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Board Packet Winnetka-Northfield Public Library District Regular Meeting of The Board Of Trustees THE MEETING WILL IMMEDIATELY FOLLOWING THE SPECIAL MEETING OF THE BOARD OF TRUSTEES AT NORTHFIELD BRANCH LIBRARY COMMUNITY ROOM AGENDA Monday, September 16, 2019 7:00 PM I. Call to Order II. Roll Call III. Public Comments IV. Vote to Adopt a Resolution to Declare a Vacancy and Appoint a New Library Trustee V. Oath of Office VI. Vote to Approve Consent Agenda* All items listed will be enacted by one vote. There will be no separate discussion on these items unless a Library Board member so requests, in which event, the item will be removed from the Consent Agenda and added to the Agenda for separate consideration. • Vote to Approve Minutes of August 19, 2019 Regular Meeting* • Vote to Approve Minutes of September 4, 2019 Study Session* VII. Financial Report • Approve August 2019 Financial Statements* • Approve June 2019 Financial Statements* VIII. Library Report • Board President’s Comments (President Ruiz-Funes) • Director’s Report (Director Wolf)* IX. Liaisons to Other Organizations – Reports • Winnetka Village • Northfield Village (Trustee Shoup) X. Unfinished Business • Presentation of the Plan to Address Community Concerns in Northfield* • Review of the Summary of Strategic Plan Survey Results and Next Steps* XI. New Business • Discussion and Vote to Approve Backflow Valve Replacement* • Discussion and Vote to Approve Patio Project Bid* XII. Communications • One Book Two Village Event is September 26th *Attachments 1 Winnetka-Northfield Public Library District Regular Meeting of The Board Of Trustees THE MEETING WILL IMMEDIATELY FOLLOWING THE SPECIAL MEETING OF THE BOARD OF TRUSTEES AT NORTHFIELD BRANCH LIBRARY COMMUNITY ROOM XIII. Public Comments XIV. Adjourn to Closed Session • Closed Session 5 ILCS 120/2(c)(1): To consider the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee of the library district XV. Return to Open Session XVI. Adjournment *Attachments 2 THE WINNETKA-NORTHFIELD PUBLIC LIBRARY DISTRICT RESOLUTION NO. 2019-2020/2 A RESOLUTION TO DECLARE A VACANCY AND APPOINT A NEW LIBRARY TRUSTEE (Kathleen Reichert Vacancy/ “Name of Appointed Candidate” Appointment) WHEREAS, Kathleen Reichert (“Reichert”) previously served as a Library Trustee; and WHEREAS, Reichert resigned; and WHEREAS, the Library District Act, 75 ILCS 16/30-25, provides that, following a resignation, a vacancy in the office of Library Trustee shall be declared by the Library Board; and WHEREAS, vacancies shall be filled by appointment of the Library Trustees until the next regular library election. NOW, THEREFORE, BE IT RESOLVED that the Library Trustees hereby: A. Declare a vacancy in the office of Library Trustee for a term set to expire in 2023 (the term previously filled by Reichert); B. Appoint “Name of Appointed Candidate” to fill the vacancy effective September 16, 2019 and until the next regular election of Library Trustees in April, 2021. This Resolution adopted this 16th day of September, 2019 Votes (by Trustee Last Name) AYES: ____ NAYS: ____ ABSENT: ____ ABSTAIN: ____ ________________________________________ Jean-Paul Ruiz-Funes, President Board of Trustees, Winnetka-Northfield Public Library District ________________________________________ Suzie Shoup, Secretary Board of Trustees, Winnetka-Northfield Public Library District 3 WINNETKA-NORTHFIELD PUBLIC LIBRARY DISTRICT MINUTES OF A REGULAR MEETING OF THE BOARD OF TRUSTEES August 19, 2019 I. Call to Order The meeting was held at the Winnetka Library, 768 Oak Street Winnetka, Illinois. President Ruiz-Funes called the meeting to order at 7:00 p.m. A quorum was present. II. Roll Call Present: President Jean-Paul Ruiz-Funes, and Trustees Suzie Shoup, Raheela Anwar, Deborah Vandergrift and Brian Johnson; and Library Director Rebecca Wolf. Absent: Trustee Travis Gosselin Present were library employees; Nicola White (Administrative Assistant), Courtney Volny (Branch Services Coordinator), Kevin Breese (Human Resources Consultant), Stephanie Girardi (Collection Services Acquisitions Associate), Sarah Quish (Head of Communications & Marketing) and Sydney Clark (Library Associate). Present were Winnetka residents Jeffrey Liss, Elijah Wilde and Rosa. Present were Northfield residents Pat Doherty, Jeanne Doherty, Chuck Hirsch, Carol Hirsch, Nancy Detlefsen, Patricia Andrew, Aidan Andrew, Jeanne Dechovitz, Ronald Taeu, William Kelly, Sue Kelly, and Janet Lagouranis. Present was Wilmette resident Joan Scaccia. Present was Neil Milbert from the Winnetka Current. III. Public Comments Northfield residents Jeanne Dechovitz, Chuck Hirsch, Patricia Andrew, Nancy Detlefsen, Pat Doherty, Janet Lagouranis, Carol Hirsch, Aidan Andrew and Wilmette resident Joan Scaccia expressed their concerns regarding the Northfield Branch Library. President Ruiz-Funes thanked those who gave comments for their feedback. IV. Vote to Approve Minutes of July 8, 2019 Regular Meeting A MOTION was made by Trustee Anwar to approve the July 8, 2019 Regular Meeting minutes and seconded by Trustee Shoup. The MOTION passed on a voice vote. V. Financial Report Director Wolf presented the July 2019 financial statements to the Board. She noted that Lauterbach & Amen are continuing to work with Zabinski Consulting Services to provide financial statements for June 2019. A MOTION was made by Trustee Johnson to approve the July 2019 Financial Statements and seconded by Trustee Vandergrift. The MOTION passed on a voice vote; Trustee Anwar abstained. VI. Library Report 4 BOARD PRESIDENT’S REPORT: President Ruiz-Funes reported: • The trustees and library management are giving very serious consideration to the issues expressed by the residents of Northfield. • The Board expects a plan of action from the District at the September meeting. • President Ruiz-Funes clarified that the role of the trustees is to provide oversight in the following areas: o Ensuring the Library operates in compliance with all laws and regulations. o Ensuring that the voice of the community is heard by management and acted upon. o Ensuring that the Library has a strategic plan with positive community impact. o Ensuring that the Library budget is sound and makes the best use of Library revenues. o Assessing the performance of the Library Director, who is the Board’s sole employee. • The Winnetka Caucus survey results demonstrated high levels of community usage and satisfaction with the Library District. • The Library is well-managed financially and is using community funding thoughtfully. o The Library’s financial management has received the highest marks by independent auditors. o Property taxes have been increasing at 1.5% a year, which is well below what the District is authorized to levy. o More funds have been shifted over time to collections, programs, and systems that provide better service to patrons. o The Winnetka renovation was funded entirely from reserves, as would the Northfield renovation. There is no need for any additional tax burden on residents. • The Board is supportive in principal of the “two villages, one district” concept. LIBRARY DIRECTOR’S REPORT: Director Wolf reported: • Youth Services Associate Brian Kulaga shared an impact story from a patron who was thankful to the District for getting her children so excited about Summer Reading. • Courtney Volny, former Assistant Head of Circulation has accepted the position of Branch Services Coordinator after three years with the District. • Pages Bea Harvey, Isaac Yon, and Pearl Shing-Roth are heading back to school and therefore leaving the District; and Page Rebecca Ganellen has resigned her position for a full-time opportunity. • Collection Development librarians Kate Fuentes and Nick Mall presented their plan for ordering and weeding to District librarians. • Marketing and Outreach o The “Cut the Cord” program continues to be very popular. o The District attended Wednesdays in the Woods and the Northfield Market and Music. 5 o Tickets are still on sale for the upcoming One Book Two Villages event. • The Strategic Planning Committee had their first meeting. • September is Library Card Sign-Up Month; the District will be hosting a giveaway. VII. Liaisons to Other Organizations-Reports • Winnetka Village- Trustee Johnson reported that the OneWinnetka development deal has been terminated. • Northfield Village- Trustee Shoup reported that the District will be attending the Northfield Village meeting on August 20, 2019 to give a short presentation on the Library. VIII. Unfinished Business • Discussion of Northfield Community Listening Sessions Feedback Director Wolf reported: • The community concerns that were expressed to her are deeply affecting how the District will move forward. • The District is having conversations with staff and determining how to look at scheduling. Director Wolf stated that there is still work to be done; she wants to ensure great relationships with community members and staff. • The District respects the Northfield Branch Library as its own unique space, and plans to maintain the charm, warmth, and familiarity of the building. • Healing the emotional connection to the community is the number one priority. • Update on Patio Project Director Wolf reported: • The District went back out to bid for the Patio Project. IX. New Business • Vote on Ordinance Adopting Building and Maintenance Tax (.02% special tax) for Fiscal Year 2019-2020 Director Wolf noted that the Board is re-voting due to an error when publishing the previous ordinance. A MOTION
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