069511_ndx 3/3/07 12:14 AM Page 326

Index

A BMP file format, 229 Chart Tools Layout, 184 Contrast, adjust picture, 238 Action, 116–118 Bold. See Formatting Chart type Convert to SmartArt gallery, Action Settings dialog box, 117–118 Border, 237 change from two-dimensional, to 203–204 Add command, from Quick Access add, to table, 159–160 three-dimensional, 174 Copies group, 58 toolbar, 7 formatting, 88–90 choose, 173–174, 176 Copy command, 26 Add Entrance Effect dialog box, 125 Borderline, change, 184–185 See also specific types of charts Copy to Folder dialog box, Add Shape menu, 208, 210 Brightness, adjust picture, 238 Choose a SmartArt Graphic dialog 310–311 Adjust group, 238 Bring Forward, 250 box, 199–200, 203 Create Digital Certificate dialog AIFE file format, 254 Bring to Front, 250 Choose Location dialog box, 311 box, 279 Alert box, 283 Browsed at a kiosk (full screen), 305 Classic Photo Album template, Create Graphic group, 202 Align Button, 251 Browsed by an individual (window), 41–42 Create New Theme Colors dialog Align Center, 251 305, 307 Click here for a list of commercial cer- box, 107–108 Align Left, 251 Built-in animation, 122–123 tificate authorities link, 279 Crop, 233–234 Alignment Bulleted list, 48 Clip art Current Search Scope, 10 automatic, 232 convert, to diagram, 203–204 add, to slide, 225–230 Current Selection group, 184 justify, 74, 91 defined, 78 defined, 227 Current slide, defined, 17 text, 90–91, 155–156 gallery of styles, 77 insert, from file, 229–230 Custom Animation task See also Text Bulleted text, 202, 213 Clip art on Office Online, 228 pane, 123–124, 126, Alignment group, 153 Bullets and Numbering dialog Clip Art task pane, 224–228, 256 188, 204 Align Middle, 251 box, 76–77, 129 Clipboard tools, 25 Customized animation, 124–127 Align paragraphs, 72–74 Clip Organizer, 228 Customize Quick Access Toolbar, Align Right, 251 C Close command, 2, 9, 13 6–7, 27 Align Text Left, 74 CD format, store presentation Color/grayscale drop-down list, 58 Custom show, 100–101, 301–302 Align Text Right, 74 on, 311 Colors dialog box, 81, 159 Custom Shows dialog box, 300–301 Align Top, 251 Cells, 158–160. See also Table cells Column Custom XML data, 276 All Programs menu, 3 Cell Size group, 153 add, 148–149 Cut command, 25–26 Animation Center align, 7 delete, 149–150 Cycle diagram, 200, 205–206, add built-in, 122–123 Certificate, 279. See also Digital move, 150–152 214–215 create customized, 124–127 signature resize, 152–153 Cycle Layouts gallery, 207–208 defined, 123 Change Colors gallery, 205–206 set, in text box, 94–96 modify, 123–124 Change Font Size, 10 Column chart, 176 D Annotate slides, with pen pointer, Change Permission, 277 Columns dialog box, 96 Data. See Chart data 308–309 Character formats, 71–72 Command, 7, 5. See also entries Data marker, 170, 177, 185–186 Apply to selected pictures only check Character spacing, 70 for specific commands Data series, 170, 177 box, 241 Chart Comment Date, 113–115, 297 Archive Package, 311 building, 170–176 defined, 270 Decrease List Level, 49 Area chart, 176 change border line of, 184–185 delete, 272–273 Define Custom Show dialog box, Arrange group, 250 defined, 172 edit, 271–272 300–301 Arrange tools, 247 edit data in, 177–181 insert, 270–271 Delete slide, 51–52 Arrow pointer, 308 format data series, 185–188 numbering, 271 Delivery, package presentation for, ASF file format, 256 formatting, with Quick Styles, view, 268–270 310–3611 Aspect ratio, 236, 294 176–177COPYRIGHTEDComment marker, MATERIAL 269, 271 Demote, 208, 213 Aspect theme colors, 107 insert, from content placeholder, Comments and ink Desktop, 3 Assistant, 200 170–173 annotations, 276 Diagram. See SmartArt diagram AU file format, 254 manually format, 181–190 Compatibility Checker, 273–274 Dialog box launcher, 4–5. See also Automatically align, 232 modify legend, 188–189 Compression Settings entries for specific dialog AVI file format, 256 modify text, 189 dialog box, 240 launchers resize and move, 181–183 Compress Pictures dialog box, Digital signature, 279–281 B Chart area, 184 240–241 Distribute Columns, 153 Back, 10, 12 Chart area fill, 183–184 Computer monitor, displaying slides Distribute Rows, 153 Background. See Theme background Chart border line, 184–185 on, 298 Document Inspector, 274–276 Background Styles gallery, 109 Chart data series, format, 185–188 Connection Status button, 10–11, 13 Document properties and personal Ball Point Pen, 309 Chart diagram, 199 Connection Status menu, 10 information, 276 Bar chart, 176 Chart elements, 179–181, 184, 188 Constrain, 243 Document Properties pane, Basic shapes, insert, 243–244 Chart layout, apply different, 175 Container border, 182 274–276 Black Screen, 309 Chart Layout gallery, 175 Content from Office Online, 11 Drawing Tools Format, 241–242, Blank presentation, open, 34–35 Chart Quick Styles gallery, 176–177 Content placeholder, 170–173, 244–245, 250 Blank slide, 2, 37–38 Chart title, 170 227–228. See also Text Draw lines, 241–243 Block Cycle layout, 203 Chart Tools Format tab, 184 placeholder Drop-down arrows, 5 326 069511_ndx 3/3/07 12:14 AM Page 327

Index | 327

Drop-down list, 5 Formatting Insert Chart dialog box, 173 M DVD, store presentation on, 311 apply fill and border, to text box, Insert Hyperlink dialog box, 115 Magnification. See Zoom 88–90 Insert Object dialog box, 147 Margins, set, 93–94 E charts with Quick Styles, Insert Outline dialog box, 47 Mark as Final icon, 284 Edited presentation, save, 27–28 176–177 Insert SmartArt Graphic icon, 198 Mark presentation as final, 283–284 Edit Hyperlink dialog box, 116 copy character formats with Insert Table dialog box, 143 Matrix layout, 200 Effect Options dialog box, 124 Format Painter, 71–72 Interactive whiteboard, 298 Media clips, 253–256. See also Effects, 124–126 defined, 68 Internet Fax option, 283 Movie; Sound E-mail, send presentation through, manually, chart, 181–190 Invalid Signature, 282 Merge table cells, 153–154 281–283 set options for text box, 87–90 Invisible on-slide content, 276 Metadata, 275 E-mail command, 283 shapes, 245–247 IRM. See Information Rights Microsoft Excel, 171–172 Embedded worksheet, 147 tables, 154–162 Management (IRM) Microsoft Office 2007 Embedding TrueType fonts, 311 of WordArt graphic, 80–83 Italic formatting. See Formatting Enterprise, 277 Emphasis effects, 126 Forward, 10, 12 Microsoft Office Online, 41, 256 Encrypt Document, 278 Four-headed pointer, 182 J Microsoft Office 2007 Professional Encryption, 278 Frame slides, 58 JPEG file format, 229 Plus, 277 Entrance effects, 126 Full Control, 278 Justify alignment, 74, 91 Microsoft Office 2007 submenu, 3 Erase All Ink on Slide Microsoft Office 2007 Ultimate, 277 command, 309 G K Microsoft Outlook, 282–283. Esc key Gallery. See individual galleries Keep on Top/Not on Top, 10 See also E-mail clear KeyTips from screen, 7 GIF file format, 229 Keyboard, navigate presentation Microsoft submenu, 2–3 close dialog box, 6 Glow color, 240 from, 21 Microsoft Word Outline, start close drop-down list, 5 Gradient border, 185 Keyboard shortcut, 8 presentation from, 47–50 to restore arrow pointer, 308 Grayscale mode, 58 KeyTips MIDI file format, 254 specify show loop Gridline, 230–232, 244 apply italic formatting, 68 Minimize button, 2 continuously, 305 Gridlines and Guides dialog box, center-align text, 74 Minimize the Ribbon, 5 Excel Ribbon, 145. See also Ribbon 231–232 clear, from screen, 7 Mini toolbar, 5–6 Excel Spreadsheet command, 147 Group, 5. See also entries for specific Copy command, 25 Motion Path effects, 126 Excel worksheet, 145–147 groups Cut command, 26 Mouse pointer, 92 Exit effects, 126 Group Chart settings, 188 defined, 8 Movie, add, to slide, 255–256 Exit PowerPoint, 28 Guides, 230–232 exit from Slide Show view, 59 Movie from Clip Organizer, 256 Extensible markup language (XML) left-align text, 74 Movie from File, 256 format, 27, 40 H open Font dialog box, 4 Movie Tools Options tab, 256 Handout, 56, 295–297 open Help window, 10 MPEG file format, 256 F Handout Master view, 295 open new, blank presentation, 35 MPS file format, 254 Felt Tip Pen, 309 Header, 115, 297 open Office Button menu Multiple monitors area, 305 File format, choose different, Help command, 2 using, 9 39–40. See also entries for Help system open Open dialog box, 14 N specific formats Connection Status button, open Print dialog box, 57 Navigate presentation, 19–21 Fill formatting, 88–90 10–11, 13 Paste command, 25 Navigation options, in Slide Show Find Printer button, 57 Content from Office Online, 11 remove all annotations view, 307 Fit slide to current window keyword searches, 9 on slide, 309 .NET Passport account, 276 button, 19 offline help, 13 repeat last issued command, 69 New command, 9 Font, 66–68. See also Theme fonts Table of Contents pane, 12 show or hide guides, 231 New from Existing Presentation Font color, change, 70–71 Hidden slide, display, 306–307 switch to Slide Show view, 17 dialog box, 46 Font dialog box, 4, 70 Hide Slide button, 298–299 undo delete text box, 96 New Presentation dialog box, 34 Font effects, apply, 68 Hierarchy layout, 200 Keyword, defined, 227 New Slide button, 43 Font group, 66, 190 Hierarchy Layouts, 198–200 Keyword search, 9 New Slide gallery, 42–43 Font group dialog box Highlighter, 309 Non-text content, tools launcher, 70 High quality, 58 L for adding, 37 Font list, 4 Home, 10–12 Landscape orientation, 292–293 Normal view, 15, 17, 21 Font size, 66–68, 202 Home tab, 3–4, 66 Layers palette, 250 Notes, 52–53. See also Font styles, apply, 68 Horizontal axis label, 170 Layout, 35–37. See also Presentation notes Footer, 113–115, 297 Horizontal axis title, 170 individual layouts Notes Master button, 297 Format Axis dialog box, 184 Horizontal gridline, 170 Layout button, 212 Notes Page master, 297 Format Background dialog box, Horizontal orientation, 182 Layout gallery, 36 Notes Pages, in Print Preview, 56 110–111 Hyperlink, add to slide, 115–116 Left Hanging, 211–212 Notes Page view, 15–17, 20, 53 Format Chart Area, 183–185 Legend, 170, 188–189 Notes pane, 15, 17–18, 20, 52–53 Format Data Labels dialog I Line chart, 176 Numbered list, 75–76 box, 180 I-beam pointer, 24–25, 155 Lines, 241–243 Format Data Series command, 184 Illustrator, 250 Line spacing, set paragraph, 74–75 O Format Data Series dialog box, Image, add to table, 161–162. See Line Spacing option, 74–75 Object(s) 187–188 also Object(s); Picture; Linked, 147 align, 250–251 Format Legend dialog box, 188 SmartArt diagram; Linked files, 311 crop, 233–234 Format Painter, 71–72 SmartArt graphic List, 48–49, 75–76. See also group, 251–253 Format Picture dialog box, 238 Increase List Level, 49–49 Bulleted list rotate, 232–233 Format Shapes dialog box, 207, Indent level, 48–49 List layout, 200 set order of, 247–250 162, 245–247 Information Rights Management Live preview, 106 size or scale, 234–237 Format Text Effects dialog box, 80 (IRM), 276–278 Lock aspect ratio check box, 236 See also Picture 069511_ndx 3/3/07 12:14 AM Page 328

328 | Index

Office button, 2, 8–9 Pointer Options, 309 Publish command, 9 Search button, 10 Offline help, 13 Portrait orientation, 292–293 Pyramid layout, 200 Security Off-slide content, 276 PowerPoint Compatibility Checker, 273–274 Onscreen tool, 3, 10 close application, 9 Q digital signature, 278–281 Open command, 9 exit, 28 Quick Access Toolbar, 2, 6–7, 27 Document Inspector, 274–276 Open dialog box, 13–14 Help system, 9–13 Quick Print, 26–27 setting permissions for Opening screen, 2 start, 2–3 Quick Style, 151 presentation, 276–278 Options dialog box, 311 PowerPoint Options button, 9 apply, to picture, 237–238 Select Certificate dialog box, 280 Order, 250 PowerPoint Options dialog box, 270 apply, to table, 156–157 Select Data Source dialog box, 173 Organization chart PowerPoint shortcut icon, 3 apply, to text box, 87–88 Select how presentations will play completed, 217 PowerPoint Viewer, 311 apply SmartArt diagram to, in the viewer drop-down defined, 198 PowerPoint window, work in, 2–13 204–205 list, 311 figure, 201 Prepare command, 9 formatting charts with, 176–177 Selection and Visibility pane, insert, 198–200 Presentation Quick Style picture borders, 237 248–250 Orientation add digital signature to, 279–281 Quick Styles gallery, 157 Self-running or individual adjust slide, 292–294 add media clips to, 253–256 Quick Style thumbnail, 87 presentation, 298 defined, 293 apply theme to, 105–106 Send Backward, 250 horizontal and vertical, 182 blank, 34–35 R Send command, 9 of text in table, 155–156 close, 13 Random transition, 120 Send to Back, 250 Outdenting, 49 compress images in, 240–241 Read or Change box, 277–278 Set Up Show dialog box, 299, Outline tab, add text on, 23 create, from template, 40–46 Recolor gallery, 238 303–305 Outline View, in Print Preview, 56 create new, from existing one, 46 Record Narration button, 305 Shading, add, to cells, 158–159 insert chart in, 170–173 Record Sound, 254 Shadow styles, 70 P mark as final, 283–284 Redo command, 6–7 Shape Package for CD dialog box, name, 38 Reflection effect, 240 add text to, 244–245 310–311 navigate, 19–21 Refresh, 10, 12 format, 245–247 Page Number placeholder, 297 open existing, 13–14 Rehearsal toolbar, 302–303 insert basic, 243–244 Page Setup dialog box, 282, package, for delivery, 310–311 Rehearse timing, of presentation, See also SmartArt diagram; 293–294 preview, 59 301–303 SmartArt graphic Paragraph group, 66, 77 print, 54–58 Relationship layout, 200 Shape Effects, 188, 207, 245 Paragraph line spacing, set, 74–75 print, in Grayscale mode, 58 Remove command, from Quick Shape Fill, 188, 207, 245 Paragraphs, 48, 72–74. See also rearrange slides in, 50–51 Access toolbar, 7 Shape Outline, 188, 207, 245 Formatting rehearse timing of, 301–303 Remove Signature, 281 Shapes button, 116–114 Password, 278 reuse slide from different, 42–46 Repeat, last issued command, 69. Shapes gallery, 241–242 Paste command, 25–26 save edited, 27–28 See also Redo Shapes Styles gallery, 207 Paste Special drop-down arrow, 147 save for first time, 38–40 Resize text box, 85–87 Shape Styles gallery, 188 Pen pointer, 308–309 send, through e-mail, 281–283 Restore Down/Maximize, 2 Shape text, 202 Permission dialog box, 277–278 set permissions for, 276–278 Restricted Access command, Shortcut icon, 3 Permissions, set, 276–278 start, from Microsoft Office 276–277 Shortcut key, 8. See also KeyTips Photoshop, 250 Outline, 47–50 Results should be list, 256 Shortcut menu, defined, 6 Picture view, in Slide Sorter view, 50–51 Reuse Slides task pane, 42–46 Show content from Office Online, 13 add special effects to, 239–240 Presentation notes, 276 Review tab, 268. See also entries Show content only from this adjust brightness and contrast Presentation title, 2 for specific groups and computer, 13 of, 238 Presentation tools, 306–307 commands Show/Hide Table of Contents, 10 apply Quick Style to, 237–238 Presentation views, change, 15–17 Ribbon, 2–5, 66, 145 Show/Hide tools, 15 format, 230–241 Presentation Views group, 295 Right Arrow object, 249 Show Markup button, 270 rotate, 232–233 Presentation views group, 15–19 Right to Left button, 211–212 Signature Confirmation use ruler, gridlines, and guides, Presented by a speaker Rotate pictures, 232–233 dialog box, 280 230–232 (full screen), 305 Rotation handle, 92 Signature Details dialog box, 281 See also Clip art Presenter view, 53 Row Signatures task pane, 280–281, 284 Picture Effects gallery, 240 Preview, 58 add, 148–149 Signature task pane, 282 Picture file format, 229 Preview presentation, 59 delete, 149–150 Size and Position dialog box, Picture Styles gallery, 237 Print, 10, 12 move, 150–152 235–237 Picture Tools Format tab, Print command, 9 resize, 152–153 Sizing, 234–237 247, 250 Print comments and Ruler, 230–232, 244 Slide advance, 121–122 Pie chart, 176 ink markup, 58 Slide layout, 35–37, 111–113 Placeholder(s) Print dialog box, 57–58 S Slide layout gallery, 112–113 add text to, 21–23 Print hidden slides, 58 Save, presentation for first time, Slide Master content, 170–172, 227–228 Print options, 57–58 38–40 add new element to, 130–132 defined, 23 Print presentation, 54–58 Save As command, 278 apply theme to, 128–129 handout, 296 Print Preview, 54–56 Save as command, 9 change background, 129–130 Header, Date, Footer, and Page Print range group, 57 Save As dialog box, 7, 27, 38–39 Slide Master view, 127 Number, 297 Process layout, 200 Save As options, 39 Slide number, 113–115 subtitle, 48 changed from process cycle Save command, 6–7, 9 Slide orientation, select, 292–293 title, 22 diagram to, 214–215 Scale to fit paper, 58 Slide pane, 15, 18, 20 Play CD Audio Track, 254 change text format in, 216–218 Scaling, 234–237 Slide(s) Plot area, 189 Projection options, 298 ScreenTip, 10, 20 add action to, 116–118 PNG file format, 229 Promote, 213 Scroll tools, 19–20 add hyperlink to, 115–116 Pointer, 182 Properties, 275–276 Search box, 10 add movie to, 255–256 069511_ndx 3/3/07 12:14 AM Page 329

Index | 329

add new, to template, 42–44 defined, 200 Target, defined, 116 Timing symbols, 121 add note to, 52–53 promote shape, 213 Taskbar, 3 Title and Content layout, 37 add picture to, 225–230 remove shape from, 210–211 Template Title placeholder, 22 add shapes to, 241–247 SmartArt graphic access, from Microsoft Office Title slide, 23 add sound to, 253–255 add, to slide, 198–204 Online, 41 Top-level shape, 200 add text box to, 84–85 change layout of, 207–208 add new slide, 42–44 Transition, modify, 120–121 add text to blank, 37–38 choose, 198 Classic Photo Album, 41–42 Transition gallery, 120 adjust orientation, 292–293 modify, 204–218 create presentation from, 40–46 Transition symbols, 121 annotate, with pen pointer, See also individual types defined, 42 TrueType fonts, embedding, 311 308–309 of graphics Text Two-dimensional chart type, 174 blank, 2, 37–38 SmartArt layouts, 198 add, on Outline tab, 23 Two-headed pointer, 182 current, 17 SmartArt Quick Style gallery, 204 add, to placeholder, 21–23 Typeface, 68. See also Font delete, 51–52 SmartArt shapes, 246 add, to SmartArt diagram, highlight text on, 309 SmartArt Tools Design tab, 202 200–202 U move, in Slide Sorter view, 51 SmartArt Tools Format tab, 250 align and orient, in table, Underline. See Formatting omitting selected, from SmartArt types, 198 155–156 Undo, 52, 151, 243 presentation, 298–301 Snap objects to grid check box, 232 change format in process Undo command, 6–7 organize objects on, 247–253 Soft edges effect, 239 diagram, 216–218 Use hardware graphics rearrange, in presentation, 50–51 Sound, 253–255 copy and move, from one slide acceleration, 305 reuse, from different presenta- Sound effects, 120 to another, 25–26 Using timings, if present tion, 42–46 Sound from Clip Organizer, 254 edit and delete, in Notes option, 305 set size, 293–294 Sound from File, 254 pane, 52 ways to present, 298 Sound icon, 254 highlight, on slide, 309 V Slide show, 15, 17 Sound Tools Options tab, 254, 256 modify, for chart, 189–190 VBA Projects options, 279 create custom, 100–101 Special effects orient, in text box, 91–93 Vertical axis label, 170 display hidden slide during, add, to picture, 239–240 select, replace, delete, 24–25 Vertical gridline, 170 306–307 add, to table, 161 set up columns in, 94–96 Vertical orientation, 182. guidelines for presenting, 54 apply, to WordArt, 82–83 working with, in text box, 90–96 See also Orientation Set Up Show dialog box, Spelling checker, 47 See also Align paragraphs Verticl axis title, 170 303–305 Split table cells, 153–154 Text box View. See individual views text links in, 118–119 Stack, 250 add, to handout placeholder, 296 Viewer Package, 311 See also Presentation Standard color palette, 159 add, to slide, 84–85 View toolbar, 2, 16 Slide Show tab, 305 Start button, 3 align text in, 90–91 Slide Show view, 17, 40 Start menu, 3 apply fill and border formatting W check text formats in, 190 Status bar, 2 to, 88–90 WAV file format, 254 exit from, 59 Stop, 10, 12 apply quick style to, 87–88 Whiteboard, interactive, 298 navigation options in, 307 Strikethrough, 70 defined, 85 White Screen, 309 preview presentation in, 59 Submenu, 2–3 delete, 96 Windows Rights Management, Rehearsal toolbar in, 302 Subordinate, 200 orient text in, 91–93 276–277 Slides option, in Print Preview, 56 Subtitle placeholder, 48 resize, 85–87 Wipe dialog box, 125–126 Slide Sorter view, 15–17, 20, 299 Switch Row/Column feature, 178 set formatting options for, 87–90 WMA file format, 254 move slide in, 51 set margins in, 93–94 WMF file format, 229, 256 transition and timing T Text formatting tools, 66 WMV file format, 256 symbols in, 121 Tab, defined, 5. See also entries for Text links, in slide show, 118–119 WordArt, 78–84 view presentation in, 50–51 specific tabs Text Outline Theme Colors WordArt fill color, change, 80–81 Slides/Outline pane, 15, 17–20 Table palette, 82 WordArt graphic, 78–83 Slides Per Page button, 295–297 add image to, 161–162 Text pane, 202 WordArt Outline color, 81–82 Slides sized for drop-down list, 294 add special effects to, 161 Text placeholder, 21–23, 91 WordArt special effects, apply, Slide timing, 301–303 align and orient text in, 155–156 Textured background, 110–111 82–83 Slide transition, 119–120 apply Quick Style to, 156–157 Texture gallery, 110 WordArt styles, format text with, SmartArt diagram defined, 144 Theme, 42, 105–106, 190 83–84 add shape to, 208–210 formatting, 154–162 Theme background, 109 Worksheet, 145–147 add text to, 200–202 insert, 142–145 Theme color, 205–207, 106–108 apply Quick Style to, 204–205 Table Background command, 162 Theme Colors button, 104 X apply theme color to, 205–207 Table cells, 159–160, 153–154 Theme Colors palette, 81 XML format. See Extensible markup change diagram's orientation, Table of Contents pane, 12 Theme Effects button, 104 language (XML) format 211–212 Table Quick Styles gallery, Theme fonts, 104, 106, 108 change shape size, 214–216 156–157 Themes gallery, 104 Z change text formats, 216–218 Table style options, turn on and off, Three-dimensional chart type, 174 Zoom, 2, 15, 18–19, 53 choose different, 214 157–158 Thumbnail, 36, 87 convert bulleted list to, Table Styles group, 160–161 TIFF file format, 229 203–204 Table Tools Layout tab, 153 Timing, rehearse, 301–303