Beulah Park District held its September monthly meeting on Tuesday, November 7, 2017 at City Hall at 5:30 p.m.
Present: Robby Volk, Kris Martens, Deb Schlecht, Rick Alexander, Jim Nelson, Lucas Duncan, Bob Mohl & Deb Bonebrake, Scott Battest & Jeremy Brandt (Baseball Boosters), Gerald Pischel, Steve Mamer & Robyn Wolf
Absent: Bridgette Martens
Agenda: Move Gerald Pischel, Steve Mamer & Baseball Boosters under approval of Bills. R. Alexander made a motion to approve agenda. K. Martens seconded. All in favor. Motion passed.
Minutes: A motion was made by D. Schlecht to approve the minutes to last month’s meeting. Seconded by R. Alexander. All in favor. Motion carried.
A motion was made by D. Schlecht to approve the Financial Report and the Profit and Loss Statements. Seconded by R. Alexander. All in favor. Motion carried.
A motion was made by D. Schlecht to approve the Vendor Report. Seconded by R. Alexander. All in favor. Motion carried.
Gerald Pischel: Gerald Pischel give a power point presentation regarding adding a swim beach and handicap parking to Beulah Bay. See Attached. D. Schlecht said she would be willing to present the idea to the Corp with Gerald. Cost of project would be between $2,000 - $25,000.
Steve Mamer: Steve Mamer & Robyn Wolf came to discuss the letter the received regarding their ineligibility for the Seasonal Camping Lottery for the next 2-years. They questioned if they had any violations in 2016. They also stated they only received one letter for their violations, if there were more why weren’t they notified. D. Schlecht stated she spoke with Eric from the Corp and he suggested the 2-year ban. We are willing to set-up meeting with Eric from the Corp and discuss their ineligibility.
Friends of Beulah Bay have disbanded as of 11/03/2017. Steve is talking to Secretary of the State regarding disbursements of funds.
Baseball Boosters: Scott Battest & Jeremy Brandt came to meeting to discuss what the Baseball Boosters do and have purchased for the Park District.
Battest was also wondering what the plans are regarding the Beulah Cyclone Bus. Discussion was had on plans for the bus. The bus did pass DOT Inspections at Lignite Tire & Wallworks but failed the J&L inspection. Lignite Tire offers to do a free inspection every year but the Park District would have to hang a sign on the Legion Field for free.
Battest stated he believes the tie-rods wer replace 4 years ago and the Boosters would be willing to pay the $360 for a new windshield.
Battest stated the Boosters voted at the last meeting to pay for ½ of the hotel for the State Legion Tournament.
Page | 1 Battest had questions regarding cost per child he was given at October meeting, suggested a more personable approach should be taken to sell the Legion Signs.
Staff Report:
Martens: No report.
Duncan: Duncan provided his written report for each of the Commissioners. See attached report. It was decided that we should contact some local cleaning companies to see what their rates are, and look at that option versus hiring a janitor.
Bonebrake: Bonebrake provided her written report for each of the Commissioners. See attached report. Per the 10/24/2017 Special Meeting– Bridgette is on a leave of absence. If she does work from home we will need details, what she was working, hours, etc for the work done.
J. Nelson made a motion that after B. Martens 12 weeks unpaid leave were done, we hire her as a consultant for the Wellness Center at $26.25/hour. Seconded by K. Martens. After more discussion, J. Nelson rescinded his motion.
There was discussion as to whether we needed both a Director and Facilities Coordinator position at this time.
The Board will have a Special Meeting with Bridgette to discuss her employment status.
Mohl: Mohl provided his written report for each of the Commissioners. See attached report. After some discussion, it was decided to look at changing the heater in the shop next year.
Unfinished Business:
Baseball Boosters/ Legion Bus: It was decided that Mandate Machinery would do a 4th DOT Inspection with Scott Battest, Jim Nelson & Bob Mohl present.
J. Nelson made a motion to repair the body damage on the bus at Krebs. K. Martens seconded. All in Favor. Motion passed.
New Business:
Change date of December Meeting: December meeting will be December 4th @ 5:30 pm at either City Hall or the Civic Center.
Christmas Party will be in January, will be a going away/welcome party. D. Schlecht made for $25 Beulah Bucks will be give to Front Desk staff & Fitness Instructors as a Christmas bonus. J. Nelson seconded. All in Favor. Motion passed. Ginger Volk will be in charge of planning Christmas Party.
Page | 2 Clay Schultz – Southwest Water: Clay did not attend meeting, Southwest Water ok to go ahead. Change to High Consumption 3 at $62.50/month + fee meter. R. Alexander made a motion to pay the one-time fee of $287.50 to Southwest Water to make the change. J. Nelson seconded. All in Favor. Motion passed.
Wellness Center: Went on a Tour prior to meeting.
Beulah Bay: D. Schlecht would like to keep the rates the same until after Southwest Water is added.
D. Schlecht is looking at a Fiber-cement or log look siding the for the cabins. K. Martens will get an estimate for the Log-look siding.
D. Schlecht stated we have not had any application for the camp host yet.
D. Schlecht asked if Bob still had his certification for playgrounds.
R. Alexander stated there are to JD 54” Deck mowers for sale that we may be interested in. A 2010 model for around $1,000 and a 2013 model for approximately $2,000.
Per e-mail J. Nelson made a motion to purchase the 2013 JD Z445 mower. D. Schlecht seconded. All in Favor. Motion passed.
Baseball/Softball Update: Softball boosters moved post in on Diamond1, fence is not up yet.
Concerns/Issues: Lions Park – Bob pounded in all the stakes.
Bob asked if anyone was having problems with him, as there are rumors around town. Everyone state no.
J. Nelson made a motion to adjourn. Seconded by K. Martens. All in favor. Motion carried. Meeting adjourned at 8:08 pm.
Submitted by:
Deb Bonebrake Office Manager
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