7/19/2016 P. 1 Citrus Community College District Agenda Of

CITRUS COMMUNITY COLLEGE DISTRICT

AGENDA OF REGULAR MEETING OF THE BOARD OF TRUSTEES

MEETING: Regular Meeting in July

DATE: Tuesday, July 19, 2016

TIME: 4:15 p.m.

PLACE: Board Room, AD 109 1000 West Foothill Boulevard, Glendora, California 91741-1899

AGENDA:

A. PLEDGE OF ALLEGIANCE

B. BOARD OF TRUSTEES Susan M. Keith, President Barbara R. Dickerson, Vice President Patricia A. Rasmussen, Clerk/Secretary Edward C. Ortell, Member Joanne Montgomery, Member Jennifer Chavez Ramos, Student Trustee

C. COMMENTS: MEMBERS OF THE AUDIENCE Members of the public may request the opportunity to address the Board regarding items on and not on the agenda. To do so, please complete the “Request to Address Board of Trustees” form and give it to the Recording Secretary of the Board (Christine Link). Public input is limited to five (5) minutes per person, so that everyone who wishes to speak to the Board has an opportunity to speak, and so that the Board can conduct its business in an efficient manner. The Brown Act prohibits the Board from discussing or taking action in response to any public comments that do not address an agenda item.

D. REPORTS Geraldine M. Perri, Superintendent/President Arvid Spor, Vice President of Academic Affairs Martha McDonald, Vice President of Student Services Claudette E. Dain, Vice President of Finance and Administrative Services Robert L. Sammis, Director of Human Resources Gina Hogan, Academic Senate President Robert Coutts, Classified Employees Jennifer Chavez Ramos, Student Trustee Members of the Board of Trustees

7/19/2016 P. 1 E. MINUTES

1. Approval of the Regular Meeting Minutes of June 21, 2016

F. INFORMATION AND DISCUSSION

1. Above and Beyond Classified Development (ABCD) Award – Geraldine M. Perri, Ph.D., Superintendent/President (Page 6)

2. Instructional Program Review – Plus One Reports – Arvid Spor, Ed.D., Vice President of Academic Affairs (Page 7)

Architecture and Drafting Computer Science Humanities Information Technology & Information Systems Office Technology Political Science and Geography Psychology Public Works Sociology and Ethnic Studies Water Technology

G. ACTION ITEMS

1. Consent Items

Routine items of business placed on the consent agenda already have been carefully screened by members of the staff and provided in advance to Board members for review. Upon request of any Board member, an item on the consent agenda may be considered separately at its location on the meeting's agenda.

Recommendation: Moved by and seconded by to approve the CONSENT ITEMS as listed (with the following exceptions):

Remove from consent list: , , , , ,

Business Services

a. Authorization is requested to ratify the attached list of Independent Contractor/Consultant Agreements as submitted. (Page 36)

b. Authorization is requested to ratify the attached list of facilities usage and rental agreements. (Page 38)

7/19/2016 P. 2 c. Authorization is requested to ratify A & B Warrants issued during June 2016, totaling $7,255,134.43. (Page 40)

d. Authorization is requested to ratify purchase orders issued during June 2016. (Page 41)

e. Authorization is requested to dispose of the enclosed list of surplus items by exchange for value, private sale, sale at public auction or donation to another public entity or non-profit agency. (Page 47)

Personnel Recommendations

f. Authorization is requested to approve the personnel actions with regard to the employment, change of status, and/or separation of academic employees. (Page 49)

g. Authorization is requested to approve the personnel actions with regard to the employment, change of status, and/or separation of classified employees. (Page 55)

h. Authorization is requested to approve the employment of short-term, hourly, substitutes, volunteers, and professional experts. (Page 59)

G. ACTION (continued)

Business Services

2. Authorization is requested to approve a $350.00 new institutional membership to the Association of Chief Human Resource Officers (ACHRO). (Page 64)

3. Authorization is requested to award Bid #14-0708, Hayden Hall Renovation Project to Horizons Construction Company International, Inc. of Orange, California in the amount of $2,207,000 and authorize the Vice President of Finance and Administrative Services to execute a contract on behalf of the District. (Page 65)

Personnel Recommendations

4. Authorization is requested to approve the employment of Ms. Renee Payne effective August 19, 2016, in a full-time tenure track position (a first year contract of 175 days) in the discipline of Nursing, at a salary placement of Class 2, Step 8, on the Full-Time Faculty Salary Schedule (pending verification of qualifications and experience) totaling $71,588.00 annually plus health and statutory benefits. (Page 67)

7/19/2016 P. 3 Board Policies

5. Authorization is requested to approve the second and final reading of, and adopt, BP 3500 Campus Safety, BP 3501 Campus Security and Access, BP 5030 Fees, and BP 5130 Financial Aid. (Page 68)

6. Authorization is requested to approve the second and final reading of, and adopt, BP 3520 Local Law Enforcement, BP 5020 Nonresident Tuition, BP 5110 Counseling, BP 5500 Standard of Conduct, BP 5010 Admissions and Concurrent Enrollment, BP 5210 Communicable Disease, and BP 5700 Intercollegiate Athletics. (Page 90)

7. Authorization is requested to approve the second and final reading of, and adopt, BP 7101 Non-Discrimination. (Page 124)

Board of Trustees

8. Authorization is requested to approve creation of a standing committee of the Board of Trustees for the purpose of assisting the Board of Trustees in the development of annual Board of Trustees goals, its self-evaluation, and the organizing and implementation of an annual retreat. The standing committee will consist of the President and the Vice President of the Board of Trustees and will meet periodically throughout the year. The standing committee will meet in compliance with Board Policy 2220 and the Brown Act. (Page 131)

9. Authorization is requested to appoint the following individual to the Measure G Oversight Committee for the term listed: Ruben Romero – Student member – one-year term (September 1, 2016 – August 31, 2017) (Page 132)

H. CLOSED SESSION PER THE FOLLOWING SECTIONS OF THE GOVERNMENT CODE:

1. Per Section 54957.6: Conference with Labor Negotiator, Robert L. Sammis, District Chief Negotiator - Employee Organization: Citrus College Faculty Association CTA/NEA (CCFA).

2. Per Section 54957.6: Conference with Labor Negotiator, Robert L. Sammis, District Chief Negotiator - Employee Organization: Citrus College Adjunct Faculty Federation, (CCAFF) Local 6352.

3. Per Section 54957.6: Conference with Labor Negotiator, Robert L. Sammis, District Chief Negotiator - Employee Organization: California

7/19/2016 P. 4 School Employees Association (CSEA) Citrus College Chapter Local 101.

4. Per Section 54957: Public Employee Discipline/Dismissal/Release.

5. Per Section 54957.6: Conference with Labor Negotiator, Susan M. Keith, District Designated Representative and President, Board of Trustees - Unrepresented Employee: Superintendent/President.

I. ADJOURNMENT

If requested, the agenda shall be made available in appropriate alternate formats to persons with a disability, as required by Section 202 of the American with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the rules and regulations adopted in implementation thereof. The agenda shall include information regarding how, for whom, and when a request for disability-related modification or accommodation, including auxiliary aids or services may be made by a person with a disability who requires a modification or accommodation in order to participate in the public hearing.

To make such a request, please contact Christine Link, the Recording Secretary to the Board of Trustees at (626) 914-8821 or email at “[email protected]” no later than 12 p.m. (noon) on the Monday prior to the Board meeting.

Any writing, related to an open session agenda item at a regular meeting, that is distributed to a majority of the Board less than 72 hours prior to that meeting, shall be available for public inspection in the Office of the Superintendent/President, 1000 W. Foothill Boulevard, Glendora, CA 91741, at the time the writing is distributed to all, or a majority of the Board members.

7/19/2016 P. 5 CITRUS COMMUNITY COLLEGE DISTRICT

TO: BOARD OF TRUSTEES Action

DATE: July 19, 2016 Resolution

SUBJECT: Above and Beyond Classified Information x Development (ABCD) Award Enclosure(s)

BACKGROUND The Above and Beyond - Classified Development Award (ABCD Award) is presented in recognition of an outstanding Citrus College classified employee. The award recognizes the individual’s demonstration of collaboration, service, dedication, and commitment to the college’s mission.

This quarter’s recipient is Mary Zampiello, Reprographics Technician II.

This item was prepared by Jerry Capwell, Administrative Assistant, Academic Affairs.

RECOMMENDATION No action required; information only.

Arvid Spor, Ed.D. Recommended by

/ Moved Seconded Approved for Submittal

Aye Nay Abstained Item No. F.1. CITRUS COMMUNITY COLLEGE DISTRICT

TO: BOARD OF TRUSTEES Action

DATE: July 19, 2016 Resolution

SUBJECT: Instructional Program Review - Information X Plus One Reports Enclosure(s) X

BACKGROUND Citrus College conducts a five-year cycle of program review throughout the institution to ensure responsiveness to the needs of the college community and to ensure students have the opportunity to achieve outcomes in areas of institutional core competencies.

Additionally, instructional programs complete the Program Review Report and one supplemental report that focuses on broader institutional areas. This is referred to as the “Core Plus One.” Programs rotate throughout the five-year cycle, completing each of the “Plus” supplements along the way.

The supplemental reports address the following: - Year 1 – Mission - Year 2 – Course Curriculum - Year 3 – Degrees, Certificates, Transfer, and Employment - Year 4 – Program, Degrees, and Certificate Learning Outcome Assessment - Year 5 – Program Self-Evaluation and Summary

The fifth year report, an overview and summary of the previous years’ supplements, is provided to the Board of Trustees. The attached Program Self-Evaluation and Summary reports cover the 2015-2016 program review period and are the second set of such reports to come forward to the Board of Trustees.

These reports were reviewed by representatives of the Program Review Committee using the rubrics developed to assess completeness of responses, analysis of data, and consistency within discussion. They were also presented to the Steering Committee on May 23, 2016.

This item was prepared by Jerry Capwell, Administrative Assistant, Academic Affairs.

RECOMMENDATION No action required; information only.

Arvid Spor, Ed.D. Recommended by

/ Moved Seconded Approved for Submittal

Aye Nay Abstained Item No. F.2.

Architecture and Drafting 2015

Year Five Focus Area: PROGRAM SELF EVALUATION and SUMMARY1

Program review should model a miniature accreditation self-evaluation process within a designated area of the campus. In essence, it provides a model and practice that generates and analyzes evidence about specific programs. Eventually this work should guide the larger work of the accreditation self-evaluation as well as guiding planning and budgeting decisions. The review should be a candid self-evaluation supported by evidence, including both qualitative and quantitative data. It should honestly document the positive aspects of the program and establish a process to review and improve the less effective aspects of a program.

Program Review: Setting a Standard – The Academic Senate for California Community Colleges

I. Program Description: The career technical and transfer program Design and Drafting Technology (or Design and Engineering Technology (DET)), was completely revised in the Spring of 2011 and is presently being revised for Fall 2016. It offers foundational curriculum in support of multiple student outcomes: 1. Lower division classes to meet the requirements for transfer majors in architecture, engineering, and project management. 2. Theories and hands-on experiences to prepare students for transfer, entry-level employment or advancement in occupations that require graphic communications, including sketches, drawings, computer-aided design, and illustrations, in addition to discipline-specific content. 3. Engaging students in project learning aligned with 21st century themes such as creativity, critical thinking/problem solving, effective application, communication plus collaboration, information technology, media, technology, and communications literacy. 4. Students completing courses in the Design and Drafting Technology (DDT) or Design and Engineering Technology (DET) program acquire understanding, knowledge, skills and abilities in the areas listed in the Citrus College executive summary below: • Active and Collaborative Learning Students learn more when they are actively involved in their education and have opportunities to think about and apply what they are learning in different settings. Through collaborating with others to solve problems or master challenging content, students develop valuable skills that prepare them to deal with real-life situations and problems.

1 Reference to Accrediting Commission for Community and Junior Colleges (ACCJC) Standards:

Standard IIA.2 (b) The institution relies on faculty expertise and the assistance of advisory committees when appropriate to identify competency levels and measurable student learning outcomes for courses, certificates, programs including general and vocational education, and degrees. The institution regularly assesses student progress towards achieving these outcomes.

• Student Effort Students’ own behaviors contribute significantly to their learning and the likelihood that they will successfully attain their educational goals.

• Academic Challenge Challenging intellectual and creative work is central to student learning and collegiate quality. These survey items address the nature and amount of assigned academic work, the complexity of cognitive tasks presented to students, and the rigor of examinations used to evaluate student performance.

• Student-Faculty Interaction In general, the more contact students have with their teachers, the more likely they are to learn effectively and to persist toward achievement of their educational goals. Through such interactions, faculty members become role models, mentors, and guides for continuous, lifelong learning.

• Support for Learners Students perform better and are more satisfied at colleges that provide important support services, cultivate positive relationships among groups on campus, and demonstrate commitment to their success.

5. The following Degrees, and Certificates in Design and Drafting Technology (DDT) or Design and Engineering Technology (DET) in Fall 2016 are offered during the day and evening:

• A New AA Degree in Architecture in Fall 2016. • AS degree in Design and Drafting Technology (Revised AS Degree: Design and Engineering Technology, Fall of 2016). • Certificates of Achievement recognized by the California Community College system: o Computer Aided Design (CAD)—Architecture and Drafting Technology o Architectural Design o Computer Generated Imagery (CGI)

II. Discuss progress toward objectives identified in the Educational and Facilities Master Plan 2011 - 2020. Beginning on Thursday, April 26, 2012, every Drafting - Architecture Advisory Meeting to the present has stated the following: Dedicate PC 314 as a lecture hall, studio, and add an additional computer room to the Architectural Program and associated classes to become a member of the Association of Collegiate Schools of Architecture (ACSA).

The Archectecture and Drafting Programs cannot grow due to insufficient facilities. PC 304, 306, 309 and 314 need to be redesigned to meet industry, educational and student needs. (PC 314 is no longer assigned to Design and Drafting Technology).

Note: The National Architectural Accrediting Board (NAAB) and the Association of Collegiate Schools of Architecture (ACSA) have dedicated facility requirements for all schools to be accredited. Citrus College has taken the first step towards accreditation with direct articulation with Cal Poly Pomona’s Architectural Program (anticipated for Fall 2016).

The next steps are membership in the Association of Collegiate Schools of Architecture (ACSA) and the Association of Collegiate Schools of Architecture (ACSA).

III. Are there obstacles or barriers that restrict the rate of student completions or are delaying timely completion? Beginning on Thursday, April 26, 2012, every Drafting - Architecture Advisory Meeting to the present has stated the following: As stated above, the Archectecture and Drafting Programs cannot grow due to insufficient facilities. PC 304, 306, 309 and 314 need to be redesigned to meet industry, educational and student needs. (PC 314 is no longer assigned to Design and Drafting Technology).

Note: The National Architectural Accrediting Board (NAAB) and the Association of Collegiate Schools of Architecture (ACSA) have dedicated facility requirements for all schools to be accredited. Citrus has taken the first step towards accreditation with direct articulation with Cal Poly Pomona’s Architectural Program (anticipated for Fall 2016). The next steps are membership in the Association of Collegiate Schools of Architecture (ACSA) and the National Architectural Accrediting Board (NAAB).

IV. Identify three to five measurable self-improvement objectives to improve student retention and completion during the next five years. Beginning on Thursday, April 26, 2012, every Drafting - Architecture Advisory Meeting to the present has stated the following: • Complete a new AA Degree in Architecture, Fall 2016. • Complete articulation with Cal Poly Pomona in Architecture. • Complete an Associate of Science degree in Design and Drafting Technology (Revised AS Degree: Design and Engineering Technology for Fall of 2016). • Revise Certificates of Achievement recognized by the California Community College system: o Computer Aided Design (CAD)—Architecture and Drafting Technology o Architectural Design o Computer Generated Imagery (CGI) • Dedicate PC 314 as a lecture hall, studio, and add an additional computer room to the Architectural Program and associated classes to become a member of the Association of Collegiate Schools of Architecture (ACSA) and the National Architectural Accrediting Board (NAAB).

V. Discuss opportunities for change that may exist within the next five years. Since 2012, the Drafting - Architecture Advisory group has stated the following: Becoming a member of the Association of Collegiate Schools of Architecture (ACSA) and the National Architectural Accrediting Board (NAAB) will help identify Citrus College as a top ranked Architectural Program. Articulation with Cal Poly Pomona in Architecture in the Fall of 2016 is also a major step towards ACSA and NAAB membership.

ACSA and NAAB membership cannot be bought. Citrus College’s Architectural Program is ranked in the top five community college architectural schools in Southern California by the American Society of Engineers and Architects (ASEA).

Computer Science (CS) 2015

Year Five Focus Area: PROGRAM SELF EVALUATION and SUMMARY2

Program Review: Setting A Standard – The Academic Senate for California Community Colleges

I. Program Description

The CS program includes courses that teach various programming languages, problem solving techniques, algorithm development and a foundation for students who want to pursue a Bachelor’s Degree in Computer Science.

II. Discuss progress toward objectives identified in the Educational and Facilities Master Plan (EFMP) 2011 - 2020.

The CS program has acquired the latest MacBook Pro laptops to give students access to the latest technology for modern software development.

The program has created courses that match CSU and UC lower division Computer Science courses for the goal of articulation and transferability.

III. Are there obstacles or barriers that restrict the rate of student completions or are delaying timely completion?

Assist.org does not articulate all of the CS courses causing students to have to petition the course at their CSU or UC’s admin department. These students then contact faculty to forward them the syllabus, and they usually get approval for having taken CS courses at Citrus College.

2 Reference to Accrediting Commission for Community and Junior Colleges (ACCJC) Standards:

IV. Identify three to five measurable self-improvement objectives to improve student retention and completion during the next five years.

• Continued video lesson creation. • Additional labs and projects including the solutions to said labs and projects. • Foster more group projects to facilitate collaboration to mimic standard industry practice.

V. Discuss opportunities for change that may exist within the next five years

Microsoft’s Halolens has the potential to teach courses remotely with halographs allowing instructors and students to teach and learn from any location.

Humanities 2015

Year Five Focus Area: PROGRAM SELF EVALUATION and SUMMARY3

Program Review: Setting a Standard – The Academic Senate for California Community Colleges

I. Program Description:

As a discipline, Humanities courses examine cultural traditions through an integrative and critical examination of human achievements in art, literature, philosophy, and music. This academic area focuses on the big questions of meaning, ethical and aesthetic value, expression, belief, and the human spirit. Humanities courses satisfy general education requirements for an associate degree, a liberal arts degree with an emphasis in arts and humanities/history, and lower division transfer. The Honors Transfer Program includes one humanities course: HUM 101H Humanities - Honors.

II. Discuss progress toward objectives identified in the Educational and Facilities Master Plan 2011 - 2020.

Humanities has undergone a tremendous shift in the last few years. In 2013, we overwhelmingly offered only Humanities 101-Honors, Humanities 101, and Humanities 102. We now offer a much wider range of courses with the aim of presenting the classical contributions of human effort and creativity in addition to the global contributions from various cultures and periods of time. We have reflected deeply on the struggle that traditional minorities had with the courses and restructured our classes to better represent the diversity that we see in our classroom. We have also added more focused course offerings that allow for different aspects of human expression to be introduced to our students. We feel that these changes have made good progress in more effectively communicating the value of human expression to our students.

3 Reference to Accrediting Commission for Community and Junior Colleges (ACCJC) Standards:

EFMP 1 – Develop strategies to team-teach with art, music, and philosophy faculty to strengthen the interdisciplinary nature of humanities courses.

Our faculty represents a variety of disciplines and specialties. We work collaboratively as a team in selecting texts and advancing curriculum. While we do not currently team-teach all courses, Renee Liskey and John Vaughan are team teaching a Humanities 101 course. The very nature of humanities is interdisciplinary and so we draw on the expertise of a variety of faculty. However, we do not deliberately assign courses to be team taught. In the case of Renee Liskey and John Vaughan, the team-teaching model worked well. Therefore this goal is incidental rather than a deliberate aim of the program.

EFMP 2 – Expand learning communities

Learning communities have not seemed to expand across campus at a significant rate. Rather than linking our courses, Humanities had shifted towards making our classes a “corner-stone” introduction to concepts that students will explore in greater depth as they continue their education. We have found that, a “flipped” approach to learning is best utilized in the Humanities course, which, in turn, facilitates learning communities with the individual course. Our program is growing and diversifying. There has been a deliberate effort by faculty to represent both the diversity of student populations and the diversity of learning styles present in our classrooms. To that end, we have utilized available technology and worked collaboratively to refine assessments.

EFMP 3 – Examine the viability of creating an associate degree in interdisciplinary studies with humanities as the core with electives from other disciplines.

In addressing the “monster degrees” that we have on campus, faculty collaborated to create a social and behavioral science degree with an emphasis in Humanities. This new degree path has launched and is now working through the curriculum process. We have narrowed the number of required core classes and provided a robust number of subject area emphases for students to pursue.

III. Are there obstacles or barriers that restrict the rate of student completions or are delaying timely completion?

The most significant challenge for students is the prohibitive cost of and access to textbooks. Humanities, as a discipline, is effective for introducing students to works and concepts that repeat as they continue their course of study. Partnership with the tutoring center allows us to identify “at-risk” students. However, if students do not have materials, they cannot successfully complete the course.

Between Fall 2013 and Fall 2014, Humanities faculty adopted a flipped model for instruction. This meant that students completed work at home to introduce them to the core concepts and that the class meeting was used to work in groups to gain a better understanding of those concepts. The retention and success rates jumped significantly, particularly for traditional minorities:

Traditional versus Flipped Instruction – Student Success 2013-2014 120

100

40 Traditional Format Flipped Format 20

Source: Office of Institutional Research, Course Success Rates for Humanities 101 & 102

Currently, our retention and success rates are comparable with the college. We feel that appropriate materials are essential to continue to improve in this area. We have had discussion about OER materials and creating our own text for use at Citrus.

IV. Identify three to five measurable self-improvement objectives to improve student retention and completion during the next five years.

1. Develop an online humanities curriculum. 2. Explore open resource text materials. 3. Expand course offerings

V. Discuss opportunities for change that may exist within the next five years.

Presently, the Humanities department is undergoing tremendous growth in our course offerings, making the study of humanities at Citrus College much more robust. This growth is due to the expertise of the faculty who teach within the humanities department in addition to moving our “Culture and Civilization” courses used in Study Abroad into the humanities program. Currently students are served by five different full-time faculty, partially assigned, and as many adjuncts. Coordination and oversight for the program is difficult to accomplish. The opportunity to hire a full-time faculty would provide greater oversight to the humanities program. A consistent presence would enable the piece work we have done in rebuilding the program to have greater guidance and vision. Additionally, our expanded offerings have made Humanities more integral to degree patterns on campus. A dedicated full-time faculty member would provide needed leadership and direction.

Information Technology & Information Systems 2015

Year Five Focus Area: PROGRAM SELF EVALUATION and SUMMARY4

Program Review: Setting a Standard – The Academic Senate for California Community Colleges

I. Program Description

Information Technology & Information Systems contains all emerging, evolving, and converging computer, networking, internet, software, telecommunications, programming, and information systems technologies. Rapid improvements in computer processing power, networking technology advances, programming interface improvements, widespread adoption of Internet Protocols, integration into organizational strategic operations, and improved workforce and user competencies have forced the convergence of these technologies. ITIS is now globally recognized and the demand for professionals who have the knowledge and skills to manage the growing number of technological intersections is increasing. The Citrus College ITIS program provides learners with transfer, degree, and certificate options that lead toward a career that will continue to evolve as technology continues to expand the way we create, store, and share data.

II. Discuss progress toward objectives identified in the Educational and Facilities Master Plan 2011 - 2020.

Numerous courses in the former CIS curriculum have been reviewed and aligned with statewide standards for the ITIS program. Equipment and software have been upgraded in two former CIS classrooms. Needed improvements for IT classrooms are scheduled.

III. Are there obstacles or barriers that restrict the rate of student completions or are delaying timely completion?

The department is in the process of being re-defined/created, and it is not possible to identify significant barriers at this time with any confidence.

4 Reference to Accrediting Commission for Community and Junior Colleges (ACCJC) Standards:

IV. Identify three to five measurable self-improvement objectives to improve student retention and completion during the next five years.

1. Add in-class group activities in which each student in the group is assigned an integral role leading to the grade for each activity. 2. Add “job scenarios” that require students to “come to work” (class) and complete a series of assigned “work tasks” before leaving. 3. Increase the number of in-class guided lessons that require students to attend in order to understand the concepts covered. 4. Provide extra credit activities that focus on or target the guided lessons

V. Discuss opportunities for change that may exist within the next five years.

1. Incorporate tablet and other mobile technologies into the curriculum. 2. Incorporate app development into the curriculum 3. Include the shift to cloud storage technologies. 4. Explore practical opportunities to include 3D printing technologies.

Office Technology 2015

Year Five Focus Area: PROGRAM SELF EVALUATION and SUMMARY5

Program Review: Setting A Standard – The Academic Senate for California Community Colleges

I. Program Description

The Citrus College Office Technology and Computer Applications program prepares the student for a career in a professional office environment. As the business office relies increasingly (as well as all aspects of life) on technology, organizations need well-trained, capable individuals to ensure that daily tasks are handled efficiently and effectively.

This program provides students with the technical and academic skills to be employed in administrative and support services areas, which include office clerk, information clerk, customer service representative, records clerk, financial clerk, receptionist, secretary, and administrative assistant.

The program prepares students for both entry-level and advanced administrative skills. Students become proficient in keyboarding, word processing, computerized communications, office applications and procedures.

The program, once successfully completed, provides for a well-rounded employee with skills and abilities to enrich the working world.

5 Reference to Accrediting Commission for Community and Junior Colleges (ACCJC) Standards:

II. Discuss progress toward objectives identified in the Educational and Facilities Master Plan (EFMP) 2011 - 2020.

EFMP 1 – Integrate the use of voice recognition software into the curriculum The computer lab was updated to Windows 8.1 and Office 13 through a combination funding from the Perkins Grant and CTE Enhancement funds. Utilizing the updated software allows the students to use voice recognition for classroom assignments.

EFMP 2 – Develop a “virtual assistant” program Emphasis has been placed on redesigning the classroom to a simulated office environment and no progress has been made to develop a virtual assistant program.

EFMP 3 – Develop strategies to improve students’ successful course completion of Office Technology and Computer Applications courses The Office Technology and Computer Applications: • Offers a comprehensive program that allows students to acquire practical skills and hands- on experience in ‘a live office environment’ approach. The development of the lab responds to industry’s recommendation to simulate “real world” settings aligned with employer expectations for curriculum, i.e., technical skills (hardware), and software proficiencies. • Offers “stackable” skill awards that culminate into a certificate. All courses are offered each semester which allows the students to complete the awards in a traditional setting and online within two semesters. • Utilizes assessment software to improve student success in their courses.

III. Are there obstacles or barriers that restrict the rate of student completions or are delaying timely completion?

There are barriers that restrict student completion. The Office Technology and Computer Applications program should: • Add additional faculty to offer multiple sections during the afternoon and evening to meet student needs and advance the program. • Improve opportunities for the non-traditional student by working with the counselors to partner with Counseling and DSP&S staff to develop and implement a follow-up system for referrals for tutoring, develop student education plans and complete skills awards and certificates. • Consistently review and update the certificate and skill awards to meet student and employer needs.

IV. Identify three to five measurable self-improvement objectives to improve student retention and completion during the next five years.

• Develop simulated business situations that mirror industry specific skills. • Review and revise curriculum to incorporate software technology including WIFI and to develop a SLO’s professional development requirement for all courses. • Expand the course offerings to reflect industry specific skills, soft skills, and technical skills to complete the Microsoft Office User Specialist (MOUS) industry certification. • Expand course offerings to include a non-credit pathway for skill awards.

V. Discuss opportunities for change that may exist within the next five years

1. Adding additional faculty members to enhance the curriculum by offering multiple sections throughout the day/night to serve all students interested in competing the skill awards and certificate. 2. Updating the Office 13 software to Office 16 and Windows 8.1 to Windows 10 to meet industry standards. 3. Preparing the students to complete the MOUS (Microsoft Office User Specialist) certification. 4. Improving the curriculum to include non-credit students. 5. Improving opportunities for the non-traditional student by working with the counselors to partner with Counseling and DSP&S staff to develop and implement a follow-up system for referrals for tutoring, developing student education plans and completing skills awards and certificates. 6. Increasing the retention and success of students completing the program.

Political Science and Geography 2015

Year Five Focus Area: PROGRAM SELF EVALUATION and SUMMARY6

Program Review: Setting A Standard – The Academic Senate for California Community Colleges

I. Program Description

Political Science: Political Science, a social science, is the study of the processes, principles, and structure of government and political institutions, and the analysis of issues that governments face in developing policies in the current domestic and global context. Political Science contributes to an understanding of democracy that equips students to fulfill the obligations of citizenship. Political science courses are transferable to four-year universities and satisfy general education requirements for an associate transfer degree (AD-T) in Political Science.

Geography: Cultural geography is the study of the patterns of human occupation and land use over the earth’s surface and their co-relation with the natural environment with an emphasis on agricultural and industrial economics, settlement patterns, and population studies. Geography courses satisfy the general education requirements for the associate degree, social and behavioral sciences associate degree in arts, and lower division transfer.

II. Discuss progress toward objectives identified in the Educational and Facilities Master Plan (EFMP) 2011 - 2020.

Political Science: EFMP #1: Develop a political theory course, was completed. This course is integral to the AD-T degree in Political Science and was first offered in the 2013-2014 academic year.

6 Reference to Accrediting Commission for Community and Junior Colleges (ACCJC) Standards:

EFMP 2 – Collaborate with Fine Arts to develop a politics and film course, has not been completed.

This goal is not of pressing importance as it would be an elective course that would transfer as such. Preliminary research into making sure the course is transferable has begun with correspondence with the Articulation Officer. We expect to make more progress on this to offer the course beginning in the 2017-2018 academic year.

Geography: EFMP #1: Increase student access by offering classes on-campus sections as well as online.

This goal was completed as both courses have been offered on-campus and online since spring 2015.

III. Are there obstacles or barriers that restrict the rate of student completions or are delaying timely completion?

The main obstacles and barriers to successful course completion center around two fundamental issues: 1) Student preparation with the relevant critical thinking, reading, and composition skills to succeed in a university-transferable courses. All courses in the program assume and require collegiate level communication skills for success. 2) The second issue, difficult to tackle because the solution is largely a macro-level socio- economic problem, is students are distracted with work responsibilities and other challenges off-campus that make it difficult for them to study and in some cases, regularly attend class.

IV. Identify three to five measurable self-improvement objectives to improve student retention and completion during the next five years.

1) Increase the successful course completion rates for distance education classes. 2) Increase the number of students choosing to major in Political Science and receive the AD-T degree in the discipline. 3) Explore the adoption of open source texts. 4) Continue to integrate multiple technologies into the delivery of course material in the traditional and online teaching environments. 5) Expand course opportunities. (Related to EFMP-2).

V. Discuss opportunities for change that may exist within the next five years

1) With more course sections being offered at Citrus College, due to an improved budget situation, we now have the opportunity to make progress in EFMP-2 (above) and envision creating other courses on more specialized topics such as Electoral Politics, or the American Presidency. 2) The creation of the AD-T degree, combined with an observed increase in student interest in American politics, has resulted in the creation of a Political Science club led by a number of inspired and motivated students. With continued faculty leadership and guidance, this club can become a vehicle for greater student engagement in the subject, outside of the classroom. 3) Another opportunity for change would be to enhance the Political Science Program webpage to allow for regular faculty posting of information. For example, during this election season, faculty are receiving numerous solicitations for student interns from

candidates for public office. Being able to regularly update the website with current opportunities like this would benefit the program, reduce the burden on faculty, and increase engagement outside of the classroom. 4) Geography faculty are developing an associate degree for transfer in Global Studies which includes two new courses. This will create a new transfer pathway for students.

Psychology 2015

Year Five Focus Area: PROGRAM SELF EVALUATION and SUMMARY7

Program Review: Setting A Standard – The Academic Senate for California Community Colleges

I. Program Description:

Psychology is the scientific study of behavior and cognitive processes. Using the scientific method, this discipline examines thoughts, emotions, and behavior from biological and physiological perspectives. Courses in psychology satisfy general education requirements for an associate degree in liberal arts with an emphasis in social and behavior sciences, and lower division transfer. The Honors Transfer Program includes a new psychology course: PSY 206H Child Growth and Development – Honors. Courses are offered in the day and evening and in late-start and online formats

II. Discuss progress toward objectives identified in the Educational and Facilities Master Plan 2011 – 2020:

Courses are equally available to day and evening students. Distance Education is available to all students in the discipline and is designed to meet the needs of nontraditional students. PSY 103 Social and Behavioral Statistics section offerings have been reinstituted to support the new Psychology AA for Transfer Degree. The course was available in spring 2013. PSY 203-Research Methods in Psychology, which is also a component in the AA for Transfer degree, was expanded to three sections in fall 2014 to accommodate additional transfer students.

The department has made great strides toward greater compatibility with the university psychology standards and requirements with a course retention rate of 92%. The success rate is 74%. Faculty are very pleased with the increase of students in the three degree programs. The number of Liberal Arts: Social and Behavioral Sciences students has increased 450% in 5 years. The number of psychology AA Transfer degrees have

7 Reference to Accrediting Commission for Community and Junior Colleges (ACCJC) Standards:

increased in 4 years by 533%. Also, the psychology courses are significant contributors to the other degrees on campus.

III. Are there obstacles or barriers that restrict the rate of student completions or are delaying timely completion?

Psychology 203 is currently 3 hour lectures. The program faculty suggest reducing Psych 203 lecture to two hours. Technology needs to be current, and other updated technologies need to be integrated into all classes, such as free software updates, podcast capabilities, video equipment, room Wi-Fi systems that are fast and connect. This will enable improved teaching practices and enhance student classroom experiences. The results will improve completion and better understanding of psychology concepts and principles.

IV. Identify three to five measurable self-improvement objectives to improve student retention and completion during the next five years:

1. The program should anticipate the development of a full-time faculty position to replace retiring faculty and meet the demand for classes. 2. The program should utilize statistical data as they are made available to project scheduling needs for future semesters. 3. The program should conduct periodic review of course scheduling to assure most needed classes have sufficient number of sections to assure students can reach their desired academic goals within a timely manner. 4. Continue faculty involvement in professional organizations at the local, regional, and national level.

V. Discuss opportunities for change that may exist within the next five years:

1. The program should anticipate the development of a full-time faculty position to replace retiring faculty and meet the demand for classes. 2. Increase faculty involvement in professional organizations at the local, regional, and national level. 3. Continue the District’s commitment to professional growth and faculty participation in flex activities, faculty development opportunities, and travel. 4. All facilities, equipment, and technology should be continuously maintained to support the instructional needs of students and faculty. 5. Continue to integrate technology within the curriculum and incorporate decision making activities through computer technology.

Public Works 2015

Year Five Focus Area: PROGRAM SELF EVALUATION and SUMMARY8

Program Review: Setting a Standard – The Academic Senate for California Community Colleges

I. Program Description:

The Citrus College Public Works program provides training for entry-level employment or advancement in public works occupations. In addition to offering an AS degree, the program has multiple certificate options which include landscape and hardscape maintenance services, supervisor/management, and inspection. These certificates prepare students for many occupations within the public works industry. These occupations include but are not limited to: Public Works Maintenance Worker, Arborist, Urban Forester, Irrigation Technician, Landscape and Park Maintenance Worker, Lead Worker, Public Works Inspector, Public Works Maintenance Lead Worker, Maintenance Supervisor, Street Division Supervisor, Public Works Superintendent, and Field Operations Manager positions.

Citrus College Public Works courses, the degree, and certificates are designed in consultation with the Los Angeles and Orange County Maintenance Superintendents’ Association.

II. Discuss progress toward objectives identified in the Educational and Facilities Master Plan (EFMP) 2011 - 2020.

a) Increase student capacity to respond to industry succession planning needs and the need to upgrade the aging southern California infrastructure. 1. Certificate/degree completion is constant; however, the newly developed and approved skill awards and stackable certificates will have a positive impact on the number of annual awards. b) Implement two strategies to increase the certificate completion rates: targeted counseling and the use of audit software to automatically generate Certificates of Completion for eligible students.

8 Reference to Accrediting Commission for Community and Junior Colleges (ACCJC) Standards:

1. CTE/Perkin’s funding was used to launch degree works. 2. Dedicated CTE counselors have meet with students in group settings (during class time) to counsel toward completion. c) Deliver programs that lead to direct employment and/or award occupational certificates and degrees for career preparation and advancement. 1. The CCCCO Student Success Scorecard Skills Builder data for Citrus College public works shows a 7.5% wage gain for the 2012-2013 students. 2. Courses and program requirements have been developed in partnership with the Los Angeles/Orange County Maintenance Superintendent’s Association (MSA). d) Provide non-apportionment revenue that exceeds expenses; and/or develop grants leading to improvements in Transfer, CTE, or College Success 1. The MSA has provided annual scholarships to Citrus College public works students. These scholarships can be used to complete a local certificate/degree or used for transfer. e) Provide programs for community education and/or customized training for business and industry. 1. No contract training in the last five-year cycle

III. Are there obstacles or barriers that restrict the rate of student completions or are delaying timely completion?

This is a part-time program with classes offered only in the evening. Faculty in the program are 100% adjunct. It is often difficult to find faculty willing and/or qualified to teach certain courses, such as OSHA. Classes are offered on a rotation to ensure certificate completion in as little as two or three semesters. The section count of core classes increased in the last two years as the schedule was created against a student completion map. At least one section a semester is offered as a DE course. Classes were not typically offered in winter or summer; however, that will change as we roll in the new certificates. Certificate and degree completion have remained fairly consistent. We anticipate much larger numbers of certificate completers with the program redesign that took effect Fall 2015. The redesign eliminates the stacked certificate and aligns each skill award and certificate better with industry occupations.

IV. Identify three to five measurable self-improvement objectives to improve student retention and completion during the next five years.

a. In the absence of a full-time faculty hire in Public Works, increase adjunct faculty communication, professional development, and faculty engagement on campus. b. Increase nontraditional student enrollment. c. Increase number of skill awards. d. Increase MSA and American Public Works Association (APWA) outreach to all PW agencies regarding new program options and potential off-campus sites to offer a short sequence of classes leading to a skill award or certificate of achievement.

V. Discuss opportunities for change that may exist within the next five years a. Water conservation measures and the need for certified water use efficiency practitioners will increase in public works occupations; particularly those associated with parks and recreation, city planning, urban forestry, and landscape design. b. Should Senate Bill 66 (Leyva) pass in its current form, the program may benefit from having access to student credentialing data from credentialing agencies such as the International Society of Arboriculture.

Sociology and Ethnic Studies 2015

Year Five Focus Area: PROGRAM SELF EVALUATION and SUMMARY9

Program Review: Setting A Standard – The Academic Senate for California Community Colleges

I. Program Description:

The discipline of Sociology involves the systematic study of social interactions, groups and societies. Sociology courses are designed to help students understand the structure, processes, and functions of society, the key theoretical approaches and insights that inform sociology, and the role of social theory and research methods in understanding society. Sociology courses fulfill general education requirements for an associate degree, a transfer degree in Sociology and a transfer degree in Social and Behavioral Science. The Honors Transfer Program includes Sociology 201, an Introduction to Sociology.

II. Discuss progress toward objectives identified in the Educational and Facilities Master Plan 2011 – 2020 (EFMP). Both the Sociology and Ethnic Studies programs have made a great deal of progress over the past few years. We have studied the data and responded to the deficiencies in our programs. We have developed and created new courses in both the Sociology and Ethnic Studies programs in an effort to increase diversity and help students become more successful in achieving their goals. Both programs now offer courses in alternative formats and during various time slots in an effort to increase and improve student retention and completion.

EFMP 1 – Develop courses to cover topics such as aging, mass media, and criminology/deviance. The discipline of Sociology has undergone changes in the last few years and in an effort to be current with discipline we have added courses that reflect those changes. We have added Sociology 220 an Introduction to Gender. Students have been asking for courses that reflect the increasing gender diversity in society. Sociology 220 satisfies that demand.

9 Reference to Accrediting Commission for Community and Junior Colleges (ACCJC) Standards:

EFMP 2 – Develop an associate in arts and/or science degree in sociology. In 2011, we created an Associate of Arts transfer degree in Sociology. This degree continues to grow each year.

EFMP 3 – Evaluate and beta test emerging technology to determine if the technology can positively affect and/or change delivery modes. All the full-time Sociology instructors along with several part-time instructors enrolled in a Technology Training Academy course which taught us to integrate ipads into our classrooms. All the instructors were given ipads and required to participate in a year long course teaching them how to bring this new technology into our classrooms. All Academy instructors have successfully integrated the use of ipds into our classes. The ipads are being used for things such as digitally logging in attendance, to acting as a desk top, connecting to a projector and allowing the instructor the freedom to walk around the classroom while delivering material to students.

EFMP 4 – Offer more sections online and develop hybrid courses. The Sociology program has offered several paired courses. An Introduction to Sociology course is currently being paired with English 101. This pairing offers students the ability to form cohorts who can encourage and motivate each other to complete both courses and consequently bring about an increase in course as well as program completion. The program has added many more online sections of our courses and they continue to fill as the demand seems to be ever increasing.

EFMP 5 – Modify curriculum as needed to align with degree patterns proposed in response to SB 1440. All Sociology courses have been modified, reviewed and updated to meet the requirements of the State of California. The updates have made courses more relevant and current with the transfer requirements of the CSU’s and UC’s. Courses are now scheduled for a six- year review process. This should help courses to remain active and updated in an effort to make them relevant to students and their learning process.

III. Are there obstacles or barriers that restrict the rate of student completions or are delaying timely completion? The retention and completion rates for Sociology students are above the college average and continue to climb. One of the major obstacles to student success seems to be the cost of textbooks. Many students simply cannot afford to purchase the high priced texts. Our department strives to adopt textbooks that are moderately priced and offer them in a variety of formats including digital. Students are encouraged to read texts placed on reserve in the library or rent them from various sources. The department is investigating OER texts and plans on adopting one in the fall semester of 2016.

IV. Identify three to five measurable self-improvement objectives to improve student retention and completion during the next five years. 1. Both Sociology and Ethnic Studies programs need to develop more hybrid courses to allow students more opportunities for engagement in their courses. 2. The programs also need to revise and update Student Learning Outcomes in an effort to keep learning relevant to student needs. 3. More short-term courses need to be offered both on campus and off as student retention and completion rates are higher in these types of courses.

V. Discuss opportunities for change that may exist within the next five years. As the state and educational budgets continue to improve, there will be funding available to add more Sociology and Ethnic Studies courses in different formats, at different times, during the coming years. Developing new courses and enriching the curriculum helps to keep courses current and more relevant to student learning. Currently, there are two full- time faculty and many adjuncts serving student needs. As the program continues to grow, the addition of another full-time faculty member would help to keep courses consistent and relevant to needs allowing for timelier and greater completion rates.

Water Technology 2015

Year Five Focus Area: PROGRAM SELF EVALUATION and SUMMARY10

Program Review: Setting A Standard – The Academic Senate for California Community Colleges

I. Program Description

The Water Technology program prepares students for entry-level employment in the public water supply industry or for a more responsible position within the water industry. Program courses prepare students for the T1, T2, T3, T4 and T5 Water Treatment Operator and D1, D2, D3, D4, and D5 Water Distribution Operator certification examinations given by the California State Water Resources Control Board (SWRCB) and the grade I and II Water Use Efficiency Practitioner exam given by the American Water Works Association (AWWA).

The Citrus College Water Technology program is approved by the SWRCB as a provider of Specialized Training for operator certification requirements as well as for contact hours for operator certificate renewal.

II. Discuss progress toward objectives identified in the Educational and Facilities Master Plan (EFMP) 2011 - 2020.

a. Collaborate with other instructional programs, such as chemistry, on common topics and problems. 1. There has been no collaboration with Chemistry; however, the Water Technology Program has been holding joint advisory meetings with Public Works. This has facilitated the development of new certificates and skill awards (i.e. greenscape skill award and the Maintenance Services Certificate of Achievement). b. Deliver programs that lead to direct employment and/or award occupational certificates and degrees for career preparation and advancement. 1. The 2016 CCCCO Scorecard Skills Builder wage gain for water technology was 16.3%.

10 Reference to Accrediting Commission for Community and Junior Colleges (ACCJC) Standards:

2. All courses are aligned with an industry valued third party credential. 3. Students’ course-taking patterns in water technology vary from other programs. Often students take one or two water technology courses and then take a couple of years off due to the experience requirements necessary to take a SWRCB exam. Therefore, time to completion is longer in this program because students do not tend to take a course until they have met the industry experience required to take the next level certification exam. That being said, the schedule mapping of the program along with the intrusive counseling model has kept completions fairly consistent for both degrees and certificates.

c. Provide non-apportionment revenue that exceeds expenses; and/or develop grants leading to improvements in Transfer, CTE, or College Success. 1. The program has been the recipient of several donations through the Citrus College Foundation. These donations have been set aside to assist students with the fees required for taking their certification exams through SWRCB and AWWA. 2. The program received Prop 39 funding during the 2014-2015 academic year. Funds were used to purchase classroom supplies and some small equipment used for demonstration.

d. Provide programs for community education and/or customized training for business and industry. 1. None in the last five year cycle. The program is staffed only by adjunct faculty. After the retirement of the Director of Workforce Development, the coordination and planning of Water Awareness Day by Citrus College staff was no longer feasible. The college has offered to be the location host of this event but not to coordinate or plan it.

III. Are there obstacles or barriers that restrict the rate of student completions or are delaying timely completion?

(See II.b.c above) - Students’ course-taking patterns in water technology vary from other programs. Often students take one or two water technology courses and then take a couple of years off due to the experience requirements necessary to take a SWRCB exam. Therefore, time to completion is longer in this program because students do not tend to take a course until they have met the industry experience required to take the next level certification exam. Also, this is a part-time program with classes offered only in the evening. Classes are not typically offered in winter or summer. Classes are offered on a rotation to ensure certificate completion in as little as two semesters. The section count of classes increased in the last two years as Water Conservation was added to the schedule and courses were scheduled against a student completion map. That being said, the schedule mapping of the program along with the intrusive counseling model has kept completions fairly consistent for both degrees and certificates.

IV. Identify three to five measurable self-improvement objectives to improve student retention and completion during the next five years. a. In the absence of a full-time faculty hire in Water Technology, increase adjunct faculty communication, professional development, and faculty engagement on campus. b. Increase nontraditional student enrollment. c. Increase number of AWWA grade I and II water use efficiency certifications.

V. Discuss opportunities for change that may exist within the next five years a. Should Senate Bill 66 (Leyva) pass in its current form, the program will benefit from having access to student credentialing data from AWWA and SWRCB. b. Regional employment growth in the industry is projected to be fairly flat in the next few years (8% growth, 159 jobs). There will be fewer new jobs and many retirements are being replaced with technology. c. Water conservation measures and the need for certified water use efficiency practitioners will increase.

CITRUS COMMUNITY COLLEGE DISTRICT

TO: BOARD OF TRUSTEES Action X

DATE: July 19, 2016 Resolution

SUBJECT: Ratification of Independent Information Contractor/Consultant Agreements Enclosure(s) X

BACKGROUND In accordance with BP 6340 Contracts, the attached list of Independent Contractor/Consultant Agreements is being submitted to the Board of Trustees for review and ratification.

This item was prepared by Judy Rojas, Administrative Assistant, Administrative Services.

RECOMMENDATION Authorization is requested to ratify the attached list of Independent Contractor/Consultant Agreements as submitted.

Claudette E. Dain Recommended by

/ Moved Seconded Approved for Submittal

Aye Nay Abstained Item No. G.1.a INDEPENDENT CONTRACTOR AGREEMENTS Board of Trustees Meeting – July 19, 2016

CONTRACTOR RATE FUNDING PERIOD SERVICE CONSULTANT/ SOURCE DEPARTMENT

COMMUNITY EDUCATION Cohen-Nagelestad Enterprises, LLC 40% of Fees Fees 7/23/16 Marketing with Face Book and Social Media Cohen-Nagelestad Enterprises, LLC 40% of Fees Fees 7/23/16 Blogging for Fun and Profit

FISCAL SERVICES Cambridge West Partnership, LLC $19,200.00 max District 7/20/16-10/31/16 Uniform Grant Guidance Compliance Consulting Services

FOSTER CARE EDUCATION Alvidrez, Maria Dolores $2,350.00 max Grant 7/1/15-6/30/16 Training Foster Care Participants Revision Cooper, Wanda $3,010.00 max Grant 7/1/16-6/30/17 Training Foster Care Participants Revision Dixon, Karen $3,526.00 max Grant 7/1/16-6/30/17 PS-MAPP Trainer Edwards, Pamela Jeanette $5,374.00 max Grant 7/1/15-6/30/16 Training Foster Care Participants Revision Lopez, Betty $1,540.000 max Grant 7/1/16-6/30/17 PS-MAPP Trainer Maldonado, Omar $3,000.00 max Grant 7/1/16-6/30/17 PS-MAPP Assistant Mora, Jennifer $4,000.00 max Grant 7/1/16-6/30/17 PS-MAPP Assistant Pacheco, John M. $3,520.00 max Grant 7/1/16-6/30/17 PS-MAPP Trainer Razo, Jorge $400.00 max Grant 11/4/15-6/30/16 CSEC Trainer Revision Razo, Jorge $320.00 max Grant 7/1/16-6/30/17 CSEC Trainer Robertson, Deena $1,760.00 max Grant 7/1/16-6/30/17 PS-MAPP Trainer Robertson, Deena $360.00 max Grant 7/1/16-6/30/17 CSEC Trainer Romo, Georgina $1,540.00 max Grant 7/1/16-6/30/17 PS-MAPP Trainer Williamson, Asia $480.00 max Grant 7/1/16-6/30/17 CSEC Trainer Washington, Gwen $400.00 max Grant 7/1/16-6/30/17 CSEC Trainer Witcher, Calvin $5,420.00 max Grant 7/1/16-6/30/17 PS-MAPP Trainer

HEALTH SCIENCES Kindred Foothill Transitional No Fee No Fee 6/22/16-6/22/18 Clinical Education Care and Rehabilitation Kindred Hospital – San Gabriel No Fee No Fee 6/22/16-6/22/18 Clinical Education Valley Pomona Valley Hospital Medical No Fee No Fee 5/1/16-4/30/18 Clinical Education Center

VISUAL AND PERFORMING ARTS Booth, Michael $1,500.00 max District 7/1/16-6/30/17 Video Editing Revision Gochenouer, James $4,500.00 max District 7/20/16-6/30/17 Musician Services Raines, David $2,500.00 max District 7/20/16-6/30/17 Sound Effects Sugata, Colleen $4,500.00 max District 7/20/16-6/30/17 Musician Services Warnock, George T. $4,500.00 max District 7/20/16-6/30/17 Musician Services

Note: A standard District agreement for Independent Contractor/Consultant will be completed for each consultant

CITRUS COMMUNITY COLLEGE DISTRICT

TO: BOARD OF TRUSTEES Action X

DATE: July 19, 2016 Resolution

SUBJECT: Ratification of Facilities Usage/Rentals Information

Enclosure(s) X

BACKGROUND In accordance with California Education Code Section 82537, Use of School Property, Public Purposes, and in accordance with BP 6700 Civic Center and Other Facilities Use, the attached list of facilities usage and rental agreements are being submitted to the Board of Trustees for review and ratification.

This item was prepared by Judy Rojas, Administrative Assistant, Administrative Services.

RECOMMENDATION Authorization is requested to ratify the attached list of facilities usage and rental agreements.

Claudette E. Dain Recommended by

/ Moved Seconded Approved for Submittal

Aye Nay Abstained Item No. G.1.b. Use of Facilities July 19, 2016 ORGANIZATION FACILITY ACTIVITY DATE(S) ESTIMATED CHARGE

Roudolph Babyance Recording Basic Tracking 6/12/16 $175.00 Arts Studio Dark Continent, LLC Exterior of Movie Filming 6/18 and 6/19/16 $4,225.00 plus additional labor if Campus required Center, Library and Center for Innovation DMS Entertainment Recording Mixing and 6/21/16 $400.00 International Arts Studio Mastering

LA Laguna FC Stadium and Soccer Games 6/21 and 6/28/16 $3,100.00 plus additional labor if Locker Rooms required

Azusa High School Gym Basketball Monday through $2,137.50 plus additional labor if Practice Friday 6/28/16 - required 7/28/16 DMS Entertainment Recording Vocal 6/28 and 6/30/16 $800.00 International Arts Studio Overdubbing

Cobalt Blue, LLC, Stadium, Commercial 6/30/16 $3,300.00 plus additional labor if dba Made in Visitor Locker Filming required America Films Room, Training Room and Weight Room Giovanni Piacentini Recording Basic Tracking 7/1/16 $450.00 Arts Studio

Music and Mirror, Recording Basic Tracking 7/3/16 $500.00 Inc. Arts Studio

Biscuit Filmworks Stadium and Commercial 7/7 and 7/8/16 $6,300.00 plus additional labor if TE102 Filming required

Gladstone High Stadium and 2016 Season 9/16, 10/7, 10/13 $10,400.00 plus additional labor if School Locker Rooms Football and 11/4/16 required Games

ITT Technical Performing Graduation 12/16/16 $2,500.00 plus additional labor if Institute Arts Center Ceremony required Glendora Unified Performing Orchestra 2/10/17 $3,500.00 plus additional labor if School District Arts Center Concert required and 2 Classrooms CITRUS COMMUNITY COLLEGE DISTRICT

TO: BOARD OF TRUSTEES Action X

DATE: July 19, 2016 Resolution

SUBJECT: Ratification of A & B Warrants Information

Enclosure(s)

BACKGROUND Payments to employees are issued on “A” Warrants. All other payments such as payments to vendors and students for financial aid and refunds are issued on “B” Warrants. In accordance with AP 6150 Designation of Authorized Signatures, all warrants have been processed in accordance with established procedures to ensure verification of authenticity of the expenditure. The following warrants were issued during June 2016:

June Warrants Issued to Vendors $2,967,478.15 Warrants Issued to Students $2,986.00 Warrants Issued to Employees $4,284,670.28

Total $7,255,134.43

This item was prepared by Rosalinda Buchwald, Director of Fiscal Services.

RECOMMENDATION Authorization is requested to ratify A & B Warrants issued during June 2016, totaling $7,255,134.43.

Claudette E. Dain Recommended by

/ Moved Seconded Approved for Submittal

Aye Nay Abstained Item No. G.1.c. CITRUS COMMUNITY COLLEGE DISTRICT

TO: BOARD OF TRUSTEES Action X

DATE: July 19, 2016 Resolution

SUBJECT: Ratification of Purchase Orders Information

Enclosure(s) X

BACKGROUND In accordance with BP 6330 Purchasing, a summary of purchase orders issued during June 2016 is being submitted to the Board of Trustees for review and ratification.

This item was prepared by Robert Iverson, Director of Purchasing and Warehouse.

RECOMMENDATION Authorization is requested to ratify purchase orders issued during June 2016.

Claudette E. Dain Recommended by

/ Moved Seconded Approved for Submittal

Aye Nay Abstained Item No. G.1.d. Board of Trustees Meeting - July 19, 2016 Purchase Orders Issued June 2016

PO# Vendor Name Description Funding Source Department / Division / Program Amount P0002059 Cleartech Media AV Equipment-PC Dental Lab Restricted Career Technical Education $45,845.71 P0002156 Cleartech Media AV Equipment-CI136 Restricted VP Academic Affairs 35,102.35 P0002361 Gail Tucker Travel-SIM Debrief Workshop General Nursing 46.92 P0002362 Noemi Barajas Travel-SIM Debrief Workshop General Nursing 25.00 P0002384 Moore Medical Supplies General Nursing 72.91 P0002466 KGP Consulting, LLC Online Class Fee Comm/Contract ED Community Education 30.00 P0002467 Virco, Inc. Furniture-PS106 Restricted STEM 4,350.29 P0002468 KI Systems Work Stations Restricted Basic Skills 34,618.40 P0002469 Field Tested Systems Computer Equipment Restricted Physical Science 2,752.42 P0002470 Kanstul Musical Instrument Musical Instruments Restricted Recording Technology 12,676.70 P0002471 Sweetwater Sound, Inc. Equipment Repair Restricted Recording Technology 23,899.43 P0002472 BSN Sports Athletic Equipment Restricted Athletics 10,787.98 P0002473 Other World Computing Supplies Restricted Recording Technology 603.85 P0002474 Apple Computer Computer Equipment Restricted Recording Technology 7,097.35 P0002475 Pomona Valley Hospital Registration Restricted Nursing 1,065.00 P0002476 Medcom Trainex Video Streaming Service Restricted Nursing 7,600.00 P0002478 Gene Michael Barrera Travel-Market Research Conference Trust & Fiduciary Haugh Performing Arts Center 518.35 P0002479 Terri Worthington Travel-Library Conference General Staff Development 100.00 P0002480 Olympus America Microscopes Restricted Biological Science 43,164.00 P0002481 Uline Supplies Restricted Recording Technology 1,316.98 P0002482 Cardic Science Training Supplies Restricted Athletics 2,655.24 P0002483 Amazon.com Surface Tablet Restricted Recording Technology 492.41 P0002484 Airdraulics Lift System Restricted Engineering & Industrial Tech 5,504.31 P0002485 Valley Carpet Care, Inc. Blanket PO-Upholstery Cleaning Service Restricted Library 1,000.00 P0002486 Owl Bookstore Blanket PO-Supplies Restricted STEM 1,000.00 P0002487 Ticket Envelope Supplies General Haugh Performing Arts Center 1,728.74 P0002488 Amazon.com Supplies Restricted STEM 130.83 P0002489 Daisy I.T. Printers Restricted Other Student Services 717.09 P0002490 Amazon.com Supplies Self-supported Services Management Team 861.08 P0002491 Jung Kim Supplies General Non Credit 300.00 P0002493 Newegg.com Supplies General Technology & Computer Services 453.44 P0002494 Learning Resources Network, Inc. Membership Renewal Comm/Contract ED Community Education 745.00 PO# Vendor Name Description Funding Source Department / Division / Program Amount P0002495 Pasco Scientific Software & Accessories Restricted Physical Science 2,006.25 P0002496 KGP Consulting, LLC Community Ed Classes Comm/Contract ED Community Education 270.00 P0002497 Performance Elevator Testing & Repair-LB Building General Facilities 6,500.00 P0002498 Performance Elevator Testing-TC Building General Facilities 900.00 P0002499 Lawrence Doors Roof Hatches Repair General Facilities 2,711.00 P0002500 Metropolitan West Window Film-AD210 Capital Outlay Purchasing & Warehouse 2,064.00 P0002501 Roto Rooter Plumbing Repairs General Facilities 2,550.80 P0002502 Moore Medical Vaccines Restricted Health Center 504.36 P0002503 Sav On Signs Sign General Fiscal Services 268.14 P0002504 Rosalinda Buchwald Travel-ACBO Conference General Fiscal Services 528.00 P0002505 Jennifer Smith Travel-CalWorks Meeting Restricted Other Student Services 100.00 P0002506 Lizzete Garcia Travel-CalWorks Meeting Restricted Other Student Services 100.00 P0002507 California Comm College Student Affairs Association Registration Trust & Fiduciary Student Life & Leadership 2,915.00 P0002508 Netop Tech Software Renewal General Business 195.00 P0002509 W W Grainger Supplies General Library 76.74 P0002510 Medicat, LLC Annual Software Subscription Renewal Restricted Health Center 3,924.00 P0002511 Pacific Parking System Maintenance Contract Restricted Campus Safety 7,040.00 P0002512 Computerland Supplies General Dean Students 34.00 P0002513 Daisy I.T. Supplies General Library 268.07 P0002514 Corner Bakery Café Food Restricted Counseling 1,529.26 P0002515 Jersey Mike's Subs Refreshments for Transfer Advisory Committee Meeting General Transfer Center 95.53 P0002516 Annenberg Learner DVD Media General Library 288.95 P0002518 Sigma-Aldrich, Inc. Supplies General Biological Science 59.47 P0002519 Musician's Friend Supplies General Art 239.63 P0002520 Plaza Produce Food Restricted Counseling 47.95 P0002521 ACCJC Accreditation Services General Districtwide 15,302.53 P0002526 CCPRO Conference General External Relations 1,195.47 P0002534 Amazon.com Supplies General Technology & Computer Services 411.91 P0002636 Overstock.com Supplies General Library 482.63 P0002637 eBay.com Supplies General Facilities 214.11 P0002681 Home Depot Supplies Restricted Library 118.78 P0002701 Alliance Entertainment DVDs General Library 558.72 P0002707 Life Skills Education Brochures General Career Technical Education 8,284.00 P0002732 Keystone Uniform Depot Supplies Restricted Campus Safety 2,985.51 P0002737 Meritline Supplies General Recording Technology 682.28 PO# Vendor Name Description Funding Source Department / Division / Program Amount P0002744 Ipswitch, Inc. Service Agreement General Technology & Computer Services 776.00 P0002746 Ivon McCraven Travel-Fred Pryor Workshop General Outreach 133.44 P0002771 Barbara Juncosa Travel-Chromatography Workshop Restricted Career Technical Education 1,250.00 P0002793 Minerva Beauty Supplies Restricted Cosmetology 2,069.80 P0002864 Centre Stage, Inc. Booth Sponsor General Outreach 400.00 P0002900 Rosalinda Buchwald Travel-Uniform Guidance Training General Fiscal Services 230.00 P0002933 VWR International Fume Hood-LS119 General VP Academic Affairs 4,889.33 P0002945 Aldrich Chemical Supplies General Chemistry 784.48 P0002946 Computerland Software Trust & Fiduciary Haugh Performing Arts Center 941.95 P0002947 Dell Computer Computer System General Facilities 2,883.08 P0002949 Gas Control Technologies, Inc. Repair Gas Pipeline at Central Plant Capital Outlay Facilities 6,270.00 P0002950 ATM Concrete Concrete Pad for Gas Valve Capital Outlay Facilities 6,500.00 P0002951 ProActive Consulting Group, LLC CARB SF6 Annual Report Capital Outlay Facilities 1,800.00 P0002952 Advance Fire Protection Company Fire Protection Recertification General Facilities 2,550.00 P0002953 Glendora Chamber Of Commerce Institutional Membership General VP Finance & Admin Services 1,500.00 P0002955 San Gabriel Valley Newspaper Group Legal Ad-Bid 05-1516 Bond Facilities 1,533.52 P0002956 Monrovia Reproduction Printing Costs-Hayden Hall Bond Facilities 2,297.34 P0002957 Roto Rooter PA Bldg-Restroom Modernization Capital Outlay Facilities 11,000.00 P0002958 Sars Software Products Software Restricted Counseling 1,000.00 P0002959 Builder's Book, Inc. CA Construction Code General Facilities 1,369.28 P0002960 DCL Construction ED Building Room Renovation Capital Outlay Facilities 11,900.00 P0002962 Commercial Roofing Systems LS & LH Roof Work, Bid 04-1516, BOT 5/17/16 Capital Outlay Facilities 539,761.00 P0002963 Cleartech Media VA Building AV Equipment, Bid 05-1516, BOT 5/17/16 Bond Facilities 246,532.04 P0002964 Los Angeles Flower District Association Institutional Membership General VP Finance & Admin Services 50.00 P0002965 Key Medical Resources Supplies General Nursing 582.06 P0002966 Refrigeration Supplies Distributor Compressor Capital Outlay Facilities 3,895.00 P0002967 GovConnection Software General Technology & Computer Services 8,680.28 P0002968 Citrus Clarion Clarion Ad General External Relations 735.00 P0002969 Gas Control Technologies Repair Gas Pipeline at PC Building Capital Outlay Facilities 5,280.00 P0002975 Home Depot Supplies General Purchasing & Warehouse 530.72 P0002976 Blue Linx Supplies Trust & Fiduciary Haugh Performing Arts Center 1,959.38 P0003001 Bertha Bobadilla Travel-Year-end Closing Workshop General Fiscal Services 30.00 P0003002 Evelyn Aguilera Travel-General Ledger Workshop General Fiscal Services 15.00 P0003003 Evelyn Aguilera Travel-RAD Workshop General Fiscal Services 45.00 P0003004 Evelyn Aguilera Travel-Year-end Closing Workshop General Fiscal Services 15.00 PO# Vendor Name Description Funding Source Department / Division / Program Amount P0003005 Neil Naoto Murakami Travel-Year-end Closing Workshop General Fiscal Services 22.00 P0003006 Neil Naoto Murakami Travel-RAD Workshop General Fiscal Services 40.00 P0003007 Neil Naoto Murakami Travel-General Ledger Workshop General Fiscal Services 40.00 P0003008 Todd Owens Travel-General Ledger Workshop General Fiscal Services 45.00 P0003009 Todd Owens Travel-RAD Workshop General Fiscal Services 45.00 P0003010 Todd Owens Travel-BOSCCC Meeting General Fiscal Services 35.00 P0003012 Office Depot Supplies Restricted Foster/Kinship Services 1,500.00 P0003013 BSN Sports Supplies General Kinesiology 642.14 P0003014 Martha McDonald Travel-CSSO Training General VP Student Services 580.00 P0003020 Michael Ramos Travel-Software Training General Facilities 479.40 P0003022 City of Glendora Commencement Police Services Restricted Campus Safety 978.32 P0003023 Glendora Trophy Supplies General Staff Development 12.86 P0003024 Jerett Zipin Consultant-Athletic Team Doctor General Athletics 4,000.00 P0003025 Rishi Garg, M.D. Consultant-Athletic Team Doctor General Athletics 4,000.00 P0003026 KI Systems Furniture-Math Building Capital Outlay Mathematics 51,344.45 P0003027 Tele Express Business Systems Security Equipment Golf Driving Range Golf Driving Range 1,109.75 P0003029 Custom Oak Woodworks VA Furniture Bond Art 23,801.12 P0003030 L.L. Bean Supplies General International Students 1,125.81 P0003031 Communications Center Two-way Radios General Athletics 2,740.26 P0003033 CDW-Government Computers Restricted Counseling 176,217.92 P0003034 Daisy I.T. Printer General Learning Center 534.03 P0003035 Sigma-Aldrich Supplies Restricted STEM 1,204.53 P0003036 Glendora Trophy Supplies General Speech, Debate 247.98 P0003039 Barbara Juncosa Travel-Chromatography Workshop Restricted Career Technical Education 1,250.00 P0003040 Maria David Travel-Year-end Closing Workshop General Fiscal Services 15.00 P0003041 Amiethel Dizon Travel-Year-end Closing Workshop General Fiscal Services 15.00 P0003043 Claudette Dain Travel-2016-17 Budget Workshop General VP Finance & Admin Services 135.00 P0003044 Geraldine Perri Travel-CCLC Annual Convention General Superintendent/President's Office 1,158.31 P0003047 Computerland Software General Haugh Performing Arts Center 525.00 P0003048 Virco, Inc. Furniture General Kinesiology 1,372.58 P0003049 Annette Yee and Company Disclosure Services Capital Outlay VP Finance & Admin Services 5,375.00 P0003050 Amazon.com Supplies Restricted VP Academic Affairs 273.33 P0003051 Carl's Jr. Special Events Welcome Day Catering Restricted VP Academic Affairs 1,812.50 P0003052 Cleartech Media AV Equipment-Bid 05-1516 Restricted Technology & Computer Services 36,265.95 P0003053 Sarah Kelley Consultant-Marketing & Advertising Support, BOT 5/3/16 General External Relations 10,000.00 PO# Vendor Name Description Funding Source Department / Division / Program Amount P0003054 Donna Phillips Consultant-Media Support, BOT 5/3/16 General External Relations 1,200.00 P0003055 Strata Information Group Consultant-Banner Year-end Support General Fiscal Services 36,380.00 P0003056 California Industrial Water Pipe Repair Capital Outlay Facilities 24,818.92 P0003057 Hillyard Supplies General Custodial Services 4,607.47 P0003060 Mover Services VA Building Moving Services Bond Facilities 4,000.00 P0003061 Pasco Scientific Science Equipment Restricted Physical Science 2,006.25 P0003062 Eastbay Team Services Supplies Trust & Fiduciary Athletics 967.84 P0003063 College Reading & Learning Association Certification Fee General Learning Center 250.00 P0003064 Federal Express Printing Supplies General External Relations 637.92 P0003065 American Speedster Bicycle Kit for Rocket Owls Restricted VP Academic Affairs 782.41 P0003067 Amazon.com Supplies Restricted STEM 91.51 P0003068 Amazon.com Supplies Restricted STEM 157.81 P0003081 Parallax Supplies Restricted STEM 879.62 P0003082 McMaster Carr Supply Company Supplies Restricted STEM 219.85 P0003083 Discover Valve Supplies Restricted STEM 87.05 P0003084 Fresh Water Systems Supplies Restricted STEM 112.29 P0003085 Apex Superstores Supplies Restricted STEM 48.05 P0003087 ServoCity Supplies Restricted STEM 370.56 P0003088 Home Depot Storage Shed Restricted STEM 380.41 P0003089 Daisy I.T. Supplies General Financial Aid 152.55 P0003090 LucaBella Fine Foods EOPS/CW Recognition Ceremony Catering Restricted Other Student Services 1,496.79 P0003098 Linda Graves Travel-Presenters Conference Trust & Fiduciary Haugh Performing Arts Center 748.02 P0003099 Gene Michael Barrera Travel-Presenters Conference Trust & Fiduciary Haugh Performing Arts Center 587.00 P0003100 Patricia Rasmussen Travel-CCLC Annual Convention General Board of Trustees 427.36 P0003101 Paradigm, Inc. Blanket PO-Supplies General Admissions & Records 7,789.78 P0003109 Pocket Nurse Supplies General Nursing 2,349.10 P0003116 Fisher Scientific Supplies Restricted STEM 1,163.60 P0003120 Owl Bookshop Supplies Restricted Physical Science 40.06 P0003123 Amazon.com Supplies Restricted STEM 976.40 P0003139 Rio Hondo College Study Abroad Reimbursement for Spring 2016 General Study Abroad 12,000.00 P0003156 Lillian Sass Travel-FYSI Convention Restricted Foster/Kinship Services 782.00 P0003157 John Morris Travel-Site Visit General Study Abroad 205.91 P0003160 Victoria Dominguez Travel-BSI Grant Conference Restricted Basic Skills 24.84 P0003161 LucaBella Fine Foods MMAP Workshop Catering Restricted Counseling 725.42 P0003162 Plaza Produce MMAP Workshop Catering Restricted Counseling 120.85 PO# Vendor Name Description Funding Source Department / Division / Program Amount P0003163 Office Depot Blanket PO-Supplies General English as a Second Language 1,000.00 P0003173 CDW-Government Computer System General Technology & Computer Services 1,062.75 P0003174 Daisy I.T. Scanner General Admissions & Records 1,414.82 P0003183 Cleartech Media Software Restricted Career Technical Education 1,000.00 P0003184 Brian Waddington Reimbursement-PTK Reception Snacks General Speech, Debate 172.90 P0003188 Best Buy Business LED TV General Music 800.69 P0003201 Amazon.com Supplies Restricted Other Student Services 86.66 P0003204 Amazon.com Supplies General Recording Technology 678.02 P0003234 Gabe Orona Travel-RP Group Summer Institute General Research Planning Effectiveness 708.75 P0003235 Monica Killen Travel-Student Equity Workshop Restricted VP Academic Affairs 48.00 P0003243 Plaza Produce PAGE Orientation Catering Restricted STEM 151.40 P0003246 Fred Diamond Travel-CCFC Board Meeting General Facilities 1,125.00 P0003269 Sequoia Retail Systems Cash Registers General Bookstore 8,790.00 P0003270 Daisy I.T. Supplies General VP Finance & Admin Services 264.87 P0003272 BLX Group Interim Arbitrage Report Bond Facilities 1,500.00 P0003276 Custom Oak Woodworks Furniture-PC Dental Remodel Capital Outlay Purchasing & Warehouse 4,360.00 P0003277 Moore Medical Supplies Restricted Health Center 440.96 P0003279 Amazon.com Supplies Restricted Physical Science 346.18 P0003288 Maxient, LLC Annual Service Agreement Self-supported Services Dean Students 15,000.00 P0003318 Cleartech Media AV Equipment-Bid 05-1516 General Dean Language Arts 5,116.39 P0003348 Plaza Produce Lifebound Training Catering, 6/14/16 Event Restricted VP Academic Affairs 165.30 P0003349 Alldata Annual Subscription for On-line Diagnostic General Engineering & Industrial Tech 975.00 P0003350 Plaza Produce Lifebound Training Catering, 6/15/16 Event Restricted VP Academic Affairs 177.05 Total Purchase Orders $1,664,818.19 CITRUS COMMUNITY COLLEGE DISTRICT

TO: BOARD OF TRUSTEES Action X

DATE: July 19, 2016 Resolution

SUBJECT: Disposal of Surplus Property Information

Enclosure(s) X

BACKGROUND Education Code Section 81450 et seq. authorizes the governing board of a community college district to exchange for value, sell or donate any personal property belonging to the District if the property is not required for district purposes. It further allows a district to contract with a private auction firm to dispose of these items.

The District periodically disposes items which are no longer needed for District use in accordance with Education Code Section 81450 et seq. to be sold at public auction to the highest bidder or donation to another public entity or non-profit agency. A list of such items is submitted herewith for the Board of Trustees to approve for disposal.

This item was prepared by Robert Iverson, Director of Purchasing and Warehouse.

RECOMMENDATION Authorization is requested to dispose of the enclosed list of surplus items by exchange for value, private sale, sale at public auction or donation to another public entity or non-profit agency.

Claudette E. Dain Recommended by

/ Moved Seconded Approved for Submittal

Aye Nay Abstained Item No. G.1.e. Surplus List for July 19, 2016 Board

Item # Qty Description Manufacturer Asset ID Serial # 1 1 Ice Storage Bin Scotsman 62136 088-601-08B 2 20 Hydraulic Styling Chairs Dermatek

3 25 Salon/shampoo Styling Chairs Galaxy

4 14 Tablet Arm Chairs Virco

5 34 Task Chairs Various

6 30 Drafting Stools Various

7 2 Fiberglass Table/seat Combo, 48”

8 54 Classroom Work Station Tables Nova

9 10 Multi-use Tables, Various Sizes Various 10 10 Various Size Filing Cabinets Various 11 6 Wood Drafting Tables 12 1 Metal Shelving Unit, 12’ long 13 1 Various Office Partitions, pallet 14 1 Weight Rack 15 1 Misc. Steel Weights, pallet 16 3 Stationary Cycles Schwinn 17 1 Weight Bench 18 1 Mobile 4’x 5’ Chalkboard 19 1 Gas Grill Weber 20 3 Motor Vehicle Engines, Scrap Toyota 21 1 Bell Hop Gas Vehicle (Surrey) #52 Cushman 3022 22 26 Excite 10” Tablets Computer Toshiba 23 1 2003 Electric Cart, 2-Passenger #133 GEM 3755 5ASAJ27404F034248 24 1 2003 Electric Cart, 4-Passenger #134 GEM 3756 5ASAG47474F034242 25 1 2008 Electric Cart , 2-Passenger #157 GEM 3751 5ASAG27478F045719 26 1 Bus, 33-Passenger #95 Bluebird 3058 1BAGECSH2WF081832 27 1 Point of Sale Terminal/register IBM 4694347 28 20 Side Chairs, Blue Fabric Virco 29 1 Typewriter Stand 30 1 Wood Office Desk, 60” 31 1 Round Conference Table, 48” 32 36 Artist Donkey Stools

CITRUS COMMUNITY COLLEGE DISTRICT

TO: BOARD OF TRUSTEES Action X

DATE: July 19, 2016 Resolution

SUBJECT: Academic Employees Information

Enclosure(s) X

BACKGROUND Enclosed are personnel actions with regard to the employment, change of status, and/or separation of academic employees.

This item was prepared by Linda Hughes, Human Resources Technician II.

RECOMMENDATION Authorization is requested to approve the personnel actions with regard to the employment, change of status, and/or separation of academic employees.

Robert L. Sammis Recommended by

/ Moved Seconded Approved for Submittal

Aye Nay Abstained Item No. G.1.f. ACADEMIC EMPLOYEES - ADJUNCT EXTRA DUTY, HOURLY, STIPEND ASSIGNMENTS JULY 19, 2016

NAME DESCRIPTION ASSIGNMENT BEGIN END RATE Counselor - Credit Hourly as Casas, Diana Student Success and 07/20/16 12/31/16 $48.11/hr. needed Support Program Counselor - Credit Hourly as Cerda, Jennika Student Success and 07/20/16 12/31/16 $48.11/hr. needed Support Program Destefano, Hourly as Instructor - English 06/07/16 06/09/16 $48.11/hr. Michael needed Skills Lab Instructor - Hourly as Dhillon, Dalvir 06/13/16 08/12/16 $48.11/hr. Health Sciences needed Hourly as Ellis, Sally Librarian - Library 07/20/16 12/31/16 $48.11/hr. needed Counselor - Credit Hourly as Juarez, Vanesa Student Success and 07/20/16 12/31/16 $48.11/hr. needed Support Program Coordinator, Dental (off Hourly as Klein, Dawn 05/23/16 12/31/16 $48.11/hr. contract) - Dental needed Counselor - Credit Hourly as Law, Jennifer Student Success and 07/20/16 12/31/16 $48.11/hr. needed Support Program Counselor - Credit Hourly as Ramos, Nicole Student Success and 07/20/16 12/31/16 $48.11/hr. needed Support Program Counselor - Hourly as Saikali, Leina 07/20/16 12/31/16 $48.11/hr. EOP&S/CARE needed Counselor - Credit Hourly as Thai, Will Student Success and 07/20/16 12/31/16 $48.11/hr. needed Support Program Counselor - Credit Hourly as Whitfield, Isaiah Student Success and 07/20/16 12/31/16 $48.11/hr. needed Support Program ACADEMIC EMPLOYEES - ADJUNCT FALL 2016 JULY 19, 2016

NAME DISCIPLINE PLACEMENT LHE RATE Brown, Timi Kinesiology 3-5 $1,263.00 Cruz-Pobocik, Silvia Speech 1-1 $1,099.00 Lam, Khanh Mathematics 3-1 $1,210.00 Levine, Michael Economics 1-1 $1,099.00 Nguyen, Hongnhung Mathematics 1-1 $1,099.00 Punsalan, Kevin Mathematics 1-1 $1,099.00 Raymundo, Napoleon Accounting 1-1 $1,099.00 Roberts, Sabrina Speech 1-1 $1,099.00 Spradling, Philip Psychology 1-1 $1,099.00 ACADEMIC EMPLOYEES - FULL-TIME EXTRA DUTY, STIPEND ASSIGNMENTS JULY 19, 2016

NAME DESCRIPTION ASSIGNMENT BEGIN END RATE Emerging Theatre Technology Coursework - Clark, Jeremy Stipend 07/20/16 12/31/16 $3,261.00/tl. Perkins Grant Fund CTE Employment Lead Instructor Fall 2016 - Peters, Gerhard Stipend 09/08/16 12/09/16 $2,000.00/tl. Study Abroad Moving Light Design Volonte, Daniel (Summer Theatre) - Stipend 07/20/16 07/25/16 $1,000.00/tl. Theatre Arts ACADEMIC EMPLOYEES LAB SUPERVISORS 2016-2017 JULY 19, 2016

ADJUNCT OR HOURLY NAME DEPARTMENT BEGIN END PLCMT FULL- RATE TIME Amaya-Anderson, Learning Center/Eng., A 07/20/16 12/31/16 4-3 $38.82 Beatriz ESL Learning Center/Eng., do Carmo, Patricia A 07/20/16 12/31/16 2-3 $35.03 ESL Learning Dokter, Derek A 08/17/16 12/31/16 1-1 $29.66 Center/Business ACADEMIC VOLUNTEERS JULY 19, 2016

VOLUNTEER NAME DEPARTMENT BEGIN DATE END DATE

Sanchez, Vanessa Counseling 07/20/16 12/31/16 CITRUS COMMUNITY COLLEGE DISTRICT

TO: BOARD OF TRUSTEES Action X

DATE: July 19, 2016 Resolution

SUBJECT: Classified Employees Information

Enclosure(s) X

BACKGROUND Enclosed are personnel actions with regard to the employment, change of status, and/or separation of classified employees.

This item was prepared by Kai Wattree-Jackson, Human Resources Technician II.

RECOMMENDATION Authorization is requested to approve the personnel actions with regard to the employment, change of status, and/or separation of classified employees.

Robert L. Sammis Recommended by

/ Moved Seconded Approved for Submittal

Aye Nay Abstained Item No. G.1.g. CLASSIFIED EMPLOYEES EMPLOYMENT/CHANGE OF STATUS JULY 19, 2016

RANGE & MONTHLY NAME PRCT/CLASS/DEPT REASON BEGIN STEP RATE

07/18/16 Diliberto, Custodian Supervisor Temporary through 7-1 $4,744.00 Angelo (Custodial) Upgrade 07/22/16

49% Gardener I Duran, Edgar Employment 07/20/16 25-1 $1,452.81 (Grounds)

100% Human Department Resources Technician Giles, Karen Reorganization/ 07/20/16 42-6 $5,757.91 II Reclassification (Human Resources)

100% Skilled Gutierrez, Maintenance Promotion 07/20/16 38-2 $4,291.53 Arnoldo Technician (Facilities)

Risk Management Supervisor Additional Guzman, Raul 10-7 plus (Finance and Responsibilities 07/20/16 $7,729.00 Eric 5% Administrative Stipend Services)

Hendrickson, 49% Gardener I Employment 07/20/16 25-1 $1,452.81 Avery (Grounds)

08/12/16 Grounds Supervisor Temporary Kouba, Gary through 16-1 $4,838.17 (Grounds) Upgrade 08/26/16

Superintendent Moran, /President's Liaison Employment 08/08/16 10-1 $5,492.00 Elizabeth (President's Office)

16-1 Registrar Temporary (inlcuding Napoli, Cathy 07/20/16 $7,361.00 (Admissions) Upgrade longevity placement)

100% Publications Orona, Anthony Specialist Employment 07/25/16 33-1 $3,612.46 (External Relations)

49% Campus Safety Ramirez, Daniel Officer I Employment 07/20/16 23-1 $1,382.80 (Campus Safety)

Maintenance 07/25/16 Temporary Siegel, Steve Supervisor through 11-3 $5,751.06 Upgrade (Facilities) 08/05/16

100% Human Department Tippins, Resources Technician I Reorganization/ 07/20/16 38-3 $4,506.10 Caroline (Human Resources) Reclassification CLASSIFIED EMPLOYEES SEPARATIONS/LEAVES JULY 19, 2016

NAME CLASSIFICATION REASON DEPT DATES

49% Caballero, Administrative Resignation CalWORKS 07/29/16 Consuelo Clerk II

49% Campus Estrella, Pedro Resignation Campus Safety 07/06/16 Safety Officer II

Hannon, Kristina Registrar Resignation Admissions 07/15/16

40% Villarreal, Lorena Administrative Resignation CalWORKS 07/01/16 Secretary I CITRUS COMMUNITY COLLEGE DISTRICT

TO: BOARD OF TRUSTEES Action X

DATE: July 19, 2016 Resolution

SUBJECT: Short-Term, Hourly, Substitutes, Information Volunteers, and Professional Experts Enclosure(s) X

BACKGROUND Enclosed are personnel actions with regard to the employment of short- term, hourly, substitutes, volunteers, and professional experts.

This item was prepared by Kai Wattree-Jackson, Human Resources Technician II, and Sandra Coon, Confidential Administrative Assistant.

RECOMMENDATION Authorization is requested to approve the employment of short-term, hourly, substitutes, volunteers, and professional experts.

Robert L. Sammis Recommended by

/ Moved Seconded Approved for Submittal

Aye Nay Abstained Item No. G.1.h. CLASSIFIED SUBSTITUTES JULY 19, 2016

NAME CLASS/DEPT REASON BEGIN/END RANGE & STEP MONTHLY RATE Administrative Serve as 07/01/16 Russell, Secretary I substitute during through 31-1 $19.84/hr. Michelle (Visual & Performing recruitment 12/31/16 Arts) SHORT-TERM, HOURLY JULY 19, 2016

HOURLY BEGIN/END NAME CATEGORY DESCRIPTION DEPARTMENT RATE/TOTAL DATE

08/08/16 Garzon, Fall Rush Technical Support Bookstore $20.00/hr. through Carolina Online Order 09/25/16

Fall Rush 07/25/16 Gonzales, Fiscal Support Course Material Bookstore $14.00/hr. through Joseph Coverage 08/31/16

Fall Rush 08/15/16 Jarmaillo, Fiscal Support General Bookstore $14.00/hr. through Nicole Coverage 09/19/16

Fall Rush 08/12/16 Jimenez, Fiscal Support Coffee Bar Bookstore $14.00/hr. through Veronica Assistance 09/16/16

08/08/16 Orantes, Fall Rush Technical Support Bookstore $20.00/hr. through Jeanette Online Order 09/25/16

Fall Rush 08/15/16 Prado, Fiscal Support General Bookstore $14.00/hr. through Desiree Coverage 09/19/16 VOLUNTEERS, NON-ACADEMIC July 19, 2016

VOLUNTEER NAME DEPARTMENT BEGIN DATE END DATE

Davis, Jazzmyn Women's Basketball Assistant 07/20/16 06/30/17 PROFESSIONAL EXPERTS July 19, 2016

NAME DESCRIPTION DEPARTMENT BEGIN/END RATE 07/20/16 Alejo, Rebecca Lifeguard Kinesiology through $11.00/hr. 12/15/16 07/23/16 Purchasing / Allen, Melea Bus Driver through $20.94/hr. Transportation 12/31/16 07/22/16 Bowser, Deborah Mental Health Therapist Veterans Center through $40.00/hr. 10/31/16 07/23/16 Purchasing / Escoto, Dan Bus Driver through $20.94/hr. Transportation 12/31/16 07/20/16 Fulton, Skyler Football Program Assistant Kinesiology through $12.00/hr. 12/15/16 06/09/16 Continuing Holmes, Rachel Fitness Center Attendent through $24.00/hr. Education 06/30/16 07/20/16 Women's Basketball Ortiz, Rosa Kinesiology through $12.00/hr. Program Assistant 12/31/16 07/25/16 Inter-Club Council and Parker, George Student Activities through $13.50/hr. Organization Advisor 01/25/17 CITRUS COMMUNITY COLLEGE DISTRICT

TO: BOARD OF TRUSTEES Action x

DATE: July 19, 2016 Resolution

SUBJECT: Institutional Membership to the Information Association of Chief Human Resource Officers Enclosure(s)

BACKGROUND The Association of Chief Human Resource Officers (ACHRO) is a non-profit organization assisting the Chief Human Resource Officers and staff in the California Community College system. ACHRO provides professional development opportunities for all Human Resources Professionals. ACHRO sponsors training institutes annually, providing attendees with quality presentations regarding current issues, as well as opportunities to build networks among other professionals. The conferences afford non-management classified support staff the chance to attend workshops geared specifically to them. ACHRO has a seat on the Chancellor’s Consultation Council and has a direct input into the state level governance process.

This item was prepared by Robert Sammis, Director of Human Resources.

RECOMMENDATION Authorization is requested to approve a $350.00 new institutional membership to the Association of Chief Human Resource Officers (ACHRO).

Claudette E. Dain Recommended by

/ Moved Seconded Approved for Submittal

Aye Nay Abstained Item No. G.2. CITRUS COMMUNITY COLLEGE DISTRICT

TO: BOARD OF TRUSTEES Action X

DATE: July 19, 2016 Resolution

SUBJECT: Award of Contract for Bid #14-0708, Information Hayden Hall Renovation Project Enclosure(s) X

BACKGROUND On June 8, 2016, the District received six bids for Bid #14-0708, Hayden Hall Renovation Project. Bids were evaluated based on responsiveness to the bid requirements and the responsibility of the contractor. The lowest responsive and responsible bid was submitted by Horizons Construction Company International, Inc. of Orange, California in the amount of $2,207,000.

This item was prepared by Robert Iverson, Director of Purchasing and Warehouse.

RECOMMENDATION Authorization is requested to award Bid #14-0708, Hayden Hall Renovation Project to Horizons Construction Company International, Inc. of Orange, California in the amount of $2,207,000 and authorize the Vice President of Finance and Administrative Services to execute a contract on behalf of the District.

Claudette E. Dain Recommended by

/ Moved Seconded Approved for Submittal

Aye Nay Abstained Item No. G.3. Bid Recap for Bid 14-0708, Hayden Hall Renovation Project, Bid Opening June 8, 2016 at 2:00 p.m.

AWI Harik Horizons Keystone NSA New Builders Construction Construction Builders Construction Dynaysty

Base Bid 1 $3,300,911 $2,397,000 $2,207,000 $2,864,716 $3,369,000 $2,453,272 CITRUS COMMUNITY COLLEGE DISTRICT

TO: BOARD OF TRUSTEES Action X

DATE: July 19, 2016 Resolution

SUBJECT: Employment of Ms. Renee Payne Information Nursing Enclosure(s)

BACKGROUND As a result of the recommendation of the Faculty Needs Identification Committee, the Board of Trustees authorized the hiring of twenty-two (22) full-time faculty for the 2016-17 academic year. This recommendation is to approve the hiring of one of those positions.

This item was prepared by Linda Hughes, Human Resources Technician II.

RECOMMENDATION Authorization is requested to approve the employment of Ms. Renee Payne effective August 19, 2016, in a full-time tenure track position (a first year contract of 175 days) in the discipline of Nursing, at a salary placement of Class 2, Step 8, on the Full-Time Faculty Salary Schedule (pending verification of qualifications and experience) totaling $71,588.00 annually plus health and statutory benefits.

Robert L. Sammis_ Recommended by

/ Moved Seconded Approved for Submittal

Aye Nay Abstained Item No. G.4. CITRUS COMMUNITY COLLEGE DISTRICT

TO: BOARD OF TRUSTEES Action X

DATE: July 19, 2016 Resolution

SUBJECT: Student Services Committee – Board Information Policy Revisions – Second Reading Enclosure(s) X

BACKGROUND The District’s Board Policies and Administrative Procedures are regularly reviewed and updated to align with recommendations developed in conjunction with the Community College League of California (CCLC) and federal and state guidelines.

The following Board Policies were revised and approved by constituent groups on various dates and by the Steering Committee on March 28, 2016.

BP 3500 Campus Safety BP 3501 Campus Security and Access BP 5030 Fees BP 5130 Financial Aid

Included with the policies, for information only, are the related Administrative Procedures.

These Board Policies were presented to and approved by the Board on May 3, 2016, for the first reading.

This item was prepared by Tonya Ryan, Administrative Assistant, Student Services.

RECOMMENDATION Authorization is requested to approve the second and final reading of, and adopt, BP 3500 Campus Safety, BP 3501 Campus Security and Access, BP 5030 Fees, and BP 5130 Financial Aid.

Martha McDonald, Ed.D. Recommended by

/ Moved Seconded Approved for Submittal

Aye Nay Abstained Item No. G.5. CITRUS COMMUNITY COLLEGE DISTRICT GENERAL INSTITUTION

BP 3500 CAMPUS SAFETY

References: Education Code Sections 212, 67380, 72330.5, and 87014; Penal Code Section 245; 20 U.S. Code Sections 1092(f) and 1232g; 34 Code of Federal Regulations (C.F.R.) 668.46, 99.31(a) (13) and (14); Campus Security Act of 1990

The Board of Trustees is committed to a safe and secure District work and learning environment. To that end, the Superintendent/President shall establish a Campus Safety plan and ensure that it is posted or otherwise made available to students. The campus safety plan shall include availability and location of Campus Safety personnel, methods for summoning assistance of Campus Safety personnel, any special safeguards that have been established, any actions taken in the preceding 18 months to increase safety, and any changes in safety precautions to be made during the next 24 months.

See Administrative Procedure 3500 Campus Safety.

Board Approved 05/18/10 Revised 12/03/13 Revised 07/21/15 Revised 05/03/16 (1st reading)

CITRUS COMMUNITY COLLEGE DISTRICT GENERAL INSTITUTION

AP 3500 CAMPUS SAFETY

The Citrus College Department of Campus Safety (“Department of Campus Safety”) is the designated authority established by the Board of Trustees to enforce the Standards of Conduct under the Education Code and Penal Codes of the State of California.

The Department of Campus Safety is not a police department and department incident reports are not official police reports. If an official report is required, the Glendora Police Department is the appropriate agency to contact.

The Department of Campus Safety is the liaison with the Glendora Police Department and other local police agencies, including federal and state law enforcement entities.

The Department of Campus Safety is responsible for the safety and security of all members of the college community. Every effort is made to inform students, faculty, administrators, and staff members of criminal activity or other concerns that may be an immediate or ongoing threat to the safety and security of those on campus. Information regarding crime prevention is made available to college students, faculty, administrators, and staff members through a variety of methods, including, but not limited to, campus memos, emails, presentations, trainings, orientations, social media, and the web.

A Campus Safety plan shall be developed and provided to students as part of the Annual Security Report published by the Department of Campus Safety each year and made available online at: http://www.citruscollege.edu/campussafety. The Annual Security Report includes information regarding emergency response in accordance with Administrative Procedure 3505 Emergency Response Plan. Additionally, emergency plan, preparedness, response and evacuation procedures can be found in print at the Department of Campus Safety and on the Citrus College website. The Emergency Response Procedure flipchart is also available in print and online, and can be downloaded electronically.

The Department of Campus Safety annually prepares and updates a report consisting of all occurrences reported to Campus Safety personnel of any arrests for crimes committed on campus and that involve violence, hate violence, theft or destruction of property, illegal drugs, or alcohol intoxication; and of all occurrences of noncriminal acts of hate violence reported to campus authorities. A written report will be submitted to the Board of Trustees. For purposes of reporting under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, "hate violence” includes domestic violence, dating violence, and stalking.

Written records of noncriminal acts of hate violence shall include at least a description of the act of hate violence, the victim characteristics, and offender characteristics, if known.

It is the responsibility of every member of the college community to act in ways that promote the safety of self and others and the protection of District property.

Board Approved 05/18/10 Revised 11/12/13 Revised 07/21/15 Revised 05/03/16 (1st reading)

CITRUS COMMUNITY COLLEGE STUDENT SERVICES

BP 3501 CAMPUS SECURITY AND ACCESS

Reference: 34 Code of Federal Regulations Part 668.46(b)(3); Accrediting Commission for Community and Junior Colleges (ACCJC), Accreditation Standard III.B.1

The Superintendent/President shall establish procedures for security and access to District facilities.

See Administrative Procedure 3501 Campus Security and Access.

Board Approved 08/24/12 Revised 07/21/15 Revised 05/03/16 (1st reading) CITRUS COMMUNITY COLLEGE STUDENT SERVICES

AP 3501 CAMPUS SECURITY AND ACCESS

Reference: 34 Code of Federal Regulations Section 668.46(b)(3); Accrediting Commission for Community and Junior Colleges (ACCJC), Accreditation Standard III.B.1

During business hours, the District will be open to students, faculty, staff, community members, guests, and invitees. During non-business hours, access to all facilities is by District issued key/card, or by admittance via Citrus College Department of Campus Safety (“Department of Campus Safety”). Entry to facilities is monitored on a 24-hour basis. Only District employees are authorized to have keys to buildings; no student shall have access to campus facilities without employee supervision. Should access be needed to campus facilities during non-business hours, the Department of Campus Safety must be contacted prior to entering any facility owned or operated by Citrus College. The Department of Campus Safety can be reached at (626) 914-8611.

District employees should close and secure their respective work area or classroom before leaving the location. The Department of Campus Safety will secure any doors that are found open after the campus closes. All buildings will be secured by the Department of Campus Safety between 11:00 p.m. and 6:00 a.m. Monday through Friday. Weekend and holiday hours may vary and may be building specific. Emergencies may necessitate changes or alterations to any schedules. At closing, building intrusion alarms will be activated. If access to a District building is required after hours, on holidays, or on weekends, monitored admittance by the Department of Campus Safety is required.

Alarm systems, communications, outdoor lighting, emergency phones in elevators and campus emergency phones are tested by campus safety and facilities on a regular basis and any necessary maintenance issues are reported to the facilities department for repairs. Periodic lighting surveys are conducted and lighting improvements are routinely evaluated. Administrators from student services, campus safety, facilities, and other concerned areas review these results. Additionally, during the academic year, the director of facilities, campus safety supervisor, and maintenance staff meet to discuss campus security and access issues of pressing concern.

Board Approved 08/24/12 Revised 07/21/15 Revised 05/03/16 (1st reading)

CITRUS COMMUNITY COLLEGE DISTRICT STUDENT SERVICES

BP 5030 FEES

References: Education Code Sections 66025.3, 66060, 66753, 70902, 73365, 76060.5, 76140 et seq., 76223, 76300 et seq., 78300, 79121 et seq., 81457, 81458, 81670, 81901, and 82035.6; Title 5 Sections 51012, 54801-54805, 55050, 55234, 55450 et seq., 58500-58510, 58620, 58629, and 59400 et seq.; California Community Colleges Chancellor’s Office (CCCCO) Student Fee Handbook

The Superintendent/President shall establish procedures for the collection, deposit, waiver, refund, and accounting of fees as required by law. The procedures shall also assure that those who are exempt from or for whom the fee is waived are properly enrolled and accounted for. Fee amounts shall be published in the college class schedule or website. The Board of Trustees authorizes the fees included in this policy.

Enrollment Fee Education Code Section 76300

A per unit enrollment fee shall be charged to each student enrolled per term or session. Enrollment fees will be waived for low income students who demonstrate eligibility according to income standards established by the Board of Governors. Concurrent high school students are exempt from enrollment fees with certain limits.

Health Fee Education Code Section 76355

The District shall charge a mandatory health fee for both full-time and part-time students an amount not to exceed that which is authorized by the Chancellor’s Office. The following students are exempted from payment of the fee: • Students who depend exclusively upon prayer for healing in accordance with the teachings of a bona fide religious sect, denomination, or organization. • Students who are attending a community college under an approved apprenticeship training program. • Students who are enrolled exclusively in online courses. • Students who are enrolled exclusively in noncredit courses.

Low-income students who demonstrate eligibility according to income standards established by the Board of Governors and contained in Section 58620 of Title 5 of the California Code of Regulations will pay a reduced fee.

Parking Fee Education Code Section 76360

A parking fee will be assessed per term or session to park on District property parking lots for automobiles and motorcycles as stipulated in Education Code Section 76360. See the college class schedule for the specific amount.

Students who receive financial assistance pursuant to any programs described in Education Code, Section 76300 (g) shall be exempt from parking fees that exceed the specified amount set by the Education Code Section 76360 per term or session. These programs include Temporary Assistance for Needy Families (TANF), Supplemental Security Income/State Supplementary Program (SSI/SSP), a general assistance program, or demonstration of financial need in accordance with the methodology set forth in federal law or regulation for determining the expected family contribution of students seeking financial aid.

Student Representation Fee Education Code Section 76060.5

A one dollar ($1.00) fee per semester shall be collected at the time of registration and used solely by the Associated Students of Citrus College (ASCC) to advocate and lobby city, county, state and/or federal government in support of issues of interest to the student body at large. A student may refuse to pay the fee for religious, political, financial or moral reasons and shall submit such refusal in writing.

Instructional Materials Fees Education Code Section 76365; Title 5 Sections 59400 et seq.

Students may be required to have instructional and other required materials for a credit or noncredit course, provided such materials are of continuing value to the student outside the classroom setting and provided that such materials are not solely or exclusively available from the District. Required material may include but is not limited to, textbooks, tools, equipment, and clothing.

Non-District Physical Education Facilities Fees Education Code Section 76395

Where the District incurs additional expenses because a physical education course is required to use non-District facilities, students enrolled in the course shall be charged a fee for participating in the course. Such fee shall not exceed the student’s calculated share of the additional expenses incurred by the District.

Student Service Fee: Education Code, Section 76062

The student service fee is a voluntary fee enacted by the ASCC and is used to support

a wide range of co-curricular and extra-curricular campus programs as well as financing campus and instructional improvements and the consultation efforts of the student body. Students who are enrolled exclusively in online courses, students who are enrolled exclusively in noncredit courses, and concurrent high school students are exempt from the student service fee.

Transcript Fees Education Code Section 76223

The District shall charge a reasonable amount for furnishing copies of any student record to a student or former student. The Superintendent/President is authorized to establish the fee, which shall not exceed the actual cost of furnishing copies of any student record. No charge shall be made for furnishing up to two transcripts of students’ records, or for two verifications of various records. There shall be no charge for searching for or retrieving any student record.

Nonresident Tuition Fee

Out-of-state and international students are required to pay tuition in full at the time they register. Nonresident tuition exemption criteria may be found in Administrative Procedure 5020 Nonresident Tuition. The amount of tuition is subject to annual review and change. Information on current amounts is available in the class schedule. Tuition will be charged for the maximum number of possible units registered for by the student.

International Students Application Processing Fee Education Code Section 76142

The District shall charge students who are both citizens and residents of a foreign country a fee to process his or her application for admission. This processing fee and regulations for determining economic hardship may be established by the Superintendent/President. The fee shall not exceed the lesser of 1) the actual cost of processing an application and other documentation required by the U.S. government; or 2) one hundred dollars ($100), which may be deducted from the tuition fee at the time of enrollment.

International Students/Resident Capital Outlay Fee Education Code, Section 76141

The District may charge nonresident students a capital outlay fee. The amount of the fee may not exceed the amount that was expended for capital outlay in the preceding fiscal year divided by the total full-time equivalent students in the preceding fiscal year. Additionally, the fee cannot be more than 50 percent of the nonresident tuition fee. Capital outlay fee exemption criteria may be found in Administrative Procedure 5020 Nonresident Tuition.

Library Fees Fees shall be assessed for damaged or lost library materials and the monies collected shall be deposited to the appropriate library account.

Athletic Insurance Student athletes may be required to pay a fee to cover the cost of insurance for participation in an athletic program.

Refunds Refunds of the enrollment fee and nonresident tuition fee shall be processed automatically for each class the student withdraws from by the posted refund deadline date for that class. The health fee and/or student service fee will be refunded automatically if the student withdraws from all of his/her classes by the posted refund deadline date for each class. The parking fee shall be refunded if the student withdraws from all of his/her classes by the posted refund deadline date for each class, brings proof of said withdrawal to the Department of Campus Safety (Campus Safety), and returns the parking permit to Campus Safety. In the case of a member of an active or reserve military service who receives orders compelling a withdrawal from courses, a full refund shall be made upon verification of such orders unless academic credit is awarded.

See Administrative Procedure 5030 Fees.

Board Approved 07/21/09 Revised 01/15/13 Revised 05/03/16 (1st reading)

CITRUS COMMUNITY COLLEGE DISTRICT STUDENT SERVICES

AP 5030 FEES

Fee amounts shall be published in the college class schedule and/or website. For a complete list of fee amounts, please refer to the current class schedule.

Required fees include:

Enrollment Fee (Education Code Section 76300; Title 5 Sections 58500-58509) A state mandated fee for enrolling in classes will be charged as determined by enrollment status.

Health Fee The health fee is mandatory for both full-time and part-time students. The following students are exempted from payment of the fee: a. Students who depend exclusively upon prayer for healing in accordance with the teachings of a bona fide religious sect, denomination, or organization. b. Students who are attending a community college under an approved apprenticeship training program. c. Students who are enrolled exclusively in online courses. d. Students who are enrolled exclusively in noncredit courses.

Nonresident Tuition Fee Exemption criteria may be found in Administrative Procedure 5020 Nonresident Tuition.

Other student assessments include:  Career assessment testing  Credit by examination  Duplicate diploma/certificate  Lost book library charge

 Parking  Service charge for returned checks  Student representation fee  Student service fee  Subpoena  Transcript  Verification

Fees authorized by law include:  Non-District physical education facilities (Education Code Section 76395)  Noncredit courses (Education Code Section 76385)  Community service courses (Education Code Section 78300)  Auditing of courses (Education Code Section 76370)  Instructional materials (Education Code Sections 73365, 81457, and 81458; Title 5 Sections 59400-59408)  Athletic insurance (Education Code Section 70902(b)(9))  Cross-enrollment with CSU or UC (Education Code Section 66753)  Health (Education Code Section 76355)  Parking (Education Code Section 76360)  Transportation (Education Code Sections 76361 and 82305.6)  Student representation (Education Code Section 76060.5; Title 5 Sections 54801-54805)  Student Center (Education Code Section 76375; Title 5 Section 58510)  Copies of student records (Education Code Section 76223)  Dormitory (Education Code Section 81670)  Child care (Education Code Sections 66060 and 79121 et seq.)  Nonresident capital outlay (Education Code Section 76141)  Nonresident application processing (Education Code Section 76142)  Credit by examination (Education Code Section 76300; Title 5 Section 55753 55050)  Use of facilities financed by revenue bonds (Education Code Section 81901(b)(3))  Refund processing (Title 5 Section 58508)  Technology fee (CCCCO Student Fee Handbook)  Telephone registration (Education Code Section 70902(a))  Physical fitness test (Education Code Section 70902(b)(9))  Instructional tape lease/deposit (Education Code Section 70902(b)(9))  Credit card use (Education Code Section 70902(b)(9))  International student medical insurance (Education Code Section 70902(b)(9))

Prohibited fees include:  Late application (California Community College Chancellor’s Office (CCCCO) Student Fee Handbook)  Add/drop (CCCCO Student Fee Handbook)

 Mandatory student activities (CCCCO Student Fee Handbook)  Student identification cards (CCCCO Student Fee Handbook)  Student body organization (CCCCO Student Fee Handbook)  Nonresident application (CCCCO Student Fee Handbook)  Field trip (Title 5 Sections 55450 and 55451)  For dependents of certain veterans (Education Code Section 66025.3)  For dependents of certain victims of the September 11, 2001 terrorist attacks. (CCCCO Student Fee Handbook)  For certain recipients of the Medal of Honor and certain children of the recipients of the Medal of Honor (Education Code Section 66025.3)  Required or funded services (CCCCO Student Fee Handbook)  Refundable deposits (CCCCO Student Fee Handbook)  Distance education (other than the statutorily authorized enrollment fee) (CCCCO Student Fee Handbook)  Mandatory mailings (CCCCO Student Fee Handbook)  Rental of practice rooms (CCCCO Student Fee Handbook)  Apprenticeship courses (Education Code Section 76350)  Late payment fee (Title 5 Sections 58502 and 59410)  Nursing/healing arts student liability insurance (Title 5 Section 55234)  Cleaning (CCCCO Student Fee Handbook)  Breakage (CCCCO Student Fee Handbook)  Test proctoring (CCCCO Student Fee Handbook)

Refunds: Refunds of the enrollment fee and nonresident tuition fee shall be processed automatically for each class the student withdraws from by the posted refund deadline date for that class. The health fee and/or student service fee will be refunded automatically if the student withdraws from all of his/her classes by the posted refund deadline date for each class. The parking fee shall be refunded if the student withdraws from all of his/her classes by the posted refund deadline date for each class, brings proof of said withdrawal to Campus Safety, and returns the parking permit to Campus Safety. In the case of a member of an active or reserve military service who receives orders compelling a withdrawal from courses, a full refund shall be made upon verification of such orders unless academic credit is awarded.

Waiver of Fees: The District may waive enrollment fees which were not collected in a previous session where the enrollment fees were not collected as a result of the District’s error in awarding a Board of Governors Fee Waiver to an ineligible student and not through the fault of the student, and to collect the enrollment fee would cause the student undue hardship.

Board Approved 03/02/10 Revised 01/15/13 Revised 05/03/16 (1st reading)

CITRUS COMMUNITY COLLEGE DISTRICT STUDENT SERVICES

BP 5130 FINANCIAL AID

References: Education Code Section 76300; Title 5 Sections 58600 et seq.; 20 U.S. Code Sections 1070 et seq.; 34 Code of Federal Regulations Section 668; U.S. Department of Education regulations on the Integrity of Federal Student Financial Aid Programs under Title IV of the Higher Education Act of 1965, as amended.

A program of financial aid to students will be provided, which may include, but is not limited to, scholarships, grants, loans, and employment programs.

All financial aid programs will adhere to guidelines, procedures, and standards issued by the funding agency, and will incorporate federal, state, and other applicable regulatory requirements.

The Superintendent/President shall establish, publicize, and apply satisfactory academic progress standards for participants in Title IV student aid programs in accordance with federal regulations which will encourage students to identify and successfully complete their educational objectives within a reasonable time frame.

Misrepresentation Consistent with the applicable federal regulations for federal financial aid, the District shall not engage in “substantial misrepresentation” of 1) the nature of its educational program, 2) the nature of its financial charges, or 3) the employability of its graduates.

The Superintendent/President shall establish procedures for regularly reviewing the District’s website and other informational materials for accuracy and completeness and for training District employees and vendors providing educational programs, marketing, advertising, recruiting, or admission services concerning the District’s educational programs, financial charges, and employment of graduates to assure compliance with this policy.

The Superintendent/President shall establish procedures wherein the District shall periodically monitor employees’ and vendors’ communications with prospective students and members of the public and take corrective action where needed.

This policy does not create a private cause of action against the District or any of its representatives or service providers. The District and its Governing Board do not waive any defenses or governmental immunities by enacting this policy.

See Administrative Procedure 5130 Financial Aid.

Board Approved 07/21/09 Revised 06/17/14 Revised 05/03/16 (1st reading) CITRUS COMMUNITY COLLEGE DISTRICT STUDENT SERVICES

AP 5130 FINANCIAL AID

Financial Aid programs available: • Board of Governors Enrollment Fee Waiver (BOGFW) • California Work Opportunity and Responsibility for Kids (CalWORKs) Work-Study • Cal Grants B, C • Chafee Grant • Federal Direct Student Loans • Federal Pell Grants • Federal Supplemental Educational Opportunity Grant (FSEOG) • Federal Work-Study (FWS) • Full-Time Student Success Grant (FTSSG)

Application Procedures To be considered for financial aid, students must complete the Free Application for Federal Student Aid (FAFSA) or the renewal application. If a student is applying for a Cal Grant, the FAFSA and a GPA verification form must be completed. Additional information and eligibility requirements are available at the Financial Aid Office.

Student Eligibility Recipients of aid from federal and state funded programs must be students enrolled in eligible programs of study for the purpose of obtaining a degree, certificate, or transfer. In addition to financial need, other eligibility requirements for most federal and state programs include: • Having a high school diploma, a General Educational Development (GED) certificate, completing home schooling at the secondary level as defined by state law, passing the California High School Proficiency Examination (CHSPE), the High School Equivalency Test (HiSET), or passing the Ability to Benefit Test (if grandfathered in), administered at the Testing Center and which has been approved by the Department of Education; • Being a U.S. Citizen or eligible non-citizen; • Maintaining Satisfactory Academic Progress (SAP) in accordance with the standards; • Not be in default on a federal loan or grant overpayment;

• Be registered with the selective service, if required; • Have a valid social security number.

State aid does not require students to have a valid social security number. Some AB540 students may be eligible for federal aid, while others may only be eligible for state aid. Deferred Action for Childhood Arrivals (DACA) students are only eligible for state aid.

Payment Procedures The Federal Pell Grant will be disbursed in two payments per term. Federal Direct Student Loan(s) will be disbursed in one payment per term unless the student is attending only one semester in the award year, in which case, the loan(s) will be disbursed in two payments for that term. The FSEOG, FTSSG, and the Cal Grant will be disbursed in one payment per term. FWS students will be paid monthly.

Overpayment Recovery The District will determine the amount of federal financial aid a student has earned in accordance with federal law. Recipients of federal programs are subject to the return of Title IV funds requirements. Students who receive federal financial aid and do not attend any classes will be required to repay all of the funds they have received. Students who withdraw from all classes will have their financial aid eligibility recalculated based on the percentage of the term completed and will be required to repay any unearned financial aid they have received as well as any institutional debt incurred by the District.

In addition, a recalculation of Pell funds will be determined for all students at an established freeze date each term. Students who dropped units may owe an overpayment if they were paid more than their eligible amount.

A student’s withdrawal date is: • The date the student officially notified the Admissions and Records Office of his or her intent to withdraw; • The midpoint of the term for a student who leaves without notifying the District; • The student’s last date of attendance at a documented academically-related activity; or • The date posted by the instructor indicating the last day of attendance.

Accounting Requirements The District ensures internal checks and balances by separating the functions of authorizing payment and disbursing or delivering funds so that no single person or office exercises both functions for any student receiving Federal Student Aid (FSA) funds.

Satisfactory Academic Progress (SAP) Standards Financial Aid SAP standards must meet the criteria set by Title IV Regulations, published in 668.16(e), 668.32(f) and 668.34 of the Federal Register.

In accordance with Federal and State regulations, financial aid recipients are required to meet SAP requirements. SAP standards provide qualitative, quantitative and incremental (time frame) standards by which the District can determine that students receiving federal financial aid funds are maintaining SAP standards required for their course of study. Students receiving financial aid must be enrolled in a course of study leading to an associate degree, a financial aid eligible certificate program, and/or a transfer program to a four-year college or university. Failure to maintain SAP standards will result in the loss of financial assistance. The Financial Aid Office reviews SAP standards at the end of the fall, spring and summer semesters/terms. Review of SAP standards includes periods of enrollment in which the student did not receive student financial aid funds.

In order for students to receive any federal or state financial aid which includes direct loans, students must adhere to all of the following requirements: 1. Maintain a Citrus College cumulative GPA of 2.0 or above (qualitative); 2. Successfully complete 75% of the total number of units that they have attempted at Citrus College and any other college for which the District has transcripts on record (quantitative/pace); and 3. Not exceed the maximum units allowed (quantitative/pace). These units include all units attempted at Citrus College and any other college for which the District has transcripts on record.

Maximum Units Allowed Students may attempt up to the lesser of 90 units or a maximum of 150% of the program length toward the completion of a degree or certificate program. Students who have completed an Associate degree (including a foreign degree) or attempted 90 or more units will be denied financial aid. Students who have attempted more than 150% of the units required for a certificate program will be denied financial aid. Units completed at other colleges or taken without the assistance of financial aid are calculated into the total number of units attempted. Up to 30 attempted units of remedial coursework at Citrus College may be deducted from the total units attempted. Students who exceed the 30 attempted units of remedial courses that do not apply to their degree or certificate may exhaust their financial aid eligibility prior to completing their program.

Course Repetition For information on how repeated courses are calculated in the student’s GPA, please see Administrative Procedure 4227 Repeatable Course, Administrative Procedure 4228 Course Repetition - Significant Lapse of Time, and Administrative Procedure 4229 Course Repetition - Variable Units. All units, both current and prior, from repeated courses are counted toward the maximum number (90) of units a student is permitted to attempt. Students are not eligible to receive aid for more than one repetition of a course that has been previously passed. Once a student reaches a maximum of 90 units they will be disqualified from financial aid (see disqualification status below).

Financial Aid Warning Status Students who do not meet the SAP standards will be placed on warning status. While

on warning status, students will continue to receive financial aid. All students who are notified of their warning status should seek academic counseling and take advantage of all other student services available to ensure student success at Citrus College.

Financial Aid Disqualification Status Students, who do not meet the SAP standards for more than one term, will be disqualified from financial aid (student will not receive financial aid, except for the BOGFW. Beginning fall 2016, BOGFW eligibility will be based on the District’s academic and progress standards. Being disqualified from financial aid does not prohibit a student from continuing their education. Students who lose their financial aid eligibility will be reinstated once they meet SAP standards.

Reinstatement To reestablish eligibility for financial aid, students must: 1. Meet all financial aid SAP standards (qualitative, quantitative, and maximum time frame) or 2. Submit an appeal (as stated below), and successfully complete and meet the conditions of the appeal process. Student may only appeal once per year with the exception of summer.

Appeal Eligibility Criteria Students who do not meet the SAP standards to receive aid may be eligible to submit a written appeal. If approved on appeal, the students’ academic performance will be reviewed at the end of each term to determine continued eligibility. Students approved on appeal remain eligible if they: a. Take coursework that are applicable toward their degree or certificate program; b. Successfully complete at minimum 75% of all courses attempted in each term following the appeal approval; c. Complete all coursework with a term GPA of 2.0 or higher in each term following the appeal approval; and d. Complete the program within the maximum time frame allowed by the appeal.

Students that fail to meet these guidelines will be denied aid and will not be eligible to appeal again until the following award year. Students attending summer may appeal for the summer term.

Students may appeal their disqualification status only if they meet the following conditions: 1. For students whose aid was denied due to not successfully completing courses with a cumulative GPA of at least 2.0 and/or due to not successfully completing at least 75% of all coursework, the student must provide the following documentation that covers all periods of deficiencies: a. Medical documents that show the student was medically unable to attend classes for reasons beyond their control;

b. Verification (obituary or death certificate) of a death in the student’s immediate family. Immediate family for purposes of a financial aid appeal include parents, siblings, children, spouse, or grandparents; c. Verification of military orders for military personnel and their families that have been temporarily reassigned or called to active service; d. Verification of natural disaster beyond the student’s control that impacted the student’s academic performance; or e. Personal tragedies that were beyond the student’s control and are documented by a 3rd party professional, i.e. police, court, or medical facility. In addition, all appeals must include: a. Statement from the student detailing the reason for the deficiencies and what action has been taken to ensure those deficiencies will not occur in the future; and b. A Student Educational Plan (SEP) developed by Citrus College. 2. For students whose aid was denied due to having already completed an Associate degree (including a foreign degree), the student must provide a copy of the student’s educational plan developed at Citrus College and a statement explaining why the student is not currently using the degree they completed and why they are returning to college. 3. For students whose aid was denied for having attempted 90 or more units or for having attempted more than 150% of the units required for a certificate program (this total attempted units includes attempted units from other colleges), the student must provide a copy of the student’s educational plan developed at Citrus College and a statement detailing the reason for any deficiencies and/or reasons for exceeding the unit level and what action(s) the student has taken to ensure he/she will complete his/her program in a timely manner.

Students who do not submit documentation to support all periods of deficiency are subject to having their appeal denied.

Students whose aid was denied for having attempted 150 or more units are not eligible to appeal the denial of aid regardless of the reason. The 150 total attempted units include units attempted at other colleges.

The committee’s appeal decision is final and can only be changed on a case by case basis at the discretion of the Director of Financial Aid. A student that resolves his/her deficiencies and meets the SAP criteria will have his/her financial aid eligibility reinstated.

Misrepresentation Misrepresentation is defined as any false, erroneous, or misleading statement that the District, a representative of the District, or a service provider with which the District has contracted to provide educational programs, marketing, advertising, recruiting, or admissions services, makes directly or indirectly to a student, prospective student, a member of the public, an accrediting agency, a state agency, or the United States

Department of Education.

A misleading statement includes any statement that has the likelihood or tendency to deceive or confuse. If a person to whom the misrepresentation was made could reasonably be expected to rely, or has reasonably relied, on the misrepresentation, the misrepresentation would be substantial.

At least once a year, the dean of each department/division will direct a review of each department/division website(s) and other informational materials for accuracy and completeness.

All employees and contractors that provide outreach services will be trained by their hiring/contracting manager concerning the District’s educational programs, financial charges, and employment of graduates.

District managers shall periodically monitor employees’ and vendors’ communications with prospective students to ensure the accuracy of their communications.

This procedure does not apply to statements by students through social media outlets or by vendors that are not providing covered services, as reflected herein.

Board Approved 07/21/09 Revised 06/17/14 Revised 05/03/16 (1st reading)

CITRUS COMMUNITY COLLEGE DISTRICT

TO: BOARD OF TRUSTEES Action X

DATE: July 19, 2016 Resolution

SUBJECT: Student Services Committee – Board Information Policy Revisions – Second Reading Enclosure(s) X

The following Board Policies were revised and approved by constituent groups on various dates and by the Steering Committee on May 23, 2016.

BP 3520 Local Law Enforcement BP 5020 Nonresident Tuition BP 5110 Counseling BP 5500 Standard of Conduct

Included with the policies, for information only, are the related Administrative Procedures.

These Board Policies were presented and approved by the Board on June 21, 2016, for the first reading.

The following Board Policies were revised and approved by constituent groups on various dates and by the Steering Committee on June 6, 2016.

BP 5010 Admissions and Concurrent Enrollment BP 5210 Communicable Disease BP 5700 Intercollegiate Athletics

Included with the policies, for information only, are the related Administrative Procedures.

These Board Policies were presented to and approved by the Board on June 21, 2016, for the first reading.

This item was prepared by Tonya Ryan, Administrative Assistant, Student Services.

RECOMMENDATION Authorization is requested to approve the second and final reading of, and adopt, BP 3520 Local Law Enforcement, BP 5020 Nonresident Tuition, BP 5110 Counseling, BP 5500 Standard of Conduct, BP 5010 Admissions and Concurrent Enrollment, BP 5210 Communicable Disease, and BP 5700 Intercollegiate Athletics.

Martha McDonald, Ed.D. Recommended by

/ Moved Seconded Approved for Submittal

Aye Nay Abstained Item No. G.6. CITRUS COMMUNITY COLLEGE DISTRICT GENERAL INSTITUTION

BP 3520 LOCAL LAW ENFORCEMENT

Reference: Education Code Section 67381; California Penal Code Section 837

The District shall enter into a written agreement with local law enforcement agencies. The agreement shall clarify operational responsibilities for investigations of Part I violent crimes, defined by law as willful homicide, forcible rape, robbery, and aggravated assault, occurring at each location.

The written agreement shall designate which law enforcement agency shall have operational responsibility for violent crimes and delineate the specific geographical boundaries of each agency’s operational responsibility, including maps as necessary.

The written agreements required by this policy shall be public records and shall be made available for inspection by members of the public upon request.

The Citrus Community College District encourages accurate and prompt reporting of all crimes to the Department of Campus Safety and/or the appropriate police agencies. The Superintendent/President shall establish procedures that encourage pastoral counselors and professional counselors, if and when they deem appropriate, to inform the persons they are counseling of any procedures to report crimes on a voluntary, confidential basis for inclusion in the annual disclosure of crime statistics.

See Administrative Procedure 3520 Local Law Enforcement.

Board Approved 05/18/10 Revised 11/20/12 Desk Review 03/12/15 Revised 06/21/16 (1st reading)

CITRUS COMMUNITY COLLEGE DISTRICT GENERAL INSTITUTION

AP 3520 LOCAL LAW ENFORCEMENT

Reference: Education Code Section 67381; California Penal Code Section 837

Citrus Community College District has a Memorandum of Understanding (MOU) with the Glendora Police Department. The MOU clarifies operational responsibilities for investigations of Part I violent crimes, defined by law as willful homicide, forcible rape, robbery, and aggravated assault, occurring at each location.

The MOU designates the Glendora Police Department as the agency that has operational responsibility for violent crimes and delineates the specific geographical boundaries of each agency’s operational responsibility, including maps as necessary.

The MOU required by law and Board Policy is a public record and is made available for inspection by members of the public upon request to the Citrus Community College District Department of Campus Safety (Department of Campus Safety).

The Department of Campus Safety maintains a close working relationship with the Glendora Police Department. The Department of Campus Safety occasionally works with other law enforcement agencies, including Azusa Police Department and Azusa Pacific University Campus Safety. Meetings may be held between the leaders of these agencies on both a formal and informal basis. The Department of Campus Safety and the Glendora Police Department communicate regularly on the scene of incidents that occur in and around the campus area. When incidents arise that require joint investigative efforts, resources, crime related reports and exchanges of information, the Department of Campus Safety will work closely with the Glendora Police Department.

In response to a call, the Department of Campus Safety will take the required action, dispatching an officer to the scene and documenting the incident. Documentation may be an informational entry on the department’s daily log, a “tag” entry, or an Incident Report. All documentation by the Department of Campus Safety is forwarded to the Vice President of Student Services for review and potential action. The Department of Campus Safety may investigate a report when it is deemed appropriate.

Crimes should be reported to the Department of Campus Safety to ensure inclusion in the annual crime statistics and to aid in providing timely warning notices to the campus community, when appropriate.

Students, faculty, staff, community members, guests, and invitees are encouraged to

report all crimes and public safety related incidents on campus, public property immediately adjacent to campus, and non-campus Citrus College buildings and property to the Department of Campus Safety in a timely manner.

Recommended Procedures for Reporting a Crime or Other Emergency: • For Life Threatening/-Emergency Situations: Dial 911 (9-911 from a campus phone) and the Department of Campus Safety immediately after at (626) 914- 8611 (8611 from a campus phone). Be prepared to provide official address, building name and room number. • For Non-Life Threatening/Non-Emergency Situations: Call the Department of Campus Safety at (626) 914-8611 (8611 from a campus phone).

The Department of Campus Safety strives to provide a safe and secure learning and working environment for the Citrus College community. The Department of Campus Safety officers receive their authority, limited to District property, from the Board of Trustees of Citrus College and California penal, education, and vehicle codes. Officers are non-sworn and do not possess peace officer status or police authority. The Department of Campus Safety officers may make, or may assist others in making a private citizen’s arrest pursuant to California Penal Code Section 837. Under certain circumstances, the Department of Campus Safety officers may detain offenders for local law enforcement. Additionally, the Department of Campus Safety officers are authorized to enforce traffic and parking regulations on District property.

The Department of Campus Safety officers have the authority to ask persons for identification and to determine whether individuals have lawful business at the District. The Department of Campus Safety officers have the authority to enforce Citrus College Board Policies (BP) and Administrative Procedures (AP) including BP 5500 Standards of Conduct and AP 6750 Parking Regulations. In addition, per the education code, the Department of Campus Safety is the liaison with local police departments in all cases of criminal actions. Per the MOU with the Glendora Police Department, the Department of Campus Safety officers write incident reports for crimes that occur on property owned and operated by the District. All crime victims and witnesses are strongly encouraged to immediately report crimes to the Department of Campus Safety and appropriate police agencies. Prompt reporting will assure timely warning notices on-campus and timely disclosure of crime statistics.

When a potentially dangerous threat to the District community arises, crime alerts or timely warnings will be issued through e-mail announcements, memoranda, the posting of flyers on/around campus, in-class announcements, or other appropriate means.

All reports will be investigated. Violations of law will be referred to law enforcement agencies and when appropriate, to the disciplinary committee for review. The District has procedures for voluntary, confidential reporting of crimes, which can be utilized by victims of crime who do not want to pursue action within the District or the criminal justice system. Reports filed in this manner are counted and disclosed in the annual crimes statistics for the District, and may enhance safety by helping the District keep an

accurate record of the number of incidents involving students, determine where there is a pattern of crime with regard to a particular location, method, or assailant, and alert the campus community to potential danger.

A confidential report may be filed with a professional counselor in the Student Health Center. For purposes of this Policy, campus “professional counselors” are District employees whose official responsibilities include providing mental health counseling to members of the District community and who are functioning within the scope of their license or certification. This definition includes Student Health Center, Mental Health Therapists, and does not include academic counselors. When acting as such, professional counselors are not considered to be campus security authorities and are not required to report crimes for inclusion into the annual disclosure of crime statistics. As a matter of policy, they are encouraged; if and when they deem it appropriate, to inform persons being counseled of the procedures to report crimes on a voluntary, confidential basis for inclusion into the annual crime statistics.

Board Approved 05/18/10 Revised 11/20/12 Revised 05/11/15 Revised 06/21/16 (1st reading)

CITRUS COMMUNITY COLLEGE DISTRICT STUDENT SERVICES

BP 5020 NONRESIDENT TUITION

References: Education Code Sections 68050, 68051, 68130, 68130.5, 76140 et seq.; Title 5 Section 54045.5

Nonresident students shall be charged nonresident tuition for all units enrolled, unless specifically required otherwise by law.

Not later than February 1 of each year, the Superintendent/President shall bring to the Board of Trustees for approval an action to establish nonresident tuition for the following fiscal year. The fee shall be calculated in accordance with guidelines contained in applicable state regulations and/or the California Community College Attendance Accounting Manual.

The Superintendent/President shall establish procedures regarding collection, waiver, and refunds of nonresident tuition.

The Superintendent/President is authorized to implement a capital outlay fee to be charged to nonresident students. The Board of Trustees finds and declares that this fee will not exceed the amount expended by the District for capital outlay in the preceding year divided by the total FTES in the preceding fiscal year.

Students who would otherwise be charged the capital outlay fee shall be exempt if they demonstrate that they are a victim of persecution or discrimination in the country of which they are a citizen and resident, or if they demonstrate economic hardship.

Students shall be deemed victims of persecution or discrimination if they present evidence that they are citizens and residents of a foreign country and that they have been admitted to the United States under federal regulations permitting such persons to remain in the United States. Students shall be deemed to have demonstrated economic hardship if they present evidence that they are citizens and residents of a foreign country and that they are receiving Temporary Assistance for Needy Families Program, Supplemental Income/State Supplementary benefits, or general assistance.

Students who would otherwise be charged the capital outlay fee shall be exempt if they demonstrate that they have a parent who has been deported or was permitted to depart voluntarily, they moved abroad from California as a result of that deportation or voluntary departure, and they attended a public or private secondary school in the state for three or more years. Upon enrollment, students who qualify for this exemption must be in their first academic year as matriculated students in the California public higher education, live in California, and file an affidavit with the District stating that they intend to establish residency in California as soon as possible.

See Administrative Procedure 5020 Nonresident Tuition.

Board Approved 05/19/09 Desk Review 05/02/13 Revised 05/05/15 Revised 06/21/16 (1st reading) CITRUS COMMUNITY COLLEGE DISTRICT STUDENT SERVICES

AP 5020 NONRESIDENT TUITION

References: Education Code Sections 68050, 68051, 68130, 68130.5 and 76140 et seq.; 8 U.S. Code Section 1101; Title 5 Section 54045.5

Nonresident students shall be charged nonresident tuition for all units enrolled, unless specifically exempted.

Not later than February 1 of each year, the Superintendent/President shall bring to the Board of Trustees for approval, an action to establish nonresident tuition for the following fiscal year. The fee shall be calculated in accordance with guidelines contained in applicable state regulations and/or the California Community College Attendance Accounting Manual.

The Superintendent/President shall establish procedures regarding collection, waiver, and refunds of nonresident tuition.

The Superintendent/President is authorized to implement a capital outlay fee to be charged to nonresident students. The Board of Trustees finds and declares that this fee does not exceed the amount expended by the District for capital outlay in the preceding year divided by the total Full-Time Equivalent Student (FTES) in the preceding year. The fee will be reviewed annually.

Nonresident tuition exemption shall be granted to:

• Any students, other than non-immigrant aliens under 8 U.S. Code Section 1101(a)(15), who meet the following requirements: o either high school attendance in California for three or more years OR attainment of credits earned in California from a California high school equivalent to three or more years of full-time high school coursework and a total of three or more years of attendance in California elementary schools, California secondary schools, or combination of those schools; o graduation from a California high school or attainment of the equivalent thereof; o registration or enrollment in a course offered for any term commencing on or after January 1, 2002; o completion of a questionnaire form prescribed by the State Chancellor's Office verifying eligibility for this nonresident tuition exemption; and o in the case of a student without lawful immigration status, the filing of an affidavit that the student has filed an application to legalize his/her immigration status, or will file an application as soon as he/she is eligible to do so.

• Any nonimmigrant aliens granted "T" or "U" visa status under title 8 U.S. Code Section 1101(a)(15)(T)(i) or (ii), or section 1101(a)(15)U)(i) or (ii), respectively, who meet the following requirements: o high school attendance in California for three or more years; o graduation from a California high school or attainment of the equivalent thereof; o registration or enrollment in a course offered for any term or commencing on or after January 1, 2002; and o completion of a questionnaire form prescribed by the State Chancellor's Office verifying eligibility for this nonresident tuition exemption.

• Certain military personnel and their dependents in accordance with AP 5013 Students in the Military.

• Students who demonstrate financial need, have a parent who has been deported or was permitted to depart voluntarily, moved abroad from California as a result of that deportation or voluntary departure, and attended a public or private secondary school in the state for three or more years. Upon enrollment, students who qualify for this exemption must be in their first academic year as a matriculated student in the California public higher education, live in California, and file an affidavit with the District stating that they intend to establish residency in California as soon as possible.

• Concurrently enrolled nonresident students other than international students.

Students who are exempted from the nonresident tuition fee are exempted from the capital outlay fee.

Board Approved 03/02/10 Revised 05/05/15 Revised 06/21/16 (1st reading)

CITRUS COMMUNITY COLLEGE DISTRICT STUDENT SERVICES

BP 5110 COUNSELING

References: Education Code Section 72620; Title 5 Section 51018; Accrediting Commission for Community and Junior Colleges (ACCJC) Accreditation Standard II.C.5

Counseling services are an essential part of the educational mission of the District. The Superintendent/President shall assure the provision of counseling services including academic, career, and personal counseling that is related to the student's education.

Counseling shall be recommended for all students. A counseling intervention shall be required for students on academic probation, progress probation, and students returning from dismissal.

See Administrative Procedure 5110 Counseling. See Administrative Procedure 4250 Probation. See Administrative Procedure 4255 Dismissal and Readmission.

Board Approved 07/21/09 Revised 06/17/14 st Revised 06/21/16 (1 reading)

CITRUS COMMUNITY COLLEGE DISTRICT STUDENT SERVICES

AP 5110 COUNSELING

References: Education Code Section 72620; Title 5 Section 51018; Accrediting Commission for Community and Junior Colleges (ACCJC) Accreditation Standard II.C.5

The counseling services available in the District’s counseling program include at least the following: • Academic counseling, in which the student is assisted in assessing, planning, and implementing his or her immediate and long-range academic goals; • Career counseling, in which the student is assisted in assessing his/her aptitudes, abilities, and interests, and is advised concerning the current and future employment trends; • Personal counseling, in which the student is assisted with personal, family, or other social concerns, when that assistance is related to the student’s education; • Coordination with the counseling aspects of other services to students which exist on campus, including but not limited to those services provided in programs for students with disabilities and other special needs, assessment/orientation, basic skills, financial assistance programs, and job placement services; • Evaluating and interpreting test data including learning disabilities assessment, career assessments, assessment/placement testing, and other forms of informal assessment; • Crisis intervention services to support students in immediate emotional distress; • Counseling intervention shall be required for students on academic or progress probation (See AP 4250 Probation); • Students returning from dismissal shall be required to make an appointment with a counselor to complete a petition for readmission (See AP 4255 Dismissal and Readmission).

Counselors also have a role in consultation and advocacy on behalf of students, including such activities as participation in liaison roles, articulation, counseling curriculum development, and explanation of student rights and responsibilities.

Confidentiality of Counseling Information Information of a personal nature disclosed by a student 12 years of age or older in the process of receiving counseling from a counselor is confidential, and shall not become part of the student record without the written consent of the person who disclosed the confidential information. However, the information shall be disclosed when permitted by applicable law, including but not limited to disclosure as necessary to report child abuse or neglect; reporting to the Superintendent/President or other persons when the

counselor has reason to believe that disclosure is necessary to avert a clear and present danger to the health, safety, or welfare of the student or other persons living in the college community; reporting information to the Superintendent/President or other persons as necessary when the student indicates that a crime involving the likelihood of personal injury or significant or substantial property losses will or has been committed; and reporting information to one or more persons specified in a written waiver by the student.

Board Approved 07/21/09 Desk Review 06/17/14 st Revised 06/21/16 (1 reading)

CITRUS COMMUNITY COLLEGE DISTRICT STUDENT SERVICES

BP 5500 STANDARDS OF CONDUCT

References: ACCJC Accreditation Standards I.C.8 and 10 (formerly II.A.7.b); Education Code Sections 66300 and 66301

The Superintendent/President shall establish procedures for the imposition of discipline on students in accordance with the requirements for due process of federal and state laws, and regulations.

The procedures shall clearly define the conduct that is subject to discipline, and shall identify potential disciplinary actions, including but not limited to the removal, suspension or expulsion of a student.

The Board of Trustees shall consider any recommendation from the Superintendent/ President for a student’s expulsion. The Board shall consider an expulsion recommendation in closed session unless the student requests that the matter be considered in a public meeting. Final action by the Board on the expulsion shall be taken at a public meeting.

The procedures shall be made widely available to students through the District catalog and other means.

The following conduct shall constitute good cause for discipline, including but not limited to the removal, suspension, or expulsion of a student: 1. Causing, attempting to cause, or threatening to cause physical injury to another person; 2. Possession, sale or otherwise furnishing any firearm, knife, explosive, or other dangerous object, including but not limited to any facsimile firearm, knife, or explosive, unless, in the case of possession of any object of this type, the student has obtained written permission to possess the item from a District employee with the concurrence of the Superintendent/President; 3. Unlawful possession, use, sale, offer to sell, or furnishing, or being under the influence of, any controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the California Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind; or unlawful possession of, or offering, arranging, or negotiating the sale of any drug paraphernalia, as defined in California Health and Safety Code Section 11014.5; 4. Committing or attempting to commit robbery or extortion; 5. Causing or attempting to cause damage to District property or to private property on campus; 6. Stealing or attempting to steal District property or private property on campus, or knowingly receiving stolen District property or private property on campus; 7. Willful or persistent smoking in any area where smoking has been prohibited by law or by regulation of the District; 8. Committing sexual harassment as defined by law or by District Board Policies and Administrative Procedures; 9. Engaging in harassing or discriminatory behavior based on disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sexual orientation, or any other status protected by law; 10. Willful misconduct which results in injury or death to a student or to District personnel or which results in cutting, defacing, or other injury to any real or personal property owned by the District or on campus; 11. Disruptive behavior, willful disobedience, habitual profanity or vulgarity, or the open and persistent defiance of the authority of, or persistent abuse of, District personnel; 12. Cheating, plagiarism (including plagiarism in a student publication), or engaging in other academic dishonesty; 13. Dishonesty, forgery, alteration or misuse of District documents, records or identification; or knowingly furnishing false information to the District; 14. Unauthorized entry upon or use of District facilities; 15. Lewd, indecent or obscene conduct on District-owned or controlled property, or at District-sponsored or supervised functions; 16. Engaging in expression which is obscene; libelous or slanderous; or which so incites students as to create a clear and present danger of the commission of unlawful acts on District premises, or the violation of lawful District Administrative Procedures, or the substantial disruption of the orderly operation of the District; 17. Persistent, serious misconduct where other means of correction have failed to bring about proper conduct; 18. Unauthorized preparation, giving, selling, transfer, distribution, or publication, for any commercial purpose, of any contemporaneous recording of an academic presentation in a classroom or equivalent site of instruction, including but not limited to handwritten or typewritten class notes, except as permitted by any District Board Policy or Administrative Procedure; 19. Violation of District rules or regulations including campus policies concerning the student organizations, the use of District facilities, or the time, place and manner of public expression; 20. Persistent violation of classroom standards of conduct as established by the instructor; 21. Any other cause not listed above which is identified as “Good Cause” by the Education Code.

Board Approved 05/19/09 Revised 12/02/14 st Revised 06/21/16 (1 reading) CITRUS COMMUNITY COLLEGE DISTRICT STUDENT SERVICES

BP 5010 ADMISSIONS AND CONCURRENT ENROLLMENT

References: Education Code Sections 76000, 76001, 76002, and 76038; Labor Code Section 3077; U.S. Department of Education regulations on the Integrity of Federal Student Financial Aid Programs under Title IV of the Higher Education Act of 1965, as amended; 34 Code of Federal Regulations Section 668.16(p); Accrediting Commission for Community and Junior Colleges (ACCJC) Accreditation Standard II.C.6

The District shall admit persons who meet one of the following requirements: • Persons possessing a high school diploma or its equivalent. • Persons who are over the age of 18 and not possessing a high school diploma and who, in the judgment of the Superintendent/President or his/her designee, are capable of profiting from the instruction offered. Such persons shall be admitted as provisional students, and thereafter shall be required to comply with the District's rules and regulations regarding scholastic achievement and other standards to be met by provisional or probationary students as a condition to being readmitted in any succeeding semester. • Persons who are apprentices as defined in Labor Code Section 3077. • High school students, as a special part-time or special full-time students, who have completed the 10th grade, received parental consent, and who is are recommended by the high school principal for advanced scholastic or vocational work. • Kindergarten through 10th grade students, as a special part-time students, who received parental consent and who are recommended by their principal for advanced scholastic or vocational work. The District reserves the right to determine that a student is academically qualified to benefit from the advanced scholastic or vocational work in the discipline to be studied.

The District shall at its discretion, or as otherwise federally mandated, evaluate the validity of a student’s high school completion. The Superintendent/President shall establish procedures for evaluating the validity of a student’s high school completion.

Special part-time and special full-time students must have availed themselves of all opportunities to enroll in an equivalent course at their school of attendance.

The Superintendent/President shall establish procedures regarding ability to benefit from advanced scholastic or vocational work and admission of high school and younger students.

Denial or Conditions on Admissions Citrus College may deny or place conditions on a student’s enrollment upon finding that the applicant has been expelled within the preceding five years or is undergoing expulsion procedures in another California community college district, and that the applicant continues to present a danger to the physical safety of the students and employees of the District.

Denial of Requests for Admission of Special Part-Time or Special Full-Time Students If the District denies a request for special part-time or special full-time enrollment at a community college for a student who is identified as highly gifted, the District shall record and issue to the student its findings and the reason for denying the request in writing within 60 days.

The Superintendent/President shall establish procedures regarding evaluation of requests for special part-time or special full-time enrollment by a student who is identified as highly gifted.

Claims for State Apportionment for Concurrent Enrollment Claims for state apportionment submitted by the District based on enrollment of high school students shall satisfy the criteria established by statute and any applicable regulations of the Board of Governors.

The Superintendent/President shall establish procedures regarding compliance with statutory and regulatory criteria for concurrent enrollment.

See Administrative Procedure 5010 Admissions and Concurrent Enrollment. See Administrative Procedure 5011 Admissions and Concurrent Enrollment of High School and Other Young Students. See Administrative Procedure 5012 International Students.

Board Approved 07/21/09 Desk Review – No Changes 01/27/12 Revised 01/21/14 st Revised 06/21/16 (1 reading)

CITRUS COMMUNITY COLLEGE DISTRICT STUDENT SERVICES

AP 5010 ADMISSION AND CONCURRENT ENROLLMENT

Reference: Education Code Section 76000; 34 Code of Federal Regulations Section 668.16(p) (U.S. Department of Education regulations on the Integrity of Federal Student Financial Aid Programs under Title IV of the Higher Education Act of 1965, as amended); Accrediting Commission for Community and Junior Colleges (ACCJC) Accreditation Standard II.C.6

Eligibility for Admissions Any high school graduate or individual with a General Equivalency Development (GED) credential or California High School Proficiency Examination (CHSPE) certificate may be admitted to Citrus College.

The Dean of Admissions and Records shall be responsible for evaluating the validity of a student’s high school completion if the college or the United States Department of Education has reason to believe that the high school diploma is not valid or was not obtained from an entity that provides secondary school education.

Non-High School graduates over age 18 Any person who is over the age of 18 years and who, in the judgment of the Superintendent/President or his/her designee, is capable of profiting from instruction offered may be admitted to Citrus College. Such persons shall be required to comply with the District’s rules and regulations regarding scholastic achievement along with other standards to be met by provisional or probationary students as a condition to being readmitted in any succeeding semester. All non-high school graduates are encouraged to utilize counseling services.

Applicants Ineligible for Admissions All students who are younger than 18, who have not graduated from high school, and are not currently enrolled in K-12 are not eligible for admission.

Persons holding a B-1 or B-2 visa are not eligible for admissions.

Admission requirements All prospective students must file an online Application for Admissions with the Admissions and Records Office. The District highly recommends that all prospective students: • Request official high school transcripts if the prospective student attended high school within the last three years, to be sent to the Admissions and Records Office;

• Request official college transcripts from all colleges previously attended, to be sent to the Admissions and Records Office; • Complete Citrus College’s assessment, orientation, and student educational plan; and • Meet with a counselor.

Residency Each student is classified as a ‘resident’ or a ‘non-resident’ for tuition purposes at the time of application. See AP 5015 Residence Determination.

Admission of International Students International students may be admitted in accordance with AP 5012 International Students.

Special Part-time and Special Full-time Students (K-12 Students) Special part-time or special full-time students may be admitted in accordance with AP 5011 Admission and Concurrent Enrollment of High School and Other Young Students.

Admissions procedures will be clearly delineated in the Citrus College catalog, schedule of classes, and the Citrus College web site.

Board Approved 07/21/09 Desk Review 01/27/12 Revised 01/21/14 st Revised 06/21/16 (1 reading)

CITRUS COMMUNITY COLLEGE DISTRICT STUDENT SERVICES

AP 5011 ADMISSION AND CONCURRENT ENROLLMENT OF HIGH SCHOOL AND OTHER YOUNG STUDENTS

References: Education Code Sections 48800, 48800.5, 48802, 76001, 76002, and 78401

Eligibility for Admissions The District authorizes the admission of K-12 students who can benefit from advanced scholastic or vocational work to take credit courses as special part-time students or special full-time students. The District may also admit K-12 students to take noncredit and community education classes. The limitations described in this policy only apply to the admission of K-12 students to take credit courses. The Dean of Admissions and Records in consultation with the appropriate dean shall establish procedures for concurrent enrollment in noncredit and continuing education courses.

All courses will be taken for college credit. The student’s K-12 school of attendance maintains the right to grant course credit for courses taken at Citrus College.

Students will not be admitted unless they have availed themselves of all opportunities to enroll in equivalent courses at the student’s K-12 schools of attendance. Courses in which high school and other young students are permitted to enroll will be open to the entire college population, unless a legal exemption applies, and will be taught with the rigor appropriate to college-level courses in accordance with the approved course outline.

Admission of 11th and 12th Grade Students To be considered for admission as a special part-time student, the student must meet the eligibility standards set forth in Education Code Sections 48800 and 76001. To be considered for admission as a special full-time student, the student must meet the eligibility standards set forth in Education Code Section 48800.05. The Dean of Admissions and Records shall establish procedures for the admission of special part- time and special full-time students. Special part-time students may be enrolled in up to 11 units per semester or 5 units per session. Special full-time students may be enrolled in 12 units or more per semester or 6 units or more per session.

The student must be recommended by his/her high school principal or designee. As part of the approval process, the principal must verify that the recommended student can benefit from college instruction.

The student’s parent/guardian must grant permission for the student to enroll at Citrus College. The parent/guardian must also acknowledge that the student will be expected to comply with all District policies and procedures.

Academic Eligibility of 11th and 12th Graders Citrus College will admit high school juniors and seniors who meet the following conditions: • Students wishing to enroll in degree appropriate courses must have a cumulative high school grade point average (GPA) of 2.0 or better as reflected on their most recent school transcript. • For all courses attempted, students must complete the appropriate Citrus College assessment process and meet the stated prerequisite and/or co-requisite for the desired course. • Students with a verifiable disability (verification to be provided by school of origin) will be referred to Disabled Student Programs and Services (DSP&S) for services.

Limitations on Enrollment of 11th and 12th Graders • Students may not enroll full-time unless given special permission. • Students may not enroll in pre-collegiate courses. • Students may not enroll in a course to alleviate a high school deficiency. • Students who withdraw from a course and/or have not made satisfactory progress in a course will not be allowed to enroll in subsequent terms. • Students will not receive priority registration status. • Students will be charged applicable fees in accordance with BP 5030 Fees. • Students who are given permission to enroll full-time (12 units or more in a semester or 6 units or more in a session) will be assessed the enrollment fee.

Admission of K-10 Grade Students To be considered for admission as a special part-time student, the student must meet the eligibility standards set forth in Education Code Sections 48800 and 76001. A special part-time student may only enroll in one class per semester or session. The District may admit highly gifted elementary and secondary students as a special part- time student based on the criteria established herein. Admission is subject to seat availability.

The student must be recommended by his/her school principal or designee. As part of the approval process, the principal must verify that the recommended student can benefit from college instruction.

The Dean of Admissions and Records shall establish procedures to determine whether a student is academically prepared to benefit from advanced scholastic or vocational work.

Academic Eligibility of K-10 Grade Students Citrus College will admit elementary and secondary students who meet the following conditions: • Students wishing to enroll in degree appropriate courses must have a cumulative school GPA of 3.0 or better as reflected on their most recent school transcript. • For all courses attempted, students must complete the appropriate Citrus College assessment process and meet the stated prerequisite and/or co-requisite for the desired course. • Students with a verifiable disability (verification to be provided by school of origin) will be referred to Disabled Student Programs and Services for services.

Limitations on Enrollment of K-10 Grade Students • Students will be allowed to enroll in a single course each semester or session. • Students may not enroll in pre-collegiate courses. • Students may not enroll in a course to alleviate a school deficiency. • Students who withdraw from a course and/or have not made satisfactory progress in a course will not be allowed to enroll in subsequent terms. • Students will not receive priority registration. • Students will be charged applicable fees in accordance with BP 5030 Fees.

Procedures for Reviewing K-12 Student Admission The Dean of Admissions and Records or designee will determine if a student has the ability and sufficient preparation to benefit from instruction and whether the student's safety and that of other students will not be affected by their enrollment. The decision of the Dean of Admissions and Records or designee shall be final. Once a decision has been made, the student and his/her parent or guardian shall be informed of the decision. This determination may be done by applying one or more of the following criteria: • a review of the materials submitted by the student; • meeting with the student; • consideration of the welfare and safety of the student and other students; • consideration of local, state, and/or federal laws; • review of the content of the class in terms of sensitivity and possible effects on the student; • requirements for supervision of the student; and/or • location and/or meeting times of the class(es).

Denial of Requests for Admission If the District denies a request for special part-time or special full-time enrollment for a student who is identified as highly gifted, the District shall record and issue to the student its findings and the reason for denying the request in writing within 60 days.

Apportionment The attendance of a student at a community college as a special part-time or special full-time student pursuant to this section is authorized attendance, for which the community college shall be credited or reimbursed pursuant to Education Code Sections 48802 and 76002.

Claims for state apportionment for K-12 students must meet all of the following criteria: • The class is open to the general public • The class is advertised as open to the general public in one or more of the following: o The college catalog o The regular schedule of classes o An addenda to the catalog or schedule

If the decision to offer a class on a high school campus is made after publication of the District’s regular schedule of classes, and the class is only advertised to the general public through electronic media, the class must be advertised for a minimum of 30 continuous days prior to the first meeting of the class.

If the class is offered on a high school campus, the class may not be held during the time the campus is closed to the general public, as defined by the school board.

If the class is a physical education class, no more than 10 percent of the enrollment of the class may consist of special part-time or special full-time students.

Board Approved 07/21/09 Revised 12/03/13 st Revised 06/21/16 (1 reading)

CITRUS COMMUNITY COLLEGE DISTRICT STUDENT SERVICES

AP 5012 INTERNATIONAL STUDENTS

References: Education Code Sections 76140, 76141 and 76142; Title 5 Section 54045; Title 8, U.S. Code Section 1101 et seq.

The District may admit international students who have an F-1 or M-1 Visa permitting them to study in the United States (US). International students, who come from all over the world, must comply with certain requirements imposed both by the District and the Department of Homeland Security (DHS). International students pay nonresident tuition and a capital outlay fee in addition to college enrollment fees (see AP 5020 Nonresident Tuition and AP 5030 Fees for more information on fees and exemptions). The International Student Center monitors the student’s academic progress.

International Student Admission Policy: The International Student Center will issue an I-20 to a foreign student to obtain F-1 Visa student status upon fulfillment of all admission requirements: • District admission application; • International (F-1 Visa) student application; • Application processing fee; • Confidential financial support documentation; • English proficiency test score from approved list. No test score is required for admission into the Intensive English Program; • Academic transcripts from high school and/or college (college transcripts must be evaluated by an approved evaluation service); and • Tuberculosis (TB) test results.

F-1 Visa students already attending a U.S. institution of higher education may apply for transfer admission to Citrus College for F-1 student status and may be issued an I-20 provided the student: • Fulfills all admissions requirements for regular admission as an international student; • Submits transfer eligibility form from current U.S. College or obtains Student and Exchange Visitor Information System (SEVIS) release; • Provides copies of all appropriate immigration status documents; and • Submits current US College transcripts.

F-1 Visa students attending Citrus College are not eligible for financial aid.

F-1 Visa students will be held to the same scholastic requirements and to the same college rules and regulations as other students.

F-1 Visa students may be restricted from admissions into impacted programs and may be subject to other enrollment limitations.

Students issued an I-20 and attending Citrus College are required to comply with U.S. Federal Code, DHS, and Citizenship and Immigration Services (CIS) regulations that pertain to F-1 Visa students.

Permanent residents of the United States and students who hold other types of visas are not considered international students.

Health Insurance F-1 Visa students must purchase health insurance. The Dean of Admissions and Records or designee shall ensure that all international students have accident insurance, health insurance and a medical emergency release.

Concurrent Enrollment F-1 Visa students enrolled full-time at another SEVIS approved home institution and in good status may be permitted to enroll part-time at Citrus College in up to two classes subject to unit limitations imposed by the home institution.

Part-time F-1 Visa students must complete appropriate paperwork and pay all appropriate fees.

F-2 Visa Dependents In accordance with U.S. Federal Code, the spouse and minor children accompanying an F-1 Visa student are eligible for admission in F-2 Visa status. The F-2 Visa spouse or F-2 Visa child may not engage in full-time study and the F-2 Visa spouse and F-2 Visa child may only engage in studies that are vocational or recreational in nature or enroll part-time in a certified program at a SEVIS certified school.

The college will comply with all immigration policies in regard to admitting students to the credit programs at Citrus College.

Application Fee Per California Education Code Section 76142, any prospective international student who possesses an economic hardship is exempt from paying the international student application fee. Students qualifying under Education Code Section 76140 who are exempt from paying nonresident tuition, are also exempt from paying the international student application fee.

Nonresident Tuition Fee Nonresident tuition fee will be charged for all credit courses taken. Any nonresident who is both a citizen and resident of a foreign country, who has demonstrated a financial need, may be exempted on an individual basis. Not more than 10 percent of the nonresident foreign students attending Citrus College may be so exempted.

Capital Outlay Fee A community college district may charge nonresident students who are both citizens and residents of a foreign country, who have not or cannot establish residence, an amount not to exceed the amount expended by the district for capital outlay in the preceding fiscal year divided by the total full-time equivalent students in the preceding fiscal year. This fee cannot exceed 50 percent of the nonresident tuition fee.

Board Approved 07/21/09 Revised 05/27/14 Revised 06/21/16 (1st reading)

CITRUS COMMUNITY COLLEGE DISTRICT STUDENT SERVICES

AP 5013 STUDENTS IN THE MILITARY

References: Education Code Sections 66025.3, 68074, 68075, and 68075.5; Title 5 Section 55023, 55024 54041, 54042, 54050, and 58620; Military and Veterans Code Section 824; 38 U.S. Code Section 3679

Residence Determinations for Military Personnel and Dependents A student who is a member of the armed forces of the United States stationed in California on active duty, except a member of the armed forces assigned for educational purposes to a state-supported institution of higher education, is entitled to a nonresident tuition exemption. Such student shall retain the nonresident tuition exemption in the event that the member of the armed forces is thereafter transferred on military orders to a place outside of California or thereafter retires from active duty, so long as the student remains continuously enrolled in the District.

An undergraduate student who is a natural or adopted child, stepchild, or spouse who is a dependent of a member of the armed forces of the United States stationed in this state on active duty shall be entitled to a nonresident tuition exemption. Such student shall retain the nonresident tuition exemption if he/she is thereafter transferred on military orders to a place outside of California, so long as the student remains continuously enrolled in the District.

A veteran who was discharged or released from at least 90 days of active service less than three years before the date of enrollment in a course commencing on or after July 1, 2015 and his/her dependents, regardless of the veteran’s state of residence is entitled to a nonresident tuition exemption.

An individual who is the child or spouse of a person who, on or after September 11, 2001, died in the line of duty while serving on active duty as a member of the Armed Forces who resides in California and enrolls in the community college within three years of the Service Member’s death in the line of duty following a period of active duty service of 90 days or more is entitled to a nonresident tuition exemption.

A parent who is a federal civil service employee and his/her natural or adopted dependent children are entitled to resident classification if the parent has moved to this state as a result of a military mission realignment action that involves the relocation of at least 100 employees. This classification shall continue until the student is entitled to be classified as a resident, so long as the student continuously attends an institution of public higher education.

A student claiming the residence classifications provided for in this procedure must provide a statement from the student’s commanding officer or personnel officer providing evidence of the date of the assignment to California, and that the assignment to active duty in California is not for educational purposes. A student claiming the residence classifications provided here for the dependent of military personnel shall provide a statement from the military person’s commanding officer or personnel officer that the military person’s duty station is in California on active duty as of the residence determination date, or has been transferred outside of California on active duty after the residence determination date, or that the military person has retired from active duty after the residence determination date. (Title 5 Sections 54041 and 54042)

Withdrawal Policies for Members of the Military A student who is a member of an active or reserve United States military service and who receives orders compelling a withdrawal from courses shall be permitted to withdraw upon verification of such orders. A withdrawal symbol may be assigned which may be a “W” or a “MW.” Military withdrawal shall not be counted in progress probation, dismissal calculations, or in calculating the permitted number of withdrawals. In no case may a military withdrawal result in a student being assigned an “FW” grade. In no case may a college’s drop policies regarding date specific full refund of tuition and fees apply to a student who is required to report for military service (See AP 4223 Withdrawal from Courses).

Board Approved 03/02/10 Revised 06/19/12 Revised 06/16/15 Revised 06/21/16 (1st reading)

CITRUS COMMUNITY COLLEGE DISTRICT STUDENT SERVICES

BP 5210 COMMUNICABLE DISEASES

Reference: Education Code Section 76403, 87408, 87408.6, and 88021; Health and Safety Code, Section 1250.11

The Superintendent/President shall establish procedures necessary to assure cooperation with local public health officials in measures necessary for the prevention and control of communicable diseases in students.

See Administrative Procedure 5210 Communicable Diseases.

Board Approved 07/21/09 Revised 03/18/14 Revised 06/21/16 (1st reading)

CITRUS COMMUNITY COLLEGE DISTRICT STUDENT SERVICES

AP 5210 COMMUNICABLE DISEASES

Reference: Education Code Section 76403, 87408, 87408.6, and 88021; Health and Safety Code, Section1250.11

The District shall comply with all state and federally mandated health requirements relative to infectious disease, including: • Cooperation with local health officers in measures necessary for the prevention and control of communicable diseases in students and • Compliance with any immunization program required by State Department of Health Services regulations.

It should be noted that the impetus behind these statutes appears to be public health controls for hepatitis B, and nothing in the statutes authorizes or requires screening for HIV or AIDS.

The Student Health Center provides: • Health education and intervention for communicable disease prevention, including disease reporting to the Los Angeles County Office of Public Health. • Standard immunizations required and/or recommended for the prevention of communicable diseases.

Board Approved 07/21/09 Revised 03/18/14 Revised 06/21/16 (1st reading)

CITRUS COMMUNITY COLLEGE DISTRICT STUDENT SERVICES

BP 5700 INTERCOLLEGIATE ATHLETICS

References: Education Code Sections 66271.6, 66271.8, 67360 et seq., and 78223; Title IX, Education Amendments of 1972; ACCJC Accreditation Standard II.C.4

The District shall maintain an organized program for men and women in intercollegiate athletics. The District will offer opportunities for participation in athletics equally to male and female students consistent with state and federal law.

The Superintendent/President shall assure that the athletics program complies with state law, the California Community College Athletic Association (CCCAA) Constitution and Sport Championship Handbooks, and appropriate Conference Constitution regarding student athlete participation.

See Administrative Procedure 5700 Intercollegiate Athletics.

Board Approved 07/21/09 Desk Review 06/27/11 Revised 06/17/14 Revised 06/21/16 (1st reading) CITRUS COMMUNITY COLLEGE DISTRICT STUDENT SERVICES

AP 5700 INTERCOLLEGIATE ATHLETICS

References: Education Code Sections 66271.6, 66271.8, 67360 et seq., and 78223, Title IX, Education Amendments of 1972; ACCJC Accreditation Standard II.C.4

The intercollegiate athletics program is operated by the District and governed by the Athletic Code of the Community College League of California (CCLC) and by the constitution of the California Community College Athletic Association (CCCAA), Western State Conference (WSC), and the Southern California Football Association (SCFA).

The administrative representative and the Dean of Kinesiology / Health / Athletics have been delegated authority to determine individual eligibility according to CCLC, CCCAA, WSC, SCFA, and District regulations. The enforcement of rulings is the responsibility of assigned members of Kinesiology / Health / Athletics Division staff, the Dean of Kinesiology / Health / Athletics and the team coaches involved. General direction and administration of the program, within the established policies and procedures, is the responsibility of the Dean of Kinesiology / Health / Athletics.

Individual team coaches are directly responsible to the Dean of Kinesiology / Health/ Athletics for governance of their teams and enforcement of established policies and eligibility rulings. The Kinesiology / Health / Athletics Division staff functions as the Kinesiology / Health / Athletics Division within the Kinesiology / Health / Athletics Division. The assistant athletic directors report directly to the Dean of Kinesiology / Health / Athletics. The Dean of Kinesiology / Health / Athletics responds directly to the Superintendent/President.

Rules Governing Athletic Eligibility All rules of CCLC, CCCAA, WSC, and SCFA are applicable to the District’s athletes. In addition: • Each athlete must have completed both the District and WSC or SCFA and CCCAA eligibility procedures before becoming eligible for any contest, game, meet, match, or scrimmage. These procedures include completion of and signature on the Citrus College declaration form regarding California Education Code 67362 which prohibits participation in intercollegiate athletics by a student athlete who has been convicted as an adult of specific crimes. • The Citrus College Kinesiology / Health / Athletics Division is fully aware of Title IX, the educational amendments of 1972, and their provisions and fully intends to comply with Title IX and provisions thereof. Self-evaluation of the athletics program and all the programs at Citrus College for compliance with Title IX regulations is and will be an ongoing process. • When the Dean of Kinesiology / Health / Athletics, assistant directors and team coach are notified that an athlete is ineligible, the athlete may not participate until the Dean of Kinesiology / Health / Athletics or designee certifies that the athlete has become eligible. • Student athletes shall complete a thorough pre-participation examination (PPE). This examination shall be performed by a licensed physician. The PPE shall include a medical examination, an orthopedic examination and a review of the student’s history/paperwork screening. A Citrus College athletic trainer will approve the student athlete for competition before participating in a District practice or official competition.

Board Approved 07/21/09 Desk Review 12/06/11 Revised 06/17/14 Revised 06/21/16 (1st reading) CITRUS COMMUNITY COLLEGE DISTRICT

TO: BOARD OF TRUSTEES Action X

DATE July 19, 2016 Resolution

SUBJECT: Human Resources – Board Policy Information Revision – Second Reading Enclosure(s) X

BACKGROUND The District’s Board policies and procedures are regularly reviewed and updated to align with the recommendations developed in conjunction with the Community College League of California (CCLC).

The following Board Policy was revised and reviewed by constituent groups on various dates and the Steering Committee on May 23, 2016. Attached to the Board Policy, for information only, is the corresponding Administrative Procedure.

BP 7101 Non-Discrimination

The Board Policy was presented to and approved by the Board on June 21, 2016, for a first reading.

This item was prepared by Sandra Coon, Confidential Administrative Assistant, Human Resources.

RECOMMENDATION Authorization is requested to approve the second and final reading of, and adopt, BP 7101 Non-Discrimination.

Robert L. Sammis Recommended by

/ Moved Seconded Approved for Submittal

Aye Nay Abstained Item No. G.7.

CITRUS COMMUNITY COLLEGE DISTRICT HUMAN RESOURCES

BP 7101 Non-Discrimination

References: Education Code Sections 66250 et seq., 72010 et seq., and 87100 et seq.; Government Code Sections 12926.1 and 12940 et seq.; Title 5, Sections 53000 et seq. and 59300 et seq.

General Provisions

The District is committed to equal opportunity in educational programs, employment, and all access to institutional programs and activities.

The District, and each individual who represents the District, shall provide access to its services, classes, and programs without regard to national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

The Superintendent/President shall establish administrative procedures that ensure all members of the college community can present complaints regarding alleged violations of this policy and have their complaints heard in accordance with the Title 5 Regulations and those of other agencies that administer state and federal laws regarding nondiscrimination.

No District funds shall ever be used for membership, or for any participation involving financial payment or contribution on behalf of the District or any individual employed by or associated with it, to any private organization whose membership practices are discriminatory on the basis of national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

CITRUS COMMUNITY COLLEGE DISTRICT HUMAN RESOURCES

AP 7101 Discrimination Complaint Procedure: Students, Employees, and Job Applicants

Reference: Title 5, California Code of Regulations, Sections 59320-59362

General Provisions

The District will provide all job applicants, employees, and students with an expeditious and effective procedure for resolution of complaints alleging unlawful discrimination and sexual harassment (hereinafter referred to as “Discrimination”) as defined under Board Policy 7101 and 7102. Investigations shall be conducted in a manner that seeks to balance issues of confidentiality and privacy with the need to conduct thorough, objective investigations of all complaints. Rights of Complainants to freedom from retribution shall be protected.

A student, job applicant, or employee who seeks to resolve an allegation of discrimination through this Administrative Procedure is referred to as a “Complainant”. While a Complainant is strongly encouraged to submit his/her complaint in writing, the District will investigate any allegation of unlawful discrimination that it becomes aware of unless the Complainant specifies in writing that he/she does not want the District to investigate his/her allegation(s). All complaints shall be filed within one year of the date of the alleged unlawful discrimination or within one year of the date on which the Complainant knew or should have known of the facts underlying the allegation of unlawful discrimination.

Informal Complaint Procedure

The District encourages the resolution of complaints through the informal process. The informal complaint procedure provides an opportunity to explore an allegation of discrimination and consider prompt alternative means for resolution before resorting to the formal complaint procedures. Participation in the informal complaint process is voluntary on the part of the Complainant.

1. Filing Complaint: An informal complaint alleging unlawful discrimination shall be filed in person with the Director of Human Resources, or designee, or the employee's immediate supervisor as soon as possible following the occurrence, which gave rise to the complaint.

2. Formal Resolution of Complaint: The complaint shall be reviewed by the Director of Human Resources, or designee, or the employee's immediate supervisor. If a

prima facie case supporting the complaint is determined to exist, appropriate steps shall be taken to safeguard the right(s) of the Complainant to fair consideration until final determination of the complaint has been made. The Director of Human Resources, or designee, may discuss with the Complainant options to resolve the issue(s) set forth in the complaint.

3. Direct Complaint to Compliance Agencies: At any time, before or during the informal complaint procedure, a Complainant may directly file his/her complaint with the California Department of Fair Employment and Housing Commission (DFEHC), U. S. Equal Employment Opportunities Commission (EEOC), Office for Civil Rights of the U.S. Department of Education (OCR), or the Chancellor's Office of the California Community Colleges.

4. Timelines for Informal Resolution of Complaints: Within 30 days of the beginning of the Informal Complaint Procedure, the Complainant will be notified as to the determination whether the complaint sets forth a prima facie case of discrimination and, if any, the recommended remedy. However, efforts to informally resolve the complaint may continue during the time period set forth below for the processing of a formal complaint.

5. Reports of Informal Complaints: In the event that the informal complaint process is conducted by a District administrator, manager, or supervisor other than the Director of Human Resources, or designee, any such person shall notify the Director of Human Resources, or designee, of all informal complaints and their resolution.

Formal Complaint Procedure

When a complaint cannot be resolved through the informal procedure, the Complainant may submit a formal complaint.

Filing Complaint

In the event that the Complainant exercised his/her rights under the Informal Complaint Procedure, a formal complaint alleging unlawful discrimination shall be filed in writing with the Director of Human Resources, or designee, or the Chancellor of the California Community Colleges on the District approved complaint form within 10 days following the determination of an informal complaint. In the event that the allegation(s) of unlawful discrimination was not addressed pursuant to the Informal Complaint Procedure, a complaint must be filed within one year of the date of the alleged unlawful discrimination or within one year of the date on which the Complainant knew or should have known of the facts underlying the allegation of unlawful discrimination.

Investigation of Complaint

The complaint shall be investigated by the Director of Human Resources, or designee. Upon filing of the complaint, the Director of Human Resources, or designee, shall take the steps necessary to safeguard the right(s) of the Complainant to fair consideration until final determination of the complaint has been reached. The District reserves the right to utilize an investigator hired by the District. The investigator shall conduct an impartial fact-finding investigation and may question witnesses and collect information.

The results of the investigation shall be set forth in a written report, which shall include at least all of the following:

1. A description of the circumstances giving rise to the complaint;

2. A summary of the testimony provided by each witness, including the Complainant and any witnesses identified by the Complainant in the complaint;

3. An analysis of any relevant data or other evidence collected during the course of the investigation;

4. A specific finding as to whether discrimination did or did not occur with respect to each allegation in the complaint; and

5. Any other information deemed appropriate by the District.

Timeline for Concluding Formal Complaints

Within 90 days of receiving a formal complaint, the District shall complete its investigation and forward all of the following to the Complainant:

1. A written Administrative Determination summarizing the investigation and setting forth:

a) The determination as to whether discrimination did or did not occur with respect to each allegation in the complaint;

b) A description of actions taken, if any, to prevent similar problems from occurring in the future;

c) The proposed resolution of the complaint; and,

d) The Complainant’s right to appeal to the District Board of Trustees and the Chancellor.

Direct Complaint to Compliance Agencies

The filing of a formal unlawful discrimination complaint with the District shall in no way prevent the Complainant from filing a complaint with the California Department of Fair Employment and Housing Commission (DFEHC), U. S. Equal Employment Opportunities Commission (EEOC), Office for Civil Rights of the U.S. Department of Education (OCR), or the Chancellor's Office of the California Community Colleges

Appeal of Decision

If the Complainant is not satisfied with the results of the Administrative Determination, the Complainant may, within 15 days, submit a written appeal to the Board of Trustees. The Board of Trustees shall review the original complaint, the investigative report, the Administrative Determination and the appeal, and issue a final District decision in the matter within 45 days after receiving the appeal. A copy of the final District decision rendered by the Board of Trustees shall be forwarded to the Complainant and to the Chancellor of the California Community Colleges. The Complainant shall also be notified of his or her right to appeal this decision. If the Board of Trustees does not act within 45 days, the Administrative Determination shall be deemed approved and shall become the final District decision in the matter.

In any case not involving employment discrimination, the Complainant shall have the right to file a written appeal with the Chancellor of the California Community Colleges within 30 days after the Board of Trustees issues the final District decision or permits the Administrative Determination to become final.

In any case involving employment discrimination, the Complainant may, at any time before or after the final District decision is rendered, file a complaint with the Department of Fair Employment and Housing (DFEH), or the Equal Employment Opportunity Commission (EEOC).

Information to be sent to the Chancellor’s Office

Within 150 days of receiving a complaint, the District will forward the following to the Chancellor:

1. The original complaint;

2. The report required describing the nature and extent of the investigation conducted by the District;

3. A copy of the notice sent to the Complainant;

4. A copy of the final District decision rendered by the Board of Trustees or a statement indicating the date on which the Administrative Determination became final;

5. A copy of the required notice to the Complainant; and

6. Such other information as the Chancellor may require.

Requests for Extension of Time to Complete Investigation

If the District, for reasons beyond its control, is unable to comply with the 150-day deadline for submission of material to the Chancellor of the California Community Colleges, the District may file a written request that the Chancellor grant an extension of the deadline. The request shall be submitted not later than 10 days prior to the expiration of the deadline and shall set the reasons for the request and the date by which the District expects to be able to submit the required materials.

A copy of the request for an extension shall be sent to the Complainant who may file written objections with the Chancellor within five (5) days of receipt. The Chancellor may grant the request unless delay would be prejudicial to the Complainant.

If the District fails to comply by the required deadline, including any extension granted pursuant to this section, the Chancellor may proceed to review the case based on the original complaint and any other relevant information then available.

Title IX Complaints

The procedures for Title IX, complaints shall be the same as for unlawful discrimination complaints except that job applicants, employees, and students may file informal complaints with the designated Title IX Facilitator.

Board Approved 05/04/10 Desk Review 10/17/12

CITRUS COMMUNITY COLLEGE DISTRICT

TO: BOARD OF TRUSTEES Action X

DATE July 19, 2016 Resolution

SUBJECT: Board of Trustees Standing Committee - Information Annual Goals, Self-Evaluation and Annual Retreat Planning Enclosure(s) X

BACKGROUND Board Policy 2220 provides the Board of Trustees with the ability to create committees to assist the Board in its responsibilities. Board Policy 2220 is consistent with the provisions of the Brown Act in permitting the Board of Trustees to create a standing committee. This board policy is in compliance with the provisions of the Brown Act (Government Code Section 54950 et seq).

Each year, the Board of Trustees considers and develops annual goals and in review of those goals establishes and conducts a self-evaluation. In addition, the Board of Trustees organizes and holds an annual retreat.

It has been proposed that the Board of Trustees establish a standing committee comprised of the President and Vice President of the Board of Trustees for the purpose of assisting the Board in the development of the Board of Trustee’s annual goals, self-evaluation and retreat. The standing committee will meet periodically throughout the year and will make recommendations to the Board of Trustees for action. The standing committee shall comply with the requirements of the Brown Act including the publishing and public posting of an agenda for any meeting.

This item was prepared by Robert Sammis, Director-Human Resources.

RECOMMENDATION 8. Authorization is requested to approve creation of a standing committee of the Board of Trustees for the purpose of assisting the Board of Trustees in the development of annual Board of Trustees goals, its self- evaluation, and the organizing and implementation of an annual retreat. The standing committee will consist of the President and the Vice President of the Board of Trustees and will meet periodically throughout the year. The standing committee will meet in compliance with Board Policy 2220 and the Brown Act.

Robert L. Sammis Recommended by

/ Moved Seconded Approved for Submittal

Aye Nay Abstained Item No. G.8.

CITRUS COMMUNITY COLLEGE DISTRICT

TO: BOARD OF TRUSTEES Action X

DATE July 19, 2016 Resolution

SUBJECT: Measure G Citizens’ Oversight Information Committee Enclosure(s)

BACKGROUND As a result of the passage of Measure G, the Citrus College Facilities Bond, in March 2004, the Board of Trustees is required to establish a bond oversight committee that is charged with informing the public, at least annually, concerning the District’s expenditure of Measure G bond proceeds.

One of the members (Larissa Cabrera, Student member) approved by the Board of Trustees at their July 21, 2015, regular meeting was appointed for a one-year term, which expires on August 31, 2016.

This item was prepared by Christine Link, Executive Assistant, Superintendent/President’s Office.

RECOMMENDATION Authorization is requested to appoint the following individual to the Measure G Oversight Committee for the term listed: • Ruben Romero – Student member – one-year term (September 1, 2016 – August 31, 2017)

Geraldine M. Perri, Ph.D. Recommended by

/ Moved Seconded Approved for Submittal

Aye Nay Abstained Item No. G.9. Page 1

UNAPPROVED MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES CITRUS COMMUNITY COLLEGE DISTRICT

June 21, 2016

The Board of Trustees of the Citrus Community College District met for the regular meeting on Tuesday, June 21, 2016, in the Administration Building Board Room.

Board President Keith called the meeting to order at 4:15 p.m. Student Trustee Chavez Ramos led the Pledge of Allegiance to the Flag.

TRUSTEE ROLL CAL: Present: Barbara R. Dickerson, Susan M. Keith, Joanne Montgomery, Edward C. Ortell, Patricia A. Rasmussen, and Jennifer Chavez Ramos (Student Trustee). Absent: None.

RESOURCE PERSONNEL PRESENT: Geraldine M. Perri, Superintendent/President; Claudette E. Dain, Vice President of Finance and Administrative Services; Martha McDonald, Vice President of Student Services; Arvid Spor, Vice President of Academic Affairs; Robert L. Sammis, Director of Human Resources; Gina Hogan, Academic Senate President; and Christine Link, Recording Secretary.

ADMINISTRATORS AND EMPLOYEES SIGNING THE VOLUNTARY SIGN-IN SHEET:

Management Team: Lan Hao, Dana Hester, Robert Iverson, Eric Rabitoy, Gerald Sequeira, Maryann Tolano-Leveque, and Linda Welz

Faculty: Roberta Eisel, Gina Hogan, and Patrick Schmiedt

Supervisor/Confidential: Marilyn Grinsdale and Eric Magallon

Adjunct Faculty: Cecil Brower and Suzanne Martinez

Foundation and Alumni: Tom Gerfen

Students: Larissa Cabrera, Sean Cazares, and Ruben Romero

Professional Expert: Chris Garcia and Monica Killen

Guests: Bob Martinez

Item 1: Moved by Trustee Keith and seconded by Trustee Montgomery to pull agenda item G.6.: award Bid #14-0708, Hayden Hall Renovation Project to Harik Construction of Glendora, CA in the amount of $2,397,000 and Page 2

authorize the Vice President of Finance & Administrative Services to execute a contract on behalf of the District. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

Geraldine M. Perri, Ph.D., Superintendent/President, thanked Dr. Martha McDonald, Vice President of Student Services; Ms. Tonya Ryan, Administrative Assistant; members of the Graduation Committee, and volunteers for a wonderful 100th commencement. In addition to the ceremony being well organized, she said it was a special day for Citrus College, with new records set for the number of graduates and degrees awarded. Dr. Perri also thanked the faculty and staff who contributed to the success of students and made a difference in their lives.

Dr. Perri said on May 20, 2016, the college community had the opportunity to show their appreciation to the classified employees with a special event. Dr. Perri thanked Dr. Jim Lancaster, Dean of Curriculum, Career and Technical Education; and Ms. Christine Link, Executive Assistant; for their efforts in organizing the event. She said it was a fun, festive occasion. She also thanked members of the Board of Trustees for attending and showing their support.

On June 2, 2016, Dr. Perri, Board President Keith, Dr. McDonald, and Dr. Arvid Spor, Vice President of Academic Affairs; went to Sacramento to accept the “Champion for Higher Education” award. The award, presented by the Campaign for College Opportunity, recognized Citrus College for being ranked seventh in the state in transferring students to the CSU system. Dr. Perri thanked everyone who has worked on Associate Degrees for Transfer (ADTs), which have helped hundreds of Citrus College students transfer to the California State University.

Dr. Perri was pleased to announce that Citrus College was named “Best Community College” by readers of the San Gabriel Valley Newsgroup for the third consecutive year. The results of the readers’ poll were published in the San Gabriel Valley Newsgroup’s “Readers Choice Magazine” on Sunday, May 22, 2016. Dr. Perri shared a copy of the publication highlighting Citrus College. She thanked those who worked on the marketing and design aspects of the college’s ad, which is located in the center of the publication.

Dr. Perri said the students in the RACE to STEM and Honors Program have created a new publication, the Citrus Alis Journal, which showcases their talents in poetry, photographic art, painting, drawing, and research. Dr. Perri thanked Mr. Bruce Waddington, History faculty and Honors Program Advisor; Dr. Marianne Smith, Director, Institute for Completion and Grant Development/Oversight; the RACE to STEM program, the Honors Program, and the students who shared their talents in this new publication.

Arvid Spor, Ed.D., Vice President of Academic Affairs, reported on some end-of-the- year activities and accomplishments by students. He said 27 athletes have signed letters of intent to play at universities, and many more letters of intent are expected. Dr. Spor also reported that the Owl Golf Classic tournament on June 13, 2016, went well, with 104 golfers participating in the fundraiser. Page 3

Dr. Spor said former foster youth student Ms. Samantha Hallinan was recognized by Congresswoman Karen Bass and the Los Angeles County Board of Supervisors for her volunteer work with the Department of Child and Family Services (DCFS). Ms. Hallinan has a career goal of becoming a DCFS social worker.

The most recent graduating class of the Emergency Medical Technician (EMT) program completed a new, more rigorous test. Dr. Spor said the test demonstrates the students’ proficiency in providing high quality care to sick and injured people in emergency and non-emergency situations. The graduates also passed a two-day national board examination. Dr. Spor said Citrus College has the oldest EMT program in Los Angeles County.

Dr. Spor reported that the Citrus Singers have recently returned from tours in the United States and in other parts of the world. They performed in New York, Philippines, and China. Many of the performances were at large, prestigious venues before large audiences. He said they were very well received.

Dr. Spor invited Board members to the Haugh Performing Arts Center Season Kickoff on Sunday, June 26, 2016. The event will provide an overview of the 2016-2017 season.

Martha McDonald, Ed.D., Vice President of Student Services, reported that the International Student Center had just completed a banner year. The program enrolled a record 706 students, up 7.1 percent from the prior year. She said the program has grown 78 percent in the last three years.

Regarding their academic performance, 95 students earned a total of 29 transfer degrees, 143 associate degrees, and 41 certificates. In addition, 14 students earned highest honors, 8 earned high honors, and 21 earned honors. Dr. McDonald said this means that 45 percent of all international students who earned a degree did so with honors. She said two students received the Key of Knowledge, Citrus College’s highest academic award.

Dr. McDonald also reported that 90 international students transferred to 4-year institutions, including California State Polytechnic University, Pomona; the University of California, Los Angeles; California State University, Fullerton; California State University, Long Beach; the University of California, San Diego; and the University of California, Santa Barbara. She said this past year, the college’s international students came from 52 countries, including China, Japan, Saudi Arabia, South Korea, Taiwan, Vietnam, Hong Kong, Thailand, Myanmar, France, Indonesia, and Russia.

Claudette E. Dain, Vice President of Finance and Administrative Services, reported that a Budget Forum took place on June 15, 2016. She thanked Trustee Montgomery and the faculty and staff who attended. The PowerPoint presented at the forum has been posted on the college website.

Page 4

Ms. Dain provided updates of the 2016-2017 state budget. She said the budget was submitted to the governor within the statutory deadline, and line item vetos are not anticipated.

Over the summer, the Finance Department will continue evaluating the state budget from Citrus College’s perspective and refining the college’s numbers. Ms. Dain said there will be an Adopted Budget Forum on August 25, 2016, and the Adopted Budget will be presented to the Board at the September 6, 2016, Board meeting.

Gina Hogan, Ed.D., Academic Senate President, reported that the Academic Senate met on May 25, 2016, where resolutions were read honoring four retiring faculty members. She said Dr. Perri was present at the meeting, and she helped to install the slate of officers for 2016-2017. The Academic Senate also took action to adopt their 2016-2017 Purpose Statement.

Robert Sammis, J.D., Director of Human Resources, said Human Resources will hold their annual retreat on July 13, 2016, and it will include a working trip on the Gold Line.

Jennifer Chavez Ramos, Student Trustee, provided highlights of ASCC’s Night Owls event. She said during the event, the Campus Center was open until 10:00 p.m. and provided a safe environment in which students could study. Laptop computers, printers, and other tools were available, and several professors volunteered to serve as tutors. Student Trustee Chavez Ramos said 179 students participated.

Student Trustee Chavez Ramos reported on other accomplishments by ASCC during the year, including the approval of an ASCC budget for the coming year; participation in 184 hours of shared governance; review of 63 Board Policies and Administrative Procedures; a successful blood drive; and helping to host 65 events for the Citrus College community. She introduced three student leaders from the 2015-2016 ASCC Board: Ms. Larissa Cabrera, Mr. Sean Cazares, and Mr. Ruben Romero.

Barbara R. Dickerson, Vice President, Board of Trustees, said she was very impressed with Commencement and the team that made it all run smoothly. She commented on a number of end-of-the-year events, such as the receptions before and the after graduation events and the Staff Appreciation Breakfast.

Trustee Dickerson attended Graduation Sunday at the Second Baptist Church in Monrovia, and she was pleased to learn that a number of the students were planning to attend Citrus College.

Trustee Dickerson thanked all of the faculty for the significant time they spent working on course deletions and changes. She was also pleased to see the many new faculty hires on the agenda.

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Patricia A. Rasmussen, Clerk/Secretary, Board of Trustees, commented on all of the good publicity the college is receiving in the local media. She was especially pleased to see an article on the college’s STEM program.

Trustee Rasmussen had praise for a number of well executed end-of-the year events, including the Achievement Awards, the Nursing Pinning Ceremony, the Cosmetology/Esthetician Show, the Career and Technical Awards, and Commencement. She said the conclusion of the 2015-2016 academic year has been inspiring, and she thanked every involved.

Trustee Rasmussen complimented the staff of the new Logos Magazine on a great publication filled with wonderful stories and photography.

Trustee Rasmussen commented on an article in the Los Angeles Times on student homelessness. She said this is an issue the college’s student leaders may want to investigate.

Edward C. Ortell, Member, Board of Trustees, concurred with Trustee Rasmussen’s remarks on student homelessness. He said 1 out of 10 California State University students are now homeless. As a faculty member, he experienced the difficulties of homeless students, and he said the problem deserves attention.

Trustee Ortell expressed appreciation to the first responders who have been responding to local fire emergencies. He said many first responders are trained at community colleges, and he is very proud of Citrus College’s EMT and Administration of Justice Programs.

Trustee Ortell commented that Long Beach City College has passed an $850 million bond issue. He said five out of six community college bond measures passed in the last primary election, which indicates the public’s support of community colleges.

Trustee Ortell said the process of counting signatures to see if a measure to extend Proposition 30 will be on the ballot in November is underway. If the measure qualifies for the ballot, he believes the Community College League of California (CCLC) will take an active role in seeking voter approval, as it would provide significant funding for community colleges.

Joanne Montgomery, Member, Board of Trustees, said this has been a busy conclusion to the academic year, and it was filled with wonderful activities. She commented on a number of events, such as the Cosmetology/Esthetician Show, the Achievement Awards, the EOP&S Reception, and the Veterans Recognition Dinner. Trustee Montgomery enjoyed presenting Bright Futures scholarships at two high schools and attending the college’s musical production, featuring a large number of Citrus College students. As a former teacher, Trustee Montgomery enjoyed the Faculty Engagement Series. She said she is very proud of Citrus College’s faculty and staff.

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Trustee Montgomery said she was pleased to see that Logos Magazine is once again in production. She was also pleased to learn that the Fitness Center will be open to the college community for an hour each day in summer. She expressed her appreciation for a great year and wished everyone a happy summer.

Susan M. Keith, President, Board of Trustees, said she attended many incredible end- of-the-year events, and she had high praise for Commencement.

Board President Keith said CCLC’s California Community College Trustees (CCCT) board of directors met recently. During the six hour meeting, they looked at state legislation and made recommendations. Board President Keith said CCLC staff members are doing a great job with researching and making recommendations on legislation.

For anyone who has questions about the current status of accreditation for California’s community colleges, Board President Keith said CCLC has up-to-date information and a 91-page report on their website.

Board President Keith said the CCCT board heard a presentation by a consultant on the development of a new strategic plan for CCLC. She said board members discussed issues relevant to the work of CCLC and provided input. There will be a survey sent to trustees throughout the state that will be used to develop the strategic plan, and Board President Keith encouraged her colleagues on the Board to participate.

Regarding other CCCT meeting highlights, Board President Keith said Interim Chancellor Erik Skinner said the California State Legislature is encouraging community college districts to save for the impending increases in STRS and PERS contributions. He cautioned that the Legislature wants to see the needle move on completion and career and technical education.

MINUTES Item 2: Moved by Trustee Ortell and seconded by Trustee Rasmussen to approve the regular meeting minutes of May 17, 2016, as submitted. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

INFORMATION AND DISCUSSION

Strategic Plan 2015-2016 Progress Report – Dr. Lan Hao, Director of Institutional Research, Planning and Effectiveness

The 2015-2016 academic year marks the fifth and final year of implementation of the Citrus College Strategic Plan: 2011-2016. The 2015-2016 Progress Report documents collegewide achievements made in the fifth year of the five-year plan of advancing institutional goals and strategic objectives in the six key focus areas: Academic Excellence, Student Support and Success, College Resources, Learning Environment, Institutional Effectiveness and Community/College Relations. Page 7

Dr. Lan Hao, Director of Institutional Research, Planning and Effectiveness, provided a PowerPoint presentation highlighting the achievements.

Citrus College Student Equity Plan Update – Ms. Monica Killen, Director of College Success, and Dr. Gina Hogan, English faculty member and Academic Senate President.

An updated Student Equity Plan was approved by the Board of Trustees at the December 8, 2015, meeting. Ms. Monica Killen, Director of College Success; and Dr. Gina Hogan, English Faculty and Academic Senate President; presented a summary of Student Equity funded programs and activities in the 2015-16 academic year.

Instructional Program Review - Plus One Reports – Dr. Avid Spor, Vice President of Academic Affairs

Administration of Justice Anthropology Child Development Disabled Students Programs and Services Economics History Philosophy

Citrus College conducts a five-year cycle of program review throughout the institution to ensure responsiveness to the needs of the college community and to ensure students have the opportunity to achieve outcomes in areas of institutional core competencies.

Instructional programs complete the Program Review Report and one supplemental report that focuses on broader institutional areas. This is referred to as the “Core Plus One.” Programs rotate through the five-year cycle, completing each of the “Plus” supplements along the way.

The supplemental reports address the following:

- Year 1 – Mission - Year 2 – Course Curriculum - Year 3 – Degrees, Certificates, Transfer, and Employment - Year 4 – Program, Degrees, and Certificate Learning Outcome Assessment - Year 5 – Program Self-Evaluation and Summary

The fifth year report, an overview and summary of the previous years’ supplements, was provided to the Board of Trustees.

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The Program Self-Evaluation and Summary reports presented cover the 2014- 2015 program review period. This was the first set of such reports to come forward to the Board of Trustees.

Human Resources Advisory/Staff Diversity Committee – Administrative Procedure – Revisions – Dr. Robert L. Sammis, Director of Human Resources

AP 7100 Equal Employment Opportunity

The District’s Board Policies and Administrative Procedures are regularly reviewed and updated to align with the recommendations developed in conjunction with the Community College League of California (CCLC) and federal and state guidelines.

Administrative Procedure 7100 Equal Employment Opportunity was revised and approved by constituent groups on various dates and the Steering Committee on May 23, 2016.

INDEPENDENT CONTRACTORS Item 3: Moved by Trustee Montgomery and seconded by Trustee Rasmussen to ratify the attached list of Independent Contractor/Consultant Agreements as submitted. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

FACILITIES USE Item 4: Moved by Trustee Montgomery and seconded by Trustee Rasmussen to ratify the attached list of facilities usage and rental agreements. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

BUDGET – WARRANTS – FINANCIAL STATEMENT, ETC. Item 5: Moved by Trustee Montgomery and seconded by Trustee Rasmussen to ratify A & B Warrants issued during May 2016 totaling $7,970,338.63. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

Item 6: Moved by Trustee Montgomery and seconded by Trustee Rasmussen to ratify purchase orders issued during May 2016. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

INSTITUTIONAL MEMBERSHIPS Item 7: Moved by Trustee Montgomery and seconded by Trustee Rasmussen to approve renewal of the institutional memberships listed for the 2016-17 year. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

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CURRICULUM Item 8: Moved by Trustee Montgomery and seconded by Trustee Rasmussen to approve the new courses, modified courses, inactivated courses, new programs, modified programs, and inactivated programs. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

FIELD TRIPS Item 9: Moved by Trustee Montgomery and seconded by Trustee Rasmussen to approve a field trip/tour for fifteen (15) students from THEA 226 Concert Touring Technician and THEA 227 Concert Touring Production, plus three (3) staff members to perform in Norway from September 14 – September 25, 2016. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

PERSONNEL RECOMMENDATIONS Item 10: Moved by Trustee Montgomery and seconded by Trustee Rasmussen to approve the personnel actions with regard to the employment, change of status, and/or separation of academic employees. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

Item 11: Moved by Trustee Montgomery and seconded by Trustee Rasmussen to approve the personnel actions with regard to the employment, change of status, and/or separation of classified employees. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

Item 12: Moved by Trustee Montgomery and seconded by Trustee Rasmussen to approve the employment of short-term, hourly, substitutes, volunteers, and professional experts. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

BUDGET – WARRANTS – FINANCIAL STATEMENT, ETC. Item 13: Moved by Trustee Dickerson and seconded by Trustee Montgomery to approve the 2016-2017 Tentative Budget and to set a public hearing for September 6, 2016, at the Citrus College Administration Building Board Room, 1000 W. Foothill Blvd., Glendora, California 91741, at or about 4:15 p.m., pursuant to Section 58301 of Title 5, California Code of Regulations, to provide the public with an opportunity to comment on the budget prior to adoption. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

RESOLUTIONS Item 14: Moved by Trustee Rasmussen and seconded by Trustee Dickerson to approve Resolution 2015-16-04 for the Vice President of Finance and Administrative Services or designee to make temporary cash loans during the 2016-2017 fiscal year, between District funds, as needed for cash flow purposes and to permit payment of obligations. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

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CONSTRUCTION – CAPITAL PROJECTS Item 15: Moved by Trustee Montgomery and seconded by Trustee Dickerson to approve the 2018-2019 through 2021-2022 Five-Year Construction Plan priority list of projects, in the following order: Fine Arts/Communications Building, Hayden Hall Renovation, Campus Center Modernization, and Educational Development Center Remodel. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

BIDS Item 16: Moved by Trustee Rasmussen and seconded by Trustee Dickerson to accept Bid #02-1516, Energy Service Contract for Mechanical Engineering and Energy Optimization Contracting Services awarded to Southland Industries (now Envise, a wholly owned subsidiary of Southland Industries) of Garden Grove, California as complete and authorize staff to file the required Notice of Completion with the County of Los Angeles. The final contract amount is $367,315.41. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

INSURANCE Item 17: Moved by Trustee Dickerson and seconded by Trustee Rasmussen to renew the property and liability insurance coverage with the Statewide Association of Community Colleges (SWACC) and Schools Association for Excess Risk (SAFER) for FY 2016-17 at the estimated amount of $382,156. Further authorization is requested for the Vice President, Finance and Administrative Services to execute the insurance policies on behalf of the District. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

Item 18: Moved by Trustee Dickerson and seconded by Trustee Montgomery to renew the workers’ compensation insurance coverage with the Protected Insurance Program for Schools (PIPS) and Community College Districts for FY 2016-17 at the estimated amount of $747,680. Further authorization is requested for the Vice President, Finance and Administrative Services to execute the insurance policy on behalf of the District. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

ACADEMIC CALENDAR Item 19: Moved by Trustee Rasmussen and seconded by Trustee Dickerson to approve the 2017-18 Academic Calendar. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

EMPLOYMENT – FACULTY Item 20: Moved by Trustee Rasmussen and seconded by Trustee Ortell to approve the employment of Dr. Martin Farnum effective August 19, 2016, in a full- time tenure track position (a first-year contract of 175 days) in the discipline of Chemistry, at a salary placement of Class 5, Step 6, on the Full-Time Page 11

Faculty Salary Schedule (pending verification of qualifications and experience) totaling $75,650.00 annually plus health and statutory benefits. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

Item 21: Moved by Trustee Montgomery and seconded by Trustee Dickerson to approve the employment of Dr. Nicholas Henson effective August 19, 2016, in a full-time tenure track position (a first-year contract of 175 days) in the discipline of English, at a salary placement of Class 5, Step 2, on the Full- Time Faculty Salary Schedule (pending verification of qualifications and experience) totaling $67,176.00 annually plus health and statutory benefits. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

Item 22: Moved by Trustee Ortell and seconded by Trustee Rasmussen to approve the employment of Ms. Jana Heyman effective August 19, 2016, in a full- time tenure track position (a first-year contract of 175 days) in the discipline of English, at a salary placement of Class 1, Step 2, on the Full-Time Faculty Salary Schedule (pending verification of qualifications and experience) totaling $54,350.00 annually plus health and statutory benefits. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

Item 23: Moved by Trustee Rasmussen and seconded by Trustee Ortell to approve the employment of Mr. Gregory Lipp effective August 19, 2016, in a full-time tenure track position (a first-year contract of 175 days) in the discipline of Automotive, at a salary placement of Class 1, Step 6, on the Full-Time Faculty Salary Schedule (pending verification of qualifications and experience) totaling $62,824.00 annually plus health and statutory benefits. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

Item 24: Moved by Trustee Montgomery and seconded by Trustee Dickerson to approve the employment of Ms. Huma Malik effective August 19, 2016, in a full-time tenure track position (a first-year contract of 175 days) in the discipline of Biology, at a salary placement of Class 2, Step 3, on the Full- Time Faculty Salary Schedule (pending verification of qualifications and experience) totaling $57,467.00 annually plus health and statutory benefits. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

Item 25: Moved by Trustee Rasmussen and seconded by Trustee Dickerson to approve the employment of Ms. Suzanne Martinez effective August 19, 2016, in a full-time tenure track position (a first-year contract of 175 days) in the discipline of English, at a salary placement of Class 1, Step 6, on the Full-Time Faculty Salary Schedule (pending verification of qualifications and experience) totaling $62,824.00 annually plus health and statutory benefits. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

Item 26: Moved by Trustee Rasmussen and seconded by Trustee Montgomery to approve the employment of Dr. Michael Ray effective August 19, 2016, in a Page 12

full-time tenure track position (a first-year contract of 175 days) in the discipline of History, at a salary placement of Class 5, Step 4, on the Full- Time Faculty Salary Schedule (pending verification of qualifications and experience) totaling $70,000.00 annually plus health and statutory benefits. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

EQUAL EMPLOYMENT OPPORTUNITY Item 27: Moved by Trustee Montgomery and seconded by Trustee Dickerson to approve the District’s Equal Employment Opportunity Plan. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

EMPLOYMENT – MANAGEMENT Item 28: Moved by Trustee Dickerson and seconded by Trustee Montgomery to establish the management classification of Director, Institute for Completion and Grant Development/Oversight and allocate the classification to Range 61 of the management salary schedule ($111,509-$146,739). 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

Item 29: Moved by Trustee Montgomery and seconded by Trustee Dickerson that effective June 22, 2016, Dr. Smith be reorganized into the classification of Director, Institute for Completion and Grant Development/Oversight and as a result her salary be reallocated from Range 13, step 4 of the management salary schedule ($108,541) to Range 61, Step 2 of the management salary schedule ($115,971). In addition, Dr. Smith will receive a 2.5% stipend for her earned doctorate degree. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

GOALS Item 30: Moved by Trustee Ortell and seconded by Trustee Rasmussen to approve the Institutional Effectiveness Partnership Initiative (IEPI) long-term (6-year) goals. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

BOARD POLICIES Item 31: Moved by Trustee Rasmussen and seconded by Trustee Dickerson to approve the first reading of BP 3520 Local Law Enforcement, BP 5020 Nonresident Tuition, BP 5110 Counseling, BP 5500 Standard of Conduct, BP 5010 Admissions and Concurrent Enrollment, BP 5210 Communicable Disease, and BP 5700 Intercollegiate Athletics. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

Item 32: Moved by Trustee Dickerson and seconded by Trustee Montgomery to approve the first reading of BP 7101 Non-Discrimination. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

Item 33: Moved by Trustee Rasmussen and seconded by Trustee Dickerson to approve the second and final reading of, and to adopt, BP 3201 Board Page 13

Representative’s Role in the Accreditation Institutional Self Evaluation Report Process. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

Item 34: Moved by Trustee Ortell and seconded by Trustee Dickerson to approve the second and final reading of, and to adopt BP 4070 Course Auditing and Auditing Fees. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

BOARD OF TRUSTEES Item 35: Moved by Trustee Ortell and seconded by Trustee Montgomery to select Barbara R. Dickerson as the Annual Representative to the Los Angeles County School Trustees Association from July 1, 2016, through June 30, 2017. The Representative shall perform duties as described in Standing Rule #6: (a) vote on all association matters; and (b) communicate between the Executive Board, the Association, and the local Board. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

Item 36: Moved by Trustee Dickerson and seconded by Trustee Rasmussen to approve a one-day Board Retreat on August 24, 2016, from 2:00 to 6:00 p.m. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

EMPLOYMENT – MANAGEMENT Item 37: Moved by Trustee Montgomery and seconded by Trustee Dickerson to approve the renewal of Linda Graves as the Interim Director of the Haugh Performing Arts Center at Range 21 Step 4 – $9,802.42 monthly. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

CLOSED SESSION: At 5:36 p.m., Board President Keith adjourned the meeting to closed session per the following sections of the Government Code:

Per Section 54957.6: Conference with Labor Negotiator, Robert L. Sammis, District Chief Negotiator - Employee Organization: Citrus College Faculty Association CTA/NEA (CCFA).

Per Section 54957.6: Conference with Labor Negotiator, Robert L. Sammis, District Chief Negotiator - Employee Organization: Citrus College Adjunct Faculty Federation, (CCAFF) Local 6352.

Per Section 54957.6: Conference with Labor Negotiator, Robert L. Sammis, District Chief Negotiator - Employee Organization: California School Employees Association (CSEA) Citrus College Chapter Local 101.

Per Section 54956.9 (a): Conference with legal Counsel- Existing Litigation - Low v. Citrus Community College District, Case No. KC067739

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Per Section 54957: Public Employee Performance Evaluation Title: Superintendent/President

Per Section 54957.6: Conference with Labor Negotiator, Susan M. Keith, District Designated Representative and President, Board of Trustees - Unrepresented Employee: Superintendent/President.

RECONVENE OPEN SESSION: At 6:45 p.m., Board President Keith reconvened the meeting to open session with no action taken.

BOARD OF TRUSTEES SELF-EVALUATION WORK SESSION

The Board reviewed and discussed the results of their self-evaluation survey.

ADJOURNMENT: At 7:07 p.m., it was moved by Trustee Ortell and seconded by Trustee Dickerson to adjourn the meeting. 5 Yes. (Dickerson, Keith, Montgomery, Ortell, Rasmussen).

Date Patricia A. Rasmussen Clerk/Secretary Board of Trustees