4Th December 2019
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CANTONMENT BOARD MALIR PROCEEDING OF THE ORDINARY BOARD MEETING HELD ON 04TH DECEMBER, 2019 AT 02:00 P.M. IN THE OFFICE OF THE CANTONMENT BOARD MALIR The following were in attendance; 1 Brig Saqib Janjua President 2. Lt Col Muhammad Raza (Retd) Vice President 3. Lt Col Safiyan Ali Member 4. Lt Col Abrar Ahmed Member 5. Lt Col Muhammad Yasir Rafiq Member (ex-officio) 6. Mr. Fida Hussain Member 7. Syed Abul Hassan Member 8. Mr. Ilyas Masih Member 9. Aamer Rashid Secretary/CEO Item No.01 MONTHLY INCOME & EXPENDITURE To note the monthly statement of income and expenditure for the month of Oct & Nov 2019 as required under Rule 90 of the Pakistan Cantonments Account Code, 1955 Opening Receipt Expenditure Closing Month Balance Balance (In Million) (In Million) (In Million) (In Million) October, 2019 508.709 189.238 189.585 508.362 November, 2019 508.362 212.973 145.263 576.072 Relevant detail of income / expenditure is placed on the table. Resolution: Unanimously noted. Item No.02 ARREAR STATEMENT In compliance of directions of ML&C Department vide letter No.1/1/P&MA/ ML&C/2013 dated 23-05-2013 received under RHQs Karachi letter No.24/146/ DKR/Vol:I/Quetta/04 dated 20-06-2013, statement of arrears and recovery is as under :- Arrears on Recovery upto Balance S. Head Upto 30.06.2019 30.11.2019 No. Rs.(M) Rs.(M) Rs.(M) 1 House Tax 37.662 17.622 20.040 2 Conservancy Tax 13.033 7.697 5.336 3 Water Charges 3.274 2.607 0.667 4 Army Conservancy 16.451 --- 16.451 Total 70.420 27.926 42.494 Placed for information of the Board. Resolution: Unanimously noted. P.C.B. 1 C.E.O. Item No.03 SANITARY DIARY To note the Sanitary Diary / Health Report received from Station Health Officer, Malir Cantt vide letter No.SHO/19/Gar/31 dated 21st October, 2019 as required under Section 129 of the Cantonment Act,1924. S. Heading / Sub-Heading Remarks of SEMO General Sanitation 1 Satisfactory Adjoining Cantonment PTS not included One Hundred Eighty Four (184) Stray dogs were 2 elsewhere etc. killed in the Cantt area in last quarter. Relevant papers are put up on the table. Resolution: Unanimously noted. Item No.04 CONFIRMATION OF OFFICE NOTES To confirm the action taken by the Cantonment Executive Officer, Malir Cantt with the prior sanction of the President, Cantonment Board Malir under Section 25 of the Cantonments Act, 1924, as detailed below:- Sr. Office Note No: Subject No. 191/2019 Affiliation of HSSC Classes of Cantt Public PG College for 1 dated 06.11.2019 Women, Malir Cantt with Board of Intermediate, Karachi. 192/2019 2 Evaluation of Technical Bid. dated 06.11.2019 Contract for CIR Internet Connectivity 20 MBPS (Dedicated 193/2019 3 Internet Connection) with Wireless Radio / Fiber at Cantonment dated 19.11.2019 Board Malir office Relevant papers are put up on the table. Resolution: Unanimously confirmed. Item No.05 APPROVAL FOR AUCTION OF SHOPS SITUATED NEAR QUAID-E-AZAM SQUARE PLAZA, MALIR CANTT To consider the auction proceedings of Shops located near Quaid-e-Azam Square Plaza, Malir Cantt Karachi which were held on 29.10.2019, 31.10.2019, 04.11.2019 & 03.12.2019 at 02:30 PM in the office of the Cantonment Board Malir after publication in leading newspapers i.e. daily Express Karachi and daily Dawn Karachi on 09.10.2019 & 08.11.2019 and also uploaded in the PPRA Website on 08.10.2019 & 07.11.2019 vide Tender No.TS-402280-E & No.TS-405253-E witnessed by Members, Cantonment Board Malir. The highest bids were offered by following bidders against each Shop: P.C.B. 2 C.E.O. S. Name of Highest Size Offered Highest Monthly Shop No. & Location No. Bidder (In sft) Bid Amount Rent Auction held on 29.10.2019 Shop No.01, near Mr. Muhammad Rs.12000/- 01 Quaid-e-Azam Square 264.56 Sq Ft Rs.7,400,000/- Saeed (Fixed) Plaza, Malir Cantt Shop No.07, near Mr. Muhammad Rs.12000/- 02 Quaid-e-Azam Square 201.56 Sq Ft Rs.8,000,000/- Saeed (Fixed) Plaza, Malir Cantt Shop No.08, near Mr. Adeel Shafique Rs.12000/- 03 Quaid-e-Azam Square 325.31 Sq Ft Rs.7,600,000/- Khawaja (Fixed) Plaza, Malir Cantt Auction held on 31.10.2019 Shop No.10, near Mr. Muhammad Rs.12000/- 04 Quaid-e-Azam Square 201.56 Sq Ft Rs.5,800,000/- Azam (Fixed) Plaza, Malir Cantt Auction held on 04.11.2019 No bid received. Auction held on 03.12.2019 Shop No.02, near Mr. Muhammad Rs.12000/- 05 Quaid-e-Azam Square 264.56 Sq Ft Rs.5,700,000/- Saeed (Fixed) Plaza, Malir Cantt Shop No.03, near Mr. Muhammad Rs.12000/- 06 Quaid-e-Azam Square 315.56 Sq Ft Rs.5,850,000/- Saeed (Fixed) Plaza, Malir Cantt Shop No.09, near Mr. Ghulam Rs.12000/- 07 Quaid-e-Azam Square 325.31 Sq Ft Rs.6,200,000/- Murtaza (Fixed) Plaza, Malir Cantt Terms & Conditions:- 1. Bidders will have to submit a Pay Order of Rs.3,00,000/- for each shop in favour of Cantonment Executive Officer, Malir Cantt prior to the auction. 2. Pay Orders of the unsuccessful bidders will be refunded to them once the auction ends. 3. All the bidders must bring their original CNICs and submit the copy of the same before auction proceeding to CBM for each Shop separately. 4. Successful bidders must submit an amount equivalent to 25% of the bid value at the end of the auction/fall of hammer on same day otherwise, their deposited amount will be forfeited. 5. Remaining 75% of the highest bid must be submitted within 30 days of the approval of the bid otherwise their 25% deposited amount will be forfeited. 6. Successful bidder has to pay Income Tax etc as per government's stipulated rate. 7. Successful bidder must submit advance rent before 5th day of every month. P.C.B. 3 C.E.O. 8. The tenure of tenancy will be 05 years initially, which will be renewable for further period of 03 years after completion of tenure of tenancy with increase of 10% in rent per annum or as decided by the Board. 9. The responsibility of connections of all utilities like electricity, telephone, gas and water will rest upon the tenants. 10. Tenants will be responsible to clear the utility bills tp concerned departments and conservancy & water charges etc to Cantt Board Malir. 11. The tenants shall submit photocopy of paid utility bills to and challans to Cantt Board Malir after every six months. 12. Successful bidder must execute "Tenancy Agreement" on stamp paper of Rs.100/-(at the cost of successful bidder) within 15 days from the date of approval of bid. 13. Cantonment Board Malir reserves the right to accept or reject any bid without assigning any reason thereof. 14. The auction will be held as per Pakistan Cantt Property Rules, 1957. 15. Auction Notice is also available on PPRA website www.ppra.org.pk. The monthly rent of the said shops is fixed @ Rs.12000/- duly vetted by the DML&C Karachi vide letter No.3/589/DKR/Vol:3/Auction/50/4843, dated 02.10.2019. The relevant files and auction register are placed on the table. Resolution: Considered and approved. Item No.06 TRANSFER OF TENANCY RIGHTS OF SHOPS/FLATS To consider the applications submitted by the purchaser of Cantonment Board Shops/Flat regarding transfer of tenancy rights in their name against payment of applicable Transfer fee as approved by the Board vide its Resolution No.14 dated 13 & 18 December 2017 and Resolution No.09 dated 18.09.2018:- S. Shop/Flat No. Name of Transferor Name of Transferee Payable No. Tenancy Transfer Fee 1 Flat No.4, situated at Mr. Khalil Ahmed S/o Mr. Mohammad Zohaib S-23/24 Cantt Bazar, Abdul Latif Bhatti S/o. Muhammad Zaheer Rs.50,000/- Malir Cantt. Sheikh (Fixed) ARS vide his report dated 24/10/2019 on Note Sheet No.5 has reported about the transfer of said flat and stated that the case is in order. Present rent of the flat is Rs.2,500 /- p. m. 2 Shop No.9, situated at Mr. Malik Muhammad Mrs. Hafsah Parveen W/o. DOHS-I, near CB Hanif S/o Malik Karam Rafiq Ahmed Rs.30,000/- Shopping Complex, Khan (@ 200/Sft) Malir Cantt. ARS vide his report dated 29/10/2019 on Note Sheet No.4 has reported about the transfer of said shop and stated that the case is in order. Present rent of the Shop is Rs.3,000 /- p. m. P.C.B. 4 C.E.O. 3 Shop No.3, situated at Mr. Hamid Akhtar Satti i) Mst. Mubeena Khatoon Quetta Lines, Malir S/o Munawar Khan (Widow) Cantt. Satti ii) Saqlain Bin Hameed (Son) Not applicable iii) Aqsa Urooj Binte in this case. Hameed (daughter) iv) Saleh Leen Bin Hameed (Son) v) Hasnain Hameed ARS vide his report dated 31/10/2019 on Note Sheet No.11 has reported about the transfer of said shop and stated that the case is in order. Present rent of the Shop is Rs.3,071 /- p. m. 4 Shop No.28, situated at Mr. Allah Dino Memon Mr. Mushtaq Ahmed S/o. Not applicable Abdul Sattar Edhi S/o. Muhammad Essa Allah Dino Memon in this case.