Disaster Management Plan - 2017

DISTRICT RAMBAN

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1. INTRODUCTION:-  CIVIL DEFENCE:- “Civil Defence” includes any measures, not amounting to actual combat, for affording protection to any person, property, place or thing in India or any part of the territory there of against any hostile attack, whether from air, land, sea or any other places, or, for depriving any such attack of the whole or part of its effect, whether such measures are taken before, during, at or after the time of such attack or any measure taken for the purpose of disaster management, before, during, at, or after any disaster.

CIVIL DEFENCE IN INDIA :- The Civil Defence programme in India relies on the individual and the locality, doing that which is necessary to increase the chances of survival to minimise damage and to recover quickly.

 Civil Defence measures are designed to deal with immediate emergency conditions, protect the

public and restore vital services and facilities that have been destroyed or damaged by disaster.

MAJOR TASKS OF CIVIL DEFENSE:-

 To make sure that the public is warned of danger and provided with instructions on how to avoid hazards.

 Advice people to protect themselves by either evacuating the area or remain and take shelter.

 Organizing immediate relief to the survivors.  Support emergency services

 Rescue Operations  Firefighting  Law Enforcement  Medical Care  Public Works repair  Provision of voluntary Food, Shelter and Clothing.  Assist in Recovery Operations  Clearance of debris  Restoring utility services

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2. BRIEF OVERVIEW OF THE DISTRICT.

 Location and Administrative Boundaries of the District:- Ramban district is one of 22 districts in the state of Jammu and Kashmir, India. Ramban is located in the lap of Pir Panjal range of the mighty Himalayas. It was carved-out out of erstwhile Doda District keeping in view the backwardness, remoteness and aspiration of people of the area. District Ramban started functioning as independent unit on April 1, 2007. Ramban town is the Distt. Headquarters. The town is located midway between Jammu and Srinagar along the Chenab river, on National Highway-44 approximately 150 kms from Jammu and Srinagar has a unique geography the boundary lines of Ramban District encompass hill station Patnitop as its southernmost point, Assar on its eastern edge, Gool is to the west, and Banihal to the north with mountainous terrains with about 90% of its population living in village situated in far-flung and inaccessible areas. It has three sub divisions i.e. Ramsu, Banihal, and Gool, and eleven developmental blocks i.e. Ramban, Batote, Rajgarh, Gool, Sangaldan, Dharam Gundi, Gandhri, Ramsu, Ukhral, Banihal and Khari. The entire Ramban district is part of the Doda, Udhampur, and Kathua Parliamentary constituency. Natural calamities, like cloud bursts, flash floods, heavy rains, earthquake, snowfall, hail storms, drought and accidents etc. cause a lot of misery to the people. The district has often been victim to natural calamities causing severe damage to life and property.

 Ramban at a Glance Total Area (sq. km) 1329 Square Kilometers Altitude (height from MSL in mts) 1156 Total Assembly Constituency- 1 Doda, Udhampur, and Kathua Parliamentary constituency. Climate Alpine, Cold temperate and Warm temperature Major River = Chenab Population (2011 census) Total = 271902 Males = 142317 Females = 129585

 Administrative Units:- Sub Divisions = 03, Banihal, Ramsu, Gool. Tehsils = 07, Batote, Rajgarh, Ramban, Ukhral, Khari, Banihal and Gool. Blocks = 11, Ramban, Batote, Rajgarh, Gool, Sangaldan, Dharam gundi, Gandhri,Ramsu, Ukhral, Banihal and Khari. Page-03

Total Villages = 116

 Literacy (2011 Census)

Total = 124065 Male = 82938 Female = 41127

 Panchyati Raj Total Panchayats = 124

 Agriculture Total Agricultural Land (Hect.) 21886 Irrigated Area (Hect.) 15366  Forest Total Forest area (in sq. kms) 641.71

 Education Anganwaris =778 Primary Schools = 526 Middle Schools = 296 High/ Higher Secondary Schools = 79 Govt. Degree Colleges = 03 Ramban, Banihal and Gool Govt. I.T.I.’s = 03, Ramban, Banihal and Gool

 Health Infrastructure C.H.C. = 03 P.H.C. = 08 Hospitals = 02

3. HAZARD, RISK, VULNERABILITY & CAPACITY ANALYSIS Multi Hazard Zones in Ramban:-

 VARIOUS TYPES OF DISASTERS

Earthquakes:- Earthquakes, quite devastating and sudden in nature, are one of the most Common types of disasters that hit the state of J&K. Lying in the sensitive Himalayan belt, at the juncture of two active tectonic plates, the region is prone to severe seismic activity. The district of Ramban falls in the highest seismic zone i.e. Zone V and is prone to disastrous earthquakes. The movement of large blocks along the thrust planes resulting in the release of stored energy is the basic cause of earthquakes in this region.

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Flash Floods and Cloud Bursts:- Flash floods, short lived extreme events, which usually occur under slowly moving or stationary thunderstorms, lasting less than 24 hours, are a common disaster in the Ramban district. As identified by the Area Commandant Home Guards, Ramban, the flood areas are Batote, Nashri, Battery Chasma, Khooni Nallaha, Panthyal, Ramsu, Dharam Gool area respectively & the cloudburst areas are Patnitop, Batote, Banihal , Gool, Dharam. As a result of the high velocity of the current which can wash away all obstacles in its way, this phenomenon has resulted in enormous loss of life and property in various parts of the region. Glacial melting due to global warming is another major cause of flash floods as the major glaciers in the higher hill tops are receding at an alarming rate due to anthropogenic activities. Heavy rains and floods cause damages to cultivated land of the farmers and wash away the bridges, human beings and cattle heads.

Landslides:- Landslides are simply defined as the mass movement of rock, debris or earth down a slope and have come to include a broad range of motions whereby falling, sliding and flowing under the influence of gravity dislodges earth material. They often take place in conjunction with earthquakes, floods and volcanoes. At times, prolonged rainfall causing heavy block the flow of river for quite some time. The formation of river blocks can cause havoc to the settlements downstream on its bursting. In the hilly terrain of India including the Himalayas, landslides have been a major and widely spread natural disaster and often strike life and property and occupy a position of major concern. As identified by the Area Commandant Home Guards, Ramban, the landslide areas of Ramban are Btote, Nashri, Peerah,Mehar, seri, Battery Chashma, Digdol, Khooni Nallah, Dharam, Ramsoo, Panthyal Khari and all hilly areas road side. The fragile nature of the rocks forming the mountains, along with the climatic condition and various anthropogenic activities has made the state vulnerable to the vagaries of nature. Landslides are one the geological hazards that are very common to this region. Landslides are the downslide movement of soil, debris or rocks, resulting from natural cause, vibrations, overburden of rock material, removal of lateral supports, and change in the water content of rock or soil bodies, blocked drainages etc. The mass movement varies in magnitude from soil creep to landslides. Solifluction (form of creep in which snow or water saturated rocks move down slope) is another type of mass movement that is common on the higher snow covered ranges.

Avalanches:- Snow cover on a slope tends to slide down the slope because of gravity. Conditions affecting stability include the gravitational force component of the snow and resisting forces, such as the frictional resistance of the slope or the anchoring effect of shrubs. In general, avalanches are Page-05 caused when this balance is lost and when the forces exceed the resistance. Avalanches are rarely observed closely since they normally occur during a short time period of one or two minutes. Major Causes – Major causes of avalanches can be classified into fixed (prime factors) and variable factors (exciting factors), such as weather conditions and the weight of the snow cover, Avalanches occur when these factors are combined. The types and scale of avalanches can differ depending on the combination of these various factors and their scale. Avalanches, river-like flow of snow or ice descending from mountain tops are common in the high ranges of the Himalayas. They are common in elevations of more that 3500m on slopes of 30-45°. Convex slope covered with grass are more prone to avalanches. Avalanches also cause great damage to life and property. The villages at high altitudes and army and par a-military camps are frequently hit by this form of natural calamity.In Ramban avalanches are specific to Jawahar Tunnel,Banihal and Gool areas during extreme snowfall in winters.

Types of Damage The following lists typical examples of damage to roads caused by avalanches. The scale of damage can differ depending on the scale and type of avalanche. Traffic blocked by snow deposited on road surface. Roads damaged by avalanches. Road structures, such as retaining walls, overturned. Structures damaged by an avalanche during construction of roads occur most frequently.

Forest Fires:- The most common hazard in forests is forests fire. Forests fires are as old as the forests themselves. They pose a threat not only to the forest wealth but also to the entire regime to fauna and flora seriously disturbing the bio-diversity and the ecology and environment of a region. During summer, when there is no rain for months, the forests become littered with dry senescent leaves and twinges, which could burst into flames ignited by the slightest spark. The Himalayan forests, particularly, Garhwal Himalayas have been burning regularly during the last few summers, with colossal loss of vegetation cover of that region. Due to the climatic conditions of the state, the houses are constructed with local material and the villages are inhabited in cluster, resulting in huge losses in the event of fire mishaps. Approximately 90 percent of the forest fires are human-induced, intentional or unintentional due to the negligence and poor knowledge of the people. Collection of forest produce, shifting cultivation, throwing smouldering bidis, cooking food in the forest etc. are the basic anthropogenic causes that ignite forest fires. The losses are caused to structures and also to the personal belongings, rendering the people shelter less.In Ramban distt. forest fires have been reported from these areas Gandhri , Batote , Rajgarh and Pogal Paristan. Page-06

Soil Erosion:- Soil erosion is a slow phenomenon, causing extensive loss to soil fertility and damage to the land basin. Though the process of soil erosion is natural and has been continuing on the surface of the earth since its origin, recently, due to various human induced activities, its rate has accelerated to dangerous proportions. The area being drained by a large network of river systems, soil erosion by water has become a serious problem. Besides causing great loss to soil fertility, the huge quantity of eroded material carried by water channels cause floods in downstream regions. Along with other developmental activities, deforestation, road construction, forest fires etc. are the basic reasons for the high rate of soil erosion in the state. Ramban distt is a vast area includes hilly as well as Chenab river besides national highway increases risks of soil erosion in this distt.

 CAPACITY ANALYSIS:- Human Resources/Skills:- At the time of calamity, for effective operation of different Institutional arrangement & Relief operations, the necessity of Human resources are highly essential without which nothing can be pulled off. The district needs to have information regarding the following Human resources both at the Government level and with the civil society organization for maximum utilization of their services.

Communication & Media:- Media plays a substantial role in building a communication network both horizontally and vertically. It stands as a mode of interaction with the different sections of society such as actors of relief administration, NGOs etc. and feeds the right information at the right time to the right people. For the purpose of monitoring, predicting and warning, the disaster wise technology, instruments,monitoring stations, if available, are to be listed out.

4. Key components of Disaster Preparedness Framework:-

Strengthen policy, technical and institutional capacities in regional, national and local disaster management, including those related to technology, training, and human and material resources. Promote and support dialogue, exchange of information and coordination with the aim of fostering a holistic approach towards disaster risk reduction. Strengthen and when necessary develop coordinated regional approaches, prepare or review and periodically update disaster preparedness plans and policies at all levels, with a particular focus on the most vulnerable areas and groups. Promote regular disaster preparedness exercises, with a view to ensuring rapid and effective disaster response. Promote the establishment of emergency funds, where and as appropriate, to support preparedness measures. Page-07 Develop specific mechanisms to engage the active participation and ownership of relevant stakeholders including communities in disaster preparedness, with the spirit of volunteerism.

 Disaster Control System: . Control Centre . Harbours . Disaster Management Teams . Staging Area . Helipad. . Assembly Area. . Emergency Operation Centre/ . Incident Control Officer. . Outside . DMTs . Evacuation Camp.

 DISASTER INDEX

Control System Optional. A) Control Centre:-It will activate and control the incident. B) Harbor: - Area where DMTs will be stationed before they move for operation. Where they will be briefed and debriefed after the incident. C) Staging area: - Area where DMTs are to stop, regroup because of obstruction or operational requirement before reaching assembly area. D) Assembly area: - An area near the vicinity of incident where they will assemble for operation briefing by local official and where they will establish their liaise for caring out their duties. E) EOC/Incident Control Officer: - He will be responsible for Co-ordination of operation at the incident, if damages are large, additional staff will be provided to operate emergency operation centre. F) Helipad (optional) if required helipad will be activated provide specific requirement of DMTs evacuation and relief. G) Evacuation camp (Optional):- If required to evacuate people from an area. Evacuation camp will be established till people can safely return to their homes.

Commutation Structure:- Coordinator communication will ensure that communication network of DDMP elaborated below is kept functional at all times and if damaged made operational at all cost. At least 10 foot messengers and 15 riders on two wheelers should be available for worst case services. (A) Line communication. (B) Radio communication

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(C) Satellite Internet communication. (A) Line Communication:- There will be a Landline, wireless in local loop telegraph and mobile communication network for DDMP. Mobile telephone and wireless in local loop telephone will be private telephones to be utilized for DDMP during rehearsals and during disaster. (B) Radio Communication:- The present radio network will utilize the existing police wireless network till separate network for DDMP is established .Police authority will keep frequencies reserved for 3 nets for DDMA control room and keep reserve of radios.

(C) Satellite ------Internet Communication WAN, LAN, and GPS:-

Satellite Phone IRDIAM—2 i) Control Centre- To Communicate with outside agencies. ii) District Incident Control Officer- To give first hand information of incident of large scale when any other communication is not available. Internet Communication

Ground positioning System (GPS) For search & rescue teams, incident Control Officer to pin point location.

5. District / Sub Divisional Control Centre and their Operation.

General:- In order that Chairman DDMA and its members may control and co-ordinate rescue relief operation (action) required as a result of an major disaster and come to quick decisions for the proper deployment of DMTs concerned there will be a headquarter where a) They can meet and decide on the action to be taken and where they can be found for Consultation with others. b) They have a speedy access to all essential information effecting the situation on. c) There are measures of communicating orders and information to all concerned. d) An alternate is available if main Headquarter is disrupted. This headquarter will be known as Control Centre of the District.

Essentials of Control Centre:- a) At any time of the day or night for as long as the situation may necessitate receiving and dealing with reports of damage or other message. b) A picture of the situation in the area must be maintained as a Map record. Which can give where alerts of DMTs and their availabilities.

Page-09 c) Provision must be made for information which might affect the operations of any service (i.e. road blocks) to be ready by available and notified to all concerned as a routine. d) Circes control group shall take decision regarding deployment of local or in case of out side resources so that they are best employed and also on the order of priority. An agreed decision should be arrived at by the group in case if difference of opinion reference should be made to the Chairman DDMA whose decision will be final. c) Arrangement must be made for the preparation and dispatch of reports (situation reports) required by the higher authorities.

Layout of Control/Sub Control room:- Control / sub control centre will be located in the ground floor of District Secretariat building room. It will be equipped to function 24 hours by three shifts of staff with canteen and retiring rooms for staff. Description:- i) Map room: - District Sub-Division large scale Map will be displayed and information plotted on the map with ready reference. The crises control group /DC/SDM and head of essential rescue will also sit in the room. ii) Message room: - In this room only receipt and transmission of messages will be dealt for “In” and “out” messages by telephones, wireless operator and message supervisor in the room. iii) General Media Room: - A room for Media personal for briefing to be name by media coordination.

Staff and equipments:- The following equipments are required for control/Sub-Control Centers. i) Time piece, normal office furniture, stationery, cup-board and canteen/rest room furniture. ii) Very large scale map of the town mounted on material through which pins may be easily inserted. iii) Maps showing the layout of different Essential Services for the representative of each service. iv) Damage indicators—Pins with different colored heads to denote type of incident on the map. a) Incident pins (one and half inches long) different colored heads. Navy blue………………………………………..to represent H.E. Red………………………………………………to represent fire still burning. Blue with white spot…………………………….to represent UXB Silver white……………………………………...to represent crashed air-craft. b) Two sets of incident tabs---serially numbered small discs. c) Road block pins----with heads, differently shaped from incident pins. d) Road closed pins----With black and white heads. Page-10 v) Personal equipment—one steel Helmet per head. vi) Tally Board----About 5 ft.fixed_ 8 ft.fixed with small pegs to hold tallies and discs, denoting units of various Services by different colors as given below. Size of tally is 1”x _1_” with a hole at top and disc Is of 1” diameter with a hole. The color code is as given below:- Rescue parties ………. Blue F.A. Parties ………. White with light green bar Mobile F.A.Post ……… White with green bar Ambulance ………. White with light red bar Incident Officers ………. Light blue with white bar Reconnaissance Parties ……… Deep gray with white bar Fire Services ……… Red Police Services ……… Brown Bomb disposal squads ……… Blue with red bar Repair parties of essential services…….. Light grey with letter representing each Service. (G------Gas Mains) (WA----Water Mains) (Rd-----Road etc.) vii) Telephones. viii) Printed message forms and other registers.

Communication:- a) Satellite phone ---- One. b) Satellite Unit ---- NIL – Internet link voice and data. c) Line connection --- 2 Lines for IN & Out messages. d) Radio Communication --- VHF set to link with Police wireless control room (separate frequency for disaster management)

Duties of staff:- a) District Magistrate / Sub Divisional Magistrate:- District Magistrate/Chairperson District Disaster Management Authority exercise general control of Divisional Management Planning and operation in the district. He is responsible for the mutual support between various Sub Division Control Centre or from neighboring areas. He keeps the higher authorities informed of the situation in the District.

Page-11 b) Members DDMA/Crises Management group:- They exercise general control supervision and co-ordination over the services under them. They consult each other but do not interfere in the activities of the others. They or their representatives are always available in the control room. c) Representatives of essential services:- The representatives of essential services not covered above that is: i) Food Civil Supplies. ii) Fire Services. They are available at the control centre

6. NGO’s ROLE IN DISASTER MANAGEMENT:- NGOs are organizations that are nonprofit making, voluntary and independent of government, engaged in activities concerning various societal and developmental issues. The DDMP would be implementable and effective only with the involvement of these institutes.The NGO sector has always been very vibrant in India, and is based on the concept of volunteerism and care for the fellow citizens. Many organizations also undertake DM activities, as a core area of ongoing work in the case of some agencies while some others participate only in post disaster response when the communities they work with face sudden emergencies. A very large number of NGOs, both international and national, have significantly large field presence that often extend across a number of states. They are well organized in terms of operations administration and finances. Their work is complemented by local and community based organizations, which are more spontaneous and informal in nature, and work at the grassroots levels often from within communities. In any disaster situation the local community is the first and foremost responder to the situation. The effectiveness of first hour relief and rescue operation depends upon the skill,resources in any form, experience, human potential and system and structure rests with the community. Therefore, local community is the important and first actor or practitioner in managing the disaster situation. The local efforts act effectively due to the emergence of volunteerism and apathy towards their own people. The notion of volunteerism grows at this hour of emergency, crisis, need and help. People from local area, outside community, from neighbouring area bestow for volunteering in such hour of need. These are the people who perform services out of their own free will, have an urge, zeal, dedication and perseverance to work for mankind. Volunteers have a specific role to help ensure a community’s successfulresponse to and recovery from the disaster’s devastation. They are important part of any disaster’s at all hours and aware of diversity in issues. They assist their communities in preventing, preparing for, responding to and recovering from

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disasters. They have an important role to play in strengthening the capacities of local communities to resist the effort of disaster. NGOs can play a very important role in mobilizing communities and in linking (Urban Local Bodies) ULBs with corporate sector entities for initiating DRR related activities. The strong linkages which NGOs have with grass root communities can be effectively harnessed for creating greater public awareness on disaster risk and vulnerability, initiating appropriate strategies for strengthening the capacity of stakeholder groups to improve disaster preparedness, mitigation and improving the emergency response capacities of the stakeholders. In addressing the emerging concerns of climate change adaptation and mitigation, NGOs can play a very significant role in working with local communities and introducing innovative approaches based on the good practices followed in other countries. NGOs can bring in the financial resources from bilateral and multilateral donors for implementing pragmatic and innovative approaches to deal with disaster risk and vulnerability, by effectively integrating and converging the various government programmes, schemes and projects to create the required synergy in transforming the lives of at-risk communities. The strong field presence of many NGOs at the national, state, district and sub district levels, even extending to remote settlements in far flung areas indicate the high credibility and acceptability that they enjoy with local communities. The strong contact with local community groups like Self Help Groups (SHGs), farmers groups, youth groups, women’s’ groups, village health committees, watershed committees, etc. and their participation in the local level implementation of government’s flagship programmes and their innovative approaches in employment generation, income generation, poverty alleviation and natural resource regeneration and climate change adaptation/mitigation projects make them ideal partners in mainstreaming disaster risk reduction (DRR) in development plans at various levels. NGOs not only work on their own but also work in partnership with other national and international organizations, UN agencies, community based organizations, local governments, self- help groups and government bodies. Over the years NGOs have also come together through networks, coalitions and alliances so as to offer value added humanitarian services, notable examples being Mountain Forum Himalayas (MFH), Voluntary Health Association of India (VHAI), Voluntary Action Network India (VANI), Sphere India, Alliance for Adaptation and Disaster Risk Reduction (AADRR), and Confederation of Voluntary Associations (COVA). During disaster preparedness, it is important to carry out risk assessment to identify potential areas vulnerable to disasters like floods or earthquakes. By involving Persons with Disabilities (PWDs) in risk mapping, the possible barriers they may face during an emergency situation can be understood and special measures can be designed to address such concerns through participatory and inclusive processes. For example, Page-13

immediately after an earthquake, a person who is physically handicapped may not be able to negotiate over rubble to reach a temporary relief camp. When resource mapping is carried out, resources specific to PWDs should also be identified. These may include accessible disabled friendly drinking water and sanitation sources, accessible disabled-friendly shelters, volunteers to provide physical and psychological support, rehabilitation centers, emergency healthcare and hospital services for injured persons, special schools or schools that include children with disabilities, etc. NGOs must address the specific needs of PWDs during the preparedness phase. They should prepare a resource inventory taking into consideration three areas of disability physical, sensory (hearing, speech, vision) and mental or intellectual.

General Action Points for NGOs in Disaster Management:- Develop a database of NGOs at all levels working on disaster management focusing on geographic outreach and thematic capacities of the organizations. Establish meaningful engagement with concerned government bodies such as Planning Commission, Finance Commission, NDMA, nodal ministries, state level bodies, district level bodies, local level bodies and other stakeholders. Establishing inter-agency mechanisms for coordination and network activities (information and knowledge management, training and capacity building, collaborative advocacy, quality and accountability) at all levels.

PREPAREDNESS PLAN. Preparedness Apparatus:- The control room is the nodal centre in terms of Disaster Management which performs the function of collecting and transmitting information to the appropriate places and people. Giving warning in time to the people, receiving and providing information, monitoring the preparedness and the relief work are to be entrusted to the control room. All the information of the district should be available in the control room. We should take precautions with all facilities to make it functional even when there is a failure of power. The control room can be set up in the Office of Deputy Commissioner (district level).

Community Education and Preparedness Programme:- Community is the first and last to face the disaster. Equipping them, educating and preparing them for the recurring disasters are of vital importance. The most vulnerable areas are to be identified and periodic awareness programme are to be provided at the Ward level, Panchayat level, Educational Institutions, Social Organizations etc.

Page-14 It is essential to examine the various methods in which the community can be effectively involved in planning for disaster management. A community which is aware and well equipped to handle disasters will boldly face them.

Measures available for Promotion of Life/Crop/Property Insurance:- Insurance is a safety against loss of life or crop or property. The people should be educated and made aware of the various schemes available for insurance against loss life, crop and property and the benefits that can be gained out of the insurance. The steps taken by the District Administration for the interface between the Insurance Agencies and the people in the vulnerable areas and adjoining areas are very important. Crop Insurance Schemes are to be made more prevalent and popular in order to provide better results and benefits for the people. The steps taken by the District Administration for safety of life, crop and property to be detailed and awareness campaigns are to be launched.

Preparedness Measures Available with Different Government Departments:- The different Government departments have different roles to play in the disaster period. Preparedness depends upon the manpower available, the training of the rescue team and the local people, equipments and the resources available with the various departments. Location wise infrastructural availability is to be prepared. Whether the existing preparedness is adequate or it has to be enhanced/obtained from other places is also to be examined. Department wise contingency plan for preparedness for disasters are to be prepared.

Public and Private Resources Inventory:- The resources available with both private and Government are to be listed out. It could cover all details like medical shops, phone numbers, vehicles, trucks, tractors and buildings and all those which could be used during disasters. Updated resource inventory would be very handy in times of handling disasters.

Infrastructure Available and its Maintenance:- The infrastructure available in the district in terms of health, traders, transporters, trained manpower and equipments like wireless, telephones, satellite facilities etc. are to be determined and listed out.

Special Equipment Available:- Special equipment in working condition is vital in times of disaster. The special equipment like Earthmoving equipments, Rigs, Cranes, X-ray units, Water tankers, Mobile phones etc. are to be listed out which could be used during the disasters.

List of Vital Installations:- The vital installations are the first to be protected when a disaster occurs, for example, Power Stations, Transformers, Telecommunication centres, Wireless and relay Page-15 stations, Dams, Defence Establishments, Airports, and Ports etc. Hence they are to be listed and even during the pre-disaster period, they have to be safeguarded. Separate plan are to be kept ready to safeguard them.

Adequacy of Existing Inventory:- During the earlier disasters, the District Disaster Management Committee would have felt certain deficiencies in the existing infrastructure facilities in terms of warning systems, monitoring systems, industrial safety measures, fire services limitations in running control room, community preparedness etc. It is to be checked and determined whether the resources are evenly distributed in the Districts. The deficiencies and the requirements have to be communicated with the district authorities from the various departments and from the district to the government and also with the Defence Personnel for filling the gaps. Procurement could also be made on priority basis.

Mitigation Plan:- NGOs should take up the role of facilitators to promote following components as disaster mitigation initiatives of developmental planning or disaster preparedness planning: i) Multi hazard mapping, including development of different hazard maps at community levels and collating them for block, district and higher levels, using PRA, remote sensing and GIS based community information systems. ii) Vulnerability mapping, including local level assessment covering geographical location, structures, occupations, living pattern, cultural practices etc. iii) Capacity mapping, including identifying capacities from community level upwards, incorporating indigenous coping practices and identifying capacities of CBO and NGOs. iv. Action planning for disaster mitigation, based on local actions towards targetted achievements of avoidance of adverse impact of disasters through multi-stakeholder participation, should extend to participatory implementation and monitoring processes.

MEASURE:-

Short Term Measure:- When the disasters are inevitable, the only way to deal with them is to mitigate its impact, which could fall under the short term measures like immediate relief, reducing the response time to avert any losses, the basic needs of the vulnerable and affected people are to be given. Those who have lost their property, movables are to be supplied with those minimum essential items including smaller loans at a concessional rate for long/short term loan etc. are to be given.

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Long Term Measure:- The Long Term Measures would be according to thedisasters and their need is to be planned. In frequent fire accidents, Fire Service Stations to be set up, periodic checking, training the people is conducted. In case of flood, dams, water storage structures, de-silting, bank protection and watershed management are to be followed. Environmental degradation that is caused could be addressed by Watershed Management principles. Biomass production will be another Long Term Strategy. Planting trees, shrubs and promoting pastures are to be taken up.

PLAN:-

Structural Plan:- The disasters could be mitigated by putting structural solutions like dams, embankments, stone walls (sea erosion) dykes, water storage pumps etc. These are costly and needs only one time heavy investment. Example- Dams etc.

Non Structural Plan: The non-structural methods in handling disasters have been gradually evolved by the community with their traditional knowledge and strength, which have been time tested, economic, cost effective and user-friendly technology and the local people can themselves do it. The non-structural mitigation plans are to be made popular and encouraged as people themselves could do it. Financial incentives will encourage people to adopt it.

Response Plan:- The following principles of ideal humanitarian response are largely inspirational and they reflect the good practices in humanitarian response in disaster contexts. Most governments and international, national and local level NGOs try to adhere to these principles while responding to disasters in their jurisdictions.

The Humanitarian Imperative: To prevent and alleviate suffering; to protect life and health (improve human conditions); To ensure respect for human beings, and the right to receive / offer assistance.

Neutrality:-

Not to take sides in the hostilities / controversies based on political, racial, religious or ideological identity (non-partisanship / independence). Transparency and openness are key issues to keep neutrality. Neutrality cannot mean non-action for an organization that has adopted a human rights approach. Defending human rights should not be seen as a partisan activity.

Impartiality (non-discrimination):- Aid is delivered to all those who are suffering, based on their needs. The assessment of needs is rights-based. Page-17 This principle includes both the proportionality to need as well as the principle of non- discrimination.

Do no harm:- “Do no harm” or minimize the harm relief workers may be doing by being present/providing assistance in conflict situations. Need to take steps to minimize the harm when aid is an instrument of war (denying access, attacking convoys), an indirect part of the dynamics of the conflict (creates jobs, gives incomes in form of taxes) or exacerbates the root causes of the conflict by securing “rebel” activities.

Accountability:-

Four stake holders ( beneficiary community; national/local authority; donor & aid agency) Aid agencies are held accountable to both the beneficiary communities (needs for assistance & protection are met, with dignity) and the donors (assistance provided for the proposed purpose). Coordination among organizations is thus a key part of this principle.

Participation of affected populations:- Humanitarian action tends to look at short-term needs and forget the responsibilities to give sustainable aid in a way that realizes the right of affected populations to participate in decisions that affect their lives. It is, however, important to build on capacities in the affected population, and promote the participation of beneficiaries in all that we do.

Respect for culture & custom:-

Understanding local customs and traditions is important while working with local communities, but also in understanding local values when connecting them to internationally recognized human rights. Some interventions require particular sensitivity to local customs. While local culture / customs vary, human rights are universal and applicable to all human beings, no matter what the cultural setting, and must be paramount.

The general measures for a response plan are as follows:-

There should be active public warning so that the public are well prepared mentally and physically to handle the disaster. The public authorities are to be notified in order to enable a speedy recovery from the disaster. There should be effective mobilisation of emergency/ personnel equipment. There should be declaration of the disaster and should be facilitation of the evacuation process in case it is needed. There should be effective implementation of search and rescue missions. Page-18 The laws are to be suspended temporarily due to the emergency situations. Damage assessment and needs analysis surveys are an important part of the postdisaster response process.

Recovery and Reconstruction Plan:- The recovery and reconstruction plan include the following: There should be the provision of damage insurance/loans and grants. Temporary housing should be provided to the disaster hit people and affected areas. There should be long term medical care that is to be provided. Unemployment insurance is to be made available. The public is to be informed regarding the disasters and its repercussions. There should be awareness campaigns and health/safety education should be provided. The reconstruction work should commence in order to bring normalcy to the locality. The NGOs and the community should make sure that regular counseling programmes are conducted. Economic impact studies are to be conducted to get a fair idea of the situation. Builders/carpenters are to be trained so that there can be speedy reconstruction of the damaged property and infrastructure. Phase Needs and Timely Actions Timeline/remark Phase-I Acute emergency phase or early recovery Search and rescue, first aid, disposal of dead bodies and animal carcasses, damage and needs assessment, relief mobilisation and distribution, temporary shelter, registration, information management, coordination etc. 1 to 30 days (depending on extent and gravity of disaster) Timely and appropriate response will depend on the preparedness and contingency planning put in place by the Government and NGOs, CBOs and CSOs.

Phase-II Care, maintenance and recovery phase Food, water, sanitation, health care, psycho-social care, education, livelihoods, training, coordination The length of this phase will depend of the type of emergency. In floods this might not exist while in case of big earthquake it might be couple of years. This is the phase before affected population can return to normal ways of living. It also called transitional phase. Phase-III Reconstruction and long term recovery durable solution’ for livelihoods, housing skill building, institution building, coordination etc. It may take 2 to 5 years to restore the life back to normalcy and establish all the institutions and infrastructure ‘better than pre-disaster days’.

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Operational Flow:- Whenever a disaster strikes the district Ramban, the following activities should be followed.

Early Warning and Dissemination:- The experience has shown that in most of the disaster situation there is loss of life and property as disaster can take place at any time without warning. So preparedness action plan is crucial in order to safeguard life and property. It is therefore necessary that with respect to every disaster a responsible officer is designated to issue the warnings. Based on the warnings received, it is required to prepare initial information report with estimation of likely severity and scale of disaster and there is also a need of organizing a meeting of Disaster Management committees (DMCs). A team for deployment should be prepared to assess the damage and need and inform the respective departments. NGOs and Other: QRT Ramban,Red Cross Ramban. Civil Societies:Civil Defense Volunteers including. Control Room for J&K Transport. Water Resource Department, Near By Gram Panchayats, Block Level Control Room, District Control Room (Toll Free Number) not yet.  Control Room of Army.  Local Information.  Dissemination Centre (Radio).  Control Rooms for Fire Brigade.  Hospitals.

Community Preparedness:- Whenever any disaster strikes the first stakeholder to get affected is the community. Hence community involvement is very important for a proper disaster management. In order to have an effective disaster response, we need to have proper awareness and training amongst the community. NGOs have a very important role in community preparedness, as they work on grass root level and know the community very well. They have the role of identifying the youth volunteers and involving housewives in the same process. The women should be given training in how can they use the resources that they have at home like ropes, sugar bags etc to mitigate the damage as much as possible. The house members should be aware of the general procedure and dos and don’ts of the disasters. The village should have a control room and have the minimum resources which are given in the below table.

Page-20 Youth volunteers including Volunteer Homeguards and civil defense volunteers can have trainings in different levels. . First Aid . Search and Rescue Action Plan:- With this preparedness, the following response plan can be put in action at the time of disaster regular updates. 1. Police, Fire Brigade, NGO volunteers to start the relief and rescue operations.

2. Coordination between all the departments.

DISTRICT CONTROL ROOM (24 hrs operational) 1. Informs Army, Superintended Engineer (I & PH), Superintended Engineer (PWD ), Civil Supplies Controller, SRTC, DPRO. 2. Calls for the meeting in district control room and assign duties to all the departments. 3. Get updates from Panchayat/ DYV. 4. Inform the state authority about the same. CMO deploys the paramedical staff & doctors. Release life saving drugs & Medicines. Give order to set-up relief camps. Disaster Youth Volunteers (DYV) goes to the site. Panchayat is informed. DYV access the control room. Panchayat informs the District Control Room Disaster Strikes- Villagers informed 1. Inform DCR if external help/resources are needed. 2. Inform in case of evacuation of site is required.

7. Officers-in-Charge:- In Case Of A Disaster The Following Officers To Meet Within 30 Minutes.

Sr. No. Designation. 1. Deputy Commissioner/Additional Deputy Commissioner/District Revenue Officer/Tehsildar 2. Superintendent of Police/Add. Superintendent of Police/Dy. Superintendent of Police 3. Commandant/Dy. Commandant, BSF/IRP 4. Area Commandant, Home Guards. 5. Commandant CRPF. 6. District Fire Officer 7. Chief Medical Officer 8. Superintendent Engineer/Executive, PWD 9. Superintendent Engineer/IPH Page-21 10. Superintendent Engineer/EB 11. Assistant Conservator of Forest/DFO 12. Telecom District Manager 13. Executive Engineer, Mechanical

Relief Team:- Kitchen: The Kitchen will be managed by the food and supply department with the help of local NGOs. QRT RAMBAN, RED CROSS, VOICE. Labour: The labour will be arranged and provided by JK PWD.Forest department and IPH Department. Rescue operation: SDRF, local Police, Home Guards, Civil defense volunteers,Army,CRPF, BSF, and N.C.C. and fire officer with the local residents. Provision carry Rescue operation under the supervision of S.D.M. of relief: The Tehsildar, Ramban along with the assistance of SHO Ramban, will mak assessment of the loss of life and property incurred by the affected area and prepared cases for financial and other kind of assistance to be provided by the gratis Govt. He will keep a standby loss assessment team ready to attend to complaint if any. Visiting Dignitaries: The Visiting dignitaries will be attended by the Tehsildar and SHO, Ramban. Procurement of and Distribution of relief material: The A.D.M. will procure the relief material which will be distributed the effected person by the Tehsildar/Naib Tehsildar, with the help of staff. Security: The affected site, relief, camp relief material stock and distribution will be provided security by the police. Therefore photograph of the buildings have been taken so that it could be adjudged at any time that what could have been the appropriate value of the structure at the time of acquisition. It can also establish the age of the concerned structure to great extent. Restoration of communication system: The Revenue department will immediately after detection intimates the telephone line/number to be restored/ repair to the telecommunication depart. Control room at site: A control room will be assistance site of disaster, which will be headed by an Officer and attended to at least by four assistant and five class officials. Treatment/disposal of cattle: The injured animal will be provided treatment by the animal husbandry department. The animal husbandry department will also arrange for the disposal of dead cattle. Medical Assistance to the injured person: The medical department will provide medical assistance to the injured people. The disposal of dead bodies will also be carried out by the medical department with the help of Home Guard and N.C.C.

Page-22 Transportation: The work of transportation will be supervised by the R.T.O., SRTC, Truck Union, Taxi Union and other department will provide vehicles when demanded. Accommodation: The block education officers primary and secondary will arrange accommodation on the spot and both for rescued people and the rescued tent Tarpaulin blankets. The S.D.M. will arrange tents, tarpaulin etc. from CRPF, BSF, IRP, Home Guard, N.C.C. and open market etc. whichever is convenient. Machinery/material required for relief operation: The P.W.D., I.P.H. Forest. JKSEB, S.R.T.C. N.H.P.C., Baghliar, Power Project, Fire Officer, Home Guard, will provide the required machinery and material whichever is available to meet the arrangement need of relief operations.

HAZARD SPECIFIC PLAN EARTHQUAKE:-

Response, Recovery and Mitigation.

Earthquake Information:- Earthquakes are hazards that strike without warning and cause widespread damage to various man-made structures and systems. Various measures can be classified in terms of preparedness, mitigation and prevention in the pre-earthquake phase. These are immediate rescue and relief measures including temporary sheltering from just after an earthquake event to about 3 months, and reconstruction and rehabilitation measures in the next six months to a three year period following an earthquake occurrence. These can neither be prevented nor predicted in terms of their magnitude, place and time of occurrence. Therefore, the most effective measures of risk reduction are pre-disaster mitigation, preparedness and preventive measures for reducing the vulnerability of the built environment and expeditious effective rescue and relief actions immediately after the occurrence of the earthquake. The measures can be divided into long term, medium term and short term. The long term measures require five to fifteen years, the medium term requires one to five years and the short term measures are to be taken up immediately in high risk areas. It may be stated at this juncture that earthquakes don’t kill people, buildings do. Therefore, most importantly, reduction of vulnerability of buildings and structures will be the key to earthquake risk reduction. Also, pre-disaster preparedness through a‘post earthquake response plan’, including training of the concerned personnel in various tasks is considered essential for immediate and effective response after an earthquake occurrence.

8. STANDARD OPERATING PROCEDURES:-

Standard Operating Procedure for District Control Room.  Officer in Charge for the District Control Room: The control Room will be function under the direct supervision of Controller Civil Defence Ramban along with Distt. SSP Ramban with assistance Page-23 of Deputy controller civil defence Ramban. The person in charge of control room shall be personally responsible for implementing the SOP as indicated hereafter and sign on behalf of the Collector on all reports & act on each point of SOP for effective management of the situation.  Assembly in the Control Room: Following staff and officers shall assemble in the Control Room on getting any information from any authentic source about any emergency. Apart from these, any other officer or staff, who receives the information from any source, wills reach/inform the Control Room immediately for further dissemination / follow up action. Officers: Deputy Commissioner, ADMs, SDMs, DySsP, Tehsildar & BDO, District Planning Officer, Panchayat Heads NGO Representatives, Chief Warden Civil Defense Ramban.  Effective Functional Control Room: The following preparatory steps shouldbe taken for the emergency in the control room:- Shift one more phone lines to Control Room. Keep the Radio with new batteries ready. Watching of T.V. news on alertness Stock 2 barrels of kerosene and petrol for running the Generator Sets. Charge the battery of VHF sets. Ensure availability of the list of identified shelters with route chart list of NGO volunteers/Civil Defence Volunteers.  Alert All the Field Officers:- Sub Division Police Officers, Panchayat Heads & Fire Brigade ssistant Director Food & Supplies ssistant Executive Engineer (PDD), Executive Engineer (PWD) District Public Relation Officer and Manager SRTC Chief Medical Officer /District Health Officer Municipality and MLAs Radio and Media Stations  An emergency message format can be drafted to send across various departments. Call up the officers and make sure that they are on duty till the conditions are normalized. Keep taking updates on the activities. Prepare a LOG BOOK for recording chronological sequence of events time to time. Check on availability of Food: Check up availability of food (Rice,Dal) and Kerosene at Block Headquarters, with storage agents and other incapable pockets. Assistant Directort Food & Supplies shall contact all Storage Agents.

Page-24 They shall personally visit the godowns and verify the stocks. The agents shall remain present at the store round the clock. District Food & Supplies Controller shall immediately depute one officer to the place where the storage godowns are located. The Civil Supplies Controller should be informed to remain alert for procurement of dry foods/ essential commodities on short notice. Direct the Private stockiest/ whole seller and FCI stores to remain open on all days, including Sundays and holidays, till situation is normalized. Start movement of food stock to the areas that are likely to be cutoff. Place requisition to the ARTO/ Manager SRTC for deployment of vehicles. Check Availability of Sand Bags in case of floods. Health Sector: Opening of Health Control Room round the clock Get status data from CMO/DHO on the stock of medicines, life saving drugs. If necessary, send immediate requisition to state government for more materials. Start movement of medicines to the site Ensure that medical officer, doctors and paramedical staff are in the place. CMO shall decide that locations of camps. Inform all the private as well as government hospitals about the scale of casualty and expected injuries so that they can prepare their emergency cell. Requisition of 15 small and 15 big vehicles immediately. Further requisition will be made as per need. Empower Field Officials to requisition vehicles. Sub Collectors on behalf of Collector can requisition vehicle (maximum 10) in case of emergency. Close Educational Institutions after making an assessment of the magnitude of the emergency. Veterinary Measures: Take updates from Animal Husbandry Officer about the vaccination of the cattle. Air Dropping Zones: Make assessment whether air dropping is required. Road Transport and Clearance: Take update from RTO/Regional Manager SRTC/Superintended Engineer PWD regarding the supply of Road cleaners, cranes, and mobile saw with trained operator. Requests the Superintendent of Police, Ramban for Deployment of personnel in rescue operation & maintenance of law & order. Non Government Organisation (NGOs):- Get in touch with NGOs, allot them areas or functions, get them introduced to the field functionaries, and ask them to prepare a list of volunteers, make a quick inventory of their resources. Contact UNICEF, UNDP, WFP, CARE, OXFAM, Action Aid and other international agencies (If possible). Make a quick assessment of district needs and expectations from different agencies. Make a quick assessment of district needs and expectations from different agencies. Page-25 Press Briefing: Press briefings play a very important role in disaster management. Daily press brief will be issued at 1600 hours. Written information will be issued. Message to Public over all India Radio should be specific: Apart from the Warning, it should include the following points. Remain alert. Take shelter in nearest evacuation centres Keep cattle tied in open spaces/ let free. Keep sufficient dry food. Keep spare copies of district maps. Contact State Disaster Management Cell and update them with the situation. Make a Duty Roster of Important Officials for uninterrupted functioning of DCR & immediate implementation of the Relief/ Rescue Programme.

Standard Operating Procedure for Deputy Commissioner/DRO/Chairman  Preparedness: The Chairman has the responsibility to update the plan continually to make it effective and implementable. Do capacity analysis of the region. Control Room Set up and assignment of control room duty. Discuss the relief material rates and negotiate with different vendors. Also maintain a record of all the purchases that has been made. Make a plan to transport relief material to disaster sites and different hazard prone areas. Make evacuation plan after discussing with different departments like fire brigade, police etc. Identify Air Dropping Zone with the help of Army. Make a list of villages where air dropping may be needed. List of all emergency phone numbers and contact persons. See that there is a regular updation of list of resources and man power. Coordinate between different departments. Discuss and make the contingency plans for all the departments involved. Make checklist for all the departments for regular updation of resources. List of temporary shelters and transits.  Response: Should get information from early warning system. Deploy the emergency responder. Alert all the district officials.

Page-26 Alert the public using media and other means like Radio. Coordinate between all the departments. In case of emergency, call emergency arm force. Inform the state government about the status of disaster and response towards the same. In case of delay of response from any department, enquire about the status and reason for the inappropriate action. In case of situations going out of hand or getting worse, give orders to implement contingency plans. Look at the distribution of relief materials. In case of failure of relief processes, give orders in order to mitigate the disaster to the maximum possible limits. Give report on the loss of human, property/resources and animals to the state government. Give report on the relief distribution to the affected region.

Standard Operating Procedure for Superintended of Police/Army.  Preparedness: Update the district administration (CHAIRMAN) about the manpower available at all the levels on the monthly basis. Information regarding the number of personnel available on a short notice should be accurate and given to the district administration. Inform the district administration about the time required for the force to reach various identified disaster prone areas in the district. Conduct mock drills and training sessions for the police force. The force should be aware of safe places where people could be evacuated after disaster. Prepare emergency contact people list with working phone numbers and addresses of your department. Keep handy resources like ropes, torches, knives, life saving jackets and all necessary rescue equipments from SDRF Ramban in the control room or head office of your department. Response: Undertake the search and rescue operation at the site of disaster. Evacuate people to safe places. Manage the traffic after the disaster. Inform the District Administration if any more help is required in terms of personnel or resources; raise early warning to mitigate the impact of disaster as much as possible

Page-27 Provide helicopter or boat whenever needed for rescue and search operations (mainly of army /IAF) Maintain vigils over structures and embankments. Maintain law and order during and after the disaster. Assist in the distribution of relief materials.

Standard Operating Procedure for Chief Medical Officer (CMO)/District Health Officer (DHO)  Preparedness: Updated list of officials of his department working at different institution/locations. List of the medicines in stock which could be used in case of any disaster. Replenishment of all the medicines and life saving drugs so that at the time of disaster, there is sufficient medicine in stock. List of all the emergency contact people with working phone numbers and addresses. List of blood banks, government hospitals and mortuary with phone numbers and name of contact persons. Number of paramedical teams under him with their contact information. Number of ambulances and mobile vans under him. Number of vet nary doctors under him. All the above mentioned lists / information should be provided to district administration (Chairman) on monthly/quarterly basis (as per decided). Response: Deploy paramedical staff, doctors, medicine and other medical instruments/equipments at the site of disaster. Plan the setup of relief camp near the site to treat the serious patients. Provide first aid and clinical services. If necessary, set up a triage. Provide trauma care and arrange for orthopaedic surgeries. Maintain the blood supply and monitor health situation. Organise mass vaccination and immunization. Undertake vaccination of cattle (Animal Husbandry Officer) Raise early alarm to administration if additional resources like medicines etc are required so that the same could be arranged as soon as possible. Give report on casualty and resources utilised.

Standard Operating Procedure for Assistant Director Food & Supplies Page-28 Preparedness: Gather information of the stock available in different godowns of the district. Provide information to the district administration regarding the amount of food that could be provided at a short notice. Give the list of godowns with the contact information of the concerned person to the district administration. Make sure that a minimum threshold of food is always maintained in the godowns. The cleanliness and sanitation of food is responsibility of the godown owner as well as the controller. Inform district administration about the time required to reach the identified disaster prone areas/sites. List of petrol pumps/dealers. List of traders dealing with temporary shelter materials. Response: Release the food and other commodities supply from the nearest godown from the site of disaster. Assist in the food distribution program at disaster site. Raise early warning if there is deficiency of food or other commodity.

Standard Operating Procedure for Executive Engineer (I & PHE)  Preparedness: Maintenance and repair of all the irrigation channels and dams in the district. Maintenance and repair of the water storage tanks. Ensuring the cleanliness/ chlorination of all the sources of water in the district. Should have proper tanks to store the drinking water. List of the man power under him which could be deployed at a short notice. List of all the resources and water storage tanks under him. Providing this information to the district administration on the monthly/quarterly basis (As per discussion) Response: Release of drinking water tankers at the disaster site. Assist in the distribution of drinking water. Raise early alarm if the resources are not sufficient. Construction of temporary embankment to stop the flood water. Ensure that the drinking water pipelines are restored as soon as possible after the disaster. Report the resources used in the relief program and casualty of man power in the process. Page-29

Standard Operating Procedure for Executive Engineer (PWD)  Preparedness: List of the manpower under him at all levels. List of the resources (machinery and material) available with him. Providing this information to the district administration on monthly/quarterly basis(as per the discussion) Make plan for evacuation of people in case of emergency. Should have evacuation plan for the identified disaster sites.  Response: Deploy man power to re-open the blocked roads. Release the required resources like cranes etc for the disaster site. Execute the evacuation plan in case of emergency or as per the requirement. Try to restore the communication as soon as possible after the disaster. Raise an early alarm if the situation is getting worse and resources are not sufficient to deal with the situation. Try to restore the power as soon as possible after the calamity (JKSEB). Deploy man and resources at the site of disaster to repair the poles/transformer. (JKSEB) Give a report of the loss of man power and resources utilised in the process.

Standard Operating Procedure for District Public Relation Officer  Preparedness: List of all the media channels and local newspapers with contact person information. List of all the radio stations and community radio with contact person information. Update the district administration with the mentioned information on monthly/quarterly basis (As per the discussion)  Response: Make sure that the information is spread to the community as soon as possible. To see that the press release is given by Chairman or Superintended of Police. To ensure that information released in the media is authentic to avoid rumour and panic conditions Facilitate coverage of media teams Organise media briefings.

Standard Operating Procedure for Regional Manager SRTC Preparedness:

Page-30 List of all the man power under him along with the resources like buses, trucks, cranes etc. Update the district administration with the mentioned information on monthly/quarterly basis (As per the discussion). Make contingency plan for evacuation in case of emergency in coordination with PWD department. Should have an alternate plan for transport in case the normal route is blocked because of calamity. Should have a district map with all the transport means and channels properly marked.  Response: Deploy man power and resources on the site of disaster to facilitate evacuation of the site. Should release equipments like cranes to facilitate the relief work at the disaster site. Should coordinate with Fire Brigade department for the relief work. Raise an early alarm if the resources are not sufficient for the relief work. Make sure that contingency plan is executed if the main transport road is blocked because of the disaster. Start clearance of the blocked roads as soon as possible after the disaster, to restore normal transportation. Give a report of the resource utilization and loss of man power or resources if any, during the process.

9. CHECKLIST FOR DEPUTY COMMISSIONER / EMERGENCY OFFICER

Checklist At Normal Time Once a quarter checks to ensure that the database for multi hazard state DM plan is updated. Once a month checks that all equipment in the Disaster Management Information Centre / Control Room is functional & the maintenance is carried out as per the maintenance manual of each equipment. Monthly review meeting of all line departments in respect of all disaster preparedness & mitigation activities. Fresh Training for all newly posted or refresher training of all old officials involved in disaster management are to be carried out in a planned manner once a year. Training of officials in the 24-hour cycle for the entire disaster season is to be completed in time. The NGO/volunteers co-ordination meetings are held every month & their activities especially for DM is fully co-coordinated based on their experience & expertise. Information of vulnerable areas, schools/shelters, helipads & dropping zones should be made available. Page-31 Awareness campaign strategy before the disaster season in terms of warning dissemination procedures, individual/house hold safety tips etc planned. Coordination meeting of stockists is held every quarter & emergency level of stocks to be maintenance by each stockist for food stuff, mineral water, medicines, blood, kerosene, diesel, patrol, daily use house hold goods like candles, match boxes etc are updated in the data base. Meeting of transporters is held every quarter & database of transport requirement & the minimum vehicles to be provided by each transporter is up dated. Media Management & awareness Campaign Strategy meeting to be reviewed every six months for co-ordination & implemented before every disaster season & actual disaster periods.

Checklist Prior to Commencement of Disaster Season The multi hazard disaster management plans of the dist to be complete in all respects with latest up to date database. Certified reports to be submitted by DCs with up to date database are ready. Fully equipped & operational equipment are checked for functionality. All batteries are fully charged & generators are put to trial run at least for continuous 24 hours. Report to the extent that all actions are complete & all the fully operational equipment is given to Deputy Commissioner. All members of state are fully trained & aware of their roles & responsibilities as per the DM plan. All persons to man the DM rescue plan are fully trained & aware of their responsibilities. Duty roaster for the DM plan prepared & all informed. All storage godowns & safe shelters of all the vulnerability pockets are cleaned, maintained, fully stocked as per the DM plans. Certified fort-nightly reports to this effect given by DC in respect of all blocks and circles even villages. Meetings of the concerned officials are conducted & all functionaries of different department are to be fully apprised of their roles as per the DM plans. All equipments like boats, dozers, earthmovers, road clearance equipment etc are operational & placed at most vulnerable points by the concerned line departments. Preparedness activities of all line departments like strengthening of embankments, sinking/repair of tube wells, etc. For earthquake prone areas, the identification of risk and vulnerable structures, buildings, land slide prone areas, possible threat areas are to be done.

Page-32 Deployment of volunteers, doctors, nurses, beds, food materials with drinking water to be arranged. Mock drills conducted at all levels & report furnished to dist collectors. Co-ordinate with the NGO is complete & each NGO is aware of their areas of operation& level of participation. Co-ordinate meeting of all the stockiest held & each one given the level of emergency stocks that they have to maintenance during the disaster season Awareness campaign launched as per plan.

Checklist On Receipt Of Warning

Checklist 72 Hours Prior:- (All Are Warned, Normal Activities To Continue, Movement of Vulnerable Community Like Fisher Men Are Restricted If Special Warnings Issued) DM plan is activated & made functional on 24-hour cycle. Message IN & OUT registers are maintained & the control room is kept informed on minute-to-minute basis. Exact details of the implications of the warning checked from time to time. Warning with clear directions for the Govt officials, NGOs especially for the vulnerable community are passed through the fastest means of communication & checked back for accuracy at the other end. Duplicated communication is established with the important departments and all the districts, subdivisions and blocks. Meeting of the DC, line depts. & NGOs involved in DM is held & clear directions for each ones responsibilities are spelt out as per the DM plan. Warning issued to disaster managers to check their men, material & equipments as per the checklist Stocking of all safe shelters is checked & those not stocked are immediately stocked. Strengthening of all individual & community houses completed. Areas for animals cleaned & re earmarked if required.

Checklist 48 Hours Prior To Disaster:- (Preparation to move by disaster managers& vulnerable community Commences & outdoor movement in most vulnerable areas restricted if warnings received) All the equipments, especially the communication equipments are thoroughly checked & all back-up battery fully charged & positioned. Connectivity status of each district, police stations, wireless stations, vulnerable points are rechecked and charts are up dated with the information. Duplicated communication including police channels tested. Page-33 All the stockists are warned to keep assured level of stocks to move atshort notice. All transporters warned to keep the assured vehicles to be hired at short notice. All rescue and evacuation equipment are moved to most vulnerable pockets located in far-flung areas. All preparations for move to safe shelters by vulnerable community completed. All district administration for mutual aid scheme complete preparations as per checklist to move men, material & equipment. All NGOs/volunteers are briefed about their area of operations & ready to move.

Checklist 12 Hours Prior:- (Move to safe shelters by vulnerability community, move of disaster managers & volunteers with complete equipment, material& men completed to designated vulnerable areas & outdoor movement restricted). All vulnerable personnel are asked to shift to safe shelter. All the task forces are put into operation. All the NGOs & volunteers are put into operation as per their area of responsibility & their activities monitored through the concerned Govt officials. The stockiest warned to keep their stocks ready to move at short notice. Media/public briefing systems activated on hourly basis. The transports as per the plan are hired as per requirement. Other transport is kept warned in a state of readiness. The progress is constantly monitored. The dist. not likely to be affected & planned to provide mutual aid during disaster stage forward their resources & operationalise their support process. In case of a warning that the cyclone has abated or changed course the same should be confirmed from authentic sources like the IMD or State Control room & information passed to all to stand down. Information to National control room regularly. In most vulnerable pockets OIC disaster site/incident commanders notified.

Checklist of Actions on Occurrence of Disaster Nominated incident commanders/OIC disaster site at each of the sites start operations to supervise rescue and evacuation, relief & restoration operations. Co-ordinate all activities through incident commanders/OIC disaster site. Opening of site control room with district administration. Those requiring immediate medical treatment are moved to district or medical college hospitals as per the priority. Page-34 Immediate assessment after re-connoiter and survey to identify the damages, casualties, etc. & send the demand to the control room. The men, material & resources are moved as per the requirements and priority. Temporary shelters, kitchens, water points are organised & operationalised. Sanitary checks & disease surveillance are put into operation. Arrangements for animal camp & fodder organised. Carcass disposal teams if required are activated. Regular review meeting with line departments, NGOs. Continuous flow of information & national authorities kept informed of latest details.

Checklist of Post Disaster Activities:- (Depending on the situation but preferably after three days) Compilation of departmental damage report and report from District authorities. Assistance in terms of food material, medicines, etc. provided to the affected population controlled through the control room and incident commander of the disaster site. All stores & materials are moved as per the detailed assessment & distributed under the supervision of Government officers, volunteers & responsible representatives from the community. Ensure of all drinking water sources are disinfected & activated by concerned department. Disinfections of the disaster site carried. Disease surveillance to check occurrence of epidemic if any & preventive measures. Trauma counselling if required is carried out for affected population. A team of Govt officials, NGOs/ local senior citizens consisting of specialists from all fields is immediately asked to prepare a detailed report starting from the activities from pre disaster season to the disaster & post disaster period. The detailed report must be completed in all respects & submitted within 30 days.

Checklist For Continuous Planning, Innovative Thinking & Implementation All developmental plans approved by state / dist authorities are considered from disaster mitigation angle. Continuous planning & execution of plans for providing sustainable livelihood for most vulnerable communities. Implementation of the coastal eco system management is continuously monitored & all violations checked. Alternate safe housing technology & rainwater harvesting structures is constantly encouraged & mainstreamed for long-term vulnerability reduction.

Page-35 Continuous Awareness campaign & encouragement for Disaster proof Habitat planning at community level.

Disaster management including first-aid, rescue & evacuation as a compulsory part of school, college, educational institutions. Equipping each PHC/ hospitals to provide training in first-aid round the year & making it compulsory for all citizens to learn first-aid. One centre school/college in each GP, two at block & four at dist equipped to provide training in rescue & evacuation round the year.

10. DOs AND DON’Ts OF HAZARDS

Flood/Cloud Burst/Flash Flood

Dos DON’Ts  Regular listening to the Radio/ TV/ Public Addressing System for advance information and advice  Do not enter into flood waters without any support  Disconnect all electrical appliances and move allvaluable personal house hold belongings and clothing out of reach of flood water, if you are warned of if you suspect that flood waters may reach the house.  Never wander around a flood area  Move vehicles, essential commodities, Farm animals and movable goods to the high elevated place nearby as far as practicable  Do not allow children’s to play in or near, flood waters  Turn off gas or may shift it with you if have to leave the house  Do not drive into water or unknown dearth and current Lock all outside doors and windows before leaving for safer place  Do not eat food or drink water which is contaminated by flood water  If you have to evacuate, do not return until you are advised to do so.

Earthquakes/Landslides

Dos DON’Ts  Listen to the Ratio/ TV/ Public addressing system for advance information and advice.  Do not run and do not wander round the streets  Teach all members of your family how to turn off the electricity, water and gas supply  Keep away from buildings, walls, slopes, electricity wires and cables & stay in the vehicle  Protect yourself by staying under the beam of an inner door, in the corner of a room, under a table or even under a bed  Do not rush to the doors or exits never use the lifts keep well away from windows, mirrors, chimneys and furniture

Page-36  Keep away from tall or ditched buildings, electricity wires, slopes and walls, which are liable to collapsed.  Do not rush to the doors or exists, never use the lift  Stop the vehicle away from building, walls, slopes, electricity wires and cables  Avoid places where there is use electric wires and do not touch any metal object in contact with them Collect water containers, food items and medicines.  Do not re-enter badly damaged buildings and donot go near damage structure.

 List of Vital Installations:-

1. Residence of Ex.Chief Justice of India at Ukhral 2. BHEP Dam Chanderkote 3. Army Camp Dharmond 4. Under consrraction Railway track Sangaldan 5. Under consrraction Railway track Dharam 6. T48,T49 Railway Track Sumber 7. Sumber tunnel loading point 8. Treasury Ramban 9. Grid Station Maitra Ramban 10. DC Office Complex Ramban 11. Court Complex Ramban 12. Currency Chest Batote 13. Distt. Police Office Ramban 14. Micro tower Bankoot, Banihal 15. Railway Station Banihal 16. Railway Tunnel Tethar Banihal 17. Exchange Banihal 18. Jawahar Tunnel Banihal 19. T V Tower Ramban 20. Chenani Nashri tunnel on NH-1A 21. Exchange Ramban 22. Grid Station Batote

IMPORTANT CONTACT NUMBERS (TELEPHONE DIRECTORY)

S.No. Designation Name of officers Office No. Mobile No. 01 Deputy Commissioner Ramban Jb. Mohammed Ajaz, IAS 266789 9469039999 02 Addl. District Ravinder Nath Sadu, KAS 266914 9419121574 Dev.Commissioner Ramban 03 Addl. Deputy Commissioner Angrez Singh Rana, KAS 266630 9419137412 Ramban 04 A C R Ramban Vivek Puri,KAS 266903 9419150193 05 Assistant Director CA & PD Ab Rashid Ganie 266497 9419166081 Ramban 06 Assistant Director Employment Bhumika Sharma 266746 9797655964 Ramban 07 Assistant Director Handi Crafts Wahid-ul- Rehaman 9018330900 Ramban 08 Assistant Floriculture officer Arjun Singh Parihar 9419901280 Ramban/Doda 09 Assistant Controller Legal Anil Kumar 9419157178 Metrology (weight and Measures) Ramban 10 Assistant Labour Commissioner Gansham Basotra 266709 9697560604 Ramban 11 Assistant Director Fisheries Fayaz Ahmed Fayaz - 9419167645 Ramban 12 Assistant Regional Transport Shammi Kumar - 9419197999 officer Ramban 9797590989 13 Chief Agriculture Officer K.K Sharma 266059 9419201725 Ramban 14 Chief Animal Husbandry Javid Ahmed 266797 9419803381 Officer Ramban 15 Chief Education Officer Ramban Mohd Sharief 266915 9086707727 16 Chief Executive Officer PDA Rakesh Sangral 01998-288148 17 Chief Horticulture Officer V. K. Bali - 9419261097 Ramban 18 Chief Medical Officer Ramban Dr. Saif-ud din 266796 19 Chief Planning Officer Ramban Uttam Singh 266078/266900 9419164335 20 Deputy Director fire and Girdhari lal Pandita 266365 9419216075 Emergency Services Ramban 21 Deputy Director forest Vivek Modhi 244493 8803192050 Protection Force Batote 22 Designated officer Food Safety Shallu Ram 9419125397 Ramban 23 D F O Social forestry Ramban Ravinder Singh 9419236810 24 DFO , Batote Amrik Singh 244224 9419236135 25 DFO , Dharmari M.S. Jamwal 9419155156 26 DFO , Ramban Zuhaib Choudhary 266623 9419783428 27 DIO NIC Ramban Sarbjeet Singh 9419668091 28 District Information officer Rbn. Rajinder Singh - 9419166630 29 District Panchayat Officer Tariq Suharwardy 9419168070 30 District Sheep Husbandry Vikas Gupta - 9419160346 Officer 31 District Social Welfare Officer Varunjeet Singh Charak 266907 9419109773 32 District Treasury Officer Romesh Kumar 266689 9419318477 33 Divisional officer pollution Sanjay Rathore 9419106663 control board Ramban 34 Dy. Registrer Co-operative Ashok Singh Katoch 266912 9596950297 Ramban 35 General Manager DIC Ramban Bashi Ahmed Lone - 9419225539 36 Medical Superintendent Ramban Dr. Saif-Ud-Din 9419167643 37 OC 52 RCC Batote Keshew Kumar Aggarwal 244802 9419980840 38 PO ICDS Ramban Ashok Kumar Pandita 9419177477 39 Principal DIET Banihal Sham Lal 9419756471 40 Project officer DRDA Ramban - 266911 - 41 SDM Gool Pankaj Balotra 7051334425 42 SDM Ramsu Vacant 43 Tehsildar Banihal Shafiq Wani 255037 9906759155 44 Tehsildar Batote Srinath Suman 9419162982 45 Tehsildar Gool Ashraf Parvez 9797602806 46 Tehsildar Khari Tabish Saleem 9622222666 47 Tehsildar Rajgarh Pankaj Sharma 9797379072 48 Tehsildar Ramban Parmod Kumar 9419118120 49 Tehsildar Ukhrall Majid Choudhary 9797311729 50 XEN PMGSY Banihal Ishwar Lal Bhagat - 9419964668 51 XEN PMGSY Ramban Ajay Kumar Raju 244935 9419161196 52 XEN REW Ramban Daleep Tikoo 9419280493 53 XEN EM&RE Batote Habib Choudhary 244231 9419195892 54 XEN Hydrolic Division Ramban Vijay Gupta 266287 941950364 55 XEN PWD R&B Ramban S.S Andhi 266649 9419194975 56 XEN Railways Banihal Arun Mahajan 9797530259 57 AEE PDD Ramban King Kumar 9797310255

District Police Ramban:-

58 DIG DKR Range Hqrs Batote Nissar Ahmed 9419134353 59 SSP Ramban Mohan Lal 9419033206 60 SSP Traffic Ramban Sanjay Kumar 9419248811 61 ASP Ramban Mushtaq Ahmed 9419110071 62 Dy SP Hqrs Ramban Imtiaz Ahmed 9419117105 63 SDPO Banihal Dheeraj Singh Katoch 9697473603 64 SDPO Gool Mohd Ameen Bhat 9419128999 65 AC HG Ramban Mohd Ayoub Zarger 9697963427 66 Dy SP DAR DPL Ramban Rakesh Kumar Gupta 9419160806 67 Dy. SP Telecom Ramban Akhter Hussain 9419011865 68 SHO Banihal Mohd Afzal 9419107199 69 SHO Ramsu Muneer Ahmed 9419130921 70 SHO Ramban Naveen Anthal 9419199092 71 SHO Chanderkote O.P Chib 9419128758 72 SHO Batote Vijay Choudhary 9419306567 73 SHO D. Kund Anuroop Sharma 9419161096 74 SHO Gool Mohd Amin 9419142993 75 I/C PP Patnitop Vishal 9596720140 76 I/C PP Sangal Dan Rohit 9086199809 77 I/C PP Ind ASI- Ab .Latief 9622129322 78 I/C PP Neel Ab. Aziz 79 I/C PP Khari Parvaiz Ahmed 9596728472 80 I/C PP Ukhral Sandeep Chib 8713023636 81 I/C PP Rajgarh Ankush 9906189818 82 I/C PP J. Tunnel Gurpal Singh 7298686005

Media/News repoter contact Numbers:-

84 News reporter P. K Kitchloo 9419166497 85 News reporter Shubam Anthal 9858782949 86 News reporter Tahir Ahmed 9596815570 87

EMERGENCY SERVICES

88 Police Control Room Ramban 100 01998266384 9697004810 85 Fire and Emergency Services 101 266365 9419170974 86 Hospital 102 9419167643 87 SDRF Ramban Incharge Component 9419774927 9419159854