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Individual Consultant Procurement Notice #Osh INDIVIDUAL CONSULTANT PROCUREMENT NOTICE #OSH ABDP IC 09-2017 Date: 29/09/2017 Country: KYRGYZSTAN Description of the assignment: Expert on the development of the technical specification of the equipment for combined educational training classes of the new specialties of the pilot vocational schools #58 and #62. Project name: Integrated area-based development in Osh province Period of assignment/services (if applicable): 25 effective person days from October 2017 to April 2018 The proposal should be submitted no later than 13 October 2017 at 11:00 (local time) at the following address by post or courier: UN House, 160 Chui Avenue, Bishkek, Kyrgyz Republic. Date, time and venue of Bid opening: 13 October 2017 at 11:05 (local time). UN House, 160 Chui Avenue, Bishkek, Kyrgyz Republic. Any request for clarification must be sent in writing, or by standard electronic communication to the address or e-mail indicated above [email protected]. UNDP will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants. 1. BACKGROUND One of the main expected results of the UNDP programme “Integrated development of Osh province”, funded by the Trust Fund of the Russian Federation (hereafter referred to as a “Programme”) is to reduce poverty and improve the quality of life by strengthening the system of vocational education and improving the quality of professional courses for young people in rural areas. This is due to the fact that 58% of the population of Osh province are of working age, but the official unemployment rate in the region remains the highest in comparison with other areas. The Programme has the results of the potential and needs assessment of the pilot vocational schools, recommendations for introducing new specialties in two pilot vocational schools, which have been agreed with the national partners as well as with development partners. In accordance with these recommendations, the Programme launched activities for developing standards and curricular for new specialties, that are in demand among the population, in two pilot vocational schools #58 and #62; and for which there is a resalable opportunity to implement educational and productive training, provide paid services to the population by involving the students to this activities through practicum opportunities: • Vocational school #58, located in Zhany-Nookat village, Nookat district – combined educational training for the new specialty “Turner”; • Vocational school #62, located in Kurshab village, Uzgen district – combined educational training for the new specialty “Carpenter” and for the existing specialty “Auto mechanic”. In order to create training workshops for new specialties, provide paid services to the population with the involvement of some students through internship opportunities, the programme aims to hire an Expert for the development of technical specifications for the equipment for vocational schools #58 and #62. The activities of the Expert will be aimed at assessing in providing/procurement of the hi-tech equipment of a premium quality that is required for conducting an educational process on new specialties of a “Turner” in the vocational school #58, “Carpenter” and “Auto mechanic” in the vocational school #62 through developing the technical specification of the required equipment and carrying out other tasks, that are described in the given Terms of Reference. 1.1. MAIN OBJECTIVES OF THE PROPOSED ANALYTICAL WORK. Providing high-quality services for the development of the technical specifications, conducting an assessment and the “hand-over” of the purchased equipment for the educational workshops of such specialties as “Turner” (vocational school #58), “Carpenter” and “Auto mechanic” (vocational school #62). 2. SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED WORK An Expert under the direct supervision of the Program Manager, in close cooperation with the relevant specialist of the Program, will be responsible for the following activities: 1 stage Developing the detailed work plan and coordination it with the management of the Programme. Studying and evaluating the premises of the vocational school #58 and vocational school #62 for opening the training workshops on such specialties as “Turner” (vocational school #58), “Carpenter” and “Auto mechanic” (vocational school #62). To provide recommendations on repair works in the building of the vocational schools in order to comply with the constructions standards; Preparing and coordination with national partners the list of equipment for training workshops on such specialties as “Turner” (vocational school #58), “Carpenter” and “Auto mechanic” (vocational school #62); Assisting to the Programme procurement unit in the development of the necessary tender documentation based on the developed technical specifications for the equipment required for training workshops for such specialties as “Turner” (vocational school #58), “Carpenter” and “Auto mechanic” (vocational school #62); Collection and consolidation of information on potential suppliers of equipment for training workshops for such specialties as “Turner” (vocational school #58), “Carpenter” and “Auto mechanic” (vocational school #62); Developing and submitting of an interim report. 2 Stage 2.1. Technical evaluation of the received tender proposals for the supply of the equipment for training workshops of such specialties as “Turner” (vocational school #58), “Carpenter” and “Auto mechanic” (vocational school #62); 2.2. Assessment of the equipment supplied by the contractor for training workshops of such specialties as “Turner” (vocational school #58), “Carpenter” and “Auto mechanic” (vocational school #62) for compliance with the technical specifications and the Contract, technical documentation for the equipment (including certificates of origin, quality certificates, warranty, technical passports) and on the basis of Expert’s evaluation; 2.3. Participation in the handover procedures of the equipment for the training workshops of the vocational schools as well as during the testing of equipment operation and demonstration of the basic using rules by the contractor/equipment provider; 2.4. Providing the final report on the work done in accordance with the schedule of the work. 3. REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS 4. Higher education in the technical field, engineering; 5. At least 5 years of a practical working experience in the sphere of mechanization of industrial production; 6. Experience as technical expert in procurement of equipment (minimum 1 tendering process from needs analysis till acceptance of supplied goods); 7. Good verbal and written knowledge of Russian and Kyrgyz languages, knowledge of English is an asset. 8. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS Interested individual consultants must submit the following documents/information to demonstrate their qualifications: Current, complete and signed P.11 form in English or Russian, including past experience in similar projects; Confirmation of Interest and Submission of financial proposal as per template; Copy of ID/passport; Copy of Diploma and relevant certificates if any The proposal should be submitted no later than 13 October 2017 at 11:00 (Bishkek time, GMT+6) at the following address by post or courier: UN House, 160 Chui Avenue, Bishkek, Kyrgyz Republic. Bid opening will take place on 13 October 2017 at 11:05 am. at UN House, 160 Chui Avenue, Bishkek, Kyrgyz Republic. 5. FINANCIAL PROPOSAL Contract: Lump-Sum Preferred Currency of Offer: United States Dollars (US$) The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables. Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including the daily fee, travel expenses, living allowances). For local contractors in Kyrgyzstan UNDP shall effect payment in Kyrgyz Som based on the prevailing UN operational rate of exchange on the month of payment. The prevailing UN operational rate of exchange is available for public from the following link: http://treasury.un.org/operationalrates/OperationalRates.aspx. All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket and daily allowance exceeding UNDP rates. Should the IC wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed. The Individual Contractor under the terms of this Contract, includes his/her travel to and from the Duty Station to the following selected municipalities: Osh province: Jany-Nookat village, Nookat district – up to 2 trips with 2 nights in Osh city; Kurshab village, Uzgen district – up to 2 trips with 2 nights in Osh city. Total 4 travels (4 overnights in total) In the event of unforeseeable travel, the respective Business Unit and the Individual Contractor should agree upon
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