2019: Motion to Approve Supplementary Budget

2. On 23rd and 24th May 2019 at Kabulasoke Core PTC, under:

a) Min 04/CWC/05/2019: Presentation of the Budget Overview for FY 2019/2020; b) Min 05/CWC/05/2019: Review and Discussion of the Departmental Budgets and Work Plans for FY 2019/2020; c) Min 04/CWC/05/2019: Review and Discussion of the Procurement Plan for FY 2019/2020; d) Min 05/CWC/05/2019: Review and Discussion of the Recruitment Plans for FY 2019/2020;

3. On 30th May 2019 at the District Headquarters, under: a) Min 05/CWC/05/2019: Review and Discussion of the Revenue Enhancement Plan for FY 2019/2020; b) Min 06/CWC/05/2019: Review and Discussion of the Recruitment Plan for FY 2019/2020; c) Min 07/CWC/05/2019: Review and Discussion of the Capacity Building Plan for FY 2019/2020, and d) Min 08/CWC/05/2019: Review and Discussion of the Procurement Plan for FY 2019/2020.

4. On 06th March 2019 at District Headquarters, under: a) Min 06/DC/03/2019: Laying before Council the District Budget Estimates for FY 2019/2020, and b) Min 07/DC/03/2019: Motion to commit the Budget Estimates for FY 2019/2020 to line sectoral Committees for discussion.

5. On 04th Dec 20198 at District Headquarters, under Min 05/DC/12/2018: Review and Approval of Reports from the Standing Committees

6. On 14th Feb 2019 at District Headquarters, under: a) Min 06/DC/02/2019: Review and Approval of Reports from the Standing Committees, and b) Min 07/DC/02/2019: Motion to approve compensation rates for the year 2019.

7. On 18th October 2018 at Kyegonza Sub County Headquarters, under: a) Min 05/DC/10/2018: Review and Approval of Reports from the Standing Committees; b) Min 06/DC/10/2018: Motion to approve supplementary wage for Gomba District FY 2018/2019; c) Min 07/DC/10/2018: Motion to approve additional works for the supply and installation of a 25 KV transformer at Gomba district.

8. On 16th August 2018 at District Headquarters, under Min 06/08/DC/2018: Report from the Committee of the Whole Council by the District Speaker. 22 • Evidence that LG has 1 The LG has designated a person to There was evidence of a letter dated 02nd December 2018, responded to the coordinate response to Ref. No. CR/D/10460/01, designating Mr Ssenyonjo Saleh – feedback/ feed-back the Gomba District Communication Officer, as the Focal Point complaints (grievance/complaints) and Person and officer responsible for coordinating responses, provided by responded to feedback and grievance/complaints on staff conduct, service delivery issues citizens complaints: score 1. and customer care in the district.

Maximum 2 There was a Complaints Management Report dated 21st points on this October 2019, which indicated details of the complaints Performance received, names of the complainant and action taken by the Measure responsible officer. The status of the complaints were also highlighted indicating progress made by the responsible officers.

22 1 The LG has • The LG has specified a There was evidence of a Complaints Register from 06th responded to the system for recording, December 2018 up to 09th September 2019 for complaints on feedback/ investigating and staff absenteeism from work, non-payment of loans by staff, complaints responding to grievances, teachers’ performance in schools, Uganda Police provided by which should be displayed accommodation, unpaid salaries, and pension queries and citizens at LG offices and made from the Human Resource office. publically available: score 1 Maximum 2 The system in place requires the complainant to write a letter points on this addressed to the CAO, Gomba District and reporting the Performance cases directly to the Focal Point Person. All complaints are Measure registered in the Central Registry from where the officer in charge redirects the query to the right officer to handle. A Complaints Management Report was made dated 21st October 2019, indicating how many queries were received, names of the complainant, nature of the complaint, Action taken by the responsible officer, and status of the complaint.

The Grievances and Complaints Procedure was available on the Notice Board and was part and parcel of the Clients’ Charter dated Oct 2015.

23 2 The LG shares Evidence that the LG has Gomba DLG Payroll for the month of Sept 2018, was available information with published: at the Notice Board for FY 2019/2020, where it is accessed by citizens any member of the public who wants to check and get (Transparency) • The LG Payroll and information. Pensioner Schedule was also pinned dated Pensioner Schedule on October 2018. Total maximum public notice boards and 4 points on this other means: score 2 Performance Measure 23 1 The LG shares • Evidence that the There was evidence that the Procurement Plan for FY information with procurement plan and 2019/2020, Contract Awarded Notices dated 15th July 2019, citizens awarded contracts and 06th Nov 2018; 08th Nov 2018; 14th Jan 2019, and amounts (Transparency) amounts are published: were published on notice board. Some of the notices score 1. included: Total maximum 4 points on this 1. Construction of 3 hand pump boreholes at a cost of UGX Performance 71,891,500 by M/s Reddy’s Borehole and Technical Services Measure Limited, Ref. No. Gomb 591/Wrks/18-19/00001;

2. Construction of 2 classroom blocks at Kanoni UMEA Primary School at a cost of UGX 59,549,200 by M/s Yisto Investments Limited, Ref. No. Gomb 591/Wrks/18-19/00005;

3. Construction of 2 No. 4 unit staff house at Bukandula CU Primary School by at a cost of UGX 66,159,380 by M/s Bukomansimbi General Services Limited, Ref. No. Gomb 591/Wrks/18-19/00006, and

4. Construction of 2 mini-solar powered piped water system Phase II at accost of UGX 68,298,400 by M/s Reddy’s Borehole and Technical Services Limited, Ref. No. Gomb 591/Wrks/18-19/00002.

23 1 The LG shares • Evidence that the LG There was evidence of the performance assessment results information with performance assessment for FY 2018/2019 pinned on the Notice Board dated 24th April citizens results and implications are 2019. Results were also available in the office of the District (Transparency) published e.g. on the Planner.

Total maximum budget website for the 4 points on this previous year (from budget Performance requirements): score 1. Measure

24 1 The LGs • Evidence that the HLG There was evidence that Gomba DLG communicated and communicates have communicated and explained guidelines, circulars and policies issued by the guidelines, explained guidelines, national level to LLGs as follows: circulars and circulars and policies issued policies to LLGs by the national level to LLGs 1. TPC Meeting dated 26th and 27th February 2019 held at to provide during previous FY: score 1 the District Headquarters, under Min. DTPC 05/02/2019: feedback to the Dissemination of Budgeting Guidelines for FY 2019/2020 citizens 2. TPC Meeting dated 12th November 2018 held in the CAO’s Maximum 2 Office, under Min. DTPC 04/11/2018: Discussion of 1st points on this Budget Call Circular disseminating IPFs for FY 2019/2020; performance 3. TPC Meeting dated 28th August 2018 held in the CAO’s measure Office, under Min. DTPC 06/08/2018: Preparations for the National Local Government Performance Assessment exercise, and

4. TPC Meeting dated 25th July 2018 held in the CAO’s Office, under Min. DTPC 04/07/2018: Issues for Budget Revision and Presentation of Guidelines for the utilisation of the World Bank Grant (ugIFT) for Education and Health Sectors for FY 2018/2019. 24 1 The LGs • Evidence that LG during There was evidence that Gomba DLG held the 1st Barraza in communicates the previous FY conducted the FY 2018/2019 on 20th January 2019 at Mpanjo Sub guidelines, discussions (e.g. municipal County Headquarters. The theme was: “Accountability and circulars and urban fora, barazas, radio Transparency in Service Delivery”. There was a session for policies to LLGs programmes etc.) with the Question and Answer from the public. to provide public to provide feed-back feedback to the on status of activity The 2nd Barraza was held on 11th December 2018 at Kanoni citizens implementation: score 1. Town Council under the theme: “Progress Reports for Development Projects”. There was a session for Question and Maximum 2 Answer from the public. points on this performance The 3rd Barraza was held at Kanoni UMEA Primary School measure on 26th October 2018 as per the report dated 01st February 2019, Letter Ref. No. PB/SSTP/01 – 02/2019. The theme was “School Safety Awareness Training for Gomba District, 2018”

There was further evidence of Radio Talk Shows held by Gomba DLG on Mbabule 101.1 FM on 13th November 2018 as per Receipt No. 1401 seen for payment of Airtime.

Gomba DLG also paid for Airtime on Gomba 99.5 FM for Tuesdays from 20:00 – 21:00 Hrs where political leaders and technical staff update the residents of the ongoing projects and achievements made. This was evidenced by a Receipt No. 045 dated 07th February 2019 as payment for 5 radio talk shows and Invoice No. 004 dated 07th Feb 2019 and schedule for talk shows dated 03rd December 2018.

Social and environmental safeguards 25 2 The LG has • Evidence that the LG Evidence that the district GFP and CDO provided guidance mainstreamed gender focal person and and support to different departments was from a report aimed gender into their CDO have provided to provide hints about mainstreaming gender and vulnerability activities and guidance and support to in departmental budgets to TPC members, dated 30/10/2018, planned sector departments to endorsed by the District CDO. activities to mainstream gender, strengthen vulnerability and inclusion women’s roles into their activities score 2.

Maximum 4 points on this performance measure. 25 2 The LG has • Evidence that the gender From the LG Work Plan and Budget estimates for FY mainstreamed focal point and CDO have 2019/2020, generated on 18/7/19, the CDO had planned for gender into their planned for minimum 2 more than 2 activities for the current financial year. For activities and activities for current FY to example, on page 129 activities highlighted under output planned strengthen women’s roles 108102 – Support to women, youth and PWDs; page 152 activities to and address vulnerability output 108107 – Gender mainstreaming; page 133 output strengthen 108109 – Support to youth councils. women’s roles and social inclusions and that more than 90 % of Maximum 4 previous year’s budget for points on this gender activities/ Basing on approved Work Plan and Budget estimates for FY performance vulnerability/ social 2018/2019, generated on 18/7/19, page 86 to 94 a total measure. inclusion has been approved budget of UGX 58,500,000 had been approved implement-ted: score 2. for12 major gender/vulnerability and social inclusion activities. Basing on information obtained from the detailed performance report FY 2018/2019, endorsed by the district CDO on 7/2/2019 all the activities were implemented at 100% of the previous year’s budget.

26 1 LG has • Evidence that Evidence was from environmental and social screening established and environmental screening or reports for projects activities. All reports were endorsed by the maintains a EIA where appropriate, are district Environment Officer. Mitigation measures were functional carried out for activities, planned and budgeted for. For example: system and staff projects and plans and for mitigation measures are 1. Construction of Ngomanene health Centre in Mpeja under environmental planned and budgeted for: health department, signed and dated 2/9/18; and social score 1 2. Construction of Mamba health centre III under health impact department, signed and dated 2/9/2018; assessment and land acquisition 3. Construction of a borehole at Makokwa, Ssaali parish under water department, signed and dated 22/10/2019; Maximum 6 points on this 4. Borehole drilling at Ntonwa under water department, signed performance and dated 22/10/2019; and measure 5. Borehole drilling at Kirungu in Kyegonza Sub-county under water department, signed and dated 22/10/2019. 26 1 LG has • Evidence that the LG Basing on a sample of procurement files in the BOQs, the LG established and integrates environmental integrates environmental and social management and health maintains a and social management and and safety plans in contract bid documents. For example: functional health and safety plans in system and staff the contract bid documents: 1. GOMB/Wrks/19-20/00003: Construction of classroom block for score 1 at Kyetume P/School in Mpenja Sub-county. BOQs, page 22 environmental of 22, item no 13 highlighted environmental mitigation; and social 2. GOMB/Wrks/19-20/00004: Construction of classroom block impact at Mamba P/School in Kyegonza Sub-county. BOQs, page 22 assessment and of 22, item no 13 highlighted environmental mitigation; land acquisition 3. GOMB/Wrks/19-20/00009: Construction of 5-stance pit Maximum 6 latrine at Kabulasoke SDA P/School. BOQs, page 6 of 6, points on this items no. F and G highlighted environmental compliance; performance measure 4. GOMB/Wrks/18-19/00005: Construction of 2 classroom blocks at Kanoni UMEA P/School. BOQs, page 21 of 21, item no. 14 highlighted environmental mitigation; and

5. GOMB/Wrks/18-19/00006: Construction of 4 unit staff house at Bukandula C/U P/School, Kabulasoke Sub-county. BOQs, page 1 of 15, item no. 12 highlighted environmental mitigation.

26 1 LG has • Evidence that all projects The LG had proof of ownership of land in form of land titles or established and are implemented on land agreements for all projects implemented. For example: maintains a where the LG has proof of functional ownership (e.g. a land title, 1. On 5/11/2017 an agreement was signed by Magara system and staff agreement etc..): score 1 Christopher offering 20 x 10 feet piece of land to Tiginya for village community in Mpeja sub-county for construction of a environmental borehole. The agreement was approved and stumped by the and social LC1 Chairman; impact 2. On 12/12/2017 an agreement was signed by Kavuma assessment and Asumani offering 20 x 20 feet piece of land to Luzira village land acquisition community in Mpeja sub-county for construction of community Maximum 6 water / sanitation facility. The agreement was approved and points on this stumped by the LC1 Chairman; performance 3. Land title for a piece of land in the names of Gomba District measure Local Government, plot no. 237 and block no. 209 located at Tondora and registered on 25/12/2014; and

4. Land title (in process) for a 0.30 Ha piece of land at Kyai, Ssabaddu Sub-county. The registration of title act- transfer signed by the seller, Mr. Twikirize Bazirio and PS of the Ministry of Education dated 5/4/2019. 26 1 LG has • Evidence that all ESM certification Forms for completed projects indicating the established and completed projects have negative social and environmental impacts, the description of maintains a Environmental and Social the mitigation measures, implementation progress and functional Mitigation Certification Form acknowledging that ESM measures were addressed were system and staff completed and signed by duly signed and stamped by both the District CDO and for Environmental Officer and Environment Officers. For example: environmental CDO: score 1 and social 1. Construction of Ngomanene health Centre in Mpeja Sub- impact county under health department, signed and dated 17/10/19; assessment and 2. Construction of staff house at Bukandula village, land acquisition Kabulasoke Sub-county, signed and dated 20/5/2019; Maximum 6 3. Borehole drilling at Ntonwa village, Kabulasoke Sub- points on this county, signed and dated 5/6/2019; performance measure 4. Borehole drilling at Kirungu village in Kyegonza Sub- county, signed and dated 17/10/2019; and

5. Drilling of hand pump borehole at Makokwa village, Kyegonza Sub-county, signed and dated 5/6/2019.

26 0 LG has • Evidence that the contract There was not enough evidence that the contract payment established and payment certificated certificated included prior environmental and social clearance, maintains a includes prior environmental at the time of this assessment. functional and social clearance (new system and staff one): Score 1 Out of a sample of 5, only one Final Payment Certificate no. 2 for from procurement file GOMB/Wrks/18-19/00005 for the environmental construction of 2 classroom blocks at Kanoni UMEA P/school and social dated 8/1/2019 had been endorsed by the Environmental impact Officer on 10/1/19. assessment and land acquisition

Maximum 6 points on this performance measure 26 1 LG has • Evidence that Evidence was based on reports on monitoring implementation established and environmental officer and of social and environmental mitigation measures and maintains a CDO monthly report, environmental audit of EIA screened for FY 2018/2019. The functional includes a) completed reports, addressed to the CAO, indicated implementation system and staff checklists, status of the project and remarks/suggestions to be taken. All for reports were endorsed by district NRO and the District CDO. environmental b) deviations observed with For example: and social pictures, c) corrective impact actions taken. Score: 1 1. Construction of staff house at Bukandula village, assessment and Kabulasoke Sub-county, signed and dated 3/5/2019, received land acquisition by district registry on 11/5/2019;

Maximum 6 2. Construction of staff house at Bukandula P/School in points on this Kabulasoke Sub-county, signed and dated 3/5/2019, received performance by district registry on 11/5/2019; measure 3. Drilling and installation of a hand pump borehole in Ntonwa village, Kabulasoke Sub-county, signed and dated and received by the district registry on 4/4/2019;

4. Drilling and installation of a hand pump borehole in Kirungu village, Kyegonza Sub-county, signed and dated and received by the district registry on 4/4/2019; and

5. Drilling and installation of a hand pump borehole in Makokwa village, Kyegonza Sub-county, signed and dated and received by the district registry on 4/4/2019.

591 Education Performance Gomba Measures 2019 District

Summary of No. Definition of compliance Compliance justification Score requirements Human resource planning and management 1 The LG education 4 department has • Evidence that the LG has Gomba District LG budgeted for 91 Head Teachers and budgeted and budgeted for a Head minimum of 734 teachers in the 91 schools for the deployed teachers as Teacher and minimum of 7 current FY within a wage bill of Ug Shs 4,474,589,440/- per guidelines (a Head teachers per school (or . Teacher and minimum minimum a teacher per class of 7 teachers per for schools with less than school) P.7) for the current FY: score 4 Maximum 8 for this performance measure

1 The LG education 4 department has • Evidence that the LG has Gomba District LG deployed 60 Head Teachers and 31 budgeted and deployed a Head Teacher acting head teachers for the remaining 31 of the 91 deployed teachers as and minimum of 7 teachers schools. The LG also budgeted for 734 teachers of the per guidelines (a Head per school (or minimum of a 777 required for a minimum of 7 teachers per school for Teacher and minimum teacher per class for schools the current FY. of 7 teachers per with less than P.7) for the school) current FY: score 4

Maximum 8 for this performance measure

2 LG has substantively 3 recruited all primary • Evidence that the LG has Gomba District LG structure for primary teachers was school teachers where filled the structure for primary not filled with a wage bill provision. The District 734 there is a wage bill teachers with a wage bill teachers within the wage bill; fell short of the required provision provision total of 777 teachers by 43 teachers; making an equivalent of 94.5% school teachers within the wage Maximum 6 for this o If 100%: score 6 bill provision. performance measure o If 80 - 99%: score 3

o If below 80%: score 0

3 LG has substantively 6 recruited all positions • Evidence that the LG has Gomba District LG substantively filled 2 positions of of school inspectors as substantively filled all School Inspectors as per staff structure, within the per staff structure, positions of school wage bill. where there is a wage inspectors as per staff 1 Senior Inspector of Schools: Salary Scale U3L at Ug bill provision. structure, where there is a wage bill provision: score 6 Shs 11,887,068- p.a. Maximum 6 for this 1 Inspector of Schools Salary Scale U4L at Ug Shs performance measure 8,938,272/-p.a. 4 2 The LG Education Evidence that the LG Gomba District LG Education Department submitted a department has Education department has recruitment plan to HRM on 11/06/2018 for the current submitted a submitted a recruitment plan FY to fill positions of Primary Teachers as follows: recruitment plan to HRM for the current FY to covering primary fill positions of a) 45 Education Assistants Salary Scale U7 Ug Shs teachers and school 469,355/- per month; inspectors to HRM for • Primary Teachers: score 2 b) 18 Senior Education Assistants Salary Scale U6 Ug the current FY. Shs 555,100/- per month; Maximum 4 for this c) 15 Deputy Head Teachers Salary Scale U5 Ug Shs performance measure 588,359/- per month and.

d) 15 Head Teachers-Salary Scale U4 Ug Shs 703,781/- per month,

4 2 The LG Education Evidence that the LG There was no need for submitting a recruitment plan to department has Education department has HRM to fill positions of Inspectors of Schools for the submitted a submitted a recruitment plan current FY because both positions were already filled. recruitment plan to HRM for the current FY to covering primary fill positions of teachers and school inspectors to HRM for • School Inspectors: score 2 the current FY.

Maximum 4 for this performance measure

Monitoring and Inspection 5 3 The LG Education Evidence that the LG There was evidence that the Education Department department has Education department has appraised the Senior inspector of schools (Lwanga conducted ensured that all head Charles) on 28th/06/2019 and the Inspector of Schools performance appraisal teachers are appraised and ( Nakiwala Dorothy) was appraised on 1st/07/2019 for for school inspectors has appraised all school financial year 2018/2019. and ensured that inspectors during the performance appraisal previous FY for all primary school head teachers is • 100% school inspectors: conducted during the score 3 previous FY.

Maximum 6 for this performance measure 5 3 The LG Education Evidence that the LG There was evidence that all the Head teachers were department has Education department has appraised during the previous FY. conducted ensured that all head performance appraisal teachers are appraised and The head teachers of Bulwadda C/S (Mugeere for school inspectors has appraised all school Benjamin), Kirungu P/S (Nanyanzi Teo), Kakubansiri and ensured that inspectors during the P/S (Kibuuka Eriasah), Maddu C/S (Ssemambo performance appraisal previous FY Michael), Mpogo R/C (Luutu Godfrey), , Galiraya P/S for all primary school (Kasozi Paul) and Nakijju UMEA (Nakazinga Rehema) head teachers is • Primary school head were appraised on 6th/12/2018.The Head teacher of conducted during the teachers Kizigo SDA P/S (Isabirye Henry) was appraised on previous FY. 11th/12/2018.The Head teachers of Kabulasoke SDA o 90 - 100%: score 3 (Katewu Elisha) and Lwansasi C/U (Okiror Joseph) Maximum 6 for this were appraised on 7th/12/2018. performance measure o 70% and 89%: score 2

o Below 70%: score 0

6 1 The LG Education • Evidence that the LG There was evidence that Gomba District LG Education Department has Education department has Department had communicated some guidelines, effectively communicated all policies, circulars issued by the national level in the communicated and guidelines, policies, circulars previous FY to schools. explained guidelines, issued by the national level policies, circulars in the previous FY to On 28/06/2019 a booklet on ‘Guidelines on Policy, issued by the national schools: score 1 Planning, Roles and Responsibilities of Stakeholders level in the previous in the Implementation of UPE for Districts and Urban FY to schools Councils’ This was availed to 68 head teachers who received and signed for it, to benefit 68 schools. Maximum 3 for this performance measure

6 2 The LG Education • Evidence that the LG Gomba District LG Education Department held Department has Education department has meetings with primary school head teachers and effectively held meetings with primary among others explained and sensitized them on the communicated and school head teachers and guidelines, policies, circulars issued by the national explained guidelines, among others explained and level, including on school feeding policies, circulars sensitised on the guidelines, issued by the national policies, circulars issued by This was evidenced in the meeting of beginning of level in the previous the national level: score 2 Term III 2018 held on 20.09.3028, under Min 5 FY to schools Education: Unit 26: reference was made on the circular from MoESTS Ref Adm/48/139/03 of 19/10/2018 Maximum 3 for this performance measure Circular on ‘Unlicensed /unregistered Schools (Re- Issued) and Illegal Boarding Sections’. A circular issued by PS/MoESTS. It was a call to every school owner to take the initiative to licence or register.

105 people attended the meeting and signed the attendance list including Education Department staff. 7 10 The LG Education De- • Evidence that all licenced Gomba District LG Education Department partment has or registered schools have endeavoured to have most of the private and public effectively inspected been inspected at least once primary schools inspected at least once per term and all registered primary per term and reports reports produced: schools2 produced: The information available was for inspection of Maximum 12 for this o 100% - score 12 Quarter 2 2019 where 84 government and 24 private performance measure schools were inspected. o 90 to 99% - score 10 With a total of 91 schools and 84 of which were o 80 to 89% - score 8 inspected in Term II 2019, it gives a percentage inspection of 92.3% o 70 to 79% - score 6

o 60 to 69% - score 3

o 50 to 59 % score 1

o Below 50% score 0.

8 4 LG Education • Evidence that the There was evidence in Gomba District LG Education department has Education department has Department that reports were used to make discussed the results/ discussed school inspection recommendations for corrective actions from the action reports of school reports and used reports to reports made by staff after discussions of inspection inspections, used make recommendations for findings. Issues raised for example were: them to make corrective actions during the recommendations for previous FY: score 4 Under staffing in 15 primary schools this was derived corrective actions and from the inspection report of Fourth Quarter for FY followed 2018-2019. There was hope for more teachers to be recommendations deployed in the period of May-June 2019.

Maximum 10 for this Inadequate classrooms due to high teacher/pupil ratios performance measure in 14 primary schools. This came out of the inspection report for the same period as above and the department was to plan and request for additional classrooms to cater for the excess number of pupils.

8 2 LG Education • Evidence that the LG There was evidence that Gomba District LG Education department has Education department has Department submitted school inspection reports to the discussed the results/ submitted school inspection Directorate of Education Standards (DES) in the reports of school reports to the Directorate of Ministry of Education and Sports (MoES). Gomba inspections, used Education Standards (DES) District is one of the districts where the Integrated On- them to make in the Ministry of Education Line Inspection System (IIS) is being piloted. The recommendations for and Sports (MoES): Score 2 reports are directly transferred to DES on-line. The corrective actions and report of September 2018-February 2019 was received followed at DES on 26/02/2019 and signed for by Boniface recommendations Mugisha.

Maximum 10 for this performance measure 8 4 LG Education • Evidence that the Evidence to prove that inspection recommendations department has inspection recommendations are followed-up was seen in the reports of inspections discussed the results/ are followed- up: score 4. where effort was made to place a procurement request reports of school to cater for the shortage of classrooms in some of the inspections, used schools e.g. at Kyetume P. S. and Mamba P. S. them to make recommendations for corrective actions and followed recommendations

Maximum 10 for this performance measure

9 5 The LG Education • Evidence that the LG has Gomba District LG submitted accurate/consistent data: department has submitted of a list of 91 schools which was consistent with both submitted accurate/consistent data: EMIS reports and PBS/OBT. accurate/consistent reports/date for school o List of schools which are lists and enrolment as consistent with both EMIS reports and PBS: score 5 per formats provided by MoES

Maximum 10 for this performance measure

9 Evidence seen did not support Gomba District LG to 0 The LG Education Evidence that the LG has have submitted accurate /consistent data on enrollment department has submit- for all schools. The enrollment of 30,142 provided by submitted the district, was slightly different from that presented on ted accurate/consistent data: accurate/consistent the Excel sheet of 31,356. reports/date for school • Enrolment data for all lists and enrolment as schools which is consistent per formats provided with EMIS report and PBS: by MoES score 5

Maximum 10 for this performance measure

Governance, oversight, transparency and accountability 10 2 The LG committee re- • Evidence that the council There was evidence from the minutes available that the sponsible for committee responsible for General Purpose Committee of Council responsible for education met, education met and Education met and discussed service delivery issues discussed service discussed service delivery including inspection, performance assessment results, delivery issues and issues including inspection, LG PAC reports etc. during the previous FY as follows: presented issues that performance assessment require approval to results, LG PAC reports etc. 1. On 07th February 2019 at the District Headquarters, Council during the previous FY: under Min 05/GPC/02/2019: Presentation and score 2 Approval of Progressive Departmental Reports for 2nd Maximum 4 for this Quarter FY 2018/2019 and Work Plans for 3rd Quarter performance measure FY 2018/2019 – Part (c) Health Department, Part (d) Education Department and Part (f) Water Department;

2. On 27th November 2018 at the District Headquarters, under Min 05/GPC/11/2018: Presentation and Approval of Departmental Work Plans and Priorities for 3rd Quarter FY 2017/2018;

3. On 04th October 2018 at the District Headquarters, under:

a) Min 04/GPC/10/2018: Presentation and Approval of Progressive Reports for 1st Quarter FY 2018/2019. Part (b) Works Department, Part (c) Education Department, and Part (f) Health Department, and

b) Min 05/GPC/10/2018: Presentation and Approval of Departmental Work Plans and Priorities for 2nd Quarter FY 2018/2019.

10 2 The LG committee re- • Evidence that the There was evidence from the record of minutes seen sponsible for education sector committee that the General Purpose Committee of Gomba District education met, has presented issues that Council responsible for education presented issues discussed service require approval to Council: that required Council’s approval in FY 2018/19 during delivery issues and score 2 the following Council sessions: presented issues that require approval to 1. On 31st May 2019 at Kyegonza Sub County Council Headquarters, under:

Maximum 4 for this a) Min 05/05/DC/2019: Review and Approval of performance measure Reports from the Committee of the whole council;

b) Min 06/05/DC/2019: Motion to Approve Supplementary Budget

2. On 23rd and 24th May 2019 at Kabulasoke Core PTC, under:

a) Min 04/CWC/05/2019: Presentation of the Budget Overview for FY 2019/2020;

b) Min 05/CWC/05/2019: Review and Discussion of the Departmental Budgets and Work Plans for FY 2019/2020;

c) Min 04/CWC/05/2019: Review and Discussion of the Procurement Plan for FY 2019/2020;

d) Min 05/CWC/05/2019: Review and Discussion of the Recruitment Plans for FY 2019/2020;

5. On 04th Dec 20198 at District Headquarters, under Min 05/DC/12/2018: Review and Approval of Reports from the Standing Committees

8. On 16th August 2018 at District Headquarters, under Min 06/08/DC/2018: Report from the Committee of the Whole Council by the District Speaker. 11 3 Primary schools in a Evidence that all primary All sampled and visited primary schools in Gomba LG have functional schools have functional District Local Government had functional SMCs. They SMCs SMCs (established, all held the required meetings; discussed budget, meetings held, discussions resource issues and submitted reports to DEO. Maximum 5 for this of budget and resource performance measure issues and submission of This was evidenced in the sample files checked at the reports to DEO/ MEO) district offices and the schools visited.

• 100% schools: score 5 Kabulasoke SDA P. S. SMC meetings were held on: 05/12/2018 and 12/02/2019; In the meeting of • 80 to 99% schools: score 3 12/02/2019 under Min III/02/2019 the issue under discussion was pupil’s lunch. The parents had to meet • Below 80 % schools: score the food costs for maize and beans, the children to 0 bring firewood and the school to prepare the meals and pay the cook.

Bukandula UMEA P. S. SMC meetings were held on: 13/07/2018 and 19/03/2019;

Bukalagi P. S. SMC meetings were held on: 20/07/2018; 10/10/2018; 15/02/2019; 03/06/2019.

From the records observed SMC availability and participation was 86%

12 Evidence that the LG has 3 The LG has publicised publicised all schools Gomba District LG publicised all schools receiving all schools receiving receiving non-wage non-wage recurrent grants e.g. through posting on non- wage recurrent recurrent grants e.g. through public notice boards. grants posting on public notice Display was seen at the District notice board and in the boards: score 3 Maximum 3 for this schools visited, display was in the head teacher- performance measure offices.

e.g.

Kabulasoke SDA P.S. display was for UPE received on 30th April 2018 Ug Shs 1,138,115/-.

Bukandula UMEA P. S. UPE was displayed in Head teacher’s office.

Bukalagi P. S.

2018 June to September Ug Shs 2,169,108/-.

2018 September to December Ug Shs 2,685,401/-.

2019 January to March Ug Shs 2,685,401/- and 2019 June-September Ug Shs 2,685,401/-.

Procurement and contract management 13 4 The LG Education • Evidence that the sector The Gomba District LG education sector submitted department has has submitted procurement procurement requests to PDU that covered all submitted input into input to Procurement Unit investment items in the approved Sector annual work the LG procurement that covers all investment plan and budget on 25/04/2019 which was within the plan, complete with all items in the approved Sector set deadline of 30/04/2019. technical annual work plan and budget requirements, on time by April 30: score 4

to the Procurement Unit that cover all items in the approved Sector annual work plan and budget

Maximum 4 for this performance measure

Financial management and reporting 14 Evidence that the LG 3 The LG Education Education departments Gomba District Local Government Education department has timely (as per contract) department maintains a separate file for payments for certified and initiated certified and recommended Education sector and all payments were timely payment for supplies suppliers for payment: score certified and recommended as per copy of the on time 3. following sampled payments;

Maximum 3 for this • Payment Request voucher no 09/1: completion of performance measure works on a classroom block by Yisito Investments Ltd at Kanani Umea Primary School. The payment was initiated on 30/1/2019, certified and recommended on 31/12019 and payment was made on 31/1/2019. This payment was made in 2 days after approval

• Payment Request voucher no 04/12: construction of a 2 classroom block by Kitcom General Services Ltd at Kakumbansiri CoU Primary School. The payment was initiated on 7/12/2018, certified and recommended on 12/12/2018 and payment was made on 13/12/2018. This payment was made in 6 days after approval. 15 4 The LG Education • Evidence that the There was evidence of timely submission of quarterly department has department submitted the reports from the Education Department as follows: submitted annual annual performance report reports (including all for the previous FY (with 4th Quarter Report was submitted on 15th July 2019, quarterly reports) in availability of all four 3rd Quarter Report on 15th April 2019; 2nd Quarter time to the Planning quarterly reports) to the Report on 14th January 2019 while the 1st Quarter Unit Planner by 15th of July for Report was submitted on 12th October 2018. consolidation: score 4 Maximum 4 for this performance measure

16 0 LG Education has • Evidence that the sector There were three (3) Internal Audit queries as per the acted on Internal Audit has provided information to Quarter 2 and 3 Internal audit reports. recommendation (if the internal audit on the any) status of implementation of The Education sector responses were not authentic all audit findings for the and no responses addressing the audit queries and Maximum 4 for this previous financial year therefore not all audit queries were responded to. performance measure o If sector has no audit query

score 4

o If the sector has provided information to the internal audit on the status of implementation of all audit findings for the previous financial year: score 2

o If all queries are not respond-

ed to score 0

Social and environmental safeguards 17 0 LG Education • Evidence that the LG There was no evidence provided to support the Department has Education department in concept that Gomba District LG Education Department disseminated and consultation with the gender in consultation with the gender focal person promoted adherence focal person has disseminated guidelines on how senior women/men to gender guidelines disseminated guidelines on teacher were to provide guidance to girls and boys to how senior women/men handle hygiene, reproductive health, life skill Maximum 5 points for teachers should provide this performance guidance to girls and boys to measure handle hygiene, reproductive health, life skills, etc.: Score 2 17 0 LG Education • Evidence that LG Gomba District LG Education Department provided no Department has Education department in evidence to prove that the department collaborated in disseminated and collaboration with gender any way with gender department to issue and explain promoted adherence department have issued and guidelines on how to manage sanitation for girls and to gender guidelines explained guidelines on how PWDs in primary schools to manage sanitation for girls Maximum 5 points for and PWDs in primary this performance schools: score 2 measure

17 1 LG Education • Evidence that the School The School Management Committees in the sampled Department has Management Committee and visited schools, met the guideline on gender disseminated and meets the guideline on composition e.g. promoted adherence gender composition: score 1 to gender guidelines Sampled files:

Maximum 5 points for a) St Aloysious Beteremu P. S. SMC had 12 members this performance and 3 of them were female; measure b) Kinvunikidde P. S. SMC had 12 members and 2 of them were female;

c) Kabulasoke SDA P. S. SMC had 12 members and 4 of them were female and

d) Bukalagi P. S. SMC had 12 members and and 3 of them were female.

18 1 LG Education • Evidence that the LG Gomba District LG Education Department in department has Education department in collaboration with Environment department issued ensured that guide- collaboration with guidelines on environmental management (tree lines on environmental Environment department has planting, waste management, formation of management are issued guidelines on environmental clubs and environment education etc.). disseminated and environmental management complied with (tree planting, waste Evidence was found at Bukalagi P.S. where there was management, formation of report of 06/04/3028 on environment programs in the Maximum 3 points for environmental clubs and school. The environment club had a tree planting this performance environment education etc.): program which they based on answering the question measure score 1: why they had to plant trees.

They reasoned that trees were planted to:

a) conserve the environment;

b) provide shade for pupils and all compound users and

c) grow fruit for learners to enjoy for health reasons.

This club made of P7 leavers, with support of the environment officer and area Councillor, planted 100 trees in the school compound. 18 1 LG Education • Evidence that all school School infrastructure projects were screened before department has infrastructure projects are approval for construction. A checklist for screening of ensured that guide- screened before approval for projects in the budget guidelines was seen. Possible lines on environmental construction using the risks were identified, and mitigation actions were also management are checklist for screening of included on the forms. disseminated and projects in the budget complied with guidelines and where risks The screening forms were filled to ascertain screening are identified, the forms was done and risk mitigation plans were developed. Maximum 3 points for include mitigation actions: this performance Score 1 measure

18 1 LG Education • The environmental officer There was evidence to confirm that the Environment department has and community development Officer and Community Development Officer visited the ensured that guide- officer have visited the sites sites to check on the compliance with mitigation plans. lines on environmental to checked whether the Environment and Social Certificates were completed management are mitigation plans are for the following projects: disseminated and complied with: Score 1 complied with a) 20/08/2019 Construction of a staff house at Bukandula; Maximum 3 points for this performance b) 18/06/2019 Construction of a 2-classroom block at measure Kanoni P. S. and

c) This was seen on the Environment and Social Screening Form (ESSF) of 04/09/2018.

591 Health Performance Gomba Measures 2019 District

Summary of Definition of No. Compliance justification Score requirements compliance Human resource planning and management 1 4 LG has substantively Evidence that LG The approved human resource structure at the Gomba Local recruited primary has filled the Government Health Department is for 253 staff according to the health care workers structure for primary PHC guidelines of 2019/20. The current filled and paid with a wage bill health care with a positions as of October 2019 (LG payment summary) were 137 provision from PHC wage bill provision (54%). According to the District Health Office (DHO), the wage wage from PHC wage for analysis showed a balance of about 175.5 million which will be the current FY used to recruit an additional 16 staff. The DHO wrote to the Chief Administrative Officer (CAO) on 18/03/19 and followed • More than 80% this with another letter on 06/07/2019 requesting for recruitment Maximum 8 points for filled: score 8 of the specified cadres totaling 16 staff. The CAO received the this performance letter on 10/07/2019. The recruitment process is planned measure • 60 – 80% - score December 2019 after the Q2 wage analysis. If these actions are 4 undertaken, it will bring the positions filled to 60.5%. • Less than 60% filled: score 0

2 6 The LG Health Evidence that The Performance contract includes UGX 175,541,724/- as department has Health department additional wage bill in 2019/20. The request from the DHO to submitted a has submitted a the CAO (in 18/03/19 and 10/07/19) for additional staff is comprehensive comprehensive matched to this amount for the requested 16 staff. recruitment plan for recruitment plan/re- primary health care quest to HRM for the workers to the HRM current FY, covering department the vacant positions of primary health care workers: score 6 Maximum 6 points for this performance measure 3 8 The LG Health Evidence that the all There was evidence that all the 5 (100%) Health facility In- department has health facilities in- charges sampled were appraised in FY 2018/2019 as follows; conducted charges have been performance appraisal appraised during the 1. Healthy Facility In-charge for Maddu H/CIV (Dr. Mujjumbi for Health Centre IVs previous FY: Patrick) was appraised on 27th/06/2019; and Hospital In- 2. The Healthy facility In-charge for Kanoni H/C III (Nyanzi charge and ensured o 100%: score 8 Israel) was appraised on 18th /06/2019; performance o 70 – 99%: score 4 appraisals for HC III 3. The Healthy Facility In-charge for Kyayi HCIII (Lubinga and II in-charges are o Below 70%: Moses) was appraised on 24th /06/2019; conducted score 0 4. The Healthy facility In-charge for Kasambya H/CIII (Innocent Turihohabwe) was appraised on 24th /06/2019; and

Maximum 8 points for 5. The Healthy facility In-charge for Ngomanene H/CIII this performance (Nalumansi Margret) was appraised on 12th /06/2019. measure Source of information: personnel files and a full list of in- charges at the Health Units in Gomba District.

4 4 The Local Government • Evidence that the The Gomba LG DHO Health workers’ deployment list and Health department has LG Health budget are available and consistently matched. A review at the deployed health department has following health facilities also confirmed that these records workers across health deployed health consistently matched records at DHO. facilities and in workers in line with accordance with the the lists submitted 1. Maddu HC4; staff lists submitted with the budget for 2. Kanoni HC3; together with the the current FY, and budget in the current if not provided 3. Mpenja HC3; FY. justification for deviations: score 4 4. Mawuki HC2; Maximum 4 points for this performance 5. Ngomanene HC 2. measure

Monitoring and Supervision 5 3 The DHO/MHO has • Evidence that the The 19/20 Sector Grant and Budget Guidelines to Local effectively DHO/ MHO has Governments were available at DHO with a distribution list communicated and communicated all signed by each of the 17 facility in charges. At the sampled explained guidelines, guidelines, policies, health facilities these were checked for and found at: policies, circulars circulars issued by issued by the national the national level in 1. Maddu HC 4; level in the previous the previous FY to 2. Kanoni HC 3; FY to health facilities health facilities: score 3 3. Mpenja HC3;

4. Mawuki HC2; Maximum 6 for this performance measure 5. Ngomanene HC 2. 5 3 The DHO/MHO has • Evidence that the At the District Quarterly meeting of 22/11/2018 under Min effectively DHO/ MHO has held 4/11/2018 (Remarks from DHO) there was communication on communicated and meetings with health PHC guidelines for July 2018/19 emphasizing the need to use explained guidelines, facility in- charges the documents, implement accountability and transparency. policies, circulars and among others issued by the national explained the level in the previous guidelines, policies, FY to health facilities circulars issued by the national level: score 3

Maximum 6 for this performance measure

6 3 The LG Health Evidence that Supervision Reports of Maddu HC4 at Gomba District LG were Department has DHT/MHT has dated as follows: effectively provided supervised 100% of support supervision to HC IVs and district Q4 – 18 June 2019; district health services hospitals (including Q3 – 05/01/19, 27/02/19, 05/03/19; PNFPs receiving PHC grant) at least Q2- 13/11/18; once in a quarter: Maximum 6 points for score 3 Q1 – September 2018 (no specific dates indicated) this performance measure The assessment at Maddu HC4 cross-checked the support supervision logbook and noted that the following visits had been undertaken by the District Health Team (DHT) members: Q1 – 4 visits; Q2 – 2 visits; Q3 – 1 visit; Q4 – 4 visits . 6 0 The LG Health Evidence that DHO records for support supervision by HSD/DHO to all Lower Department has DHT/MHT has Level Facilities receiving PHC funds showed that the visits had effectively provided ensured that HSD taken place during the following periods: support supervision to has supervised district health services lower level health Q4 – 10/06/19 – 14/06/2019; facilities within the Q3 – 21/01/2019 – 25/01/2019; previous FY: Q2 – 03/12/2018 – 07/12/2018; Maximum 6 points for • If 100% this performance supervised: score 3 Q1 – 05/08/2018 – 09/08/2018; measure • 80 - 99% of the The assessment at the lower level facilities cross-checked and health facilities: found that these had been visited several times as follows: score 2 1. Kanoni HC3: Q2 – 2 visits (19/12/2018. 05/12/2018, 16/10, • 60% - 79% of the 2018); Q3 – 2 visits (20/02/2019, 12/02/2019); Q4 – 4 visits health facilities: (27/06/2019, 26/06/2019, 10/06/2019, 21/05/2019). score 1 2. Mpenja HC3: Q1 - 1 visit (05/07/2018); Q2 - 3 visits • Less than 60% of (22/10/2018, 14/12/2018, 20/12/2018); Q3 - 4 visits (21/01/2019, the health facilities: 22/01/2019, 13/02/2019, 21/03/2019); Q4 - 2 visits (22/05/2019, score 0 24/06/2019).

3. Mawuki HC2: Q3 – 3 visits (20/03/2019, 24/01/2019, 10/01/2019); Q4 – 4 visits (26/06/19, 25/06/19, 22/05/19. 01/015/19).

4. Ngomanene HC 2: Q1 - 1 visit (05/07/2018); Q2 - 1 visit (22/10/2018); Q3 - 3 visits (22/02/2019, 21/02/2019, 22/03/2019); Q4 - 3 visits (07/05/2019, 10/06/2019, 24/06/2019).

Although all lower level facilities had been visited - only 2/4=50% had been visited at least once during all quarters.

7 0 The LG Health • Evidence that all Whilst an attempt has been made to discuss findings from the department (including the 4 quarterly quarterly supervision reports - the process is not systematic and HSDs) have reports have been as a result not all issues identified are documented as having discussed the discussed and used been discussed. For example, results/reports of the to make support supervision recommendations 1. Minutes from District Performance Reviews (13.08.2018) and monitoring visits, (in each quarter) for under minute 7/7/2018P discussed the issue of absenteeism used them to make corrective actions which had been raised during the one of the support recommendations for during the previous supervision visits (Q1). corrective actions and FY: score 4 2. The District Performance Review meeting of 22.11.2018 followed up under minute 7/11/2018 discussed the need for facility review meetings and the late payment of health workers by RHSP both of which had been identified during the 12/11/2018 Support Maximum 10 points for supervision period (Q2). this performance measure 7 6 The LG Health • Evidence that the The discussions during District Health Team meetings do follow department (including recommendations up on recommendations for corrective actions - e.g. HSDs) have are followed up and discussed the specific activities 1. Minutes from District Performance Reviews (13.08.2018) results/reports of the undertaken for under minute 7/7/2018P discussed the issue of absenteeism support supervision correction: score 6 which had been raised during the one of the support and monitoring visits, supervision visits (Q1). used them to make 2. The District Performance Review meeting of 22.11.2018 recommendations for under minute 7/11/2018 discussed the need for facility review corrective actions and meetings and the late payment of health workers by RHSP both followed up of which had been identified during the 12/11/2018 Support supervision period) (Q2).

Maximum 10 points for this performance measure

8 10 The LG Health • Evidence that the Lists in PBS, LG Health Department and HMIS were all department has LG has submitted consistent – showing the same list of health facilities. All the submitted accurate/ accurate/consistent FIVE sampled health facilities as follows had submission rates consistent reports/data data regarding: of 100% into the HMIS (DHIS2) during 2018/19: for health facility lists receiving PHC funding o List of health 1. Maddu HC IV; as per formats facilities receiving 2. Kanoni HC III; provided by MoH PHC funding, which are consistent with 3. Mpenja HC III; both HMIS reports and PBS: score 10 4. Ngomanene HC II; Maximum 10 for this performance measure 5. Mawuki HC II.

Governance, oversight, transparency and accountability 9 2 The LG committee • Evidence that the There was evidence from the minutes available that the General responsible for health LG committee Purpose Committee of Gomba District Council responsible for met, discussed service responsible for health met and discussed service delivery related issues for FY delivery issues and health met and 2018/19 as follows: presented issues that discussed service require approval to delivery issues 1. On 07th February 2019 at the District Headquarters, under Council including Min 05/GPC/02/2019: Presentation and Approval of supervision reports, Progressive Departmental Reports for 2nd Quarter FY performance 2018/2019 and Work Plans for 3rd Quarter FY 2018/2019 – Part assessment results, (c) Health Department, Part (d) Education Department and Part Maximum 4 for this LG PAC reports etc. (f) Water Department; performance measure during the previous 2. On 27th November 2018 at the District Headquarters, under FY: score 2 Min 05/GPC/11/2018: Presentation and Approval of Departmental Work Plans and Priorities for 3rd Quarter FY 2017/2018;

3. On 04th October 2018 at the District Headquarters, under:

a) Min 04/GPC/10/2018: Presentation and Approval of Progressive Reports for 1st Quarter FY 2018/2019. Part (b) Works Department, Part (c) Education Department, and Part (f) Health Department, and

b) Min 05/GPC/10/2018: Presentation and Approval of Departmental Work Plans and Priorities for 2nd Quarter FY 2018/2019.

9 2 The LG committee • Evidence that the There was evidence from the record of minutes that the General responsible for health health sector Purpose Committee of Gomba District Council responsible for met, discussed service committee has pre- health presented issues that required Council’s approval in FY delivery issues and sented issues that 2018/19 during the following Council sessions presented issues that require approval to require approval to Council: score 2 1. On 31st May 2019 at Kyegonza Sub County Headquarters, Council under:

a) Min 05/05/DC/2019: Review and Approval of Reports from the Committee of the whole council; Maximum 4 for this performance measure b) Min 06/05/DC/2019: Motion to Approve Supplementary Budget

2. On 23rd and 24th May 2019 at Kabulasoke Core PTC, under:

a) Min 04/CWC/05/2019: Presentation of the Budget Overview for FY 2019/2020;

b) Min 05/CWC/05/2019: Review and Discussion of the Departmental Budgets and Work Plans for FY 2019/2020;

c) Min 04/CWC/05/2019: Review and Discussion of the Procurement Plan for FY 2019/2020;

d) Min 05/CWC/05/2019: Review and Discussion of the Recruitment Plans for FY 2019/2020;

3. On 30th May 2019 at the District Headquarters, under:

a) Min 05/CWC/05/2019: Review and Discussion of the Revenue Enhancement Plan for FY 2019/2020;

b) Min 06/CWC/05/2019: Review and Discussion of the Recruitment Plan for FY 2019/2020; c) Min 07/CWC/05/2019: Review and Discussion of the Capacity Building Plan for FY 2019/2020, and d) Min 08/CWC/05/2019: Review and Discussion of the Procurement Plan for FY 2019/2020.

5. On 04th Dec 20198 at District Headquarters, under Min 05/DC/12/2018: Review and Approval of Reports from the Standing Committees

8. On 16th August 2018 at District Headquarters, under Min 06/08/DC/2018: Report from the Committee of the Whole Council by the District Speaker. 10 6 The Health Unit Evidence that health All sampled health facilities had functional Health Unit Management facilities and Management Committees: Committees and Hospitals have Hospital Board are functional 1. Maddu HC4: The committee is composed of ten members 3 operational/functioning HUMCs/Boards (30%) of which are women. All 2018/19 quarterly meetings had (established, been held. Q2 and Q3 meetings had discussed PHC funds and meetings held and other resources discussions of Maximum 6 points 2. Kanoni HC3: The committee is composed of seven members budget and resource four of whom are women (57%). All the 2018/19 quarterly issues): meetings had been held – Q1 – 24.09.2019; Q2 – 19.12.2018; • If 100% of Q3 - 09.04.2019; Q4 – 26.06.2019. Minute 4 in Q3 and minute 6 randomly sampled in Q1 had discussed PHC funds. facilities: score 6 3. Mawuki HC2: The committee is composed of 6 members, 4 • If 80-99 %: score (66.7%) of whom are women. All 2018/19 meetings had been 4 held – Q1 (07/09/2018); Q2 (14/12/18); Q3 (19/03/2019); Q4 (24/06/2019). Minute 4 in Q3 and Q4 had discussed PHC funds. • If 70-79: %: score 2 4. Ngomanene HC2: All 2018/19 quarterly meetings had been • If less than 70%: held - Q1 - 16/08/18; Q2 - 20/11/18; Q3 - 20/02/19; Q4 - score 0 15/06/2019. Financial and other resources had been discussed during the meetings. Q1 - Minute 3; Q2 - Minute 04; Q3 - Min 4; Q4 Min 3.

5. Mpenja HC3: The committee is composed of 6 members 2 (33.3%) of whom are female. All 2018/19 quarterly meetings had been held - Q1 - 04/07/18; Q2 - 28/11/18; Q3 - 28/03/19; Q4 - 23/05/2019. Financial and other resources had been discussed during the meetings. Q1 - Minute 3; Q2 - Minute 4; Q3 - Min 3; Q4 Min 2.

11 4 The LG has publicised • Evidence that the Both 2018/19 and Q2 2019/20 PHC Sector grant amounts were all health facilities LG has publicised posted on the public notice board at the Gomba LG noticeboard. receiving PHC non- all health facilities Sector grants for the health facilities were also posted at the wage recurrent grants receiving PHC non- following facilities: wage recurrent grants e.g. through 1. Maddu HC 4; posting on public Maximum 4 for this 2. Kanoni HC 3; notice boards: score performance measure 4 3. Mpenja HC3;

4. Mawuki HC 2;

5. Ngomanene HC2.

Procurement and contract management 12 2 The LG Health • Evidence that the 1. The input to the work-plan was submitted to PDU on department has sector has submitted 07/03/2019. submitted input to input to procurement procurement plan and plan to PDU that requests, complete cover all investment with all technical items in the requirements, to PDU approved Sector an- that cover all items in nual work plan and the approved Sector budget on time by annual work plan and April 30 for the budget current FY: score 2

Maximum 4 for this performance measure

12 2 The LG Health • Evidence that LG 1. The PP5 form was submitted on 22/03/2019. department has Health department submitted input to submitted procurement plan and procurement request requests, complete form (Form PP5) to with all technical the PDU by 1st requirements, to PDU Quarter of the that cover all items in current FY: score 2. the approved Sector annual work plan and budget

Maximum 4 for this performance measure

13 4 The LG Health • Evidence that the Gomba District Local Government Health department maintains department has DHO/ MHO (as per a separate file for payments for Health sector and all payments certified and initiated contract) certified were timely certified and recommended as per copy of the payment for supplies and recommended following sampled contract; on time suppliers timely for payment: score 4. • Contract No Gom591/Works/18-19/00008 completion of works at Maddu HCIV by Peak Brands (U) Ltd at Damba HC III. The payment was initiated on 15/5/2019, certified and Maximum 4 for this recommended on 17/6/2019 and payment was made on performance measure 17/6/2019 as seen on voucher No. 07/6. This payment was made in 3days after approval.

Financial management and reporting 14 4 The LG Health • Evidence that the There was evidence of timely submission of quarterly reports department has department from the Health Department as follows: submitted annual submitted the reports (including all annual performance 4th Quarter Report was submitted on 09th July 2019, 3rd quarterly reports) in report for the Quarter Report on 12th April 2019; 2nd Quarter Report on 10th time to the Planning previous FY January 2019 while 1st Quarter Report was submitted on 12th Unit (including all four October 2018. quarterly reports) to the Planner by mid- July for Maximum 4 for this consolidation: score performance measure 4

15 0 LG Health department Evidence that the There was Nineteen (19) Internal Audit queries as per all the 4 has acted on Internal sector has provided Quarters’ Internal audit reports. Audit recommendation information to the (if any) internal audit on the The Health sector responses were scanty and not authentic and status of therefore not all audit queries were responded to. implementation of all audit findings for Maximum 4 for this the previous performance measure financial year

• If sector has no audit query: Score 4

• If the sector has provided information to the internal audit on the status of implementation of all audit findings for the previous financial year: Score 2 points

• If all queries are not

responded to Score 0

Social and environmental safeguards 16 2 Compliance with • Evidence that 1. Maddu HC4: The committee is composed of ten members 3 gender composition of Health Unit (30%) of which are women; HUMC and promotion Management of gender sensitive Committee (HUMC) 2. Kanoni HC3: The committee is composed of seven members sanitation in health meet the gender four of whom are women (57%); facilities. composition as per 3. Mpenja HC3: The Committee is composed of six members, guidelines (i.e. two of whom are women (33.3%) minimum 30 4. Mawuki HC2: The committee is composed of 6 members, 4 Maximum 4 points % women: score 2 (66.7%) of which are women;

5. Ngomanene HC2: No information was provided.

16 2 Compliance with • Evidence that the 16. Sanitation guidelines were disseminated to health facilities gender composition of LG has issued according to endorsed distribution list of 12/04/2019. HUMC and promotion guidelines on how of gender sensitive to manage At health facility these were checked for and found at: sanitation in health sanitation in health 1. Maddu HC4; facilities. facilities including separating facilities 2. Kanoni HC3; for men and women: score 2. 3. Mpenja HC3; Maximum 4 points 4. Mawuki HC2;

5. Ngomanene HC2.

17 2 LG Health department • Evidence that all The screening form for the Construction project at Ngomanene has ensured that health facility that was started in March 2019 was filled on the 27/08/2019. guidelines on infrastructure environmental projects are management are screened before disseminated and approval for complied with construction using the checklist for screening of projects in the Maximum 4 points for budget guidelines this performance and where risks are measure identified, the forms include mitigation actions: Score 2 17 2 LG Health department • The For the Construction project at Ngomanene that was started in has ensured that environmental March 2019: guidelines on officer and environmental community 1. The Environmental Officer made an inspection visit on management are development officer 11/05/2019; disseminated and have visited the 2, The District Community Development Officer made an complied with sites to checked inspection visit on 17/10/2019. whether the mitigation plans are complied with: Maximum 4 points for Score 2 this performance measure

18 4 The LG Health • Evidence that the Medical waste management guidelines were found at all health department has issued LG has issued facilities (Maddu HC4; Kanoni HC3; Mpenja HC3; Mawuki HC2; guidelines on medical guidelines on and Ngomanene HC2) that were sampled. These were in the waste management medical waste form of a colour-coded poster and/or a pamphlet that was management, issued by the District Health Officer. including guidelines (e.g. sanitation Maximum 4 points charts, posters, etc.) for construction of facilities for medical waste disposal2: score 4.

591 Water & Sanitation Gomba Performance 2019 District

Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 0 The DWO has targeted • Evidence that the district Water In accordance with evidence from the allocations to sub- department has targeted subcounties AWP for FY 19/20 as received by PS counties with safe water with safe water coverage below the MoWE on 9th August 2019 and the 4th coverage below the district average in the budget for the Quarter report for FY 18/19 received by PS district average. current FY: MoWE on 9th August 2019, the district water coverage was computed at 60% and o If 100 % of the budget allocation for aggregated as follows: - Mpenja (79%), the current FY is allocated to S/Cs Kabulasoke (49%), Kyegonza (66%), Maximum score 10 for below average coverage: score 10 Maddu (46%). this performance measure o If 80-99%: Score 7 The target subcounties for FY 19/20 in accordance with the AWP and o If 60-79: Score 4 development budget line were 2 deep o If below 60 %: Score 0 boreholes (Kyegonza and Kabulasoke), Piped water system (Maddu), and Piped water system (Kabulasoke).

Therefore 2 out of 4 subcounties targeted were below the overall district average of 60% representing 50% subcounty targets. 2 15 The district Water • Evidence that the district Water According to the district AWP FY 18/19 as department has department has implemented received by PS MoWE on 30th July 2018, implemented budgeted budgeted water projects in the targeted the district safe water coverage stood at water projects in the sub-counties with safe water coverage 57% as follows:- Mpenja (72%), targeted sub-counties below the district average in the Kabulasoke (49%), Kyegonza (63%) and (i.e. sub-counties with previous FY. Maddu (43%). safe water coverage below the district o If 100 % of the water projects are Targeted subcounties in accordance with average) implemented in the targeted S/Cs: the FY 18/19 budget were 3 boreholes (Kabulasoke and Kyegonza), Score 15 2 Piped water schemes (Kabulasoke and Maximum 15 points for o If 80-99%: Score 10 Maddu); and this performance o If 60-79: Score 5 measure 1 motorized deep well (Maddu). o If below 60 %: Score 0 These projects were implemented as evidenced by the 4th Quarter report received by PS MoWE on 9th August 2019 Ref No. CR/D/0508/019.

The subcounties with coverage below 57% were Kabulasoke and Maddu , however implementation for FY 18/19 was as follows:

1. 3 boreholes in Kirungu, Ntonwa and Makokwa; 2. 2 Piped water schemes (Maddu and Kabulasoke); and 3. 1 motorized deep well (Maddu). 4. This represents 100% implementation in the targeted subcounties.

Monitoring and Supervision 3 15 The district Water Evidence that the district Water The WSS being implemented were:- department carries out department has monitored each of monthly monitoring of WSS facilities at least annually. 1. Drilling 3 boreholes in Kirungu, project investments in the Makokwa and Ntonwa; sector • If more than 95% of the WSS 2. 2 Piped water schemes in Kyayi and facilities monitored: score 15 Kawula; 3. 1 motorized borehole in Buyanja; • 80% - 95% of the WSS facilities - and Maximum 15 points for 4. Rehabilitation of 9 boreholes. this performance monitored: score 10 measure According to the report on drilled and • 70 - 79%: score 7 installed hand pump boreholes of 4th April • 60% - 69% monitored: score 5 2019, inspections occurred as follows: - Kirungu (2nd April 2019), Makokwa (31st • 50% - 59%: score 3 March 2019) and Ntonwa (3rd April 2019).

• Less than 50% of WSS facilities 1. There was a report on pipeline monitored: score 0 extension in Kawula dated 4th January 2019; 2. There was a report on construction of 2 piped water schemes in Kyayi and Kawula (28th May 2019); 3. There was a report on rehabilitation of 9 boreholes on 15th July 2019; 4. A Report on the drilling of a production source at Buyanja (4th June 2019); and a 5. Completion report for the construction of Iron remover (27th May 2019).

Ultimately 100% of the projects planned for FY 18/19 were monitored. 4 0 The district Water • Evidence that the district has department has submitted accurate/consistent data for In accordance with the report on water submitted the current FY: Score 5 sources in the district per sub county dated accurate/consistent 12/7/2019 as data collection summary reports/ data lists of water from form 4s and form 1s, the district list of facilities as per formats water facilities( apart from the dams) was provided by MoWE not consistent with the MIS from MoWE.

The list comparison was as below

Maximum 10 for this 1. Protected springs: MoWE(125), performance measure LG(95); 2. Shallow wells: MoWE(409), LG(368); 3. Deep boreholes: MoWE(232), LG(191); 4. Rain Water Harvesting Tanks: MoWE(104), LG(None); 5. Dams: MoWE(13), LG(13); 6. Valley tanks: MoWE(10), LG(11); and 7. Taps: MoWE(51), LG(38)

MoWE= Ministry of Water and Environment, LG=Local Government

4 5 The district Water • List of water facility which are From the FY 18/19 PBS the water facilities department has consistent in both sector MIS reports planned were listed as follows: submitted and PBS: score 5 accurate/consistent New boreholes: reports/ data lists of water 1. Kirunga; facilities as per formats 2. Ntonwa; and provided by MoWE 3. Makokwa.

Borehole rehabilitation: Maximum 10 for this 1. Kyabagamba town; performance measure 2. Kabalekamugole; 3. Kibona; 4. Makukulu; 5. Sakabusolo; 6. Mityegonga B; 7. Lubaale; 8. Sugezi;and 9. Mpogo.

The DWO submitted three Form 1s for 3 new boreholes . The nine form 4s for the rehabilitated wells were also submitted and are summarized in the report on water sources in the district per sub county dated 11/10/2018, 29/04/2019, and 12/7/2019 as follows:

New boreholes:

1. Kirunga; 2. Ntonwa; and 3. Makokwa.

Borehole rehabilitation:

1. Kyabagamba town; 2. Kabalekamugole; 3. Kibona; 4. Makukulu; 5. Sakabusolo; 6. Mityegonga B; 7. Lubaale; 8. Sugezi;and 9. Mpogo.

The list of water facilities was consistent in both sector MIS reports and PBS

Procurement and contract management 5 4 The district Water Evidence that the sector has submitted Procurement requisition Form I R65 (I) for department has input for the district procurement plan FY 2018/19 were presented under submitted input for to PDU that cover all investment items WRKS/SRVS/supplies for the following district’s procurement in the approved Sector annual work services plan, complete with all plan and budget on time (by April 30): technical requirements, to score 4 In FY 18/19: PDU that cover all items 1. Production water source at Buyanja in the approved Sector that was generated by DWO and annual work plan and approved by CAO on 2nd July 2018. budget (Amount UGX 40,000,000); and. Maximum 4 for this 2. 3 boreholes in Kirunga, Makokwa performance measure and Ntonwa generated by DWO and approved by CAO on 2nd July 2018. (Amount UGX 75,000,000).

In FY 19/20:

Container as store for water office generated by DWO and approved by CAO on 3rd July 2019. (Amount UGX 12,000,000).

Both requisitions for FY 18/19 and FY 19/20 were generated before April 30th of the corresponding Fiscal years

6 2 The district has • If the contract manager prepared a There was evidence that the CAO appointed Contract contract management plan and appointed the DWO as contract supervisor Manager and has conducted monthly site visits for the on 21st November 2018, Reference No. effectively managed the different WSS infrastructure projects as CR/D/226/01 for projects with procurement WSS contracts per the contract management plan: reference Gomb591/WORK/18-19/00001, score 2 00003, 00002 and 00004.

There was evidence of site meetings and Maximum 8 points for this inspection evidenced by minutes of performance measure meeting of 26/3/2019, minute 4.0 especially highlighting the matters of importance that were discussed pertaining to this project.

6 2 The district has • If water and sanitation facilities There was evidence that the 3 facilities appointed Contract constructed as per design(s): score 2 visited were constructed as per design. Manager and has These included effectively managed the WSS contracts 1. Kirungu (DWD 67138); 2. Makokwa (DWD 67137); and 3. Ntonwa (DWD 67136).

Maximum 8 points for this The 3 boreholes were installed with hand performance measure pumps. They have aprons, drawings as per designs and are constructed in accordance with technical specifications as evidenced by report dated 4th April 2019. 6 2 The district has • If contractor handed over all The contractor (Reddy’s Boreholes & appointed Contract completed WSS facilities: score 2 Technical Services) handed over the 3 Manager and has boreholes as evidenced by: effectively managed the WSS contracts I. Minutes of site meeting held on 26th March 2019 at Kirungu village; and

II. Report on drilled and installed hand Maximum 8 points for this pump boreholes on 4th April 2019. performance measure

6 2 The district has • If DWO appropriately certified all There was evidence of certification of appointed Contract WSS projects and prepared and filed WSS projects. Manager and has completion reports: score 2 effectively managed the 1) Certificate of completion for Contract WSS contracts No. Gomb591/WORK/18-19/00004.

Date of hand over: 4th December 2019.

Maximum 8 points for this Contractor: Reddy’s Borehole & Technical performance measure Services Ltd.

2) Certificate of completion for Contract No. Gomb591/WORK/18-19/00001.

Date of handover: 11th October 2019.

Contractor: Reddy’s Borehole & Technical Services Ltd.

7 3 The district Water depart- • Evidence that the DWOs timely (as Gomba District Local Government Water ment has certified and per contract) certified and department maintains a separate file for initiated payment for recommended suppliers for payment: payments for Water sector and all works and supplies on score 3 points payments were timely certified and time recommended as per copy of the following sampled contracts; Maximum 3 for this performance measure • Contract No Gom591/Works/18- 19/00001 by Reddy’s Borehole Technical Services Ltd. The payment was initiated on 24/3/2019, certified and recommended on 25/3/2019 and payment was made on 25/3/2019 as seen on voucher No. 07/6. This payment was made in 2days after approval.

Financial management and reporting 8 5 The district Water • Evidence that the department There was evidence of timely submission department has submitted the annual performance of quarterly reports from the Water submitted annual reports report for the previous FY (including all Department as follows: (including all quarterly four quarterly reports) to the Planner by reports) in time to the mid-July for consolidation: score 5 4th Quarter Report was submitted on 15th Plan- ning Unit July 2019, 3rd Quarter Report on 10th April 2019; 2nd Quarter Report on 10th January 2019 while the 1st Quarter Report was submitted on 04th October 2018. Maximum 5 for this performance measure

9 0 The District Water • Evidence that the sector has There was only two Internal Audit queries Department has acted on provided information to the internal in quarters 1 and 2 and these particular Internal Audit audit on the status of implementation of queries was not addressed/responded to. recommendation (if any) all audit findings for the previous financial year

o If sector has no audit query score 5 Maximum 5 for this performance measure o If the sector has provided information to the internal audit on the status of implementation of all audit findings for the previous financial year: score 3

If queries are not responded to score 0

Governance, oversight, transparency and accountability 10 3 The district committee • Evidence that the council There was evidence from the minutes responsible for water met, committee responsible for water met available that the General Purpose discussed service and discussed service delivery issues Committee of Council responsible for delivery issues and including supervision reports, Water met and discussed service delivery presented issues that performance assessment results, LG issues including inspection, performance require approval to PAC reports and submissions from the assessment results, LG PAC reports etc. Council District Water and Sanitation during the previous FY as follows: Coordination Committee (DWSCC) etc. during the previous FY: score 3 1. On 07th February 2019 at the District Headquarters, under Min Maximum 6 for this 05/GPC/02/2019: Presentation and performance measure Approval of Progressive Departmental Reports for 2nd Quarter FY 2018/2019 and Work Plans for 3rd Quarter FY 2018/2019 – Part (c) Health Department, Part (d) Education Department and Part (f) Water Department;

2. On 27th November 2018 at the District Headquarters, under Min 05/GPC/11/2018: Presentation and Approval of Departmental Work Plans and Priorities for 3rd Quarter FY 2017/2018;

3. On 04th October 2018 at the District Headquarters, under:

a) Min 04/GPC/10/2018: Presentation and Approval of Progressive Reports for 1st Quarter FY 2018/2019. Part (b) Works Department, Part (c) Education Department, and Part (f) Health Department, and

b) Min 05/GPC/10/2018: Presentation and Approval of Departmental Work Plans and Priorities for 2nd Quarter FY 2018/2019.

10 3 The district committee • Evidence that the water sector There was evidence from the record of responsible for water met, committee has presented issues that minutes seen that the General Purpose discussed service require approval to Council: score 3 Committee of Council responsible for delivery issues and Water presented issues that required the presented issues that Council’s approval during the following require approval to Council Sessions: Council 1. On 31st May 2019 at Kyegonza Sub County Headquarters, under:

Maximum 6 for this a) Min 05/05/DC/2019: Review and performance measure Approval of Reports from the Committee of the whole council;

b) Min 06/05/DC/2019: Motion to Approve Supplementary Budget

2. On 23rd and 24th May 2019 at Kabulasoke Core PTC, under:

a) Min 04/CWC/05/2019: Presentation of the Budget Overview for FY 2019/2020;

b) Min 05/CWC/05/2019: Review and Discussion of the Departmental Budgets and Work Plans for FY 2019/2020; c) Min 04/CWC/05/2019: Review and Discussion of the Procurement Plan for FY 2019/2020; d) Min 05/CWC/05/2019: Review and Discussion of the Recruitment Plans for FY 2019/2020;

5. On 04th Dec 20198 at District Headquarters, under Min 05/DC/12/2018: Review and Approval of Reports from the Standing Committees

8. On 16th August 2018 at District Headquarters, under Min 06/08/DC/2018: Report from the Committee of the Whole Council by the District Speaker.

11 0 The district Water • The AWP, budget and the Water There was no evidence of display of AWP, department has shared Development grant releases and budget or quarterly grant releases on the information widely to the expenditures have been displayed on notice boards. public to enhance the district notice boards as per the transparency PPDA Act and discussed at advocacy An expenditure sheet was displayed but meetings: score 2. bore no signature and stamp as per the PPDA Act requirements.

Maximum 6 points for this performance measure

11 0 The district Water • All WSS projects are clearly There was evidence that the three WSS department has shared labelled indicating the name of the visited and were clearly labelled as information widely to the project, date of construction, the follows: - public to enhance contractor and source of funding: score transparency 2 1. Kirungu (DWD 67138) by Reddy’s Borehole and Tech Services completed on 25/3/2019; 2. Makokwa (DWD 67137) by Reddy’s Maximum 6 points for this borehole and Technical Services performance measure completed on 24/3/2019; 3. Ntonwa (DWD 67136) by Reddy’s Borehole and Technical Services completed on 23/3/2019.

However there was no source of funding indicated.

The boreholes are located at the following coordinates:-

1. Kirungu N 0.176143 E 31.995304; 2. Makokwa N 0.215165 E 31.827058; and 3. Ntonwa N 0.153896 E 31.824895 11 2 The district Water • Information on tenders and contract A notice for best evaluated bidder was department has shared awards (indicating contractor name displayed and signed by the CAO with the information widely to the /contract and contract sum) displayed duration stated as:- public to enhance on the District notice boards: score 2 transparency Date of display 06-11-2018 ; Date of removal 21-11-2018

The procurement display was as below:- Maximum 6 points for this performance measure 1. Construction of 3 hand pump boreholes (Gomb591/WORK/18- 19/00001) company - Reddy’s Borehole & Technical Services UGX 71,891,500; 2. Construction of Iron remover (Gomb591/WORK/18-19/00003 by M/s E-Power Solutions Ltd. at UGX 3,435,340; and 3. Construction of 2 mini solar powered pipe water systems-Phase 2 (Gomb591/WORK/18-19/00002) by M/s Reddy’s Borehole & Technical Services at UGX 68,298,400 for FY 19-20.

Open bid notice No. 2, 2019-20 (Newspaper advert)

1. Gomb591/WORK/19-20/00001 – Drilling of 2 hand pump deep borehole; 2. Gomb591/WORK/19-20/00006 – Extension of water pipeline to Kijjojo with a yard tap; 3. Gomb591/WORK/19-20/00029 – Provision of consultancy services for design of pipe water system from a production well.

12 1 Participation of • If communities apply for water/ There was evidence of community communities in WSS public sanitation facilities as per the applications of WSS facilities with a programmes sector critical requirements (including sample of applications below community contribu- tions) for the current FY: score 1 1. Application letter from Namabeya LCI on 30th July 2019; Maximum 3 points for this 2. Application letter from Kigongo performance measure Luyingi LCI on 18th June 2019; 3. Application letter from Lumene LCI on 10th July 2019; 4. Application letter from Nakulamude LCI on 19th March 2019; and 5. Application letter from Mukusu LCI on 21st December 2018. 12 2 Participation of • Water and Sanitation Committees There was evidence of functionality of communities in WSS that are functioning evidenced by water and sanitation committess as programmes either: i) collection of O&M funds, ii( follows: carrying out preventive mainte- nance and minor repairs, iii) facility 1. Kirungu borehole (DWD 67138). The fenced/protected, or iv) they an M&E borehole was functional, it had a Maximum 3 points for this plan for the previous FY: score 2 fence; performance measure 2. Makokwa borehole (DWD 67137). Note: One of parameters above is The borehole was functional with a sufficient for the score. fence and collection fees of UGX 2000/month; and 3. Ntonwa borehole (DWD 67136). The borehole was functional with a fence and a reported monthly collection fee of UGX 2000/month.

Social and environmental safeguards 13 2 The LG Water • Evidence that environmental There was evidence of environmental department has devised screening (as per templates) for all screening through environmental and strategies for projects and EIAs (where required) social screening forms for boreholes at environmental conducted for all WSS projects and conservation and reports are in place: score 2 1. Kirungu (13/09/18); management 2. Ntonwa (17/10/2018); and 3. Makokwa (18/10/2018).

These were registered and stamped with Maximum 4 points for this date 22/10/18. performance measure

13 0 The LG Water • Evidence that there has been follow There was no evidence of follow up on department has devised up support provided in case of environmental issues of completed strategies for unacceptable environmental concerns projects. environmental in the past FY: score 1 conservation and management

Maximum 4 points for this performance measure

13 0 The LG Water • Evidence that construction and There was no evidence of clauses on department has devised supervision contracts have clause on environment in any of the contracts strategies for environmental protection: score 1 verified. environmental conservation and management

Maximum 4 points for this performance measure 14 0 The district Water • If at least 50% WSCs are women Women participation in WSCs was as department has promoted and at least one occupying a key follows: gender equity in WSC position (chairperson, secretary or composition. Treasurer) as per the sector critical 1. Kirungu water source (3 women out requirements: score 3 of 5, one as treasurer) indicating Maximum 3 points for this 60%; performance measure 2. Makokwa source (1 woman out of 5, a caretaker) indication 20%; and 3. Ntonwa source (3 women out of 6, one woman is vice chairperson) indicating 50%.

The overall representation of women on WSCs in key positions was computed at 45%.

15 3 Gender and special • If public sanitation facilities have There was evidence that public sanitation needs-sensitive adequate access and separate facilities had adequate access and sanitation facilities in stances for men, women and PWDs: separate stances for men, women and public places/ score 3 PWDs as per the facilities visited:

RGCs provided by the 1) Lukunyu growth centre public toilet Water Department. done in FY 17/18; and

Maximum 3 points for this 2) The public sanitation facility at the performance measure district headquarters.

Both had separate stances for men and women.