Winnetka-Northfield Public Library District Regular Meeting of The Board Of Trustees

THE MEETING WILL IMMEDIATELY FOLLOWING THE SPECIAL MEETING OF THE BOARD OF TRUSTEES AT NORTHFIELD BRANCH LIBRARY COMMUNITY ROOM

AGENDA Monday, September 16, 2019 7:00 PM

I. Call to Order

II. Roll Call

III. Public Comments

IV. Vote to Adopt a Resolution to Declare a Vacancy and Appoint a New Library Trustee

V. Oath of Office

VI. Vote to Approve Consent Agenda* All items listed will be enacted by one vote. There will be no separate discussion on these items unless a Library Board member so requests, in which event, the item will be removed from the Consent Agenda and added to the Agenda for separate consideration. • Vote to Approve Minutes of August 19, 2019 Regular Meeting* • Vote to Approve Minutes of September 4, 2019 Study Session*

VII. Financial Report • Approve August 2019 Financial Statements* • Approve June 2019 Financial Statements*

VIII. Library Report • Board President’s Comments (President Ruiz-Funes) • Director’s Report (Director Wolf)*

IX. Liaisons to Other Organizations – Reports • Winnetka Village • Northfield Village (Trustee Shoup)

X. Unfinished Business • Presentation of the Plan to Address Community Concerns in Northfield* • Review of the Summary of Strategic Plan Survey Results and Next Steps*

XI. New Business • Discussion and Vote to Approve Backflow Valve Replacement* • Discussion and Vote to Approve Patio Project Bid*

XII. Communications • One Book Two Village Event is September 26th

*Attachments

1 Winnetka-Northfield Public Library District Regular Meeting of The Board Of Trustees

THE MEETING WILL IMMEDIATELY FOLLOWING THE SPECIAL MEETING OF THE BOARD OF TRUSTEES AT NORTHFIELD BRANCH LIBRARY COMMUNITY ROOM

XIII. Public Comments

XIV. Adjourn to Closed Session • Closed Session 5 ILCS 120/2(c)(1): To consider the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee of the library district

XV. Return to Open Session XVI. Adjournment

*Attachments

2 THE WINNETKA-NORTHFIELD PUBLIC LIBRARY DISTRICT RESOLUTION NO. 2019-2020/2

A RESOLUTION TO DECLARE A VACANCY AND APPOINT A NEW LIBRARY TRUSTEE

(Kathleen Reichert Vacancy/ “Name of Appointed Candidate” Appointment)

WHEREAS, Kathleen Reichert (“Reichert”) previously served as a Library Trustee; and

WHEREAS, Reichert resigned; and

WHEREAS, the Library District Act, 75 ILCS 16/30-25, provides that, following a resignation, a vacancy in the office of Library Trustee shall be declared by the Library Board; and

WHEREAS, vacancies shall be filled by appointment of the Library Trustees until the next regular library election.

NOW, THEREFORE, BE IT RESOLVED that the Library Trustees hereby:

A. Declare a vacancy in the office of Library Trustee for a term set to expire in 2023 (the term previously filled by Reichert);

B. Appoint “Name of Appointed Candidate” to fill the vacancy effective September 16, 2019 and until the next regular election of Library Trustees in April, 2021.

This Resolution adopted this 16th day of September, 2019

Votes (by Trustee Last Name)

AYES: ____

NAYS: ____

ABSENT: ____

ABSTAIN: ____

______Jean-Paul Ruiz-Funes, President Board of Trustees, Winnetka-Northfield Public Library District

______Suzie Shoup, Secretary Board of Trustees, Winnetka-Northfield Public Library District

3

WINNETKA-NORTHFIELD PUBLIC LIBRARY DISTRICT MINUTES OF A REGULAR MEETING OF THE BOARD OF TRUSTEES

August 19, 2019

I. Call to Order The meeting was held at the Winnetka Library, 768 Oak Street Winnetka, Illinois. President Ruiz-Funes called the meeting to order at 7:00 p.m. A quorum was present.

II. Roll Call Present: President Jean-Paul Ruiz-Funes, and Trustees Suzie Shoup, Raheela Anwar, Deborah Vandergrift and Brian Johnson; and Library Director Rebecca Wolf. Absent: Trustee Travis Gosselin

Present were library employees; Nicola White (Administrative Assistant), Courtney Volny (Branch Services Coordinator), Kevin Breese (Human Resources Consultant), Stephanie Girardi (Collection Services Acquisitions Associate), Sarah Quish (Head of Communications & Marketing) and Sydney Clark (Library Associate). Present were Winnetka residents Jeffrey Liss, Elijah Wilde and Rosa. Present were Northfield residents Pat Doherty, Jeanne Doherty, Chuck Hirsch, Carol Hirsch, Nancy Detlefsen, Patricia Andrew, Aidan Andrew, Jeanne Dechovitz, Ronald Taeu, William Kelly, Sue Kelly, and Janet Lagouranis. Present was Wilmette resident Joan Scaccia. Present was Neil Milbert from the Winnetka Current.

III. Public Comments Northfield residents Jeanne Dechovitz, Chuck Hirsch, Patricia Andrew, Nancy Detlefsen, Pat Doherty, Janet Lagouranis, Carol Hirsch, Aidan Andrew and Wilmette resident Joan Scaccia expressed their concerns regarding the Northfield Branch Library. President Ruiz-Funes thanked those who gave comments for their feedback.

IV. Vote to Approve Minutes of July 8, 2019 Regular Meeting A MOTION was made by Trustee Anwar to approve the July 8, 2019 Regular Meeting minutes and seconded by Trustee Shoup.

The MOTION passed on a voice vote.

V. Financial Report Director Wolf presented the July 2019 financial statements to the Board. She noted that Lauterbach & Amen are continuing to work with Zabinski Consulting Services to provide financial statements for June 2019.

A MOTION was made by Trustee Johnson to approve the July 2019 Financial Statements and seconded by Trustee Vandergrift.

The MOTION passed on a voice vote; Trustee Anwar abstained.

VI. Library Report

4

BOARD PRESIDENT’S REPORT: President Ruiz-Funes reported: • The trustees and library management are giving very serious consideration to the issues expressed by the residents of Northfield. • The Board expects a plan of action from the District at the September meeting. • President Ruiz-Funes clarified that the role of the trustees is to provide oversight in the following areas: o Ensuring the Library operates in compliance with all laws and regulations. o Ensuring that the voice of the community is heard by management and acted upon. o Ensuring that the Library has a strategic plan with positive community impact. o Ensuring that the Library budget is sound and makes the best use of Library revenues. o Assessing the performance of the Library Director, who is the Board’s sole employee. • The Winnetka Caucus survey results demonstrated high levels of community usage and satisfaction with the Library District. • The Library is well-managed financially and is using community funding thoughtfully. o The Library’s financial management has received the highest marks by independent auditors. o Property taxes have been increasing at 1.5% a year, which is well below what the District is authorized to levy. o More funds have been shifted over time to collections, programs, and systems that provide better service to patrons. o The Winnetka renovation was funded entirely from reserves, as would the Northfield renovation. There is no need for any additional tax burden on residents. • The Board is supportive in principal of the “two villages, one district” concept.

LIBRARY DIRECTOR’S REPORT: Director Wolf reported: • Youth Services Associate Brian Kulaga shared an impact story from a patron who was thankful to the District for getting her children so excited about Summer Reading. • Courtney Volny, former Assistant Head of Circulation has accepted the position of Branch Services Coordinator after three years with the District. • Pages Bea Harvey, Isaac Yon, and Pearl Shing-Roth are heading back to school and therefore leaving the District; and Page Rebecca Ganellen has resigned her position for a full-time opportunity. • Collection Development librarians Kate Fuentes and Nick Mall presented their plan for ordering and weeding to District librarians. • Marketing and Outreach o The “Cut the Cord” program continues to be very popular. o The District attended Wednesdays in the Woods and the Northfield Market and Music.

5

o Tickets are still on sale for the upcoming One Book Two Villages event. • The Strategic Planning Committee had their first meeting. • September is Library Card Sign-Up Month; the District will be hosting a giveaway.

VII. Liaisons to Other Organizations-Reports • Winnetka Village- Trustee Johnson reported that the OneWinnetka development deal has been terminated.

• Northfield Village- Trustee Shoup reported that the District will be attending the Northfield Village meeting on August 20, 2019 to give a short presentation on the Library.

VIII. Unfinished Business • Discussion of Northfield Community Listening Sessions Feedback Director Wolf reported: • The community concerns that were expressed to her are deeply affecting how the District will move forward. • The District is having conversations with staff and determining how to look at scheduling. Director Wolf stated that there is still work to be done; she wants to ensure great relationships with community members and staff. • The District respects the Northfield Branch Library as its own unique space, and plans to maintain the charm, warmth, and familiarity of the building. • Healing the emotional connection to the community is the number one priority.

• Update on Patio Project Director Wolf reported: • The District went back out to bid for the Patio Project.

IX. New Business • Vote on Ordinance Adopting Building and Maintenance Tax (.02% special tax) for Fiscal Year 2019-2020 Director Wolf noted that the Board is re-voting due to an error when publishing the previous ordinance.

A MOTION was made by Trustee Anwar to approve the Ordinance Adopting Building and Maintenance Tax for Fiscal Year 2019-2020 and seconded by Trustee Shoup.

ROLL CALL VOTE AYES: Trustees Ruiz-Funes, Shoup, Vandergrift, Johnson and Anwar NAYS: ABSENT: Trustee Gosselin MOTION CARRIED

X. Communications • No communications.

6

XI. Public Comments Northfield residents Pat Doherty and Sue Kelly, and Winnetka residents Jeffrey Liss and Rosa gave comments regarding the Northfield Branch Library. President Ruiz-Funes thanked those who gave comments for their feedback.

XII. Adjourn to Closed Session A MOTION was made by Trustee Anwar to adjourn to Closed Session per 5 ILCS 120/2(c)(1): To consider the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee of the library district and seconded by Trustee Johnson.

The MOTION passed on a voice vote and President Ruiz-Funes adjourned to a Closed Session at 8:29 p.m.

XIII. Return to Open Session

XIV. Adjournment There being no further business to come before the Board, a MOTION to adjourn was made by Trustee Johnson and seconded by Trustee Shoup. The MOTION passed on a voice vote and President Ruiz-Funes adjourned the meeting at 9:44 p.m.

Respectfully submitted,

Nicola White Recording Secretary

______Jean-Paul Ruiz-Funes, President

______Suzanne Shoup, Secretary

7

WINNETKA-NORTHFIELD PUBLIC LIBRARY DISTRICT MINUTES OF A STUDY SESSION OF THE BOARD OF TRUSTEES

September 4, 2019

I. Call to Order The meeting was held at the Winnetka Library, 768 Oak Street Winnetka, Illinois. President Ruiz-Funes called the meeting to order at 7:04 p.m. A quorum was present.

II. Roll Call Present: President Jean-Paul Ruiz-Funes, and Trustees Suzie Shoup, Brian Johnson, Travis Gosselin and Raheela Anwar; and Library Director Rebecca Wolf. Absent: Trustee Deborah Vandergrift

Present was library employee Stephanie Girardi (Collection Services Acquisitions Associate). Present were Winnetka residents Robert Leonard and Kate Casale MacNally.

III. Public Comments Winnetka resident Robert Leonard gave a comment regarding the Northfield Branch Library.

IV. Discussion of Results of the District’s Community Strategic Plan Survey Director Wolf reported the results of the District’s Community Strategic Plan Survey to the Board.

V. Public Comments Winnetka resident Robert Leonard gave a comment regarding the District survey.

VI. Adjourn to Closed Session A MOTION was made by Trustee Johnson to adjourn to Closed Session per 5 ILCS 120/2(c)(1): To consider the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee of the library district, and per 5 ILCS 120/2(c)(3): To consider the selection of a person to fill public office (the announced vacancy on the Library District Board of Trustees) when the public body is given power to appoint under law or ordinance (75 ILCS 16/30-25(b)), and seconded by Trustee Anwar.

The MOTION passed on a voice vote and President Ruiz-Funes adjourned to a Closed Session at 7:57 p.m.

VII. Return to Open Session The meeting returned to Open Session at 8:50 p.m.

VIII. Discussion of the Draft of the Northfield Community Concerns Plan Director Wolf presented a draft of the Northfield Community Concerns Plan. She noted the three main areas of concern given by Northfield patrons: • Maintaining the unique Northfield Branch Library character and culture

8

• The Northfield Branch Library renovation • Overall personnel issues and the impact on patron services

Director Wolf noted the three main objectives of the plan: • Rebuild the relationship with the community and reconnect with them as a staff • Development of Northfield Branch Library renovation plans that fully meet the community’s needs and address known issues • Examine the current staffing practices and evaluate the District’s personnel needs

IX. Adjournment There being no further business to come before the Board, a MOTION to adjourn was made by Trustee Gosselin and seconded by Trustee Johnson. The MOTION passed on a voice vote and President Ruiz-Funes adjourned the meeting at 9:22 p.m.

Respectfully submitted,

Nicola White Recording Secretary

______Jean-Paul Ruiz-Funes, President

______Suzanne Shoup, Secretary

9 Winnetka-Northfield Public Library District

All Funds Summary

For the 2 Months Ended August 31, 2019 Ideal Budget Percentage: 16.67% Variance vs. Annual Prorated Current % of Prorated Budget Budget Year-to-Date Budget Budget Revenues Library Fund 4,093,135.00 682,189.17 1,797,406.0943.91 % 1,115,216.92 IMRF Fund 88,200.00 14,700.00 40,453.2445.87 % 25,753.24 FICA Fund 24,500.00 4,083.33 11,236.9945.87 % 7,153.66 Building Fund 147,000.00 24,500.00 67,421.9045.87 % 42,921.90 Unemployment Fund 10.00 1.67 4.4844.80 % 2.81 Total Revenues 4,352,845.00 725,474.17 1,916,522.70 %44.03 1,191,048.53

Expenses Library Fund 3,798,154.00 633,025.67 500,305.45 13.17% (132,720.22) IMRF Fund 111,000.00 18,500.00 12,010.81 10.82 % (6,489.19) FICA Fund 123,000.00 20,500.00 17,570.65 14.29 % (2,929.35) Building Fund 286,146.00 47,691.00 49,715.63 %17.37 2,024.63 Unemployment Fund 1,000.00 166.67 0.00 0.00 % (166.67) Total Expenses 4,319,300.00 719,883.33 579,602.54 13.42% (140,280.79)

Total Revenues 4,352,845.00 725,474.17 1,916,522.70 %44.03 1,191,048.53 Total Expenses 4,319,300.00 719,883.33 579,602.54 %13.42 140,280.79 Excess Revenues less Expenses 33,545.00 5,590.84 1,336,920.16 3,985.45% 1,331,329.32

1 10 Winnetka-Northfield Public Library District Library Fund Summary For the 2 Months Ended August 31, 2019 Ideal Budget Percentage: 16.67%

Annual Prorated Year-to-Date % of Variance vs. Budget Budget Actual Budget Prorated Budget Operating Revenue Property Tax 3,835,439.00 639,239.83 1,784,862.80 46.54 % 1,145,622.97 Replacement Tax 20,000.00 3,333.33 6,116.40 30.58 % 2,783.07 Collections 155,696.00 25,949.33 4,073.13 2.62 % (21,876.20) Materials 12,000.00 2,000.00 1,982.24 16.52 % (17.76) Other Income 70,000.00 11,666.67 371.52 0.53 % (11,295.15) Total Operating Revenue 4,093,135.00 682,189.17 1,797,406.09 %43.91 1,115,216.92

Operating Expenses Personnel 1,790,000.00 298,333.33 257,121.32 14.36 % (41,212.01) Administration 226,704.00 37,784.00 53,525.41 23.61 % 15,741.41 Utilities 97,700.00 16,283.33 15,058.09 15.41 % (1,225.24) IT Services 171,250.00 28,541.67 33,966.64 19.83 % 5,424.97 Public Relations 45,000.00 7,500.00 7,588.87 16.86 % 88.87 Library Materials - Adult 561,000.00 93,500.00 80,125.38 14.28 % (13,374.62) Library Materials - Youth 89,900.00 14,983.33 7,062.66 7.86 % (7,920.67) Programs 66,600.00 11,100.00 13,540.27 20.33 % 2,440.27 Capital 750,000.00 125,000.00 32,316.81 4.31 % (92,683.19) Total Operating Expenses 3,798,154.00 633,025.67 500,305.45 13.17 % (132,720.22)

Total Revenues 4,093,135.00 682,189.17 1,797,406.09 4,391.00 % 1,115,216.92 Total Expenses 3,798,154.00 633,025.67 500,305.45 1,317.00 % (132,720.22) Excess Revenues less Expenses 294,981.00 49,163.50 1,297,100.64 3,074.00 % 1,247,937.14

2 11 Winnetka-Northfield Public Library District

Statement of Revenues and Expenditures - Modified Cash Basis

For the 2 Months Ended August 31, 2019 Ideal Budget Percentage: 16.67%

Annual Prorated Year to Date % of Variance vs. Budget Budget Actual Budget Prorated Budget GENERAL FUND

Revenues

Taxes Property Taxes Collections 3,835,439.00 639,239.83 1,776,996.7346.33 % 1,137,756.90 Property Taxes Collections-Liability 0.00 0.00 5,618.50 0.00 5,618.50 Property Taxes Collections-Audit 0.00 0.00 2,247.57 0.00 2,247.57 Replacement Tax 20,000.00 3,333.33 6,116.4030.58 % 2,783.07 Total Taxes 3,855,439.00 642,573.17 1,790,979.20 %46.45 1,148,406.03

Collections Per Capita Grant 21,696.00 3,616.00 0.000.00 % (3,616.00) Kenilworth Services 100,000.00 16,666.67 0.00 0.00 (16,666.67) Fines - Winnetka 25,000.00 4,166.67 3,300.95 13.20 (865.72) Studio Fees 4,500.00 750.00 271.04 6.02 (478.96) Lost/Damaged Mat.-Winnetka 4,500.00 750.00 392.24 8.72 (357.76) Library Programs - Winnetka 0.00 0.00 108.90 0.00 108.90 Total Collections 155,696.00 25,949.33 4,073.132.62 % (21,876.20)

Materials Copy/Printing - Winnetka 10,000.00 1,666.67 1,982.2419.82 % 315.57 Book Sales - Winnetka 2,000.00 333.33 0.00 0.00 (333.33) Total Materials 12,000.00 2,000.00 1,982.2416.52 % (17.76)

Other Income Checking Interest Income 45,000.00 7,500.00 186.550.41 % (7,313.45) Misc. Revenue - Winnetka 0.00 0.00 143.42 0.00 143.42 Contributions 25,000.00 4,166.67 0.00 0.00 (4,166.67) Gift Fund (under $100) 0.00 0.00 41.55 0.00 41.55 Total Other Income 70,000.00 11,666.67 371.520.53 % (11,295.15)

Total Revenue 4,093,135.00 682,189.17 1,797,406.09 %43.91 1,115,216.92

3 12 Winnetka-Northfield Public Library District

Statement of Revenues and Expenditures - Modified Cash Basis

For the 2 Months Ended August 31, 2019 Ideal Budget Percentage: 16.67%

Annual Prorated Year to Date % of Variance vs. Budget Budget Actual Budget Prorated Budget GENERAL FUND

Expenses Personnel Salaries 1,610,000.00 268,333.33 237,346.58 14.74 % (30,986.75) Health Insurance 155,000.00 25,833.33 18,229.74 11.76 (7,603.59) Flu Vaccination 500.00 83.33 0.00 0.00 (83.33) Employee Asst. Program 1,500.00 250.00 160.00 10.67 (90.00) Conferences 20,000.00 3,333.33 1,295.00 6.48 (2,038.33) Flexible Spending Account 3,000.00 500.00 90.00 3.00 (410.00) Total Personnel 1,790,000.00 298,333.33 257,121.32 14.36 % (41,212.01)

Administration Audit Fees 11,050.00 1,841.67 0.00 0.00 % (1,841.67) Library Supplies 35,000.00 5,833.33 10,398.78 29.71 4,565.45 Office Supplies 8,000.00 1,333.33 179.36 2.24 (1,153.97) Breakroom Supplies 1,500.00 250.00 315.00 21.00 65.00 Postage 4,500.00 750.00 215.97 4.80 (534.03) Hospitality 6,000.00 1,000.00 58.70 0.98 (941.30) Accounting and Bookkeeping 20,004.00 3,334.00 0.00 0.00 (3,334.00) Legal Notices 1,000.00 166.67 423.00 42.30 256.33 Delivery Service 8,000.00 1,333.33 1,224.00 15.30 (109.33) Payroll Services 9,000.00 1,500.00 1,374.05 15.27 (125.95) Liability Insurance Costs 30,000.00 5,000.00 12,586.00 41.95 7,586.00 Workers Compensation Insurance 0.00 0.00 3,302.00 0.00 3,302.00 Studio General Supplies 7,500.00 1,250.00 2,490.49 33.21 1,240.49 ILL Fees 150.00 25.00 0.00 0.00 (25.00) Board Expenses 1,000.00 166.67 0.00 0.00 (166.67) Memberships 6,000.00 1,000.00 533.00 8.88 (467.00) Staff Recognition/Events/Meetings 5,000.00 833.33 786.01 15.72 (47.32) Director's Expenses 500.00 83.33 0.00 0.00 (83.33) Legal 12,000.00 2,000.00 1,545.00 12.88 (455.00) Architects 0.00 0.00 2,000.00 0.00 2,000.00 Building Appraisal 500.00 83.33 0.00 0.00 (83.33) Other Consultations 15,000.00 2,500.00 7,707.76 51.39 5,207.76 Investment Fees 0.00 0.00 272.52 0.00 272.52 HR Consultant 40,000.00 6,666.67 7,615.00 19.04 948.33 Studio Maintenance/Repair 5,000.00 833.33 498.77 9.98 (334.56) Total Administration 226,704.00 37,784.00 53,525.41 %23.61 15,741.41

Utilities Electricity - Winnetka 49,000.00 8,166.67 10,604.61 21.64 % 2,437.94 Water - Winnetka 5,700.00 950.00 626.27 10.99 (323.73) Storm Sewer - Winnetka 1,900.00 316.67 266.32 14.02 (50.35) Natural Gas - Winnetka 14,000.00 2,333.33 755.97 5.40 (1,577.36) Telephone - Winnetka 10,000.00 1,666.67 1,302.47 13.02 (364.20) Internet Services 17,100.00 2,850.00 1,502.45 8.79 (1,347.55) Total Utilities 97,700.00 16,283.33 15,058.09 15.41 % (1,225.24)

Information Technology CCS Operating 83,250.00 13,875.00 0.00 0.00 % (13,875.00) OCLC 0.00 0.00 20,174.84 0.00 20,174.84 Software 35,000.00 5,833.33 8,609.82 24.60 2,776.49 LAN Management 50,000.00 8,333.33 5,084.00 10.17 (3,249.33) Hardware 0.00 0.00 28.00 0.00 28.00 4 13 Winnetka-Northfield Public Library District

Statement of Revenues and Expenditures - Modified Cash Basis

For the 2 Months Ended August 31, 2019 Ideal Budget Percentage: 16.67% Annual Prorated Year to Date % of Variance vs. Budget Budget Actual Budget Prorated Budget GENERAL FUND

Technology/Website 3,000.00 500.00 69.98 2.33 (430.02) Total Information Technology 171,250.00 28,541.67 33,966.64 %19.83 5,424.97

Public Relations PR E-Marketing 1,500.00 250.00 681.69 45.45 % 431.69 PR Promotional 7,000.00 1,166.67 0.00 0.00 (1,166.67) PR Source 25,000.00 4,166.67 1,613.94 6.46 (2,552.73) PR Supplies 8,000.00 1,333.33 3,931.24 49.14 2,597.91 PR Advertising 3,500.00 583.33 1,362.00 38.91 778.67 Total Public Relations 45,000.00 7,500.00 7,588.87 %16.86 88.87

Library Materials - Adult Books-Fiction-Adult-Winnetka 79,000.00 13,166.67 3,817.71 4.83 % (9,348.96) Books-Non-Fiction-Adult-Winnetka 77,000.00 12,833.33 3,102.36 4.03 (9,730.97) Periodicals-Winnetka 28,000.00 4,666.67 1,722.88 6.15 (2,943.79) DVDs-Adult-Winnetka 53,000.00 8,833.33 3,519.72 6.64 (5,313.61) Audio Books-Adult-Winnetka 34,000.00 5,666.67 3,214.16 9.45 (2,452.51) Books-Digital-Winnetka 185,000.00 30,833.33 28,051.91 15.16 (2,781.42) Online Database 105,000.00 17,500.00 36,696.64 34.95 19,196.64 Total Library Materials - Adult 561,000.00 93,500.00 80,125.38 14.28 % (13,374.62)

Library Materials - Youth Books-Fiction-Juv-Winnetka 18,000.00 3,000.00 528.94 2.94 % (2,471.06) Books-Non-Fiction, Easy, & JH-Winnetka 17,000.00 2,833.33 675.13 3.97 (2,158.20) DVDs-Juv-Winnetka 12,500.00 2,083.33 1,251.46 10.01 (831.87) Audio Books-Juv-Winnetka 12,000.00 2,000.00 2,727.22 22.73 727.22 Music-Juv-Winnetka 900.00 150.00 (68.97) (7.66) (218.97) Books-Easy-Winnetka 18,500.00 3,083.33 1,603.66 8.67 (1,479.67) Books-Jr. High-Winnetka 11,000.00 1,833.33 345.22 3.14 (1,488.11) Total Library Materials - Youth 89,900.00 14,983.33 7,062.66 7.86 % (7,920.67)

Programs Summer Reading 11,100.00 1,850.00 6,981.05 62.89 % 5,131.05 Program Supplies-Winnetka 0.00 0.00 711.06 0.00 711.06 Program Performers Fees-Winnetka 0.00 0.00 2,065.00 0.00 2,065.00 Program Performers Fee-Winnetka 0.00 0.00 300.00 0.00 300.00 OBTV 17,000.00 2,833.33 0.00 0.00 (2,833.33) Programming - Youth 16,500.00 2,750.00 1,139.37 6.91 (1,610.63) Programming - Adult 22,000.00 3,666.67 2,343.79 10.65 (1,322.88) Total Programs 66,600.00 11,100.00 13,540.27 %20.33 2,440.27

Capital Building 155,000.00 25,833.33 0.00 0.00 % (25,833.33) Equipment/Furniture 500,000.00 83,333.33 2,283.44 0.46 (81,049.89) Computer Equipment 95,000.00 15,833.33 30,033.37 31.61 14,200.04 Total Capital 750,000.00 125,000.00 32,316.81 4.31 % (92,683.19)

Total Expenses 3,798,154.00 633,025.67 500,305.45 13.17% (132,720.22)

Excess Revenues less Expenses 294,981.00 49,163.50 1,297,100.64 %439.72 1,247,937.14

5 14 Winnetka-Northfield Public Library District

Statement of Revenues and Expenditures - Modified Cash Basis

For the 2 Months Ended August 31, 2019 Ideal Budget Percentage: 16.67%

Annual Prorated Year to Date % of Variance vs. Budget Budget Actual Budget Prorated Budget BUILDING FUND

Revenues Property Taxes Collections-Building 147,000.00 24,500.00 67,421.90 45.87% 42,921.90

Total Revenue 147,000.00 24,500.00 67,421.90 %45.87 42,921.90

Expenses Northfield Lease 66,196.00 11,032.67 5,340.21 8.07 % (5,692.46) Janitorial Supplies 8,500.00 1,416.67 19,391.43 228.13 17,974.76 Snow Removal 8,000.00 1,333.33 0.00 0.00 (1,333.33) Photocopier Leases 40,000.00 6,666.67 0.00 0.00 (6,666.67) Phone Lease 9,600.00 1,600.00 4,534.01 47.23 2,934.01 Building Maintenance Service 110,000.00 18,333.33 10,666.11 9.70 (7,667.22) Elevators 8,000.00 1,333.33 0.00 0.00 (1,333.33) Landscaping 5,000.00 833.33 840.00 16.80 6.67 HVAC 10,000.00 1,666.67 3,322.50 33.23 1,655.83 Automatic Doors 3,500.00 583.33 395.41 11.30 (187.92) Roof 600.00 100.00 0.00 0.00 (100.00) Alarms 2,750.00 458.33 766.00 27.85 307.67 Equipment 4,000.00 666.67 0.00 0.00 (666.67) Misc Services 10,000.00 1,666.67 4,459.96 44.60 2,793.29 Total Expenses 286,146.00 47,691.00 49,715.63 %17.37 2,024.63

Excess Revenues less Expenses $ (139,146.00) $ (23,191.00) $%17,706.27 (12.72) 40,897.27

6 15 Winnetka-Northfield Public Library District Check Register Byline Bank Checking August 1, 2019 - August 31, 2019

Check Check Check Payee/Account # Account Description Description Amount Number Date Amount

Vendor Checks Amber Mechanical Contractors Inc. 2667 08/09/19 3,322.50 70-0-5752 HVAC Inv # W17023 1,323.00 70-0-5752 HVAC Inv # C005146 1,999.50

Associated Electrical Contractors 2668 08/09/19 2,889.05 70-0-5799 Misc Services Inv # 35006651 2,889.05

Cengage Learning 2669 08/09/19 23,330.34 Online Database - 10-1-5346 Inv # 67374159 Acct # 156561 2,945.25 Winnetka Online Database - 10-1-5346 Inv # 67374156 Acct # 156561 3,133.42 Winnetka Online Database - 10-1-5346 Inv # 67374161 Acct # 156561 3,266.73 Winnetka Online Database - 10-1-5346 Inv # 67374178 Acct # 156561 4,553.09 Winnetka Online Database - 10-1-5346 Inv # 67374177 Acct # 156561 9,431.85 Winnetka

COOPERATIVE COMPUTER SERVICES 2670 08/09/19 20,174.84 10-0-5133 OCLC Inv # 1623 20,174.84

Digicorp, Inc 2671 08/09/19 23,913.00 10-0-5885 Computer Equipment Inv # 328808 23,913.00

For the Love of Tidy - Kristyn Ivey 2672 08/09/19 250.00 10-0-5908 Programming - Adult For the Love of Tidy - Kristyn Ivey 250.00

Jessica Litman 2673 08/09/19 200.00 Staff Jessica Litman - The Organized 10-0-5732 Recognition/Events/Meeti 200.00 Mama ngs

Leslie Goddard 2674 08/09/19 325.00 10-0-5908 Programming - Adult Leslie Goddard - Royal Weddings 325.00

Product Architecture and Design 2675 08/09/19 2,000.00 10-0-5741 Architects Inv # 1650.0109 2,000.00

Schillers 2676 08/09/19 4,922.92 10-0-5885 Computer Equipment Inv # 4203594-01 4,922.92

Shari Pontillo 2677 08/09/19 375.00 10-0-5908 Programming - Adult Shari Pontillo - Resin Jewelry 375.00

Utica National Insurance Group 2678 08/09/19 12,586.00 10-0-5150 Liability Insurance Costs Acct # 202228254 12,586.00

Maya Ginn 2705 08/15/19 144.21 10-0-5110 Salaries Maya Ginn - 8/9 paycheck 144.21

Computype, Inc. 2706 08/23/19 724.00 10-0-5120 Library Supplies Inv # 649125 724.00

Counseling Center of the North Shore 2707 08/23/19 160.00 10-0-5113 Employee Asst. Program Inv # 2036 160.00

7 16 Winnetka-Northfield Public Library District Check Register Byline Bank Checking August 1, 2019 - August 31, 2019

Check Check Check Payee/Account # Account Description Description Amount Number Date Amount

Esscoe L.L.C. 2708 08/23/19 456.00 70-0-5758 Alarms inv # 37256 cust # 1900 456.00

GenX Generator 2709 08/23/19 225.00 70-0-5799 Misc Services RES Air Cooled Silver PMA 225.00

GREAT AMERICA FINANCIAL SERVICES 2710 08/23/19 799.98 70-0-5747 Phone Lease Inv # 25315697 799.98

Huntley Public Library 2711 08/23/19 19.99 Item # 36839112763064 - Seinfeld 10-0-4150 Lost/Damaged Materials 19.99 season 5

Industrial Appraisal Company 2712 08/23/19 160.00 70-0-5799 Misc Services Inv # 8502670 160.00

U.S. Postal Service 2713 08/23/19 723.87 10-0-5722 PR Source Postage for the source 723.87

Utica National Insurance Group 2714 08/23/19 3,302.00 Workers Compensation 10-0-5153 Acct # 202228254 3,302.00 Insurance

Aqua Chill of Chicago 2715 08/23/19 111.00 10-0-5122 Breakroom Supplies Inv # 2255744 37.00 10-0-5122 Breakroom Supplies Inv # 2256145 37.00 10-0-5122 Breakroom Supplies Inv # 2256610 37.00

VILLAGE OF WINNETKA 15053 08/12/19 11,420.50 10-0-5111 Health Insurance VILLAGE OF WINNETKA 11,420.50

City Wide of Chicago 15054 08/12/19 9,000.00 70-0-5725 Janitorial Supplies City Wide of Chicago 9,000.00

BIBLIOTHECA, LLC 15055 08/12/19 6,357.78 10-0-5120 Library Supplies BIBLIOTHECA, LLC 6,357.78

HR Source 15056 08/12/19 3,000.00 10-0-5745 HR Consultant HR Source 3,000.00

3 Points, LLC 15057 08/12/19 2,647.00 10-0-5135 LAN Management 3 Points, LLC 2,647.00

THYSSENKRUPP ELEVATOR CORP. 15058 08/12/19 1,828.61 Building Maintenance 70-0-5748 THYSSENKRUPP ELEVATOR CORP. 1,828.61 Service

OVERDRIVE INC. 15059 08/12/19 1,680.26 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 1,680.26

HR Source 15060 08/12/19 610.00 10-0-5745 HR Consultant HR Source 610.00

HOOPLA (MIDWEST TAPE) 15061 08/09/19 1,301.58 10-1-5345 Books-Digital-Winnetka HOOPLA (MIDWEST TAPE) 1,301.58

OVERDRIVE INC. 15062 08/09/19 852.87

8 17 Winnetka-Northfield Public Library District Check Register Byline Bank Checking August 1, 2019 - August 31, 2019

Check Check Check Payee/Account # Account Description Description Amount Number Date Amount

10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 852.87

DELTA DENTAL PLAN OF ILLINOIS 15063 08/09/19 795.29 10-0-5111 Health Insurance DELTA DENTAL PLAN OF ILLINOIS 795.29

MERCHANTS DELIVERY SERVICE 15064 08/09/19 624.00 10-0-5138 Delivery Service MERCHANTS DELIVERY SERVICE 624.00

FIRST COMMUNICATIONS 15065 08/09/19 479.17 10-1-5175 Telephone - Winnetka FIRST COMMUNICATIONS 479.17

ANTHONY SCOPELLITI LANDSCAPING, INC. 15066 08/09/19 420.00 ANTHONY SCOPELLITI 70-0-5750 Landscaping 420.00 LANDSCAPING, INC.

OVERDRIVE INC. 15067 08/09/19 330.12 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 330.12

OVERDRIVE INC. 15068 08/09/19 278.48 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 278.48

Kanopy 15069 08/09/19 226.00 10-1-5345 Books-Digital-Winnetka Kanopy 226.00

CAVENDISH SQUARE PUBLISHING 15070 08/09/19 117.93 Books-Non-Fiction, Easy, 10-1-5441 CAVENDISH SQUARE PUBLISHING 117.93 & JH-Winnetka

OVERDRIVE INC. 15071 08/09/19 168.99 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 168.99

OVERDRIVE INC. 15072 08/09/19 160.00 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 160.00

CHICAGO BACKFLOW INC. 15073 08/09/19 150.00 70-0-5799 Misc Services CHICAGO BACKFLOW INC. 150.00

NEWEGG BUSINESS, INC. 15074 08/09/19 144.99 10-0-5885 Computer Equipment NEWEGG BUSINESS, INC. 144.99

OVERDRIVE INC. 15075 08/09/19 99.98 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 99.98

OVERDRIVE INC. 15076 08/09/19 55.00 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 55.00

DEMCO 15077 08/09/19 54.17 10-0-5120 Library Supplies DEMCO 54.17

DIGITAL INSURANCE, INC. 15078 08/09/19 45.00 10-0-5115 Flexible Spending Account DIGITAL INSURANCE, INC. 45.00

AQUA COOLERS 15079 08/09/19 37.00 10-0-5122 Breakroom Supplies AQUA COOLERS 37.00

OVERDRIVE INC. 15080 08/09/19 30.98 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 30.98 9 18 Winnetka-Northfield Public Library District Check Register Byline Bank Checking August 1, 2019 - August 31, 2019

Check Check Check Payee/Account # Account Description Description Amount Number Date Amount

CDW-G 15081 08/09/19 28.00 10-0-5136 Hardware CDW-G 28.00

OVERDRIVE INC. 15082 08/09/19 20.99 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 20.99

NCPERS GROUP LIFE INS. 15083 08/09/19 16.00 10-0-5111 Health Insurance NCPERS GROUP LIFE INS. 16.00

City Wide of Chicago 15084 08/05/19 9,000.00 70-0-5725 Janitorial Supplies City Wide of Chicago 9,000.00

OVERDRIVE INC. 15085 08/05/19 8,000.00 10-0-5134 Software OVERDRIVE INC. 6,000.00 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 2,000.00

The Lakota Group, Inc. 15086 08/05/19 6,457.76 10-0-5743 Other Consultations The Lakota Group, Inc. 6,457.76

VILLAGE OF NORTHFIELD 15087 08/05/19 5,340.21 70-2-5159 Northfield Lease VILLAGE OF NORTHFIELD 5,340.21

BIBLIOTHECA, LLC 15088 08/05/19 3,104.02 10-1-5345 Books-Digital-Winnetka BIBLIOTHECA, LLC 3,104.02

BIBLIOTHECA, LLC 15089 08/05/19 2,309.29 10-1-5345 Books-Digital-Winnetka BIBLIOTHECA, LLC 2,309.29

HR Source 15090 08/05/19 2,307.50 10-0-5745 HR Consultant HR Source 2,307.50

PROQUEST LLC 15091 08/05/19 2,142.40 Online Database - 10-1-5346 PROQUEST LLC 2,142.40 Winnetka

BIBLIOTHECA, LLC 15092 08/05/19 1,651.35 Online Database - 10-1-5346 BIBLIOTHECA, LLC 1,651.35 Winnetka

Batteries Plus LLC 15093 08/05/19 105.31 70-0-5725 Janitorial Supplies Batteries Plus LLC 105.31

DE LAGE LANDEN FINANCIALSVCS. 15094 08/05/19 665.00 70-0-5747 Phone Lease DE LAGE LANDEN FINANCIALSVCS. 665.00

DE LAGE LANDEN FINANCIALSVCS. 15095 08/05/19 1,614.63 70-0-5747 Phone Lease DE LAGE LANDEN FINANCIALSVCS. 1,614.63

VILLAGE OF WINNETKA 15096 08/21/19 5,117.64 10-1-5171 Electricity - Winnetka VILLAGE OF WINNETKA 37.76 10-1-5171 Electricity - Winnetka VILLAGE OF WINNETKA 4,557.29 10-1-5171 Electricity - Winnetka VILLAGE OF WINNETKA 124.42 10-1-5172 Water - Winnetka VILLAGE OF WINNETKA 125.40 10-1-5172 Water - Winnetka VILLAGE OF WINNETKA 10.20 10-1-5172 Water - Winnetka VILLAGE OF WINNETKA 55.41 10-1-5172 Water - Winnetka VILLAGE OF WINNETKA 2.00 10 19 Winnetka-Northfield Public Library District Check Register Byline Bank Checking August 1, 2019 - August 31, 2019

Check Check Check Payee/Account # Account Description Description Amount Number Date Amount

10-1-5172 Water - Winnetka VILLAGE OF WINNETKA 72.00 10-1-5173 Storm Sewer - Winnetka VILLAGE OF WINNETKA 133.16

COMCAST 15097 08/12/19 237.85 10-0-5176 Internet Services COMCAST 237.85

PITNEY BOWES 15098 08/06/19 100.00 10-0-5123 Postage PITNEY BOWES 100.00

COMCAST 15099 08/05/19 69.95 10-0-5176 Internet Services COMCAST 69.95

COMED 15100 08/01/19 618.05 10-2-5171 Electricity - Northfield COMED 618.05

NORTH SHORE GAS 15101 08/01/19 278.00 10-1-5174 Natural Gas - Winnetka NORTH SHORE GAS 278.00

VOGUE PRINTERS 15102 08/28/19 1,362.00 10-0-5724 PR Advertising VOGUE PRINTERS 1,362.00

OVERDRIVE INC. 15103 08/28/19 762.46 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 762.46

CDW-G 15104 08/28/19 745.00 10-0-5884 Equipment/Furniture CDW-G 745.00

OVERDRIVE INC. 15105 08/28/19 625.96 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 625.96

ASSA ABLOY Entrance Systems US Inc. 15106 08/28/19 395.41 ASSA ABLOY Entrance Systems US 70-0-5755 Automatic Doors 395.41 Inc.

OVERDRIVE INC. 15107 08/28/19 372.41 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 372.41

BIBLIOTHECA, LLC 15108 08/28/19 351.15 10-1-5345 Books-Digital-Winnetka BIBLIOTHECA, LLC 351.15

Warehouse Direct 15109 08/28/19 274.39 70-0-5725 Janitorial Supplies Warehouse Direct 274.39

OVERDRIVE INC. 15110 08/28/19 248.56 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 248.56

OVERDRIVE INC. 15111 08/28/19 229.75 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 229.75

OVERDRIVE INC. 15112 08/28/19 126.46 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 126.46

OVERDRIVE INC. 15113 08/28/19 106.99 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 106.99

Cengage Learning 15114 08/28/19 100.71

11 20 Winnetka-Northfield Public Library District Check Register Byline Bank Checking August 1, 2019 - August 31, 2019

Check Check Check Payee/Account # Account Description Description Amount Number Date Amount

Books-Fiction-Adult- 10-1-5340 Cengage Learning 100.71 Winnetka

OVERDRIVE INC. 15115 08/28/19 80.00 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 80.00

OVERDRIVE INC. 15116 08/28/19 78.92 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 78.92

AQUA COOLERS 15117 08/28/19 (74.00) 10-0-5122 Breakroom Supplies AQUA COOLERS -37.00 10-0-5122 Breakroom Supplies AQUA COOLERS -37.00

OVERDRIVE INC. 15118 08/28/19 65.00 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 65.00

OVERDRIVE INC. 15119 08/28/19 57.00 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 57.00

OVERDRIVE INC. 15120 08/28/19 55.00 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 55.00

Cengage Learning 15121 08/28/19 50.23 Books-Non-Fiction-Adult- 10-1-5341 Cengage Learning 50.23 Winnetka

OVERDRIVE INC. 15122 08/28/19 47.00 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 47.00

QUILL CORPORATION 15123 08/28/19 36.21 10-0-5120 Library Supplies QUILL CORPORATION 36.21

NCPERS GROUP LIFE INS. 15124 08/28/19 32.00 10-0-5111 Health Insurance NCPERS GROUP LIFE INS. 32.00

OVERDRIVE INC. 15125 08/28/19 18.77 10-1-5345 Books-Digital-Winnetka OVERDRIVE INC. 18.77

CALL ONE 15126 08/28/19 7.68 10-1-5175 Telephone - Winnetka CALL ONE 7.68

DE LAGE LANDEN FINANCIALSVCS. 15127 08/28/19 665.00 70-0-5747 Phone Lease DE LAGE LANDEN FINANCIALSVCS. 665.00

TODAY'S BUSINESS SOLUTIONS INC. 15128 08/28/19 394.70 TODAY'S BUSINESS SOLUTIONS 70-0-5747 Phone Lease 394.70 INC.

COMED 15129 08/30/19 707.64 10-2-5171 Electricity - Northfield COMED 707.64

NATIONWIDE RETIREMENT SOLUTIONS 15130 08/31/19 926.00 NATIONWIDE RETIREMENT 10-0-2040 457 withholding 926.00 SOLUTIONS

NATIONWIDE RETIREMENT SOLUTIONS 15131 08/31/19 926.00 NATIONWIDE RETIREMENT 10-0-2040 457 withholding 926.00 SOLUTIONS 12 21 Winnetka-Northfield Public Library District Check Register Byline Bank Checking August 1, 2019 - August 31, 2019

Check Check Check Payee/Account # Account Description Description Amount Number Date Amount

NATIONWIDE RETIREMENT SOLUTIONS 15132 08/31/19 926.00 NATIONWIDE RETIREMENT 10-0-2040 457 withholding 926.00 SOLUTIONS

CAVENDISH SQUARE PUBLISHING 15133 08/09/19 177.93 Books-Non-Fiction, Easy, 10-1-5441 CAVENDISH SQUARE PUBLISHING 177.93 & JH-Winnetka

CALL ONE 15134 08/19/19 7.68 10-1-5175 Telephone - Winnetka CALL ONE 7.68

Check List Total 204,100.36

13 22 Winnetka‐Northfield Public Library District Library Fund ‐ Cash July 2018 ‐ June 2019 June 2019 ‐ 100%

Budget 2018‐19 Actual June 2019 Prorated Through June Variance vs. Full Year 2019 June 2019 % of Budget Prorated Budget Revenues Total 0004000 Property Taxes Collections $ 3,741,892 $ 3,741,892 $ 3,799,591 101.5% $ 57,699 Total 0004500 Interest $ 18,000 $ 18,000 $ 99,596 553.3% $ 81,596 1004040 Replacement Tax $ 20,000 $ 20,000 $ 33,899 169.5% $ 13,899 Total 1004050 Per Capita Grant $ 14,107 $ 14,107 $ 22,890 162.3% $ 8,783 1004060 Kenilworth Services $ 100,000 $ 100,000 $ 97,165 97.2% $ (2,835) Total 1004100 Fines $ 35,000 $ 35,000 $ 21,904 62.6% $ (13,096) 1004120 Studio Fees $ 4,500 $ 4,500 $ 1,719 38.2% $ (2,781) Total 1004150 Lost/Damaged Materials $ 4,500 $ 4,500 $ 109 2.4% $ (4,391) Total 1004200 Non‐Resident Fee $ ‐ $ ‐ $ 1,166 $ 1,166 Total 1004300 Copy/Printing $ 9,000 $ 9,000 $ 7,661 85.1% $ (1,339) Total 1004700 Book Sales $ 2,000 $ 2,000 $ 1,038 51.9% $ (962) 1004775 Miscellaneous Revenue $ ‐ $ ‐ $ 1,380 $ 1,380 Total 1004800 Contributions $ 30,000 $ 30,000 $ 23,129 77.1% $ (6,871) Total Revenues $ 3,978,999 $ 3,978,999 $ 4,111,246 103.3% $ 132,247

Expenses

1000000 Fund 10 General Expenses

Total 10.5100 IT Services 173,150 173,150 144,349 83.4% 28,801 Total 1005000 Administrative Services 356,425 356,425 321,069 90.1% 35,356

Total 1005100 Personnel 1,835,000 1,835,000 1,668,686 90.9% 166,314 Total 1005900 Programming‐District Initiative 81,100 81,100 24,057 29.7% 57,043 Total 1015300 Adult Services ‐ Winnetka 475,000 475,000 493,262 103.8% (18,262) Total 1015400 Youth/Children's Svcs.‐Winnetka 56,900 56,900 50,274 88.4% 6,626 Total 1025300 Adult Services ‐ Northfield 61,000 61,000 68,694 112.6% (7,694) Total 1025400 Youth/Children's Sv.‐ Northfield 32,500 32,500 33,360 102.6% (860)

Total 1035800 Capital Outlay 650,000 650,000 315,968 48.6% 334,032 Total 1000000 Fund 10 General Expenses 3,721,075 3,721,075 3,119,720 83.8% 601,355

Total Revenues 3,978,999 3,978,999 4,111,246 103.3% 132,247 Total Expenses 3,721,075 3,721,075 3,119,720 83.8% 601,355 Net Operating Income 257,924 257,924 991,527 384.4% $ 733,603

23 Winnetka-Northfield Public Library District General Fund Income Statement July, 2018 - June, 2019 June 2019 - 100%

Budget 2018‐19 Actual June 2019 Prorated Variance vs. Through % of Prorated Full Year June 2019 June 2019 Budget Budget Income 0004000 Property Taxes Collections 1004000 GF -Property Taxes $ 3,741,892 $ 3,741,892 $ 3,799,591 102% $ 57,699 Total 0004000 Property Taxes Collections $ 3,741,892 $ 3,741,892 $ 3,799,591 102% $ 57,699 0004500 Interest 18,000 18,000 0004501 Checking Interest Income 1004501 Checking Interest Income-GF 2,642 1004525 FT Money Market-Interest 1,206 1004595 FT Investment Interest Income 95,748 Total 0004500 Interest $ 18,000 $ 18,000 $ 99,596 553% $ 81,596 1004040 Replacement Tax $ 20,000 $ 20,000 $ 33,899 169% $ 13,899 1004050 Per Capita Grant 1004051 Per Capita Grant-WNK 14,107 14,107 21,696 2 1004052 Per Capita Grant-KNK - - 1,194 (1,194) Total 1004050 Per Capita Grant $ 14,107 $ 14,107 $ 22,890 162% $ 8,783 1004060 Kenilworth Services 100,000 100,000 97,165 97% (2,835) 1004100 Fines 35,000 1014100 Fines - Winnetka 19,286 1024100 Fines - Northfield 2,617 Total 1004100 Fines $ 35,000 $ 35,000 $ 21,904 63% $ (13,096) 1004120 Studio Fees 4,500 4,500 1,719 38% (2,781) 1004150 Lost/Damaged Materials 4,500 4,500 - 1014150 Lost/Damaged Mat.-Winnetka (7) 1024150 Lost/Damaged Mat.-Northfield 115 Total 1004150 Lost/Damaged Materials $ 4,500 $ 4,500 $ 109 2% $ (4,391) 1004200 Non Resident Fees $ - - $ 1,166 1,166 1004300 Copy/Printing 9,000 9,000 1014300 Copy/Printing - Winnetka 4,784 1024300 Copy/Printing - Northfield 2,876 Total 1004300 Copy/Printing $ 9,000 $ 9,000 $ 7,661 85% $ (1,339) 1004700 Book Sales 2,000 2,000 1014700 Book Sales - Winnetka 1,038 Total 1004700 Book Sales $ 2,000 $ 2,000 $ 1,038 52% $ (962) 1004775 Miscellaneous Revenue $ 1,380 $ 1,380 1004800 Contributions 30,000 30,000 1004880 Gift Fund (over $100) 1004885 Gift Fund (under $100) 0 1004895 Friends Donations 23,129 Total 1004800 Contributions $ 30,000 $ 30,000 $ 23,129 77% $ (6,871) Total Income $ 3,978,999 $ 3,978,999 $ 4,111,246 103% $ 132,248 Gross Profit $ 3,978,999 $ 3,978,999 $ 4,111,246 103% $ 132,247 Expenses 1000000 Fund 10 General Expenses 10.5100 IT Services 1005132 CCS Operating & OCLC 83,250 83,250 78,077 94% (5,173) 1005134 Software 31,000 31,000 22,546 73% (8,454)

24 Budget 2018‐19 Actual June 2019 Prorated Variance vs. Through % of Prorated Full Year June 2019 June 2019 Budget Budget 1005135 LAN Management 55,000 55,000 38,256 70% (16,744) 1005136 Hardware 1,900 1,900 3,174 167% 1,274 1005177 Technology/Website 2,000 2,000 2,297 115% 297 Total 10.5100 IT Services $ 173,150 $ 173,150 $ 144,349 83% (28,800.92) 1005000 Administrative Services 1005101 Audit Fees 9,800 9,800 11,050 113% 1,250 1005120 Library Supplies 30,000 30,000 30,967 103% 967 1005121 Office Supplies 8,000 8,000 7,053 88% (947) 1005122 Breakroom Supplies 1,500 1,500 1,551 103% 51 1005123 Postage 6,000 6,000 3,508 58% (2,492) 1005124 Hospitality 6,000 6,000 3,088 51% (2,912) 1005131 Accounting and Bookkeeping 15,000 15,000 14,316 95% (684) 1005137 Legal Notices 1,500 1,500 409 27% (1,091) 1005138 Delivery Service 7,700 7,700 6,750 88% (950) 1005140 Payroll Services 8,500 8,500 8,512 100% 12 1005150 Liability Insurance Costs 35,000 35,000 1005151 Liability Ins. - D & O 6,087 1005153 Workers Compensation 668 1005154 Liability Insurance 13,793 Total 1005150 Liability Insurance Costs 35,000 35,000 20,548 59% (14,452) 1005170 Utilities 1005171 Electricity 45,000 1015171 Electricity - Winnetka 36,428 1025171 Electricity - Northfield 5,934 Total 1005171 Electricity 45,000 45,000 42,362 94% (2,638) 1005172 Water 5,625 1015172 Water - Winnetka - 1,921 1025172 Water - Northfield 402 Total 1005172 Water 5,625 5,625 2,323 41% (3,302) 1005173 Storm Sewer 1,900 1015173 Storm Sewer - Winnetka 1,465 Total 1005173 Storm Sewer 1,900 1,900 1,465 77% (435) 1005174 Natural Gas 11,000 1015174 Natural Gas - Winnetka 9,339 1025174 Natural Gas - Northfield 1,684 Total 1005174 Natural Gas 11,000 11,000 11,022 100% 22 1005175 Telephone 9,250 1015175 Telephone - Winnetka 10,400 Total 1005175 Telephone 9,250 9,250 10,400 112% 1,150 1005176 Internet Services 16,500 16,500 16,590 101% 90 Total 1005170 Utilities 89,275 89,275 84,162 94% (5,113) 1005700 Public Relations 1005720 PR E-Marketing 1,500 1,500 530 35% (970) 1005721 PR Promotional 6,000 6,000 5,678 95% (322) 1005722 PR Source 25,000 25,000 19,874 79% (5,126) 1005723 PR Supplies 8,000 8,000 6,467 81% (1,533) 1005724 PR Advertising 3,500 3,500 3,772 108% 272 Total 1005700 Public Relations 44,000 44,000 36,321 83% (7,679) 1005703 ILL Fees 150 150 109 73% (41) 1005713 Credit Card Processing Fees - - 925 0% 925 1005719 Board Expenses 1,000 1,000 - 0% (1,000)

25 Budget 2018‐19 Actual June 2019 Prorated Variance vs. Through % of Prorated Full Year June 2019 June 2019 Budget Budget 1005731 Memberships 6,500 6,500 2,493 38% (4,007) 1005732 Staff Meetings 5,000 5,000 2,831 57% (2,169) 1005734 Staff Recognition - - 1005735 Director's Expenses 1,000 1,000 300 30% (700) 1005736 Legal 15,000 15,000 5,303 35% (9,697) 1005741 Architects - 8,968 8,968 1005742 Building Appraisal 500 500 - 0% (500) 1005743 Other Consultations 15,000 15,000 40,422 269% 25,422 1005744 Investment Fees - - 4,570 0% 4,570 1005745 HR Consultant 50,000 50,000 26,915 54% (23,085) Total 1005000 Administrative Services 356,425 356,425 321,069 90% (35,356) 1005100 Personnel 1005110 Salaries 1,670,000 1,670,000 1,538,022 92% (131,978) 1005111 Health Insurance 140,000 140,000 115,525 83% (24,475) 1005112 Flu Vaccination 500 500 - 0% (500) 1005113 Employee Asst. Program 1,500 1,500 150 10% (1,350) 1005114 Conferences 20,000 20,000 14,509 73% (5,491) 1005115 Flexible Spending Account 3,000 3,000 480 16% (2,520) Total 1005100 Personnel 1,835,000 1,835,000 1,668,686 91% (166,314) 1005900 Programming-District Initiative 1005308 Summer Reading 11,100 11,100 3,052 27% (8,048) 1005716 OBTV 17,000 17,000 16,139 95% (861) 1005907 Programming - Youth 15,500 15,500 1,128 7% (14,372) 1005908 Programming - Adult 20,000 20,000 380 2% (19,620) 1005910 Programming - Studio 10,000 10,000 233 2% (9,767) 1005913 Studio General Supplies 7,500 7,500 3,124 42% (4,376)

Total 1005900 Programming-District Initiative 81,100 81,100 24,057 30% (57,043) 1015300 Adult Services - Winnetka 1015340 Books-Fiction 55,000 55,000 51,359 93% (3,641) 1015341 Books-Non-Fiction 65,000 65,000 65,954 101% 954 1015342 Periodicals 28,000 28,000 28,803 103% 803 1015343 DVDs 37,000 37,000 34,473 93% (2,527) 1015344 Audio Books 25,000 25,000 20,148 81% (4,852) 1015345 Books-Digital 170,000 170,000 189,468 111% 19,468 1015346 Online Database 95,000 95,000 103,057 108% 8,057 Total 1015300 Adult Services - Winnetka 475,000 475,000 493,262 104% 18,262 1015400 Youth/Children's Svcs.-Winnetka 1015440 Books-Fiction 10,500 10,500 8,676 83% (1,824) 1015441 Books-Non-Fiction, Easy, & JH - - 101544E Books-Easy 13,000 13,000 13,249 102% 249 101544J Books-Jr. High 6,000 6,000 6,295 105% 295 101544N Books-Non Fiction 12,000 12,000 7,911 66% (4,089)

Total 1015441 Books-Non-Fiction, Easy, & JH 31,000 31,000 27,456 89% (3,544) 1015443 DVDs 8,000 8,000 7,350 92% (650) 1015444 Audio Books 7,000 7,000 5,729 82% (1,271) 1015445 Music 400 400 388 97% (12) 1015460 Program Supplies - - 675 0% 675

Total 1015400 Youth/Children's Svcs.-Winnetka 56,900 56,900 50,274 88% (6,626) 1025300 Adult Services - Northfield

26 Budget 2018‐19 Actual June 2019 Prorated Variance vs. Through % of Prorated Full Year June 2019 June 2019 Budget Budget 1025340 Books-Fiction-Adult 24,000 24,000 22,940 96% (1,060) 1025341 Books-Non-Fiction-Adult 12,000 12,000 10,970 91% (1,030) 1025342 Periodicals - - 541 541 1025343 DVDs-Adult 16,000 16,000 14,618 91% (1,382) 1025344 Audio Books-Adult 9,000 9,000 8,147 91% (853) 1025360 Program Supplies - 3,763 3,763 1025361 Program Performers Fees - 7,715 7,715 Total 1025300 Adult Services - Northfield 61,000 61,000 68,694 113% 7,694 1025400 Youth/Children's Sv.-Northfield 1025440 Books-Fiction-Juv 7,000 7,000 5,895 84% (1,105) 1025441 Books-Non-Fiction, Easy, & JH 102544E Books-Easy 5,000 5,000 5,542 111% 542 102544J Books-Jr. High 5,500 5,500 4,038 73% (1,462) 102544N Books-Non Fiction 5,000 5,000 4,516 90% (484)

Total 1025441 Books-Non-Fiction, Easy, & JH 15,500 15,500 14,096 91% (1,404) 1025443 DVDs-Juv 4,500 4,500 3,135 70% (1,365) 1025444 Audio Books-Juv 5,000 5,000 3,912 78% (1,088) 1025445 Music - Juv 500 500 426 85% (74) 1025460 Program Supplies - - 851 0 851 1025461 Program Performers Fees - - 5,045 0% 5,045

Total 1025400 Youth/Children's Sv.-Northfield 32,500 32,500 33,360 103% 860 1035800 Capital Outlay 1005882 Building 155,000 155,000 198,848 128% 43,848 1005884 Equipment/Furniture 400,000 400,000 53,011 13% (346,989) 1005885 Computer Equipment 95,000 95,000 64,110 67% (30,890) Total 1035800 Capital Outlay 650,000 650,000 315,968 49% (334,032) Total 1000000 Fund 10 General Expenses 3,721,075 3,721,075 3,119,720 84% (601,355) Total Expenses 3,721,075 3,721,075 3,119,720 84% (601,355) Net Operating Income 257,924 257,924 991,526 384% 733,602

27 Winnetka‐Northfield Public Library District Building Fund July, 2018 ‐ June, 2019 June 2019 ‐ 100%

Budget 2018‐19 Actual June 2019 Variance vs. Prorated Through Prorated Full Year June 2019 June 2019 % of Budget Budget

Income 0004000 Property Taxes Collections 7004000 BEF‐Property Taxes $ 150,000 $ 150,000 149,013 99% $ (987)

Total 0004000 Property Taxes Collections 150,000 150,000 149,013 99% (987) Total Income 150,000 150,000 149,013 99% (987) Expenses 7005000 Fund 70 Building/Equipment 7005725 Janitorial Supplies $ 8,500 $ 8,500 7,448 88% $ (1,052) 7005732 Snow Removal 8,500 8,500 6,125 72% (2,375) 7005735 Photocopier Leases 40,000 40,000 34,396 86% (5,604) 7005736 Phone Lease 9,600 9,600 9,600 100% (0)

7005737 Building Maintenance Service 111,440 111,440 97,213 87% (14,228) 7005738 Elevators 8,000 8,000 8,994 112% 994 7005739 Landscaping 15,000 15,000 4,243 28% (10,757) 7005752 HVAC 12,000 12,000 4,149 35% (7,852) 7005755 Automatic Doors 3,500 3,500 4,558 130% 1,058 7005756 Roof 600 600 896 149% 296 7005758 Alarms 2,750 2,750 3,362 122% 612 7005782 Equipment 4,000 4,000 1,696 42% (2,304) 7005799 Misc Services 16,000 16,000 1,453 9% (14,547) 7025159 Northfield Lease 64,898 64,898 68,775 106% 3,877

Total 7005000 Fund 70 Building/Equipment 304,788 304,788 252,907 83% (51,881) Total Expenses 304,788 304,788 252,907 83% (51,881) Net Operating Income (154,788) (154,788) (103,895) 67% 51,882 Net Income (154,788) (154,788) (103,895) 67% 51,882

28 Winnetka-Northfield Public Library District All Funds Summary July, 2018 - June, 2019 June 2019 - 100%

Budget 2018‐19 Actual June 2019 Prorated Variance vs. Through Prorated Full Year June 2019 June 2019 % of Budget Budget Revenues Library Fund $ 3,978,999 $ 3,978,999 $ 4,111,246 102.5% $ 132,247 IMRF Fund $ 90,000 $ 90,000 $ 89,408 98.3% $ (592) FICA Fund $ 20,000 $ 20,000 $ 19,868 98.3% $ (132) Building and Site Fund $ 150,000 $ 150,000 $ 149,013 98.3% $ (987) Unemployment Fund $ 10 $ 10 $ 5 -511.0% $ (5) Total Revenues $ 4,239,009 $ 4,239,009 $ 4,369,540 103.1% $ 130,531

Expenses Library Fund $ 3,721,075 $ 3,721,075 $ 3,119,720 72.5% $ (601,355) IMRF Fund $ 105,000 $ 105,000 $ 118,381 95.7% $ 13,381 FICA Fund $ 125,000 $ 125,000 $ 114,345 74.8% $ (10,655) Building and Site Fund $ 304,788 $ 304,788 $ 252,907 74.2% $ (51,881) Unemployment Fund $ 1,000 $ 1,000 $ 11,907 0.0% $ 10,907 Total Expenses $ 4,256,863 $ 4,256,863 $ 3,617,260 85.0% $ (639,603)

Total Revenues $ 4,239,009 $ 4,239,009 $ 4,369,540 103.1% $ 130,531 Total Expenses $ 4,256,863 $ 4,256,863 $ 3,617,260 85.0% $ 639,603 Net Operating Income $ (17,854) $ (17,854) $ 752,280 -4213.5% $ 770,134

29 Library Director’s Report and Staff Activities for the September 16, 2019 Board Meeting

Financial Report June 2019 report is included in the September Packet. Please note while this is a fair picture of our end of year, we have not completed the Audit process. Our new accountants will be working with us to resolve any issues. Overall for June 2019 • Captured 103% of our budgeted revenues • Expended of our budgeted expenditures 83.8% o Most of our underspending was due unrealized capital expenditures o Programs should be coming out of our Initiative GLs so that will be corrected (our new format this is already done) July 2019 – format corrected August 2019 • Expenses are as expected o Personnel we are running just below the Ideal budget o Administration we are running slightly higher with architect fees being a significant factor o Utilities are running as expected with Power being slightly higher o IT services are running high; this is due to subscription software expenditures. o PR is running high as Summer reading is a quarter one expense.

Circulation Services Total circulation for the month of August FY 2019/2020 was 42,695 compared to 45,008 for the same month last year. This represents a net change of -5.14 % Cumulative circulation through August FY 2019/2020 is 86,726 compared to 91,946 for the previous fiscal year to date. This represents a net change of -5.68 %.

Virtual Branch circulation for the month of August FY 2019/2020 was 4,792 compared to 4,154 for the same month last year. This represents a net change of 15.36 %.

Cumulative virtual branch circulation through August FY 2019/2020 is 9,319 compared to 8,136 for the previous fiscal year to date. This represents a net change of 14.54 %.

Self-checkout at the Winnetka Library for the month of August was 69.9%

Technology here were 981 public computer sessions in the month of August at Winnetka with 49% of those occurring on library laptops. There were 752 public computer sessions at Northfield with 14% of those occurring on laptops. There were 71 Chromebook sessions in Youth Services for August.

Winnetka had 20,284 hotspot sessions from 2,217 distinct devices. The average session time was 41 minutes. These sessions used a total of about 553 GB of downstream bandwidth and about 139 GB of upstream bandwidth. This is an unusually high set of numbers for August and probably is due to the fact that Comcast went down for the entire village at one point in the month.

Northfield had 6,774 hotspot sessions from 941 distinct devices. The average session time was 31 minutes. These sessions used a total of about 251 GB of downstream bandwidth and about 26 GB of upstream bandwidth.

30 Library Director’s Report and Staff Activities for the September 16, 2019 Board Meeting

We had 9,730 web sessions with 5,906 website users as counted by Google Analytics. The sessions number is down slightly from last year’s 9,963 sessions, and the unique visitors count very slightly from last year’s 5,911 unique users.

We have installed Mersive Solstice pods that will allow users to stream directly to the screens in the study rooms and the Lloyd Room.

Collection Development Improvements: Kate Grabon, Youth Collection Development Librarian, and Nick Mall, Adult Collection Development Librarian, presented their transition plan to the District’s current selection team this July. The plans detail how Nick and Kate will take over ordering responsibilities, weeding procedures for the District, and a materials promotion plan. The plans also include purchasing schedules to make the flow of received materials more even throughout the year. Kate and Nick will incrementally take over all ordering for the District, completing the transition by November 1.

Website: Most Visited Pages Home Page | digital-library/ebooks-eaudiobooks | Jobs| Movies| digital/ New York Times

Study Room Usage

Bookings Summary Unique Users 128 Total Bookings 243 Time Available 53,820 Time Booked 27,721 Average Booking Duration 114 User Showed Up - Yes 219 User Showed Up - No 0

Programs and Activities Summer Reading came to an end in early August. As a community, we logged: - 12,850 hours of reading. That is nearly 1.5 years of reading! As of the closing date on August 1, we had the following numbers: 1,531 total registered users • 1,088 kids (birth-11) • 139 teens (12+) • 262 adults • 42 staff members Our top readers logged: 139 hours (birth-11) |120 hours (12+) | 82 hours (adults)

Programming Highlights • American Girl Be a Hero was attended by 38 patrons. Kathy Hargrave guided the girls who brought their dolls to make masks, bracelets and baby blankets for children at Evanston Hospital.

31 Library Director’s Report and Staff Activities for the September 16, 2019 Board Meeting

• Storytime with a Local Hero was attended by 23 patrons. In partnership with the Village of Winnetka, Kathy Hargrave led a storytime on waste removal with special guest, Refuse Collector Ron Turner.

Communications and Marketing The Source: The fall issue of The Source is out, and we are working to push the upcoming programs. We were excited to begin a staff spotlight section and look forward to highlighting some other library and book related news going forward so that the publication is more than just quarterly programming.

One Book Two Villages: Tickets are continuing to sell; we are currently on track for ticket sales in comparison to previous years. As the event gets closer, we will do another round of advertising via social media, local calendars and constant contact emails.

Strategic Plan: We have been combing through the data from the survey and are looking forward to meeting with the staff subcommittees to create an actionable plan moving forward.

Patron Point: We are working to transition our emails from Constant Contact to Patron Point, and to get the welcome system up and running. We have set up monthly meetings with the Patron Point staff to troubleshoot problem areas and work through them.

Library Card Sign up Month: September is Library Card Sign up Month, and we will be promoting in through The Source and other appropriate channels. We are giving away leftover Summer Reading bags to new patrons and offering a chance to win an iPad.

General Signage: We continue to develop and post signage to promote Library events and collections. We are working with the Northfield Branch to streamline the signage and combine efforts among the District.

32 ÿ ÿÿÿÿ !" #$%&$'ÿ 

(&ÿ)$$%

0& b 1 $&# '  ÿ12 12ÿ4ÿ5ÿ"ÿ6ÿ( 7 8$ ÿ4ÿ5ÿ"ÿ6 1 $&# '  ÿ12 12ÿ4ÿ5ÿ"ÿ6ÿ( 7 8$ ÿ4ÿ5ÿ"ÿ6 12ÿ#$% 3ÿ  ) ÿ( 12ÿ#$% 3ÿ  ) ÿ( ) ) 9@ AABCCDAABECDFDGHIÿQRSBRAERSBIETFRGRHÿQ 9@ACBDERACBCAAFRGCVÿQRHBVTDSDBAVCFCGDVÿQ ÿ9@ÿ6ÿ$%$'TBCISTBTAEFRGAEÿQASBDAHASBEAEFSGTHÿQ ÿ9@ÿ6ÿ$%$'ARBASCARBCVRFRGHIÿQREBDSIRTBATDFCGRVÿQ ÿ9@ÿ6ÿU'$%$'CBVTICBVREDGHEÿQADBAVIADBRCAFDGCSÿQ ÿ9@ÿ6ÿU'$%$'ABVAHABVAVFDGDEÿQSBVRSCBDSCFRGIEÿQ 0$W@ÿ6ÿ#)HHAABDVDFAVGAIÿQABIATRBDVEFAHGDVÿQ 0$W@ÿ6ÿ#)ASAAEDFARGTIÿQRHDSDVFVGSVÿQ 1$%ÿ#) ARTARACGASÿQRTHRCVIGTSÿQ 1$%ÿ#)AAHAACSGEAÿQRRCRSHFEGHHÿQ 7&X RECRTDFRGSAÿQESRECHFRGVRÿQ 7&XCEVSHDRDGIVÿQVTAIHARSGDEÿQ )Y)"9&6TBDRVHBDCVFREGADÿQARBSCRATBRDHFRSGHEÿQ )Y)"9&6SBDRVSBRRVFTGAVÿQTBADTTBVVDFARGTEÿQ 1`$' ATTRIDFSHGERÿQSETCHDF 1`$' FFFF AF ab  AERTEDGDDÿQRAESRDGDDÿQ ab EASFTAGECÿQRDAHAAGAAÿQ U'6##ÿc33CAECFRCGDIÿQHDADAFRDGIVÿQ U'6##ÿc33ÿ 'ÿa ABARIABAEHFRGTHÿQRBRIIRBRVDFDGEIÿQ 'ÿaÿ (d1ÿe$ÿ (d1ÿe$SDASASDGIIÿQCVRHIEGDDÿQ (& fg!fhii6 2!pÿ4ifqgihfh6!2qÿ4 (& gfqi qfp 62rhÿ4prfrpqfhhq6h2qÿ4 ÿ stuvwxy€‚ÿƒ„€yuÿ †„‡tÿˆy€ÿ‚tÿ‰yu‚ÿyˆÿ ‡ †ÿ‘’ÿRDAV“RDRDÿx„†ÿ fiq2

”t‰†ÿ•y€€yxt–ÿˆ€y‰ÿy‚t€ÿwv•€„€vt†ÿˆy€ÿ‚tÿ‰yu‚ÿyˆÿ ‡ †ÿ‘’ÿRDAV“RDRDÿx„†ÿ frhrG

—y„wÿ˜v€˜ w„vyuÿˆy€ÿ‚tÿ‰yu‚ÿyˆÿ ‡ †ÿ‘’ÿRDAV“RDRDÿx„†ÿifr!hÿ˜y‰ƒ„€t–ÿyÿihfqÿˆy€ÿ‚tÿ†„‰tÿ‰yu‚ÿw„†ÿ™t„€G —‚v†ÿ€tƒ€t†tu†ÿ„ÿutÿ˜‚„u‡tÿyˆÿ6h2 iÿ4 d ‰ w„vetÿ˜v€˜ w„vyuÿ‚€y ‡‚ÿ ‡ †ÿ‘’ÿRDAV“RDRDÿv†ÿqrfgrÿ˜y‰ƒ„€t–ÿyÿ! f!irÿˆy€ÿ‚tÿƒ€tevy †ÿˆv†˜„wÿ™t„€ÿyÿ–„tG —‚v†ÿ€tƒ€t†tu†ÿ„ÿutÿ˜‚„u‡tÿyˆÿ6h2rqÿ4G f$'' @ÿ3$W

0& b 1 $&# '  ÿ12 12ÿ4ÿ5ÿ"ÿ6ÿ( 7 8$ ÿ4ÿ5ÿ"ÿ6 1 $&# '  ÿ12 12ÿ4ÿ5ÿ"ÿ6ÿ( 7 8$ ÿ4ÿ5ÿ"ÿ6 12ÿ#$% 3ÿ  ) ÿ( 12ÿ#$% 3ÿ  ) ÿ( ) ) 9@ IBEECIBCDARGDIÿQAEBCITAEBSSEDGVRÿQ 9@ADBTVTADBASEEGECÿQRABHESRABCCCAGVAÿQ ÿ9@ÿ6ÿ$%$'SBHDTSBTHHSGRDÿQIBIECIBTARAGHIÿQ ÿ9@ÿ6ÿ$%$'VBRSEHBHHDCGDDÿQAHBHVVAHBHDRDGERÿQ ÿ9@ÿ6ÿU'$%$'SBICHSBIASDGVCÿQIBIRRIBIRSFDGDAÿQ ÿ9@ÿ6ÿU'$%$'ABCTAABREEATGCAÿQRBVECRBTCRAAGHAÿQ 0$W@ÿ6ÿ#)ESETTHFAVGVAÿQABDCRABRHTFAHGVIÿQ 0$W@ÿ6ÿ#)ADSADDSGDDÿQRRDRRVFSGVSÿQ 1$%ÿ#) VDVDDGDDÿQAVEAHRIGACÿQ 1$%ÿ#)TRTCFSGASÿQARHASIFTGEIÿQ 7&X RDERRHFADGDVÿQCRRCIAFADGCDÿQ 7&XSCHRVRAVGAHÿQIATTAAAIGAHÿQ )Y)"9&6CBDTAEBERHFRTGECÿQHBSRCADBVEAFRSGVVÿQ )Y)RBDACRBADHFCGCTÿQCBDDECBERTFAAGEAÿQ 1`$' HRASCFSHGHAÿQARVSDRFEIGRHÿQ 1`$' FFFF AF ab  ACRTDDGDDÿQATCSDDGDDÿQ ab CTFSSGSSÿQATAACEGCEÿQ U'6##ÿc33SDCHFSIGEDÿQTSHSFRCGADÿQ U'6##gc33ÿ 'ÿa IVVHAHFRGSRÿQABETRABECHDGVDÿQ 'ÿaÿ (d1ÿe$ÿ (d1ge$RRASTVGRSÿQSIRHSRGACÿQ (& pfpg if! g6 2pgÿ4gf!pf r6!2gÿ4 (& pfi! fg qi2 qÿ4rf!ghrf!qg62iÿ4 ÿ hvuuti„ÿjv•€„€™k†ÿ˜v€˜ w„vyuÿˆy€ÿ‚tÿ‰yu‚ÿyˆÿ ‡ †ÿ‘’ÿRDAV“RDRDÿx„†ÿrfr !ÿ˜y‰ƒ„€t–ÿyÿgfrphÿˆy€ÿ‚tÿ†„‰tÿ‰yu‚ÿw„†ÿ™t„€G —‚v†ÿ€tƒ€t†tu†ÿ„ÿutÿ˜‚„u‡tÿyˆÿ6p2rqÿ4G

Ub$ &0ÿ3$W

33  V    ÿ ÿ!ÿ"ÿ#ÿ$% ÿ& ( )  % ÿ!ÿ"ÿ#ÿ$    ÿ ÿ!ÿ"ÿ#ÿ$% ÿ& ( )  % ÿ!ÿ"ÿ#ÿ$ ÿ  ÿ  ' % ÿ& ÿ  ÿ  ' % ÿ& ' ' 01234456372895@77ÿBC3C28436D794@7EÿB 01232F563DC59D7@FDÿBC37EC43CFE974@C4ÿB ÿ01ÿ$ÿ%  D355CD38DC94@44ÿBF3D56F38E297E@42ÿB ÿ01ÿ$ÿ%  D34882357D978@C6ÿB53724C32F4975@F4ÿB ÿ01ÿ$ÿGH  73D7873D7DE@F4ÿBD36CFD3F7497@C7ÿB ÿ01ÿ$ÿGH  6FC556927@7CÿB8587328D92E@28ÿB  I1ÿ$ÿ'2656DD974@E7ÿB5C64E8975@58ÿB  I1ÿ$ÿ'D4FE966@EEÿB5E4E9DF@EEÿB  ÿ' 252775@72ÿBC25C4@85ÿB  ÿ'F5FE7D@EEÿB857E796@8FÿB (PQP 682DF2@72ÿB77ECC6D@45ÿB (PQP77744D5@76ÿBD6F7CE66@7DÿB 'R' 73854D3FD79D7@86ÿB63E74F3DFC9D2@FCÿB 'R'#0$pP73E7F737D798@65ÿBD37E7D3656976@C2ÿB ST  46725924@D6ÿBDDC7C4DC@F2ÿB ST  999999 UV 79 9 F 76EE@EEÿB UV 7C94F@C7ÿB6C96D@45ÿB G$ÿW77542@22ÿB7C749F@F5ÿB G$qWÿ ÿU 2D426E92@F2ÿBC7FC6D92@56ÿB ÿUÿ &XÿY ÿ &XqY 4997D9 9 & `abcdcaefg$gehgÿ!geafi`giafgd$gbe`ÿ! &iah`chahre$gfbbÿ!ra`gbggahce$g`rbÿ! ÿ stuvwxy€‚ÿƒy„u u†‡ˆÿ‰yu‰ vyt‘ÿxtuÿvw€ÿ’t‘vwÿtxÿ“”ˆvÿ•–ÿDE78—DEDEÿ˜ ˆÿgdarbcÿ‰t’™ u€‚ÿvtÿgeafcbÿxtuÿvw€ÿˆ ’€ÿ’t‘vwÿ ˆvÿ†€ u@ dwyˆÿu€™u€ˆ€‘vˆÿ ÿ‘€vÿ‰w ‘”€ÿtxÿ$ghdiÿ!@

34 ÿ  ÿ

 ÿ  ! I Pÿ  ! "QR !ÿ  ! !  $%!ÿ"# "#ÿ(ÿ)ÿ0ÿ1'ÿ2 3!4 1'ÿ(ÿ)ÿ0ÿ !  $%!ÿ"#"#ÿ(ÿ)ÿ0ÿ1'ÿ2 3!4 1'ÿ(ÿ)ÿ0ÿ !  $%!ÿ"# "#ÿ(ÿ)ÿ0ÿ1'ÿ2 3!4 1'ÿ(ÿ)ÿ0ÿ "#ÿ &ÿ'! ! 1'ÿ2 "#ÿ &ÿ'! ! 1'ÿ2 "#ÿ &ÿ'! ! 1'ÿ2 ! ! ! 56789 @6@9AB55CADÿFD6GGHD6D88B5GCHDÿF 56@DD5655@55CA8ÿF@69A5@65A8ACA8ÿF 5695@HA75@@C8HÿF@6D9G56G7H5@5C7@ÿF ÿ ÿ ÿ  !ÿ  ! "ÿ  ! !  $%!ÿ"#"#ÿ(ÿ)ÿ0ÿ1'ÿ2 3!4 1'ÿ(ÿ)ÿ0ÿ !  $%!ÿ"#"#ÿ(ÿ)ÿ0ÿ1'ÿ2 3!4 1'ÿ(ÿ)ÿ0ÿ "#ÿ &ÿ'! ! 1'ÿ2 "#ÿ &ÿ'! ! 1'ÿ2 ! ! 5AD 5DS@SCG9ÿF9SS@SH9AC55ÿF 87S75DCD7ÿF59855@@@C9@ÿF ÿ

TUVWXY`ÿaVYbcdÿcUVcX`YWUebÿfeVÿWdgÿhebWdÿefÿiXpXqWÿrsÿ@G57t@G@GÿuYqÿvwxy€ÿcehYVg‚ÿWeÿvwƒ„vÿfeVÿWdgÿqYhgÿhebWdÿ`YqWÿ gYVC †dUqÿVgVgqgbWqÿYÿbgWÿcdYbpgÿefÿƒ„#‡ˆÿ(C

‰XhX`YWUgÿUVWXY`ÿ‘VYbcdÿcUVcX`YWUebÿWdVeXpdÿiXpXqWÿrsÿ@G57t@G@GÿUqÿyw‡ƒyÿcehYVg‚ÿWeÿ’wƒ‡ˆÿfeVÿWdgÿVgUeXqÿfUqcY`ÿ gYVÿWeÿ‚YWgCÿ†dUqÿVgVgqgbWqÿY bgWÿcdYbpgÿefÿƒv#„vÿ(C

35 ÿ  ÿ

 ÿ

4   ( U T ! "! %&ÿ#$ #$ÿ)ÿ0ÿ1ÿ23(ÿ4 6' 3(ÿ)ÿ0ÿ1ÿ2 ! "! %&ÿ#$ #$ÿ)ÿ0ÿ1ÿ23(ÿ4 6' 3(ÿ)ÿ01ÿ2 4  #$ ' ÿ( 5  3(ÿ4 #$ ' ÿ( 5  3(ÿ4 5  5  6 ÿ! 789@A@789ABAC7DAEÿGH79IBHH79BPQC7D8BÿG 6 ÿ! ÿ VWXY`Y R ÿS' '79QI@PA8QEDBBÿGH9PIA79A@B@BDIHÿG R ÿS' 'B7ABP7C78DA7ÿG79HEB79@7EC7@DHEÿG VXabc %  @HH@PQC77DPAÿG798HE798P@CBD7HÿG % ÿ Ycc T "IBCQQDQQÿG@PCIIDIIÿG T "ÿ d 6"&ÿ  H7H7IAIIDHHÿGQ@AQIAHDEEÿG 6"&ÿ  PIBABIHQDEHÿG79EH779IBAHID7QÿG VXVYe ÿ ÿ f UR ÿ

4   ( U T ! "! %&ÿ#$ #$ÿ)ÿ0ÿ1ÿ23(ÿ4 6' 3(ÿ)ÿ0ÿ1ÿ2 ! "! %&ÿ#$ #$ÿ)ÿ0ÿ1ÿ23(ÿ4 6' 3(ÿ)ÿ0ÿ1ÿ2 4  #$ ' ÿ( 5  3(ÿ4 #$ ' ÿ( 5  3(ÿ4 5  5  6 ÿ! B9@AEA9QQ7C78DHAÿG7Q9PIHA9QQ7P8D7EÿG 6 ÿ! ÿ bXY`e R ÿS' 'BAQ79HAHCIAD8PÿG79QBIH9QAPCIHDBBÿG R ÿS' 'HE7@PCEHDQPÿGPEQ7QCBEDBPÿG `WV 6"&ÿ  I7@QCHHDBIÿG7HQ7BHCHID8AÿG 6"&ÿ  IAPQIPQADH@ÿGPEBAPPHQDI8ÿG YcW ÿ ÿ gÿhihpqÿirÿsXYbeÿtiquvÿwxyxÿ€qpxuÿriyÿ€phyi‚vÿƒ‚ÿhtxÿ„i‚htÿirÿg † vhÿ‡ˆÿH87P‰H8H8D

txyxÿwxyxÿpÿhihpqÿirÿaX`sWÿwx‘vƒhxÿvxvvƒi‚vÿƒ‚ÿhtxÿ„i‚htÿirÿg † vhÿ‡ˆÿH87P‰H8H8D

ihpqÿ’ƒvhyƒhÿ“yi†yp„ÿghhx‚up‚xÿriyÿhtxÿ„i‚htÿirÿg † vhÿ‡ˆÿH87P‰H8H8ÿwpvÿVXb`eÿi„€pyxuÿhiÿVXsVsÿriyÿhtxÿvp„xÿ„i‚htÿqpvhÿ”xpyD tƒvÿyx€yxvx‚hvÿpÿ‚xhÿtp‚†xÿirÿc`$eWÿ)

• „ qphƒ–xÿ’ƒvhyƒhÿ“yi†yp„ÿghhx‚up‚xÿhtyi †tÿg † vhÿ‡ˆÿH87P‰H8H8ÿƒvÿsXce`ÿi„€pyxuÿhiÿcX``Yÿriyÿhtxÿvp„xÿ„i‚htÿqpvhÿ”xpyD tƒvÿyx€yxvx‚hvÿpÿ‚xhÿtp‚†xÿirÿVe$dYÿ)

36 Totals Graphs August 2019

y = 1.9317x - 64786 y = 16.271x - 692186 Total Physical Initial Checkouts R² = 0.0226 Total Renewals Only R² = 0.5533 25000 25000 2302522722 21941 22276 21202 2040120393 20443 19567 19933 20000 19076 19090 19230 20000 19050 17983 18180 18159 17502 1764717671 17909 17183 1716816998 16609 1663516342 16063 1593216006 158901621515785 15255 15467 14949 1452114934 15000 15000 13606

9656 10000 10000 8670 8714

6518 6754 6457 6234 5983

5000 5000 3343

0 0

y = 18.203x - 756972 y = 5.1415x - 199739 Total Physical Checkouts + Renewals R² = 0.3749 Total Physcial Initial Checkouts with Digital R² = 0.1394 45000 30000 41772 26704 27230 39109 26554 26095 40000 39031 25726 3774337837 24725 36275 24167 24606 351783545735305 25000 2359423571 2391423980 34485 22978 2285023042 35000 22177 22133 22394 32541 32596 3268032843 21586 31848 31277 20771 20786 20305 19970 30000 20000 27147 26919 26426 2665326216 25310 25000 23640 15000 12965 20000

15000 12999 10000

10000 5000 5000

0 0

y = 26.554x - 1E+06 Total Digital Materials y = 3.2098x - 134953 R² = 0.8023 Total Circulation Activity R² = 0.3662 6000 80000 5331 5376 72458 69927 5133 69114 69358 68087 4954 70000 4890 64467 65792 5000 4723 4723 4691 4792 6371864175 4524 61264 60905 6022161018 4347 57357 58394 4154 60000 55872 3982 5370653896 54317 3953 51842 4000 3724 50588 50256 3603 3529 50000 47067 3309 3269 3361 3101 3193 3178 3122 3000 40000

29273 30000 2000

20000

1000 10000

0 0

37 Physical Initial Checkouts August 2019

Adult Fiction Youth Fiction 5000 10000 9246 8899 4500 9000 8328 4039 4092 4002 4000 3838 3828 8000 7735 7701 7709 7723 3641 7375 3541 7210 3476 3429 6946 6972 3500 3368 3358 3306 7000 6684 3196 3214 3214 3192 3203 6442 6311 6424 3078 3081 2996 3030 6157 6008 6156 2963 5801 3000 2827 6000 5759 5249 5347 4975 2500 5000

1872 2000 4000 3166 1500 3000

1000 2000

500 1000

0 0

Adult Nonfiction Youth Nonfiction 3000 2000 2762 2548 2571 1800 2461 2482 2515 2500 2380 2366 2378 2392 2403 2297 2275 1600 2215 2187 2217 2127 2154 2014 1992 2019 2013 1400 1322 1331 1344 2000 1884 1217 1207 1160 1154 1182 1200 1108 1143 1109 1061 1035 1025 1023 965 999 993 1500 1000 925 951 873 765 800 1053 678 695 1000 600

400 500 200

0 0

Adult Audiobooks Youth Audiobooks 1000 1000

900 900 833 813 791 800 800 750 742 759 704 681 700 664 664 700 640 653 645 646 657 604 589 582 588 600 600 531 533 489 493 500 500 440 437 370 388 400 400 349 315 320 286 282 300 300 240 254 247 240 216 212 228 197 196 186 180 187 185 200 200 163 172 105 100 100

0 0

Adult DVD/BluRay Youth DVD/Blu-Ray 2000

5000 1800 4473 1666 1638 4122 4147 1600 1535 3919 3952 1437 4000 3875 1418 3674 1379 3568 3640 3635 1400 1308 1317 3513 3454 3453 3553 1275 3395 3423 3418 3347 1224 1248 1259 1229 3187 3187 3175 1184 3081 3129 1200 1152 1157 1076 1085 1085 3000 998 1024 991 1000 883

800 2000 1853 597 600

1000 400

200

0 0

38 Digital August 2019 Continued

eVideo 250 224 214 220 194 192 200 182 187 182 184 174 156 146 150 142 136 121 119 113 108 95 95 100 87 72 68 66

50

0 Jul-18 Jul-19 Jan-18 Jan-19 Jun-18 Jun-19 Oct-17 Oct-18 Apr-18 Apr-19 Sep-17 Feb-18 Sep-18 Feb-19 Dec-17 Dec-18 Aug-18 Aug-19 Nov-17 Nov-18 Mar-18 Mar-19 May-18 May-19

eMusic 90 79 77 76 77 80 74 73 75 75 68 69 70 64 66 61 62 57 58 60 54 54 49 49 50 44 43 40 28 30 27

20

10

0 Jul-18 Jul-19 Jan-18 Jan-19 Jun-18 Jun-19 Oct-17 Oct-18 Apr-18 Apr-19 Sep-17 Feb-18 Sep-18 Feb-19 Dec-17 Dec-18 Aug-18 Aug-19 Nov-17 Nov-18 Mar-18 Mar-19 May-18 May-19

eMagazine

1600 1466 1473

1400 1288 1312 1243 1178 1200 1086 1118 945 957 1000 871 800 637 625 637 658 559 589 600 508 504 508 506 526 475 460 400

200

0 Jul-18 Jul-19 Jan-18 Jan-19 Jun-18 Jun-19 Oct-17 Oct-18 Apr-18 Apr-19 Sep-17 Feb-18 Sep-18 Feb-19 Dec-17 Dec-18 Aug-18 Aug-19 Nov-17 Nov-18 Mar-18 Mar-19 May-18 May-19

39 Digital August 2019

Adult Fiction eBook Adult Fiction eAudiobook 1800 1724 1800 1582 1576 1528 1525 1570 1600 1471 1470 1600 1450 1435 1422 14191455 14281443 1366 1360 1332 1343 1400 1400 1256 1285 1153 1200 11251136 1200

1000 1000 778 761 749 710 754 709 800 800 670 695 674 661 609 645 606 609 536 600 600 500 503 484 498 517 487 496 515 526 400 400

200 200

0 0

Youth Fiction eBook Youth Fiction eAudiobook 338 350 350 310 310 291 300 283 282 300 264 267 262 253 257 258 242 245 244 250 238 234 217 250 202 216 207 187 187 189 200 171 200 176 182 186 180 158 174 174 168 174 152 153 154 155 161 150 150 124 131 133 106 105 100 100 84 88 87 52 50 50 0 0

Adult Nonfiction eBook Adult Nonfiction eAudiobook 478 500 467 464 500 438 445 442 441 449 447 450 406 450 420 382 390 393 400 400 371 374 371 349 361 400 363 331 350 315 333 310 350 304 315 287 281 288 284 298 300 273 275 265 300 283 274 253 251 249 250 250 223 230 229 225 199 194 204 201 200 200 150 150 100 100 50 50 0 0

Youth Nonfiction eBook Youth Nonfiction eAudiobook 20 19 19 20 18 18 16 16 15 15 16 14 14 13 13 14 13 12 12 12 12 11 11 12 10 10 10 9 9 9 9 10 9 9 9 8 7 7 8 7 6 6 6 6 6 5 6 5 5 5 4 4 4 3 3 4 3 3 3 3 3 2 2 2 2 2 1 0 0 0

40 Northfield Community Plan

Situation Patrons expressed concerns in recent emails, board public comments and at Public Discussion Sessions held on August 13 & 14, 2019. The concerns expressed focused on three main areas. I. The unique Northfield Branch Library character and culture II. Northfield Branch Library renovation III. Overall library personnel issues and impact on patron service Overall objectives of plan

• Establish community dialogue and augment community engagement around stakeholder concerns; expand community outreach • Defer Northfield renovation; review and refine plans in response to community dialogue and concerns • Conduct a more robust internal dialogue about library culture, practices and staffing Constraints • Prioritization in context of overall strategic plan initiatives (in development) • Resource availability

I. THE UNIQUE NORTHFIELD BRANCH CHARACTER AND CULTURE Issues voiced by patrons • Impersonal environment, presence of familiar faces • Lack of concern for patrons, a need for staff to establish rapport o Greeting and welcoming patrons as they come into the building • Unique identity of Northfield with respect to Winnetka • Community input regarding renovation plans • Traditional spaces for quiet study • Inclusion of children’s space • Priority registration for local taxpayers Potential ideas to address (preliminary)

• Increase presence of top-level staff • Adjust schedules with respect to “familiar faces” at Northfield • Expand discussions of spaces and needs of the Northfield Branch • Enhance staff training on customer service training • Dedicated Northfield Branch Services Coordinator (in place)

II. NORTHFIELD BRANCH RENOVATION Summary of patron feedback on initial renovation plans

• A desire for quiet space with rules for that space • Keep children’s areas in the main library as they are

1

41 Northfield Community Plan

• Prefer personal service over self-check machine • A concern that materials on the bottom shelves may be difficult to reach for some

• Improve lighting in the fireplace area • Shelving of Graphic Novels, and a warm/inviting feel for shelving in general

• Consider accessibility • Reflection of the unique Northfield feel (cozy, warm) Implications/specs for future plan (preliminary) Address some areas needing maintenance and of high staff concern, including:

• Graphic novel shelving • Carpet • Paint and touchup in the Community room, staff area and glass room Areas with major impacts: • Youth and Adult shelving • Electrical work • Service Point • Display • Glass room configuration • Lighting and ceiling work Next steps (preliminary) • Defer any major work until additional community dialogue is conducted and patron relationship is assessed and considered • Review and refine our process, including the development of new plans and budget for at least two options: a) minimal renovation; and b) full renovation

2

42 Northfield Community Plan

III. OVERALL LIBRARY PERSONNEL ISSUES AND IMPACT ON PATRON SERVICE Issues voiced by patrons • Turnover and staff member retention • Director Wolf’s management of personnel and staff • Concern for employee needs, work/personal life balance • “Safe” channels for employees to express their issues/concerns • Consultation with employees regarding plans (e.g., renovation) and opportunities to improve library management, service to patrons Potential ideas to address (preliminary) • Review and refine HR practices and resources available to staff. o New independent diagnosis/situation assessment of library HR personnel policies and procedures and practices, including pay and benefits • Staff customer service training • Ongoing tracking and monitoring of patrons’ feedback, improved reporting, and greater transparency regarding feedback • Review and refine process for library director annual performance review and performance objectives plan • Include an internal communication plan as part of the Strategic Plan initiatives

3

43 Winnetka-Northfield Public Library District Summary of Strategic Plan Survey Results and Next Steps

RESPONSE SUMMARY

The Community Survey was conducted from April 17, 2019 to May 5, 2019. Communication of the survey was done via the library newsletter, a postcard to every home, advertising in the libraries, outreach to various locations in the community as well as on social media.

Responses: 1,025 survey responses were received, 783 (about 76%) of respondents were community members representing Winnetka and Northfield. This is about 5% of the target population of approximately 17,807 individuals (or about 6,430 households)1

In this summary the focus is on characteristics that are Winnetka/Northfield Residents only unless otherwise specified.

Demographics of Respondents:

Total Total Female 74% 583 Male 23% 177 Prefer Not to Answer 2% 18 Left Blank 1% 5

Under 18 1% 6 18-34 3% 27 35-44 14% 110 45-54 21% 168 55-65 24% 187 65+ 36% 278 Blank 1% 7 Have children Under 18 37% 288

Satisfaction The community survey indicates that the majority of patrons are satisfied with the library or satisfied for the most part: 69% reported that they are entirely satisfied and 28% reported that they are satisfied for the most part.

Usage of the libraries is strong: mean Annual Visits at 29 • Visited Both Buildings 64% • Visited Only Winnetka 26% • Visited Only Northfield 9% • Only used the Website 1% • Haven't Visited either or the website 1%

1 https://www.census.gov/quickfacts/fact/table/winnetkavillageillinois,northfieldvillageillinois/PST045218

44 Winnetka-Northfield Public Library District Summary of Strategic Plan Survey Results and Next Steps

The most used services are: • Traditional adult materials: printed books, DVDS • Library Spaces – space to work, study, read • Programs • Digital Materials

If a participant indicated that they do not use the library, we ask them to select: (10 responses)

• I go to another Library (3) • I buy eBooks, printed books, receive as gifts (2) • I don't have children (1) • I don't have time to go to the library (1) • None of these reasons (5) Open ended answer: One respondent indicated that limited/poor selection was a reason that discouraged them from visiting One respondent indicated that parking is occasionally a problem

Children’s Programs Of the respondents, 22% (173) indicated that they participated in programing for children. The majority reported that the children participating were under the age of 8 years old. Satisfaction of those who attended Youth programs: • 87% (150) were either very satisfied or satisfied • 9% (15) neutral and 3% (5) dissatisfied.

Adult Programs Of the respondents, 38% (288) indicated that they attended adult programs. Satisfaction of those who attended Adult programs: • 88% (251) were either very satisfied or satisfied • 8% (21) neutral and 5% (4) dissatisfied • 51% (147) Age 65+ • 7% (19) Age 35 to 44 • 25% (72) Age 55 to 64 • 2% (6) Age 35 to 44 • 13% (38) Age 45 to 54 • .7% (2) Under 18

The Studio Overall awareness of the Studio is 81% (636) of those who responded to the question, with 60% having used the Studio and 40% not having used the Studio. Growth: For those who indicated they were aware but had not visited, How likely will you be to use The Studio in the future?: • 25% (423) Very/Somewhat likely • 35% (271) Not Likely • 10% (77) Don’t Know

45 Winnetka-Northfield Public Library District Summary of Strategic Plan Survey Results and Next Steps

Digital Usage Digital circulation over the past several years has continued to increase. 44% (341) of survey respondents indicated that they have downloaded materials in the last 12 months. • 78% (266) eBooks • 14% (47) eMovies • 45% (153) eAudiobooks • 3% (10) eMusic • 26% (89) eMagazines

Percent of Material Checked out by Downloaders (340) that was Digital 0 to 25% 140 41% 26 to 50% 77 23% 51 to 75% 78 23% 76 to 100% 45 13%

Age of respondents who downloaded 25% (200) and more • 7.0% (14)18 to 34 • 17.5% (35) 35 to 44 • 21.5% (43) 45 to 54 • 25.5% (51) 55 to 64 • 28.0% (56) 65 or older

Database Usage Surprising that 61% of respondents answered none of the above for database usage.

Consumer Reports 116 12% Lynda.com 42 4% Mango Languages 30 3% Morningstar 40 4% Value Line 29 3% New York Times 100 11% None of the Above 571 61% No Response 15 2%

Words and Phrases

Words and Phrases Forward Thinking 313 40% Community Place 638 81% Children 502 64% Encourages Creativity 313 40% Friendly 609 78% Teens 113 14% Fun 157 20%

46 Winnetka-Northfield Public Library District Summary of Strategic Plan Survey Results and Next Steps

Comfortable 559 71% Enriching 419 54% Family Oriented 410 52% Seniors 303 39% Workspace 223 28% Relaxed 0 0% None of These 30 4% No Response 14 2%

Hours Change The indication for those Age 65+ was that additional hours on Sundays would not be beneficial, while those in other age groups saw some benefit.

Benefit of Opening Earlier on Sunday A Lot 117 15% A Little 270 34% Not At All 382 49% blank 14 2%

The Committee’s Next Steps The planning committee will dig deeper into the data from both our survey and the Winnetka Caucus survey. We want to focus on understanding usage and attitudes of groups by pulling key questions about usage and attitudes and comparing results.

Split data into categories that will allow us to: • determine the profiles/demographics for each of those visitorship frequencies • determine what characterizes of users who are fully satisfied and those who are not fully satisfied (in terms of demographics and usage) • determine the profile/demographics of moderately satisfied users • creating a list of fixed-rate databases vs. pay-per-use databases, so the District can focus on driving usage for the fixed-rate databases. • Integrate data from other libraries and our own library systems to understand users/non-users

Questions to Answer What do we innovate and improve based on usage, needs, and trends? How do we expand and deepen community-centered initiatives and partnerships? How do we fit into patrons' lives? What are our sister libraries and neighbors doing? • Makerspace • Programming • Resident/non-resident restrictions • Fees What is the data of the future: What are we collecting now and how should we use that data?

47

Date: August 21, 2019

By: City Wide Maintenance of Chicago 666 Dundee Road, Suite 306 Northbrook, IL 60062

Jason Kolisch [email protected] (630) 538-1265

To: Winnetka Public Library 768 Oak Street Winnetka, IL 60093 847.446.7220 Rebecca Wolf [email protected] Library Director

Re: Installation of 4” Wilkins 475STDA Reduced Pressure Detector Assembly and Spool piece on Fire protection.

Scope of Work:

Furnish the labor and materials to complete the following work:

1. Shut off main water supply to the building and remove the existing 4” backflow device from the fire protection system. 2. Install a new 4" Wilkins 475STDA Reduced Pressure Detector Assembly and spool piece. 3. Restore water to the building 4. Install PVC drain piping from both device air gaps to the floor drain next to device. 5. Certify the new devices.

Note: 1. Proposed Price does not include costs of plumbing permit or device recording fees which will be added to the Proposed Price. 2. City Wide of Chicago will take precaution when restoring water to the building. There is always the chance that mineral debris from within the existing piping may get caught and not flushed out from building faucets, flush valves, etc. Any labor or material required to disassemble, flush or repair such occurrence would be in addition to Proposed Price.

With payments to be made as follows: 50% Down Payment and Balance Due on Completion City Wide of Chicago CONFIDENTIAL 21 August 201489

Any alteration or deviation from above specifications involving extra costs will become an extra charge over and above the Proposed Price.

Note: This proposal may be withdrawn by us if not accepted within 30 days.

Cost: $ 10,200

PROPOSAL ACCEPTED:

The prices, specifications and conditions contained within this Proposal are satisfactory and hereby accepted. Should any plans or instructions not be adequately detailed or can be interpreted in more than one way, Customer acknowledges and agrees to allow City Wide to use best judgment and industry accepted practices and standards to determine methods of installation and workmanship. Any additional work, alterations or deviations requested or required by Customer may, with permission, be charged at the cost of labor and materials plus 15% overhead and 15% profit. All changes, whether or not verbally agreed to, must be confirmed and accepted in writing by both parties.

Winnetka Public Library City Wide Maintenance of Chicago

By: ______By: ______Authorized Representative Authorized Representative

Print: ______Print: ______

Date: ______Date: ______

City Wide of Chicago CONFIDENTIAL 21 August 201499

LETTER OF RECOMMENDATION

DATE: September 12, 2019

TO: Rebecca Wolf, Library Director

FROM: Kevin Clark , The Lakota Group

RE: Winnetka Public Library North Entrance

This letter is in regard to the recommendation of a contractor for the Winnetka Public Library North Entrance project.

The project was put out to bid on August 8, 2019 with bids received on September 6, 2019. The low bidder for the project was Landworks Ltd., 751 N. Bolingbrook Drive, Link 17, Bolingbrook, Illinois. Landworks Ltd. recently completed improvements to Dwyer Park in Winnetka and the reference from the Park District spoke highly of their work.

After reviewing the bid submitted by Landworks Ltd., The Lakota Group recommends them for the Winnetka Public Library North Entrance project for the amount of $295,531.00. This amount is broken down as follows:

Base Bid: $221,291.00 Add Alternate #2: Irrigation $6,850.00 Add Alternate #3: Ipe Utility Screenwall $8,800.00 Add Alternate #4: Coping Lighting $39,590.00 Add Alternate #5: Heated Paving $19,000.00

Not recommended: Add Alternate #1: New Pace Bus Stop $4,260,00

Kevin Clark, PLA, AICP Principal The Lakota Group

50