Admitted Student Packet
Table of Contents Information for Newly Admitted Students GSPP Student Services Staff…………………………………………….Page 1 Important Dates……………………………………………………………Page 2 FAQs………………………………………………………………………..Page 2-3 Financing Your Graduate Education…………..………………………...Page 4-5 Financial Aid………………………………………………………………..Page 6 Funding: Graduate Student Assistantships………………………….....Page 7-13 Registration Fees………………………………………………………….Page 13 Housing……………………………………………………………………..Page 14 Undocumented Student Programs and Resources……………………Page 15-16 Resources for International Students……………………………………Page 17 Spring Events for Newly Admitted Students Berkeley, CA – April 5, 2019……………………………………………..Page 18 Washington, D.C. – March 28, 2019…………………………………….Page 19 Graduate Division Welcome and Graduate Student Handbook……………………………Page 20-36 Residency Office Residency Cheat Sheet and FAQs……………………………………...Page 37-38
INFORMATION FOR NEWLY ADMITTED STUDENTS
Congratulations on your admission! We hope that you decide to join us at GSPP this fall. As you are making your decision, we hope these documents will provide you with helpful information and resources.
GSPP STUDENT SERVICES STAFF CONTACT INFORMATION
For questions regarding school policies, Cecille Cabacungan procedures, and GSPP fellowships: Managing Director of Career & Alumni Services & PhD Admissions Advisor Martha Chavez Phone: 510-642-1303 Senior Assistant Dean for Academic Programs E-mail: [email protected] and Dean of Students Office Location: Room 243, GSPP West Phone: 510-643-4266 E-mail: [email protected] Kari Hamilton Office Location: Room 240, GSPP West Associate Director of Career Services Phone: 510-643-4868 For questions regarding admissions, new E-mail: [email protected] student events & activities, registration, and Office Location: Room 143, GSPP West degree requirements: Misty Loetterle Lezley Hightower Career Coach, MPA Program Student Services Advisor Email: [email protected] Admissions & Career Services Office Location: Room 145, GSPP West Phone: 510-642-7888 E-mail: [email protected] If you would like to visit GSPP but are unable Office Location: Room 241, GSPP West to attend the Open House for Newly Admitted For questions regarding career services, Students, please contact the MPP internships, and alumni relations: Admissions Office at [email protected]
Jalilah LaBrie Associate Director of Student Affairs Undergraduate Minor Advisor Phone: 510-642-1940 Email: [email protected] Office Location: Room 245, GSPP West
Dov Benmoshia Student Services Advisor and PPIA Program Manager Student Services, PPIA Program, & Course Scheduling Phone: 510-643-6961 Email: [email protected] Office Location: Room 241, GSPP West
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IMPORTANT 2019 DATES
Washington DC New Admit Reception March 28, 2019 New Admit Day (Berkeley) April 5, 2019 Deadline to Respond to Offer of Admission April 15, 2019 Confirmed Math Review August 12 – 23, 2019 Fall Semester Begins August 21, 2019 Confirmed GSPP Orientation August 26, 2019 Instruction Begins (Classes Start) August 28, 2019
FREQUENTLY ASKED QUESTIONS
When can I expect to receive my official admissions notification from the Graduate Division? It can take up to 3 weeks to receive official notification from the Graduate Division. The notification will be sent to the email address you listed on your Graduate Application for Admission.
How can I make more GSPP affordable and learn more about teaching and research assistantships? Please see sections “Financing Your Graduate Education”, “Financial Aid” and “Funding: Graduate Student Assistantships” on pages 4 – 13.
What kind of summer internships and full-time jobs do GSPP students get? Please see the “Career Services/ Employment Statistics” section of the GSPP website at: http://gspp.berkeley.edu/career-services/alumni-graduation-facts/gspp-employment-statistics
Where can I find GSPP course listings? For GSPP course listings, please visit: https://gspp.berkeley.edu/academics/course-information
You may also be interested in viewing a sample course structure for the MPP: https://gspp.berkeley.edu/programs/masters-of-public-policy-mpp/core-curriculum
Please note, the Fall 2019 course listing will not be posted until early April.
Can I register for courses in departments outside of GSPP? Absolutely. Students have the flexibility and freedom to enroll in courses practically anywhere on UC Berkeley’s campus.
When do I register for courses? Registration for new UC Berkeley students begins in July. You will receive detailed information about registration and courses in the early summer.
What is your deferral policy? For information on deferral requirements and procedures, please contact Lezley Hightower, Student Services Advisor, at [email protected].
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Can you tell me more about Math Review? The math review is free and open to all, and you can sit in on all or part of it. Those of you with strong math backgrounds may choose to skip the whole thing. The first week is usually devoted to general math concepts and the second week to calculus, with computer orientation as needed. More details will be available this summer.
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HOW TO FINANCE YOUR EDUCATION AT THE GOLDMAN SCHOOL OF PUBLIC POLICY AT UC BERKELEY
YOU CAN MAKE GSPP AFFORDABLE!
--FEE REMISSION AND SALARY STIPENDS ARE AVAILABLE THROUGH -- TEACHING ASSISTANTSHIPS
FINANCING YOUR GRADUATE EDUCATION
Graduate Student Assistantships Many students can choose to apply for Graduate Student Instructor, Reader, Tutor or Research Assistant Positions, which can cover most of the in-state fees and also provide a monthly stipend. CA Residents are eligible for 60% tuition and fee remission plus a salary stipend. Non-Residents are eligible for 40% tuition and fee remission plus a salary stipend. Please find the enclosed "Graduate Student Academic Appointments" document which provides the details and benefits of these positions. For the latest information on tuition and fees, please visit the registrar website: http://registrar.berkeley.edu/tuition-fees-residency/tuition-fees/fee-schedule
Graduate Student Assistantship Positions: Teaching (GSI), Reader, Tutor, and Researcher (GSR) (See attached FAQ’s for details) Typically, over 50% of GSPP students take on these positions Receive Partial Fee (Tuition) Remission and Salary o Includes remissions for Student Services Fee, Tuition & Health Insurance Fee. o 60% tuition and fee remission plus a salary stipend for CA Residents o 40% tuition and fee remissions plus a salary stipend for Non-Residents When to apply: Once you accept GSPP’s offer of admission, advertisement of positions will be sent throughout the late spring and summer. The majority of opportunities are posted in August. Where on campus: Economics Department, Gender & Women’s Studies Department, Goldman School, Statistics Department, Haas School of Business, History Department, International & Area Studies Department, Institute for Research on Labor & Employment, School of Public Health, Political Science Department, Undergraduate Interdisciplinary Studies, & many more!
Savings in Tuition for Non-Residents If you are an out-of-state student and a U.S. citizen, permanent resident, or hold a particular visa, you can apply for California residency prior to the second year of the program, thereby saving you the cost of out-of-state tuition your second year. In order to establish residency, you need to follow the UC Berkeley Residency Office procedures as soon as you arrive this coming fall. For details, please visit the Residence Affairs website: http://registrar.berkeley.edu/Residency/establish.html
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Federal Student Loans The university offers unsubsidized Federal Direct Loans (up to a maximum of $20,500) (US Citizens only). Please visit the Financial Aid website at: http://financialaid.berkeley.edu/federal-direct-unsubsidized-loan for more information or contact the Financial Aid Office at: (510) 664-9181.
Graduate Fellowships & Grants If you were not awarded a departmental or university fellowship, there are a number of fellowships opportunities available outside of the university. For more information, please visit: http://grad.berkeley.edu/financial/fellowships/
Graduate Extramural Fellowships: http://www.grad.berkeley.edu/financial/deadlines.shtml#extramural
GSPP Departmental Fellowships GSPP provides individual fellowships to students which are awarded at the time of admission.
Loan Forgiveness for Public Service Employees Program: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service
GSPP encourages you to create a budget for the full two years of graduate school, keeping in mind the above opportunities.
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Financial Aid
In late April or May, Financial Aid & Scholarships (FAO) will notify you about your loan offer. This information will not be included in your decision letter. The FAO will include information about the acceptance and disbursement of awards, how to make changes or appeals, and other options. In some cases, you may be asked to submit additional documents to verify information on your application. Typically, the FAO only offers loans to graduate students up to their Cost of Attendance (or budget) for each program.
Admitted students must submit the SIR (Statement of Intent to Register) form in order to view an offer of aid. (If you have not already, you will receive an e-mail from the UC Berkeley Graduate Division with instructions for the official method of responding to our offer of admission using the SIR Form: http://grad.berkeley.edu/admissions/accepting/.
Contact FAO Phone: (510) 664-9181 Online: http://studentcentral.berkeley.edu/open-case
Financial Aid & http://financialaid.berkeley.edu/ Scholarships Eligibility for Financial http://financialaid.berkeley.edu/eligibility Aid Graduate Award Guide http://financialaid.berkeley.edu/graduate-award-guide Submit your inquiry online http://studentcentral.berkeley.edu/open- Questions for FAO case FAFSA https://fafsa.ed.gov/ Financial Aid Resources from the http://grad.berkeley.edu/financial/aid/ Graduation Division Student Budget Summary (Financial http://financialaid.berkeley.edu/cost-attendance Aid website) Loans (Financial Aid http://financialaid.berkeley.edu/loans website) Short-Term Emergency http://financialaid.berkeley.edu/short-term-emergency-loan Loans Disabled Students https://dsp.berkeley.edu/students/returning-students/financial- Program Student Grant assistance Benefits for Veterans, Reservists, and http://financialaid.berkeley.edu/veterans-benefits Dependents of Veterans
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Funding: Graduate Student Assistantships (Graduate Student Academic Appointments) Being a GSI, Reader, Tutor or GSR Questions? Contact: Jalilah LaBrie at [email protected]
WHAT ARE THE DIFFERENCES BETWEEN A GSI, READER, TUTOR AND GSR POSITION? o Graduate Student Instructor (GSI): As a GSI, a student is expected to teach a discussion section for the course. Duties often also include holding office hours, grading and participation in development of quizzes. A GSI is synonymous with Teaching Assistant (TA) at many other universities.
o Reader: A Reader renders diverse services as a course assistant, which will normally include the grading of student papers and examinations. Duties might also include attendance at lectures, office hours, consultation with the instructor, and other course-related duties. Readers may not perform teaching duties.
o Tutor: A Tutor renders individual or group instructional activities in support of regular academic programs. A Tutor’s duties may include individual tutoring sessions, group tutoring sessions, workshop presentations, and other duties as assigned. Tutors do not perform teaching duties assigned to the GSI series.
o Graduate Student Researcher (GSR): A GSR performs research in an academic department or research unit under the direction of a faculty member or authorized Principal Investigator. This includes research-related duties such as quantitative analysis, bibliographic searches or summaries, text editing, lab projects, computer programming, and a reasonable amount of lab maintenance and cleaning. GSRs may not be assigned teaching, administrative, or general assistance duties. A GSR is equivalent to Research Assistant (RA) at many other universities.
CAN INCOMING GSPP STUDENTS HOLD AN APPOINTMENT DURING THEIR FIRST YEAR? o Yes. Most UC Berkeley Academic Student Employee (ASE) appointments are per semester (Fall and Spring only), rather than per year. Although it can be difficult for an incoming student to obtain a position for their 1st Fall semester, it is definitely possible if the student works hard to pursue opportunities. They are encouraged to apply to opportunities as soon as they are released, and also reach out directly to departments, faculty and campus research centers.
o Incoming GSPP students are encouraged to think carefully about their workload, other life responsibilities, and what it will take to adjust to life as a student, before taking on an ASE appointment. Incoming students are welcome to contact Student Services staff over the summer if they would like to discuss their situation.
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HOW DOES A STUDENT OBTAIN AN APPOINTMENT AT THE GOLDMAN SCHOOL OF PUBLIC POLICY (GSPP)? o GSI, Reader & Tutor Positions - Once an admitted student has accepted their GSPP enrollment offer, they will be added to the Student Services listserv. In approximately October and April of each academic year, GSPP Student Services will use the listserv to announce applications for GSI, Reader & Tutor positions for GSPP courses being offered the following semester. GSPP professors select students based on their mastery of course material and their ability to explain concepts to other graduate students. Faculty often give preference to GSPP Ph.D. and second year M.P.P. students. o GSR Positions - GSR positions with GSPP faculty are limited in number and not broadly advertised; therefore, students interested in GSR positions with GSPP faculty should contact the faculty member they are interested in doing research with, well before the beginning of the semester they are seeking an appointment for, to inquire about the availability of positions and application processes.
CAN GSPP STUDENTS OBTAIN APPOINTMENTS IN OTHER UC BERKELEY DEPARTMENTS, CENTERS, OR INSTITUTES? o Yes. Many GSPP students obtain GSI/GSR/Reader or Tutor positions in other UC Berkeley Departments, Centers, or Institutes. o Once an admitted student has accepted their GSPP enrollment offer, they will be put on a listserv to be notified of positions in other departments as they open. o Students are also encouraged to reach out to departments and faculty that align with both their professional and undergraduate background. o Departments & Centers who have hired GSPP students in recent years include: . Blum Center for Development Economies . Economics Department . Gender & Women’s Studies Department . Statistics Department . Haas School of Business . History Department . International & Area Studies Department . Institute for Research on Labor & Employment . Institute of Industrial Relations . School of Education . School of Public Health . Political Science Department
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WHAT ARE THE BENEFITS FOR GSI, GSR, READER, OR TUTOR POSITIONS? All positions are hired as % appointments of full-time. Since full-time is considered 40 hrs/week, students with 50% appointments are expected to work approximately 20 hrs/week, and 25% appointments are expected to work approximately 10 hrs/week. If a graduate student obtains a GSI, GSR, Reader, or Tutor position anywhere at UC Berkeley, they are entitled to the following benefits according to the Graduate Division:
GSI Reader Tutor GSR (Researcher) ≤ 24% Wage, but no fee remissions Less than or equal to 9.6 hrs / week ≥25% Wage & partial fee remission Greater than or equal to 10 hrs/week 25-44% Wage & partial 10 – 17.6 fee remission hrs/week ≥45% Wage & full fee Greater than or remission equal to 18 hrs/week ≥45% Wage, full fee Greater than or remission, & equal to 18 non-resident hrs/week tuition fee remission *Must be a PhD student
WHAT IS THE DIFFERENCE BETWEEN FULL AND PARTIAL FEE REMISSIONS? (Please refer to the following Graduate Division website for detailed information: http://grad.berkeley.edu/financial/fee-remissions/ o “Partial Fee Remission” includes remission for: Tuition, the Student Services Fee, and the Health Insurance Fee* (NOTE: Most students with ASE positions receive Partial Fee Remission) o “Full Fee Remission” includes Tuition, the Student Services Fee, the Health Insurance Fee, the Berkeley Campus Fee, and the Class Pass (AC Transit) Fee o “Full Fee and Nonresident Supplemental Tuition”: Must be a PhD student. Please read the criteria as outlined by the Graduate Division: http://grad.berkeley.edu/financial/fee-remissions/
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PLEASE NOTE: Full Fee and Nonresident Supplemental Tuition Remissions are for Graduate Student Researchers (GSR) s working at least 45% time. This type of remission is equal to a Full Fee Remission plus the amount assessed in CARS for Nonresident Supplemental Tuition. A full fee remission and nonresident supplemental tuition remission does not include any other assessments such as professional degree supplemental tuition (PDST) or the document management fee. This type of fee remission is only for non- California residents who are: o pursuing the Ph.D. or professional doctorate (as defined by the student’s department) as the terminal degree; o within the departmentally-established normative time period; and o not receiving any other support that funds nonresident supplemental tuition. U.S. citizens and permanent residents classified as non-California residents are eligible only for their first year of graduate study at Berkeley.
WHERE CAN I FIND INFORMATION ON CURRENT FEES FOR GSPP STUDENTS? o Current fees for GSPP students are posted at: http://registrar.berkeley.edu/current_students/registration_enrollment/feesched.html#pub pol
WHERE CAN I FIND INFORMATION ON WAGES FOR ACADEMIC APPOINTMENT?
o GSI/Reader/Tutor – Wage Rates: http://hr.berkeley.edu/labor/contracts/BX/current-rates . GSI wage is listed as a full-time monthly salary. Pay will be adjusted according to the % appointment.
o GSR Wage Scale: http://www.ucop.edu/academic-personnel-programs/_files/1617/T22-10-1-16.pdf
Additional UC Berkeley websites about Graduate Student Academic Appointments:
GSI/GSR/Reader/Tutor http://grad.berkeley.edu/financial/graduate-student- Information employment/guide/
Fee Remissions http://grad.berkeley.edu/financial/fee-remissions/ Information Department projections http://hrweb.berkeley.edu/labor/contracts/BX/job- of GSI/Reader/Tutor opportunities/expected hires
Refer to these websites for the latest information regarding Graduate Student Appointments as updates are made throughout the year. The titles GSI, Reader, Tutor, and Acting Instructor- Graduate Student positions are covered by a collective bargaining agreement between the University and the United Automobile Workers (UAW). Under the language of the contract, students hired in these titles are referred to as Academic Student Employees (ASEs); you will find this acronym used in the contract and in campus communications. The current UAW Academic Student Unit contract is available on the Web: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/bx/index.html
GSRs are not covered by the agreement. 10
Graduate students may not hold any university employment for more than half time without permission from the Dean of the Graduate Division (http://grad.berkeley.edu/financial/graduate- student-employment/)
OVERVIEW OF FEE REMISSION AND SALARY INFORMATION The figures below illustrate tuition/fee costs and savings information for the 2018-2019 academic year and are subject to change. Please note: 2019-2020 Registration Fees will be posted by the UC Berkeley Registrar’s Office over the summer.
Chart 1: Estimated 2018-2019 Tuition and Fees (per semester) *2019-2020 fees subject to change
2018- 2019 TUITION AND FEES – PER SEMESTER New Continuing Residents Nonresidents Residents Nonresidents Student 564.00 564.00 564.00 564.00 Services Fee Tuition 5,721.00 5,721.00 5,721.00 5,751.00 Berkeley Ca 700.50 700.50 700.50 700.50 mpus Fee Class Pass 80.00 80.00 80.00 80.00 Fee - Transit Health Insurance 2,373.00 2,373.00 2,373.00 2,373.00 Fee Nonresident Supplement N/A 6,122.50 N/A 6,122.50 al Tuition Document Management 92.00 92.00 N/A N/A Fee Professional Degree 4,875.00 5,179.00 4,875.00 5,179.00 Supplement al Tuition Total $14,405.50 $20,832.00 $14,313.50 $20,704.00
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Chart 2: Amount Student Pays if Receiving Partial Fee Remission (per semester)
CA Residents are eligible to receive 60% tuition and fee remission plus a salary stipend. Non-Residents are eligible to receive 40% tuition and fee remission plus a salary stipend
FEE COSTS FOR STUDENT RECEIVING PARTIAL FEE REMISSION New Continuing Residents Nonresidents Residents Nonresidents Student Services Fee $0.00 $0.00 $0.00 $0.00 Tuition $0.00 $0.00 $0.00 $0.00 Berkeley Campus Fee 693.75 693.75 693.75 693.75 Class Pass Fee - Transit 76.00 76.00 76.00 76.00 Health Insurance Fee $0.00 $0.00 $0.00 $0.00 Nonresident N/A 6,122.50 N/A 6,122.50 Supplemental Tuition Document Management 89.00 89.00 N/A N/A Fee Professional Degree 4,642.00 4,932.00 4,642.00 4,942.00 Supplemental Tuition Total $5,500.75 $11,913.25 $5,411.75 $11,824.25
Chart 3: Fees Covered by ASE Partial Fee Remission (per semester)
ASE PARTIAL FEE REMISSION COVERED
Fees Covered by Position/Semester Student Services Fee $564.00 Tuition $5,751.00 Berkeley Campus Fee $0.00 Class Pass Fee - Transit $0.00 Health Insurance Fee $2,231.00 Nonresident Supplemental Tuition $0.00 Document Management Fee $0.00 Professional Degree Supplemental Tuition $0.00 TOTAL FEES COVERED PER SEMESTER $8,546.00
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Chart 4: Estimated Salary Amounts by Percentage of Appointment
*All figures are Month Semester Month (50% Semester approximate (25% appt) (25% appt) appt) (50% appt) GSI I $1,002 $5,013 $2,005.00 $10,326 Reader/Tutor $564-$586 $2,256 - $2344 $1128 - $1172 $4512 - $4688 GSR I $699-$727 $2796-$2908 $1398 - $1454 $5592 - $5816
2018-2019 REGISTRATION FEES
*2019-2020 Registration Fees will be approved and posted on the Registrar’s website over the summer: http://registrar.berkeley.edu/Registration/feesched.html
Goldman School of Public Policy (MPP program only) 2018-2019 Fee Schedule (*Note: fees are per semester and subject to change*)
Residents Nonresidents
Tuition 5,721.00 5,721.00 Student Services Fee 564.00 564.00 Berkeley Campus Fee 700.50 700.50 Class Pass Fee - Transit 80.00 80.00 Non Residential Supplemental Tuition N/A 6,122.50 Professional Degree Supplemental Tuition 4,875.00 5,179.00 Health Insurance Fee 2,373.00 2,373.00 Continuing Student Total $14,313.50 $20,740.00 Document Management Fee 92.00 92.00
New Student Total $14,405.50 $20,832.00
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HOUSING
University Housing The options for graduate student housing are described in detail on the UC Berkeley Housing website: http://housing2.berkeley.edu/
International House International House is a program center and campus residence for students around the world, including the U.S. Their mission: to promote cross-cultural experiences and leadership skills for a world of greater understanding. Please see the IHouse website for room & board rates, room descriptions, amenities & services, and application details. http://ihouse.berkeley.edu/ [email protected] (510) 642-9470
Off-Campus Rental Housing Many graduate students reside in rental housing in Berkeley or in nearby communities and find their housing through CalRentals. Rentals advertised include shared apartments and houses, rooms in private rooming houses and private homes, and apartments and houses owned by landlords in the community. Cal Rentals offers rental resources and rental listings for new graduate students; you may subscribe to the rental listing service online for a small fee. Many landlords who list vacancies with Cal Rentals are especially interested in having graduate student tenants.
You can visit the Cal Rentals office in person at 2610 Channing Way, Way (M-F, 10am–4pm), call (510) 642-3644, or email ([email protected]). http://calrentals.berkeley.edu/ https://och.berkeley.edu/
Rent Prices: According to the City of Berkeley’s Rent Stabilization Board, market medians for 2018 were reported as follows:
*These figures are provided for planning purposes only.
2018 (new tenancies) 1st Q 2018 2nd Q 2018 3rd Q 2018 4th Q 2018 03/31/2018 (Year) #BR Rent #Units Rent #Units Rent #Units Rent #Units Rent #Units Studio $1,600 135 $1,600 135 1 BR $1,950 223 $1,959 223 2 BR $2,504 116 $2,504 116 3 BR $3,150 20 $3,150 20
The Graduate Assembly’s Housing Guide: Best Practices for Finding Housing The Graduate Assembly (the official representative body of the graduate and professional students at UC Berkeley) maintains an on-line housing guide for graduate students. This guide provides authoritative advice on how to navigate the local rental market on a student budget. https://ga.berkeley.edu/resources/housing-guide/
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Additional Programs and Resources for Undocumented Students
Funding for Undocumented Graduate Students
The funding available to undocumented graduate students depends on both their DACA and AB40 status.
-Funding Available to Undocumented Graduate and Professional Students at U.C. Berkeley-
AB 5401 Non-AB 540 DACA2 Yes - University Fellowship Support No - University Fellowship Support (including both Graduate Division (including both Graduate Division Fellowships and departmental Fellowships and departmental fellowship awards) fellowship awards)
Yes - Graduate Student Assistantship Yes - Graduate Student positions Assistantship positions
Yes - In-state Tuition Rate Yes - In-state Tuition Rate after Year (Nonresident Supplemental Tuition 1 (Nonresident Supplemental Tuition Rate waived)3 Rate waived after establishing CA residency No – Federal Loans & Work-Study No - Federal Loans & Work-Study
Non- Yes - University Fellowship Support No – University Fellowship Support DACA (including both Graduate Division (ineligible for Graduate Division Fellowships and departmental Fellowships, departmental fellowship fellowship awards) awards, and gift or endowment funds)
Yes – In-state Tuition Rate No – Graduate Student Assistantship (Nonresident Supplemental Tuition positions Rate waived) No – In-state Tuition Rate No – Graduate Student Assistantship positions No – Federal Loans & Work-study
No – Federal Loans & Work-study
1 AB 540 status is available to some non-residents who attended high school/community college in California; see https://registrar.berkeley.edu/tuition-fees-residency/residency-tuition-purposes/exceptions for details. 2 Deferred Action for Childhood Arrivals provides a work permit for certain undocumented young people; see https://undocu.berkeley.edu/legal-support-overview/what-is-daca/ for information. 3 AB 540-eligible students should not seek classification as state residents, as such classification will jeopardize their eligibility for university fellowships. See https://www.ucop.edu/general-counsel/_files/ed-affairs/uc-residence-policy.pdf. 15
Online Resources for Undocumented Graduate Students
The following is a short list of helpful online and campus resources for students who are undocumented.
A Message from the USP Director http://undocu.berkeley.edu/prospective-students/coming-to-cal/
UC Berkeley Division https://diversity.berkeley.edu/programs-services/graduate/office- of Equity & Inclusion graduate-diversity/undocumented-graduate-student-resources
Undocumented Student Program http://undocu.berkeley.edu/
Prospective Student http://undocu.berkeley.edu/prospective-students/incoming-students- FAQs faq/
General FAQs https://undocu.berkeley.edu/faq/
DACA FAQs https://undocu.berkeley.edu/daca-frequently-asked-questions/
https://undocu.berkeley.edu/financial-aid-for-undocumented- Financial Aid students/
Graduate Fellowships and Awards https://grad.berkeley.edu/financial/fellowships/
Campus Support
Dreamer’s Resource Center University of California – Berkeley 119 Cesar Chavez Center, Berkeley, CA 94720-4210 (510) 642-7224 https://undocu.berkeley.edu/haas-dreamers-resource-center/about-the-haas-dreamers- resource-center/
Staff Contacts https://undocu.berkeley.edu/haas-dreamers-resource-center/meet-our-staff/
Lilian Iglesias, M.Ed. Program Director – Academic Counseling and Support
Madeleine Villanueva Academic Counselor
Martha Ortega Graduate Student Fellow
Diana Peña, PhD. Licensed Psychologist – Mental Support
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Additional Resources for International Students
The following is a short list of helpful online and campus resources for international students. UC Berkeley offers a range of resources to help international students make arrangements for study in the U.S.
Online Resources Berkeley International http://internationaloffice.berkeley.edu/ Office (BIO)
BIO Frequently Asked http://internationaloffice.berkeley.edu/faq-page Questions
Post-Election FAQs http://internationaloffice.berkeley.edu/FAQ-Trump
Travel and http://internationaloffice.berkeley.edu/travel-and-visas Visas
Arrival Guide for http://internationaloffice.berkeley.edu/sites/default/files/arrivalguidebook.pdf International Students and Scholars
Finding http://internationaloffice.berkeley.edu/housing_finding Housing http://ihouse.berkeley.edu/applicants/index.php
http://financialaid.berkeley.edu/international-students
http://internationaloffice.berkeley.edu/aid
Financial Aid http://ihouse.berkeley.edu/applicants/FinancialAidGrantsandScholarships.pdf
http://ihouse.berkeley.edu/applicants/aid.php
http://ihouse.berkeley.edu/applicants/aidfaq.php
Campus Support Berkeley International Office Phone: 510-642-2818 Email: [email protected]
International House Phone: 510-642-9490 Email: [email protected] 17
SPRING EVENTS FOR NEWLY ADMITTED STUDENTS
New Admit Day - Berkeley, CA Friday, April 5, 2019 All events will take place at the Goldman School of Public Policy, 2607 Hearst Avenue , University of California, Berkeley unless indicated otherwise.
8:00 a.m.-8:30 a.m. Registration and Breakfast: Welcome by Hilary Hoynes Room 250 (Professor of Public Policy and Economics; Haas Lobby Distinguished Chair in Economics Disparities).
Pastries and coffee will be served.
8:30 a.m.-9:30 a.m. Special Presentation by Distinguished Faculty Room 250
9:30 a.m.-9:45 a.m. Break
9:45 a.m.-11:45 a.m. Class Visit/Special Lecture for Newly Admitted Students Room 250
9:45 a.m.-10:45 a.m. Campus Tour -OR- meet with current student. Courtyard
10:45 a.m.-11:45 a.m. Campus Tour -OR- meet with current student. Courtyard
12:00 p.m.-1:15 p.m. Hosted lunch with GSPP students and faculty. New admits, See handout students, and faculty will break out in groups according to for group policy interests. Please pick up your lunch in the Courtyard. locations
1:15 p.m.-1:45 p.m. Student Services Panel. Room 250
1:45 p.m.-2:45 p.m. Current Student Panel. Room 250
3:00 p.m.-5:00 p.m. Reception with GSPP faculty, staff & current students. Living Room Heavy Appetizers and Refreshments will be served. and Courtyard
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Reception - Washington D.C. Thursday, March 28, 2019 University of California, Washington Center, 1608 Rhode Island Avenue, N.W. Meet GSPP staff, alumni, and other admitted students.
6:00 p.m.-8:00 p.m. Reception with Newly Admitted Students and Alumni Heavy Appetizers and Refreshments will be served.
RSVP RSVP for Spring Events online through the Admitted Student Portal https://gspp.berkeley.edu/programs/masters-of-public-policy-mpp/admitted-student-portal
Your username and password for the Admitted Student Portal is included in your decision letter. If you have any questions about either event, please contact Lezley Hightower [email protected]
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2018 GRADUATE STUDENT HANDBOOK
What’s Inside Welcome to Berkeley The deans and staff of the Graduate Division are your central campus resource to help Once you are admitted 2 you throughout your graduate career, often behind the scenes in concert with your 3 Before you arrive faculty and departmental staff, and sometimes face-to-face. We will assist you in your search for financial support, in arranging research and teaching appointments, with 3 CalCentral building academic and professional skills, with well-being and life balance issues, and 3 Enrolling in classes more — from the time you are admitted until you’ve earned your degree. 4 Financial assistance Choosing Berkeley for your graduate studies was a wise decision. No other university can match the breadth and depth and unique character of opportunities offered 5 International student arrivals here. You’ve been drawn by the reputation of your academic program, whether 5 Teaching and research in a traditional department or school or in one of our interdisciplinary groups. In assistantships classrooms, libraries, and labs, Berkeley provides a dynamic intellectual environment in which our students and faculty partner to master challenging curricula and expand the 6 Find housing frontiers of knowledge. 8 Get settled Berkeley goes beyond academic rigor. It creates a socially conscious environment that 8 Residency motivates and values contributions for the greater good. Many find that helping to make the world a better place is every bit as rewarding, and every bit as important in 8 Academics and research defining their future lives, as their core academic interests. 9 Professional development To make a full, multifaceted life here, I encourage you to take advantage of the abundant opportunities all around. Go to lectures in disciplines different from your 10 Technology resources own. Attend film screenings, live performances, and art exhibits. Join the student 11 Health, wellness, and mental government or a service club. Make time for a hiking trip in the Marin Headlands or health services kayaking lessons on the Bay. Explore the East Bay parks, or go farther afield to the Sierra Nevada mountains. Check out a graduate student social event. 12 Recreational sports UC Berkeley is a magical place, and I predict that you will fall under its spell, as have 12 Services for student parents countless other scholars. When we asked graduate alumni from the last 40 years 13 Equity & Inclusion whether they would pursue graduate degrees here again if they could start all over, ninety-five percent said yes. But we don’t rest on our laurels; we constantly strive to 14 Disabled Student’s Program make the student experience more satisfying in all its aspects. 14 Graduate student life We look forward to your joining us and to your future success at UC Berkeley. 15 Campus safety Welcome! 15 Emergency preparedness 15 University libraries Fiona M. Doyle Fiona M. Doyle 16 Parking and transportation Vice Provost for Graduate Studies 17 Student legal services Dean of the Graduate Division Donald H. McLaughlin Professor of Mineral Engineering 17 Graduate Division services 20 Congratulations on Your Admission to Berkeley! To help you get off to a good start, this handbook provides some essential information about life as a new graduate student at Berkeley. We encourage you to attend the New Graduate Student Orientation (NGSO) on Tuesday, August 21, 2018. The schedule of new student events will be available at the beginning of August on the Graduate Division website. Please check back in mid-August for the full calendar of welcome activities. Opportunities to complete the mandatory sexual harassment/sexual assault prevention training will be available at NGSO.
ONCE YOU ARE ADMITTED Accepting Your Offer, SLR, and Onboarding Please log in to your application status page to accept or decline our offer of admission through the “Reply to Offer of Admission” form. If you accept our offer, we will send you instructions on how to set up your CalCentral account. CalCentral will direct you to the onboarding process for new graduate students. Onboarding is a communication tool in UC Berkeley’s online portal CalCentral that provides important information for newly admitted graduate and professional students to orient them to campus and take the necessary steps to prepare for their arrival. Please review the onboarding messages and checklist items under “Tasks” on My Dashboard that you need to complete in order to enroll. The Statement of Legal Residence (SLR) is one task required of all new students except those admitted to the following programs: the Executive MBA, Evening and Weekend MBA, Master in Financial Engineering (MFE), Masters of Information and Data Science (MIDS/ MICS), The online Master of Public Health (OOMPH), Master in Public Affairs (MPA), Real Estate Development & Design Program (MREDD), and Master of Law. Submit the SLR before June 1st. If a final transcript, degree diploma, or other documentation is requested, it must be delivered to the Graduate Admissions Office by Monday, October 1, 2018, to ensure your continued registration and enrollment as a graduate student. An official transcript is one that has been issued by your current undergraduate (or graduate) school and is sent directly to Berkeley Graduate Admissions, 318 Sproul Hall #5900, Berkeley, CA 94720-5900. If you are a UC Berkeley undergraduate, we do not require official transcripts from you. If you do not expect to graduate by the date listed on your application, or if you have problems concerning the award of your undergraduate
21 2 degree, please notify Graduate Admissions by phone, (510) 642- 7405, or by email to [email protected] as soon as possible. If you are completing a graduate degree program, please submit an official transcript showing course work completed and grades earned, as well as the conferral of the degree as soon as it is available. Official documents with evidence of degree conferral must be received by Graduate Admissions before this degree can be added to your Berkeley records.
BEFORE YOU ARRIVE CalCentral Dashboard and SIS Student Information Systems (SIS) is UC Berkeley’s comprehensive student information database, consolidating Enrolling in Classes over 100 information systems into one integrated software While most graduate and professional students will follow solution. The new SIS includes all crucial student information: the standard process of enrollment in CalCentral, some admissions, financial aid, registration, enrollment, course may have different enrollment dates and processes. If you management, advising, billing and payment, records, and more. are a student attending one of the following graduate and All students access all of their key information through a single professional programs — School of Law; Haas School of point-of entry: CalCentral. Business MBA, EMBA, EWMBA; School of Optometry OD; CalCentral simplifies UC Berkeley’s online campus experience. School of Information MIDS and MICS; School of Public Health This website combines multiple campus systems into one OOMPH; Goldman School of Public Policy MPA; College of easy-to-use, mobile-friendly place. Check campus email, Natural Resources MRED+D — please contact your advisor for more information about class enrollment. calendar, academic progress, financial aid,bCourses , and more, anywhere. For all others: Enrollment appointments in CalCentral will be available for incoming students starting July 19, 2018. You If you experience any technical issues in CalCentral, email MUST enroll early to be eligible for academic appointments, [email protected] or contact your department’s Graduate stipends from University fellowships and grants, and access to Student Affairs Officer. services and programs. bConnected For more information, see the Enrollment FAQ Page, or email A bConnected account is your official campus email, calendar [email protected] for technical issues, or your Graduate (for scheduling meetings, office hours, etc.), and document- Advisor for advising help. sharing account. All registered students are required to have Fee Payment Information their own. Your registration fees are billed through the Billing and Your bConnected account comes with unlimited data storage. Payment Services Office. Registration fees for Fall 2018 can Your campus email address — based on your online identity be found on the Office of the Registrar website. (your CalNet ID followed by @berkeley.edu) — will be used by Your first billing statement (e-Bill) will be available in early professors, departments, and University administration to send August and must be viewed online through CalCentral. Paper you important information on registration status, enrollment, bills are not generated; your only notification will be by email. financial aid, and class assignments. E-Bills are generated once a month; once the e-Bill is created, After you accept your offer of admission, you can create a it does not update. Before making a payment, it is important bConnected account by going to the bConnected website. to first view your updated balance by logging into CalCentral. You are responsible for communications sent to and from If you are eligible for financial aid, please note that the August your “@berkeley.edu” address and for data stored in your e-Bill will not show your financial aid payments, including loan bConnected account. disbursements, for the Fall semester. Payment Options BECOMING A REGISTERED STUDENT Students will use CalCentral My Finances for billing activities, Becoming a fully registered student involves two steps: including viewing new charges, account balances, transaction enrolling in classes and paying fees. Note that you will NOT history, and paying bills. If you wish to grant a trusted individual have any fees assessed to your account until you have enrolled access to seeing and paying your bills, use the link on My in at least one class. Finances to grant authorization.
22 3 FINANCIAL ASSISTANCE Need-Based Financial Aid Federal Direct Loans and work-study awards are administered by the Financial Aid and Scholarships Office. The programs require a Free Application for Federal Student Aid (FAFSA) be filed, independent of the fellowship application. Only U.S. citizens or students with permanent resident status may apply for the federal loans and work-study funds administered by the Financial Aid and Scholarships Office. In most cases, students will be eligible to borrow Federal Direct Loans sufficient to cover their academic year budget (tuition and fees, living expenses, books, etc.), less awards from other sources. If you have not filed a 2018–19 FAFSA, do so as soon as possible to ensure that you have loan funding available for the 2018–19 academic year. Please direct questions about need-based loans and work- study programs to Cal Student Central. Or you can consult the graduate student section of the Financial Aid and Scholarships Office website. Emergency Loan Program Emergency loans are available for registered graduate Students can pay University bills online by eCheck at no cost, students who need temporary assistance for living expenses or with a credit card for a 2.75% convenience fee, or with foreign who need help to get registered. currency through a Western Union wire transfer. For more information, visit Students: Billing. Graduate Division Fellowships The Graduate Division’s Fellowships office administers most You must pay your registration fees in full or enroll in the Fee university fellowships (e.g., Berkeley, Chancellor’s, DCF) as Payment Plan (which has a $60 participation fee). The deadline well as many external multi-year awards (e.g., NSF GRFP). For for new graduate students to select this payment option is assistance with fellowship- and fee remission-related issues, September 17, 2018. To be considered a registered student, at it’s best to start with the advising staff in your department or least the first installment of your fees must be paid by August 17, School. If they are unable to assist, they will inquire on your 2018, and you must be enrolled in at least one class. If your fees behalf or direct you to Fellowships for assistance: are not paid on time, your enrollment in classes may be canceled, any fellowship or stipend payments may be placed on hold, and Graduate Fellowships Office you may not be able to access campus services such as the library 318 Sproul Hall, Berkeley, CA 94720-5900 or Recreational Sports Facility or be able to obtain a bus pass. email: [email protected]; (510) 642-0672 Recipients of fellowships, stipends, and financial aid are strongly Award offers, from both the Graduate Division and campus encouraged to sign up for Electronic Funds Transfer (EFT) departments, will include information on the disbursement to expedite receipt of their disbursements or refunds via direct schedule and applicable terms and conditions. deposit to their personal bank account. Students using EFT Numerous funding opportunities are available to continuing receive their refunds faster and avoid standing in line. EFT is graduate students, from external multi-year fellowships secure and saves resources. Refunds paid to students by a (both federal and private), to dissertation research and paper check can be picked up in person at Cal Student Central write-up fellowships, to grants for conference travel. While (120 Sproul Hall). Checks that are not picked up in a timely departmental advisers are frequently the best source of manner will be mailed to the local address on file in CalCentral. information on relevant opportunities, the Graduate Division Make sure your local address is current to avoid delays in maintains a listing of available fellowships. payment and problems with returned mail due to an outdated Fellowship opportunities and information on upcoming address. For billing inquiries, contact: application workshops are also announced in GradNews; sign Cal Student Central (different from CalCentral) up if you are not already receiving GradNews. 120 Sproul Hall Funding for Student Parents Hours: Monday to Friday, 9 am – 4 pm Pregnant and parenting students may also be eligible for Phone: (510) 664-9181 additional types of aid, including the Graduate Division Student email: [email protected] Parent Grant, childbirth accommodation funding for women
23 4 doctoral students, and reimbursement for child care expenses. Making Travel Arrangements For more information and to find out what you may be eligible According to U.S. regulations, the earliest you can arrive is 30 to receive, see the Graduate Division website. days prior* to the start of the semester. For most programs, the Fall 2018 semester begins on August 15. You may enter the U.S. in F-1 or J-1 status only after July 16, 2018. Your specific INTERNATIONAL STUDENT program start date will be noted on your NIF cover page and I-20 ARRIVALS or DS 2019. If you experience visa-processing delays, or will be Berkeley International Office unable to arrive in Berkeley for the first day of classes, contact Berkeley International Office provides advising on non- the Berkeley International Office immediately atInternational immigrant visa matters, financial, personal and cultural issues. [email protected]. *If you are transferring your SEVIS For important information and requirements specific to new immigration record from another US school, please see the international students at UC Berkeley, visit the Berkeley BIO website for more information regarding travel. International Office website. Mandatory Online Arrival Notification The Non-Immigrant Information Form (NIF) All New, Transfer, EAP, and Returning (withdrawn for one All non-immigrant students must complete the online NIF as semester or more) F-1/J-1 international students are required to part of their acceptance of admission. This includes students complete an online document check to confirm their arrival in who intend to hold F-1 or J-1 student status, as well as other the U.S. so that Berkeley International Office can activate their non-immigrant classifications such as A-1, E-2, J-2, H-1B/H-4 F-1 or J-1 immigration records. After your arrival in the U.S., and L-1/L-2. Find more information about the NIF on the please do the following: Berkeley International Office website. u Update your local U.S. address in CalCentral (temporary Before you can access the online NIF, you must first submit or short-term addresses are accepted). See this guide to your Statement of Intent to Register (SIR) to the University. It updating your address in CalCentral. may then take up to 48 hours for the system to update before u Look up your I-94 Arrival Record online. Download and you can access the NIF in CalCentral If it has been more than 48 save as an image or pdf (or take a screen shot) and save it on hours and your NIF checklist item hasn’t appeared in CalCentral, your computer. email [email protected]. u Upload the file of yourI-94 Record here. Certificate of Eligibility Form I-20 (F-1) or DS-2019 (J-1) International Student Orientation Programs Berkeley International Office issues I-20 and DS-2019 Berkeley International Office hosts orientation programs and documents needed for all new and continuing international social events specifically for international students new to students to obtain an F-1 or J-1 student visa. the U.S. and Berkeley. All international students are invited to To obtain your I-20 or DS-2019, access the online NIF from your attend. The schedule for the orientation program is posted on CalCentral. Your I-20 or DS 2019 will be mailed within 10-15 business the Berkeley International Office website. days from the time a complete NIF application is received. Berkeley International Office Applying for a Student Visa International House, 2nd floor A visa is required to enter the U.S. for anyone who does 2299 Piedmont Avenue, Berkeley, CA 94720-2320 not have legal U.S. permanent resident status or citizenship phone (510) 642-2818 (with the exception of Canadian nationals who may enter email: [email protected] the U.S. with their I-20 or DS-2019 and passport). Allow for sufficient time in your planning to apply for your visa. Start by checking the U.S. embassy or consulate website in your area TEACHING AND RESEARCH to get instructions, make an interview appointment, and find ASSISTANTSHIPS out about visa appointment and processing wait times. U.S. Many graduate students are offered academic appointments, embassy and consulate information is available on the U.S. such as Graduate Student Instructor (synonymous with embassy website. “teaching assistant”), Tutor, or Reader. These titles are Academic Student Employees (ASE) and are regulated by Complete the iStart 101 Course for a union contract. The contract is available online. Teaching International Graduate Students preparation requirements for GSIs also apply and are laid All international graduate students must complete the online out in the Graduate Council Policy on Appointments pre-arrival orientation course entitled iStart 101 by Aug 22, and Mentoring of GSIs. Students also may be offered an 2018. If you have any problems accepting the email invitation appointment as a Graduate Student Researcher. or accessing the bCourses site, contact internationaloffice@ berkeley.edu. A Graduate Student Instructor (GSI) serves as a teaching apprentice under the supervision of the instructor in charge of the course. GSI duties may include lesson planning and
24 5 lab preparation, teaching sections or labs, office and email the Graduate Division, has been recognized as “a model for consultation, and grading exams and papers. TA development programs everywhere” (WASC Educational A Graduate Student Researcher (GSR) performs research Effectiveness Visiting Team Report). The Center prepares GSIs work broadly related to his or her degree program under the for the teaching they will do at Berkeley and in future careers. direction of a faculty member or principal investigator. The Center’s website provides useful information and resources that can greatly assist you in your teaching. All graduate students are restricted to working no more than half-time, regardless of the position they hold. For The GSI Teaching and Research Center also assists students example, a GSI typically works 16 to 20 hours per week, on who do not speak English as a native language. Students average. Many departments appoint graduate students for who do not speak English as a native language and who do less than half-time. Academic appointments have minimum not hold a Bachelor’s degree from a U.S. institution must academic requirements, such as GPA, and students must meet demonstrate oral English proficiency to be appointed as a GSI. registration and other requirements. Some positions may be English language proficiency for teaching is determined by the eligible for fee remissions in addition to salary. speaking section score of the iBT TOEFL or the IELTS taken prior to arrival in Berkeley. In those countries where the iBT Before you begin any work, you should first meet with the TOEFL or IELTS is not available, students can demonstrate personnel assistant in your hiring department to complete their proficiency by taking and passing the Oral Proficiency all the necessary paperwork and ensure that you understand Test (OPT) offered on the Berkeley campus. Information on what your position will entail and what to expect in terms of passing scores, testing options, and language courses can be salary and fee remissions. For GSI appointments, the hiring found on the GSI Teaching and Resource Center’s Language department is required to send you an official appointment Proficiency web pages. letter and any requisite supplemental information. For GSR appointments, you should receive your signed copy of the GSR Appointment Form from your department outlining FIND HOUSING the details of your GSR appointment. UC Berkeley graduate student housing options are outlined Your appointment is not final until you have accepted the job below or you may learn more on the Housing website. The offer in writing. Ask about University deadlines, and make sure University also offers flexible meal plans for graduate students that you have met all the requirements for your position. For who live both on and off-campus. Learn more about convenient more information, please read the following documents: campus dining options and Graduate Student Meal Plans through Cal Dining. u Graduate Division’s Graduate Student Academic Appointments page has comprehensive information UNIVERSITY-OWNED-AND-OPERATED HOUSING on appointment types and levels, hiring requirements, For monthly rates and to submit an online application, visit the compensation, fee remissions, tips for finding a position, and Housing website. policies for academic appointments. Ida Louise Jackson Graduate House u Fee Remission Program webpage explains the fee Ida Louise Jackson Graduate House is located one block from remission program and is updated every semester. the campus. The complex offers space for 120 graduate students The GSI Teaching and Resource Center, an academic unit in in two-, three-, four-, five-, and six-bedroom shared apartments.
25 6 Utilities are included. A twelve-month lease is required. Jackson Off-Campus Rental Housing House is considered “off campus” for budgetary purposes with the Many graduate students reside in rental housing in Berkeley Financial Aid office. or nearby communities and find their housing through theCal Rentals website, a rental listing service. Currently registered Manville Apartments and newly admitted students may obtain two months of The Manville Apartments is a secured complex reserved free online rental listings. Listings feature photos and maps for law and graduate students. Located three blocks from links, as well as information to help students expedite their the southwestern corner of campus at Shattuck Avenue and search. Rentals advertised include shared apartments and Channing Way, Manville Apartments are within walking distance houses, rooms in private rooming houses and private homes, of downtown Berkeley, near shops, banks, movie theaters, apartments and houses in the community, and work exchanges. restaurants, and public transportation. A twelve-month lease is required. Rent for Manville does not include electricity. Work Exchanges are another option for budget-conscious Students are responsible for setting up their own electricity students. Sometimes a homeowner will seek a student to accounts with PG&E. perform a job (babysitting, gardening, or managing the property) in exchange for a room or an apartment. Expect to The Garden Village Apartments work approximately 15 hours per week for a rent-free room. The Garden Village apartments include single-occupancy Unlike University housing, off-campus rentals do not usually bedrooms that are fully furnished. Units include full-size kitchens include utilities, cable TV, or internet access. Typically you will be with high-efficiency appliances and high-efficiency in-unit required to pay the first month’s rent and a security deposit in washers and dryers. These spaces are assigned to students advance. according to eligibility and lottery number. All apartments are single gender. Located at 2201 Dwight Way, Berkeley, CA 94704. Other Housing Resources The Graduate Assembly has compiled an informative web page: Family Student Housing GA’s Housing Guide: Best Practices for Finding Housing. Family Student Housing offers unfurnished apartments Berkeley International Office has a helpful webinar and links for married/partnered students, with or without children, to Facebook groups and other helpful resources. The Graduate and single parents at University Village. The East Village Division also offers helpfulHousing Resources. Apartments include spacious two- and three-bedroom flats and townhouses, and the West Village Apartments include one-, two-, and three-bedroom apartments. The popular University Village community is located about three miles northwest of campus in the nearby town of Albany (known for its excellent school district). Amenities include data lines for internet access, basic cable, carpeting, window coverings, tiled kitchen counters, storage closet, a balcony or patio (patios are toddler-friendly with fencing and a gate), and a parking space. The community areas include laundry facilities, grassy courtyards with outdoor benches, and play areas for children. University Village is served by AC Transit and the local bus system; registered students can ride for free. For more information, email the Family Student Housing Assignments Office, or call (510) 642-4109.
ALTERNATIVE AND OFF-CAMPUS HOUSING The Berkeley Student Cooperative The Berkeley Student Cooperative, known as co-ops, include buildings that offer various accommodations, including rooms, houses, and shared apartments for single students in single or double occupancy rooms. International House International House, located at the eastern edge of the campus, provides room and board accommodations, and features an exciting array of intercultural activities and programs for students and scholars from the United States and dozens of other countries.
26 7 GET SETTLED regarding residency. Changes may be made in the residence requirements between the publication date of this guide and Residency the relevant residence determination date. Students are classified as residents or nonresidents after completing the Statement of Legal Residence shortly Note: International students with F-1 or J-1 visas / after being admitted to the University. Graduate students nonimmigrant status are not eligible to establish residency. (U.S. citizens, permanent residents, and some eligible Cal 1 Card – Your Photo ID and Much More nonimmigrants) who enter UC Berkeley as nonresidents and The Cal 1 Card is the official campus photo ID. The Cal 1 Card who establish residency for the required year may be classified will allow you to access various campus services, facilities, and as residents for tuition purposes within one year after their events and can also be used as a debit card to pay for goods arrival. These students then receive the benefit of paying at the and services at multiple campus dining facilities, library lower resident rate. printing locations, as well as many other merchant locations. The classification process is not automatic. Continuing Cal 1 Card issuance requires that you submit a photo online nonresident students who have made California their permanent and present an original valid government-issued photo ID (e.g., home and believe that they are eligible for resident status must driver license, state ID, passport) at the time of issuance at the submit an online residency classification petition. Supporting Cal 1 Card office. If you encounter any problem submitting documentation can be uploaded to CalCentral prior to your photo online, please provide the pertinent details via an established deadlines. Even though few nonresident students email to [email protected] for additional support. submit a petition to change their residency status until the end of Student Records and Privacy their first academic year at Berkeley, you must start the process As a student, you will have a variety of records maintained by of fulfilling the residency requirements as soon as you arrive. the University of California. Disclosure of information contained This includes documenting when you arrived, that your year of in these records is governed by state and federal law and by physical presence in this state is coupled with your intent to make campus policy. When releasing public directory information, the California your home, and that you are financially independent. Graduate Division adheres to the Policy Governing Disclosure of What Should You Do Once You Arrive in California? Information From Student Records. Directory information will be Please review Residency Requirements: Graduate Students. released on request unless the student has indicated in CalCentral If you remain in California during non-academic periods, it will preference that the record be kept confidential. The Graduate strongly indicate your intent to make California your home. You Division also confirms honors and awards received by registered will be required to document that you were physically present students for purposes of funder verification following the guidelines in California for at least two of the three months during the above. Academic appointments are considered employment data summer previous to the term for which you are petitioning for and are verified by theHuman Resources Office. residency. For the full text of the campus residency policy, what students ACADEMICS AND RESEARCH should do once they arrive, and applicable deadlines, see Residency (for tuition purposes). For residency questions, ACADEMIC ADVISING contact the Residence Affairs unit. The Graduate Student Affairs Officer (GSAO) in your department will tell you which faculty member has been assigned This summary is not a complete explanation of the policies as your Graduate Advisor to help you understand course
27 8 requirements and to plan a program of study. Eventually, you programming offered by a wide range of campus units. The will need to designate a faculty member to serve as your major GPD Center, located in 309 Sproul Hall, provides a space advisor and to direct your thesis or dissertation. This professor for professional development events and workshops for will act as your personal mentor during your graduate career and graduate students. GPD also assists departments and faculty will introduce you to the academic world of your discipline. in developing professional development programming such as All graduate students are required to maintain a minimum alumni panels, workshops, courses, and LinkedIn groups. grade-point average of 3.0 (B) in all upper division and Resources on the GPD website include: a comprehensive graduate course work. Check with your Graduate Advisor for calendar of campus professional development events; the requirements in your department, as some departments information about the many online tools to which Berkeley may have higher standards for their students. students have free access; and an online Professional Development Guide specifically for Berkeley graduate INTELLECTUAL PROPERTY students, which offers detailed information about how to develop academic and professional skills. GPD also sends out Research Policies a bimonthly Professional Development Digest, which informs The conduct of research at the University of California, Berkeley students about upcoming events. is governed by the rules and policies of several jurisdictions: the federal and state governments, the UC Office of the President, the Academic Senates of both the University of California system and the Berkeley campus, as well as the administration of UC Berkeley. The links listed here provide information on relevant rules, regulations, and policies. Intellectual Property The aim of UC Berkeley policies on the protection of intellectual property rights is to make research available to others for the public benefit, while providing recognition to individual researchers and inventors and encouraging the prompt and open dissemination of research results. The UC Berkeley Office of Technology Licensing (OTL) works with campus inventors to facilitate transfers of technologies created at UC Berkeley to the commercial sector for public use and benefit. OTL has a peer division, the Industry Alliances Office (IAO), which enables innovative research relationships by negotiating research contracts between Berkeley employees and private industry. Publications Due to the variability and ambiguity in practices among different fields regarding faculty-student authorship of published work, the Graduate Council of the Academic Senate has mandated a set of processes within each department to clarify expectations concerning authorship. Guidelines, as well as an appeals process, are set at the faculty-student level and the department level. For more information, see the policy on fairness of authorship credit.
PROFESSIONAL DEVELOPMENT Graduate Professional Development (GPD) supports graduate students in developing professional skills and pursuing diverse career opportunities within and beyond the academy. GPD provides direct student services, such as individual consultations and goal-setting groups. In addition, GPD serves as a central hub where students can find information about the extensive academic, professional, and career development
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9 of preparing GSIs for teaching through grants, web-based materials, and an annual seminar for faculty on mentoring GSIs in teaching. The Center’s website includes an Online Teaching Guide and a rich array of materials to assist GSIs. Visit the GSI Teaching and Resource Center at 301 Sproul Hall to find books, videos, and other reference materials on teaching. For more information, email or call (510) 642-4456.
Career Center The Career Center offers services for graduate students including confidential appointments with Ph.D. career counselors, C.V. and résumé assistance, and career development workshops on topics such as interview skills, career exploration, negotiation strategies, and job searching within and beyond academia. The Center also offers a Masters/ Ph.D. Career Fair, employer information sessions, networking events, and a Ph.D. Career Colloquium. TECHNOLOGY RESOURCES UC Berkeley Students have access to a wealth of technology For more information, visit the GPD website, email gradpro@ resources to support collaboration, learning, and research on berkeley.edu, or call (510) 643-3106 campus and beyond. Berkeley Student Technology Services (STS) The Graduate Writing Center A student’s best resource to ensure reliable network access and The Graduate Writing Center, assists graduate students in knowledgeable, friendly, and responsive technical support. They the development of academic skills necessary to successfully provide in-room, wired Internet connections for every student living complete their graduate programs and prepare for future in campus housing and support access to campus-provided Wi-Fi faculty and professional positions. This center offers workshops throughout all residential locations and on campus. They also work on topics such as academic writing, grant writing, dissertation to inform students about the importance of keeping their personal writing, editing, and preparing articles for publication, in data and devices secure and using legal services to get their music, addition to writing groups, writing boot camps, and a graduate- movies, and other media. See more at the STS web page. level course on academic writing (GSPDP 320) that is offered every spring semester. Educational Technology Services (ETS) ETS provides audiovisual, computer projection, and podcast In conjunction with the GSI Teaching and Resource Center, the technology for classrooms, along with training and support Graduate Writing Center also sponsors the Summer Institute of technologies to enrich teaching and learning experiences. for Preparing Future Faculty and the Student Mentoring Learn more on the ETS website including locations, hours, and and Research Teams (SMART) Program, a graduate/ technical service specifics. undergraduate research mentoring program. Graduate Writing Center workshops are announced through departments. bCourses GradNews, and the GPD Digest. For more information, email bCourses is Berkeley’s Learning Management System (LMS) [email protected] or call (510) 643-9392. powered by Canvas. It is an online system specifically designed for the delivery and communications of course content, GSI Teaching and Resource Center online engagement between students and instructors, and the This Graduate Division’s GSI Teaching and Resource Center management of student work in support of face-to-face and provides teaching support for new and continuing Graduate hybrid classes. Student Instructors (GSIs) and prepares graduate students for the teaching they may do in future academic and nonacademic Software Central careers. The Center provides teaching conferences, Software Central offers no- or low-cost downloads of campus workshops, course improvement grants, teaching awards, site-licensed software, including Windows, Microsoft Office consultations, and a Certificate in Teaching and Learning Suite, Adobe Creative Suite, and integrated firewall/antivirus in Higher Education. The Center’s Language Proficiency programs. Cloud services for online storage and collaboration Program administers OPT (Oral Proficiency Test) exams for — Box, bDrive and Google Docs — are available at no cost prospective GSIs who do not speak English as a native language. to the campus community. You will need a CalNet ID and The Center also assists departments and faculty in their role passphrase to download/access these services. See bConnected for service access information.
29 10 Campus Wi-Fi Choices AirBears2 is the wireless service for access to the campus network. It provides access to all students, staff, and faculty, and includes a provision for the creation of short-term guest accounts for campus visitors. Guests may use CalVisitor to access the internet only. This is an open wi-fi network and requires no password. Campus IT Service Catalog and Technology Support The Catalog is designed to make it easier for the campus community to find information about and request campus IT services in a convenient, centralized location. The technology web page includes services offered by the Office of the CIO (OCIO), Information Services and Technology (IST), Educational Technology Services (ETS), Research IT (RIT), Student Affairs IT (SAIT), and Campus Shared Services IT (CSS IT). The online Knowledge Base provides how-to’s and answers to commonly asked technical questions and support. Berkeley Security Policies Policies such as data security and copyright govern the broad range of electronic activities that you may engage in as a student. Find more information about specific regulations and topics including Phishing.
HEALTH, WELLNESS, AND MENTAL HEALTH SERVICES University Health Services (UHS) at the Tang Center is a comprehensive health center, complete with medical, mental health, wellness, and insurance programs all within blocks of campus. Services provided include primary, urgent, and specialty medical care; pharmacy, laboratory, and radiology services; physical therapy; counseling and psychological services, including a career counseling library; health promotion services; and eTang online student portal. Registered students can use all services at UHS whether or not they have Berkeley SHIP. Student Health Insurance Plan (SHIP) As a condition of enrollment at the University of California, all students are required to have major medical insurance that meets UC-wide standardized criteria. Students are automatically enrolled in Berkeley SHIP, administered by UHS. SHIP coverage is worldwide and includes excellent medical, mental health, dental and vision benefits. The Fall semester coverage period is August 1 – December 31, and the Spring semester covers January 1 – July 31. Dependent plans and a free Insurance Helpline are also offered. More details are availableonline . Mandatory TB & Immunization Program All incoming and re-admitted students must satisfy TB and Immunization clearance requirements as mandated by the UC Office of the President prior to the start of their first semester. Please review the Mandatory TB & Immunizations Program website for the steps you need to complete and deadline information.
30 11 adult (at least 17 years old) at the same shared residence. Call (510) 642-7796 for more information, or visit the Recreational Sports website.
SERVICES FOR STUDENT PARENTS About one in ten of Berkeley’s graduate population is a student parent. UC Berkeley recognizes that a family-friendly academic culture is essential to the success and well-being of all students, faculty, and staff. The University is committed to supporting policies, programs, and services to help graduate student parents meet their family care obligations while they pursue their academic goals. Academic Policies The Graduate Council of the Academic Senate supports academic accommodations for graduate students with Counseling and Psychological Services (CAPS) provides a substantial parenting responsibilities, including (when variety of services for students to help with personal, academic, applicable) extension of time for academic milestones. For career, and crisis concerns, focused on short-term therapy. details, see the Student Parent policies here. There is no cost to get started. CAPS creates individualized treatment plans, and assists in coordinating referrals with local CHILD CARE providers for students who need ongoing therapy. Professional The Early Childhood Education Program (ECEP) counselors are available at the Tang Center, as well as at several The University’s Early Childhood Education Program satellite offices, which offer convenient access for graduate (ECEP) provides early childhood services to infants, toddlers, students. Graduate student-specific groups and workshops and preschoolers at five centers in Berkeley and Albany. ECEP focus on managing stress, anxiety, and depression, with support teaches UC Berkeley’s youngest students in a safe, nurturing, groups for graduate women and men. stimulating environment that sparks curiosity. ECEP’s goal Office Hours at Tang Center is to help student parents balance school, work, and family. Monday – Wednesday: 8 am – 5:30 pm ECEP reserves a number of spaces for the children of student Thursday: 9 am – 5:30 pm parents, and also provide subsidized-free to low cost options to Friday: 8 am – 5 pm those who qualify. Crisis Drop in Hours: Monday – Friday: 10 am – 5 pm Early applications are recommended, and are available on the After Hours CAPS line: (855) 817-5667 Satellite office hours and locations Recreational Sports You can find just about everything you’ll need to stay fit at facilities managed by the Department of Recreational Sports: swimming pools, racquetball and handball courts, weight rooms, cardiovascular machines, basketball, volleyball, badminton courts, intramural sports leagues, and more. Student memberships are included in campus fees, so you don’t pay anything extra to become a member. Students also receive special rates on fitness classes, personal training, intramural sports, and outdoor adventure classes. All members get access to the Recreational Sports Facility (RSF), the Fitness Center at Memorial Stadium, tennis courts, running tracks, the Strawberry Canyon Recreation Area, Hearst Pool, and the Golden Bear Recreation Center, Group X classes, and discounted rates on personal training, instructional fitness classes, and Cal Adventures classes at the Berkeley Marina. Members can sponsor one additional person, to receive a discounted Associated Student membership rate, provided they meet the following criteria: legal spouse, domestic partner, or
31 12 ECEP website. A local child care referral agency, Bananas Berkeley Parents Network (510-658-0381), can provide names of other child care services Created by UC Berkeley graduate students in 1993, this in the community. For more information, visit the Early independent, free, volunteer-run online community offers parent- Childhood Education Program website. to-parent advice and local referrals via email newsletters, on childcare, pediatricians, schools, and much more. To subscribe to Emergency Back-Up Child Care the newsletters, visit the Berkeley Parents Network website. Parents who are currently registered UCB students may be eligible for up to 60 hours per year of highly-subsidized back-up Graduate Student Parent Advocacy Project (GSPA) child care from a leading nationwide provider of care services. The Graduate Student Parent Advocacy Project is a working group This back-up program helps student parents when their regular within the Graduate Assembly that advocates for student parents child care arrangements are unavailable and they need to and develops programs to support their academic and personal attend to academic responsibilities on campus, at home, or success. To see their events, visit the GSPA website or their away. For more information, visit the Back-Up Child Care Facebook page. website. Financial Aid for Student Parents EQUITY & INCLUSION Registered graduate student parents (single or married) with The Division of Equity and Inclusion provides leadership and dependent children may apply for a variety of aid programs. accountability to resolve systemic inequities for all members u Graduate Student Parent Grant of UC Berkeley through engaged research, teaching, and public u Childbirth Accommodation Funding service, and by expanding pathways for access and success and u Reimbursement Program for Graduate Student Researchers promoting a healthy and engaging campus climate. u Reimbursement Program for Academic Student Employees Several programs are excellent resources for graduate students. (GSIs, Readers, Tutors) u Family-Related ASE Contract Policies The Office for Graduate Diversity (OGD) For more information, visit the Support for Student Parents The Office for Graduate Diversity is committed to ensuring that website. all UC Berkeley graduate students benefit from an inclusive and respectful learning experience. Focusing on those traditionally NETWORKS underrepresented in higher education, OGD offers services to prospective and current students with the goal of recruiting, Student Parent Center retaining, and graduating diverse graduate scholars. This campus center provides information, child care referrals, problem-solving counseling, and advocacy for the needs of The OGD provides individual advising on admissions, application student parents. It offers a central, cheerful, inviting space for assistance, strategic planning for academic success, and post- student parents who need to be on campus with their children, graduation planning. In collaboration with currently enrolled a relaxing area for nursing, opportunities to network with other students, OGD strives to promote a forum for ideas and student parents, and access to computers and kitchen facilities. programs designed to enhance the educational pathways of For more information, visit the Student Parent Center website. diversity students. For more information, see the Office for Graduate Diversity website.
32 13 The American Indian Graduate Program (AIGP) health education and wellness, housing, and parenting support AIGP promotes the inclusion and success of American Indians — and helps create a more inclusive community for all students. and Alaska Natives in graduate education at UC Berkeley. The Graduate Student Life Specialist works hand-in-hand Outreach, recruitment, advice, advocacy, and many other with campus partners including the Graduate Assembly, Student individualized services work to eliminate barriers that prevent Affairs, and other service units to provide programs, workshops, Native Americans from taking full advantage of educational, and outreach tailored towards graduate students. The social, and professional opportunities. For more information, coordinator also serves as a liaison for graduate students and see the American Indian Graduate Program’s website. represents the Graduate Division on various campus committees, Centers for Educational Justice & Community Engagement advocating for the unique needs of graduate students. (EJCE) at UC Berkeley is a collaborative of offices and centers Graduate Assembly that advocate for, build capacity with, and dialogue among and The Graduate Assembly is the official representative body of across diverse communities. Its community engagement approach the graduate and professional students at the University of enriches the academic success of students while fostering a California, Berkeley. The fundamental principles of the Graduate campus climate that honors the dignity of all people. The partner Assembly are the promotion of a vibrant student social life, spaces include African American Student Development, inclusiveness, progressive activism, community service, Asian Pacific American Student Development, Chicanx Latinx educational improvement, and professional development. The Student Development, Multicultural Community Center, Native Graduate Assembly advocates for graduate student rights, American Student Development, and Gender Equity Resource funds student groups on campus, and directly manages a Center (which focuses on four key areas: women; lesbian, gay, variety of projects that support graduate student communities. bisexual, transgender and queer+ (LGBTQ+); sexual harassment and sexual violence; and men). For more information, see the Graduate Assembly EJCE website. Eshleman Hall 2465 Bancroft Way, #444 Disabled Students Program Berkeley, CA 94720-4500 The Disabled Students Program (DSP) provides a wide range Phone: 510-642-2175 of academic accommodation services for eligible students. Students are responsible for pursuing DSP’s disability Registered Graduate Student Organizations verification requirements and applying for accommodations. There are over 150 registered graduate student organizations (RGSO’s) across 15 unique interest areas, including academics, After completing the online application and interactive process cultural identity groups, professional organizations, and with the Graduate Student Disability Specialist, it is recommended many more. The LEAD Center offers administrative and that students meet with each faculty member in courses where advising support to all RGSO’s to assist with basic operations, accommodations are required, to ensure the accommodations are leadership development, and strategic planning. Visit the understood and provided. If help is needed to complete the online CalLink Organization Directory for a complete list of Student application, request assistance by contacting [email protected]. Organizations. For further details, see DSP website. Public Service Center The PSC partners with faculty and the community to support GRADUATE STUDENT LIFE Berkeley students in finding their path to creating a just and The Office of Graduate Student Life supports graduate equitable world. The PSC has 22 programs and collaborates students around issues that affect their well-being, such as with more than 200 community partners, with many ways to
33 14 get involved. The PSC supports graduate students in developing community-based courses and research; identifying placement sites for students; setting up community partnerships; finding resources to support this work; and connecting graduate students to colleagues in the fields of engaged scholarship, service-learning, civic engagement, and community-based participatory research. Public Service Center 218 Eshleman Hall (510) 642-3916 email: [email protected]
ADDITIONAL CAMPUS RESOURCES CAMPUS SAFETY On campus and in the Bay Area, you should take the precautions that you would in any urban setting. When you arrive, take the opportunity to tour the campus during daylight hours to become familiar with your surroundings. Notice the locations of the campus blue-light emergency phones. The UC Police Department (UCPD), a full-service police department operating around the clock, provides a number of crime prevention and safety programs for all UC Berkeley properties within the cities of Berkeley, Oakland, Richmond, Kensington, and Albany. When you are on campus at night, stay on lighted, well-traveled walkways, or use the free Night Safety Services such as BearWALK or the shuttle programs. UCPD regularly publishes Crime Alerts for the community, notifying of criminal activity on or near campus. Alerts will be sent to your “@berkeley.edu” email address via Nixle’s UC Berkeley Private Group. UCPD also utilizes the WarnME notification system for active threats (read more about WarnME in the Emergency preparedness section). Log into warnme.berkeley.edu to set your notification settings to SMS/ campus emergency procedures, including a list of supplies to text or email. keep on hand. Each year, UCPD publishes the campus annual security report, If you are a Graduate Student Instructor, learn where to direct containing campus crime statistics and campus security your class if you need to evacuate by reviewing evacuation maps policies. For more information, see the UCPD website. in each campus building. The Police Department is located in the basement of Sproul Hall. To get additional information during a major campus To report an emergency on or off campus: emergency, call 1-800-705-9998, or log onto the campus’s call 911 from any campus telephone. main web page. If the main Berkeley page is down, use the From cell phones, to report on-campus emergencies: emergency website, or listen to the campus radio station call (510) 642-3333. (KALX 90.7 FM). For non-emergency assistance: UNIVERSITY LIBRARY call (510) 642-6760. UC Berkeley is home to one of the finest research libraries in the U.S., encompassing over twelve million items housed in over twenty EMERGENCY PREPAREDNESS libraries, and access to an extensive array of online resources. The Office of Emergency Management (OEM) has information Your Cal1 Card is your library card; you will use your Calnet ID and on how to prepare for earthquakes, fires, and other major passphrase to access online sources from off-campus. emergencies. OEM has created a free emergency preparedness mobile app that contains Berkeley-specific tips and guidance The Library website is your first source of information about for a wide range of emergencies. Please visit the OEM website library resources and services. Visit Information for Graduate for download instructions and to access further information on Students and GSIs page, which includes:
34 15 u Information about borrowing, off-campus access to BearTransit Shuttle electronic resources, Interlibrary Loan, and more. Services Your Cal 1 Card is also valid on the BearTransit campus shuttles, for instructors include in-class workshops on library which operates seven lines to and around campus seven days a research, consultations about research assignments, and week, including service to Moffitt Library, BART, the ASUC, and course reserves. other popular destinations. Shuttle schedules, including Night u Links to Subject Guides to learn about article databases and Time routes are available online. specialized research tools in your discipline. Carpool with Berkeley Moves! u How to contact your Subject Librarian, who is available to Parking and Transportation encourages students to find a support your research and teaching. carpool partner through 511.org, or Berkeley Moves, Cal’s u Research assistance is also available at reference desks in the official ridematching and trip-planning platform where campus libraries, by e-mail, and via 24/7 chat. students, staff, and faculty can post rides online, communicate The Library also supports Scholarly Communication, Digital with each other, and find efficient and cost-effective carpools Humanities research, and Data/GIS services. to campus and to various events off-campus. A CalNet ID is required to register, and there are videos to best make the use PARKING AND TRANSPORTATION of the website. Since Berkeley is a busy urban campus, parking near campus is Bicycle Commuting, Security, and Licensing limited; however, parking can usually be found in the Underhill Bicycles are allowed on most paths and roads on campus, with Parking Facility between Channing and Haste Streets. Students the exception of areas where riders must dismount and walk living within two miles of the campus are not eligible to due to heavy pedestrian traffic. purchase parking permits. Berkeley is well-served by public To avoid bicycle theft, make sure to properly lock your bike transit, and many students prefer to walk or bike to campus. to a rack using a high-quality U-lock. Always lock the wheels For more information about all of our programs, see the and frame of your bike to a rack in a well-lit, well-traveled Parking and Transportation website. area. Secure, covered bike parking is available free of charge in Alternative Transportation four facilities, and there are bike lockers at University Hall and Alternative transportation includes the Class Pass, BearTransit Recreational Sports Facilities. Please see the bicycle section of campus shuttles, carpools, Bay Area Rapid Transit (BART), and the P&T website for bike parking information. taking your bicycle on public transit. There is a link to bikes on California bicycle licenses are free to campus affiliates. Please public transit, and route planning at cal.rideamigos.com. P & T contact UCPD for license information. also offers students a $48 High Value Bart ticket for $43. Bikeshare is also available to Cal Students. Students can AC Transit EasyPass Clipper Card purchase a monthly subscription to Ford GoBike, at $13/ The AC Transit Student EasyPass Clipper Card, separate from the month with no annual commitment. Memberships will allow Cal1 Card, entitles you to free transit on AC Transit buses (including you unlimited, 45-minute trips between stations, where you can Premium Express Transbay service to San Francisco). This card will pickup and drop-off a bike. also allow you to add cash value of your own for use on BART, Muni, Lyft/Uber Pickup and Drop-off on Campus and 20 other transportation agencies in the Bay Area. Four car-sharing services — Zipcar, GIG, Getaround, and Enterprise
35 16 — are now available on or near campus. Each service provides short-term car rentals. Use a vehicle when you need it for grocery runs and errands instead of owning, insuring, parking, and maintaining your own vehicle. For information, see transportation options on the Parking and Transportation website. Car Sharing Parking and Transportation has established seven pickup and drop-off points along various areas on campus for students to utilize. These areas are designed for safety, efficiency, and improved circulation and congestion mitigation on the campus. The zones are located at: West Gate, North Gate, Hearst Mining Circle (Stanley Hall), Haas School of Business, Boalt/Krober Hall, concern. The Ombudsperson will listen to your concerns, discuss Sproul Plaza (East of Telegraph at Bancroft), and Rec Sports your options, coach you in conflict and communication, and help Facility. These zones are enforced 24/7. you get a new perspective so you can determine the next steps For after-dusk service, please utilize the Night Safety Program to take. They can also help to clarify policies and procedures, (BearWalk, Night Shuttle, or Door to Door) to meet with the help you understand your rights and responsibilities, and when drivers at those points. appropriate can serve as a mediator as well as assist in facilitating resolutions to your concerns. Call (510) 642-5754, for an Parking Permits appointment. Students who live two miles or more from campus can purchase parking permits. If you drive to campus every day, you can save money by purchasing a prepaid student permit for a OTHER GRAD DIVISION SERVICES full semester. The Graduate Division will work with your department to If you drive to campus occasionally, you can purchase a Daily oversee your progress toward a higher degree. We are located Student Fee Lot Permit that will allow you to park in student on campus in Sproul Hall on the third and fourth floors, lots. Night and weekend permits also are available. where you will find offices for graduate admissions, degree progress, fellowships, academic appointments, the Graduate To purchase a permit, check current parking fees, or obtain a Writing Center, the GSI Teaching and Resource Center, and parking map, visit P&T, call, or visit: Communications and Events. Parking and Transportation Golden Bear Center Graduate Services: Appointments 1995 University Avenue, Suite 110, Berkeley, CA 94720-5746 The Appointments Office administers policy related to graduate (510) 643-7701 student academic titles. If you choose to work in an academic role, you’ll find helpful information on theGraduate Student STUDENT LEGAL SERVICES Academic Appointments webpage. The Attorney for Students advises currently registered UC Berkeley students regarding their legal questions, rights, and Graduate Services: Degrees obligations. A student legal consultation might focus on a The Degrees Office, 318 Sproul Hall, monitors your progress landlord-tenant dispute, a citation for a criminal infraction as a student from first registration to graduation. The or misdemeanor, filing an action in California Small Claims Degrees staff can help you with problems or concerns about Court, questions related to credit card debt and/or collection registration, qualifying exams, advancement to candidacy, and actions, issues arising from a car accident or auto insurance, or ultimately filing for your degree. questions about family law. Communications and Events Student Legal Services provides counsel and guidance only, Throughout your graduate career, Graduate Communications and does not represent or advocate for individual students and Events will keep you informed about academic workshops, with regard to their potential legal claims or disputes. If your opportunities for fellowships and grants, important deadlines, situation requires legal representation, the Attorney for special events, and other time-sensitive issues via a monthly Students will help refer you to appropriate resources. Student electronic newsletter, GradNews. This newsletter, the Legal Services counsel and guidance is limited to California law GradNews web page, our Facebook and Twitter pages, only. For additional information about the scope and limits of Gradbook, and other graduate publications can be found on services, see the Student Legal Services website. the Graduate Division website. OMBUDS OFFICE FOR STUDENTS AND We also bring world-renowned scholars and prominent political POSTDOCTORAL APPOINTEES figures to lecture and meet with graduate students on campus. The Ombuds Office is a neutral, confidential resource for These lectures are free to students and open to the public. Visit the informal conflict resolution with a campus-related issue or Berkeley Graduate Lectures website for the schedule of events.
36 17 Residency Cheat Sheet 10 things graduate students need to know about California residence for purposes of tuition and fees.
The University of California Regulations for Upon admittance to the University of California, Residency Purposes of Tuition and Fees differ from you must first complete aStatement of Intent 1 those of other California public post-secondary 2 to Register. However, your resident or nonresident institutions. They also differ from Admissions and Financial classification is determined for purposes of tuition and fees Aid regulations. only after you have completed and submitted a Statement of Legal Residence to the campus Residence Deputy.
The term “California resident for purposes of tuition and fees” comes from the University’s resi- You do not become a resident for purposes of 3 dence regulations and differs from other definitions tuition and fees simply by living in California for 366 of California residence. For example, a person who is a Cali- days or more, even if you are in a Master’s or PhD fornia resident for tax or voting purposes will not necessarily 4 program. The length of time you attend UC Berkeley or be a resident for purposes of tuition and fees. Admissions and live in California is not the sole determining factor of Financial Aid definitions of resident also differ. They do not residence. confer residence for purposes of tuition and fees.
Graduate students over the age of 24 by Dec. 31 of the year resident classification is sought are In order to establish residence in California for 6 presumed to be financially independent. Graduate purposes of tuition and fees, you must have the students under the age of 24 whose parents qualify as Califor- 5 legal ability to establish a permanent domicile nia residents under UC residence regulations do not have to in the United States, meaning you must be a citizen or per- verify that they are financially independent. Graduate students manent resident of the United States or hold a valid, qualify- whose parents are not CA residents must demonstrate that ing nonimmigrant visa. they were not claimed as dependents for the most recent two calendar years prior to the term for which a resident classification is sought. Graduate students who are graduate student instructors, teaching or research assistants, or teach- It is your burden to prove, by clear and ing associates employed at 49% time or more (or awarded convincing evidence, that you have satisfied the equivalent in University-administered funds, e.g. grants, 7 all applicable UC residence requirements. stipends, fellowships) in the term for which resident classifi- Financial hardship cannot be considered in evaluating cation is sought may be exempt from the financial indepen- whether you are able to qualify for California residence for dence requirement. purposes of tuition and fees.
The UC residence regulations require that you prove all of the following: You normally cannot establish California 1) at least 366 days of physical presence in California, residence for purposes of tuition and fees while 8 2) concurrent intent to permanently remain in the state maintaining legal ties to another state or country 9 3) financial independence. (e.g. state tax liability, driver’s license, voter’s or vehicle reg- istration). Further, if you have moved to California primarily to attend UC Berkeley, you are here for educational purposes and are not eligible for a resident classification for purposes This is only a summary of the main UC reg- of tuition and fees. ulations for California residence for purposes 10 of tuition and fees. Please access the UC Residency Policy for details (ucop.edu/residency) or contact the Residence Affairs Unit at UC Berkeley.
37 Residency FAQs
How do I apply for residency (for tuition purposes)? periods will not be an issue if you provide strong indicators of All students who wish to apply for residency must complete the intent. If you must leave the state for academic-related reasons Statement of Legal Residence (SLR) during the appropri- (such as research), you may be required to provide proof of your ate filing period(Fall: April 1 to July 1; Spring: October 1 to whereabouts. Please contact the Residence Affairs Unit for more December 1). questions. u To find the SLR, go to Cal Central (calcentral.berkeley.edu), under My Dashboard, under “Tasks” or “Notifications.” u Once you submit the SLR, we will request documents from you Q I graduated from a California high school. and add items to the checklist in “Tasks.” Do I qualify for any exemptions? u To check the status of your SLR go to: My Academics, “Status A You may be eligible for an exemption if you: and Holds.” u have attended a high school in California for It may take our unit to four to six weeks minimum to process your 3 or more years, and file, so please submit your SLR early. u have graduated from a California high school or What should I do once I arrive? attained the equivalent thereof, and u not be a nonimmigrant (e.g. students holding an u Document your presence in the state as soon as F-1 or J-1 visa) you arrive. Save airline tickets or bank/credit card statements If you believe that you are eligible for this exemption, you will showing you were physically present in California one year be required to complete and submit an Application and Af- prior to the beginning of the term for which you are seeking fidavit, and your official high school transcript. resident classification. u Establish a California driver’s license or state Q How long does it take to receive an answer once I identification card within 10 days of arrival. Surrender all submit all of my documents? out-of-state driver’s license and identification Students usually receive a classification notice in 4 to u Establish a California residence in which you keep your A 6 weeks. permanent belongings. u Register your vehicles(s) in California within 20 days of arriving. Also, register to vote and vote in California elections. u Pay California income taxes as a resident on all taxable My petition was denied. Can I appeal? income earned after your arrival and file California resident or You have the opportunity to appeal to the UCOP Office of the part-year resident tax returns. File nonresident or part-year General Counsel (OGC). You must do so in writing to OGC within resident out-of-state tax returns if you have out-of-state tax- 30 days of the date of your nonresident letter. Information regard- able income prior to arriving in California. ing how to appeal can be found at: http://ucop.edu/general- u Designate and use a California address as your counsel/_files/ed-affairs/uc-residency-instructions-appeal- permanent address on all records (school, employment, tax form.pdf forms, military, bank accounts etc.). Have a question? What about non-academic periods? Contact us at: Remaining in California during non-academic periods is a strong [email protected] or 510.642.7209 indicator of your intent to make California your home. You’ll be http://registrar.berkeley.edu/tuition-fees-residency/ required to document that you were physically present in the residency-tuition-purposes state for at least 2 of the 3 months during the summer previous to
the term you are petitioning for residency. Other non-academic
s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s
Did you know? If you are determined to be a non-resident but want to submit a Statement of Legal Residence for a subsequent term, you must file the online form for that term in Cal Central. Just make sure to check the deadlines page at: http://registrar.berkeley.edu/tuition-fees-residency/residency-tuition-purposes/how-apply-state-tuition. s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s 38