COUNCIL OF THE CITY OF DIXON, ILLINOIS REGULAR COUNCIL MEETING COUNCIL CHAMBERS - CITY HALL MONDAY - JUNE 6, 2016 5:30 P.M.
A G E N D A
1. Call to Order
2. Roll Call
3. Pledge of Allegiance/Invocation
4. Public Hearing –Annexation Agreement – 867 Raynor Road - Richard/Linda Rockwood
5. WORK SESSION – None this Meeting
6. Approval of Minutes
7. Approval of Total Labor & Outside Claims
8. City Manager Report
9. Council Reports
A. Mayor Arellano B. Councilman Bishop C. Councilman Marx D. Councilman Tucker E. Councilman Venier
10. Boards & Commissions Reports
A. Dixon Plan Commission Minutes B. Monthly Building Permit Report C. Dixon Sister Cities Association Minutes
11. Visitors/Public Comment
12. Unfinished Business
A. Ord. – Annexation – 641 Palmyra Road – Gerald Van Buren B. Pet. – Re-Plat of Lot 43 in Fieldstone II Subdivision – Eureka Savings Bank C. Pet. – Final Plat of Re-Subdivision – Lots 104-109 in Maple Park Addition – Dixon Habitat for Humanity, Inc. D. Pet. – Preliminary & Final Plats – 863, 865, 867 Raynor Rd – Richard/Linda Rockwood E. Pet. – Annexation – Lots 81/82 of Moller’s Survey of Lands – Richard/Linda Rockwood F. Accept and Approve Bids – 1010 West 3rd Street Demolition Project
COUNCIL OF THE CITY OF DIXON, ILLINOIS REGULAR COUNCIL MEETING COUNCIL CHAMBERS - CITY HALL MONDAY - JUNE 6, 2016 5:30 P.M.
A G E N D A (CONT’D.)
13. New Business
A. Motion to Release Closed Session Meeting Minutes of 7/13/15, 7/28/15, 9/8/15, 10/19/15, 10/22/15, 10/29/15, 11/2/15, 11/16/15-Partial, 12/7/15-Partial and 12/21/15 as the need for confidentiality does not exist. B. Motion to Not Release Closed Session Meeting Minutes of 5/7/12, 5/14/12, 7/2/12- Partial, 8/6/12, 11/19/12, 4/8/13, 4/11/13, 9/25/13, 10/15/13, 10/24/13, 1/21/14, 2/3/14, 2/18/14, 9/15/14, 3/16/15, 4/6/15, 7/20/15, 9/21/15, 10/5/15, 11/16/15-Partial, 12/7/15- Partial, 1/11/16, 2/16/16 and 3/7/16 since the need for confidentiality does exist. C. Discussion & Possible Referral to City Attorney for Action - Request for Temporary Encroachment – 1122 West 4th St – Nicholas T. Griffin (Mr. Griffin here tonight) D. County Pet. – Rezone/Special Use – 603 Rock Island Road – Martin & Co. Excavating E. Res. – Approving ITEP Grant Application F. Res. – City of Dixon Banking Resoolution G. Res. – Adopting Amendments to City of Dixon Employee Handbook (Hours of Work) H. Res. – Requesting Temporary Closure of IL Route 26 in connection with Petunia Festival I. Authorize Approval of Engineering Services Contract – City/Fehr Graham
14. Executive Session (1) Probable or imminent litigation (2) Possible purchase or lease of real property for the use of the public body (3) Collective negotiating matters between public employers and their employees or representatives (4) To consider the appointment, employment, compensation, discipline, performance or dismissal of a specific employee
15. Adjournment
The City of Dixon, in compliance with the Americans With Disabilities Act, requests that persons with disabilities who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of this meeting or facilities, contact the ADA Coordinator at (815) 288-1485 to allow the City of Dixon to make reasonable accommodations for those persons.
COUNCIL OF THE CITY OF DIXON, ILLINOIS REGULAR COUNCIL MEETING COUNCIL CHAMBERS - CITY HALL MONDAY – JUNE 6, 2016 5:30 P.M.
SUPPLEMENTAL INFORMATION
12. Unfinished Business
A. Pet. – Annexation & Zoning – 641 Palmyra Road – Gerald G. Van Buren
Property (Tract 1) is presently zoned R-2, Single Family Residential with a Special Use for Automobile and Trailer Sales, and Petitioner is requesting it be designated B-2, General Business District. Property (Tract 2) is presently zoned R-2, Single Family Residential, and Petitioner is requesting it be designated R-1, Single Family Residential District.
B. Pet. – Re-Plat of Lot 43 in Fieldstone II – Eureka State Bank
This is a platted lot in Fieldstone II Subdivision that will be divided into 4 lots for single family homes.
C. Pet. – Final Plat of Re-Subdivision – Lots 104-109 in Maple Park Addition – Dixon Habitat for Humanity, Inc.
The Petitioner is requesting the approval of the Final Plat of Subdivision of the Dean Butterbaugh Habitat Homes subdivision. This Final Plat would re-subdivide the subject property.
D. Pet. – Preliminary & Final Plats – 863, 865, 867 Raynor Rd – Richard/Linda Rockwood
These Plats would subdivide the property into 3 lots—#1 consisting of 0.433 acres, improved with a building used for light manufacturing; #2 consisting of 2.012 acres, improved with a single family residence and detached garage; and #3 consisting of 2.631 acres, improved with a single family residence, garage and outbuildings. The Petitioner is requesting the approval of these plats of subdivision with the existing setbacks of the residences located on Lots #2 and #3.
E. Pet. – Annexation – Lots 81/82 of Moller’s Survey of Lands – Richard/Linda Rockwood
The Rockwoods are petitioning the City for annexation of said property into the corporate boundaries of the City of Dixon pursuant to the terms and conditions of the Annexation Agreement.
F. Accept and Approve Bids – 1010 West 3rd Street Demolition Project
Two bids were received and opened this morning at 10:00 a.m. for this demolition project.
13. New Business
C. Discussion & Possible Referral to City Attorney for Action - Request for Temporary Encroachment – 1122 West 4th St – Nicholas T. Griffin
Mr. Griffin is requesting an encroachment (fence) as the property line at 1122 West Fourth Street runs roughly half way through the yard. The fence is currently 10 feet off of the sidewalk and does not obstruct the established sight triangle of the corner lot.
D. County Pet. – Rezone/Special Use – 603 Rock Island Road – Martin & Co. Excavating
The property is presently zoned as AG-1 (Agricultural District) Special Use. The petitioner requests that the property be rezoned to I-3 (Heavy Industrial) Special Use for approximately 15.5 acres.
E. Res. – Approving ITEP Grant Application
The City is seeking $2,000,000 in funds from the ITEP for pedestrian/bicycle facilities with the City’s 20% commitment being $400,000.
F. Res. – City of Dixon Banking Resolution
This Resolution will update the City’s banking resolutions to reflect current officers.
G. Res. – Adopting Amendments to City of Dixon Employee Handbook (Hours of Work)
This Resolution will modify portions of Section VI – hours of work.
H. Res. – Requesting Temporary Closure of IL Route 26 in connection with Petunia Festival
The event will require the temporary closure from the north side of the Galena Avenue Bridge to River Street (southbound right turn lane only) and south of River Street (northbound left turn lane only).
I. Authorize Approval of Engineering Services Contract – City/Fehr Graham
This is a potential 2016 Motor Fuel Tax project located at Graham Street from the east side of 4th Avenue to the west side of North Galena Avenue.
CITY OF DIXON Payment Approval Report Page: 1 Report dates: 5/30/2016-6/6/2016 Jun 02, 2016 10:15AM
Report Criteria: Invoices with totals above $0 included. Paid and unpaid invoices included.
Segment DEPARTMENT Vendor Vendor Name Invoice Number Description Invoice Date Net Inv Amt Amount Paid Date Paid
682 SCHMITT PLUMBING & HEATING 1010D15 #3 INDEPENCE COURT LIFT STATION IM 04/28/2016 5,833.00 .00 850 WILLETT HOFMANN & ASSOC INC 22296 1060D15 TOWER PAINTING 6/8 05/18/2016 3,696.15 .00 1272 TECORP INC 1060D15 #3 1060D15 - WELL 6 & 8 PAINTING 05/06/2016 151,425.00 .00 1316 FEHR GRAHAM & ASSOCIATES 70628 PRELIMINARY ASSESSMENT 04/30/2016 4,200.00 .00
Total : 165,154.15 .00
REVENUES 1382 FLATNESS, MARY 160147 REFUND OVERPAY ON BILL 05/05/2016 87.47 .00
Total REVENUES: 87.47 .00
COUNCIL 133 CITY OF DIXON PETTY CASH 5 2016 RECORDING 05/30/2016 65.00 .00 COUNCIL 379 IL STATE POLICE 4 2016 LIQUOR BACKGROUND CHECKS #ILL 04/30/2016 119.00 .00 COUNCIL 675 SAUK VALLEY MEDIA 342170 NOTICE OF PUBLIC HEARING 05/17/2016 232.05 .00
Total COUNCIL: 416.05 .00
PUBLIC RELATIONS 4 ACE HARDWARE 425374 CARPET CLEANER RENTAL 05/20/2016 30.00 .00 PUBLIC RELATIONS 133 CITY OF DIXON PETTY CASH 5 2016 WATER 05/30/2016 39.80 .00 PUBLIC RELATIONS 267 FLOWERS ETC. 140641 WHELAN 05/12/2016 75.45 .00 PUBLIC RELATIONS 267 FLOWERS ETC. 140894 SWANSON 05/24/2016 85.95 .00 PUBLIC RELATIONS 675 SAUK VALLEY MEDIA 04167747 DIXON LIVING 04/30/2016 395.00 .00
Total PUBLIC RELATIONS: 626.20 .00
FINANCE 122 CENTURYLINK 5 2016 #9672 CH #304029672 05/19/2016 84.51 .00 FINANCE 284 GE CAPITAL 64866617 COPY MACHINE LEASE 05/15/2016 31.88 .00 FINANCE 575 OFFICE DEPOT 840669957001 OFFICE SUPPLIES 05/19/2016 60.13 .00 FINANCE 575 OFFICE DEPOT 840669999001 OFFICE SUPPLIES 05/20/2016 41.78 .00 FINANCE 791 TTI NATIONAL INC 2008673471604 CITY HALL #200867347 04/16/2016 40.32 .00 FINANCE 791 TTI NATIONAL INC 2008673471605 CITY HALL #200867347 05/15/2016 40.32 .00
Total FINANCE: 298.94 .00
ADMINISTRATION 299 GROT IMAGING STUDIO 20141273 BUSINESS PORTRAITS (DEPT HEADS 05/09/2016 200.00 .00 ADMINISTRATION 382 ILCMA 5 2016 FY17 DUES 05/30/2016 285.50 .00 ADMINISTRATION 612 PJ GRUEFE & ASSOCIATES 1201 MONTHLY HR CONSULTANT- MAY 20 05/15/2016 1,500.00 .00 CITY OF DIXON Payment Approval Report Page: 2 Report dates: 5/30/2016-6/6/2016 Jun 02, 2016 10:15AM
Segment DEPARTMENT Vendor Vendor Name Invoice Number Description Invoice Date Net Inv Amt Amount Paid Date Paid
ADMINISTRATION 675 SAUK VALLEY MEDIA 04167747 JOB NOTIFICATION 04/30/2016 414.12 .00 ADMINISTRATION 677 SBM STERLING BUSINESS CENTER 309480 CONTRACT #A7311-MXC400P-01 05/23/2016 83.00 .00 ADMINISTRATION 819 VERIZON WIRELESS 9765619104 ADMIN 05/18/2016 38.01 .00
Total ADMINISTRATION: 2,520.63 .00
INFORMATION TECHNOL 148 COMCAST CABLE 5 2016 #2219 CITY HALL #8771103010032219 05/26/2016 160.61 .00 INFORMATION TECHNOL 819 VERIZON WIRELESS 9765619104 IT 05/18/2016 21.68 .00
Total INFORMATION TECHNOLOGY: 182.29 .00
MUNICIPAL 4 ACE HARDWARE 424394 CITY SUPPLIES 05/13/2016 64.58 .00 MUNICIPAL 4 ACE HARDWARE 426492 CLEANING SUPPLIES 05/27/2016 64.58 .00 MUNICIPAL 52 AUCA CHICAGO MC LOCKBOX 1590479778 CITY HALL MATS 05/10/2016 80.96 .00 MUNICIPAL 52 AUCA CHICAGO MC LOCKBOX 1590498021 CITY HALL MATS 05/24/2016 80.96 .00 MUNICIPAL 146 COM ED 5 2016 #3003 105 W RIVER #0404033003 05/25/2016 156.93 .00 MUNICIPAL 146 COM ED 5 2016 #3071 LINCOLN STATUE DR #0603133071 05/26/2016 61.30 .00 MUNICIPAL 146 COM ED 5 2016 #5103 0 RIVER ST #0438165103 05/03/2016 490.38 .00 MUNICIPAL 146 COM ED 5 2016 #7037 MASTER A/C STREET LIGHTS 05/03/2016 612.37 .00 MUNICIPAL 157 CONSTELLATION NEW ENERGY 0032590835 0 GRAHAM #2483157028 05/14/2016 10,779.64 .00 MUNICIPAL 441 KONE INC 949288891 CONTRACT #40111854 05/01/2016 3,088.92 .00 MUNICIPAL 505 MENARDS 31731 CONDUIT/WIRE CHANNEL/SWITCHPL 05/26/2016 21.40 .00 MUNICIPAL 554 NICHOLS GREENHOUSES 032716 FLOWER/SOIL POTS @ CITY HALL 03/27/2016 21.00 .00
Total MUNICIPAL: 15,523.02 .00
GENERAL PUBLIC WORK 427 KEN NELSON AUTO PLAZA PO051601 2011 FORD F-150 LARIAT 05/10/2016 18,375.00 .00 GENERAL PUBLIC WORK 467 LEE COUNTY TREASURER 2015-010052 87 S HENNEPIN 2015 REAL ESTATE T 05/30/2016 4,541.66 .00 GENERAL PUBLIC WORK 471 LEXIPOL LLC 16652 FIRE POLICY/TRAINING BULLETINS 05/01/2016 6,050.00 .00 GENERAL PUBLIC WORK 471 LEXIPOL LLC 16652 SUPPLEMENTAL MANUAL 05/01/2016 1,059.00 .00 GENERAL PUBLIC WORK 471 LEXIPOL LLC 16652 IMPLEMENTATION PROGRAM 05/01/2016 3,950.00 .00 GENERAL PUBLIC WORK 471 LEXIPOL LLC 16652 DISCOUNTS 05/01/2016 1,361.00- .00 GENERAL PUBLIC WORK 1357 RAMAKER & ASSOC INC 40907 25% COMPLETION OF MAPPING COM 05/11/2016 5,150.00 .00
Total GENERAL PUBLIC WORKS: 37,764.66 .00
PUBLIC WORKS ADMINIS 1049 KALEEL'S CLOTHING AND PRINTING 1890 LOGO PW SEASONAL EMPLOYEES 05/12/2016 212.50 .00 PUBLIC WORKS ADMINIS 1049 KALEEL'S CLOTHING AND PRINTING 1933 SEASONAL SHIRT EMBROIDERY 05/20/2016 119.00 .00
Total PUBLIC WORKS ADMINISTRATION: 331.50 .00 CITY OF DIXON Payment Approval Report Page: 3 Report dates: 5/30/2016-6/6/2016 Jun 02, 2016 10:15AM
Segment DEPARTMENT Vendor Vendor Name Invoice Number Description Invoice Date Net Inv Amt Amount Paid Date Paid
BUILDING ZONING 122 CENTURYLINK 5 2016 #5726 BLDG #304025726 05/19/2016 32.04 .00 BUILDING ZONING 284 GE CAPITAL 64866617 COPY MACHINE LEASE 05/15/2016 15.94 .00 BUILDING ZONING 395 INTERNATIONAL CODE COUNCIL INC. 3093200 MEMBER #5196098 DUES 05/02/2016 135.00 .00 BUILDING ZONING 409 JIFFY LUBE 359050 OIL SERVICE - JEREMY TAHOE 05/03/2016 31.18 .00 BUILDING ZONING 791 TTI NATIONAL INC 2008673431604 BUILDING #200867343 04/16/2016 29.55 .00 BUILDING ZONING 791 TTI NATIONAL INC 2008673431605 BUILDING #200867343 05/15/2016 29.55 .00 BUILDING ZONING 819 VERIZON WIRELESS 9765619104 ZONING 05/18/2016 28.16 .00 BUILDING ZONING 1380 INTERNATIONAL CODE COUNCIL INC 1000691192 400 BUILDING PERMITS 05/12/2016 205.36 .00
Total BUILDING ZONING: 506.78 .00
STREETS 4 ACE HARDWARE 423314 CHISEL/ELBOW/SWITCH 05/06/2016 16.57 .00 STREETS 4 ACE HARDWARE 423649 ADAPTER TRIPLEX WHITE/COUPLER 05/09/2016 6.73 .00 STREETS 4 ACE HARDWARE 424068 ANCHORS/CHAIN/SLIP HOOK 05/12/2016 53.29 .00 STREETS 52 AUCA CHICAGO MC LOCKBOX 15904743758 NYLON/RUBBER MATS 05/05/2016 67.88 .00 STREETS 52 AUCA CHICAGO MC LOCKBOX 1590492558 NYLON/RUBBER MATS 05/19/2016 67.88 .00 STREETS 155 CONMAT CONSTRUCTION MATERIAL 101219 HOT MIX 05/12/2016 397.00 .00 STREETS 155 CONMAT CONSTRUCTION MATERIAL 101369 HOT MIX 05/19/2016 400.50 .00 STREETS 275 FYR- FYTER INC 62166 FIRE EXTINGUISHER SERVICE 05/17/2016 493.50 .00 STREETS 436 KITZMAN'S LTD. 350969 MASONRY NAILS 05/16/2016 4.99 .00 STREETS 555 NICOR 5 2016 #0009 621 W 7TH #71846910009 05/20/2016 23.39 .00 STREETS 565 NORTH'S OIL COMPANY 3045279 GASOHOL/OCTANE 05/14/2016 504.48 .00 STREETS 565 NORTH'S OIL COMPANY 3045301 GASOHOL/OCTANE 05/17/2016 3,154.56 .00 STREETS 565 NORTH'S OIL COMPANY 3045375 GASOHOL/OCTANE 05/27/2016 1,965.81 .00 STREETS 638 RENNER QUARRIES LTD. 44524 BREAKER RUN 5" -2" 05/13/2016 90.63 .00 STREETS 728 STERLING NAPA AUTO PARTS 842562 GREASE FITTING 05/27/2016 3.49 .00 STREETS 819 VERIZON WIRELESS 9765619104 STREETS 05/18/2016 49.69 .00 STREETS 1383 IL SECRETARY OF STATE 5 2016 5 SETS OF DUPLICATE LICENSE PLA 05/30/2016 45.00 .00
Total STREETS: 7,345.39 .00
PUBLIC PROPERTY 4 ACE HARDWARE 423783 EXHAUST FAN FOR CITY HALL 05/10/2016 12.47 .00 PUBLIC PROPERTY 4 ACE HARDWARE 424639 TORO/TRIMMER PARTS 05/16/2016 298.72 .00 PUBLIC PROPERTY 4 ACE HARDWARE 424791 TORO BLADES 05/17/2016 254.90 .00 PUBLIC PROPERTY 4 ACE HARDWARE 424854 TORO CHUTE GUARD 05/17/2016 121.99 .00 PUBLIC PROPERTY 4 ACE HARDWARE 425237 PARTS FOR FLAG POLE HOLDERS 05/19/2016 41.22 .00 PUBLIC PROPERTY 52 AUCA CHICAGO MC LOCKBOX 1590483484 SHOP TOWELS/PAPER/LAUNDRY 05/12/2016 95.55 .00 PUBLIC PROPERTY 122 CENTURYLINK 5 2016 #7798 OAKWOOD #304007798 05/04/2016 74.43 .00 PUBLIC PROPERTY 217 DIXON TIRE CENTER 81122 TORO TIRE 05/04/2016 10.00 .00 PUBLIC PROPERTY 412 JOHN DEERE FINANCIAL 745467 ACE HOSE BARB 05/11/2016 558.11 .00 PUBLIC PROPERTY 555 NICOR 5 2016 #1954 105 W RIVER #69412191954 05/23/2016 24.80 .00 CITY OF DIXON Payment Approval Report Page: 4 Report dates: 5/30/2016-6/6/2016 Jun 02, 2016 10:15AM
Segment DEPARTMENT Vendor Vendor Name Invoice Number Description Invoice Date Net Inv Amt Amount Paid Date Paid
PUBLIC PROPERTY 728 STERLING NAPA AUTO PARTS 840221 GATOR 05/12/2016 18.78 .00 PUBLIC PROPERTY 728 STERLING NAPA AUTO PARTS 841217 TRIMMING TRUCK PARTS 05/19/2016 95.30 .00 PUBLIC PROPERTY 819 VERIZON WIRELESS 9765619104 PUBLIC PROPERTY 05/18/2016 158.91 .00
Total PUBLIC PROPERTY: 1,765.18 .00
CEMETERY 4 ACE HARDWARE 423782 TRIMMER HEAD 05/10/2016 32.95 .00 CEMETERY 4 ACE HARDWARE 424000 TRIMMER STRAP 05/11/2016 14.31 .00 CEMETERY 4 ACE HARDWARE 424162 TORO PARTS 05/12/2016 83.96 .00 CEMETERY 4 ACE HARDWARE 425060 SHOP SUPPLIES 05/18/2016 141.70 .00 CEMETERY 728 STERLING NAPA AUTO PARTS 839764 OIL/FILTERS 05/10/2016 20.52 .00 CEMETERY 728 STERLING NAPA AUTO PARTS 841217 TRIMMING TRUCK PARTS 05/19/2016 95.29 .00
Total CEMETERY: 388.73 .00
VETERANS PARK 122 CENTURYLINK 5 2016 #9556 VET MEM #446099556 05/04/2016 135.89 .00
Total VETERANS PARK: 135.89 .00
PUBLIC SAFETY BUILDIN 26 ALPHA CONTROLS & SERVICES W25508 LABOR ON VFD FAILURE REPAIR 04/08/2016 580.00 .00 PUBLIC SAFETY BUILDIN 51 ASTRO VEN DISTRIBUTORS INC 33388 TOILET TISSUE/PAPER TOWELS 05/13/2016 196.06 .00 PUBLIC SAFETY BUILDIN 52 AUCA CHICAGO MC LOCKBOX 1590479777 JANITORIAL SUPPLIES 05/10/2016 92.40 .00 PUBLIC SAFETY BUILDIN 275 FYR- FYTER INC 62183 FIRE EXTINGUISHER SERVICE 05/20/2016 312.05 .00 PUBLIC SAFETY BUILDIN 635 RAYNOR DOOR AUTHORITY 117396 OVERHEAD DOOR REPAIR 04/30/2016 150.00 .00 PUBLIC SAFETY BUILDIN 790 TRU GREEN 46428217 LANDSCAPE MAINT CONTRACT 05/11/2016 40.00 .00 PUBLIC SAFETY BUILDIN 1173 DIRECT IN SUPPLY 101110 TOILET TISSUE/MULTI-FOLD TOWELS 05/11/2016 143.00 .00
Total PUBLIC SAFETY BUILDING: 1,513.51 .00
DOWNTOWN MAINTENA 1119 GROSHANS, JOHN 6 2016 RIVERFRONT/STREETSCAPE MAINTE 05/30/2016 1,833.33 .00
Total DOWNTOWN MAINTENANCE: 1,833.33 .00
TRAFFIC MAINTENANCE 4 ACE HARDWARE 420017 BIT DRILL 04/13/2016 14.83 .00 TRAFFIC MAINTENANCE 4 ACE HARDWARE 420045 CONDUIT/CONNECTORS 04/13/2016 9.78 .00 TRAFFIC MAINTENANCE 4 ACE HARDWARE 422136 CM IMPACT U JOINT 04/28/2016 17.99 .00 TRAFFIC MAINTENANCE 208 DIXON PAINT COMPANY 11521 SUPREME YELLOW,WHITE/IL SPEC Y 05/24/2016 15,332.75 .00 TRAFFIC MAINTENANCE 505 MENARDS 29551 NON-CONTACT TESTER/PVC ENCLO 05/05/2016 26.77 .00 TRAFFIC MAINTENANCE 728 STERLING NAPA AUTO PARTS 840613 OIL FILTER 05/16/2016 2.48 .00 TRAFFIC MAINTENANCE 748 TAPCO I526506 HIP,STOP SIGNS 05/16/2016 1,353.16 .00 TRAFFIC MAINTENANCE 819 VERIZON WIRELESS 9765619104 TRAFFIC 05/18/2016 49.69 .00 CITY OF DIXON Payment Approval Report Page: 5 Report dates: 5/30/2016-6/6/2016 Jun 02, 2016 10:15AM
Segment DEPARTMENT Vendor Vendor Name Invoice Number Description Invoice Date Net Inv Amt Amount Paid Date Paid
Total TRAFFIC MAINTENANCE: 16,807.45 .00
WATER 4 ACE HARDWARE 423305 UNION/PLUG 05/06/2016 23.37 .00 WATER 4 ACE HARDWARE 423622 NIPPLE 05/09/2016 .71 .00 WATER 4 ACE HARDWARE 423743 DEHUMIDIFIER 05/10/2016 170.99 .00 WATER 4 ACE HARDWARE 423754 BULB 05/10/2016 34.18 .00 WATER 4 ACE HARDWARE 423769 NIPPLE 05/10/2016 1.24 .00 WATER 4 ACE HARDWARE 423781 ELBOW 05/10/2016 1.34 .00 WATER 4 ACE HARDWARE 424146 PLUMBING 05/12/2016 4.30 .00 WATER 4 ACE HARDWARE 424616 PARTS FOR VALVE REPAIR 05/16/2016 39.11 .00 WATER 4 ACE HARDWARE 424797 HARDWARE 05/17/2016 24.56 .00 WATER 4 ACE HARDWARE 425028 OIL/FILTER/FILE 05/18/2016 388.22 .00 WATER 4 ACE HARDWARE 425842 MR CLEAN/FLAG 05/24/2016 27.88 .00 WATER 4 ACE HARDWARE 425983 CLOTH SCREEN 05/25/2016 12.59 .00 WATER 4 ACE HARDWARE 425995 BOOG SOOTHER 05/25/2016 8.09 .00 WATER 4 ACE HARDWARE 426452 TARP 05/27/2016 71.99 .00 WATER 4 ACE HARDWARE 426725 FILTER 05/31/2016 19.67 .00 WATER 52 AUCA CHICAGO MC LOCKBOX 1590479784 NYLON/RUBBER MATS 05/10/2016 36.56 .00 WATER 58 BADGER METER INC 1097423 ASSY ELL FLG NL BRZ 2" 05/13/2016 207.28 .00 WATER 114 CARUS CORPORATION 10050005 CARUS, CARUSOL 05/20/2016 1,632.75 .00 WATER 122 CENTURYLINK 5 2016 #1885 WATER #304001885 05/04/2016 693.94 .00 WATER 207 DIXON OTTAWA COMMUNICATION IN 238707 LMR400 FOIL SHIELD COAX 05/11/2016 69.92 .00 WATER 217 DIXON TIRE CENTER 81454 REMOVE NAIL 05/25/2016 16.00 .00 WATER 272 FREEDOM MAILING SERVICES INC. 28997 WATER DEPT-PAST DUE 05/23/2016 16.68 .00 WATER 272 FREEDOM MAILING SERVICES INC. 28997 WATER DEPT- POSTAGE 05/23/2016 82.48 .00 WATER 272 FREEDOM MAILING SERVICES INC. 29013 WATER DEPT-BILLING 05/26/2016 103.40 .00 WATER 272 FREEDOM MAILING SERVICES INC. 29013 WATER DEPT- POSTAGE 05/26/2016 400.81 .00 WATER 284 GE CAPITAL 64866617 COPY MACHINE LEASE 05/15/2016 55.79 .00 WATER 295 GRAINGER 9105268404 MINI WALL PACK 05/09/2016 208.75 .00 WATER 436 KITZMAN'S LTD. 351470 STRAND BOARD 05/27/2016 77.44 .00 WATER 444 KSB HOSPITAL 1168 DOT DRUG TESTING 05/09/2016 70.00 .00 WATER 492 MARTIN & COMPANY EXCAVATING 24322 ASPHALT 05/07/2016 428.50 .00 WATER 492 MARTIN & COMPANY EXCAVATING 24351 ASPHALT 05/14/2016 272.50 .00 WATER 594 PDC LABORATORIES 832350 WATER TEST 05/15/2016 1,325.00 .00 WATER 629 QUILL CORPORATION 6105633 COPY PAPER/PILOT PENS/BIC PENS 05/24/2016 120.16 .00 WATER 638 RENNER QUARRIES LTD. 44570 ROAD ROCK/CHIPS 05/20/2016 823.91 .00 WATER 707 SMITH ECOLOGICAL SYSTEMS 19834 STA-RITE BOOSTER PUMP 1.5HP 05/26/2016 2,146.68 .00 WATER 728 STERLING NAPA AUTO PARTS 839545 HOSE/HOSE END/MISC CRIMP 05/09/2016 39.82 .00 WATER 728 STERLING NAPA AUTO PARTS 842100 OIL FILTER/SUPPLIES 05/25/2016 46.87 .00 WATER 780 TOTAL WATER TREATMENT SYSTEM 0663971 DI SERVICE TANKS 05/27/2016 78.92 .00 CITY OF DIXON Payment Approval Report Page: 6 Report dates: 5/30/2016-6/6/2016 Jun 02, 2016 10:15AM
Segment DEPARTMENT Vendor Vendor Name Invoice Number Description Invoice Date Net Inv Amt Amount Paid Date Paid
WATER 809 USA BLUEBOOK 952603 HACH NITRAVIER 5 ACCUVAC 05/13/2016 49.79 .00 WATER 809 USA BLUEBOOK 954038 CHEMTROL TRUE UNION BALL CHEC 05/16/2016 548.50 .00 WATER 819 VERIZON WIRELESS 9765619104 WATER 05/18/2016 68.58 .00
Total WATER: 10,449.27 .00
SEWAGE TREATMENT 104 C & N SUPPLY 53669 SHIPPING LAB SAMPLES 05/11/2016 17.36 .00 SEWAGE TREATMENT 104 C & N SUPPLY 53713 SHIPPING LAB SAMPLES 05/24/2016 17.36 .00 SEWAGE TREATMENT 122 CENTURYLINK 5 2016 #7784 STP#304027784 05/19/2016 243.92 .00 SEWAGE TREATMENT 146 COM ED 5 2016 #3010 TAYLOR #7353003010 05/04/2016 191.20 .00 SEWAGE TREATMENT 146 COM ED 5 2016 #3065 TILTON #4203053065 05/04/2016 116.83 .00 SEWAGE TREATMENT 146 COM ED 5 2016 #8028 926 E RIVER RD #4371148028 05/05/2016 48.96 .00 SEWAGE TREATMENT 146 COM ED 5 2016 #8046 706 E FELLOWS #6009078046 05/04/2016 127.87 .00 SEWAGE TREATMENT 146 COM ED 5 2016 #9001 LIBERTY CT #2250129001 05/04/2016 47.42 .00 SEWAGE TREATMENT 272 FREEDOM MAILING SERVICES INC. 28997 SEWER DEPT-PAST DUE NOTICES 05/23/2016 16.67 .00 SEWAGE TREATMENT 272 FREEDOM MAILING SERVICES INC. 28997 SEWER DEPT- POSTAGE 05/23/2016 82.49 .00 SEWAGE TREATMENT 272 FREEDOM MAILING SERVICES INC. 29013 SEWER DEPT-BILLING 05/26/2016 103.41 .00 SEWAGE TREATMENT 272 FREEDOM MAILING SERVICES INC. 29013 SEWER DEPT- POSTAGE 05/26/2016 400.81 .00 SEWAGE TREATMENT 284 GE CAPITAL 64866617 COPY MACHINE LEASE 05/15/2016 55.79 .00 SEWAGE TREATMENT 318 HD SUPPLY WATERWORKS LTD. F37514 8 FLEX CPLG 05/18/2016 185.76 .00 SEWAGE TREATMENT 444 KSB HOSPITAL 1168 DOT DRUG/ALCOHOL TESTING 05/09/2016 110.00 .00 SEWAGE TREATMENT 509 METROPOLITAN INDUSTRIES INC 310476 250MB CONNECTION FOR INDEPEND 05/19/2016 30.00 .00 SEWAGE TREATMENT 555 NICOR 5 2016 #0002 WS CROPSEY #54122320002 05/20/2016 131.86 .00 SEWAGE TREATMENT 555 NICOR 5 2016 #0003 2400 W 1ST #44122320003 05/20/2016 234.96 .00 SEWAGE TREATMENT 594 PDC LABORATORIES 825524 TESTS 02/29/2016 207.00 .00 SEWAGE TREATMENT 596 PEST CONTROL CONSULTANTS 54278 BI MONTHLY SERVICE 05/26/2016 130.00 .00 SEWAGE TREATMENT 607 PIEDMONT TECHNICAL SERVICES PO 2 2 TECH PERSONS/2 AIR TICKETS 05/13/2016 10,260.00 .00 SEWAGE TREATMENT 809 USA BLUEBOOK 960452 GLOVES/VESTS/SAFETY LENS 05/23/2016 338.77 .00 SEWAGE TREATMENT 819 VERIZON WIRELESS 9765619104 WASTE WATER 05/18/2016 84.29 .00 SEWAGE TREATMENT 819 VERIZON WIRELESS 9765619104 WASTE WATER (IPHONE) 05/18/2016 99.99 .00 SEWAGE TREATMENT 892 JOE'S SEWER & SEPTIC 538 PUMP @ RT 2 05/19/2016 812.50 .00 SEWAGE TREATMENT 1096 CENTURYLINK Q051701219 MAINTENANCE CONTRACT #2N70240 05/17/2016 37.81 .00 SEWAGE TREATMENT 1381 SENSAPHONE 5 2016 WIRELESS SUBSCRIPTION RENEWAL 05/03/2016 240.00 .00
Total SEWAGE TREATMENT: 14,373.03 .00
FIRE 22 ALEXIS FIRE EQUIPMENT CO. 0056111-IN REPLACEMENT HANDLE T-10 OUTRI 05/19/2016 46.61 .00 FIRE 46 ARNOULD, ADAM 6 2016 PER DIEM @ MGMT 4 ROMEOVILLE 05/30/2016 235.00 .00 FIRE 57 AVOCATION SOFTWARE 8053 ANNUAL SUPPORT FEE EMS BILLING 05/15/2016 150.00 .00 FIRE 102 BUSKOHL, RYAN 5 2016 2 TUITION & BOOK REIMB SPRING 2016 05/18/2016 811.00 .00 FIRE 122 CENTURYLINK 5 2016 #4498 PSB #304074498 05/19/2016 280.00 .00 CITY OF DIXON Payment Approval Report Page: 7 Report dates: 5/30/2016-6/6/2016 Jun 02, 2016 10:15AM
Segment DEPARTMENT Vendor Vendor Name Invoice Number Description Invoice Date Net Inv Amt Amount Paid Date Paid
FIRE 148 COMCAST CABLE 5 2016 #0020 FIRE #8771103010060020 05/26/2016 249.35 .00 FIRE 241 EMERGENCY MEDICAL PRODUCTS I 1823186 AMBULANCE SUPPLIES 05/10/2016 292.61 .00 FIRE 269 FOSTER COACH 9293 BALL LATCHES FOR 1H26 COMPART 04/21/2016 21.22 .00 FIRE 325 HENRY, JACOB 6 2016 PER DIEM @ MGMT 4 ROMEOVILLE 05/30/2016 235.00 .00 FIRE 480 LOHSE, DAVID 5 2016 TUITION REIMBURSEMENT 05/18/2016 656.00 .00 FIRE 504 MEDICAL PRODUCTS GROUP INC 299853 OXYGEN 05/02/2016 43.75 .00 FIRE 504 MEDICAL PRODUCTS GROUP INC 300092 OXYGEN 05/02/2016 26.25 .00 FIRE 504 MEDICAL PRODUCTS GROUP INC 300390 OXYGEN 05/02/2016 16.00 .00 FIRE 504 MEDICAL PRODUCTS GROUP INC 300392 OXYGEN 05/02/2016 17.50 .00 FIRE 504 MEDICAL PRODUCTS GROUP INC 300678 OXYGEN 05/02/2016 33.50 .00 FIRE 504 MEDICAL PRODUCTS GROUP INC 300698 OXYGEN 05/02/2016 35.00 .00 FIRE 504 MEDICAL PRODUCTS GROUP INC 301269 OXYGEN 05/02/2016 16.00 .00 FIRE 534 MES-MUNICIPAL EMERGENCY IN1031114 REPLACEMENT SCBA O-RINGS 05/17/2016 22.10 .00 FIRE 677 SBM STERLING BUSINESS CENTER 308534 CONTRACT #A8146-MX2615N-01 05/16/2016 111.20 .00 FIRE 801 UNIFORM DEN INC 89029-01 SPRING UNIFORM BACKORDER 05/19/2016 65.90 .00 FIRE 806 UNIVERSITY OF ILLINOIS -GAR UFINU712 REG MGMT 3 - ARJES 05/06/2016 300.00 .00 FIRE 806 UNIVERSITY OF ILLINOIS -GAR UFINU763 MGMT 4 - BUSKOHL/SCHMIDT 05/13/2016 600.00 .00 FIRE 819 VERIZON WIRELESS 9765619104 FIRE 05/18/2016 354.59 .00 FIRE 819 VERIZON WIRELESS 9765619104 FIRE (REPLACEMENT IPHONE) 05/18/2016 122.48 .00 FIRE 1274 IL DEPARTMENT OF PUBLIC HEALTH 2016 #1002 IDPH RENEWAL FOR AMBULANCE /P 05/24/2016 50.00 .00
Total FIRE: 4,791.06 .00
POLICE 12 AFFORDABLE WINDOW TINTING & AU 5 2016 TINTING FOR ST CRIMES VEHICLE 05/19/2016 100.00 .00 POLICE 51 ASTRO VEN DISTRIBUTORS INC 33388 2 CASES STYROFOAM CUPS 05/13/2016 68.96 .00 POLICE 54 AUTOZONE INC. 1916991480 SQUAD CLEANING MATERIALS 04/13/2016 85.88 .00 POLICE 54 AUTOZONE INC. 1916995230 LIGHT BULBS 04/19/2016 4.62 .00 POLICE 122 CENTURYLINK 5 2016 #4498 PSB #304074498 05/19/2016 1,779.98 .00 POLICE 144 CNA SURETY 5 2016 #61358812N NOTARY #61358812N 05/15/2016 30.00 .00 POLICE 152 COMPLETE AUTOWERKS REPAIR SE 5780 LOF #98 04/04/2016 35.43 .00 POLICE 152 COMPLETE AUTOWERKS REPAIR SE 5794 BATTERY 04/06/2016 180.08 .00 POLICE 152 COMPLETE AUTOWERKS REPAIR SE 5806 LOF, STARTER SGT SQUAD 04/25/2016 134.47 .00 POLICE 152 COMPLETE AUTOWERKS REPAIR SE 5845 LOF, STARTER SRO COX 04/18/2016 363.98 .00 POLICE 152 COMPLETE AUTOWERKS REPAIR SE 5900 LOF, TIRES DET GARZA 04/26/2016 123.62 .00 POLICE 152 COMPLETE AUTOWERKS REPAIR SE 5955 LOF/NEW GAS CAP DET GARZA SQU 05/05/2016 60.90 .00 POLICE 152 COMPLETE AUTOWERKS REPAIR SE 5969 MOUNTING TIRE DET GARZA SQUAD 05/10/2016 74.20 .00 POLICE 152 COMPLETE AUTOWERKS REPAIR SE 5981 LOF LT WHELAN SQUAD 05/10/2016 48.26 .00 POLICE 250 EXPERIAN CD1701032604 CREDIT CHECK 04/29/2016 27.44 .00 POLICE 284 GE CAPITAL 64801156 LEASE PAYMENT FOR A7671 PRINTE 05/08/2016 219.00 .00 POLICE 284 GE CAPITAL 64817707 LEASE PAYMENT FOR A7672 PRINTE 05/08/2016 112.60 .00 POLICE 493 CARD SERVICE CENTER 5 2016 #0672 MEALS @ NAPWDA CONFERENCE 05/03/2016 142.51 .00 CITY OF DIXON Payment Approval Report Page: 8 Report dates: 5/30/2016-6/6/2016 Jun 02, 2016 10:15AM
Segment DEPARTMENT Vendor Vendor Name Invoice Number Description Invoice Date Net Inv Amt Amount Paid Date Paid
POLICE 493 CARD SERVICE CENTER 5 2016 #0672 FUEL CHARGES 05/03/2016 138.99 .00 POLICE 493 CARD SERVICE CENTER 5 2016 #0672 LODGING @ NAPWDA CONFERENCE 05/03/2016 542.25 .00 POLICE 533 MUNICIPAL ELECTRONICS 063238 REPAIR OF RADAR UNIT 01/21/2016 95.97 .00 POLICE 533 MUNICIPAL ELECTRONICS 063615 RADAR CERTIFICATION 05/06/2016 420.00 .00 POLICE 566 NORTHWEST IL LAW ENFORCEMENT 5 2016 MEMBERSHIP DUES 05/30/2016 150.00 .00 POLICE 580 O'REILLY AUTOMOTIVE INC 1379207871 FOG LIGHT BULB FOR SQUAD 04/09/2016 13.79 .00 POLICE 677 SBM STERLING BUSINESS CENTER 307427 CONTRACT #A7346-MXB401-02 05/09/2016 103.00 .00 POLICE 677 SBM STERLING BUSINESS CENTER 309202 SHREDDER BAGS 05/20/2016 65.98 .00 POLICE 683 SECRETARY OF STATE 5 20106 NOTARY APP FEE 05/30/2016 10.00 .00 POLICE 683 SECRETARY OF STATE 5 2016 REGISTRATION RENEWAL 08 EQUIN 05/30/2016 101.00 .00 POLICE 683 SECRETARY OF STATE 5 2016 1 NOTARY APP FEE 05/30/2016 10.00 .00 POLICE 798 ULTRA STROBE COMMUNICATIONS I 071205 FILLER PANEL FOR SQUAD PARTITIO 05/27/2016 26.85 .00 POLICE 801 UNIFORM DEN INC 88390-04 POLICE GEAR 05/19/2016 43.50 .00 POLICE 801 UNIFORM DEN INC 89250-02 UNIFORM FOR NEW HIRE DEETS 05/02/2016 126.90 .00 POLICE 801 UNIFORM DEN INC 89250-03 POLICE GEAR 05/19/2016 43.50 .00 POLICE 801 UNIFORM DEN INC 89282 SPRING GROUP UNIFORM ORDER 05/02/2016 1,562.85 .00 POLICE 801 UNIFORM DEN INC 89282-01 POLICE GEAR 05/19/2016 174.00 .00 POLICE 801 UNIFORM DEN INC 89561 10 SILVER SHOULDER CORDS 05/24/2016 142.36 .00 POLICE 801 UNIFORM DEN INC 89613 UNIFORM ITEMS FOR OFF HELLER'S 05/19/2016 57.75 .00 POLICE 801 UNIFORM DEN INC 89614 UNIFORM ITEMS FOR OFF HELLER'S 05/19/2016 15.95 .00 POLICE 819 VERIZON WIRELESS 9765619104 POLICE 05/18/2016 751.88 .00 POLICE 819 VERIZON WIRELESS 9765619104 POLICE (RETURNED ITEM CREDIT) 05/18/2016 50.00- .00 POLICE 842 WHELAN, CLAY 5 2016 MAJOR CASE SQUAD-OFFICER INVO 05/30/2016 22.00 .00 POLICE 842 WHELAN, CLAY 5 2016 OIS INVESTIGATION - OFFICER INTER 05/30/2016 15.00 .00 POLICE 858 WOLFLEY, MICHAEL 3391430459 REIMBURSE FOR DATA PLAN 05/01/2016 15.00 .00 POLICE 923 SIMONTON, AARON 5 2016 LUNCH @ GALENA, IL INVESTIGATIO 05/04/2016 15.00 .00 POLICE 1188 MILLER, CRAIG 5 2016 COMMUNICATION W/AGGRESSIVE M 05/26/2016 15.00 .00 POLICE 1288 GALLS LLC 5398627 3 UNIFORM SHIRTS 05/16/2016 40.47 .00 POLICE 1288 GALLS LLC 5398627 TRAINING GUN 05/16/2016 204.87 .00 POLICE 1299 SEWING BY DEB 568004 UNIFORM ALTERATIONS 05/12/2016 169.00 .00 POLICE 1323 K & M TIRE 421223529 16 TIRES FOR SQUADS 04/11/2016 1,828.24 .00 POLICE 1384 OPERATION SHATTERED STARS INC 1006 2 DAY PEER SUPPORT TEAM TRAINI 05/14/2016 300.00 .00
Total POLICE: 10,763.03 .00
LIBRARY 51 ASTRO VEN DISTRIBUTORS INC 33527 C-FOLD TOWELS/KITCHEN ROLL TO 05/27/2016 110.51 .00 LIBRARY 87 BOUND TO STAY BOUND BOOKS INC 933767 CHILDREN LIBRARY MATERIALS 05/20/2016 157.17 .00 LIBRARY 119 CENTER POINT LARGE PRINT 1375594 PREPAID STANDING ORDERS/ADULT 05/09/2016 517.68 .00 LIBRARY 122 CENTURYLINK 5 2016 #0193 DPL#304050193 05/04/2016 187.63 .00 LIBRARY 184 DEMCO INC 5868624 BOOK TAPE/SUBJECT LABELS/PIN FE 05/05/2016 1,084.25 .00 LIBRARY 184 DEMCO INC 5868624 ROLL BOOK TAPE 05/05/2016 13.17 .00 CITY OF DIXON Payment Approval Report Page: 9 Report dates: 5/30/2016-6/6/2016 Jun 02, 2016 10:15AM
Segment DEPARTMENT Vendor Vendor Name Invoice Number Description Invoice Date Net Inv Amt Amount Paid Date Paid
LIBRARY 184 DEMCO INC 5886096 SUBJECT LABELS/VISTAFOIL LAMINA 05/26/2016 129.49 .00 LIBRARY 277 GALE/CENGAGE LEARNING 57071986 2 LRG PRINT BKS 05/18/2016 47.23 .00 LIBRARY 277 GALE/CENGAGE LEARNING 57733846 LARGE PRINT STANDING ORDERS 05/01/2016 772.00 .00 LIBRARY 277 GALE/CENGAGE LEARNING 57733846 THORNDIKE WESTERN 4 05/01/2016 360.00 .00 LIBRARY 277 GALE/CENGAGE LEARNING 57733846 REVIEWERS CHOICE 2 05/01/2016 567.00 .00 LIBRARY 277 GALE/CENGAGE LEARNING 57733846 FIVE STAR WESTERN 2 05/01/2016 467.00 .00 LIBRARY 277 GALE/CENGAGE LEARNING 57733846 HISTORICAL FICTION 2 05/01/2016 558.00 .00 LIBRARY 277 GALE/CENGAGE LEARNING 58005893 2 LRG PRINT BKS 05/05/2016 47.23 .00 LIBRARY 277 GALE/CENGAGE LEARNING 58039348 3 LRG PRINT BKS 05/12/2016 65.25 .00 LIBRARY 277 GALE/CENGAGE LEARNING 58072959 2 LRG PRINT BKS 05/18/2016 38.92 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 92893696 ADULT MTLS 05/02/2016 1,685.51 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 92893696 CHILDREN MTLS 05/02/2016 12.06 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 92908146 ADULT MTLS 05/03/2016 4.19 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 92908146 CHILDREN MTLS 05/03/2016 149.44 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 92936371 ADULT MTLS 05/04/2016 370.57 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 92936371 CHILDREN MTLS 05/04/2016 30.83 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 92964099 ADULT MTLS 05/06/2016 65.06 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 92964099 CHILDREN MTLS 05/06/2016 80.61 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 92968842 ADULT MTLS 05/06/2016 62.04 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 92968842 CHILDREN MTLS 05/06/2016 46.86 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 92968843 ADULT MTLS 05/06/2016 88.12 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 92968843 CHILDREN MTLS 05/06/2016 67.06 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 93010093 ADULT MTLS 05/11/2016 25.49 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 93010093 CHILDREN MTLS 05/11/2016 579.44 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 93076241 ADULT MTLS 05/17/2016 129.93 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 93076241 YOUNG ADULT 05/17/2016 881.98 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 93076241 CHILDREN MTLS 05/17/2016 97.37 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 93076241 MISC EXPENSE 05/17/2016 14.12 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 93152390 ADULT MTLS 05/23/2016 465.86 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 93152390 CHILDREN MTLS 05/23/2016 19.76 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 93152390 TRUST EXPENSE 05/23/2016 107.80 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 93166373 CHILDREN MTLS 05/24/2016 230.10 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 93184937 CHILDREN MTLS 05/25/2016 111.70 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 93190787 ADULT MTLS 05/25/2016 158.44 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 93190787 YOUNG ADULT 05/25/2016 5.99 .00 LIBRARY 389 INGRAM LIBRARY SERVICES 93190787 CHILDREN MTLS 05/25/2016 160.96 .00 LIBRARY 505 MENARDS 29815 SUN/SHADE SEED,PULVERIZED LIME 05/07/2016 50.74 .00 LIBRARY 575 OFFICE DEPOT 838011853001 MAGNETIC TAPE/LABEL TAPE/BOOK 05/04/2016 101.15 .00 LIBRARY 575 OFFICE DEPOT 838011853001 TONER/GLUESTICKS/RUBBER CEME 05/04/2016 380.18 .00 LIBRARY 575 OFFICE DEPOT 838011971001 MULTIPURPOSE LABELS 1X1 05/04/2016 24.95 .00 LIBRARY 575 OFFICE DEPOT 838011972001 SEALING TAPE/LAMINATING SHEETS 05/05/2016 20.46 .00 CITY OF DIXON Payment Approval Report Page: 10 Report dates: 5/30/2016-6/6/2016 Jun 02, 2016 10:15AM
Segment DEPARTMENT Vendor Vendor Name Invoice Number Description Invoice Date Net Inv Amt Amount Paid Date Paid
LIBRARY 596 PEST CONTROL CONSULTANTS 52874 MONTHLY PEST CONTROL 04/21/2016 65.00 .00 LIBRARY 763 THE LIBRARY STORE INC 205549 RARE BOOK BOXES/MAGAZINE BOXE 05/20/2016 65.31 .00 LIBRARY 790 TRU GREEN 175-584-6892 LANDSCAPE MAINT CONTRACT 05/11/2016 50.00 .00 LIBRARY 912 QUALITY CLEANING SERVICE 5 2016 1 JANITORIAL SERVICES 05/06-05/26/16 05/26/2016 964.25 .00 LIBRARY 1184 MPLC 504022135 MPLC UMBRELLA LICENSE 05/02/2016 188.70 .00 LIBRARY 1247 SYNCB/AMAZON 018937421577 BOOKS FOR BOOK CLUB SELECTION 05/02/2016 16.00 .00 LIBRARY 1247 SYNCB/AMAZON 040528463705 BOOKS FOR BOOK CLUB SELECTION 05/02/2016 5.76 .00 LIBRARY 1247 SYNCB/AMAZON 089971027624 MISSISSIPPI RIVER FOLKLORE 05/02/2016 9.49 .00 LIBRARY 1247 SYNCB/AMAZON 102690181587 BOOKS FOR BOOK CLUB SELECTION 05/02/2016 5.88 .00 LIBRARY 1247 SYNCB/AMAZON 120869191681 WWI LETTERS 05/02/2016 25.94 .00 LIBRARY 1247 SYNCB/AMAZON 123627461114 BOOKS FOR BOOK CLUB SELECTION 05/02/2016 5.56 .00 LIBRARY 1247 SYNCB/AMAZON 1870639927571 BOOKS FOR BOOK CLUB SELECTION 05/02/2016 5.56 .00 LIBRARY 1247 SYNCB/AMAZON 188967054520 BOOKS FOR BOOK CLUB SELECTION 05/02/2016 16.00 .00 LIBRARY 1247 SYNCB/AMAZON 217703457465 STICKERS/PICTURE MATS/PRISM FL 05/01/2016 76.80 .00 LIBRARY 1247 SYNCB/AMAZON 217707930690 STICKERS/PICTURE MATS/PRISM FL 04/24/2016 16.17 .00 LIBRARY 1247 SYNCB/AMAZON 242899843555 BOOKS FOR BOOK CLUB SELECTION 05/02/2016 6.98 .00 LIBRARY 1247 SYNCB/AMAZON 255294547483 BOOKS FOR BOOK CLUB SELECTION 05/02/2016 5.56 .00 LIBRARY 1247 SYNCB/AMAZON 272695664564 BOOKS FOR BOOK CLUB SELECTION 05/02/2016 5.76 .00 LIBRARY 1247 SYNCB/AMAZON 286916956219 BOOKS FOR BOOK CLUB SELECTION 05/02/2016 5.56 .00 LIBRARY 1247 SYNCB/AMAZON 294790218073 BOOK CART 05/02/2016 178.71 .00 LIBRARY 1247 SYNCB/AMAZON 294795425175 HOOVER WINDTUNNEL VACUUM CLE 05/02/2016 158.00 .00 LIBRARY 1247 SYNCB/AMAZON 294795506405 ANKER BLUETOOTH FOLIO KEYBOAR 05/02/2016 35.99 .00 LIBRARY 1247 SYNCB/AMAZON 294795506405 HOOVER FILTER 05/02/2016 7.66 .00 LIBRARY 1247 SYNCB/AMAZON 294795506405 VACUUM BAGS 05/02/2016 6.93 .00 LIBRARY 1247 SYNCB/AMAZON 294795506405 VACUUM BAGS 05/02/2016 38.48 .00 LIBRARY 1289 K & J NEWSPAPERS 5 2016 1 YR SUB RENEWAL OF CHICAGO TRI 05/30/2016 236.00 .00 LIBRARY 1377 CYPRESS INFORMATION SERVICES L 1272 WEB HOSTING 05/02/2015 224.91 .00 LIBRARY 1377 CYPRESS INFORMATION SERVICES L 1580 WEB HOSTING THRU 6/30/17 05/05/2016 224.91 .00 LIBRARY 1378 CHICAGO DISTRIBUTION CENTER 8832274 2 BOOKS 05/04/2016 27.52 .00
Total LIBRARY: 14,030.69 .00
AIRPORT 146 COM ED 5 2016 #2002 1650 FRANKLIN RD #0642012002 05/26/2016 487.27 .00 AIRPORT 412 JOHN DEERE FINANCIAL 746733 EQUIP REPAIR - MOWER DECK 05/16/2016 32.26 .00 AIRPORT 467 LEE COUNTY TREASURER 2015-008892 REAL ESTATE TAXES 05/30/2016 298.46 .00 AIRPORT 467 LEE COUNTY TREASURER 2015-008894 REAL ESTATE TAXES 05/30/2016 806.94 .00 AIRPORT 555 NICOR 5 2016 #0007 1650 FG RD #29414020007 05/17/2016 40.16 .00 AIRPORT 819 VERIZON WIRELESS 9765619104 AIRPORT 05/18/2016 10.69 .00
Total AIRPORT: 1,675.78 .00 CITY OF DIXON Payment Approval Report Page: 11 Report dates: 5/30/2016-6/6/2016 Jun 02, 2016 10:15AM
Segment DEPARTMENT Vendor Vendor Name Invoice Number Description Invoice Date Net Inv Amt Amount Paid Date Paid
MUNICIPAL BAND 677 SBM STERLING BUSINESS CENTER 309812 BAND/TONER 05/25/2016 74.00 .00
Total MUNICIPAL BAND: 74.00 .00
DIXON ONE 122 CENTURYLINK 5 2016 #6323 WC #304076323 05/04/2016 243.69 .00 DIXON ONE 263 FISCHER WINDOW CLEANING 3069 BI-WEEKLY WINDOW CLEANING 05/18/2016 15.00 .00 DIXON ONE 432 KING KAT INC AS-8-15-22 SPONSORSHIP CABELA'S KING KAT T 05/24/2016 7,500.00 .00 DIXON ONE 555 NICOR 5 2016 #6943 83 S PEORIA #09782366943 05/24/2016 296.24 .00 DIXON ONE 749 TDG COMMUNICATIONS 13670 REMOVAL OF ECOMMERCE FROM W 05/12/2016 90.00 .00 DIXON ONE 785 TREASURE MAP 19786 MAY/JUNE 2016 04/26/2016 164.00 .00 DIXON ONE 1379 DIXON AREA MUSEUM ALLIANCE 5 2016 BROCHURES 05/10/2016 46.88 .00
Total DIXON ONE: 8,355.81 .00
Grand Totals: 317,713.84 .00
Report Criteria: Invoices with totals above $0 included. Paid and unpaid invoices included.
COUNCIL ACTION FORM
Date: June 6, 2016 Presented By: O'Donnell
Subject: Ordinance Annexing Certain Territory Agenda Item: 12-A Description: The City received a petition from Gerald D. Van Buren to annex 641 Palmyra Rd into the city. This matter has been reviewed by the Planning and Zoning Commission and approval recommended.
FINANCIAL
Is this a budgeted item? YES NO
Line Item #: Title:
Amount Budgeted:
Actual Cost:
Under/Over:
Funding Sources:
Departments:
Is this item in the CIP? YES NO CIP Project Number: COUNCIL ACTION FORM
Any previous Council actions: Action Date Referral to P&Z 05-02-16
Recommendation: Staff recommends approval of the Ordinance Annexing Certain Territory to the City of Dixon, Lee County, Illinois.
Required Action
ORDINANCE ✔ RESOLUTION NO ACTION REQUIRED
Additional Comments:
MOTION BY: SECONDED BY: TO approve an Ordinance Annexing Certain Territory to the City of Dixon, Lee County, Illinois
CITY COUNCIL VOTES Mayor Councilman Councilman Councilman Councilman VOTES Arellano Bishop Marx Tucker Venier YES NO ABSENT ABSTAIN
EXHIBIT “A”
Part of Lots 81 and 82 of Moller’s Survey of Lands in the West Half (W 1/2) of the Southeast Quarter (SE 1/4) of Section 33, Township 22 North (T22N), Range 9 East (R9E) of the Fourth Principal Meridian (4th PM), Lee County, Illinois, bounded and described as follows, to wit:
Beginning at the monumented Southwest corner of North Half (N 1/2) of said Lot 8l of Moller's Survey; thence North 00 Degrees 01 Minutes 56 Seconds West, along the West line thereof, a distance of 132.97 feet to a point deeded as being 32 Rods South of the Northwest corner of said Lot 81; thence North 51 Degrees 53 Minutes 18 Seconds West. a distance of 114.99 feet (7 Rods deeded); thence North 68 Degrees 08 Minutes 06 Seconds East, a distance of 97.42 feet (5.21 Rods deeded) to said West line of Lot 81; thence North 00 Degrees 01 Minutes 56 Seconds West, along said West line, a distance of 217.35 feet to the Southwest corner of the North 12 Rods of said Lot 81; thence North 89 Degrees 20 Minutes 44 Seconds East, along the South line thereof, a distance of 656.72 feet to the monumented East line of said Lot 81; thence South 00 Degrees 31 Minutes 22 Seconds West, along said East line, a distance of 20.00 feet to the Northeast corner of the property described on the deed recorded in Book 272 at page 211 in the Office of the Lee County Recorder thence South 89 Degrees 20 Minutes 44 Seconds West, along the North line of said property, a distance of 406.71 feet (407 feet deeded) to the Northwest corner thereof; thence South 00 Degrees 31 Minutes 22 Seconds West, along the West line of said property, a distance of 81.24 feet to the Southwest corner thereof; thence South 66 Degrees 17 Minutes 04 Seconds East, along the South line of said property, a distance of 442.37 feet (442.1 feet deeded) to said East line of Lot 81; thence South 00 Degrees 31 Minutes 22 Seconds West, along said East line, a distance of 174.20 feet to the monumented Southeast corner of said North Half (N 1/2) of Lot 81; thence South 89 Degrees 22 Minutes 44 Seconds West, along said South line, a distance of 652.28 feet to the Point of Beginning;
PIN 07-02-33-451-009
ANNEXATION AGREEMENT
This Annexation Agreement (hereinafter “Agreement”) is made and entered into this ____ day of ______, 2016, by and between Richard J. Rockwood and Linda L. Rockwood, of 867 Raynor Rd., Dixon, Illinois 61021 (collectively hereinafter “Rockwoods”), and the City of Dixon, Illinois, a municipal corporation organized and existing under and by virtue of the laws of the State of Illinois (hereinafter “the City”), by and through its Mayor and City Council (collectively, “the Corporate Authorities”).
RECITALS
A. Rockwoods are the owners of record of certain real property located in part of Lots 81 and 82 of Moller’s Survey of Lands in the West Half of the Southeast Quarter of Section 33, Township 22 North, Range 9 east of the Fourth Principal Meridian, Lee County, Illinois, under PIN 07-02-33-451-009, the legal description of which is attached hereto and made a part hereof as Exhibit “A” (“the Property”).
B. The Property has not been annexed to any municipality.
C. The Property constitutes territory that is contiguous to the City, as provided under Article 7 of the Illinois Municipal Code, 65 ILCS 5/7-1-1, et seq.
D. Rockwoods have petitioned the City for the annexation of the Property, and the City has agreed to annex the Property.
E. Rockwoods have simultaneously petitioned the City for approval of a Preliminary Plat and a Final Plat of “Rockwood Addition” to the City of Dixon (the “Petition for Subdivision Approval”), in which the Property would be subdivided into three lots: Lot 1, containing 0.433 acres, improved with a building used for light manufacturing (“Lot 1”); Lot 2, consisting of 2.012 acres, improved with a single family residence and detached garage (“Lot 2”); and Lot 3, consisting of 2.631 acres, improved with a single family residence, garage and outbuildings (“Lot 3”). Lot 1, Lot 2 and Lot 3 are collectively referred to as the “Lots” and each a “Lot.”
F. The Corporate Authorities have concluded that the annexation of the Property will further the orderly growth of the City, enable the City to control the development of the Property, and serve the best interests of the City.
G. The Property is presently serviced by private wells, one for each of Lot 1, Lot 2 and Lot 3, providing potable water to the improvements on each of Lot 1, Lot 2 and Lot 3.
H. The Property is also presently serviced by private sanitary septic systems, one for each of Lot 1, Lot 2 and Lot 3.
I. Pursuant to the provisions of 65 ILCS 5/11-15.1-1, et seq., this Annexation
Agreement was submitted to the Corporate Authorities and a public hearing held on said proposed Annexation Agreement pursuant to notice, all as provided by statute and the ordinances of the City.
J. This Agreement is being made and entered into pursuant to Illinois Compiled Statutes, 765 ILCS 5/7-1-2, provided that the Corporate Authorities enact an ordinance expressing their desire to annex the Property.
K. The only electors residing on the Property are the Rockwoods.
NOW, THEREFORE, in consideration of the premises and the mutual covenants and agreements contained in this Agreement and in reliance on the ordinances, codes and regulations of the City in effect as of the date of this Agreement, the parties agree as follows:
1. Statutory Authority. The parties enter into this Agreement pursuant to and in accordance with the provisions of 65 ILCS 5/11-15.1-1, et seq.
2. Incorporation of Recitals. The recitals to this Agreement are deemed incorporated herein as if fully set forth below as representations of the City and Rockwoods.
3. Agreement to Annex the Property.
a. This Agreement has been prepared, executed and filed in accordance with 65 ILCS 5/11-15.1-1, and the ordinances and other requirements of the City.
b. Rockwoods have petitioned the City to annex the Property, pursuant to the terms and provisions of this Agreement.
c. The Corporate Authorities have agreed to annex the Property to the City by enacting an ordinance to such effect in accordance with applicable law and this Agreement. The Annexation Ordinance shall be effective immediately upon its passage and approval as required by law.
4. Zoning. Immediately upon passage of the Annexation Ordinance:
a. Lot 1 shall be zoned LM Limited Manufacturing/Business Park District pursuant to City of Dixon Code Section 6-11-2.
b. Lots 2 and 3 shall be zoned R-1 Single-Family Residential District, pursuant to City of Dixon Code Section 6-9-5.
c. Rockwoods retain the right to petition to amend the zoning classification of the Property or any approved lot thereof to be reasonably consistent with future developments in areas adjacent to the Property in accordance with the City’s zoning ordinance and to comply with future zoning ordinances and amendments, as well as amendments to the City’s Comprehensive Plan,
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without amendment to this Agreement.
5. Setback Areas Accepted. The residences currently located on Lots 2 and 3 do not comply with the setback requirements under City of Dixon Code Section 6-9-5(F). The City hereby grants a variance approving the existing setbacks of the residences located on Lots 2 and 3.
6. Sanitary Sewer. So long as the existing sanitary sewer systems in the nature of septic systems servicing each Lot of the Property is functioning according to the requirements of the Lee County Health Department, such private sanitary system is accepted. However, upon the failure of the sanitary sewer system servicing any of the Lots to comply with the requirements of the Lee County Health Department, Rockwoods will be required, at their sole cost, to connect the improvements on such Lot to the City sanitary sewer system and pay all required connection fees.
7. Water Service. Each Lot is serviced by a private water well. If the water well servicing any of the Lots should fail to comply with the requirements of the Lee County Health Department, Rockwoods will be required, at their sole cost, to connect the improvements on such Lot to the City potable water system and pay all required connection fees.
8. Binding Effect. This Agreement will be binding on Rockwoods and their successors and assigns, and on any such assignees’ personal representatives and heirs, and on any such assignees’ family members or trusts for the primary benefit of any of their family members, and on all subsequent owners of the Property or any portion thereof, and all persons with any interest in the Property or any part thereof. The provisions of this Agreement will be deemed to run with the land with respect to the Property.
9. Miscellaneous.
a. All provisions, conditions and regulations as set forth in this Agreement and the documents or plans to which it refers shall supersede all City ordinances, codes and regulations that are in conflict with the Agreement as they may apply to the Property. However, where this Agreement is silent, the City ordinances shall apply and control.
b. This Agreement shall bind the successors and assigns of the City and the Corporation Authorities, and their successors in office.
c. Nothing in this Agreement shall in any way prevent the alienation, encumbrance or sale of the Property or any portion of it, and the new owner or owners as well as all successors in any interest in or to the Property shall be both benefitted and bound by the conditions and restrictions expressed in this Agreement.
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d. Within thirty (30) days after execution, the text of this Agreement (or a suitable memorandum hereof) shall be recorded at the sole cost and expense of Rockwoods in the Office of the Recorder of Lee County, Illinois. e. This Agreement shall be enforceable in the Circuit Court of the Fifteenth Judicial District, Dixon, IL, by either of the parties hereto by any appropriate action at law or in equity to secure the performance of any of the covenants or undertakings herein. f. Unless stated otherwise elsewhere in this Agreement, any notice required or permitted under it shall be in writing and shall be deemed given when mailed by registered or certified mail.
If to Rockwoods: Mr. and Mrs. Richard J. Rockwood 867 Raynor Rd. Dixon, IL 61021
With copies to: Gary R. Gehlbach, Esq. Ehrmann Gehlbach Badger Lee & Considine, LLC 215 E. First St., Suite 100 P.O. Box 447 Dixon, IL 61021
If to the City: City of Dixon City Clerk 121 West First St. Dixon, IL 61021
With a Copy to: Robert T. LeSage III Ward, Murray, Pace & Johnson, P.C. 226 W. River Street, P.O. Box 404 Dixon, IL 61021 i. Within twenty (20) days after request by Rockwoods from time to time, the City shall, at Rockwoods’ expense, deliver to Rockwoods, addressed to such parties as Rockwoods may specify, an estoppel letter stating that this Agreement is in full force and effect and there are no outstanding known violations of the provisions of this Agreement or identifying each known violation and the steps necessary to cure it. Such a letter addressed to any person who, in reliance upon it, thereafter takes an interest for value in the Property shall be binding upon the City as to that person. j. Pursuant to 65 ILCS 5/11-15.1-2(f), this Agreement is intended to allow for any matter not inconsistent with the provisions of the Illinois Municipal Code, nor forbidden by law.
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IN WITNESS WHEREOF, the parties to this Agreement have caused it to be executed as of the day and year first above written.
CITY OF DIXON, an Illinois municipality ROCKWOODS:
______Liandro Arellano, its Mayor Richard J. Rockwood
ATTEST: ______Linda L. Rockwood ______Kathe Swanson, City Clerk
Prepared by:
Gary R. Gehlbach Ehrmann Gehlbach Badger Lee & Considine, LLC Attorneys for Rockwoods 215 E. First Street, Suite 100 P.O. Box 447 Dixon, Illinois 61021 (815) 288-4949
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(815) 288-3068 (FAX) [email protected]
\\EGBLC2\Data\Docs\Real Est\Annexation\GRG\Rockwood 160246\Annexation Agreement.docx
6 COUNCIL ACTION FORM
Date: June 6, 2016 Presented By: O'Donnell
Subject: Referral of Items to City Attorney for Action Agenda Item: 12-B through 12-E Description: The following items have been reviewed by Planning and Zoning and need to be forwarded to the City Attorney for further action:
Petition to Re-plat Lot 43 in Fieldstone II Subdivision Petition for Approval of Final Plat of Re-subdivision of Lots 104-109 in Maple Park Addition Petition for Approval of Preliminary and Final Plats of 863, 865, 867 Raynor Rd Petition for Annexation of Lots 81/82 of Moller's Survey of Lands
FINANCIAL
Is this a budgeted item? YES NO
Line Item #: Title:
Amount Budgeted:
Actual Cost:
Under/Over:
Funding Sources:
Departments:
Is this item in the CIP? YES NO CIP Project Number: COUNCIL ACTION FORM
Any previous Council actions: Action Date Referral of All Items to P&Z 05-02-2016
Recommendation: Staff recommends referral of all items to the City Attorney for further action.
Required Action
ORDINANCE RESOLUTION NO ACTION REQUIRED
Additional Comments: A separate motion for each item has been prepared.
MOTION BY: SECONDED BY: TO
CITY COUNCIL VOTES Mayor Councilman Councilman Councilman Councilman VOTES Arellano Bishop Marx Tucker Venier YES NO ABSENT ABSTAIN
COUNCIL ACTION FORM
Date: June 6, 2016 Presented By: Shiaras
Subject: Bids for demolition of 1010 W 3rd Agenda Item: 12-F Description: Two bids were received for demolition of the property. They will be opened on June 6th. A bid tab will be presented at the meeting.
FINANCIAL
Is this a budgeted item? YES ✔ NO
Line Item #: 01-220-5323 Title: Contractual
Amount Budgeted: 18,000
Actual Cost: TBD
Under/Over: TBD
Funding Sources: General Fund
Departments: Building and Zoning
Is this item in the CIP? YES NO ✔ CIP Project Number: COUNCIL ACTION FORM
Any previous Council actions: Action Date
Recommendation: Recommendation will be presented at the meeting.
Required Action
ORDINANCE RESOLUTION NO ACTION REQUIRED
Additional Comments:
MOTION BY: SECONDED BY: TO
CITY COUNCIL VOTES Mayor Councilman Councilman Councilman Councilman VOTES Arellano Bishop Marx Tucker Venier YES NO ABSENT ABSTAIN COUNCIL ACTION FORM
Date: June 6, 2016 Presented By: Shiaras
Subject: Request for Encroachment Agenda Item: 13-C Description: Nicholas Griffin, 1122 W 4th St, is requesting that he be allowed to encroach onto City right of way (ROW) for the purpose of a fence. Mr. Griffin has already constructed the fence at the rear of his dwelling and said fence encroaches four feet onto City ROW. Prior to construction of the fence, Mr. Griffin did not obtain a permit from Building and Zoning. Once the encroachment was discovered, Staff informed Mr. Griffin of the violation and ordered the fence to be moved. Mr. Griffin is requesting that he be allowed to maintain the fence where it is. It should be noted that Mr. Griffin's lot is a narrow, corner lot and that accounts for the ROW being so close to the dwelling.
FINANCIAL
Is this a budgeted item? YES NO
Line Item #: Title:
Amount Budgeted:
Actual Cost:
Under/Over:
Funding Sources:
Departments:
Is this item in the CIP? YES NO CIP Project Number: COUNCIL ACTION FORM
Any previous Council actions: Action Date
Recommendation: If the Council wishes to proceed with further action, Staff recommends referral to the City Attorney for further action.
Required Action
ORDINANCE RESOLUTION NO ACTION REQUIRED
Additional Comments:
MOTION BY: SECONDED BY: TO
CITY COUNCIL VOTES Mayor Councilman Councilman Councilman Councilman VOTES Arellano Bishop Marx Tucker Venier YES NO ABSENT ABSTAIN COUNCIL ACTION FORM
Date: June 6, 2016 Presented By: O'Donnell
Subject: County Petition to Rezone Agenda Item: 13-D Description: Martin and Company Excavating has petitioned Lee County to rezone property located at 603 Rock Island Rd from AG (Special Use) to I-3 Industrial (Special Use) for the purpose of constructing and operating an asphalt batch plant. The property is within our two mile area of review and should be sent to the Planning and Zoning Commission for review.
FINANCIAL
Is this a budgeted item? YES NO
Line Item #: Title:
Amount Budgeted:
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Under/Over:
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Is this item in the CIP? YES NO CIP Project Number: COUNCIL ACTION FORM
Any previous Council actions: Action Date
Recommendation: Staff recommends referring the county petition for rezoning/special use to the Planning and Zoning Commission for review.
Required Action
ORDINANCE RESOLUTION NO ACTION REQUIRED
Additional Comments:
MOTION BY: SECONDED BY: TO
CITY COUNCIL VOTES Mayor Councilman Councilman Councilman Councilman VOTES Arellano Bishop Marx Tucker Venier YES NO ABSENT ABSTAIN
COUNCIL ACTION FORM
Date: June 6, 2016 Presented By: O'Donnell
Subject: Resolution on ITEP Grant Application Agenda Item: 13-E Description: The resolution authorizes submission of an application for $2 million in funding for pedestrian and bicycle trails from the Illinois Transportation Enhancement Program (ITEP). The funds would be used to expand our trails out to Raynor Doors and across the viaducts to 7th St. This includes a section of trail through the downtown as a connector. The local match for full funding is 20% ($400,000).
FINANCIAL
Is this a budgeted item? YES NO
Line Item #: Title:
Amount Budgeted:
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Under/Over:
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Is this item in the CIP? YES NO CIP Project Number: COUNCIL ACTION FORM
Any previous Council actions: Action Date
Recommendation: Staff recommends approval of the RESOLUTION AUTHORIZING AN APPLICATION TO THE ILLINOIS DEPARTMENT OF TRANSPORTATION’S TRANSPORTATION ENHANCEMENT PROGRAM (ITEP) FOR PEDESTRIAN/BICYCLE FACILITIES.
Required Action
ORDINANCE RESOLUTION ✔ NO ACTION REQUIRED
Additional Comments:
MOTION BY: SECONDED BY: TO approve a RESOLUTION AUTHORIZING AN APPLICATION TO THE ILLINOIS DEPARTMENT OF TRANSPORTATION’S TRANSPORTATION ENHANCEMENT PROGRAM (ITEP) FOR PEDESTRIAN/BICYCLE FACILITIES
CITY COUNCIL VOTES Mayor Councilman Councilman Councilman Councilman VOTES Arellano Bishop Marx Tucker Venier YES NO ABSENT ABSTAIN RESOLUTION AUTHORIZING AN APPLICATION TO THE ILLINOIS DEPARTMENT OF TRANSPORTATION’S TRANSPORTATION ENHANCEMENT PROGRAM (ITEP) FOR PEDESTRIAN/BICYCLE FACILITIES
RESOLUTION NO. (RESOLUTION #)
WHEREAS, the City of Dixon is seeking $2,000,000 in funds from the Illinois Transportation Enhancement Program (ITEP) through the Illinois Department of Transportation (IDOT) for Pedestrian/Bicycle Facilities; and WHEREAS, the City of Dixon, upon award of the ITEP funds, as the lead sponsor shall be responsible for securing local matching funds and/or in-kind services in an amount equaling at least twenty percent (20%) of costs for preliminary engineering, utility relocations, construction engineering, and construction, with eighty percent (80%) of the costs to be funded by ITEP; and WHEREAS, this City Council believes it is in the best interests of the City of Dixon to support the efforts outlined herein. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DIXON, ILLINOIS, that: Section 1. This City Council supports the submittal of an application to IDOT’s ITEP program for the expansion of Pedestrian/Bicycle Facilities. Section 2. The City of Dixon affirms its commitment to $400,000 in local funding as the required twenty percent match for a $2,000,000 application for ITEP funding. Section 3. The foregoing recitals shall be and are hereby incorporated in this Section 3 as if said recitals were fully set forth. Section 4. The provisions of this Resolution are severable and if any court of competent jurisdiction shall declare any portion of this Resolution to be invalid or unenforceable, said decision shall not affect any portion of this Resolution other than the part declared invalid or unenforceable. The City Council hereby declares that it would have enacted this Resolution even with the invalid or unenforceable portion deleted. Section 5. This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. Section 6. Any resolution or motion in conflict with this Resolution is hereby repealed insofar as it conflicts with this Resolution.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF DIXON, ILLINOIS, this sixth day of June, 2016.
______Kathe A. Swanson, City Clerk
APPROVED by the Mayor of the City of Dixon, Illinois, this 6th day of June, 2016.
______Liandro Arellano, Jr., Mayor
COUNCIL ACTION FORM
Date: June 6, 2016 Presented By: Meyer
Subject: Banking Resolution Agenda Item: 13-F Description: The attached resolution updates signature authority for the City's funds on deposit with banking institutions. It also reiterates the City's policy requiring two signatures on checks, which was established to provide valuable internal control.
Due to the two signatures requirement, the City Manager has been added a signatory along with the Treasurer and City Clerk. This allows the City to continue to take care of business in the absence of one of the signers.
FINANCIAL
Is this a budgeted item? YES NO
Line Item #: Title:
Amount Budgeted:
Actual Cost:
Under/Over:
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Departments:
Is this item in the CIP? YES NO CIP Project Number: COUNCIL ACTION FORM
Any previous Council actions: Action Date
Recommendation: Staff recommends the passage of the Banking Resolution.
Required Action
ORDINANCE RESOLUTION ✔ NO ACTION REQUIRED
Additional Comments:
MOTION BY: SECONDED BY: TO approve a Resolution for Banking Purposes
CITY COUNCIL VOTES Mayor Councilman Councilman Councilman Councilman VOTES Arellano Bishop Marx Tucker Venier YES NO ABSENT ABSTAIN RESOLUTION NO. ______
CITY OF DIXON BANKING RESOLUTION
WHEREAS, the Mayor and City Council desire to update City’s banking resolutions to reflect current officers of the City of Dixon.
BE IT RESOLVED by the Mayor and City Council of the City of Dixon, Illinois, as follows:
SECTION 1.The City Treasurer, City Clerk and the City Manager are authorized to SIGN ANY AND ALL CHECKS, DRAFTS AND ORDERS, including orders or directions in informal or letter form, against any funds at any time standing to the credit of the City with any bank with whom the City maintains a depository relationship, , and such banks are authorized to honor any and all checks, drafts and orders so signed or facsimile of signature thereof without further inquiry or regard to the authority of said officers or the use of said checks, drafts and orders, or the proceeds thereof.
SECTION 2. No less than two signatures of the three above-named officers shall be required on all checks, drafts and orders.
SECTION 3. The following named persons are the officers of the City, duly qualified and now acting in the capacities set forth opposite their names below:
Treasurer: Paula S. Meyer City Clerk: Kathe A. Swanson City Manager: Cole S. O’Donnell
SECTION 4. The City Manager and the City Treasurer are authorized and directed to submit this Resolution to any bank with whom the City maintains a depository relationship and are further authorized to sign any banking resolutions required by such bank to the extent not inconsistent with this Resolution; provided, that the signatures of both the City Manager and the City Treasurer shall be required.
SECTION 5: The provisions and sections of this Resolution shall be deemed to be separable, and the invalidity of any portion of this Resolution shall not affect the validity of the remainder.
SECTION 6: All resolutions and parts of resolutions in conflict herewith are, to the extent of such conflict, hereby repealed.
SECTION 7: This Resolution and the rules, regulations, provisions, requirements, orders and matters established and adopted hereby shall take effect and be in full force and effect from and after its final passage and adoption.
Passed by the Mayor and City Council of the City of Dixon, Illinois, on the _____ day of June, 2016.
______Mayor
Attest:
______City Clerk
2 COUNCIL ACTION FORM
Date: June 6, 2016 Presented By: Meyer and Fredericks
Subject: Employee Handbook Changes Agenda Item: 13-G Description: The attached resolution changes the method of accruing vacation for employees but not the actual benefit time. The Department of Labor has recently clarified regulations and the proposed language complies with those regulations. The language reverts back to our method of accrual prior to the last action by the City Council on April 18, 2016.
FINANCIAL
Is this a budgeted item? YES NO
Line Item #: Title:
Amount Budgeted:
Actual Cost:
Under/Over:
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Is this item in the CIP? YES NO CIP Project Number: COUNCIL ACTION FORM
Any previous Council actions: Action Date Approved Resolution amending Employee Handbook 04-18-2016
Recommendation: Staff recommends the passage of the resolution amending the Employee Handbook for Non-union Employees.
Required Action
ORDINANCE RESOLUTION ✔ NO ACTION REQUIRED
Additional Comments:
MOTION BY: SECONDED BY: TO approve the Resolution Amending the Personnel Policy Manual for the City of Dixon.
CITY COUNCIL VOTES Mayor Councilman Councilman Councilman Councilman VOTES Arellano Bishop Marx Tucker Venier YES NO ABSENT ABSTAIN RESOLUTION ADOPTING AMENDMENTS TO THE CITY OF DIXON EMPLOYEE HANDBOOK (MODIFYING PORTIONS OF SECTION VI. HOURS OF WORK)
WHEREAS, on December 14, 2015, the City of Dixon (the “City”) adopted an employee handbook with respect to City employees (the “Employee Handbook”); and
WHEREAS, the City Council has considered amending portions of Section VI. Hours of Work of the Employee Handbook to read as set forth in Exhibit A attached hereto and incorporated herein, and determined that said amendments should be adopted.; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dixon, Illinois, as follows:
SECTION 1: The City hereby finds that all of the recitals contained in the preambles to this Resolution are full, true and correct and does incorporate them into this Resolution by reference.
SECTION 2: Section VI. Hours of Work (with respect to Vacation) is hereby amended to read as set forth in Exhibit A and adopted as policy of the City with respect to such matters. The City Manager is hereby directed to implement said amendments, oversee compliance with the terms and provisions thereof, and recommend to the City Council and revisions or changes which should be made from time to time.
SECTION 3: The provisions and sections of the Resolution shall be deemed to be separable, and the invalidity of any portion of this Resolution shall not affect the validity of the remainder.
SECTION 4: All resolutions and parts of resolutions in conflict herewith are, to the extent of such conflict, hereby repealed.
SECTION 5: This Resolution and the rules, regulations, provisions, requirements, orders and matters established and adopted hereby shall be in full force and effect from and after the date of its passage and adoption.
This Resolution read and approved this 6th day of June, 2016.
______Mayor
Attest:
______City Clerk
Exhibit A
(see attached)
2 VI. HOURS OF WORK
.
Vacation:
Full-time employees are entitled to accrue and receive paid vacation. Eligible employees shall accrue vacation during each pay period. Annual vacation allotments shall accrue as follows:
SERVICE: VACATION ACCRUAL: MAXIMUM LIMIT: Less than 5 years 10 working days 15 working days 5 years through 14 years 15 working days 20 working days 15 years through 19 years 20 working days 25 working days Over 20 years 25 working days 30 working days
Accrual shall occur during the first two pay periods of each month. For example, an employee entitled to 10 working days of vacation shall receive 3.33 hours of the vacation during each applicable pay period. Vacation time may be taken at any time, upon approval of scheduling by the applicable supervisor.
Vacation days may be carried over from one anniversary year into the next anniversary year up to the maximum limit. Any vacation days not utilized or eligible to be carried over into the next anniversary year are lost. Once an employee has accumulated the maximum permitted accrual amount of vacation time, an employee’s bank shall be capped at the applicable maximum limit shown above. New vacation time shall only begin to commence accrual again once the number of days has fallen below the maximum.
Vacations may be taken in hourly increments.
Upon termination, employees with unused accrued vacation allowances shall receive compensation for that unused vacation at the employee's current rate of pay.
In the event of the employee's death, compensation for all unused vacation allowances shall be paid to the employee's beneficiary.
An employee who is promoted from a union position to a non-union position shall maintain the higher vacation accrual amount until the next incremental step on the non-union accrual scale exceeds the union scale. The employee will then follow the non-union accrual rates based on years of service.
The City of Dixon reserves the right to negotiate vacation accruals with newly hired administrative or department head employees.
3 COUNCIL ACTION FORM
Date: June 6, 2016 Presented By: O'Donnell
Subject: Resolution Request Partial Closure of Route 26 Agenda Item: 13-H Description: As part of the road closure of River St during Petunia Festival the right turn lane at Galena Ave and River St will need to be closed. The resolution must be submitted to IDOT for approval as this is part of Route 26. Closure of the turn lane will be from June 30th to July 5th.
FINANCIAL
Is this a budgeted item? YES NO
Line Item #: Title:
Amount Budgeted:
Actual Cost:
Under/Over:
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Is this item in the CIP? YES NO CIP Project Number: COUNCIL ACTION FORM
Any previous Council actions: Action Date
Recommendation: Staff recommends approval of the Resolution Requesting Temporary Closure of Illinois Route 26 in Connection with Dixon Petunia Festival.
Required Action
ORDINANCE RESOLUTION ✔ NO ACTION REQUIRED
Additional Comments:
MOTION BY: SECONDED BY: TO approve the Resolution Requesting Temporary Closure of Illinois Route 26 in Connection with Dixon Petunia Festival.
CITY COUNCIL VOTES Mayor Councilman Councilman Councilman Councilman VOTES Arellano Bishop Marx Tucker Venier YES NO ABSENT ABSTAIN
COUNCIL ACTION FORM
Date: June 6, 2016 Presented By: O'Donnell
Subject: Approve Contract for Services- Graham St Overlay Agenda Item: 13-I Description: Staff has presented and Council has approved the overlay of Graham St from 4th Ave to N Galena Ave. The project will also include replacement and installation of sidewalk. Fehr-Graham Engineering has submitted a contract for engineering services related to the project. Estimated cost of the project is $286,824.66 including a 15% contingency. Cost for engineering services is $45,000, not including any document preparation for ROW/easement acquisition, if necessary. Funding is State MFT monies. Total project budget is $396,000, with engineering costs of $66,000.
FINANCIAL
Is this a budgeted item? YES ✔ NO
Line Item #: 17-230-5321 Title: Engineering
Amount Budgeted: 66,000
Actual Cost: 45,000
Under/Over: +21,000
Funding Sources: MFT
Departments: Streets
Is this item in the CIP? YES NO CIP Project Number: COUNCIL ACTION FORM
Any previous Council actions: Action Date
Recommendation: Staff recommends approval of the contract with Fehr-Graham Engineering in the amount of $45,000 for services related to the Graham St overlay project.
Required Action
ORDINANCE RESOLUTION NO ACTION REQUIRED
Additional Comments:
MOTION BY: SECONDED BY: TO
CITY COUNCIL VOTES Mayor Councilman Councilman Councilman Councilman VOTES Arellano Bishop Marx Tucker Venier YES NO ABSENT ABSTAIN