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Merton College Bylaws

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Merton College Bylaws MERTON COLLEGE BYLAWS CONTENTS Bylaw Number Fellows 1 -16 College Offices 20 - 47 Administration 50 – 77 Junior Members 80 - 105 High Table and Common Room 110 - 116 College Dinners and Entertainment 120 - 123 Non-academic Staff 130 - 135 In these Bylaws words importing the masculine gender include the feminine (and vice versa) wherever the context so admits INDEX A Academic Work 97 Academic Discipline – Junior Members 98A Accounts of the College 55, 56 ADMINISTRATION 50-74 Admission of Fellows 4 Graduate Scholars 80, 83 Junior Members 80 Adviser to Women Junior Members 38 Americas’ Scholars 83 Appeals Procedure – Fellows 16 Appointment of College Officers 20-22 Fellows 1-2, 6-9 Tutors and Lecturers 24 Non-academic staff 130, 131 Archivist 41, 58 Assistant Computing Officer 42 B Board and lodging charge 85-86 Bodley Fellows 9A, 112 British Academy Research Fellows 6 British United Provident Association 15 Budget 55 Bursars 32A Bursars’ Annual Report 55 C Capon Days 121 Chapel 99, Chapel Tower 100 College Dentist 46 COLLEGE DINNERS AND ENTERTAINMENTS 120-123 College Doctors 45 College gates 103 College houses 25, 26, 28, 29 College key 73 COLLEGE OFFICERS 20-47 Election 20 Period of Office 21 Obligation to serve 22 College Order Book 23 College Register 23 College Seal 72 College silver 116 Committees: Academic Needs Committee 75 Academic Review 98A Appeal Executive 61, 63 Appeal 98A Benefaction 59 Buildings 64 Chapel 76 College Officers & Standing Committees 22 College Pictures 70 Computer Services 42, 60 Development 61 Discipline 98 Domestic 57 Equality 65 Finance 54-56A Garden 68 Graduate Scholars 83 Honorary Fellowships 9 Joint with Junior Members 66 Junior Research Fellowships 7 Lancelyn Green Fund 91 Leave 26, 27 Library 58 Patronage 71 Reappointments 24 Research 6 Schools Liaison and Access 77 Sports 97A Stipends and Allowance 10, 25 Student Support 95 Warden and Tutors 53 Wine 111 Common Room 110-116 Expenses 114 Membership 112 Meetings 115 Steward of 110 Common Table 11, 31, 38, 45, 46, 112, 113 Computer Officer 42 Conflict of Interest 10A Consolidated Annual Fees 84 D Dean 39 Dean of Graduates 36 Degrees 39, 104 Deputy Principal of the Postmasters 34 Development Office 62 Administrator 61-63 Discipline - Fellows 16 Discipline - Academic - Junior Members 98A Discipline - for serious misconduct - Junior Members 98B Discipline - failure in the first public examination - Junior Members 98C Discipline - of Non-academic Staff 134 Domestic Bursar 54, 56 Domus Scholars 83 E Election of Bodley Fellows 9A Emeritus Fellows 2A, 12B Fellows 1-2A, 6-9 Graduate Scholars 83 Honorary Fellows 2 Supernumerary Fellows 9C Wyliot Fellows 9B Emeritus Fellows room 12B Estates Bursar 54 Expenses Post 74 Telephone 74 Travel 47 F Fees and Charges 84-86 FELLOWS 1-16 Admission 4 Appeals Procedure 16 Part V BUPA 15 Conflict of Interest 10A Discipline Procedure 16 Part III Election and re-election 1-2, 6-9 Grievance Procedure 16 Part VI Mortgage loans 13 Precedence 3 Redundancy Procedure 16 Part II Relocation allowances 14 Removal on Medical Grounds 16 Part IV Secretarial assistance 12 Stipends and allowances 10 Fellows’ Garden 102 Fellows’ Secretary 12 Finance Bursar 54, 56, 56A Fitzjames Research Fellows 5, 8A Funds Dyson Library Fund 58 Fillingham 94 Frank Bottomley 92 Higher Studies 65 Hildebrand Harmsworth 37 John Barber 93 Lancelyn Green 91 Thomas Bowman Fund 95 Student Support 95 G Garden Master 43 Gaudy 122 GCHQ Fellows 8B Governing Body Extraordinary meetings 52 Ordinary meetings 51 Stated General meetings 50 Graduate Scholars 83, 113 Grants 91-95 Fillingham 94 Greendale Scholars 83 John Barber 93 Lancelyn Green 91 Thomas Bowman Fund 95 Grievance Procedure – Fellows 16 Part VI H Harmsworth Scholars 83 HIGH TABLE AND COMMON ROOM 110-116 Honorary Fellows 2 Houses – Tutors 28 J JUNIOR MEMBERS 80-105 Junior Common Room 81 Junior Computing Officers 42 Junior Research Fellows 5, 7 L Land Agent 54, 56 Lecturers Appointment 24 Common Table 31 Rooms in College 31 Stipend 25 Librarian 40, 58 Library 101 Life membership of the College 105, 113 M Maternity leave 26 Merton Society weekend 123 Middle Common Room 82 Mortgage loans 13 N Non-academic Staff, see STAFF 130-35 Non-sabbatical leave 26 P Palmer Scholars 83 Postal expenses 74 Precedence of Fellows 3 Principal of the Postmasters 34 Prizes 87-8 Barnett 88 Brooks Johnson 88 Fowler 87 McNeill 88 Mills 88 Professor Edwards 88 Wilder Penfield 88 Prize Scholars 83 R Research Expenses 6, 12A Redundancy Procedure 16 Reed Foundation Scholars 83 Regulation of Expenditure 86 Relocation allowances Fellows 14 Staff 135 Removal on Medical Grounds – Fellows 16 Part IV Research Fellows 5-8A Retirement accommodation 30 S Sabbatical leave 26 Scholarships, Graduate 83 Schools Dinners 32 Secretary of the Harmsworth Trust 37 Senior Research Fellows 5-6 Senior Scholars 83 Senior Treasurers Amalgamated Clubs 44 Junior Common Room 44 Senior Tutor 33 Short-term accommodation for New Tutors 28A Sick leave 26 STAFF, NON-ACADEMIC 130-135 Appointment 130, 131 Discipline 134 Grievances 133 Relocation allowances 135 Superintendence 132 Steward of Common Room 110 Stint 27 Stipends and Allowances 10, 14, 25, 26 Book allowance 25 Combined University and College stipend 25 Entertainment allowance 25 Household allowance 25 Relocation allowances 14 Residence allowance 25 Student Support 95 Sub-Warden 23, 50 Superintendence of non-academic Staff 132 Supernumerary Fellows 9B T Teaching rooms 25-26, 29 Telephone expenses 74 Travel grants 83, 91 Travelling expenses 47 Tutors 24-32 Appointment and Re-appointment 24 Houses 25-26, 28-29 Leave 26, 26A Stint 27 Stipends and Allowances 25 Retirement accommodation 30 V Vacating College accommodation 29 Visiting Research Fellows 5-6 Visiting Scholars 6, 6A W Wyliot Fellows 112 FELLOWS ELECTION AND RE-ELECTION OF FELLOWS (Statute III 2(b)) 1. (a) Three weeks' notice of an election or re-election to a Fellowship, other than an election to a Junior Research Fellowship or a limited-term (five-year) Research Fellowship, shall be given by the Sub-Warden in writing to the Warden and those Fellows qualified to vote in the election of Fellows. The notice shall include the name of the person proposed and the class of Fellowship to which it is proposed that he be elected. (b) The voting for any election or re-election to a Fellowship shall be by ballot. ELECTION OF HONORARY FELLOWS (Statute III 1(ix) and 11) 2. (a) An initial proposal for an election to an Honorary Fellowship shall be made at a Stated General Meeting. (b) If the proposer wishes to proceed to the second stage a straw ballot shall be held at a subsequent Stated Meeting and the Sub-Warden shall give three weeks' notice in writing to the Warden and every Fellow entitled to vote in the election of Fellows. (c) If, after the straw ballot has been held, a proposer wishes to proceed, the election shall take place by ballot at the next subsequent Stated General Meeting. ELECTION OF EMERITUS FELLOWS (Statute III 1(vi) and 8) 2A. (a) The Governing Body shall normally elect to Fellowships under Statute III 1 (vi): (i) Fellows who at the age of 60 or over leave the College or University post which entitles them to a Fellowship, provided that they have held a Fellowship for at least five years; except that that those ending a Research Fellowship under Bylaw 5 (ii) at the age of 60 or over will not normally be so elected; (ii) Former Fellows who have held a Tutorial Fellowship for at least 15 years, and who have reached the age of 60. (b) Fellows elected under section (a) of this Bylaw shall be called Emeritus Fellows. (c) Emeritus Fellows shall normally be elected for life. (d) Those who do not meet the conditions set out in (i) or (ii) of section (a) of this Bylaw shall not normally be elected Emeritus Fellows. PRECEDENCE OF FELLOWS 3. Every Fellow who is a member of the Governing Body shall have precedence in the College according to his length of service, whether continuous or discontinuous, as a Fellow of the College. If two Fellows have the same length of service the holder of a Fellowship of a class enumerated earlier in Statute III 1 shall be the senior, and if both hold Fellowships of the same class the elder shall be the senior. Length of service shall be interpreted as meaning the period beginning from the date at which each Fellow's appointment commences. If a Fellow is appointed for two or more discontinuous periods, then the total length of service shall be counted as the sum of the individual lengths of service of each period. Revised 16.7.12 8 ADMISSION OF FELLOWS 4. (a) Every person elected to a Fellowship carrying membership of the Governing Body, or re-elected to such Fellowship after an interval in which he was not a Fellow, or re-elected to a different class of such Fellowship, shall be formally admitted to his Fellowship at the first convenient Stated General Meeting after the date on which his Fellowship commences. (b) Before admission a Fellow shall be presented to the Warden by the Sub-Warden, or, failing him, by the senior Fellow present. He shall make the following declaration: "I, A.B., hereby declare that I will faithfully perform the duties of a Fellow, and obey the Statutes, Bylaws and Regulations of the College." The Warden shall then admit the Fellow in the following words: "I admit you a Fellow of the College." (c) At any Stated General Meeting newly elected Fellows shall be admitted in the order of their seniority as determined by Bylaw 3.
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